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HomeMy WebLinkAboutMinutes - PRAB - 10-18-2012MEETING MINUTES CI1Y OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, October 18th, 201211:30 a.m. Executive Conference Room CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:40 a.m. ROLLCALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed Ron Hill David Shannon Wally Brittain Scott Stachowski Sue Rekuc OTHERS PRESENT Jim Cregge, Interim Parks and Recreation Director Quorum was announced by Mark Reed. APPROVAL OF PAST MINUTES Motion to approve minutes of the September 20th meeting was made by Scott Stachowski and seconded by Ron Hill. The vote was unanimous and motion carried. PUBliC COMMENT None NEW AND UNFINISHED BUSINESS a) Jim Cregge reported on the Feeder basketball programming. New service provider for this year is North Georgia Recreation in effort to mitigate service issues from last season. Marketing efforts to bring in new players and resign players form last season focuses on promotional card (mailing). This campaign was deemed successful as sign ups are equal to last year as of this date. For the program, Hopewell MS is under IGA with Fulton County Schools (FCS). Northwestern is not under IGA; City of Milton (COM) has this facility under a rental agreement. Time slot scheduling conflicts developed between Milton Junior Eagles program and COM programming at Northwestern Middle School. This issue was resolved by Jin Cregge in part due to new arrangement for COM programming at Cogburn Woods for the younger participants in the basketball program. Similar shared resource deal was reached with Cambridge ,Junior Bears program at Hopewell Middle School. b) Jim Cregge's report on Feeder Basketball relationship (above) also addresses this topic ­ 1 Northwestern MS IGA discussion. Further discussion included updates for the other IGA's COM has with FCS. IGA at the new Crabapple pocket park is completed. IGA at Cogburn Woods is complete with work on the athletic field projected to be complete in 2 weeks. Birmingham Falls IGA is completed. Ron Hill mentioned field at Cogburn Woods was lumpy. Jim Cregge said he would address this issue with Tri-Scapes (contractor). At Hopewell MS, COM reimbursed FCS for its share of the costs to improve the field. For possible IGA at Northwestern MS, FCS is looking for an agreement with COM (5 yrs) in part to cover SPLOST expenditures to rework/improve field at Northwestern. FCS is looking for $65-85,000 contribution plus annual utilities and maintenance cost. COM is continuing to negotiate these terms with FCS. Northwestern principal wants additional landscaping to be performed by COM in front of school; this will increase costs to $80-105,000. Eagle Stixx lacrosse program has also been party to discussions by proposing to build a $250,000 turf field where the baseball field is located at Northwestern. Scott Stachowski asked .Jim Cregge for a summary of participation in all programs that use each FCS location under IGA with COM in order to evaluate costs versus revenue by location. c) Mark Reed summarized terms of the Memorandum of Understanding presented to the COM by the City of Alpharetta (COA) for a parks and recreation partnership. Jim Cregge walked Wally Brittain through the calculations that determined the initial fee that COM will be paying COA. The $325,000 fee will come out of COM Parks & recreation budget. Both COM and COA have the approval of this agreement to come before their City Councils for approval on November 5th• Scott Stachowski pointed out the Hopewell Youth Baseball signups were scheduled to be announced in late October and that, while timing is tight, he would be able to hold announcement until November 5th (thus being able to announce no non-resident fees for this season for COA residents). Scott Stachowski made motion that the Board approve the Memorandum of Understanding and recommend to COM City Council for its approval on November 5th • Sue Rekuc seconded motion. The vote was unanimous and the motion carried. Wally Brittain made motion to draft resolution to recognize Jim Cregge's efforts in leading to Memorandum of Understanding. Ron Hill seconded motion. The vote was unanimous and the motion carried. Sue Rekuc volunteered to draft resolution. d) Jim Cregge discussed plans to hold community outreach meetings at Bethwell Community Center beginning next year as a way to keep community informed on parks and recreation happenings in COM as well as providing a way for community to provide input/feedback to the parks and recreation department. This year, Jim Cregge also presented plans to have a community outreach meeting for the residents surrounding Bell Memorial Park to have a forum to discuss the potential changes to Bell Memorial now that the additional land purchases have closed (in early October). This meeting is scheduled for Tuesday November 13 th from 7-830pm (cookies, coffee, tea provided) at Bethwell Community Cent. Dave Shannon offered his barn (near Bell Memorial) as another possible meeting place. Jim Cregge would consider this location. COMMITI'EE REPORTS a) Finance -No report. b) Partnerships a. HYA: Scott Stachowski gave update on Hopewell Youth Association (Baseball); HYA is in middle of fall season. Interleague play with Will Park Youth Baseball Association is underway. Assessments for spring teams will be underway in January. 2 CIlY STAFF REPORTS AND COMMUNICATIONS a) Mr. Cregge gave his parks department update to the Board. • Master Plan Update: Final draft is complete except for including digitized photos of new land acquisition at Bell memorial and the proposed 'conceptual' plan for the park; upon request by Wally Brittain, Cregge produced the executive summary that the consultants drafted to be included in the report. Master Plan is proposed for approval at November 5 City Council meeting. • Crabapple Park Update: Cregge discussed remaining items to be completed by Ed Castro Landscaping; Castro will be subject to $100 per day fine starting Aug 31 if he does not comply \\1.th open items soon. Jim Cregge also pointed out that there is a performance bond on project if all other options to solve problems fail. Mark Reed stated results form naming committee efforts to name park were complete (and in compliance with FCS rules); park name will be Friendship Community Park. • Deerfield Park: Jim Cregge met with Bill Lusk to get input on veteran's memorial ideas for this park. The looked at veteran's monument at Alpharetta Police Station for ideas. • Programming Update: none • Special Events Update: Angela Thompson (COM employee) transferred from Parks & Recreation Dept to Communication Dept. under Jason. OTHER BUSINESS None NEXT REGULAR MEETING DATE Thursday, November 15th, 2012, 11:30 a.m. LOCATION OF MEETING .,. The location of the meetings will be the Executive Conference Room at City Hall. ADJOURNMENT Motion and Vote: A motion was made to adjourn the meeting by Sue Rekuc and seconded by Wally Brittain. The vote was unanimous and motion carried. The City of Milton Parks and Recreation Ad\1.sory Board meeting adjourned at 1:32 p.m. 3 Mark Reed, Chair Milton Parks & Recreation Advisory Board 4