HomeMy WebLinkAbout09-15-2008-Packet
CITY OF MILTON, GEORGIA
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Julie Zahner Bailey
Bill Lusk
Burt Hewitt
Tina D’Aversa
Alan Tart
Monday, September 15, 2008 Regular Council Meeting Agenda 6:00 PM
INVOCATION – Tass Welch, Community Minister, Community of Christ Church
1) CALL TO ORDER
2) ROLL CALL
3) PLEDGE OF ALLEGIANCE (Led by the Mayor)
4)
(Agenda Item No. 08-668)
APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
5) PUBLIC COMMENT
6) CONSENT AGENDA
(Agenda Item No. 08-669)
1. Approval of the September 3, 2008 Regular Meeting Minutes.
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
7) REPORTS AND PRESENTATIONS (None)
8) PUBLIC HEARINGS
1) Public Hearing on Ordinance to Adopt adjustments to the Fiscal 2008 Budget for each
fund of the City of Milton, Georgia.
2) Public Hearing on Ordinance to Adopt the Fiscal 2009 Budget for each fund of the City
of Milton, Georgia.
9) FIRST PRESENTATION (None)
10) ZONING AGENDA
Page 1 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 15, 2008 – 6:00 PM
(Agenda Item No. 08-662)
1. RZ08-08/U08-04/VC08-04, 3501, 3499 Bethany Bend Road - To rezone from AG-1 to
TR (Townhouse Residential) and obtain a use permit for senior housing to develop 98
residential units at a density of 19.84 units per acre (Article 19.4.41(2)). The applicant is
also requesting a 2 part concurrent variance:
1) To reduce the setback from 100 feet to 10 feet for swimming pools, pool
equipment, accessory structures and fencing (Article 19.3.12.3).
2) To increase from 2 stories (30 feet) to 3 stories (40 feet) from average finished
grade to bottom of roof eave (Article 12G.4.F.14).
(Agenda Item No. 08-663)
2. U08-05/VC08-05, 1150 Birmingham Road -To obtain a use permit to develop a
cemetery on approximately 17.313 acres (Article 19.4.9). The applicant is also
requesting a concurrent variance:
1) To delete the 75’ buffer and 10’ impervious setback to 0’ along western property
lines N 00˚32’03” W for 360.96’, S 89˚27’57” W for 65.23’, and N 00˚32’’03”
W, along all eastern property lines, and along the northern property line from
northeastern corner to the 50’ stream buffer line for a distance of 320’ (12H.3.1
Section C.2).
11) UNFINISHED BUSINESS
(Agenda Item No. 08-661)
1. Approval of an Ordinance Amending the Rules of Procedure for City Council meetings
and Public Hearings for the City of Milton.
(Presented by Jeanette Marchiafava, City Clerk and Clerk of the Court)
(Agenda Item No. 08-664)
2. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to
Adopt amendments to the Fiscal 2008 Budget for each Fund of the City of Milton,
Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the
Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed
Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available.
(Presented by Stacey Inglis, Finance Manager)
(Agenda Item No. 08-665)
3. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to
Adopt the Fiscal 2009 Budget for Each Fund of the City of Milton, Georgia
Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the
Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed
Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available.
(Presented by Stacey Inglis, Finance Manager)
Page 2 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 15, 2008 – 6:00 PM
12) NEW BUSINESS
(Agenda Item No. 08-670)
1. Consideration of a Milton-Fulton Sanitary Sewer IGA process.
(Agenda Item No. 08-671)
2. Approval of a Perpetual Sidewalk Easement from Ronald G. Wallace.
(Presented by Dan Drake, Public Works Director)
13) MAYOR AND COUNCIL REPORTS
14) STAFF REPORTS
15) EXECUTIVE SESSION (if needed)
(Agenda Item No. 08-672)
16) ADJOURNMENT
Page 3 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
The minutes will be
Provided
electronically
PETITION NUMBER(S):
RZ08-08/U08-04/VC08-04
PROJECT NAME
Bethany Summit
PROPERTY INFORMATION
ADDRESS 3501, 3499 Bethany Bend Rd.
DISTRICT, LAND LOT 2/1 971 & 972
OVERLAY DISTRICT State Route 9 Overlay
EXISTING ZONING AG-1 (Agricultural)
PROPOSED ZONING TR (Townhouse Residential)
ACRES 4.94
EXISTING USE Two single-family buildings and out buildings
PROPOSED USE 98 residential units
OWNER Various
ADDRESS 3501, 3499 Bethany Bend Rd.
PETITIONER/REPRESENTATIVE Bajun American Properties / Korey Jones
ADDRESS 125 Andover Dr.
Alpharetta, GA 30004
PHONE 678-525-4644
INTENT
To rezone from AG-1 to TR (Townhouse Residential) and obtain a use permit for
senior housing to develop 98 residential units at a density of 19.84 units per
acre (Article 19.4.41(2)). The applicant is also requesting a 2 part concurrent
variance:
1) To reduce the setback from 100 feet to 10 feet for swimming pools,
pool equipment, accessory structures and fencing (Article 19.3.12.3).
2) To increase from 2 stories (30 feet) to 3 stories (40 feet) from average
finished grade to bottom of roof eave (Article 12G.4.F.14).
COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION
APPROVAL CONDITIONAL – RZ08-08
APPROVAL CONDITIONAL – U08-04
APPROVAL CONDITIONAL – PART ONE OF VC08-04
WITHDRAWAL – PART TWO OF VC08-04
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 1 of 32
RZ08-08/U08-04/VC08-04
CITY OF MILTON PLANNING COMMISSION – AUGUST 26, 2008
APPROVAL CONDITIONAL – RZ08-08
APPROVAL CONDITIONAL – U08-04
APPROVAL CONDITIONAL – PART ONE OF VC08-04
DENIAL – PART TWO OF VC08-04
6-0
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 2 of 32
RZ08-08/U08-04/VC08-04
LOCATION MAP
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 3 of 32
RZ08-08/U08-04/VC08-04
CURRENT ZONING MAP
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 4 of 32
RZ08-08/U08-04/VC08-04
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 5 of 32
RZ08-08/U08-04/VC08-04
SITE PLAN SUBMITTED– July 1, 2008
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 6 of 32
RZ08-08/U08-04/VC08-04
REVISED SITE PLAN SUBMITTED SEPTEMBER 8, 2008
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 7 of 32
RZ08-08/U08-04/VC08-04
Intersection of Bethany Bend Road and Strickland Road
View Across the Street from Subject Site
9/8/2008
RZ08-08/U08-04/VC08-04
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
Page 8 of 32
Western View of Subject Site
SUBJECT SITE:
The subject site contains 4.94 acres on the south side of Bethany Bend Road
near the intersection of Bethany Bend and Strickland Roads. The property
currently is developed with two buildings and out buildings which will be
demolished prior to development of the two parcels. It is currently zoned AG-1
(Agricultural).
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 9 of 32
RZ08-08/U08-04/VC08-04
STANDARDS OF REVIEW:
In accordance with (Article 28.4.1) Planning Staff shall, with respect to each
zoning application, investigate and make a recommendation regarding factors
A. through G., below, as well as any other factors it may find relevant.
A. Whether or not the proposal will permit a use that is suitable in view of the
use and development of adjacent and nearby Property?
Staff is of the opinion that the proposed senior housing in a TR (Townhouse
Residential) district is suitable in view of the use and development of
adjacent and nearby property.
B. Whether or not the proposal will adversely affect the existing use or
usability of adjacent or nearby property?
In Staff’s opinion, the proposed senior housing in a TR (Townhouse
Residential) district will not adversely affect the existing use or usability of
adjacent or nearby properties if developed with the Recommended
Conditions.
C. Whether the property to be affected by the proposal has a reasonable
economic use as currently zoned?
The subject site appears to have a reasonable use as currently zoned with
the two (2) existing single family residences and out buildings within the
AG-1 (Agricultural) district.
D. Whether the proposal will result in a use which will or could cause an
excessive or burdensome use of existing streets, transportation facilities,
utilities or schools?
Staff does not anticipate a significant impact on public services and
facilities.
E. Whether the proposal is in conformity with the policies and intent of the
land use plan?
The proposed TR (Townhouse Residential) zoning is consistent with the
policies and intent of the Focus Fulton 2025 Comprehensive Land Use
Plan. The Milton City Council adopted the Focus Fulton 2025
Comprehensive Plan as the City’s Comprehensive Plan on November 21,
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 10 of 32
RZ08-08/U08-04/VC08-04
2006. The proposed development is consistent with the following Plan
Policies:
• Encourage development consistent with the surrounding scale,
transition of densities and uses, and Comprehensive Plan policies,
where appropriate.
• Encourage a variety of housing types throughout Fulton County and
particularly in Live Work land uses, mixed use developments, activity
nodes and corridors, and near public transportation.
• Encourage the development of a variety of housing options and
ensure safe, sound, and equal housing opportunity for all residents
of unincorporated Fulton County.
• Increase opportunities for seniors to live in their community and near
services by encourage senior housing such as independent living,
assisted living, cluster housing accessory housing units, and nursing
care by making senior housing more available in more zoning
districts.
Staff further notes that there are TR (Townhouse Residential) zonings
abutting the subject site to the north and west. Based on the above, Staff
recommends APPROVAL CONDITIONAL of RZ08-04.
F. Whether there are other existing or changed conditions affecting the use
and development of the property which gives supporting grounds for
either approval or disapproval of the proposal?
Staff is of the opinion that there are no existing or changing conditions
affecting the use and development of the property, which give
supporting grounds for approval or denial of the applicant’s proposal.
G. Whether the zoning proposal will permit a use which can be considered
environmentally adverse to the natural resources, environment and
citizens of the City of Milton?
Staff notes that the proposed rezoning will have a minimal impact on the
environment and natural resources. The applicant is required to comply
with all of the City’s environmental regulations at the time of application
for Land Disturbance or Building Permit.
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 11 of 32
RZ08-08/U08-04/VC08-04
USE PERMIT CONSIDERATIONS:
In the interest of the public health, safety and welfare, the Mayor and City
Council may exercise limited discretion in evaluating the site proposed for a use
that requires a Use Permit. In exercising such discretion pertaining to the subject
use, the Mayor and City Council shall consider each of the following as outlined
in Article 19.2.4 of the Zoning Ordinance; Use Permit Considerations. Staff has
reviewed said items pertaining to the subject use, and, offers the following
comments:
A. Whether the proposed use is consistent with the land use or economic
development plans adopted by the Mayor and City Council:
Provided the applicant complies with the Recommended Conditions of
this petition and the Use Permit requirements of Article 19.4.41(2) of the
Zoning Ordinance, the proposed development may be consistent with
the intent and following policies of the Comprehensive Plan:
• Encourage development consistent with the surrounding scale,
transition of densities and uses, and Comprehensive Plan policies,
where appropriate.
• Encourage a variety of housing types throughout Fulton County and
particularly in Live Work land uses, mixed use developments, activity
nodes and corridors, and near public transportation.
• Encourage the development of a variety of housing options and
ensure safe, sound, and equal housing opportunity for all residents
of unincorporated Fulton County.
• Increase opportunities for seniors to live in their community and near
services by encourage senior housing such as independent living,
assisted living, cluster housing accessory housing units, and nursing
care by making senior housing more available in more zoning
districts.
Furthermore, the preliminary assessment for the City of Milton
Comprehensive Plan discusses the need for senior housing. Staff notes the
following excerpt from Section 4.6 of the Housing Section:
“As Milton’s population ages, it is important to provide housing and
mobility options to allow the elderly to access housing and other resources
within the community. As an area which has a relatively high level of
income, it can be expected that the City of Milton will attract
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 12 of 32
RZ08-08/U08-04/VC08-04
accomplished business people, many of whom are likely to have been in
the workforce for many years. This, plus the aging of heads of households
which have been living in Milton for longer periods of time, will mean
increased demand for senior-friendly housing in the future. These residents
often prefer more compact housing in close proximity to amenities such
as healthcare, food and other goods, and community activities, by
offering housing options for this population which will allow them to get
around in spite of decreased mobility (often resultant from being less able
to drive, among other reasons).”
Staff has consulted with City Attorney about interpretation the City of
Milton Zoning Ordinance with respect to the proposed density of 19.84
units per acre of senior housing. It is the opinion of the City Attorney that
the proposed density of 19.84 units per acre is allowable for senior housing
on the subject site.
Based on the above, Staff recommends APPROVAL CONDITIONAL of U08-
04.
B. Compatibility with land uses and zoning districts in the vicinity of the
property for which the use permit is proposed;
If developed in accordance with Staff’s Recommended Conditions and
the provisions of the Zoning Ordinance, the proposed senior housing will
be compatible with other land uses in the surrounding area. The
proposed density, 19.84 units/acre, is higher than what is proposed on the
2025 Land Use Plan Map as Residential 5-8 units/acre. However, Article
19.4.41(2) B.2. states, “Dwelling units for seniors shall be exempted from
any part of this ordinance which restricts density.” Furthermore, Staff notes
that the proposed senior housing use would be consistent with the
proposed senior housing development across the street in Forsyth County.
C. Whether the proposed use may violate local, state and/or federal statutes,
ordinances or regulations governing land development;
The proposed use does not violate any known local, state and/or federal
statutes, ordinances or regulations governing land development.
D. The effect of the proposed use on traffic flow, vehicular and pedestrian,
along adjoining streets;
It is Staff’s opinion that the proposed use will generate a minimal increase
in traffic.
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 13 of 32
RZ08-08/U08-04/VC08-04
E. The location and number of off-street parking spaces;
Staff notes that the applicant has proposed underground as well as
surface parking for the proposed senior housing. Staff notes that the
applicant has proposed 120 parking spaces.
F. The amount and location of open space;
Staff is of the opinion that the proposed development will provide
adequate open space for the proposed development.
G. Protective screening;
If developed in accordance with the requirements of the Zoning
Ordinance and the State Route 9 Overlay District, the buffer and
landscape strip requirements should provide adequate screening for the
proposed development.
H. Hours and manner of operation;
Staff notes that the proposed use is senior housing and will be utilized in
the same manner as a single family residential subdivision.
I. Outdoor lighting;
At the time of Land Disturbance Permit the site shall be in compliance with
Article 12G.4.of the State Route 9 Overlay District regarding outdoor
lighting. Staff notes that the applicant does not have any plans for
lighting.
J. Ingress and egress to the property.
Staff notes that the applicant is proposing an asphalt drive. The location
of the drive shall meet the minimum site distance standards as approved
by the Transportation Engineer.
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 14 of 32
RZ08-08/U08-04/VC08-04
Existing uses and zoning of nearby property (See Map following table)
Location Parcel /
Zoning
Petition
Zoning / Name Approved
Density/Min. Heated
Floor Area
Northwest 1
Z97-115
TR (Townhouse Residential)
Conditional
Windcrest Park
6.76 units/acre
1,500 sq. ft.
Northwest 2
Z99-136
TR (Townhouse Residential)
Conditional
Spring Valley
7.86 units/acre
2 stories
1,200 sq. ft.
Northwest 3 AG-1 (Agricultural)
Scattered homes
West 4
Z02-105
TR (Townhouse Residential)
Conditional
Hidden Valley
4.99 units/acre
1,500 sq. ft. attached
2,000 sq. ft. detached
South 5
Z03-152
O-I (Office-Institutional)
Conditional
Red Apple Day Care Center
N/A
Southwest 6
Z98-93
TR (Townhouse Residential)
Conditional
Fairview
8 units/acre
1,250 sq. ft.
Southeast 7
Z96-124
A (Medium Density
Apartment) Conditional
The Preserve at Deerfield
12 units/acre
3 stories
Southeast 8
Z00-161
MIX 8.52 units/acre
7 story limit
East
(Forsyth
County)
9
Existing
MPD (Master Planned
District)
Horse farm
N/A
East
(Forsyth
County)
9
Proposed
MPD and CUP
Union Hill Township
0.95 units/acre
35’ max. bldg. height
residential, 60’ max.
bldg. height
commercial
North
(Forsyth
County)
10 NS (Neighborhood Shopping
District)
Undeveloped
N/A
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 15 of 32
RZ08-08/U08-04/VC08-04
North
(Forsyth
County)
11 A1 (Agricultural District)
Scattered single-family
homes
N/A
North
(Forsyth
County)
12 CBD (Commercial Business
District)
Pet Lodge Pet Resort
N/A
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 16 of 32
RZ08-08/U08-04/VC08-04
EXISTING USES AND ZONING MAP
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 17 of 32
RZ08-08/U08-04/VC08-04
SITE PLAN ANALYSIS
Based on the applicant’s site plan submitted to the Community Development
Department on July 1, 2008. Staff offers the following considerations:
USE PERMIT DEVELOPMENT STANDARDS FOR SENIOR HOUSING – 19.4.41(2)
The applicant’s site plan indicates compliance with the standards of the use
permit. The applicant had agreed to meet the standards therein when building
and marketing the development.
BUILDING SETBACKS
The following building setbacks are required for the proposed TR (Townhouse
Residential) development:
Front Yard Setback-40 Feet
Minimum Side Yard-30 Feet to Interior Line
Rear Yard Setback-35 Feet
The site plan indicates compliance with the required building setbacks.
PRIVATE POOL REQUIREMENTS
Staff notes that the applicant is requesting a variance to reduce the setback
from 100 feet to 10 feet for pool fencing. Article 19.3.12.3 states, “Swimming
pools, pool equipment, accessory structures, and fencing shall be located a
minimum of 100 feet from any residential building, adjoining property line or
street.” Due to the irregular shape of the subject site, Staff recommends
APPROVAL CONDITIONAL of Part One of VC08-04.
BUILDING HEIGHT
Staff notes that the applicant is requesting a concurrent variance to increase
the building height from 2 stories (30 feet) to 3 stories (40 feet) from average
finished grade to bottom of roof eave (Article 12G.4.F.14). Although there is an
approved zoning for up to 3 stories to the southeast; based on City Council’s
recent decision on April 28, 2008, to adopt new height regulations for the
Highway 9 Overlay District, Staff recommends DENIAL of PART TWO of VC08-04.
PARKING REQUIREMENTS
The following chart illustrates the parking required by Article 19.4.41(2).7 of the
City of Milton Zoning Ordinance for the proposed uses:
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 18 of 32
RZ08-08/U08-04/VC08-04
Proposed Use Minimum Requirement Spaces Provided
• Senior Housing (98 units) • 1.4 spaces per unit (98 • 144 spaces*
units)
Total
137 spaces required
Staff notes that the applicant is providing 144 parking spaces, which exceeds
the required one hundred-thirty seven (137) parking spaces required per Article
19.4.41(2).7 of the City of Milton Zoning Ordinance*. It also appears that the site
plan is in compliance with the landscape and layout requirements of Article
12G.4. Section F.
STORMWATER MANAGEMENT
Their zoning plat states "the property is not in a FEMA flood zone". However, a
portion of the western portion of the property is in a flood prone area.
The Zone X designation for this area denotes an area that is beyond the limits of
the FEMA detailed flood study. Typically this means the drainage area is less
than a square mile. The drainage area in this location is substantial and portions
of this property are located in a flood prone area. The developer should
provide a detailed flood study, with the 100-year flood limits indicated on the
plat. All development, including ponds, should be located outside of this flood
zone.
CITY ARBORIST
The site is heavily wooded with mix of pines and hardwoods. Other than
specimen trees along Bethany Bend Road, the interior consist of a lot of
understory brush and downed trees. The site is adjacent to a stream and
wetland area to the SW that provides a good wildlife habitat. Some wetland
flagging was located during initial site visit. Specimen trees located: (1) 12”
dogwood, (2) 35” oak, (3) 34” oak, (4) 37” oak, (5) 32” pine, (6) 24” pine, (7) 34”
pine, (8) 24” pine, (9) 28” pine, (10) 27” poplar.
The applicant indicates in the Environmental Site Analysis that approximately 0.4
acres of wetland is on the subject site. This will be mitigated at another location
as specified by the Corps of Engineers.
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 19 of 32
RZ08-08/U08-04/VC08-04
SR 9 OVERLAY DISTRICT
LANDSCAPE STRIPS AND BUFFERS
Article 12G.4 Section A1 of the State Route 9 Overlay District requires a twenty
(20) foot-wide landscape strip on Bethany Bend Road. Article 12G.4 Section A.3
further states that for every thirty (30) linear feet of landscape strip, a minimum of
one 3” caliper hardwood shade tree is required to be planted in the center of
the landscape strip or as approved by the Director of Community Development.
For the sides and rear property lines, a ten foot landscape strip is required.
Article 12G.4. Section A.2 also requires that a minimum 10’ wide landscape strip
be placed along any interior property line adjacent to a nonresidential zoning
and/or use. The applicants’ site plan shows compliance with the requirement.
PEDESTRIAN PATHS
Sidewalks are required along all public and private road frontages and shall be
a minimum of six (6) feet wide. It appears that the site plan indicates sidewalks
along Bethany Bend Road.
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 20 of 32
RZ08-08/U08-04/VC08-04
PUBLIC INVOLVEMENT
On July 27th, 2008 the applicant was present at the Community Zoning
Information Meeting held at the Milton City Hall. There were two members of
the community in attendance. One attendee stated that she liked the use for
senior housing, and hopes that the developer can save as many specimen trees
as possible.
City of Milton Design Review Board Meeting – August 5, 2008
The following comment was made by the DRB:
• Due to the proximity of the buildings to each other, Building Codes will
probably limit the amount of glass allowed on the side walls. Building
would have to be a minimum of 30’ feet apart to remove requirement for
fire protection.
• The proposed buildings will be much taller the single family detached
structures adjacent to this site.
• The landscape area around the clubhouse and pool should be more than
10’; add a mix of evergreens; possibly plant up to the fence line.
• The Board approves of using green space to break up the site.
• The Board approves of building facing road.
Public Notice Requirements
The Community Zoning Information Meeting was advertised in the Milton Herald
on July 9, 2008 and the sign was installed before the required date of July 9,
2008 along the frontage of Bethany Bend Road. The notice of Community
Zoning Information Meeting was sent, to adjacent property owners, on July 9,
2008. The request for the rezoning/use permit was advertised in the Milton
Herald on August 6, 2008 and notice sent to adjacent property owners on
August 14, 2008 for the Planning Commission and City Council Public Hearings.
The sign was still erected on the site on August 14, 2008. The sign remained in
the prescribed location on August 6, 2008.
Public Participation Plan and Report
The applicant has met the requirements of the Public Participation Plan. The
applicant submitted the public participation report 7 business days prior to the
Planning Commission Meeting and an updated public participation report 7
business days prior to the Mayor and City Council meeting. The associated
documents are at the end of this report.
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 21 of 32
RZ08-08/U08-04/VC08-04
Planning Commission Meeting – August 26, 2008
The Planning Commission unanimously voted to approve RZ08-08/U08-04 and
Part 1 of VC08-04 but denied the request to increase the height from 2 stories
and 30 feet to 40 feet (Part 2).
The applicant completes the necessary flood plan studies.
It was recommended that the bike and trail plan be adhered to the bike path.
The applicant resubmit the site plan if it changes in any way.
The approval is conditional on the City of Milton developing a sewer service
plan that supports sewer on this location.
They also requested of the applicant, in which the applicant agreed to the
following conditions which are reflected in the Recommended Conditions:
• To allow the DRB to approve the “equestrian type” fencing along the
frontage of the property.
• To allow the DRB to approve the “equestrian type” fencing around the
detention area.
• To provide additional screening along the west property line abutting the
single family lots in Hidden Forest Subdivision as approved by the DRB.
• Provide a minimum of 30 feet separation between all buildings.
CONCLUSION
It is Staff’s opinion that the proposed 98 unit senior housing development is
consistent with the Focus Fulton 2025 Comprehensive Land Use Plan and the
City of Milton Zoning Ordinance, therefore Staff recommends APPROVAL
CONDITIONAL of RZ08-08 and U08-04 if developed with the recommended
conditions. Staff recommends APPROVAL CONDITIONAL of PART 1 of VC08-04 to
reduce the setback from 100 feet to 10 feet for swimming pools, pool
equipment, accessory structures and pool fencing. Based on the revised site
plan submitted September 8, 2008 that complies with the 2 stories in height and
30 feet, Staff recommends WITHDRAWAL of PART 2 of the concurrent variance.
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 22 of 32
RZ08-08/U08-04/VC08-04
RECOMMENDED CONDITIONS
If this petition is approved by the Mayor and City Council, it should be
APPROVED TR (Townhouse Residential) CONDITIONAL and a Use Permit for Senior
Housing (Article 19.4.41(2)) subject to the owner’s agreement to the following
enumerated conditions. Where these conditions conflict with the stipulations
and offerings contained in the Letter of Intent, these conditions shall supersede
unless specifically stipulated by the Mayor and City Council.
1) To the owner’s agreement to restrict the use of the subject property as
follows:
a) To 98 units of senior housing at a density of 19.84 units per acre,
whichever is less. (U08-04)
2) To the owner’s agreement to abide by the following:
a) To the revised site plan received by the Community Development
Department on September 8, 2008. Said site plan is conceptual
only and must meet or exceed the requirements of the Zoning
Ordinance, all other applicable city ordinances and these
conditions prior to the approval of a Land Disturbance Permit. In
the event the Recommended Conditions of Zoning cause the
approved site plan to be substantially different, the applicant shall
be required to complete the concept review procedure prior to
application for a Land Disturbance Permit. Unless otherwise noted
herein, compliance with all conditions shall be in place prior to the
issuance of the first Certificate of Occupancy.
3) To the owner’s agreement to the following site development
considerations:
a) The site plan must provide adequate fire truck access to all
buildings on site, in alleys, one-way, and dead-end conditions; as
acceptable to the Milton Public Works Director and Fire Marshal.
b) Provide parking to meet and not exceed parking requirements.
c) Use pervious concrete or other ADA acceptable pervious material
for amenity parking.
d) Setback for swimming pools, pool equipment, accessory structures
and fencing shall be located a minimum of 10 feet from any
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
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residential building, adjoining property line or street. (VC08-04 – Part
1)
e) Provide a minimum of 30 feet separation between all buildings.
f) Provide additional evergreen screening to exceed the 10-foot
landscapes strip along the western property line
abutting the single family lots within the Hidden Forest
Subdivision as approved by the Design Review Board.
4) To the owner’s agreement to abide by the following requirements,
dedication and improvements:
a) Dedicate at no cost to the City of Milton prior to the approval of a
Land Disturbance Permit or Certificate of Occupancy (whichever
comes first), sufficient land as necessary to provide the Right of Way
for the approved final site plan including the following:
i. Provide the following transportation improvements as
approved by Milton Public Works Director:
1. NB Left turn lane on Bethany Bend into site driveway as
coordinated with City of Milton Public Works and
Forsyth County Public Works
2. SB Right turn lane on Bethany Bend into site driveway
3. Provide 4’ bike lane along entire Bethany Bend
frontage
4. Provide overlay and striping for full width of Bethany
Bend the length of property lines plus any additional
taper lengths necessary or as approved by the Director
of Public Works and coordinated with the Milton and
Forsyth Public Works
5. Provide pedestrian access paths from development to
Bethany Bend at North and South ends of the site
ii. Provide at least 12 feet of right-of-way from the back of curb
of all abutting road improvements, along the entire property
frontage, as well as allow the necessary construction
easements while the rights-of-way are being improved.
iii. Provide 6 foot wide concrete multi-use path along the entire
Bethany Bend frontage of the property located no more than
1 foot off the Right of Way line and no less than 5 feet behind
the back of curb or as approved by the Director of Public
Works.
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
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RZ08-08/U08-04/VC08-04
iv. Provide a black four-board equestrian style fence 3 feet
behind the right of way on the development property
adjacent to the sidewalk/trail, or as approved by the Design
Review Board, as approved by the Director of Public Works. If
site is gated, a taller fence with 2 inch by 4 inch welded wire
mesh may be used.
b) All entrances shall meet the Community Service Policies and
AASHTO guidelines, or as approved by the Director of Public Works.
5) To the owner’s agreement to abide by the following:
a) The developer’s Professional Engineer shall demonstrate to the City
by engineering analysis submitted with the LDP application, that the
discharge rate and velocity of the storm water runoff resulting from
the development is restricted to seventy-five percent (75%) of the
pre-development conditions. Locations shall be as approved by the
Stormwater Engineer.
b) The water quality and detention facilities shall utilize earthen
embankments, where possible. Walled structures are not
encouraged. If walled structures are proposed, they must meet the
acceptable design standards of the Department of Community
Development.
i. Detention facility shall have a six foot high, five-board
equestrian style fence with two inch by four inch welded wire
constructed, or as approved by the Design Review Board,
around it as required by the Stormwater Engineer.
c) The Developer shall utilize GASWCC limited application
controls. All water quality and detention facilities shall have
vegetated surfaces to be regularly maintained by the owner.
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
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APPENDIX A
Comments on Public Services and Utilities
Note: Various City and/or County departments that may or may not be affected by the
proposed development provide the following information. Comments herein are based on the
applicant’s conceptual site plan and are intended as general non-binding information and in
no manner suggest a final finding by the commenter. All projects, if approved are required to
complete the City of Milton Plan Review process prior to the commencement of any
construction activity.
Transportation/Public Works:
Comments:
• Provide a separate and approved fire apparatus access road 24 feet wide as approved
by the Director of Public Works and Fire Marshal.
• Show location of pedestrian gate at gated entrance.
• Remove road stub at West end of property that extends past building 7, may be shown
as Grasspave access to stormwater management area.
• Show gate plan for entrance according to City of Milton gate standard.
• Show required left turn lane.
• Show Milton trail requirements.
• Show new Right of Way line.
• Sidewalk should be adjacent to roadway and should not meander.
• Show fencing along property frontage.
• Show pedestrian access to Bethany Bend at both the North and South ends of the
property.
• Delineate Flood plain as obtained from a detailed study.
• Delineate wetlands.
• Show all improvements outside the wetlands area or provide statement that a permit has
been obtained.
Fulton County Schools
Comments:
• Staff notes that the proposed rezoning will have minimal impact on the surrounding
school system.
Fulton County Tax Assessor:
Property Tax ID #: 22-5470-0972-015-8, 21-5470-0972-024-0
Water and Wastewater (Sewer):
Water: Fulton County Public Works Department
Anticipated Water Demand: No data available at printing
These parcels are not currently served by public sewer
Comments:
• This information does not guarantee that adequate water volume and pressure are
available at this time or will be adequate upon application of permits. Please contact
the Fulton County Department of Public Works for more information.
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*Based on the Revised Site Plan submitted on September 8, 2008
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Drainage:
A portion of the western portion of the property is in a flood prone area.
The Zone X designation for this area denotes an area that is beyond the limits of the FEMA
detailed flood study. Typically this means the drainage area is less than a square mile. The
drainage area in this location is substantial and portions of this property are located in a flood
prone area. The developer should provide a detailed flood study, with the 100-year flood limits
indicated on the plat. All development, including ponds, should be located outside of this
flood zone.
City of Milton Fire Marshal:
Comments: The increase of height to 3 stories could impose some concerns of access to roof
line depending on final grade and proximity of apparatus to vehicle, call volume could increase
due to the increase of citizens in area, water demands could potentially be increased, and
traffic congestion as well.
Public Safety:
This change in the current configuration of the parcel in question will have a small impact on
public safety in the City of Milton through increasing the number of City residents and vehicular
traffic thereby potentially increasing call volume (both police and fire) by a small amount.
Fulton County Health Department:
The Fulton County Department of Health and Wellness recommends that the applicant be
required to connect the proposed development to public water and public sanitary sewer
available to the site.
Since this proposed development constitutes a premise where people work, live, or congregate,
onsite sanitary facilities will be mandatory, prior to use or occupancy.
This facility must comply with the Georgia Smokefree Air Act of 2005 and the Fulton County
Code of Ordinances and Code of Resolutions, Chapter 34 – Health and Sanitation, Article III –
Clean Indoor Air.
Since this proposed development includes a public swimming pool as defined in the regulations
including spas, whirlpools, etc., the owner or contractor must submit plans for review and
approval by this department and must obtain a Department of Health and Wellness permit to
construct before issuance of a building permit. Also, the owner of the facility must obtain a
Department of Health and Wellness permit to operate the pool prior to opening.
This department is requiring that plans indicating the number and location of outside refuse
containers along with typical details of the pad and approach area for the refuse containers be
submitted for review and approval.
This department is requiring that all existing structures to be demolished must be inspected by a
certified pest control operator to insure that the premise is rat free. If evidence of rodent
infestation is found, the property must be baited prior to demolition.
Prepared by the Community Development Department for the
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*Based on the Revised Site Plan submitted on September 8, 2008
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If this proposed development includes an existing individual onsite water supply system(s), and
the system(s) will be abandoned, it shall be abandoned in accordance with Fulton county
regulations.
Prepared by the Community Development Department for the
September 15, 2008 Mayor and City Council Meeting
*Based on the Revised Site Plan submitted on September 8, 2008
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Prepared by the Community Development Department for the
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*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 29 of 32
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Prepared by the Community Development Department for the
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*Based on the Revised Site Plan submitted on September 8, 2008
9/8/2008 Page 30 of 32
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Prepared by the Community Development Department for the
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*Based on the Revised Site Plan submitted on September 8, 2008
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*Based on the Revised Site Plan submitted on September 8, 2008
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PETITION NUMBER(S):
U08-05/VC08-05
PROJECT NAME
Milton Conservation Burial
PROPERTY INFORMATION
ADDRESS 1150 Birmingham Road
DISTRICT, LAND LOT 2/2 381
OVERLAY DISTRICT Northwest Fulton Overlay
EXISTING ZONING AG-1 (Agricultural)
ACRES 17.313
EXISTING USE Undeveloped
PROPOSED USE Use Permit for a Cemetery (Article 19.4.9)
OWNER Jim Bell
ADDRESS 1150 Birmingham Road
PETITIONER/REPRESENTATIVE Jim Bell
ADDRESS 1150 Birmingham Road
Milton, GA 30004
PHONE 770-569-4948
INTENT
To obtain a use permit to develop a cemetery on approximately 17.313 acres
(Article 19.4.9). The applicant is also requesting a concurrent variance:
1) To delete the 75’ buffer and 10’ impervious setback to 0’ along western
property lines N 00˚32’03” W for 360.96’, S 89˚27’57” W for 65.23’, and N
00˚32’’03” W, along all eastern property lines, and along the northern
property line from northeastern corner to the 50’ stream buffer line for a
distance of 320’ (12H.3.1 Section C.2).
COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION
U08-05 – APPROVAL CONDITIONAL
VC08-05 – APPROVAL CONDITIONAL
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U08-05/VC08-05
CITY OF MILTON PLANNING COMMISSION – AUGUST 26, 2008
U08-05 – APPROVAL CONDITIONAL
VC08-05 – APPROVAL CONDITIONAL
6-0
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LOCATION MAP
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CURRENT ZONING MAP
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SITE PLAN – July 1, 2008
9/8/2008
U08-05/VC08-05
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NORTH VIEW OF SUBJECT SITE FROM BIRMINGHAM ROAD
VIEW TO THE NORTHWESTERN SIDE OF SUBJECT SITE
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VIEW TO THE NORTHEASTERN CORNER OF SUBJECT SITE
SUBJECT SITE:
The subject site is a 17.313 acre tract of agriculturally zoned land, located on the
north side of Birmingham Road. The subject site is currently undeveloped and is
located within the Agricultural, Forestry and Mining Land Use designation on the
Focus Fulton 2025 Comprehensive Land Use Plan.
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Existing uses and zoning of nearby property (See Map following table)
Location Parcel /
Zoning
Petition
Zoning / Name Approved
Density/Min.
Heated Floor
Area
North 1 AG-1 (Agricultural)
Bream Ridge Subdivision
1 unit/acre
North 2 AG-1 (Agricultural)
Undeveloped
1 unit/acre
East 3 AG-1 (Agricultural)
Boiling Springs Baptist
Church
N/A
Further East 4 AG-1 (Agricultural)
Scattered homes
1 unit/acre
Southeast 5 AG-1 (Agricultural)
Undeveloped
1 unit/acre
Southeast 6 AG-1 (Agricultural)
Single-family home
1 unit/acre
South 7 AG-1 (Agricultural)
Undeveloped
1 unit/acre
South 8 AG-1 (Agricultural)
Single-family home
1 unit/acre
West 9 AG-1 (Agricultural)
Undeveloped
1 unit/acre
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EXISTING USES AND ZONING MAP
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USE PERMIT CONSIDERATIONS:
In the interest of the public health, safety and welfare, the Mayor and City
Council may exercise limited discretion in evaluating the site proposed for a use
that requires a Use Permit. In exercising such discretion pertaining to the subject
use, the Mayor and City Council shall consider each of the following as outlined
in Article 19.2.4 of the Zoning Ordinance; Use Permit Considerations. Staff has
reviewed said items pertaining to the subject use, and, offers the following
comments:
A. Whether the proposed use is consistent with the land use or economic
development plans adopted by the Mayor and City Council:
Provided the applicant complies with the Recommended Conditions of
this petition and the Use Permit requirements of Article 19.4.9. of the
Zoning Ordinance, the proposed development may be consistent with
the intent and following policies of the Comprehensive Plan:
• Encourage development consistent with the surrounding scale,
transition of densities and uses, and Comprehensive Plan policies,
where appropriate.
• To the extent possible, open space should be incorporated into all
developments
B. Compatibility with land uses and zoning districts in the vicinity of the
property for which the use permit is proposed;
If developed in accordance with Staff’s Recommended Conditions and
the provisions of the Zoning Ordinance, the proposed cemetery will be
compatible with other land uses in the surrounding area.
C. Whether the proposed use may violate local, state and/or federal statutes,
ordinances or regulations governing land development;
The proposed use does not violate any known local, state and/or federal
statutes, ordinances or regulations governing land development.
D. The effect of the proposed use on traffic flow, vehicular and pedestrian,
along adjoining streets;
It is Staff’s opinion that the proposed use will generate a very minimal
increase in traffic.
E. The location and number of off-street parking spaces;
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Staff notes that the applicant has proposed a 20’ wide gravel drive for
two way traffic and a 12’ grass shoulder for parking. The Zoning
Ordinance does not provide a specific minimum parking requirement for
a cemetery. It is Staff’s opinion that the parking provided by the 12’
shoulder will meet the need for parking for this use.
F. The amount and location of open space;
The applicant’s site plan indicates that the subject site is undeveloped.
Staff is of the opinion that the proposed development will provide
adequate open space for the proposed development.
G. Protective screening;
If developed in accordance with the requirements of the Zoning
Ordinance and the Northwest Fulton Overlay District, the buffer and
landscape strip requirements should provide adequate screening for the
proposed development. Staff notes that the applicant is requesting a
variance to delete the 75-foot undisturbed buffer along portions of the
east, west, and north property lines. It is the intent of the applicant to
preserve existing screening, as to preserve the pastureland. Staff further
notes that there will be fencing along the perimeter of the property.
H. Hours and manner of operation;
The applicant states that the hours of operation will be from 9:00am to
5:00pm, seven days a week. The applicant is proposing a gate at the
entrance of the cemetery to control access to the property.
I. Outdoor lighting;
At the time of Land Disturbance Permit the site shall be in compliance with
Article 12H.3.4 of the Northwest Fulton Overlay District regarding outdoor
lighting. Staff notes that the applicant does not have any plans for
lighting.
J. Ingress and egress to the property.
Staff notes that the applicant is proposing a gravel drive. The location of
the drive shall meet the minimum site distance standards as approved by
the Transportation Engineer.
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SITE PLAN ANALYSIS
Based on the applicant’s site plan submitted to the Community Development
Department on July 1, 2008, Staff offers the following considerations:
Northwest Overlay District
BUILDING HEIGHT
Article 12H.3.5 Section D.1 of the Northwest Overlay District requires a maximum
height limit of two stories with the maximum height 30 feet from average-finished
grade to the bottom of the roof eave. At this time, the applicant does not have
any plans for buildings on the subject site.
LANDSCAPE STRIPS AND BUFFERS
Article 12H.3.1 Section A.1 states that all properties shall provide a minimum 10
foot-wide landscape strip along all public streets. Staff notes that it appears that
the applicant has met this requirement on the submitted site plan. Furthermore,
Article 12H.3.1 Section C.2 of the Northwest Overlay District requires a seventy-
five (75) foot-wide undisturbed buffer, with a 10’ improvement setback, which
shall be located adjacent to all AG-1 zoning districts and all property zoned,
used, or developed for residential uses.
Staff further notes that the applicant has applied for a concurrent variance to
delete the 75’ buffer and 10’ impervious setback to 0’ along western property
lines N 00˚32’03” W for 360.96’, S 89˚27’57” W for 65.23’, and N 00˚32’’03” W,
along all eastern property lines, and along the northern property line from
northeastern corner to the 50’ stream buffer line for a distance of 320’ (12H.3.1
Section C.2). Staff notes that there is some existing buffering along these
property lines that will be preserved, which will be reflected in the
recommended conditions. Lastly, the applicant has stated in his letter of intent
that all graves will be placed 85’ from the nearest property lines. Excluding the
concurrent variance request, it appears to Staff that the applicant has met all
landscape strip and buffer requirements. The applicant also indicates that no
grave sites will be placed within the existing buffer areas. A condition will be
included to reflect this requirement.
In accordance with the Focus Fulton 2025 Plan, “Maintaining Rural Character in
Northwest Fulton County, Georgia,” Staff finds the applicant’s intent of
preserving pastureland consistent with the following plan goals:
• Northwest Fulton County’s existing rural character-defined by historic
resources, wooded areas, agricultural uses, horse farms, pastures, lakes,
farms, estates, and natural settings along roadsides-will continue to exist.
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• A mature and natural landscape with informal placement of trees and
indigenous vegetation is characteristic of the area.
• Cemeteries and places of historic, archeological or architectural
significances are preserved.
In addition, in accordance with Article 22.3.1.A, “Relief, if granted, would be in
harmony with, or, could be made in harmony with, the general purpose and
intent of the Zoning Ordinance.” Based on the above, Staff recommends
APPROVAL CONDITIONAL of VC08-05.
BUILDING SETBACKS
Article 12H.3.5 Section C.2 of the Northwest Overlay District requires a maximum
30-foot building setback from the edge of the required landscape strip and/or
easements for all properties and lots located adjacent to public rights-of-way
and from 0 to 400 feet from an intersection. At this time, the applicant does not
have any plans for buildings on the subject site.
PARKING REQUIREMENTS
The City of Milton Zoning Ordinance does not specifically address parking
requirements for cemeteries. However, the applicant intends to provide a 12’
wide grass shoulder along the proposed drive to accommodate vehicle
parking. It is Staff’s opinion that it will provide adequate parking for its use.
OTHER CONSIDERATIONS
According to the applicant, burial plot sections will be approximately 10’ by 10’,
which will be less dense than traditional cemeteries where plots are typically 4’
by 8’. The applicant also states that the site will have areas for scattering and
burial of ashes in biodegradable urns.
PUBLIC INVOLVEMENT
On July 23, 2008 the applicant was present at the Community Zoning
Information Meeting held at the Milton City Hall. There were five individuals from
the community who were in attendance at the meeting. One attendee
questioned whether or not his property value would be affected by the
proposed use. The applicant presented their plan to the Milton Design Review
Board on August 5, 2008.
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PUBLIC PARTICIPATION REPORT
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PUBLIC NOTICE REQUIREMENTS
The Community Zoning Information Meeting was advertised in the Milton Herald
on July 9, 2008 and the sign was installed before the required date of July 9,
2008 along the frontage of Birmingham Road. The notice of Community Zoning
Information Meeting was sent, to adjacent property owners, on July 9, 2008. The
request for the use permit was advertised in the Milton Herald on August 6, 2008
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and notice sent to adjacent property owners on August 14, 2008. The sign was
still in the appropriate location on August 6, 2008.
CITY OF MILTON DESIGN REVIEW BOARD MEETING – AUGUST 5, 2008
The following recommendations were made by the DRB:
• The Board inquired about the location of the buffer in relation to the
owner’s residence, how the graves will be marked, if any specimen trees
will be removed, and how the site will be traversed.
PLANNING COMMISSION MEETING – AUGUST 26, 2008
The Planning Commission unanimously approved the use permit and the
concurrent variance. The applicant requested that the four board fence color
be changed from black to white as it already exists on the property. This is
reflected in the recommended conditions.
There was discussion regarding the amount of buffering along the northern
property line adjacent to the Breamridge Subdivision. After looking at the aerial,
it was determined that the power line will provide a further separation between
the AG-1 (Agricultural) subdivision and the cemetery.
CITY ARBORIST
Phase I: Most of the 10 acres is pasture. There are perimeter trees to the east,
north, and west. Springhead location is in the NW corner near the property line.
1-2) 34” oak
3) 32” oak
4) 28” pine
Phase II: All pasture with specimen trees at or just off property line.
5) 29” oak
6) 30” poplar
Phase III: Very nice wooded area with large but no specimen trees.
Springheads are in the northeast corner of this phase. Wooded area is very nice
with vegetation, canopy coverage and contour changes.
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CONCLUSION
Staff notes that the proposed cemetery appears to meet all requirements as
stated in Article 19.4.9 of the City of Milton Zoning Ordinance, and recommends
APPROVAL CONDITIONAL of U08-05. Furthermore, Staff is of the opinion that the
requested variance is in line with the goals of the 2025 Focus Fulton
Comprehensive Plan and that relief, if granted, would be in harmony with, or,
could be made in harmony with, the general purpose and intent of the Zoning
Ordinance and recommends APPROVAL CONDITIONAL of VC08-05.
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U08-05/VC08-05
RECOMMENDED CONDITIONS
If this petition is approved by the Mayor and City Council, it should be approved
USE PERMIT for a cemetery (Article 19.4.9.) CONDITIONAL subject to the owner’s
agreement to the following enumerated conditions. Where these conditions
conflict with the stipulations and offerings contained in the Letter of Intent, these
conditions shall supersede unless specifically stipulated by the Mayor and City
Council.
1) To the owner’s agreement to restrict the use of the subject property as
follows:
a) Cemetery.
2) To the owner’s agreement to abide by the following:
a) To the site plan received by the Milton Community Development
Department on July 1, 2008. Said site plan is conceptual only and
must meet or exceed the requirements of the Zoning Ordinance
and these conditions prior to the approval of a Land Disturbance
Permit. Unless otherwise noted herein, compliance with all
conditions shall be in place prior to the issuance of the first
Certificate of Occupancy.
3) To the owner’s agreement to the following site development
considerations:
a) Burial sites must remain 85’ from all property lines.
b) The site plan must provide adequate access and turn around; as
acceptable to the Milton Public Works Director and Fire Marshal.
c) Access from property to Birmingham Road shall meet Milton
standards. If access is needed from adjacent property owners, the
ingress/egress utility easement shall require Public Works approval
and necessary permanent sidewalk easements may be required for
such case.
4) To the owner’s agreement to abide by the following requirements,
dedication and improvements:
a. Dedicate at no cost to the City of Milton prior to the approval of a
Land Disturbance Permit or Certificate of Occupancy (whichever
comes first), sufficient land as necessary to provide the Right of Way
for the approved final site plan including the following:
Prepared by the Community Development Department for the
Mayor and City Council on September 15, 2008
9/8/2008 Page 28 of 30
U08-05/VC08-05
i. Provide at least 33 feet of right-of-way from the edge of
pavement, along the entire property frontage, as well as
allow the necessary construction easements while the rights-
of-way are being improved or as approved by the Director of
Public Works.
ii. Provide 10 foot wide multi-use path along the entire
Birmingham Road frontage of the property located zero feet
from the Right of Way line and no less than 23 feet behind the
back of curb or as approved by the Director of Public Works.
iii. Provide 10 foot wide multi-use path along the entire frontage
of 50’ wide ingress/egress, utility, permanent sidewalk
easement immediately to the west of the property, as
approved by the Director of Public Works.
iv. Provide a white four-board equestrian style fence 3 feet
behind the right-of-way and adjacent to the sidewalk/trail or
as approved by the Director of Public Works.
b. Driveway including apron length, driveway width, and grass parking
shoulder material shall meet the Community Service Policies and
AASHTO guidelines, or as approved by the Director of Public Works
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U08-05/VC08-05
APPENDIX A
Comments on Public Services and Utilities
Note: Various City and/or County departments that may or may not be affected by the
proposed development provide the following information. Comments herein are based on the
applicant’s conceptual site plan and are intended as general non-binding information and in
no manner suggest a final finding by the commenter. All projects, if approved are required to
complete the City of Milton Plan Review process prior to the commencement of any
construction activity.
Transportation/Public Works
• Consider using Grasspave for the parking on the shoulder
• Provide parking requirements and calculations
• Milton Public Works to field verify sight distance
• Extend asphalt apron
• Easement from existing right of way (20 feet from edge of pavement) to 13 feet behind
existing right of way shall be an ingress/egress, utility, permanent
sidewalk/trail/pedestrian easement.
• Easement from 13 feet behind existing right of way to 75 feet behind existing right of way
shall be an ingress/egress utility easement.
• Adequately address erosion and sediment control and stormwater runoff
Fulton County Tax Assessor:
Property Tax ID#: 22–4220–0381–009-0
Drainage:
Flood Plain: No Flood Plain
City of Milton Fire Marshal:
Comments:
No obvious fire concerns at this time
Public Safety:
This change will have no impact on police and fire operations in the City of Milton.
Health Department
Since this development utilizes an onsite sewage management system, the owner must obtain
approval from this department prior to land disturbance and/or issuance of a building permit
and before building construction or renovation.
Prepared by the Community Development Department for the
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City of Milton
13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Billy Beckett, City Manager
Jeanette Marchiafava, City Clerk and Clerk of the Court
Date: August 25, 2008 for September 3, 2008 City Council Meeting for First Presentation and
onto the September 15, 2008 City Council Meeting for Second Reading
Agenda Item: An Ordinance Adopting Amended Rules and Procedures for the City Council
Meetings and Public Hearings for the City of Milton, Georgia
CMO (City Manager’s Office) Recommendation:
Approve the attached ordinance adopting the Rules and Procedures of public meetings held by
the City of Milton, providing for an orderly process of conducting business, and for other
purposes. These amendments were discussed at the August 11, 2008 Work Session.
Background:
Governments traditionally adopt Rules of Procedure, or operation standards and protocol which
facilitate the orderly conduct of public meetings. Such documents outline how meetings will be
conducted and stand as the backbone for staff and elected officials to refer to in one of the most
critical functions of any government – soliciting public input and conducting public meetings.
The attached Rules of Procedure were drafted after consulting with Title 50, Chapter 14 of the
Official Code of Georgia Annotated as well as the City’s Charter – House Bill 1470. The rules
and procedures were first adopted and put into place by Milton on November 21, 2006, after the
second reading of the ordinance occurred. An amendment to the Rules of Procedure was
adopted on January 18, 2007 to subparagraph (d) Work Sessions. An amendment to the Rules
of Procedure was adopted on June 21, 2007 to Section 19, Public Participation (e) Representation
of Civic Associations, Advocacy Groups or Homeowners’ Associations. An amendment to the
Rules of Procedure was adopted on January 10, 2008 to Section 11 Regular Meetings, Section 12
(d) day and time of the meetings, Section 14 Agenda, Items must be placed on agenda by 5:00
p.m. no less than seven working days prior to the scheduled meeting, Section 23, Duration of
Council meetings, shall not extend beyond midnight.
Discussion:
Amendments to the amended and approved Rules and Procedures are recommended and
annotated in Section 4, Quorum, Section 9, Amendments to the Rules, Section 11, Regular
Meetings, Section 14, Agenda, Section 16, Decorum, Section 17, Voting, Section 19, Public
Participation, (c) Decorum and (d) Public Hearing, Section 21, Minutes, which reads as follows:
Section 4. Quorum. A quorum must be physically present at the site where the
meeting is to be held for conducting meetings of the city council. A quorum is
four (4) members of the city council, including the Mayor. It is the duty of the
mayor or presiding officer to enforce this rule. Any council member may raise a
point of order directed to the mayor or presiding officer if he or she believes that a
quorum is not present. If, during the course of a meeting, a council member or
council members leave and a quorum no longer exists, the meeting may not
City of Milton
13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004
continue. If a quorum is not attained within thirty minutes, the meeting may be
rescheduled by the mayor or presiding officer with the approval of the council
members physically present at the site of the meeting.
Section 9. Amendments to the Rules. Any amendments to the rules of order
shall be submitted by a council member in writing to the city manager three
business days before a regular meeting of the city council. The proposed
amendment shall be included in the agenda for that meeting and distributed to all
council members. All amendments require a majority vote of the Council
physically present in order to be adopted.
Section 11. Regular Meetings. Regular meetings of the city council shall be
held at 6:00 p.m. on the first and third Monday of each month. All regular
meetings shall be held at City Hall in the Mayor and Council meeting room unless
provisions of Section 12(a) are applied. A notice containing the foregoing
information shall be posted and maintained in a conspicuous place available to the
general public at the regular meeting place of the city council.
[Cross-reference: O.C.G. A. § 50-14-1(d)]
Section 14. Agenda. The city manager and city clerk shall prepare an agenda of
subjects to be acted on for each meeting. Work session topics and council agenda
items shall be submitted consistent with the attached process established by the
City Manager and City Clerk. The agenda shall be made available to the city
council at least one business day before every city council meeting.
Section 16. Decorum. All council members shall conduct themselves in a
professional and respectful manner. Personal remarks are inappropriate and may
be ruled out of order. A council member may not speak at a meeting until he or
she has been recognized by the mayor. All comments made by a council member
shall succinctly address the motion that is being discussed. The mayor shall
enforce these rules of decorum. If a council member believes that a rule has been
broken, he or she may raise a point of order. A second is not required. The
mayor may shall rule on the question or may allow the city council to debate the
issue and decide by majority vote.
Section 17. Voting. Passage of a motion shall require the affirmative vote of a
majority of those voting at which a quorum is physically present at the site where
the meeting is to be held. Unless otherwise specified in the charter as it pertains
to voting by the Mayor, a majority shall mean at least four of the council members
physically present (including mayor) at the site of the meeting.
Section 19. Public Participation. Public participation in meetings of the city
council shall be permitted in accordance with the provisions of this section.
(c) Decorum. Members of the public shall not make inappropriate or offensive
comments at a city council meeting and are expected to comply with the rules of
decorum that are established for council members. Individuals violating any rules
of the city council may shall be ruled out of order by the mayor or on by a point
City of Milton
13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004
of order made by a council member. A majority vote of the city council shall rule
on the point of order. An individual violating the rules of decorum may be
removed from the meeting at the direction of the mayor.
(d) Public Hearings. The city council may schedule public hearings for the
purpose of soliciting public comment on any subject of interest to the city
council. Hearings may be held immediately prior to, during or following a
meeting of the city council or at such other places and times as the city council
may determine. Hearings require at least ten (10) minutes per side. These limits
may be waived by a majority vote of the City Council. No official action shall be
taken at any such public hearing. Hearings on zoning decisions shall be
governed in accordance with the zoning policies and procedures and require the
opportunity for each side to have at least ten (10) minutes to discuss their
position or offer comments.
Section 21. Minutes. The clerk of the city council shall promptly record the
minutes for each city council meeting. The minutes shall specify the names of
council members present at the meeting, a description of each motion or other
proposal made at the meeting, the name of the council member who proposed
each motion, the name of the council member who seconded each motion, and a
record of all votes (the name of each council member voting for or against a
proposal shall be recorded). Minutes will be in summary form. Minutes for
zoning agenda items will be verbatim. More detailed information may be
included in the minutes at the request of the majority of the members of the city
council.
Alternatives: N/A
Concurrent Review: N/A
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
RULES AND PROCEDURES FOR THE
CITY COUNCIL MEETINGS AND
PUBLIC HEARINGS
Section 1. Open Meetings. All meetings of the Mayor and City Council shall be held in
accordance with the provisions of Title 50, Chapter 14 of the Official Code of Georgia
Annotated. The public shall at all times be afforded access to all meetings other than executive
sessions.
Section 2. Executive Sessions. Executive sessions of the council may be held for the purpose
of discussing topics exempted from public access requirements by Title 50, Chapter 14 of the
Official Code of Georgia Annotated. Any portion of the meeting not subject to any such
exemptions shall be open to the public.
(a) Non-Exempt Topics. If a council member attempts to discuss a non-exempt topic
during an executive session, the mayor, city manager, or city clerk shall immediately rule
that council member out of order and such discussion shall cease. If the council member
persists in discussing the non-exempt topic, the mayor shall adjourn the meeting
immediately.
(b) Procedure For Entering Into Executive Sessions. No executive session shall be
held except pursuant to a majority affirmative vote of the city council taken in a public
meeting. The minutes of the public meeting shall reflect the names of the council
members present, those voting for the executive session, and the specific reasons for the
executive session. All votes taken on items discussed in executive session shall be taken
in an open meeting.
(c) Executive Session Minutes.
(1) Executive Sessions Discussing Real Estate Acquisition. Minutes of an
executive session in which the acquisition of real estate is discussed shall be taken
in the same manner as minutes of an open meeting (Section 21 of this document)
and available for public inspection except that any portion of the minutes
identifying the real estate shall be redacted until such time as the action for
acquisition of the real estate is taken, or decision is reached that the proposed
acquisition is to be terminated, abandoned or until court actions are to be initiated
through the use of condemnation proceedings.
(2) Other Executive Sessions. Minutes of executive sessions devoted to any topic
other than land acquisition may be maintained by the clerk at the direction of the
mayor. Any such minutes shall be maintained in a confidential file and shall not be
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 1 of 7
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
subject to disclosure, except that disclosure of such portions of minutes identifying
real estate to be acquired by the city council may only be delayed until such time as
the acquisition of the real estate has been completed, terminated, or abandoned or
court proceedings have been initiated.
(d) Mayor or Presiding Officer Affidavit. The mayor or other presiding officer shall
execute an affidavit stating, under oath, that the executive session was devoted to topics
exempt from the public access requirements. The affidavit shall include the specific
exemption to the open meetings law. The affidavit shall be notarized and filed with the
minutes of the open meeting.
[Cross Reference: O.C.G.A. §§ 50-14-2, 5-14-3 and 50-14-4]
Section 3. Visual and Sound Recordings. Visual, sound, and visual and sound recordings
shall be permitted for all public hearings.
[Cross-reference: O.C.G.A. § 50-14-1(c)]
Section 4. Quorum. A quorum must be physically present at the site where the meeting is to be
held for conducting meetings of the city council. A quorum is four (4) members of the city
council, including the Mayor. It is the duty of the mayor or presiding officer to enforce this rule.
Any council member may raise a point of order directed to the mayor or presiding officer if he or
she believes that a quorum is not present. If, during the course of a meeting, a council member
or council members leave and a quorum no longer exists, the meeting may not continue. If a
quorum is not attained within thirty minutes, the meeting may be rescheduled by the mayor or
presiding officer with the approval of the council members physically present at the site of the
meeting.
Section 5. Mayor. The presiding officer of the city council shall be the mayor. As presiding
officer, he or she is responsible for the orderly conduct of the meeting. In order to fulfill this
duty, the mayor shall enforce the rules of procedure that are adopted by the city council. The
mayor shall be impartial and conduct the meetings in a fair manner. The mayor may introduce
motions and second motions, including a motion or second to go into executive session as
authorized by Section 2 of this ordinance. The mayor shall be a voting member of the elected
body.
Section 6. Mayor Pro-Tempore. The council shall select a mayor pro-tempore consistent with
the process outlined in the City of Milton Charter, sections 3.29 and 3.30.
Section 7. Presiding Officer. If the mayor and the mayor pro-tem are absent or otherwise
unable to serve as presiding officer at a meeting and a quorum of council members are present,
the remaining council members shall select a council member to serve as presiding officer of the
meeting until either the mayor or mayor pro-tem is present at the meeting.
Section 8. Parliamentarian. The city attorney shall serve as the parliamentarian for city
council meetings.
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 2 of 7
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
Section 9. Amendments to the Rules. Any amendments to the rules of order shall be
submitted by a council member in writing to the city manager three business days before a
regular meeting of the city council. The proposed amendment shall be included in the agenda for
that meeting and distributed to all council members. All amendments require a majority vote of
the Council physically present in order to be adopted.
Section 10. Suspending the Rules of Order. Rules of order may be suspended in the case of
an emergency. A motion to suspend the rules requires a second, is debatable, and requires
unanimous approval of the council. Rules governing quorums (Section 4), voting methods and
requirements (Section 17 and Section 18), the notification to council members of meetings
(Section 12(a) and (b)) and rules necessary for compliance with state law may not be suspended;
provided, however, that, in the event that a state of emergency is declared by the Governor or
other authorized state official, the city council may waive time-consuming procedures and
formalities imposed by state law.
[Cross-reference: O.C.G.A. § 38-3-54]
Section 11. Regular Meetings. Regular meetings of the city council shall be held at 6:00 p.m.
on the first and third Monday of each month. All regular meetings shall be held at City Hall in
the Mayor and Council meeting room unless provisions of Section 12(a) are applied. A notice
containing the foregoing information shall be posted and maintained in a conspicuous place
available to the general public at the regular meeting place of the city council.
[Cross-reference: O.C.G. A. § 50-14-1(d)]
Section 12. Meetings Other Than Regular Meetings. The city council may meet at times and
locations other than those regularly scheduled meetings.
(a) Special Meetings and Rescheduled Regular Meetings. A regular meeting may be
canceled, rescheduled, recessed or moved to a new location within the city site by the
mayor and city council for any reason. Other special meetings may be scheduled by the
mayor or at the request of at least four (4) council members. Whenever a rescheduled
regular meeting or any other special meeting is to be held at a time or place other than the
regularly scheduled time or place, written notice of the change shall be posted for at least
24 hours at the regular meeting place. In addition, written or oral notice shall be given by
the clerk at least 24 hours in advance of the meeting to the legal organ of the city, as well
as to each member of the city governing authority.
[Cross-reference: O.C.G.A. § 50-14-1(d)]
(b) Meetings With Less Than 24 Hours Notice. When emergency circumstances occur,
the city council may hold a meeting with less than 24 hours notice to the public. When
such meetings are to be held, the clerk shall provide notice to the legal organ of the city
and to each member of the city governing authority as soon as possible. The notice shall
include the subjects expected to be considered at the meeting. In addition, the minutes
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 3 of 7
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
shall reflect the reason for the emergency meeting and the nature of the notice given to
the media.
[Cross-reference: O.C.G.A. § 50-14-1-(d)]
(c) Meetings During a State of Emergency. When it is imprudent, inexpedient or
impossible to hold city council meetings at the regular meeting place due to emergency or
disaster resulting from manmade or natural causes, as declared by the Governor or other
authorized state official, the city council may meet anywhere within or outside of the city.
Such a meeting may be called by the mayor or by any three (3) council members. At the
meeting, the council members shall establish and designate emergency temporary
meeting locations where public business may be transacted during the emergency. Any
action taken in such meetings shall have the same effect as if performed at the regular
meeting site.
[Cross reference: O.C.G.A. §§ 50-14-1(d), 38-3-54, 38-3-55]
(d) Work Sessions. Meetings to discuss City business where no formal votes are taken
shall be scheduled in regular intervals to facilitate discussion on important topics. Work
Sessions shall be held at 6:00 p.m. on the second Monday of each month. All work
session meetings shall be held at City Hall in the Mayor and Council meeting room. A
notice containing the foregoing information shall be posted and maintained in a
conspicuous place available to the general public at the regular meeting place of the city
council. Public input at work sessions will be allowed for ten (10) minutes per item, two
(2) minutes per person with the Mayor having flexibility to extend the time if needed.
Section 13. Order of Business. All regular city council meetings shall substantially follow an
established order of business. The order shall be as follows:
1. Call to Order
2. Roll Call
4. Pledge of Allegiance
5. Approval of Meeting Agenda
6. Public Comment
7. Consent Agenda
8. Reports and Presentations
9. Zoning Agenda
10. First Presentation
11. Unfinished Business
12. New Business
13. Mayor and Council Reports
14. Staff Reports
15. Adjournment
Section 14. Agenda. The city manager and city clerk shall prepare an agenda of subjects to be
acted on for each meeting. Work session topics and council agenda items shall be submitted
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 4 of 7
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
consistent with the attached process established by the City Manager and City Clerk. The
agenda shall be made available to the city council at least one business day before every city
council meeting.
(a) Requests For Agenda Items. Members of the public may request that a particular
subject be placed on the agenda for a meeting. To be considered, this request shall be
submitted in writing to the city manager or city clerk.
(b) Changing The Agenda. Items for consideration by the City Council must be placed
on City Council meeting or work session agendas on or before 5:00 p.m. no less than
seven working days prior to the scheduled meeting or work session except in the case of
an emergency situation, which shall be defined as a sudden, unforeseen happening which
requires immediate action to correct or to protect lives and/or property.
(c) Agenda Must Be Made Public. The agenda of all matters to come before the city
council shall be made available to the public upon request and shall be posted at the
meeting site as far in advance as reasonably possible, but not more than two weeks prior
to the meeting. Not less than 24 hours prior to the start of the meeting.
[Cross-reference: O.C.G.A. §§ 50-14-1(e)(1) and 36-66-4]
Section 15. Consent Agenda. A consent agenda may be prepared by the city manager for the
city council to adopt motions on routine items. Any items of business that are expected to
receive unanimous approval without debate may be placed on a consent agenda. At the
appropriate time of the meeting, all of the items on the consent agenda shall be read into public
record. If a council member objects to an item being on the consent agenda, the council member
shall direct the move of that particular item to the regular agenda through a motion, second, and
majority vote. Following the reading of the consent agenda, the mayor may ask for approval of
the items on the consent agenda. If there are no objections, all the items on the consent agenda
shall be approved by a majority vote of the city council.
Section 16. Decorum. All council members shall conduct themselves in a professional and
respectful manner. Personal remarks are inappropriate and may be ruled out of order. A council
member may not speak at a meeting until he or she has been recognized by the mayor. All
comments made by a council member shall succinctly address the motion that is being discussed.
The mayor shall enforce these rules of decorum. If a council member believes that a rule has
been broken, he or she may raise a point of order. A second is not required. The mayor may
shall rule on the question or may allow the city council to debate the issue and decide by
majority vote.
Section 17. Voting. Passage of a motion shall require the affirmative vote of a majority of those
voting at which a quorum is physically present at the site where the meeting is to be held. Unless
otherwise specified in the charter as it pertains to voting by the Mayor, a majority shall mean at
least four of the council members physically present (including mayor) at the site of the meeting.
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 5 of 7
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
Section 18. Abstentions. A council member shall vote on all motions unless he or she has a
conflict of interest preventing him or her from making a decision in a fair and legal manner. If a
conflict of interest does exist, the council member shall explain for the record his or her decision
to abstain on any vote.
Section 19. Public Participation. Public participation in meetings of the city council shall be
permitted in accordance with the provisions of this section.
(a) Public Comments. All members of the public wishing to address the city council
shall submit their name and the topic of their comments to the city clerk prior to the start
of any meeting held by the city council; provided, however, that if the applicants of
rezoning actions or individual who wish to oppose a rezoning action has contributed
more than $250 to the campaign of a council member who will consider the application,
the individual shall file a campaign disclosure form as required by O.C.G.A. § 36-67A-
3(c) at least five calendar days prior to the first hearing by the city council. Individuals
may be allotted five minutes to make their comments and those comments shall be
limited to their chosen topic. These limits may be waived by a majority vote of the city
council.
[Cross-reference: O.C.G.A. § 36-67A-3]
(b) Public Participation on Agenda Items. The city council may allow public comment
on an agenda item at the time the item is being considered by the city council. These
comments shall be limited to the subject that is being debated. Members of the public
may speak for five minutes and may speak only once. These limits may be waived by a
majority vote of the city council. Anyone wishing to speak at any city council meeting
must be recognized by the mayor before addressing the city council.
(c) Decorum. Members of the public shall not make inappropriate or offensive
comments at a city council meeting and are expected to comply with the rules of decorum
that are established for council members. Individuals violating any rules of the city
council may shall be ruled out of order by the mayor or on by a point of order made by a
council member. A majority vote of the city council shall rule on the point of order. An
individual violating the rules of decorum may be removed from the meeting at the
direction of the mayor.
(d) Public Hearings. The city council may schedule public hearings for the purpose of
soliciting public comment on any subject of interest to the city council. Hearings may be
held immediately prior to, during or following a meeting of the city council or at such
other places and times as the city council may determine. Hearings require at least ten
(10) minutes per side. These limits may be waived by a majority vote of the City
Council. No official action shall be taken at any such public hearing. Hearings on
zoning decisions shall be governed in accordance with the zoning policies and procedures
and require the opportunity for each side to have at least 10 minutes to discuss their
position or offer comments.
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 6 of 7
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
[Cross-reference: O.C.G.A. §§ 36-66-4 and 36-66-5]
(e) Representation of Civic Associations, Advocacy Groups or Homeowners'
Associations. The city council may allow public comment on either an agenda item or
general public comment from a representative of such an organized group or association;
provided, however, that such an individual shall file a notarized affidavit that they have
the authority to speak on behalf of said organization on a form provided by the City Clerk
prior to the agenda item being called.
Section 20. Meeting Summary. A summary of the subjects acted upon in a meeting and the
names of the council members present at a meeting shall be written and made available to the
public for inspection within two business days of the adjournment of the meeting.
[Cross-reference: O.C.G.A. § 50-14-1(e)(2)]
Section 21. Minutes. The clerk of the city council shall promptly record the minutes for each
city council meeting. The minutes shall specify the names of council members present at the
meeting, a description of each motion or other proposal made at the meeting, the name of the
council member who proposed each motion, the name of the council member who seconded
each motion, and a record of all votes (the name of each council member voting for or against a
proposal shall be recorded). Minutes will be in summary form. Minutes for zoning agenda
items will be verbatim. More detailed information may be included in the minutes at the request
of the majority of the members of the city council.
The city council shall approve the minutes before they may be considered as an official record of
the city council. The minutes shall be open for public inspection once approved as official by
the city council. Regular meeting minutes will be provided at the next regularly scheduled
meeting. Work Session minutes will be provided at the next regularly scheduled Work Session.
A copy of the minutes from the previous meeting shall be distributed to the city council at least
one business day before the following meeting. The minutes of the previous meeting shall be
corrected, if necessary, and approved by the city council at the beginning of each meeting. A
majority vote is required for approval. Conflicts regarding the content of the minutes shall be
decided by a majority vote. Upon being approved, the minutes shall be signed by the mayor and
attested to by the clerk of the city council.
[Cross-reference: O.C.G.A. § 50-14-1(e) (2)]
Section 22. Roberts Rules of Order. This document shall serve as the rules and procedures of
the Mayor and City Council. In the absence of applicable rules and procedures which may from
time to time be encountered during the public meetings, Roberts Rules of Order shall be
followed.
Section 23. Duration of Council Meetings. City Council Meetings shall not extend beyond
12:00 midnight, and in the event that business is not concluded prior to that time, the remaining
agenda, unless otherwise extended by a majority vote of the council, or unless an emergency
exists, shall be deferred to “unfinished business” on the next scheduled meeting agenda.
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 7 of 7
City of Milton
13000 Deerfield Parkway, Suite 100 Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Stacey R. Inglis, Finance Manager
Date: Submitted September 8, 2008 for the September 15, 2008 Council Meeting
Agenda Item: Presentation of Recommended Budget Amendments to the Fiscal Year 2008 Annual
Budget
By its nature, our budget is an estimate of the revenues and expenditures needed to accomplish the
City Council and Staff goals for the year. Throughout the year events occur that require
modifications to the budget. These adjustments may be needed for various reasons, such as
recognizing extraordinary revenues or expenditures, new projects that are authorized by Council or
providing funding for expenditures resulting from extraordinary events like natural disasters. We will
typically accumulate the budget adjustments and bring them to Council one to two times each year.
As the year has progressed, it has become apparent that modifications need to be made in the
General Fund, Hotel/Motel Tax Fund, Operating Grant Fund, Capital Projects Fund and the Capital
Grants Fund. Attached to this memo are the details comprising the second set of budget
amendments to the fiscal year 2008 amended annual budget, approved by Council on July 7, 2008.
Concurrent Review:
Billy P. Beckett, City Manager
1
ORDINANCE NO.
STATE OF GEORGIA
FULTON COUNTY
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON,
GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2008 BUDGET FOR
EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE
AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING
THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING
EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING
EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a
council meeting on September 15, 2008 at 6:00 p.m. as follows:
WHEREAS, the City Manager of the City of Milton has presented
amendments to the fiscal year 2008 Budget to the City Council on each of the
various funds of the City; and
WHEREAS, each of these budget amendments results in a balanced
budget, so that anticipated revenues equal proposed expenditures for each fund;
and
WHEREAS, the amended fiscal year 2008 budget provides a financial
plan for the government, establishing appropriations for each operating
department in order to extend services;
NOW, THEREFORE BE IT ORDAINED that this budget amendment,
“Exhibit A” attached hereto and by this reference made a part hereof this
ordinance shall be the City of Milton’s amended fiscal year 2008 budget; and
BE IT FURTHER ORDAINED that this budget be and is hereby approved
and the several items of revenues shown in the budget for each fund in the
amounts anticipated are adopted and that the several amounts shown in the
budget for each fund as proposed expenditures are hereby appropriated to the
departments named in each fund; and,
BE IT FURTHER ORDAINED that the expenditures shall not exceed the
appropriations authorized by this budget or amendments thereto provided; that
expenditures for the fiscal year shall not exceed actual funding available.
_________________________
_________________________
_________________________
_______________________________
ADOPTED AND APPROVED this 15th day of September, 2008.
CITY OF MILTON, GEORGIA
By: ________________________
Councilmember Karen Thurman
Councilmember Julie Zahner-Bailey
Councilmember Bill Lusk
(SEAL)
Attest:
City Clerk
Mayor Joe Lockwood
________________________
Councilmember Tina D’Aversa
________________________
Councilmember Burt Hewitt
________________________
Councilmember Alan Tart
City of Milton, Georgia
Fiscal Year 2008
Summary of Departmental Budget Amendments #2
Fiscal Year 2008 Budget Amendment
The goal of the second fiscal year 2008 budget amendment is to revise departmental budgets and
interfund transfers based upon activitytodate. The intent of the amendment is to cover expenditures
incurred as either unforeseen or omitted from the original budget passed by the City Council on
September 20, 2007 and amended on July 7, 2008.
General Fund
The General Fund is the principal operating fund of the government and is used to facilitate current year
operations. General Fund revenues are revenues with unrestricted use. Expenditure requests are
categorized into two categories: Salary/Benefits and Maintenance/Operating. Salary / benefits line items
include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The
maintenance / operating category includes expenditures related to operational line items such as,
supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery &
equipment, etc.
GENERAL FUND SUMMARY:
Revenue Appropriation Increase: 4,478,173 $
Expenditure Appropriation Increase: 4,478,173 $
Net Revenue/(Expenditure) Requests: $
Revenue Amendments:
The change in original revenue estimates for the following revenue sources is driven by analysis of activity
for the months of October – August. A projection was completed using available data indicating the fiscal
year 2008 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of
the most significant changes are explained as follows:
1. The City received the Special Service District (SSD) Funds from Fulton County in early July
totaling $4,176,896. A budget amendment is requested in Intergovernmental Revenue to account
for these funds.
2. The following revenue collections are trending higher than anticipated:
a. Prior Year Property TaxesReal $ 91,886
b. Motor Vehicle Tax $ 77,000
c. Franchise Fees $200,000
3. Municipal Court Fines and Forfeitures continue to trend lower than anticipated. A proposed
decrease of $90,000 is being submitted.
2
Fiscal Year 2008 Budget Amendment
REVENUE SOURCE AMENDED
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
PROPOSED
FINAL
BUDGET
Current Yr Property TaxesReal $ 8,447,544 $ (8,447,544) $ $ 8,447,544
Prior Yr Property TaxesReal 500,000 591,886 91,886 91,886 591,886
Current Yr Property TaxesUtility 576,277 570,370 (5,907) 0 576,277
Current Yr Prop TaxesPersonal 153,000 (153,000) 0 153,000
Prior Yr Prop TaxesPersonal 30,000 32,791 2,791 0 30,000
Motor Vehicle Tax 413,000 431,493 18,493 77,000 490,000
Intangible Tax 200,000 163,819 (36,181) 0 200,000
Real Estate Transfer Tax 47,000 35,894 (11,106) 0 47,000
Franchise Fees 1,195,924 1,133,240 (62,684) 200,000 1,395,924
Local Option Sales Tax 4,167,423 2,714,003 (1,453,420) 0 4,167,423
Alcohol Beverage Excise Tax 254,000 218,178 (35,822) 0 254,000
Business & Occupation Tax 650,000 577,367 (72,633) 0 650,000
Financial Institution Tax 30,000 31,924 1,924 0 30,000
Penalty & InterestReal Prop 30,000 50,419 20,419 0 30,000
Penalty & InterestPers Prop 6,000 269 (5,731) 0 6,000
Penalty & InterestBusiness Lic 0 7,865 7,865 7,865 7,865
Fulton County/SSD Funds 0 4,176,896 4,176,896 4,176,896 4,176,896
Bad Check Fees 220 265 45 0 220
Interest Revenue 66,000 47,316 (18,684) 0 66,000
Tan Proceeds Interest 19,000 13,038 (5,962) 0 19,000
Realized Gain/Loss on Investmt 45,000 41,233 (3,767) 0 45,000
LeaseOld Bullpen Rd 5,000 5,000 0 0 5,000
Other Misc Revenue 38,067 221 (37,846) 0 38,067
Op Transfers InHtl/Mtl Tax Fund 54,000 44,879 (9,121) (20,500) 33,500
City Clerk:
Open Records Fees 1,688 715 (973) 0 1,688
City Manager:
Donation Revenue 5,000 2,000 (3,000) (3,000) 2,000
Merchandise & Products 1,200 581 (619) 0 1,200
Finance:
Alcohol Beverage Licenses 125,000 119,855 (5,145) (5,145) 119,855
Advertising Fee 54 162 108 0 54
Pouring Permit 4,500 7,835 3,335 3,400 7,900
Solicitation Permit 420 420 0 0 420
Admin Fee 53,000 62,275 9,275 9,275 62,275
Alarm Registration 7,000 14,000 7,000 7,000 14,000
PenaltiesAlarm Reg 0 25 25 0 0
Municipal Court:
Admin Fee 154,000 147,744 (6,256) 0 154,000
Public Safety:
Tent Permit 210 0 (210) 0 210
Fireworks Permit 2,500 0 (2,500) 0 2,500
Accident Reports 6,000 5,801 (199) 0 6,000
Expungement Fees 300 150 (150) 0 300
False Alarms 25,000 17,300 (7,700) (5,000) 20,000
ReInspection 350 0 (350) 0 350
Fingerprinting Fee 0 0 0 0 0
Gate Access 0 0 0 0 0
Background Check Fees 1,500 1,310 (190) 0 1,500
Fines & Forfeitures 550,000 392,248 (157,752) (90,000) 460,000
Donation Revenue 10,371 10,871 500 0 10,371
Public Safety Fund 825 945 120 0 825
ContraDonation Revenue (10,371) 0 10,371 10,371 0
ContraPublic Safety Fund (825) 0 825 825 0
Insurance Proceeds 13,655 23,310 9,655 0 13,655
ContraInsurance Proceeds (13,655) 0 13,655 13,655 0
Public Works:
Insurance Proceeds 3,645 3,645 0 0 3,645
ContraInsurance Proceeds (3,645) 0 3,645 3,645 0
Community Development: 0
Zoning & Land Use Permits 40,000 50,461 10,461 0 40,000
Land Disturbance 60,000 39,387 (20,613) 0 60,000
Modification 2,000 2,100 100 0 2,000
Variance 10,000 6,050 (3,950) 0 10,000
Seasonal & Special Events 50 50 0 0 50
Sign Permits 8,400 7,638 (762) 0 8,400
Building Permits 140,000 139,566 (434) 0 140,000
Planning & Development Fees 60 160 100 0 60
Maps & Cert Letters 2,000 1,618 (382) 0 2,000
Plan Review Fees 20,000 18,402 (1,598) 0 20,000
Development Bond Fee 2,500 1,700 (800) 0 2,500
Ordinance Fines 4,000 3,531 (469) 0 4,000
TOTAL $ 18,154,187 $ 11,970,224 $ (6,183,963) $ 4,478,173 $ 22,632,360
3
Fiscal Year 2008 Budget Amendment
Expenditure Amendments:
The recommended expenditure amendments are presented on the following pages by department.
MAYOR AND COUNCIL
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Salaries $ 125,080 $ 92,963 $ 32,117 $ (17,380) $ 107,700
Group Insurance 3,215 1,310 1,905 (1,310) 1,905
401A SS Match 4,751 3,340 1,411 (710) 4,041
FICA Medicare 2,062 1,243 819 (617) 1,445
401A 1% Match to 457B 241 0 241 (241) 0
Pension 2,019 1,859 161 2,019
Unemployment Insurance 1,840 1,490 350 1,840
Worker's Comp 781 781 0 781
Professional Fees 49,500 38,141 11,359 49,500
Professional Fees Contracted 341,032 312,613 28,419 341,032
Land/Building Rental 82,858 73,989 8,869 82,858
Communications 1,000 98 902 1,000
Advertising 0 400 (400) 0
Travel 13,465 805 12,660 13,465
Dues & Fees 1,200 1,200 0 1,200
Education & Training 8,214 4,785 3,429 8,214
General Supplies 500 460 40 500
Food/Meals 720 361 359 720
Promotional 2,000 0 2,000 2,000
Mach/Equip 32,000 0 32,000 32,000
Stipend:
Thurman 2,000 0 2,000 2,000
Zahner Bailey 2,000 0 2,000 2,000
Lusk 2,000 0 2,000 2,000
O'Brien/Hewitt 2,000 404 1,596 2,000
D'Aversa 2,000 1,000 1,000 2,000
Mohrig/Tart 2,000 1,574 426 2,000
Lockwood 3,000 1,124 1,876 3,000
Nonrecurring 700 290 410 700
TOTAL $ 688,178 $ 540,229 $ 147,949 $ (20,258) $ 667,920
Salary/Benefits 139,989 $ 102,985 $ 37,004 $ (20,258) $ $ 119,731
M & O 548,189 $ 437,244 $ 110,945 $ $ $ 548,189
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
DECREASE
1. Salary & Benefits Vacant Executive Aid position
Total Decrease
$
$
(20,258)
(20,258)
TOTAL MAYOR & COUNCIL BUDGET AMENDMENTS $ (20,258)
4
Fiscal Year 2008 Budget Amendment
CITY MANAGER
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Salaries and Wages $ 130,300 $ 107,181 $ 23,119 $ 130,300
Car Allowance 3,000 2,400 600 3,000
Group Insurance 8,640 4,356 4,284 8,640
401A (SS match) 4,890 3,555 1,335 4,890
FICA Medicare 1,794 1,431 363 1,794
401A 1% Match to 457B 1,360 655 705 1,360
Pension 4,760 3,924 836 4,760
Unemployment Insurance 460 444 16 460
Worker's Compensation 1,126 1,126 0 1,126
Flexible Spending 150 0 150 150
Temporary Housing 3,000 0 3,000 3,000
Professional Fees 7,000 7,266 (266) (7,000) 0
Professional Fees Contracted 204,619 187,568 17,051 204,619
Rental Land & Buildings 8,286 7,399 887 8,286
Rental Equipment & Vehicles 2,240 2,240 0 (2,000) 240
Communications 2,400 1,035 1,365 2,400
Advertising 1,500 1,942 (442) (1,500) 0
Printing 4,000 1,318 2,682 (4,000) 0
Travel 7,900 8,192 (292) 7,900
Dues/Fees 7,501 7,187 314 7,501
Education/Training 2,500 990 1,510 2,500
General Supplies 5,000 1,850 3,150 (5,000) 0
Natural Gas 2,500 0 2,500 2,500
Food/Meals 4,750 441 4,309 (4,000) 750
Machinery 5,000 189 4,811 (3,000) 2,000
TOTAL EXPENDITURES $ 424,676 $ 352,687 $ 71,989 $ (26,500) $ 398,176
Salary/Benefits 156,330 $ 125,072 $ 31,258 $ $ $ 156,330
M & O 265,196 $ 227,615 $ 37,581 $ (26,500) $ $ 238,696
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
DECREASE
1. Professional Fees
2. Rental Equipment & Vehicles
3. Advertising
4. Printing
5. General Supplies
6. Food/Meals
7. Machinery
Total Decrease
Transfer Special Events budget to the newly created Special Events Fund:
$
$
$
$
$
$
$
$
(7,000)
(2,000)
(1,500)
(4,000)
(5,000)
(4,000)
(3,000)
(26,500)
TOTAL CITY MANAGER BUDGET AMENDMENTS $ (26,500)
5
Fiscal Year 2008 Budget Amendment
OPERATIONS/FINANCE
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Salary/Benefits $ 50,000 $ $ 50,000 $ (50,000) $
Group Insurance 4,201 0 4,201 (4,201) 0
401A (SS Match) 1,875 0 1,875 (1,875) 0
FICA Medicare 825 0 825 (825) 0
401A 1% Match 500 0 500 (500) 0
Pension 3,500 2,788 712 3,500
Unemployment Insurance 230 0 230 (230) 0
Worker's Compensation 111 111 (0) 111
Professional Fees 45,000 43,200 1,800 45,000
Professional Fees Contracted 750,270 688,984 61,286 750,270
Contracted/Credit card Fees 26,000 18,791 7,209 26,000
Rental Land & Buildings 29,000 25,896 3,104 29,000
Communications 1,000 197 803 1,000
Advertising 500 1,296 (796) 500
Printing 2,200 577 1,623 2,200
Travel 900 0 900 900
Dues & Fees 1,115 215 900 1,115
Education & Training 800 0 800 800
General Supplies 4,500 0 4,500 4,500
TOTAL EXPENDITURES $ 922,527 $ 782,055 $ 140,472 $ (57,631) $ 864,896
Salary/Benefits 61,242 $ 2,899 $ 58,343 $ (57,631) $ 3,611 $
M & O 856,785 $ 779,156 $ 77,629 $ $ 856,785 $
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
DECREASE
1. Salary & Benefits Vacant City Treasurer position
Total Decrease
$
$
(57,631)
(57,631)
TOTAL FINANCE BUDGET AMENDMENTS $ (57,631)
6
Fiscal Year 2008 Budget Amendment
OPERATIONS/LEGAL SERVICES
ACCOUNT
DESCRIPTION
FY 2008
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Professional Fees $ 180,000 $ 190,757 $ (10,757) $ 120,000 $ 300,000
TOTAL EXPENDITURES $ 180,000 $ 190,757 $ (10,757) $ 120,000 $ 300,000
Salary/Benefits $ $ $ $ $
M & O $ 180,000 190,757 $ $ (10,757) 120,000 $ $ 300,000
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
INCREASE
1. Professional Fees Legal Fees are higher than initially anticipated
Total Increase
$
$
120,000
120,000
TOTAL FINANCE BUDGET AMENDMENTS $ 120,000
7
Fiscal Year 2008 Budget Amendment
PUBLIC SAFETY ADMINISTRATION
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Salaries $ 363,590 $ 261,476 $ 102,114 $ 363,590
Salaries/Overtime 1,000 974 26 1,000
Group Insurance 33,265 16,659 16,606 33,265
401A SS Match 13,635 9,972 3,663 13,635
FICA Medicare 5,999 2,972 3,027 5,999
401A 1% Match 3,636 562 3,074 3,636
Pension 12,725 8,985 3,740 12,725
Unemployment Insurance 1,150 478 672 1,150
Worker's Comp 6,999 6,999 0 6,999
Professional Fees 29,950 19,285 10,665 29,950
Professional Fees Contracted 728,167 656,486 71,681 728,167
Equipment R & M 3,500 0 3,500 3,500
Vehicles R & M 185,000 187,639 (2,639) 13,655 198,655
Rental Land & Buildings 24,857 22,197 2,660 24,857
Communications 6,480 4,311 2,169 6,480
Advertising 5,500 0 5,500 5,500
Printing 8,600 2,122 6,478 8,600
Travel 3,250 1,203 2,047 3,250
Dues & Fees 3,000 1,828 1,172 3,000
Education & Training 2,750 720 2,030 2,750
Maintenance Contract 139,766 116,033 23,733 139,766
General Supplies 6,250 5,800 450 6,250
Food/Meals 1,750 1,311 439 1,750
Uniforms 2,400 1,836 564 2,400
Other Equip/Cell Phone Repl 300 470 (170) 300
Other Equip/ Hardware 4,665 4,920 (255) 4,665
Other Equip/ Misc. 238 964 (726) 238
TOTAL EXPENDITURES $ 1,598,422 $ 1,336,203 $ 262,219 $ 13,655 $ 1,612,077
Salary/Benefits 441,999 $ 309,076 $ 132,923 $ $ 441,999 $
M & O 1,156,423 $ 1,027,127 $ 129,296 $ 13,655 $ 1,170,078 $
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
INCREASE
1. Vehicles Repairs & Maint
Total Increase
At the recommendation of the auditor, everything
booked to a contrarevenue account has been moved to
an expenditure account. See revenue section for a
budget amendment under ContraInsurance Proceeds. $
$
13,655
13,655
TOTAL PUBLIC SAFETY ADMIN BUDGET AMENDMENTS $ 13,655
8
Fiscal Year 2008 Budget Amendment
PU BL IC S AFETY/P OLIC E
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGE T
YTD
ACTUAL/
ENCUM BERE D
BUDG ET
BALANCE
REQUESTED
BUD GE T
ADJUSTM ENT
FINAL
BUDGET
Salar ie s 948,5 89 $ 7 94 ,1 02 $ $ 1 54,4 87 $ $ 94 8,58 9
Te rmi nati on L iab ility 2,3 84 0 2,384 0 2,38 4
O vertime 46,9 73 55 ,220 (8 ,247 ) 20,000 6 6,97 3
H olid ay 54,8 92 47 ,243 7,649 0 5 4,89 2
G ro up Insur ance 150,9 08 88 ,008 62,900 0 15 0,908
40 1A SS Matc h 38,1 26 33 ,634 4,492 0 3 8,12 6
FICA Medi care 16,7 75 12 ,195 4,580 0 1 6,77 5
40 1A 1% Match 9,5 88 6 ,089 3,499 0 9,58 8
Pe nsio n 33,2 01 25 ,930 7,271 0 3 3,20 1
Tuit io n Reim burs ement 7,8 75 7 ,704 172 0 7,87 5
Une mpl oyment Insur anc e 5,8 90 6 ,045 (155 ) 0 5,89 0
Wor ker's Comp 39,9 66 39 ,966 0 0 3 9,96 6
Pr ofes si onal Fee s 6,6 50 3 ,091 3,559 0 6,65 0
Rental Land & Bu il dings 4,1 43 3 ,6 99 444 0 4,14 3
Com muni catio ns 29,2 60 23 ,928 5,332 0 2 9,26 0
Tr avel 3,0 14 3 ,814 (800 ) 0 3,01 4
D ues & Fees 1,1 20 190 930 0 1,12 0
Education & Trai ning 6,3 00 3 ,274 3,026 0 6,30 0
Mai nt enance Contr acts 5,0 00 995 4,005 0 5,00 0
G eneral Supplies 13,2 64 8 ,356 4,908 0 1 3,26 4
Uni forms 20,00 0 1 9,91 3 87 0 2 0,00 0
Furnitur e & Fixtures 53 4 53 4 0 0 53 4
Com puter Softw are 79,18 5 1,18 5 78,000 (7 8,00 0) 1,18 5
Cell P hones 1,00 0 (18 ) 1,018 0 1,00 0
Weaponry 13,66 5 1 3,44 2 223 0 1 3,66 5
Camer as 80 0 77 0 30 0 80 0
Motorola Radi os 8,50 4 8,50 4 0 3,106 1 1,61 0
Misc Equipment 18,95 0 2 2,27 1 (3 ,321 ) 0 1 8,95 0
TOTAL $ 1,566,556 $ 1,230,084 $ 336,472 $ (54,894) $ 1,511,662
Salar y/Be ne fit s 1,3 55,1 67 $ 1 ,1 16 ,1 35 $ 239 ,032 $ 2 0,00 0 $ $ 1,3 75,1 67
M & O 211,3 89 $ 1 13 ,9 48 $ 97 ,441 $ (7 4,89 4) $ $ 1 36,4 95
BUDGET A MENDMENT NOTES
Account Name Amendment Reason
INCR EASE
1. O ver time
2. Motorola Radi os
Total Increase
Cove r cost p rovidi ng courtroom and council mee ti ng
secur ity and personnel for c heck p oi nt
Transfer expense fr om Capi tal Pr oject Fund
$
$
$
20,00 0
3,10 6
23,106
DECREASE
3. Comput er Softw are Transfer to Capital Pro j ects Fund
Total D ecrease
$
$
(7 8,00 0)
(78,000)
TOTAL POLICE BUDGET AMENDM ENTS $ (54,894)
9
Fiscal Year 2008 Budget Amendment
PUBLIC SAFETYFIRE
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Salaries & Wages 2,035,811 $ 1,600,898 $ $434,913 $ 2,035,811
Termination Liability 5,000 0 5,000 5,000
Overtime 75,652 48,067 27,585 75,652
Holiday 93,971 81,214 12,757 93,971
Group Insurance 295,881 182,299 113,582 295,881
401A SS Match 82,141 64,959 17,182 82,141
FICA Medicare 36,366 24,098 12,268 36,366
401A 1% Match 17,846 8,955 8,891 17,846
Pension 76,818 61,566 15,252 76,818
Tuition Reimbursement 6,000 7,575 (1,575) 6,000
Unemployment Insurance 12,650 11,627 1,023 12,650
Worker's Comp 50,588 50,588 (0) 50,588
Professional Fees 27,120 29,318 (2,198) 10,530 37,650
Equipment Repair & Maint 21,950 0 21,950 21,950
Facilities Repair & Maint 5,000 6,709 (1,709) 5,000
Rental Land & Buildings 175,084 173,209 1,875 175,084
Rental Equip & Vehicles 640 571 69 640
Communications 7,920 6,362 1,558 7,920
Travel 3,000 255 2,745 3,000
Dues & Fees 3,500 3,371 130 3,500
Education & Training 12,310 2,031 10,279 12,310
Telephone Service 12,000 11,390 610 12,000
General Supplies 26,939 11,885 15,054 26,939
Water/Sewage 4,800 4,183 617 4,800
Natural Gas 16,800 17,106 (306) 16,800
Electricity 20,500 20,028 472 20,500
Telecommunications 3,000 2,557 443 3,000
Uniforms 77,431 69,586 7,845 77,431
Machinery 0 3,132 (3,132) 3,133 3,133
Furniture & Fixtures 1,534 1,188 346 1,534
Computer/Software 65,000 0 65,000 (65,000) 0
Other EquipmentCell Phones 750 334 416 750
TOTAL $ 3,274,002 $ 2,505,062 $ 768,940 $ (51,337) $ 3,222,665
Salary/Benefits 2,788,724 $ 2,141,846 $ 646,878 $ $ 2,788,724 $
M & O 484,528 $ 362,882 $ 121,646 $ (51,337) $ 433,191 $
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
INCREASE
1. Professional Fees
2. Machinery
Total Increase
Cover cost of replace hydraulic cutter (received
insurance reimbursement see Revenues)
Received late bill for 2007 services during FY 08 $
$
$
10,530
3,133
13,663
DECREASE
3. Computer Software
Total Decrease
Transfer Fire Records Management Software to Capital
Projects Fund $
$
(65,000)
(65,000)
TOTAL FIRE BUDGET AMENDMENTS $ (51,337)
10
Fiscal Year 2008 Budget Amendment
PUBLIC WORKS
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Professional Fees $ 56,781 $ 5,262 $ 51,519 $ $ 56,781
Professional Fees Contracted 1,364,128 1,250,451 113,677 1,364,128
Equipment R & M 0 2,962 (2,962) 49,448 49,448
Grounds R & M 0 0 0 0
Pothole Repairs 0 0 0 82,541 82,541
Rental Land & Buildings 23,822 21,272 2,550 23,822
Other Purchased Service 0 3,495 (3,495) 3,495 3,495
Maintenance Contracts 0 0 0 0
General Supplies 2,000 0 2,000 2,000
Electricity 295,000 244,594 50,406 295,000
Machinery 0 0 0 0
TOTAL EXPENDITURES $ 1,741,731 $ 1,528,036 $ 213,695 $ 135,484 $ 1,877,215
Salary/Benefits $ $ $ $ $
M & O 1,741,731 $ 1,528,036 $ 213,695 $ 135,484 $ 1,877,215 $
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
INCREASE
1. Equipment R&M
2. Pothole Repairs
3. Other Purchased Service
Transfer Signs & Signals Maintenance from Cap Proj Fd
Transfer Pothole Repairs from Cap Projects Fund
Total Increase $
Cover the cost associated with guardrail repair (received
insurance reimbursement see Revenues)
49,448
82,541
3,495
135,484
$TOTAL PUBLIC WORKS BUDGET AMENDMENTS 135,484
11
Fiscal Year 2008 Budget Amendment
PARKS AND RECREATION
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Professional Fees $ $ 1,682 $ (1,682) $ 3,000 $ 3,000
Professional Fees Contracted 136,413 125,045 11,368 136,413
Facility R & M 3,000 0 3,000 3,000
Rental Land & Buildings 1,036 925 111 1,036
Water/Sewer 4,000 2,224 1,776 4,000
Natural Gas 2,200 1,260 940 2,200
Electricity 17,000 12,319 4,681 17,000
TOTAL $ 163,649 $ 143,455 $ 20,194 $ 3,000 $ 166,649
Salary/Benefits $ $ $ $ $
M & O 163,649 $ 143,455 $ 20,194 $ 3,000 $ 166,649 $
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
INCREASE
1. Professional Fees
Total Increase
Cover cost of portable toilets while restrooms are being
renovated $
$
3,000
3,000
TOTAL PARKS & REC BUDGET AMENDMENTS $ 3,000
12
Fiscal Year 2008 Budget Amendment
COMMUNITY DEVELOPMENT
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Professional Fees $ $ $ $ $
Professional Fees Contracted 1,364,128 1,250,451 113,677 1,364,128
Rental Land & Buildings 58,001 51,792 6,209 58,001
Dues/Fees 1,000 0 1,000 1,000
Education/Training 0 0 0 4,000 4,000
General Supplies 300 79 221 300
Food/Meals 400 0 400 400
TOTAL EXPENDITURES $ 1,423,829 $ 1,302,322 $ 121,507 $ 4,000 $ 1,427,829
Salary/Benefits $ $ $ $ $
M & O 1,423,829 $ 1,302,322 $ 121,507 $ 4,000 $ 1,427,829 $
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
INCREASE
1. Education & Training
Total Increase
Training needed for Planning Commission, Board of
Zoning Appeals and Design Review Board $
$
4,000
4,000
TOTAL COMMUNITY DEV BUDGET AMENDMENTS $ 4,000
DEBT SERVICE
ACCOUNT
DESCRIPTION
FY 2008
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Capital Lease Principal $ 711,822 $ 709,394 $ 2,428 $ (2,428)
(1,666)
$ 709,394
148,334 Other Debt/TAN Interest 150,000 92,350 57,650
TOTAL $ 861,822 $ 801,744 $ 60,078 $ (4,094) $ 857,728
Salary/Benefits $ $ $ $ $
M & O $ 861,822 801,744 $ 60,078 $ (4,094) $ $ 857,728
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
DECREASE
1. Capital Lease Principal
2. TAN Interest
Reflection of actual payment
Match actual expense
Total Decrease
$
$
(2,428)
(1,666)
(4,094)
TOTAL DEBT SERVICE BUDGET AMENDMENTS $ (4,094)
13
Fiscal Year 2008 Budget Amendment
OTHER FINANCING USES
ACCOUNT
DESCRIPTION
FY 2008
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
Unallocated $ 477,680 $ $ 477,680 $ 4,574,749 $ 5,052,429
Op Transfer Out to Cap Proj Fd 1,966,512 908,111 1,058,401 (711,395) 1,255,117
Op Transfer Out to Cap Grant Fd 150,000 0 150,000 549,300 699,300
Op Transfer Out to Op Grant Fd 27,345 0 27,345 27,345
TOTAL $ 2,621,537 $ 908,111 $ 1,713,426 $ 4,412,654 $ 7,034,191
Salary/Benefits $ $ $ $ $
M & O $ 2,621,537 908,111 $ 1,713,426 $ 4,412,654 $ $ 7,034,191
BUDGET AMENDMENT NOTES
Account Name Amendment Reason
INCREASE
1. Unallocated
2. Unallocated
3. Unallocated
4. Op Transfer Out to Cap Grant
Fd
Total Increase
SSD Funds from Fulton County
Balance of anticipated revenues over expenditures
Move Special Events budget to new fund
Transfer projects from Capital Projects Fd to Capital
Grant Fd (See notes in Capital Grant Fd)
$
4,176,896
371,353
26,500
549,300
5,124,049
DECREASE
5. Op Transfer Out to Cap Proj Fd
Total Decrease
Transfer noncapital projects out of Capital Projects Fd $
$
(711,395)
(711,395)
TOTAL OFU BUDGET AMENDMENTS $ 4,412,654
14
Fiscal Year 2008 Budget Amendment
Capital Project Fund
Capital project funds are used to track revenues and expenditures associated with capital construction,
acquisition and maintenance. Appropriations in capital project funds are on a projectlength basis and
do not expire until the project is complete. According to the City’s budgetary policies, a major capital
project generally is defined as an expenditure that has an expected useful life of more than 3 years with
an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. With
this in mind, there are several projects appropriated in the Capital Projects Fund that are considered to
be noncapital and should be transferred to the General Fund. Some of those projects are slated to begin
during FY 2009 and, therefore, will be absorbed into the General Fund reserves and reappropriated in
the FY 2009 budget.
Other amendments to the Capital Projects Fund include transferring two projects to the Capital Grant
Fund since they are partially funded by federal grants; moving two projects from the General Fund that
are considered to be “capital” in nature; and splitting out the pavement management project into more
detailed projects.
This budget amendment appropriates revenue and expenditure in capital project funds as follows (they
are colorcoordinated with the line item budget on page 16):
Budget Amendment Notes:
REVENUES
(711,395) $
(711,395) $
EXPENDITURES
78,000
65,000
(30,000)
(988,541)
300,000
335,000
50,000
201,000
(3,106)
(30,000)
(49,448)
(30,000)
(20,000)
(10,000)
(30,000)
(280,800)
(268,500)
Signs & Signals Maintenance
1. Operating Transfer inGeneral Fund Decreased to move noncapital projects to General
Fund operating budget
CAPITAL PROJECTS FUND
Resurface Local Roads
Resurface & Patch Artials/Collectors
Split Pavement Management into specific projects:
Fire Records Management Software Transfer from General Fund because this classifies as
a capital project
Police Records Management Software Transfer from General Fund because this classifies
as a capital project
ReStriping
Arnold Mill @ New Providence
Birmingham & Providence
Transfer to Capital Grant Fund (projects are partially funded by Federal money):
Highway 9 Design Guidelines
Tree Preservation Ordinance
Historic Preservation Ordinance
Parks Master Plan
Landrum Rd Bridge RepairsDecrease to reflect estimated cost of project
Bridges & Dams Inspections/Inventory
Motorola Radios
Transfer to General Fund (not a capital project):
Landrum Rd Bridge Designalready included in that line item ($20,000)
Transfer Pothole Repair to General Fund Operating budget ($82,541)
Gravel Roads Maintenance
$ (711,395)
15
Fiscal Year 2008 Budget Amendment
CAPITAL PROJECTS FUND
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
REVENUES:
Infrastructure Maintenance Fee
66,000 $ $ 47,698 (18,302) $ 66,000 $
Landfill Use Fees 187,000 174,806 (12,194) 187,000
Interest Revenue 0 0 0 0
Capital Lease Interest Revenue 0 9,081 9,081 0
Capital Lease Proceeds 0 0 0 0
Op Transfer In from General Fd (1)
1,966,512 908,111 (1,058,401) (711,395) 1,255,117
Budgeted Fund Balance (2) 505,734 0 (505,734) 505,734
Sidewalk Replacement 0 47,011 47,011 0
TOTAL REVENUES 2,725,246 $ 1,186,707 $ (1,538,539) $ (711,395) $ 2,013,851 $
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
EXPENDITURES:
Public Safety:
Fire Station Improvements $ 50,000 $ 19,071 $ 30,929 $ 50,000
New Vehicles 97,237 97,237 0 97,237
Vehicle Reserve 5,966 0 5,966 5,966
Police Record Mgmt Software 0 0 0 78,000 78,000
Motorola Radios 3,106 3,106 0 (3,106) 0
Furniture & Fixtures 17,443 6,903 10,540 17,443
Fire Record Mgmt Software 0 6,698 (6,698) 65,000 65,000
Public Works:
Bridges & Dams Inspection/Inv 30,000 2,250 27,750 (30,000) 0
Stormwater Maint/NPDES 159,750 797 158,953 159,750
Pavement Management 988,541 18,240 970,301 (988,541) 0
Signs & Signals Maintenance 49,448 2,962 46,486 (49,448) 0
Birmingham @ Providence 280,800 0 280,800 (280,800) 0
Traffic Calming 35,000 0 35,000 35,000
Arnold Mill @ New Providence 268,500 0 268,500 (268,500) 0
Bridge RepairsLandrum Rd 350,000 0 350,000 (30,000) 320,000
Resurface & Patch
Artials/Collectors 0 0 0 300,000 300,000
Resurface Local Roads 0 0 0 335,000 335,000
ReStriping 0 0 0 50,000 50,000
Gravel Roads Maintenance 0 0 0 201,000 201,000
Parks & Recreation:
Parks Master Plan 30,000 0 30,000 (30,000) 0
Park Improvements 90,434 26,735 63,699 90,434
Land Acquisition 0 0 0 0
Community Development:
Historic Preservation Ord 20,000 0 20,000 (20,000) 0
Tree Preservation Ordinance 10,000 0 10,000 (10,000) 0
Hwy 9 Design Guidelines 30,000 0 30,000 (30,000) 0
Comprehensive Plan 199,021 38,531 160,490 199,021
Unallocated 10,000 0 10,000 10,000
TOTAL EXPENDITURES $ 2,725,246 $ 222,529 $ 2,502,717 $ (711,395) $ 2,013,851
16
Fiscal Year 2008 Budget Amendment
Capital Grant Fund
The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to
finance major capital projects. As mentioned in the budget amendment notes for the Capital Projects
Fund, there are two projects that are partially funded by federal grants that need to be transferred over to
the Capital Grant Fund.
CAPITAL GRANT FUND
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
REVENUES:
Interest Revenues $ $ 981 981 $ $
Op Transfer In from General Fd 150,000 0 (150,000) 549,300 699,300
Budgeted Fund Balance 41,250 0 (41,250) 41,250
AED Units 11,250 0 (11,250) 11,250
Bathroom Renovation 17,500 0 (17,500) 17,500
Transportation Master Plan 400,000 0 (400,000) 400,000
TOTAL REVENUES 620,000 $ $ (620,000) $ 549,300 $ 1,169,300 $
ACCOUNT
DESCRIPTION
FY 2008
AMENDED
BUDGET
YTD
ACTUAL
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
EXPENDITURES:
Unallocated $ 50,000 $ $ 50,000 $ 50,000
Public Works:
Transportation Master Plan 500,000 0 500,000 500,000
Birmingham @ Providence 0 0 280,800 280,800 280,800
Arnold Mill @ New Providence 0 0 268,500 268,500 268,500
Parks & Recreation:
Bathroom Renovation 70,000 70,000 0 70,000
TOTAL EXPENDITURES $ 620,000 $ 70,000 $ 1,099,300 $ 549,300 $ 1,169,300
Budget Amendment Notes:
REVENUES
549,300 $
549,300 $
EXPENDITURES
280,800 $
268,500 $
549,300 $
1.Operating Transfers In from General Fund Increase to transfer projects from Capital
Projects Fund (see below)
2.Birmingham @ Providence Intersection Improvements Transfer from Capital Projects
Fund
3.Arnold Mill @ New Providence Intersection Improvements Transfer from Capital Projects
Fund
17
Fiscal Year 2008 Budget Amendment
Operating Grant Fund
The Operating Grant Fund is used to account for certain budgeted items that receive funding from
individual grants and that aren’t classified as “capital”. These funds are appropriated on an annual basis.
Currently, there are two grantfunded items: Crabapple Master Plan and SAFER.
The City revised the interconnective roadway system as specified in the Crabapple Master Plan. The
Department of Community Affairs awarded a local assistance grant in the amount of $15,250 to help with
the cost of this project. The project is complete and a request is being submitted for the remainder of the
funds.
The second grant that the City has been awarded is the Department of Homeland Security’s Staffing for
Adequate Fire and Emergency Response (SAFER) grant. This is a reimbursement type grant where
requests are submitted quarterly for the salaries and benefits of three firefighters. This program started
June 21, 2008 and an appropriated amount is only needed for one quarter. A budget amendment is
requested to decrease the expected revenues and expenditures.
OPERATING GRANT FUND
ACCOUNT
DESCRIPTION
FY 2008
BUDGET YTD
ACTUAL
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
REVENUES:
Interest Revenues $ $ 68 68 $ $
Op Transfer In from General Fd 27,345 0 (27,345) (24,845) 2,500
Budgeted Fund Balance 15,250 0 (15,250) 15,250
SAFER Grant 115,455 0 (115,455) (92,955) 22,500
Crabapple Master Plan 3,750 0 (3,750) 3,750
TOTAL REVENUES $ 161,800 $ (161,800) $ (117,800) $ 44,000 $
ACCOUNT
DESCRIPTION
FY 2008
BUDGET YTD
ACTUAL
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
EXPENDITURES:
Public Safety:
Salaries & Wages $ 142,800 $ $ 142,800 $ (117,800) $ 25,000
Community Development:
Crabapple Master Plan 19,000 19,000 0 19,000
TOTAL EXPENDITURES $ 161,800 $ 19,000 $ 142,800 $ (117,800) $ 44,000
Budget Amendment Notes:
REVENUES
(24,845) $
(92,955) $
(117,800) $
EXPENDITURES
(117,800) $
(117,800) $
SAFER grant project did not start until the end of June; therefore, funding is being
decreased to reflect only one quarter instead of the entire year:
Public Safety Salaries & Wages
Operating Transfers In from General Fund
SAFER Grant
18
Fiscal Year 2008 Budget Amendment
Hotel/Motel Tax Fund
The Hotel/Motel Tax Fund is used to account for the excise tax revenues collected from any hotel or
motel located within the City limits. These revenues are required to be spent on tourismrelated programs
or events. Since the City is expending these tax proceeds in another fund, transfers are made to the
appropriate fund.
With this in mind, the Finance Department has determined that the special events projects that are
currently budgeted qualify as tourismrelated items and can be funded by the hotel/motel excise tax.
Since the total budget for special events totaled $26,500, the remainder of the funds are to be used for
the website and eblast expenses that are included within the CH2M Hill contract.
HOTEL/MOTEL TAX FUND
ACCOUNT
DESCRIPTION
FY 2008
BUDGET YTD
ACTUAL
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
REVENUES:
Hotel/Motel Taxes 52,000 $ $ 28,734 (23,266) $ 8,000 $ $ 60,000
TOTAL REVENUES 52,000 $ 28,734 $ (23,266) $ 8,000 $ $ 60,000
ACCOUNT
DESCRIPTION
FY 2008
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
EXPENDITURES:
Op Transfer Out to General Fd 52,000 35,796 16,204 (18,500) 33,500
Op Transfer Out to Special Ev Fd 0 0 26,500 26,500
TOTAL EXPENDITURES $ 52,000 $ 35,796 $ 16,204 $ 8,000 $ 60,000
Budget Amendment Notes:
REVENUES
Hotel/Motel Taxes Increase to match collection trend 8,000 $
8,000 $
EXPENDITURES
(18,500) $
26,500 $
8,000 $
Transfer Special Events expenditures from General Fund to comply with State mandates
on how to spend Hotel/Motel Taxes
being booked in this fund
19
Fiscal Year 2008 Budget Amendment
Special Events Fund
This newly created fund accounts for the expense of the hotel/motel excise taxes mentioned above. It is
also used to track the outflow related to the donations collected for the various special events the City
currently has.
SPECIAL EVENTS FUND
ACCOUNT
DESCRIPTION
FY 2008
BUDGET YTD
ACTUAL
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
REVENUES:
Donations $ $ $ 13,000 $ $ 13,000
Op Transfer InHotel/Motel Tax Fd
0 0 0 26,500 26,500
TOTAL REVENUES $ $ $ 39,500 $ $ 39,500
ACCOUNT
DESCRIPTION
FY 2008
BUDGET
YTD
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
REQUESTED
BUDGET
ADJUSTMENT
FINAL
BUDGET
EXPENDITURES:
Professional Fees $ 7,432 $ (7,432) $ 12,500 $ 12,500
Rental Equip & Vehicle 0 2,240 (2,240) 5,000 5,000
Advertising 0 1,942 (1,942) 3,000 3,000
Printing 0 1,318 (1,318) 4,000 4,000
General Supplies 0 1,929 (1,929) 7,000 7,000
Food/Meals 0 13 (13) 5,000 5,000
Machinery & Equip 0 0 0 3,000 3,000
TOTAL EXPENDITURES $ $ 14,873 $ (14,873) $ 39,500 $ 39,500
Budget Amendment Notes:
REVENUES
13,000 $
26,500 $
39,500 $
EXPENDITURES
26,500 $
13,000 $
39,500 $
donations collected
Increase all expenditures to transfer the Special Events budget from the General Fund
Op Transfer InHotel/Motel Tax Fund Increase to account for transfers from the
Hotel/Motel Tax Fund
Donations Increase to account for Milton Roundup donations
20
Fiscal Year 2008 Budget Amendment
Summary of All Funds
General Fund
FY 2008
Budget
Amended
Budget Actual
Budget
Balance
Budget
Amendment #2 Final Budget
Revenues $ 17,784,585 $ 18,154,187 $ 11,970,224 (6,183,963) $ 4,478,173 $ 22,632,360 $
Expenditures
Mayor & Council 396,330 688,178 540,229 147,949 (20,258) 667,920
City Clerk 485,602 586,991 522,289 64,702 0 586,991
City Manager 365,784 424,676 352,687 71,989 (26,500) 398,176
Program Manager 309,440 0 0 0 0 0
Finance 751,832 922,527 782,055 140,472 (57,631) 864,896
Legal 180,000 180,000 190,757 (10,757) 120,000 300,000
IT 1,401,641 690,350 632,624 57,726 0 690,350
Human Resources 118,741 358,149 325,414 32,735 0 358,149
Risk Management 236,030 236,030 153,917 82,113 0 236,030
Public Information 82,360 180,199 164,726 15,473 0 180,199
Municipal Court 434,805 606,570 489,330 117,240 0 606,570
Public Safety:
Administration 1,584,423 1,598,422 1,336,203 262,219 13,655 1,612,077
Police 1,458,613 1,566,556 1,230,084 336,472 (54,894) 1,511,662
Fire 3,407,852 3,274,002 2,505,062 768,940 (51,337) 3,222,665
EMS Operations 0 33,063 0 33,063 0 33,063
Public Works 1,753,254 1,741,731 1,528,036 213,695 135,484 1,877,215
Parks & Recreation 418,063 163,649 143,455 20,194 3,000 166,649
Community Development 1,273,886 1,423,829 1,302,322 121,507 4,000 1,427,829
Debt Service 861,822 857,728 835,334 22,394 0 857,728
Other Financing Uses 2,264,107 2,621,537 908,111 1,713,426 4,412,654 7,034,191
Total Expenditures 17,784,585 18,154,187 13,942,636 4,211,551 4,478,173 22,632,360
Total Revenues Over (Under)
Expenditures 0 0 (1,972,412) (1,972,412) 0 0
Operating Grant Fund
FY 2008
Budget Actual
Budget
Balance
Budget
Adjustment Final Budget
Revenues 161,800 0 (161,800) (117,800) 44,000
Expenditures 161,800 19,000 142,800 (117,800) 44,000
Total Revenues Over (Under)
Expenditures 0 (19,000) (19,000) 0 0
21
Fiscal Year 2008 Budget Amendment
Special Events Fund
FY 2008
Budget Actual
Budget
Balance
Budget
Adjustment Final Budget
Revenues 0 0 0 39,500 39,500
Expenditures 0 14,873 (14,873) 39,500 39,500
Total Revenues Over (Under)
Expenditures 0 (14,873) (14,873) 0 0
Hotel/Motel Tax Fund
FY 2008
Budget Actual
Budget
Balance
Budget
Adjustment Final Budget
Revenues 52,000 28,734 (23,266) 8,000 60,000
Expenditures 52,000 35,796 16,204 8,000 60,000
Total Revenues Over (Under)
Expenditures 0 (7,062) (7,062) 0 0
Capital Projects Fund
FY 2008
Budget
Amended
Budget Actual
Budget
Balance
Budget
Amendment #2 Final Budget
Revenues 2,315,496 2,725,246 1,186,707 (1,538,539) (711,395) 2,013,851
Expenditures 2,315,496 2,725,246 222,529 2,502,717 (711,395) 2,013,851
Total Revenues Over (Under)
Expenditures 0 0 964,178 964,178 0 0
Capital Grant Fund
FY 2008
Budget
Amended
Budget Actual
Budget
Balance
Budget
Amendment #2 Final Budget
Revenues 988,892 620,000 0 (620,000) 549,300 1,169,300
Expenditures 988,892 620,000 70,000 1,099,300 549,300 1,169,300
Total Revenues Over (Under)
Expenditures 0 0 (70,000) 479,300 0 0
22
City of Milton
13000 Deerfield Parkway Suite 107G Milton, GA 30004
Interim Budget Document
September 15, 2008
To the Honorable Mayor, City Council and the Citizens of Milton:
In accordance with State of Georgia laws and Ordinances enacted the City of Milton, Georgia, we are
pleased to present the City of Milton’s Annual Budget for fiscal year 2009. An objective of the City’s
budget is to provide a management tool by which our local government can unite its budgeting efforts to
provide quality services while operating within available resources. This process results in an updating of
the City’s on-going financial plan and provides a vehicle by which management decisions can be made as
a result of the formulation and analysis of the respective data.
BUDGET PROCESS AND OVERVIEW
The fiscal year 2009 budget process began in June with distribution of historical data and forms to all the
department directors. Each department formulated budgets in three major areas; maintenance &
operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting,
finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue
estimates.
In early August, each department director met with the City Manager to review their budget requests and
goal and objectives. Each request was evaluated by the City Manager and the Finance Manager
according to the priority specified by the department director and available funding. This first draft is being
presented to you tonight for consideration. We will hold a budget workshop during the regularly schedule
meeting on September 8, 2008 to initially discuss all of the requests in more detail, if necessary. The final
document will be presented for approval on September 15, 2008.
As required by Georgia law and Council, citizen input will be solicited during the process of adopting the
budget through publicly advertised meetings. The legally required public hearings on the budget will be
held on September 3, 2008, with the first reading of the ordinance and the second ordinance reading and
final adoption occurring on September 15, 2008. As established by the City of Milton Charter, the millage
rate used in establishing the balanced budget for fiscal year 2009 is 4.731 mills.
KEY BUDGET FACTORS, ISSUES, AND PRIORITIES
The foundation for the fiscal year 2008 budget is based on four key financial factors.
• Sustainability of existing services
• Enhancement to services through operating initiatives
• Continued contribution to operating reserves
• Maintaining the quality of life for constituents, citizens, and businesses through capital
programming
Sustainability of Existing Services and Enhancements through Operating Initiatives
The fiscal year 2009 balanced budget is based on a millage rate of 4.731 mills, which is the same millage
rate applied in fiscal year 2008. This budget provides financial resources for the City of Milton to sustain
the current levels of service and includes areas of improved service via operating initiatives.
In appropriating the resources to sustain existing services, the following are the top five revenue and
expenditure sources:
Representing 87.7% of total general fund revenue, the top five areas of general fund revenue are as
follows:
Property Tax Revenue
SSD Funds
Local Option Sales Tax
Franchise Fees
Insurance Premium Tax
42.5%
18.3%
17.5%
6.1%
3.4%
$9,721,991
$4,176,896
$4,007,230
$1,400,000
$ 773,200
Property Taxes, 9,721,991 ,
42.5%
Other Financing Sources,
4,191,896 , 18.3% Contributions & Donations, -
, 0.0%
Miscellaneous Revenue,
38,802 , 0.2%
Licenses & Permits, 313,070
, 1.4%
Charges for Services,
271,557 , 1.2%
Fines & Forfeitures, 457,636
, 2.0%
Investment Income, 54,000 ,
0.2%
Other Taxes, 7,824,484 ,
34.2%
Representing 76.5% of total general fund expenditures, the top five general fund expenditures by
department are:
Public Safety 28.9% $6,618,358
Other Financing Uses 22.4% $5,119,021
Public Works 12.9% $2,942,599
General Administration 10.9% $2,484,872
Community Development 7.9% $1,816,752
Debt Service, 742,995 , 3.2%
Comm Dev, 1,816,752 , 7.9%
Parks & Rec, 203,619 , 0.9%
Public Works, 2,942,599 ,
12.9% EMS, 132,250 , 0.6%
Fire, 3,599,424 , 15.7%
Police, 1,836,308 , 8.0%
Court, 531,980 , 2.3%
PS Admin, 1,050,376 , 4.6%
IT, 976,842 , 4.3%
General Admin, 2,484,872 ,
10.9%
City Manager, 338,764 ,
1.5%
City Clerk, 698,319 , 3.1%
Mayor &
Council, 399,314 , 1.7%
Other Financing Uses,
5,119,021 , 22.4%
2
The top five expenditures by category are as follows:
Contracted Service with CH2M Hill 33.4% $7,634,959
City Position Salary Costs 25.0% $5,713,837
Funding for Capital Projects 17.2% $3,931,896
Professional Fees 3.8% $ 866,068
Supplies 3.6% $ 832,928
Rental Vehicles & Equip,
1,650 , 0.0%
Debt Service, 742,995 , 3.2%
Other Costs, 799,030 , 3.5%
Repairs & Maintenance,
309,063 , 1.4%
Other Purchased Service,
775,685 , 3.4%
Minor Capit al Outlays,
209,184 , 0.9%
Supplies, 832,928 , 3.6%
Other Financing Uses,
4,320,691 , 18.9%
Rental Land & Buildings,
667,346 , 2.9% CH2M Hill Contract,
7,634,959 , 33.4%
Professional Fees, 866,068 ,
3.8%
Salaries & Benefits,
5,713,837 , 25.0%
Salary and Benefits Detail
The salary and benefit budget is based upon approved positions and the associated benefit program
costs. For fiscal year 2009, direct City costs for salaries/benefits is $5,713,837, with $4,171,588
appropriated for salaries and $1,542,249 for benefits, making benefit costs 27% of the total
salaries/benefit budget. Included in the budget this fiscal year is an across-the-board increase of 2.5%.
The total City salary/benefits budget is 25% of the total operating expenditures.
The budgeted components of salaries and benefits are as follows:
Regular Salaries -$4,171,588
Termination Liability -$8,000
Overtime -$136,000
Holiday Pay -$155,473
City Mgr Car Allowance -$7,200
Stipend -$24,840
FICA -$212,258
Pension -$179,821
Match to Deferred Compensation -$39,937
Group Insurance -$576,964
State Unemployment Insurance -$24,611
Workers’ Compensation -$100,845
Tuition Reimbursement -$46,000
Flexible Spending -$24,300
Temp Housing City Mgr -$6,000
These costs represent the following positions paid by the City:
Mayor & Council 1 Full-time; 7 Part-time positions
City Manager 1 Full-time position
Assistant City Manager 1 Full-time position
City Clerk & Municipal Court 1 Full-time position; 3 Part-time Positions
Public Safety 82 Full-time positions
3
City of Milton Private/Public Partnership
At its inception, the City of Milton decided to take a non-traditional approach to operating a city by
partnering with a private firm, CH2M Hill, to perform the operations and maintenances services. Within the
agreement is an escalator clause, whereas, the base contract amount is adjusted each fiscal year based
on fluctuations in the consumer price index and the employment cost index. Below is the formula used to
calculate the increase in the contract for fiscal year 2009:
[4.9 % CPI x (30% x $6,820,639 Baseline)] + [3.3% ECI x (70% x $6,820,639 Baseline)] = $7,078,459
Please note that this is the estimated base contract amount for FY 2009. These numbers have not been
finalized and, therefore, may change. Also, the budgeted line item for the CH2M contract includes several
operating initiatives in the Public W orks and Parks & Recreation departments. If these projects are
approved, change orders will be forthcoming.
CH2M Hill Contract History
Fiscal Year Escalator Base Contract Change Order Description Change Order Amount Total Contract
2007 5,235,000 $ Police & Fire Dept Support 75,927 $ 5,333,427 $ Public Safety HR 22,500 $
2008 6.57% 6,820,639 $ 6,820,639 $
2009 3.78% 7,078,459 $ 7,078,459 $
Budget Summary by Department – General Fund
Mayor and City Council
The fiscal year 2009 budget appropriation for the Mayor and Council is $399,314. This
department is comprised of a Mayor, six council members, and an Executive Aide to the Mayor
and Council. Salaries of all of the positions in the Mayor/Council Department are set by City
Charter. Each elected official receives an annual stipend for expenditure reimbursement. For
fiscal year 2009, the Mayor’s stipend is $3,720 and each council member receives a stipend of
$2,720 each. The stipends were increased by $720 this fiscal year for the intended purpose of
permitting the acquisition of an aircard.
City Manager
The fiscal year 2009 budget appropriation for the City Manager’s Department is $338,764. The
City Manager is responsible for the overall management of all city functions and operations. The
City Manager’s Department is comprised of the following employees:
• City Manager
• Assistant City Manager
The City Manager is a position established by the Charter. The Assistant City Manager will also
serve as the City Treasurer as established in the Charter.
City Clerk
The fiscal year 2009 budget appropriation for the City Clerk’s Department is $698,319. The Clerk
is responsible for the compilation and publication of all council agendas. The City Clerk is holder
of all City records, therefore is responsible for the records management program. The City
Clerk’s Department is comprised of the following employees:
• City Clerk
• Deputy City Clerk
• Records Clerk
4
• Administrative Assistant
The City Clerk is a position established by the Charter. The remaining employees are employed
by CH2M Hill. The Clerk’s budget in fiscal year 2009 includes one initiative; purchase and
installation of webcasting system for the council meetings and court sessions.
Operations
The total appropriation for the Operations Department for fiscal year 2009 is $2,484,872. This
department is responsible for financial management, grants program, human resources
management, and all internal and external communication activities, including media relations,
website management and public interaction activities. The Operations Department is comprised
of the following employees:
• Finance Manager
• Accountant
• Budget/Procurement Coordinator
• Disbursements Coordinator (payroll and accounts payable)
• Revenue Specialist
• Revenue Technician
• Human Resources Manager
• Communications Manager
• Special Events Coordinator
The legal service budget is also appropriated in this department and is included in the total
budgeted amount listed above. Legal services are provided to the City through a contractual
relationship with Jarrard and Davis, LLP. The budget for legal services and consultation is
$250,000.
The General Administration budget includes one initiative: provide quarterly training for staff.
Information Technology
The fiscal year 2009 budget appropriation for the Information Technology Department is
$976,842. IT is responsible for all technology and geographical information services and is
comprised of three CH2M Hill employees: IT Manager, IT Technician and GIS Technician. It
includes three initiatives:
• Purchase of 2008 Pictometry oblique aerial data
• Purchase of 2009 Aerial Photography for GIS
• High-speed data connection to Firestation #43 and to the Alpharetta Dispatch Center
Municipal Court
The fiscal year 2009 budget appropriation for Municipal Court is $531,980. The court staff is
responsible for the operation of the City’s municipal court system, scheduling, processing, and
tracking all violations issued by public safety and code enforcement personnel. The Court
Department is comprised of the following employees:
• Court Clerk (also serving as the City Clerk)
• Municipal Judge and Substitute Judge
• City Solicitor
• Deputy Court Clerk
• One full-time Court Clerk
The Municipal Judge, Solicitor and Court Clerk are positions established by the Charter. The
remaining employees are employed by CH2M Hill.
5
Public Safety Department
The fiscal year 2009 budget appropriation for the Public Safety Department is $6,618,358. Public
safety is responsible for all police, fire, and emergency management functions. The Public Safety
Department is comprised of the following employees, all of whom are direct employees of the
City:
• Public Safety Director
• Deputy Fire Chief
• Deputy Police Chief
• Administrative Assistant
• Records Clerk
• Planning & Emergency Management Coordinator
• Four Police Patrol Lieutenants
• One Police Detective Lieutenants
• Two Generalist Detectives
• One Narcotics Detective
• Four Police Sergeants
• Thirteen Police Officers
• One Part-time School Crossing Guard
• Three Fire Captains
• One Safety & Training Fire Captain
• Twelve Fire Lieutenants
• 15 Fire Apparatus Operators
• Nineteen Firefighters
Operating initiatives included in the public safety budget include:
• Three Police Officers
• Four Police Officers promoted to Sergeant
• One Generalist Detective
• One Narcotics Detective
• Fifteen Firefighters promoted to Fire Apparatus Operators
• One Records Clerk
• Self-contained breathing apparatus back-up system
• Advanced life support equipment
• Turn-out gear purchasing/replacement program
• Purchase of eight patrol rifles
• Implementation of City Hall security program
The intergovernmental agreement with Fulton County to provide emergency 911 dispatch
services for the City of Milton will expire on September 30, 2008. A new agreement has been
signed with the City of Alpharetta to provide this service. The fees for this agreement will be
covered by the 911 surcharge revenue. A 911 Fund will be created to account for the revenues
and expenditures associated with this source as required by law.
Community Services – Public W orks
The fiscal year 2009 budget appropriation for public works is $2,942,599. Public Works is
responsible for transportation and road repair and maintenance activities. The public works
division of the Community Services Department is comprised of the following employees:
• Director of Public W orks
• Public Works Citizen Responder
• Transportation Engineer
• Field Services Manager
• Field Services Technician
6
The operating initiatives in the Public W orks department include:
• NPDES Education and Outreach
• Streamside cleanup and storm drain markers
• Inventor y and Inspection of storm water assets
• Outfall screening and water quality
• NPDES Program management
• Sending an annual report to EPD
• Research Title and ROW widths for all gravel roads and other roads as necessary
• Priority maintenance and large pothole repairs
• Floodplain mapping
• Additional snow and ice control
• Installation of new traffic signs
• Pursuit of two grants for the Milton Trail
• Increase level of mowing from three to five times per year
• Proactive dead tree removal program
• Addition of gravel roads mowing and trimming
• Submitting speed zoning requests to the State
Community Services – Parks & Recreation
Parks and Recreation is responsible for repair and maintenance of the City’s parks. These
activities are currently accomplished with the sharing of the public works field personnel. The
total appropriation budget for Recreation and Parks is $203,619. The operating initiatives
included in the budget are:
• Hiring a part-time Parks & Recreation Coordinator
• Creating a parks maintenance fund
• Installation of a well at Bell Memorial Park
• Erosion control at Bell Memorial Park
Community Development
The fiscal year 2009 budget appropriation for the Community Development Department is
$1,816,752. Community Development is responsible for all planning and zoning activities, as well
as inspections and code enforcement. The Community Development Department is comprised of
the following employees:
• Director of Community Development
• Three Planners
• Environment Engineer/Arborist
• Two Construction/Plans Review Inspectors
• Code Enforcement Officer
• Administrative Assistant
• Building Official
• Building Plans Reviewer
• Two Building Inspectors
• Permit Technician
Other Budgeted Expenditures – Non-departmental
Included in the expenditure appropriations are the following:
The first of five annual lease payments associated with the purchase of equipment, vehicles, and
fire apparatus in the amount of $709,395.
The remainder of the 2008 TAN Interest payment in the amount of $33,600.
7
As required in the adopted Budgetary Policies of the City, a 1% contingency has been
appropriated. This totals $169,766 for FY 2009.
An interfund transfer of $3,931,896 out of the General Fund and into the Capital Project Fund in
order to pay for the recommended capital projects for fiscal year 2009. This is funded by the
Special Service District Funds that were collected by Fulton County during FY 2008.
An interfund transfer of $293,940 out of the General Fund and into the Capital Grant Fund in
order to fund the match for the transportation master plan and the intersection improvements at
Birmingham @ Providence and Arnold Mill @ New Providence.
An interfund transfer of $21,010 out of the General Fund and into the Operating Grant Fund in
order to fund the match for the SAFER grant personnel.
An interfund transfer of $73,845 out of the General Fund and into the newly created Confiscated
Assets Fund for the Narcotics Detective that has been requested.
A total of $258,165 has been appropriated in the event that the Home Owners Tax Relief Grant is
not funded by the State of Georgia. If it is funded, then we have specified these projects to be
implemented:
• First year lease payment for a new Fire Tanker-Pumper truck – approval of this
must also be made with the knowledge that a lease commitment of five years will
need to also be funded
• Three additional police officers
• Fitness stipend for City employees
• ADP enhancement
Contribution to Reserves
The City’s Financial Management Plan budget policy requires an operating reserve equal to two months
expenditures which is approximately 16%. These funds are set aside as a reserve in case of economic
downfall or catastrophic emergency, as well as a float for cash flow purposes. A final contribution of
$370,051 has been appropriated in the FY 2009 budget that will fully fund the operating reserves at the
required level and provide approximately $42,619 excess funds.
Operating Reserves
Year Amount
2007 1,869,796 $
2008 (est) 761,841 $
2009 (budget) 370,051 $
Total 3,001,688 $
16% of expenditures 2,959,069 $
Excess in Reserves 42,619 $
Maintaining the Quality of Life for Constituents, Businesses, and Citizens through Capital
Programming
The City’s capital improvement program has the most visible and long-term effect on the quality of life for
residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal
year 2009, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2)
alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project.
Secondary priority for funding considerations were projects that included long-term visioning and planning
for the City of Milton.
8
The appropriation for the fiscal year 2009 capital program is $6,065,740 and is listed in detail below by
department:
• Mayor & Council
o City Hall Council Chambers/Courtroom Improvements
o Council Chambers Audio/Visual System Upgrade
• Public Safety
o Air and Light Cascade System
o Continued Fire Station Renovation and Repair
o New Firehouse Software for Managing Records
o New Police Software for Managing Records
o Continue to reserve funds for apparatus & vehicle replacement
o New vehicles for three additional officers
• Public Works
o Continue to fund the resurfacing and patching of the City’s infrastructure
o Hire construction inspectors for construction projects
o Continue to fund the re-striping of roads
o Edge of pavement program
o Continue to fund traffic calming measures
o Repair major stormwater structures, as needed
o Establishment of bridge repair/replacement program
o Develop new sidewalk program
o Continue gravel roads major work
• Parks & Recreation
o Stormwater management at Bell Memorial Park
o Pave the parking lot at Bell Memorial Park
o Create a parking lot at Birmingham Park
o Minor passive recreation improvements at Birmingham Park
o Land acquisition and park enhancement
• Community Development
o Arnold Mill Corridor Study
BUDGET POLICY
Annual budgets are adopted on a basis consistent with accounting practices as defined by generally
accepted accounting principles for all funds. All annual appropriations lapse at year end except capital
project and grant funds, which adopt project-length budgets.
CLOSING
It is my privilege to submit the FY 2009 Proposed Budget to Milton’s Mayor, City Council and Citizens.
This budget illustrates the City’s dedication to providing the highest level of services while maintaining
sound fiscal policies. W e look forward to the discussing this document as well as the level of services
outlined in this proposed budget.
Respectfully Submitted,
Billy P. Beckett
City Manager
9
General Fund
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Budget
Requests
13,749,418
328,484
-
166,435
182,207
84,071
1,461
2,735
40,966
17,076,919
391,389
4,176,896
284,893
464,000
130,000
13,196
61,567
33,500
17,546,475
313,070
-
271,557
457,636
54,000
-
38,802
4,191,896
Revenues
Taxes
Licenses & Permits
Intergovernmental Revenues
Charges for Services
Fines & Forfeitures
Investment Income
Contributions & Donations
Miscellaneous Revenue
Other Financing Sources
Total Revenues 14,555,776 22,632,360 22,873,436
261,849
164,613
386,375
1,822,062
1,005,158
332,251
660,281
1,764,214
2,966,767
-
1,657,098
14,329
940,643
142,690
390,000
667,920
586,991
398,176
1,939,274
690,350
606,570
1,608,327
1,511,662
3,226,415
33,063
1,877,215
166,649
1,423,829
857,728
7,038,191
399,314
698,319
338,764
2,484,872
976,842
531,980
1,050,376
1,836,308
3,599,424
132,250
2,942,599
203,619
1,816,752
742,995
5,119,021
Expenditures
Mayor & Council
City Clerk
City Manager
General Administration
IT
Municipal Court
Public Safety:
Administration
Police
Fire
EMS Operations
Public W orks
Parks & Recreation
Community Development
Debt Service
Other Financing Sources/(Uses)
Total Expenditures 12,508,330 22,632,360 22,873,436
Total Revenues Over (Under)
Expenditures 2,047,446 -(0)
10
CITY OF MILTON
REQUESTED BUDGET FY 2009
CAPITAL PROJECTS FUND
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
REQUESTED
BUDGET BUDGET Y-T-D
ACTUAL
BUDGET
BALANCE
REVENUES:
Infrastructure Maintenance Fee 66,000 $ $ 35,912 (30,088) $ 60,000 $
Landfill Use Fees 187,000 182,526 (4,474) 190,000
Interest Revenue 0 9,081 9,081 5,000
Capital Lease Interest Revenue 0 0 0 0
Capital Lease Proceeds 0 0 0 0
Op Transfer In from General Fd 1,255,117 908,111 (347,006) 3,931,896
Budgeted Fund Balance 505,734 0 (505,734) 1,808,286
Sidewalk Replacement 0 47,011 47,011 70,558
TOTAL REVENUES 2,013,851 $ 1,182,641 $ (831,210) $ 6,065,740 $
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
REQUESTED
BUDGET BUDGET Y-T-D
ACTUAL
BUDGET
BALANCE
EXPENDITURES:
City Council:
Council Chambers Improvements $ -$ -$ -$ 124,896
Council Chambers Audio/Visual
Upgrade $ -$ -$ -$ 80,000
Public Safety:
Fire Station Improvements $ 50,000 $ 19,071 $ 30,929 $ 40,929
Machinery 0 0 0 0
Vehicles 0 0 0 0
New Vehicles 97,237 97,237 0 42,220
Vehicle Reserve 5,966 0 5,966 55,966
Fire Apparatus 0 0 0 0
Police Record Mgm t Software 78,000 0 78,000 200,000
Motorola Radios 0 0 0 0
Environmental Study 0 0 0 0
Furniture & Fixtures 17,443 6,903 10,540 10,540
Fire Record Mgmt Software 65,000 6,698 58,302 63,302
Fire Stations 0 0 0 0
Air & Light Cascase System 0 0 0 90,000
Public Works:
Stormwater Maint/NPDES 159,750 797 158,953 223,953
Traffic Calming 35,000 0 35,000 70,000
Bridge Repairs-Landrum Rd 320,000 0 320,000 320,000
Resurface & Patch
Artials/Collectors
300,000 0 300,000 1,000,000
Resurface Local Roads 335,000 0 335,000 1,035,000
Re-Striping 50,000 0 50,000 120,000
Gravel Roads Maintenance 201,000 0 201,000 376,000
Construction Inspectors 0 0 0 75,000
Edge of Pavement Program 0 0 0 50,000
Bridge Replacem ent Program 0 0 0 50,000
Sidewalks 0 0 0 100,000
Parks & Recreation:
Park Improvements 90,434 26,735 63,699 298,699
Land Acquisition 0 0 0 1,313,338
Stormwater Mgmt at Park 0 0 0 15,000
Community Development:
Comprehensive Plan 199,021 38,124 160,897 160,897
Arnold Mill Corridor Study 0 0 0 150,000
Unallocated 10,000 0 10,000
TOTAL EXPENDITURES $ 2,013,851 $ 195,565 $ 1,818,286 $ 6,065,740
11
CITY OF MILTON
REQUESTED BUDGET FY 2009
CAPITAL GRANT FUND
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
REQUESTED
BUDGET BUDGET Y-T-D
ACTUAL
BUDGET
BALANCE
REVENUES:
Op Transfer In from General Fd $ 699,300 $ -$ (699,300) 293,940 $
Budgeted Fund Balance 41,250 0 (41,250) 649,300
Assistance to Firefighter (1) 0 0 0
AED Units 11,250 0 (11,250)
Firemans Fund Grant 0 0 0
Safe Routes Grant (2) 0 0 0
GDOT HPP Funds 0 0 0 560,000
Bathroom Renovation 17,500 0 (17,500)
Transportation Master Plan (3) 400,000 0 (400,000) 400,000
TOTAL REVENUES $ 1,169,300 $ -$ (1,169,300) 1,903,240 $
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
REQUESTED
BUDGET BUDGET Y-T-D
ACTUAL
BUDGET
BALANCE
EXPENDITURES:
Unallocated $ 50,000 $ -$ 50,000
Public Safety:
Assistance to FF (Cascade) (1) 0 0 0
AED Units 0 0
Firemans Fund Grant 0 0 0
Public Works:
Safe Routes (2) 0 0 0
Transportation Master Plan 500,000 0 500,000 500,000
Birmingham & Providence 280,800 0 280,800 809,490
Arnold Mill @ New Providence 268,500 0 268,500 593,750
Parks & Recreation:
Bathroom Renovation 70,000 70,000 0
TOTAL EXPENDITURES $ 1,169,300 $ 70,000 $ 1,099,300 $ 1,903,240
12
CITY OF MILTON
REQUESTED BUDGET FY 2009
HOTEL/MOTEL TAX FUND
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
REQUESTED
BUDGET BUDGET Y-T-D
ACTUAL
BUDGET
BALANCE
REVENUES:
Hotel/Motel Taxes $ 60,000 $ 44,879 $ (15,121) 55,000 $
Interest Earned $ -$ 166 $ 166
TOTAL REVENUES $ 60,000 $ 45,045 $ (14,955) 55,000 $
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
REQUESTED
BUDGET
AMENDED
BUDGET
Y-T-D
ACTUAL
BUDGET
BALANCE
EXPENDITURES:
Op Transfer Out to General Fd 33,500 35,796 (2,296) 15,000
Op Transfer Out to Special Ev Fd 26,500 0 26,500 40,000
TOTAL EXPENDITURES $ 60,000 $ 35,796 $ 24,204 $ 55,000
CITY OF MILTON
REQUESTED BUDGET FY 2009
SPECIAL EVENTS FUND
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
BUDGET
REQUESTS BUDGET Y-T-D
ACTUAL
BUDGET
BALANCE
REVENUES:
Donations $ 13,000 $ -(13,000) $
Op Transfer In-Hotel/Motel Tax Fd 26,500 0 (26,500) 40,000
TOTAL REVENUES $ 39,500 -$ (39,500) $ 40,000 $
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
BUDGET
REQUESTS BUDGET
Y-T-D
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
EXPENDITURES:
Professional Fees $ 12,500 7,432 $ 5,068 $ 10,500
Rental Equip & Vehicle 5,000 2,240 2,760 6,500
Advertising 3,000 1,942 1,058 5,100
Printing 4,000 1,318 2,682 4,700
General Supplies 7,000 1,929 5,071 6,000
Food/Meals 5,000 13 4,987 4,200
Machinery & Equip 3,000 0 3,000 3,000
TOTAL EXPENDITURES $ 39,500 $ 14,873 $ 24,627 $ 40,000
13
CITY OF MILTON
REQUESTED BUDGET FY 2009
EMERGENCY 911 FUND
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
REQUESTED
BUDGET BUDGET Y-T-D
ACTUAL
BUDGET
BALANCE
REVENUES:
Wireless 911 Fees $ -$ -$ -570,000 $
570,000 $TOTAL REVENUES $ -$ -$ -
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
REQUESTED
BUDGET
AMENDED
BUDGET
Y-T-D
ACTUAL
BUDGET
BALANCE
EXPENDITURES:
Maintenance Contract (IGA Alph) 0 0 0 530,000
Unallocated 0 0 0 40,000
TOTAL EXPENDITURES $ -$ -$ -$ 570,000
CITY OF MILTON
REQUESTED BUDGET FY 2009
OPERATING GRANT FUND
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
BUDGET
REQUESTS BUDGET Y-T-D
ACTUAL
BUDGET
BALANCE
REVENUES:
Interest Revenues $ -$ 68 $ 68 -$
Op Transfer In from General Fd 2,500 0 (2,500) 21,010
Budgeted Fund Balance 15,250 0 (15,250) 0
SAFER Grant 22,500 0 (22,500) 147,047
Crabapple Master Plan 3,750 0 (3,750) 0
TOTAL REVENUES $ 44,000 68 $ $ (43,932) 168,057 $
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
BUDGET
REQUESTS BUDGET Y-T-D
ACTUAL
BUDGET
BALANCE
EXPENDITURES:
Public Safety:
Salaries & W ages $ 25,000 $ -$ 25,000 $ 168,057
Community Development:
Crabapple Master Plan 19,000 19,000 0 0
TOTAL EXPENDITURES $ 44,000 $ 19,000 $ 25,000 $ 168,057
14
CITY OF MILTON
REQUESTED BUDGET FY 2009
CONFISCATED ASSETS FUND
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
BUDGET
REQUESTS BUDGET Y-T-D
ACTUAL
BUDGET
BALANCE
REVENUES:
Op Transfers In from General Fund 73,845
TOTAL REVENUES -$ -$ -$ 73,845 $
ACCOUNT
DESCRIPTION
FY 2008 FY 2009
BUDGET
REQUESTS BUDGET
Y-T-D
ACTUAL/
ENCUMBERED
BUDGET
BALANCE
EXPENDITURES:
Salaries $ 43,803
Holiday 2,527
Group Insurance 7,004
401A SS Match 1,643
FICA Medicare 611
401A 1% Match 438
Pension 1,989
Tuition Reimbursement 0
Unemployment Insurance 230
Worker's Comp 1,400
Flexible Spending 300
Professional Fees 0
Communications 3,500
Travel 500
Dues & Fees 0
Education & Training 500
General Supplies 500
Uniforms 500
Vehicles 8,400
TOTAL EXPENDITURES $ -$ -$ -$ 73,845
15
City of Milton
13000 Deerfield Parkway Suite 107C Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Dan Drake, Public Works Director
Date: August 26, 2008 for the September 15, 2008 Council meeting
Agenda Item: Perpetual Sidewalk Easement from Ronald G. Wallace
Engineer Recommendation:
The Staff recommends approval of Lara Villa Estates Sidewalk Easement. The easement
provides public access and property for the Milton Trail to be installed in the future.
Background:
According to the Right of Way Ordinance:
• Article 5 Section 7a: Creation of Sidewalks, Paths, and Trails: All owners,
developers, or occupiers of parcels of land where a development permit or
building permit is issued shall be required to provide a sidewalk, path, or trail
consistent with the Bike and Pedestrian Master Plan.
• Article 5 Section 7e: The City may authorize a payment to the City of Milton in
lieu of the required installation of the sidewalk.
• Article 5 Section 7g: Rural paths and trails shall be located outside of the clear
zone and not immediately adjacent to the edge of pavement. Paths and trails
outside of the right-of-way will require a bike and pedestrian easement.
Discussion:
The Milton Trail will be constructed over a long range time period. Easements or Right-of-way
for the trail should be acquired with development permits. The easement along Lara Villa
Estates provides public access for future trail and access where the future trail may be
constructed. The developer has paid into the sidewalk fund in lieu of installing the trail.
The City is using a revised Perpetual Sidewalk Easement form drafted and reviewed by Jarrard
& Davis. This Easement is only signed by the Grantor and is to be recorded by the City of
Milton City Clerk.
Concurrent Review:
Legal Review August 19, 2008 – Bubba Samuels, Jarrard & Davis
Attachments:
Perpetual Sidewalk Easement from Ronald G. Wallace for Lara Villa Estates
***THIS DOCUMENT MUST O?VLY BE RECORDED BY THE CITY OF MILTON CITY CLERK OR H1SRIER DESIGNEE
Return to:
City of Milton
Attn Gin, Clerk
13000 Deerfield Parkway, Su~te107A
MiItoe GA 3131334
Project Name: For City Use Only
RoadISEreet Name: Freemanville Road Approval Date:
Tax Parcel Edeatification No.: 22-4150-1028-0349,224150-102028-0356
Land Disturbance Permit No.: Initials:
Zoning/Special Use Permit No.: AG-1
STATE OF GEORGIA
COUNTY OF FULTON
PERPETUAL SIDEWALK EASEMENT
WHEREAS, Ronald G. Wallace desires for the City of Milton to maintain st sidewalk easement
on the property described herein.
THEREFORE, in consideration of ten dollars ($10.003, and other value received, Ronald G.
Wallace, hereinafter referred to as "Grantot," does hereby grant to the CITY OF MILTON,
hereinafter referred to as "'Grantee," its successors and assigns forever, the right, title and privilege of a
perpetual easement for use as a public sidewalk, to be constructed in the future by the Grantee at
Grantee's own expense, within the area described as follows:
See Exhibits "Awand "B"attached hereto and made a part hereof
Grantor, in addition to the above, hereby expressly grants to the City of MiIton, its successors
and assigns, the right to uninhibited public access, use, ingress and egress of the property described
above at all times, and the right to construct, demolish, remove, repair and otherwise maintain the
easement as well as all Grantee-owned improvements of any nature or description, Iying wholly or
partially situated within the property described above.
Grantee shall be solely responsible for the construction, maintenance, repair, restoration and
replacement of any and all parts of the easement at Grantee's expense, and shall accept all
responsibility arid liability associated with such pubIic easement
Grantor hereby warrants that Grantor has the right to sell and convey said land and binds
Grantor, its heirs, executors and administrators forever to defend by virtue of these presents.
The Grantor releases the City of Milton from any and all past, present or future claims for
damages or further compensation for the acquisition of the easement and rights herein conveyed,
including but not limited to any claims for consequential damages to the remainder of Grantor's
property, arising out of or in any way connected with the proper, non-negligent maintenance and use of
the easement.
IN WITNESS WHEREOF, Grantor has hereunto set its hand and seal the day above written.
Signed, seaIed and delivered his L2
day of 11 0 ,20
in the presence of:
GRANTOR:Ronald 6.Wallace
By: ,&cr/!O/.L*Je-e
Print Name: Ronald G. Wallace
Notary Public, State of Georgia
Commission Expires: ?/J(:/ //
NOTARIAL SEAL
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Exhibit uA"
Legal Description of Easement Area
EXHIBIT 'A "
LEGAL DESCRIPTION
>ZL THAT TRACT OR PARCEL 3F IJWD LYING &I'D BEING IN LP.ND ZCIT
1028 3F TM 2nd DISTRICT, 2nd SECTION, OF FULTOM COUNTY, GEORGIA.
AS SROtW ON A SURVEY FOR LAW VILLA ESTATES, DnTED JUNE Qth, 2007,
3Y RING0 A?ID SADLER AldD BEING MORE PFGTICULARY DISCRISED AS
FCLLOWS :
BEGINNING AT PGINT AT T9E INTERSECTION OF NORTH LINS OF
LAND LOT 1028 AND HESTERI,Y RIGHT-OF-WRY OF FREEYJLBJVILJ,E ROAD
{RAVING A 60' RIGHT-OF-WAY), THENCE GOING A SOUTSERLY DTRECTIOE
ALONG WESTERLY RIGHT-OF-WAY OF FPEEMANVTLLT ROAD. A DISTANCE
OF 599.47 FEET TO A POTNT, THIS AEIqG THE TRUE POINT OF BEGINNTNG;
TAECE South 02 degrees 38 minutes 00 seconds West for a
distance of 201.30 Eeet TO A POINT;
?HENCE North 41 deyrees 54 minutes 39 seconds West E3r a
distance of 21.38 Eeet to an IPS;
THENCE North 02 degrees 38 minutes 00 seccnds East For a
distance of 187.62 feat to an IPS;
THENCE South 81 degrees 27 minutes 33 seconds East for a
aistance of i5.08 feet to an IPF3/10TY;
Toqether with acd s:lb ject to covenar.ts, ezsements, arrd
restrict~onsof record.
Said property contains 0.063 acre3 more or Less.
Exhibit "B"
Survey Depicting Easement Area
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