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Home My WebLink AboutORDINANCE NO. 07-06-30ORDINANCE NO. 07-06-30 owma STATE OF GEORGIA COUNTY OF FULTON AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT ADJUSTMENTS TO THE FISCAL 2007 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on June 7, 2007 at 7 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented adjustments to ""' the fiscal year 2007 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget adjustments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the adjusted fiscal year 2007 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget adjustment, "Exhibit A" attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton's amended fiscal year 2007 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that OWN expenditures for the fiscal year shall not exceed actual funding available. ADOPTED AND APPROVED this 7th day of June. Councilmember Karen Thurman o cil embe Julie Zahner Bailey r Councilmemb usk (SEAL) Attest: Qv Jerk CITY OF MILT9 GEO IA By: Mayor Joe cwood Counci O'Brien Councilmember Tina D'Aversa __w At�, Councilmember Ri Mohrig Fiscal Year 2007 Budget Adjustment The goal of the fiscal year 2007 budget adjustment is to provide an opportunity for each department to request funding to cover expenditures incurred as either unforeseen or omitted from the original budget passed by the City Council on November 30, 2006. wr•+ General Fund The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues are revenues with unrestricted use. Expenditure requests are categorized into two categories: Salary/ Benefits and Maintenance/ Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance / operating category includes expenditures :related to operational line items stic..h as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. During the year, expenditures are monitored and the savings realized from the difference between actual expenditures and budgeted expenditures are transferred to a departmental unallocated account. With the city manager and operations director approvals, the unallocated account is used throughout the year to fund unanticipated expenditures within a department. Where available, unallocated account balances have been used to fund these budget adjustments. ,,,,,,Revenue Adjustments: The change in original revenue estimates for the following revenue sources is driven by analysis of activity "00for the months of December - April. A projection was completed using available data indicating the fiscal year 2007 revenue estimates could be adjusted by the amounts indicated in the following accounts: Local Option Sales Tax $ 2,496,629 $ 1,043,008 $ 448,059 $ 2,944,688 Alcohol Beverage Excise Tax $ 15,000 $ 70,104 $ 130,000 $ 145,000 Motor Vehicle Tax $ 345,911 $ 143,606 $ (91000) $ 336,911 Alcohol Beverage Licenaca $ 5,333 $ 109,935 $ 104,600 $ 109,933 False Alarm Registration $ 29,167 $ 875 $ (22,000) $ 7,167 Hotel/ Motel Tax $ 25,497 $ 15,046 $ (25,447) $ - Interest Earnings $ 2,500 $ 52,545 $ 65,000 $ 67,500 Miscellaneous Revenue $ $ - $ 78,000 $ 78,000 Other Financing Sources Interfund Transfer in - Hotel/Motel Fund $ - $ - $ 25,497 $ 25,497 TOTAL 2,920,037 $ 1,435,119 4 794,6593,714,696 2 Fiscal Year 2007 Budget Adjustment ..,, fspenditure Adjustments: the recommended expenditure adjustments are presented below by department. 16" Budget Adjustment Notes: 1. Increase in professional fees to cover CH2M Hilt contract. This amount was previously budgeted in City Manager cost center and is now to be shown as a separate cast center $ 278.039 $ 278,039 3 RECOMMENDED BUDGET RECOMMENDED BUDGET BY ACCOUNT BY ACCOUNT DEPARTMENT APPROVED RECOMMENDED APPROVED DEPARTMENT YEAR TO DATE ENCUMBERED REMAINING RECOMMENDED FINAL ACCOUNT BUDGETAMENDED BUDGET ACTUAL AMOUNT BALANCE BUDGET BUDGET DESCRIPTION 278.039 15 all9 TOTAL S ADJUSTMENT is 27 039 11 Salary & Benaids $ 186,316 S 188,678 $ 94,603 $ $ 94,075 $ - $ 188,678 Professional Fens $ ^ $ ^ $ ^ $ $ - $ 30,000 $ 30,000 Professional Fees-CH2M Hill 3 $56,078 $ 556,078 $ 280,325 $ $ 275,753 $ (278,039) $ 278,039 Communications $ 1,000 $ 1,000 $ 474 $ $ 526 $ $ 1,000 Travel $ 12,500 $ 9,138 $ 414 S $ 8,724 $ $ 9,138 Dues &Fees S 2,000 $ 11,000 $ 4,421 $ $ 6,579 $ $ 11,000 Education & Trailing $ 2,000 $ 4,000 $ - $ $ 4,000 $ $ 4,000 General Supplies $ 36,922 $ 14,422 $ 48 $ S 14,374 $ $ 14;422 Utilities S $ $ 379 $ $ {379) $ $ FoodWeals S $ 1,000 $ 218 $ $ 782 $ $ 1,000 UnallocMed S 11500 $ 11500 11600 TOTAL T95,616 796 816 380,482, $ 413 934 i (248,03?11 $ 646 T77 Selary/Bensfits $ 186,316111 188,6781 $ 94,6031$ $ 94,0751$ Is $ 188,678 M & O 610,5001$ $08,1381 2962791 $ 321,859 S J248 039)1360,099 Budget Adjustment Notes: 1. Increase in professional fees to cover CH2M Hilt contract. This amount was previously budgeted in City Manager cost center and is now to be shown as a separate cast center $ 278.039 $ 278,039 3 RECOMMENDED BUDGET BY ACCOUNT DEPARTMENT APPROVED RECOMMENDED ACCOUNT AMENDED YEAR TO DATE ENCUMBERED BUDGET REMAINING BUDGET FINAL DESCRIPTION BURET ACTUAL AMOUNT BALANCE ADJUSTMENT BUDGET Profassiaw! Fees - CH2M Hip is Is S 278.039 15 all9 TOTAL S Is is 27 039 11 2 6 039 M& 0 S $ S S S $ 278 039 S 278.0'39 Budget Adjustment Notes: 1. Increase in professional fees to cover CH2M Hilt contract. This amount was previously budgeted in City Manager cost center and is now to be shown as a separate cast center $ 278.039 $ 278,039 3 Fiscal Year 2007 Budget Adjustment Budget Adjustment Notes: 1. Decrease education and training for professional organization membership. This funding was originally budgeted entirely in Finance Department and should be split between the two departments. 2. Increase professional fees for ADP payroll system expenditures $ (500) $ 5.000 $ 4,500 RECOMMENDED BUDGET BY ACCOUNT BY ACCOUNT APPROVED DEPARTMENT RECOMMENDED APPROVED DEPARTMENT AMENDED YEAR TO DATE ENCUMBERED REMAINING REMAINING RECOMMENDED FINAL ACCOUNT BUDGET BUDGET ACTUAL BUDGET AMOUNT BALANCE BUDGET. BUDGET DESCRIPTION ; 26,250 S $5,250 Dues & Fees S $ $ 330t$ ADJUSTMENT s 500 S Salary, $ 147.988 $ 149,050 3 43,307 $ - $ 105,743 $ S 149,050 Professions) Fees $ 47,000 S 45,867 S 13,867 S 32,000 $ - S 5.000 $ 50,867 Protessionsl Fees - CH2M Hill (Finance) S 794.461 S 794.461 $ 400,498 $ $ 393,963 S S 794,461 Communications S 1,000 $ 1,700 $ 1,044 S 85 750 $ 656 $ $ 1,700 PrtiiUno $ - 3 500 $ 179 $ $ 321 $ $ 500 Travel $ 4.000 3 2,051 $ • $ $ 2,051 $ $ 2,051 Duos & Fees S 1,000 $ 1,000 $ 645 $ - S 355 S - 3 1.00D Education & Trainang $ 3.540 $ 3,500 3 - $ $ 3,500 S (500) $ 3,000 suppers $ S 12 $ 12 $ $ - $ - 3 12 FoodlMsals S $ 596 $ 295 $ $ 301 $ $ 596 Mafilftnety, & Equipment S S 212 S 229 $ $ (17) S $ 212 Undocated $ S a $ $ $ - TOTAL $ 446944 9911,949, Mat I$ 3 DDo 1 513,111,1173 4 1 00S 449 sawesn"ts $ 147,988 a 149,050 S 43.30 S $ 105,743 $ E 149,050 M & O 850 961 $ 849 Ess $41 B 769 E 32 000 401 130 $ 4500 8S4 399 Budget Adjustment Notes: 1. Decrease education and training for professional organization membership. This funding was originally budgeted entirely in Finance Department and should be split between the two departments. 2. Increase professional fees for ADP payroll system expenditures $ (500) $ 5.000 $ 4,500 Budget Adjustment Notes: Increase Dues antl Fees for professional organization membership. Duesdfaes money for Operations was ongutally budgeted entirely in Finrtoe Department aid should be split between the two departments. S 50D Increase Frofamonat Fees - CH2M Hill due to change order for public safety services $ 26,260 $ 26,750 RECOMMENDED BUDGET BY ACCOUNT APPROVED DEPARTMENT RECOMMENDED ACCOUNT BUDGET AMENDED YEAR T4 DATE ENCUMBERED REMAINING BUD68T FINAL DL6CRIPTION BUDGET ACTUAL AMOUNT BALANCE ADJUSTMENT BUDGET Professional Fees -CH2M Hill (H.R,) S 59,000 3 59.0001$ 29,743 SS 29,257 ; 26,250 S $5,250 Dues & Fees S $ $ 330t$ s (330) s 500 S S00 Education & Traira S S - $ 1 TOTAL 69.0001$ 5111,01)(1 073 IS 2%927 1 $ 26,750 It 114,150 Salryrarfetas $ - M & 0 $ 59 000 WOOD 30 078 $ $ 28,9271$ 28,7501$ 85 750 Budget Adjustment Notes: Increase Dues antl Fees for professional organization membership. Duesdfaes money for Operations was ongutally budgeted entirely in Finrtoe Department aid should be split between the two departments. S 50D Increase Frofamonat Fees - CH2M Hill due to change order for public safety services $ 26,260 $ 26,750 Fiscal Year 2007 Budget Adjustment Budget Adjustment Notes: 1. Decrease professional fees in order to re-classify the comprehensive plan update to the capital project fund $ (200,000) 2. Increase in professional fees to cover cost of City Hail building permit and Certificate of Occupancy $ 1,736 3. Increase dues/fees to cover American Planning Association memberships for the Planning Commission $ 500 4. Increase education/training to cover Boards/Commissions training session $ 2..000 $ (193,764) „ .. Increase in professional fees to cover cost of participation in Bulky Trash Day RECOMMENDED BUDGET 1,200 2. Increase in professional fees to cover animal control contract with Fulton County 3 12.500 BY ACCOUNT BY ACCOUNT $ 1,500 4. APPROVED APPROVED DEPARTMENT AMENDED YEAR TO DATE ENCUMBERED REMAINING RECOMMENDED FINAL ACCOUNT BUDGET BUDGET ACTUAL AMOUNT BALANCE BUDGET ADJUSTMENT" BUDGET DESCRIPTION ADJU8TIMENT salary Salary S $ $ S $ $ $ ProfessMnal Devetopment S s S S $ s $ - Professionai Fees $ 200,000 S 200,000 $ 1,736 S $ 198,264 S (198.264) S 1,736 Professbnal Fees - CH2M Hill $ 923,388 $ 923,388 $ 465,493 S $ 457,895 S - S 923,388 Dues & Fees S $ $ - $ $ - $ 500 S 500 Ed%ma6on & Training $ $ $ 1,050 $ $ (1.950) $ 2,000 S 2,000 Equoment R & M $ - $ $ S $ $ S Vehicle R & M a - $ a $ a - $ $ Machinery It a $ as $ M & O TOTAL += 123,353 1 i,W,3ga is 459,18 1 654,21-. 196 784 a 927 624 sawyf8e amsS $ S $ 5$ 1,1237881 1 469178 654,2'10 S(195,76741$ 927 624 Budget Adjustment Notes: 1. Decrease professional fees in order to re-classify the comprehensive plan update to the capital project fund $ (200,000) 2. Increase in professional fees to cover cost of City Hail building permit and Certificate of Occupancy $ 1,736 3. Increase dues/fees to cover American Planning Association memberships for the Planning Commission $ 500 4. Increase education/training to cover Boards/Commissions training session $ 2..000 $ (193,764) „ .. Budget Adjustment Notes: 1. Increase in professional fees to cover cost of participation in Bulky Trash Day RECOMMENDED BUDGET 1,200 2. Increase in professional fees to cover animal control contract with Fulton County 3 12.500 BY ACCOUNT Increase in professional fees to cover maintenance items at Old Bull Pen Road house $ 1,500 4. APPROVED DEPARTMENT YEAR TO DATE ENCUMBERED REMAINING RECOMMENDED FINAL ACCOUNT BUDGET AMENDED BUDGET ACTUAL AMOUNT BALANCE BUDGET BUDGET DESCRIPTION ADJU8TIMENT salary $ $ $ $ $ S i Profesebna( Fees $ $ $ 1,134 $ S (1,134) S 2700 a 2,700 Praaesttxial Foes - CH2M HIS $ 1,423,440 $ 1.410.940 $ 717,674 S $ 893,300 S 1200 S 1,423,440 MahtawMnae contracts S = $ 12,500 S 8,063 $ $ 4,438 S i 12,500 utwoes $ 25,000 S 25,000 $ 67,144 $ $ (42,144) a 252,000 S 277,000 Machine $ S 1-654,526 S 15,300 $ 15,300 TOTAL 44 0 1 8 44 S 18 440 793 914 654 828 U2 800 sabryr8enelNs a$ s a $ $ M & O 1 448 440 1 1,448.440 $ 793 914 $ 664,526 S 282.500 1,730,940 Budget Adjustment Notes: 1. Increase in professional fees to cover cost of participation in Bulky Trash Day 3 1,200 2. Increase in professional fees to cover animal control contract with Fulton County 3 12.500 3. Increase in professional fees to cover maintenance items at Old Bull Pen Road house $ 1,500 4. Increase in utility costs to cover street lighting expenditures and utilities costs in parks $ 252,000 S. Increase in machinery/equipment to cover signage costs for Adopt -a -Road program $ 15.300 $ 282,500 5 Fiscal Year 2007 Budget Adjustment opm Budget Adjustment Notes: 1. Increase professional tees to cover CH2M change order for IT and HR services 2 Increase in professional fees to cover overage in recruitment costs 3. Reclassify note payment to facility rental expenditure account $ 74,265 $ 30,000 $ 86,500 $ 190,765 RECOMMENDED BUDGET RECOMMENDED BUDGET BY ACCOUNT BY ACCOUNT APPROVED DEPARTMENT YEAR TO DATE ENCUMBERED REMAINING RECOMMENDED APPROVED DEPARTMENT YEAR TO DATE ENCUMBERED REMAINING RECOMMENDED BUDGET BALANCE EDGE ACCOUNT DESCRIPTION BUDGET AMENDED BUDGET ACTUAL AMOUNT BALANCE ADJUSTMENT BUDGE T DESCRIPTION S 525,612 S 12,290 S $ 513,322 S 17,495 $ 543,107 $ 1,640 Professional Fees $ 1.640 S 1,640 salary & Benefits - Admin S 229,742 $ 229,742 S 83.987 $ $ 145,755 S 4,506 S - $ 30,000 $ $ 229,742 69,300 Professional Fees S 13,300 $ 39.300 S 34,794 S S $ $ 74,265 S 74.26E Professional Fees - CH2M $ . S . S - $ $ 4,500 $ $ 4,500 Equipment R & M $ $ 4,500 80,000 $ 4,500 a 79,000 S . $ 6,765 $ $ 72,235 $ $ 79.000 Vehicles R d M $ $ $ $ 3.500 $ $ - $ . s $ $ a $ Facilities R & M Communications $ $ 17,465 S - S 2,465 S 2,258 $ $ 207 $ $ 2,465 Advertising $ 8.500 S 5,540 S 2,018 $ $ 3,482 $ s $ 5,500 8,100 Printing $ 8,100 $ 8,100 $ 2,012 $ $ 6,088 $ - $ $ 68,500 $ 66,500 Fatuity Rental $ $ . 4,250 a $ 4,250 s I $ 1,450 $ $ $ 2,800 $ $ 4,250 Travel Dues &Fees $ 2.500 $ 2,500 $ 755 $ $ 1,745 $ $ $ 2,500 2,500 Education & Training $ 2,500 $ 2,500 $ 175 $ $ 2,325 $ 78,960 S s $ $4,295 Maintenance Coneads S 119,440 $ 84,295 S 7,335 270 It S $ 3,405 S $ 3,675 General Supplies $ 3,675 $ 3,675 S $ $ 11,850 $ $ 11.850 Utilities $ 11.850 $ 11,850 6 $ 96 $ $ 1,029 $ $ 1,125 FoadWesls $ S 1,125 5,830 $ 1,125 $ 5,830 $ 5,000 $ $ 830 S S 5,830 UnNorms Machinery S 40,000 $ 41,800 $ 41,755 S $ 45 $ S 41,800 Non -rewiring S S $ - s $ S $ S $ $ $ $ Unallocated TOTAL $ Is - $52,7771$ a 526J32 188069 763 190,11, SalarylBenefils S 229,742 1 s 229.742 S 83,987 $ a 145,7661$ S 229,742 487,455 M & O ; 323 03fi S 296:690 S 104,652 S 192,008 $ 190,765 opm Budget Adjustment Notes: 1. Increase professional tees to cover CH2M change order for IT and HR services 2 Increase in professional fees to cover overage in recruitment costs 3. Reclassify note payment to facility rental expenditure account $ 74,265 $ 30,000 $ 86,500 $ 190,765 000 Budget Adjustment Note 1, Increase maintenance contracts to cover remainder of Fulton County police services IGA. $ 249,887 2. Increase in workers compensation budget $ 17,495 $ 267,382 6 RECOMMENDED BUDGET BY ACCOUNT APPROVED DEPARTMENT YEAR TO DATE ENCUMBERED REMAINING RECOMMENDED FINAL ACCOUNT BUDGET AMENDED BUDGETBUDGET ACTUAL AMOUNT BALANCE ADJUSTMENT BUDGET DESCRIPTION salary Teens --Poke Pokce s 525.612 S 525,612 S 12,290 S $ 513,322 S 17,495 $ 543,107 $ 1,640 Professional Fees $ 1.640 S 1,640 $ 30 $ S 1,610 3 200 $ $ $ 200 Equipment R d M S 200 S 200 $ - $ $ $ S Vehicles R & M S $ - S - $ $ $ $ Facers R & M Communicetlons S S 12,000 $ - S 12,000 $ . s 5.221 s s S 6.779 $ a 12,E Advertising $ $ $ - $ $ _ $ s Prkwg $ It 3,500 $ $ 3,500 $ S $ $ $ $ 3.500 $ $ - $ $ 3.500 Travel Dues & F� $ $00 $ 500 $ $ S 500 $ 4,200 S $ S 500 $ 4,200 Education & Training $ 4.200 $ 840.000 $ 4,200 $ 840,000 $ $ 874.986 $ $ $ (34,986) $ 249,887 $ 1.089,887 Maintenance Canlracts $ 5,740 $ 8,740 S 2.890 $ S 5,850 S S 8,740 General Supplies Unilonns $ 35,600 S 35,600 $ 30,931 s $ 4,669 $ $ 35,600 U Ifts $ - $ $ $ $ . $ s $ $ $ Food/Meals Machinery s - S 9,800 s S 26,800 $ $ 15,592 $ S $ 11,208 $ $ 26,800 Nen-recurring $ $ $ - $ - $ $ $ s Unaatae 9oc TOTAL S 1441 9 $ 1458 92 941 93 518 853 382 1.726.174, SalaryAIenefft $ 525,6121$525,6121$ 12.290 $ $ 513.322 $ 3 530 $ 17,495 S 249 687 $ 543.107 $ 1,914 718 M & O S 918 180 $933 1$0 $929 650 s 000 Budget Adjustment Note 1, Increase maintenance contracts to cover remainder of Fulton County police services IGA. $ 249,887 2. Increase in workers compensation budget $ 17,495 $ 267,382 6 ta® Fiscal Year 2007 Budget Adjustment Budget Adjustment Notes: 1, increase maintenances contracts to cover remainder of Fulton County fire services ICA. $ 444,077 2. Decrease in saVbenefit account in order to fund grant match $ (21,894) ftMWW 3. Increase in workers compensation budget $ 28,734 $ 450,917 RECOMMENDED BUDGET RECOMMENDED BUDGET BY ACCOUNT APPROVED DEPARTMENT AMENDED YEAR TO DATE ENCUMBERED RECOMMENDED REMAlNt BUDGET FINAL BY ACCOUNT BUDGET ACTUAL AMOUNT E BALANCE ADJUSTMENT BUDGET DESCRIPTION APPROVED DEPARTMENT YEARTUAL ENCUMBERED REMAINING RECOMMENDED BUDGET TOM FINAL ACCOUNT 898 60 000 BUDGET AMENDED BUDGET ACTUAL AMOUNT BALANCE ADJUSTMENT BUfX,Et BUDGET DESCRIPTION Salwyy&Benefits - Fire S 1,357,606 $ 1,357,606 $ 22,914 $ $ 1,334,692 $ 6,840 $ 1,364,446 Professional Fans S 500 3 500 $ $ $ 500 $ - 3 $ a 500 2,500 Equipment R & M $ 2,500 3 2,5W a $ $ 2,500 3 Vehicles R & M $ - 3 - $ $ 3 $ $ $ 5,000 $ $ S 5,000 Facilities R & M 3 3 5,000 5.760 3 5.000 a 5,760 $ 172 $ S 5,588 $ a 5,760 Communications $ $ - $ $ $ $ Advertising $ S $ $ $ $ Printdsg Travel $ $ 2,250 $ $ 2,250 - $ - $ $ 2,250 a - $ 2,200 Due* & Fees L 3,360 $ 3.350 $ 1,150 $ S 2,200 $ 2,349 S S $ $ 3.350 4.000 Education & Training $ $ 4,000 1,188,000 $ 4,000 $ 1,166,000 $ 1,651 S 1,130,715 $ $ $ 57.265 $ 444,077 $ 1,632,077 MaintenanceConlracts $ 18,500 S 18,500 3 • $ $ 18,500 $ $ 16,5W General Supplies Udorml3 L 120,400 $ 127,745 $ 127,745 $ - S 0 L - L 127,745 Utilities $ $ $ $ $ $ $ S a FoodlMeais S $ 19,500 $ $ 21,500 $ $ $ $ - $ 21.500 $ $ 21.500 MachirWy Non-recurr"$ - a $ S $ - 3 a Unallocated TOTAL7-727.366 $ s 738 711 a 1264 347 s $ 1 452 363 $ 360 917 a 3187 628 SetarytBenelits $ 1.357,606 $ 1.357.608 3 22,914 a $ 1,334,692 a 6.840 $ 444,077 3 $ 1,364,446 1823,182 M&O $ 1,369,760 $ 1379105 S 1261,433 $ S 117,672 Budget Adjustment Notes: 1, increase maintenances contracts to cover remainder of Fulton County fire services ICA. $ 444,077 2. Decrease in saVbenefit account in order to fund grant match $ (21,894) ftMWW 3. Increase in workers compensation budget $ 28,734 $ 450,917 Budget Adjustment Notes: Increase in professional fees in order to pay estimated legal costs through the end of the fiscal year _S 60,000 a 60,000 7 RECOMMENDED BUDGET BY ACCOUNT APPROVED DEPARTMENT AMENDED YEAR TO DATE ENCUMBERED RECOMMENDED REMAlNt BUDGET FINAL ACCOUNT BUDGET BUDGET ACTUAL AMOUNT E BALANCE ADJUSTMENT BUDGET DESCRIPTION Professlaui Fear $ 110.000 $ 110,000 $ 71,105 $ $ 36,695 S 60,000 $ 170,000 TOM $ 110,-.1000110000 S T1 10S -38 898 60 000 170,000 Budget Adjustment Notes: Increase in professional fees in order to pay estimated legal costs through the end of the fiscal year _S 60,000 a 60,000 7 Fiscal Year 2007 Budget Adjustment. Budget Adjustment Notes: Decrease unallocated account due to reduction in umbrella liability requirements in CH2M Hill contract $ (195,000). $ (195,000) other rinanaing Uses RECOMMENDED BUDGET M14 -Year Revision Proposed Final Budget Interfund Transfer Out - Capital Project Fund BY ACCOUNT 150,000 $ 200,000 APPROVED DEPARTMENT AMENDED YEARTOOATE ENCUMBERED RECOMMENDED REMAINING BUDGET FINAL XCCCUNT OUNT BUDGET BUDGET ACTUAL AMOUNT eALANCe ADJUSTMENT BUrKiE7 DA C N $ (262,785) $ - COPS Note Payment Llal>itiy - Umbrella S 250,000 $ 50.000 $ $ $ 50,000 $ $ $ 50.000 $ 70,102 Lability - Ganoral $ 70.102 $ 70.102 $ 16.688 s $ 54,414 $ 4,730 $ $ 6.168 Liability - Law Enk"mam s 8,168 $ 8,188 30,565 $ 1,438 S 24,107 $ $ $ 6,458 $ $ 30,585 Liability - Public Officials $ 30.565 $ 29,700 $ $ 29,700 $ 8;209 $ $ 21,491 $ $ 29,700 Liability - Automob" LlaWky- ProlmnymidEquilment $ 2,105 $ 2.105 5 384 $ $ 1,721 S $ 2.105 s 360 LiabiYty - Bond $ 360 $ 360 $ $ $ 360 200 000 S 195 5 Unallocatad $ 200,00011 gag 000 89 829 539174 195 000 194 000 A 388 000 Budget Adjustment Notes: Decrease unallocated account due to reduction in umbrella liability requirements in CH2M Hill contract $ (195,000). $ (195,000) other rinanaing Uses Estimate M14 -Year Revision Proposed Final Budget Interfund Transfer Out - Capital Project Fund $ 150,000 $ 200,000 $ 350,000 Interfund Transfer Out - Capital Grants Fund $ - $ 21.894 $ 21,894 Capital Lease Payment $ 262,785 $ (262,785) $ - COPS Note Payment $ 86,500 $ (86,500) $ TOTAL 4991285 (1 7,3 ,894 8 Fiscal Year 2007 Budget Adjustment wosCapital Project Funds "apical project funds are used to track revenue and expenditure associated with capital construction, "acquisition and maintenance. Appropriations in capital project funds are on a project -length basis and do not expire until the project is complete. This budget adjustment appropriates revenue and expenditure in capital project funds as follows: Landfill Host Fees $ 250,000 $ 83,123 $ () $ Other Financing sources Capital Lease Proceeds $ $ 2,519,892 $ 3,140,657 $ Other Financing Sources Interfund Transfer In - General Fund $ 150,000 $ 90,000 $ 200,000 $ 3,140,657 350,000 RECOMMENDED BUDGET BY ACCOUNT APPROVED DEPARTMENT RECOMMENDED AMENDED YEAR TO DATE ENCUMBERED REMAINING BUDGET FINAL. ACCOUNT BUDGET` ACTUAL AMOUNT BALANCE ADJUSTMENT BUDGET ACC pESCOUNTN ON Providence Rd 0 091harw Rd $ 110,000 $ 110,000 $ $ $ 110,000 $ 90,000 $ $ S 110,000 S 90,000 SinnirMhern Hey a Now Provide" Rd S 90,000 $ 90,000 $ $ $ $ 60,000 $ $ 601000 Freamarwile Rd ® Providence Rd $ 50,000 $ 60,000 S $ 5,000 S 5.000 Traft Signals Fire Station Purdha$e $ - $ 15,000 $ 5..000 $ 15.000 $ _ S 10,000 $ $ 5,000 $ S 15,400 $ 72,000 F,a,,;g s 72,000 S 72.004 S 26.264 S $ 45,736 $ $ 71000 S $ $ 7,000 Ectal Study $ 7,000 $ 24,526 $ 7.000 $ 19,739 $ . $ 19,750 $ $ f11} S $ 19.739 Parc La1d Purchase $ $ $ a 200.000 S 200,000 Comprehensive Land Use Plait Update $ $ S $ 2.519,892 $ $ S 3,140,657S 3.140.6561 CapRal Lease Experrd4was $ 71.261 Cavin Unallocated 71474 71,261 450 000 2,575948 4 $ 393,955 S t290,657 $ 1740 657 TOTAL 450 000 S Budget Adjustment Notes: Reclassification of Comprehensive Land Use plan from General Fund $ 200,000 Appropriation of capital lease expenditure $ 3,140,657 Decrease in Conti ngency account to offset revenue decrease $ (50,000) $ 3,290,657 9 Fiscal Year 2007 Budget Adjustment D Budget Adjustment Nates: Appropriation of expenditures for the following capital grants: $ 437,892 Assistance to Firefighters Grant Fireman's Fund Grant 45.004 $ Legislative - AED Units S 45.000 Legislative - Paving Projects 500,000 $ Legislative - Bell Memorial Park Restrooms 70,000 $ 1,141,856 10 RECOMMENDED BUDGET Assistance to Firefighters Grant $ $ $ 415,918 $ 415,998 Fireman's Fund Grant $ $ - $ 88,964 $ 88.964 Legislative - AED Units $ $ - $ 45,000 $ 45,000 Legislative - Paving Projects $ $ - $ 500,000 $ 500,000 Legislative - Bell Memorial Park Restrooms $ $ $ 70,000 $ 70,000 Other Financing Sources $ $ - $ 21'894 $ 21'894 Interfund Transfer In - General Fund $ $ $ S S 45,000 S 45,000 Legislative - AED Units $ —TOTAL_ $ S -4 1,141-AS6 500.000 Legislative - Paving Proiects Budget Adjustment Nates: Appropriation of expenditures for the following capital grants: $ 437,892 Assistance to Firefighters Grant Fireman's Fund Grant 45.004 $ Legislative - AED Units S 45.000 Legislative - Paving Projects 500,000 $ Legislative - Bell Memorial Park Restrooms 70,000 $ 1,141,856 10 RECOMMENDED BUDGET BY ACCOUNT APPROVED DEPARTMENT AMENDED YEAR TO DATE ENCUMBERED REMAINING RECOMMENDED BUDGET Nom - ACCOUNT BUDGET BUDGET ACTUAL AMOUNT BALANCE ADJUSTMENT BUDGET DESCRIPTION( Assistance to FircfiyMers Grant $ $ $ $ S S 437,892 $ S 88,954 S 437,892 68,954 Firamarrs Fund Grant S $ S • $ $ $ $ S S 45,000 S 45,000 Legislative - AED Units $ $ $ S $ $ 500,000 $ 500.000 Legislative - Paving Proiects $ $ - $ $ S 70,000 $ 70.000 Legislative - Ball Memorial Park Restrooms $ $ $ � S S 1 141 tbB S 1 141 868 TOTAL S - S Budget Adjustment Nates: Appropriation of expenditures for the following capital grants: $ 437,892 Assistance to Firefighters Grant Fireman's Fund Grant 45.004 $ Legislative - AED Units S 45.000 Legislative - Paving Projects 500,000 $ Legislative - Bell Memorial Park Restrooms 70,000 $ 1,141,856 10 Fiscal Year 2007 Budget Adjustment ,especial Revenue Funds "pecial revenue funds are funds used to account for the collection and expenditure of revenue that is legally mandated for a specific purpose. This budget adjustment appropriates revenue and expenditure in special revenue funds as follows: „egislative - Crabapple Master Plan Update $ - $ 15,000 $ 15,000 s f RECOMMENDED BUDGET BY ACCOUNT APPROVED DEPARTMENT AMENDED YEAR TO DATE ENCUMBERED RECOMMENDED REMAINING FINAL ACCOUNT BUDGET BUDGET ACTUAL AMOUNT BEET BALANCE ADJUSTMENT BUDGET DESCRIPTION Legislative - CrabWW Mester Plan UpdateS S 3 $ $ 5 15.000 $$ 15.000 S TOTAL - IS - 16.0001$16060 Budget Adjustment Notes: Appropriation of expenditures for theCrebapple Master Plan update $ 15,000 $ 15,040 11 Fiscal Year 2007 Budget Adjustment w L0. .,. lotel/ Motel Occupancy Tax $ $ $ 25,497 $ 25,497 TOTAL -250497 Budget Adjustment Notes: Tranter hotel/motel occupancy tax revenue to general fund $ 25,497 $ 25,497 12 RECOMMENDED BUDGET BY ACCOUNT APPROVED AMENDED AMENDED YEAR TO DATE ENCUMBERED RECOMMENDED REMAINING BUDGET FINAL ACCOUNT BUDGET BUDGET ACTUAL AMOUNT BALANCE« ADJUSTMENT BUDGET QrSCRIPTII�N Other FV=Cing a IntetfundTranwWOut -GeneralFund 1$ s $ - S $ s (25,497 $ (25,497) TOTAL 10 15 if 2d 497 2d 497 Budget Adjustment Notes: Tranter hotel/motel occupancy tax revenue to general fund $ 25,497 $ 25,497 12 Fiscal Year 2007 Budget Adjustment Nona $ Capital Operating Capital 1lotcl/Motel Total - $ General Fund Projects Fund Grants Fund Grants Fund Fund Government Revenues: property Taxes $ 6,868,142 $ $ $ $ $ 6,868,142 L,O.S.T 2,944,688 $ 2,944,688 Alcohol Beverage Excise Tax 145.000 $ 3,140,657 3,490,657 $ $ 145,000 600,000 Business & Occupation Tax 600,000 $ 3,538,048 $ 25,000 Financial Institution Tax 25,000 3,740,657 $ $ 873,000 Franchise Fees 823,000 50,000 $ 25,497 $ 25,497 Hotel/Motel Tax - $ $ $ 201,000 Intangible Tax 201,000 171,488 $ 336,911 Motor Vehicle Tax 336,911 $ 59,940 Real Estate Transfer Tax 59,940 927,624 - $ 286,327 Licenses & Permits 286,327 - 15,000 1,030,998 $ 1,045,998 Intergovernmental Charges for Service 262,332 200,000 - - $ 462,332 Fines & Forfeitures 416,000 - - $ $ 416,000 88'964 Contributions & Donations - - 88,964 $ 78,000 Miscellaneous 78,000 297,368 Mayor and Council $ 67,500 1--f 67.500 Other Financing Sources: Interfund Transfer In - General Fund $ - $ 350,000 $ - $ 21,894 $ $ 371,894 Interfund Transfer In - Hotel/Motel Fund 25,497 - 25,497 3,140,657 Capital Lease Proceeds Total Other Financing Sources` $ 25,497 $ 3,140,657 3,490,657 $ $ - 21,894 $ $ 3,538,048 Total Revenues: $ 13,139,337 $ 3,740,657 $ 15,000".''$ 1,141,856 $ 25,497 $ 18,062.347 Expenditures: $ 548,777 $ $ $ $ $ 548,777 City Manager 171,488 $ 171,488 City Clerk Community Development 927,624 200,000 15,000 $ 1,142,624 Community Services 1,730,940 284,739 570,000 $ $ 2,585,679 170,000 Now Legal Services 170,000 $ 297,368 Mayor and Council 297,368 $ 329,521 Municipal Court 329,521 $ 2,091,793 Operations 2,091,793 $ 278,039 Public Information Public Safety 278,039 5,630,999 - 3,234,657 571,856 $ 9,437,512 Non -Departmental 194,000 - $ $ 194,000 268,155 Contingency Subtotal: $ 246.894 12,617,443 $ 21,261 3,740,657 $ - 15,000 $ 1,141,856 $ $ 17,514,956 Other Financing Uses: $ - $ $ - $ $ 25,497 $ 25,497 Interfund Transfer Out - General Fund - $ 350,000 Interfund Transfer Out - Capital Project Fund 350,000 Interfund Transfer Out - Capital Grants Fund 21,894 $ 21,894 $ Lease Payment Tax Anticipation Note Interest - 150,000 $ 150,000 Bond Principal - Fire Station Debt $ $ $ 25,497 $ $ 547,391 Total Other Financing Uses: Total Ex enditures: $ $ 521,894 13,139 337 $ $ - 3,740,657 1.5,000 $ 1,141,856 251497 $ 18 062,347 FUND BALANCS $ ' $ . $ - $ $ $ - 13