Loading...
HomeMy WebLinkAboutMinutes CC - 12/01/2008 - MINS 12 01 08 REG (Migrated from Optiview)Regular Meeting of the Milton City Council Monday December 1, 2008 at 6:00 pm Pace 1 of 14 .—'y ,,, yruvtueu us a convenience ana service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Oficial Meetings are audio recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on December 1, 2008 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Councilmember D'Aversa led the invocation. CALL TO ORDER Mayor Lockwood called the meeting to order. ROLL CALL City Clerk Marchiafava called the roll and made general announcements. Council Members Present: Councilmember Karen Thurman, Councilmember Julie Zahner Bailey, Councilmember Bill Lusk, Councilmember Burt Hewitt, Councilmember Tina D'Aversa, Councilmember Alan Tart PLEDGE OF ALLEGIANCE Mayor Lockwood led the Pledge of Allegiance APPROVAL OF MEETING AGENDA Staff recommended the following change to the meeting agenda. 1. Move the Staff Report. Introduction from the Chair of the Arts Committee of the artists from Alpha Arts Guild, to after the Approval of the Meeting Agenda. 2. Defer to December 15, 2008, Approval of a Resolution Amending Resolution No. 08-10-46, a Resolution to Create the Milton Grows Green Committee and its Governing Board and for other Designated Purposes by Adding an MGG Committee Governing Board Member. Motion and Vote: Councilmember Zahner Bailey moved to approve the Meeting Agenda, as amended. Councilmember D'Aversa seconded the motion. There was no Council discussion. The motion passed unanimously. PUBLIC COMMENT Mayor Lockwood read the rules for Public Comment. • Public comment is a time for citizens to share information with the Mayor and City Council. • To provide input and opinions for any matter that is not scheduled for its own Public Hearing for today's meeting. • There is no discussion on items on the Consent Agenda or First Presentation or from Council. • Each citizen who chooses to participate in Public Comment must complete a comment card and submit it to the City Clerk. • This is not a time to engage the Mayor or Council in discussion. • When your name is called please come forward and speak into the microphone stating your name and address for the record. • You will have five minutes for remarks. There was no Public Comment. STAFF REPORTS Patti Silva, Chair of the Arts Committee • Pleased to kick off the second formal art exhibit and our first major exhibit featuring fifteen artists. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 2 of 14 • The artists reside either in Milton or neighboring cities. • The Alpha Arts Guild has been a huge help to promoting art in the City. • We are promoting in the hopes of sustaining. • The arts committee started two years ago. • She introduced the artists: Lisa Anbild, Dinorah Aguila, Floyd Dickens Jr. Jacqueline Dickens, Ben Hollingsworth, Michael Lee, Helen Palacio, Loretta Paraguassu, Carla Powell, Pam San Martin, Scott Smeal, Patricia Stimmel, Carol Jean Wheeler, Jean Wilhelm and Ellen Winsor. • Ellen Winsor is responsible for putting the show together. • Thanks to all of the artists and the arts guild. Ellen Winsor • Thanked the Mayor and Council for having them. • They appreciated the City of Milton supporting the arts. CONSENT AGENDA City Clerk Marchiafava read the following Consent Agenda items. (Agenda Item No. 08-730) 1. Approval of the November 10, 2008 Special Called Work Session Minutes. (Agenda Item No. 08-731) 2. Approval of the November 10, 2008 Work Session Minutes. (Agenda Item No. 08-732) 3. Approval of the November 17, 2008 Regular Meeting Minutes. (Agenda Item No. 08-733) 4. Approval of the following plats: 1) The Preserve @ North Valley (aka Vickery Heights) / change name 2) Lake Haven / revise setbacks 3) Greystone Farms / combine lots 4) Canine Assistants / revise property lines 5) Deerfield Green I / add deleted lots 308-324 6) Crabapple Estates / add drainage easement Motion and Second: Councilmember Thurman moved to approve the Consent Agenda. Councilmember Lusk seconded the motion. The motion passed unanimously. Councilmember Zahner Bailey • Wanted to verify the revised setbacks were consistent with our development standards. Community Development Director Wakefield • Yes. Vote: The motion passed unanimously. FIRST PRESENTATION City Clerk Marchiafava read the First Presentation items. (Agenda Item No. 08-734) ZM08-08NCO-07 - South side of Webb Road, to modify condition 2a. and a 2 part concurrent variance to 1) To reduce the side yard setback from 20 feet to 10 feet along the east and west property Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 3 of 14 Imes; z) 10 reduce the minimum rear yard setback from 25 feet to 10 feet along the south property line. (Agenda Item No. 08-735) 2. RZ08-10, 622 N. Main Street by Larry Singleton, ADT Real Estate, LLC, To rezone from C-2 (Commercial) to C-1 (Community Business) to develop a 28,260 square foot retail home fashion center at a density of 12,504.42 square feet per acre on 2.26 acres. Motion and Vote: Councilmember Tart moved to approve the First Presentation items. Councilmember D'Aversa seconded the motion. The motion passed unanimously. NEW BUSINESS Approval of a Resolution to Create the Milton Parks and Recreation Advisory Board and to develop the Milton Parks and Recreation Ordinance. RESOLUTION NO. 08-12-54 Parks and Recreation Representative Brad Chambers • This was first discussed in September and again in November at the Work Session. • This is for adoption to establish a Parks and Recreation Advisory Board and appoint members to that board. • There were minor changes to ensure this board falls in line with the consistency of all the board in Milton. • Staff recommends approval. Councilmember D'Aversa • Asked the City Attorney to clarify the Resolution had been reviewed by his firm. City Attorney Jarrard • That is correct. • He added some modest modifications to paragraphs 3, 4 and 5. • In paragraph 3, he changed the word appointed to nominated. • The intent is that the district Councilmember will nominate someone and it will then be voted on by Council. • In paragraph 4, trying to keep in mind with the standardization resolution, we are trying to make sure we fit these into one of the tiers. • He believed it should be in tier 1, which means the term of the appointees will run with the term of the Councilmember who appoints. • Paragraph 5 was modified to reflect the change in paragraph 4. Councilmember Zahner Bailey • Where it mentions the absence from three consecutive meetings, she wanted to make sure we had the term regular meeting clearly defined. City Attorney Jarrard • A regular meeting is not by definition a special meeting so it has a specific legal term of origin. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 4 of 14 Motion and Vote: Councilmember D'Aversa moved to approve Agenda Item 08-736, A Resolution to create the Milton Parks and Recreation Advisory Board and to develop the Milton Parks and Recreation Ordinance. There was no Council discussion. The motion passed unanimously. Mayor Lockwood • The Councilmembers who have their nominees will briefly introduce them. Councilmember Thurman • Her nominee is Mark Reed. • He and his wife live on Phillips Circle and are parents of three children. • Mark serves as the President of the Milton Athletic Association. Councilmember Lusk • His nominee is Lauren Jackson. • She lives on Long Hollow Lane in North Valley. • Her daughter Emily is a junior at the North Avenue Trade School. • Her son Ben is a freshman at Milton High School. • Lauren is a graduate of UNC at Chapel Hill where she majored in education. • Her record of serving in the recreation community is extensive. • She has organized and volunteered on youth tennis teams, swimming teams, soccer teams, baseball teams, basketball teams, roller hockey teams and Lacrosse teams. • She had a child compete in the Atlanta Junior Golf Association. • She has served as booster club officer at Milton High School since 2002. • She has served on the Hopewell Baseball Association Board. • He is proud to nominate her for district 3. Councilmember D'Aversa • Her nominee is Tom Mulroy. • He lives in Crooked Creek subdivision. • She has known him over the years as a youth sports coach for baseball and football. • He has four children who are primary school age. • He has been very involved with the Hopewell Youth Association at Bell Memorial Park. • She is honored to have Tom serve on this board. Councilmember Tart • His nominee is Sandra Sheley. • She is a resident of Milton. • She went to Columbus State University and serves as the Director of mortgage supervision with the Georgia Department of Banking and Finance. • She has a lot of experience with volunteering and various cycling and running events throughout the City such as the six gaps entry bicycle ride in Dahlonega. • She was the rest stop leader and the registration assistant at the bike Roswell Mayor's ride. • She is a member of the North Atlanta Riding Club. .w.r • He thanked her for her service to the City. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 5 of 14 %no Oath of Office Mayor Lockwood administered the Oath of Office for the Parks and Recreation Advisory Board to the following appointees: Tom Mulroy, Sandra Sheley, Mark Reed and Lauren Jackson. City Clerk Marchiafava read the agenda item 08-737 Approval of a Resolution to Create a Committee to Serve as the Highway 9 Design Guideline Committee for Potential Revision to the Highway 9 Overlay District of the City of Milton Zoning Ordinance. RESOLUTION NO. 08-12-55 Community Development Director Wakefield • The purpose of this is to facilitate the development of the design guideline for the Highway 9 Overlay district which currently does not have design guidelines. • This committee may also serve in the capacity of the LCI stakeholders committee if we are successful in getting the LCI. Councilmember Zahner Bailey • In terms of whom we would identify for potential nominations and because this could also serve �.., as a committee that would be part of that LCI, she would like to discuss whether or not nominations could include those areas that are immediately adjacent to that area. %b„ • There are a few neighborhoods that are adjacent to the overlay area that in theory could be part of the LCI area. • Because we are looking to have a balance between business owners as well as residents she wants to make sure we do not leave out an area that is directly impacted. Community Development Director Wakefield • The overlay boundaries are smaller, the boundaries of the Highway 9 LCI are smaller than what the Highway 9 overlay district covers. • In terms of the nominations, it is preferable if they are residents, property owners and business owners of the area we are studying. • In terms of nominating members outside the boundaries would be entirely up to Council. Councilmember D'Aversa • It is District 5 and 6 that is encompassed. • The subdivisions that Councilmember Zahner Bailey mentioned would be included. • The south side of Cogburn would be District 4 and would not be included. Councilmember Tart • Since this could potentially become the stakeholder steering committee of the LCI grant, his recommendation is to have two nominations per Councilmember. • He would also recommend they choose one business owner and one resident, so they make sure i`.. there is a good balance on the committee. Mayor Lockwood • Asked the City Attorney's opinion. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 6 of 14 City Attorney Jarrard *00 • This falls into the tier 2 category which allows the composition to be modified by resolution of the Council. • If Council is inclined to have 14 members, we would simply need to modify the language and allow that. Councilmember Zahner Bailey • She supports having balance on this committee. • Asked if we need to specify that one would be resident and one would be business owner. City Attorney Jarrard • For purposes of going forward, if you want 14 members and one satisfies both then you will need to get an additional individual for clarity among all of the Councilmembers. • With tier 2, there is a lot of flexibility. Mayor Lockwood • He thinks everyone's intent is to balance it and that would allow them to do that at their discretion. • He would like to have the nominees introduced. • Dennis Potts is his nominee and he is a long time property owner in the Highway 9 Webb Road OR area. moo Councilmember Thurman • Rick Mohrig is her nominee. • He is a property owner. • He is President of the Homeowners Association and has been active in the Highway 9 areas for at least 10 years of the twelve he has lived in Milton. • He has helped serve in the past when we were unincorporated on design standards and zoning request around the Highway 9 area. Councilmember Lusk • Rodney Reese is his nominee. • He is the owner of Brumbalow Reese and Associates, Land Planning, surveying and development consultants. • They have been in business since 1978. • He holds a BS in Agriculture engineering from the University of Georgia. • He has numerous other educational achievements. • He is and EIT in the state of Georgia, registered land survey in Georgia and holds level two certified design professional certifications from Georgia Soil and Water Conservation Commission. • He is married with four children. • His business is at 13685 Highway 9 North in the City of Milton. New Councilmember D'Aversa 9 Presented Adam Orkin of Orkin and Associates. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 7 of 14 • His business is based here in the highway 9 corridor off of Deerfield Parkway. • He is a long time developer in and around the area. • He is a long time resident of the area and lives in White Columns. • She is proud to have him serve on the board. Councilmember Tart • Introduced Brenda Hemphill as his nominee. • She is the owner of Katie's Car Wash on highway 9 Georgia. • She has been a partner with the City since its inception. • He thanked her for her service to the City. and resides on Hembre Road in Roswell Motion and Second: Councilmember Lusk moved to Approve of a Resolution to Create a Committee to Serve as the Highway 9 Design Guideline Committee for Potential Revision to the Highway 9 Overlay District of the City of Milton Zoning Ordinance. Councilmember Thurman seconded the motion. Friendly Amendment to the Motion. Councilmember Thurman moved to approve having two nominees from each Councilmember. "* Discussion on the Motion: Councilmember Tart bow • Asked if it was intended to have one business owner and one resident from each Councilmember. • We wanted to have equal representation, so he thinks we need to do that in this regard. Mayor Lockwood • He thinks the intent is to spread it out between business and residents. • Asked the City Attorney if they needed to make it formal. City Attorney Jarrard • If that is the intent of Council, it does not need to be spelled out or he could propose some language that would accomplish that and provide this would be a 14 member committee with two members appointed by each Councilmember of which one shall be a resident along Highway 9 and one shall be a business owner along Highway 9. Councilmember Zahner Bailey • She thinks the intent is to have balance, but by not describing it and leveraging the additional amendment from Councilmember Thurman, she thinks it would give flexibility as they seek a balance. • She does not think they will end up without strong voice at the table with regards to development and business owners. • She supports leaving a little flexibility because we are looking for a lot of appointments for a lot of purposes. Vote: There was no further Council discussion. The motion passed unanimously. Oath of Office Mayor Lockwood administered the Oath for the Highway 9 Design Guideline Committee to the following: Rodney H. Reese, Rick Mohrig, Dennis Potts, and Brenda Hemphill. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 8 of 14 City Clerk Marchiafava read agenda item 08-738. Approval of a Resolution to Create a Committee to serve as the Historic Preservation Committee for Development of a Historic Preservation Ordinance for the City of Milton. RESOLUTION NO. 08-12-56 Community Development Director Wakefield • The purpose is to establish a committee that will assist staff in the development of the Historic Preservation Ordinance. • There will be the establishment of a Historic Preservation committee which some of these members may or may not be appointed too. • What will come out of the ordinance will be a standing committee that would function much like the Planning Commission or the BZA in implementing the Historic Preservation Ordinance. Mayor Lockwood • Would like to have the nominees that are here introduced. Councilmember Thurman • Introduced Gordon Hunter. • He and his wife live on Wood Road. • He worked with her on the Fulton County Historical Preservation Ordinance. • She is happy to have him as her nominee. Councilmember Lusk • His nominee is Norman Broadwell. ..d • His family has been residents of the Milton area since 1838. • He served with the Fulton County Board of Education for some 39 years and served as a teacher in Social Studies for a period of time, then rose to the ranks of administrative capacity. • Norman is President of the Alpharetta Historical Society. • He has also asked Billy Bates who was a co-author of the book that was published this year in the Alpharetta sesquicentennial Alpharetta Milton County, the Early Years, to help support Norman and his efforts on this committee and further to establish a history for the City of Milton. • His family has also been in the Cherokee and Dekalb County area since 1838. • He hopes to expand this committee to record some history of this whole area. Councilmember D'Aversa • Introduced Travis Allen who was her first appointment to the Bike and Pedestrian Committee. • He has been involved in the roundup and other areas of the City. • He has passion for history of our City and wants to be involved. • She also introduced J.T. Adams who lives off Hopewell Road. • He is a descendent of one of our presidents. • He has a passion for this history also and you can see his teams work throughout the City of Roswell as well as our City in Crabapple. • They are building some fine buildings that have roots and history. • They also hope to rebuild the old Milton Courthouse in Crabapple. Motion and Second: Councilmember D'Aversa moved to approve a Resolution to Create a 14 Member Committee with 1 nominee per district and 1 nominee at large per Councilmember to serve as the Historic Preservation Committee for Development of a Historic Preservation Ordinance of the City of Milton. Councilmember Thurman seconded the motion. The motion passed unanimously. wPM14 Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 9 of 14 Liscussion on the Motion: Mayor Lockwood • There is probably some very good talent that might live outside Milton, so he opened discussion that one may be a citizen of Milton, but the other may be a citizen of Milton or may be someone that live outside the City that can bring a lot of knowledge in that area. Councilmember D'Aversa • The reason she did not extend it outside the City is because she has had tremendous response from people within the City that want to be appointed and she felt it may not be quite right to appoint outside the City when we have so many people inside the City that want to serve. Councilmember Lusk • We have tremendous resources in this area. • He does not think we should be restricted by political boundaries. • The history of Alpharetta is really the history of Milton. • He would like to propose they defer this discussion until a work session and consider it then. • He would like to go ahead with the motion as it is approved tonight and consider resources outside our own political boundaries at a later date in a work session. Councilmember Tart • Asked if one of the appointments needed to be within their district or if both of them would be at -large in the motion. Councilmember D'Aversa • Her intent would be for both of them to just be from within the City. Councilmember Zahner Bailey • She is not opposed to having both at large but she would hope they would look at having representation of at least one person in each district. Vote: There was no further Council discussion. The motion passed unanimously. Mayor Lockwood • Thanked all of the citizens that give their time and effort for all of the committees. Mayor Lockwood administered the Oath for the Milton Historic Preservation Committee to the following: J.T. Adams, Travis Allen, Gordon Hunter, Norman Broadwell and William S. Bates. City Clerk Marchiafava read agenda item 08-739. Approval of a task order for City of Milton Transportation Plan with I{imley-Horn and Associates, Inc. for $449,140.99. Public Works Director Drake • This is for the Transportation Master Plan. MM • It will be an eighteen month effort. • It is an 80/20 match so the City's match is just shy of $90,000. bow • There is a last minute change to the document. • Two pages past task 2, there is a paragraph that says, conservation subdivision design work shop, from that paragraph to the end where it says deliverables, they will be striking that paragraph and naming a new paragraph that will be called rural by design work shop. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 10 of 14 • It will talk about a work shop for rural by design elements as they support our Transportation Master Plan. No Councilmember Zahner Bailey • With regards to the telephone survey, there is reference to two hundred survey respondents and the cost is $25,000. • She would like to clarify for the record that is something they will evaluate after this evening. • Two hundred data points seemed potentially small. • At a cost of $25,000, she was hoping they could evaluate whether or not more data point might be available through that process. KHA Consultant Faye DiMassimo • She thinks there is some explanation in the text to explain how they came to the two hundred in terms they have a statistically valid universe for the survey itself. • That price also includes the actual design of the survey instrument. • We had agreed to have a subsequent conversation with Shapiro Research Group who would be administering that piece of the work and we would discuss with them what that number means, how they came to it, how it represents statistically valid and determine whether or not what might need to be done to either increase that number or to ensure that Council feels it is responsive to the comments made. • There will be a follow up on that number. Councilmember Zahner Bailey • We had also talked about performance measures and it was confirmed they would be defined by this body subsequent to the approval of this contract so it would not be just transportation proficiency but they could include things such as rural by design or contextual specific design standards for those roads depending on where they are located. • Would like to confirm that is the intent of that language. KHA Consultant DiMassimo • Absolutely, and they will be working on that under task whey they develop the vision goals and objectives. • They will look at beginning to frame how they will be using the comprehensive land use plan and the work that has already been done here to develop those performance measures to ensure the transportation investments measure against those and are responsive to it. Councilmember Zahner Bailey • We had talked about growth projections and the fact that the CPAC committee and the comprehensive plan update process has already identified that some of the growth projections from the ARC are more aggressive than what our CPAC and staff are anticipating. • While this references the ARC projections, that is just one data point and KHA will be looking at other growth projections including those that will come from staff and the CPAC committee. KHA Consultant DiMassimo • That is correct. • We will work with ARC. ON% • We run the scenarios based on both ARCs growth projections to ensure we are remaining compliant with the federal process that makes us eligible for federal aide dollars to implement transportation projects but rrr in addition to that, working through any number of other sources within the community, they can run other alternative growth projections scenarios and work with ARC through that process to help modify some of the growth projections they are doing in order to reflect more of what Milton would like to see. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 11 of 14 t,ouncumemaer Danner Bailey %WIN • As a clarification, in sub -task two which talks about the stress data and pavement condition as well as under sub -task four which talks about maintenance and rehabilitation, it struck her that some of this work may have already been performed at some level as part of the CH2MHill contract, asked the City Manager to follow up and make sure those types of things are not duplicative. Motion and Vote: Councilmember Hewitt moved to approve a task order for City of Milton Transportation Plan with Kimley-Horn and Associates, Inc. for $449,140.99. Councilmember Thurman seconded the motion. There was no Council discussion. The motion passed unanimously. City Clerk Marchiafava read agenda item 08-740. Approval of a Resolution to authorize the Mayor and City Council to approve the submission of a grant application to the Georgia Safe Routes to School through Georgia Department of Transportation. RESOLUTION NO. 08-12-57 Public Works Director Drake • This Resolution is to approve a grant application to the Georgia Department of Transportation for their first year of the safe routes to school program. • We are working in conjunction with Crabapple Crossing Elementary, Northwestern Middle and Summit Hill Elementary for the submission of $491,000 worth of improvements around them. • This is a zero dollar, zero percent for the City of Milton. • It is 100% state funded and state designed. • We have a privatization of 1 through 9 with 1 being the highest. • We will suggest to GDOT that we have the number 1 priority. • It is the low cost signage and striping of the school zones for $36,000. • Priority 2 is connecting some sidewalks and speed tables. • Numbers 3 and 4 are the two gaps of Crabapple on the state highway. • Number 5 is the gap on Birmingham Highway. • Number 7 is a sidewalk through Kensington Farms. • Numbers 8 and 9 are gravel paths along the better connecting to the Summit Hill Elementary. Councilmember Thurman • Asked when we would be notified. Public Works Director Drake • He thinks it will be early spring. Councilmember Zahner Bailey • Asked if 8 and 9 were multi gravel. • Kensington Farms does support sidewalks within the neighborhood. Public Works Director Drake • They are multi- gravel. Councilmember Lusk • Asked how much was available in state funds and how many applications the state gets. Public Works Director Drake • The state has seventeen million dollars for this. • The first year they are looking in the range of five to ten million dollars statewide. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 12 of 14 • The work shop was well represented by at least twenty different jurisdictions and school districts. • This is the first year so it is really hard to tell. Councilmember Lusk • Asked if the funds were already committed. Public Works Directory Drake • Stated yes, these funds will not be cut. • They are years behind in getting this up. • They are now looking forward to moving forward with this process. Public Comment: Steve Ward, 385 Petersford Way, Milton, Georgia • He was selected to speak because of his longevity in the neighborhood. • They had asked to speak with the Mayor and City Manager about some issues in the neighborhood about a month ago. • One issue was paving the streets, another was digging a well in our common area for irrigation purposes. • The other issues was to inquire about the legality of putting sidewalks in at least the first few hundred feet coming into our neighborhood. • It is a tremendous safety issue. • We have about 50 to 60 children in our neighborhood that walk to school and we instituted our own walk to school program, encouraging both parents and children to walk or ride their bikes to school. • We get a lot of high school traffic. • We get a lot of walkers and parents walking across to pick up the children from school. • We were inquiring about putting the sidewalks in and we were told that there might be grant money available, so we recognized it as an opportunity that we might get the sidewalks funded through federal money. • We felt sidewalks would be necessary for the safety of our children. • In terms of the general sentiment of the neighborhood is in support of this. There was no further public comment. Motion and Second: Councilmember Thurman moved to approve a Resolution to authorize the Mayor and City Council to approve the submission of a grant application to the Georgia Safe Routes to School through Georgia Department of Transportation. Councilmember Lusk seconded the motion. Discussion on the Motion: Councilmember Zahner Bailey • Asked Public Works Director Drake to clarify that in part the selection process by staff and the prioritization is based on proximity to schools. • She thinks we might get request from other subdivisions asking if they could be included and this selection is predicated on the proximity to the schools and it is a public safety issue regarding the specifics of the grant process. Public Works Director Drake • They are prioritization process and we believe their selection process is based on the proximity to the schools and not just any school, but schools that show they have walk to school programs and support of the principals. • Relative to the Kensington Farms, the elementary and the middle school are using part of their policy to show that there are walk to school programs that the neighborhoods are supporting. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 13 of 14 i,,,,,,. Councilmember Zabner Bailey • There is another elementary school that is not due to open until August and asked if based on this grant requirement, it would not have been possible to include any of those neighborhoods or areas because that school is not yet in session. Public Works Director Drake • That is correct. It has to be a program in progress. Councilmember Thurman • Asked if it would help to have additional letters of support from the subdivisions. Public Works Director Drake • We have everything we need at this point. Vote: There was no further discussion. The motion passed unanimously. City Clerk Marchiafava read agenda item 08-741. Approval of a Resolution adopting the 2009 City of Milton City Council Meeting Schedule for Regular Meetings and Work Sessions. RESOLUTION NO. 08-12-58 City Clerk Marchiafava • This is the same schedule we used in 2008. • If the holiday fell on a Monday then we moved the meeting to that Wednesday. • The only deviation from the first, second and third of the month recognizing the Fulton County Spring Break, which would put it the second, third and fourth in the month of April. • We had a lot of time built in for City Attorney review and the senior team along with our City Manager and decided it would not be ready for the City Clerk to put on the agenda unless it had already been through legal review, so we eliminated that from the deadline schedule with the knowledge it would have already been approve prior to submission. Councilmember Tart • I went through the calendar and it looked as if it skipped a week when the meetings fell on a holiday rather than moving to the following Wednesday. City Clerk Marchiafava • If Council wants to go ahead and pass it, she will make sure that is corrected in the Resolution. Motion and Vote: Councilmember Tart moved to approve a Resolution adopting the 2009 City of Milton City Council Meeting Schedule for Regular Meetings and Work Sessions with the exception of any date there is a meeting that falls on a federal holiday which is a Monday, that meeting would happen on that Wednesday. Councilmember Hewitt seconded the motion. There was no Council discussion. The motion passed unanimously. City Clerk Marchiafava read agenda item 08-742 boo Proposed modification to the Fulton County Service Delivery Strategy Agreement to allow participation by the South Fulton Municipal Regional Water and Sewer Authority and for Other Purposes. Regular Meeting of the Milton City Council Monday, December 1, 2008, 6:00 PM Page 14 of 14 City Attorney Jarrard • This is a proposed modification to the service delivery strategy between the City and Fulton County. *me • We are not the only entity that has service delivery strategy commitment with them and this particular modification does not involve Milton but it is a requirement before they modify their service delivery contract. • They have to have all of the participating municipalities sign off on it. • Based on his review it is his recommendation that Council can confidently approve this. Motion and Vote: Councilmember Lusk moved to approve the Proposed Modification to the Fulton County Service Delivery Strategy Agreement to allow participation by the South Fulton Municipal Regional Water and Sewer Authority and for Other Purposes. Councilmember Thurman seconded the motion. There was no Council discussion. The motion passed unanimously. STAFF REPORTS Project Coordinator Linda Blow • We are having our City sponsored holiday event in the Crabapple area. • She is very proud of the logo. • We will have live reindeer, music and a holiday tree and carols. • It will be an old fashioned Christmas with marshmallows and cider and hot chocolate. • There will a horse and carriage ride and Santa will be there. • All of the merchants are participating by decorating their businesses in white lights. • There will be a raffle for a basket of things valued at $200. Mayor Lockwood • Thanked Linda Blow and said these are the important things that make Milton feel like Milton. • When we think about the true meaning of having our own City, this is very important. ADJOURNMENT After no further business, the meeting adjourned at 7:31 p.m. Motion and Vote: Councilmember Lusk moved to adjourn the regular meeting. Councilmember D'Aversa seconded the motion. There was no Council discussion. The motion passed unanimously. Date Approved: December 15, 2008 Qja5btte R. Marchiafava, City Clerk Joe Lockwood, Mayor i Um