HomeMy WebLinkAboutMinutes - PRAB - 11-17-2009MEETING MINUTES
CITY OF MILTON PARKS .AND RECREATION
ADVISORY BOARD
Tuesday, November t 7*h, 2009-5:30 p.m.
Executive Conference Room
CALL TO ORDER
Meeting was called to order by Vice Chair Mark Shaw at 5:40 pm.
ROLL CALL
Roll call was taken by Mark Shaw.
MEMBERS PRESENT
Mark Shaw
Lauren Jackson
Sandy Sheley
Sabrina Moore
OTHERS PRESENT
Brad Chambers, City Consultant
Scott Stachowski, HYA
Chris Lagerbloom, City Manager
Cindy Benochi
Sam Trager, Human Resources Director
Quorum announced by Mark Shaw
APPROVAL OF PAST MINUTES
Motion to approve minutes of the October 15thth meeting was made and seconded. The vote was
unanimous and motion carried.
PUBLIC COMMENT
Scott Stachowski reported on an injury at Bell Memorial Park to an elderly citizen who slipped on
the stairs in the rain and broke her arm. Handrails were recommended and are being investigated
by the city to install. Also, a baseball was tossed and hit Jim Cregge, temporarily causing him to
pass out; however, he is fine now.
NEW AND UNFINISHED BUSINES
a) Chairman Mark Shaw turned meeting over to City Manager Chris Lagerbloorn who
requested time at the beginning to address the board and introduce Cindy Benochi,
who is the leading candidate for the Parks and Recreation Director position. Cindy is
currently Director in Snellville and the Board spent several minutes asking various
questions on her past experience and her vision for what she sees for Milton.
b) During the City Manager's presence, he was asked to describe the city's policy and
procedures for land acquisition. He spent several minutes explaining how land is
identified, discussed with City Council and the City Attorney in Executive Session, the
appraisal process, and how a parcel would then be determined to be a good buy for
the City. The Board recognized they would have little input into this type of process
other than to possibly recommend potential park parcels to be considered.
c) The city manager also reported on the status of the inter -governmental agreement
with Fulton County School Board to use athletic facilities at school sites, and that all
the documents are in the hands of FCSB officials, awaiting a ruling.
d) After several questions, Chris and Cindy retired to the City Manager's office for
further discussions.
e) Chairman Shaw then asked for Committee Reports. There were no reports from
HYA/Baseball/Softball, other than registration for spring baseball is underway and
currently is tracking based on past historical registration numbers. There was no
Finance report. There was no Recreation Site report. Sabrina Moore asked Brad
Chambers the status of the City Code. Mr. Chambers stated where it was in the
process, including comments that had been made and clarifications given to the City
Attorney that is handling the City Code process. The Code is being codified at this
time, although the City Manger emphasized that although it would be codified it is
still subject to change and adaptation.
f) Review of draft Needs Assessment questions- The Board then spent time reviewing
the draft set of survey questions that Mr. Chambers had prepared. Many changes and
revisions were suggested. Mr. Chambers will take the recommendations and revise
the questions. The Board was reminded that the consultant that the City will use to
actually perform the survey itself will know which questions are appropriate and how
to phrase them correctly. Mr. Chambers also stated that the RFP for the needs
assessment firm is ready to be sent out to solicit for bids.
g) Discussion of meeting start time: Members were concerned about inconvenience of
meeting time and that only four could make the night meeting. It was moved,
seconded, and unanimously approved to return the Board meeting time to Thursday
afternoons at 11:30 am. AT THIS POINT, SANDY SHELEY LEFT, AND A QUORUM
WAS NO LONGER PRESENT TO CONDUCT BUSINESS.
h) Discussion ensued on Comprehensive Assessment- Mr. Chambers stated that the
Assessment is on the agenda for the December ie work session.
REPORTS OF COMMITTEES
Committee Reports were given earlier in the meeting as reported
ITY STAFF REPORTS AND CO3MUNICATIONS
None
OTHER BUSINESS
NEXT REGULAR MEETING DATE
Thursday, December 17th, 11:30 a.m.
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LOCATION OF MEETING
The location of the meetings will be the Executive Conference Room in the City
Manager's office.
ADJOURNMENT
Motion and Vote: After member Sandy Sheley had to leave the meeting, there was no longer a
quorum and therefore no adjournment took place.
The City of Milton Parks and Recreation Advisory Committee meeting ended discussion at 8:20
p.m.
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DATE APPROVED:
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Mark Shaw, Vice -Chair
Milton Parks & Recreation Advisory Board
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