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Home My WebLink AboutORDINANCE NO. 08-07-17STATE OF GEORGIA ft" FULTON COUNTY ORDINANCE NO. 08-07-17 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2008 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on July 7, 2008 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2008 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced �kw budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2008 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, "Exhibit A" attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton's amended fiscal year 2008 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. 0 ADOPTED AND APPROVED this 7th day of July, 2008. K,, C- -A Co4pcilmember Karen Thurman r Julie Zah Councilmember Kill (SEAL) MR,�4 NOR, First Reading Second Reading CITY OF MILTON, GE GIA By: Mayor Jo ckwood Councilmember Tina D'Aversa Councilmember Burt Hewitt �n - J / A, -,/, Councilmember Alan Tart O -WOOOri '; City of Milton City of Milton, Georgia Fiscal Year 2008 Summary of Departmental Budget Amendments Fiscal Year 2008 Budget Amendment The goal of the fiscal year 2008 budget amendment is to provide an opportunity for each department to request funding to cover expenditures incurred as either unforeseen or omitted from the original budget passed by the City Council on September 20, 2007. General Fund The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues are revenues with unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/ Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance / operating category includes expenditures related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by analysis of activity for the months of October - April. A projection was completed using available data indicating the fiscal year 2008 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as follows: 1. In order to properly account for property tax revenues, real and personal property have been split out into separate line items. A decrease of $(153,000) in Real Property Taxes is offset by an increase in Personal Property taxes of $153,000. 2. Prior Year Property Taxes for Real and Personal Property were not included in the revenue estimates for the adopted budget. An increase of $500,000 and $30,000, respectively, is recommended to account for these collections. 3. Utility Property Taxes was not included in the original budget and is represented by an increased of $576,277. 4. Intangible Tax, Real Estate Transfer Tax, Zoning and Land Use Permits and Land Disturbance Permits are driven by the real estate market conditions. The market is projected to slowly recover from the recession it is currently in, but revenues aren't anticipated to meet the original forecasts. Therefore, these budgets have been decreased by a total of $(282,198). On the other hand, Building Permit revenues have already exceeded the initial projections due, in large part, to the Sembler development. As a result, an estimated increase of $80,000 is proposed. 5. The historical analysis of Franchise Fees and Local Option Sales Taxes is trending higher than anticipated. We are proposing an increase of $95,924 and $44,269, respectively. 6. Municipal Court Administrative Fees and Fines and Forfeitures are trending significantly lower than anticipated. A proposed decrease of $(331,119) and $(514,247) is being submitted. No 70-1 Fiscal Year 2008 Budget Amendment Current Yr Property Taxes -Real $ 8,600,544 $ - $ (153,000) $ 8,447,54 Prior Yr Property Taxes -Real 0 441,668 500,000 500,00 Current Yr Property Taxes -Utility 0 576,277 576,277 576,277 Current Yr Prop Taxes -Personal 0 0 153,000 153,00 Prior Yr Prop Taxes -Personal 0 27,500 30,000 30,00 Motor Vehicle Tax 400,000 261,430 13,000 413,00 Intangible Tax 320,000 102,517 (120,000) 200,00 Real Estate Transfer Tax 75,198 22,382 (28,198) 47,00 Franchise Fees 1,100,000 532,223 95,924 1,195,92 Local Option Sales Tax 4,123,154 1,361,137 44,269 4,167,423 Alcohol Beverage Excise Tax 250,000 125,405 4,000 254,00 Business & Occupation Tax 650,000 518,426 0 650,00 Financial Institution Tax 30,000 29,031 0 30,00 Penalty & Interest -Real Prop 0 25,641 30,000 30,00 Penalty & Interest -Pers Prop 0 5,291 6,000 6,00 Bad Check Fees 0 150 220 22 Interest Revenue 40,000 51,478 26,000 66,00 Tan Proceeds Interest 0 9,825 19,000 19,00 Realized Gain/Loss on Investmt 0 35,228 45,000 45,00 Lease -Old Bullpen Rd 12,000 5,000 (7,000) 5100 Other Misc Revenue 0 (1) 38,067 38,06 Op Transfers In Htl/Md Tax Fund 52,000 19,271 2,000 54,00 A,.. `�, �y". Open Records Fees .y 1,688 .. .,i ,:; ......•ila .2f•.. 401 i .. . 0 w>i h.a.,. :•''. 1,688 „r gft #i Donation Revenue 5,000 2,000 0 5,00 Contra -Donation Revenue 0 0 0 Merchandise & Products 1,200 581 0 1,200 %N11.91ft"1 ones= Alcohol Beverage Licenses 125,000 116,955 0 125,00 Advertising Fee 2,100 54 (2,046) 5 Pouring Permit 4,500 3,955 0 4,50 Solicitation Permit 0 420 420 42 Admin Fee 38,000 52,764 15,000 53,00 Alarm Registration 5,000 6,175 2,000 7,00 \ Admin Fee 485,119 93,303 (331,119) 154,00 Tent Permit 210 0 0 21 Fireworks Permit 2,500 0 0 2,50 Accident Reports 4,025 3,993 1,975 6,00 Expungement Fees 0 100 300 30 False Alarms 60,312 5,250 (35,312) 25,00 Re -Inspection 700 0 (350) 35 Fingerprinting Fee 648 0 (648) Gate Access 3,000 0 (3,000) Background Check Fees 840 820 660 1,50 Fines & Forfeitures 1,064,247 236,687 (514,247) 550,00 Donation Revenue 0 10,371 10,371 10,371 Public Safety Fund 0 825 825 82 Contra -Donation Revenue 0 (10,032) (10,371) (10,371) Contra -Public Safety Fund 0 (825) (825) (825) Insurance Proceeds 0 16,030 13,655 13,65 Contra Insurance Proceeds 0 (5,865) (13,6551 (13,655 IN Insurance Insurance Proceeds 0 3,645 3,645 3,64! Contra Insurance Proceeds 0 (3,645) (3,645) (3,645) Zoning & Land Use Permits 84,000 25,489 (44,000) 40,00 Land Disturbance 150,000 37,382 (90,000) 60,00 Modification 4,200 1,050 (2,200) 2,00 Variance 10,000 6,050 0 10,00 Fence Permits 2,500 0 (2,500) Seasonal & Special Events 0 50 50 5 Sign Permits 8,400 5,824 0 8,40 Building Permits 60,000 112,679 80,000 140,00 Retaining Wall 2,500 0 (2,500) Planning & Development Fees 0 60 60 6 Maps & Cert Letters 0 1,832 2,000 2,00 Plan Review Fees 0 11,647 20,000 20,00 Development Bond Fee 0 1,300 2,500 2,50 Ordinance Fines 6,000 1 1,850 (2,000) 4,00 TOTAL 111 17,784,585 $ 4,889,053 1 S 369,602 $ 18,154,187 Fiscal Year 2008 Budget Amendment Expenditure Amendments: boo For comparative purposes, it is important that we mimic a traditional -style government when reporting the actual cost of providing services to our citizens. Given our public/private partnership -style of government, it is somewhat difficult to capture the actual cost since it is lumped into the contract price. There are two ways to allocate the contract price between each department: number of employees or benchmarking against other cities our size. The easiest method is to use the "number of employees" approach, but it may not be as accurate as possible. For instance, Public Works has a small number of employees, but the work they perform carries a higher cost than other departments. The most logical method is to start with benchmarking against other cities and then fine-tune it to our situation. After analyzing the initial budgeted allocations, it is evident that the contract costs should be reallocated; therefore, an adjustment has been made in each department. In keeping with the same topic of mimicking a traditional -style of government, it is also essential that we maintain the same type of departments within our budget. Typically you won't see a department for a Program Management. Instead of appropriating costs separately for the Program Manager, we are proposing that those associated costs be allocated among all of the other departments. The two line items in each department that will be affected are the CH2M Hill contract costs and the City Hall lease expense. The recommended expenditure amendments are presented on the following pages by department. r"On Fiscal Year 2008 Budget Amendment FY 2008 ACCOUNT DESCRIPTION BUDGET Y -T -D ACTUAL/ BUDGET REQUESTED FINAL ENCUMBERED BALANCE BUDGET ADJUSTMENT BUDGET Salaries 5880 $ 1,6$ 54,117 $ 104,563 $ (33,600) $ 125,08 Group Insurance 7,515 1,310 6,205 (4,300) 3,21 401A SS Match 5,951 2,029 3,922 (1,200) 4,751 FICA Medicare 2,617 754 1,863. (555) 2,062 401A 1% Match to 457B 577 0 577''':; �.�„ (336) 241 Pension 2,019 1,446 574 0 2,01 Unemployment Insurance 1,840 734 1,106^ 0 1,84 Worker's Comp 793 781 12 li"�'. (12) 781 Professional Fees 9,500 0 9,500,3,. 40,000 49,50 Professional Fees - Contracted 70,313 41,016 29,297 1 270,719 341,032 Land/ Building Rental 63,426 0 63,426, 19,432 82,85 Communications 1,000 189 811 `H 0 1,00 Travel 13,465 0 13,4653`w 0 13,46,- 3,465Dues Dues& Fees 0 0 0 a«. 1,200 1,20 Education & Training 8,214 4,785 3,429 an: ;° , 0 8,21 General Supplies 0 460 (460) ` `` 500 50 Food/Meals 720 361 359 "`,;, 0 72 Promotional 2,000 0 2,000 , 0 2,00 Mach/Equip 32,000 0 32,000 0 32,00 Stipend: Thurman 2,000 0 2,000 0 2,00 Zahner Bailey 2,000 0 2,000, 0 2,00 Lusk 2,000 0 2,000 ,' 0 2,00 O'Brien/Hewitt 2,000 404 1,596" 0 2,00 D'Aversa 2,000 1,000 1,000 0 2,00 Mohrig/Tart 2,000 1,224 776';,x; 0 2,00 Lockwood 3,000 648 2,352 0 3,00 Non-recurring 700 290 410 _ 0 70 TOTAL $ 396 330 $ 111 548 $ 284 782 $ 291 848 $0068 8 178 Salary/Benefits $ 179,992 $ 61,171 $ 118,821 $ (40,00311$ 39,989 M & O $ 216,338 $ 50,377 $ 165,961 '••a; $ 331,8511s 548,189 Fiscal Year 2008 Budget Amendment Fiscal Year 2008 Budget Amendment •.,,.,., �... c'wura �ac�a 7g 365.734 15 $ 159,014 167.509 $ 68,426 IrY 2008 199-270; EM>(i 90,588 58,892 T $ 424.6761 ACCOUNT DESCRIPTION BUDGET y.T.D ACTUAL/ BUDGET $ 99,083 REQUESTED BUDGET FINAL $ 58,426 ENCUMBERED BALANCE ADJUSTMENT BUDGET 130,300 Salaries and Wages 136,000 57,080 8,92 ( ,700) Car Allowance 0 0 0 3,000 3,000 Group Insurance 8,640 4,288 4,352 ';,; 0 8,64 401A (SS match) 5,100 1,784 3,316, (210) 4,890 FICA Medicare 2,244 777 1,467''?.; (450) 1,79 401A 1% Match to 457B 1,360 250 1,110 "3 0 1,36 Pension 4,760 2,891 1,869 , 0 4,760 Unemployment Insurance 230 230 1 "'t 230 46 Worker's Compensation 680 1,126 (446) a3 ; 446 1,126 Flexible Spending 0 0 0 150 15 Temporary Housing 0 0 0 '; 3,000 3,000 Professional Fees 7,000 3,925 3,075 0 7,00 Professional Fees - Contracted 140,625 82,031 58,594 63,994 204,619 Rental Land & Buildings 16,095 0 16,095 ,. (7,809) 8,286 Rental Equipment & Vehicles 2,000 2,240 (240) 240 2,240 Communications 2,400 585 1,815;°,, 0 2,400 Advertising 1,500 807 693 0 1,500 Printing 4,000 0 4,000 :; : 0 F'' 4,000 Travel 7,900 5,411 2,489 0 7,900 Dues/Fees 5,500 905 4,595- 2,001 7,501 Education/Training 2,500 990 1,510 ,, 0 2,500 General Supplies 5,000 1,728 3,272 0 5,00 Natural Gas 2,500 0 2,500,;; 0 2,50 Food/Meals 4,750 441 4,309` 0 4,75 Machinery 5,000 20 4,980': 0 s nnn Salary/Benefits 365.734 15 $ 159,014 167.509 $ 68,426 12 $ 199-270; EM>(i 90,588 58,892 T $ 424.6761 $ (2,684) $ 156,330 M & O $ 206,770 $ 99,083 $ 107,687 $ 58,426 $ 265,196 6 &No r.r 2008Fiscal Year _ Amendment 8 FY 2008 ACCOUNT DESCRIPTION BUDGET Y-T_D ACTUAL/ BUDGET REQUESTED FINAL ENCUMBERED BALANCE BUDGET ADJUSTMENT BUDGET Professional Fees - Contracted 281,251 179,786 101,465 (281,251) - Rental Land & Buildings 28,189 0 28,189 (28,189) TOTAL EXPENDITURES 309.4401 S 179.7961 $ 129-1m4m $ 309 440 $ Salary/Benefits $ _ $ _ $ _ $ _ $ - M & O $ 309,4401$ 179,786 1 $ 129,654 $ (309,440) $ - 8 Fiscal Year 2008 Budget Amendment 7o. Fiscal Year 2008 Budget Amendment 0 10 FY 2008 ACCOUNT DESCRIPTION BUDGET y-T_D ACTUAL/ BUDGET REQUESTED HN` L ENCUMBERED BALANCE BUDGET ADJUSTMENT BUDGET Professional Fees - Contracted $ 1,380,499 $ 805,291 575,208 ' (698,435) 682,064 Rental Land & Buildings 21,142 0 21,142 (12,856) 8,286 TOTAL $ 1 01,641 $ 805 291 $ 596 350 $ 711 291 $ 690 350 Salary/Benefits $ _ _ $ _ $ $ M & O $ 1,401,641 $ 805,291 $ 596,350 ,z "' $ (711,291) $ 690,350 0 10 bu" Fiscal Year 2008 Budget Amendment 11 Fiscal Year 00• Budget- nt PON 0 12 FY 2008 ACCOUNT BUDGET Y_q._D ACTUAL/ BUDGET REQUESTED BUDGET FINAL DESCRIPTION ENCUMBERED BALANCE ADJUSTMENT BUDGET Regular Employees 97,500 22,725 74,775 '''_ (11,500) 86,000 Stipend 23,000 2,215 20,785 0 23,000 401A (SS match) 4,519 852 3 667 (450) 4,069 FICA Medicare 1,988 349 1,639 =. (198) 1,79 Unemployment Insurance 920 383 537 <; r (230) 690 Worker's Compensation 544 0 544 `"'' (544) Professional Fees 24,350 6,933 17,417 i. -" 1,309 25,659 Professional Fees - Contracted 246,095 143,555 102,540 ". 129,040 375,13 Rental Land & Buildings 28,189 0 28,189'„ 54,669 82,858 Communications 3,800 2,340 1,460 ,%' 644 4,444 Travel 1,000 0 1,000 0 1,000 Dues & Fees 500 525 (25) ; ' 25 525 Education & Training 500 200 300 0 500 Food/Meals 200 0 200' 0 200 Furniture & Fixtures 1,500 0 1,500 ' ' (1,000) 500 Other Equipment 200 4 196 £ 0 20 TOTAL $ 434,805 $ 180,082 $ 254,723 '.. $ 171,765 $ 606,570 Salary/Benefits $ 128,471 $ 26,524 $ 101,947 $ (75,422) $ 177,369 M & O $ 306,334 $ 153,5581$ 152,776 $ 781 $ 151,995 12 611 Fiscal Year 2008 Budget Amendment 13 FT 2008 ACCOUNT DESCREMON BUDGET Y -T -D ACTUAL/ BUDGET REQUESTED FINAL ENCUMBERED BALANCE BUDGET ADJUSTMENT BUDGET Salaries 1 4,51 9, 7 Salaries/Overtime 0 777 (777) 1,000 1,00 Group Insurance 33,265 7,149 26,116 :. 0 33,26 401A SS Match 13,635 5,071 8,564 0 13,63 FICA Medicare 5,999 1,225 4,774:R„ 0 5,99 401A 1% Match 3,636 103 3,533 '< 0 3,63 Pension 12,725 6,505 6,220 0 12,72 Unemployment Insurance 1,150 488 662 0 1,15 Worker's Comp 13,130 6,999 6,131 (6,131) 6,99 Professional Fees 21,850 14,007 7,843 8,100 29,95 Professional Fees - Contracted 703,127 410,157 292,970 w^' 25,040 728,16 Equipment R & M 4,500 0 4,500;' (1,000) 3,50 Vehicles R & M 185,000 120,990 64,010 F ;' 0 185,00 Rental Land & Buildings 70,474 0 70,474 (45,617) 24,85 Communications 7,980 2,330 5,650`'` ` (1,500) 6,48 Advertising 8,500 0 8,500 (3,000) 5,50 Printing 11,600 900 10,700 >,,; (3,000) 8,60 Travel 3,250 1,167 2,083 0 3,25 Dues & Fees 3,000 1,075 1,925 0 3,00 Education & Training 2,750 898 1,852 0 2,75 Maintenance Contract 107,062 73,269 33,793 32,704 139,76 General Supplies 3,250 4,022 (772) 3,000 6,25 Food/Meals 1,250 1,304 (54) 500 1,75 Uniforms 2,400 1,836 564 0 2,40 Computer Software 1,000 0 1,000a (1,000) Other Equip/Cell Phone Repl 300 0 300 0 30 Other Equip/ Hardware 0 4,665 (4,665)'' 4,665 4,66 Other Equip/ Misc. 1 0 238 (238) 2381 23 TOTAL ERFENDITUREB $ 447,130 $ 162,8281$ 284,302 $ (5,131) $ 441,999 Salary/Benefits M & O $ 1,137,293 $ 636,8571$ 500,436 $ 19,130 $ 1,156,423 13 0 Fiscal Year 2008 Budget Amendment 14 FY 2008 ACCOUNT DESCRIPTION BUDGET ACTUAL/ BUDGET REQUESTED BUDGE FINAL ENCUMBERED BALANCE ADJUSTMENT BUDGET Salaries $ 948,589 $ 419,561 529,028 948,589 Termination Liability 2,384 0 2,38 0 2,35 Overtime 26,973 26,536 437 20,000 46,97 Holiday 54,892 38,601 16,291 0 54,892 Group Insurance 150,908 55,041 95,867 0 150,90 401A SS Match 38,126 18,183 19,943 0 38,126 FICA Medicare 16,775 6,566 10,209 0 16,77 401A 1% Match 9,588 3,170 6,418 0 9,58 Pension 33,201 16,623 16,578 0 33,201 Tuition Reimbursement 6,000 6,875 (875) 1,875 7,87 Unemployment Insurance 5,290 5,610 (320) 600 5,89 Worker's Comp 41,833 39,966 1,867 (1,867) 39,966 Professional Fees 5,650 1,603 4,047 fl" 1,000 6,65 Rental Land & Buildings 0 0 0 " 4,143 4,14 Communications 24,260 15,278 8,982 5,000 29,26 Travel 3,000 3,014 (14) 14 3,01 Dues & Fees 1,120 160 960 `'" 0 1,12 Education & Training 6,300 1,414 4,886 0 6,30 Maintenance Contracts 0 0 0 ` 5,000 5,00 General Supplies 13,590 1,518 12,072 (326) 13,26 Uniforms 20,000 17,134 2,866 0 20,00 Furniture & Fixtures 0 534 (534) ,';;' 534 53 Computer Software 0 1,185 (1,185) 79,185 79,18 Cell Phones 1,000 (18) 1,018 ',?i 0 1,00 Weaponry 17,000 6,665 10,335 ' (3,335) 13,66 Cameras800 770 30 0 80 Motorola Radios 8,504 8,504 0 ., 0 8,50 Misc Equipment 22,830 12,239 10,591 (3,880) 18,95 TOT'S' $ 1,458,613 $ 706,7331 $ 751,880 $ 107,943 $ 1,566,55 Salary/Benefits $ 1,334,559 $ 636,733 $ 697,826 $ 20,608 $ 87,335 $ 1,355,167 M & O $ 124,054 $ 69,9991$ 54,055 $ 211,389 14 Fiscal Year 2008 Budget Amendment M ii 15 FY 2008 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL/ BUDGET REQUESTED FINAL ENCUMBERED BALANCE BUDGET ADJUSTMENT BUDGET Salaries & Wages $ 2,194,811 $ 822,423 1,372,388 (159,000) 2,035,811 Termination Liability 5,000 0 5,000 0 51000 Overtime 75,652 34,999 40,653 0 75,652 Holiday 93,971 64,051 29,920 n s 0 93,971 Group Insurance 306,031 110,429 195,602 (10,150) 295,881 401A SS Match' 88,104 34,320 5378 (5,963) 82,141 FICA Medicare 38,766 13,041 25,725 c (2,400) 36,366 401A 1% Match 19,436 4,427 15,009„. (1,590) 17,846 Pension 76,818 40,474 36,344 0 76,818 Tuition Reimbursement 6,000 4,500 1,500 0 6,000 Unemployment Insurance 12,650 10,039 2,611 0 12,650 Worker's Comp 71,902 50,588 21,314. (21,314) 50,588 Professional Fees 23,610 19,388 4,223 3,510 27,120 Equipment Repair & Maint 21,950 0 21,950 , 0 21,95 Facilities Repair & Maint 5,000 4,150 850 0 5,000 Grounds Repair & Maint 1,000 0 1,000 (1,000) Rental Land & Buildings 222,500 129,743 92,757" (47,416) 175,08 Rental Equip & Vehicles 0 320 (320) ` 640 64 Communications 7,920 3,430 4,490 ^° 0 7,920 Travel 3,000 0 3,000 , 0 3,000 Dues & Fees 3,500 1,571 1,930 0 3,500 Education & Training 15,900 1,485 14,415 `#m'»y;. d, (3,590) 12,310 Telephone Service 0 6,444 (6,444): "'" 12,000 12,000 General Supplies 18,750 8,799 9,951;;; 8,189 26,939 Water/Sewage 3,500 2,583 917, " 1,300 4,800 Natural Gas 3,000 11,454 (8,454)N 13,800 16,800 Electricity 9,000 10,697 (1,697); 11,500 20,500 Telecommunications 900 1,945 (1,045) 2,100 3,000 Uniforms 77,431 44,421 33,010'. 0 77,431 Furniture & Fixtures 1,000 1,171 (171)' 534 1,53 Computer/ Software 0 0 0',`; 65,000 65,000 Other Equipment -Cell Phones 750 334 416 0 75 TOTS' $ 3,407,8621 1,437,2271 1.970.6251M 1133.gsoll $ 3,274,002 Salary/Benefits $ 2,989,141 $ 1,189,292 1 $ 1,799,849 $ (200,417) $ 2,788,724 M & O $ 417,961 $ 247,6011$ 170,360 $ 66,5671$ 484,528 15 Fiscal Year 2008 Budget Amendment 16 FY 2008 ACCOUNT Y.T-D REQUESTED DESCRIPTION BUDGET ACTUAL/ BUDGET BUDGET FINAL ENCUMBERED BALANCE ADJUSTMENT BUDGET Maintenance Contracts - - - 37,-063 3,06 TOTAL s $ $ 33 0631$ 33 063 Salary/Benefits $ - $ _ $ _ $ - $ M & O $ - $ - $ - $ 33,063 $ 33,063 16 D ACCOUNT DESCRIPTION Professional Fees Professional Fees - Contracted Rental Land & Buildings Maintenance Contracts General Supplies Fiscal Year 2008 Budget Amendment BUDGET FINAL FY 2008 BUDGET Y -T -D $ 56,781 (76,093) BUDGET ACTUAL/ 23,822 BUDGET 0 ENCUMBERED BALANCE 1,800 $ 2,013 $ (213] 1,440,221 840,129 600,092 28,189 0 28,189 31,044 0 31,044 2,000 108 1,892 250,000 168,069 81,931 1,753,254 $ 1,010,319 $ 742,935 1,753,254 $ 1,010,319 $ 742,935 BUDGET FINAL 6JUSTMENT BUDGET 54,981 $ 56,781 (76,093) 1,364,128 (4,367) 23,822 (31,044) 0 1, w - 11,523) $ 1,741,731 17 0 Fiscal Year 2008 Budget Amendment 18 FY 2008 ACCOUNT DESCRIPTION BUDGET Y.T_D ACTUAL/ BUDGET REQUESTED BUDGET FINAL ENCUMBERED BALANCE ;, ADJUSTMENT BUDGET Professional Fees $ _ $ _ _ Professional Fees - Contracted 390,539 227,814 162,725 AN, `°`._ (254,126) 136,413 FacilityR & M 3,000 0 3,000 0 3,000 Rental Land & Buildings 3,524 0 3,524'%,;;; (2,488) 1,036 Water/Sewer 2,000 1,869 131 2,000 4,00 Natural Gas 2,000 1,021 979 '; 200 2,200 Electricity 17,000 6,578 10,422 .4 0 17,000 TOTAL $ 418,063 $ 237,283 $ 180,780 v $ (254,414) $ 163,649 Salary /Benefits $ - $ _ $ _ $ _ $ _ M & O $ 418,063 $ 237,2831$ 180,780 $ (254,414) $ 163,649 18 Fiscal Year 11: Budget Amendment ACCOUNT DESCRIPTION FY 2008 BUDGET Y -T -D ACTUAL/ BUDGJEBUDGET' REQUESTED ACCOUNT DESCRIPTION BUDGET ENCUMBERED BALANADJUSTMENT REQUESTED BUDGET Professional Fees $ _ $ _ $$-$ ENCUMBERED BALANCE '_ Professional Fees - Contracted 1,187,618 692,777 4 176,510 1,364,128 Rental Land & Buildings 84,568 0 $ 709,394 (26,567) 58,001Dues/Fees 150,000 1,000 0 (1,666) 0 1,000General Supplies 300 79 $ 801,744 $ 60,078 0 inn -jaiary/ rsenents 1 $ _ $ _ $ _ $ $ M & O $ 1,273,886 $ 692,8561$ 581,030 $ 149,9431$ 1,423,829 C 19 FY 2008 ACCOUNT DESCRIPTION BUDGET Y -T -D ACTUAL/ BUDGET REQUESTED FINAL ENCUMBERED BALANCE '_ BUDGET ADJUSTMENT BUDGET Capital Lease Principal $ 711,822 $ 709,394 $ 2,428 $ (2,428) $ 709,394 Other Debt/TAN Interest 150,000 92,350 57,650; (1,666) 148,334 TOTAL $ 861,822 $ 801,744 $ 60,078 $ (4,094) $ 857,728 Salary/Benefits 7$78617—,822 $ _ $ _ $ - $ M & O $ 801,744 $ 60,078 $ (4,094) $ 857,728 19 Fiscal Year 00• Budget Amendment ww" KE FY 2008 ACCOUNT DESCRIPTION BUDGET ACTUAL/ BUDGET REQUESTED BUDGET FINAL ENCUMBERED BALANCE ADJUSTMENT BUDGET Unallocated $ 530,000 $ - $ 530,000';° �r $ (52,320) $ 477,68 Op Transfer Out to Cap Proj Fd 1,556,762 778,381 778,381 `: 409,750 1,966,512 Op Transfer Out to Cap Grant Fd 150,000 0 150,000 ; 0 150,00 Op Transfer Out to Op Grant Fd 27,345 0 27,345 0 27,34 TOTAL 0$ 2,264,107 $$ 778,381 i$ 1,455,726 357,4301 $ 2,621,53 Salary/Benefits $ - is _ is - $ - $ - M & O $ 2,264,107 1 $ 778,381 $ 1,485,726 $ 357,430 $ 2,621,537 ww" KE 8 Fiscal Year 2008 Budget Amendment Capital Project Funds Capital project funds are used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in capital project funds are on a project -length basis and do not expire until the project is complete. This budget amendment appropriates revenue and expenditure in capital project funds as follows: REVENUES 1. Increase Op Transfer In from General Fund to cover additional costs of projects (explained below) 2. Increase Stormwater Maint/NPDES to cover estimated costs of project 3. Move the budget for the Freemanville Ca Providence intersection improvements to Arnold Mill @ New Providence intersection improvements 4. Add new project: Bridge Repairs -Landrum Rd 21 $ 409,750 409,750 59,750 0 350,000 409,750 too r �f Fiscal Year 2008 Budget Amendment Fuu. ACCOUNT DESCRIPTION EXPENDITURES: Public Safety: Fire Station Improvements Machinery Vehicles New Vehicles Vehicle Reserve Motorola Radios Furniture & Fixtures Public Works: Bridges & Dams Inspection/Inv Stormwater Maint/NPDES (2) Pavement Management Signs & Signals Maintenance Birmingham @ New Providence Freemanville @ Providence (3) Traffic Calming Arnold Mill @ New Providence (3) Bridge Repairs -Landrum Rd (4) Parks & Recreation: Parks Master Plan Park Improvements Community Development: Historic Preservation Ord Tree Preservation Ordinance Hwy 9 Design Guidelines Comprehensive Plan Unallocated TOTAL EXPENDITURES FY 2008 BUDGET Y -T -D ACTUAL BUDGET BALANCE 0 FY 2008 FINAL BUDGET 0 ACCOUNT % 0 20,00 10,000 0 10,000;'T" 0 DESCRIPTION 30,000 BUDGET Y -T -D $ 42,814$ BUDGET $ 50,00 REQUESTED FIIfAL 0 , 0 10,000 ACTUAL 0 BALANCE 0 BUDGET BUDGET REVENUES: 0 ?` ,?; 0 97,237 5,966 0 5,966 ADJUSTMENT 5,966 Infrastructure Maintenance Fee 3,106 $ 66,000 $ 21,137 $ (44,863) 8,663 $ - $ 66,000 Landfill Use Fees 30,000 187,000 104,526 0 (82,474) 100,000 0 187,000 Op Transfer In from General Fd (1) 159,75 1,556,762 778,381 988,541, (778,381) ; 409,750 1,966,512 Budgeted Fund Balance 505,734 0 (505,734) 0 505,734 Sidewalk Replacement 0 47,011 47,011 „ , 0 0 ACCOUNT DESCRIPTION EXPENDITURES: Public Safety: Fire Station Improvements Machinery Vehicles New Vehicles Vehicle Reserve Motorola Radios Furniture & Fixtures Public Works: Bridges & Dams Inspection/Inv Stormwater Maint/NPDES (2) Pavement Management Signs & Signals Maintenance Birmingham @ New Providence Freemanville @ Providence (3) Traffic Calming Arnold Mill @ New Providence (3) Bridge Repairs -Landrum Rd (4) Parks & Recreation: Parks Master Plan Park Improvements Community Development: Historic Preservation Ord Tree Preservation Ordinance Hwy 9 Design Guidelines Comprehensive Plan Unallocated TOTAL EXPENDITURES FY 2008 BUDGET Y -T -D ACTUAL BUDGET BALANCE 0 REQUESTED BUDGET ADJUSTMENT FINAL BUDGET 0 20,000 % 0 20,00 10,000 0 10,000;'T" 0 10,00 30,000 $ 50,000 $ 7,186 $ 42,814$ $ $ 50,00 0 0 0 , 0 10,000 0 0 0•'„` 0 115,4961$$ 97,237 97,237 0 ?` ,?; 0 97,237 5,966 0 5,966 . _ 0 5,966 3,106 3,106 0'`'' 0 3,106 17,443 8,663 8,780'" 0 17,443 30,000 0 30,000' 0 30,00 100,000 797 99,203 59,750 159,75 988,541 0 988,541, 0 988,541 90,434 11,692 78,7421 0 90,43 20,000 0 20,000 % 0 20,00 10,000 0 10,000;'T" 0 10,00 30,000 0 30 000 0 30,00 199,021 46,277 152,744 0 199,021 10,000 0 10,000 2,139,548''. 0 10,00 115,4961$$ 175,9481 $ 409,750 $ 2,726,2 22 %W" Fiscal Year 2008 Budget Amendment 23 Fiscal Year 2008 Budget Amendment Summary of All Funds FY 2008 Budget u ge Budget Actual Balance Adjustment Final Budget Revenues $ 17,784,585 $ 4,889,053 $ (12,895,532),11,01 $ 369,602 $ 18,154,187 Expenditures Mayor & Council 396,330 111,548 284,782 N" 291,848 688,178 City Clerk 485,602 288,931 196,671 . ' 101,389 586,991 City Manager 365,784 167,508 198,276 58,892 424,676 Program Manager 309,440 179,786 129,654 ,:, (309,440) 0 Finance 751,832 365,935 385,897 ` 170,695 922,527 Legal 180,000 32,708 147,292 n" 0 180,000 IT 1,401,641 805,291 596,350 (711,291) 690,350 Human Resources 118,741 67,771 50,970 - 239,408 358,149 Risk Management 236,030 148,776 87,254 0 236,030 Public Information 82,360 45,736 36,624 97,839 180,199 Municipal Court 434,805 180,082 254,723 171,765 606,570 Public Safety: Administration 1,584,423 799,685 784,738 13,999 1,598,422 Police 1,458,613 706,733 751,880 . , 107,943 1,566,556 Fire 3,407,852 1,437,227 1,970,625 (133,850) 3,274,002 EMS Operations 0 0 0 33,063 33,063 Public Works 1,753,254 1,010,319 742,935 ' (11,523) 1,741,731 Parks & Recreation 418,063 237,283 180,780 3R (254,414) 163,649 Community Development 1,273,886 692,856 581,030 149,943 1,423,829 Debt Service 861,822 801,744 60,078 (4,094) 857,728 Other Financing Sources/ (Uses) 2,264,107 778,381 1,485,726 357,430 2,621,537 36 16021 Total Expenditures 17,784,5851 8,858,2991 8,926,286 18,154,187 Total Revenues Over (Under) Expenditures 0 (3,969,246) (3,969,246) .,, , 0 0 24 Fiscal Year 2008 Budget Amendment Summary of All Funds Over 01 (19,000)l (19,000)lffj 01 0 FY 2008 FY 2008 Budge-t—T& Budget Budget Balance Budget Actual Balance Adjustment Final Budget Balance Balance Adjustment Final Budget 52,000 28,734 (23,266) 0 o 52,000 52,000 28,734 23,266 0 52,000 2,139,548 988,892 409,750 2,725,246 Total Revenues Over (Under) 620,000 I 0-1 (0)1 (0) 01 01 25 FY 2008 Budget Actual Budget Balance Budget -- budget Adjustment Final Budget Budget Actual Balance Balance Adjustment Final Budget Revenues 2,315,496 951,055 (1,364,441) Revenues 409,750 2,725,246 Expenditures 2,315,496 175,948 2,139,548 988,892 409,750 2,725,246 Total Revenues Over (Under) 620,000 I Expenditures 01 775,1071 775,107 0 0 25 FY 2008 Budget Budget -- Budget Actual Balance Balance Adjustment Final Budget Revenues 988,892 0 (988,892) (368,892) 620,000 Expenditures 988,892 385 988,507( 368,892) 620,000 I ITotal Revenues Over (Under) Expenditures 01 (385) (385) 01 01 25