HomeMy WebLinkAbout05-18-09 PacketPage 1 of 2
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
CITY OF MILTON, GEORGIA
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Julie Zahner Bailey
Bill Lusk
Burt Hewitt
Tina D’Aversa
Alan Tart
Monday, May 18, 2009 Regular Council Meeting Agenda 6:00 PM
INVOCATION - Tass Welch, Community Minister, Community of Christ Church
1) CALL TO ORDER
2) ROLL CALL
3) PLEDGE OF ALLEGIANCE (Led by the Mayor)
(Agenda Item No. 09-860)
4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
5) PUBLIC COMMENT
6) CONSENT AGENDA
(Agenda Item No. 09-861)
1. Approval of the May 4, 2009 Regular Meeting Minutes.
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
(Agenda Item No. 09-862)
2. Approval of Financial Statements for the period ending April 2009.
(Presented by Stacey Inglis, Finance Manager)
(Agenda Item No. 09-863)
3. Approval of the land development plats:
a. Crooked Creek Combination Plat Combine two parcels
prior to development
b. Six Hills III, Lot 56 Milton Plat Moved property line
to save trees
MILTON CITY COUNCIL REGULAR MEETING AGENDA MAY 18, 2009 – 6:00 PM
Page 2 of 2
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
c. The Shops at Windward Final Plat Create three out-parcels per
Village Petition No. 2003Z-0081
NFC & 2003VC-0111 NFC
7) REPORTS AND PRESENTATIONS (None)
8) FIRST PRESENTATION
(Agenda Item No. 09-864)
1. Approval of an Ordinance of the City Council to Authorize Fulton County to Conduct
Election.
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
9) ZONING AGENDA
(Agenda Item No. 09-813)
1. U09-01 / VC09-01, 13120 Arnold Mill Road, by Frank Schaffer, The Landscape Group,
Inc. - To obtain a use permit for a landscaping business on 1.74 acres at a density of
3,908.04 square feet per acre (Article 19.4.27). Applicant is also requesting 3-part
concurrent variance:
1) To delete the 50’ buffer and 10’ improvement setback along the west property line
from the right-of-way for a distance of 140’ (12H.3.1 Section C.1).
2) To delete the 50’ buffer and 10’ improvement setback along the east property line
from the right-of-way for a distance of 140’ (12H.3.1 Section C.1).
3) To allow a sign located less than 10’ from the right-of-way (Article 33 Section 21.C).
(First Presentation on March 2, 2009.) (Deferred on April 27, 2009.)
(Presented by Alice Wakefield, Community Development Director)
10) UNFINISHED BUSINESS (None)
11) NEW BUSINESS (None)
12) MAYOR AND COUNCIL REPORTS
13) STAFF REPORTS
14) EXECUTIVE SESSION (If needed)
(Agenda Item No. (09-865)
15) ADJOURNMENT
The minutes will be
Provided
electronically
City of Milton
13000 Deerfield Parkway Suite 107G Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Finance Manager
Date: Submitted on May 11 for May 18, 2009 City Council Meeting
Agenda Item: Financial Status Report for Period 7 – April 2009
OVERVIEW and FINANCIAL HIGHLIGHTS:
General Fund
Revenue collections for the General Fund totaling $4,871,478 are approximately 3.2%
lower than anticipated for the seventh period of the fiscal year. Total expenditures to-
date are $10,499,379 and are 7.5% less than expected.
Capital Project Fund
Expenditures within this fund continue to occur on a project-by-project basis. With a
total project expenditure budget of $6,135,740, capital expenditures-to-date total
$1,132,257.
FINANCIAL OPERATIONS:
Tree Replacement Fund: Balance: $12,800
Sidewalk Replacement Fund: Balance: $0
City of MiltonSTATEMENT OF REVENUES & EXPENDITURESGeneral FundFor the Period Ending April 2009Actual BudgetedVarianceover/(under)Actual BudgetedVarianceover/(under)Property Tax 9,703,991 7,487 52,549 (45,062) 594,905 817,881 (222,976)Motor Vehicle Tax 449,867 42,633 37,489 5,144 258,529 224,934 33,595Intangible Tax 208,516 24,665 17,376 7,288 86,870 104,258 (17,388)Real Estate Transfer Tax 47,671 2,330 3,973 (1,643) 16,666 23,836 (7,170)Franchise Fees 1,400,000 314,017 460,000 (145,983) 964,486 700,000 264,486Local Option Sales Tax 4,007,230 243,623 333,936 (90,312) 1,475,566 1,669,679 (194,113)Alcohol Beverage Excise Tax 254,000 20,867 21,167 (300) 124,678 127,000 (2,322)Business & Occupation Tax 650,000 159,155 390,000 (230,845) 555,749 617,500 (61,751)Insurance Premium Tax 773,200 0 0 0 0 0 0Financial Institution Tax 30,000 0 30,000 (30,000) 20,511 30,000 (9,489)Penalties & Interest 22,000 4,977 990 3,987 43,649 19,100 24,549Alcohol Beverage Licenses 120,000 0 108,000 (108,000) 106,455 108,000 (1,545)Other Non-Business Permits/Licenses 13,070 1,358 1,054 304 10,430 7,379 3,051Zoning & Land Disturbance Permits 80,000 752 6,667 (5,915) 27,160 46,667 (19,507)Building Permits 100,000 11,192 8,333 2,858 39,731 58,333 (18,603)Other Charges for Service 271,557 33,315 21,352 11,963 216,025 180,216 35,809Municipal Court Fines 457,636 21,373 38,136 (16,763) 254,919 266,954 (12,035)Interest Earnings 54,000 7,995 4,500 3,495 45,706 31,500 14,206Contributions & Donations 0 100 0 100 100 0 100Oth R38 80216 2298316 14529 34458328 761Current Month Year-to-DateAnnual BudgetRevenueOther Revenue38,80216,2298316,14529,34458328,761Other Financing Sources 4,191,896 0 0 0 0 0 0Total Revenue 22,873,436 912,066 1,535,605 (623,539) 4,871,478 5,033,820 (162,342)Actual BudgetedVarianceover/(under)Actual BudgetedVarianceover/(under)Mayor and Council 401,299 25,924 29,129 (3,206) 155,002 210,796 (55,794)Clerk of the Council 698,319 55,926 72,646 (16,720) 405,607 416,908 (11,301)City Manager 338,764 20,178 17,210 2,968 93,689 133,812 (40,123)General Administration 2,414,872 329,568 194,599 134,969 1,398,765 1,357,095 41,671Information Technology 976,842 81,408 81,403 4 569,804 569,824 (21)Municipal Court 537,180 44,945 44,298 648 307,338 312,654 (5,316)Public Safety 6,618,358 673,640 512,066 161,574 3,424,684 3,762,358 (337,674)Public Works 2,942,599 227,348 245,717 (18,368) 1,300,071 1,714,016 (413,945)Parks & Recreation 203,619 14,239 10,552 3,688 40,028 73,861 (33,833)Community Development 1,816,752 145,010 145,563 (553) 987,450 988,939 (1,489)Debt Service - Capital Lease Payment 709,395 0 0 0 709,394 709,395 (1)Debt Service - TAN Payment 33,600 0 0 0 33,590 33,600 (10)Operating Transfer to Capital Projects Fund 4,001,896 0 0 0 1,000,473 1,000,474 (1)Operating Transfer to Capital Grant Fund 293,940 0 0 0 73,485 73,485 0Operating Transfer to Operating Grant Fund 21,010 0 0 0 0 0 0Operating Transfer to Confiscated Assts Fd 73,845 0 0 0 0 0 0Operating Reserve 791,145 0 0 0 0 0 0Total expenditures 22,873,436 1,618,186 1,353,183 265,003 10,499,379 11,357,217 (857,837)Net Income/(Loss)(706,120) (5,627,902)Fund Balance - Beginning7,127,688Fund Balance - Ending1,499,786Operating Expenditures Annual BudgetCurrent Month Year-to-Date5/11/2009
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Contributions & Donations -$ -$ -$ -$
Interest Revenues - - - -
Holiday Card Sales - - 405 405
Total revenues -$ -$ 405$ 405$
EXPENDITURES
Current:
Special Events 40,000$ 270$ 14,004$ 25,996$
Total Expenditures 40,000$ 270$ 14,004$ 25,996$
OTHER FINANCING SOURCES (USES)
Transfers in from Hotel/Motel Tax Fund 40,000$ 4,174$ 23,559$ (16,441)$
Total other financing sources and uses 40,000$ 4,174$ 23,559$ (16,441)$
Net change in fund balances -$ 9,961$
Fund balances - beginning 3,356 3,356
City of Milton
Special Events Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2009
Fund balances - ending 3,356$ 13,317$
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
-$ -$ -$ -$
Total revenues -$ -$ -$ -$
EXPENDITURES
Current:
Public Safety 73,845$ -$ -$ 73,845$
Total Expenditures 73,845$ -$ -$ 73,845$
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 73,845$ -$ -$ (73,845)$
Total other financing sources and uses 73,845$ -$ -$ (73,845)$
Net change in fund balances -$ -$
Fund balances - beginning - -
Fund balances - ending -$ -$
City of Milton
Confiscated Assets Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2009
g
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Wireless 911 Fees 570,000$ 84,684$ 355,196$ (214,804)$
Total revenues 570,000$ 84,684$ 355,196$ (214,804)$
EXPENDITURES 0
Current:
Public Safety 530,000$ 119,094$ 405,254$ 124,746$
Total Expenditures 530,000$ 119,094$ 405,254$ 124,746$
OTHER FINANCING USES
Unallocated 40,000$ -$ -$ 40,000$
Total other financing sources and uses 40,000$ -$ -$ 40,000$
Net change in fund balances -$ (50,058)$
Fund balances - beginning - -
Fund balances - ending -$ (50,058)$
City of Milton
E-911 Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2009
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
State Grant -Operating Cat-Indirect 147,047$ -$ 24,535$ (122,512)$
Total revenues 147,047 -$ 24,535$ (122,512)$
EXPENDITURES
Current:
Public Safety 168,057$ -$ -$ 168,057$
Total Expenditures 168,057$ -$ -$ 168,057$
Excess of revenues over expenditures (21,010) - 24,535 45,545
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 21,010$ -$ -$ (21,010)$
Total other financing sources and uses 21,010$ -$ -$ (21,010)$
Net change in fund balances - 24,535
Fund balances - beginning 2,670 2,670
Fund balances - ending 2,670$ 27,205$
City of Milton
Operating Grant Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2009
g ,,
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Taxes
Hotel/Motel Taxes 55,000$ 4,174$ 23,559$ (31,441)$
Total revenues 55,000$ 4,174$ 23,559$ (31,441)$
OTHER FINANCING SOURCES (USES)
Transfers out to General Fund (15,000) -$ -$ 15,000$
Transfers out to Special Events Fund (40,000) (4,174) (23,559) 16,441
Total other financing sources and uses (55,000)$ (4,174)$ (23,559)$ 31,441$
Net change in fund balances - -
Fund balances - beginning - -
Fund balances - ending -$ -$
City of Milton
Hotel/Motel Tax Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2009
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Charges for Service
Infrastructure Maintenance Fee 60,000$ 754$ 22,284$ (37,716)$
Landfill Host Fees 190,000 - 49,882 (140,118)
Tree Recompense - - 12,800 12,800
Interest Revenue 5,000 - - (5,000)
Sidewalk Replacement Account 70,558 - - (70,558)
Total revenues 325,558 754$ 84,966$ (240,592)$
EXPENDITURES
Capital Outlay
Unallocated: -$ -$ -$ -$
City Council 180,000 - - 180,000
Public Safety 502,957 1,729 288,697 214,261
Public Works 3,419,953 78,718 843,057 2,576,896
Parks & Recreation 1,721,933 - 504 1,721,429
Community Development 310,897 - - 310,897
Total Capital Outlay 6,135,740$ 80,447$ 1,132,257$ 5,003,483$
City of Milton
Capital Project Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2009
py ,,$,$,,$,,$
Excess of revenues over expenditures (5,810,182) (79,693) (1,047,291) (5,244,074)
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 4,001,896$ -$ 1,000,473$ (3,001,423)$
Budgeted Fund Balance 1,808,286 - - (1,808,286)
Total other financing sources and uses 5,810,182 - 1,000,473 (4,809,709)
Net change in fund balances - (46,818)
Fund balances - beginning 535,115 535,115
Fund balances - ending 535,115$ 488,297$
Original
Budgeted
Amounts
Current Period
Actuals
Project-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
State-Capital-Direct Grant 960,000$ 11,952$ 29,452$ (930,548)$
Total revenues 960,000 11,952$ 29,452$ (930,548)$
EXPENDITURES
Capital Outlay
Public Works 1,903,240 - 92,872 1,810,368
Total Capital Outlay 1,903,240$ -$ 92,872$ 1,810,368$
Excess of revenues over expenditures (943,240) 11,952 (63,421) 879,819
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 293,940$ -$ 73,485$ (220,455)$
Budgeted Fund Balance 649,300 - - (649,300)$
Total other financing sources and uses 943,240$ -$ 73,485$ (869,755)$
Net change in fund balances - 10,064
Fund balances - beginning 695,078 695,078
City of Milton
Capital Grant Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2009
Fund balances - ending 695,078$ 705,142$
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
To: Honorable Mayor and City Council Members
From: Alice Wakefield, Community Development Director
Date: May 4, 2009 for Submission onto the May18, 2009 City Council
Meeting – Consent Agenda
Agenda Item: Approval of a Subdivision Plats
CMO (City Manager’s Office) Recommendation:
To approve the subdivision related plats and revisions stated below
Background:
The Milton Subdivision Regulations requires that the Mayor and City Council approve
all Final Plats, Final Plat Re-recording, Revisions, and Minor Plats once the matter has
been reviewed and certified by the Community Development Director in according with
the Subdivision Regulations.
Discussion:
The following Final Plats, Final Plat Re-recording, Revisions, and Minor Plats have
been reviewed and certified by the Community Development Director in according with
the City’s Subdivision Regulations:
Name of Development Action Comments
Crooked Creek Combination Plat Combine two parcels prior
to development
Six Hill III, Lot 56 Milton Plat Moved property line to save
trees
The Shops at Windward
Village
Final Plat Create three out-parcels
per Petition No. 2003Z-
0081 NFC & 2003VC-0111
NFC
Alternatives:
Concurrent Review:
Chris Lagerbloom, City Manager
City of Milton
13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Jeanette Marchiafava, City Clerk and Clerk of the Court
Date: April 28, 2009 for May 18, 2009 City Council Meeting for First Reading and onto the
June 1, 2009 for Second Reading
Agenda Item: An Ordinance of the City Council to Authorize Fulton County to Conduct
Election
CMO (City Manager’s Office) Recommendation:
Approve the attached ordinance authorizing Fulton County to Conduct Election.
Background:
On November 3, 2009, an election will be held in the City of Milton to elect the Mayor and City
Councilmembers for Districts 1, 3, and 5. O.C.G.A. §21-2-5 provides that a municipality may
authorize and contract with a county to conduct elections. Approval of this Ordinance will
establish authority that the Mayor is authorized to enter into a contract with the Fulton County
Department of Registrations and Elections to conduct this election. A copy of the contract is
attached to the ordinance and incorporated therein.
Discussion:
The Fulton County Board of Registration shall operate as the “Superintendent” of the election
and shall perform any and all functions of the City of any of its officials in connection with the
conduct of such election or runoff thereof.
Alternatives: N/A
Concurrent Review: Ken Jarrard, City Attorney
Chris Lagerbloom, City Manager
STATE OF GEORGIA
ORDINANCE NO.______
COUNTY OF FULTON
AN ORDINANCE OF THE CITY COUNCIL TO
AUTHORIZE FULTON COUNTY TO CONDUCT ELECTION
BE IT ORDAINED by the City Council of the City of Milton, GA while in regular session on
____________, 2009 at 6:00 p.m. as follows:
WHEREAS, on November 3, 2009, an election will be held in the City of Milton to elect the
Mayor and City Council members for Districts One, Three and Five; and
WHEREAS, O.C.G.A. § 21-2-45 provides that a municipality may authorize and contract with a
county to conduct elections:
1.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE
CITY OF MILTON, and it is hereby ordained and established by authority of the same, that the
Mayor is authorized to enter into a contract with the Fulton County Department of Registrations
and Elections to conduct this election using ExpressPoll or other such measures approved by the
Georgia Secretary of State, which contract is attached hereto and incorporated herein.
2.
All ordinances, parts of ordinances, or regulations in conflict herewith are repealed as of the
effective date of this Ordinance.
3.
Severability. Should any section of this Ordinance be declared invalid or unconstitutional by any
court of competent jurisdiction, such declaration shall not affect the validity of the Ordinance as
a whole or any part thereof which is not specifically declared to be invalid or unconstitutional.
4.
This Ordinance shall take effect and be in force from and after the date of its adoption, the public
welfare demanding it.
2
The above Ordinance having been read according to law is hereby approved by the Mayor and
Council of the City of Milton, Georgia on this _____ day of _______________, 2009.
Joe Lockwood, Mayor
Attest:
______________________________
Jeanette R. Marchiafava, City Clerk
______________________________ _______________________________
Karen Thurman, Councilmember Burt Hewitt, Councilmember
______________________________ _______________________________
Julie Zahner Bailey, Councilmember Tina D’Aversa, Councilmember
__________________________ _______________________________
Bill Lusk, Councilmember Alan Tart, Councilmember
GEORGIA
FULTON COUNTY:
THIS AGREEMENT entered into between the City of Milton, a municipal
corporation lying wholly or partially within the County of Fulton, Georgia, hereinafter
referred to as "City", and FULTON COUNTY, a political subdivision of the State of Georgia
hereinafter referred to as "County".
WITNESSETH:
WHEREAS, City in the performance of its governmental functions will hold the
election hereinafter described; and,
WHEREAS, under the provisions of the Georgia Municipal Election Code,
particularly Section 21-2-45(c) of the Official Code of Georgia, Annotated, City may by
ordinance authorize County to conduct such election and City has heretofore adopted such
an ordinance:
NOW, THEREFORE, in consideration of the premises it is hereby agreed as follows:
1.
This contract shall govern the conduct of the following election hereinafter referred
to as "election," City of Milton General Election to be held on November 3, 2009 and the
City of Milton General Runoff Election to be held on December 1, 2009.
1
The Fulton County Board of Registration and Elections shall operate as the
"Superintendent" of the aforementioned election and shall perform any and all functions of
the City or any of its officials in connection with the conduct of such election or runoff
thereof, except as hereinafter provided.
3
The cost of such elections shall be in accordance with the budget therefore attached
hereto as Exhibit "A" and made a part of hereof by reference. City agrees to pay County
the original sum of $68,897.00 for the City of Milton General Election and $36,730.00 for
the City of Milton General Runoff Election, to be maintained in a separate election
account with all expenses and charges in connection with the election to be recorded and
paid from said account. City shall remit said funds to County upon execution of this
contract by all parties involved. Within ninety (90) days after the date of the election or any
run-off election related thereto, whichever is last to occur, County shall furnish to City a
complete statement showing all costs and expenses incurred in the election and refund any
excess in the election account or collect any deficit which may be in said account. After
this time, all other invoices received will be forwarded to the City for payment.
2
H
The County shall not be financially responsible for any liability resulting from
or furnishing of any services in the form of legal opinions or defenses in connection
with any litigation arising by reason of the election. All legal services and defenses
of litigation required by any Board or person arising from the afore -mentioned
election(s) under this contract shall be furnished by the City Attorney for the City.
Should the City Attorney for any reason fail to provide the legal services referred to
in this paragraph, the Superintendent shall have authority to engage the Fulton
County Legal Department at the expense of the City; provided, however, that all
requests for legal assistance by the County from the City Attorney to provide such
service shall be communicated in writing before the City will be obligated to pay for
legal services under this paragraph; provided, further, that the failure of the City
Attorney's office to respond to a request made hereunder, within a reasonable time,
shall be deemed to be a refusal to furnish such services. County shall notify City in
writing of its determination that the City has failed to respond as contemplated
hereinabove before incurring legal fees on its own behalf for which the City shall be
responsible.
:1
All decisions concerning the qualifications of candidates shall be determined by the
Clerk of Council of the City of Milton in accordance with the provisions of the Municipal
Election Code and the Code of Ordinances of the City.
3
Should it be necessary to comply with legal requirements that any of the County's
personnel shall be sworn in as a temporary officer or employee of the City, such formality
shall be observed without limitation.
7.
To the extent allowed by law, the CITY agrees to indemnify, defend and hold
harmless FULTON COUNTY with respect to any claim, demand, action, damages,
judgment, cost and/or expenses (including, without limitation, reasonable attorney's fees
and legal expenses) to which FULTON COUNTY may be subjected as a consequence of
or as a result of any error, omission, tort, intentional tort, willful misconduct, or any other
negligence on the part of the CITY and/or its employees.
91
To the extent allowed by law, FULTON COUNTY agrees to indemnify, defend and
hold harmless the CITY with respect to any claim, demand, action, damages, judgment,
cost and/or expenses (including, without limitation, reasonable attorney's fees and legal
expenses) to which the CITY may be subjected as a consequence of or as a result of any
error, omission, tort, intentional tort, willful misconduct, or any other negligence on the part
of the FULTON COUNTY and/or its employees.
IN WITNESS WHEREOF, the parties have hereunto set their hands and affixed their
seals pursuant to resolutions of their governing bodies duly adopted and entered on the
Minutes thereof.
CITY OF MILTON
(Seal)
Mayor
APPROVED AS TO FORM:
City Attorney
5
Attest:
Municipal Clerk
1110to] ►[61911]►Yi1
Attest:
CON TRACT N OVa9. M I LTO N
APPROVED AS TO SUBSTANCE:
(Seal)
Chair, Board of Commissioners
Clerk to Commission
APPROVED AS TO FORM:
County Attorney
(Seal)
Chair, Board of Registration & Elections
6
MILTON GENERAL ELECTION -NOVEMBER 3, 2009
1OO1SALAR|E8'OVERT|yWE(pro rated)
350-285-2883-1004SALAR|EG TEMPORARY(pnorated)
Admin. Aides, Poll VVdkrInstructs, Drivers, etc ................................. $17.502
Total Temporary Salaries .......... ................................................ .............. $17.582
1U1OSOC IAL GECUR|TY
(salahem)-------------------------------------------- ...................
$3O.752--'—'
$1.910
35O-28S-28B3-1O11SOCIAL SECURITY -MEDICARE .—
$30.752 --'.—'
$450
35O-285-2683-106OUNEMPLOYMENT INS ....................
$30.752 ----'
$60
35O-285-2O83-112ORENTAL EQUIPMENT (promyted)
Vans, Tables, Radios, Chairs Cell Phones ....................
$1.348
TOTALLEASE8.............. ........................................
--.'----'.--
$1.348
350'265'2083-1121 RENTAL BUILDINGS
Public and Private Facilities
35O-285-2883'11SQHOURLY FEE PERSONNEL
Poll Workers
ODual Manager @$275......................................... $0
7Chief Mgrs Q $190-----' -----.--. $1.750
14 Asst Mgrs. @ $2OO--............................ —' $2.800
49 Clerks @ $175--' ----------' $8575
PVVTrng.Class (7O@ $30/aa)-----'.—'--- $2.100
Total Po|VVodkers------' --' ----- $15.225
Election Night Workers (@ variable rates (pronabod).... ----- $1.108
35O-285-2683-11GOPROFESSIONAL SERVICES (pnomabed)
35O'28S'2883-1178FEES (pronabad)
35O-265-28B3'1452VEHICLE SUPPLIES (pmrated)
35O-265-2683-1456POSTAGE (pronahad)
Absentee Ballots
letters hovoters, candidates,
EXHIBIT ''A"
PROJECTED COST
EXHIBIT "A"
BALANCE BROUGHT FORWARD ............................................................... ............. $53617
350-265-2G83'1450PRINTING & BINDING (pronubad...... --............... ---' $1.008
35D'285'2883-1482OFFICE SUPPLIES (prorated)
Miscellaneous Office Supplies ....... —''----' $332
Ballot Cardm@ $4OO/K8(S.221)+set uphue/shipping- $2.580
350-265-2683-1501 INSURANCE HEALTH'.--.'-------'.--.'—' S1.420
36D-285-2883-15D5INSURANCE - LIFE, ........ --............... $BO
35D-2G5'2883-1S1O|NSURAN CE-OENTAL---' -- '—' $160
35O-285'2883-1512INS-VISION .................................................................. $30
36U'285'2883-1522-RET|REMATCH ......... $394
35O'285-2G83'1525PENSION EMPLOYEES .................................................. $2.370
35O-2G5-2G83'1527OC-CNTR-EPLR.................................................... ....... $526
SUBTOTAL -'-------'--'-------'----------'-----
350-265-2883-13ELELECTKONSADKA|N|STRAT|VESURCHARGE(10%)--- ----' 162-60
PROJECTED COST
MILTON GENERAL RUNOFF - DECEMBER 1, 2009
350-265-2684-1009 SALARIES - OVERTIME (prorated)
Information Technology, Registration & Elections ........................ . $3,166
350-265-2684-1004 SALARIES - TEMPORARY (prorated)
Admin. Aides, Drivers, etc ............. ------------------------------- $8,389
(prorated)
350-265-2684-1010 SOCIAL SECURITY
(salaries)- -- -- -- ---- - -- ---------------------------------------
$11,555 ...............
$720
350-265-2684-1011 SOCIAL SECURITY -MEDICARE.......
$11,555 ...............
$170
350-265-2669-1060 UNEMPLOYMENT INS --------------------
$11,555 ---------------
$20
350-265-2684-1120 RENTAL EQUIPMENT (prorated)
Vans, Radios, Tables, Chairs and Cell Phones ...............
$1,353
TOTAL LEASES- ------- -------- -
---.-..-..-----------
-- - $1,353
350-265-2684-1121 RENTAL BUILDINGS
Public and Private Facilities -------------------------------- --------
$1,495
TOTAL RENTAL ------------------------------- -- ---------- -----------------
-- -- ------
$1,495
350-265-2684-1159 HOURLY FEE PERSONNEL
Poll Workers
0 Dual Manager @ $275 ................................... $0
7 Chief Mgrs @ $190 .......................................... $1,750
14 Asst Mgrs @ $200 ................ $2.800
49 Clerks @ $175- -------------- -- -- ---------- -- - - $8,575
Total Poll Workers.................................................................... $13,125
Election Night Workers (@ variable rates (prorated) ...................... $647
TOTAL HOURLY FEE PERSONNEL------------------------------------------------------------ $13,770
350-265-2684-1160 PROFESSIONAL SERVICES (prorated)
AttorneyFees..... .. .. .. ....... .. .......................................................... $32
350-265-2684-1178 FEES (prorated)
5 Members @ $501meeting................................... ......................... $16
350-265-2684-1452 VEHICLE SUPPLIES (prorated)
Gasoline......................................................................................... $186
350-265-2684-1456 POSTAGE (prorated)
Absentee Ballots
letters to voters, candidates,
poll workers, other .................................................. ........... ........ $589
350-265-2684-1459 PRINTING & BINDING (prorated) ...................................... $40
350-265-2684-9461 PHOTOCOPIES (prorated) .............................................. $45
EXHIBIT "A"
BALANCE CARRIED FORWARD. ................................................................... _ $29,991
PROJECTED COST
EXHIBIT "A"
BALANCE BROUGHT FORWARD........ ............... ..... ....................... $29,991
350-265-2684-1462 OFFICE SUPPLIES
Miscellaneous Office Supplies (prorated). .. $307
Ballot Cards @ $4001M (4444)+ set up fee/shipping.. $1;845
TOTALSUPPLIES.................................................................................... $2,150
350-265-2684-1475 STOCKPAPER (prorated) ................................................
$19
350-265-2684-1501 INSURANCE - HEALTH .................................................
$340
350-265-2684-1505 INSURANCE - LIFE ........................ ...............................
$20
350-265-2684-1510 INSURANCE - DENTAL .................................................
$40
350-265-2684-1512 INS -VISION ..................................................................
$10
354-265-2683-1522- RETIREMATCH...........................................................
$94
350-265-2684-1525 PENSION EMPLOYEES .................................................
$570
350-265-2683-1527 DC-CNTR-EPLR............................................................
$126
350-265-2683-1529 DC-CNTR-2%.............................................................................
$31
SUBTOTAL..........................................................................................-----
$33.390
350-265-2670-13EL ELECTIONS ADMINISTRATIVE SURCHARGE (10%) .................
$3,340
TOTAL MILTON GENERAL RUNOFF................................................................ $36.730
TOTAL MELTON GENERAL ELECTION AN❑ RUNOFF ......................................... 10� 5 627
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
To: Honorable Mayor and City Council Members
From: Alice Wakefield, Community Development Director
Date: May 8, 2009, for Submission onto the May 18, 2009, City Council
Meeting
Agenda Item: U09-01/VC09-01 – Use Permit for a Landscape Business and 3 part concurrent
variance for 13120 Arnold Mill Road – The Landscape Group, Inc.
CMO (City Manager’s Office) Recommendation:
It is the City Manager’s recommendation to continue to collect information from the Fulton
County Health Department and the applicant so that an informed decision can be made at the
May 18, 2009 Mayor and City Council meeting.
Background:
At the April 27, 2009 Mayor and City Council Meeting U09-01/VC09-01 was deferred until the
May 18, 2009 meeting based on unresolved issues regarding the location of the existing well
and above ground storage tank in relation to the septic tank and lines. It has been determined
by Staff that the Fulton County Public Works Department does not serve this property as the
water line stops at Ranchette Road south of this property.
Discussion:
Since the April 27, 2009 Council meeting Staff has been informed by the Fulton County Health
Department that no permitted plans for the septic tank/field and well on the subject site was
found. The Health Department states that the applicant should hire a septic contractor to
determine the size of the tank. Staff has provided the Health Department with the maximum
occupancy load for the 800 square foot office. Based on this number, it will be determined what
size tank will be required. We are awaiting this information from the Health Department.
Also, the applicant is hiring a contractor to determine the size of the tank so that a determination
will be made what improvements will be required for the septic system. The applicant has stated
that the well tank can be relocated into the existing warehouse building.
The applicant is continuing to work on a revised site plan based on input from the Mayor and
City Council at the April 27, 2009 meeting and information resulting from the septic contractor
and the Health Department. The Community Development Staff is optimistic that this
information will be available sometime during the week of April 10th and will be forwarded to the
Mayor and Council as soon as possible
Alternatives:
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
The Mayor and City Council may choose to hear this request or defer it to a future date.
Concurrent Review:
Chris Lagerbloom, City Manager
Ken Jarrard, City Attorney