HomeMy WebLinkAbout05-04-09 PacketPage 1 of 2
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
CITY OF MILTON, GEORGIA
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Julie Zahner Bailey
Bill Lusk
Burt Hewitt
Tina D’Aversa
Alan Tart
Monday, May 4, 2009 Regular Council Meeting Agenda 6:00 PM
INVOCATION - Reverend Michael Debusk, Crabapple First Baptist Church
1) CALL TO ORDER
2) ROLL CALL
3) PLEDGE OF ALLEGIANCE (Led by the Mayor)
(Agenda Item No. 09-854)
4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
5) PUBLIC COMMENT
6) CONSENT AGENDA
(Agenda Item No. 09-855)
1. Approval of the April 20, 2009 Work Session Minutes.
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
(Agenda Item No. 09-856)
2. Approval of the April 27, 2009 Regular Meeting Minutes.
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
7) REPORTS AND PRESENTATIONS
1. Memorial Day Proclamation.
(Presented by Councilmember Bill Lusk)
2. Presentation of the City of Milton FY 2008 Annual Audit.
(Presented by Adam M. Fraley, CPA, Mauldin and Jenkins)
MILTON CITY COUNCIL REGULAR MEETING AGENDA MAY 4, 2009 – 6:00 PM
Page 2 of 2
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
8) FIRST PRESENTATION (None)
9) ZONING AGENDA
10) UNFINISHED BUSINESS
(Agenda Item No. 09-849)
1. Approval of an Ordinance to Revise and Update Speed Zones and Regulations Regarding
Vehicular Speeds within the City Limits and to Provide for Enforcement of Those
Regulations. (First Presentation on April 27, 2009.)
(Presented by Carter Lucas, Principal Engineer)
11) NEW BUSINESS
(Agenda Item No. 09-857)
1. Approval a Resolution for the Designation of the ADA Coordinator for the City of
Milton.
(Presented by Chris Lagerbloom, City Manager)
(Agenda Item No. 09-858)
2. Approval a Resolution for the Provision of a Notice of Nondiscrimination under the
Americans with Disabilities Act (“ADA”).
(Presented by Chris Lagerbloom, City Manager)
12) MAYOR AND COUNCIL REPORTS
13) STAFF REPORTS
14) EXECUTIVE SESSION
(Agenda Item No. (09-859)
15) ADJOURNMENT
The minutes will be
Provided
electronically
WHEREAS, Memorial Day was first officially proclaimed on May 5, 1868 by General John Logan in
his General Order Number 11, and in 1968, by act of Congress, it was determined that
the holiday would be observed on the last Monday in May; and
WHEREAS, from the opening battles of the American Revolution through the turmoil of the Civil War,
to World War I, World War II, Korea, and Vietnam, to the Persian Gulf and today’s
operations in the war on terror in Afghanistan, Iraq, and around the world, the members
of our military have built a tradition of honorable and faithful service. As we observe
Memorial Day, we remember the more than one million Americans who have died to
preserve our freedom, the more than 140,000 citizens who were prisoners of war, and all
those who were declared missing in action. We also honor our veterans for their
dedication to America and their sacrifice; and
WHEREAS, we have honor and privilege of living in a free country, and Georgia has a rich history of
great leaders who died fighting for our great nation. Today, all who wear the uniform of
the United States are serving at a crucial hour in history, and each has answered a great
call to serve our Nation on the front lines of freedom. Let us pray for the safety and
strength of our troops and for God’s blessing on them and their families, and for those
who have lost loved ones; and
WHEREAS, on this Memorial Day, we honor our fallen soldiers, and their commitment to our
country, and their legacy of patriotism and sacrifices of many men and women who
answered the nation’s call to duty and fought with honor and valor and, in the end, gave
the ultimate sacrifice to safeguard the rights of all Americans; and
WHEREAS, by giving their lives in the cause of freedom, these heroes have protected and inspired all
Americans and we are truly grateful for the sacrifice; and
WHEREAS, the citizens of Milton join with people across the nation in remembrance of those who
died while courageously serving their country during war.
NOW, THEREFORE, We, the Mayor and City Council of the City of Milton, do hereby recognize and
proclaim Monday, May 25, 2009, as Memorial Day in the City of Milton and call this observance to the
attention of all of our citizens.
Given under my hand and the Seal of the City of Milton, Georgia on this 4th day of May, 2009.
_______________________
Joe Lockwood, Mayor
City of Milton, Georgia
Annual Audit Agenda
September 30, 2008
Presented by:
Adam M. Fraley, CPA
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 1
PURPOSE OF ANNUAL AUDIT AGENDA
Engagement Team.
Overview of:
o Audit Opinion
o Financial Statements, Footnotes and Supplementary Information
o Compliance Reports.
Required Communications under Government Auditing Standards.
Accounting Recommendations and Related Matters.
Answer Questions
ENGAGEMENT TEAM
Mauldin & Jenkins:
Large regional firm serving the Southeastern United States with a primary emphasis in
Georgia.
Founded in 1920.
Offices located in Atlanta, Macon, Albany and Birmingham with firm governmental
leadership positioned in the Atlanta and Macon offices.
Serve more governmental entities in Georgia than any other certified public accounting
firm requiring over 45,000 hours of service on an annual basis.
Most recent auditor for 30 counties in Georgia, as well as another 50 cities in Georgia,
and over 160 total governmental entities in Georgia.
Auditor of a substantial part of the State of Georgia including approximately 25% of the
State’s general fund, and 13 of the State of Georgia’s component units.
Engagement team leaders on the audit engagement include:
Adam Fraley, Engagement Partner – 11 years experience serving governments.
Erin Fraley, Engagement Manager – 11 years experience serving governments.
Joel Black, Concurring Partner – 15 years experience serving governments.
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 2
AUDIT OPINION
City’s Responsibility
The financial statements are the responsibility of the City of Milton and
management and the City Council Members.
Auditor’s Responsibility
Our responsibility, as external auditors, is to express an opinion on these financial
statements.
Auditing Standards
We audited the City’s financial statements in accordance with auditing standards
generally accepted in the United States of America and Government Auditing
Standards issued by the Comptroller General of the United States.
Clean Opinion
The financial statements of the City are considered to present fairly the financial
position and results of operations as of, and for the year ended September 30,
2008.
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 3
REVIEW OF FINANCIAL STATEMENTS,
FOOTNOTES & SUPPLEMENTARY INFORMATION
Statement of Net Assets
This statement attempts to provide a reader of the financial statements with a full accrual
perspective of the City, as a whole.
The City’s governmental activities net assets position as of September 30, 2008 was
$47,491,519. This change is reconciled on the City’s “Statement of Activities”.
In reference to the City’s net assets, it is important to note that $36,964,310 of total net assets is
invested in capital assets, net of related debt. While the City is reflecting total net assets of
$47,491,519, it reflects unrestricted net assets of $10,527,208 at September 30, 2008. This
unrestricted net assets position is reconciled on the City’s “Statement of Activities.”
Statement of Activities
This statement reflects the net costs of providing governmental activities on the full accrual basis
of accounting and reconciles to the statement of net assets.
Footnotes
Note 1 - Accounting Policies
This footnote discusses the overall organization of the City and the nature of its
operations. This note also discloses pertinent information regarding the
governing body of the City.
This footnote continues by sharing with a reader of the financial statements the
significant accounting policies and principles utilized in the preparation of the
financial statements.
Note 2 – Reconciliation of Government-wide Financial Statements and Fund
Financial Statements
This footnote provides additional detailed information that is not already shown
within the financial statements themselves, on the differences between the City’s
fund level financial statements and its government-wide financial statements.
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 4
Footnotes (continued)
Note 3 – Legal Compliance - Budgets
This footnote discloses the City’s procedures in establishing its annual budget.
Note 4 - Deposits
This disclosure addresses common deposit risks related to custodial credit risk.
Note 5 – Receivables
This footnote discloses the City’s property tax calendar and detailed information
on various receivable (and allowances for doubtful receivables) balances.
Note 6 – Capital Assets
This footnote discloses the City’s capital asset activity and its related accumulated
depreciation for the period.
Note 7 – Short Term Borrowings
This footnote discloses the City’s short term borrowings for the period, and the
specific terms of those borrowings.
Note 8 - Long-Term Debt
This footnote discloses the City’s long-term debt activity for the period, and other
information and maturities for this long-term debt.
Note 9 – Interfund Receivables, Payables, and Transfers
This footnote discloses detailed information on the City’s interfund balances and
transfers and the purpose of these balances and transactions.
Notes 10 – Commitments and Contingent Liabilities
This footnote discloses the contingencies from potential litigation, claims, and
assessments filed against the City and significant contractual commitments of the
City at September 30, 2008.
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 5
Footnotes (continued)
Notes 11 – Defined Benefit Pension Plan
This footnote discloses the details of the City’s Defined Benefit Plan.
Notes 12 – Defined Contribution Pension Plan
This footnote discloses the details of the City’s Defined Contribution Plan.
Notes 13 – Joint Venture
This footnote discloses the City’s relationship with the Atlanta Regional
Commission.
Note 14 – Hotel/Motel Lodging Tax
This footnote discloses the City’s tax rate for hotel/motel taxes, along with the
amounts and nature of these revenues and expenditures.
Note 15 – Risk Management
This footnote discloses the City’s various risks of loss and the measures the City
has taken to mitigate those potential losses.
Note 16 – Prior Period Adjustment
This footnote discloses the City’s restatement of capital assets related to the
additional infrastructure donated to the City by Fulton County.
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 6
COMPLIANCE REPORT
The financial report package contains a report on our tests of the City’s internal controls and
compliance with laws, regulations, etc. The report is not intended to provide an opinion, but to
provide a form of negative assurance as to the City’s internal controls and compliance with
applicable rules and regulations.
This report makes reference to the fact that we have issued a management letter which contains
recommendations for improvement we noted during the course of our annual audit engagement.
This report and the procedures performed are required by Government Auditing Standards.
REQUIRED COMMUNICATIONS
The Auditor’s Responsibility Under Auditing Standards
Generally Accepted in the United States of America
Our audit of the financial statements of the City for the period ended September 30, 2008, was
conducted in accordance with auditing standards generally accepted in the United States of
America and Government Auditing Standards issued by the Comptroller General of the United
States. Those standards require we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement, whether caused by
error, fraudulent financial reporting or misappropriation of assets. An audit includes examining,
on a test basis, evidence supporting the amounts and disclosures in the financial statements. An
audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation. Accordingly, the
audit was designed to obtain reasonable, rather than absolute, assurance about the financial
statements. We believe our audit accomplishes that objective.
In accordance with Government Auditing Standards, we have also performed tests of controls
and compliance with laws and regulations that contribute to the evidence supporting our opinion
on the financial statements. However, they do not provide a basis for opining on the City’s
internal control or compliance with laws and regulations.
Accounting Policies
Management has the ultimate responsibility for the appropriateness of the accounting policies
used by the City. There were no significant new accounting policies or standards implemented
this period. There are new accounting standards which will be required to be implemented in the
coming years. These are discussed later in this document.
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 7
In considering the qualitative aspects of the City’s accounting policies, we did not identify any
significant or unusual transactions or significant accounting policies in controversial or emerging
areas for which there is a lack of authoritative guidance or consensus. The City’s policies
relative to the timing of recording of transactions are consistent with GAAP and typical
government organizations.
Management Judgments and Accounting Estimates
Accounting estimates are an integral part of the preparation of financial statements and are based
upon management’s current judgment. The process used by management encompasses their
knowledge and experience about past and current events and certain assumptions about future
events. Management has informed us they used all the relevant facts available to them at the
time to make the best judgments about accounting estimates and we considered this information
in the scope of our audit. We considered this information and the qualitative aspects of
management’s calculations in evaluating the City’s significant accounting estimates. Estimates
significant to the financial statements include such items as the estimated historical value of
donated infrastructure and other capital assets, the estimated lives of capital assets, and the
estimated allowance for doubtful accounts receivables.
Financial Statement Disclosures
The footnote disclosures to the financial statements are also an integral part of the financial
statements. The process used by management to accumulate the information included in the
disclosures was the same process used in accumulating the financial statements and the
accounting policies described above are included in those disclosures. The overall neutrality,
consistency, and clarity of the disclosures was considered as part our audit and in forming our
opinion on the financial statements.
Significant Difficulties Encountered in Performing the Audit
We encountered no difficulties in dealing with management relating to the performance of the
audit.
Audit Adjustments
During our audit of the City’s basic financial statements as of and for the period ended
September 30, 2008, there were several adjustments proposed to the funds of the City. The
detail of all proposed adjustments for each fund are included with our Audit Agenda package of
information for your review and discussion. All adjustments have been discussed with
management.
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 8
Uncorrected Misstatements
We had no passed adjustments.
Disagreements with Management
We encountered no disagreements with management over the application of significant
accounting principles, the basis for management’s judgments on significant matters, the scope of
the audit or significant disclosures to be included in the financial statements.
Representation from Management
We requested written representations from management relating to the accuracy of information
included in the financial statements and the completeness and accuracy of various information
requested by us, during the audit. Management provided those written representations without a
problem.
Management’s Consultations with Other Accountants
We are not aware of any consultations management had with other accountants about accounting
or auditing matters.
Significant Issues Discussed with Management
There were no significant issues discussed with management related to business conditions,
plans, or strategies that may have affected the risk of material misstatement of the financial
statements. We are not aware of any consultations management had with us or other accountants
about accounting or auditing matters. No major issues were discussed with management prior to
our retention to perform the aforementioned audit.
Other Information in Documents Containing Audited Financial Statements
We are not aware of any other documents that contain the audited basic financial statements. If
such documents were to be published, we would have a responsibility to determine that such
financial information was not materially inconsistent with the audited statements of the City.
Independence
We are independent of the City, and all related organizations, in accordance with auditing
standards promulgated by the American Institute of Public Accountants and Government
Auditing Standards, issued by the Comptroller General of the United States.
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 9
ACCOUNTING RECOMMENDATIONS AND RELATED MATTERS
Recommendations for Improvement
During our audit of the financial statements as of and for the period ended September 30, 2008,
we noted areas within the accounting and internal control systems that we believe can be
improved. We noted certain items as significant deficiencies in our supplemental reports on
internal controls and compliance. Additionally, we noted certain items management should
consider as part of its decision making process. Our recommendations (also commonly referred
to as management points) are presented in the following paragraphs. We believe consideration
of these recommendations will help provide proper control over financial activities, and add
effectiveness and efficiency to overall operations.
Significant Deficiencies
As noted in our supplemental reports on internal controls and compliance, we reported the
following significant deficiencies that were also considered material weaknesses:
1) Internal controls were not sufficient to detect a misstatement in the reporting of the City’s
revenue and related receivables. During our testing, an audit adjustment was required to
correct current year amounts. The nature of this adjustment is as follows:
The City did not accrue a receivable and revenue for grant reimbursement of
expenditures incurred during the year, requiring an additional receivable of
$17,500 to be recorded.
An audit adjustment of $17,500 was needed to correctly record receivables and related
revenues. We recommend the City carefully review all accounting for grants and grant
reimbursements to ensure that revenue and receivables maintain a proper cutoff at year-end
in accordance with generally accepted accounting principles.
2) Internal controls were not sufficient to detect material misstatements in the reporting of the
City’s capital assets. During our audit, adjustments were required to properly adjust the
financial statements for errors in the reporting of capital assets in prior periods. The prior
period adjustments to infrastructure capital assets were caused by omissions of infrastructure
assets in the City’s subsidiary ledgers as of September 30, 2007. These adjustments are as
follows:
Adjustments of approximately $2,152,000 were required to properly report
infrastructure capital assets and related accumulated depreciation in the prior year.
Adjustments totaling approximately $2,152,000 were needed to correctly report capital assets
and their related accumulated depreciation. These adjustments increased capital assets and
opening equity (net assets) in the City’s government-wide financial statements. We
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 10
recommend the City carefully review all capital asset transactions and report all capital assets
in accordance with generally accepted accounting principles.
Management Points
We have discussed various matters with management pertaining to operations and controls
including, but not limited to:
1) During our documentation of the City’s internal control procedures we noted the following
deficiencies:
a. During our documentation of the controls regarding the City’s governmental revenue
and receivable policies we noted the City has not taken any action on the following
controls related to uncollectible accounts and bad debt expense:
i. A responsible official is not approving write-offs of receivables in
accordance with legal requirements.
ii. Accounting policies and procedures do not specify the correct treatment for
estimating the allowance for uncollectible accounts and bad debt expense.
iii. A supporting analysis is not prepared for estimating the allowance for
uncollectible accounts and bad debt expense. The analysis should document
compliance with relevant GAAP and the entity’s accounting policies.
iv. There is no policy preventing individuals who authorize write-offs of
delinquent accounts to:
a. Authorize rates, fees, fines, or assessments.
b. Initiate tax bills, assessments, permits, license renewals,
notices, etc.
c. Edit the receivables master file.
d. Open the mail or copy checks received.
e. Or maintain access to cash.
The lack of procedures for estimating allowances for doubtful accounts receivables caused
the need for an audit adjustment of approximately $121,000 as an allowance for doubtful
property taxes receivable.
2) The City did not timely close out their year-end records for the year ending September 30,
2008. Several journal entries continued to be provided by management several weeks after
fieldwork started. The City should to take all steps necessary to ensure that they are able to
timely and accurately report their financial position not only to the auditors at year end but
also to Council throughout the year.
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 11
Other Matters
During our audit of the financial statements as of and for the period ended September 30, 2008,
we noted other matters which we wish to communicate to you in an effort to keep the City
abreast of accounting matters that could present challenges in financial reporting in future
periods.
1) New Audit Standards - The American Institute of Certified Public Accountants (AICPA)
has been very busy over the past several years with the issuance of several new auditing
standards, which should be of interest to the City.
A series of eight (8) new audit standards commonly known as SAS’s 104 – 111 Risk
Assessment Standards were issued by the AICPA in March 2006 relating to risk
assessment involved in the planning and performance of a financial statement audit. One of
the major changes resulting from these new standards is the requirement for auditors to gain
a more in-depth understanding of the client and its operating environment, including its
internal controls. In the past, auditors were only required to gain an understanding of internal
controls; whereas, auditors are now required to evaluate the design of relevant controls and
determine whether these controls have been placed into operation. To make this
determination, auditors are now required to test controls even when they plan to place no
reliance on them during the performance of the audit.
These new audit standards also require more detailed documentation than previously issued
standards. We adopted the above audit standards with this audit of September 30, 2008, and
modified our audit approach in order to implement these new standards in an effective and
efficient manner.
2) New GASB Standards - As has been the case for the past 10 years, GASB has issued
several other new pronouncements which will be effective in future years. The following is a
brief summary of the new standards:
a. Statement No. 49, Accounting and Financial Reporting for Pollution Remediation
Obligations, addresses liabilities for existing pollution remediation projects as they are
discovered and acted upon. This is effective for the City with fiscal year ending
September 30, 2009.
b. Statement No. 51, Accounting and Financial Reporting for Intangible Assets, which
establishes accounting for assets such as easements, water rights, trademarks, and
internally generated computer software. This is effective for the City with fiscal year
ending September 30, 2010.
c. Statement No. 52, Land and Other Real Estate Held as Investments by Endowments,
establishes consistent standards for the reporting of land and other real estate held as
investments by essentially similar entities. It requires endowments to report their land
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 12
and other real estate investments at fair value. This pronouncement is effective for the
City with fiscal year ending September 30, 2009, but it should not have any real effect
based on the current financial condition of the City.
d. Statement No. 53, Accounting and Financial Reporting for Derivative Instruments,
which is intended to improve how governments report information about derivative
instruments in their financial statements. Specifically, it requires governments to
measure most derivative instruments at fair value in their financial statements. It also
addresses hedge accounting requirements to determine whether a derivative instrument
results in an effective hedge. This is effective for the City with fiscal year ending
September 30, 2010.
3) GASB Statement No. 45 – Other Post Employment Benefits
(Effective for Fiscal year 9/30/09)
GASB has issued pronouncements regarding the recording and recognition of Other Post
Employment Benefits (OPEB) which is effective for the City during fiscal year 9/30/09.
OPEB includes:
• Post employment healthcare benefits (i.e., medical, dental, vision, hearing, etc.)
• Other forms of post-employment benefits when provided separately from a
pension plan (i.e., life insurance, long-term care, cash stipends if compensation
for services).
Postemployment benefits (pensions and OPEB) are part of the compensation for services
rendered by employees (meaning, they are part of an exchange transaction). Benefits are
“earned,” and obligations accrue or accumulate, during employment. Payment is deferred until
after employment.
Currently, plans are typically financed on a pay-as-you-go basis. The measurement focus of
financial reporting is on contributions or benefits paid—outflows of current financial resources.
Additionally, the current Long-term financial implications of an OPEB transaction, including the
accrued obligation and the potential demand on future cash flows, are not reported, and
oftentimes are not estimated for budgetary purposes.
The objective of the new GASB pronouncements is to recognize OPEB cost (expense)
systematically over employees’ years of service, and to report OPEB consistent with pension
plans. Also, an objective is to provide relevant information about:
the accrued OPEB obligation
the cost of services including the cost of OPEB
the progress made in funding the plan
CITY OF MILTON, GEORGIA
Annual Audit Agenda
September 30, 2008
Mauldin & Jenkins CPA’s, LLC Page 13
All post employment benefits (OPEB as well as pensions) will be reported using the same
general approach. Biennial actuarial valuations will be required for all OPEB plans with total
membership of over 200 participants.
At this time and as noted last year, our recommendation continues to be for the City Finance
Department to determine if the City has any OPEB plans, and then prepare to obtain the actuarial
valuation for each OPEB, if appropriate.
Summations of Thoughts Noted Above
We believe the implementation of these suggestions will enhance both the control environment
and the financial reporting process, making both more effective. We also believe these
recommendations can be easily implemented, and all problems resolved quite timely should
management elect to employ the corrective measures.
CLOSING
If you have any questions regarding any comments, suggestions or recommendations set forth in
this memorandum, we will be pleased to discuss it with you at your convenience.
This information is intended solely for the use of the City of Milton’s management, and others
within the City’s organization and is not intended to be and should not be used by anyone other
than these specified parties.
We appreciate the opportunity to serve the City of Milton, Georgia and look forward to serving
the City in the future. Thank you.
ORDINANCE NO.
STATE OF GEORGIA
COUNTY OF FULTON
AN ORDINANCE TO REVISE AND UPDATE SPEED ZONES AND REGULATIONS
REGARDING VEHICULAR SPEEDS WITI ITT THE CITY LIMITS AND TO PROVIDE
FOR ENFORCEMENT OIC' T1IOSE REGULATIONS
BE IT ORDAINED by the City Council of the City of Milton, Georgia while in a regular called
Council meeting on the 46 day of May, 2009 at 6:00 p.m. as follows:
WHEREAS, pursuant to O.C.G.A. § O.C.G.A. § 40-6-183, the City Charter of the City of
Milton, and other powers vested in the City, the City is authorized to regulate speed zones and
establish speeding regulations within the corporate limits of the City; and,
WHEREAS, a traffic and engineering study, required by law, has been completed regarding
speeds traveled on the roads, streets, highways and other public ways within the City described
in this ordinance and attached thereto; and,
WHEREAS, the City desires to permit the use of speed detection devices, including radar and
laser detection devices on the roads, streets, highways and other public ways within the City;
and,
WHEREAS, the City of Milton's Law Enforcement Department is lawfully authorized to
exercise the powers of arrest and to enforce the traffic laws of this state; and,
WHEREAS, pursuant to State Law, it shall be unlawful to use speed detection devices on the
roads, streets, highways and other public ways within the City of Milton, which are not
specifically described within this ordinance; and
WHEREAS, the City desires for the Milton Police Department and any other sworn law
enforcement officers acting within their scope of duty and within their jurisdiction to enforce the
speed zone regulations established by state law and this ordinance;
NOW THEREFORE, the Mayor and Council of the City of Milton hereby amends Article 3:
Speed Limits of the City of Milton Right -of -Way Ordinance by deleting Exhibit "A" in its
entirety and inserting a new Exhibit "A" as attached herein_
ORDAINED this 4" day of May, 2009.
Approved:
Joe Lockwood, Mayor
Attest:
Jeanette R. Marchiafava, City Clerk
(Seal)
LIST NUMBER 03-2009-01
The City Council of the City of M1.1ton is hereby requesting that the following roadways be, approved for
the use of speed detection devices:
LIST OF ROADWAYS
for
CITY OF MILTON
ON -SYSTEM
..:..m.r
4I'[ �I I\ `I`[ttP, ...
-.......__ _ _._
CIT`r! TO'WN'
�Nmri'S
OF
IIiLI'.
I1V .
W_MILE
S�.r€Ool ]V¢iiic
I+ }LC1Ik1`' .:
I'fl i' -:
T 4.ti ....
}'f3I T
�
A
9
MILTON
wGLti
Windl:d Pkt�y.
- 27-04
1'€tr:yrth COutrty 1 1W,
30, M
106
45
(M Aiph .rcWi City
Linaitfi)
140
MILTON
Cherokee County
0.00
o.15 ani. south of
10.1
3,01.
45
Line
Green Road
.141
Niii.'1`ON
0.15 mi. south of
3.01
0.22 mi. north of
4.06
L05
35
Green Road
Saddle Crock Drive
(W. Roses -ell Cit}
Limits
372
MIUON
SR 140
0.40
01.03 ini. north of
0.57
0.57
35
Green Road
372
MILTON
0.03 mi, north of
0,57
0.11 mi. south of
2.08
1,51
35
Green Road
Spring Falls Road
'372
MILTON
0.39 mi. south of
1.33
€x.19 mi, north ref
1.90
U-7
25
***
Crabapple
Kensington Rums
Kensington Farms
SCHOOL
Crossing
drive
Drive
ZONE
Elementcari Sr,hool
Yorthwestern
Aliddle .School
372
MILTON
0A]. jn' 'tiouth of
2.03
0.47 mi. north of'Nix
7.02
4,94
I
Spring balls Road
Road
372
MILTON
0.47 mi. north of
7.02
0.10 mi, north of N-cw
7.49
0-4-7
3
Nix Road
13x1[pen Road
372
1V'I.ILTON
€1.10 mi. north of
7.49
Cherokee County .Line
&89
t,"I
=I5
1✓Cw Bullpen head
This segivent is lister! far cirrr-ijicaton of actual pasted speer! [hurt. This seg ment is not approved far speed detection
device usage for Local. Governrrt.ews.
Vl`�*SCHOOL ZONES ARE I&F, EC7'7Vls'"
A.41. front 45 rninutes prior to the earliest commencelr}eltt time
to 15 mimaes after the latest commencemeru tr.•frr<; -
SCHOOL DAYS ONLY,
1'.,W, frena 15 inin.sites prior to rh.e earhesr dismissraI three
to 45 minwes after the !wrest disrnissrai rune -
SCHOOL DAYS ONLY:
Page 1. of S
- ...... ................._....
"NITUIN 1,11L
I '.'E Y "!'11'IV ti
LIST NUMBER 03-2009-01
................ ..... ..........
t s]:�l] tiA:!ll,
1�
. t.fIi�C?I'
%ie7 ri '.ullr
1'P.OM
_ t [? _._._ _.W.
lti
.11li.i:�
9I'1;1S1a
L_Itil[`
Aff tumid Ut.
N.111: ON
1'ri =le clown thiv(:
Ciel .1,; sac
C -. l
25
AlphaWoods
Drive
MILTON
Thompson Road
Thomas Creek Court
0.28
25
Arabian Avenue
MILTON
New Providence Road
Dead end
0.66
25
Avensong
Crossi u
MILTON
Deerfield Parkway
Dead end
01.29
25
Avensong Ives
Way
MILTON
Serenade Court
Avensong Village Circle
0.27
25
Avensong Village
Circle
MILTON
Avensong Ives Way
Dead end
0.63
25
Barberr I)rive
MILTON
The 1.termitap.Drive
Caul -de -
0-48
23
Batesville Road
MILTON
Birmingham Highway
Cherokee County Line
1.30
45
Bay Cult Road
MILTON
Dead end
Dead end
0.61
25
P.Clic.1"n- €.]si„z;
1IIf..'.I't3i;
!Lcihianv Jiknd
De) .td 01)d
0.64
'5
Alllhany Bend
Mff.:TON
FloIlevvell Road
S.R 9
2.94
45
Rothany Rend
MILTON
SR 9
McGinnis FerryAi1 orris .Rd.
1. s7
40
Bethany Church
Road
MILTON
Bethany Bend
Dead end
0.53
�
25
Bethany Road
IMIL'I"Cl.N
;1ayrield Road
Ilay<good Road 1 Bethany
Bend
2.01
4il..,-
Bethany Way
[MILTON
Ifaypood Road 1.8etltany
Road
I -I+. pmell Road
0.70
45
Bimiingl:a-m Road
MILTON
SR 37"2
F're;u anville Road
75
40
1.3ifrai op,l a -ti Road
i1I.ILTON
1 ruw I I r, .R ,"d
Hopewell Road
1,9
47
Broadwell Road
MILTON
Crabapple Road
Rucker Road
0.70
35
Brookshade
Parkway
MILTON
Hopewell Road
Oakhurst Leaf Drive
0.42
215
co"bunl Road
*�
SCHOOL
ZONE
A411.TON
GrJ bIlra Wncwa
F lemenrcary S hwil
HopelIfell
Aliddle
34:) feet sovi ll of
Webb Road
8017 tc-A north of
(,da. on Way
40
25
cosyburnR.oad
M11,TON
Boils mo 13(;,W
Webb Road
1.41.
40
Co�,bura Roil
MILTON
Belhanv limed
F avcis Road.
1.34
4i)
Copper Creek
Carole
MILTONT
Creek C111)Drive
.'S
1-5
Cowart Road
MILTON
Surnmit Roar{
Providence Road
0.45
_. .........
25
... _... .....�._.._�....
Creek Club I3rive
MILTON
Sly 9 J Cumming, Hi hwa y
Prancis Road
1.35
25
Deerfield Parkway
MILTON
Cumming Highway
Windward ParkGk ay
1.65
35
Dinsmore :[load
MILTON
13memanvitic Road
Thum psmi Ro ad
1.60
35
Dorris Road
MMTON
Providence Road
Birmingham f:liUhTav
1.40
15
Double Springs
Way
MI.I..I.'ON
Thi)mpson Sprins.s Drive
!' end end
1 0.34
25
Drummond Pond
Road
iY91' ,T0N
North Valleyfield Road
Dead end
0.38
25
East Bluff Road
MILTON
Thompson
Dead end
1.12
25
Franeis'Road
NNIII..TO ON
C' ?<.,}xirfl RL)LL-1
l'orsyt.h County I. i I c
1-54
40
i'=reetnan�°ille Rd.
lII LYON1I'aAeld
Ruad
Providence Rood
I.14
!{3
Page 7of7
r.•� ,:ifs.
LIST NUMBER 03-2009-01
An• ;St'kk�.�
16f )tear Nni €h } 'S 25
- Road -
Cru
ross-in„
M.ayField Road
Maylie.ld Road
4
SCHOOL Isar
A40dle
ZONE
Mil
5rhool
1-I,CL:
N
Provideixz Road
1.1fiLentaia 12i3:td
r.^
7ntanville
\i3:S64
Frocinanw( d
N
Freemanwood Road
Dead end
0.40
25
Lane.
Glen Hampton
N
White Columns Drive
Dead end
0.36
25
Drive
Green Roc id
N
SR1 iC1/Arnold Mill Road
SR3721Crabap is Road
0.50
40
)'N
l3Ula.111, %Kly
J.Rz,dd Road
0.49
=411
Hamby Road
N
Hopewell Road
Forsyth County i..ilte
1..30
45
1latmpton Bluff
N
White Columns Drive
Dead clic]
0.39
25
Drive
Henderson
N
l-1endersou Road
Dead end
0.36
15
Heights Drive
Henderson Road
N
Freernanville Road
Birmingham Road
1.40
35
Hickory lilac Road
N
Birmingham 1-1i hwa
Cherokee Cou2jy Line
1.70
45
Holly Road
N
SR 1430
Dead end.
0.30
25
{Arfw[ jd Mifl .Road)
Hopewell
N
Hopewell Road
C'ogburn Road
1.50
25
Plantation Drive
11e ewell Road
3.N
3Noi ih of i ('31 i
[ 4 l -h (,U!:111 Vl..,liW
1.70
45
Kensington Farms
N
Sot 372
cul-je-Sac
0.86
25
Dr -i v
Laurel Grove
N
Dinsmore Road
Dead end
0,41
25
Drive
Lougstreet Read
I~I
1-l2ewell Road
Forsyth C ounly Line
i .10
35
MA field Road
NMid-Broadwell
Road
Freemanville Road.
0.70
45
McGinnis Ferry
N
Nforris Road
SRt. 406
0.60.
45
Road
Mid-Broadwull
ON
Uabapple Rwd
charlotte Dive
0.35
40
Road
Morning,
ON
D.04
2
Mountain; $' av
Morris RoadON
Deerfield Parkway
McGinnis Ferry Road I
1.38
35
Botham, Bend
€ ountaii) Road
ON
11>} )("Well Load
Ffct;rnanville Road
1. .64
X40
New Bullpen
ON
E3irtninglrafrf 1 [ighway
C hej okc e County Linc
11.78
-40
Road
New Providence.
ON
Birmingham Highway
Arnold Mill Road
3.50
45
Road
New Novidence
ON
Providence Lake Point
1035 feet east of
€1.20
25
Read.
rings
Providence Lakc Point
riiv
SCHOOL
ZONE
N(x ih Brookshade
Oil
I resc�kshude Parkway
lead end
1}. :?
25
Parkway
Pagc 3 cif 5
Providence Road
SCHOOL
ZONE
MILTON
summit Kilt
Elementary= School
2000 feet west of
Cowart Road
I .I S`r NUMBER
03-2009-01
25
L't't'F.FF.i�
MILTON
- -
New Pmvtdence Ror id
0.60
35
Redd Road
I
Ilopewtll Road
F'reemanvilleRoad
1.20
.i:.. pi. ..., ... •.
ll' �. C)T
MILTON
Henderson Road
Dead end
0.26
25
a . !�.f3
1 Ila
...
M Ti.lsS
t.ItTIT '.
North Valleyfield
1%•11Uf0N -
�.
Dinsu'l-)w ux,
Fa•t F3IufI' Road
Arc nsmu-' IvesWay
0.54
Road
'Sonata Nile
?N1111I'ON
Ay[ nsonu, 0'0s i)rr
C."ul-de-sac
U8
_...
Oakhurst Leaf
MIL'iTON`
17end end
Dead end
0.69
25
Drive
Swt�utbr}er Dt-ivv
MJLTON
Belleterre Drive
's w
0.25
C.latkstone Glen
MILTON
Cogbarn Road
Dead end
01.31
25
Owens Farm Road
MILTON
Birmingham Highwav
Old Cedar Lane
0.41
25
Pet-ersford Way
MILTON
Rensiantoil Way
Cul-de-sac
0.28
25
Phillips Road
MILTON
Hopewell Road
Ylounmin Road
0.60
35
Pon "fail Road
MILTON
Fivt Acre Road
Dead encs
0.30
25
Providence fake
MILTON
New Providence Road
1 Dead end
0.98
25
.Drive
Providence Oaks
MILTON
Providence Road
Dead erid
0.45
25
Street
Providence Paris I
MILTON
Providence .Road
Dead end
0.41
25
Drive
Providence
MILTON
Nil w Provideiice Road.
131a€:kmaral Lane
0.0
Plumad.on
Providence: Road
MILTON
10007 feet north of
Sit 372
2.80
45
Lantern Ridge Drive
(Birmingham .Road)
Providence Road
SCHOOL
ZONE
MILTON
summit Kilt
Elementary= School
2000 feet west of
Cowart Road
1.75 feet cast of
Cowart Road
0.47
25
Ranchelt:e Roar!
MILTON
5.R 1401'Arnold >V'lill Road
New Pmvtdence Ror id
0.60
35
Redd Road
MILTON
Ilopewtll Road
F'reemanvilleRoad
1.20
45
Sable Point Drive
MILTON
Henderson Road
Dead end
0.26
25
Seahisc:uit
MILTON
A1firmend Court
Cul-de-sac
0.50
25
Serenade Court
Mi.T,`1`i).tV
Bethany Ilentl
Arc nsmu-' IvesWay
0.54
25
'Sonata Nile
?N1111I'ON
Ay[ nsonu, 0'0s i)rr
C."ul-de-sac
U8
_...
25
Stonebrook Farms
Drive
€k'I I.LTON
_...._..........,c...m........... -.r .................
Thompson Rtrad
... ................. ...... _.._.�
Diad end
033
25
Swt�utbr}er Dt-ivv
MJLTON
Belleterre Drive
's w
0.25
25
Ta rlorRoad
MILTON
Batesville' Road
Birmingham I.lighwa °
1.40
45
The. Herrnita}4Zye
Drive
MITLON
Cogburn }•ono
Cul- fe-sac
0,50
2a
Thom . son Road
MILTON
Hopewell Road
Redd Road
2.40
45
Thompson Road
N41LTO.N
Ilcl ewcll Road
Francis Road
1.70
45
rhompson
S ori ugs Drir•c
MILTON
Thornpson.Road
Dead encs
0.36
25
}•}. r:.
Axrr•rstinr
i'..}i. SLr
ar`„i rt„
P1 ;i
'!�
Treyburn --Manor
MILTON
White, Columns Driv-,c
Caul -de -sac
0.58
2.5
View
Treyburn Run
141.I:.IJON
Treyburn Manor Vicw
Treyburn ti'I�inor Drive
034
25
Trityburn Manor
MILTON
white columns Drive
I'Veybui'n kkm
€7.21
25
Drill L
Triptc� { ro' ,vn
lNI1l., ON.
Triplc Crown Drive
Cul -dc -,.i10
0,30
25
Court
TripleCrown
MILTON
SI. 372
cll-je-sac
00
25
Drive
TullLanl D}-ivc
MILTON
Tulltrtc)ieWav
Cul -dc -sic
01.59
25
Page 4 of 5
LIST NUMBER 03-2(fO9-€ll
"*SCHOOL ZONES ARF` EFFECTIVE***
A.M. from 45 minutes prior- to commencement time
to 15 miriates ujtet- comity --n 'etnerit rule —
,SCHOOL DA YS ONLY.
fjAf. from 15 rnirnrtes prior to disrnisscrl tune
to 45 minutes after dismissal time —
SCHOOL DAYS ONLY
ALL LISTS AND PARTS OFLISTS IN CONFLICT WITE1 THIS LIST ARE .I IE;REBY REPEALED.
Signature of Governing Authority:
r ` Swam and Srrbscr-i be Aefore me
Mayor This da ka-A
r
C& -6o the Commission
fires August 29, 2009
Page 5 of 5
w.
„r X
Ttlllmorc Way
MILTON
SR 374
Ciil-dG—SaiC0.04
Webb Road
?�
MILTON
Windward Parkway
Dead end
1.32
35
White Cot unins
MILTON
FreemarmIle lurid
Cul-de-sac:
1.34
25
D6vc
Wolf Willow
MIUI'iD.N
Creek Club Drive
Cul -Cir; -sac
0.39
ti -5
Close
Word Road
MILTON
Phil lits C:ircic
SR 372
1-4''
?5
Wyndham .Farms
MILTON
Coaburn Road
Dead end
Drive
"*SCHOOL ZONES ARF` EFFECTIVE***
A.M. from 45 minutes prior- to commencement time
to 15 miriates ujtet- comity --n 'etnerit rule —
,SCHOOL DA YS ONLY.
fjAf. from 15 rnirnrtes prior to disrnisscrl tune
to 45 minutes after dismissal time —
SCHOOL DAYS ONLY
ALL LISTS AND PARTS OFLISTS IN CONFLICT WITE1 THIS LIST ARE .I IE;REBY REPEALED.
Signature of Governing Authority:
r ` Swam and Srrbscr-i be Aefore me
Mayor This da ka-A
r
C& -6o the Commission
fires August 29, 2009
Page 5 of 5
RESOLUTION NO. ______
STATE OF GEORGIA
COUNTY OF FULTON
A RESOLUTION FOR THE DESIGNATION OF
THE ADA COORDINATOR FOR THE CITY OF MILTON
BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on the _____
day of_________ 2009 at 6:00 pm. as follows:
WHEREAS, the City of Milton incorporated on December 1, 2006, is committed to maintaining a unique
quality of life while efficiently delivering essential services to residents and businesses in an interactive
community environment; and
WHEREAS, the City of Milton does not discriminate on the basis of race, color, religion, sex, national
origin, age, or disability; and
WHEREAS, it is the intent of the City of Milton to include all people, including persons with disabilities,
in every aspect of community life; and
WHEREAS, the City of Milton complies with all applicable provisions of the Americans with
Disabilities Act of 1990, as amended, (“ADA”) regarding public accommodations; and
WHEREAS, the Milton City Council recognizes that Title II of the ADA requires local government to
make its services, programs, and activities accessible to persons with disabilities; and
WHEREAS, the City of Milton recognizes that Title II of the ADA extends not only to physical access to
the City’s services, programs, and activities, but also to policy decisions and changes that the City should
make to reasonably ensure that all people with disabilities can take part in, and benefit from, the services,
programs, and activities of the City of Milton; and
WHEREAS, the City of Milton is required to designate at least one employee to coordinate the City’s
efforts to comply with and carry out its responsibilities under Title II of the ADA.
NOW, THEREFORE, BE IT RESOLVED BY THIS COUNCIL OF THE CITY OF MILTON,
GEORGIA, AND IT IS RESOLVED BY THE AUTHORITY OF SAID CITY COUNCIL, that by the
passage of this resolution, the City of Milton designates that whosoever shall serve in the capacity as the
City of Milton City Manager shall also serve as the City’s “ADA Coordinator” and thereby be responsible
for organizing all efforts to comply with and carry out the City’s responsibilities under Title II of the
ADA, including any investigation of any complaint communicated to the City alleging non-compliance
with Title II of the ADA.
RESOLVED this ___ day of __________, 2009.
Approved:
_______________________
Joe Lockwood, Mayor
Attest:
___________________________
Jeanette R. Marchiafava, City Clerk
(Seal)
RESOLUTION NO. ______
STATE OF GEORGIA
COUNTY OF FULTON
A RESOLUTION FOR THE PROVISION OF A
NOTICE OF NONDISCRIMINATION
UNDER THE AMERICANS WITH DISABILITIES ACT (“ADA”)
BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on
the _____ day of_________ 2009 at 6:00 pm. as follows:
WHEREAS, the City of Milton incorporated on December 1, 2006, is committed to maintaining
a unique quality of life while efficiently delivering essential services to residents and businesses
in an interactive community environment; and
WHEREAS, the City of Milton does not discriminate on the basis of race, color, religion, sex,
national origin, age, or disability; and
WHEREAS, it is the intent of the City of Milton to include all people, including persons with
disabilities, in every aspect of community life; and
WHEREAS, the City of Milton complies with all applicable provisions of the Americans with
Disabilities Act of 1990, as amended, (“ADA”) regarding public accommodations; and
WHEREAS, the Milton City Council recognizes that Title II of the ADA requires local
government to make its services, programs, and activities accessible to persons with disabilities;
and
WHEREAS, the City of Milton recognizes that Title II of the ADA extends not only to physical
access to the City’s services, programs, and activities, but also to policy decisions and changes
that the City should make to reasonably ensure that all people with disabilities can take part in,
and benefit from, the services, programs, and activities of the City of Milton; and
WHEREAS, the City of Milton intends to provide notice to the public that the City does not
discriminate on the basis of disability in accordance with the provisions of Title II of the ADA.
NOW, THEREFORE, BE IT RESOLVED BY THIS COUNCIL OF THE CITY OF
MILTON, GEORGIA, that by passage of this resolution, the City of Milton Mayor and the City
Council adopt this NOTICE OF NONDISCRIMINATION UNDER THE AMERICANS WITH
DISABILITIES ACT (“ADA”).
RESOLVED this ___ day of __________, 2009.
Approved:
_______________________
Joe Lockwood, Mayor
Attest:
___________________________
Jeanette R. Marchiafava, City Clerk
Seal)