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HomeMy WebLinkAboutMinutes - PRAB - 01-27-2009MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Tuesday, January 27, 2009, 6:00 p.m. D R A F T M I N U T E S CALL TO ORDER Meeting was called to order by Brad Chambers @ 6:15 pm. ROLL CALL Roll call was taken by Brad Chambers. MEMBERS PRESENT Mark Shaw Mark Reed Curtis Mills Lauren Jackson Sabrina Moore Tom Mulroy Sandra Sheley Quorum announced by Brad Chambers. APPROVAL OF MEETING AGENDA Motion to accept meeting agenda was made and seconded. The vote was unanimous and the motion carried. NEW AND UNFINISHED BUSINESS ƒ Nomination and Election of Chair ¾ Tom Mulroy was nominated by Sabrina Moore and seconded by Sandra Sheley. Tom Mulroy accepted nomination. ¾ Curtis Mills requested that all members introduce themselves and give a brief background. ¾ Tom Mulroy withdrew his name from Chair position. Motion and Vote: Sabrina Moore made motion to remove Tom Mulroy from nomination for Board Chair. The motion was seconded by Sandra Sheley. The vote was unanimous and the motion carried. ¾ Tom Mulroy nominated both Lauren Jackson and Mark Reed for position of Board Chair. ¾ Mark Reed accepted the nomination. Motion and Vote: Lauren Jackson made motion to accept Mark Reed as Board Chair. Mark Shaw seconded the motion. The vote was unanimous and the motion carried. ƒ Nomination and Election of Secretary ¾ Curtis Mills nominated Sabrina Moore as Board Secretary ¾ Sabrina Moore declined the nomination ¾ Brad Chambers requested that Sabrina Moore take minutes for January 27, 2009 ¾ Sabrina Moore agreed to take the meeting minutes ƒ Nomination and Election of Vice Chair and Sub-Committee Chairs ¾ Nomination and Election tabled to future meetings. REPORTS OF COMMITTEES ¾ There were no reports CITY STAFF REPORTS AND COMMUNICATIONS ¾ Brad Chambers informed Board that presently there is no Parks and Recreation Department for the City of Milton. ¾ City Council is hopeful the Parks and Recreation Advisory Board will handle any and all matters pertaining to City of Milton parks and recreational activity. ¾ Soccer organizations have shown interest in partnering and cooperate with the City of Milton. ¾ Organizations are as follows: Birmingham STARS and George Baker Fields. ¾ On Saturday, January 31, 2009, City Council will tour Crabapple Community Building and Bethel Community Building to check conditions of buildings and decide what it will take to bring them to usable condition. ¾ Board Members are invited to attend. ¾ New Park Ordinance Signs will be placed at Bell Memorial Park in the next few days. OTHER BUSINESS ¾ Discussion regarding responsibility of Board to make recommendation regarding contracts, fees, etc. for HYA. ¾ Brad Chambers brought matter of the agreements between the City of Milton and HYA and the City of Milton and Travel Teams. ¾ Brad Chambers suggested that the Board review the documents to decide if they make sense, are worded correctly and determine if they are being adhered to. ¾ Lauren Jackson discussed the Fulton County Recreation Master Plan. ¾ Document can be reviewed at fulton.ga.us. ¾ Discussion regarding having a parent representative from any organized recreational group included as a voting member of the Board. ¾ Members of organized recreational group have asked City Council to consider such relationship. Motion and Vote: Curtis Mills made a motion that the Parks and Recreation Advisory Board recommend to the City Council that the existing resolution defining appointment and limitation of Board Members stands as is." The motion was seconded by Mark Shaw. The vote was unanimous and the motion carried. Motion and Vote: Sandra Sheley made motion to approve Bylaws as written. The motion seconded by Mark Shaw. The vote was unanimous and the motion carried. DISCUSSION ON BYLAWS ¾ Board Members decided to table further discussion of bylaws. ¾ Curtis Mills questioned Section 3A regarding budget. ¾ Mark Shaw questioned insurance protecting members of possible lawsuits. NEXT MEETING DATE ¾ Board Members discussed scheduling of meetings. It was decided by Board to set meetings for the 3rd Thursday of every month at 12:00 noon. LOCATION OF MEETING ¾ The location of the meetings will be the Executive Conference Room in the City Manager's office. ADJOURNMENT Motion and Vote: Sandra Sheley made motion to have meeting adjourned. The motion was seconded by Curtis Mills. The vote was unanimous and the motion carried. After no further business, the City of Milton Parks and Recreation Advisory Committee meeting adjourned at 9:10 pm. DATE APPROVED:________________ APPROVED BY:__________________ _____________________________ Mark Reed, Chair Milton Parks & Recreation Advisory Board