HomeMy WebLinkAboutMinutes - PRAB - 10-15-2009MEETING MINUTES
CITY OF MILTON PARKS AND RECREATION
ADVISORY BOARD
Thursday, October 15, 2009, 11:3o a.m.
CALL TO ORDER
Meeting was called to order by Mark Reed at 11:5o a.m.
ROLL CALL
Roll call was taken by Linda Blow.
Mark Shaw
Mark Reed
Lauren Jackson
Sandy Sheley
Curtis Mills
OTHERS PRESENT
Scott Stachowski, HYA
Linda Blow
Linda Matthews
Quorum announced by Mark Reed.
APPROVAL OF PAST MINUTES
Sandy Sheley made a motion to approve minutes of the September 17th meeting, after
recommended changes were made, and seconded by Mark Reed. The vote was unanimous and
motion carried.
PUBLIC COMMENT
No public comment at this meeting.
NEW AND UNFINISHED BUSINESS
a) Discussion of meeting start time: It was decided that the committee will meet the
third Tuesday of each month at 5:30 p.m. Mark Reed made the motion and Sandy
Sheley seconded. The vote was unanimous and motion carried.
b) Parks & Recreation Mission Statement Final Review: Mark Reed submitted the
Mission Statement with suggested changes. Mark Reed made a motion to accept the
Mission Statement and Curtis Mills seconded. The vote was unanimous and motion
carried.
c) Update on Parks & Ree Director position: Discussion ensued and all agreed that their
priority was to help define the scope of the needs assessment. The Committee was
advised that the Cities of Alpharetta and Roswell had these documents. Scott
Stachowski offered to obtain a copy from Alpharetta and Mark Reed will obtain a
copy from Roswell.
a. Mark Reed spoke to Chris Lagerbloom prior to this meeting via telephone and
was advised the Brad Chambers had been offered to work on a month-to-
month contract basis until a new Parks & Rec Director was hired. Brad's
priorities will be:
i. To complete the EDAW assessment;
ii. To begin the needs assessment;
iii. To work with HYA; and
iv. To work with the P&R committee.
b. The Committee agreed to create a timeline to use as a guide for forming a list
of recommendations regarding the needs assessment:
i. Gather the information;
ii. Scope out objectives — what needs to be accomplished;
iii. Define groups in the community;
iv. Send information to Curtis Mills who will create a spreadsheet.
d) City web -site discussion: Lauren Jackson had been talking to Lifetime Fitness
regarding a proposal for Milton citizens. Lifetime agreed to host two weekends of
open house for citizens to visit their venue in an open house environment. Lauren
requested from the City Manager that this announcement be placed on the City web
site and her request was denied. She was given the reason that because Lifetime
Fitness was a business, the City could not promote any business on the website.
Linda Matthews was going to check on the basis for the denial and report back to
Lauren.
e) Update on FBOE partnership with City on fields: During Mark's discussion with
Chris Lagerbloom, Mark was advised that the matter was in the FBOE's hands.
Lauren added that in her discussions with Matt Marietta she understood that Matt
had addressed the FBOE regarding (1) Hopewell Middle School fields for baseball and
(2) the Birmingham Falls rectangle field. FC wants quid pro quo. This is the status to
date.
f) Update on field lease opportunity: Discussion on the lease of soccer fields off 140 —
Arnold Cox Mill. Lauren Jackson created a spreadsheet and presented it to a council
person showing the rental income to be made on a lease payment basis.
g) Report re: discussions w/Alpharetta P&R re: agreement on fees for high school feeder
teams: Tom Mulroy was not present to discuss and the item was tabled.
REPORTS OF COMMITTEES
a) It was mentioned again that someone should be attending the HYA meetings. Mark
Reed will follow up with Chris Lagerbloom as to who that should be. Also, Mark will
ask Chris when monies will be available for Hopewell as stated in their agreements.
CITY STAFF REPORTS AND COMML]NICATIONS
2
None
OTHER BUSINESS
NEXT REGULAR MEETING DATE
Tuesday, November 17th, 5:30 p.m,
LOCATION OF MEETING
➢ The location of the meetings will be the Executive Conference Room in the City
Manager's office.
ADJOURNMENT
Motion and Vote: Sandra Sheley made a motion to have the meeting adjourned. The motion
was seconded by Mark Reed. The vote was unanimous and the motion carried.
After no further business, the City of Milton Parks and Recreation Advisory Committee meeting
adjourned at 1:30 Pm.
DATE APPROVED:
Mark Reed, Chair
Milton Parks & Recreation Advisory Board
3