HomeMy WebLinkAboutMinutes - PRAB - 12-17-2009MEETING MINUTES
CITY OF MILTON PARKS AND RECREATION
ADVISORY BOARD
Thursday, December Yom, 2009 11:3o a.m.
Executive Conference Room
CALL TO ORDER
Meeting was called to order by Chair Mark Reed at 11:45 a.m.
ROLL CALL
Roll call was taken by Mark Reed.
MEMBERS PRESENT
Mark Reed
Mark Shaw
Lauren Jackson
Sabrina Moore
OTHERS PRESENT
Brad Chambers, City Consultant
Scott Stachowski, HYA
Matt Marietta, City of Milton
Quorum announced by Mark Reed
APPROVAL OF PAST MINUTES
Motion to approve minutes of the November 18thth meeting was made and seconded. The vote was
unanimous and motion carried.
PUBLIC COMMENT
Scott Stachowski reported on registration numbers so far for spring baseball at HYA. To date, 56
teams have registered, compared to a total of 6o last year. There should be no problems with
keeping the same five travel teams in place that were playing in 2009. Feburary 15th is the final
deadline.
NEW AND UNFINISHED BUSINESS
a) Matt Marietta from the City of Milton spoke on the status of the cit/,s attempt to
enter into an IGA with Fulton County School Board for the use of the baseball field at
Hopewell Middle School. There is still some problem with the clause allowing for an
extension. There was discussion regarding how it would be in the city's interests to
use this agreement and secure other athletic fields at other schools as well as the
rectangular field at Hopewell. All agreed this should be a high priority item for the
new Parks and Recreation Director.
b) Brad Chambers briefed the Board on the status of the Needs Assessment. Three firms
submitted proposals and staff will be reviewing those next week to determine the best
proposal, and will recommend to both the City Manager and new Director.
c) Lauren Jackson suggested the establishment of a communications sub -committee
and commented on the importance of the city's parks and recreation link showing a
diverse offering of programs and explored options for allowing private entities the
option to have their link be on the city's website. Any entity that wants to do that
could join the Business Alliance which would give them authorization to have their
link on the city's site. No action was taken, but all agreed it was good to improve the
communication aspect.
dj Scott Stachowski reviewed how the feeder team program worked and said that it was
important for both Milton and Alpharetta to have the same type of registration fees so
that all kids were paying the same thing regardless of which team to which they were
assigned. All agreed that Mark Reed and Jim Cregge should discuss the issue and
map out a plan to help make this happen.
e) In general discussion, it was agreed that the new Director should consolidate all parks
and recreation issues and assume ownership of them from the various factions and
departments where they now reside.
REPORTS OF COMMITTEES
There were no committee reports
CITY STAFF REPORTS AND COMMUNICATIONS
Brad Chambers reported that this would be his last meeting with the Board and expressed his
appreciation to the Board for their hard work and support, and that he will remain with the city
through the 15th of January to assist with the transition to the new Director
OTHER BUSINESS
NEXT REGULAR MEETING DATE
Thursday, January 21st,1i:3o a.m.
LOCATION OF MEETING
The location of the meetings will be the Executive Conference Room in the City
Manager's office.
ADJOURNMENT
Motion and Vote: After member Lauren Jackson had to leave the meeting, there was no longer
a quorum and therefore no adjournment took place.
The City of Milton Parks and Recreation Advisory Committee meeting ended discussion at 1
p.m.
2
DATEAPPROVED: C�
Mark Reed, Chair
Milton Parks & Recreation Advisory Board