HomeMy WebLinkAbout02-02-09 Packet
CITY OF MILTON, GEORGIA
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Julie Zahner Bailey
Bill Lusk
Burt Hewitt
Tina D’Aversa
Alan Tart
Monday, February 2, 2009 Regular Council Meeting Agenda 6:00 PM
INVOCATION - Reverend Brett Cottrell, Crabapple First Baptist Church
1) CALL TO ORDER
2) ROLL CALL
3) PLEDGE OF ALLEGIANCE (Led by the Mayor)
(Agenda Item No. 09-779)
4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
5) PUBLIC COMMENT
6) CONSENT AGENDA
(Agenda Item No. 09-780)
1. Approval of the January 12, 2009 Work Session Minutes.
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
(Agenda Item No. 09-781)
2. Approval of the January 21, 2009 Regular Meeting Minutes.
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
(Agenda Item No. 09-782)
3. Approval of a Separation Agreement and full and final release of claims.
(Ken Jarrard, City Attorney)
(Agenda Item No. 09-783)
4. Approval of the following task order:
Page 1 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
MILTON CITY COUNCIL REGULAR MEETING AGENDA FEBRUARY 1, 2009 – 6:00 PM
Page 2 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
a. January 12, 2009 – Task Order 09-KHA-03 from Kimley-Horn and Associates,
Inc. for gravel road with a total cost of $7,718.72.
7) REPORTS AND PRESENTATIONS
1. Update on the performance measurement program.
(Presented by Bob Munroe and Myna Crisp, CH2MHILL)
8) FIRST PRESENTATION
(Agenda Item No. 09-784)
1. Approval of an Ordinance Adopting the Local Emergency Operations Plan for the
City of Milton.
(Presented by Chris Lagerbloom, Public Safety Director)
9) ZONING AGENDA
(Agenda Item No. 09-785)
1. Public Hearing for Rescission of Previous Council Approval of Zoning Application
RZ08-10, and for Possible Additional Zoning Action.
(Presented by Joe Lockwood, Mayor)
10) UNFINISHED BUSINESS (None)
(Agenda Item No. 09-786)
1. Approval of a Resolution Amending Resolution No. 09-01-73, A Resolution to Create a
Committee to Serve as the Highway 9 Design Guideline Committee for Potential
Revision to the Highway 9 Overlay District of the City of Milton Zoning Ordinance.
(Presented by Alice Wakefield, Community Development Director)
(Agenda Item No. 09-787)
2. Approval of a Resolution Amending Resolution No. 09-01-74, A Resolution to Create a
Committee to Serve as the Historic Preservation Committee for Development of a
Historic Preservation Ordinance for the City of Milton by appointing committee
members.
(Presented by Alice Wakefield, Community Development Director)
(Agenda Item No. 08-788)
3. Approval of a Resolution Amending Resolution No. 09-01-76, A Resolution to Create a
Citizen Advisory Committee for City of Milton Concept Plans for the Intersections of
Birmingham at Providence and Arnold Mill at New Providence by appointing committee
members.
(Presented by Dan Drake, Public Works Director)
MILTON CITY COUNCIL REGULAR MEETING AGENDA FEBRUARY 1, 2009 – 6:00 PM
Page 3 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
11) NEW BUSINESS
(Agenda Item No. 09-789)
1. Approval of a Crooked Creek Amenity Area Right-of-Way Exchange.
(Presented by Dan Drake, Public Works Director)
12) MAYOR AND COUNCIL REPORTS
13) STAFF REPORTS
14) EXECUTIVE SESSION (if needed)
(Agenda Item No. 09-790)
15) ADJOURNMENT
The minutes will be
Provided
electronically
City of Milton
13000 Deerfield Parkway Suite 107C Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Dan Drake, Public Works Director
Date: January 20, 2009 for the February 2, 2009 Council meeting
Agenda Item: Consent Agenda for Task Order
Engineer Recommendation:
Staff presents task order for consent agenda for February 2 City Council meeting, per the City
Charter requirements for a valid contract.
Background:
January 12, 2009 – Task Order 09-KHA-03 from Kimley-Horn and Associates, Inc. for Gravel
Road with a total cost of $7,718.72
Attachments:
Kimley-Horn and Associates, Inc. Task Order 09-KHA-03
< &ity of Milton
CB
PROFESSIONAL SERVICES
AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC.
DATED I //2!09
TASK ORDER 09-KHA-03
GRAVEL ROAD TESTING
This TASK ORDER between the parties is entered into pursuant to the above referenced
AGREEMENT (RFQ #08-001), incorporated herein by reference, and shall serve as
authorization by the City of Milton to Kimley-Horn and Associates, Inc. (referred to
herein alternately as "Consultant" and "Kirnley-Horn") to perform the services described
herein pursuant to the terms and conditions, mutual covenants and promises provided
herein and in the AGREEMENT (RFQ #08-001). Now therefore, the parties agree as
follows:
Description of PROJECT:
The City of Milton recently had reconstruction work completed on approximately 2.6
miles of several of the City's gravel roads, as hereinafter described, pursuant to an
agreement dated October 7, 2008 between the City and Blount Construction Company,
Inc. (the "Road Agreement"). Consultant affirms that it has been provided a complete
copy of the fully executed Road Agreement. There are issues with the Roads' new
surfaces and questions on the gradation of the aggregate as it may contain too much
"fines". With the recent rain, the surfaces of Nix Road, Summit Road and Brittle Road
(the "Roads") are similar to slush. The Roads are rutted and may deteriorate if not
repaired properly. The Road Agreement specified 3 18-3000 Aggregate surface course as
the proper material for the Roads.
Description of Professional Services:
Consultant shall collect six samples of gravel roadway surface from the Roads as
coordinated with the City of Milton staff. These materials will be tested to determine any
problems with the gradation, placement, or other causes to the current condition of the
Roads' surfaces and to reveal any and all failures of Blount Construction Company, Inc.
to provide materials and services in full compliance with the Road Agreement. The
Consultant will provide recommendations for fixing the gravel Roads' surfaces. The
Consultant's engineer shall meet with the City of Milton a minimum of two times to
discuss problems, results, and recommendations and will thereafter, within a reasonable
time to be determined in the City's sole discretion, provide to the City: 1) written findings
regarding failures of Blount Construction Company, Inc. to provide materials and
services in full compliance with the Road Agreement; and 2) written recommendations
for the repair of the Roads.
Design Specifications and Guidelines
The CONTSULTANT shall coordinate the proposed services with any proposed
construction plans and within the project limits.
This TASK ORDER is subject to the terms and conditions of the original CONTRACT
AGREEMENT (RFQ #08-001) entered between the parties.
General Scope of Service:
The WORK under this TASK ORDER is to be commenced upon CONSULTANT'S
receipt from the City of a written "Notice to Proceed" (NTP) for each phase. The WORK
will be completed within 150 calendar days after Notice to Proceed.
The CONSULTANT shall prepare a schedule showing milestone completion dates based
on completing the WORK within 150 calendar days (hereinafter referred to as the
"Schedule for Completion"), excluding City review time. The Schedule for Completion
will be revised to reflect the actual NTP date and will be updated as required throughout
the project's duration.
Every 30 days commencing with the execution of this TASK ORDER, the
CONSULTANT shall submit to the City a written report which shall include, but not be
limited to, a narrative describing actual work accomplished during the reporting period, a
description of problem areas, current and anticipated delaying factors and their impact,
explanations of corrective actions taken or planned, and any newly planned activities or
changes in sequence (hereinafter referred to as "Narrative Report"). No invoice for
payment shall be submitted and no payment whatsoever will be made to the
CONSULTANT until the Schedule for Completion, and the completion of Narrative
Reports are updated and submitted to the City. In no event shall payment be made by the
City to the CONSULTANT more often than once every 30 days.
The CONSULTANT shall coordinate and attend periodic meetings with the CITY
regarding the status of the TASK ORDER. The CONSULTANT shall submit to the City
transmittals of all correspondence, telephone conversations, and minutes of project
meetings.
The CONSULTANT agrees that all reports, plans, drawings studies, specifications,
estimates, maps, computations, computer diskettes and printouts and any other data
prepared under the terms of this TASK ORDER shall become the property of the City.
This data shall be organized, indexed, bound and delivered to the City no later than the
advertisement of the PROJECT for letting. The City shall have the right to use this
material without restriction or limitation and without compensation to the
CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical accuracy,
and the coordination of all designs, drawings, specifications, and other services furnished
by or on behalf of the City pursuant to this TASK ORDER. The CONSULTANT shall
correct or revise, or cause to be corrected or revised, any errors or deficiencies in the
designs, drawings, specifications, and other services furnished for this TASK ORDER.
All revisions shall be coordinated with the CITY prior to issuance. The CONSULTANT
shall also be responsible for any claim, damage, loss or expense that is attributable to
errors, omissions, or negligent acts related to the designs, drawings, and specifications
pursuant to this TASK ORDER.
The fee shall be paid as provided in the CONTRACT AGREEMENT; however,
CONSULTANT agrees that fees are earned pursuant to the WORK performed, which in
no event shall exceed the amount set forth in the attached Fee Schedule.
Attachments:
Attachment A - Fee Schedule
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Attachment A - Fee Schedule
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2008:KHA:PrjMgr
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1211 612008 3:37 PM X:\Public Works\Admin\OnCall\Kimley Horn\Gravel Rd Testing\Fee Schedule Gravel Rds 121 508 Page 2 of 2
City of Milton
13000 Deerfield Parkway, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: ML Marietta, Milton Department of Public Safety
Date: Submitted on January 6, 2008 for the February 2, 2009 Council Meeting
Agenda Item: Approval of the Local Emergency Operations Plan for the City of Milton
City Manager’s Office Recommendation
Adopt the attached ordinance approving the Local Emergency Operations Plan for the City of
Milton.
Background
Municipal ordinance, Federal mandate and general prudence require that a professional City
government plan for the possibility of a catastrophic emergency occurrence that require
resources beyond standard police, fire and public works response. This may include weather
disasters, terrorism, large fires and even drought. The proposed Local Emergency Operations
Plan provides the framework to guide interdepartmental (and inter-jurisdictional) response.
Discussion
Police, fire and other municipal departments will manage standard emergencies based on their
Standard Operating Procedures as well as routine mutual aid agreements. However, prudence
demands that the City prepare for non-routine emergencies in order to best protect the life and
property of the Citizens and the region. To this end, the Public Safety Department has
developed a Local Emergency Operations Plan that mirrors the state and federal plans but
allows for the unique character of our community and government. Once approved, the plan will
be reviewed and updated on a recurring basis and will serve as the outline for the planning and
coordination of the various City departments as well as coordination with the Atlanta Fulton
County Emergency Management Agency, GEMA and FEMA should the need arise.
Funding and Fiscal Impact
There is no direct fiscal impact associated with the approval of the Local Emergency Operations
Plan. However, should an event occur, a properly prepared City should see a long-term savings
through proper disaster mitigation and timely, coordinated response to such an event.
City of Milton
13000 Deerfield Parkway, Milton, Georgia 30004
2
Alternatives
There is no relevant alternative to this Plan other than a redrafting of the document based on
City needs and Council direction.
Concurrent Review
Mort Smedley, Interim City Manager
Chris Lagerbloom, Public Safety Director
ORDINANCE NO.
STATE OF GEORGIA
COUNTY OF FULTON
AN ORDINANCE TO ADOPT THE LOCAL EMERGENCY OPERATIONS PLAN
BE IT ORDAINED by the City Council of the City of Milton, Georgia while in a Regular called
Council meeting on the 2th day of February, 2009 at 7:00 p.m. as follows:
SECTION 1. That the Ordinance relating to the approval of the Local Emergency
Operations Plan for the City of Milton, hereby adopted and approved and is attached hereto as if
fully set forth herein; and,
SECTION 2. All Ordinances, parts of ordinances, or regulations in conflict herewith are
hereby repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED the 2th day of February, 2009.
_______________________________
Joe Lockwood, Mayor
Attest:
___________________________
Jeanette Marchiafava, City Clerk
(Seal)
- 1 -
City of Milton
Department of Public Safety
EMERGENCY OPERATIONS PLAN
- 2 -
EXECUTIVE SUMMARY
- 3 -
Executive Summary
This Emergency Operations Plan (EOP) describes the management and coordination of
resources and personnel during periods of major emergency. This plan was developed
in consultation with the various municipal departments with key roles during emergencies or
disasters. It is incumbent upon those department named as having key roles during emergencies
to properly plan for their individual disciplines.
This plan is meant to serve as a local guide to emergency operations, but is not meant to
supersede the emergency operations plan generated collectively under the auspices of the Atlanta
Fulton County Emergency Management Agency. In keeping with State Law, the City of Milton
recognizes that Fulton County serves as the primary emergency management entity in the
County and expects that the Milton Public Safety Staff will be incorporated in the development
of the County Plan.
The Milton Emergency Operations Plan incorporates lessons from the Georgia Emergency
Management Agency’s (GEMA) EOP. The basic outline for these documents are founded in the
planning methodology developed by the Federal Emergency Management Agency.
The Plan will be updated at least every four years and will be reviewed annually. The individual
municipal departments represented in each Emergency Support Function (such as public works)
have been charged with the responsibility of reviewing and implementing these changes. They
are also responsible for advising the Director of Public Safety (or his/her designee) of any
substantive changes in the Planning for the ESF.
With this in mind, this plan includes:
• Definition of emergency response in compliance with the State-mandated Emergency
Operations Plan process,
• Establishes the need for emergency response policies that provide Departments and
Agencies with guidance for the coordination and direction of municipal plans and
procedures, and
• Provides a basis for unified training and response exercises.
The plan consists of the following components:
• The Base Plan
• Emergency Support Function Annexes
• Legislative Annex
- 4 -
The following is a summary of the Emergency Support Functions:
1. Transportation
Support and assist municipal, county, private sector, and voluntary organizations
requiring transportation for an actual or potential large-scale emergency or disaster.
2. Communications
Ensures the provision of communications support to municipal, county, and private-
sector response efforts during an actual or potential large-scale emergency or disaster.
3. Public Works and Engineering
Coordinates and organizes the capabilities and resources of the municipal and county
governments to facilitate the delivery of services, technical assistance, engineering
expertise, construction management, and other support to prevent, prepare for,
respond to, and/or recover from an actual or potential large-scale emergency or
disaster.
4. Firefighting
Enable the detection and suppression of structural wildland, and rural fires resulting
from, or occurring coincidentally with an actual or potential large-scale emergency or
disaster.
5. Emergency Management
Responsible for supporting overall activities of the Milton Department of Public
Safety and functioning as a coordination entity between departments within the City
and with various other municipal, county, state and federal agencies.
6. Mass Care, Housing and Human Services
Supports municipal and non-governmental organization efforts to address non-
medical mass care, housing, and human services needs of individuals and/or families
impacted by an actual or potential large-scale emergency or disaster.
7. Resource Supports
Supports volunteer services and City Departments in tracking, providing, and/or
requiring resource support before, during, and/or after an actual or potential large-
scale emergency or disaster.
8. Public Health and Medical Services
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Provide the mechanism for coordinated City response to public health and medical
care needs (to include veterinary and/or animal health issues when appropriate) for
actual or potential large-scale emergency or disaster. and/or during a developing
potential health and medical situation.
9. Search and Rescue
Rapidly deploy components of the City’s Search and Rescue function (and those of
surrounding municipal partners) to provide specialized life-saving activities.
10. Hazardous Materials
Coordinate the City response to an actual or potential discharge and/or uncontrolled
release of oil or hazardous materials during actual or potential large-scale emergency
or disaster.
11. Food and Water
Supports City authorities and other agency efforts to address: Provision of nutrition
assistance; control and eradication of an outbreak of a highly contagious or
economically devastating animal/zoonotic disease; assurance of food safety and food
security and; protection of natural and cultural resources and historic properties.
12. Energy
Restore damaged energy systems and components during a potential of actual Large-
scale emergency or disaster.
13. Public Safety and Security
Describes public safety and security capabilities and resources to support the full
range of incident management activities associated with potential or actual large-scale
emergencies or disasters.
14. Long-Term Recovery and Mitigation
Provides a framework for City Government support to
nongovernmental organizations, and the private sector designed to enable
community recovery from the long-term consequences of an large-scale emergency or
disaster.
15. External Affairs
Ensures that sufficient assets are deployed to the field during a potential or actual
large-scale emergency or disaster. to provide accurate, coordinated, and timely
information to affected audiences, including governments, media, the private sector,
and the populace.
- 6 -
Enabling Legislation
- 7 -
BASIC PLAN
- 8 -
Table of Contents
The City of Milton Emergency Operations Plan (referred to hereafter as “the Plan”) is drafted in
consultation with and based on the model of surrounding agencies and the Georgia Emergency
Operations Plan. It is based in the authority of the City Executive and the municipal
government, and contains the outline Emergency Support Functions (ESFs). However,
development of Standard Operating Procedures in mitigation, preparedness, response and
recovery from and emergency within each Emergency Support Function are the responsibility of
each of the detailed City Departments. These should be developed in conjunction with each
other with the goal of developing an integrated plan under the auspices of this EOP in the interest
of a comprehensive emergency management system in the City of Milton.
The following document outlines the Plan and is organized into three main sections, including:
• The Basic Plan—which outlines the legal basis for the Plan and the municipal recognition
thereof, situations and assumptions, responsibilities, concepts of operations, direction and
coordination of emergency operations;
• The Emergency Support Function Annexes—state specific assistance, describes each
primary Department’s responsibility and authority, including each support agency’s and
organization’s responsibilities and indicates the direction and coordination of each
function;
• The Plan also includes a Legislative Annex, covering the Municipal establishment and
arrangement of the program.
Given the limited nature of the City of Milton EOP, additional procedural guidelines shall be
addressed in the policies and procedures of the individual agencies delineated in the Emergency
Support Function Annexes.
I. Introduction
II. Purpose
III. Situations and Assumptions
A. Situations
1. Vulnerability Analysis (Demographics)
2. Risk Assessment
B. Assumptions
IV. Concept of Operations
A. Phases of Emergency Management
1. Mitigation
2. Preparedness
- 9 -
3. Response
4. Recovery
B. Responsibilities of the City of Milton
C. Responsibilities of the Atlanta Fulton County Emergency Management Agency
D. Responsibilities of the Government of the State of Georgia
E. Responsibilities of the Federal Government
V. Direction and Coordination of the Emergency Management Function
A. Director of Emergency Management
B. Emergency Management Planning
C. Emergency Support Functions
D. Training
E. Emergency Communications
F. Incident Command Post
G. Emergency Operations Center
H. Mutual Aid in Expanding Incidents
I. Records Management
J. Return to Normal Operations
K. Internal Audit
VI. Responsibilities of the Director of Public Safety
VII. Responsibilities of the Public Safety Command Staff
VIII. Responsibilities of City Department Heads
IX. Funding and Accountability
A. Expenditure of City Funds
1. During Normal Business Hours
2. After Normal Business Hours (or When Conditions Warrant)
B. Expenditure of State Funds
C. Expenditure of Federal Funds
X. Development and Maintenance of the Plan
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Emergency Support Functions Table of Contents
Emergency Support Functions Primary
Department
Support
Department
Transportation ESF 1 Public Works MDPS
Communications ESF 2 Alpharetta E-
911 AFCEMA
Public Works ESF 3 Public Works MDPS
Firefighting ESF 4 Fire
Operations
Police
Operations
Emergency Management ESF 5 Director of
Public Safety
AFCEMA
Mass Care, Housing and Human
Services ESF 6 MDPS Community
Development
Resource Support ESF 7 Finance Human
Resources
Health and Medical ESF 8 Fire
Operations
Rural Metro
Ambulance
Search and Rescue ESF 9 Fire
Operations
Police
Operations
Hazardous Materials ESF 10 Fire
Operations
Police
Operations
Food / Water ESF 11 Operations
Director
Community
Development
Energy ESF 12 Public Works MDPS
Public Safety and Security ESF 13 Police
Operations Fire Operations
Long Term Recovery and
Mitigation ESF 14 Community
Development Public Works
External Affairs ESF 15 MDPS Communications
Manager
- 11 -
I. Introduction
This plan establishes guidelines for emergency management preparedness and response within
the City of Milton to:
• prevent emergency situations;
• reduce vulnerability;
• establish capabilities to protect residents from effects of crisis;
• respond effectively and efficiently to emergencies; and
• provide for rapid recovery from an emergency or disaster.
Emergency Support Functions (ESFs) and accompanying services will be maintained to save
lives, protect health, prevent or minimize property damage and provide assistance to people and
communities threatened by an emergency or disaster.
When emergency or disaster response and recovery operations exceed local government
capabilities, assistance will be sought and coordinated with other local governments, private
agencies/organizations, other states and the federal government as needed and coordinated by the
Director of Public Safety under the auspices of the Office of the City Manager.
The Director of Public Safety, on behalf of the City Manager and the Mayor, will determine the
level and duration of resource commitment. The Mayor will declare a State of Emergency and
request a gubernatorial declaration when appropriate.
II. Purpose
The purpose of this plan is to prevent or minimize injury to people and damage to property
resulting from emergencies, disasters or catastrophes of natural, technological or human in
origin. This plan is intended to address response to non-routine emergencies, including but not
limited to:
• Natural disasters,
• Incidents of terrorism/weapons of mass destruction,
• Violence at educational facilities,
• Civil disturbances;
• Any other disasters or non-routine emergencies that require extended deployment
of MDPS/City resources and extended use of mutual aid resources (local-
AFCEMA, state-GEMA, or federal-FEMA).
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III. Situations and Assumptions
A. Situations—the City of Milton identifies hazards that have the potential to
disrupt day-today activities and/or cause extensive property damage, personal
injury and/or casualties. Priority for emergency management planning is based
on the Hazard Profile developed in concert with the various City Departments.
1. Vulnerability Analysis (Demographics)
The City of Milton Department of Public Safety shall, in conjunction with
all relevant City Departments, conduct an annual Vulnerability Analysis of
the City, to include the identification and assessment of the vulnerability
of any high-risk targets within the jurisdiction. (State Standard 5.33.a)
The Department shall then develop and document special security
procedures for these identified high-risk targets in coordination with any
other relevant stakeholders or authorities (for example, with the Fulton
County School Police regarding school facilities). These plans shall be
reviewed concurrently with the annual threat assessment described above.
(State Standard 5.33.b)
According to the Carl Vinson Institute of Government, the City of
Milton’s Population is estimated at 15,464. This number reflects an
estimate of the current population as the City was not incorporated at the
time of the last census and current figures incorporate more than the City’s
jurisdictional boundaries (this number should be confirmed following the
next Census).
The following statistics outline the primary hazards to the of Milton’s
population. Due to the lack of specific census data, demographic
percentages are based on Zip 30004 (which encompasses Milton as well as
a portion of Alpharetta, and southwest Forsyth County and southeast
Cherokee County):
Demographics for Zip 30004
(Milton and portions of north Alpharetta, southeast Cherokee County and southwest Forsyth County)
General Characteristics
30004 National
Male 49.9 49.1
Female 50.1 50.9
Median Age 34.9 35.3
Under 5 YOA 8.3 6.8
18 and Over 73.2 74.3
65 and Over 7.2 12.4
Average Household Size 2.62 2.59
- 13 -
Average Family Size 3.11 3.14
Owner Occupied Homes 75.1 66.2
Renter Occupied 24.9 33.8
Social Characteristics
30004 National
High School Graduate 90.9 80.4
Bachelor's Degree or Higher 48.1 24.4
Civilian Veterans 10.1 12.7
Disability Status 13.4 19.3
Foreign Born 9.8 11.1
Male, Married 67 56.7
Female, Married 63.5 52.1
Speak a Language Other than English 11.8 17.9
Economic Characteristics
30004 National
Commute Time 30.3 25.3
In Labor Force 72.4 63.9
Median Household Income (1999 Dollars) 72,951 41,994
Median Family Income (1999 Dollars) 87,251 50,046
Per-Captia Income (1999 Dollars) 38,125 21,587
Families Below Poverty Level 3.2 9.2
Individuals Below Poverty Level 5.5 12.4
Housing Characteristics
30004 National
Single Family Owner Occupied Homes
Median Value 203000.0 119600.0
The above data yields important information for the vulnerability of the
citizenry in the City of Milton. High median household income (nearly
twice the national average) demonstrates that we have a generally less
economically vulnerable population. Additionally, the number of families
below the poverty level is one third the national average. Conversely, the
percentage of disabled residents and elderly residents are also significantly
below the national average. As a result of this demographic information,
citizens that would be either economically or physically dependant upon
government resources for evacuation and other types of direct assistance
(beyond traditional public safety and municipal infrastructure lines) will
be accordingly lower than the national average.
2. Risk Assessment
The City of Milton has no regionally critical infrastructure. As a
consequence, emergency planning needs to revolve around ensuring the
- 14 -
safety of its citizens, visitors and personnel. Essential services such as
water, electricity and gas are routed through surrounding jurisdictions.
The primary hazards faced by the City primarily involve more routine
emergencies such as a fire in a multi-family dwelling or multi-story office
complexes. These are primarily concentrated in and around the Deerfield
Parkway area.
Additionally, the largest concentration of vulnerable population in the City
are in the several schools. Most of these fall under the auspices of the
Fulton County School System. The system has its own EOP and
emergency management function. As a consequence, the City will serve
in a support role for any activity that takes place within the schools in
accordance with any Memorandums of Understanding or other such
agreements between the City and the Fulton County School System.
The areas of high-density population additionally may face the ubiquitous
threat of terrorism, however, not to the extent that a jurisdiction with
critical infrastructure within its borders.
Finally, the City faces the threat of weather emergencies, including
tornados, ice storms, severe thunderstorms and possibly flooding. One of
these events may easily stretch our response capacity beyond its limits. It
is therefore important that potential weather emergencies be discussed and
the responses planned as ahead of the event as possible. Current statistics
prove that a disastrous weather emergency is the most likely to occur of all
potential risks faced by a community and should therefore be given
attention in the planning process.
B. Assumptions-- City Departments (or private contractors serving in the function or
under the auspices of City Departments) and/or support organizations assume
responsibility for emergency management operations within their professional
bailiwick. These Departments (or contract units) are to commit available resources to
save lives and to minimize personal injury and property damage. Assistance from
other local, state and the federal government may be available when emergency or
disaster response and recovery operations exceed local government capabilities.
IV. Concept of Operations
The plan encompasses three levels of government: local, state and federal. The
private sector is also a part of this planning process. The private sector shall include local
business and community interests and shall not necessarily be limited to those
organizations serving as direct contractors for the routine provision of Municipal services
(such as Information Technology, Community Development and Public Works). For the
purposes of this Plan, all references to private sector involvement shall be construed to
mean those entities or commercial enterprises that are extra-municipal. As such, private
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business interest fulfilling daily operations that are normally reserved to the public sector
are considered “public” for the purposes of this Plan.
All local and state operations will be in compliance with the National Response
Framework (NRF) and National Incident Management System (NIMS) legislation
promulgated through Homeland Security Presidential Directive 5 (HSPD 5), the Stafford
Act, and all other Federal and State homeland security mandates.
Emergency operations are initiated at the local jurisdiction and, as a routine matter, will
be handled at the local level. However, should local resources be exhausted (or threaten
to be exhausted by the scope of the emergency), then the Atlanta Fulton County
Emergency Management Agency is recognized by the State as the emergency
management entity for all of Fulton County, including the City of Milton. Therefore, any
emergency that exceeds the routine abilities of the Department of Public Safety (or other
municipal departments/partners) will be handled through AFCEMA. At this point,
Milton shall fall under the County EOP. At the request of AFCEMA (with the advice and
consent of the City of Milton) GEMA will process all requests for state assistance.
GEMA will also serve to request assistance from the Federal Emergency Management
Agency (FEMA) for disasters resulting in a Presidential Declaration.
A. Phases of Emergency Management
1. Mitigation
Activities that may prevent an emergency or disaster, reduce a
community’s vulnerability and/or minimize the adverse impact of disasters
and emergencies. This may include fire-sprinkler ordinances or other building codes
that reduce the likelihood of the occurrence of an emergency.
2. Preparedness
Activities that occur prior to an emergency or disaster to support
and enhance response. Planning, training, exercises, community awareness
and education are among such activities.
3. Response
Activities that address the immediate and short-term effects of an
emergency or disaster that has already occurred. These activities help to reduce
casualties and damage and to speed recovery. Response includes coordination and
direction, communications and warning, evacuation and the application of specific
ESF responsibilities. In terms of the City operations, this will be founded in police
and fire activities, as well as public works, information technology and other City
departments upon the occurrence of a large-scale incident.
4. Recovery
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Activities that involve restoring the community to a day-to-day operational state.
Short-term recovery activities include damage assessment and the return of vital
functions to minimum operating standards. This may include restoration of power to
residential areas, the reopening of City Hall, and the return of police and fire
functions to relatively normal operating capacity. Long-term recovery activities may
continue for years. This may include reconstruction and relocation of heavily
damaged areas of the City (such as impacted apartment residents), restoration of pre-
event commercial activity and even re-evaluation of Municipal planning priorities.
B. Responsibilities of the City of Milton
1. The City of Milton is responsible for all emergency management in order to
save lives and protect property. The Milton Department of Public Safety, in
accordance with City Ordinance Chapter 15, Section 3.3 and 3.4, assumes
responsibility for the development and implementation of the Local
Emergency Operations Plan (LEOP). The Ordinance also designates the
Director of Public Safety as the primary emergency management official in
the City due to the need to direct all City Departments during an catastrophic
incident. The Director of Public Safety shall consult with the City Manager in
all aspects of the management of an emergency. Refer to Section V.
“Direction and Coordination of the Emergency Management Function” for
further explanation of the relationship between the City’s emergency
management capacity and that of the Atlanta Fulton County Emergency
Management Agency (AFCEMA).
2. The various City Departments are encouraged to establish mutual aid
agreements (within their area of operation) with other agencies and activate
bi-jurisdictional agreements with bordering jurisdictions for emergencies and
disasters.
3. The Milton Department of Public Safety and the other applicable City
Departments will utilize all available resources from within the jurisdiction,
including voluntary and private assets, before requesting county/state
assistance during any natural disaster, incidents of terrorism, school or
workplace violence, civil disturbances and other unusual disturbances that
exceed normal emergency response parameters. Under the auspices of the
Director of Public Safety, the Milton Department of Public Safety and/or the
City Finance Department (depending upon the size of the event)
documentation of personnel, equipment and resources will be maintained in
time of an emergency or disaster for local, state and/or federal purposes.
The MDPS shall endeavor to manage its relative response-ability by acquiring
the necessary equipment to efficiently carry out any potential emergency
response, including the pre-event procurement of:
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• A Mobile Command Post (or some manner of portable Incident
Command Post);
• Basic command post accoutrements (including vests, command
boards, rehabilitation supplies, etc), and
• Current lists typing all department resources, including personnel,
vehicles and machinery/tools.
The respective city departments shall maintain all resources required by their
respective disciplines and required by the emergency operations plan prepared
by each ESF. This shall be maintained by MDPS as a part of the general
resource/equipment list for the City. (State Standard 5.17.l)
4. For ease of communication and structure all incidents involving multiple City
Departments or any activation of this plan will utilize the Incident Command
System (ICS) that follows the National Incident Management System (NIMS)
model. It shall also be employed on all multi-jurisdictional incidents All
directors or managers of the designated City Departments (ESFs) shall ensure
that all potential emergency management personnel are familiar with this
system in accordance with current State and FEMA guidelines. (State
Standard 5.17.d)
5. When a catastrophic incident surpasses the City of Milton’s capacity to
respond, and routine mutual aid partners are unavailable or unable to offer
sufficient support, and upon an official request from the Mayor for regional or
state (and thereby, federal assistance), the City Manager or her/his designee
shall appoint a municipal official to represent the City’s interests in any extra-
municipal Emergency Operations Center or similar emergency operations
coordination point.
6. When necessary, the Mayor may make request for military support in any
incident of a natural disaster, incident of terrorism, school-place violence or
civil disturbance. This shall be done upon consultation with the City Manager
and the Director of Public Safety, Director of Emergency Management for
AFCEMA, and all other relevant officials. (State Standard 5.17.i)
C. Responsibilities of the Atlanta Fulton County Emergency Management Agency
(NIMS 25)
1. Any event that requires mutual aid beyond regular agreements with
surrounding jurisdictions shall be processed by the Director of Public Safety
(or his/her designee) through the Atlanta Fulton County Emergency
Management Agency.
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2. AFCEMA shall prepare and maintain an Emergency Operations Plan, a Local
Mitigation Plan, and any other necessary and prudent documents required by
GEMA and FEMA. The City of Milton shall be included in the development
of these plans and a copy of any pertinent planning on the part of the City
shall be provided to AFCEMA.
3. Per state law and current accepted practice, AFCEMA shall serve as the
coordinating entity for the request and disbursement of all disaster related
federal monies. It is therefore essential that Milton personnel maintain
meticulous records during any large-scale event and involve AFCEMA in any
catastrophic emergency that may require state or federal assistance.
D. Responsibilities of the Government of the State of Georgia
1. When mutual aid partners are overwhelmed with either their own emergency
response or are incapable of providing sufficient resources, the City, though
AFCEMA, may turn to GEMA. The Governor may declare a State of
Emergency to activate necessary state resources. If the emergency or disaster
exceeds the state’s capacity, assistance may be requested from surrounding
states through the Emergency Management Assistance Group (EMAG). In
this instance, the Governor may also request assistance from the President of
the United States. Upon a Presidential Declaration, assistance as requested by
the state will be provided through federal ESFs. This may include military
support in the event of a declaration of martial law in the most extreme of
circumstances.
2. State services and resources are supplements to local governments and follow
matching ESFs. State agencies and organizations serve as support
agencies/organizations for functional responsibilities primarily assumed by
the affected jurisdiction.
E. Responsibilities of the Federal Government
1. Federal assistance will supplement state and local governments’ response
capabilities and shall be provided under governing authorities. Examples
of agencies providing assistance are FEMA, Small Business
Administration (SBA) and the United States Department of Agriculture
(USDA). Assistance from federal agencies is provided through public
laws and regulations.
2. Federal assistance made available to relieve the effects of an emergency or
disaster will be coordinated by the Governor’s designated
representative(s).
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3. Upon a Presidential Declaration, federal regulations require the
appointment of the following representatives:
a. A Governor’s Authorized Representative (GAR) The GEMA
Director or designee will serve in this capacity and execute on
behalf of the state necessary documents for federal assistance
following a disaster.
b. A Federal Coordinating Officer (FCO) FEMA will appoint an FCO
to serve as a liaison to the state working in coordination with the
GAR.
c. A Grant Coordinating Officer (GCO) The Department of Human
Resources—Division of Family and Children Services Disaster
Coordinator will assume this responsibility and administer the
Individual and Family Grant (IFG) Program made available
through FEMA. All reports and documents will be submitted
through the GAR.
V. Direction and Coordination of the Emergency Management Function
A. Director of Emergency Management
In accordance with City Code, Chapter 15, Section 3, the Director of Public Safety is
designated as the primary coordinator of emergency management services in the City of
Milton. This is to vest the authority necessary to command all City departments in a time
of emergency in the most fitting municipal authority. This allows proper coordination
through all phases of emergency management. For instance, the Police or Fire Chief may
be the most knowledgeable asset during the emergency response phase, but the Director
of Planning may be the most important official during the recovery phase as that
individual would understand the long-term impact of zoning decisions. It is therefore
best to well establish the authority of the Director of Public Safety over all disaster
operations as the proper person to direct all phases of emergency management, as
different departments may move to the fore during mitigation, preparedness, response
and recovery.
In the interest of a concerted municipal vision and effort in combating the emergency, the
Director of Public Safety shall include the City Manager and other public officials in the
emergency management process and shall work in conjunction with the Mayor and City
Manager in managing the event to the optimal benefit of the citizens of Milton. This
shall not preclude, however, the ability of the Director of Public Safety to make an
immediate decision should the emergency dictate to ensure the safety and well-being of
City Employees, the City’s future, and its citizens.
However, the City of Milton also recognizes the authority of the Atlanta Fulton County
Emergency Management Agency according to OCGA 38-3-27. In any large-scale
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emergency that requires sustained deployment of personnel, resources from sources other
than routine mutual aid partners, and potential federal and state funding, the City shall
defer to AFCEMA. In this situation, the Director of Public Safety or his/her designee
may serve as a municipal representative in all deliberations and actions taken on behalf of
the City during the duration of the emergency.
B. Emergency Management Planning
The City Code designates the Director of Public Safety as the primary catalyst for
emergency planning and preparation. Though this position by no means encompasses all
aspects of emergency planning and preparation, the Director of Public Safety has the
capacity and resources to coordinate the planning process by bringing together all
municipal partners.
C. Emergency Support Functions
Emergency Support Functions (ESFs) are matched with the Georgia Response Plan and
the National Response Framework (NRF) to assure efficient and effective response.
Additional ESFs may be included to meet the City’s needs. City departments with
primary ESF responsibilities shall develop and maintain, in coordination with support
agencies and organizations, a Standard Operating Procedure (SOP).
D. Training
Disaster preparedness information, training and exercises will be coordinated by the
Milton Department of Public Safety as deemed appropriate by the Director of Public
Safety in consultation with the City Manager. Such training can be arranged through
AFCEMA, the Georgia Public Safety Training Center, or any other training forum
meeting the professional standards of current public safety practice.
E. Emergency Communications
The Milton Department of Public Safety shall be the primary coordinator of all disaster
communications within the City. In accordance with MDPS routine operations
procedures, the primary means of emergency communications will be Alpharetta 911
Dispatch. Dispatch will also provide GIS-based situation maps through their
dispatch/AVL public safety resource management system. This will provide current
mapping for planning, operations, and logistical purposes during the duration of the
response to any natural disaster, incident of terrorism/weapons of mass destruction,
violence at educational facilities, civil disturbances or other unusual disturbances. (State
Standard 5.17.b)
Public information briefings, news releases and all other emergency information
generated by City departments and organizations associated with the emergency/disaster
response will be coordinated and/or released through the Department of Public Safety.
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Should a broader event occur that incorporates AFCEMA, the Director of Public Safety
(or designee) shall appoint an individual to coordinate communications with the Joint
Information Center established by the Atlanta Fulton County Emergency Management
Center.
F. Incident Command Post
In any exercise or actual emergency that involves extended emergency response and
recovery operations in accordance with this policy, or in any incident which requires
multi-jurisdictional coordination on an extended basis, the incident commander shall
establish an Incident Command Post (or Field Command Post). Circumstances that will
demand the establishment of a Command Post include, but are not limited to natural
disasters, incidents of terrorism/weapons of mass destruction, violence at educational
facilities, civil disturbances and other unusual occurrences. This command post shall be
established in a location accessible to the scene and capable of supporting the required
coordination activities.
The Incident Command Post should be clearly established so that responding units can
identify where they should report for operational assignment and should be the center of
operations for the Incident Commander and General Staff positions. It shall be clearly
marked by a flag, activated emergency lights or a flashing/revolving green light if
available.
The Incident Command Post shall be established close enough to properly manage the
incident, but far enough from the incident scene that operational security and the safety of
staging personnel and Command Staff is maintained. For example, at a hazardous
materials incident, the Incident Command Post shall be staged (at a minimum) up-hill and
up-wind from the incident location. (State Standard 5.17.c)
G. Emergency Operations Center
Upon escalation of an emergency or disaster beyond commonplace emergency services
delivery, the Director of Public Safety (or designee) may require partial or full activation
of an Emergency Operations Center (EOC) with representation of primary and/or support
agencies and organizations. The Director of Public Safety or his/her designee will
perform EOC functional responsibilities. A primary EOC may be established in the
Executive Conference Room at the City Hall (17000 Deerfield Parkway) with a potential
alternate location in the squad room of the Fire Station located on Hickory Flat Hwy in
the City of Milton. Briefings on the situation will be provided in the EOC. Situation
reports will be provided to all pertinent departmental officials.
H. Mutual Aid in Expanding Incidents
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As a standard practice, the Milton Department of Public Safety may seek additional
assistance from other jurisdictions through mutual aid agreements if the City needs
additional assistance with a natural disaster, incident of terrorism/weapons of mass
destruction, violence at educational facilities, civil disturbance or other unusual
occurrence. However, as the event expands beyond routine emergency management, the
City shall seek management and coordination assistance from AFCEMA.
The Director of Public Safety (or designee) will work with AFCEMA to coordinate the
response. If the situation appears to be approaching disaster status, AFCEMA will be
requested to send a liaison to the EOC or the City will have a representative sent to the
AFCEMA EOC if it is activated. AFCEMA then request assistance from GEMA and/or
FEMA. Upon a Presidential Declaration, federal assistance will be provided as requested
by the state. An FCO will be assigned to work with the state upon Presidential
Declaration. (State Standard 5.17.h)
I. Records Management
Expenditure reports that include personnel, travel, supplies and equipment must be in
accordance with local, state and federal laws and regulations. Strict financial record
keeping is essential in a disaster response for both planning purposes, and for application
for financial relief when the expenditures exceed the City’s financial resources.
Any reports generated by the individual departments involved in the emergency response
shall be kept in accordance with the current professional practices of the organization.
All emergency planning and response forms prepared in accordance with NIMS and
FEMA standards (that is, those forms that are prepared which are beyond the standard
practice of the individual departments/agencies) shall be retained as well.
Officers and firefighters shall keep strict track of time, tasks performed (when and where)
and what equipment was used for potential reimbursement purposes. It is the
responsibility of field supervisors to ensure that these documents are accurate and
complete.
For audit and financial purposes, all officer/firefighter activity logs and other pertinent
paperwork (including, but not limited to, receipts, activity logs, equipment requisitions,
NIMS forms, financial accounting statements, police and run reports etc.) shall be
retained for a minimum of three years (or in accordance with the individual report’s
legally mandated retention schedule, whichever is greater). This retention is for audit
purposes as well as for after-incident reviews.
J. Return to Normal Operations
The Director of Public Safety, in coordination with the AFCEMA personnel, will
determine the proper time to reduce the Operating Conditions (OPCON) Level and close
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the EOC, as appropriate. Emergency operations will cease when the situation has
decreased to a departmental level within the City.
K. Internal Audit
The City shall conduct an internal audit of the emergency response individually and/or in
conjunction with the AFCEMA after the City has returned to normal operations. This
audit shall encompass all aspects of the incident management operations, including (but
not necessarily limited to) Command, Operations, Logistics, Planning and Finance.
VI. Responsibilities of the Director of Public Safety
A. Coordinate execution of all aspects of any emergency or disaster that requires extended
deployment of personnel, extensive use of mutual aid partners, or official activation of an
EOC. Coordination may be among intercity departments, local and state governments,
and private agencies/organizations;
B. Ensure the preparation and dissemination of all emergency operations plans generated
both by the City and the Atlanta Fulton County Emergency Management Agency.
C. Initiate and/or encourage emergency management agreements with intercity departments,
private agencies/organizations, local and state governments;
D. Initiate and participate in periodic exercises to evaluate emergency plans in order to
maintain a high standard of preparedness;
E. Advise the Mayor, City Manager, City departments, private agencies/organizations, local
governments and state agencies of the severity and magnitude of an emergency situation
as necessary.
VII. Responsibilities of the Public Safety Command Staff
A. Maintain surveillance of potentially threatening conditions and direct appropriate
communications, warning and preparedness actions;
B. Provide training, technical assistance and planning guidance to City departments;
C. Conduct and participate in periodic exercises to evaluate emergency plans in order to
maintain a high standard of preparedness;
D. Advise the Director of Public Safety in the event of a disaster and in any areas of
emergency management planning or execution in order to ensure the safety of the
community and City employees.
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E. Coordinate (or appoint a designated coordinator) of all routine emergency situations that
do not require extended deployment of personnel, extensive use of mutual aid partners, or
official activation of an EOC. The Command Staff shall notify the Director of Public
Safety when a routine emergency exceeds the capacity of the standard operating
capabilities of the Milton Department of Public Safety and the various municipal support
agencies.
VIII. Responsibilities of City Department Heads
A. Appoint a primary and alternate Emergency Coordinator with the authority to commit
department personnel and resources to expedite the provision of services in emergencies
and disasters;
B. Assume responsibility for preparing and maintaining ESF planning and operational
responsibilities as designated by the Director of Public Safety (with the advise and
consent of the City Manager);
C. Prepare and maintain a SOP for ESF responsibilities;
D. Assign personnel to augment the EOC, in accordance with emergency and disaster
requirements, upon request by the Director of Public Safety;
E. Mobilize and utilize department personnel and resources to meet emergency and disaster
requirements as necessary;
F. Support and/or conduct training and exercises for department personnel assigned to
execute respective ESF responsibilities and participate with other City Departments in all
training exercises as directed by the Director of Public Safety;
G. Maintain a 24-hour response team and internal notification system for emergency
management;
H. Collaborate with state agency representatives on respective ESF responsibilities and
assist during a disaster; and
I. Review and update respective ESF responsibilities and SOPs on an annual basis or as
directed by the Director of Public Safety.
IX. Funding and Accountability
A. Expenditure of City Funds
In order to ensure proper stewardship of public moneys, document expense for any
potential reimbursement, and to adequately allocate available financial resources in the
areas of most critical need during an emergency, careful financial accounting practices
- 25 -
shall be followed in any disaster or significant emergency declared under the auspices of
this EOP.
1. During Normal Business Hours
If an emergency occurs during normal business hours, the Budget Coordinator is
to be contacted regarding an emergency purchase order.
2. After Normal Business Hours (or when Conditions Warrant)
According to City purchasing policy, the below listed procedures should be
followed:
In the event of an emergency where immediate actions is required, the
Purchasing Agent (City Manager) has the authority to “purchase
commodities or services where there exists an emergency constitution a
threat to public health, safety or welfare or to the soundness and
integrity of public property or to the delivery of essential services and
where the adverse effect of such emergency may worsen materially
with the passage of time.” (City of Milton Financial Management
Program: Purchasing Polices, V. E.)
In keeping with this policy, the public safety official making an
emergency purchasing request regarding an disaster response shall attempt
to fulfill all of the requirements enumerated by the City’s purchasing
policy. However, this does not prevent the City Manager from making
emergency purchases for the immediate protection of the life and safety of
the Milton community when all of these requirements have not been met.
To this end, the following provisions shall be kept in mind in the
emergency procurement of commodities or services:
o Complete description and specifications of the
items/services to be purchased;
o Quantity/Duration of the items/services to be purchased;
o Date needed for the items/services;
o Estimated cost of the item/service;
o Associated freight/shipping requirements;
o Complete budget account number;
o Previous purchase information or quotation;
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o Suggested vendors;
o Approval of department head and/or division director with
budgetary authority; and
o Approval from the Finance Department.
As a consequence, the City Manager (or designee) may make an emergency
purchase in the event of an emergency. However, it is incumbent upon the
Incident Commander, with the assistance of the Finance, Logistics, Planning and
Operations section to properly use, document and track the purchase in the most
efficient and fiscally responsible manner possible.
If the situation is evolving and the City Manager (or designee) is not yet on scene,
prior approval of emergency purchases should be obtained if at all possible. This
may be done through a City-issued purchase card or other means in the most
extreme circumstances.
B. Expenditure of State Funds
Expenditures of state funds will be in accordance with state laws and regulations and
subject to state and federal audits. Utilizing emergency powers, the Governor may
mobilize all available state resources as necessary to cope with an emergency or disaster.
State agencies, local governments and private agencies/organizations are responsible for
collecting, reporting and maintaining records of expenditures, including costs for
personnel, incurred as a result of an emergency or disaster. These records shall serve as
supporting data in order to determine the need for and preparation of requests for federal
assistance.
C. Expenditure of Federal Funds
Federal funds provided to the state as a result of a Presidential Declaration will be
coordinated through the Governor or his designee. Use of federal funds is subject to
verification and state and federal audit. State agencies, local governments and private
agencies/organizations are responsible for establishing reporting and accounting systems
for emergency and disaster purposes.
Federal law prohibits the duplication of benefits. Individuals, businesses or other entities
shall not receive federal disaster assistance when compensation for the loss has been
received from insurance or other sources.
Discrimination against persons on the basis of age, color, economic status, nationality,
race, religion, sex or handicap in the administration of emergency services or disaster
relief is prohibited.
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X. Development and Maintenance of the Plan
This plan is the principal source of documentation for the City of Milton’s emergency
management responsibilities. Each primary city department has the responsibility for
developing and maintaining the respective ESF(s) for this plan. Overall coordination of
the planning process resides with the Milton Department of Public Safety. This
responsibility extends to timely plan updates and revisions.
Those who will implement it must understand the contents of this plan or it will not be
effective. Thus, the Director of Public Safety or designee will brief the appropriate
officials on their roles in emergency management. The Director (or designee) will also
brief newly employed/elected officials as they assume their duties.
The Director of Public Safety (or designee) will conduct an annual review of this plan by
all agencies. Officials and Department Heads can recommend changes or provide
information at any time. However, the Director of Public Safety must approve any
changes.
This plan or any portions thereof will be activated by the order of the Mayor through the
City Manager.
For training purposes and exercises, the Director of Public Safety may activate this plan
to ensure a continuous readiness posture.
This plan will be undated as required based on deficiencies identified through drills and
exercises, changes in local government structure, technological changes, etc. It will also
undergo an annual review to ensure that it is still in compliance with current law,
professional practice and corresponds with the current capabilities of the City of Milton
and its public safety partners.
This plan will become effective upon the date it is approved and signed by the Mayor and
Council of the City of Milton.
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EMERGECY SUPPORT FUNCITION ANNEXES
- 29 -
Emergency Support Function 1
Transportation
I. Introduction
This Emergency Support Function (ESF) supports State/Federal response plan ESF #1
(Transportation). It is also subordinate to the AFCEMA ESF if the City activates the
county emergency management function. The Department of Public Works (under the
auspices of CH2M Hill) is responsible for coordination of transportation resources,
assisting with evacuation and mobilizing transport of personnel, supplies and equipment.
II. Purpose
The purpose of ESF 1 is to provide coordination of department resources in order to
assist with evacuation and transport of personnel, supplies and equipment during a
natural disaster, incident of terrorism/weapons of mass destruction, violence at
educational facilities, civil disturbances and other unusual occurrences. (State Standard
5.17.p)
III. Responsibility
A. Primary- Public Works
B. Support
AGENCY RESOURCE
MDPS Personnel, Vehicles
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IV. Concept of Operations
A. The Department of Public Works will coordinate with appropriate city departments
to ensure operational readiness. They will develop and maintain a Standard
Operating Plan (SOP) in preparation for the activation of this ESF.
B. Transportation will be coordinated with the Milton Department of Public Safety
and Public Works will ensure the transportation infrastructure is adequate to meet
transport needs.
C. The Department of Public Works will designate a primary and alternate emergency
support function coordinator for this ESF and will coordinate with the other ESFs
to ensure that their task is safely and efficiently carried out.
D. Emergency operations necessary for the performance of this ESF include, but are
not limited to:
1. Mitigation/Preparedness
a. Develop a coordinated approach among and between designated city
departments and organizations and identify available resources;
b. Locate areas likely to contain citizens with special needs.
c. Establish a system to respond to requests for transportation assistance,
and
d. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Respond to assistance requests from the Milton Department of Public
Safety requiring transportation support;
b. Assist other city departments in determining the most viable available
transportation networks to, from and within the emergency or disaster
area;
c. Obtain volunteer transportation services to meet additional
transportation needs;
d. Coordinate public information with and provide updates for ESF-15,
External Affairs;
e. Continue to render transportation support as long as the situation exists;
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f. Maintain financial records on personnel, supplies and other resources
utilized and report expenditures to ESF 7 and MDPS upon request; and
f. Resume day-to-day operations.
V. Succession of Authority
The Department of Public Works, as maintained by CH2M Hill, shall provide an
Emergency Coordinator and Alternate to meet the responsibilities of the department. The
designee(s) shall represent the department during an emergency or disaster and provide for
operational support in the Emergency Operations Center when requested by the MDPS.
VI. AFCEMA Response
In the instance that the MDPS and the City Manager decide that an emergency/disaster is
beyond the routine capabilities of the City resources, the City may contact AFCEMA for
assistance. In this instance, the Milton Public Works Emergency Coordinator or
Alternate shall be directed to liaise with AFCEMA in the performance of this ESF.
VII. State Response
A. The Georgia Department of Transportation (GA DOT) can coordinate emergency
or disaster response as authorized through a State Declaration to assist local
governments with personnel, equipment, operations and maintenance.
B. GA DOT can provide financial assistance to local departments for transportation
services and issue necessary rules and regulations.
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Emergency Support Function 2
Communications
I. Introduction
This Emergency Support Function (ESF) supports State/Federal response plan ESF #2
(Communications). This ESF includes: information and reporting; surveillance of
threatening conditions; 24-hour radio, teletype and telephonic capability; and activation
of the Emergency Alert System (EAS). The Milton Department of Public Safety and/or
AFCEMA provides assistance for this ESF including the utilization of equipment and
personnel to coordinate and disseminate information before, during and after an
emergency or disaster. If Communications become overburdened or destroyed, other
resources shall be used to: augment city communication and warning systems and to
disseminate instructions and operational guidance.
In the City of Milton, Communications is coordinated by the Alpharetta E-911 Dispatch
Center, and thus provides 24 hour radio, teletype and telephonic capability; and activation
of the Emergency Alert System (EAS).
II. Purpose
To provide communications, surveillance and warning coordination among city, state and
other local agencies and organizations to save lives and protect property.
III. Responsibility
A. Primary – Alpharetta E-911 Dispatch
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B. Support
AGENCY RESOURCE
AFCEMA Communications, Vehicles, Equipment
IV. Concept of Operations
A. Per the current Inter-Governmental Agreement designation the standards of
performance for the communications contract service, the City of Alpharetta E-
911 Dispatch will be responsible to coordinate with appropriate agencies and
organizations to ensure operational readiness before, during and after an
emergency, natural disaster, incidents of terrorism/weapons of mass destruction,
violence at educational facilities, civil disturbances and other unusual
occurrences. Communications will develop and maintain a Standard Operating
Plan (SOP). (State Standard 5.17.a)
B. Communications will initiate actions appropriate to the functions of
communications before, during and after an emergency or disaster. Every effort
will be made to support city equipment and personnel needs.
C. Dispatch communications and warning network will be maintained to provide
citywide emergency alert communications. Advisories will be made through
local communication networks to alert the city to conditions. These advisories
will be received from the National Weather Service (NWS). As the imminent
threat of a disaster warrants, warning systems will be employed until stable
conditions return.
D. Communications will be maintained between the MDPS and Alpharetta Dispatch,
the Atlanta Fulton County Emergency Management Agency (AFCEMA), Georgia
Emergency Management Agency (GEMA) and other local Emergency
Management Agencies to coordinate and provide guidance and assistance.
E. Agreements and contracts will be maintained to ensure equipment and system
maintenance on a 24-hour-a-day basis. Alternate communications systems shall
be maintained and tested for back up capability.
F. Emergency operations necessary for the performance of this function include, but
are not limited to:
1. Mitigation/Preparedness
a. Recruit, train and designate radio operators to operate equipment in
the Communications Center,
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b. Develop a plan for the use of alternate or backup systems,
c. Provide reliable communication links for federal, state and local
emergency and disaster warning systems to ensure an integrated
communication network,
c. Monitor operating conditions, and
d. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Maintain constant two-way communication with city departments
and appropriate state agency emergency operation systems,
b. Provide communication systems assistance in order for officials to
receive emergency information and communicate decisions,
c. Operate Emergency Alert System (EAS),
d. Arrange for alternate communication system to replace systems
that become inoperable in order to maintain contact with
Emergency Operations Centers (e.g., Georgia Emergency
Management Center, and other local jurisdiction’s emergency
management agencies), as capabilities allow,
e. Coordinate public information with and provide updates for ESF
15, External Affairs,
f. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures upon request to MDPS;
and
g. Resume day-to-day operations.
V. SUCCESSION OF AUTHORITY
Alpharetta Department of Public Safety shall provide an Emergency Coordinator and an
Alternate to meet responsibilities of the department. Designees shall represent the
department in an emergency or disaster and provide for operational support in the
Emergency Operations Center when requested and according to the policies of
AFCEMA.
VI. REFERENCES
The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-
288, as amended.
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Emergency Support Function 3
Public Works
I. Introduction
This Emergency Support Function (ESF) supports State/Federal response plan ESF #3
(Public Works and Engineering). “Public Works” refers to water and sewer services,
including temporary restoration of water systems and provision of water for fire fighting.
Engineering activities include: supporting ice, snow and debris removal; determining
structural safety of damaged buildings, bridges and highways; and coordinating repairs to
public facilities and appropriate construction service (i.e. electrical, plumbing and soils).
The Department of Public Works assumes this responsibility.
An emergency or disaster may cause unprecedented property damage. Homes, public
buildings, bridges and other facilities may have to be reinforced or demolished to ensure
safety. Debris may make streets and highways impassable. Public utilities may be
damaged and become partially or fully inoperable. Such a disaster may affect the lives of
response personnel, preventing restoration of essential services. Equipment may also be
damaged or inaccessible. State assistance may be required to identify and deploy
resources from outside the affected area to ensure a timely, efficient and effective
response.
If alternate power supplies are not adequate, a critical water shortage may develop which
can be met through transporting water into affected areas in tanker trucks or by using
portable water treatment facilities with local surface supply.
- 36 -
II. Purpose
To establish priorities for the control of water resources and use of sewer facilities and
provide for coordination of engineering resources and expertise in an emergency or
disaster. To ensure that critical City-maintained infrastructure (such as roads and
bridges) are kept operational and passable for all emergency vehicles, for
public/evacuation access and for general municipal operations.
III. Responsibility
A. Primary – Public Works
B. Support
AGENCY RESOURCE
MDPS Vehicles, Equipment, Personnel
IV. Concept of Operations
Public Works (Water/Sewer)
A. The Department of Public Works will coordinate with appropriate agencies and
organizations to ensure operational readiness. Public Works will develop and
maintain a Standard Operating Plan (SOP).
B. Public Works will provide overall guidance concerning water supply matters,
sewage treatment and disposal to the City of Milton and MDPS. They will be the
primary coordinating point with the Fulton County Department of Public Works.
Protection of health will be an overriding consideration in water conservation and
treatment/disposal of sewage.
C. Essential water needs will be identified, along with measures for conservation,
distribution and use of water. Regulatory standards for the treatment and disposal
of waste will be maintained by the Fulton County Department of Public Works,
but the City Department of Public Works shall coordinate with them in the event
of an emergency and on a regular basis (as needed for normal City Operations).
D. Milton Public Works will provide personnel, supplies, equipment and facilities at
the request of the Public Works Emergency Coordinator.
E. Emergency Operations necessary for the performance of this function may be
tasks primarily assigned to Milton Public Works or to Fulton County Public
Works. In the case of the latter, Milton Public Works shall coordinate these
functions with the County to ensure preparedness and response/recovery
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operations. These tasks include, but are not limited to:
1. Mitigation/Preparedness
a. Develop policies for conservation, distribution and use of water
and other duties routinely maintained by the Milton Department of
Public Works,
b. Identify, locate and maintain a list of chemicals and/or stockpile
chemicals for portability of water supply,
c. Establish and ensure the enforcement sewage treatment and
disposal standards, and
d. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Establish priorities to repair damaged water/sewer systems and
coordinate provision of temporary, alternate or interim sources of
water/sewer,
b. Identify supporting products and services such as casing, pipes,
pumps, valves, generators, cables, staff and transportation to
facilitate industry response,
c. Implement requirements for water priorities and allocations,
d. Assist water suppliers with obtaining specialized personnel,
equipment and transportation to repair or restore water systems,
e. Provide technical assistance on water and sewer systems,
f. Monitor repair and restoration of water/sewer systems,
g. Establish and maintain coordination with support agencies and
organizations for emergency priorities, repair and restoration,
h. Monitor restoration operations until services are restored,
i. Coordinate public information with and provide updates for ESF
15 External Affairs,
j. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to ESF 7 and upon
request to MDPS, and
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k. Resume day-to-day operations.
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Engineering (Roads/Bridges/Facilities)
A. The Department of Public Works will coordinate with appropriate agencies and
organizations to ensure operational readiness of engineering services. Public
Works will develop and maintain Standard Operating Procedures (SOPs).
B. Assistance includes: provision of personnel and equipment to: save lives; protect
health and safety throughout response; emergency clearance of debris in damaged
areas; temporary designation/construction of access routes (roads, streets, bridges,
waterways and facilities) necessary for rescue personnel; technical assistance and
evaluation for demolition of unsafe structures; engineering services, construction
management and inspection; and emergency contracting.
C. Emergency Operations necessary for the performance of this function include, but
are not limited to:
1. Mitigation/Preparedness
a. Develop SOPs;
b. Establish liaison with support agencies and organizations;
c. Maintain an inventory of equipment and supplies required
to sustain emergency operations and respective suppliers;
d. Establish operational priorities for restoration of services
and resources; and
e. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Participate in rapid damage assessment to determine
potential workload;
b. Maintain liaison with support agencies and organizations
regarding repair and restoration priorities;
c. Obtain necessary response resources and arrange for
engineering and construction resources;
d. Provide engineering, contracting and procurement
assistance for emergency debris clearance, demolition,
public works repair and water supply;
e. Monitor restoration operations;
- 40 -
f. Coordinate public information with and provide updates for
ESF 15, External Affairs; and
g. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to ESF 7 and
upon request to MDPS.
V. Succession of Authority
The Department of Public Works shall provide an Emergency Coordinator and an
Alternate to meet emergency responsibilities of the city. The designees shall represent
the department in an emergency or disaster and provide for operational support in the
Emergency Operations Center when requested by MDPS.
VI. References
A. Georgia Water Quality Control Act, Official Code of Georgia Annotated
(O.C.G.A.) § 12-5-20 et seq.
B. Georgia Comprehensive Solid Waste Management Act, O.C.G.A. § 12-8-20 et
seq.
PRIVATE UTILITIES
Company Phone Number
Atlanta Gas Light 770-994-1946
Georgia Power 404-325-4001
Bell South
Repair
Instillation
1-800-356-3093
770-452-2465
Sawnee EMC 770-887-2363
Fulton County Public Works
Traffic Signals/Road Sign
404-730-7480
404-730-7572
Fulton County Public Works
Water/Sewer Emergencies
770-640-3040
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Emergency Support Function 4
Firefighting
I. Introduction
This Emergency Support Function (ESF) supports State/Federal response plan ESF #4
(Firefighting). Assistance under this function shall include actions taken through the
application of equipment, staffing and technical expertise to suppress fires. The Milton
Fire Department is responsible for administering this function and suppression of all
fires, including those involved in a declared disaster. Milton Fire suppresses fires
through a network of city stations and mutual aid agreements with other local
jurisdictions. In the instance that an EOC is activated due to the severity of an
emergency, assistance is coordinated through the MDPS Emergency Coordinator
assigned to the EOC.
II. Purpose
To provide comprehensive fire suppression services in an effort to control rural and wild
land/urban interface fires.
III. Responsibility
A. Primary – Fire Operations Branch
B. Support
AGENCY RESOURCE
Police Operations Branch Personnel/Administrative Support
IV. Concept of Operations
A. The Milton Fire Department will coordinate with appropriate agencies and
organizations to ensure operational readiness. The Milton Department of Public
Safety will develop and maintain a Standard Operating Plan (SOP)
B. Fires approaching a State of Emergency will be coordinated by the Director of
Public Safety (or designee) through an Incident Command System Fire Team.
- 42 -
C. Fire situation reports for the affected area(s) will be directed to the Battalion
Officer who will then:
1. Inform the Director of Public Safety (or designee) of imminent fire
emergency/disaster situations,
2. Implement mutual aid agreements as the situation dictates,
3. Monitor fire suppression activities in the affected area(s),
4. Provide fire forecasts, and
5. Coordinate deployment of available fire control resources.
D. MDPS is responsible for requesting state support when a fire exceeds local
capabilities.
E. MDPS is responsible for the development, implementation and administration of
all fire programs, as well as mutual aid agreements.
F. The emergency operations necessary for the performance of this function include,
but are not limited to:
1. Mitigation/Preparedness
a. Keep fully informed on weather and fire danger;
b. Keep personnel and equipment in a state of readiness;
c. Perform fire prevention activities; and
d. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Fight fires with all available resources;
b. Monitor and “mop-up” all fire until completely suppressed;
c. Coordinate public information with and provide updates for ESF
15, External Affairs;
d. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to ESF 7;
- 43 -
e. Provide damage assessment in burned area(s); and
3. De-Escalation Procedures
MDPS, in conjunction with the other relevant ESFs, shall, at the direction
of the Director of Public Safety, initiate and manage de-escalation
procedures when the situation has returned to a normal operational level.
Primarily, de-escalation may begin when it appears that the initializing
event has ended and there is no longer a serious threat to public safety; and
the effects of the emergency no longer pose a danger to the Milton
community.
The de-escalation process may include, but is not necessarily limited to:
o The return of personnel to their normal operating schedules
and activities;
o The closing of the EOC and/or Incident Command Post;
and
o Completion of all necessary reports (including operational
debriefings, incident reports and so on).
The de-escalation procedures need not wait until all recovery activities are
completed, but rather, shall begin when the primary operation of city
departments drops back to their routine levels. At this point, municipal
departments may focus on short-term recovery goals such as helping to
return citizens to their residences and reopening businesses.
MDPS may also be called on to assist in long-term recovery and
mitigation activities
V. Succession of Authority
The Milton Department of Public Safety shall provide an Emergency Coordinator and
Alternate to meet the responsibilities of the department and to support the Director of
Public Safety and the City Manager in emergency operations and planning. During an
emergency, the Battalion Officer of the Fire Department shall act as the emergency
coordinator for on-scene activity. The designee shall represent the department in an
emergency or disaster and provide for operational support in the EOC when requested by
the City Manager.
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Emergency Support Function 5
Emergency Management
I. Introduction
This Emergency Support Function (ESF) supports State/Federal response plan ESF #5
(Emergency Management). ESF 5 provides the core management and administrative
functions in support of all primary city departments with Emergency Support Functions.
ESF 5 will also incorporate the information, planning, and homeland security functions
during an emergency.
Information and Planning involves collection and dissemination of information by the
Milton Department of Public Safety. All primary city departments with Emergency
Support Functions will provide information to assist with this function during an
emergency or disaster. During activation of the Emergency Operations Center (EOC),
this function is considered Intelligence (Intel).
The Milton Department of Public Safety, under the guidance of the Director of Public
Safety and the City Manager, assumes responsibility for crisis management and
consequence management. Crisis Management includes measures to identify, acquire
and plan for the use of resources in anticipation, prevention and/or resolution of a threat,
a terrorist act or a natural disaster. Technical operations and consequence management
may support crisis management response concurrently. Consequence Management
includes measures to protect public health and safety, restore essential services and
provide emergency assistance to the private sector and individuals affected by the
consequences of terrorism or a natural disaster.
II. Purpose
Emergency Support Function (ESF) #5 – Emergency Management is responsible for
supporting overall activities of the City Government for domestic incident management.
ESF #5 provides the core management and administrative functions in support of an
Emergency Operations Center (EOC), Incident Command Post, and Area Command
Posts and Joint Field Office (JFO) operations. ESF #5 serves as the support ESF for all
City of Milton departments and agencies across the spectrum of domestic incident
management from prevention to response and recovery. ESF #5 facilitates information
flow in the pre-incident prevention phase in order to place assets on alert or to preposition
assets for quick response. During the post-incident response phase, ESF #5 transitions
and is responsible for support and planning functions. ESF #5 activities include those
functions that are critical to support and facilitate multi-agency planning and coordination
for operations involving potential and actual Incidents of significance. This includes alert
and notification, coordination of the deployment and staffing of the City emergency
response teams, incident action planning, coordination of operations, logistics and
- 45 -
material, direction and control, information management, facilitation of requests for
mutual aid assistance, resource acquisition and management (to include allocation and
tracking), worker safety and health, facilities management, financial management, and
other support as required.
III. Responsibility
A. Primary – Milton Department of Public Safety – Office of the Director
B. Support
AGENCY RESOURCE
Dept. of Public Safety (Fire and Police) Operations/Support Services
Finance Department Coordinator and/or Alternate
Public Works Coordinator and/or Alternate
Community Development Coordinator and/or Alternate
Human Resources Coordinator and/or Alternate
Information Technology Coordinator and/or Alternate
IV. Concept of Operations
A. ESF #5 provides a trained and experienced staff to fill management positions in the
Command, Operations, Planning, Logistics, and Finance and Administration Sections
of the Emergency Operations Center and/or to represent the City of Milton in the
event that the AFCEMA EOC is opened.
B. The EOC staffed by ESF #5 and other ESFs when activated, monitors potential or
developing incidents and supports the efforts of regional and field operations
C. The Incident Command Post, staffed by ESF #5 and/or qualified field personnel of
other ESFs as required, coordinates operations and situational reporting until the EOC
is operational.
V. Organizational Structure
A. Command Support
ESF #5 supports the command function by providing incident action planning
capabilities, information, administrative, logistics, and finical support functions.
When appropriate, ESF #5 activates the Safety Officer to provide appropriate staff
to coordinate and implement the safety functions required by the command staff.
- 46 -
The safety officer will be a representative of Fire Services assigned to the
Emergency Management Team which comprises ESF #5.
B. Operations
The Milton Department of Public Safety provides staff for the Operations Section
Chief and Operations Branch Director positions to coordinate the Human
Services, Infrastructure Support, Emergency Services, and Mitigation and
Community Recovery Branches (various ESF’s also provide key staff for these
areas); processes requests for assistance; and initiates and manages the mission
assignment. Members of the City’s Finance department assigned to the
Emergency Management Team which comprises ESF #5 will be responsible for
all reimbursement agreements.
C. Planning
ESF #5 provides the Planning Section Chief and Planning Branch Director
positions. ESF #5 provides for the collection, evaluation, dissemination, and use
of information regarding incident prevention and response actions and the status
of resources during any natural disaster, incident of weapons of mass
destruction/terrorism, violence at educational facilities, civil disturbances and any
other unusual incident that exceed the normal emergency response parameters of
MDPS. The Planning Section is responsible for the City of Milton incident action
planning process. This includes preparing and documenting incident priorities;
establishing the operational period and tempo; and developing contingency, long-
term, demobilization, and other plans related to the incident, as needed. The
planning Section also coordinates with Homeland Security representatives,
technology services and agencies with special technical capabilities to request
support for geospatial intelligence, modeling, and forecasting.
The Planning Function may include collection of any and all casualty, damage-
loss and resource usage reports that may be generated as a part of the emergency
operation and shall be made available to the ESF 15/JIC (External Affairs) as
needed. (State Standard 5.17.e)
Additionally, under the auspices of the Planning function of ESF #5, after normal
operations are resumed (though not necessarily after all long-term recovery
activities are completed), the Department of Public Safety/Director of Emergency
Management shall ensure a full after-action review of the operation. This process
shall be used to identify any deficiencies as well as best-practices in the Milton
response to the incident. A report detailing the operation shall be complied and
made available to City Staff and the public in accordance with current open
records laws. (State Standard 5.17.o)
D. Logistics
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ESF #5 provides staff for the Logistics Section Chief to manage the control and
accountability of City supplies and equipment; resource ordering; delivery of
equipment, supplies, and services; resource tracking; facility location and
operations; transportation coordination; and information technology systems
services and other administrative services. The representatives from Human
Resources assigned to the Emergency Management Team which comprise ESF #5
will be tasked with this function. The Logistics Section coordinates closely with
ESF #7 – Resource Support and implements the Logistics Management System
Annex.
E. Finance / Administration
ESF #5 provides staff for the Finance and Administration Section Chief to
monitor funding requirements and incident costs. The Finance/Administration
Section implements the Financial Management Annex. Two members of the
city’s finance department are assigned to the Emergency Management Team
which comprises ESF #5.
VI. Succession of Authority
The Director of Public Safety shall provide for an Emergency Management Coordinator
and Alternate to meet emergency responsibilities of the City. The designee(s) shall
represent the City during an emergency or disaster and provide for operational support in
the EOC when activated. The Emergency Management Coordinator and his / her
alternate must be certified Emergency Managers as outlined by GEMA (or any
recognized similar credentialing system).
VII. State Response
A. In a State Declaration, GEMA and FEMA will provide support for ESF 5
functions.
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Emergency Support Function 6
Mass Care, Housing and Human Services
I. Introduction
This Emergency Support Function (ESF) supports State/Federal response plan ESF #6
(Mass Care, Emergency Assistance, Housing and Human Services). This ESF
encompasses: sheltering, feeding, first aid at mass care facilities and designated sites, and
Disaster Welfare Inquiry (DWI) to reunite families or inform family members outside the
disaster area. The Department of Public Safety has primary responsibility for this
function.
II. Purpose
To ensure coordination of efforts to provide mass care (e.g., sheltering and feeding),
operate the DWI System and provide emergency first aid in mass care facilities.
III. Responsibility
A. Primary – Milton Department of Public Safety
B. Support
AGENCY RESOURCES
Community Development Vehicles, Personnel, Facilities
IV. Concept of Operations
A. Department of Public Safety will coordinate with appropriate agencies and
organizations to ensure operational readiness. MDPS will develop and maintain a
Standard Operating Plan (SOP) and will coordinate with community groups and
support agencies to fulfill this function.
B. Emergency shelter, mass shelter or other shelters are provided during and after an
emergency or disaster where individuals are housed as a result of evacuation or,
on a limited scale, pending repair of owner dwellings. An emergency shelter is
not intended for prolonged periods of occupancy. The provision of emergency
shelter for victims includes: the use of pre-disaster designated shelter sites in
existing structures, creation of temporary facilities and use of similar facilities
outside the affected area.
C. The provision for feeding disaster victims and emergency workers via fixed sites,
mobile feeding units and bulk food distribution can be accomplished in
- 49 -
coordination with the American Red Cross; and other volunteer organizations.
Operations will be based on nutritional standards and include special dietary
requirements of persons with special needs.
D. Emergency first aid services will be provided to disaster victims and workers at
all mass care facilities and designated sites within the disaster area. First aid will
be available to supplement emergency health and medical services established to
meet victims' needs.
E. Community Development will be provided to aid in reunification of family
members within the affected area who are separated at the time of emergency or
disaster.
F. Requests for emergency clothing, bedding and other items lost, damaged or
destroyed as a result of an emergency or disaster can be forwarded to volunteer
organizations.
G. Mass care shelter facilities will receive priority consideration for logistical and
accessibility support requirements and structural inspections to ensure health and
safety of victims.
H. The emergency operations necessary for the performance of this ESF include, but
are not limited to:
1. Mitigation/Preparedness
a. Develop memorandums of understanding with volunteer
organizations and the American Red Cross;
b. Identify and survey shelters to ensure sufficient space and services
for victims and essential workers;
c. Maintain a list of shelter managers and train personnel in all phases
of shelter management;
d. Prepare shelter management kits (e.g., registration forms and logs);
e. Develop Memorandums Of Understanding with vendors and
public information materials to support shelter operations; and
f. Participate in and/or conduct exercises and tests.
2. Response/Recovery
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a. Manage and operate shelters through the use of an outside
organization and in coordination with the cities Emergency
Management
b. Provide mobile feeding and meals at fixed feeding locations;
c. Distribute donated goods and potable water;
d. Provide DWI services;
e. Secure personnel and operate shelters, feeding units, emergency
first aid services and DWI;
f. Secure transportation;
g. Establish communications between shelters, feeding units,
emergency first aid services and volunteer location(s);
h. Close and restore shelters to pre-emergency conditions;
i. Coordinate public information with and provide updates for ESF 5,
Information and Planning;
j. Maintain financial records on personnel, supplies and other
resources utilized and report to ESF 7; and
k. Resume day-to-day operations.
V. Succession of Authority
The Director of Public Safety shall provide an Emergency Coordinator and Alternate to
meet emergency responsibilities of the agency and organization. This shall be a different
coordinator than that appointed under ESF 5 (Emergency Management). The designee
shall represent the department in an emergency or disaster and provide for operational
support in the Emergency Operations Center.
VI. State Response
A. The American Red Cross (ARC) Operations, at their State Headquarters, can
direct the activities of the State Mass Care housing and human services (ESF #6)
and represent ARC on the Catastrophic Disaster Response Group (CDRG) at
GEMA.
B. The Governor may request federal Individual and Family Grant Program funding
to assist individuals and families who, as a result of a major disaster, are unable to
meet necessary or serious needs.
- 51 -
VII. References
A. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public
Law 93-288, as amended
B. ARC Board of Governors’ Disaster Services Policy Statement of July 1977.
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Emergency Support Function 7
Resource Support
I. Introduction
This Emergency Support Function (ESF) supports and corresponds to ESF #7
(Logistics Management and Resource Support) in the State and Federal Response
Plans. There may be shortages of supplies and equipment necessary for
responding to an emergency or disaster. This ESF addresses the necessity to
evaluate, locate, procure and provide essential materials and resources. This ESF
is the responsibility of the city’s Finance Department.
II. Purpose
The purpose of ESF 7 is to provide for an expedient approval and purchase of
supplies and equipment essential to emergency or disaster operations, but not
available through normal purchasing and ordering processes.
III. Responsibility
A. Primary – Finance Department
B. Support
AGENCY RESOURCES
Human Resources Personnel
IV. Concept of Operations
A. Finance will coordinate with appropriate agencies and organizations to
ensure operational readiness. Finance will develop and maintain a
Standard Operating Plan (SOP).
B. Emergency assistance will consist of a cooperative effort between Finance
and each city department with primary and support ESF responsibilities in
order to facilitate borrowing, renting, leasing and purchasing emergency
items.
C. Finance is responsible for the implementation and administration of
procurement activities necessary to support emergency operations of city
departments.
D. All other city departments will be responsible for requirements to maintain
emergency operations and inventory.
- 53 -
E. The Emergency Coordinator for each department will provide information
on purchase request needs and will assume responsibility for
reimbursement of items utilized by the department in an emergency or
disaster. The cost will be absorbed by the department through budget
approval or reimbursement arrangements. All requested logistical
resource support will be provided for immediate emergency operations.
F. Reasonable efforts will be made to borrow, rent or lease equipment.
Purchases will be made only with the joint approval of the appropriate
Emergency Coordinator and Finance Emergency Coordinator and at the
discretion of the City Manager or his/her designee.
G. Each city department will prepare Standard Operating Procedures (SOPs)
for implementation utilizing available personnel, equipment and resources.
H. Emergency operations necessary for the performance of this function
include, but are not limited to:
1. Mitigation/Preparedness
a. Develop procedures for recording expenditures for
personnel and resources;
b. Enter agreements to ensure prompt resource support where
necessary; and
c. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Provide procurement support for logistical requirements of
departments responding;
b. Alert departments whose personnel, equipment or other
resources may be available;
c. Locate, procure and issue necessary resources to city
departments
d. Coordinate public information with and provide updates for
ESF 5, Emergency Management;
e. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to AOEM upon
request;
- 54 -
f. Continue to conduct procurement activities as long as
necessary; and
g. Resume day-to-day operations.
V. Succession of Authority
The Finance Department shall provide an Emergency Coordinator and Alternate
to meet the emergency responsibilities of the department. The Finance
designee(s) shall represent the department in an emergency or disaster and
provide for operational support in the Emergency Operations Center when
requested by the City Manager or the Department of Public Safety.
VI. State Response
A. The Georgia Emergency Management Agency (GEMA) will provide State
government support for procurement activities. Procurement will be made
in accordance with state and federal laws and regulations.
B. State and Federal laws and regulations authorize emergency purchasing
under any “situation of unusual and compelling urgency.” All
procurement actions made at the request of state agencies in support of the
plan will be in accordance with GEMA statutory and administrative
requirements and accomplished using appropriate fund
citation/reimbursement procedures.
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Emergency Support Function 8
Health and Medical Services
I. Introduction
This Emergency Support Function (ESF) supports the State/Federal response plan
ESF #8 (Public Health and Medical Services). This function consists of health
and medical services and resources. The Milton Department of Public Safety will
assume primary responsibility for this function. This ESF involves coordination
and/or service delivery in three areas:
A. Medical Care - Emergency Medical Services (EMS), specialized medical
care, pharmaceutical, as well as doctors, nurses, technicians, supplies,
equipment, hospitals, clinics, first aid stations, facilities, immunization and
other medically related services;
B. Environmental Health - staffing, supplies and equipment essential to: (1)
prevent communicable diseases and contamination of food and water and
(2) develop and monitor health information, inspection and control of
sanitation measures, inspection of individual water supplies, disease vector
and epidemic control, laboratory testing, facility and shelter inspections;
and
C. Crisis Counseling, Grief Assistance and Rehabilitation Services -
professional personnel; services and facilities to relieve mental health
problems of victims caused or aggravated by an emergency or disaster or
the aftermath; and rehabilitation services, including accessibility
determinations of shelter facilities.
II. Purpose
To coordinate and/or deliver medical, environmental health, rehabilitation and
mental health services; to facilitate and/or seek private resources; and to
supplement disrupted or overburdened service delivery personnel and resources to
relieve suffering and/or trauma of victims.
III. Responsibility
A. Primary – Milton Department of Public Safety
B. Support
AGENCY RESOURCE
Human Resources Personnel, Employee health programs
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IV. Concept of Operations
A. MDPS (Fire Operations Branch) will coordinate with appropriate
departments and organizations to ensure operational readiness. MDPS
(Fire Operations Branch) will develop and maintain a Standard Operating
Plan (SOP).
B. MDPS (Fire Operations Branch) will facilitate and coordinate medical
care, public health, environmental services and accessibility
C. MDPS (Fire Operations Branch) can manage crisis counseling and mental
health assistance in coordination with the American Red Cross (ARC),
local religious organizations and private agencies/organizations. In the
case of an airline accident, federal law designates the American Red Cross
as the coordinator of crisis counseling and mental health services. In this
case, MDPS (Fire Operations Branch) will coordinate with the ARC and
render assistance as requested.
D. All MDPS (Fire Operations Branch) offices and divisions will provide
personnel; supplies; equipment; vehicles and facilities at the request of the
MDPS (Fire Operations Branch) Emergency Coordinator, constrained
only by an immediate need of established clients being served.
E. Emergency operations necessary for the performance of this function
include, but are not limited to:
1. Mitigation/Preparedness
Expand relationships with professional associations and private
agencies/organizations that may be of assistance in medical,
environmental health, mental health and rehabilitation services;
Identify, train and provide technical assistance to professional staff
and volunteers of emergency medical, environmental health,
mental health and rehabilitation services; and
Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Support emergency or disaster medical, environmental
health, mental health and rehabilitation needs with
available personnel and resources;
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b. Coordinate, deliver and/or manage emergency medical,
environmental health, mental health and rehabilitation
services for victims including medical services for people
with special needs;
c. Manage crisis counseling and mental health assistance;
d. Provide representation to designated shelters and other
facilities for the provision of health and medical services to
disaster victims;
e. Coordinate public information with ESF 15 and provide
updates for ESF 5, Emergency Management;
f. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to ESF 7; and
g. Resume day-to-day operations.
V. Succession of Authority
The MDPS (Fire Operations Branch) shall provide an Emergency Coordinator
and Alternate to meet the emergency responsibilities of the department. The
MDPS designee(s) shall represent the department in an emergency or disaster and
provide for operational support in the EOC when requested by the City Manager
and/or the Director of Public Safety.
VI. State Response
A. In a State Declaration, state agencies are authorized to provide local
governments with emergency personnel, equipment, facilities and supplies
essential to save lives and to preserve or protect public health and safety.
B. Consistent with Georgia Emergency Management Agency (GEMA), the
Center for Mental Health Services, subject to policy guidance and
coordination can provide:
1. Professional counseling services to people to relieve mental health
problems caused or aggravated by a disaster;
2. Financial assistance to local agencies or private mental health
organizations to provide services to disaster workers; and
3. Issue rules and regulations as necessary.
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VII. References
Georgia Emergency Management Act of 1981, as amended, Official Code of
Georgia Annotated § 38-3-22(b) (6)
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Emergency Support Function 9
Search and Rescue
I. Introduction
This Emergency Support Function (ESF) supports State/Federal response plan
ESF #9 (Search and Rescue). Search and Rescue includes air, ground and water
searches for lost or missing persons and rescue of endangered, sick or injured
persons. The Milton Department of Public Safety’s Fire Operations Branch will
assume primary responsibility for this function.
II. Purpose
The purpose of ESF 9 is to provide coordination of city resources for search and
rescue operations during an emergency or disaster.
III. Responsibility
A. Primary – MDPS Fire Operations Branch
B. Support
AGENCY RESOURCES
MDPS Police Operations Branch Personnel, Equipment, Dogs
IV. Concept of Operations
A. The MDPS Fire Operations Branch will coordinate with appropriate
departments and organizations to ensure operational readiness. MDPS Fire
Operations Branch will develop and maintain a Standard Operating Plan
(SOP).
B. The MDPS Fire Operations Branch is responsible for the coordination of
search and rescue activities. MDPS will integrate personnel and resources
available from other departments, local jurisdictions and organizations.
C. If there is an emergency or disaster, the MDPS is responsible for the
activation of plans and appropriate use of personnel and equipment for
search and rescue before requesting state assistance.
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D. Emergency operations necessary for the performance of this function
include, but are not limited to:
1. Mitigation/Preparedness
a. Establish and maintain Search, Rescue and Recovery
(SRR) standards;
b. Recruit, train and certify SRR personnel;
c. Develop record reporting procedures to reflect local and
state assistance;
d. Establish and maintain search and rescue support and
reporting procedures;
e. Promote a survival education program for the public; and
f. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Modify aspects of this ESF that prove impractical;
b. Coordinate public information with ESF 15 and provide
updates for ESF 5, Emergency Management;
c. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to ESF 7; and
d. Resume day-to-day operations.
V. Succession of Authority
The MDPS Fire Operations Branch shall provide an Emergency Coordinator and
Alternate to meet the emergency responsibility of the department. The MDPS
Fire Operations Branch designee(s) shall represent the agency in an emergency or
disaster and provide for operational support in the Emergency Operations Center
when requested.
VI. State Response
The Georgia Emergency Management Agency (GEMA) is authorized to provide
state assistance as emergency protective measures. The GEMA Director will
consult with the FEMA Regional Director on federal assistance requests. Upon
federal approval, assistance will be coordinated through GEMA.
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VII. References
The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public
Law 93-288, as amended.
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Emergency Support Function 10
Hazardous Materials
I. Introduction
This Emergency Support Function (ESF) supports State/Federal response plan
ESF #10 (Oil and Hazardous Materials Response). An emergency or disaster
could result from hazardous materials including radiological materials being
released into the environment. Fixed facilities (e.g., chemical plants, laboratories,
operating hazardous waste sites) which produce, generate, use, store or dispose of
hazardous materials, including radioactive materials, could be damaged so that
spill control apparatus and containment measures are not effective. Hazardous
materials that are transported may be involved in rail accidents, highway
collisions and waterway and airline mishaps. The MDPS Fire Operations Branch
assume responsibility for this function.
If an emergency or other disaster does not cause an actual hazardous material
releases, there may be concern about facilities located in or near the affected area.
These facilities will need to be assessed and monitored. Information submitted in
compliance with Title III of the Superfund Amendments and Reauthorization Act
(SARA Title III), Clean Air Act Amendments of 1990, Oil Pollution Act (OPA)
of 1990 and Hazardous Materials Transportation Uniform Safety Act of 1990 will
be useful in identifying such facilities.
II. Purpose
The purpose of ESF 10 is to provide for a response by city departments to
minimize adverse effects on the population and environment resulting from the
release of or exposure to hazardous materials.
III. Responsibility
A. Primary – MDPS Fire Operations Branch
B. Support
AGENCY RESOURCE
Police Operations Branch Communications, Personnel
Public Works Equipment, Personnel
IV. Concept of Operations
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A. MDPS Fire Operations Branch will coordinate with appropriate agencies
and organizations to ensure operational readiness. They will develop and
maintain a Standard Operating Plan (SOP).
B. MDPS Fire Operations Branch will coordinate, integrate and manage
overall Milton Department of Public Safety’s efforts to detect, identify,
contain, clean up, dispose of or minimize releases of oil or hazardous
substances and prevent, mitigate or minimize the threat of potential
releases. MDPS Fire Operations Branch can provide expertise on
environmental effects of oil discharges, releases of hazardous substances,
pollutants, contaminants and environmental pollution control techniques
through the assistance of outside agencies. In order to ensure efficient
response, damage information must be gathered quickly, analyzed and
response priorities established as soon as possible.
C. MDPS Fire Operations Branch is responsible for coordination of
departments in response to an incident involving a hazardous materials
incident.
D. MDPS Fire Operations Branch is also responsible for training first
responders in dealing with a hazardous materials incident.
E. Private industries with hazardous materials must comply with SARA Title
III and advise DNR of spills, accidents and other situations that cannot be
controlled effectively.
F. MDPS Fire Operations Branch assumes responsibility for the protection
and well being of city residents. However, owners, shippers and utility
companies are responsible for clean up and containment. MDPS Fire
Operations Branch will respond to hazardous materials incidents of all
types and sizes, make initial assessments as to severity/magnitude of the
situation and take appropriate first responder protection measures to
prevent or minimize injuries and property damage.
G. The emergency operations necessary for the performance of this function
include, but are not limited to:
1. Mitigation/Preparedness
a. Prepare an inventory, location of existing threats and
facilities list;
b. Plan for responses to hazardous materials incidents;
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c. Develop detailed procedures for identification, control and
clean up of hazardous materials;
d. Identify training for response personnel through GEMA,
Georgia Public Safety Training Center - Fire Academy and
manufacturers and transporters of hazardous materials;
e. Provide for or obtain training in radiological monitoring for
hospital and emergency personnel in self-protection;
f. Maintain a listing of private contractors capable of
performing emergency and/or remedial actions associated
with a hazardous materials incident;
g. Develop mutual aid agreements with other local
jurisdictions, state agencies, federal agencies and private
agencies/organizations;
h. Collect and utilize licensing, monitoring and/or
transportation information from the local, state or federal
agencies and/or private organizations to facilitate
emergency response; and
i. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Assess the situation to protect life, health and the
environment;
b. Review initial reports of an incident and maintain
surveillance over reported incidents that may require
department personnel and resources;
c. Request additional information necessary to evaluate a
hazardous materials or radiological incident;
d. Provide 24-hour response team capability and dispatch
personnel to the incident scene;
e. Consult with support departments to determine assistance
necessary and/or available to mitigate health and
environmental effects;
f. Recommend evacuation or other protective measures;
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g. Determine the extent of the contaminated area and consult
with support departments/organizations to provide access
and egress control to contaminated areas;
h. Consult with local, state or federal agencies and/or private
agencies/organizations about the need for decontamination;
i. Coordinate decontamination activities with local, state and
federal agencies;
j. Coordinate with local, state and federal agencies to ensure
proper disposal of wastes associated with hazardous
materials and assist in monitoring of such shipments to
disposal facilities;
k. Seek cooperation of response teams, owner/shipper and
federal environmental personnel during clean up
operations;
l. Provide area security and prohibit all unauthorized
personnel from entering area;
m. Determine, in coordination with appropriate
agencies/organizations, guidelines for reentry of emergency
personnel and residents;
n. Conclude clean up operations when all danger is past and
the area has been declared safe by responsible personnel
and restored to the best condition possible;
o. Coordinate public information with ESF 15 External
Affairs and provide updates for ESF 5, Emergency
Management;
p. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to ESF 7; and
q. Resume day-to-day operations.
V. Succession of Authority
MDPS Fire Operations Branch shall provide an Emergency Coordinator and
Alternate to meet the emergency responsibilities of the department. The designee
shall represent the respective department and provide for operational support in
the Emergency Operations Center when requested.
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VI. State Response
Upon a State Declaration, the Mayor will consult with the State Director of the
Georgia Emergency Management Agency (GEMA) concerning assistance.
Assistance related to hazardous materials incidents is available from, but not
limited to, the following state agencies:
A. Environmental Protection Agency (EPA);
B. Georgia Emergency Management Agency (GEMA)
VII. References
A. Georgia Air Quality Control Act
B. Hazardous Materials Transportation Uniform Safety Act of 1990
C. Official Code of Georgia Annotated (O.C.G.A.) §12-8
D. The Clean Air Act Amendments of 1990
E. The Oil Pollution Act (OPA) of 1990
F. Title III of the Superfund Amendments and Reauthorization Act (SARA)
G. Water Quality Control Act
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Emergency Support Function 11
Food and Water
I. Introduction
This Emergency Support Function (ESF) supports ESF #11 (Agriculture and
Natural Resources) in the State/Federal response plan (NRF). A disaster may
partially or totally destroy food products stored in the affected area. There may
be a disruption of energy sources (e.g., electricity and gas). Oil for generators and
propane tanks may be essential. Commercial cold storage and freezer facilities
may be inoperable. Bordering areas affected, schools and other facilities may
have food and supplies sufficient to feed victims.
Obtaining food, drinking water and supplies, arranging for transportation and
authorizing assistance may be required. Food and water must be suitable for
household distribution or congregate meal service. Transportation and
distribution of food, drinking water and supplies can be arranged through a
secondary party, (i.e. state or volunteer agencies). The Department of Human
Resources assumes overall coordination for this function.
II. Purpose
The purpose of ESF 11 is to identify, secure and distribute food and supplies and
to support the provision for sanitary food storage, distribution and preparation
during an emergency or disaster.
III. Responsibility
Primary – Operations Director
Support
AGENCY RESOURCE
Community Development Personnel
IV. Concept of Operations
A. The Office of the Operations Director will coordinate with appropriate
agencies and organizations to ensure operational readiness. The
Operations Director will develop and maintain a Standard Operating Plan
(SOP);
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B. Food and supplies will be transported to designated staging areas. If
necessary, the Emergency Food Stamp Program will be requested through
the appropriate agency.
C. Office of the Operations Director will provide personnel, supplies,
equipment and facilities at the request of the Emergency Coordinator.
D. Emergency operations necessary for the performance of this function
include, but are not limited to:
1. Mitigation/Preparedness
a. Develop an operational plan that will ensure timely
distribution of food and drinking water;
b. Assess the availability of food supplies and storage
facilities capable of storing dry, chilled or frozen food;
c. Assess the availability of handling equipment and
personnel for support;
d. Determine the availability of support personnel and
equipment;
e. Develop notification procedures for mobilizing food
services, personnel and resources; and
f. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Determine needs of the affected population, location and
food preparation facilities for congregate feeding;
b. Secure food, transportation, equipment, storage and
distribution facilities;
c. Evaluate available resources relative to need and location;
d. Initiate procurement of essential food and supplies not
available from existing inventories;
e. Establish linkages with private agencies/organizations
involved in congregate meal services;
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f. Replace products transferred from existing inventories;
g. Phase down feeding operations as victims return home;
h. Refer victims needing additional food to private
agencies/organizations;
i. Coordinate public information with ESF 15 External
Affairs and provide updates for ESF 5, Emergency
Management;
j. Maintain financial records on personnel, supplies and
resources utilized and report expenditures to ESF 7 and
MDPS upon request; and
k. Resume day-to-day operations.
V. Succession of Authority
The Office of the Operations Director shall provide an Emergency Coordinator
and Alternate to meet the emergency responsibilities of the agency. The
designee(s) shall represent the department in time of emergency or disaster and
provide operational support in the EOC when requested by the City Manager or
the Director of Public Safety.
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Emergency Support Function 12
Energy
I. Introduction
This Emergency Support Function (ESF) supports ESF #12 (Energy) in the
State/Federal response plan (NRF). Energy includes producing, refining,
transporting, generating, transmitting, conserving, building and maintaining
energy systems and system components.
An emergency or disaster can jeopardize energy lifelines; constrain supply in
impacted areas or in areas with supply links to impacted areas and affect
transportation, communication and other lifelines necessary for health and safety.
There may be widespread and prolonged electrical power failure. Without
electrical power, communications will be interrupted, traffic signals will not
operate and surface movement may gridlock. Such outages will impact
emergency health and safety, access to petroleum products and emergency power.
There may be pollution from leaking oil. Fires may ignite on floating oil. Natural
gas lines may break, and fire may erupt.
Energy services include actions required for the allocation and distribution of bulk
fuels stored or purchased by state agencies in an emergency or disaster.
Energy services address the acquisition and restoration of natural gas and electric
power services and arrangements for temporary sources of electrical power
following an emergency or disaster. The Department of Public Works assumes
coordination for this function.
II. Purpose
To coordinate the provision of emergency power and fuel for support of
immediate response operations and restoration of electric and fuel supply to
normal after an emergency or disaster.
III. Responsibility
Primary – Public Works
Support
AGENCY RESOURCE
MDPS Fire Operations Branch Generators
MDPS Police Operations Branch Security
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IV. Concept of Operations
Electric Power/Natural Gas
A. Public Works will coordinate with appropriate agencies and organizations
to ensure operational readiness. Public Works will develop and maintain a
Standard Operating Plan (SOP).
B. Public Works is responsible for implementation and administration of the
electric power and natural gas function.
C. Owners and operators of private and public utilities systems shall be
responsible for activation of plans, allocation of resources, personnel,
equipment and services to maintain or restore utility service.
D. Emergency operations necessary for the performance of this function
include, but are not limited to:
1. Mitigation/Preparedness
a. Develop and maintain listings of suppliers, services,
products and locations;
b. Establish liaison with support agencies and organizations;
c. Determine priorities to repair damaged energy systems and
coordinate sources of temporary, alternate or interim
sources of emergency fuel and power; and
d. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Assess fuel, electric power damage and energy supply and
identify requirements to repair energy systems;
b. Convey requirements for repair/restoration of services to
the utility industry;
c. Prioritize (e.g., nursing homes, medical centers, shelters) in
the restoration of emergency utility service and coordinate
with affected private and public utility companies;
d. Maintain coordination with support agencies and
organizations on operational priorities and emergency
repair and restoration;
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e. Secure and/or procure resources for products and service
delivery such as casing, pipe, pumps, valves, generators,
transformer cables, power lines, personnel and
transportation to facilitate energy industry’s response;
f. Administer statutory authorities for energy priorities and
allocations;
g. Assist energy suppliers with obtaining equipment,
specialized assistance and transportation to repair or restore
energy systems;
h. Conduct/Coordinate restoration operations until all services
are restored;
i. Coordinate public information with ESF 15 External
Affairs and provide updates for ESF 5, Emergency
Management;
j. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to ESF 7 and
MDPS upon request; and
k. Resume day-to-day operations.
Petroleum/Liquefied Petroleum Gas
A. Public Works will coordinate with appropriate agencies and organizations
to ensure operational readiness. Public Works will develop and maintain
Standard Operating Procedures (SOPs).
B. Public Works may seek assistance through the Georgia Environmental
Facilities Authority (GEFA) in the location of alternative fuel sources and
establishment of distribution priorities.
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State program assistance includes state-controlled resources of petroleum,
liquefied petroleum gas (LPG) and solid fuel to minimize disruption of
normal activities in an affected area. This ESF will be implemented when
an emergency or disaster is severe enough to prevent normal
replenishment of petroleum or when LPG and solid fuel supplies require
redistribution.
Emergency operations necessary for the performance of this function
include, but are not limited to:
1. Mitigation/ Preparedness
a. Maintain directories of commercial and industrial
petroleum, LPG and solid fuel storage handling and
distribution facilities within the state;
b. Establish contacts based on location, distribution territory
and operating capacity;
c. Establish fuel distribution priorities based on established
directories of fuel storage, handling and distribution;
d. Develop mutual aid agreements with the private petroleum,
LPG and solid fuel industries; and
e. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Analyze affected areas to determine operational priorities
and emergency repair needed;
b. Assist in acquisition of specialized personnel from areas
not affected by the emergency or disaster to alleviate
problems;
c. Coordinate rebuilding processes to restore petroleum/LPG
services to affected individuals;
d. Maintain coordination with support agencies and
organizations to ensure response and recovery priorities;
e. Allocate personnel and resources in accordance with
established priorities;
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f. Assist energy suppliers in obtaining product, equipment,
specialized personnel and transportation to repair or restore
energy systems.
g. Assist agencies and organizations in obtaining fuel for
transportation, communications and disaster operations;
h. Obtain security as required;
i. Coordinate public information with ESF 15 External
Affairs and provide updates for ESF 5, Emergency
Management;
j. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to ESF 7 and
MDPS upon request; and
k. Resume day-to-day operations.
V. Succession of Authority
Public Works shall provide an Emergency Coordinator and Alternate to meet the
emergency responsibilities of the department. The designees shall represent the
department in time of emergency or disaster and provide for operational support
in the Emergency Operations Center when requested by the Office of the City
Manager and/or MDPS.
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Emergency Support Function 13
Public Safety and Security
I. Introduction
This Emergency Support Function (ESF) supports ESF# 13 (Public Safety and
Security) in the State Response Plan. ESF #13 capabilities support incident
management requirements including force and critical infrastructure protection,
security planning and technical assistance, technology support, and public safety
in both pre-incident and post-incident situations. ESF #13 generally is activated in
situations requiring extensive assistance to provide public safety and security
II. Purpose
Emergency Support Function (ESF) #13 – Public Safety and Security integrates
City of Milton public safety and security capabilities and resources to support the
full range of incident management activities associated with potential or actual
Incidents of significance.
To provide law and order functions, traffic control, crowd control, protection of
Very Important Persons (VIPs) and other functions of law enforcement during an
emergency or disaster.
III. Responsibility
A. Primary – MDPS Police Operations Branch
B. Support
AGENCY RESOURCE
MDPS Fire Operations Branch Personnel, Vehicles, Communications
IV. CONCEPT OF OPERATIONS
A. The MDPS Police Operations Branch will coordinate with appropriate
departments, agencies and organizations to ensure operational readiness.
All functionally related ESFs will provide support as necessary.
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B. The MDPS Police Operations Branch, through coordination with
appropriate city departments, state agencies and private organizations, will
ensure consequence management readiness.
C. All departments with Emergency Support Functions (ESFs) will provide
personnel, supplies, equipment and facilities at the request of MDPS.
D. Emergency operations during any natural disaster, incident of
terrorism/weapons of mass destruction, violence at educational facilities,
civil disturbances and other unusual occurrences, necessary for the
performance of ESF 13 (Public Safety and Security) include, but are not
limited to:
1. Mitigation/Preparedness
a. Supporting incident management planning activities and
pre-incident actions required to assist in the prevention or
mitigation of threats and hazards. This includes the
development of operational and tactical public safety and
security plans to address potential or actual Incidents of
significance;
b. The conducting of technical security and/or vulnerability
assessments as requested by the community;
c. The deployment of public safety and security resources in
response to specific threats, public health support potential
incidents;
d. Develop mutual aid agreements;
e. Train first responders and emergency management
personnel; and
f. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Follow protocols for notification;
b. Share emergency information with support departments,
agencies and organizations;
c. Coordinate with GEMA, FBI, DHS, Federal Emergency
Management Agency (FEMA), Georgia Mutual Aid Group
and other local Emergency Management Agency Directors;
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d. Coordinate technical assistance and consequence and crisis
management activities with support departments;
e. Coordinate public information with ESF 15 External
Affairs and provide updates for ESF 5, Emergency
Management;
f. Provide security for all public services and facilities, (State
Standard 5.17.j)
g. Provide direction and control of all vehicular traffic within
the corporate limits of Milton in consultation with the other
ESFs and with adjacent jurisdictions, (State Standard
5.17.k)
h. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to ESF 7; and
i. Resume day-to-day operations.
3. Investigative and Post-Incident Activities for all incidents of
terrorism, use of weapons of mass destruction, school or workplace
violence and civil disturbances where a criminal action may have
precipitated the invocation of this EOP:
a. ESF 13 (specifically, the Criminal Investigations Division)
shall assume primary responsibility for ensuring that any
investigations (including any and all evidence collection
and maintenance) are initiated in a timely fashion and that
they are properly managed/documented and carried through
to the relevant court of jurisdiction. CID will request
resources as needed from standard mutual aid partners and
will liaise with state and federal agencies as well as the
relevant court through the incident, investigation and any
subsequent prosecution. (State Standard 5.17.g)
b. ESF 13 shall be a primary participant in the post-incident
debrief, and the production of after-action reports. Careful
records of all ESF 13 activities shall be kept for this
purpose. Other post-incident duties include preparation of
all incident reports, collection of evidence, support of any
necessary prosecutions, and active participation in all short
and long-term recovery efforts. (State Standard 5.17.n)
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c. MDPS, in conjunction with the other relevant ESFs, shall,
at the direction of the Director of Public Safety, initiate and
manage de-escalation procedures when the situation has
returned to a normal operational level. Primarily, de-
escalation may begin when it appears that the initializing
event has ended and there is no longer a serious threat to
public safety; and the effects of the emergency no longer
pose a danger to the Milton community.
The de-escalation process may include, but is not
necessarily limited to:
• The return of personnel to their normal
operating schedules and activities;
• The closing of the EOC and/or Incident
Command Post; and
• Completion of all necessary reports
(including operational debriefings, incident
reports and so on).
The de-escalation procedures need not wait until all
recovery activities are completed, but rather, shall begin
when the primary operation of city departments drops back
to their routine levels. At this point, municipal departments
may focus on short-term recovery goals such as helping to
return citizens to their residences and reopening businesses.
MDPS may also be called on to assist in long-term
recovery and mitigation activities. (State Standard 5.17.m)
V. Succession of Authority
The Milton Department of Public Safety shall provide an Emergency Coordinator
and Alternate to meet the responsibilities of the department and to support the
Director of Public Safety and the City Manager in emergency operations and
planning. During an emergency, the Shift Commander of the Police Operations
Squad shall act as the emergency coordinator for on-scene activity. The designee
shall represent the department in an emergency or disaster and provide for
operational support in the EOC when requested by the City Manager.
VI. References
A. Federal Bureau of Investigation (FBI) Crisis Management
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B. Federal Emergency Management Agency (FEMA) Guide for All-Hazard
Emergency Operations Planning - State and Local Guide (SLG) 101
C. Presidential Decision Directives - Numbers 39, 62 and 63
D. National Response Framework 2006 ESF 13
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Emergency Support Function 14
Long-Term Recovery and Mitigation
I. Introduction
This Emergency Support Function (ESF) supports ESF #14 (Long-Term
Community Recovery) in the National Response Framework and State
Emergency Operations Plan. The Department of Community Development is
responsible for this function.
II. Purpose
Long term recovery encompasses assistance to city departments and eligible non-
profit organizations to repair or replace damaged public facilities after a state
emergency or major disaster declaration. It also provides for emergency work
including debris removal and protective measures to protect public health, safety
and improved property.
III. Responsibility
A. Primary – Community Development
B. Support
AGENCY RESOURCE
Public Works Equipment, Personnel
IV. Concept of Operations
A. Community Development will coordinate with appropriate departments,
agencies and organizations to ensure operational readiness. Community
Development will develop and maintain a Standard Operating Procedure
(SOP) to include, but not limited to, damage assessments (windshield
surveys), debris removal, hazard reduction and elimination as it pertains to
building codes, land development and use and debris mitigation.
B. Community development will coordinate with GEMA and FEMA
representatives to facilitate the efficient distribution of public assistance.
C. Emergency operations necessary for the performance of this function
include, but are not limited to:
1. Mitigation/Preparedness
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a. Develop mutual aid agreements with professional
associations and private agencies/organizations;
b. Identify key staff positions for emergency assistance;
c. Identify agencies, organizations and individuals to support
public assistance recovery operations;
d. Coordinate hazard mitigation projects. These may be
federally funded under certain types of public assistance
and specific types of hazard mitigation assistance, which
includes, but is not limited to:
1. Hazard Mitigation Grant Program (HMGP)
2. Flood Mitigation Assistance Program (FMAP)
3. Pre-Disaster Mitigation Program (PDM)
e. Conduct training sessions and workshops to assist local
communities and support agencies/organizations;
f. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Support the disaster response and recovery with all
available resources;
b. Coordinate local emergency response with MDPS and
AFCEMA, this will ensure that reimbursements are
available if the event is labeled as a state or federal disaster;
c. Coordinate and conduct preliminary damage assessments
(PDA’s) (windshield surveys);
d. Requisition personnel and equipment to assist with PDA’s;
e. Secure supplies, equipment, personnel and technical
assistance from support agencies/organizations and other
resources;
f. Restore equipment and supplies to normal state of
operational readiness;
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g. Coordinate public information with ESF 15 External
Affairs and provide updates for ESF 5 Emergency
Management;
h. Maintain financial records on personnel, supplies and other
resources utilized and report to ESF 7 and MDPS upon
request; and
i. Resume day-to-day operations.
V. Succession of Authority
Community Development shall provide an Emergency Coordinator and Alternate
to meet the emergency responsibilities of the department. The designee(s) shall
represent the department in time of an emergency or disaster, provide for
operational support in the Emergency Operations Center, when requested by the
City Manager or the Director of Public Safety.
VI. State Response
A. All requests for state assistance shall be routed through Georgia’s State
Operations Center using the 1-800-TRY-GEMA telephone number.
B. All requests for federal assistance will be coordinated by GEMA.
C. In a disaster, state agencies are authorized to provide local governments
with equipment, facilities, personnel and supplies essential for emergency
assistance to disaster victims.
VII. Reference
Georgia Emergency Operations Plan 2006 ESF 14
National Response Framework ESF 14
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Emergency Support Function 15
External Affairs
I. Introduction
This Emergency Support Function (ESF) supports ESF# 15 (External Affairs) in
the State Response Plan and the National Response Framework (NRF). This ESF
involves the collection and dissemination of information by the Milton
Department of Public Safety. All city agencies with an ESF will assist by
providing information to ESF 15 during an emergency or disaster. Before, during
and after an emergency or disaster, the public will be apprised through reports to
the news media and the Emergency Alert System (EAS). The Milton Department
of Public Safety shall include the delineation of emergency responsibilities and
actions to provide the public with essential information and documentation by
written, verbal or photographic means. The function includes provision of
information in a clear, concise and accurate manner; actions taken by local and
state governments; and actions to be taken by the public. Every effort shall be
made to prevent and counter rumors and inaccurate information.
II. Purpose
The purpose of this ESF is to provide communications and inform news media of
emergency preparedness and response for conveyance to the public, to assure
appropriate agency/organization preparedness and response for protection of life
and property and to convey additional information including restrictions and
limitations due to any natural disaster, incident of terrorism or weapons of mass
destruction, school-place violence, civil disturbances or any other event that is
beyond Milton’s normal operating parameters. ESF 15 will also ensure the
appropriate local, state and Congressional elected officials will be notified on the
status of response and recovery activities and assisted with constituent inquiries
directed to their offices. The Milton Department of Public Safety assumes primary
responsibility for these functions, however, the MDPS Public Information Officer
(PIO) shall work closely with the City’s Communications Manager. (State
Standard 5.17.f) (NIMS 26)
III. Responsibility
Primary – Milton Department of Public Safety
Support
AGENCY RESOURCE
Milton Communications Manager Personnel
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IV. Concept of Operations
A. The Milton Department of Public Safety will coordinate with appropriate
departments and organizations to ensure emergency operational readiness.
MDPS will develop and maintain a Standard Operating Plan (SOP).
B. The Director of Public Safety (and/or the PIO at the Director’s discretion)
is responsible for informing the public of emergency and disaster
information in the city. Assistance can be provided by public information
offices from other local jurisdictions, agencies or organizations.
C. MDPS can request qualified personnel from other jurisdictions to assist as
media representative escorts either at the emergency site or at the
Emergency Operations Center. State agencies and organizations can
provide public information personnel and equipment resources when
requested.
D. Georgia EAS will be utilized in cooperation with the Federal
Communications Commission; Federal Emergency Management Agency
the Office of Emergency Management will coordinate with appropriate
departments, agencies and organizations to ensure operational readiness.
1. Mitigation/Preparedness
a. Develop a briefing and reporting system to include an EOC
briefing, situation report, and public information
operations.
b. Update the information and planning system as required;
c. Identify agencies, organizations and individuals capable of
providing support services;
d. Train regular and support personnel in emergency duties;
and
e. Participate in and/or conduct exercises and tests.
2. Response/Recovery
a. Promote the welfare of residents by disseminating
emergency information to news media that will foster
efficient and positive actions, help prevent public unrest
and build morale;
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b. Establish and staff an Emergency Information Center;
c. Continue dissemination of accurate/timely information to
counteract misinformation and public unrest;
d. Maintain financial records on personnel, supplies and other
resources utilized and report expenditures to ESF 7; and
e. Resume day-to-day operations.
V. Succession of Authority
The Milton Department of Public Safety shall provide a Public Information
Officer (Emergency Coordinator) and Alternate to meet the emergency
responsibilities of the department. The designee(s) shall represent the department
in time of emergency or disaster and provide for operational support in the
Emergency Operations Center (EOC) when requested by the City Manager or the
Director of Public Safety.
VI. State Response
All requests for state assistance shall be routed through Georgia’s State
Operations Center using the 1-800-TRY-GEMA telephone number.
GEMA personnel will notify the primary agencies. The primary agencies
will notify support agencies as needed.
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LEGISLATIVE ANNEX
- 87 -
I. Enabling Legislation
- 88 -
- 89 -
II. Supporting Legislation
Milton City Code specifically addresses the Emergency Management function in
Chapter 15, Article Two and Article Three. These articles detail the authority in
municipal emergency management and the roles and responsibilities of the
different municipal employees.
In addition to Emergency Management, the Chapter also addresses the routine
operations of the police and fire functions in the Milton Department of Public
Safety. These sections are not contained in this annex, but may be available if the
need to review routine operations arises.
The following pages detail Chapter 15 as it addresses Emergency Management:
Article 2: The Office of the Director of Public Safety
The Milton Department of Public Safety shall encompass the primary public
safety disciplines, including Police services, Fire-Rescue Services and Emergency
Management. To this end, the Office of the Director of Public Safety is hereby created.
The Director’s duties shall be as follows:
(a) to serve in a dual role as the executive for public safety services in the City of Milton,
incorporating the position of Police Chief, Fire Chief, and Director of Emergency
Management.
(b) to appoint any deputy chiefs or other personnel to serve in a subordinate position to carry
out the duties entailed by Police, Fire and Emergency Management Services.
(c) Hereafter, any reference to these positions shall be deemed a reference to the Director of
Public Safety.
Article 3: Emergency Management Services
Section 1: Purpose
The purposes of this section are to:
(a) Reduce vulnerability of people and the community to damage, injury and loss of life and
property resulting from natural or manmade catastrophes, riots or hostile military or
paramilitary action,
(b) Prepare for prompt and efficient rescue, care and treatment of persons victimized or
threatened by disaster,
(c) Provide a setting conducive to the rapid and orderly start of restoration and rehabilitation
of persons and property affected by disasters,
(d) Clarify and strengthen the roles of the mayor, city council, city manager and city
departments in prevention of, preparation for, response to and recovery from disasters,
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(e) Authorize and provide for cooperation of activities relating to disaster mitigation,
preparedness, response and recovery,
(f) Authorize and provide for coordination of activities relating to disaster mitigation,
preparedness, response and recovery by departments and officers of the City, agencies of
the private sector and similar activities in which the federal government, the state and its
political subdivisions may participate, and
(g) Provide a disaster management system embodying all aspects of pre-disaster
preparedness and post-disaster response.
Section 2: Emergency Defined.
As used in this Article, “ emergency” shall mean the actual or threatened
existence of conditions of disaster or of extreme peril to the safety of persons and
property within the city caused by such conditions as air pollution, disease, fire, flood,
storm, epidemic, riot, or earthquake, or other conditions, including conditions resulting
from war or the imminent threat of war. Such term shall not include conditions resulting
from a labor controversy, which conditions are, or are likely to be, beyond the control of
the services, personnel, equipment, and facilities of the city, requiring the combined
forces of other political subdivisions to combat.
Section 3: Emergency Management Services.
In accordance with Article 2 of this Chapter, the Director of Public Safety shall
serve as the Director of Emergency Management for the City of Milton. The duties of the
Director shall be as follows:
(a) To represent the City of Milton on all matters pertaining to emergency management;
(b) To coordinate the development of community-wide emergency preparedness;
(c) To develop an emergency and disaster operations plan for effective mobilization of all the
resources of the City, both private and public;
(d) To prepare and recommend for approval by the city council mutual aid programs and
agreements between other local governments and the City;
(e) To prepare and effectuate legal action for continuity of government in the event of
emergency;
(f) To coordinate and advise government departments in development and implementation of
the emergency and disaster operations plan and other required agencies or groups;
(g) During periods of emergency, to obtain vital supplies and equipment lacking, needed for
the protection of life and property of people and bind the City for the value thereof and if
required immediately, requisition same; and
(h) To procure federal and state assistance through emergency management channels and
through federal assistance programs in such areas as law enforcement, highway safety,
ambulance procurement, or emergency medical services and others.
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In addition to the above duties, the Director of Emergency Management shall be
responsible during an emergency to advise the City Manager in operational situations,
public information and privileged information implementation of the emergency plan, to
direct and coordinate the activities of the emergency operation center staff, and to assist
the mayor in assuring the execution of operations plans and procedures required by the
emergency.
Section 4: Disaster Plan.
The Director shall prepare a comprehensive disaster basic plan which shall be
adopted and maintained by resolution of the council upon the recommendations of the
Director. Incorporated into such plan and expressly made a part thereof, shall be a crisis
communications plan. In the preparation of this plan as it pertains to city organization, it
is the intent that the services, equipment, facilities and personnel of all existing
departments and agencies be used to the fullest extent. The disaster plan shall be
considered supplementary to this ordinance and have the effect of law whenever
emergencies have been proclaimed.
State Law Reference O.C.G.A. § 49-5-233
Section 5: Emergency; Special Powers.
In the event of man-made or natural disaster, mass electrical failure, rioting,
actual enemy attack upon the United States or any other emergency which may affect the
lives and property, the mayor may declare that a state of emergency exists by written
proclamation setting out the circumstances of the emergency and thereafter the City
Manager, or in his/her absence, the Director of Public Safety, shall have and may
exercise for any period as this state of emergency exists or continues, the following
emergency powers:
(a) to enforce all rules, laws and regulations relating to emergency management and to
assume direct operational control over all emergency management resources;
(b) to seize, take for temporary use, or condemn any property for the protection of the public;
(c) to sell, lend, give or distribute all or any property or supplies among the inhabitants of the
City; to maintain a strict accounting of property or supplies distributed and for funds
received for the property or supplies;
(d) to declare a limited or general curfew as may be needed to restore public order;
(e) ordering the closing of any business;
(f) closing to public access any public building, street or other public place;
(g) to prohibit or regulate the possession, sale or use of explosives, gasoline or other
flammable liquids, or dangerous weapons of any kind, excluding firearms or components
of firearms; and
(h) to perform and exercise any other functions and duties and take any emergency actions as
may be necessary to promote and secure the safety, protection and well being of the
inhabitants of the City.
- 92 -
Section 6: Mutual Aid.
In periods of local emergency, the City is granted full power to provide mutual
aid to any affected area in accordance with local laws, ordinances, resolutions,
emergency plans or agreements therefore. The City may request from state agencies
mutual aid, including personnel, equipment and other available resources to assist the city
during the local emergency plans or at the directions of the governor.
Section 7: Civil Liabilities.
(a) The City shall not be liable for any claim based upon the exercise or performance, or the
failure to exercise or perform, a discretionary function or duty on the part of the city or
any employee of the city excepting willful misconduct, gross negligence or bad faith of
any such employee, in carrying out emergency services as defined in Article 2 above.
(b) The immunities from liability, exemptions from laws, ordinances and rules, all pensions,
relief, disability workers’ compensation and other benefits which apply to the activity of
officers, agents or employees of the City when performing their respective functions
within the territorial limits of the City shall apply to them to the same degree and extent
while engaged in the performance of any of their functions and duties extra territorially
under the provisions of this chapter, excepting willful misconduct, gross negligence, or
bad faith.
(c) Volunteers duly enrolled or registered with the City in a local emergency, a state of
emergency, or a war emergency, or unregistered persons placed into service during a
state of war emergency, in carrying out, complying with, or attempting to comply with
any order or regulation issued pursuant to the provisions of this chapter or performing
any of their authorized functions or duties or training for the performance of their
authorized functions or duties, shall have the same degree of responsibility for their
actions and enjoy the same immunities as officers and employees of the City performing
similar work.
Section 8: Adoption of the National Incident Management System
It is the policy of the City to adopt the National Incident Management System as
promulgated by the Federal Emergency Management Agency under the auspices of the
Department of Homeland Security. It is the policy of this City to use the National
Incident Management System to organize all emergency management activities and to
encourage its use by community partners though training and mutual aid exercises that
employ this system.
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 1 of 18
RZ08-10
R/A Z00-28
PETITION NUMBER(S):
RZ08-10
PROJECT NAME
Home Fashion Center
PROPERTY INFORMATION
ADDRESS 622 N. Main Street
DISTRICT, LAND LOT 2/2 1109, 1124
OVERLAY DISTRICT SR 9
EXISTING ZONING C-2 (Commercial) Z00-028
PROPOSED ZONING C-1 (Community Business)
ACRES 2.26
EXISTING USE Single Family Residence
PROPOSED USE Retail Home Fashion Center
OWNER David Burre, Edward Jones, Custodian
ADDRESS 11660 Alpharetta Hwy, Suite 100
Roswell, GA 30076
PETITIONER/REPRESENTATIVE Larry Singleton, EDT Real Estate, LLC
ADDRESS 1705 Enterprise Way, Suite 200
Marietta, GA 30057
PHONE 770-980-0400
COMMUNITY DEVELOPMENT RECOMMENDATION
APPROVAL CONDITIONAL
PLANNING COMMSION RECOMMENDATION – NOVEMBER 25, 2008
APPROVAL CONDITIONAL
The PC unanimously approved this petition after discussions l be utilizing the
development. The proposed end user has an existing business in the City of
INTENT
To develop a 28,260 square foot home fashion center at a density of 12,504.42
square feet per acre on 2.26 acres
Prepared by the Community Development Department for the
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RZ08-10
R/A Z00-28
Alpharetta but is a resident of the City of Milton and wants to relocate and
expand his business into the City. Approximately 85 percent of the development
will be the Fashion Home Center and the remaining 15 percent of the building
will be related businesses leased out to other tenants.
The PC had discussions with the applicant in regards to the parking and their
need for so many spaces. They were concerned about the amount of
developed area on the site. Since the PC meeting Staff has included in
condition 2.a. the list of exclusions of uses that were approved by the MCC for
other Hwy 9 Overlay District rezonings.
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 3 of 18
RZ08-10
R/A Z00-28
LOCATION MAP
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 4 of 18
RZ08-10
R/A Z00-28
CURRENT ZONING MAP
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 5 of 18
RZ08-10
R/A Z00-28
SITE PLAN – October 7, 2008
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 6 of 18
RZ08-10
R/A Z00-28
SUBJECT SITE
SUBJECT SITE:
The subject site contains 2.26 acres with a single family residence. It is currently
zoned C-2 (Commercial) pursuant to Z00-28 approved for a total of 18,673
square feet or a density of 8,262.39 square feet per acre.
Standards of Review
(Article 28.4.1) Planning Staff shall, with respect to each zoning application,
investigate and make a recommendation with respect to factors A. through G.,
below, as well as any other factors it may find relevant.
A. Whether or not the proposal will permit a use that is suitable in view of the
use and development of adjacent and nearby Property?
The proposed retail facility, if developed with Staff’s Recommended
Conditions, is suitable for the subject site given the existing and
anticipated commercial development in the surrounding area.
Prepared by the Community Development Department for the
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RZ08-10
R/A Z00-28
B. Whether or not the proposal will adversely affect the existing use or
usability of adjacent or nearby property?
In Staff’s opinion, the proposed retail use will not have an adverse effect
on the use or usability of adjacent and nearby properties if developed in
accordance with the Recommended Conditions.
C. Whether the property to be affected by the proposal has a reasonable
economic use as currently zoned?
The subject site may have a reasonable use as currently zoned.
D. Whether the proposal will result in a use which will or could cause an
excessive or burdensome use of existing streets, transportation facilities,
utilities or schools?
Staff does not anticipate a significant impact on public services and
facilities. However, some impact on the transportation system is expected
but should be mitigated with compliance to the Recommended
Conditions for project improvements.
E. Whether the proposal is in conformity with the policies and intent of the
land use plan?
The proposed retail use is consistent with the policies and intent of the
Focus Fulton 2025 Comprehensive Land Use Plan. The petition is also
consistent with Board Policy and similar uses in the area. A brief
description of the project is noted below.
Focus Fulton 2025 Land Use Plan Map: Retail/Service Commercial
Proposed use/density:
Retail/Commercial – 12,504.42 square feet per acre
The Focus Fulton 2025 Land Use Plan Map suggests Retail/Service
Commercial on the surrounding properties to the east, south and
southwest of the subject site. Further to the north the Plan suggests
Residential 2-3 and further to the south Residential 3-5 units per acre.
The Milton City Council adopted the Focus Fulton 2025 Comprehensive
Plan as the City’s Comprehensive Plan on November 21, 2006. The
proposed development is consistent with the following Plan Policies:
Prepared by the Community Development Department for the
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RZ08-10
R/A Z00-28
• Encourage development in areas where basic public facilities
exist or are being improved, and discourage development in
areas which would require inefficient or uneconomical extension
of public facilities.
• Encourage a broad range of business types and an even
distribution of employment centers among the major divisions of
the City.
F. Whether there are other existing or changed conditions affecting the use
and development of the property which gives supporting grounds for
either approval or disapproval of the proposal?
There are no conditions affecting the use of this property.
G. Whether the zoning proposal will permit a use which can be considered
environmentally adverse to the natural resources, environment and
citizens of the City of Milton?
The proposed use is not considered environmentally adverse affecting
natural resources, the environment, or the citizens of the City.
Existing uses and zoning of nearby property
Location Parcel /
Zoning
Petition
Zoning / Name Approved
Density/Min.
Heated Floor Area
North 1
Z88-94
M-1 (Light Industrial)
Public Storage Mini
Warehouses
85,650 Total Sq. Ft
13,757 Sq.Ft./Acre
East 2
City of
Alpharetta
Stonewood Village
Shopping Center
Further East 3
City of
Alpharetta
One Star Ranch
Farthest
Southeast
4
City of
Alpharetta
Advance Auto Parts
Far Southeast 5
City of
Alpharetta
Undeveloped lot
Southeast 6
05Z-031
TR Conditional
(Henderson Landing
Subdivision)
6.57 units/acre
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 9 of 18
RZ08-10
R/A Z00-28
Southeast 7
Z01-058
C-1 Conditional
Southeast 8
Z04-095
MIX (Mixed Use)
Watercrest Village:
Shopping Center
and Townhomes
Residential- 3.12
units/acre
Retail- 2,093.4 sq.
ft./acre
Office- 897.13 sq.
ft./acre
Further South 9
Z96-27
City of
Alpharetta
Winthrope Chase S/D 5 units per acre
South 10
Z06-75
C-1 Community
Business
14,000 Total Sq.Ft.
6,698.57
Sq.Ft./Acre
South 11
Z95-72
C-2 (Commercial)
Offices – Existing
Milton Office Park
24,000 Total Sq.Ft.
6,231 Sq.Ft./Acre
Southwest 12
Z94-008
City of
Alpharetta
C-1 Conditional
Telephone Substation
32,309.74
sq.ft./acre
Southwest 13
Z01-092
City of
Alpharetta
C-1 Conditional
Southwest 14
Z82-069
City of
Alpharetta
C-2 Conditional 20,000 Total sq.ft.
40,000 sq.ft/acre
Southwest 15
City of
Alpharetta
Shell Gas Station
Southwest 16
City of
Alpharetta
Orchards Hopewell
Subdivision
Far West 17
City of
Alpharetta
Scattered Single
Family 1+ acre lots
West 18
City of
Alpharetta
C-2 Commercial
Undeveloped
West 19 Commercial Retail;
Prepared by the Community Development Department for the
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RZ08-10
R/A Z00-28
City of
Alpharetta
Chalk Champions
West 20
Z93-29
C-1 (Community
Business)
Uniform Depot
6,500 Total Sq.Ft.
8,125 Sq.Ft./Acre
Northwest 21
Subdivision
Z98-81
CUP (Community Unit
Plan)
2.5 units per acre
EXISTING USES LOCATION MAP
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 11 of 18
RZ08-10
R/A Z00-28
#20-Uniform Depot located to the west zoned C-1 (Community Business)
#1 - Public Storage located to the east zoned M-1 (Light Industrial)
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 12 of 18
RZ08-10
R/A Z00-28
#8 - Watercrest S/C located to the south zoned MIX (Mixed Use)
#10 -Property to the south zoned C-1 (Community Business)
Prepared by the Community Development Department for the
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1/23/2009 Page 13 of 18
RZ08-10
R/A Z00-28
SITE PLAN ANALYSIS
Based on the applicant’s site plan submitted to the Community Development
Department on October 7, 2008, Staff offers the following considerations:
Hwy 9 Overlay District
BUILDING SETBACKS
In accordance with Article 9.1.3 of the Zoning Ordinance require the following
building setbacks:
Front – 40 feet along North Main Street (SR9)
Sides – 0 Feet
Rear – 0 Feet
The site plan indicates compliance with the setback requirement.
BUILDING HEIGHT
The applicant indicates that the proposed building height will not exceed 15
feet from average grade which is in compliance with the Highway 9 Overlay
District.
LANDSCAPE STRIPS AND BUFFERS
Article 12G.4 Section A1 of the State Route 9 Overlay District requires a twenty
(20) foot-wide buffer. Article 12G.4 Section A.3 further states that for every thirty
(30) linear feet of landscape strip, a minimum of one 3” caliper hardwood shade
tree is required to be planted in the center of the landscape strip or as
approved by the Director.
The east and north property lines adjacent to M-1 (Light Industrial) require a 5-
foot landscape strip.
The western property lines adjacent to C-1 and Commercial in the City of
Alpharetta require a 10-foot landscape strip. The applicant’s site plan shows
compliance with the requirement.
PARKING REQUIREMENTS
The following chart illustrates the parking required by Article 18 of the City of
Milton Zoning Ordinance for the proposed uses:
Proposed Use Minimum Requirement Spaces Provided
Prepared by the Community Development Department for the
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RZ08-10
R/A Z00-28
• Retail Service Commercial
21,060 square feet
Storage/Receiving
7,200 square feet
Total
• 5 spaces per 1,000 sq. ft. of
building area
105 spaces required
1 space per 2,000 sq.ft. of
Building area
5 spaces required
110 spaces required
99 spaces required with
admin. variance
99 spaces provided
Staff notes that the applicant is providing 99 parking spaces, which does not
meet the required 110 parking spaces required per Article 18 of the City of
Milton Zoning Ordinance. The applicant in the Letter of Intent is asking for an
administrative variance to reduce the parking by 10% or 11 parking spaces. This
request should be made at the time of the application for a Land Disturbance
Permit. If this request is granted the number of parking spaces provided meets
the requirement for parking on this site. If it is not allowed than the addition 11
spaces will be required. It also appears that the site plan is in compliance with
the landscape and layout requirements of Article 12G.4. Section F.
OTHER CONSIDERATIONS
Staff notes that there are at least 2 retaining walls on the site which must comply
with Article 12.G.4.C.3 which states, “Retaining walls shall be faced with or
constructed of stone, brick or decorative concrete modular block only. If any
retaining wall equals or exceeds three feet in height, a continuous evergreen
planting shall be required adjacent to it.
In addition, the site plan does not indicate the required bicycle parking area
pursuant to 12.G.4.H.5.
Both the building and the site must comply with Article 12G, State Route 9
Overlay District, at the time of the Certificate of Occupancy.
ARBORIST COMMENTS
Heavily wooded site which appears will have almost all trees removed. May be
able to save 2 specimen pine trees. Required tree density count of 67.5 units will
be almost completely eliminated. Density replacements would be 135 - 4”
caliper trees. Recompense plantings may be as much as 122 – 4” caliper trees. It
is highly unlikely the required trees can be planted on the site.
Specimen Trees on site:
5 – 24” pines
Prepared by the Community Development Department for the
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RZ08-10
R/A Z00-28
1 – 26” pine
1 – 26” pine
1 – 20” poplar
PUBLIC INVOLVEMENT
On October 29, 2008 the applicant was present at the Community Zoning
Information Meeting held at the Milton City Hall. There were no members of the
community in attendance.
Public Comments – Staff has not received any comments from the community
regarding this development.
City of Milton Design Review Board Meeting – November 5, 2008
The following comment was made by the DRB:
• Site development density is too great.
• Asking for administrative variance for reduction in parking because of the
density shown.
• Proposed development requires extensive retaining walls 10' from property
line and in some cases do not allow for vegetative screening required by
ordinance. Retaining walls must meet Overlay requirements.
• Tree density for tree recompense needs to be substantially supported on
site per Arborist report.
• Sidewalk across front of property, sidewalk to building entrance from
public R/W per ADA requirements.
• Bicycle parking per Ordinance.
Public Notice Requirements
The rezoning petition has met all of the required Public Notice Requirements.
CONCLUSION
The proposed development is consistent with Plan Policies and Board Policy for
the development of C-1 (Community Business) to develop a home fashion retail
center. Therefore, Staff recommends APPROVAL CONDITIONAL of RZ08-10 with
the following Recommended Conditions.
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 16 of 18
RZ08-10
R/A Z00-28
RECOMMENDED CONDITIONS
If this petition is approved by the Mayor and City Council, it should be
APPROVED C-1 (Community Business) CONDITIONAL subject to the owner’s
agreement to the following enumerated conditions. Where these conditions
conflict with the stipulations and offerings contained in the Letter of Intent, these
conditions shall supersede unless specifically stipulated by the Mayor and City
Council.
1) To the owner’s agreement to restrict the use of the subject property as
follows:
a) Retail Commercial and accessory uses, at a maximum density
of 12,504.42 gross floor area per acre zoned or a total gross floor
area of 28,260 square feet, whichever is less but excluding gas
stations and associated gas pumps, freestanding fast food
restaurants, commercial amusements (cinemas not included), liquor
sales package stores (wine stores allowed), (restaurants may sell
liquor by the drink), motels, hotels, adult entertainment
establishments including adult bookstores, adult entertainment as
defined in Article 3.3.3., check cashing stores, pawn shops, coin
operated laundries, video arcades (video machines that are
incidental to otherwise permitted businesses are allowed), pool
halls, massage parlors, nail salons, stand alone beauty salons, stand
alone barber shops, flea markets, discount retail shops, roadside
vending, roadside produce stands or seasonal vending.
2) To the owner’s agreement to abide by the following:
a) To the site plan received by the Community Development
Department on October 7, 2008. Said site plan is conceptual only
and must meet or exceed the requirements of the Zoning
Ordinance, all other applicable city ordinances and these
conditions prior to the approval of a Land Disturbance Permit.
Unless otherwise noted herein, compliance with all conditions shall
be in place prior to the issuance of the first Certificate of
Occupancy.
3) To the owner’s agreement to the following site development
considerations:
a) Provide 30’ wide cross-access easements free of any structures or
utilities for future vehicular and pedestrian inter-parcel access points
on the east and west property lines and on the south side of the
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 17 of 18
RZ08-10
R/A Z00-28
northwest section of property as approved by the Director of Public
Works.
b) All building entrances shall have a direct connection to the
sidewalk network and to the three cross-access points.
c) The site plan must provide adequate fire truck access to all
buildings on site, in alleys and one-way conditions; as acceptable
to the Transportation Engineer and Fire Marshal.
4) To the owner’s agreement to abide by the following requirements,
dedication and improvements:
a) Reserve the necessary Right of Way along the necessary property
frontage of SR 9/North Main Street, prior to the approval of a Land
Disturbance Permit, sufficient land as necessary to provide for compliance
with the Transportation Master Plan and the adjacent developments,
according to the definitions in the Right of Way Ordinance.
b) Dedicate at no cost to GDOT prior to the approval of a Land Disturbance
Permit or Certificate of Occupancy (whichever comes first), sufficient land
as necessary to provide the Right of Way for the approved final site plan
including the following:
i) Provide the following road improvements as approved by the
Transportation Engineer for Milton and GDOT:
1) East bound left turn lane with 90’ of storage on SR 9 at site
driveway
2) Striping for west bound left turn lane with 60’ of storage on
SR 9 at Rex Theater property
3) Concrete barrier or pylons within striping to the east of
property as approved by GDOT
ii)Provide six foot wide concrete sidewalk along the entire SR 9
frontage of the property located no more than 1 foot off the Right
of Way line and no less than 5 feet behind the back of curb or as
approved by the Director of Public Works.
c) Any new required entrances shall meet the Community Service
Policies and AASHTO guidelines, or roads be reconstructed to meet
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 18 of 18
RZ08-10
R/A Z00-28
such criteria, at the approval of the Transportation Engineer for
Milton and GDOT.
5. To the owner’s agreement to abide by the following:
a. The developer’s Professional Engineer shall demonstrate to the City
by engineering analysis submitted with the LDP application, that the
discharge rate and velocity of the storm water runoff resulting from
the development is restricted to seventy-five percent (75%) of the
pre-development conditions. Locations shall be as approved by the
Stormwater Engineer.
b. The water quality and above-ground detention facilities shall utilize
earthen embankments, where possible. Walled structures are not
encouraged. If walled structures are proposed, they must meet the
acceptable design standards of the Department of Community
Development.
i. Above-ground Detention facility shall have a six foot high,
five-board equestrian style fence with two inch by four inch
welded wire constructed around it
c. The Developer shall utilize GASWCC limited application controls. All
water quality and above-ground detention facilities shall have
vegetated surfaces to be regularly maintained by the owner.
d. Provide a maximum 75 percent impervious, per drainage basin, at
maximum build-out or as approved by the Stormwater Engineer.
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 1 of 3
RZ08-10
R/A Z00-28
RECOMMENDED CONDITIONS
If this petition is approved by the Mayor and City Council, it should be
APPROVED C-1 (Community Business) CONDITIONAL subject to the owner’s
agreement to the following enumerated conditions. Where these conditions
conflict with the stipulations and offerings contained in the Letter of Intent, these
conditions shall supersede unless specifically stipulated by the Mayor and City
Council.
1) To the owner’s agreement to restrict the use of the subject property as
follows:
a) Retail Commercial and accessory uses, at a maximum density
of 12,504.42 8,262.39 gross floor area per acre zoned or a total gross
floor area of 28,260 18,673 square feet, whichever is less but
excluding gas stations and associated gas pumps, freestanding fast
food restaurants, commercial amusements (cinemas not included),
liquor sales package stores (wine stores allowed), (restaurants may
sell liquor by the drink), motels, hotels, adult entertainment
establishments including adult bookstores, adult entertainment as
defined in Article 3.3.3., check cashing stores, pawn shops, coin
operated laundries, video arcades (video machines that are
incidental to otherwise permitted businesses are allowed), pool
halls, massage parlors, nail salons, stand alone beauty salons, stand
alone barber shops, flea markets, discount retail shops, roadside
vending, roadside produce stands or seasonal vending.
2) To the owner’s agreement to abide by the following:
a) To the site plan received by the Community Development
Department on October 7, 2008. Said site plan is conceptual only
and must meet or exceed the requirements of the Zoning
Ordinance, all other applicable city ordinances and these
conditions prior to the approval of a Land Disturbance Permit.
Unless otherwise noted herein, compliance with all conditions shall
be in place prior to the issuance of the first Certificate of
Occupancy.
3) To the owner’s agreement to the following site development
considerations:
a) Provide 30’ wide cross-access easements free of any structures or
utilities for future vehicular and pedestrian inter-parcel access points
on the east and west property lines and on the south side of the
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 2 of 3
RZ08-10
R/A Z00-28
northwest section of property as approved by the Director of Public
Works.
b) All building entrances shall have a direct connection to the
sidewalk network and to the three cross-access points.
c) The site plan must provide adequate fire truck access to all
buildings on site, in alleys and one-way conditions; as acceptable
to the Transportation Engineer and Fire Marshal.
d) Provide a black four-board-equestrian-styled fence adjacent
to the sidewalk between the sidewalk and the development or
as approved by the Director of Community Development.
e) Revised site plan shall be reviewed by the Design Review Board.
f) Some specimen trees shall be saved per the Arborist and the Design
Review Board recommendation.
g) Some recompense trees shall be planted on the site and shall be 6 “
caliper in size.
4) To the owner’s agreement to abide by the following requirements,
dedication and improvements:
a) Reserve the necessary Right of Way along the necessary property
frontage of SR 9/North Main Street, prior to the approval of a Land
Disturbance Permit, sufficient land as necessary to provide for compliance
with the Transportation Master Plan and the adjacent developments,
according to the definitions in the Right of Way Ordinance.
b) Dedicate at no cost to GDOT prior to the approval of a Land Disturbance
Permit or Certificate of Occupancy (whichever comes first), sufficient land
as necessary to provide the Right of Way for the approved final site plan
including the following:
i) Provide the following road improvements as approved by the
Transportation Engineer for Milton and GDOT:
1) East bound left turn lane with 90’ of storage on SR 9 at site
driveway
Prepared by the Community Development Department for the
Mayor and City Council Meeting on December 15, 2008
1/23/2009 Page 3 of 3
RZ08-10
R/A Z00-28
2) Striping for west bound left turn lane with 60’ of storage on
SR 9 at Rex Theater property
3) Concrete barrier or pylons within striping to the east of
property as approved by GDOT
ii)Provide six foot wide concrete sidewalk along the entire SR 9
frontage of the property located no more than 1 foot off the Right
of Way line and no less than 5 feet behind the back of curb or as
approved by the Director of Public Works.
c) Any new required entrances shall meet the Community Service
Policies and AASHTO guidelines, or roads be reconstructed to meet
such criteria, at the approval of the Transportation Engineer for
Milton and GDOT.
5. To the owner’s agreement to abide by the following:
a. The developer’s Professional Engineer shall demonstrate to the City
by engineering analysis submitted with the LDP application, that the
discharge rate and velocity of the storm water runoff resulting from
the development is restricted to seventy-five percent (75%) of the
pre-development conditions. Locations shall be as approved by the
Stormwater Engineer.
b. The water quality and above-ground detention facilities shall utilize
earthen embankments, where possible. Walled structures are not
encouraged. If walled structures are proposed, they must meet the
acceptable design standards of the Department of Community
Development.
i. Above-ground Detention facility shall have a six foot high,
five-board equestrian style fence with two inch by four inch
welded wire constructed around it
c. The Developer shall utilize GASWCC limited application controls. All
water quality and above-ground detention facilities shall have
vegetated surfaces to be regularly maintained by the owner.
d. Provide a maximum 75 percent impervious, per drainage basin, at
maximum build-out or as approved by the Stormwater Engineer.
RESOLUTION NO. 08______
STATE OF GEORGIA
COUNTY OF FULTON
A RESOLUTION TO CREATE A COMMITTEE TO SERVE AS THE HIGHWAY 9 DESIGN
GUIDELINE COMMITTEE FOR POTENTIAL REVISION TO THE HIGHWAY 9 OVERLAY
DISTRICT OF THE CITY OF MILTON ZONING ORDINANCE
BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on the __ day
of December l, 2008 at 6:00 pm. as follows:
WHEREAS, the plan is being conducted and facilitated through City of Milton Community
Development Department and requires citizen involvement; and
WHEREAS. the Highway 9 Design Guideline Committee shall consist of 14 members of the
community to be nominated as follows: the City Council members and the Mayor shall each
nominate 2 members to the committee and with each such nominated member to be a resident or
business owner in the Highway 9 Corridor area City Council Districts 4, 5 and 6; and
WHEREAS, the Chairman of City of Milton Design Review shall serve in an advisory capacity to the 9
Design Guideline Committee consistent with his/her term on the board; and
WHEREAS, staff of the City of Milton will facilitate the group meetings but shall hold no official
capacity of the committee; and
WHEREAS, all members of the group shall reside or own a business in the City of Milton and be at least
21 years of age; and
WHEREAS, each person nominated shall be confirmed by a majority vote of the City Council; and
WHEREAS, the Highway 9 Design Committee shall meet at regular intervals to review and revise,
where needed the current Highway 9 Overlay to incorporate design guidelines; and
WHEREAS, each member of the Highway 9 Design Guideline Committee shall perform such duties in a
volunteer capacity and not be compensated for any time or expenses associated with the acceptance of
appointment to this group; and
WHEREAS, the members of the Highway 9 Design Guideline Committee shall meet until their purpose
is completed; and
WHEREAS, should any member of the Highway 9 Design Guideline Committee be unable to fulfill their
duties, the elected official who made nomination of that group member shall nominate a new member to
be confirmed by a majority vote of the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THIS COUNCIL OF THE CITY OF MILTON,
GEORGIA, AND IT IS RESOLVED BY THE AUTHORITY OF SAID CITY COUNCIL.
STATE OF GEORGIA RESOLUTION NO. ______
COUNTY OF FULTON
A RESOLUTION AMENDING RESOLUTION NO. 09-01-74, A RESOLUTION TO CREATE A
COMMITTEE TO SERVE AS THE HISTORIC PRESERVATION COMMITTEE FOR
DEVELOPMENT OF A HISTORIC PRESERVATION ORDINANCE FOR THE CITY OF MILTON
BY ADDING COMMITTEE MEMBERS
BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on the
21st of January 2009 at 6:00 pm. as follows:
SECTION 1. That (To Be Determined) (To Be Determined) (Mayor’s Appointments) is
hereby appointed for a term commencing ___________, 2009 and ending December 31,
2009; and
SECTION 2. That (To Be Determined (District 1) is hereby appointed for a term
commencing __________ and ending on December 31, 2009; and
SECTION 3. That Melissa Thomas-Dubois (District 2) is hereby appointed for a term
commencing January 21, 2009 and ending on December 31, 2011; and
SECTION 4. That Brian Beach (District 3) is hereby appointed for a term commencing
January 21, 2009 and ending on December 31, 2009; and
SECTION 5. That (To Be Determined) (District 4) is hereby appointed for a term
commencing ____________ and ending on December 31, 2011; and
SECTION 6. That (To Be Determined) (District 6) is hereby appointed for a term
commencing ________ and ending on December 31, 2011; and
SECTION 7. That this Resolution shall become effective upon its adoption;
RESOLVED this 21st day of January, 2009.
Approved:
__________________________
Attest: Joe Lockwood, Mayor
_________________________________
Jeanette R. Marchiafava, City Clerk
(Seal)
STATE OF GEORGIA RESOLUTION NO. _________
COUNTY OF FULTON
A RESOLUTION AMENDING RESOLUTION NO. 09-01-76, A RESOLUTION TO
CREATE A CITIZEN ADVISORY COMMITTEE FOR CITY OF MILTON CONCEPT
PLANS FOR THE INTERSECTIONS OF BIRMINGHAM AT PROVIDENCE AND
ARNOLD MILL AT NEW PROVIDENCE
BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on
the 21st day of January 2009 at 6:00 pm. as follows:
SECTION 1. That (To Be Determined) (District 1) is hereby appointed for a term
commencing ___________ and ending on December 31, 2009; and
SECTION 2. That Star Voigt (District 2) is hereby appointed for a term commencing
January 21, 2009 and ending on December 31, 2011; and
SECTION 3. That Ronnie Rondem (District 3) is hereby appointed for a term
commencing January 21, 2009 and ending on December 31, 2009; and
SECTION 4. That (To Be Determined) (District 4) is hereby appointed for a term
commencing _____________ and ending on December 31, 2011; and
SECTION 5. That this Resolution shall become effective upon its adoption.
RESOLVED this 21st day of January, 2009.
Approved:
__________________________
Joe Lockwood, Mayor
Attest:
_________________________________
Jeanette R. Marchiafava, City Clerk
(Seal)
City of Milton
13000 Deerfield Parkway Suite 107C Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Dan Drake, Public Works Director
Date: January 23, 2009 for the February 2, 2009 Council meeting
Agenda Item: Crooked Creek Amenity Area Right-of-Way Exchange
Background:
The Crooked Creek Home Owners Association (CCHOA) is in the process of obtaining a Land
Disturbance Permit for construction of new amenity area facilities. Part of the construction
involves relocating an existing cul-de-sac to an area that is currently owned by the CCHOA (see
attached sketches). A portion of the City’s Right-of-Way (ROW) will be given to the CCHOA in
exchange for new ROW along the extension of Cherington Way and a new cul-de-sac. The area
of the existing ROW that would be given to the CCHOA is approximately 4,000 SF and the area
of new ROW that CCHOA would give to the City is approximately 10,000 SF.
Discussion:
O.C.G.A. Section 32-3-3(b) authorizes municipalities to enter into agreements with private
persons for the exchange of real property or interests for public road purposes where: 1) the
exchange serves the best interest of the public; and 2) the right-of-way to be acquired by the
municipality is shown by appraisal to equal or exceed in value the right-of-way to be alienated
by the municipality.
Staff is confirming by an appraiser that the area that the City would be receiving through the
Right-of-way exchange is worth more than the Right-of-Way that the City would be giving.
Attachments:
Sketch showing Existing ROW and Proposed ROW
Sketch showing areas to be exchanged
Agreement Regarding Exchange of Right-of-Way Areas
Concurrent Review:
Legal Review Jarrard & Davis – Ken Jarrard – January 20, 2009
1
AGREEMENT REGARDING EXCHANGE OF RIGHT-OF-WAY AREAS
This Agreement is entered into as of the _____ day of ______________, 2009, by and
between the CITY OF MILTON, GEORGIA, a municipality of the State of Georgia
(hereinafter referred to as “Milton” or “City”), and CROOKED CREEK HOMEOWNERS’
ASSOCIATION, INC. (hereinafter referred to as “Owner”). The purpose of this Agreement is
to set forth the responsibilities and obligations of each party as such concern the exchange of
certain properties for right-of-way purposes:
W I T N E S S E T H:
WHEREAS, the Owner desires to relocate and improve a portion of Cherington Way
utilizing a portion of its property (the “New Right-of-Way”) as described in Exhibit “A” attached
hereto and incorporated herein by reference; and
WHEREAS, O.C.G.A. Section 32-3-3(b) authorizes municipalities to enter into
agreements with private persons for the exchange of real property or interests for public road
purposes where: 1) the exchange serves the best interest of the public; and 2) the right-of-way to
be acquired by the municipality is shown by appraisal to equal or exceed in value the right-of-
way to be alienated by the municipality; and
WHEREAS, Milton, in exchange for the New Right-of-Way, will transfer to Owner,
upon completion of the Owner’s construction activities upon the New Right-of-Way, its interest
in a portion of the existing right-of-way for Cherington Way (the “Current Right-of-Way”) as
described in Exhibit “B,” which Current Right-of-Way will no longer serve the public interest.
NOW, THEREFORE, it is agreed by and between Milton and Owner as follows:
ARTICLE I.
EXCHANGE OF PROPERTY
The parties agree that, pursuant to O.C.G.A. Section 32-3-3(b):
1) Owner shall deliver to Milton a properly executed right-of-way deed for the New
Right-of-Way, in the form attached hereto and incorporated herein by reference as
Exhibit “C,” accompanied by a maintenance bond (with a duration of 18 months
from the acceptance of the New Right-of-Way by Milton) for the New Right-of-
Way in a form acceptable to Milton and issued by a surety acceptable to Milton;
and
2) Upon completion of construction activities upon the New Right-of-Way, Milton
2
shall thereafter execute a quitclaim deed transferring to Owner the Current Right-
of-Way.
Milton’s obligations under this Article shall be contingent upon Owner’s performance of
its obligations under this Article. Owner hereby warrants that the construction of the New Right-
of-Way shall be free from defects for a period of twelve (12) months beginning with Milton’s
acceptance of the New Right-of-Way.
ARTICLE II.
MISCELLANEOUS
Section 201. Assignment. Neither party shall, without written consent of the other
party, assign or transfer this Agreement or any rights or obligations hereunder.
Section 202. Amendment. The terms of this Agreement shall not be altered, amended,
or modified except in writing signed by duly authorized officers or representatives of the parties.
Section 203. Construction of Agreement. This Agreement shall be construed under
the laws of the State of Georgia.
Section 204. Severability. If any paragraph, subparagraph, sentence, clause, phrase, or
any portion of this Agreement shall be declared invalid or unconstitutional by any court of
competent jurisdiction or if the provisions of any part of this Agreement as applied to any
particular situation or set of circumstances shall be declared invalid or unconstitutional, such
invalidity shall not be construed to effect the portions of this Agreement not held to be invalid. It
is hereby declared to be the intent of the parties to provide for separable and divisible parts, and
they do hereby adopt any and all parts hereof as may not be held invalid for any reason.
Section 205. Notice.
Any notice of communications hereunder shall be in writing and shall be deemed to have
been delivered when deposited in the United States mail, registered or certified, addressed as
3
follows:
Owner:
Milton:
Copy to:
Ken E. Jarrard, Esq.
City Attorney
105 Pilgrim Village Drive
Suite 200
Cumming, Georgia 30040
Or to such other address as either party may designate for itself by written notice to the
other party from time to time.
Section 206. No Third Party Rights. This Agreement shall be exclusively for the
benefit of Owner and Milton and shall not provide any third parties with any remedy, claim,
liability, reimbursement, cause of action, or other right.
Section 207. Uncontrollable Circumstance. The performance of either party
hereunder shall be excused if such party is reasonably precluded from performance by the
occurrence of an Uncontrollable Circumstances, which shall be defined as follows: Any act,
event, or condition, or any combination thereof, that is beyond the reasonable control of the party
relying on the same and that materially interferes with the performance of the party’s obligations,
to include, but not be limited to, (a) acts of God; (b) fire, flood, hurricane, tornado, and
earthquakes; (c) the failure of any utility provider to provide and maintain utility services
through no fault of the party; and (d) the preemption, confiscation, diversion, destruction, or
other interference in possession or performance or supply of materials or services, by or on
4
behalf of, or with the authority of, a governmental body in connection with a declared or asserted
public emergency or any condemnation or other taking by eminent domain or similar action of
any portion of any property described in Exhibit “A” or Exhibit “B” by an entity other than one
of the parties.
A party relying on the occurrence of an Uncontrollable Circumstance as an excuse for
non-performance shall as soon as is reasonably possible upon becoming aware of such an event
and its consequences notify the other party of the occurrence of such event and its consequences
and shall take all reasonable efforts to eliminate the cause of such non-performance and to
resume full performance in accordance with this Agreement.
Section 208. Counterparts. This Agreement may be executed in one or more
counterparts, each of which shall constitute an original. It shall not be necessary that each
signatory sign the name counterpart as long as each has signed an identical counterpart.
Section 209. Authority to Enter Agreement. Each of the individuals who execute this
Agreement agree and represent that he is authorized to execute this Agreement on behalf of the
respective entity. Accordingly, Milton and Owner both waive and release any right to contest
the enforceability of this Agreement based upon the execution and/or approval thereof.
Section 210. Time of the Essence. Time is of the essence of this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
under seal as of the date first written above.
OWNER
By:_________________________
Name/Title:_______________________
5
Attest (if applicable):
________________________ [AFFIX CORPORATE SEAL]
Name/Title:___________________
Witness:
________________________
Notary:
________________________
CITY OF MILTON, GEORGIA
By:___________________________
Mayor
Attest:
_________________________
City Clerk
Witness:
________________________
Notary:
________________________
6
EXHIBIT A
7
EXHIBIT B
8
EXHIBIT C
STATE OF GEORGIA
COUNTY OF FULTON
MILTON
RIGHT-OF-WAY DEED
THIS CONVEYANCE MADE AND EXECUTED the ___ day of , 2009.
WITNESSETH, that ____________, the undersigned, owner(s) of said tract
of land in said County through which a road, known as Cherington Way in Land
Lot ______ of the ______ District of Fulton County, Georgia, has been laid
out by Milton.
NOW, THEREFORE, in consideration of the benefit to my/our property by
the construction or maintenance of said road, I hereby donate to the Mayor
and Council of the City of Milton, Georgia, and their successors in office,
so much land located in Land Lot ______ of the ______ District of said
County, as to make a right of way for said road as surveyed and measured from
the centerline of the highway location as follows:
SEE EXHIBIT “A,” attached hereto and incorporated herein by
reference.
To have and to hold the said conveyed premises in fee simple.
GRANTOR by this conveyance requests that the City accept this
road as a public road for maintenance purposes only and agrees that
the City will maintain said road in the condition existing as of the
date of this execution.
I/We hereby warrant that I/we have the right to sell and convey
said land and bind myself, my heirs, executors, and administrators
forever to defend my/our virtue of these present.
In testimony whereof, I/we have hereunto set my/our Hand and
affixed my/our Seal the day and year above-written.
SIGNED, SEALED and DELIVERED in the presence of:
___________________________
Unofficial Witness
Notary
Public
(SEAL)
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