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HomeMy WebLinkAboutMinutes CC - 08/09/2010 - 08-09-10 W.S. Mins (Migrated from Optiview)Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 1 of 18 mom This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio recorded. The Work Session of the Mayor and Council of the City of Milton was held on August 09, 2010 at 6:40 PM, Mayor Pro Tem Hewitt presiding. Council Members Present: Councilmember Karen Thurman, Councilmember Julie Zahner Bailey, Councilmember Bill Lusk, Councilmember Burt Hewitt, Councilmember Joe Longoria, Councilmember Alan Tart. Mayor Pro Tem Hewitt: • Work Sessions are an informal setting to update Council on business items. • No votes will be taken during these sessions. • There are two (2) items on our Agenda tonight. • Public comment is allowed that is germane to an Agenda Item. • If you wish to speak you are required to fill out a comment card and turn it into the City Clerk Own staff. • Public comment will be allowed for a total of 10 minutes per agenda item and no more than 2 minutes per person. • Public comment will be heard at the beginning of each Item. • Once the item is called, no other comment cards will be accepted. Interim City Clerk Gordon read Agenda Item #1. 1. Discussion of North Fulton Transportation Plan. (Presented by Jeff Smith of Kimley-Horn and Associates, Inc.) Christina Pastor: • We finished up Milton's transportation plan last year. • We were set for starting the North Fulton Transportation Plan. • The projects that came out the Milton transportation plan helped feed into the project that we are working on now. • The five largest cities and Mountain Park in North Fulton came together to help fund the project. • It is completely incorporated in North Fulton County. • Everyone is doing their own transportation plans. • We want all of the cities to come up with a list of projects that are regionally significant that Fulton can put to ARC that are important and we can stand behind as a region and not just • individual cities. • We have been working on this project since the end of August last year. wrwr • We are coming to the councils to present our preliminary recommendations. • The purpose tonight is to get comment and feedback on the projects that we are presenting tonight. • We want to get you up to speed on what we have been doing. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 2 of 18 • The vision in goals came from all of the different jurisdictions and melt them into one vision for North Fulton. • We want to persevere the character of the individual jurisdictions. • We believe and understand that every city in North Fulton has a different character. • Milton is one of the most unique of any of the cities. • We are not attempting to change the character or apply the same transportation recommendations in Milton that we would elsewhere. • The vision in goals has helped us to give guidance to the project and with choosing the recommendations. • A large group of people have been involved in this process. • Carter and Sara have been involved from the very beginning of this project. • We have been working with adjacent cities and counties to see what they are doing so we can coordinate within Fulton and our neighbors. • What have already done an existing conditions report and a needs assessment report which is where we come up with the numbers. • We did a public opinion poll throughout North Fulton from 1000 residents. • We have done a technical cost evaluation. • The next steps includes meeting with each of the Councils. • Alpharetta was last week and we have Alpharetta and Roswell tonight. • Next week is Johns Creek and Sandy Springs. • Following those, our goal is to get feedback from each of the councils. • We are going before the North Fulton Mayors on August 19`" to present the list of recommendations to them after we have had feedback from all of the councils. • We are planning to finish the report in late September and we're going to be doing our final presentation in which we present all of the project deliverables. • We used multiple sources of information to develop a project list. • We did a thorough analysis in our needs assessment. • We looked at costs and potential benefits due to congestion. • We looked at how easy it would be to construct a project. • We talked about the pros and cons of each project to select a project list. • We are lacking transportation in North Fulton. • We think the transit from 400 needs to be phased. • There isn't the density of land use and people to support an extension of rail transportation that could be 1.5 billion dollars. • We are recommending busses and managed lanes. • If there is more density later on, we may invest in rail transportation. • The 400 and 285 projects are things we are supporting but not a part of our funding tiers. • In terms of funding, the only funding source as of today is what we have in the regional { transportation plan. • The ARC is in the process of doing plan 2040 as their regional plan update. • There are other opportunities for sources to help fund our plans such as new sales taxes, property taxes, etc. • We used our funding sources to use to break down our thresholds of projects. 1 • We broke them down into three major tiers. • Tier one is the money that we have through our funding. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 3 of 18 • Tier two is about the same size as the first, but it is from all other funding sources that could come from some other additional funding source that is not guaranteed at this time. • Tier three is other projects that we support but do not know where the funding would come from. • Project 112, Milton Connection to Big Creek Greenway, Alpharetta is already beginning the construction already. • The rest of it is going all the way up to Forsyth County. • It ties from state route 9 to McGinnis. • Johns creek also was a part of this as well and Carter was the first one to talk about it. • The cities have been working together on this project. • Project 307 is the widening of Arnold Mill Rd. • That would go well into Cherokee County and they seem to be on board with that widening. • On project 307 we have proposed in Milton's transportation plan to widen Rucker Road. • We have come up with a compromise because Alpharetta wanted to see a road in Roswell widened and Roswell wanted to see Rucker widened in Alpharetta. • We came up with a compromise to not widen either to a 4 lane facility, but we are going to put in a median with turn lanes to improve the capacity on the roads now. • On project 306 is the widening of State Route 9 into Forsyth County. • Project 323 is the widening of Windward from Deerfield over to Union Hill. • In tier two, we have bike and ped. improvements all along State Route 9 and/or Westside Parkway. • This would require a lot more study. • We have some wider sidewalks that could be used as multi use paths. • The last project in tier three is project 334 which is the widening of Hamby and Hopewell into Cherokee County. • The signal timing on major roads are being looked at as well to help with the coordination between the cities. • Those are some other recommendations that we will be putting forward into the plan. • Do you have any feedback about the project list so that we can narrow and come to consensus prior to the Mayor's meeting. If you're not ready to talk about it tonight, you can always send me recommendations. Councilmember Hewitt: • If we can get some of that traffic out of Central Milton it would help tremendously. Councilmember Bill Lusk: • On your tier one projects, the McGinnis widening, does it only go to 400? Christina Pastor: • It is not necessarily needed as much at this time as it is from McGinnis to Union Hill. opm Councilmember Zahner Bailey: • Are they based on priority by tiers? Iftw Christina Pastor: 0 There is no set of priorities based on the tiers for the most part. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 4 of 18 Councilmember Zahner Bailey: am • Do you have a sense how you envision those capacity improvements paralleling with time frames? Do you anticipate that enhanced capacity to be good for 10, 15, 5 years? Christina Pastor: • We don't have turn lanes on those roads. Anytime you have a left turner sitting there, it blocks traffic. • To say that it will last 20 years is probably not likely. • From a capacity standpoint what you would really need. • All of the road widening projects we're talking about we are recommending in some way bike lanes or side paths. • It would happen all at the same time. Councilmember Zahner Bailey: • My concern is keeping with the character of Milton. • Do you have a time frame about these projects yet? Christina Pastor: • That is further in depth and will be discussed further down the road. • The ARC is in the process of testing plans now. • The decision will not be made until next year. • We did put forward a list of projects that North Fulton wants to see move forward. • The biggest question is funding and getting the projects ready. • The projects that are ready to go might fare better to get funding. Councilmember Thurman: • Several of these projects are supposedly in the GDOT plans. • How do our plans coordinate with their plans? Christina Pastor: • The first thing is the regional process. • Everything is up for the debate except for those that are in the process of planning. Councilmember Zahner Bailey: • Have you included Cyndee in this process for ideas? Carter Lucas: • Cyndee has been involved with the process and has given many good ideas. Interim City Clerk Gordon read Agenda Item #2. 2. Discussion of council Priorities Dealing with Rural Preservation and Planning Commission's Priority Project Recommendations. 004 (Presented by Lynn Tully, Community Development Director) Item deferred to August 16, 2010 Regular Council Meeting. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 5 of 18 Interim City Clerk Gordon read Agenda Item #3. 3. Discussion of Ethics Ordinance. (Presented by ken Jarrard, City Attorney) City Attorney Ken Jarrard: • I have issued you all of the modified text for the Ethics Ordinance that you had asked for previously. • On page 13 Article 5 the first concern is in the event that Sudie does something unethical, we wanted to make sure that Chris would take over for her and take care of her duties. • The City Clerk has a lot of obligations and we just wanted to have our bases covered. • On page 14, processing of the ethics complaints, one concern was the City Attorney doing some of the processing with respect to the initial review of the complaint. • To ensure that it met the six baseline criteria that have to be met to tender an Ethics complaint. • No. 1- an ethics complaint in Milton has to identify the specific provisions of the ordinance that has been violated. • No. 2 -It has to be supported by affidavits by personal knowledge. • No. 3- It has to show that the affiant is competent to testify. • No. 5- It has to have a attached documentation supporting the complaint, be signed, notarized, and filed within six months of the alleged violation. PM • If it doesn't have one of those six things, it gets tossed. • Originally, the City Attorney would review that but I have changed it to the City Clerk will •�• conduct in the initial review which is on page 14. • Assuming the complaint satisfies the requirements of those six items, then the actual complaint gets forwarded to the subject of the complaint who then has to file their response. • On page 16 the constitution of the Ethics panel is probably the largest change. • The rationale for this change is not that the Ethics board is doing something wrong, we are thinking of ways to make it even better. We want to take the smallest hint of concern away from the abilities of those members to be able to hear these complaints as objectively and impartial as possible. • We want to assemble a case by case tribunal that will be comprised of three attorneys that may have practices outside of Milton. • Section 4 page 16 is how we will assemble them and the criteria for the panel. • Section 4.dl you can see where we change that "they must be an attorney at law in good standing with the state bar." They must have at least five years experience with the practice of law with no less than 3 years dedicated to civil litigation practice. • They may not reside or maintain an office within the city limits of Milton. This was changed from 10 miles. • No. 4- this is continued from the last draft, they cannot be an employee or city official and have not been a city official or employee within 3 months of immediately proceeding his or her ""M employment. • The attorney can have no, or other members of their family can have no business within the City '•"" of Milton. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 6 of 18 Councilmember Lusk: no • Are we imposing something we cannot meet with needing 15 attorneys? mrrr Ken Jarrard: • The point is to have a pool of 15 just waiting. • Hopefully, we won't need them, but if we do they are there. Councilmember Lusk: • Considering how much of a problem we have getting people to serve on boards, this will be difficult. Ken Jarrard: • It's a good point and I'm hoping that people will view it as almost an honor to be picked for this. • It's a civic responsibility and their civic duty. Mayor Pro Tem Hewitt: • We can put it out there and see how many responses we get. • If we can't get 15, we can revisit this issue. Ken Jarrard: • Once we start making the phone calls we will know. • Page 17 about the selection process. • How do we pick our three for the panel? • We have added that we have a witness to the selection process requested by council. • On the bottom of page 17, section 5b, we have decided to assign a per diem fee for each meeting day for when the attorneys will serve. • Each attorney shall receive a separate per diem for each day of attendance. The Council will approve this for either $100-$200 a meeting. • On section 6 page 18 the council requested that the process to remove a member of the panel, shall be by the council. • Page 24 with the wrongful use of the ordinance has been modified. • The council requested that the language be better detailed and if there is a finding by the ethics panel and there has been a wrongful use of the ordinance, under H3 the ethics panel will be authorized to assign the individual who used the ethics ordinance wrongfully to assess against them an attorney's fee. • The cost shall include the staff time that was needed for this specific complaint. • "Attorney fees" shall include the reasonable fees of the attorney retained by the subject of the ethics complaint as well as any fees necessary to be paid to the ethics panel attorneys. Councilmember Thurman: • The ethics board has met in the last couple of weeks. • I want to make sure they are familiar with what we are doing here. Ken Jarrard: • I will make sure the ethics board all gets a copy of this ordinance. 0 They did have a meeting scheduled last week but there wasn't a quorum. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 7 of 18 Councilmember Zahner Bailey: ,, • Is there any language that says that a panel member, in order to stay in good standing, would need to be available for the meeting? • I think we should have someone review the complaint that doesn't work for the city to cut back on biased opinions. Ken Jarrard: • It is not addressed specifically. • We can add this into the language. Councilmember Lusk: • In this market I would hesitate limiting this to someone only outside of a city employee. Councilmember Tart: • About former employees, is it okay to rule on a former client even if it is six months? • On page 16, the ethics panel not having to be members or members of their immediate family with having relationships, what about political contributions? Is that also a part of conflict of interest? • Should it be spelled out in the ordinance? • On page 17 section 5b, paid per diem, I have had an ethics board member concerned about that wow this perhaps will cost more than what we have now. • Is $100-$200 realistic to get 15 attorneys lined up and ready? Ken Jarrard: • No. • It would probably have to be spelled out. • I will say that this is not a situation where they will be asked a lot to work for Milton. • If we do have to call upon them, I hope their attitude is looking at this as something to put on a resume. • If attorneys decide not to work for the per diem, this approach will need to be reconsidered. Councilmember Tart: • Do we set the per diem as an overall or do we set it per trial. Ken Jarrard: • We would set the per diem per trial. Councilmember Tart: • On page 11 section 12 b2, where did we come up with $101? Did it come from the state? Ken Jarrard: • I will follow up with an email about this. I believe it's from the State, but I'm not positive. *o • I would like to distill these comments into another version and get it to the ethics board. ,I i Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 8 of 18 Interim City Clerk Gordon read Agenda Item #4. 4. Presentation of Budget Workshop- Revenues and Expenditures Capital Improvement 400 Project Prioritization. (Presented by Stacey Inglis, Finance Director) Chris Lagerbloom: • We are on track with our budget this year. It is a bit expedited. • We would like to get this budget adopted before we are without Stacey for a couple of months. • We have a balanced budget to present to you tonight. • This will be your first time seeing it. • This will represent the first full fiscal year budget. • I would like to take it in order from revenues and how we made revenue projections. • Next, talk about maintenance and operating initiatives that were presented by staff, some of which are included. • We will talk about capital projects and then come back around to the basic operating budget of the City. • I want a budget that will advance and sustain the city budget in the next year. • We cannot have expenditures to exceed revenues. • We have consistently had conservative estimations. • The zip code 30004 was the only city that had an increase. • It was new development that increased it. Stacey Inglis: • We looked at collecting 85% of our taxes based on the 2010 digest. • We are looking at billing a little over 8.8 million and 85% of that takes us to the 7.5 million range. • We have been fairly aggressive with the tax collections this year. • We have been at a 98% collection rate. • Franchise fees are flat from 2010. • Local action sales tax went up slightly. • The distribution method has been changed and it may be the reason for the increase. • Insurance premium tax is remaining flat. • I asked the department heads what they think their departments can produce. • They gave me their own projections based on trends. • The fence fees are lumped into the building permits. Councilmember Lusk: • How did you determine the building permit revenues based on what we have seen this last year? Lynn Tully: • It was a comparison from last year. • Our building permits are up higher than 2009. • There are a lot of new permits and we might hit 100,000 new permits. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 9 of 18 Councilmember Thurman: When do we expect our sales tax agreement with Fulton County? Chris Lagerbloom: • I don't believe it will be affected in the fiscal year 2011. • We assume we will have an increase in our population number. • It doesn't mean we will have an increase of sales tax. Stacey Inglis: • We have some new revenues based on our activity fees and commissions. • These are based on new programs that the Parks and Recreation Department have up for approval. • The fines and forfeitures have been increased from 2010 based on trending. Councilmember Longoria: • Do our revenue accounts match up with what the GMA has as their chart of accounts? Im talking about do we have all of the categories that they have? Stacey Inglis: The Georgia uniform chart of accounts gives us a list of the revenue sources and we periodically go through those to make sure that we are getting what we need. Councilmember Zahner Bailey: What is the miscellaneous revenue for the $38K? Stacey Inglis: • The miscellaneous $38K is deferred revenue that comes in from the build out refund that we receive from building this facility out. Chris Lagerbloom: • The format for the budget came from the department heads goals and objectives and how they attach to the priorities to the council. • The second tab would be the needs of the city to continue business moving forward in a status quo type environment. • The third part was asking the department heads to come up with initiative requests. • After that it was capital project requests. • We put all of these things together and we asked if these fit the goals and objectives of the department of the City? • Does this fit one of the priorities of the council? • If the answer was yes to any of those we did our best to fund what we could. • We are still dealing with a tight budget. • We took an attempt to tighten up the maintenance and operating budget and went through line by "ON line. • We took initially what was $777K worth of requests and got it down the $304K with a working '' process for a budget that met the requirements stated above. • I'm going to go through departments so we can talk of any adjustments. • Over the past several months, I have been trying to figure out how to utilize and get the biggest benefit from the citizen group Milton Grows Green. II Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 10 of 18 • One thing is very important is that we move forward with Milton Grows Green to become Milton's Keep America Beautiful affiliate. • In order to complete objectives, we haven't had success in starting the process to become an affiliate. • We need a part-time, non -benefit contract type person for a position to help get the Milton Grows Green committee pushed forward towards the Keep America Beautiful program. • My priority for this year is to get the Keep America Beautiful program going in Milton. • There were two requests for the IT department that are listed on this budget. • The police department had several requests. • All of the call volumes and call stats demonstrate that our staffing is inadequate. • It still shows that based on current data, we are two people short in the uniform patrol division. • It is difficult to add staff in the police department in this economy, but we need it. • There are a host of reasons as to why we need additional police staff. • I believe we found a way to funding for the whole year. • I ask that you consider this. It is important to provide safety for the City. Councilmember Tart: • Does this in fact add another patrol officer on duty? Chris Lagerbloom: • Yes, it would add one body. Police Chief Harrell: • According to our formula based on our call stats, we need to have 16 people. • We asked for 16 people last year, but we haven't increased in call volume so we still need 16. • Something we need to keep in mind is last year we put a position on task force, and I was able to hire someone. • That eliminates one person from patrol. • I feel most that we do not have enough police officers to do the things that the community is wanting us to do. • I'm not getting complaints that we are not filling 911 requests, but we do not have the extra manpower. Chris Lagerbloom: • I don't see that we completely filled the gap this year. • We are taking steps to completely fill this gap but we are not quite there. Councilmember Tart: • Describe to me when we have four to five people on duty for a shift, how many of those are doing traffic patrol? Police Chief Harrell: • We do not have a single police officer that is assigned to traffic. • They are only working traffic when they are not on a call. • If I could have 10 more bodies, we would be where we need to be. 0 I feel as if we are still doing catch up from the beginning. 6—m: Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 11 of 18 • We were staffed on Fulton County numbers that may have been misleading. b w • I really would like to request a compliance officer. • We just got our state certification and it took a tremendous amount of my time and I feel like I'm stuck doing office work instead of doing what a chief needs to be doing. • My main concern is making sure that we are responding to 911 calls and our officers are safe. • We need to make sure they have slept and they haven't worked a 12 hour shift, worked court, and then another 12 hour shift. • My priority is to get the street officers before anything else. Councilmember Lusk: • $101,000 is the total cost of anew officer? • I believe the police and fire departments require overtime payments. Can you tell me what the overtime costs have been and has it been included in your budget this year? Police Chief Harrell: • It includes salary, benefits, uniforms, car, and equipment. Chris Lagerbloom: • Last year, overtime included $56,500. • There is a request for fiscal year 2011 for overtime for $58,344. Police Chief Harrell: • Overtime includes training, court, vacation, sick, etc. Chris Lagerbloom: • You can go to an almost no overtime policy except for public safety. • This has to cover things that happen when a police officer that works the night shift has to go to court in the day. It's considered overtime pay because it is not during a normal shift. • The tasers are safer than pepper spray and sticks. • We have not funded it quite yet. We are proposing to fund this from another area but we don't know of any grants. • I believe that we would need to provide these with all officers for Milton. • We have to reclassify Captains to Majors. • To bring the two Captains up to the same pay as the battalion Chief, would be $8,423 dollars. Police Chief Harrell: • The Cellebrite system allows for the phone to be plugged into a computer and it downloads information from calls, text times, and dates and it has helped solve many cases. • We have one detective that is specially trained to do this and it takes about four hours to complete this process. With the Cellebrite system, it would allow all four detectives to do this in a matter of minutes. • Our first homicide was solved by this program. • The $8k is a one-time fee for this program and there is a $1k -$2k annual maintenance fee. NWAM Chris Lagerbloom: • We had 11 requests from the fire department. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 12 of 18 • The command vehicle upgrade would be needed to be effective to make our current one work because the Chief needs to be able to control radios from another location instead of in the front seat of the truck. • Two of the fire departments requests this year is annual hydrant maintenance and hydrant marker system. Fire Chief Edgar: • One of the problems we found in the annual hydrant program is that Fulton County was providing us with paint for the hydrant that was able to be seen from a distance. • Recently with their decrease in revenue, they gave us gray paint but it darkens the hydrant to where we can't even see it. • This will allow us to buy reflective paint and we can put glass beads in the paint and paint just the top of the hydrant so it is reflective and you can see the hydrant. • It is very helpful for spotting hydrants. • Another system is a blue marker system. • It is a blue reflector that we can place in front of every hydrant on the roadway and you can spot the hydrants and then spots the reflective paint. • In October we can paint the hydrants and place the markers in the roadway and then GPS all of the hydrants so we can provide those to GIS and we can add them to our hydrant maps given this is approved. • Before we paint the hydrant, we flush them and coat the threads and we do a static and residual pressure test on these. • It gives us a better idea what our water pressure is throughout the city. Councilmember Lusk: • I understand the importance of these blue markers, but they don't always hold up under every condition. • Is there current technology that would emit a signal if it were placed on a hydrant that you could pick up with a device. • What comes to mind is what I saw in Savannah, there were devices that would emit signals that would alert you to anything that you need to find. • I think Alpharetta has something similar to these locating devices. Councilmember Zahner Bailey: • You said at night is when it becomes reflective, so it's not noticeable in the day? Fire Chief Edgar: • During the day it looks like a regular silver hydrant. Chris Lagerbloom: • The Class A uniforms has been downgraded from what it was initially. • It is important that our people look good and that we are prepared in the unfortunate event that we have to attend something that we really don't want to, particularly being funerals and those types of events. • I think it is appropriate that we are prepared. 0 Portable radios have been shrunk down considerably. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 13 of 18 Fire Chief Edgar: • This provides us with a charging system in the command vehicle. • Some of the experiences that we have had recently is our portable radio batteries have been losing their charge or dying. • We need the ability to charge these on scenes. • Right now we only have chargers in the stations. Chris Lagerbloom: • The health and wellness program was an initiative initially and after hearing the explanation why it was important, my request for funding is for the police and the fire. • It was supported by HR, Fire, and Police. Fire Chief Edgar: • Our public safety officers need to be screened with baseline testing for things like TB and hepatitis. • These are things that we come in contact with daily. • We were able to test all of our public safety officers this year but we need to continue this annually. • In addition, we need to have stress tests for our firefighters and police officers. We have a few firefighters in international programs for a physical fitness program and nutrition to make sure that they can achieve goals they have. • Program cost is $250 per employee which covers the stress test, physical, TB and hepatitis testing. Councilmember Zahner Bailey: • With health benefits, are any of these ever covered as an annual basic physical? • Is it the collection of the data itself on some of these tests? I want to make sure this isn't a redundant cost if some of it could be covered under our typical health benefits. Chris Lagerbloom: • We run into an issue because we don't require our employees to have our health insurance. • We are leaving this to the employees willingness to take it as opposed to making it mandatory. Fire Chief Edgar: • Last year Emory offered a free cardiac screening for all police and firefighters. • Unfortunately, as a voluntary program, we did not get the participation we had hoped for. • I would have hoped that every firefighter and police officer would have taken advantage of that but they didn't. • If we didn't do this with some consistency, I don't think it would be done. • This particular program would allow them to come here for the testing. ..., • This will help us monitor it. Chris Lagerbloom: 0 Parks and Recreation is mostly funded by offsetting revenues. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 14 of 18 Parks and Recreation Director, Cyndee Bonacci: • With regards to the recreation coordinator position, if this position is funded, it would come with an October 1St start date. • The person would facilitate with programs, administrative responsibilities, events, and possibly larger plans. • Most of our programs can be started this fall, but the rest will be in winter, spring, and summer of next year. Chris Lagerbloom: • Capital projects fund items are next. • There are two new capital project requests. • We need to move forward with a plan for City Hall. • We need to continue to replace equipment that costs more to fix than replace. • We need to refresh computers and laptops. • We are seeing in fire and police for replacement of fire trucks and cars. • Once the initial lease is paid off for the police cars, it will free up $700K in the budget every year. • Our police cars now will last around 100k miles. • Each car costs around $36K but includes the lights, radios, computer mount, and equipment. • The fire department has a request for advanced life support equipment of $ l Ok. • We have them listed to purchase. We may choose to lease them, but it would cost less to buy. • This year we need to put the cascade trailer back into the budget. • This will refill the air tanks on the scene of a fire. • In public works my main goal was to keep the comprehensive transportation plan in the budget. • We are still not able to present a budget that has $2.275 million. • Carter has ideas for us to be just as effective and prioritize to balance the budget. • We do have the school road construction that is in the budget for this year. Councilmember Zahner Bailey • Are we envisioning that all of that would be expended in 2011? Carter Lucas: • We are expecting that the bid will be awarded in 2011 whether or not the construction is completed at that time. • We want to coordinate the timeline with the school's construction. Councilmember Zahner Bailey: • How conservative would you say the $575K is? • Is there any ability to leverage on the Bethany and Cogburn intersection any consolidation of costs or expenses? Carter Lucas: • I believe it is very conservative. We did not want to under budget that project. • It is a different intersection. I don't believe we can consolidate these costs or expense. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 15 of 18 Councilmember Lusk: • Has a contractor pulled a permit on the high school yet? Lynn Tully: • Yes, about two weeks ago they came for a permit. Chris Lagerbloom: • We have an unsecured public works yard in Birmingham Park and people have found it. • We need to relocate it and provide some dollars to secure it. • We are starting to own things that need to be secured for our road repair and signs. • The funding is already in the budget to secure an area. Carter Lucas: • We need a structure of some sort for storage. • We are looking for a simple metal building that would allow us to store the signs, message boards, barricades and cones. • We will try to make it be the least visible area of the park. Chris Lagerbloom: • Parks and Recreation doesn't have a request for any new funding in the capital budget, just a reprioritization of the funding of the current items. Cyndee Bonacci: • We wanted to take the money and spread it to multiple smaller projects instead of using all of it on one huge project. • There are roughly 12 total projects for this year. • The first improvement we want to make is in Bell Memorial Park. • The second improvement is the Bethwell Community Center renovations. • The third priority is the IGA contract. • The fourth priority is the Birmingham Park master plan. • The fifth priority is a parks and recreation 15 year comprehensive plan. • What we are talking through now is a one year capital plan. • The advisory board has set a special called meeting for September to review what I've put together for a three year plan. • We will need an outside firm to tell us where we need to be in 15 years. • The sixth priority was a trail plan update. • It would take what we have and we could make minor changes. • The seventh priority is the trail plan implementation. • The eighth priority is the Crabapple crossing potential park partnership. • We could develop a new two acre park for Crabapple Crossing Elementary and the community Room for the school to use as well as the community. • The ninth priority was the Crabapple Community Center. NN,„ • The Parks and Recreation Board is still unanimous in support of taking the building down and creating a passive park element in Crabapple. • We allocated $40K for this project and it would make the improvement that we would need on this site by taking down the house. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 16 of 18 • The tenth project is Park signage and making them more appealing by adding stone around the a" signs to make them look nicer aesthetically. • This would also include directional signs to the parks throughout the City. Councilmember Lusk: • Does this contemplate signage for the entire City? Lynn Tully: • I can say that we have looked into changes to the sign ordinance that does include directional signs. • Currently we were focus on directional signs as part of a larger developments. • We can consider more City properties as well. Councilmember Thurman: • I know we have talked about purchasing property somewhere off of Deerfield and Highway 9 area, where is that in this budget? Cyndee Bonacci: • Those were not given priority numbers. • They are still lumped into the overall park improvements and land acquisition money. • I am showing $330K left for this area. • We also want to look at the Bennett house and see if there is a way to make it for storage or functional. Councilmember Zahner Bailey: • Do you know how much the $1 Million will get us with the trails? Cyndee Bonacci: • That depends on where we decide to do it. Lynn Tully: • The Arnold Mill master plan has been adjusted for the total request. • The original request had some marketing studies that we don't intend to do based on the CPAC discussion. • The comprehensive plan has been adjusted down and we feel that it is close to being done and in to DCA. • We believe this will be done by the 20tH • We are planning to do a feasibility study that will be done in 2012. • TDR study with a potential ordinance for $75K. Councilmember Thurman: • Where is the updated Crabapple Master Plan? Lynn Tully: • It is in the City hall budget. Councilmember Thurman: 0 I would like to see it in its own category. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 17 of 18 Councilmember Zahner Bailey: • Would it have to be consistent with what CPAC recommendations are? Lynn Tully: • They are recommending a revisit to the master plan. • I cannot say how detailed it will be. Chris Lagerbloom: • Under capital grant fund, I want to bring to your attention that the capital grants are budgeted at $238,240 for this fiscal year. • We want to make sure we have the right funding set aside. Lynn Tully: • The LCI funds area joint project with Alpharetta. • We are trying to get an LCI project for the area immediately adjoining 400 in the City of Milton. • This is a grant we applied for last year but were denied. Chris Lagerbloom: • We have been denied twice, but they indicated that they would be more interested in a joint project between Alpharetta and Milton. pp." • What they are interested in is the flow of traffic from 400 on Windward through Highway 9. M"" Councilmember Thurman: • The Arnold Mill master plan must be done with Roswell. • There is no way we can do it alone. Chris Lagerbloom: • The budget you have tonight is what will be distributed in first presentation next week. • We need a public hearing and a first presentation. • I would like to offer to you, Council, that the following Monday which is typically an off week, we can work on this. • I think we need it. • We all need the window of opportunity for more input so we can get this thing adopted. • This is what we are going to ask you to vote on. • How important is it that we print and mail the annual report this year? • It is $21K dollars to print and send it. • We can do it electronically and save that money. • This is the first year that we were thinking of getting the help of a financial advisor. • Our benefits from United Healthcare bid has come in. • We are shopping the market and the price has gone up. • The renewal is due October 1st ..-. • What do we do with the employees' inflation? ... • We have funded over the last year cost of living adjustments. • I will welcome all questions at any time. After no further discussion, the Work Session adjourned at 10:18 p.m. Work Session of the Milton City Council Monday, August 9, 2010 at 6:00 pm Page 18 of 18 Date Approved: September 8, 2010. Sudie AM Gordon, Interim City Cl k Burt Hewitt, Mayor Pro Tem