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Home My WebLink AboutMinutes CC - 05/10/2010 - 05-10-10 S.C.W.S. Mins (Migrated from Optiview)Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 1 of 28 This summary is provided as a convenience and service to the public, media, and staff. It is not the %WA• intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio recorded. The Work Session of the Mayor and Council of the City of Milton was held on May 10, 2010 at 6:00 PM, Mayor Joe Lockwood presiding. Council Members Present: Councilmember Karen Thurman, Councilmember Julie Zahner Bailey, Councilmember Bill Lusk, Councilmember Burt Hewitt, Councilmember Joe Longoria, Councilmember Alan Tart. Mayor Lockwood: • Work Sessions are an informal setting to update Council on business items. • No votes will be taken during these sessions. • There are two (2) items on our Agenda tonight. • Public comment is allowed that is germane to an Agenda Item. • If you wish to speak you are required to fill out a comment card and turn it into the City Clerk staff. --M • Public comment will be allowed for a total of 10 minutes per agenda item and no more than 2 minutes per person. • Public comment will be heard at the beginning of each Item. • Once the item is called, no other comment cards will be accepted. Public Comment Francia Lindon, 14810 East Bluff Rd., Milton, GA: • Was here for the sewer discussion at 5/17 meeting. • When council voted on Judge's mediation for sewers I was puzzled. • Adhering to the recommendations would have given legal standing to reject or accept sewer applications down the road. • You would have had a legal basis to defend a no sewer position. • I don't understand how you became to that conclusion. Carol Lane, 14890 East Bluff Rd. • I am requesting that the City of Milton follow the Judge's recommendation. • If you don't, it's a waste of the taxpayer's money. • Why did the City go into mediation if they are not going to follow the Judge's order? • Why wasn't the letter and map made public to the Citizens of Milton? • Fulton County made the letter public. • I believe the Citizens were denied transparency on this issue. • My request is a special meeting and to take a new vote. Kurt Nolte, 825 Dockbridge Way, Milton, GA: 0 The City has been clear on what we expected regarding the sewer. Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 2 of 28 • Increasing sewer access to the 150 acres last week was it would end the sewer debate with Fulton County by fulfilling any and all obligations. • I agree it's time to stop wasting anymore taxpayer money. • I would like to ask that the Council put a moratorium on anymore parcels in the City to be added in the next 10 years to the sewers. Laura Bentley, 2500 Bethany Church Rd., Milton, GA: • I missed the public comment last week. • I would like to voice my dissatisfaction with the lack of information that was shared with the public. • That letter would have been helpful and the public would have been here. • We know that many people want us to uphold our sewer policy but that didn't happen. • It's a waste of tax money. • I would like to thank Tart, Zahner Bailey, and Hewitt for voting for the way my family feels. • Please let the public know more about the issues that are going on. Kim Horne, 415 Wade Glen Ct., Milton, GA: • Consider a revote. • Why was Fulton County allowed to post the plans public when Citizens in Milton had not reviewed it? ^` • Citizens are in the dark about what is going on with the sewer issue. • Was the letter a requirement to vote? Mayor Lockwood: • This was a legal issue. • Whether you agree or not, it was litigation with Fulton County. • We deferred it a week so people would have time to look at it. Interim City Clerk Gordon read Agenda Item #1. 1. Discussion on Concept Plans for Intersection of SR 372/New Providence Road and SR 140/New Providence Road. (Presented by Carter Lucas, Public Works Director) Carter Lucas, Public Works Director: • These concept plans are the result of three meetings with our Citizen's Advisory Committee as well as a Public Information open house that was held by GDOT. • As a result, the comments we got back were supportive of our concept plans. • We had 41 comments submitted. 33 were in favor, 4 conditionally in favor, 1 was opposed. • The one opposed comment was about input of sidewalks. • We had a lot of positive response. • • I would like to thank the Committee members that served on the CAC. "am Erica Becker, Street Smarts: • We had three Citizen Advisory Committee Meetings. • The first meeting was in January and it was intended to give an overview of the two projects and to talk about project constraints. Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 3 of 28 • Also, to hear some ideas for the committee. • The second meeting was in February. • We discussed more in detail ideas that were presented. • The third meeting was March to focus on one alternative for each location. • The outcomes from the third meeting were at 140 signalized intersection and then at Birmingham Highway a roundabout. • People were very supportive of the roundabout. • There was one citizen that had an issue with how the roundabout would impact her property. • Having a project website has kept Citizens informed and involved Miltonintersectionsproj ects.com. Kerry Ward, Street Smarts: • Started with the 2006 approved concept report from Fulton County. • The Arnold Mill intersection there were three alternatives previously considered. 1. To move the road so that there wouldn't have a 70 degree angle. 2. Moving the road 70 feet to the West to have it located behind the fire station but was ruled out due to right of way impact. 3. No build. • Decided to go with a signalized intersection • For the roundabout they had four alternatives considered: 1. Realign the intersection 500 feet to the North with a signal. 2. Instead of a signal, place a roundabout. %WAS 3. To have the signal with a reduced speed. 4. No build. • Based on our traffic analysis, a signal was not warranted at this intersection. Mayor Lockwood: • What is the reason a signal is not warranted? Andy Anderson, Street Smarts: • The signal warrants have changed and are no longer warranted for the following reasons: 1. Require higher level of traffic. 2. Safety levels have changed. 3. GDOT is pushing for roundabouts. 4. Fewer accidents occur with a roundabout. Councilmember Lusk: • Do these plans incorporate on the ground surveys? Andy Anderson: • We were able to take the data from previous surveys and generate very accurate construction limits. Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 4 of 28 .... Interim City Clerk Gordon read Agenda Item #1. 2. Discussion on Mid -Year Budget Amendment for FY 2010. (Presented by Stacey Inglis, Finance Director) Stacey Inglis, Finance Director: The goal of the fiscal year 2010 budget amendment is to revise departmental budgets and interfund transfers based on activity -to -date and future projections. The intent of the amendment is two -fold: to capture the actual expenditures and savings from the City's transition to bringing services in-house, and; to account for the collection of prior year property taxes that resulted from the late receipt of the tax digest. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance/ operating category includes expenditures related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. PENERAL FUNDUt i! ARA Rerwnue Appropriation horease 85, 315,814 rExpenditum Appropdation 1ncTe'5.315,6 1Net Reaen+a ltEKn;dit re) Requests: Revenue Amendments: As noted above, a recommended increase of approximately $6.3 million is necessary to account for the City's revenue streams in the current fiscal year. This increase is deceiving in that most of it is truly accounting for prior year property taxes that were not initially projected for FY 2010. As you recall, Fulton County was severely late in sending the 2009 tax digest out to the City. This posed a great problem for Milton because the property taxes that are normally billed at the end of our fiscal year on September 1 weren't sent out until October 31, which was one month after FY 2009 ended. As a result, the City could not meet FY 2009 projections for property taxes and was forced to show a deficit of a little over $1.6 million. The City's reserves were replenished in December 2009 when the property tax bills became due. Please note the required amount the City should carry in reserves is equal to two months of operating appropriations. For FY 2010, this totals to approximately $2.7 million. Other significant adjustments to the revenue are as follows: We recently received notice from Fulton County that 180,000 reassessment notices were sent out. Given this information and the current condition of the economy, we have decided that a $520,000 decrease in current year property tax ,... appropriations would be necessary. Based on the declining trend in motor vehicle tax collections, a $50,000 deduction is being proposed. We are currently trending higher than anticipated for alcohol Now beverage excise tax collections and are proposing a $23,000 increase in this line. • The budget amendment will likely change a couple of times before it is approved. • I'll mention what the changes are as we go through the document. Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 5 of 28 • Instead of having an increase in the budget of 6.8 million, it has decreased down to 6.3 million dollars because of Revenues. • Revenues Amendments increased because of real property, prior year taxes, and personal property prior year taxes that we have had to increase. FY z0 -IC 4P RO' ED -J,-TUALS AS &JDGET ,i &JDGET AMENDED REVENUE SOL E BL SET QF9113M0 EAL: E AMEHOMENT ELO-SET TAXES ar;_�rt Yr 3 W.y + L 6tf =ac __.. =0.691 1,H1 Pra r Tex€€,��.a W_ 1c� G _ a °=E c 6 -! [ [t -ir rt' � Taxis . r � 1 ] yy • y 1 3 tC MCI f�� or .r -nt€ p _ Via_- , E-4 r er€s ,. ss TOC...... ..,n -mss eris,ac u�� a LIGEhtuES t t 1' 1l3 f {ifi.�6 77K, ........... .. ''. _......� __. ......., � ...,,,,_„ .P tEt".w r7r PUT r €r°r _ _ .. t _ -� ww J, iz,�ai�'S�ti f ppj .. .._ ��_ . ... DtrtC... �, ti y y Z!, 3 2! �u C �'►T"�SY.weO»a.�s< cCi T Fs£lA7r°s _z r x t t 5 t _.. z� 3 Ex �€rl Fess� daD7 it3 � ..�. ,,..� ...�, ..,-.,� r�58 .rr It ^ rl a L C _ !JR—cc gg r L£� t» REFS- 8 F m L ,."•- ..: vwrry i.�.»+....aw✓.rvwm...aw<�.,,.i, v�H iiw, _»rrm»mvuv�W�� v. .�:r err .m, r,��y i �u. ��p _.....< .: ��1'6; c73 _' GC9iM1TW l�l!'iCat� 8 � PLt0 -:x�" Foxi , M Bi Ek: 011 , 7 TS 17,817-22- S 11:693.�ait 6,1 ,20+ ,� 915,51 � 24, k`a� t195 r" I" Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 6 of 28 • The changes that have been made is mainly a decrease in current year property taxes of $520,000 dollars. • Doing well on property tax collections. We are at 99.8% at collections in 2007. 98% in 2008 and 96% in 2009. • We are able to increase our tax collections. • Decreasing the motor vehicle tax collections by $50,000 because of the declining trend. • Alcohol Beverage Tax is increasing by $23,000. • HYA fees will be moved to capital projects fund. • We are hopeful that the digest will be on time this year. ExpenditUTe Amendments: 6ENERAL FUND EKPEM:11Tt11ES SUMMARY REQUESTED FINAL APPgGVED BUDGET AMENDED ACTUALS ACTUALS ACT ALS BUDGET AMENDMENTS BUDGET DEPARTMENT FY 20016 FY 2009 FY 2410 FY 2010 FY 2090 Mayor S Cvind 555<`-1- "13'20 157.12: 2 425 ' e70.614 C', lefk Jas. +'2 .477 ,74,759, I i .:2`E x7 ,75+ ry ;y Man.-eg+er 393.5:' 1' 1 <7C21 295,021 "Ck`€ ?0.-,f 1.1 die eral Adiiir stratcn _ _ 51c 2' =18,215 Fina,,:e 82.1.3€,'' 1-0.`17 1,C2?'2S5 € `2 ="24'1 770,261 Le a= 2K'62_ 1' . 3 211Jt.033+ _: 240,003 iT 68:'.0•'4 �'- 2B 1,07F3 27 =5f E X49..68 Hum --m Res--wmea 36C -SK 337.410 254,251 01 Z ;Ci! 21,54`_3 FZJ`s; 1,bnapneri 165.:45 171. 76 19' 252 `'_ =211 . Ge Kral Govt E s res 3K'251. 447,73 48 ;F 4K 41'' PL_ -.info&Nla"ketng 1752M 4iQ,c24 495,811 1:73.1 i 220,19: Wun=cira'Co 464A 437.`__12 2�-1,95" �=5'� .?4.21) F`6s`^ S3fely Fslrvniwa_�:n 1,494,74: 372 548 - - 3.s:e 5"J!1 =63 '� 8S'KS €"'_ K11 21,451,2:' °Y19 t.1a.o3< ,•4 Kei _'13 Ope'3.^.�"RS i22'2z-0 132,250 P tr,c 1pk- 's 1,7ti..3 '_ 1C,=Z-= Z024,0:11 Px'-:s ' Reweat€Or 15.41?; 1!ZA=7 140,31 � 2 wfzie Ccm^turtp:kv:_scprt+t11.379,723 21#7 1?1"€ m1, 69 C._bt::wm-r;ce 257,7'21r '42. ?09,33, 4F' S,•5, 7'18.}'';' S'ttfteFnancing Uses 1,963.4' 4,421,1'44 1.479.656 3...1 z, ?0.87 - Total Expenditures 1 16,820,523 1 17,8"1',221 1 6.31 5,8t,4 24,133,035 Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 7 of 28 MAYOR AND COUNCIL. REQUESTED APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET Ah1PNDIIENT 8,JDt;ET DESCRIPTION F`d 2,308 FY 2009 FY 201-3 FY 2010 FY 2013 Salaries_ S _ ".2 6 5 1011,H-9 "z S - 13".CGO BUDGET AMENDMENT MOTES ,Dann[ Ham Amendment Ream v'SitlCt. ... _... _.. 404 4 �.:'�Q - `?^_Q. paymn awk 1, Fa ilimors for 00:Y 1 tmowt 2-.726 „« � ..,,.. sn � ark .... . �"�.. ...... �, 5,300 To omw cwt ciften mete' � f I� Od . s ... 1,5 Pries -nal Fps3E�t 111725 t 1.`_a 2, 0ti ,0r `,`110 ,04e's3 rs I Fps �3k1 -77777 �,. Pnnt rr 7?200 „i 4-1 I-- ,.«... ,, 9?'t ._.-1'�{+. QQ - .=QQ BUDGET AMENDMENT MOTES ,Dann[ Ham Amendment Ream ,w �t 1. Benefts To cow adjusted costs d erark.ers r=pnp basest an paymn awk 1, �. P rcfesstionx, f=ees Fa ilimors for 00:Y 1 tmowt I p I"g Susx:ess cards br Maya we couneg 225 4. 0,*s aW Fees Anal support tr Greater Nora F ten Charnber 5,300 To omw cwt ciften mete' � f I� Od . s €art € H2M R,,,.. tontractj 1,5 Total Increase 111725 �" rasa requrre�, �ccun,.il reas.'� t Tsatal Deea5e 5 �3k1 -77777 • Mayor and Council $1,000 adjustment to cover workers compensation based on the payroll audit. • $3,000 increase for facilitators for the council retreat. • $225 increase for business cards for the Mayor and Council. • Dues and Fees increased of $5,000 for support of the North Fulton Chamber of Commerce. • $1,500 increase in food and meals to cover the cost of Citizen meetings. 0 Slight decrease of 300 dollars for travel not required by the Council retreat. Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 8 of 28 CITY CLERX REQUESTED APPROVED BUDGET FI NAL ACCOUNT AC7UALS ACTUALS BUDGET A14ENOMENT BUDGET DESCRIPTION FY 2{ 09 FY 20(* FY 2010 FY 20110 FY 2410 Wither _:;.<Pmen=. - �", a=•` _ D 1z: �Zecorc_r 21 - TOTAL S 535.812 S 850.477 S 572.785 t194,g4 5 378,757 I'IV WOLAWl KWICmms �I, * - - w Erna ., ww 1_ Salm and Swelits Inteiitn Oly 0*rk. RezcWs C** arm Receplimst 99,432 2 Comnunica6mris hicnft cell p1 egense br trivim City Cvk 77' 3-Adwrtisi Public t*afiW ads MT 4, P&tLM Nam, plates and business care IM 5, Dues!Fees Names rtembership duestom' d, Contract Labor -empririty R icnist 31,E 7_ 00w Eq lent Cell phone for Interan City Verkt Tial Increase 130.959 S.'P icnal Fees aoat slLien I r as a sat s 3} 0. 'Prokssic al Fees= t.racted T*nrAnale oomtraO WAh CFS Hill mc,anaraI Supplies M sues to GerwAl Adrnlnistrra cn depairtment OCT) ) Total Decrease 6 1324597) • Increase of $124,102 due to costs that were previously covered under the CH2M Hill contract. • Increase in salaries and benefits Deputy Clerk, Records Clerk, and Receptionist. • Increase of $77 for monthly cell phone expense for Deputy Clerk. • Increase of $500 in advertising for public hearing ads. • Increase of $150 for Name Plates and Business Cards. • Increase of $150 in dues and fees for various membership dues. • Increase of $14,000 for temporary receptionist. • Increase of $150 dollars for cell phone for the Deputy City Clerk. • Total increase is $139,129 for City Clerk. • Total decrease is $185,558 for City Clerk. Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 9 of 28 IcrTy MANAGER NOTES Accomt Name Amendment Reason OWN" 1. its Payroll walk REQUESTED 2. Foo&Meas Suss$hmhes 250 APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET AMENDMENT BUDGET DESCRIPTION FY 20-32 FY 2009 FY 26I13 FY 2010 FY 201-3 Salaries and Warges S 11i SK 3 14 7, * `7 2 x,200 ,'4.5.7° , I Benefts 2] 3 FtEi ss,znal Fps 'i7 'Pi7leis' cn'af P`i4i - "-"' , 6 1 —R;jil --mat A' so -MR bm" 200 BUDGET AMENDMENT NOTES Accomt Name Amendment Reason To row acquiit;; cosis,of mrkets tornp basW on 1. its Payroll walk 1,20C 2. Foo&Meas Suss$hmhes 250 Total Irtarease $ Assistant -S hm been 3. S*vy,& Bwwft adjusW, based en *e- w"my d ft positim 4. GerveraP Std Ww suW*s to Ckrmw AtImmistmon departrmt (I Total Veorease 5 • Increase in benefits $1,200. • Increase of business lunches $250. • Total increase is $ 450. Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 10 of 28 *on" [GENERAL ADMINISTRATION REQUESTED APPROVED SUDGEr FINAL ACCOUNT ACTUALS ACTUALS BUDGE7 AMENDMENT BUDGET DESCRIPTION FY 2-3118 FY 2009 FY 201'0 FY 21010 FY 201-3 Pmfess'c"I Fees 150 Supplies TOTAL EXPENDITURES 5 0 Total increase in General Administration is $518, 215. 0 Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 11 of 28 _L*s &Fs,ES t��a-dor. S Tminin ..,. i.� t; I_Kc maims an a wo. rads : -1� 116.4-c Fca 1'e;a Fur -..-.lire S FPxtu'SS - - BUDGET AMENDMENT HOTES Aaxmt Name Are ndment Reason FINANCE 1., Adrm',mitratNe Fees Cwt card mmeenarmekits�vme higherthan arAicipated due late Wing of the propertV !axes 5AD I Postage Poste for 2W9 tax lalling ht in FY 2D10 5,000 REQUESTLU 'PrintOV far 2M9 tax billing 1tt in FY 2010 131DO The bllcWng r4reases aowat fDr the casts !Prat Ywe pre4ous y comes! in the CHMW,1 cent t: APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET AMENDME4T BUDGET, DESCRIPTION FY 2006 FY 2009 FY 2010 FY 20t0 FY 2010 kms,->. � a qo• � v �,.. � �.,«W� ,, ,. 4: '�" 056 S 92,2K 2 `' 20 € S :4 s,55 'r�mmteoory t w?&t—f H6 t572'529i 9. Cormnunicabms Bring mwWy cell pl rre costs in km %,Rb actual exp (1,,200) 1014 hinery & 1= p _L*s &Fs,ES t��a-dor. S Tminin ..,. i.� t; I_Kc maims an a wo. rads : -1� 116.4-c Fca 1'e;a Fur -..-.lire S FPxtu'SS - - BUDGET AMENDMENT HOTES Aaxmt Name Are ndment Reason 1., Adrm',mitratNe Fees Cwt card mmeenarmekits�vme higherthan arAicipated due late Wing of the propertV !axes 5AD I Postage Poste for 2W9 tax lalling ht in FY 2D10 5,000 3, Princng 'PrintOV far 2M9 tax billing 1tt in FY 2010 131DO The bllcWng r4reases aowat fDr the casts !Prat Ywe pre4ous y comes! in the CHMW,1 cent t: q.. aalaries and is E rocwerr nt Ccc Accountant, �ntae Clerk, and Ois�ertent Spec ,st 191<155 f, Dues & Feiss f4 hip dms for GG' -OA 206 e- Maintenmve Conbam Monthly maintenance cost tr HT=- saftram 116,415 Total Increase NUYS kms,->. � a qo• � v �,.. � �.,«W� ,, ,. 4: '�" ae�a P natian�� tax �Zt � r fees rr cesgr ��i ,0_ Pm*ssicrW Fees -C Irsct+ed 'r�mmteoory t w?&t—f H6 t572'529i 9. Cormnunicabms Bring mwWy cell pl rre costs in km %,Rb actual exp (1,,200) 1014 hinery & 1= p Dell phone purchase not cessa r 02 01 Total Decrease (578.459) • Total increase is $319,535 in Finance. • Total decrease is $578,459 in Finance. Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 12 of 28 LEGAL Account Nate INFORMATION TECHNOLOGY rra REQUESTED Cost of monttiy ,veil phom br` vo employees andcost APPROVED BUDGET APPROVED BUDGET FINAL ACCOUNT AC7UAILS ACTUALS BU?GE7 AMENDMENT EIJDGET DESCRIPTION FY 2000 FY 2009 FY 201.3 FY 2010 FY 2010 Le, =; ^� 8 ?S.•?, �_.004= cO.Lgfi 2.1_ COLE TOTAL EXPENDITURES J 250.:528 5 174, 3 3 200,000 5 40,0I10 5 24.3,000 • Increase of $40,000 for legal fees. Account Nate INFORMATION TECHNOLOGY REQUESTED Cost of monttiy ,veil phom br` vo employees andcost APPROVED BUDGET FINAL ACCOUNT RITUALS ACTUALS BUDGET AMENDMENT BUDGET DESCR,PTICN FY 2006 FY 2003 FY 2010 FY 2010 FY 21310 57 S --? 1.25 S 10'---g , S 1 � .I14 .... _ .-= Bee1S - - _.. d`' _...__ 16,c__ .1 FTEs 379,56$ -cfessO a %-s e 1 22 11-13 J32,120) Q. Pmkssional FeesZwxacted w ddD. 1 10.7raW 8WGEr AMENDMENT NOTES Account Nate Amendment Reason 2_ Commwftallons. Cost of monttiy ,veil phom br` vo employees andcost City Hail ex;ernsi owdiunicativ4 d4,W 3_ Educ*jon & TrAning Trafrsr classes for two emp�pyaes 1,1 4. lMairrt ance bracts Variousmaintir4ace i6r saws and sotwam 13,527 S. Foccumeals Employes, rneefta 57 e. Comput*vScdware Various sr yvar,e costs a2k724 7. CompuW8 rdvrare Various bardesare casts 15% Total Increase 379,56$ r SsiGna3 .1 ri la.m � aY *ss It t n J32,120) Q. Pmkssional FeesZwxacted 'Terminate caftot arid; OWU *0 ddD. 1 10.7raW Travel costs not ar ,ted wn#oyee ed & tra xrag I I.Maclirwy & Equipn `6"ktosprinter' Tbtal ease tm-.` Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 13 of 28 .. • Total increase of $377,564 in Information Technology. • Total decrease of $703,449 in Information Technology. • Computer software and hardware was a onetime cost. HUMAN RESOURCES REQUESTED APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGEr BUDGE Ah1'MMENT BUDGET DESCRIPTION FY 2C09 FY 2009 FY 2010 FY 2M F"! 2010 :salaries 14i3,r1300 1 1".C,00 w kls �R �. tL�e�US.! r-iwess cnai ries 3v dY .ra: EJ ,k4 i..lfJ �'1 Zlx'tiv: L'.'. 3J' `cirriunicaC.=�S. K: F xd; teals -5,00 • Total decrease of $103,006 for Human Resources. Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 14 of 28 P.1SI( MANAGEMENT REQUESTED APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS SUDGEr AMENDMENT BUDGET DESCRIPTION FY 2008 FY 2003 FY 2,310 FY 2010 FY 2010 mira,ce: Aft" e Total decrease of $19, 631 for Risk Management. IGENERAL GOVERNMENT BunDmGs REQUESTED APPROVIEZ BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET AMENDMENT BUDGET DESCRIPTION FY 2008 FY 2005 FY 2010 FY 2010 FY 2DI0 RcInts Land ,3 Bvi�,#3n '8 j"J U 111110" 0 Total decrease of $482,415 in General Government Buildings 0 t Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 15 of 28 BLOGIET AMENDMENT NOTES Aunt Name Amendment Reason PUBLIC INFORMATION tS MARKETING P �. ir�se� fcv its � c�tl in Fl�R1 i c�►t�'t': �•�� ,M !� Giti2r�1 � prelieusiy 1. dies s iunicns Manama REQUESTED ��SBte � tt 1£9,7'r" 3. OwnwArAcations Men cell semoe APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET AMENDMENT BUDGET DESCRIPTION FY 20DO FY 2009 FY 2010 FY 2010 FY 20f4 Salaries - S .. ....._� ee 5 44.235 ..1 -� ..,. EenefkL t �,.. - 3 26 W x. 9 FIT— TF _ ie=_s �alFees — Prof — 540 - `,0I?D l0, 0 fe=_s v nal"Fses - � � ra::ed - 1'<<,515 �, °2 4K 15' �d.3E.' ; „. . I K 761 R- -- t c�murnvat o^s 'S: . .:. ....... ....a Pcst�e.16€l_ .,: J.COD r ' "kl9jn� - � 60 F'iin f' s 1� ,s_, Germs al r ups+; re Ott r i gU pr mit' y .. .. ; .`ei_ G 3 TOTAL B(PENDITURES 175,236 S 499,804 493,811 S (273,6191 S 220,192 BLOGIET AMENDMENT NOTES Aunt Name Amendment Reason P �. ir�se� fcv its � c�tl in Fl�R1 i c�►t�'t': �•�� ,M !� Giti2r�1 � prelieusiy 1. dies s iunicns Manama ''. ?e554Crr�` rees� ��SBte � tt 1£9,7'r" 3. OwnwArAcations Men cell semoe 1.5 4. POrAirV Amwal repon pirv5no 14'em 5. Other Equipment Garners sena 1. Total Increase S 81.1935 0. "..rcless r Fees-Contr €ed a mmin co actar.1h ill ( W) 7. Postage Gut hkwrwal repro maili 511,0 Total cease S W191- • Total increase of $106,471 in Public Information and Marketing • Total decrease of $354,654 in Public Information and Marketing A'ua1 0 Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 16 of 28 MUNICIPAL COURT REQUESTED APPROVED BUDGET FI PIAL ACCOUNT ACTUALS ACTUALS BUDGEr .AMENDMENT BUDGE' DESCRIPTION FY 2009 FY 2009 FY 2010 FY 2010 FY 2010 `. .X Ii i2ra rl r Gera �.�iIe� SDs -. z� TOTAL S 464.916 437,542 5 244,982 29.819 6 274,601' • Total increase of 30,319 in Municipal Court • Total decrease of $500 in Municipal Court Special Called Work Session of the Milton City Council TES Account Nance Monday, May 10, 2010 at 6:00 pm ,.Y«« 1.MoWm1a `Rad qu!mw wh n vefilowin Prc- Fund t ?. #44dware Page 17 of 28 Total Increase 5 22. 93. ; POLICE' Newom€ei �ta�ed aFier ics ttse is yea r Than antioipat .S .i1s'v 4. as l i $t its we. Imer than w4licipabad REQUESTED l'okal Deorease S 1 (m.7101 APPROVED BUDGET F1 NAL ACCOUNT ACTUALS .ACTUALS BUDGET AMENDMENT BUDGET DESCRIPTION FY 21388 FY 2009 FY 2010 FY 2010 FY 2618 glare=_ S v`_4 01S s ` >vc�r�. 2 1,a�°.?-1 D�+:3; - o6, e'1 6eneft_ F c o5v o 5 FTEs Ecup -nt ;?. & M 00200 yel4':R3-T-e •3Qf JQ Ccr•ivinicat_-^s Print r COo fip(p' i 60 J a, r'4 tPL .. YPPL. 1 ...... ..... LMv 480.. ._..... _ .y.. BUDGET JVAENDMEN TES Account Nance Amendment Reason ,.Y«« 1.MoWm1a `Rad qu!mw wh n vefilowin Prc- Fund t ?. #44dware COP DigU-budgetsd with 'new in Fd Total Increase 5 22. 93. ; ESaimries. Newom€ei �ta�ed aFier ics ttse is yea r Than antioipat .S .i1s'v 4. as l i $t its we. Imer than w4licipabad l'okal Deorease S 1 (m.7101 • Total increase of $22,329 for Police • Total decrease of $138,710 for Police Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 18 of 28 FERE REQUESTED APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BU GET AMENDMENT BUDGET nFs;rRiPTinN FY 2M8 FY 2009 FY 2010 FY 2010 FY 2010 BUDGErAMENDNIENTROTES int Ha a Atrrtendmera fleason 4. Furrfftre & Fxtures-Rv 'rams* Wd9st balamce frau C-Vft jure Fivd, hs is rwt a Capital i *m 7,00 2_ Other Egtjp4M Ia P,adbs Rado needed for rcws'raiwV Capan t 4,W0 Totatincrease 11.930 3. dies mw Bennis 1he mqt*sted'pas t cns. Bretong fts, budget in lime nth aftat exWses- ,518) - k Pm&-jsiorW Fees ElnwkMdmorLe ent psythe= y800i 3 G Bu es -Prevention Cut Costs of Heart ea * City t0,0001 ie " Casts are toner than " " (5,000) T Uniface Casts are lower an ' "3,0301 Tow bi;waseS t iesa) • Total increase of $ 7,980 for Fire • Total decrease of $128,082 for Fire Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 19 of 28 .._ 1 ..�.. . .... _ _. - �,crA�surnvat•:,�s - - _ � X00 �+ei1•F3tts� r; 1``� rt ,erPurc,-3sed Ss_sc+e ' � M, ,a. .. F� „n ilii' 'Print r .X, `rv< ` 11.1 I 2,190,554 BUDGET AMENDMENT NOTES Account Nance Amerthnent Reason PUBLIC WORKS Tt irsa�i r�reases �t�Stir�"i r� ta�s25 the ire pre+,irsiy its t�€e 1�1�i ?•lill tra;^t: 1. Uaties -d Bendts ,Dir tor, Pel M r, `ieId Ste. Cften REQUESTED Responder, pan -time Equipmem'OWat0f3, .. VeWe, R L M APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET AMENDMENT BUDGET DESCRIPTION Fig 200.8 FY 2005 FY 2010 FY 2010 FY 2013, Salaries 3_ _ Membership dues ° 2173X 1 ? rti0 6eneiats .-- e 0 � fIs �.6`. FTEs 10. her Ee n,*nt Atter timet vehic ie supplies, sand spreaders aqui .._ 1 ..�.. . .... _ _. - �,crA�surnvat•:,�s - - _ � X00 �+ei1•F3tts� r; 1``� rt ,erPurc,-3sed Ss_sc+e ' � M, ,a. .. F� „n ilii' 'Print r .X, `rv< ` 11.1 I 2,190,554 BUDGET AMENDMENT NOTES Account Nance Amerthnent Reason Tt irsa�i r�reases �t�Stir�"i r� ta�s25 the ire pre+,irsiy its t�€e 1�1�i ?•lill tra;^t: 1. Uaties -d Bendts ,Dir tor, Pel M r, `ieId Ste. Cften Responder, pan -time Equipmem'OWat0f3, .. VeWe, R L M sh e repaxsard rnaimenanae 2 :rte 3. Rod RA M Po tide emirs wxl makvwwme W 000 4. Qmmijfkations, VloffOuy cell #wmfradic cels 2, S. Scher phased Service GuardW repay d'Dz 8. Poring air*ss cards 1 co T. Dk.K 43n f Fees Membership dues 9• Education & Tra ov Sig edutzion and s, 1,610 ` 9. Lkwtans Field sem€ uni%sns 1,5K 10. her Ee n,*nt Atter timet vehic ie supplies, sand spreaders aqui w6ws o#w small equlyneft ,11t? 11, Motwda Radius Radvs ror veftcias, 7,5rJ Total Increase ',S 395.505 ".. ,. 1 .rr ss►oe i . ees i #ed %rrr uwi CFlalct iii(I 415 7 Total DecTease,( E5.879) 11' • Total increase of $385,505 for Public Works • Total decrease of $415,876 for Public Works Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 20 of 28 r..r PUBLIC WORKS REQUESTED APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET AMENDMENT BUDGET DESCRIPTION FY 28 FY 20014 FY 20141 FY 2010 FY 2010 0 1,213.21:7 T,`_,281 Es�u�a-rsC Rc«h . eh 4 R9. A u. _.. .,...... a ivy t"nm�virnr.at r^s - - 2.��•- •.�� 2t, 11' 46,*16 BUDGU AMEMMENT Nt3TES'; Aomnt Name Amendment Reason Th4 falloNW increasessr#ie casts tial pralyrsi in tom' f i4{ilI aram 1. Sanies; wW Benefits PIN Director, PW Manager, Field Super- Cites Rispcnder; part-tim EquiprmV. Opeeator 21wwK`f 2. Vehicle RA M Vemcfe rimes wid mardenanrce 2.0 3. Fbad R u M Fkmhcie mpairs, and m1mlemme 55,0w, 4. Oritnivications Montt cell phweiraft costs 2.2W 6. Other Purchmed Serice, Guafdrai# repay ekova 0. Priming Sus4wss s2rds 1CO 7. €mss and Fees a ifs dues 3 S. Educatim & Tramwo Staff edu; lith aro tr,4wq 1.010 0. s Field std un rns 1. 10.Ottw Eq4n-*r4 After market wi a supplies, sand spmadem and wous o0w smA eq4ment 20.115 ii tMnml� Rs*iinc '.`Pwi .-c. fmr wk#Vx';zP% _ 7.57 '12.m! F +gra #Qd Ter a e atra 2 hr Dh st Idl es 4 1 :1 1 • Total increase of $20,100 for Parks and Recreation • Total decrease of $17,404 for Parks and Recreation Prcascs�al Fps uo 3tra t� 1,x:4 125 WON amw Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 21 of 28 Comma 1rTY DEVELOPMENT REQUESTED APPRO ECS BUDGET fINAL ACCOUNT ACTUALS ACTUALS BUDGF-z Ah1MMENT BUDGET n .QrQIPTInN Fit 7Ma FY 20009 FY 201 FY 2010 FY 2010 P, M-n.E4--a?o 2itr1 4':2 x-00 - -13 rYel r :s Amen4ment Reason �.�_ 'mow ,,w_,. i t anon mvew2 1 K for the costs that were preicusly wiered in: Hill e , rar~t+ CD Victor, 3 Planners. Plan PAWew Engineer, Asst, qtr ticn inspector, Code ErAwcernent Otter. and Clerk 444,4'X-, Ve?We r�irs ard rnzz menanoe 11,000 Mo rrell p ine a lis liF� s. notices 05 -VI Rismess owds, and other pr ling wsts '; Employee travel to trainkV sass ,4 Var *js c"rernbea ship dLas 2 33S for wefwe�el Lh,i rns *r field staff Tatar Ina pease 404AW °r:..., �,r..'-�. id,%R% e Transfer suppfies to General Admin departs Total De ase 8Si1 • Total increase of $470,761 for Community Development • Total decrease of $962,891 for Community Development wwom bum Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 22 of 28 DEBT SERVICE REQUESTED APP ROWED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET AMENDMENT BUDGET nFSCRIPTION FY 2308 FY 2005 FY 2019 FY 201'0 FY 2010 OTHER FINANCING USES I REQUESTED APPROVED FINAL ACCOUNT ACTUALS ACTUALS BUDGET, AMENDMENT BUDGET DESCRIPTION FY 2028 FY 2009 FY 2M FY 2010 FY 2010 • Total increase of $8,227,305 for Debt Service • Total decrease of $201,325 for Debt Service Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 23 of 28 ft"a CONFISCATED ASSETS FUND —hs fund was created to acwxt lbr*,ie e.),,penditires ard eve-iues, o'seizec drug fLnds, !n FY 21j0? the'Cit-Y, was awa-ce-J a oori"'On of -,e fords seize=d h a, drug rakd, Tl-.,ese firds -n-Ls, -be expended ao--cr-dirg to srhzl eg'.Jalors. 1CONFISCATED ASSETS FUND REQUESTED APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET AMEENDY.ENT BUDGE7, DESCRIPTION FY 2008 FY 2009 FY 2010 FY 2010 FY 29 tO RPJFNkIF.'&- REQUESTED APPROVIIED B U0 GET FINAL ACCOUNT AC7UALS ACTUALS BUDGET AFAENDNiENT BUDGE DESCRIPTION FY 2030 FY 2009 FY 29 10 FY 2010 FY 2110 EXPENDITURES- ti-:-, ------ - - - 1 S 1.647- urz cncatec, ps" TOTAL EXPENDITURES 57 9 Total Confiscated Assets Fund amendments is $43,895 Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 24 of 28 ftwaw CONFISCATEo ASSETS FUND 'his fwwl was created to iczourt ibrme sypfnsxes ard sei=ec d"u: '0,d a s �n FY 20-C-9� the its kv s awa,ce+ . a oor.ion of :,-* fords sexed H a 4 -ug raid. These f-,rds acs, be exile, -.cel a.-c-crdi-7,@ to smt reg,,.1ations. ICONFISCATED ASSETS FUND REQUESTtO APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET AMENDMENT BUDGEr DESCRIPTION FY 2009 FY 2009 FY 2010 FY 2010 FY 2010 REVIENUES: - --- . ......... ...... . n s-- - - — ----------- ---- ---,$ - - ---- . Mesh "" . .. ............. .. .. 4 3.7 I-eres- Eafr*c- ,g_7 Ln�SaRan�ce'- tW —4-7 TOTAL REVENUES S 43,010 $ 43,895 43.635 REQUESTED APPROVED BUDGET FINAL ACCOUNT ACTUALS ACTUALS BUDGET AMENDMENT BLID11113E," DESCRIPTION FY 2008 FY 2009 FY 2010 FY 2010 FY 2-310 EXPENDITURES- t.l. I U. " 1; TOTAL EXPENDITURES $ 43,,97j 43,835 S 4305 0 Total Operating Grant Fund amendments is $21,364 Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 25 of 28 CAPITAL PROJECTS FUND 'he Capi-.al Projeem jnd is usso'to 1rack even:�es anc exoerd tures assoc,ated oaoitx cons'x,-clor, acquisl on and mxnteranr-e Appropratons in Capita Projects Fund are on a p—..eot-1ergtn baa=s ano co nctexpi�e x7J; *t -.e Dro'ect 4 ="nplete A000rdirnf; to the C ty's bUdgeb-i P-Otcies a major cap ta' p-.-,e,-t g.enera ly is cef ned as an e'*Penziture tnat gas an eX 'e,:ted- LS ef-'I i fe of more th a,,-, 3 years wk.m. an r- stimal-ec tial test 01 1: E:,),C 0r m --re, or an i^-vcvementacd ton 1c, an, existing caoital assc-:. —1-e amenmerts to this fund, are ex,04IeC oelow and foicwed ori the budget on the rex* Page: 4.0"1 a ft Ow"m INA" r1ated HYA FeeS it G&Aerdl FUM S UISM fal lease Ora pate vv1MaMft apparatus a 1,Mal trarVtoMed'!rorn tMe CHM cWt-a.21 3t,221 ur4ty Dev"ment 0741rN (pmezt Is Oomp*W enmr ftre, apparatm IUM tut, FY 2011 ter et. (10c"am'! no lkb,,res to Vie General FvnO (7"m) If Instead Ot tea" 10,721 SIM. Um (bctoff f" va SVVes) =AM i r, n rp F-I�Jw ' Are *M xVW costs GJAA le3o Vid tri DOWS W" P34 M IUL AdP9 3t,221 urChaso tmwgp a cag vmW an Adjust'n-W.'Is Mel", oeml Fund. Rcn and Part 611,amementg ine IeM Beg N!"W131 PXk 031pkaf W1mvements 57.650 r an Ir voice Irat was expensel to €Y 21,"�Te a Ittr T* tu*get (I C, 7, 0:,) gs n a MpaWm of M;4, -AS III* is in ".e new Vvf * 22,4414, TOW atnOWMaOt to ObifiCIIIIIIINS 1-79&2 t Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 26 of 28 ftow ICAMAL PRWECTS FUND7 I AEQQUEZeD ZINAL APPPOVED BUD3Er AMENCE+ ACr--OUN7 AZ7UA-8 kII:-UJk.* BUDGET AMENDVEH72 BUDGE' DEZ OF F71CN FY 20-A ry 2M 7T 201 D 9,11 200 F/ 2010 a Fri Ptj��I- A I RE3UE27ED FINAL EU7-13E7 SU:13F-- APPROVED BUD3E7 AME%'CF--, ADC DUIr SALAN:E BA-A%ZE 31JOGS r AMENDMENT.: BUDGE, D -ca OR F -ICON FY 20,A FY 2014t --Y 201 B C"' 201u Pyr 2010 .... . ........ . . . . .............. . 'MC 7 -w *Oft 0 Total Capital Projects Fund amendments is $897,861 Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 27 of 28 CAPtTAL GRANT FUND -hs +C aphal Grarsz Fund is consi derec to [:,L- a, va p tai - g -anis sed *o fir arice cts major capita I projects ICA kITALGRANT RAM REG, UESTE-0 FINAL 4;`PIOVED BUDGET AMENDED .*"-,COUP*T 4,CTUALS LCTUALS BIJDGI-7 AMENDMENTS BUDGET DESCR]PTION FY 2008 FY 2301 FY ZYC FY 201 C FY 2010 REVENUES: Tws I p 1.11,11,11-1 D13r S - --- ---------- . . .... . :4z 12 741 , JRts 2SO fir. f�mm .,eKe �,-ea--zz-c-wgr --.r Ai—FiLM ri—F ..... . . . . ..... ......... . . . ................. . REQUESTED FINAL BUDGET BUDGET 41PIPROVED BUDGET AMENDED BAL-WCE BALANCE BUCGET AMENDMENTS BUDGET na^ Irr-r A nr;.—Rig2TnK FY 2aTif FY 2005 FY 2)1:C FY D, IC FY 2010 • Total Capital Grant Fund amendments is $29,685 • Total amendment to revenues is increased by $29,685 • Total amendment to expenditures is decreased by $29,685 Special Called Work Session of the Milton City Council Monday, May 10, 2010 at 6:00 pm Page 28 of 28 After no further discussion, the Work Session adjourned at 8:17 p.m. Date Approved: June 7, 2010 Sudie AM Gordon, Interim City Clerk Joe Lockwood or