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HomeMy WebLinkAboutMinutes - PRAB - 03-17-2013MEETING MINUTES CIlY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, March 17th, 2013 11:30 a.m. Executive Conference Room, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:30 a.m. ROLLCALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Shannon Wally Brittain Dave Duley (arrived 12:15pm) Sue Rekuc Ron Hill OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Recreation Program Coordinator Quorum was announced by Mark Reed. APPROVAL OF PAST MINUTES Motion to approve minutes of the January l'1h, 2013 meeting was made by Sue Rekuc and seconded by David Shannon. The vote was unanimous and motion carried. PUBLIC COMMENT None NEW AND UNFINISHED BUSINESS aJ Poster and Banner Policy: Agenda item deferred until April 18 th PRAB meeting. bJ Mandatory Reporter of Suspected Child Abuse: Law (state or fed??) went into effect July 1, 2012 requiring Parks & Recreation individuals who observe suspected child abuse to report the observation to the appropriate authorities or to their supervisor. For workers under 18, the presumption is that they have a supervisor and then must report any suspected child abuse to the supervisor who then would contact the proper authorities. All city employees must go through child abuse training which is conducted available through Fulton county fo ProSolutions contractor. If there is a suspected incident at a city event or park, the city employee or supervisor must complete and incident form. c) Adaptive Recreation Programming: Cregge explained that the cities of Johns Creek, Alpharetta, and Sandy Springs are developing a unified approach to their special needs/adaptive recreation programming. The cities are following an approach developed by the City of Udina, Minnesota. This model includes a unified approach whereby the same application will be used across the different cities and each city will offer their unique recreation programs to avoid duplication across the cities. Additionally, all out-of-city fees will be waived for non-resident applicants from participating cities. To comply with HIPAA rules, there will be one central data base to store sensitive medical information form the applicants/participants. There is potential that each city would have to contribute toward a Spevcial Needs Programming Coordinator when the need arises. Jim Cregge asked for the support of PRAB for the City of Milton to participate with the other cities in this program and further support for the waiving of non-resident fees. Mark Reed made a motion that PRAB approve the City of Milton's efforts to be part of this area-wide coordinated effort between the various cities' Park & Recreation departments and to approve of the waiving od non-resident fees related to special needs programming. Dave Shannon seconded the motion. A vote was held and the motion passed unanimously. COMMITTEE REPORTS a) Partnerships a. HYA Update: Scott Stachowski was absent but Cregge gave brief update: march 9 was opening day for the Hopewell Youth Baseball Association spring season. Optech had recently cleaned up Bell Memorial Park, planted trees, and installed bioswales to assist in proper drainage. The fencing backstop for one of the fileds was fixed for a cost of $2700. Auto off faucets in the park's bathrooms will be installed to save water and to avoid septic tank backup and resulting flooding. CITY STAFF REPORTS AND COMMUNICATIONS a) IGA Discussion at Northwestern Middle School: AN IGA has been submitted to Fulton County for approval for a 5yr term for a multipurpose field; City is also pursuing and IGA for a turf baseball/softball diamond with ability to convert into a rectangle. Eaglestixx Lacrosse has expressed interest in providing funding for rectangle. This effort can proceed once Northwestern MS converts to a charter school; otherwise , this will not be possible since NWMS would not be same specifications as rest of middle schools in the count. City of Milton is pursuing a 15 deal for this turf filed (300'x60') with Fulton County Schools (FCS). FCS would prefer to deal with City of Milton rather than Eaglestixx. b) Bell Memorial Park a. Park Bid Update: Forsythe-Gray (FG) won the bidding process to begin designing the overall plan for Bell Memorial inclusive of the land acquired in 2012. FG is budgeted to present the overall plan to PRAB once completed. b. Stakeholder discussion: stakeholder discussion will be coordinated by Shapiro Consultants. It has been recommended that no more than 12 people should be identified as stakeholders to begin discussions/input regarding the design for Bell Memorial. c) Providence Park Update -Anthony Spencer, the Fulton County environmental engineer/contractor says the Park is clean and waiting for EPD approval and signoff. The activity building, however, is in disrepair and discussion will need to occur with Fulton County on this issue. d) Teenaged Programming: Parks & Rec planning to start teenage programming to include coed dodgeball, ultimate frisbee, coed softball and kickball. Will market to local jigh scjools. e) Deerfield Park: Jim Cregge reminded everyone about 7pm community meeting next Tuesday. 2 o Summer Camp g) Senior Services North Fulton -Hopewell House h) Budget Review i) Facilities Checklists; Tom Gilliam presented facilities checklist he developed to be used as a tool between city and Optech (contractor doing maintenance for City) to inmprove communication j) Bicycle Lane Discussion: Mark Reed introduced this topic that will be researched by City Staff. Per Georgia State Law, 3 feet of roadway to the shoulder of road is considered reserved for bike lanes. The city can designate certain road as bike trails by simply emblazoning the right side of road with bike lane logos. OTHER BUSINESS None NEXT REGUlAR MEETING DATE Thursday, April 18, 2013, 11:30 a.m. LOCATION OF MEETING ~ The location of the meetings will be the Executive Conference Room at City Hall. ADJOURNMENT Motion and Vote: A motion was made to adjourn the meeting by Wally Brittain and seconded by David Shannon. The vote was unanimous and motion carried. The City of Milton Parks and Recreation Advisory Board meeting adjourned at 1:30 p.m. DATE APPROVED: (: Z i) -/J ~~ Mark R d, hair Milton Parks & Recreation Advisory Board 3