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Home My WebLink AboutORDINANCE NO. 07-08-34STATE OF GEORGIA ORDINANCE NO.07-08-34 COUNTY OF FULTON AN ORDINANCE OF THE CITY COUNCIL TO AUTHORIZE FULTON COUNTY TO CONDUCT ELECTION BE IT ORDAINED by the City Council of the City of Milton, GA while in regular session on August 2, 2007 at 7:00 p.m. as follows: WHEREAS, on November 6, 2007, an election will be held in the City of Milton to elect City Council members for Districts Two, Four and Six; and WHEREAS, O.C.G.A. § 21-2-45 provides that a municipality may authorize and contract with a county to conduct elections: NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MILTON, and it is hereby ordained and established by authority of the same, that the Mayor is authorized to enter into a contract with the Fulton County Department of Registrations and Elections to conduct this election using ExpressPoll or other such measures approved by the Georgia Secretary of State, which contract is attached hereto and incorporated herein. 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed as of the effective date of this Ordinance. 3. Severability. Should any section of this Ordinance be declared invalid or unconstitutional by any court of competent jurisdiction, such declaration shall not affect the validity of the Ordinance as a whole or any part thereof which is not specifically declared to be invalid or unconstitutional. 4. This Ordinance shall take effect and be in force from and after the date of its adoption, the public welfare demanding it. The above Ordinance having been read according to law is hereby approved by the Mayor and Council of the City of Milton, Georgia on this 2nd day of August, 2007. Attest: "��4 0,'ab 10 YhQA O.Al +v -e ette R. Marchiafava, City Clerk Karen Thurman, Councilmember i7 Joe Lockwoo M or c r Rick Mohrig,ouncil a er GEORGIA FULTON COUNTY: THIS AGREEMENT entered into between the City of Milton, a municipal corporation lying wholly or partially within the County of Fulton, Georgia, hereinafter referred to as "City", and FULTON COUNTY, a political subdivision of the State of Georgia hereinafter referred to as "County". WITNESSETH: WHEREAS, City in the performance of its governmental functions will hold the election hereinafter described; and, WHEREAS, under the provisions of the Georgia Municipal Election Code, particularly Section 21-2-45(c) of the Official Code of Georgia, Annotated, City may by ordinance authorize County to conduct such election and City has heretofore adopted such an ordinance: NOW, THEREFORE, in consideration of the premises it is hereby agreed as follows: 1. This contract shall govern the conduct of the following election hereinafter referred to as "election," City of Milton General Election to be held on November 6, 2007. 1 2. The Fulton County Board of Registration and Elections shall operate as the "Superintendent" of the aforementioned election and shall perform any and all functions of the City or any of its officials in connection with the conduct of such election or runoff thereof, except as hereinafter provided. 3. The cost of such elections shall be in accordance with the budget therefore attached hereto as Exhibit "A" and made a part of hereof by reference. City agrees to pay County the original sum of $63,297.00 for the City of Milton General Election and $36,969.00 for the City of Milton General Runoff Election, if necessary to be maintained in a separate election account with all expenses and charges in connection with the election to be recorded and paid from said account. City shall remit said funds to County upon execution of this contract by all parties involved. Within ninety (90) days after the date of the election or any run-off election related thereto, whichever is last to occur, County shall furnish to City a complete statement showing all costs and expenses incurred in the election and refund any excess in the election account or collect any deficit which may be in said account. After this time, all other invoices received will be forwarded to the City for payment. 0 4. The County shall not be financially responsible for any liability resulting from or furnishing of any services in the form of legal opinions or defenses in connection with any litigation arising by reason of the election. All legal services and defenses of litigation required by any Board or person arising from the afore -mentioned election(s) under this contract shall be furnished by the City Attorney for the City. Should the City Attorney for any reason fail to provide the legal services referred to in this paragraph, the Superintendent shall have authority to engage the Fulton County Legal Department at the expense of the City; provided, however, that all requests for legal assistance by the County from the City Attorney to provide such service shall be communicated in writing before the City will be obligated to pay for legal services under this paragraph; provided, further, that the failure of the City Attorney's office to respond to a request made hereunder, within a reasonable time, shall be deemed to be a refusal to furnish such services. County shall notify City in writing of its determination that the City has failed to respond as contemplated hereinabove before incurring legal fees on its own behalf for which the City shall be responsible. 5. All decisions concerning the qualifications of candidates shall be determined by the Clerk of Council of the City of Milton in accordance with the provisions of the Municipal Election Code and the Code of Ordinances of the City. 3 M Should it be necessary to comply with legal requirements that any of the County's personnel shall be sworn in as a temporary officer or employee of the City, such formality shall be observed without limitation. 7. To the extent allowed by law, the CITY agrees to indemnify, defend and hold harmless FULTON COUNTY with respect to any claim, demand, action, damages, judgment, cost and/or expenses (including, without limitation, reasonable attorney's fees and legal expenses) to which FULTON COUNTY may be subjected as a consequence of or as a result of any error, omission, tort, intentional tort, willful misconduct, or any other negligence on the part of the CITY and/or its employees. To the extent allowed by law, FULTON COUNTY agrees to indemnify, defend and hold harmless the CITY with respect to any claim, demand, action, damages, judgment, cost and/or expenses (including, without limitation, reasonable attorney's fees and legal expenses) to which the CITY may be subjected as a consequence of or as a result of any error, omission, tort, intentional tort, willful misconduct, or any other negligence on the part of the FULTON COUNTY and/or its employees. I IN WITNESS WHEREOF, the parties have hereunto set their hands and affixed their seals pursuant to resolutions of their governing bodies duly adopted and entered on the Minutes thereof. CITY OF MILTON (Seal) Mayor APPROVED AS TO FORM: City Attorney 5 rA ON V�Rnicipal - -- FULTON COUNTY APPROVED AS TO SUBSTANCE: (Seal) C �k6nag ir,Boarcl of Com issioners Attest: _ Clerk to Commission APPROVED AS TO FORM: L ounty Attorney (Sean CONTRACTNOVOTMILTON ffEM —O'?%.tel RM REGULAR MEEW PROJECTED COST MILTON GENERAL ELECTION NOVEMBER 6, 2007 350-265-2683-1001 SALARIES -OVERTIME (prorated) am Information Technology, Registration & Elections ......... .............................. $9,565 350-265-2683-1004 SALARIES - TEMPORARY(prorated) Admin. Aides, Poll Wrkr Instructs, Drivers, etc ................................. $20,572 Total Temporary Salaries........................................................... .............. $20,572 350-265-2683-1010 SOCIAL SECURITY (salaries)................................................................ $30,137.............. $1,870 350-265-2683-1011 SOCIAL SECURITY -MEDICARE....... $30,137 .............. $440 350-265-2683-1060 UNEMPLOYMENT INS .................... $30,137 .............. $60 350-265-2683-1120 RENTAL EQUIPMENT (prorated) Vans, Tables, Radios, Chairs Cell Phones .................... $2,242 TOTALLEASES....................................................................................... $2,242 350-265-2683-1121 RENTAL BUILDINGS 3 Public and Private Facilities TOTALRENTAL....................................................................................... $1,500 350-265-2683-1159 HOURLY FEE PERSONNEL Poll Workers now 1 Dual Manager @ $215 ......................................... $215 6 Chief Mgrs @ $190 .......................................... $1,900 16 Asst Mgrs @ $120 .......................................... $2,880 No" 22 Clerks @ $100 ......................................... $2,800 PW Trng. Class (45 @$30/ea)................................. $1,350 Total Poll Workers................................................................. $9,145 Election Night Workers (@ variable rates (prorated) ...... ............... $2,435 TOTAL HOURLY FEE PERSONNEL ........................ ............................... $11,580 350-265-2683-1160 PROFESSIONAL SERVICES (prorated) Election Day Technical Services................................................................. $0 350-265-2683-1178 FEES (prorated) 5 Members @ $50/meeting (prorated)...................................................... $43 350-265-2683-1452 VEHICLE SUPPLIES (prorated) Gasoline............................................................................................. $348 350-265-2683-1456 POSTAGE (prorated) Absentee Ballots letters to voters, candidates, poll workers, other.................................................................................. $1,534 BALANCE CARRIED FORWARD............................................................................... $49,754 PROJECTED COST BALANCE BROUGHT FORWARD............................................................................. $49,754 350-265-2683-1459 PRINTING & BINDING (prorated) ...................................... $862 350-265-2683-1461 PHOTOCOPIES (prorated) .............................................. $109 350-265-2683-1462 OFFICE SUPPLIES (prorated) Miscellaneous Office Supplies ............................... $696 Ballot Cards @ $400/M (5430)+ set up fee/shipping.. $2,352 TOTAL SUPPLIES.................................................................................... $3,050 350-265-2683-1475 STOCKPAPER (prorated) ................................................ $70 350-265-2683-1501 INSURANCE -HEALTH .................................................. $1,030 350-265-2683-1505 INSURANCE - LIFE ........................................................ $60 350-265-2683-1510 INSURANCE - DENTAL .................................................. $110 350-265-2683-1512 INS -VISION .................................................................. $20 350-265-2683-1522- RETIREMATCH............................................................ $286 350-265-2683-1525 PENSION EMPLOYEES .................................................. $1,720 350-265-2683-1527 DC-CNTR-EPLR............................................................ $382 350-265-2683-1529 DC-CNTR-2%............................................................................. $95 SUBTOTAL............................................................................................................ 57 47 350-265-2683-13EL ELECTIONS ADMINISTRATIVE SURCHARGE (10%) ........................ 5.750 TOTAL MILTON GENERAL ELECTION................................................................... 6 297 PROJECTED COST MILTON GENERAL RUNOFF - DECEMBER 4, 2007 350-265-2684-1001 SALARIES - OVERTIME (prorated) Now Information Technology, Registration & Elections ........... .............................. $3,380 350-265-2684-1004 SALARIES - TEMPORARY (prorated) Admin. Aides, Drivers, etc ............. ............................... $14,221 (prorated) 350-265-2684-1010 SOCIAL SECURITY (salaries)............................................................... $17,601 ............... $1,090 350-265-2684-1011 SOCIAL SECURITY -MEDICARE....... $17,601 ............... $260 350-265-2669-1060 UNEMPLOYMENT INS .................... $17,601 ............... $40 350-265-2684-1120 RENTAL EQUIPMENT (prorated) Vans, Radios, Tables, Chairs and Cell Phones ............... $1,463 TOTALLEASES....................................................................................... $1,463 350-265-2684-1121 RENTAL BUILDINGS 3 Public and Private Facilities .................................... $1,500 TOTALRENTAL................................................................................ $1,500 350-265-2684-1159 HOURLY FEE PERSONNEL Poll Workers 1 Dual Manager @ $ 215 ........................................ $215 6 Chief Mgrs @ $ 190 ....................................... $1,140 16 Asst Mgrs @ $ 120 ........................................ $1,920 22 Clerks @ $ 100 ....................................... $2,200 Total Poll Workers.................................................................... $5,475 Election Night Workers (@ variable rates (prorated) ...................... $901 TOTAL HOURLY FEE PERSONNEL............................................................ $6,380 350-265-2684-1160 PROFESSIONAL SERVICES (prorated) Election Day Technical Services............................................................. $0 350-265-2684-1178 FEES (prorated) 5 Members @ $50/meeting.................................................................... $56 350-265-2684-1452 VEHICLE SUPPLIES (prorated) Gasoline......................................................................................... $225 350-265-2684-1456 POSTAGE (prorated) Absentee Ballots letters to voters, candidates, poll workers, other................................................................................. $569 350-265-2684-1459 PRINTING & BINDING (prorated) ...................................... $225 350-265-2684-1461 PHOTOCOPIES (prorated) .............................................. $113 BALANCE CARRIED FORWARD............................................................................... $29,522 PROJECTED COST BALANCE BROUGHT FORWARD ............................................................... .............. $29.522 k~~ 4G2OFFICE SUPPLIES Miscellaneous Office Supplies (pnorotad)................ $451 Ballot Cards @ $400/M (2986)+ set up fee/shipping.. $1.379 TOTAL SUPPLIES ..................................................................... .......'...... $1.830 350-285-2884-1475GT[XCKPAPER(pnzrated) ...--------------- $45 35O-2O5-2O84'15O1INSURANCE - HEALTH .................. ............................... $370 5O5INSURANCE - LIFE ........................ ............................... $20 151OINSURANCE - DENTAL .................. ............................... $40 512INS-VISION .................. ............................................... $10 1522-RET|REMATCH............................................ ............... $100 1525PENSION EMPLOYEES .................................. ............... $610 527DC-CNTR-EPUR............................................................ $134 SU8TOTAL.----------------------------------' $32.714 35O-2O5'287O-13ELELECT|[}N8AOK8|N|GTRATK/E GUR{�HAR�E(1O96L�----' $3270 TOTAL MILTON GENERAL RUNOFF .................................................. ..............