HomeMy WebLinkAboutMinutes - PRAB - 10-21-2010MEETING MINUTES
CITY OF MILTON PARKS AND RECREATION
ADVISORY BOARD
Thursday, October 21st, 2010 11:30 a.m.
Executive Conference Room
CALL TO ORDER
Meeting was called to order by Chairman Mark Reed at 11:35 a.m.
ROLL CALL
Roll call was taken by Mark Reed.
MEMBERS PRESENT
Mark Reed
Jack Flowers
Lauren Jackson
Sandy Sheley
Scott Stachowski
OTHERS PRESENT
Cyndee Bonacci, Parks and Recreation Director
Quorum was announced by Mark Reed.
APPROVAL OF PAST MINUTES
Motion to approve minutes of the September 16th meeting was made by Scott Stachowski and seconded by
Sandy Sheley. The vote was unanimous and motion carried.
PUBLIC COMMENT
None
NEW AND UNFINISHED BUSINESS
a) Mark asked Cyndee to begin the discussion on the revision of Chapter 34, Parks and
Recreation Ordinances. Cyndee provided copies of Article IT of Chapter 34 to the Board.
Cyndee stated that the need to revise the ordinances had been on her list since January. She
felt like this was a good time to review and revise the ordinances before too many new
programs and facilities were up and running. Lauren asked if it wouldn't be better to wait
until after we had more going on. Cyndee said she actually preferred to have current
ordinances in place first to at least lay some groundwork and then revise thein as needed
once more activities and such were developed. She stated she had just finished revising the
ordinances in Snellville prior to coming to Milton. Sandy offered to pull samples from other
agencies including Alpharetta, Roswell, Cherokee County, Forsyth County and Snellville and
provide them to the Board for comparison. Cyndee encouraged the Board to focus on what
our needs are now but to also think about ordinances that will address future needs as well.
COMMITTEE REPORTS
a) Finance —Mark brought up several questions regarding capital projects stemming from the
purchase of land by the City. His concern was where the money to build new facilities would
come from. Cyndee stated she had not been involved in those discussions. Mark also asked
about the timeline for the parks and recreation capital projects. Cyndee stated that the
timeline may shift back a couple of months due to other projects and events needing
immediate attention. Starting in December, there should be several projects going on and
being bid out.
b) Partnerships — Scott began by stating that things are going smoothly between HYA and the
City. A good relationship has been established. Cyndee stated that she was still waiting to
hear back from Alpharetta regarding a meeting to discuss a partnership for AYSA and AYFA.
The initial deadline was set for November 1 so that any changes could be implemented for
Spring registration. Lauren updated the Board that Stars Athletic Club was continuing to
work on a partnership proposal for the City. She asked if a standard proposal template or
specific guidelines had been established that she could share with them. Cyndee stated that a
template had not been established yet. Proposals were being received from interested
parties, but proposals were not formally requested by the City yet. Once the new Recreation
Program Coordinator begins, he will be asked to create a template and we will be seeking
proposals for various programs. Cyndee updated the Board that she was getting closer to
finalizing the IGAs with Fulton County Schools for Birmingham Falls, Cogburn Woods and
Hopewell Middle. They should be in place in January. An IGA for the development of the
park between. Crabapple Crossing and Northwestern Middle would also be completed soon.
Cyndee stated she had met with ig Sports again and they were just waiting for the IGAs to be
completed to provide the City a proposal for various programs. Jack updated the Board
regarding the equestrian community steering committee that he and Laura Bentley were
beginning. He said the name Milton Horse Council had been selected. A couple of meetings
had been held with City representatives and the equestrian community to solicit input. So far
the group has been well received. Lauren stated that having an organized group would be
very valuable to the City. Jack stated they were trying to acquire representative numbers for
the horse community including how much money came from Milton businesses. Jack stated
that they were also trying to bridge the gap between the horse community and other Milton
residents. Several opportunities are being discussed. Lauren asked about Milton Lacrosse
and Cyndee stated that she was not sure if they would continue at Birmingham Falls or if
they were going to be able to go back to Milton Center. Lauren stated that she thought
arrangements were working out between them and the other group currently using Milton
Center.
c) Communications — Cyndee stated that the first issue of the new parks and recreation
brochure was still scheduled for February or March 2011.
CITY STAFF REPORTS AND COMMUNICATIONS
a) Cyndee updated the Board that the Recreation Program Coordinator interviews had been
completed and an offer extended. Hopefully the new hire would start November 15.
b) Cyndee gave brief updates to the Board regarding special events. The Mayor's Run was held
on Saturday, October 16. The Milton Roundup is scheduled for Saturday, October 23 and
will be a larger event than in years past. Plans for Christmas in Crabapple and the Milton
Christmas Tree Lighting on December 4 are also underway.
c) Cyndee reminded the Board that she will be attending the NAPA National Congress from
October 24 through 29. She will then be attending the GRPA State Conference on Jekyll
Island from. November 1 through 5.
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OTHER BUSINESS
None
NEXT REGULAR MEETING DATE
Thursday, November 18,11:3o a.m.
LOCATION OF MEETING
The location of the meetings will be the Executive Conference Room at City Hall.
ADJOURNMENT
Motion and Vote: A motion was made to adjourn the meeting by Scott Stachowski and seconded by
Sandy Sheley. The vote was unanimous and motion carried. The City of Milton Parks and Recreation
Advisory Board meeting adjourned at 1:20 P.M.
DATE APPROVED: 1-2 0 /'
Mark Reed, Chair
Milton Parks & Recreation Advisory Board
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