HomeMy WebLinkAbout07-06-09 PacketPage 1 of 2
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
CITY OF MILTON, GEORGIA
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Julie Zahner Bailey
Bill Lusk
Burt Hewitt
Tina D’Aversa
Alan Tart
Monday, July 6, 2009 Regular Council Meeting Agenda 6:00 PM
INVOCATION – Pastor Trent Cornwell, Vision Baptist Church
1) CALL TO ORDER
2) ROLL CALL
3) PLEDGE OF ALLEGIANCE (Led by the Mayor)
4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 09-888)
5) PUBLIC COMMENT
6) CONSENT AGENDA
1. Approval of the June 15, 2009 Regular Meeting Minutes.
(Agenda Item No. 09-889)
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
7) REPORTS AND PRESENTATIONS
1. Special Recognition to Solomzi ("Soli") Colbert winner of the logo contest for the 2009
Milton Roundup T-Shirt.
2. Proclamation “MDA City of Milton Firefighter Appreciation”.
(Accepted by Betsy Grome, Muscular Dystrophy Association)
3. Proclamation “Parks and Recreation Month”.
(Presented by Councilmember Tina D’Aversa)
MILTON CITY COUNCIL REGULAR MEETING AGENDA JULY 6, 2009 – 6:00 PM
Page 2 of 2
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
4. Proclamation “Americans with Disabilities Act Day”.
(Presented by Councilmember Tina D’Aversa)
8) FIRST PRESENTATION
1. ZM09-01/VC09-03 – 13940 Atlanta National Drive by Aliaune Thiam, represented by
Stephen Rothman, Wilson Brock & Irby, LLC Rothman for a modification to Condition
1.e. (Z85-181) to reduce the 100-foot perimeter setback to 33 feet and a concurrent
variance to reduce the minimum setback from 100 feet to 33 feet for a private court
(Article 19.3.8.B.1).
(Agenda Item No. 09-890)
(Presented by Alice Wakefield, Community Development Director)
9) PUBLIC HEARING
ALCOHOL BEVERAGE LICENSE APPLICATIONS
1. Approval of Alcohol Beverage License Application for Marquis Restaurant Group
Windward d/b/a CHA CHA BONGA Cuban Grill located at 5250 Windward Parkway,
Suite 111, Milton, Georgia. The applicant is Ivonne Cranford for consumption on the
premises of wine/malt beverage.
(Agenda Item No. 09-891)
(Presented by Stacey Inglis, Finance Manager)
10) ZONING AGENDA (none)
11) UNFINISHED BUSINESS (none)
12) NEW BUSINESS
1. Approval of a Resolution adopting the Partial Plan Update, the Community Assessment
and the Community Participation Plan of the City of Milton 2008-2028 Comprehensive
Plan.
(Agenda Item No. 09-892)
(Presented by Alice Wakefield, Community Development Director)
2. Approval of a Task Order for Crabapple Crossroads Transportation Infrastructure
Improvements with Kimley Horn for $41,174.
(Agenda Item No. 09-893)
(Presented by Carter Lucas, Principal Engineer)
13) MAYOR AND COUNCIL REPORTS
14) STAFF REPORTS
15) EXECUTIVE SESSION (If needed)
16) ADJOURNMENT
(Agenda Item No. 09-894)
The minutes will be
Provided
electronically
MDA CITY OF MILTON FIREFIGHTER APPRECIATION
WHEREAS: Dedicated and selfless firefighters in Milton provide vital and lifesaving
services to the citizens of their community; and
WHEREAS: At a moment’s notice, these men and women risk their lives subduing fires
and rescuing those trapped in infernos, as well as saving citizens from
emergencies that could have been deadly situations; and
WHEREAS: Georgia firefighters’ contribute significantly to the continued well-being
of Georgians through their outstanding commitment to community
service. Their sense of duty and responsibility is evidenced by their
hundreds of volunteer hours in annual boot drives to collect funds to fight
Muscular Dystrophy; and
WHEREAS: For over 50 years, firefighters throughout Georgia and the nation have
worked with MDA to eradicate the muscular dystrophies, Lou Gehrig’s
disease, myasthenia gravis, and other neuromuscular diseases; and
WHEREAS: Many of Milton’s most deserving citizens have benefited from the funds
raised by firefighters in the “Fill-the-Boot” Campaign, and these public
servants make invaluable contributions to our community in all tasks they
perform; now
THEREFORE: We, the Mayor and City Council of the City of Milton, do hereby proclaim
July through September, as MDA Firefighter Appreciation time in
Milton and encourage all citizens of Milton, Georgia to recognize and
support the efforts of these firefighters on behalf of MDA.
Given under my hand and caused the Seal of the City of Milton, Georgia
to be affixed this 6th day of July, 2009.
_________________________
Joe Lockwood, Mayor
(Seal)
WHEREAS, designed to enhance the quality of life of all members of our community, Milton public parks
are passive areas for quiet and contemplation and sports fields for leisure time activities; and
WHEREAS, parks, recreation activities, and leisure experiences provide many opportunities for young
people to live, grow and develop into contributing members of society and create lifelines and
continuous life experiences for senior members of the community; and
WHEREAS, recreation provides safe and enjoyable activities promoting and developing healthy lifestyles,
strong minds, and fit bodies; and
WHEREAS, public parks generate opportunities for people to come together in an inclusive environment
and experience a sense of community, attract business and job opportunities while increasing
neighborhood housing values; and
WHEREAS, the City of Milton Parks and Recreation Advisory Board strives to enhance and preserve the
quality of life of the diverse community of Milton residents by providing recreational programs and
services, both passive and active in nature, with respect for our City’s rural heritage and its natural
beauty; and
WHEREAS, the City of Milton strives to include people of all ability levels in parks and recreation
programs; and
WHEREAS, the Milton Bicycle and Pedestrian Path Advisory Committee strives to connect parks and
recreation areas through the trail system in and around Milton.
WHEREAS, during the month of July we appreciate the vital contributions of the individuals who keep
the parks, clean and safe for visitors and provide recreational opportunities to improve health and
fitness, and advocate for more open space and trails.
NOW, THEREFORE, We, the Mayor and City Council of the City of Milton, hereby proclaim July 2009 as
“Parks and Recreation Month” in the City of Milton and do urge all citizens to join in this celebration.
Given under my hand and Seal of the City of Milton, Georgia on the 6th day of July, 2009.
__________________________
Joe Lockwood, Mayor
(Seal)
WHEREAS, The City of Milton, is a newly incorporated City in Fulton County,
Georgia that promotes inclusion of citizens at all ability levels in an
inclusive community; and
WHEREAS, The citizens of Milton and the Milton Disabilities Awareness
Committee are proud to build upon the Americans with Disabilities
Act; and
WHEREAS, On July 26, 1990 the Americans with Disabilities Act was signed into
law, guaranteeing equal opportunity for people with disabilities in
public accommodations, commercial facilities, employment,
transportation, state and local government services, and
telecommunications; and
WHEREAS, ADA is slowly driving policy changes that have enabled more people
with significant mental and physical disabilities to live independently
in the community; and
WHEREAS, Nineteen years ago people with disabilities had difficulty
participating fully within society and today they have gained and/or
retained employment, buildings and shopping centers are now
accessible, communication barriers have been resolved; and
WHEREAS, ADA has begun to change the landscape of our cities and towns, and
a civil rights law cannot alone create the kind of transformation of
attitudes that Americans with disabilities, their families and allies are
fighting to achieve; and
WHEREAS, the people of Milton are proud to join together to commemorate
this anniversary as we reflect upon the impact that ADA has had on
our country.
NOW, THEREFORE, We, the Mayor and City Council of the City of Milton, hereby
proclaim July 26, 2009 as “Americans with Disabilities Act Day” in the
City of Milton and do urge all citizens to join in this celebration.
Given under my hand and Seal of the City of Milton, Georgia on the 6th day of July,
2009.
__________________________
Joe Lockwood, Mayor
(Seal)
Prepared by the Community Development Department for the
Mayor and City Council Meeting July 6, 2009 (First Presentation)
Page 1 of 7
PETITION NUMBER(S):
ZM09-01/VC09-03
PROPERTY INFORMATION
ADDRESS 13940 Atlanta National Drive, Lot 15 Estates at National
DISTRICT, LAND LOT 2/2, 849
OVERLAY DISTRICT Northwest
EXISTING ZONING CUP (Community Unit Plan Z85-181
EXISTING USE Single Family Residence
PROPOSED USE Single Family Residence with a private recreational court
PETITIONER Aliaune Thiam
ATTORNEY Stephen Rothman, Wilson Brock & Irby, LLC
ADDRESS Overlook 1, Suite 700, 2849 Paces Ferry Road, Atlanta, GA 30339
PHONE 770-803-3731
APPLICANT’S REQUEST:
1) To modify Condition 1.e. (Z85-181) to reduce the 100- foot perimeter setback to 33
feet and a concurrent variance to reduce the minimum setback from 100 feet to33
feet for a private recreational court (Article 19.3.8.B.1).
COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION
ZM09-01 – APPROVAL CONDITIONAL
VC09-03 – APPROVAL CONDITIONAL
Prepared by the Community Development Department for the
Mayor and City Council Meeting July 6, 2009 (First Presentation)
Page 2 of 7
LOCATION MAP
Prepared by the Community Development Department for the
Mayor and City Council Meeting July 6, 2009 (First Presentation)
Page 3 of 7
Prepared by the Community Development Department for the
Mayor and City Council Meeting July 6, 2009 (First Presentation)
Page 4 of 7
Revised Site Plan Received June 22, 2009
Prepared by the Community Development Department for the
Mayor and City Council Meeting July 6, 2009 (First Presentation)
Page 5 of 7
Condition to be Modified:
(Z85-181)
1. To the owners agreement to restrict the use of the subject property as follows:
e. Provide at least a 100 foot building setback from the property line of
the CUP (Community Unit Plan).
ANALYSIS AND RECOMMENDATIONS
The subject site is a single family residence located in the Estates at National Subdivision. It
is zoned CUP (Community Unit Plan) pursuant to Z85-181. The applicant is requesting to
reduce the 100-foot perimeter building setback along the CUP property line (west
property line) to construct a private recreational court. In addition, the applicant is
requesting a concurrent variance to reduce the minimum setback from 100 feet to33 feet
for a private recreational court (Article 19.3.8.B.1).
Condition 1.e. requires a 100-foot building setback from the property line of the CUP’s
property line. The site plan indicates that the proposed private recreational court will
encroach into the 100-foot perimeter setback by 67 feet and a modified condition 1.e.
should provide a 33-foot building setback from the property line for 13940 Atlanta
National Drive.
The lot is triangular in shape with two of the three property lines adjoining streets. This limits
two of the three sides to front or side corner yards. Based on the fact that the lot is
triangular in shape with multiple front yards, a 20-foot drainage easement and septic
drainage fields limits the location of the court, Staff recommends APPROVAL
CONDITIONAL of ZM09-01 to modify condition 1.e to provide a 33-foot building setback. In
addition, Staff will restrict the reduction in the building setback to where the recreation
court is located.
VC09-03 – To reduce the minimum setback from 100 feet to 33 feet for a private
recreational court (Article 19.3.8.B.1)
The City of Milton Zoning Ordinance requires that private recreational courts be located
outside of any minimum yard. Based on the Zoning Ordinance’s requirement, the
applicant is seeking a concurrent variance to allow the recreational court in the minimum
100-foot building setback as required by condition 1.e. of Z85-181.
It is Staff’s opinion that this request to reduce the setback for a private recreational court
does not offend the spirit or intent of the ordinance, or in this case the condition required
in Z85-181 to provide a 100-foot building setback which is to reduce the negative impact
of the proposed development on surrounding properties. With this specific property, the
adjacent property to the CUP is the Capital City Club Golf Course. The portion of the golf
Prepared by the Community Development Department for the
Mayor and City Council Meeting July 6, 2009 (First Presentation)
Page 6 of 7
course is a large heavily wooded area that is not utilized by the golf course and any
activity from the recreational court would not be heard or seen by the club’s members.
Based on the triangular shape and size of the property which requires two frontages, a
drainage easement and septic drainage fields limit the location of a recreational court
on the lot and creates an unnecessary hardship. Also, if approved, it is Staff’s opinion that
allowing the recreational court in the minimum setback will not cause a substantial
detriment to the public good and surrounding properties since the only surrounding
property of the CUP is the Capital City Club which is heavily wooded as mentioned
above. The proposed court should not be heard or seen by residents or visitors passing the
property.
Lastly, it is Staff’s opinion that if this concurrent variance is approved, the public safety,
health and welfare are secured and substantial justice will be done because the
proposed court is secluded and appears it will not have a negative impact on the
adjacent property owners. Other single family residential homes are not adjacent to or
nearby the court. Therefore, Staff recommends APPROVAL CONDITION of VC09-03 to
reduce the minimum setback from 100 feet to33 feet for a private recreational court
(Article 19.3.8.B.1).
CONCLUSION
Staff is of the opinion that the applicant’s request to modify condition 1.e. to reduce the
perimeter setback to 33 feet for a private recreational court and to reduce the minimum
setback for a private recreational court to 33 feet meets all of the variance
considerations required for approval. Therefore, Staff recommends APPROVAL
CONDITIONAL of ZM09-01 to modify Condition 1.e. and VC09-03.
Prepared by the Community Development Department for the
Mayor and City Council Meeting July 6, 2009 (First Presentation)
Page 7 of 7
RECOMMENDED CONDITIONS
Should the Mayor and City of Council approve this petition, the Recommended
Conditions (Z85-151) should be revised to read as follows:
1. To the owner’s agreement to restrict the use of the subject property as follows:
e. Provide at least a 100-foot building setback from the property line of the CUP
except for lot #15 which shall provide a 33-foot building setback along the
west property line where the private recreational court is to be located.
2. To the owner’s agreement to abide by the following:
d. To reduce the minimum yard setback for a private recreational court to 33
feet on lot 15. (VC09-03)
City of Milton
13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Finance Manager
Date: Submitted on June 17, 2009 for July 20, 2009 City Council Meeting
Agenda Item: Approval of the Issuance of an Alcohol Beverage License to Marquis Restaurant
Group Windward d/b/a CHA CHA BONGA Cuban Grill
City Manager’s Office Recommendation:
Approve the issuance of an Alcohol Beverage License to Marquis Restaurant Group Windward
d/b/a CHA CHA BONGA Cuban Grill for consumption on the premises of wine and malt
beverage.
Background:
City of Milton Ordinance Chapter 7 allows for the issuance of Alcohol Beverage Licenses to
businesses that properly submit application for and meet all the legal requirements to hold such
license.
Discussion:
Staff has processed the application for the following business and recommends issuance of the
applicable license:
Business Name: Marquis Restaurant Group Windward d/b/a CHA CHA BONGA Cuban Grill
Owner(s) Name: Ivonne Cranford
Business Address: 5250 Windward Parkway Suite 111, Milton, GA 30004
Type of License to be Issued: Consumption on Premises – Wine/Malt Beverage
Concurrent Review:
Chris Lagerbloom, City Manager
Deb Harrell, Chief of Police
Alice Wakefield, Director of Community Development
City of Milton
13000 Deerfield Parkway Suite 107C Milton, GA 30004
To: Honorable Mayor and City Council Members
From: Alice Wakefield, Community Development Director
Date: June 19, 2009 for Submission onto the July 6, 2009 City Council Meeting
Agenda Item:
Approval of a Resolution adopting the Partial Plan Update, the Community
Assessment and the Community Participation Plan of the City of Milton 2008-2028
Comprehensive Plan
COM (City Manager’s Office) Recommendation:
To approve the attached resolution adopting the Partial Plan Update, the Community
Assessment and the Community Participation Plan of the City of Milton 2008-20028
Comprehensive Plan.
Background:
The Georgia Standards and Procedures for Local Comprehensive Planning regulation requires
three basic sections of the Comprehensive Plan:
1. Community Assessment;
2. Community Participation Plan; and
3. Community Agenda
The state regulations also offer the opportunity to prepare a Partial Plan Update which serves as
a bridge between the document that was created under the previous state planning regulations
and the plan being prepared under the current regulations. The Partial Plan Update is a
combination of the Community Assessment and several sections of the Community Agenda.
Discussion:
The preparation of the City’s first Comprehensive Plan was initiated in 2007. Utilizing the new
Georgia Standards and Procedures for Local Comprehensive Planning, both the Community
Participation Program (CPP) and the Community Assessment portions of the Plan are
completed.
In a letter dated May 28, 2008, ARC and DCA agreed that the Community Assessment and the
Community Participation Program were developed in accordance with the state regulations and
authorized the City of Milton to proceed with the final phase of the plan which is the Community
Agenda.
While proceeding with the development of the Community Agenda, it was discovered that the
deadline for submittal of the plan was November 30, 2008 instead of November 30, 2011.
City of Milton
13000 Deerfield Parkway Suite 107C Milton, GA 30004
To address the issue of the approaching deadline, DCA and ARC directed the City to compete a
Partial Plan Update. It was also felt by DCA and ARC that a Partial Update was in the best
interest of better regional coordination and inter-jurisdictional cooperation. Also, the Focus
Fulton 2025 Plan was developed under the old planning regulations. Therefore, the Partial
Update serves as a “bridge” between the adopted Focus Fulton 2025 Plan and the new plan
underway.
On December 31, 2008, the City of Milton submitted the Partial Plan Update to ARC and DCA.
In a letter dated February 12, 2009, the Partial Plan was determined to be in compliance with
the state regulations
These three documents now need to be approved by the City. Therefore, Staff is asking the
Mayor and City Council to adopt the Partial Plan Update, along with the Community
Assessment and the Community Participation plan. Although both, the Community
Assessment and the Community Participation Plan, were certified as compliant back in May of
2008, they were never formally adopted by the City of Milton. Adoption of these documents is a
necessary step. To do otherwise may cause potential problems when the Community Agenda is
submitted to ARC and DCA later this year.
It is also important to note that the adoption of the Partial Plan Update will replace the Focus
Fulton 2025 Plan which the City adopted as an interim plan in 2006. The Partial Plan Update
will serve as the City’s Comprehensive Plan until the Community Agenda is completed, accepted
and adopted.
CPAC and Staff continue to work with the community-based involvement process toward the
completion of the Community Agenda, the final phase for the City of Milton Comprehensive
Plan initiative.
Concurrent Review:
Chris Lagerbloom, City Manager
CPAC
Attachment:
• ARC compliance letter dated February 12, 2009 – Partial Plan Update
• ARC compliance letter dated May 28, 2008-Community Assessment and Community
Participation Plan
A :C
ATLANTA REGIONAL COMMISSION
PLANNING • LEADERSHIP • RESULTS
February 12, 2409
Honorable Joe Lockwood, Mayor
City of Milton
13000 Deerfield Parkway, Suite 107
Milton, GA 30004
RE: City of Milton Partial Plan Update
Dear Mayor Lockwood:
We are pleased to inform you that the Georgia Department of Community Affairs has
determined that the Partial Plan Update for the City of Milton meets the Local Planning
Requirements (letter attached). Please note that ARC has provided comments regarding the
Partial Plan. You do not need to re -submit your Partial Plan for review, but we recommend that
you consider these comments as you move forward with plan adoption.
In order to meet the Local Planning Requirements, the County must adopt the plan and forward
the adoption resolution to ARC. Furthermore, please provide ARC with a final copy of the
adopted plan, in hard copy and digital copy (MS Word document), and digital copies of both the
existing land use and future development maps (ESRI shapefile).
Once the City has adopted the Partial Plan Update, you must publicize the availability of this
plan for public information. This requirement may be met by providing notice in a local
newspaper of general circulation identifying where a complete copy of the Community Agenda
may be reviewed.
I commend you and the City of Milton for your commitment to the comprehensive planning
process. Please contact Jon Tuley at 404-453-3309 if you have any questions or if we can
provide finther assistance.
Sincerely,
Charles Krautler
Director
CK. -jt
Enclosures- 2
c. Michele Mclntosh-Ross, City of Milton
40 COURT[ -ANA STREET, NE, ATLANTA, GEORGIA 30303 404 463.3100 FAX 404 463.3105 WWW.ATLANTAREGIONAL.COM
ARC REviEW FINDINGS REPORT
City of Milton — Partial Update
According to the Department of Community Affairs Office of Planning and Quality Growth, the Atlanta
Regional Commission (ARC) reviews Partial Updates of Local Comprehensive Plans for potential
conflicts with neighboring jurisdictions, opportunities for intedurisdictionallregional solutions to common
issues, and consistency with the Regional Development Plan. In addition, ARC will compile and review
comments received from other interested parties.
Comments received from interested parties:
See attached comments from the Georgia Department of Community Affairs and Gwinnett County.
Conflicts with neighboring jurisdictions:
There are no apparent conflicts with the City of Milton Comprehensive Plan Partial Update and plans of
neighboring jurisdictions.
Potential interjurisdictionallregional solutions:
• There are several planning efforts recently completed or underway in North Fulton including the
Blueprint North Fulton master plan and the North Fulton Comprehensive Transportation Plan
(CTP). The city should stay involved in these and adapt the comprehensive plan as needed.
• The City should continue to work with MARTA and other North Fulton cities to ensure transit
service and transit amenities are available and efficient.
■ The City should work with organizations such as PEDS to coordinate safe routes to school
programs and PATH or GeorgiaBikes for multiuse path connections.
Consistmcy with the Regional Develo ment Plan:
• The City of Milton Comprehensive Plan Partial Update is largely consistent with the Regional
Development Plan (RDP).
■ The plan states that the City is identified as Mega Corridor, Urban Neighborhood and Suburban
Neighborhood on ARC's Unified Growth Policy Map (UGPM). According to the map, the city is
only identified as Mega Corridor and Suburban Neighborhood. This should be corrected before
the update is adopted
Other Comments:
• The Issues and Opportunities section should be revisited. While the sections discussing
environmental preservation, mobility and economic development are fairly clear, the other
sections are confusing and seem to repeat many of the same issues without explaining how they
relate to the various issue categories.
• Issues in the Issues and Opportunities section are meant to be challenges that the City is facing or
will face over the life of the plan. Opportunities should be potential improvements to the City's
current economic, social or physical state. As the plan is written now, many of the issues and
opportunities are actually assets and liabilities respectively and should be revisited.
• On pages A-2 through A-4, issues A, B and C are similar and confusing and should be combined
or made more concise.
Page A-7, section b, Development Patterns could include an opportunity stating that rural
character can be preserved by focusing development in centers and major corridors.
Atlanta Regional Commission 02/12/09
Sonny Perdue
�z;v�rrzt;r
G olygia-
Deolrtment of
Community Affairs
January h, 2009
'fir. Charles Krautler
Executive Director
Atlanta Regional C'o ntnission
40 Courtland Street, tail:
Atlanta. Georzia 030
Dear \Sr. K rautler:
Mike Beatty
C�7r11rr1is5:�riE�r
Our staff has reviewed the Partial Update for the City of Milton and I.In is that it
adequately- addresses the. Local Plarming Requirements. The next step is for the local
govtminumt to adopt the. Partial Update. As soon as your nttlee confirins that the Pztrti;tl Update
has been adopted and provides D('A with a digital copy, of the tidal adopted version of' this
doeuanent, we will notif'v the City that its Qualified Local (Jo v-ernment status has poen extended.
Our records indicate that the Service Dcliv-ery Stratcgy liar Fulton County and its cities
will expiry: on October il, 2009. We recommend that you remind these jurisdictions to rene". or
retwgotiatc their Strateil-v prior to this date in order to remain in compliance with the Service
Delivery Strategy I.aw.
Sincerely.
tz,
.fames R. Frederick, Director
Office of 111"11111111gand Qllallly Growth
JFjwh
cc: Dan Reuter. A lama Regional Commission Land t Ne Division Director
Jared Lombard, Atlanta Ruglonal Commission Planner
Jon West. DCA Area Planner
May 28,2008
The Honorable Joe Luckwood, Mayor
City of Milton
13000 Deerfield Parkway, Suite 107
Milton, GA 30004
RE: Comprehensive Plan Update
Dear Mayor Lockwood:
We have completed the regional review of the City of Milton's Community Assessment. We are
pleased to inform you that the Georgia Department of Community Affairs (DCA) has determined
that the Comrnunity Assessment and Community Participation Plan meet the Local Planning
compliance requirements.
The scope of the Atlanta RegionaI Commission's (ARC) review focuses on the adequacy of issue-
identification and regonal planning issues of the Community Assessment. Please review the
attached coinments from ARC and BCA. You do not need to re-submit your Community
Assessment for review, but we strongly recommend that you consider these comments as you
move forward in the planning process.
I commend you and the City of Johns Creek for your commitment to the comprehensive
planning process. Please contact Jon Tuley at 404-463-5581 if you have any questions or if we
can provide further assistance.
Charles Krautler
Director
Enclosures: 3
C: Jim Frederick, Georgia Department of Community Affairs
Tom Wilson, Community Development Director
ARC REVIEW FINDINGSREPORT
City of Milton -Communitv Assessment
Accorcling fo the Minimum Planning Stundnrds, f he Atlanta Regional Cornrnissia~~
revietts the Cornrnrini@ Assessment +forifs udeqzmcy in identzhing poten tial issues and
uppurrunities to be dealt with in the subsequent porfions of the plan. ARC also reviews
fhe Coalmiinity Assessment to identi& potential opporhcnities for
interjr~risdilictionaI/regianalsolutions to common issues. In addifion,ARC wiJI compile
and reviett!comarents received from other interested parties.
Comments received from interested parties:
Attached are comments from ARC'S Environmental Plannii~gDivision and the Georgia
Department of Community Affairs.
Adequacy in identifying issues:
The City of Milton has generally done an adequate job in identifying issues to be
addressed in the comprehensive plan. Items that did not appear to be adequately
addressed or that may need revision include:
Section A: Issues and Opportunities
The issues and opportunities section covers most topics that the city should address,
however, the section has several topics that are hard to understand and even
confusing. While the topics themselves are appropriate, many should be reworded
and done so in a way that anyone, planner or everyday citizen, can pick up the plan
and understand what is being discussed.
o For reference, a few topic discussions that should be improved are:
Page A-1 0, "(6) Development parterns don't encourage interaction
with neighbors"
Page A-1 4, (1) Regional and multi-jurisdictional coordination and
cooperation'"
The importance rankings seem to be missing from most of the issues and
opportunities, if this is intentional it should be explained.
a At the end of "a. Development Patterns Issues" en page A-5, an issue could be added
stressing the growth pressures on the city that will make it difficult to slow or prevent
growth in the areas identified as rural. Maybe called "Maintaining Rural Character in
designated parts of the City".
To coincide with the above added issue. At the end of '%. Development Patterns
Opportunities" on page Ad, an issue could be added discussing the opportunity to
focus development in already developed areas thus relieving pressure on the less
developed areas. Otha opportunities could include growth of the tax base and the use
of existing infrastructure instead of building new capacity where it is not wanted.
Pages A-8 -A-9, regarding the discussion on "No sense of place.. .",the city should
talk with the other new cities in the region that have gone through this same process.
The location of Milton's city hall should be a highly visible and highly accessible
location.
-Page A-1 1, "(8) Not enough affordable housing", first sentence of the fourth
paragraph should not include, "or close by." The City cannot control what other
jurisdictions do and must do its part in creating affordable housing in the region. It is
helpful to show whatlwhere affordable housing is already available in the City and
compare to neighboring jurisdictions.
o The plan could also mention the congestion issues associated with this
inability to provide affordable housing close to jobs.
Page A-1 8, "b. Preservation/Conservation Opportunities", introductory paragraph
needs to include language about preserving environment not just providing
recreational facilities. City could identify areas that are available for
presen/ation/conservation.
Page A-1 8, "b. PreservatiodConservation Opportunities", another opportunity is the
development or adoption of zoning supportive of preservation and consesvation.
o There are several conservation subdivision codes in the Atlanta regon that
can be adapted to Milton's specific needs.
o Transfer of Development Rights (TDR) have been implemented in south
Falton county and the city of Chattahoochee Hills and could be a viable
option for protecting environmentaTly sensitive areas or rural properties that
the City desires to keep in its current developed state.
Page A-20, "b. Mobility Opportunities", the City should review the ARC Bicycle and
Pedestrian Plan to identify potential conflicts and solutions.
m Page A-2 1 -A-22, '"13) Not enough affordable housing", as stated before, the City
cannot depend on other jurisdictions to provide affordable housing for its workers.
Page A-2 1, "6. Economic Development", the City should consider parhering with the
City of Alpharetta to earn hnds for an LC1 study in the Windward area as this is the
City's best option for dense, mixed-use and multi-modal development-771eEnviro-onmentnl!Division at ARC It as several important comments on this section,
see attaclzment.
Potential inter-jurisdictionaVre~ona1solutions:
Based on the issues affecting Milton, these are a few potential interjurisdicational and
regional solutions that should be explored when debeloping the-remainder of the
comprehensive plan. These include:
Section I -City Projle-Work with o~ganizationssuch as PEDS to coordinate safe routes to school programs.
* Continue coordination with MARTA, GRTA and ARC to ensure existing and future
bus routes/stops are appropriately planned for and incorporated in the regional
transportation network and land use plan. Take into consideration circulation from
proposed future transit stations including shuttles, bike, and pedestrian facilities.
Other Comments:
On page D4-5, the plan discusses cost-burdened households. This section is a good
narrative about cost-burdened households but it needs to include statistics for Milton
and the North Fulton area. Attached are the cost-burdened statistics for the two census
tracts in Milton (1 15.01 and 1 16.04) from the American FactFinder website. While
this data is not completely accurate for the City, it is a good estimate to work from.
Page D4-4, Table 4.7 -Jobs-Housing Balance does not display jobs-housing balance
for the City of Milton. Use total l~ouseholdsand employment to calculate the correct
ratio.
Page D8-11 references MPO area as 10 counties but needs to say 18 counties
Pages DX-12 and DS-13 reference Mobility 2030 RTP but should be using Envision 6
RTP and FY 2008-201 3 TP
Page D8-13 should say RTP required to be updated every 4 years.
How long does Milton plan to rely on assistance from other local governments for
public facilities and services?
The plan makes no mention of current or planned service areas for city/county
services; this is a vital part of the plan and should be inwrporated both in the text as
well as in the map.
What perfomance measures or evaluation process does the City have in place
regarding use of a "privatization" model? Is the City coordinating with other new
cities in North Fulton using the same model to share lessons learned?
The Iocnl government is encouraged to revise #he Community Assessment to address
ll~eserecommendations. For further assistance with adcir~ssingthese recornnzendatiesrs,
pIease conract Jon Tdey at 404-463-5581.
ARC Environmental Planning Division Comments
City of Milton Community Plan
May 2,20Q8
ARC Environmental Planning Division has the following comments on the City of Milton
Community Assessment Plan:
r Part D: Data Appendix. Section 5: Natural and CulturaI Resources, Subsection 5.2,
Environmental Planning Criteria. Water Suppl~Watersheds. Page D5-1 :
This section discusses the Water Supply Watershed Criteria under the Georgia Part 5
Environmental Planning Criteria. 11 states that the Etowah is not a water supply watershed
and that the portion of the City within the Big Creek Watershed is subject to the Part 5
criteria. It is correct that the Little River flows into the Etowah downstream of all water
intakes, but the River flows into Lake Allatoona, which is a water suppIy source. However,
it is a Corps of Engineas lake and Corps lakes are exempt from the watershed criteria under
the current Part 5 Criteria. For Big Creek, the local governments in the watershed developed
the Big Creek Watershed Study, which was completed in 2000 and provides alternate
protection measures for the watershed, The City may wish to consider the a1 ternate criteria.
* Part D: Data Appendix, Section 5: Natural and Cultural Resources, Subsection 5.2,
Environmental Planning Criteria, Protected Rivers, Pa~e D5-2:
The Etowah is a protected river, as defined in the Criteria, but the Little River is not. This
does not prevent the City fiom adopting the protected river criteria, or stricter criteria, if it
wishes.
Part D: Data Appendix, Section 5: Natural and CuIturaF Resources, Subsection 5.4,
Significant Natural Resources, Programs, Rules and Remlations, Metropolitan River
Protection Act (MRPAI, Page D5-8:
No part of the City is within the River Corridor. The only MRPA requirements that apply in
the City are for the adoption of soil erosion and sedimentation and tributary buffer
ordinances for areas in the drainage basin of the Chattahoochee River. The City-wide
ordinances required under other legislation already meet these criteria.
Part D: Data Appendix. Section 5: Natural and Cultural Resources, Subsection 5.4,
Significant Natural Resources, Programs, Rules and Regulations, Page D5-9:
This paragraph is untitled but refers to the plans and requirements of the Metropolitan North
Georgia Water Planning District. This paragraph needs to updatjng by stating that in
September 2003, the District Board adopted three comprehensive plans to ensure adequate
supplies of drinking water, to protect water quality and to minimize the impacts of
development on the District's watersheds and downstream water quality and that the City
will coordinate with the Atlanta Fulton 'County Water resources Comimissien in
implementing the District Plans. Also, the adoption status of the six model ordinances
should be addressed. The stream buffer ordinance is discussed in a separate paragraph at the
bottom of Page D5-9. The other ordinances should also be cited.
Part D:Data Appendix, Section 7: Intergovernmental Coordination, Subsection 7.6, Federal,
State, Regional and County Programs, Water Planning Districts, Metropolitan North
Geosca Water Planning Dish-ict, Page D7-5:
As stated in the previous paragraph, this section needs to reference the current status of the
plans. We would like to propose the following language to clarify the Plan status:
In September 2003, the Metropolitan North Georgia Water Planning District Board
adopted three comprehensive plans to ensure adequate supplies of drinking water, to
protect water quality and to minimize the impacts of development on the District's
watersheds and downstream water quality. The City of Milton will coordinate with
the Atlanta Fulton County Water resources Commission in implementing the District
PIans.
Part E: Compliance with Environmental.Planning Criteria, River Conidor Protection Page
E-5:
No part of the City is subject to the requirements of the Cha~ahoocheeCorridor Plan. The
only Metropolitan River protection Act requirements that apply in portion of the City within
the Chattahoochee (Big Creek) Basin are the requirements fox adoption of erosion control
and stream buffer ordinances.
-- -
---
- -
- --
Detailcd Tables -American EactFinder Page 1 of 2
HCT882. HOUSEH.0LDJEIGQME..IN~999 BY SELECTED MONTHLY OWNER COSE AS-A
PERCENTAGE OF HOUSEHOLD INCOME IN 1999.[571-Universe-Specified-owner_+ccupied
ho_u_singuni$
Data Set: Census 200O&mrnarv File 4 (SF 4) -Sample Data
NOTE Data based on a sample. For information an confidentialityprotection, sampling ermr, nonsampllng error, defin~t~ons, seeand count corred~ons
M~facSfinder,ce~us.gov/homelenldatanoleslex~sf4htrn. --_ ---- - ----
Census Tmct I 15.01, Fulton County, Georgia Census Tract 116.04, ful&-Eounty, Georgia
Total: 3.498 3,609
Less than $10,000: -_ _ -9 1 2--_ -_ -_ ---------85
Less Ihan 20 percent n n
20 to 24-percent _
25 to 29 percent
30 to 34 percent
35 percent or mare
Not computed
$10.000 to $19.999:
Less than 20 percent -16, 8
20 to 24 percent v ..-18 -9
25 to 29 percent 10 9
30 to 34 percent 0 8
35 percent or more -". "___ ---78 _ __..-_ ---37
Not computed
s20.000 to $34,999.
Less than 20 percent
20 to 24 percent
25 to 29 percent
30 to 34 percent
35 percent or more
Not computed
535.~00to 549.999
Less than 20 percent
20 to 24 percent
25 to 29 percent
30 lo 34 percent
35 percent or mom , A 79-a -.,", -" ---156
Not wmputed
$50.000 lo $74.999:
Less Ihan 20 percent
20 to 24 percent
25 to 29 percent
30 to 34 percent
35 percent or mom
Not computed
$75.000 to $99,999.
Less than 20 percent 1928 -284
A -20 to 24 percent .
-_ --136 ....... _ ..-_ _ ..-..175
25 to 29 percent 45 . --. 116
30 to 34 percent -70' 30
35 percent or more 79 59
Not computed
$100.000 to $149.999:
Less Ihan 20 percent
20 to 24 percent
25 to 29 percent
30 to 34 percent
35 percent or more
Not computed
S?50.000or more.
Less than 20 percent
20 to 24 percent
25 to 29 percent
30 to 34 percent _ -
35 percent or more
Not computed
U.S. Census Bureau
Sonny Perdue Mike Balatty
Governor Cornrniss~oner
May 29,2008
Mr. Charles Krautler
Executive Director
Atlanta Regonal Commission
40 Courtland Street, NE
Atlanta, Georgia 30303
Dear Mr. 'Krautlex:
Our staff has reviewed the draft Community Assessment and Community Participation
Program for the City of Milton and finds that both adequately address the Local Planning
Requirements. The City may therefore immediately proceed with development of its Community
Agenda. Please include the enclosed listing of planning assistance resources with your report of
findings and recommendations to the local government.
Our records indicate that the Service Delivery Strategy for Fulton County and its cities
must be updated by October 31, 2009. We. recommend that you remind these jurisdictions to
renew or renegotiate their Strategy prior to this date in order to remain in compliance with the
Service Delivery Strategy Law.
Smes R.Fredmck, Director
Office of Planning and Quality Growth
JFJjwh
Enclosure
cc: Tom Weyandt, Atlanta Regional Commission Planning Director
Jon West, DCA Area Planner
RESOURCES FOR LOCAL PLANNING, IMPLEMENTATION, AND QUALITY
GROWTH
Who can help?
DCA's Office of Planning and Quality Growth (OPQG) offers a variety of
assistance for developing and implementing your local plan and for carrying out
quality growth initiatives. This includes:
o Facilitation of key plan stakeholder meetings.
o Quality community objectives assessment for your city or county.
o Facilitated Priority Setting Meetings to get you started with implementing
your plan. In these meetings, local officials are guided through an interactive
process of identifying which plan implementation activities should be
undertaken first and what's needed to get these underway.
o Direct: hands-on technical assistance for specific implementation projects.
o Resource teams to help develop ideas for your community vision or to
develop detailed plans for particular character areas identified in your
community vision.
Call OPQG at (404) 679-5279 or visit www.georpiaplanning.coin for more
infomation about the above assistance resources.
E OPQG and its partner organizations offer periodic workshops on a wide variety of
planning or quality growth topics, including:
o How to develop community vision
o Good community participation processes
o Alternatives to zoning for regulating development
o Impact fees
o Effective site plan review
Call (404) 679-5279 or visit wvvw.georr;iaplanning~cornfor details and schedule
of upcoming training events.
You may take your planning and implementation questions directly to the experts
by signing up for OPQG-sponsored Quality Growth Advisory Clinics, offered at
regular conferences of Georgia Municipal Association and Association County
Commissioners of Georgia. Call (404) 679-5279 or visit
www.geor~iaplannin~.comfor details and schedule of upcoming events.
Review our guidebook on "Selecting a Plan Preparer," available at
www.georgiaplanni~.corn,or by calling (404) 679-5279.
Many of OPQG's partner organization offer assistance with planning and quality
growth issues. Visit the assistance menu at
htt~>:/l~.dca.state~~a~us/toolkit/di~for details.
Getting good ideas
* The State Planning Recommendations are intended to give you good ideas for all
aspects of your planning and plan implementation process. They include lists of
issues and opportunities; recommended character areas and development
strategies for each; suggested stakeholders and public participation techniques;
recommended deveIopment patterns to encourage; implementation best practices;
and suggested policies. They are available on our website at:
htt~://www.dca.state.~a.us/development/Plan~~in~QuaIit~ndex.asp
* OPQG provides examples of good local plans that we've previously reviewed on
the Georgia Planning website at www.georgiaplanning.cnm.
The Quality Growth Toolkit provides a clearinghouse of information and
resources about a broad range of implementation tools. It can be accessed
through the Georga Quality Growth website at www .geor~aqualitv.~owth.com.
Peruse the Qualjty Growth Resource Team Reports to see recommendations made
by our team of experts on visits to various communities around the state. These can
be accessed by choosing the "Resource Teams" link on ow Georgia QuaIity Growth
website at wzvw.~eor~iaaualitvmowth.com.
The requirements, plain and simple
OPQG's requirements for content and process of deveIoping the required plan
updates are found on the web at ww~v.~eor~aplannin~.~om.These include:
o Local Planning Requirements -Qualified Local Government (QLG)
designation is linked to the successful completion of the update of your
Comprehensive Plan in accordance with these requirements. QLG
designation enabIes your local government to maintain its eligbility for grants
and loans from DCA, the Department of Natural Resources and the Georgia
Environmental Facilities Authority as well as other state agency assistance.
o Minimum Planning Sfandardsfor Solid WasfePlanning. Eligibility for solid
waste grants, loans and permits from the State, depends upon your local
government's Solid Waste Management Plan, which must be prepared in
accordance with these standards.
o Revising an Existing Sewice Delivery Strategy -provides details about
reviewing and/or revising your existing Service Delivery Strategy.
o Capital Improvemertcs E!emenl-in order to legally charge impact fees, a local
government must include a Capital Improvements Element (CIE) in its
Comprehensive Plan. A local government that does not currently include a
CIE in its plan can amend the Comprehensive Plan to include a CIE at any
time if it wishes to initiate an impact fee program.
Gaidebooks am! other rc-~ources
OPQG offers several guidebooks on various aspects of plan development and
implementation, including:
o "Why Do We Plan?" provides an overview of planning, its benefits, and why
it is important.
o "Planning for Community Involvement'Vfocuses on tools. techniques and best
practices for effectively involving stakeholders and the general public in your
local planning process.
o "Discovering and Flaming Your Community Character" describes character
areas, provides tools and techniques for identifying character areas, and
discusses the processes for developing a vision for your community.
These guidebooks are available at www.georgiaplanning.com or by calling (404)
479-5279.
If you're looking for help with selling your community on planning and quality
growth ideas, visit our "Selling Planning and Quality Growth" webpage at
www.dca.state,~a.us/developmentlPlannin~QualE~Gro~Wpro~ams/seI1in~.asp
Digital data and maps specific to your community are provided for download and
use atwww.~mrgiaplanning.com.
* A Quality Communii;v Objectives Assessment tool is available to assist with
evaluating the community's current policies, activities and development pattans
for consistency with DCA's Quality Community Objectives. It can be accessed at
ww.~eor~aplannin~.com.
w The Model Development Code provides a number of viable alternatives to
conventional zoning. The code is presented as a relatively simple, modular, set of
land use management techniques that can be pieced together to create unique
regulations tatbred to fit local circumsta:~ces. Model Ccde may be accessed
at ww.~e~s~iaplanninfi.~~m.
STATE OF GEORGIA
COUNTY OF FULTON RESOLUTION NO. 09-
A RESOLUTION ADOPTING THE PARTIAL PLAN UPDATE, THE
COMMUNITY ASSESSMENT AND THE COMMUNITY PARTICIPATION
PLAN OF THE CITY OF MILTON 2008-2028 COMPREHENSIVE PLAN
BE IT RESOLVED by the City Council and the Mayor of the City of Milton, GA while
in a Regular Meeting on July ___ 2009 at 6:00 p.m. as follows:
WHEREAS, the City, established in 2006, currently operates under the Fulton County’s
Focus Fulton 2025 Comprehensive Plan, originally adopted by the Fulton County Board
of Commissioners in November 2005 and adopted by the City of Milton on November 1,
2006; and
WHEREAS, the preparation of the City’s first Comprehensive Plan was initiated in
2007. Utilizing the new Standards and Procedures for Local Comprehensive Planning
adopted by the Department of Community Affairs in 2005 as the underlying foundation
the task of developing the first Comprehensive Plan; and
WHEREAS, a 16-person Comprehensive Plan Advisory Committee (CPAC) was
appointed by Mayor and City Council to facilitate the development of the City
Comprehensive plan; and
WHEREAS, the City of Milton through the efforts of CPAC completed the Community
Assessment and Community Participation Program documents as part of the 20-year
Comprehensive Plan Update; and
WHEREAS, on April 14, 2008, the Mayor and City Council approved the transmittal of
the Community Assessment and the Community Participation Plan to the Georgia
Department of Community Affairs and the Atlanta Regional Commission for review and
consideration; and
WHEREAS, on May 28, 2008, the Georgia Department of Community Affairs and the
Atlanta Regional Commission determined that the Community Assessment and the
Community Participation Plan met the Local Planning compliance requirements; and
WHEREAS, because of the approaching plan deadline and in the interest of moving
Milton towards greater local control and self-determination as quickly and as
thoughtfully as possible, the City through the efforts of CPAC completed a Partial Plan
Update; and
WHEREAS, on December 15, 2008, the Mayor and City Council approved the
transmittal of the Partial Plan Update to the Georgia Department of Community Affairs
and the Atlanta Regional Commission for review and consideration; and
WHEREAS, on February 12, 2009, the Georgia Department of Community Affairs and
the Atlanta Regional Commission determined that the Partial Plan Update met the Local
Planning compliance requirements.
NOW THEREFORE BE IT RESOLVED, that the City Council and the Mayor of the
City of Milton does hereby approve;
1. The Community Assessment;
2. The Community Participation Plan; and
3. The Partial Plan Update.
RESOLVED this ______ day of July 2009.
Approved:
____________________________
Joe Lockwood, Mayor
Attest:
___________________________
Jeanette R. Marchiafava, City Clerk
(Seal)
City of Milton
13000 Deerfield Parkway Suite 107C Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Carter Lucas, PE, Principal Engineer
Date: June 22, 2009 for the July 6, 2009 Council meeting
Agenda Item: Task Order for Crabapple Crossroads Transportation
Infrastructure/Improvements with Kimley Horn for $41,174
Background:
Kimley Horn was selected as one of our on call planning and engineering consultants and they
were approved by Mayor and Council on October 20, 2008. Kimley Horn was selected for this
task as it will be integrated into the Comprehensive Transportation Plan (CTP) that Kimley
Horn is currently working on for the City.
The Crabapple Crossroads study was originally started as a separate project from the CTP in
December 2008. The initial task order was $62,957. After the work was started, City Council
determined that this project should be completed through the CTP rather than as a separate
effort so the task order was stopped at $21,783. The remaining scope and effort of $41, 174 is
needed to deliver the Crabapple Crossroads Transportation Infrastructure/Improvements.
Discussion:
The work to be completed under this Agreement (the “Work”) is referenced in the Contract.
Individual project work will be defined by task orders. This task order is subject to the terms
and conditions of the Kimley Horn-City master agreement dated November 7, 2008 and shall
serve as authorization by the City of Milton to (“Consultant”) to perform the services described
therein.
This study is a detailed look at the Crabapple Crossroads intersection and surrounding network
needed to address traffic demand and support the development and implementation of the
downtown Milton concept. This study will be integrated into the ongoing CTP and will deliver
the “downtown Milton and supporting transportation infrastructure/improvements” specifics.
This task order consists of:
Task 1 - Staff level design charrette workshop
Task 2 – Concept development/future conditions analysis
Task 3 – Urban design concepts
Task 4 – Concept review team meeting
Task 5 – Stakeholders meeting
Task 6 – Stakeholders revisions
Task 7 – Town hall meeting as a part of a public meeting scheduled for the CTP
Task 8 – Production of a technical report to be a part of the final CTP Report
City of Milton
13000 Deerfield Parkway Suite 107C Milton, Georgia 30004
In the initial scope and fees for the Milton CTP (09-KHA-02), approx $50,000 was reserved for
additional tasks. The Capital Grant Fund includes $400,000 Federal funds and $100,000 Local
funds and task order 09-KHA-02 was for $449,140.99. The budget for this task will be from
Capital Grant Fund, Public Works, Transportation Master Plan.
Legal Review:
Kimley Horn Task Order 09-KHA-06 – Paul Higbee, Jarrard & Davis, on 6/22/09
Attachments:
Kimley Horn Task Order 09-KHA-06
Year--->2009 2009 2009 2009 2009 2009Firm:Item---->KHA:Principal
KHA:PrjMgr
KHA:Planner
KHA:Admin
ALL:MileageALL:FedEx
Rate--->$291.95$220.10$107.59$61.51$0.55$20.00TaskUnit--> hour hour hour hour mile each78828581682950051 - Design Charrette1414 6 6 1252 - Concept Development/Future Conditions Analysis1158 6 80 20 13 - Urban Design Concepts208 124 - Meeting to Review Concepts1366 5 1255 - Stakeholder Meeting1888 20 28 6 125 16 - Stakeholder Revisions 182 1517 - Town Hall Meeting1578 8 12 3 125 18 - Final Production132 101Totals
2009:KHA:Principal
2009:KHA:PrjMgr
2009:KHA:Planner
2009:KHA:Admin
2009:ALL:Mileage2009:ALL:FedEx
Totals$41,174.00$8,174.56 $12,766.02 $18,074.96 $1,783.72 $275.00 $100.001 - Design Charrette$3,203$1,167.79 $1,320.62 $645.53 $68.752 - Concept Development/Future Conditions Analysis$13,513$2,335.59 $1,320.62 $8,607.12 $1,230.15 $20.003 - Urban Design Concepts$3,052$1,760.83 $1,291.074 - Meeting to Review Concepts$1,927$1,320.62 $537.95 $68.755 - Stakeholder Meeting$10,208$2,335.59 $4,402.08 $3,012.49 $369.05 $68.75 $20.006 - Stakeholder Revisions $2,074$440.21 $1,613.84 $20.007 - Town Hall Meeting$5,661$2,335.59 $1,760.83 $1,291.07 $184.52 $68.75 $20.008 - Final Production$1,536$440.21 $1,075.89 $20.00
PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC.
DATED ____________________
TASK ORDER 09-KHA-06
CRABAPPLE CROSSROADS TRANSPORTATION
INFRASTRUCTURE/IMPROVEMENTS
SCOPE OF SERVICES
This TASK ORDER between the parties is entered into pursuant to the above referenced
AGREEMENT (RFQ #08-001), incorporated herein by reference, and shall serve as
authorization by the City of Milton to Kimley-Horn and Associates, Inc. (referred to
herein alternately as “Consultant” and “KHA”) to perform the services described herein
pursuant to the terms and conditions, mutual covenants and promises provided herein and
in the AGREEMENT (RFQ #08-001). Now therefore, the parties agree as follows:
Description of Services:
This study is a detailed look at the Crabapple Crossroads intersection and surrounding
network needed to address traffic demand and support the development and
implementation of the downtown Milton concept. This study will be integrated into the
ongoing Comprehensive Transportation Plan (CTP) and will deliver the “downtown
Milton and supporting transportation infrastructure/improvements” specifics. This task
order consists of a staff level design charrette workshop (task 1), concept
development/future conditions analysis (task 2), urban design concepts (task 3), a concept
review team meeting (task 4), a stakeholders meeting (task 5), stakeholders revisions
(task 6), a town hall meeting as a part of a public meeting scheduled for the
Comprehensive Transportation Plan (task 7), and the production of a technical report to
be a part of the final Comprehensive Transportation Plan Report (task 8).
Task 1 – Design Charrette
This task will include a walk-through of the study area with City Staff to learn more
about the area and the types of design features that should be incorporated into the
concept plan. Information about existing structures, geographic and topographic
challenges, and other physical aspects of the study area will be collected at this time.
After the walk-through, KHA will work with City Staff to sketch design ideas and
general concepts for the area on plans and aerials to be used in the concept plan. This task
includes attendance by up to three KHA professionals for the approxim ately one half day
design charrette. If needed, additional charrettes may be scheduled with prior written
authorization from the City as an additional service.
Task 2 – Concept Development/Future Conditions Analysis
KHA will develop a concept plan for the study area using information gathered in an
existing conditions analysis. This task includes up to three concept developments. Based
on these concept plans, a future conditions analysis will be performed. Future traffic
volumes will be estimated by applying a nominal growth rate to existing volumes, and by
redirecting future volumes, if necessary for the concept. These calculations will be
summarized in spreadsheets, and the future conditions will be analyzed at the same
intersections as the existing conditions analysis as well as any newly-created
intersections. Synchro 6.0 will also be used to determine the projected operations at these
intersections.
Task 3 – Urban Design Concepts
KHA will research and apply specific urban design concepts to the plan. These concepts
will be presented as sections, sketches, or photographs of similar features in other areas.
Additionally, streetscape design options will be presented which can be integrated into
the conceptual roadway plan. Urban design and streetscape concepts will be shown
separately from the overall concept plan in order to illustrate different options for
enhancing various areas on the plan.
Task 4 – Concept Review Team Meeting
KHA will organize and host a meeting to review the concept d evelopment and future
conditions analysis. At this meeting, City Staff will review the concept plan before
finalizing for the public meetings, and urban design and streetscape concepts will be
selected where applicable on the plan. Up to three KHA professionals will attend this
meeting, which should last approximately 4 hours.
Task 5 – Stakeholder Meeting
For this task, one stakeholder meeting will be budgeted for attendance by up to three
KHA professionals. At this meeting, KHA will assist in presenting the concept plan and
the results of the transportation analysis based on the plan. This meeting could be
integrated with a scheduled CTP meeting.
Task 6 – Stakeholder Revisions
If needed after the stakeholder meeting, KHA will revise the concept plan and
transportation analysis based on modifications as a result of that meeting. KHA will not
begin this task until authorized in writing from the City, and any revisions made to the
plan will be reviewed by the City prior to the Town Hall Meeting.
Task 7 – Town Hall Meeting
KHA will assist in presenting the concept plan and the results of the transportati on
analysis based on the plan at a public meeting. This Town Hall Meeting will be a part of
a CTP scheduled public meeting.
Task 8 – Final Production
After the public meeting in Task 7, KHA will prepare a technical report that summarizes
the results of the analyses, and KHA’s recommendations for improvements where
applicable. This task will also include the preparation of a final conceptual design,
including urban design and streetscape concepts. This technical report will be a part of
the Comprehensive Transportation Plan Report.
Design Specifications and Guidelines
The CONTRACTOR shall coordinate the proposed services with any proposed
construction plans and within the project limits.
This TASK ORDER is subject to the terms and conditions of the original AGREEMENT
(RFQ #08-001) entered between the parties.
General Scope of Service:
The WORK under this TASK ORDER is to be commenced upon CONSULTANT’S
receipt from the City of a written “Notice to Proceed” (NTP) for each phase. The WORK
will be completed within 150 calendar days after Notice to Proceed.
The CONSULTANT shall prepare a schedule showing milestone completion dates based
on completing the WORK within 150 calendar days (hereinafter referred to as the
“Schedule for Completion”), excluding City review time. The Schedule for Completion
will be revised to reflect the actual NTP date and will be updated as required throughout
the project’s duration.
Every 30 days commencing with the execution of this TASK ORDER, the
CONSULTANT shall submit to the City a written report which shall include, but not be
limited to, a narrative describing actual work accomplished during the reporting period, a
description of problem areas, current and anticipated delaying factors and their impact,
explanations of corrective actions taken or planned, and any newly planned activities or
changes in sequence (hereinafter referred to as “Narrative Report”). No invoice for
payment shall be submitted and no payment whatsoever will be made to the
CONSULTANT until the Schedule for Completion, and the completion of Narrative
Reports are updated and submitted to the City. In no event shall payment be made by the
City to the CONSULTANT more often than once every 30 days.
The CONSULTANT shall coordinate and attend periodic meetings with the CITY
regarding the status of the TASK ORDER. The CONSULTANT shall submit to the City
transmittals of all correspondence, telephone conversations, and minutes of project
meetings.
The CONSULTANT agrees that all reports, plans, drawings studies, specifications,
estimates, maps, computations, computer diskettes and printouts and any other data
prepared under the terms of this TASK ORDER shall become the property of the City.
This data shall be organized, indexed, bound and delivered to the City no later than the
advertisement of the PROJECT for letting. The City shall have the right to use this
material without restriction or limitation and without compensation to the
CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical accuracy,
and the coordination of all designs, drawings, specifications, and other services furnished
by or on behalf of the City pursuant to this TASK ORDER. The CONSULTANT shall
correct or revise, or cause to be corrected or revised, any errors or deficiencies in the
designs, drawings, specifications, and other services furnished for this TASK ORDER.
All revisions shall be coordinated with the CITY prior to issuance. The CONSULTANT
shall also be responsible for any claim, damage, loss or expense that is attributable to
errors, omissions, or negligent acts related to the designs, drawings, and specifications
pursuant to this TASK ORDER.
The fee shall be paid as provided in the AGREEMENT; however, CONSULTANT
agrees that fees are earned pursuant to the WORK performed, which in no event shall
exceed the amount set forth in the attached Fee Schedule.
Attachments:
Attachment A – Fee Schedule
CITY OF MILTON: CONSULTANT:
By: __________________________ By: ________________________________
Title:_________________________ Title:_______________________________
Name:________________________ Name:______________________________
Date: ________________________ Date: ______________________________
Attachment A – Fee Schedule