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HomeMy WebLinkAbout07-07-2008-PacketCITY OF MILTON, GEORGIA Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Julie Zahner Bailey Bill Lusk Burt Hewitt Tina D’Aversa Alan Tart Monday, July 7, 2008 Regular Council Meeting Agenda 6:00 PM INVOCATION - Scott Seeke, Pastor, River Lutheran Church 1) CALL TO ORDER 2) ROLL CALL 3) PLEDGE OF ALLEGIANCE (Led by the Mayor) (Agenda Item No. 08-609) 4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) 5) PUBLIC COMMENT 6) CONSENT AGENDA (Agenda Item No. 08-610) 1. Approval of the June 9, 2008 Work Session Meeting Minutes. (Jeanette Marchiafava, City Clerk and Clerk of the Court) (Agenda Item No. 08-611) 2. Approval of the June 16, 2008 Regular Meeting Minutes. (Jeanette Marchiafava, City Clerk and Clerk of the Court) (Agenda Item No. 08-612) 3. Approval of the Financial Statements for the period ending May 2008. (Stacey Inglis, Finance Manager) 7) REPORTS AND PRESENTATIONS (none) 8) FIRST PRESENTATION Page 1 of 3 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. MILTON CITY COUNCIL REGULAR MEETING AGENDA JULY 7, 2008 – 6:00 PM (Agenda Item No. 08-613) 1. U08-03 - 2810, 2820, 2830, 2840, 2850, 2860 Bethany Bend Road, Applicant: Church of Jesus Christ of Latter-Day Saints - To request a use permit for a 16,728 square feet church with 352 seats and storage shed, at a density of 2,320.95 square feet per acre on 7.2074 acres. (Presented by Alice Wakefield, Community Development Director) (Agenda Item No. 08-614) 2. Approval of an Ordinance Adopting Amended Rules and Procedures for the City Council Meetings and Public Hearings for the City of Milton, Georgia. (Presented by Jeanette Marchiafava, City Clerk and Clerk of the Court and Alice Wakefield, Community Development Director) 9) PUBLIC HEARING (Agenda Item No. 08-606) 1. Approval of an Ordinance to Adopt Amendments to the Fiscal 2008 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and prohibiting Expenditures to Exceed Actual Funding Available. (Presented by Stacey Inglis, Finance Manager) 10) ZONING AGENDA (Agenda Item No. 08-574) 1. ZM08-02 – Southside of Cumming Hwy (West of Sunfish Bend); Petitioner: Inland Group by Eric Johansen. Request: To modify condition 2.a. of RZ03-140 to modify the site plan. (This item was deferred on June 16, 2008 to July 7, 2008) (Presented by Alice Wakefield, Community Development Director) 11) UNFINISHED BUSINESS (Agenda Item No. 08-606) 1. Approval of an Ordinance to Adopt Amendments to the Fiscal 2008 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and prohibiting Expenditures to Exceed Actual Funding Available. (First Presentation on June 16, 2008. This is the Second Reading.) (Presented by Stacey Inglis, Finance Manager) 12) NEW BUSINESS 13) MAYOR AND COUNCIL REPORTS Page 2 of 3 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. MILTON CITY COUNCIL REGULAR MEETING AGENDA JULY 7, 2008 – 6:00 PM 14) STAFF REPORTS 15) EXECUTIVE SESSION (Agenda Item No. 08-615) 1. The purpose of the Executive Session is to discuss personnel. (Agenda Item No. 08-616) 16) ADJOURNMENT Page 3 of 3 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. The minutes will be Provided electronically 9- ,<* --City of-Milton --.---.e"" k 13000 Deerfield Parkway Suite 107G Milton, Georgia 30334 fk%,- To: Honorable Mayor and City Council Members From: Sbcey Inglis, Finance hhnager Date: Submitted on June20th for July 7,2008 City Council Meeting Agenda Item: Financial Status Report for Period 8 -May 2008 OVERVIEW and FINANCIAL HIGHLIGHTS: General Fund As of the close of period 8, May 2008, the revenue collections are coming in at a rate that is 2.70%less than expected and expenditures are 7.68%less than expected. Please note that the proposed budget amendments are not included in these financial reports. We recently received the invoice for the City Hall lease, bringing the variance in expenditures closer to the expected amount tedate. Even though we have identified additional sources of revenue that weren't included in the original budget, we are continuing to track revenues and expenditures closeIy. Capital Project Fund Expenditures within this fund continue to occur on a project-by-project basis. With a total project expenditure budget of $1,929,762, capital expenditures-to-date total $187,786. FINANCIAL OPERATIONS: Tree Replacement Fund: Balance: $0 Sidewalk RelpIacement Fund:Balance: $47,011 Ciof Milton Capltal Project Fund Statement of Revenues, Ependitures, and Changes in Fund Balances -Budget and Actual For the Period Ended May 31,2008 Original Budgeted Amounts Final Budgeted Amounts Current Period Actwals Yea r-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Charges for Senrice Host Fees Sol~dWaste Fees Sluewalk Replacement Amnt Total rwenues EXPENDITURES Cap~ZalOutlay Unallocated Public Safety Cornrnundy Services -Public Work?, Cornmunlty Sews -Remation & Parks Cornrnunlfy Development Total Cap~talOutray Emess of rwenues over expendrtures OTHER FINANCING SOURCES (USES) Transfers In from General Fund Budgeted Fund Balance Total other financing sources and uses Net change in fund balan~ Fund balances -beginning Fund baranes -ending City of Milton HoteYMotel Tax Fund Statement of Revenues, Ependitures, and Changes in Fund Balances -Budget and Actual For the Period Ended May 31,2008 Otiginat Budget Amounts Final Budgeted Amounts Current Period Actuals Year-tc-Date Actuals Variance with Final Budget - Positive (Negative) RWENUES Taxes HotellMotel Taxes Total revenues OTHER FIMANCING SOURCES (USES) Transfers out to General Fund Total other financ~ngsources and uses Net change in fund balances Fund balances -beginning Fund balances -ending City d Milton Operating Grant Fund Statement of Revenues, Ependitures,and Changes in Fund Balances -Budget and Actual For the Period Ended May 31,2008 Original Budget Amounts FlnaF Budgeted Amounts Current Period Actuals Project-ta-Date Actuals Variance wlth Final Budget - Positive (Negative) REVENUES lntergovernrnental Revenues State Grant -Operating Cat-Indirect Total revenues EXPENDITURES Current: Community Development Public Safety Total Expenditures Excess of revenues over expenditures OTHER FINANCTNG SOURCES (USES) Transfers in from General Fund Budgeted Fund Balance Total other financing sources and uses Net change in fund balances Fund balances -beginning Fund balances -ending City of Milton Capital Grant Fund Statement of Revenues, Ependitures,and Changes In Fund Balances -Budget and Actual For the Period Ended May 31, 2008 Original Budgeted Amounts Original & Final Budgeted Amounts Current Period Actuals Project-to-Date Actuals Variance with Final Budget - Positive (Negative) RMNUES lntergovernmentar Revenues State-Capital-Direct Grant Contributions & Donations Total revenues EXPENDITURES Capital Outlay Unallocated Public Safety Community Services -Public Works Community Services -Recreation & Parks Community Development Total Capital Outlay Excess of revenues over expenditures OTHER FINANCING SOURCES (USES) Transfers in from General Fund Budgeted Fund Balanm Total other financing sources and uses Net change in fund balances Fund balances -beginning Fund balances -ending City of Milton General Fund Statement of Revenues, Expenditures, and Changes in Fund Balances -Budget and Actual For the Period Ended May 31, 2008 Prior Year Actuals Original Budgeted Amounts Final Budgeted Amounts Expected Rev/Exp Year-to-Date Actual Rev/Exp Year-to-Date Variance with Final Budget Positive/(Negative) Expected Rev/Exp Year-to-date Positive/(Negative) % Variance Over/(Under) Expected notes REVENUES Taxes: Property Tax 7,661,064 8,600,544 8,600,544 0 4,394 (8,596,150) 4,394 0.00% collected in Sept/Oct Local Option Sales Tax 3,482,745 4,123,154 4,123,154 2,061,577 2,062,212 (2,060,942) 635 0.03% 2 months in arrears Business & Occ Tax 555,084 650,000 650,000 617,500 530,069 (119,931) (87,431) -14.16% renewals collected in March. Used 95% for May collection Motor Vehicle Tax 336,404 400,000 400,000 266,667 310,234 (89,766) 43,568 16.34% current Intangible Tax 255,072 320,000 320,000 186,667 121,618 (198,382) (65,048) -34.85% one month in arrears Real Estate Transfer Tax 78,593 75,198 75,198 43,866 25,085 (50,113) (18,780) -42.81% one month in arrears Alcohol Beverage Excise Tax 217,718 250,000 250,000 145,833 146,426 (103,574) 593 0.41% one month in arrears Financial Institution Tax 22,465 30,000 30,000 30,000 29,031 (969) (969) 100.00% collected in March Penalties & Interest 0 0 0 0 39,800 39,800 39,800 100.00% current Licenses and Permits: Alcohol Beverage Licenses 110,465 129,500 129,500 123,025 125,332 (4,168) 2,307 1.88% renewals collected in Nov. New licenses issued periodically Zoning & Land Use Permits 124,954 84,000 84,000 56,000 38,558 (45,442) (17,442) -31.15% current Land Disturbance 154,218 150,000 150,000 100,000 37,407 (112,593) (62,593) -62.59% current Sign Permits 8,400 8,400 8,400 5,600 6,609 (1,791) 1,009 18.02% current Building Permits 80,536 62,500 62,500 41,667 107,854 45,354 66,187 158.85% current Other Non-Business Licenses 38,510 19,410 19,410 12,940 1,612 (17,798) (11,328) -87.54% current Charges for Service: Franchise Fees 1,100,437 1,100,000 1,100,000 550,000 796,633 (303,367) 246,633 44.84% quarterly (except GA Power) Court Admin Fees 61,918 485,119 485,119 262,773 121,637 (363,482) (141,136) -53.71% 1.5 months in arrears Other Charges for Service 70,937 116,313 116,313 77,542 120,981 4,668 43,439 56.02% current Fines/Forfeitures 200,961 1,070,247 1,070,247 579,717 320,589 (749,658) (259,128) -44.70% 1.5 months in arrears Investment Earnings 67,956 40,000 40,000 26,667 101,423 61,423 74,757 280.34% current Contributions and Donations 3,462 5,000 5,000 0 3,071 (1,929) 3,071 100.00% current Other 27,945 13,200 13,200 8,800 5,722 (7,478) (3,078) -34.97% current Total revenues 14,659,841 17,732,585 17,732,585 5,196,839 5,056,299 (12,676,286) (140,541) -2.70% EXPENDITURES General government Mayor and Council 262,514 396,330 396,330 264,220 227,057 169,273 (37,163) -14.07% Clerk of the Council 164,613 485,602 485,602 323,735 303,538 182,064 (20,197) -6.24% City Manager 542,185 365,784 365,784 243,856 220,467 145,317 (23,389) -9.59% Program Manager 0 309,440 309,440 206,293 205,469 103,971 (824) -0.40% Legal Services 220,428 180,000 180,000 120,000 63,532 116,468 (56,468) -47.06% 2 months in arrears Municipal Court 332,251 434,805 434,805 289,870 268,211 166,594 (21,659) -7.47% Operations 2,057,206 2,272,214 2,272,214 1,514,809 1,446,260 825,954 (68,549) -4.53% Finance, IT, & HR Risk Management 128,097 236,030 236,030 157,353 153,917 82,113 (3,436) -2.18% Public Information 278,616 82,360 82,360 54,907 54,044 28,316 (863) -1.57% Operating Reserve 0 530,000 530,000 0 0 530,000 0 Total General Government 3,985,908 5,292,565 5,292,565 3,175,043 2,942,495 2,350,070 (232,548) -7.32% Public safety 5,706,448 6,450,888 6,450,888 4,300,592 3,831,007 2,619,881 (469,585) -10.92% Admin, Police & Fire Community Services-Public Works 1,657,099 1,753,254 1,753,254 1,168,836 1,148,800 604,454 (20,036) -1.71% Community Services-Parks & Rec 14,956 418,063 418,063 278,709 273,313 144,750 (5,396) -1.94% Economic and Community Development 940,643 1,273,886 1,273,886 849,257 826,146 447,740 (23,111) -2.72% Total expenditures 12,305,054 15,188,656 15,188,656 9,772,437 9,021,761 6,166,895 (750,676) -7.68% Excess of revenues over expenditures 2,354,787 2,543,929 2,543,929 (4,575,598) (3,965,462) (6,509,391) 610,136 -13.33% OTHER FINANCING SOURCES (USES) Transfers out (386,000) (1,734,107) (1,734,107) (1,011,562) (908,111) 825,996 103,451 -10.23% Transfers in from Hotel/Motel Tax Fund 40,966 52,000 52,000 34,667 34,097 (17,903) (570) -1.64% Capital lease payment 0 (711,822) (711,822) (709,394) (709,394) 2,428 0 0.00% TAN interest (142,690) (150,000) (150,000) (87,500) (103,547) 46,453 (16,047) 18.34% Insurance proceeds 2,733 0 0 0 16,899 16,899 16,899 100.00% Total other financing sources and uses (484,991) (2,543,929) (2,543,929) (1,773,790) (1,670,056) 873,873 103,733 -5.85% Net change in fund balances 1,869,796 0 0 (6,349,388) (5,635,519) (5,635,519) 713,869 -11.24% Fund balances -beginning 1,869,796 1,869,796 1,869,796 1,869,796 0 0 Fund balances -ending 1,869,796 1,869,796 1,869,796 (4,479,592) (3,765,723) 5,635,519 713,869 -15.94% PETITION NUMBER(S): U08-03 PROJECT NAME The Church of Jesus Christ of Latter-Day Saints PROPERTY INFORMATION ADDRESS 2810, 2820, 2830, 2840, 2850, 2860 Bethany Bend Road DISTRICT, LAND LOT 2/2, 832 OVERLAY DISTRICT State Route 9 Overlay EXISTING ZONING AG-1 ACRES 7.2074 EXISTING USE Undeveloped PROPOSED USE Church OWNER Cogburn and Bethany LLC ADDRESS 2965 Manor Bridge Dr. Alpharetta, Georgia 30004 PETITIONER/REPRESENTATIVE Church of Jesus Christ of Latter-Day Saints INTENT To request a use permit for a 16,728 square feet church with 352 seats and storage shed, at a density of 2,320.95 square feet per acre on 7.2074 acres. COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION U08-03: WITHDRAWAL Based on a letter received by the City of Milton Community Development Department on June 17, 2008 requesting withdrawal by the applicant (Attached to this Staff Report). CITY OF MILTON PLANNING COMMISSION RECOMMENDATION U08-03: WITHDRAWAL – 6-0 Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 1 of 23 U08-03 Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 2 of 23 U08-03 LOCATION MAP Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 3 of 23 U08-03 CURRENT ZONING MAP Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 4 of 23 U08-03 SITE PLAN—SUBMITTED June 4, 2008 Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 5 of 23 U08-03 LOOKING AT SUBJECT SITE FROM THE SOUTH LOOKING AT SUBJECT SITE FROM THE SOUTH Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 6 of 23 U08-03 LOOKING WEST FROM SUBJECT SITE SUBJECT SITE: The subject site is a 7.2074 acre tract of agriculturally zoned land, located on the northeast side of the intersection of Coburn and Bethany Bend Roads. The subject site is undeveloped and is located within the Agricultural, Forestry and Mining Land Use designation on the Focus Fulton 2025 Comprehensive Land Use Plan. Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 7 of 23 U08-03 Existing uses and zoning of nearby property (See Map following table) Location Parcel / Zoning Petition Zoning / Name Approved Density/Min. Heated Floor Area North 1 (AG-1) AG-1 Agricultural Scattered homes Min. 1 unit/acre Farther North 2 (AG-1) AG-1 Agricultural Oakstone Glen Subdivision Min. 1 unit/acre Fartherst North 3 (R-2 Cond’l) Z77-106 R-2 Conditional Five Acres Estates Min. 1 unit/acre Northeast 4 (C-1 Cond’l) Z00-052 C-1 Conditional Kids “R” Kids Learning Center 4,771.25 square feet/acre Total of 14,600 total square feet with 240 students East 5 (C-1 Cond’l) Z04-022 C-1 Community Business Retail Shopping Center 7,314.03 square feet/acre Farther East 6 (O-I) RZ-07-010 O-I Office Institutional Offices and Bank 5,332 square feet/acre Southeast 7 (C-1) 06Z-096 C-1 Community Business Commercial Retail with Fast Food Restaurant (under development) 5,690.91 square feet/acre Southeast 8 (C-1 Cond’l) Z99-77 C-1 Conditional Retail Shopping Center 7,846.04 square feet/acre South 9 (CUP Cond’l) 05Z-115 CUP Conditional Currently undeveloped 2.98 units/acre Southwest In Alpharetta 10 (AG-1) 05U-002 AG-1 Agricultural Kings Ridge Christian School 4,872.13 square feet per acre Total of 341,000 square feet West 11 (AG-1) AG-1 Agricultural Scattered residential Min. 1 unit/acre Farther West 12 (AG-1) 97U-21 AG-1 Agricultural Morning Star Church 878 square feet/ acre Total of 7,250 square feet and 120 seats Farthest West 13 (AG-1) AG-1 Agricultural Scattered residential Min. 1 unit/acre Northwest 14 (R-2A Cond’l) Z72-194 R-2A Conditional Bethany Green Subdivision None given Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 8 of 23 U08-03 EXISTING USES AND ZONING MAP Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 9 of 23 U08-03 In the interest of the public health, safety and welfare, the Mayor and City Council may exercise limited discretion in evaluating the site proposed for a use that requires a Use Permit. In exercising such discretion pertaining to the subject use, the Mayor and City Council shall consider each of the following as outlined in Article 19.2.4 of the Zoning Ordinance; Use Permit Considerations. Staff has reviewed said items pertaining to the subject use, and offers the following comments: A. Whether the proposed use is consistent with the land use or economic development plans adopted by the Mayor and City Council: Provided the applicant complies with the Recommended Conditions of this petition and the Use Permit requirements of Article 19.4.10. of the Zoning Ordinance, the proposed development is consistent with the intent and following policies of the Comprehensive Plan: • Encourage compatible institutional uses in neighborhoods and communities. • Encourage development consistent with the surrounding scale, transition of densities and uses, and Comprehensive Plan policies, where appropriate. B. Compatibility with land uses and zoning districts in the vicinity of the property for which the use permit is proposed; If developed in accordance with Staff’s Recommended Conditions and the provisions of the Zoning Ordinance, the proposed church is expected to be compatible with other land uses in the surrounding area. C. Whether the proposed use may violate local, state and/or federal statutes, ordinances or regulations governing land development; The proposed use does not violate any known local, state and/or federal statutes, ordinances or regulations governing land development. D. The effect of the proposed use on traffic flow, vehicular and pedestrian, along adjoining streets; The proposed use may generate an increase in traffic primarily on Sundays, but recommended conditions should mitigate the increase in traffic. The applicant is conditioned to providing a full access from Bethany Bend Road and an entrance-only access from Cogburn Road because of lack of sight distance. In addition, the Milton Trail will be developed along the north side of Bethany Bend Road and the east side of Cogburn Road. E. The location and number of off-street parking spaces; Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 10 of 23 U08-03 Article 18.2.1 requires the applicant to provide a minimum of 101 parking spaces for the proposed development. Article 19.4.10 requires the applicant to locate parking outside of the minimum 60-foot front yard building setback and indicated compliance on the site plan. Staff notes that the applicant’s site plan indicates 199 parking spaces which exceeds the minimum parking requirement. The site plan indicated that the parking is 75 feet from the north property line, which is 40 feet farther than the required 25 feet undisturbed buffer and 10-foot improvement setback. F. The amount and location of open space; The applicant’s site plan indicates that approximately one third of the subject site is undeveloped. Staff is of the opinion that the proposed development will provide adequate open space for the proposed development, but the amount of open space would be greater without the proposed excessive parking. G. Protective screening; If developed in accordance with the requirements of the Zoning Ordinance and the State Route 9 Overlay District, the buffer and landscape strip requirements and the existing screening around the structures will provide adequate screening for the proposed development. Staff notes that with the additional 40 feet of setback along the north property line, required recompense trees can be planted in this area to further screen the adjacent residential properties to the north. H. Hours and manner of operation; The applicant has stated that the operations for the church will be primarily on Sunday. The applicant specified that this particular church would most likely start off with two (2) services on Sunday, meeting at two separate times and not overlapping, with the potential of a third if later needed. There is potential for up to three (3) overlapping services. The first service would begin around 9:00 a.m. and the overlapping services would last into the afternoon. There will be two congregations or “wards” meeting at the same time for approximately an hour. One ward would be in the sanctuary while the other would be meeting in the classrooms. The facility also has the potential to hold community gatherings during the week, but these are subject to demand. Staff is of the opinion that this use will not negatively impact the adjacent properties if the Staff’s Recommended Conditions are implemented to minimize the increased number of trips generated by the use. Typically, this type of use is utilized by residents and employees who are already utilizing the surrounding road system. I. Outdoor lighting; Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 11 of 23 U08-03 At the time of Land Disturbance Permit the site shall be in compliance with Article 12G.4.D of the State Route 9 Overlay District regarding outdoor lighting. Staff notes that the subject site’s required buffers, and existing screening, will help mitigate the impact of lights on the adjacent properties. J. Ingress and egress to the property. The applicant’s site plan indicates one curb cut on Cogburn Road for entrances only and one full access curb cut on Bethany Bend Road. Staff notes that the curb cuts do not currently exist. Staff further notes that the Traffic Engineer estimates 232 trips per day with 116 peak hour trips for one service or ward at a time. Given the limited use of the subject site, Staff is of the opinion that the proposed development will have limited impact upon the community. Based on the results of the above Use Permit considerations that demonstrate the proposed church an appropriate use for the site, Staff recommends APPROVAL CONDITIONAL of U08-03. SITE PLAN ANALYSIS Based on the applicant’s site plan submitted to the Community Development Department on June 4, 2008, Staff offers the following considerations: USE PERMIT STANDARDS The site plan is in compliance with the development standards of Article 19.4.10 for a Church. BUILDING SETBACKS Article 5.1.3 AG-1 (Agricultural) states that the following building setbacks are required for the proposed development: • Front Yard Setback: 60 feet • Minimum Side Yard: 25 feet adjacent to interior line, 40 feet adjacent to street • Rear Yard Setback: 50 feet The site plan indicates compliance with the above stated building setbacks. BUILDING HEIGHT Article 5.1.3 limits the building height to 40 feet in AG-1 zoning. The applicant has not specifically indicated the height of the proposed structure, but must meet this standard before obtaining a building permit. Staff notes that the Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 12 of 23 U08-03 zoning districts’ maximum height limitation for structures does not apply to church spires and belfries (Article 4.3.3.). State Route 9 Overlay District LANDSCAPE STRIPS AND BUFFERS Article 12G.4 Section A.1 of the State Route 9 Overlay District requires a minimum 20-foot wide landscape strip along both Cogburn Road and Bethany Bend Road if the original requirements in Article 4 of the Zoning Ordinance specify a smaller landscape strip. In Article 4.23.1, Bethany Bend Road is considered a “side corner” and is required to have a 20-foot landscape strip, which is in compliance with Article 12G.4 Section A.1 of the State Route 9 Overlay District. Cogburn Road is considered the “front yard” and is required to have a 40-foot landscaping strip, which overrides the 20-foot landscape strip required in Article 12G.4 Section A.1 of the State Route 9 Overlay District. Article 4.23.1 reads that in AG-1, the following is required: • Front yard landscape area- 40 feet (Cogburn Road) • Side Corner yard landscape area- 20 feet (Bethany Bend Road) • Side yard buffer- 25 feet and 10-foot improvement setback (North property line) • Rear yard buffer- 50 feet and 10-foot improvement setback (East property line) The applicant’s site plan appears to follow all of these requirements. Article 12G.4 Section A.3 further states that for every thirty (30) linear feet of landscape strip, a minimum of one 3” caliper hardwood shade tree is required to be planted in the center of the landscape strip or as approved by the Director. On page 15 of this document is a map with comments made by the City Arborist on the trees in question on the site. Tree #4 is found to be dead, and tree #2 is not a specimen tree as indicated on the applicant’s site plan. Because of the amount of grading that is required for the septic field, along with the grading for the driveway and entrance on Cogburn Road, Staff believes that the size of the required 40-foot landscape strip will not cause any hardship to the applicant in regards to the tree save area and septic field. PEDESTRIAN PATHS Article 12G.4 Section C.1of the State Route 9 Overlay District requires a minimum 6-foot wide sidewalk along all public and private road frontages. The Milton Trail requires a 10-foot asphalt multi-use path along both Cogburn Road and Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 13 of 23 U08-03 Bethany Bend Road adjacent to the subject property. The 10-foot asphalt multi- use path is reflected in the Recommended Conditions. PARKING REQUIREMENTS The following chart illustrates the parking required by Article 18 of the City of Milton Zoning Ordinance for the proposed use: Proposed Use Minimum Requirement Spaces Provided • Church • 1 space per 3.5 seats (352 • 174 paved spaces (352 seats) seats/3.5) • 25 pervious overflow spaces 101 spaces required 199 total spaces Staff notes that the applicant is providing 199 parking spaces, which exceeds the required 101 parking spaces required per Article 18 of the City of Milton Zoning Ordinance. It also appears that the site plan is in compliance with the landscape and layout requirements of Article 12G.4. Section F. Staff recommends that parking spaces along the eastern portion of the parking lot be constructed of pervious materials. OTHER CONSIDERATIONS City Arborist Comments and Map: The site is completely wooded with lots of undergrowth from center of site towards the northern property line. An additional site visit was made to confirm items on the preliminary plan. There are no specimen trees located on the eastern portion of the property although there is heavy privet and smaller caliper trees in this area. Moving clockwise on the map, starting at the south end of the site, the following trees have been identified: Tree #1is 50” caliper oak shown to be saved Tree #2 is shown as 30” caliper, but is actually 25” in good condition, trying to save (See DRB comment) Tree #3 is 30” caliper Oak in good condition Tree #4 is shown as 38” caliper, but is actually 27” caliper and dead Tree #5 is 30” caliper Oak to be saved Tree #6 is 30” caliper Oak to be saved Tree #7 is 40” caliper Oak to be saved Tree #8 is 42” caliper Oak to be saved Tree #9 is 28” caliper Hickory to be saved Tree #10 is 28” caliper Oak to be removed Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 14 of 23 U08-03 The site plan shows a 170 square foot storage shed with dumpster and satellite dish near Bethany Bend Road. Staff recommends that this be moved away from the road frontage and placed elsewhere on the site. Staff notes that the building will match the church building. Pursuant to Article 12G.4.B.4 the dumpster shall not be placed within 50 feet of an existing residential or AG-1 (Agricultural) property line. The applicant is also proposing a 1,800 square foot pavilion on the activity field. Staff notes that this will not have walls and will be designed to keep in character with the site. PUBLIC INVOLVEMENT On April 23, 2008 the applicant was present at the Community Zoning Information Meeting held at the Milton City Hall. There were approximately forty people in attendance from the community. Common concerns of the proposed development dealt with issues associated with traffic, drainage, buffers, and scheduling of services. The community and the applicant have had continuous discussions since the Community Zoning Information Meeting regarding the development. Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 15 of 23 U08-03 Public Comments – Staff has received emails and phone calls from the community with various technical questions regarding the site plan. City of Milton Design Review Board Meeting – May 6, 2008 The following recommendations were made by the DRB: • The Board supports reducing the 40-foot landscape strip to 20 feet to allow the applicant to move the septic tank back, and possibly save 3 specimen trees (if healthy) (The City Arborist has determined that one tree is dead and one is not a specimen tree.) • Remove dumpster from Bethany Bend frontage. • Possibly flip Scout Building with dumpster. • Materials of dumpster, pavilion and modular wall shall match building. Public Notice Requirements The use permit petition was advertised in the Milton Herald on May 14, 2008 and the sign was installed before the required date of May 7, 2008 along the frontages of Bethany Bend Road and Cogburn Road. The notice of a use permit was sent to adjacent property owners on May 12, 2008. Based on the requested deferral and withdrawal of both part 1 & 2 of the concurrent variance, it was advertised in the Milton Herald on June 18, 2008. The sign was installed before the required date of June 4, 2008 along the frontages of Bethany Bend Road and Cogburn Road. The notice of a use permit was sent on June 9, 2008. Public Participation Plan and Report The applicant has met the requirements of the Public Participation Plan. The applicant will be required to submit the public participation report 7 days prior to the Mayor and City Council meeting. CONCLUSION The proposed church is consistent with Council and Plan Policies and compatible with the surrounding area, if developed in accordance with the requirements of the Zoning Ordinance and Staff’s Recommended Conditions. Based on the applicant’s request to withdraw the petition, Staff recommends WITHDRWAL of U08-03. Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 16 of 23 U08-03 RECOMMENDED CONDITIONS If this petition is approved by the Mayor and City Council, it should be approved USE PERMIT for a church (Article 19.4.10) CONDITIONAL subject to the owner’s agreement to the following enumerated conditions. Where these conditions conflict with the stipulations and offerings contained in the Letter of Intent, these conditions shall supersede unless specifically stipulated by the Mayor and City Council. 1) To the owner’s agreement to restrict the use of the subject property as follows: a) Church and accessory uses including the storage/dumpster shed at a maximum density of 2,320.95 square feet of gross floor area per acre zoned or a total gross floor area of 16,728 square feet, whichever is less. b) Pavilion not to exceed 1,800 square feet with no walls. 2) To the owner’s agreement to abide by the following: a) To the revised site plan received by the Milton Community Development Department on May 2, 2008. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. 3) To the owner’s agreement to the following site development considerations: a) No more than one (1) exit/entrance on Bethany Bend Road and ingress design on Cogburn Road. Curb cut locations and alignments are subject to the approval of the Milton Traffic Engineer. b) Provide pervious materials for parking for the eastern most row of parking adjacent to activity field. c) All building entrances shall have a direct connection to the sidewalk network. d) The site plan must provide adequate fire truck access to all buildings on site, in alleys and one-way conditions; as acceptable to the Milton Public Works Director and Fire Marshal. Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 17 of 23 U08-03 4) To the owner’s agreement to abide by the following requirements, dedication and improvements: a. Dedicate at no cost to the City of Milton prior to the approval of a Land Disturbance Permit or Certificate of Occupancy (whichever comes first), sufficient land as necessary to provide for compliance with the Transportation Master Plan and the adjacent developments, according to the definitions in the Right-of-Way Ordinance or as approved by Milton Public Works Director. i. Dedicate necessary Right-of-Way for future WB left turn lane on Bethany Bend at Cogburn Road and provide all widening on north side of Bethany Bend on subject site. b. Dedicate at no cost to the City of Milton prior to the approval of a Land Disturbance Permit or Certificate of Occupancy (whichever comes first), sufficient land as necessary to provide the Right of Way for the approved final site plan including the following: i. Provide the following road improvements as approved by Milton Public Works Director: 1. EB Left turn lane on Bethany Bend into site driveway 2. WB Right turn lane on Bethany Bend into site driveway 3. SB Left turn lane on Cogburn Road into site driveway 4. NB Right turn lane on Cogburn Road into site driveway 5. Provide overlay and striping for full width of Bethany Bend and Cogburn Road the length of property lines plus any additional taper lengths necessary or as approved by Milton Public Works Director. ii. Provide at least 16 feet of right-of-way from the back of curb/edge of pavement of all abutting road improvements, along the entire property frontage, as well as allow the necessary construction easements while the rights-of-way are being improved. iii. Provide 10-foot wide concrete multi-use path along the entire Bethany Bend frontage of the property located no more than 1 foot off the Right of Way line and no less than 5 feet behind the back of curb or as approved by the Director of Public Works. iv. Provide 10-foot wide asphalt multi-use path along the entire Cogburn Road frontage of the property located no more than 1 foot off the Right of Way line and no less than 5 feet behind the back of curb or as approved by the Director of Public Works. Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 18 of 23 U08-03 v. Provide a black 4-foot high four-board equestrian style fence adjacent to the sidewalk/trail along entire length of Bethany Bend Road and Cogburn Road or as approved by the Director of Community Development. c. Any new required entrances shall meet the Community Service Policies and AASHTO guidelines, or roads be reconstructed to meet such criteria, at the approval of the Milton Public Works Director. i. The Cogburn Road driveway shall be a right/left in entrance only driveway. This one lane section shall extend a minimum of 100 feet of uninterrupted flow or as approved by the Director of Public Works. ii. The Bethany Bend driveway shall be a right/left in, right out, left out driveway. This 3 lane section shall extend a minimum of 40 feet or the 95% queue length of uninterrupted flow, whichever is greater or as approved by the Director of Public Works. 5) To the owner’s agreement to abide by the following: a. The developer’s Professional Engineer shall demonstrate to the City by engineering analysis submitted with the LDP application, that the discharge rate and velocity of the storm water runoff resulting from the development is restricted to seventy-five percent (75%) of the pre-development conditions. Locations shall be as approved by the Stormwater Engineer. b. The water quality and detention facilities shall utilize earthen embankments, where possible. Walled structures are not encouraged. If walled structures are proposed, they must meet the acceptable design standards of the Department of Community Development. i. Detention facility shall have a 6-foot high, five-board equestrian style fence with two inch by four inch welded wire constructed around it as approved by the Stormwater Engineer. c. The Developer shall utilize GASWCC limited application controls. All water quality and detention facilities shall have vegetated surfaces to be regularly maintained by the owner. d. Provide a maximum 75 percent impervious, per drainage basin, at maximum build-out. Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 19 of 23 U08-03 e. Provide for maximum slopes of 3:1 and a maximum disturbed area of sixteen acres open at any time as shown on the LDP phasing plan, as approved by the Stormwater Engineer. f. Provide detailed 10% downstream analysis including all existing cross drain pipes and ditches. Provide any necessary improvements to existing ditches and pipes as determined by the Milton’s Stormwater Engineer prior to issuance of LDP. Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 20 of 23 U08-03 APPENDIX A Comments on Public Services and Utilities Note: Various City and/or County departments that may or may not be affected by the proposed development provide the following information. Comments herein are based on the applicant’s conceptual site plan and are intended as general non-binding information and in no manner suggest a final finding by the commenter. All projects, if approved are required to complete the City of Milton Plan Review process prior to the commencement of any construction activity. Transportation: Trip Generation 232 Sunday Peak Hour Per the ROW Ordinance Article 8 Section 3.2.d “All signalized and all-way stop controlled intersections shall operate at Level of Service “D” or better. Other signalized intersections (including unsignalized private accesses) shall operate at LOS “E” or better for major left turns and Side Street approaches, although LOS “F” may be allowed if the movement has a relatively low volume-to-capacity ratio and there are no known safety problems at the intersection.” Fulton County Health Department: Comments: • This department recommends that the applicant be required to connect the proposed development to public water available to the site. • Due to the inaccessibility of public sewer to serve the proposed development, this department recommends that individual onsite sewage management systems be utilized. However, the “Design Limits for conventional or chamber Septic Tank Systems” for County Health Department as defined by Georgia Department of Natural Resource (DNR) are limited by size and subsurface introduction of effluents. Onsite Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 21 of 23 U08-03 sewage management systems having a septic tank capacity of greater than ten thousand (10,000) gallons, or where the total length of absorption trenches required, would exceed three thousand (3000) linear feet, or where the total absorption trench bottom area required, would exceed nine thousand (9000) square feet, will be governed and placed under the statutory authority and jurisdiction of the Department of Natural Resources. • Due to the inaccessibility of public sanitary sewer to sewer the proposed development, this department recommends that individual onsite sewage management systems be utilized. However, this department will require all necessary percolation and soil data, required layouts, and supportive data be submitted for review and determined acceptable prior to preliminary plat and/or Land Disturbance Permit (LDP) approval. • Since this proposed development constitutes a premise where people work, live, or congregate, onsite sanitary facilities will be mandatory, prior to use or occupancy. • Since this development utilizes an onsite sewage management system, the owner must obtain approval from this department prior to issuance of a building permit and before building construction or renovation. • This facility must comply with the Fulton County Clean Indoor Air Ordinance. • If this proposed development includes a food service facility, the owner must submit kitchen plans for review and approval by this department before issuance of a building permit and beginning construction. The owner must obtain a food service permit prior to opening. • This department is requiring that all existing structures to be demolished must be inspected by a certified pest control operator to insure that the premise is rat free. If evidence of rodent infestation is found, the property must be baited prior to demotion. • If this proposed development includes an existing individual onsite sewage management system(s), and the system(s) will be abandoned, it shall be abandoned in accordance with Fulton County regulations. • If this proposed development includes an existing individual onsite water supply system(s), and the system(s) will be abandoned, it shall be abandoned in accordance with Fulton County regulations. Fulton County Tax Assessor: Property taxes are paid in full through 2007. Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 22 of 23 U08-03 Drainage: Flood Plain: No Flood Plain City of Milton Fire Marshal: Comments: • Increase of traffic in the immediate area of Bethany Bend and Cogburn during hours of operation • Water demands could also increase for this general area. • Calls for service for EMS and Fire calls would also increase. • The roadway may need to be expanded to help minimize the possible congestion for the intersection. City of Milton Pubic Safety: The proposal will have a minimal impact on police services. Prepared by the Community Development Department for the Mayor & City Council Meeting on July 21, 2008 6/30/2008 Page 23 of 23 U08-03 City of Milton 13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Jeanette Marchiafava, City Clerk and Clerk of the Court Alice Wakefield, Community Development Director Date:June 25, 2008 for July 7, 2008 City Council Meeting for First Presentation and onto the July 21, 2008 City Council Meeting for Second Reading Agenda Item: An Ordinance Adopting Amended Rules and Procedures for the City Council Meetings and Public Hearings for the City of Milton, Georgia CMO (City Manager’s Office) Recommendation: Approve the attached ordinance adopting the Rules and Procedures of public meetings held by the City of Milton, providing for an orderly process of conducting business, and for other purposes. Background: Governments traditionally adopt Rules of Procedure, or operation standards and protocol which facilitate the orderly conduct of public meetings. Such documents outline how meetings will be conducted and stand as the backbone for staff and elected officials to refer to in one of the most critical functions of any government – soliciting public input and conducting public meetings. The attached Rules of Procedure were drafted after consulting with Title 50, Chapter 14 of the Official Code of Georgia Annotated as well as the City’s Charter – House Bill 1470. The rules and procedures were first adopted and put into place by Milton on November 21, 2006, after the second reading of the ordinance occurred. An amendment to the Rules of Procedure was adopted on January 18, 2007 to subparagraph (d) Work Sessions. An amendment to the Rules of Procedure was adopted on June 21, 2007 to Section 19, Public Participation (e) Representation of Civic Associations, Advocacy Groups or Homeowners’ Associations. An amendment to the Rules of Procedure was adopted on January 10, 2008 to Section 11 Regular Meetings, Section 12 (d) day and time of the meetings, Section 14 Agenda, Items must be placed on agenda by 5:00 p.m. no less than seven working days prior to the scheduled meeting, Section 23, Duration of Council meetings, shall not extend beyond midnight. Discussion: Amendments to the amended and approved Rules and Procedures are recommended and annotated in Section 21, Minutes, which reads as follows: Section 21. Minutes. The clerk of the city council shall promptly record the minutes for each city council meeting. The minutes shall specify the names of council members present at the meeting, a description of each motion or other proposal made at the meeting, the name of the council member who proposed each motion, the name of the council member who seconded each motion, and a record of all votes (the name of each council member voting for or against a proposal shall be recorded). Minutes will be in summary form. Minutes for zoning City of Milton 13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004 agenda items will be verbatim. More detailed information may be included in the minutes at the request of the city council. Staff’s recommendation is that summarized minutes would be consistent with all agenda items and would have less impact of personnel time to prepare verbatim minutes for zoning items. Given the number and length of meetings, it would require a single staff person devoted to transcribing minutes. Each meeting is recorded. The recording equipment is such that you can easily find a particular topic that was discussed. Citizens can come in and listen to the recording in its entirety or of a particular matter. Copies of the entire recording or a particular issue can easily be copied and provided upon request. In the event there is a legal action requiring a transcript, staff can transcribe that portion of the meeting. Finally, in an effort to “go green” and be environmentally sensitive, summary minutes would have impact on the environment through less use of paper. Alternatives: N/A Concurrent Review: Billy Beckett, City Manager City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 RULES AND PROCEDURES FOR THE CITY COUNCIL MEETINGS AND PUBLIC HEARINGS Section 1. Open Meetings.All meetings of the Mayor and City Council shall be held in accordance with the provisions of Title 50, Chapter 14 of the Official Code of Georgia Annotated. The public shall at all times be afforded access to all meetings other than executive sessions. Section 2. Executive Sessions. Executive sessions of the council may be held for the purpose of discussing topics exempted from public access requirements by Title 50, Chapter 14 of the Official Code of Georgia Annotated. Any portion of the meeting not subject to any such exemptions shall be open to the public. (a) Non-Exempt Topics. If a council member attempts to discuss a non-exempt topic during an executive session, the mayor, city manager, or city clerk shall immediately rule that council member out of order and such discussion shall cease. If the council member persists in discussing the non-exempt topic, the mayor shall adjourn the meeting immediately. (b) Procedure For Entering Into Executive Sessions. No executive session shall be held except pursuant to a majority affirmative vote of the city council taken in a public meeting. The minutes of the public meeting shall reflect the names of the council members present, those voting for the executive session, and the specific reasons for the executive session. All votes taken on items discussed in executive session shall be taken in an open meeting. (c) Executive Session Minutes. (1) Executive Sessions Discussing Real Estate Acquisition. Minutes of an executive session in which the acquisition of real estate is discussed shall be taken in the same manner as minutes of an open meeting (Section 21 of this document) and available for public inspection except that any portion of the minutes identifying the real estate shall be redacted until such time as the action for acquisition of the real estate is taken, or decision is reached that the proposed acquisition is to be terminated, abandoned or until court actions are to be initiated through the use of condemnation proceedings. (2) Other Executive Sessions. Minutes of executive sessions devoted to any topic other than land acquisition may be maintained by the clerk at the direction of the mayor. Any such minutes shall be maintained in a confidential file and shall not be subject to disclosure, except that disclosure of such portions of minutes identifying real estate to be acquired by the city council may only be delayed until such time as Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 the acquisition of the real estate has been completed, terminated, or abandoned or court proceedings have been initiated. (d) Mayor or Presiding Officer Affidavit. The mayor or other presiding officer shall execute an affidavit stating, under oath, that the executive session was devoted to topics exempt from the public access requirements. The affidavit shall include the specific exemption to the open meetings law. The affidavit shall be notarized and filed with the minutes of the open meeting. [Cross Reference: O.C.G.A. §§ 50-14-2, 5-14-3 and 50-14-4] Section 3. Visual and Sound Recordings. Visual, sound, and visual and sound recordings shall be permitted for all public hearings. [Cross-reference: O.C.G.A. § 50-14-1(c)] Section 4. Quorum. A quorum must be present for conducting meetings of the city council. A quorum is four (4) members of the city council, including the Mayor. It is the duty of the mayor or presiding officer to enforce this rule. Any council member may raise a point of order directed to the mayor or presiding officer if he or she believes that a quorum is not present. If, during the course of a meeting, a council member or council members leave and a quorum no longer exists, the meeting may not continue. If a quorum is not attained within thirty minutes, the meeting may be rescheduled by the mayor or presiding officer with the approval of the council members present. Section 5. Mayor. The presiding officer of the city council shall be the mayor. As presiding officer, he or she is responsible for the orderly conduct of the meeting. In order to fulfill this duty, the mayor shall enforce the rules of procedure that are adopted by the city council. The mayor shall be impartial and conduct the meetings in a fair manner. The mayor may introduce motions and second motions, including a motion or second to go into executive session as authorized by Section 2 of this ordinance. The mayor shall be a voting member of the elected body. Section 6. Mayor Pro-Tempore. The council shall select a mayor pro-tempore consistent with the process outlined in the City of Milton Charter, sections 3.29 and 3.30. Section 7. Presiding Officer. If the mayor and the mayor pro-tem are absent or otherwise unable to serve as presiding officer at a meeting and a quorum of council members are present, the remaining council members shall select a council member to serve as presiding officer of the meeting until either the mayor or mayor pro-tem is present at the meeting. Section 8. Parliamentarian. The city attorney shall serve as the parliamentarian for city council meetings. Section 9. Amendments to the Rules. Any amendments to the rules of order shall be submitted by a council member in writing to the city manager three business days before a Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 regular meeting of the city council. The proposed amendment shall be included in the agenda for that meeting and distributed to all council members. All amendments require a majority vote of the council to be adopted. Section 10. Suspending the Rules of Order. Rules of order may be suspended in the case of an emergency. A motion to suspend the rules requires a second, is debatable, and requires unamious approval of the council. Rules governing quorums (Section 4), voting methods and requirements (Section 17 and Section 18), the notification to council members of meetings (Section 12(a) and (b)) and rules necessary for compliance with state law may not be suspended; provided, however, that, in the event that a state of emergency is declared by the Governor or other authorized state official, the city council may waive time-consuming procedures and formalities imposed by state law. [Cross-reference: O.C.G.A. § 38-3-54] Section 11. Regular Meetings. Regular meetings of the city council shall be held at 6:00 p.m. on the first and third Monday of each month. All regular meetings shall be held at City Hall in the Mayor and Council meeting room. A notice containing the foregoing information shall be posted and maintained in a conspicuous place available to the general public at the regular meeting place of the city council. [Cross-reference: O.C.G. A. § 50-14-1(d)] Section 12. Meetings Other Than Regular Meetings. The city council may meet at times and locations other than those regularly scheduled meetings. (a) Special Meetings and Rescheduled Regular Meetings. A regular meeting may be canceled, rescheduled, recessed or moved to a new location within the city site by the mayor and city council for any reason. Other special meetings may be scheduled by the mayor or at the request of at least three (4) council members. Whenever a rescheduled regular meeting or any other special meeting is to be held at a time or place other than the regularly scheduled time or place, written notice of the change shall be posted for at least 24 hours at the regular meeting place. In addition, written or oral notice shall be given by the clerk at least 24 hours in advance of the meeting to the legal organ of the city, as well as to each member of the city governing authority. [Cross-reference: O.C.G.A. § 50-14-1(d)] (b) Meetings With Less Than 24 Hours Notice. When emergency circumstances occur, the city council may hold a meeting with less than 24 hours notice to the public. When such meetings are to be held, the clerk shall provide notice to the legal organ of the city and to each member of the city governing authority as soon as possible. The notice shall include the subjects expected to be considered at the meeting. In addition, the minutes shall reflect the reason for the emergency meeting and the nature of the notice given to the media. [Cross-reference: O.C.G.A. § 50-14-1-(d)] Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 (c) Meetings During a State of Emergency. When it is imprudent, inexpedient or impossible to hold city council meetings at the regular meeting place due to emergency or disaster resulting from manmade or natural causes, as declared by the Governor or other authorized state official, the city council may meet anywhere within or outside of the city. Such a meeting may be called by the mayor or by any three (3) council members. At the meeting, the council members shall establish and designate emergency temporary meeting locations where public business may be transacted during the emergency. Any action taken in such meetings shall have the same effect as if performed at the regular meeting site. [Cross reference: O.C.G.A. §§ 50-14-1(d), 38-3-54, 38-3-55] (d) Work Sessions. Meetings to discuss City business where no formal votes are taken shall be scheduled in regular intervals to facilitate discussion on important topics. Work Sessions shall be held at 6:00 p.m. on the second Monday of each month. All work session meetings shall be held at City Hall in the Mayor and Council meeting room. A notice containing the foregoing information shall be posted and maintained in a conspicuous place available to the general public at the regular meeting place of the city council. Public input at work sessions will be allowed for ten (10) minutes per item, two (2) minutes per person with the Mayor having flexibility to extend the time if needed. Section 13. Order of Business. All regular city council meetings shall substantially follow an established order of business. The order shall be as follows: 1. Call to Order 2. Roll Call 4. Pledge of Allegiance 5. Approval of Meeting Agenda 6. Public Comment 7. Consent Agenda 8. Reports and Presentations 9. Zoning Agenda 10. First Presentation 11. Unfinished Business 12. New Business 13. Mayor and Council Reports 14. Staff Reports 15. Adjournment Section 14. Agenda. The city manager and city clerk shall prepare an agenda of subjects to be acted on for each meeting. Work session topics and council agenda items shall be submitted consistent with the attached process. The agenda shall be made available to the city council at least one business day before every city council meeting. Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 (a) Requests For Agenda Items.Members of the public may request that a particular subject be placed on the agenda for a meeting. To be considered, this request shall be submitted in writing to the city manager or city clerk. (b) Changing The Agenda. Items for consideration by the City Council must be placed on City Council meeting or work session agendas on or before 5:00 p.m. no less than seven working days prior to the scheduled meeting or work session except in the case of an emergency situation, which shall be defined as a sudden, unforeseen happening which requires immediate action to correct or to protect lives and/or property. (c) Agenda Must Be Made Public. The agenda of all matters to come before the city council shall be made available to the public upon request and shall be posted at the meeting site as far in advance as reasonably possible, but not more than two weeks prior to the meeting. Not less than 24 hours prior to the start of the meeting. [Cross-reference: O.C.G.A. §§ 50-14-1(e)(1) and 36-66-4] Section 15. Consent Agenda. A consent agenda may be prepared by the city manager for the city council to adopt motions on routine items. Any items of business that are expected to receive unanimous approval without debate may be placed on a consent agenda. At the appropriate time of the meeting, all of the items on the consent agenda shall be read into public record. If a council member objects to an item being on the consent agenda, the council member shall direct the move of that particular item to the regular agenda through a motion, second, and majority vote. Following the reading of the consent agenda, the mayor may ask for approval of the items on the consent agenda. If there are no objections, all the items on the consent agenda shall be approved by a majority vote of the city council. Section 16. Decorum. All council members shall conduct themselves in a professional and respectful manner. Personal remarks are inappropriate and may be ruled out of order. A council member may not speak at a meeting until he or she has been recognized by the mayor. All comments made by a council member shall address the motion that is being discussed. The mayor shall enforce these rules of decorum. If a council member believes that a rule has been broken, he or she may raise a point of order. A second is not required. The mayor may rule on the question or may allow the city council to debate the issue and decide by majority vote. Section 17. Voting. Passage of a motion shall require the affirmative vote of a majority of those voting at which a quorum is present. Unless otherwise specified in the charter as it pertains to voting by the Mayor, a majority shall mean at least four of the council members present (including mayor). Section 18. Abstentions. A council member shall vote on all motions unless he or she has a conflict of interest preventing him or her from making a decision in a fair and legal manner. If a conflict of interest does exist, the council member shall explain for the record his or her decision to abstain on any vote. Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 Section 19. Public Participation. Public participation in meetings of the city council shall be permitted in accordance with the provisions of this section. (a) Public Comments. All members of the public wishing to address the city council shall submit their name and the topic of their comments to the city clerk prior to the start of any meeting held by the city council; provided, however, that if the applicants of rezoning actions or individual who wish to oppose a rezoning action has contributed more than $250 to the campaign of a council member who will consider the application, the individual shall file a campaign disclosure form as required by O.C.G.A. § 36-67A- 3(c) at least five calendar days prior to the first hearing by the city council. Individuals may be allotted five minutes to make their comments and those comments shall be limited to their chosen topic. These limits may be waived by a majority vote of the city council. [Cross-reference: O.C.G.A. § 36-67A-3] (b) Public Participation on Agenda Items. The city council may allow public comment on an agenda item at the time the item is being considered by the city council. These comments shall be limited to the subject that is being debated. Members of the public may speak for five minutes and may speak only once. These limits may be waived by a majority vote of the city council. Anyone wishing to speak at any city council meeting must be recognized by the mayor before addressing the city council. (c) Decorum. Members of the public shall not make inappropriate or offensive comments at a city council meeting and are expected to comply with the rules of decorum that are established for council members. Individuals violating any rules of the city council may be ruled out of order by the mayor or on a point of order made by a council member. A majority vote of the city council shall rule on the point of order. An individual violating the rules of decorum may be removed from the meeting at the direction of the mayor. (d) Public Hearings. The city council may schedule public hearings for the purpose of soliciting public comment on any subject of interest to the city council. Hearings may be held immediately prior to, during or following a meeting of the city council or at such other places and times as the city council may determine. Hearings require at least ten (10) minutes per side. These limits may be waived by a majority vote of the City Council. No official action shall be taken at any such public hearing. Hearings on zoning decisions shall be governed in accordance with the zoning policies and procedures. [Cross-reference: O.C.G.A. §§ 36-66-4 and 36-66-5] (e) Representation of Civic Associations, Advocacy Groups or Homeowners' Associations. The city council may allow public comment on either an agenda item or general public comment from a representative of such an organized group or association; provided, however, that such an individual shall file a notarized affidavit Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 that they have the authority to speak on behalf of said organization on a form provided by the City Clerk prior to the agenda item being called. Section 20. Meeting Summary. A summary of the subjects acted upon in a meeting and the names of the council members present at a meeting shall be written and made available to the public for inspection within two business days of the adjournment of the meeting. [Cross-reference: O.C.G.A. § 50-14-1(e)(2)] Section 21. Minutes. The clerk of the city council shall promptly record the minutes for each city council meeting. The minutes shall specify the names of council members present at the meeting, a description of each motion or other proposal made at the meeting, the name of the council member who proposed each motion, the name of the council member who seconded each motion, and a record of all votes (the name of each council member voting for or against a proposal shall be recorded). Minutes will be in summary form. Minutes for zoning agenda items will be verbatim. More detailed information may be included in the minutes at the request of the city council. The city council shall approve the minutes before they may be considered as an official record of the city council. The minutes shall be open for public inspection once approved as official by the city council. Regular meeting minutes will be provided at the next regularly scheduled meeting. Work Session minutes will be provided at the next regularly scheduled Work Session. A copy of the minutes from the previous meeting shall be distributed to the city council at least one business day before the following meeting. The minutes of the previous meeting shall be corrected, if necessary, and approved by the city council at the beginning of each meeting. A majority vote is required for approval. Conflicts regarding the content of the minutes shall be decided by a majority vote. Upon being approved, the minutes shall be signed by the mayor and attested to by the clerk of the city council. [Cross-reference: O.C.G.A. § 50-14-1(e) (2)] Section 22. Roberts Rules of Order. This document shall serve as the rules and procedures of the Mayor and City Council. In the absence of applicable rules and procedures which may from time to time be encountered during the public meetings, Roberts Rules of Order shall be followed. Section 23. Duration of Council Meetings. City Council Meetings shall not extend beyond 12:00 midnight, and in the event that business is not concluded prior to that time, the remaining agenda, unless otherwise extended by a majority vote of the council, or unless an emergency exists, shall be deferred to “unfinished business” on the next scheduled meeting agenda. Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 ___________________________________ STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON A ORDINANCE ADOPTING AND AMENDING RULES AND PROCEDURES FOR THE CITY COUNCIL MEETINGS AND PUBLIC HEARINGS FOR THE CITY OF MILTON, GEORGIA; AND FOR OTHER PURPOSES The Council of the City of Milton hereby ordains while in regular session on the ____ day of July, 2008 at 6:00 p.m.: SECTION 1. That the Rules of Procedures for the City Council Meetings and Public Hearings adopted on November 21, 2006, amended on January 18, 2007, June 21, 2007, and January 10, 2008, are hereby amended and attached hereto as if fully set forth herein; and, SECTION 2. All other ordinances in conflict are repealed; and SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this ____ day of _________________2008. Approved: _________________________________ Joe Lockwood, Mayor Attest: Jeanette R. Marchiafava, City Clerk (Seal) City of Milton, Georgia Fiscal Year 2008 Summary of Departmental Budget Amendments Fiscal Year 2008 Budget Amendment The goal of the fiscal year 2008 budget amendment is to provide an opportunity for each department to request funding to cover expenditures incurred as either unforeseen or omitted from the original budget passed by the City Council on September 20, 2007. General Fund The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues are revenues with unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance / operating category includes expenditures related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase: 369,602 $ Expenditure Appropriation Increase: 369,602 $ Net Revenue/(Expenditure) Requests: ­$ Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by analysis of activity for the months of October – April. A projection was completed using available data indicating the fiscal year 2008 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as follows: 1. In order to properly account for property tax revenues, real and personal property have been split out into separate line items. A decrease of $(153,000) in Real Property Taxes is offset by an increase in Personal Property taxes of $153,000. 2. Prior Year Property Taxes for Real and Personal Property were not included in the revenue estimates for the adopted budget. An increase of $500,000 and $30,000, respectively, is recommended to account for these collections. 3. Utility Property Taxes was not included in the original budget and is represented by an increased of $576,277. 4. Intangible Tax, Real Estate Transfer Tax, Zoning and Land Use Permits and Land Disturbance Permits are driven by the real estate market conditions. The market is projected to slowly recover from the recession it is currently in, but revenues aren’t anticipated to meet the original forecasts. Therefore, these budgets have been decreased by a total of $(282,198). On the other hand, Building Permit revenues have already exceeded the initial projections due, in large part, to the Sembler development. As a result, an estimated increase of $80,000 is proposed. 5. The historical analysis of Franchise Fees and Local Option Sales Taxes is trending higher than anticipated. We are proposing an increase of $95,924 and $44,269, respectively. 6. Municipal Court Administrative Fees and Fines and Forfeitures are trending significantly lower than anticipated. A proposed decrease of $(331,119) and $(514,247) is being submitted. 2 Fiscal Year 2008 Budget Amendment Y­T­D REQUESTED PROPOSED REVENUE SOURCE BUDGET ACTUAL/ BUDGET FINAL ENCUMBERED ADJUSTMENT BUDGET Current Yr Property Taxes­Real $ 8,600,544 $ ­$ (153,000) $ 8,447,544 Prior Yr Property Taxes­Real 0 441,668 500,000 500,000 Current Yr Property Taxes­Utility 0 576,277 576,277 576,277 Current Yr Prop Taxes­Personal 0 0 153,000 153,000 Prior Yr Prop Taxes­Personal 0 27,500 30,000 30,000 Motor Vehicle Tax 400,000 261,430 13,000 413,000 Intangible Tax 320,000 102,517 (120,000) 200,000 Real Estate Transfer Tax 75,198 22,382 (28,198) 47,000 Franchise Fees 1,100,000 532,223 95,924 1,195,924 Local Option Sales Tax 4,123,154 1,361,137 44,269 4,167,423 Alcohol Beverage Excise Tax 250,000 125,405 4,000 254,000 Business & Occupation Tax 650,000 518,426 0 650,000 Financial Institution Tax 30,000 29,031 0 30,000 Penalty & Interest­Real Prop 0 25,641 30,000 30,000 Penalty & Interest­Pers Prop 0 5,291 6,000 6,000 Bad Check Fees 0 150 220 220 Interest Revenue 40,000 51,478 26,000 66,000 Tan Proceeds Interest 0 9,825 19,000 19,000 Realized Gain/Loss on Investmt 0 35,228 45,000 45,000 Lease­Old Bullpen Rd 12,000 5,000 (7,000) 5,000 Other Misc Revenue 0 (1) 38,067 38,067 Op Transfers In­Htl/Mtl Tax Fund 52,000 19,271 2,000 54,000 City Clerk: Open Records Fees 1,688 401 0 1,688 City Manager: Donation Revenue 5,000 2,000 0 5,000 Contra­Donation Revenue 0 0 0 0 Merchandise & Products 1,200 581 0 1,200 Finance: Alcohol Beverage Licenses 125,000 116,955 0 125,000 Advertising Fee 2,100 54 (2,046) 54 Pouring Permit 4,500 3,955 0 4,500 Solicitation Permit 0 420 420 420 Admin Fee 38,000 52,764 15,000 53,000 Alarm Registration 5,000 6,175 2,000 7,000 Municipal Court: Admin Fee 485,119 93,303 (331,119) 154,000 Public Safety: Tent Permit 210 0 0 210 Fireworks Permit 2,500 0 0 2,500 Accident Reports 4,025 3,993 1,975 6,000 Expungement Fees 0 100 300 300 False Alarms 60,312 5,250 (35,312) 25,000 Re­Inspection 700 0 (350) 350 Fingerprinting Fee 648 0 (648) 0 Gate Access 3,000 0 (3,000) 0 Background Check Fees 840 820 660 1,500 Fines & Forfeitures 1,064,247 236,687 (514,247) 550,000 Donation Revenue 0 10,371 10,371 10,371 Public Safety Fund 0 825 825 825 Contra­Donation Revenue 0 (10,032) (10,371) (10,371) Contra­Public Safety Fund 0 (825) (825) (825) Insurance Proceeds 0 16,030 13,655 13,655 Contra­Insurance Proceeds 0 (5,865) (13,655) (13,655) Public Works: Insurance Proceeds 0 3,645 3,645 3,645 Contra­Insurance Proceeds 0 (3,645) (3,645) (3,645) Community Development: Zoning & Land Use Permits 84,000 25,489 (44,000) 40,000 Land Disturbance 150,000 37,382 (90,000) 60,000 Modification 4,200 1,050 (2,200) 2,000 Variance 10,000 6,050 0 10,000 Fence Permits 2,500 0 (2,500) 0 Seasonal & Special Events 0 50 50 50 Sign Permits 8,400 5,824 0 8,400 Building Permits 60,000 112,679 80,000 140,000 Retaining Wall 2,500 0 (2,500) 0 Planning & Development Fees 0 60 60 60 Maps & Cert Letters 0 1,832 2,000 2,000 Plan Review Fees 0 11,647 20,000 20,000 Development Bond Fee 0 1,300 2,500 2,500 Ordinance Fines 6,000 1,850 (2,000) 4,000 TOTAL $ 17,784,585 $ 4,889,053 $ 369,602 $ 18,154,187 3 Fiscal Year 2008 Budget Amendment Expenditure Amendments: For comparative purposes, it is important that we mimic a traditional­style government when reporting the actual cost of providing services to our citizens. Given our public/private partnership­style of government, it is somewhat difficult to capture the actual cost since it is lumped into the contract price. There are two ways to allocate the contract price between each department: number of employees or benchmarking against other cities our size. The easiest method is to use the “number of employees” approach, but it may not be as accurate as possible. For instance, Public Works has a small number of employees, but the work they perform carries a higher cost than other departments. The most logical method is to start with benchmarking against other cities and then fine­tune it to our situation. After analyzing the initial budgeted allocations, it is evident that the contract costs should be reallocated; therefore, an adjustment has been made in each department. In keeping with the same topic of mimicking a traditional­style of government, it is also essential that we maintain the same type of departments within our budget. Typically you won’t see a department for a Program Management. Instead of appropriating costs separately for the Program Manager, we are proposing that those associated costs be allocated among all of the other departments. The two line items in each department that will be affected are the CH2M Hill contract costs and the City Hall lease expense. The recommended expenditure amendments are presented on the following pages by department. 4 Fiscal Year 2008 Budget Amendment MAYOR AND COUNCIL ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Salaries $ 158,680 $ 54,117 $ 104,563 $ (33,600) $ 125,080 Group Insurance 7,515 1,310 6,205 (4,300) 3,215 401A SS Match 5,951 2,029 3,922 (1,200) 4,751 FICA Medicare 2,617 754 1,863 (555) 2,062 401A 1% Match to 457B 577 0 577 (336) 241 Pension 2,019 1,446 574 0 2,019 Unemployment Insurance 1,840 734 1,106 0 1,840 Worker's Comp 793 781 12 (12) 781 Professional Fees 9,500 0 9,500 40,000 49,500 Professional Fees ­Contracted 70,313 41,016 29,297 270,719 341,032 Land/Building Rental 63,426 0 63,426 19,432 82,858 Communications 1,000 189 811 0 1,000 Travel 13,465 0 13,465 0 13,465 Dues & Fees 0 0 0 1,200 1,200 Education & Training 8,214 4,785 3,429 0 8,214 General Supplies 0 460 (460) 500 500 Food/Meals 720 361 359 0 720 Promotional 2,000 0 2,000 0 2,000 Mach/Equip 32,000 0 32,000 0 32,000 Stipend: Thurman 2,000 0 2,000 0 2,000 Zahner Bailey 2,000 0 2,000 0 2,000 Lusk 2,000 0 2,000 0 2,000 O'Brien/Hewitt 2,000 404 1,596 0 2,000 D'Aversa 2,000 1,000 1,000 0 2,000 Mohrig/Tart 2,000 1,224 776 0 2,000 Lockwood 3,000 648 2,352 0 3,000 Non­recurring 700 290 410 0 700 TOTAL $ 396,330 $ 111,548 $ 284,782 $ 291,848 $ 688,178 Salary/Benefits $ 179,992 61,171 $ $ 118,821 (40,003) $ $ 139,989 M & O $ 216,338 50,377 $ $ 165,961 331,851 $ $ 548,189 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Professional Fees 2. Professional Fees­Contracted 3. Rental Land & Buildings 4. Dues & Fees 5. General Supplies City Manager hiring consultant fees Reallocation of CH2M Hill contract Reallocation of City Hall lease HYA Sponsorship Poinsettas for City Hall entrances Total Increase $ $ 40,000 270,719 19,432 1,200 500 331,851 DECREASE 6. Salary & Benefits Vacant Executive Aid position Total Decrease $ $ (40,003) (40,003) TOTAL MAYOR & COUNCIL BUDGET AMENDMENTS $ 291,848 5 Fiscal Year 2008 Budget Amendment CITY CLERK ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Regular Employees $ 82,400 $ 37,762 $ 44,638 $ ­$ 82,400 Group Insurance 5,119 4,482 637 0 5,119 401A SS Match 3,090 1,416 1,674 0 3,090 FICA Medicare 1,360 523 837 0 1,360 401A 1% Match 824 100 724 0 824 Pension 2,884 2,168 716 0 2,884 Unemployment Insurance 230 230 1 0 230 Worker's Comp 214 111 103 (103) 111 Professional Fees 100,416 85,510 14,906 (25,664) 74,752 Professional Fees ­Contracted 246,095 143,555 102,540 129,040 375,135 Rental Land & Buildings 28,189 0 28,189 (3,332) 24,857 Communications 700 301 399 0 700 Travel 1,000 0 1,000 0 1,000 Dues/Fees 500 42 458 (250) 250 Education/Training 2,323 1,243 1,080 0 2,323 Maintenance Contracts 1,140 1,140 0 0 1,140 General Supplies 0 484 (484) 500 500 Food/Meals 500 47 453 0 500 Mach & Equip/Digital Recorder 8,618 9,816 (1,198) 1,198 9,816 TOTAL EXPENDITURES $ 485,602 $ 288,931 $ 196,671 $ 101,389 $ 586,991 Salary/Benefits $ 96,121 46,792 $ $ 49,329 (103) $ $ 96,018 M & O $ 389,481 242,139 $ $ 147,342 $ 101,492 $ 490,973 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Professional Fees­Contracted 2. General Supplies 3. Mach & Equip/Digital Rec Reallocation of CH2M Hill contract Cover cost of ledger paper Cover cost of digital recorder Total Increase $ $ 129,040 500 1,198 130,738 DECREASE 4. Worker's Comp 5. Professional Fees 6. Rental Land & Buildings 7. Dues & Fees Match actual expenditures Refund for general elections Reallocate City Hall lease expense To reflect estimated expenditures Total Decrease $ $ (103) (25,664) (3,332) (250) (29,349) TOTAL CITY CLERK BUDGET AMENDMENTS $ 101,389 6 Fiscal Year 2008 Budget Amendment CITY MANAGER ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Salaries and Wages $ 136,000 $ 57,080 $ 78,920 $ (5,700) $ 130,300 Car Allowance 0 0 0 3,000 3,000 Group Insurance 8,640 4,288 4,352 0 8,640 401A (SS match) 5,100 1,784 3,316 (210) 4,890 FICA Medicare 2,244 777 1,467 (450) 1,794 401A 1% Match to 457B 1,360 250 1,110 0 1,360 Pension 4,760 2,891 1,869 0 4,760 Unemployment Insurance 230 230 1 230 460 Worker's Compensation 680 1,126 (446) 446 1,126 Flexible Spending 0 0 0 150 150 Temporary Housing 0 0 0 3,000 3,000 Professional Fees 7,000 3,925 3,075 0 7,000 Professional Fees ­Contracted 140,625 82,031 58,594 63,994 204,619 Rental Land & Buildings 16,095 0 16,095 (7,809) 8,286 Rental Equipment & Vehicles 2,000 2,240 (240) 240 2,240 Communications 2,400 585 1,815 0 2,400 Advertising 1,500 807 693 0 1,500 Printing 4,000 0 4,000 0 4,000 Travel 7,900 5,411 2,489 0 7,900 Dues/Fees 5,500 905 4,595 2,001 7,501 Education/Training 2,500 990 1,510 0 2,500 General Supplies 5,000 1,728 3,272 0 5,000 Natural Gas 2,500 0 2,500 0 2,500 Food/Meals 4,750 441 4,309 0 4,750 Machinery 5,000 20 4,980 0 5,000 Non­Recurring 0 0 0 0 0 TOTAL EXPENDITURES $ 365,784 $ 167,508 $ 198,276 $ 58,892 $ 424,676 Salary/Benefits $ 159,014 68,426 $ $ 90,588 (2,684) $ $ 156,330 M & O $ 206,770 99,083 $ $ 107,687 58,426 $ $ 265,196 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Salary & Benefits 2. Professional Fees­Contracted 3. Rental Equip & Vehicles 4. Dues & Fees Cover estimated costs Reallocate the CH2M Hill contract costs Cover tent rental costs for Holiday Memories ICMA dues for City Mgr & Interim City Mgr Total Increase $ $ 466 63,994 240 2,001 66,701 DECREASE 5. Rental Land & Buildings Reallocate City Hall lease expense Total Decrease $ $ (7,809) (7,809) TOTAL CITY MANAGER BUDGET AMENDMENTS $ 58,892 7 Fiscal Year 2008 Budget Amendment PROGRAM MANAGEMENT ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Professional Fees ­Contracted $ 281,251 $ 179,786 $ 101,465 $ (281,251) (28,189) $ ­ 0Rental Land & Buildings 28,189 0 28,189 TOTAL EXPENDITURES $ 309,440 $ 179,786 $ 129,654 $ (309,440) $ ­ Salary/Benefits $ ­­$ ­$ ­$ ­$ M & O $ 309,440 179,786 $ 129,654 $ (309,440) $ ­$ BUDGET AMENDMENT NOTES Account Name Amendment Reason DECREASE 1. Professional Fees­Contracted 2. Rental Land & Buildings Reallocate the CH2M Hill contract costs Reallocate the City Hall lease expense Total Decrease $ $ $ (281,251) (28,189) (309,440) TOTAL PRGM MANAGER BUDGET AMENDMENTS $ (309,440) 8 Fiscal Year 2008 Budget Amendment OPERATIONS/FINANCE ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Salary/Benefits $ 100,000 $ ­$ 100,000 $ (50,000) $ 50,000 Group Insurance 8,402 0 8,402 (4,201) 4,201 401A (SS Match) 3,750 0 3,750 (1,875) 1,875 FICA Medicare 1,650 0 1,650 (825) 825 401A 1% Match 1,000 0 1,000 (500) 500 Pension 3,500 2,168 1,332 0 3,500 Unemployment Insurance 230 0 230 0 230 Worker's Compensation 260 111 149 (149) 111 Professional Fees 45,000 40,486 4,514 0 45,000 Professional Fees ­Contracted 527,346 307,618 219,728 222,924 750,270 Contracted/Credit card Fees 0 14,946 (14,946) 26,000 26,000 Rental Land & Buildings 56,379 0 56,379 (27,379) 29,000 Communications 1,000 197 803 0 1,000 Advertising 500 0 500 0 500 Printing 0 193 (193) 2,200 2,200 Travel 900 0 900 0 900 Dues & Fees 1,115 215 900 0 1,115 Education & Training 800 0 800 0 800 General Supplies 0 0 0 4,500 4,500 TOTAL EXPENDITURES $ 751,832 $ 365,935 $ 385,897 $ 170,695 $ 922,527 Salary/Benefits $ 118,792 2,280 $ $ 116,512 (57,550) $ $ 61,242 M & O $ 633,040 363,655 $ $ 269,385 228,245 $ $ 856,785 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Professional Fees­Contracted 2. Contracted/Credit Cd Fees 3. Printing 4. General Supplies Reallocate the CH2M Hill contract costs Cover monthly maintenance for accepting credit cards Printing property tax bills Postage for property tax bills Total Increase $ $ 222,924 26,000 2,200 4,500 255,624 DECREASE 5. Salary & Benefits 6. Rental Land & Buildings Vacant Operations Director position Reallocate City Hall lease expense Total Decrease $ $ $ (57,550) (27,379) (84,929) TOTAL FINANCE BUDGET AMENDMENTS $ 170,695 9 Fiscal Year 2008 Budget Amendment OPERATIONS/IT ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Professional Fees ­Contracted $ 1,380,499 $ 805,291 $ 575,208 $ (698,435) (12,856) $ 682,064 8,286 Rental Land & Buildings 21,142 0 21,142 TOTAL $ 1,401,641 $ 805,291 $ 596,350 $ (711,291) $ 690,350 Salary/Benefits $ ­­$ $ ­­$ $ ­ M & O $ 1,401,641 805,291 $ $ 596,350 (711,291) $ $ 690,350 BUDGET AMENDMENT NOTES Account Name Amendment Reason DECREASE 1. Professional Fees­Contracted 2. Rental Land & Buildings Reallocate CH2M Hill contract costs Reallocate City Hall lease expense Total Decrease $ $ $ (698,435) (12,856) (711,291) TOTAL IT BUDGET AMENDMENTS $ (711,291) OPERATIONS/HR ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Professional Fees $ 1,550 $ 3,181 $ (1,631) $ 6,150 231,388 $ 7,700 341,032 Professional Fees ­Contracted 109,644 63,959 45,685 Rental Land & Buildings 7,047 0 7,047 1,239 8,286 Advertising 500 0 500 0 500 Printing 0 631 (631) 631 631 TOTAL $ 118,741 $ 67,771 $ 50,970 $ 239,408 $ 358,149 Salary/Benefits $ ­­$ ­$ ­$ $ ­ M & O $ 118,741 67,771 $ 50,970 $ 239,408 $ $ 358,149 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Professional Fees 2. Professional Fees­Contracted 3. Rental Land & Buildings 4. Printing Administration fees for flexible spending & 401A/457B Reallocate the CH2M Hill contract costs Reallocate the City Hall lease expense Printing benefits manuals Total Increase $ $ 6,150 231,388 1,239 631 239,408 TOTAL HR BUDGET AMENDMENTS $ 239,408 10 Fiscal Year 2008 Budget Amendment OPERATIONS/PUBLIC INFORMATION ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Professional Fees ­Contracted $ 70,313 $ 41,016 $ 29,297 $ 100,203 $ 170,516 Rental Land & Buildings 7,047 0 7,047 (2,904) 4,143 Printing 0 540 (540) 540 540 General Supplies 5,000 4,180 820 0 5,000 TOTAL $ 82,360 $ 45,736 $ 36,624 $ 97,839 $ 180,199 M & O $ 82,360 45,736 $ 36,624 $ 97,839 $ $ 180,199 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Professional Fees­Contracted 2. Printing Reallocate the CH2M Hill contract costs Printing addresses on the annual calendar Total Increase $ $ 100,203 540 100,743 DECREASE 3. Rental Land & Buildings Reallocate City Hall lease expense Total Decrease $ $ (2,904) (2,904) TOTAL PUBLIC INFO BUDGET AMENDMENTS $ 97,839 11 Fiscal Year 2008 Budget Amendment MUNICIPAL COURT ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Regular Employees $ 97,500 $ 22,725 $ 74,775 $ (11,500) $ 86,000 Stipend 23,000 2,215 20,785 0 23,000 401A (SS match) 4,519 852 3,667 (450) 4,069 FICA Medicare 1,988 349 1,639 (198) 1,790 Unemployment Insurance 920 383 537 (230) 690 Worker's Compensation 544 0 544 (544) 0 Professional Fees 24,350 6,933 17,417 1,309 25,659 Professional Fees ­Contracted 246,095 143,555 102,540 129,040 375,135 Rental Land & Buildings 28,189 0 28,189 54,669 82,858 Communications 3,800 2,340 1,460 644 4,444 Travel 1,000 0 1,000 0 1,000 Dues & Fees 500 525 (25) 25 525 Education & Training 500 200 300 0 500 Food/Meals 200 0 200 0 200 Furniture & Fixtures 1,500 0 1,500 (1,000) 500 Other Equipment 200 4 196 0 200 TOTAL $ 434,805 $ 180,082 $ 254,723 $ 171,765 $ 606,570 Salary/Benefits $ 128,471 26,524 $ $ 101,947 (75,422) $ $ 177,369 M & O $ 306,334 153,558 $ $ 152,776 781 $ $ 151,995 BUDGET AMENDMENT NOTES Account Name 1. Professional Fees Installation of panic button 385 $ 2. Professional Fees Courtroom security 1,224 3. Professional Fees Additional amount needed for Sub­Judge 950 4. Professional Fees­Contracted Reallocate the CH2M Hill contract costs 129,040 5. Rental Land & Buildings Reallocate City Hall lease expense 54,669 6. Communications Monthly panic alarm monitoring fee 644 7. Dues & Fees Various fees not budgeted 25 Total Increase 186,937 $ 8. Salary & Benefits Vacant part­time administrative position (12,922) $ 9. Professional Fees Cut amount needed for Sub­Solicitor (1,250) 10.Furniture & Fixtures Cut desk for part­time admin positon (1,000) Total Decrease (15,172) $ 171,765 $TOTAL MUNICIPAL COURT BUDGET AMENDMENTS Amendment Reason INCREASE DECREASE 12 Fiscal Year 2008 Budget Amendment PUBLIC SAFETY ADMINISTRATION ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Salaries $ 363,590 $ 134,513 $ 229,077 $ ­$ 363,590 Salaries/Overtime 0 777 (777) 1,000 1,000 Group Insurance 33,265 7,149 26,116 0 33,265 401A SS Match 13,635 5,071 8,564 0 13,635 FICA Medicare 5,999 1,225 4,774 0 5,999 401A 1% Match 3,636 103 3,533 0 3,636 Pension 12,725 6,505 6,220 0 12,725 Unemployment Insurance 1,150 488 662 0 1,150 Worker's Comp 13,130 6,999 6,131 (6,131) 6,999 Professional Fees 21,850 14,007 7,843 8,100 29,950 Professional Fees ­Contracted 703,127 410,157 292,970 25,040 728,167 Equipment R & M 4,500 0 4,500 (1,000) 3,500 Vehicles R & M 185,000 120,990 64,010 0 185,000 Rental Land & Buildings 70,474 0 70,474 (45,617) 24,857 Communications 7,980 2,330 5,650 (1,500) 6,480 Advertising 8,500 0 8,500 (3,000) 5,500 Printing 11,600 900 10,700 (3,000) 8,600 Travel 3,250 1,167 2,083 0 3,250 Dues & Fees 3,000 1,075 1,925 0 3,000 Education & Training 2,750 898 1,852 0 2,750 Maintenance Contract 107,062 73,269 33,793 32,704 139,766 General Supplies 3,250 4,022 (772) 3,000 6,250 Food/Meals 1,250 1,304 (54) 500 1,750 Uniforms 2,400 1,836 564 0 2,400 Computer Software 1,000 0 1,000 (1,000) 0 Other Equip/Cell Phone Repl 300 0 300 0 300 Other Equip/ Hardware 0 4,665 (4,665) 4,665 4,665 Other Equip/ Misc. 0 238 (238) 238 238 TOTAL EXPENDITURES $ 1,584,423 $ 799,685 $ 784,738 $ 13,999 $ 1,598,422 Salary/Benefits $ 447,130 162,828 $ 284,302 $ (5,131) $ $ 441,999 M & O $ 1,137,293 636,857 $ 500,436 $ 19,130 $ $ 1,156,423 BUDGET AMENDMENT NOTES Account Name 1. Overtime Cover cost of admin assistant overtime hours 1,000 $ 2. Professional Fees Car decals 5,500 3. Professional Fees New employee physicals 1,000 4. Professional Fees Recruitment psych testing 1,600 5. Professional Fees­Contracted Reallocate the CH2M Hill contract costs 13,040 6. Professional Fees­Contracted Additional support for new software 12,000 7. Maintenance Contracts Fulton County IGA for using 800 MHZ radio system 6,660 8. Maintenance Contracts Transfer Animal Control IGA from Public Works dept 31,044 9. General Supplies Cover cost of office supplies 3,000 10.Food/Meals Food for staff during investigations 500 11.Other Equip/Hardware Cover cost of ICOP Digital 4,665 12.Other Equip/Misc Cover expense of hydraulic cutter and utility trailer 238 80,247 $ 13.Worker's Comp To match actual expense (6,131) $ 14.Equipment Repair & Maint To match expected expenditures (1,000) 15.Rental Land & Buildings Reallocate the City Hall lease expense (45,617) 16.Communications To match expected expenditures (1,500) 17.Advertising Cut recruitment advertising budget (3,000) 18.Printing Decrease the printing costs for police forms & citations (3,000) 19.Maintenance Contracts (5,000) 20.Computer Software Transfer budget for ALAN software to Police Dept (1,000) Total Decrease (66,248) $ 13,999 $TOTAL PUBLIC SAFETY ADMIN BUDGET AMENDMENTS Transfer maintenance contract for American Law Enforcement Network budget to Police Dept Amendment Reason INCREASE DECREASE 13 Fiscal Year 2008 Budget Amendment PUBLIC SAFETY/POLICE ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Salaries $ 948,589 419,561 $ $ 529,028 $ ­$ 948,589 Termination Liability 2,384 0 2,384 0 2,384 Overtime 26,973 26,536 437 20,000 46,973 Holiday 54,892 38,601 16,291 0 54,892 Group Insurance 150,908 55,041 95,867 0 150,908 401A SS Match 38,126 18,183 19,943 0 38,126 FICA Medicare 16,775 6,566 10,209 0 16,775 401A 1% Match 9,588 3,170 6,418 0 9,588 Pension 33,201 16,623 16,578 0 33,201 Tuition Reimbursement 6,000 6,875 (875) 1,875 7,875 Unemployment Insurance 5,290 5,610 (320) 600 5,890 Worker's Comp 41,833 39,966 1,867 (1,867) 39,966 Professional Fees 5,650 1,603 4,047 1,000 6,650 Rental Land & Buildings 0 0 0 4,143 4,143 Communications 24,260 15,278 8,982 5,000 29,260 Travel 3,000 3,014 (14) 14 3,014 Dues & Fees 1,120 160 960 0 1,120 Education & Training 6,300 1,414 4,886 0 6,300 Maintenance Contracts 0 0 0 5,000 5,000 General Supplies 13,590 1,518 12,072 (326) 13,264 Uniforms 20,000 17,134 2,866 0 20,000 Furniture & Fixtures 0 534 (534) 534 534 Computer Software 0 1,185 (1,185) 79,185 79,185 Cell Phones 1,000 (18) 1,018 0 1,000 Weaponry 17,000 6,665 10,335 (3,335) 13,665 Cameras 800 770 30 0 800 Motorola Radios 8,504 8,504 0 0 8,504 Misc Equipment 22,830 12,239 10,591 (3,880) 18,950 TOTAL $ 1,458,613 $ 706,733 $ 751,880 $ 107,943 $ 1,566,556 Salary/Benefits $ 1,334,559 636,733 $ 697,826 $ 20,608 $ $ 1,355,167 M & O $ 124,054 69,999 $ 54,055 $ 87,335 $ $ 211,389 BUDGET AMENDMENT NOTES Account Name 1. Overtime 20,000 $ 2. Tuition Reimbursement More employees than anticipated are participating 1,875 3. Unemployment Insurance Cover expected costs 600 4. Professional Fees For K­9 costs 1,000 5. Rental Land & Buildings Reallocate the City Hall lease expense 4,143 6. Communications Cover costs associated w/cell phones & wireless cards 5,000 7. Travel Cover travel related costs 14 8. Maintenance Contracts 5,000 9. Furniture & Fixtures Filing cabinets not budgeted 534 10.Computer Software Purchase more efficient Police Dept software 79,185 Total Increase 117,351 $ 11.Worker's Comp To match actual expense (1,867) $ 12.General Supplies Cut code books and manuals (326) 13.Weaponry Lower budget due to decrease in costs (3,335) 14.Misc Equipment Cut amount needed for K­9 equipment (3,880) Total Decrease (9,408) $ 107,943 $ DECREASE TOTAL POLICE BUDGET AMENDMENTS Cover cost providing courtroom and council meeting security Amendment Reason INCREASE Transfer maintenance contract for American Law Enforcement Network budget from Public Safety Admin 14 Fiscal Year 2008 Budget Amendment PUBLIC SAFETY­FIRE ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Salaries & Wages $ 2,194,811 822,423 $ $ 1,372,388 $ (159,000) $ 2,035,811 Termination Liability 5,000 0 5,000 0 5,000 Overtime 75,652 34,999 40,653 0 75,652 Holiday 93,971 64,051 29,920 0 93,971 Group Insurance 306,031 110,429 195,602 (10,150) 295,881 401A SS Match 88,104 34,320 53,784 (5,963) 82,141 FICA Medicare 38,766 13,041 25,725 (2,400) 36,366 401A 1% Match 19,436 4,427 15,009 (1,590) 17,846 Pension 76,818 40,474 36,344 0 76,818 Tuition Reimbursement 6,000 4,500 1,500 0 6,000 Unemployment Insurance 12,650 10,039 2,611 0 12,650 Worker's Comp 71,902 50,588 21,314 (21,314) 50,588 Professional Fees 23,610 19,388 4,223 3,510 27,120 Equipment Repair & Maint 21,950 0 21,950 0 21,950 Facilities Repair & Maint 5,000 4,150 850 0 5,000 Grounds Repair & Maint 1,000 0 1,000 (1,000) 0 Rental Land & Buildings 222,500 129,743 92,757 (47,416) 175,084 Rental Equip & Vehicles 0 320 (320) 640 640 Communications 7,920 3,430 4,490 0 7,920 Travel 3,000 0 3,000 0 3,000 Dues & Fees 3,500 1,571 1,930 0 3,500 Education & Training 15,900 1,485 14,415 (3,590) 12,310 Telephone Service 0 6,444 (6,444) 12,000 12,000 General Supplies 18,750 8,799 9,951 8,189 26,939 Water/Sewage 3,500 2,583 917 1,300 4,800 Natural Gas 3,000 11,454 (8,454) 13,800 16,800 Electricity 9,000 10,697 (1,697) 11,500 20,500 Telecommunications 900 1,945 (1,045) 2,100 3,000 Uniforms 77,431 44,421 33,010 0 77,431 Furniture & Fixtures 1,000 1,171 (171) 534 1,534 Computer/Software 0 0 0 65,000 65,000 Other Equipment­Cell Phones 750 334 416 0 750 TOTAL $ 3,407,852 $ 1,437,227 $ 1,970,625 $ (133,850) $ 3,274,002 Salary/Benefits $ 2,989,141 1,189,292 $ 1,799,849 $ (200,417) $ $ 2,788,724 M & O $ 417,961 247,601 $ 170,360 $ 66,567 $ $ 484,528 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Professional Fees 2. Rental Land & Buildings 3. Rental Equip & Vehicles 4. General Supplies 5. Phone/Water/Gas/Elec 6. Furniture & Fixtures 7. Computer/Software Reallocate the City Hall lease expense Cover cost of renting oxygen tanks For cleaning/household supplies for the stations Cover expected costs in utility accounts Filing cabinets not budgeted Total Increase Cover projected cost of medical director Purchase Firehouse software $ $ 3,510 4,143 640 8,189 40,700 534 65,000 122,716 DECREASE 8. Salary & Benefits 9. Grounds Repair & Maint 10.Rental Land & Buildings 11.Education & Training 7 vacant positions for 6 months Cut out of budget­done by staff Amended contract w/County for Station 18 sublease Match expected costs Total Decrease $ $ $ (200,417) (1,000) (51,559) (3,590) (256,566) TOTAL FIRE BUDGET AMENDMENTS $ (133,850) 15 Fiscal Year 2008 Budget Amendment PUBLIC SAFETY/EMS OPERATIONS ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Maintenance Contracts $ ­$ ­$ ­$ 33,063 $ 33,063 TOTAL $ ­$ ­$ ­$ 33,063 $ 33,063 Salary/Benefits $ ­­$ $ ­­$ $ ­ M & O $ ­­$ $ ­33,063 $ $ 33,063 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Maintenance Contracts Total Increase Create new department to account for the unexpected cost of subsidizing EMS Services $ $ 33,063 33,063 TOTAL EMS OPERATIONS BUDGET AMENDMENTS $ 33,063 16 Fiscal Year 2008 Budget Amendment PUBLIC WORKS ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Professional Fees $ 1,800 $ 2,013 $ (213) $ 54,981 (76,093) $ 56,781 1,364,128 Professional Fees ­Contracted 1,440,221 840,129 600,092 Rental Land & Buildings 28,189 0 28,189 (4,367) 23,822 Maintenance Contracts 31,044 0 31,044 (31,044) 0 General Supplies 2,000 108 1,892 0 2,000 Electricity 250,000 168,069 81,931 45,000 295,000 TOTAL EXPENDITURES $ 1,753,254 $ 1,010,319 $ 742,935 $ (11,523) $ 1,741,731 Salary/Benefits $ ­­$ ­$ ­$ $ ­ M & O $ 1,753,254 1,010,319 $ 742,935 $ (11,523) $ $ 1,741,731 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Professional Fees 2. Professional Fees 3. Professional Fees 4. Electricity Add the Solid Waste Management Plan to budget Add the 5­City Transportation Study to the budget Cover cost of street & traffic lighting Total Increase Cover cost of title search on donated land $ $ 1,199 30,000 23,782 45,000 99,981 DECREASE 5. Professional Fees­Contracted 6. Rental Land & Buildings 7. Maintenance Contracts Reallocate the CH2M Hill contract costs Reallocate the City Hall lease expense Total Decrease Transfer animal control budget to Public Safety Admin $ $ (76,093) (4,367) (31,044) (111,504) TOTAL PUBLIC WORKS BUDGET AMENDMENTS $ (11,523) 17 Fiscal Year 2008 Budget Amendment PARKS AND RECREATION ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Professional Fees $ ­$ ­$ ­$ ­ (254,126) $ ­ 136,413 Professional Fees ­Contracted 390,539 227,814 162,725 Facility R & M 3,000 0 3,000 0 3,000 Rental Land & Buildings 3,524 0 3,524 (2,488) 1,036 Water/Sewer 2,000 1,869 131 2,000 4,000 Natural Gas 2,000 1,021 979 200 2,200 Electricity 17,000 6,578 10,422 0 17,000 TOTAL $ 418,063 $ 237,283 $ 180,780 $ (254,414) $ 163,649 Salary/Benefits ­$ ­$ ­$ ­$ ­$ M & O 418,063 $ 237,283 $ 180,780 $ (254,414) $ 163,649 $ BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Water/Sewer 2. Natural Gas Cover the cost of natural gas Total Increase Cover cost of water & sewer $ $ 2,000 200 2,200 DECREASE 3. Professional Fees­Contracted 4. Rental Land & Buildings Reallocate the CH2M Hill contract costs Reallocate the City Hall lease expense Total Decrease $ $ (254,126) (2,488) (256,614) TOTAL PARKS & REC BUDGET AMENDMENTS $ (254,414) 18 Fiscal Year 2008 Budget Amendment COMMUNITY DEVELOPMENT ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Professional Fees $ ­$ ­$ ­$ ­ 176,510 $ ­ 1,364,128 Professional Fees ­Contracted 1,187,618 692,777 494,841 Rental Land & Buildings 84,568 0 84,568 (26,567) 58,001 Dues/Fees 1,000 0 1,000 0 1,000 General Supplies 300 79 221 0 300 Food/Meals 400 0 400 0 400 TOTAL EXPENDITURES $ 1,273,886 $ 692,856 $ 581,030 $ 149,943 $ 1,423,829 Salary/Benefits ­$ ­$ ­$ ­$ ­$ M & O 1,273,886 $ 692,856 $ 581,030 $ 149,943 $ 1,423,829 $ BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Professional Fees­Contracted Total Increase Reallocate the CH2M Hill contract costs $ $ 176,510 176,510 DECREASE 2. Rental Land & Buildings Reallocate the City Hall lease expense Total Decrease $ $ (26,567) (26,567) TOTAL COMMUNITY DEV BUDGET AMENDMENTS $ 149,943 DEBT SERVICE ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Capital Lease Principal $ 711,822 $ 709,394 $ 2,428 $ (2,428) (1,666) $ 709,394 148,334 Other Debt/TAN Interest 150,000 92,350 57,650 TOTAL $ 861,822 $ 801,744 $ 60,078 $ (4,094) $ 857,728 Salary/Benefits $ ­­$ ­$ ­$ $ ­ M & O $ 861,822 801,744 $ 60,078 $ (4,094) $ $ 857,728 BUDGET AMENDMENT NOTES Account Name Amendment Reason DECREASE 1. Capital Lease Principal 2. TAN Interest Reflection of actual payment Match actual expense Total Decrease $ $ (2,428) (1,666) (4,094) TOTAL DEBT SERVICE BUDGET AMENDMENTS $ (4,094) 19 Fiscal Year 2008 Budget Amendment OTHER FINANCING SOURCES/(USES) ACCOUNT DESCRIPTION FY 2008 BUDGET Y­T­D ACTUAL/ ENCUMBERED BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Unallocated $ 530,000 $ ­$ 530,000 $ (52,320) 409,750 $ 477,680 1,966,512 Op Transfer Out to Cap Proj Fd 1,556,762 778,381 778,381 Op Transfer Out to Cap Grant Fd 150,000 0 150,000 0 150,000 Op Transfer Out to Op Grant Fd 27,345 0 27,345 0 27,345 TOTAL $ 2,264,107 $ 778,381 $ 1,485,726 $ 357,430 $ 2,621,537 Salary/Benefits $ ­­$ $ ­­$ $ ­ M & O $ 2,264,107 778,381 $ $ 1,485,726 357,430 $ $ 2,621,537 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Unallocated 2. Op Transfer Out to Cap Proj Fd Total Increase Balance the budget Cover the cost of unfunded capital projects (See Cap Project Fd notes) $ $ 330,743 409,750 740,493 DECREASE 3. Unallocated 4. Unallocated Total Decrease Cover unexpected cost of repairing the bridge on Landrum Rd Cover unexpected cost of subsidizing the EMS Service $ $ (350,000) (33,063) (383,063) TOTAL OFS/(U) BUDGET AMENDMENTS $ 357,430 20 Fiscal Year 2008 Budget Amendment Capital Project Funds Capital project funds are used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in capital project funds are on a project­length basis and do not expire until the project is complete. This budget amendment appropriates revenue and expenditure in capital project funds as follows: CAPITAL PROJECTS FUND REVENUES 1. Increase Op Transfer In from General Fund to cover additional costs of projects (explained below) $ 409,750 409,750 EXPENDITURES 2. Increase Stormwater Maint/NPDES to cover estimated costs of project 59,750 3. Move the budget for the Freemanville @ Providence intersection improvements to Arnold Mill @ New Providence intersection improvements 0 4. Add new project: Bridge Repairs­Landrum Rd 350,000 $ 409,750 21 Fiscal Year 2008 Budget Amendment CAPITAL PROJECTS FUND ACCOUNT DESCRIPTION FY 2007 FY 2008 BUDGET BALANCE BUDGET Y­T­D ACTUAL BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET REVENUES: Infrastructure Maintenance Fee Landfill Use Fees Op Transfer In from General Fd (1) Budgeted Fund Balance Sidewalk Replacement $ 66,000 187,000 1,556,762 505,734 0 $ 21,137 104,526 778,381 0 47,011 (44,863) $ (82,474) (778,381) (505,734) 47,011 ­$ 0 409,750 0 0 $ 66,000 187,000 1,966,512 505,734 0 (3,421) $ 6,411 0 0 23,547 TOTAL REVENUES $ 40,423 $ 2,315,496 $ 951,055 $ (1,364,441) $ 409,750 $ 2,725,246 ACCOUNT DESCRIPTION FY 2007 FY 2008 BUDGET BALANCE BUDGET Y­T­D ACTUAL BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET EXPENDITURES: Public Safety: Fire Station Improvements Machinery Vehicles New Vehicles Vehicle Reserve Motorola Radios Furniture & Fixtures Public Works: Bridges & Dams Inspection/Inv Stormwater Maint/NPDES (2) Pavement Management Signs & Signals Maintenance Birmingham @ New Providence Freemanville @ Providence (3) Traffic Calming Arnold Mill @ New Providence (3) Bridge Repairs­Landrum Rd (4) Parks & Recreation: Parks Master Plan Park Improvements Community Development: Historic Preservation Ord Tree Preservation Ordinance Hwy 9 Design Guidelines Comprehensive Plan Unallocated $ 50,000 0 0 97,237 5,966 3,106 17,443 30,000 100,000 988,541 49,448 280,800 268,500 35,000 0 0 30,000 90,434 20,000 10,000 30,000 199,021 10,000 $ 7,186 0 0 97,237 0 3,106 8,663 0 797 0 990 0 0 0 0 0 0 11,692 0 0 0 46,277 0 $ 42,814 0 0 0 5,966 0 8,780 30,000 99,203 988,541 48,458 280,800 268,500 35,000 0 0 30,000 78,742 20,000 10,000 30,000 152,744 10,000 $ ­ 0 0 0 0 0 0 0 59,750 0 0 0 (268,500) 0 268,500 350,000 0 0 0 0 0 0 0 $ 50,000 0 0 97,237 5,966 3,106 17,443 30,000 159,750 988,541 49,448 280,800 0 35,000 268,500 350,000 30,000 90,434 20,000 10,000 30,000 199,021 10,000 $ ­ (1,099) 10,922 0 0 0 17,444 0 0 0 (552) 110,000 60,000 0 0 0 0 0 0 0 0 199,022 8,949 TOTAL EXPENDITURES $ 494,686 $ 2,315,496 $ 175,948 $ 2,139,548 $ 409,750 $ 2,725,246 22 Fiscal Year 2008 Budget Amendment CAPITAL GRANT FUND ACCOUNT DESCRIPTION FY 2007 FY 2008 BUDGET BALANCE BUDGET Y­T­D ACTUAL BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Op Transfer In from General Fd Budgeted Fund Balance Assistance to Firefighter (1) AED Units Safe Routes Grant (2) Bathroom Renovation Transportation Master Plan (3) (4,394) $ $ 150,000 45,644 83,498 11,250 281,000 17,500 400,000 $ ­ 0 0 0 0 0 0 (150,000) $ (45,644) (83,498) (11,250) (281,000) (17,500) (400,000) (4,394) (83,498) (281,000) 150,000 $ 41,250 0 11,250 0 17,500 400,000 0 (83,498) (11,250) 0 (17,500) 0 TOTAL REVENUES (116,642) $ $ 988,892 ­$ (988,892) $ (368,892) $ 620,000 $ ACCOUNT DESCRIPTION FY 2007 FY 2008 BUDGET BALANCE BUDGET Y­T­D ACTUAL BUDGET BALANCE REQUESTED BUDGET ADJUSTMENT FINAL BUDGET Unallocated Public Safety: Assistance to FF (Cascade) (1) Public Works: Safe Routes (2) Transportation Master Plan Parks & Recreation: Bathroom Renovation Community Development: Transportation Master Plan (3) $ ­$ 50,000 87,892 281,000 0 70,000 500,000 $ ­ 0 0 0 385 0 $ 50,000 87,892 281,000 0 69,615 500,000 (87,892) (281,000) 500,000 (500,000) $ 50,000 0 0 500,000 70,000 0 87,892 0 0 70,000 0 TOTAL EXPENDITURES $ 157,892 $ 988,892 $ 385 $ 988,507 $ (368,892) $ 620,000 BUDGET AMENDMENT NOTES 1.Cut budget for Assistance to Firefighter Grant (not awarded in FY 2008) 2.Cut budget for Safe Routes Grant (no application made in FY 2008) 3.Move Transportation Master Plan budget from Community Development to Public Works 23 Fiscal Year 2008 Budget Amendment Summary of All Funds General Fund FY 2008 Budget Actual Budget Balance Budget Adjustment Final Budget Revenues $ 17,784,585 $ 4,889,053 $ (12,895,532) 369,602 $ 18,154,187 $ Expenditures Mayor & Council 396,330 111,548 284,782 291,848 688,178 City Clerk 485,602 288,931 196,671 101,389 586,991 City Manager 365,784 167,508 198,276 58,892 424,676 Program Manager 309,440 179,786 129,654 (309,440) 0 Finance 751,832 365,935 385,897 170,695 922,527 Legal 180,000 32,708 147,292 0 180,000 IT 1,401,641 805,291 596,350 (711,291) 690,350 Human Resources 118,741 67,771 50,970 239,408 358,149 Risk Management 236,030 148,776 87,254 0 236,030 Public Information 82,360 45,736 36,624 97,839 180,199 Municipal Court 434,805 180,082 254,723 171,765 606,570 Public Safety: Administration 1,584,423 799,685 784,738 13,999 1,598,422 Police 1,458,613 706,733 751,880 107,943 1,566,556 Fire 3,407,852 1,437,227 1,970,625 (133,850) 3,274,002 EMS Operations 0 0 0 33,063 33,063 Public Works 1,753,254 1,010,319 742,935 (11,523) 1,741,731 Parks & Recreation 418,063 237,283 180,780 (254,414) 163,649 Community Development 1,273,886 692,856 581,030 149,943 1,423,829 Debt Service 861,822 801,744 60,078 (4,094) 857,728 Other Financing Sources/(Uses) 2,264,107 778,381 1,485,726 357,430 2,621,537 Total Expenditures 17,784,585 8,858,299 8,926,286 369,602 18,154,187 Total Revenues Over (Under) Expenditures 0 (3,969,246) (3,969,246) 0 0 24 Fiscal Year 2008 Budget Amendment Summary of All Funds Operating Grant Fund FY 2008 Budget Actual Budget Balance Budget Adjustment Final Budget Revenues 161,800 0 (161,800) 0 161,800 Expenditures 161,800 19,000 142,800 0 161,800 Total Revenues Over (Under) Expenditures 0 (19,000) (19,000) 0 0 Hotel/Motel Tax Fund FY 2008 Budget Actual Budget Balance Budget Adjustment Final Budget Revenues 52,000 28,734 (23,266) 0 52,000 Expenditures 52,000 28,734 23,266 0 52,000 Total Revenues Over (Under) Expenditures 0 (0) (0) 0 0 Capital Projects Fund FY 2008 Budget Actual Budget Balance Budget Adjustment Final Budget Revenues 2,315,496 951,055 (1,364,441) 409,750 2,725,246 Expenditures 2,315,496 175,948 2,139,548 409,750 2,725,246 Total Revenues Over (Under) Expenditures 0 775,107 775,107 0 0 Capital Grant Fund FY 2008 Budget Actual Budget Balance Budget Adjustment Final Budget Revenues 988,892 0 (988,892) (368,892) 620,000 Expenditures 988,892 385 988,507 (368,892) 620,000 Total Revenues Over (Under) Expenditures 0 (385) (385) 0 0 25 ORDINANCE NO. STATE OF GEORGIA FULTON COUNTY AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2008 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on July 7, 2008 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2008 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2008 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2008 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. _________________________ _________________________ _________________________ _______________________________ ADOPTED AND APPROVED this 7th day of July, 2008. Councilmember Karen Thurman Councilmember Julie Zahner-Bailey Councilmember Bill Lusk (SEAL) Attest: City Clerk First Reading ____________________ Second Reading __________________ CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood ________________________ Councilmember Tina D’Aversa ________________________ Councilmember Burt Hewitt ________________________ Councilmember Alan Tart PETITION NUMBER(S): ZM08-02 North Valley Shopping Center PROPERTY INFORMATION ADDRESS Southside of Hwy 9 west of Sunfish Bend DISTRICT, LAND LOT 2/2, 758 OVERLAY DISTRICT State Route 9 EXISTING ZONING C-1 (Community Business) RZ03-140 & ZM06-01 EXISTING USE Undeveloped PROPOSED USE Retail within 3 buildings for a total of 32,125 square feet and Office within 5 buildings for a total of 29,250 square feet for a total of 61, 375 square feet. PETITIONER El Mina Inc. ADDRESS 5914 Old Dahlonega Hwy, Murrayville, GA 30564 PHONE 404-597-6745 REPRESENTATIVE Inland Group, Eric Johansen ADDRESS 5300 Oakbrook Parkway, Bldg. 300, Suite 368, Norcross GA 30093 PHONE 404-355-6700 APPLICANT’S REQUEST: 1) To modify Condition 2.a. of RZ03-140 (ZM06-011 NFC), to modify the site plan. COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION ZM08-02 – Staff’s opinion is that the proposed revised site plan is consistent with the approved zoning pursuant to RZ03-120 and current development regulations. Based on the current approved Inter Government Agreement with Fulton County, this site is not included in the agreement and therefore does not have legal access to sanitary sewer. MAYOR AND CITY COUNCIL RECOMMENDATION – MAY 19, 2008 ZM08-02 – DEFERRAL UNTIL JUNE 16, 2008 Applicant requested a deferral to allow time to revise the submitted site plan. MAYOR AND CITY COUNCIL RECOMMENDATION – JUNE 16, 2008 Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 6/30/2008 Page 1 of 12 ZM08-02 ZM08-02 – DEFERRAL UNTIL JULY 7, 2008 Council wanted to allow more time for the City Attorney to confirm the availability of sanitary sewer of the subject site. Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 6/30/2008 Page 2 of 12 ZM08-02 LOCATION MAP Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 6/30/2008 Page 3 of 12 ZM08-02 Revised Site Plan Received June 4, 2008 6/30/2008 ZM08-02 Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 Page 4 of 12 Site Plan Received on March 31, 2008 Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 6/30/2008 Page 5 of 12 ZM08-02 REVISED SITE PLAN APPROVED ON 4/05/06 by FULTON COUNTY BOARD of COMMISSION 6/30/2008 ZM08-02 Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 Page 6 of 12 Condition to by modified: 2. To the owner’s agreement to abide by the following: a. To the site plan received by the Department of Environment and Community Development on February 28, 2006. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Resolution and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. Analysis and Recommendation The subject site is located on the south side of State Route 9 (Cumming Hwy) just west of Sunfish Bend. The site is zoned C-1 (Community Business) and is approved for the development of 62,240 square feet of retail, service commercial, office and accessory uses at a density of 7,535.11 square feet per acre, pursuant to 2003Z-140 NFC. The applicant’s submitted site plan shows a total of 62,240 square feet. The Fulton County Board of Commissioners also approved a Modification of Site plan on May 5, 2006 which included a concurrent variance to delete the required landscape strip along the west and south sides of the detention pond. Staff notes that on the current plan submitted, the detention is located on the southern portion of the site. The detention facility will be a four sided walled pond in the ground which will appear to be natural from all sides of the detention facility. The revised site plan appears to be a better solution for development on this property than the previous plans. It is the Mayor and City Council’s policy to require a 6-foot wide concrete sidewalk along the entire frontage of the property with a minimum 4.5 foot grass strip between the sidewalk and the back of curb, and shall have a transverse double row of faux concrete brick pavers every 50 feet along Hwy 9. In addition, a black four-board-equestrian-styled fence adjacent to the sidewalk between the sidewalk and the development is also required. Both of these design standards are included in the recommended conditions. The applicant’s site plan indicates a total of 230 parking spaces. The City of Milton Zoning Ordinance requires a total of 279 parking spaces. The applicant may request an administrative reduction of 10 percent to reduce the required parking by 28 spaces for a total of 251 spaces. At the time of a land disturbance permit submittal, a total of 251 spaces would be required to be shown or a reduction in size of the building to meet the requirement. City Arborist After meeting with Eric Johansen with the Inland Group (site designer for the applicant) and Dan Drake of the Milton Public Works Department the following was discussed; the Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 6/30/2008 Page 7 of 12 ZM08-02 40-inch oak tree (at the proposed entrance) is in the existing Georgia DOT right-of-way and clear zone and Mr. Drake state the tree is a liability and Georgia DOT would require its removal. Regarding the 30-inch oak further to the north, the Arborist originally requested that it be preserved, however, Mr. Drake informed Community Development Staff, that the 40-inch oak will be in the new Georgia DOT right-of-way and again Georgia DOT will require it to be removed. The tree is not in the right of way at this time and will be removed because of development and will therefore, have to have recompense. Most of the required undisturbed buffer is void of vegetation and a significant amount of concrete slab exists within it and must be removed to allow the replanting. There is some existing vegetation. Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 6/30/2008 Page 8 of 12 ZM08-02 Specimen Tree Location 6/30/2008 ZM08-02 Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 Page 9 of 12 Due to building configuration refinements that have been made in regard to the overall development, the applicant is seeking to revise the site plan approved pursuant to Z003Z- 0140 NFC and ZM06-011 NFC and is therefore requesting a modification of zoning condition 2.a. The proposed revision of the site plan will not result in an increase in density for the overall development. Staff is of the opinion that the applicant’s request is in harmony with the development approved by the Board of Commissioners pursuant to 2003Z-0140 NFC, as well as with the general purpose and intent of the Zoning Ordinance. Therefore, Staff recommends APPROVAL CONDITIONAL of the proposed modification of zoning condition 2.a. Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 6/30/2008 Page 10 of 12 ZM08-02 CONCLUSION: Should the Mayor and City of Council approve this petition, the Recommended Conditions (RZ07-010) should be revised to read as follows: 2. To the owner’s agreement to abide by the following: a. To the site plan received by the Department of Environment and Community Development on May 28, 2008 (RZ03-140). Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Resolution and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. (ZM08-02) 3. To the owner’s agreement to the following site development considerations: d. Provide 6-foot wide concrete sidewalk along the entire frontage SR 9 frontage of the property located no more than 1 foot off the Right-of-Way line and no less than 4.5 feet behind the back of curb, and shall have a transverse double row of faux concrete brick pavers every 50 feet as approved by the Public Works Director for Milton. e. Provide a black four-board-equestrian-styled fence adjacent to the sidewalk between the sidewalk and the development or as approved by the Director of Community Development. f. Provide motorized Inter-Parcel access to west adjoining property as required by the Director of Public Works. Provide additional non-motorized inter-parcel trails or sidewalks as may be required by the Director of Public Works. g. Provide construction of a standard 4-foot wide bicycle lane across the entire property frontage of SR 9. Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 6/30/2008 Page 11 of 12 ZM08-02 Prepared by the Community Development Department for the Mayor and City Council Meeting on July 7, 2008 6/30/2008 Page 12 of 12 ZM08-02 ORDINANCE NO. STATE OF GEORGIA FULTON COUNTY AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2008 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on July 7, 2008 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2008 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2008 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2008 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. _________________________ _________________________ _________________________ _______________________________ ADOPTED AND APPROVED this 7th day of July, 2008. Councilmember Karen Thurman Councilmember Julie Zahner-Bailey Councilmember Bill Lusk (SEAL) Attest: City Clerk First Reading ____________________ Second Reading __________________ CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood ________________________ Councilmember Tina D’Aversa ________________________ Councilmember Burt Hewitt ________________________ Councilmember Alan Tart