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HomeMy WebLinkAboutRESOLUTION NO. 08-11-54STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. 08-11-54 A RESOLUTION TO CREATE THE MILTON PARKS AND RECREATION ADVISORY BOARD AND TO ADOPT THE MILTON PARKS AND RECREATION ORDINANCE THE COUNCIL OF THE CITY OF MILTON HEREBY ORDAINS while in regular session on the 1St day of December, 2008 as follows: WHEREAS, the Milton City Council recognizes the importance and benefit to the City of recreation programs; and WHEREAS, the Milton City Council recognizes the importance and benefit to the City of acquisition, establishment, and maintenance of land for use by city residents as Parks; and WHEREAS, the Milton City Council finds it particularly desirable to have a Parks and Recreation Advisory Board assist in the promulgation and promotion of parks and recreation facilities and programs; and A^ WHEREAS, the Section 1.12(19) of the City of Charter authorizes the Milton City Council to "create, alter, or abolish departments, boards, offices, commissions, and agencies of Ito" the city and to confer upon such agencies the necessary and appropriate authority for carrying out all the powers conferred upon or delegated to the same"; NOW, THEREFORE, THE COUNCIL OF THE CITY OF MILTON HEREBY ORDAINS that there is created the Milton Parks and Recreation Advisory Board subject to the following provisions, which are hereby adopted as the Milton Parks and Recreation Ordinance: 1. Name The name of the Board created by this resolution shall be the Milton Parks and Recreation Advisory Board. 2. Purpose The purposes of the Milton Parks and Recreation Advisory Board ("Board") include, but are not limited to the following: a. To review and recommend changes to City Staff and City Council regarding processes and procedures for the use of city parks and recreational facilities, b. To assist in providing, promoting, and maintain a recreation system, C. To recommend policies regarding the planning, implementation, operation, administration, and maintenance of recreation and cultural affairs programs and facilities in the best interest of all City citizens. d. Working with City Staff, to recommend the expenditure of such sums as are appropriate for its purposes by the City, with such expenditures subject to the approval of the Council, e. To advise in the initiation, planning, organization, implementation, and coordination of public recreation programs and activities for the county, f. To advise in the initiation, planning and design and to recommend a system of parks, facilities, etc., that will accommodate the public's need for parks and recreation activities, g. To assist City Staff with the preparation and development of rules and regulations by which parks and recreation programs may operate, h. To assist in evaluating the effectiveness of park and recreation programs, i. To advise and recommend ways and means by which parks and recreation programs may be improved and strengthened, j. To support new programs and activities as public need may dictate, k. To recommend a system of fees and charges for use of parks and recreation facilities or for participation in parks and recreation programs, and alternate sources of funding to parks and recreation such as grants, gifts, endowments, etc., 1. To adopt bylaws and other rules of procedure to achieve its purposes and functions, M. To recommend rules governing participation in parks and recreation programs, n. To recommend rules governing the hours of operation and use of county parks and facilities, o. To assist with the adjudication of complaints, disputes, or other grievances from the public arising out of parks and recreation activities, P. To evaluate programs and activities which are offered from year to year, q. To file an annual report with the City Council relative to program accomplishments for the preceding fiscal year, and r. To perform other duties and responsibilities as may be conferred by the Milton City Council from time to time. 3. Membership The Parks and Recreation Advisory Board shall consist of seven (7) persons appointed by majority vote of the Milton City Council ("Council") who shall be citizens of the City and who shall serve without compensation. One member shall be nominated by each of the council members from within the councilmember's district and one member shall be nominated by the Mayor without regard to the district in which the member resides. All members shall be selected without regard to race, sex, religion or national origin. There shall be no nepotism in the selection of members of the Board. $W• 4. Terms Membership on the Board shall coincide with the term of the Council member that nominated him/her for placement. 5. Removal and Vacancies Members of the Board may be removed at any time by the majority vote of the Council without cause. Members whose terms have expired due to Council member turnover shall continue to serve as members until their successors have been appointed by an incoming Council member. The Council shall move as expeditiously as possible to fill any vacancies or expired terms. Resignations from the Board shall be tendered in writing to the Council, with a copy thereof to the Chairman of the Board. The absence from three consecutive regular meetings by any member of the Board shall constitute a vacancy of the member's position on the Commission. 6. Budget The Board shall, each year, assist City Staff in the preparation and justification of an annual budget for the administration, operation, and maintenance of parks and recreation, facilities and programs, showing expected revenues and expenditures in each area. 7. Fees and Charges The Board shall recommend a fees, charges, and rentals schedule for the use of parks and recreation areas to the City Council. Anticipated fees shall be accounted for in the annual budget. The Board may solicit gifts of bequests or money, real or personal property, or donations on behalf of the City Council, but may not accept such donations without the approval of the City Council. 8. Reports to the Council The Board and City Staff shall prepare an Annual Report, outlining the state of the City's Parks and Recreation, program, and shall submit this report to the Council in December of each year. 9. Organization 7" ,.-• The Board shall elect a chairperson, vice -chairperson, secretary, and such other officers as are necessary, from among its appointed members. Officers shall be elected for a single calendar year term, or until their successors are duly elected and qualified, and may be elected to r succeeding terms. Officers shall be elected by majority vote of the Board after proper nomination and second. Elections shall take place during the first meeting of the calendar year. The Chairperson shall preside at all meetings of the Board and shall perform all duties generally pertaining to the office of Chairperson. The Vice -Chairperson shall preside at any meetings from which the chairperson must be absent; shall assist the chairperson in any of the chairperson's duties, where necessary; and shall become the Chairperson, should the office of Chairperson become vacant by resignation or otherwise. The Secretary shall be responsible for taking the minutes of each Board meeting; shall assist the chairperson and City Staff in compiling the annual report (a copy of which shall be attached to that year's minutes as a permanent reference); have custody of a copy of the Board's books and records, insure that the master copy of all Board official business is kept at City Hall; shall notify the members of meetings; and shall attend to such duties as generally pertaining to the office of Secretary. The Board may establish sub -committees when deemed necessary. Such sub -committees shall be formed and composed by majority vote of the Board. 10. Meetings The Board shall hold regular monthly meetings at a time and place to be designated by the Board. Special meetings of the Board may be called by the Chairperson or at the request of three members of the Board. A quorum of the Board shall consist of four (4) members for any meeting of the Board. The Board shall make its own rules of procedure, consistent with state law and the authority granted it by the Council. In the absence of specific contrary rules or procedures, the latest edition of Robert's Rules of Order, Newly Revised, shall govern the procedure at meetings of the Board. 11. Severability If any part of this Ordinance is for any reason held to be void or invalid, the validity of the remaining parts of this Ordinance or its application to other persons or set of circumstances shall not be affected thereby. IT IS FURTHER ORDAINED that this Resolution shall become effective upon its adoption. 719 ORDAINED by the City Council of the City of Milton, Georgia, this 1St day of December, 2008. Attest: Je ette R. Marchiafava, City Clerk (Seal) 0 e JOE L KWOOD Mayor & Presiding Officer City Council City of Milton, Georgia