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HomeMy WebLinkAboutRESOLUTION NO. 08-11-49STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. 08-11-49 A RESOLUTION ESTABLISHING THE POLICY IN MILTON CONCERNING THE STANDARDIZATION OF STRUCTURE AND OTHER ATTRIBUTES OF BOARDS COMMISSIONS AND COMMITTEES The Council of the City of Milton hereby resolves while in regular session on the P day of November, 2008 at 6:00 pm.: WHEREAS, the Mayor and Council constitute the governing authority of the City of Milton; WHEREAS, the official Charter for the City of Milton provides that the Mayor and Council are authorized to create boards, commissions, and authorities; WHEREAS, in addition to the creation of boards, commissions and authorities, from time to time the City Council has determined that the creation and/or recognition of both sanctioned and non -sanctioned citizen Committees is in the best interests of the citizens of Milton; WHEREAS, the Committees created by the Council serve in advisory and recommendatory roles; WHEREAS, due to the number of Committees requesting recognition by the Council, and in order to distinguish such Committees from duly adopted Boards and Commissions, the Council believes it prudent to establish standards and guidelines for the general structure and other attributes of Boards, Commissions, and Committees, in a manner not inconsistent with the City Charter or other pertinent laws, regulations or ordinances; WHEREAS, it is the intent of the Council that establishing such standards and guidelines will ensure consistency and equality among the various sanctioned and non -sanctioned Committees, and ensure that all groups seeking recognition by the City are treated fairly and impartially; and, WHEREAS, attached to this Resolution as Exhibit "A" is a spreadsheet establishing the general structure, composition, terms, access to City resources, and other like criteria for Milton Boards, Commissions and Committees. Exhibit "A" is incorporated into this Resolution as if set forth verbatim herein. NOW THEREFORE BE IT RESOLVED BY THIS COUNCIL OF THE CITY OF MILTON, GEORGIA, AND IT IS HEREBY RESOLVED BY THE AUTHORITY OF SAID CITY COUNCIL. That Exhibit "A" is hereby adopted by the Council as those standards and guidelines governing Boards, Commissions, and Committees in the City of Milton. To the extent any provision in Exhibit "A" conflicts with the City Charter, or any pertinent law, regulation, or ordinance, it is the intent of the Council that the Charter or such laws, regulations, or ordinances shall control. RESOLVED this 3rd day of November, 2008. Approved: 0 i Joe Lock d, Mayor Attest: c Un e R. Marchiafava, City Clerk. City of Milton Proposed Structure for Boards, Commissions & Committees Legal Counsel Access to city legal counsel as needed Boards and Commissions Z5ty Sanctioned Committees Other Committees Durpose Appointed bodies to assist the elected Staff or citizen driven organization to Citizen driven organization to support an irsr officials of the government by serving in support an ongoing initiative that is ongoing initiative or a specific event that Board/Commission and attends meetings the committee. Any increase in staff time sponsored events). No staff member advisory capacities for specific projects, beneficial to the City. is beneficial to the City. services, and/or facilities of the approved by the City Manager. Any approved by the City Manager. government. Approval Members approved by resolution of the Members or Governing Body approved All committees must have City Manager for training, consultants, research Mayor and City Council by resolution of the Mayor and City approval prior to being recognized by the Manager or via Resolution of the City Manager or via Resolution of the City Council City. Oath of office All members take an oath of office Members or Governing Body take an No oath of office taken oath of office based on resolution at time of sanctioning Current participants Planning Commission, Board of Zoning Bike & Pedestrian Pathway Committee. Milton Round -up, Milton Arts Appeals, Design Review Board CPAC, Tree Committee, Disability Commission, Christmas in Crabapple Awareness Committee, TARA Crossroads Event Committee Committee, Milton Grows Green Composition Seven (7) members with the Mayor and Seven (7) members with the Mayor and Membership open to all that are willing to Council each appointing one member Council each appointing one member participate from their district from their district unless other composition is approved in a resolution by the majority of the Council Term Appointees term coincides with that of Committee term may be indefinite or until No term limit since membership is strictly the Mayor or Council Member that a specific task is accomplished. voluntary appointed them Appointees term coincides with that of the Mayor or Council Member that appointed them unless alternative 11000 approved by the Council Elected Officials Elected officials are not eligible to Elected officials may participate but may Elected officials may participate but may involvement participate as a member. not hold an officer or board position not hold an officer position Legal Counsel Access to city legal counsel as needed No access to city legal counsel unless No access to city legal counsel unless through city staff member responsible for approved by the City Manager approved by the City Manager the Board/Commission Staff involvement Staff member(s) assigned to Staff time variable based on purpose of Staff time very minimal (except for City Board/Commission and attends meetings the committee. Any increase in staff time sponsored events). No staff member from that set forth at the time the participation on committee unless committee was sanctioned must be approved by the City Manager. Any approved by the City Manager. involvement by city staff must be approved by the City Manager Expenditures City paid expenditures may be incurred No city paid expenditures may be No city paid expenditures may be for training, consultants, research incurred except as approved by the City incurred except as approved by the City materials, etc. as approved by the City Manager or via Resolution of the City Manager or via Resolution of the City Manager Council Council Use of City Facilities Meetings held at City Hall. Staff member Staff meetings held off premises unless responsible for reserving time and space approved by the City Manager for meetings O"se of City Logo %%Website Yes Meetings reflected on City calendar; other information posted on city website as recommended by staff member responsible for Board/Commission Staff meetings held off premises unless approved by the City Manager Must be approved by the City Manager or Must be approved by the City Manager or via Resolution of the City Council via Resolution of the City Council Meetings reflected on City calendar; additional information to be reflected on city website only with advanced approval from City Manager Policy No authority to set policy for the City. No authority to set policy for the City. Some Boards may be given authority to Committees make recommendations to make decisions based on resolution of the City Council based on their area of the City Council (ie-BZA and DRB) others expertise. May not take official action make recommendations to the City that is binding on the City Council. May, in circumstances authorized by pertinent City ordinances or resolutions, take official action that is binding on the City Reporting Conduct R Time scheduled by Staff member responsible at a Council Worksession to update the Mayor and City Council on activity, recommendations, etc. Volunteer Policy Governs Conduct. Subject to the Ethics Ordinance Recommendations and periodic updates presented at a City Council Worksessions annually or more frequently based on City Manager approval Volunteer Policy Governs Conduct. Subject to the Ethics Ordinance Meetings reflected on City calendar; additional information to be reflected on city website only with advanced approval from City Manager No authority to set policy for the City. Committees may make recommendations to the City Council May not take official action that is binding on the City May request time at a City Council Worksession to present activity and make recommendations Volunteer Policy Governs Conduct. Subject to the Ethics Ordinance