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HomeMy WebLinkAbout08-17-09 PacketPage 1 of 3 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. CITY OF MILTON, GEORGIA Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Julie Zahner Bailey Bill Lusk Burt Hewitt Tina D’Aversa Alan Tart Monday, August 17, 2009 Regular Council Meeting Agenda 6:00 PM INVOCATION 1) CALL TO ORDER 2) ROLL CALL 3) PLEDGE OF ALLEGIANCE (Led by the Mayor) 4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 09-910) 5) PUBLIC COMMENT 6) CONSENT AGENDA 1. Approval of the July 27, 2009 Special Called Work Session Minutes. (Agenda Item No. 09-911) (Jeanette Marchiafava, City Clerk and Clerk of the Court) 2. Approval of the August 3, 2009 Regular Meeting Minutes. (Agenda Item No. 09-912) (Jeanette Marchiafava, City Clerk and Clerk of the Court) 3. Approval of Financial Statements for the period ending July 2009. (Agenda Item No. 09-913) (Stacey Inglis, Finance Manager) 4. Ratification of a Release from Fulton County Georgia. (Agenda Item No. 09-914) (Chris Lagerbloom, City Manager) MILTON CITY COUNCIL REGULAR MEETING AGENDA AUGUST 17, 2009 – 6:00 PM Page 2 of 3 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 7) REPORTS AND PRESENTATIONS 1. Presentation and Questions/Answers relating to the new library in Milton. (John Szabo, Director, Atlanta-Fulton Public Library System) 8) FIRST PRESENTATION (Agenda Item No. 09-915) 1. Approval of an Ordinance Amending the Rules of Procedure for City Council meetings and Public Hearings for the City of Milton. (Presented by Jeanette Marchiafava, City Clerk and Clerk of the Court) 9) ZONING AGENDA (none) 10) UNFINISHED BUSINESS 1. Approval of an Ordinance Authorizing the Exchange of Easements on the Crabapple Community Center Property. (Agenda Item No. 09-907) (Presented by Carter Lucas, Principal Engineer) 11) NEW BUSINESS 1. Approval of a Resolution for Mayor and City Council to approve and sign a Memorandum of Understanding between the Georgia Department of Transportation and the Fulton County Board of Education for the Georgia Safe Routes to School Projects. (Agenda Item No. 09-916) (Presented by Carter Lucas, Principal Engineer) 2. Approval of a Resolution to Adopt the 2008-2018 Solid Waste Management Plan. (Agenda Item No. 09-917) (Presented by Carter Lucas, Principal Engineer) 3. Approval of a Change Order for Comprehensive Plan/Community Agenda with ECOS in the amount of $7,960. (Agenda Item No. 09-918) (Presented by Alice Wakefield, Community Development Director) 4. Approval of a Resolution relating to a recommended location for the Milton library. (Agenda Item No. 09-919) (Presented by Councilmember Tina D’Aversa and Councilmember Alan Tart) 5. First Amendment to Facility Use Agreement for Travel Teams’ Use of Bell Memorial Park. (Agenda Item No. 09-920) (Presented by Chris Lagerbloom, City Manager) MILTON CITY COUNCIL REGULAR MEETING AGENDA AUGUST 17, 2009 – 6:00 PM Page 3 of 3 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS 14) EXECUTIVE SESSION (If needed) 15) ADJOURNMENT (Agenda Item No. 09-921) The minutes will be Provided electronically City of Milton 13000 Deerfield Parkway Suite 107G Milton, Georgia 30004 1 To: Honorable Mayor and City Council Members From: Stacey Inglis, Finance Manager Date: Submitted on August 10 for August 17, 2009 City Council Meeting Agenda Item: Financial Status Report for Period 10 – July 2009 OVERVIEW and FINANCIAL HIGHLIGHTS: In order to account for revenue shortfalls, the budget was amended on June 15, 2009. The following financial reports reflect the budget changes. General Fund Revenue collections for the General Fund totaling $6,772,061 are approximately 9.03% higher than anticipated for the tenth period of the fiscal year. Total expenditures to-date are $14,014,180 and are 6.73% less than expected. Capital Project Fund Expenditures within this fund continue to occur on a project-by-project basis. With a total project expenditure budget of $6,135,740, capital expenditures-to-date total $1,234,931. FINANCIAL OPERATIONS: Tree Replacement Fund: Balance: $12,800 Sidewalk Replacement Fund: Balance: $0 City of MiltonSTATEMENT OF REVENUES & EXPENDITURESGeneral FundFor the Period Ending July 2009Actual BudgetedVarianceover/(under)Actual BudgetedVarianceover/(under)Property Tax 8,612,549 182,128 54,167 127,961 872,562 741,349 131,213Motor Vehicle Tax 520,000 41,265 43,333 (2,068) 373,416 390,000 (16,584)Intangible Tax 170,000 24,615 14,167 10,448 160,739 127,500 33,239Real Estate Transfer Tax 30,000 4,460 2,500 1,960 27,006 22,500 4,506Franchise Fees 1,700,000 41,800 0 41,800 1,065,324 1,275,000 (209,676)Local Option Sales Tax 3,400,000 286,529 283,333 3,196 2,427,484 1,983,333 444,151Alcohol Beverage Excise Tax 254,000 35,298 21,167 14,131 200,636 190,500 10,136Business & Occupation Tax 580,000 6,263 5,800 463 576,223 580,000 (3,777)Insurance Premium Tax 850,000 0 0 0 0 0 0Financial Institution Tax 23,000 0 0 0 20,511 23,000 (2,489)Penalties & Interest 47,000 12,692 0 12,692 56,363 45,000 11,363Alcohol Beverage Licenses 111,000 (775) 0 (775) 114,855 111,000 3,855Other Non-Business Permits/Licenses 15,085 1,389 1,173 216 15,255 12,740 2,515Zoning & Land Disturbance Permits 35,000 1,442 2,917 (1,474) 31,701 29,167 2,534Building Permits 70,000 6,558 5,833 725 49,288 58,333 (9,045)Other Charges for Service 304,802 34,574 19,231 15,344 327,021 258,428 68,593Municipal Court Fines 402,500 48,112 33,542 14,571 389,529 335,417 54,113Interest Earnings 29,180 242 2,432 (2,190) 48,759 24,347 24,413Contributions & Donations 0 0 0 0 6,189 0 6,189Other Revenue 41,564 4,150 0 4,150 9,200 3,761 5,439Other Financing Sources 4,184,896 0 0 0 0 0 0Total Revenue 21,380,576 730,743 489,593 241,150 6,772,061 6,211,374 560,687Current Month Year-to-DateAnnual BudgetRevenueCurrent MonthYear to DateActual BudgetedVarianceover/(under)Actual BudgetedVarianceover/(under)Mayor and Council 345,129 13,164 25,356 (12,191) 231,324 271,704 (40,381)Clerk of the Council 697,369 49,174 52,327 (3,153) 564,952 577,308 (12,356)City Manager 234,134 13,723 14,970 (1,247) 135,394 170,525 (35,131)General Administration 2,385,121 206,926 196,773 10,153 1,968,222 1,965,992 2,231Information Technology 994,842 87,058 87,903 (846) 820,518 820,535 (17)Municipal Court 527,707 37,067 43,423 (6,356) 440,568 440,059 509Public Safety 6,506,440 416,075 468,260 (52,185) 4,707,388 5,370,570 (663,183)Public Works 2,396,932 176,050 199,744 (23,695) 1,831,397 1,997,443 (166,046)Parks & Recreation 183,619 27,954 10,552 17,403 86,979 153,016 (66,037)Community Development 1,743,200 134,311 145,729 (11,419) 1,410,496 1,413,500 (3,004)Debt Service - Capital Lease Payment 709,395 0 0 0 709,394 709,395 (1)Debt Service - TAN Payment 33,600 0 0 0 33,590 33,600 (10)Operating Transfer to Capital Projects Fund 4,188,139 0 0 0 1,000,473 1,047,035 (46,562)Operating Transfer to Capital Grant Fund 220,662 0 0 0 73,485 55,166 18,320Operating Transfer to Operating Grant Fund 30,553 0 0 0 0 0 0Operating Transfer to Confiscated Assts Fd 0 0 0 0 0 0 0Operating Reserve 183,734 0 0 0 0 0 0Total expenditures 21,380,576 1,161,503 1,245,037 (83,535) 14,014,180 15,025,848 (1,011,668)Net Income/(Loss)(430,760) (7,242,119)Fund Balance - Beginning7,127,688Fund Balance - Ending(114,431)Operating Expenditures Annual BudgetCurrent MonthYear-to-Date8/10/2009 Original Budgeted Amounts Final Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Contributions & Donations -$ -$ 2,300$ 4,200$ 4,200$ Interest Revenues - - - - - Holiday Card Sales - - - 405 405 T-shirt Sales - - 440 440 440 Total revenues -$ -$ 2,740$ 5,045$ 5,045$ EXPENDITURES Current: Special Events 40,000$ 40,000$ 9,799$ 33,396$ 6,604$ Total Expenditures 40,000$ 40,000$ 9,799$ 33,396$ 6,604$ OTHER FINANCING SOURCES (USES) Transfers in from Hotel/Motel Tax Fund 40,000$ 40,000$ 4,087$ 35,423$ (4,577)$ Total other financing sources and uses 40,000$ 40,000$ 4,087$ 35,423$ (4,577)$ Net change in fund balances -$ -$ 7,072$ Fund balances - beginning 3,356 - 3,356 Fund balances - ending 3,356$ -$ 10,428$ City of Milton Special Events Fund Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2009 Original Budgeted Amounts Final Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Cash Confiscations $ - $ - $ - $ 43,763 $ 43,763 Interest Revenues - 8 32 32 Total revenues $ - $ - $ - $ 43,763 $ 43,763 EXPENDITURES Current: Public Safety $ - $ - $ - $ - $ - Total Expenditures $ - $ - $ - $ - $ - OTHER FINANCING SOURCES (USES) Transfers in from General Fund $ - $ - $ - $ - $ - Total other financing sources and uses $ - $ - $ - $ - $ - Net change in fund balances $ - $ - $ 43,763 Fund balances - beginning - - - Fund balances - ending $ - $ - $ 43,763 City of Milton Confiscated Assets Fund Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2009 Original Budgeted Amounts Final Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Wireless 911 Fees 570,000$ 570,000$ 58,748$ 529,366$ (40,634)$ Total revenues 570,000$ 570,000$ 58,748$ 529,366$ (40,634)$ EXPENDITURES 0 Current: Public Safety 530,000$ 554,000$ 144,509$ 553,293$ 707$ Total Expenditures 530,000$ 554,000$ 144,509$ 553,293$ 707$ OTHER FINANCING USES Unallocated 40,000$ 16,000$ -$ -$ (16,000)$ Total other financing sources and uses 40,000$ 16,000$ -$ -$ (16,000)$ Net change in fund balances -$ -$ (23,927)$ Fund balances - beginning - - - Fund balances - ending -$ -$ (23,927)$ City of Milton E-911 Fund Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2009 Original Budgeted Amounts Final Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues SAFER Grant 147,047$ 105,788$ -$ 53,026$ (52,762)$ Crabapple Festival Grant - - - 2,370 2,370 Total revenues 147,047 105,788$ -$ 55,396$ (50,392)$ EXPENDITURES Current: Public Safety 168,057$ 141,237$ -$ -$ 141,237$ Total Expenditures 168,057$ 141,237$ -$ -$ 141,237$ Excess of revenues over expenditures (21,010) (35,449) - 55,396 90,845 OTHER FINANCING SOURCES (USES) Transfers in from General Fund 21,010$ 35,449$ -$ -$ (35,449)$ Total other financing sources and uses 21,010$ 35,449$ -$ -$ (35,449)$ Net change in fund balances - - 55,396 Fund balances - beginning 2,670 - 2,670 Fund balances - ending 2,670$ -$ 58,066$ City of Milton Operating Grant Fund Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2009 Original Budgeted Amounts Final Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Taxes Hotel/Motel Taxes 55,000$ 48,000$ 4,087$ 35,423$ (12,577)$ Total revenues 55,000$ 48,000$ 4,087$ 35,423$ (12,577)$ OTHER FINANCING SOURCES (USES) Transfers out to General Fund (15,000) (8,000)$ -$ -$ 8,000$ Transfers out to Special Events Fund (40,000) (40,000) (4,087) (35,423) 4,577 Total other financing sources and uses (55,000)$ (48,000)$ (4,087)$ (35,423)$ 12,577$ Net change in fund balances - - - Fund balances - beginning - - - Fund balances - ending -$ -$ -$ City of Milton Hotel/Motel Tax Fund Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2009 Original Budgeted Amounts Final Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Charges for Service Infrastructure Maintenance Fee 60,000$ 60,000$ 491$ 42,335$ (17,665)$ Landfill Host Fees 190,000 190,000 49,534 138,264 (51,736) Tree Recompense - 12,800 - 12,800 - Interest Revenue 5,000 2,000 - - (2,000) Sidewalk Replacement Account 70,558 70,558 - - (70,558) Total revenues 325,558 335,358$ 50,025$ 193,399$ (141,959)$ EXPENDITURES Capital Outlay City Council 180,000$ 12,800$ 3,334$ 3,334$ 9,467$ Public Safety 502,957 460,230 828 304,118 156,112 Public Works 3,419,953 3,853,453 - 914,725 2,938,728 Parks & Recreation 1,721,933 1,721,933 - 504 1,721,429 Community Development 310,897 323,697 7,111 12,250 311,447 Total Capital Outlay 6,135,740$ 6,372,113$ 11,273$ 1,234,931$ 5,137,182$ Excess of revenues over expenditures (5,810,182) (6,036,755) 38,752 (1,041,532) (5,279,141) OTHER FINANCING SOURCES (USES) Transfers in from General Fund 4,001,896$ 4,188,139$ -$ 1,000,473$ (3,187,666)$ Budgeted Fund Balance 1,808,286 1,848,616 - - (1,848,616) Total other financing sources and uses 5,810,182 6,036,755 - 1,000,473 (5,036,282) Net change in fund balances - - (41,059) City of Milton Capital Project Fund Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2009 Fund balances - beginning 535,115 - 535,115 Fund balances - ending 535,115$ -$ 494,056$ Original Budgeted Amounts Final Budgeted Amounts Current Period Actuals Year-to-Date Actuals Variance with Final Budget - Positive (Negative) REVENUES Intergovernmental Revenues Transportation Master Plan 400,000$ 360,000$ 109,698$ 121,649$ (238,351)$ GDOT HPP Funds 560,000 560,000 - - (560,000) Bathroom Renovation - 17,500 - 17,500 - Interest Revenues - - - - - Contributions & Donations - - - - Total revenues 960,000 937,500$ 109,698$ 139,149$ (798,351)$ EXPENDITURES Capital Outlay Public Works 1,903,240 1,853,240 - 236,942 1,616,298 Total Capital Outlay 1,903,240$ 1,853,240$ -$ 236,942$ 1,616,298$ Excess of revenues over expenditures (943,240) (915,740) 109,698 (97,793) 817,947 OTHER FINANCING SOURCES (USES) Transfers in from General Fund 293,940$ 220,662$ -$ 73,485$ (147,177)$ Budgeted Fund Balance 649,300 695,078 - - (695,078)$ Total other financing sources and uses 943,240$ 915,740$ -$ 73,485$ (842,255)$ Net change in fund balances - - (24,308) Fund balances - beginning 695,078 - 695,078 Fdbl di 695 078$$670 770$ City of Milton Capital Grant Fund Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual For the Period Ended July 31, 2009 Fund balances - ending 695,078$ -$ 670,770$ City of Milton 13000 Dee r€ield Parkway, Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Christopher Lagerbloom, City Manager Date: Submitted on July 29, 2009 for the August 17, 2009 Council Meeting Agenda Item: Ratification of a Release from Fulton County, Georgia City !Manager's Office Recommendation Ratify the attached Release from Fulton County, Georgia. Background During routine police duties, one of Milton's officers (James Hickerson) was transporting a prisoner to the Fulton County Jail. During processing, a representative of the Fulton County Sheriff's Office lowered the sally port door on one of Milton's police vehicles causing damage. The damage is estimated at $1,079.32. By issuing this release, Fulton County agrees to pay the City of Milton $1079.32. Discussion The discussion surrounding this event is captured in the background. The release was reviewed by Mr. Jarrard who indicated it was appropriate to sign this release and forward it to Fulton County. His further guidance was to place this on the consent agenda for ratification. Funding and Fiscal Impact As noted. Alternatives: None noted. Concurrent Review: Ken Jarrard, City Attorney RELEASE STATE OF GEORGIA COUNTY OF FULTON Release executed on July 23, 2009, by Chris Lagerbloom, as Authorized Representative of City of Milton, for and on behalf of City of Milton, its successors in title, assigns, and representatives (hereinafter, "Releasor"). In consideration of the sun of One Thousand Seventy -Nine Dollars and Thirty --two Cents ($ 1,079.32) paid to Releasor by Fulton County, together with other goods and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by Releasor, City of Milton, its successors in title, assigns, and representatives, do hereby fully and forever release, remise, discharge, and hold harmless Fulton County, Georgia, its Board of Commissioners, officials, employees, agents, successors and assigns, from all claims, demands, damages, actions, rights of action of whatever kind or nature, developed or undeveloped, and anticipated and unanticipated consequence obligations, rights and duties known and unknown, asserted or assertable by Releasor and/or any person or entity, arising under, arising from, or in any way connected with damage to your police department vehicle on June 9, 2009. driven by Officer J. Hickerson. 1 of 4 In consideration of the payment of the aforementioned suns, Releasor, City of Milton, its successors in title, assigns, and representatives, do and hereby, release, and forever discharge, remise, release and hold harmless Fulton County, its Board of Commissioners, its agents, employees, contractors and assigns, of and from any and all contract claims, tort claims, nuisance claims, monetary damage, costs and attorneys fees, trespass and all other claims, demands, rights, and causes of action whatever kind and nature, known and unknown, foreseen and unforeseen, and any expenses which may have been incurred or claims it has or may have against Fulton County, its officers, agents, Board of Commissioners, employees, directors, contractors, successors, and assigns, relating, arising under, arising from, or in any way connected with damage to your police department vehicle on .lune 9, 2009, driven by Officer J. Hickerson. In executing this Release, Releasor, City of Milton, its successors in title, assigns, and representatives, acknowledge, attest, and agree that he/she has not relied upon any representation or statement made by Fulton County or any of their attorneys, agents, contractors, employees or otherwise, with regard to the subject except as set forth specifically in this Release. It is expressly acknowledged by Releasor, City of Milton, its successors in title, assigns, and representatives, that the terms of this Release are not to be construed as admissions of liability by Fulton County, its employees or agents, or waiver of the sovereign inununity of Fulton. County or any Fulton County official's qualified immunity. 2of4 Furthermore, it is expressly understood and agreed by the parties that this Release is executed as a compromise of disputed claims, and that the payment of the aforementioned sure by Fulton County and other consideration, are not to be construed as any admission of liability by Fulton County and/or its agents or employees, with such liability being expressly denied. Should any part, term or provision of this Release be declared or determined by any court to be illegal or invalid, the validity of the remaining parts, terms, or provisions shall not be affected thereby and said illegal or invalid parts, terms or provisions shall be deemed not to be a part of this agreement. It is expressly understood and agreed that this Release sets forth the entire agreement between Fulton County and Releasor. The provisions in this Release are not mere recitals, but are contractual in nature and are fully binding upon and inure to the benefit of the respective heirs, successors, designees, representatives, and assigns and any other person, firm, or entity previously or hereafter affiliated in any matter with the undersigned and his damage hereto. This Release is made and entered into in the State of Georgia, and shall in all respects be interpreted, enforced, and governed under the laws of said State. The language of all parts of the Release shall in all cases be construed as a whole, according to its fair meaning. 3 of 4 IN WITNESS HEREOF, I, the undersigned, on behalf of the City of Milton its successors in title, assigns, and representatives, state that I am duty authorized to execute this Release on behalf of the City of Milton, and that I have read and understand the above provisions and voluntarily, without coercion, agree to the provision contained herein by setting my hand and seal to this release on this 23rd day of July, 2009. Releasor: By: *hriserbloom, City Manager, Authorized Representative For City of Milton Notary Seat: Sw to and subscribed before me this 23rd day of July, 2009 4 ���►��ti�s=rrrrrr�l�� cor u- fission expires on: g .19. o �D �.,````'ty�� s aN' c�j%•,- AUGUST9�i w �* 19 2010 �- 111 10 .o. 4of4 City of Milton 13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Jeanette Marchiafava, City Clerk and Clerk of the Court Date: August 3, 2009 for August 17, 2009 City Council Meeting for First Presentation and onto the September 9, 2009 City Council Meeting for Second Reading Agenda Item: An Ordinance Adopting Amended Rules and Procedures for the City Council Meetings and Public Hearings for the City of Milton, Georgia CMO (City Manager’s Office) Recommendation: Approve the attached ordinance to amend the Rules and Procedures of public meetings held by the City of Milton, providing for an orderly process of conducting business, and for other purposes. Background: Governments traditionally adopt Rules of Procedure, or operation standards and protocol which facilitate the orderly conduct of public meetings. Such documents outline how meetings will be conducted and stand as the backbone for staff and elected officials to refer to in one of the most critical functions of any government – soliciting public input and conducting public meetings. The attached Rules of Procedure were drafted after consulting with Title 50, Chapter 14 of the Official Code of Georgia Annotated as well as the City’s Charter – House Bill 1470. The rules and procedures were first adopted and put into place by Milton on November 21, 2006, after the second reading of the ordinance occurred. An amendment to the Rules of Procedure was adopted on January 18, 2007 to subparagraph (d) Work Sessions. An amendment to the Rules of Procedure was adopted on June 21, 2007 to Section 19, Public Participation (e) Representation of Civic Associations, Advocacy Groups or Homeowners’ Associations. An amendment to the Rules of Procedure was adopted on January 10, 2008 to Section 11 Regular Meetings, Section 12 (d) day and time of the meetings, Section 14 Agenda, Items must be placed on agenda by 5:00 p.m. no less than seven working days prior to the scheduled meeting, Section 23, Duration of Council meetings, shall not extend beyond midnight. An amendment to the Rules of Procedure was adopted on September 15, 2008 to Section 4 Quorum, Section 9 Amendments to the Rules, Section 11 Regular meetings, Section 14 Agenda, Section 16 Decorum, Section 17 Voting, Section 19 Public Participation Section (c) Decorum, (d) Public Hearings, and Section 21 Minutes. Discussion: Amendments to the amended and approved Rules and Procedures are recommended and annotated in Section 16 Decorum, which reads as follows: Section 16. Decorum. All council members shall conduct themselves in a professional and respectful manner. Personal remarks are inappropriate and may be ruled out of order. A council member may not speak at a meeting until he or she has been recognized by the mayor. All comments made by a council member shall succinctly address the motion that is being discussed. The mayor shall enforce these rules of decorum. If a council member believes that a rule has been broken, he or City of Milton 13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004 she may raise a point of order. A second is not required. The mayor may shall rule on the question or may allow the city council to debate the issue and decide by majority vote. The Mayor is authorized to unilaterally rule on the question; or, in the Mayor’s discretion, the question can be presented to the full Council for debate and be decided via majority vote. Amendments to the amended and approved Rules and Procedures are recommended and annotated in Section 21 Minutes, paragraph 1, which reads as follows: Section 21. Minutes. The clerk of the city council shall promptly record the minutes for each city council meeting. The minutes shall specify the names of council members present at the meeting, a description of each motion or other proposal made at the meeting, the name of the council member who proposed each motion, the name of the council member who seconded each motion, and a record of all votes (the name of each council member voting for or against a proposal shall be recorded). Minutes will be in summary form. Minutes for zoning agenda items will be verbatim. More detailed information may be included in the minutes at the request of the majority of the members of the city council. Alternatives: N/A Concurrent Review: Chris Lagerbloom, City Manager Ken Jarrard, City Attorney (Section 16) STATE OF GEORGIA ORDINANCE NO. ______ COUNTY OF FULTON A ORDINANCE ADOPTING AND AMENDING RULES AND PROCEDURES FOR THE CITY COUNCIL MEETINGS AND PUBLIC HEARINGS FOR THE CITY OF MILTON, GEORGIA; AND FOR OTHER PURPOSES The Council of the City of Milton hereby ordains while in regular session on the _____ day of August at 6:00 p.m.: SECTION 1. That the Rules of Procedures for the City Council Meetings and Public Hearings adopted on November 21, 2006, amended on January 18, 2007, June 21, 2007, January 10, 2008, and September 15, 2008 are hereby amended and attached hereto as if fully set forth herein; and, SECTION 2. All other ordinances in conflict are repealed; and SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this ______ day of August 2009. Approved: _________________________________ Joe Lockwood, Mayor Attest: ___________________________________ Jeanette R. Marchiafava, City Clerk City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 Page 1 of 7 RULES AND PROCEDURES FOR THE CITY COUNCIL MEETINGS AND PUBLIC HEARINGS Section 1. Open Meetings. All meetings of the Mayor and City Council shall be held in accordance with the provisions of Title 50, Chapter 14 of the Official Code of Georgia Annotated. The public shall at all times be afforded access to all meetings other than executive sessions. Section 2. Executive Sessions. Executive sessions of the council may be held for the purpose of discussing topics exempted from public access requirements by Title 50, Chapter 14 of the Official Code of Georgia Annotated. Any portion of the meeting not subject to any such exemptions shall be open to the public. (a) Non-Exempt Topics. If a council member attempts to discuss a non-exempt topic during an executive session, the mayor, city manager, or city clerk shall immediately rule that council member out of order and such discussion shall cease. If the council member persists in discussing the non-exempt topic, the mayor shall adjourn the meeting immediately. (b) Procedure For Entering Into Executive Sessions. No executive session shall be held except pursuant to a majority affirmative vote of the city council taken in a public meeting. The minutes of the public meeting shall reflect the names of the council members present, those voting for the executive session, and the specific reasons for the executive session. All votes taken on items discussed in executive session shall be taken in an open meeting. (c) Executive Session Minutes. (1) Executive Sessions Discussing Real Estate Acquisition. Minutes of an executive session in which the acquisition of real estate is discussed shall be taken in the same manner as minutes of an open meeting (Section 21 of this document) and available for public inspection except that any portion of the minutes identifying the real estate shall be redacted until such time as the action for acquisition of the real estate is taken, or decision is reached that the proposed acquisition is to be terminated, abandoned or until court actions are to be initiated through the use of condemnation proceedings. (2) Other Executive Sessions. Minutes of executive sessions devoted to any topic other than land acquisition may be maintained by the clerk at the direction of the mayor. Any such minutes shall be maintained in a confidential file and shall not be City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 Page 2 of 7 subject to disclosure, except that disclosure of such portions of minutes identifying real estate to be acquired by the city council may only be delayed until such time as the acquisition of the real estate has been completed, terminated, or abandoned or court proceedings have been initiated. (d) Mayor or Presiding Officer Affidavit. The mayor or other presiding officer shall execute an affidavit stating, under oath, that the executive session was devoted to topics exempt from the public access requirements. The affidavit shall include the specific exemption to the open meetings law. The affidavit shall be notarized and filed with the minutes of the open meeting. [Cross Reference: O.C.G.A. §§ 50-14-2, 5-14-3 and 50-14-4] Section 3. Visual and Sound Recordings. Visual, sound, and visual and sound recordings shall be permitted for all public hearings. [Cross-reference: O.C.G.A. § 50-14-1(c)] Section 4. Quorum. A quorum must be physically present at the site where the meeting is to be held for conducting meetings of the city council. A quorum is four (4) members of the city council, including the Mayor. It is the duty of the mayor or presiding officer to enforce this rule. Any council member may raise a point of order directed to the mayor or presiding officer if he or she believes that a quorum is not present. If, during the course of a meeting, a council member or council members leave and a quorum no longer exist, the meeting may not continue. If a quorum is not attained within thirty minutes, the meeting may be rescheduled by the mayor or presiding officer with the approval of the council members physically present at the site of the meeting. Section 5. Mayor. The presiding officer of the city council shall be the mayor. As presiding officer, he or she is responsible for the orderly conduct of the meeting. In order to fulfill this duty, the mayor shall enforce the rules of procedure that are adopted by the city council. The mayor shall be impartial and conduct the meetings in a fair manner. The mayor may introduce motions and second motions, including a motion or second to go into executive session as authorized by Section 2 of this ordinance. The mayor shall be a voting member of the elected body. Section 6. Mayor Pro-Tempore. The council shall select a mayor pro-tempore consistent with the process outlined in the City of Milton Charter, sections 3.29 and 3.30. Section 7. Presiding Officer. If the mayor and the mayor pro-tem are absent or otherwise unable to serve as presiding officer at a meeting and a quorum of council members are present, the remaining council members shall select a council member to serve as presiding officer of the meeting until either the mayor or mayor pro-tem is present at the meeting. Section 8. Parliamentarian. The city attorney shall serve as the parliamentarian for city council meetings. City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 Page 3 of 7 Section 9. Amendments to the Rules. Any amendments to the rules of order shall be submitted by a council member in writing to the city manager three business days before a regular meeting of the city council. The proposed amendment shall be included in the agenda for that meeting and distributed to all council members. All amendments require a majority vote of the Council physically present in order to be adopted. Section 10. Suspending the Rules of Order. Rules of order may be suspended in the case of an emergency. A motion to suspend the rules requires a second, is debatable, and requires unanimous approval of the council. Rules governing quorums (Section 4), voting methods and requirements (Section 17 and Section 18), the notification to council members of meetings (Section 12(a) and (b)) and rules necessary for compliance with state law may not be suspended; provided, however, that, in the event that a state of emergency is declared by the Governor or other authorized state official, the city council may waive time-consuming procedures and formalities imposed by state law. [Cross-reference: O.C.G.A. § 38-3-54] Section 11. Regular Meetings. Regular meetings of the city council shall be held at 6:00 p.m. on the first and third Monday of each month. All regular meetings shall be held at City Hall in the Mayor and Council meeting room unless provisions of Section 12(a) are applied. A notice containing the foregoing information shall be posted and maintained in a conspicuous place available to the general public at the regular meeting place of the city council. [Cross-reference: O.C.G. A. § 50-14-1(d)] Section 12. Meetings Other Than Regular Meetings. The city council may meet at times and locations other than those regularly scheduled meetings. (a) Special Meetings and Rescheduled Regular Meetings. A regular meeting may be canceled, rescheduled, recessed or moved to a new location within the city site by the mayor and city council for any reason. Other special meetings may be scheduled by the mayor or at the request of at least four (4) council members. Whenever a rescheduled regular meeting or any other special meeting is to be held at a time or place other than the regularly scheduled time or place, written notice of the change shall be posted for at least 24 hours at the regular meeting place. In addition, written or oral notice shall be given by the clerk at least 24 hours in advance of the meeting to the legal organ of the city, as well as to each member of the city governing authority. [Cross-reference: O.C.G.A. § 50-14-1(d)] (b) Meetings With Less Than 24 Hours Notice. When emergency circumstances occur, the city council may hold a meeting with less than 24 hours notice to the public. When such meetings are to be held, the clerk shall provide notice to the legal organ of the city and to each member of the city governing authority as soon as possible. The notice shall include the subjects expected to be considered at the meeting. In addition, the minutes City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 Page 4 of 7 shall reflect the reason for the emergency meeting and the nature of the notice given to the media. [Cross-reference: O.C.G.A. § 50-14-1-(d)] (c) Meetings During a State of Emergency. When it is imprudent, inexpedient or impossible to hold city council meetings at the regular meeting place due to emergency or disaster resulting from manmade or natural causes, as declared by the Governor or other authorized state official, the city council may meet anywhere within or outside of the city. Such a meeting may be called by the mayor or by any three (3) council members. At the meeting, the council members shall establish and designate emergency temporary meeting locations where public business may be transacted during the emergency. Any action taken in such meetings shall have the same effect as if performed at the regular meeting site. [Cross reference: O.C.G.A. §§ 50-14-1(d), 38-3-54, 38-3-55] (d) Work Sessions. Meetings to discuss City business where no formal votes are taken shall be scheduled in regular intervals to facilitate discussion on important topics. Work Sessions shall be held at 6:00 p.m. on the second Monday of each month. All work session meetings shall be held at City Hall in the Mayor and Council meeting room. A notice containing the foregoing information shall be posted and maintained in a conspicuous place available to the general public at the regular meeting place of the city council. Public input at work sessions will be allowed for ten (10) minutes per item, two (2) minutes per person with the Mayor having flexibility to extend the time if needed. Section 13. Order of Business. All regular city council meetings shall substantially follow an established order of business. The order shall be as follows: 1. Call to Order 2. Roll Call 4. Pledge of Allegiance 5. Approval of Meeting Agenda 6. Public Comment 7. Consent Agenda 8. Reports and Presentations 9. Zoning Agenda 10. First Presentation 11. Unfinished Business 12. New Business 13. Mayor and Council Reports 14. Staff Reports 15. Adjournment Section 14. Agenda. The city manager and city clerk shall prepare an agenda of subjects to be acted on for each meeting. Work session topics and council agenda items shall be submitted City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 Page 5 of 7 consistent with the process established by the City Manager and City Clerk. The agenda shall be made available to the city council at least one business day before every city council meeting. (a) Requests For Agenda Items. Members of the public may request that a particular subject be placed on the agenda for a meeting. To be considered, this request shall be submitted in writing to the city manager or city clerk. (b) Changing The Agenda. Items for consideration by the City Council must be placed on City Council meeting or work session agendas on or before 5:00 p.m. no less than seven working days prior to the scheduled meeting or work session except in the case of an emergency situation, which shall be defined as a sudden, unforeseen happening which requires immediate action to correct or to protect lives and/or property. (c) Agenda Must Be Made Public. The agenda of all matters to come before the city council shall be made available to the public upon request and shall be posted at the meeting site as far in advance as reasonably possible, but not more than two weeks prior to the meeting. Not less than 24 hours prior to the start of the meeting. [Cross-reference: O.C.G.A. §§ 50-14-1(e)(1) and 36-66-4] Section 15. Consent Agenda. A consent agenda may be prepared by the city manager for the city council to adopt motions on routine items. Any items of business that are expected to receive unanimous approval without debate may be placed on a consent agenda. At the appropriate time of the meeting, all of the items on the consent agenda shall be read into public record. If a council member objects to an item being on the consent agenda, the council member shall direct the move of that particular item to the regular agenda through a motion, second, and majority vote. Following the reading of the consent agenda, the mayor may ask for approval of the items on the consent agenda. If there are no objections, all the items on the consent agenda shall be approved by a majority vote of the city council. Section 16. Decorum. All council members shall conduct themselves in a professional and respectful manner. Personal remarks are inappropriate and may be ruled out of order. A council member may not speak at a meeting until he or she has been recognized by the mayor. All comments made by a council member shall succinctly address the motion that is being discussed. The mayor shall enforce these rules of decorum. If a council member believes that a rule has been broken, he or she may raise a point of order. A second is not required. The mayor may shall rule on the question or may allow the city council to debate the issue and decide by majority vote. The Mayor is authorized to unilaterally rule on the question; or, in the Mayor’s discretion, the question can be presented to the full Council for debate and be decided via majority vote. Section 17. Voting. Passage of a motion shall require the affirmative vote of a majority of those voting at which a quorum is physically present at the site where the meeting is to be held. Unless otherwise specified in the charter as it pertains to voting by the Mayor, a majority shall mean at least four of the council members physically present (including mayor) at the site of the meeting. City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 Page 6 of 7 Section 18. Abstentions. A council member shall vote on all motions unless he or she has a conflict of interest preventing him or her from making a decision in a fair and legal manner. If a conflict of interest does exist, the council member shall explain for the record his or her decision to abstain on any vote. Section 19. Public Participation. Public participation in meetings of the city council shall be permitted in accordance with the provisions of this section. (a) Public Comments. All members of the public wishing to address the city council shall submit their name and the topic of their comments to the city clerk prior to the start of any meeting held by the city council; provided, however, that if the applicants of rezoning actions or individual who wish to oppose a rezoning action has contributed more than $250 to the campaign of a council member who will consider the application, the individual shall file a campaign disclosure form as required by O.C.G.A. § 36-67A- 3(c) at least five calendar days prior to the first hearing by the city council. Individuals may be allotted five minutes to make their comments and those comments shall be limited to their chosen topic. These limits may be waived by a majority vote of the city council. [Cross-reference: O.C.G.A. § 36-67A-3] (b) Public Participation on Agenda Items. The city council may allow public comment on an agenda item at the time the item is being considered by the city council. These comments shall be limited to the subject that is being debated. Members of the public may speak for five minutes and may speak only once. These limits may be waived by a majority vote of the city council. Anyone wishing to speak at any city council meeting must be recognized by the mayor before addressing the city council. (c) Decorum. Members of the public shall not make inappropriate or offensive comments at a city council meeting and are expected to comply with the rules of decorum that are established for council members. Individuals violating any rules of the city council shall be ruled out of order by the mayor or by a point of order made by a council member. A majority vote of the city council shall rule on the point of order. An individual violating the rules of decorum may be removed from the meeting at the direction of the mayor. (d) Public Hearings. The city council may schedule public hearings for the purpose of soliciting public comment on any subject of interest to the city council. Hearings may be held immediately prior to, during or following a meeting of the city council or at such other places and times as the city council may determine. These limits may be waived by a majority vote of the City Council. No official action shall be taken at any such public hearing. Hearings on zoning decisions shall be governed in accordance with the zoning policies and procedures and require the opportunity for each side to have at least 10 minutes to discuss their position or offer comments. [Cross-reference: O.C.G.A. §§ 36-66-4 and 36-66-5] City of Milton 13000 Deerfield Parkway, Suite 107, Milton Georgia 30004 Amended on January 18, 2007 Second Amendment on June 21, 2007 Third Amendment on January 10, 2008 Page 7 of 7 (e) Representation of Civic Associations, Advocacy Groups or Homeowners' Associations. The city council may allow public comment on either an agenda item or general public comment from a representative of such an organized group or association; provided, however, that such an individual shall file a notarized affidavit that they have the authority to speak on behalf of said organization on a form provided by the City Clerk prior to the agenda item being called. Section 20. Meeting Summary. A summary of the subjects acted upon in a meeting and the names of the council members present at a meeting shall be written and made available to the public for inspection within two business days of the adjournment of the meeting. [Cross-reference: O.C.G.A. § 50-14-1(e)(2)] Section 21. Minutes. The clerk of the city council shall promptly record the minutes for each city council meeting. The minutes shall specify the names of council members present at the meeting, a description of each motion or other proposal made at the meeting, the name of the council member who proposed each motion, the name of the council member who seconded each motion, and a record of all votes (the name of each council member voting for or against a proposal shall be recorded). Minutes will be in summary form. Minutes for zoning agenda items will be verbatim. More detailed information may be included in the minutes at the request of the majority of the members of the city council. The city council shall approve the minutes before they may be considered as an official record of the city council. The minutes shall be open for public inspection once approved as official by the city council. Regular meeting minutes will be provided at the next regularly scheduled meeting. Work Session minutes will be provided at the next regularly scheduled Work Session. A copy of the minutes from the previous meeting shall be distributed to the city council at least one business day before the following meeting. The minutes of the previous meeting shall be corrected, if necessary, and approved by the city council at the beginning of each meeting. A majority vote is required for approval. Conflicts regarding the content of the minutes shall be decided by a majority vote. Upon being approved, the minutes shall be signed by the mayor and attested to by the clerk of the city council. [Cross-reference: O.C.G.A. § 50-14-1(e) (2)] Section 22. Roberts Rules of Order. This document shall serve as the rules and procedures of the Mayor and City Council. In the absence of applicable rules and procedures which may from time to time be encountered during the public meetings, Roberts Rules of Order shall be followed. Section 23. Duration of Council Meetings. City Council Meetings shall not extend beyond 12:00 midnight, and in the event that business is not concluded prior to that time, the remaining agenda, unless otherwise extended by a majority vote of the council, or unless an emergency exists, shall be deferred to “unfinished business” on the next scheduled meeting agenda. City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE, Principal Engineer Date: July 20, 2009 for the August 3, 2009 Council meeting Agenda Item: An Ordinance Authorizing the Exchange of Easements on the Crabapple Community Center Property Background: At the special called City Council meeting on Saturday, January 31, 2009, City Council tasked Public Works with reviewing the existing ingress/egress easement on the Community Center property for accessing the Statham parking and accessing Sally Rich Kolb’s property. This easement currently does not line up with the concrete apron at Broadwell Road, the easement does not connect to Sally’s property at the location she is currently using to access her property, and the centerline of the easement goes through 2 specimen trees. Discussion: Staff has worked with Sally Rich Kolb on relocating the existing ingress/egress easement on the Community Center Property and accommodating the current access points to her property. The City procured a complete existing conditions survey of the Community Center property and the exact proposed easement area was determined based upon locations of existing site features. A proposed ingress/egress plat and legal description were created for the easement. Legal Review: Paul Higbee, Jarrard & Davis, on 7/10/09 Attachments: An Ordinance Authorizing the Exchange of Easements Exhibit “A” Quitclaim Deed Exhibit “B” Easement Agreement for Ingress and Egress Exhibit A (Attached) Proposed Ingress/Egress Easement Plat and Legal Description STATE OF GEORGIA COUNTY OF FULTON ORDINANCE NO. _________ AN ORDINANCE AUTHORIZING THE EXCHANGE OF EASEMENTS The Council of the City of Milton hereby ordains while in regular session on the ______ day of ______________________, 2009 at _:00 pm.: WHEREAS, Ms. Sally Rich-Kolb f/k/a Ms. Sally P. Rich (“Ms. Rich”) currently owns property abutting property owned by the City and enjoys certain easement rights (the “Easement”) over said property owned by the City; and, WHEREAS, the City desires to change the location of the Easement over the City’s property; and, WHEREAS, Ms. Rich is agreeable to such change in the location of the Easement, and, WHEREAS, the City is authorized by O.C.G.A. § 36-37-6(g) to sell and convey easements over narrow strips of land to abutting property owners. NOW THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF MILTON this ______ day of ______________, 2009, that the City shall accept from Ms. Rich that Quitclaim deed attached hereto and incorporated herein by reference as Exhibit “A,” and that upon the City’s receipt of said Quitclaim deed properly executed by Ms. Rich, and properly witnessed and notarized, the Mayor shall be authorized to execute that Easement Agreement for Ingress and Egress attached hereto and incorporated herein by reference as Exhibit “B.” Approved: ____________________________ Mayor Attest: _____________________________ City Clerk (Seal) EXHIBIT “A” ----------------------------------- [Space Above Provided For Recording Data] --------------------------- After Recording Return To: Paul N. Higbee, Jr., Esq. Jarrard & Davis, LLP 105 Pilgrim Village Drive, Suite 200 Cumming, GA 30040 STATE OF GEORGIA COUNTY OF FULTON QUITCLAIM DEED THIS INDENTURE, dated and effective as of the _____ day of August, 2009, between SALLY RICH-KOLB f/k/a SALLY P. RICH, as party of the first part (hereinafter referred to as “Grantor”), and the CITY OF MILTON, GEORGIA, as party of the second part (hereinafter referred to as “Grantee”)(the words “Grantor” and “Grantee” to include the respective heirs, executors, legal representatives, successors and assigns of said parties where the context requires or permits); W I T N E S S E T H: THAT Grantor, for and in consideration of the sum of TEN DOLLARS ($10.00) and other good and valuable consideration in hand paid at and before the sealing and delivery of these presents, the receipt of which is hereby acknowledged by Grantor, has granted, bargained, sold, aliened, conveyed and confirmed, and by these presents does bargain, sell, remise, release and forever quitclaim unto said Grantee, all the right, title, interest, claim or demand which the said Grantor has, or may have had, in and to the following described property, to-wit: All right, title, and interest of Grantor in and to that easement for ingress and egress lying and being in Fulton County Georgia and being more particularly described as a “gravel drive” in that plat recorded at Plat Book 151, Page 103 and that Warranty Deed recorded at Deed Book 10718, Page 238 in the real estate records of the Clerk of Superior Court of Fulton County. TO HAVE AND TO HOLD the said described premises unto the said Grantee, so that neither the said Grantor, nor any other person or persons claiming under Grantor shall at any time claim or demand any right, title or interest to the aforesaid described premises or its appurtenances. IN WITNESS WHEREOF, Grantor has executed this instrument under seal, as of the date first above written. GRANTOR: Signed and sealed in the presence of: _______________________________ By:_________________________ Sally Rich-Kolb f/k/a Sally P. Rich ______________________________ NOTARY PUBLIC [Notary Seal] EXHIBIT “B” After recording, return to: Paul N. Higbee, Jr. Jarrard & Davis, LLP 105 Pilgrim Village Drive Suite 200 Cumming, Georgia 30040 EASEMENT AGREEMENT FOR INGRESS AND EGRESS THIS EASEMENT AGREEMENT FOR INGRESS AND EGRESS (hereinafter referred to as this "Agreement') is made this ______ day of August, 2009, by and between the CITY OF MILTON, GEORGIA, (hereinafter referred to as the “Grantor"), and SALLY RICH-KOLB, of Fulton County, Georgia (hereinafter referred to as the "Grantee"). W I T N E S S E T H: WHEREAS, Grantor is the owner of certain property in Fulton County, Georgia described as “N/F The City of Milton, Georgia” in Exhibit “A,” attached hereto and incorporated herein by reference (hereinafter referred to as “Grantor’s Property”); and WHEREAS, Grantee owns certain property (“Grantee’s Property”) abutting Grantor’s Property and shown as “N/F Sally P. Rich” on Exhibit “A”; and WHEREAS, Grantee desires an easement for ingress and egress to Broadwell Road (60’ R/W) over Grantor’s Property; and WHEREAS, Grantor has agreed, upon the terms and conditions hereinafter set forth, to grant said easement, constituting 0.049 acre, to Grantee over and upon certain portions of Grantor’s Property as more particularly shown/described as “Proposed Ingress Egress Easement” on Exhibit “A” (hereinafter referred to as the “Easement Property”); and WHEREAS, the easement is hereby intended to provide Grantee, her successors and assigns, access to the Grantee’s Property over the Easement Property from Broadwell Road. FOR AND IN CONSIDERATION OF the above premises and the sum of TEN AND NO/100 DOLLARS ($10.00) in hand paid by Grantee to Grantor and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged. Grantor and Grantee do hereby agree as follows: 1. Grant of Easement. Subject to the terms and conditions provided herein, Grantor does hereby grant to Grantee a non-exclusive easement of access, ingress, egress, passage and use over the Easement Property subject to the conditions enumerated herein. 2. Conditions and Obligations with Respect to the Easement. The easement granted herein and Grantee's use thereof are subject to the following terms and conditions: (a) Grantee covenants and agrees to abide by all applicable City of Milton Ordinances. (i) In performing any repair and/or maintenance activities permitted hereunder, Grantee shall minimize any damage to the Easement Property, and, after completing such work, shall remove all debris resulting from such work from the Easement Property and shall immediately restore the Easement Property to its condition prior to the commencement of the work. (ii) All repair and maintenance activities conducted on the Easement Property shall be done by Grantee in a good and workmanlike manner. Grantee shall obtain all necessary permits, if any, required for said work, and any such work shall be at Grantee's sole cost and expense, and shall comply with all applicable statutes, codes, laws, acts, ordinances, orders, judgments, decrees, injunctions, rules, regulations, permits, licenses, authorizations, directions and requirements of all federal, state, county, municipal and other governments, departments, commissions, boards, courts, authorities, officials and officers. (iii) Grantee shall not permit any liens to attach to or about the Easement Property by reason of the performance of any work or the purchase of any material by any party in connection with such repair or maintenance work. In the event any such liens do attach, Grantee shall bond against or shall pay and discharge the same within ten (10) days after notification of the filing of such lien. (b) Grantor reserves the right to use the Easement Property for any and all other purposes not inconsistent with and in a manner which shall not interfere with or obstruct the use, maintenance and repair of the Easement Property. (c) Grantor shall have the right to terminate the easement upon the provision to Grantee of sixty (60) days prior written notice of termination. 3. Easement for Benefit of the Grantee. The easement created herein is solely for the benefit of the Grantee, and her successors and assigns, subject to and in accordance with the terms and conditions hereof, and no third-party beneficiary rights are created or inferred. 4. Successors and Assigns. The easement contained herein shall run with and be appurtenant to the Grantee’s Property and shall run with title to and burden the Easement Property and shall be binding upon and inure to the benefit of and be enforceable by the heirs, legal representatives, successors, assigns and successors-in-title of Grantor and Grantee. All obligations of Grantor and Grantee hereunder shall be binding upon their respective successors-in-title and assigns. 5. Taxes. Grantor and Grantee acknowledge and agree that notwithstanding the existence of this Agreement, Grantee shall pay all real estate taxes and assessments, if any, levied against the Easement Property. 6. Breach and Remedies. This Agreement shall create a privity of contract and/or estate with and between Grantor and Grantee. In the event of a breach or default, or attempted or threatened breach or default by any party hereto of any of the terms, covenants and conditions hereof, which shall not have been cured within thirty (30) days following receipt by the other party of written notice from the complaining party, the complaining party shall be entitled to: (a) full and adequate relief by injunction and/or all such other available legal and equitable remedies from the consequence of such breach or default; and (b) the right to cure any breach or default hereunder. All costs and expenses of any such suit or proceeding and all costs of curing such breach or default shall be assessed against the offending, breaching party. 7. Notice. All notices shall be in writing and shall be deemed to have been properly given on the earlier of: (i) when delivered in person; (ii) when deposited in the United States Mail, with adequate postage, and sent by registered or certified mail with return receipt requested, to the appropriate party at the address set out below; or (iii) when deposited with Federal Express, Express Mail or other overnight delivery service for next day delivery, addressed to the appropriate party at the address set out below. Grantee: Sally Rich-Kolb 808 Lakeshore Drive Duluth, GA 30096 Grantor: City Manager City of Milton 13000 Deerfield Parkway, Suite 107A Milton, Georgia 30004 With a copy to: Jarrard & Davis, LLP 105 Pilgrim Village Drive, Suite 200 Cumming, GA 30040 Fax No.: (678) 455-7149 Attention: Ken E. Jarrard, Esq. Rejection or other refusal by the addressee to accept, or the inability of the courier service or the United States Postal Service to deliver because of a changed address of which no notice was given, shall be deemed to be receipt of the notice sent. Any party shall have the right, from time to time, to change the address to which notices to it shall be sent by giving to the other party or parties at least ten (10) days prior notice of the changed address. 8. Entire Agreement. This Agreement constitutes the entire agreement between the parties and understanding between Grantor and Grantee relating to the subject matter hereof and may not be amended, waived or discharged except by instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. 9. Severability. The validity of any one of the covenants, agreements, conditions or provisions of this Agreement or any one of the covenants, agreements, conditions or provisions of this Agreement or any portion thereof shall not affect the remaining portions thereof or any part thereof and this Agreement shall be construed as if such covenant, agreement, condition or provision had not been inserted herein. 10. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Georgia. IN WITNESS WHEREOF, Grantor and Grantee have executed this Agreement as of the day and year first above written. Signed, sealed and delivered in the GRANTOR: presence of: ______________________________ City of Milton, Georgia Witness ______________________________ By:____________________________________ Joe Lockwood, Mayor My commission expires:___________ Attest:_________________________________ City Clerk [AFFIX NOTARIAL SEAL OR STAMP] Signed, sealed and delivered in the GRANTEE: presence of: ______________________________ Sally Rich-Kolb Witness ______________________________ ______________________________________ Notary Public My commission expires:___________ [AFFIX NOTARIAL SEAL OR STAMP] EXHIBIT A (ATTACHED) D <) j N F �1 PEARL G rSTATHAM F_ PROPOSED INGRESS EGRESS EASEMENT ipo LINE APPROX. L1 LOCATION L2 EASEMENT FOR INGRESS AND L3 EGRESS L4 L5 DB 10718/P 238 L5 --+--"+ Cs PB 151/P 103 L6 L3 CRNN. 1 C6 ■ PROPOSED INGRESS EGRESS EASEMENT AREA = 2151 SQ. FT. OR 0.049 AC.f N /F THE CITY OF MILTON, GEORGIA N /F ALAN R. & LISA I. TOMLIN 50 25 ❑ 50 SCALE IN FEET L7 LEGEND POC - POINT OF COMMENCEMENT POB --- POINT OF BEGINNING R/W - RIGHT OF WAY IPF - IRON PIN FOUND , BEARING BEARING LENGTH N 20'49'57" W 21.41' N 22'21'46" W 12.14' S 88'23'15" W 20.05' `. N 01'55'42" W 16.00' N 88'23'15" E 20.13' S 22'21'46" E 12.14' S 20'49'57" E 67.04' CURVE BEARING CHORD ARC DELTA RADIUS C1 N 46'00'31" W 17.87' 18.44' 49'52'21" 21.19' C2 N 51'48'15" W 20.58' 21.62' 61'56'36" 20.00' C3 N 5234'10" W 36.22' 37.96' 60'24'47" 36.00' C4 N 5659'15" W 22.73' 24.17' 69'14'58" 20.00' C5 S 5659'16" E 40.91' 43.51' 69'14'59" 36.00' C6 S 6824'17" E 28.79' 32.14' 92'05'01 " 20.00' N /F SALLY P. RICH N 24'49'57" W � ¢oa POC S 86'02'22" W 3,873.74' N/F SALLY RICH-KOLB FULTON COUNTY GPS MONUMENT F-312 NAD83 GA WEST ZONE N 1,487,874.990 E 2,248,282.837 PROPOSED INGRESS/EGRESS EASEMENT at Crabapple Community Center for The City of Milton, Georgia Located In Land Lot 1134 — 2nd District — 2nd Section City of Milton — Fulton County, Georgia SCALE — 1" = 50' 7-6—Og Engineering & Inspection Systems, Inc. 625 Hembree Porkwoy Suite S Roswell, Georgia 30076 (770) 343-8800 LEGAL DESCRIPTION - INGRESS/EGRESS EASEMENT ALL THAT TRACT OR PARCEL OF LAND lying and being in Land Lot 1134, 2nd District, 2nd Section, City of Milton, Fulton County, Georgia, and being more particularly described as follows: TO FIND THE TRUE POINT OF BEGINNING, commence at Fulton County GPS Monument F--312; thence, leaving said GPS Monument and running South 86 degrees 02 minutes 22 seconds West, a distance of 3,873.74 feet to an iron pin found; thence, North 20 degrees 49 minutes 57 seconds West, a distance of 39.89 feet to a point, and THE TRUE POINT OF BEGINNING. Thence, running along an arc of curve to the right (which has a radius of 21.19 feet, a central angle of 49 degrees 52 minutes 21 seconds and a chord distance of 17.87 feet, along a bearing of North 46 degrees 00 minutes 31 seconds West), an arc distance of 18.44 feet to a point; thence, North 20 degrees 49 minutes 57 seconds West, a distance of 21.41 feet to a point; thence, along an arc of curve to the left (which has a radius of 20.00 feet, a central angle of 61 degrees 56 minutes 36 seconds and a chord distance of 20.58 feet, along a bearing of North 51 degrees 48 minutes 15 seconds West), an arc distance of 21.62 feet to a point; thence, along an arc of curve to the right (which has a radius of 36.00 feet, a central angle of 60 degrees 24 minutes 47 seconds and a chord distance of 36.22 feet, along a bearing of North 52 degrees 34 minutes 10 seconds West), an arc distance of 37.96 feet to a point; thence, North 22 degrees 21 minutes 46 seconds West, a distance of 12.14 feet to a point; thence, along an arc of curve to the left (which has a radius of 20.00 feet, a central angle of 69 degrees 14 minutes 58 seconds and a chord distance of 22.73 feet, along a bearing of North 56 degrees 59 minutes 15 seconds West), an arc distance of 24.17 feet to a point; thence, South 88 degrees 23 minutes 15 seconds West, a distance of 24.65 feet to a point, said iron pin being located on the east right-of-way of Broadwell Road, having a 60 foot right-of- way; thence, running northwesterly, along said Broadwell Road right-of-way, North 01 degrees 55 minutes 42 seconds West, a distance of 16.00 feet to a point; thence, leaving said right-of-way and running North 88 degrees 23 minutes 15 seconds East, a distance of 20.13 feet to a paint; thence, along an arc of curve to the right (which has a radius of 36.00 feet, a central angle of 69 degrees 14 minutes 59 seconds and a chord distance of 40.91 feet, along a bearing of South 56 degrees 59 minutes 16 seconds East), an arc distance of 43.51 feet to a point; thence, South 22 degrees 21 minutes 46 seconds East, a distance of 12.14 feet to a point; thence, along an arc of curve to the left (which has a radius of 20.04 feet, a central angle of 92 degrees 05 minutes 01 seconds and a chord distance of 28.79 feet, along a bearing of South 68 degrees 24 minutes 17 seconds East), an arc distance of 32.14 feet to a point; thence, South 20 degrees 49 minutes 57 seconds East, a distance of 67.04 feet to a point, and THE TRUE POINT OF BEGINNING. Said tract of land comprising 2,151 square feet, or 0.049 acres, more or less, and being more particularly described on a Proposed Ingress/Egress Easement at Crabapple Community Center for the City of Milton, Georgia, by Engineering & Inspection Systems, Inc., dated July 06, 2009. City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 1 To: Honorable Mayor and City Council Members From: Carter Lucas, PE, Principal Engineer Date: August 3, 2009 for the August 17, 2009 Council meeting Agenda Item: “A Resolution for Mayor and City Council to approve and sign a Memorandum of Understanding between the Georgia Department of Transportation and the Fulton County Board of Education for the Georgia Safe Routes to School Projects” Background: On August 10, 2005 the Safe, Accountable, Flexible, and Efficient Transportation Equity Act: A Legacy for Users Act (SAFETEA-LU) was signed into Public Law (P.L. 109-59). Georgia Department of Transportation (GDOT) received approximately $17.2 million for Safe Routes to School (SRTS). GDOT held the first call for applications for infrastructure projects in late 2008 and received 65 SRTS applications statewide. The top scoring application in each of the Congressional Districts was selected for funding. The City developed partnerships with Crabapple Crossing Elementary School, Northwestern Middle School, and Summit Hill Elementary School as part of a Safe Routes to School Team. Through this partnership the City selected specific infrastructure projects to include on the grant application for each school. Some of these projects included: ƒ Filling in sidewalk gaps ƒ Installing new sections of sidewalk/trail to provide connections to schools ƒ School zone signage ƒ Crosswalk improvements ƒ ADA improvements to sidewalks at schools Discussion: The City requested and was awarded approximately $500,000 for eligible projects through SRTS. These projects are required to be in public right-of-way. There is no local match and the City is not responsible for design, engineering, or construction on the projects. All of these tasks will be performed by GDOT as described in the Memorandum of Understanding (MOU). The project requirements of the City include executing the MOU for project implementation by GDOT prior to the commencement of design, participating in milestone meetings throughout the Plan Development Process (PDP), providing right-of-way certification documentation and executing maintenance agreement with GDOT prior to commencement of construction, and providing regular maintenance of the SRTS infrastructure. Attachments: 1. Resolution for SRTS MOU 2. SRTS MOU 3. Draft of maintenance agreement for infrastructure STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. ______ STATE OF GEORGIA COUNTY OF FULTON A RESOLUTION TO AUTHORIZE THE MAYOR AND CITY COUNCIL TO APPROVE AND SIGN A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MILTON, THE GEORGIA DEPARTMENT OF TRANSPORTATION AND THE FULTON COUNTY BOARD OF EDUCATION FOR THE GEORGIA SAFE ROUTES TO SCHOOL GRANT BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on the ____ day of August 2009 at 6:00 p.m. as follows: WHEREAS: the Georgia Department of Transportation made available a grant to provide assistance for infrastructure improvements to provide Safe Routes to School; and WHEREAS: the City of Milton was awarded funding through this program; and WHEREAS: the City of Milton has developed partnerships with Crabapple Crossing Elementary School, Northwestern Middle School, and Summit Hill Elementary School; and WHEREAS: Georgia’s Safe Routes to School (SRTS) provides funding for infrastructure improvements to provide Safe Routes to School and GDOT through SRTS awards grants to city governments; NOW, THEREFORE BE IT SO RESOLVED, this ____ day of August, 2009, by the Mayor and Council of the City of Milton that the Memorandum of Understanding for the Georgia Safe Routes to School grant to the Georgia Department of Transportation is hereby approved; and the Mayor is authorized to sign the Memorandum of Understanding as the City representative. RESOLVED this _____ day of August, 2009. Approved: __________________________ Joe Lockwood, Mayor Attest: _________________________________ Jeanette R. Marchiafava, City Clerk (Seal) SAFE ROUTES TO SCHOOL MEMORANDUM OF UNDERSTANDING BETWEEN THE GEORGIA DEPARTMENT OF TRANSPORTATION AND CITY OF MILTON City of Milton, hereinafter called the "SPONSOR", and the Georgia Department of Transportation, hereinafter called the "DEPARTMENT", RELATIVE TO The SPONSOR assuming responsibility for tasks associated with Preliminary Engineering for PI# 0009443, hereinafter called the "PROJECT". WHEREAS the PROJECT is a Safe Routes to School (SRTS) initiative approved for 100% Federal-Aid funds to cover the PROJECT's Total Cost; and I. IT IS THE INTENTION OF THE PARTIES: That the SPONSOR shall participate in the Georgia’s SRTS program by developing and implementing a comprehensive SRTS program at the awarded school(s) that includes all five (5) E’s: Education, Encouragement, Enforcement, Engineering, and Evaluation, per SAFETEA-LU and subject to the DEPARTMENT’s evaluation. The DEPARTMENT will provide consultant services to cover 100% of the Preliminary Engineering for the PROJECT and let the SRTS project to construction; using 100% federal funding up to the SRTS award amount for the Total Construction Cost, in accordance to the Federal Highway Administration’s approval. II. IT IS AGREED: A. Prior to construction of the PROJECT, the SPONSOR will certify that it shall implement and maintain a SRTS program at their school that includes the other four (4) E’s: Education, Encouragement, Enforcement, and Evaluation during the economic life of the awarded project. B. That the SPONSOR will certify to the DEPARTMENT that there is not any Right of Way to be acquired for the project. C. That if the PROJECT includes structures such as bridges or retaining walls, the SPONSOR will be required to use consultants pre-qualified with the DEPARTMENT. III. IT IS AGREED: A. That construction funding will be dependent upon the collaborative participation of the SPONSOR with DEPARTMENT’S consultant firm. This will result in the PROJECT receiving historical/environmental clearances through the DEPARTMENT; the SPONSOR certifying existing or acquired Right-of-Way to the DEPARTMENT; the production of a complete set of biddable construction plans meeting appropriate safety, access, and design standards; and preparing and forwarding construction bid procedures and documents for the DEPARTMENT'S review. B. That nothing contained herein shall obligate the DEPARTMENT to proceed with subsequent stages of the PROJECT. IV. The SPONSOR shall be responsible for all costs for the continual maintenance and the continual operations of the project, including any and all sidewalks and the grass strip between the curb and gutter and the sidewalk, within the PROJECT limits. V. The SPONSOR shall Certify that they have read and understands the regulations for “CERTIFICATION OF COMPLIANCES WITH FEDERAL PROCUREMENT REQUIREMENTS, STATE AUDIT REQUIREMENTS, AND FEDERAL AUDIT REQUIREMENTS” as stated in attachment A of this AGREEMENT and will comply in full with said provisions. If the SPONSOR fails to comply, the DEPARMENT reserves the right to require reimbursement for any and all project expenses. VI. The PROJECT construction and right of way plans shall be prepared in English unit. VII. The DEPARTMENT shall review and has approval authority for all aspects of the PROJECT. The DEPARTMENT will work with the FHWA to obtain all needed approvals with information furnished by the SPONSOR. VIII. The SPONSOR shall be responsible for certifying the Right of Way. IX. Upon completion and approval of the PROJECT plans and bid documents, the DEPARTMENT will provide authorization to advertise the project for bids. The DEPARTMENT shall be solely responsible for advertising and awarding the construction contract for the PROJECT. X. The SPONSOR shall review and make recommendations concerning all shop drawings prior to submission to the DEPARTMENT’S consulting firm. The DEPARTMENT shall have final authority concerning all shop drawings. XI. Both the SPONSOR and the DEPARTMENT hereby acknowledge that time is of the essence. The SPONSOR shall work collaboratively and cooperatively with the DEPARTMENT’s consultant firm to have the project ready to bid within two years from the Date of Award of Funds. XII. This AGREEMENT is made and entered into in FULTON COUNTY, Georgia, and shall be governed and construed under the laws of the State of Georgia. The covenants herein contained shall, except as otherwise provided, accrue to the benefit of and be binding upon the successors and assigns of the parties hereto. IV. IT IS AGREED: A. That the SPONSOR as the sub-recipient of Federal financial assistance will submit a copy of audited financial statements within 30 days of publication (in compliance with OMB Circular A-133), for all fiscal periods in which the Federal sub-grant funds are expended. GDOT reserves the right to take administrative action if the SPONSOR is unresponsive. Financial Statements will be submitted to: Office of Audits Financial Integrity Reporting Support Team 600 West Peachtree Street Atlanta, Georgia 30308 or first@dot.ga.gov IN WITNESS WHEREOF, the DEPARTMENT and the SPONSOR have caused these presents to be executed under seal by their duly authorized representatives. The parties hereto have executed this Memorandum of Understanding, this day of , 200_. DEPARTMENT OF TRANSPORTATION BY: ___________________________ Commissioner ATTEST: ___________________________ Treasurer (SPONSOR) BY: _____________________________ Local Government Signature Title ________________________________ This Agreement approved by the (SPONSOR) at a meeting held at _________________________________ this ______day of _____________, 200_. ________________________________ City/County Clerk (as appropriate) FEIN :: ______________________________________ AACCKKNNOOWWLLEEDDGGEEMMEENNTT:: ____________________________________________________________ SScchhooooll SSuuppeerriinntteennddeenntt ((oorr aauutthhoorriizzeedd ssiiggnnaattuurree)) ____________________________________________________________ WWiittnneessss ATTACHMENT A CERTIFICATION OF COMPLIANCES I hereby certify that I am a principle and duly authorized representative of _________________ whose address is _____________________and it is also certified that: I. PROCUREMENT REQUIREMENTS The below listed provisions of Federal Procurement requirements shall be complied with throughout the contract period: (a) 49 CFR Part 18 Section 36 Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments – Procurement (b) 23 CFR 635 Subpart A – Contract Procedures II. STATE AUDIT REQUIREMENT The provisions of Section 36-81-7 of the Official Code of Georgia Annotated, relating to the “Requirement of Audits” shall be complied with throughout the contract period in full such that: (a) Each unit of local government having a population in excess of 1,500 persons or expenditures of $ 300,000.00 or more shall provide for and cause to be made an annual audit of the financial affairs and transactions of all funds and activities of the local government for each fiscal year of the local government. (b) The governing authority of each local unit of government not included above shall provide for and cause to be made the audit required not less often than once every two fiscal years. (c) The governing authority of each local unit of government having expenditures of less than $ 300,000.00 in that government’s most recently ended fiscal year may elect to provide for and cause to be made, in lieu of the biennial audit, an annual report of agreed upon procedures for that fiscal year. (d) A copy of the report and any comments made by the state auditor shall be maintained as a public record for public inspection during the regular working hours at the principal office of the local government. Those units of local government not having a principal office shall provide a notification to the public as to the location of and times during which the public may inspect the report. (e) The audits of each local government shall be conducted in accordance with generally accepted government auditing standards. III. FEDERAL AUDIT REQUIREMENT The provisions of OMB Circular A-133 issued pursuant to the Single Audit Act of 1984, P.L. 98-502, and the Single Audit Act Amendments of 1996, P.L. 104-156 shall be complied with throughout the contract period in full such that: (a) Non-Federal entities that expend $ 500,000 or more in a year in Federal awards shall have a single or program-specific audit conducted for that year in accordance with the provisions of OMB Circular A-133. (b) Non-Federal entities that expend less than $ 500,000 a year in Federal awards are exempt from Federal audit requirements for that year, but records must be available for review or audit by appropriate officials of the Federal agency, pass-through entity, and General Accounting Office (GAO). (c) Except for the provisions for biennial audits provided in paragraphs (1) and (2) below, audits required shall be performed annually. Any biennial audit shall cover both years within the biennial period. (1) A State or local government that is required by constitution or statute, in effect on January 1, 1987, to undergo its audits less frequently than annually, is permitted to undergo its audits biennially. This requirement must still be in effect for the biennial period under audit. (2) Any non-profit organization that had biennial audits for all biennial periods ending between July 1, 1992, and January 1, 1995, is permitted to undergo its audits biennially. (d) The audit shall be conducted in accordance with Generally Accepted Government Auditing Standards. _______________________ ________________________ Date Signature City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE, Principal Engineer Date: August 3, 2009 for the August 17, 2009 Council meeting Agenda Item: A Resolution to Adopt the Solid Waste Management Plan Background: Georgia’s Comprehensive Solid Waste Management Act requires local governments to prepare and adopt a Solid Waste Management Plan. The Solid Waste Management Plan is intended to establish the policy and strategy for reducing the amount of solid waste going to landfills and other disposal facilities. Discussion: Ecological Planning Group (EPG), in conjunction with the City of Milton and the Trash and Recycling Advisory Group (TARA), has developed the Solid Waste Management Plan. Through numerous meetings and two public hearings over the past year, EPG and TARA have worked on the various components of the plan and implementation strategy. The plan has been reviewed and approved by both ARC and DCA and has been returned to the city for adoption. Legal Review: N/A Attachments: A Resolution to Adopt the Solid Waste Management Plan Final Solid Waste Management Plan   City of Milton, Georgia                              Solid Waste Management Plan 2008 - 2018 City of Milton Solid Waste Management Plan   Ecological Planning Group Page i    Table of Contents  1. Introduction ......................................................................................................................... 1  1.1 Person Responsible for the Plan ............................................................................................... 3  1.2 Planning Area ............................................................................................................................ 3  1.3 Natural Resources ..................................................................................................................... 4  1.4 Population ................................................................................................................................. 4  1.5 Seasonal Population Variation .................................................................................................. 7  1.6 Number of Housing Units .......................................................................................................... 7  1.7 Economic Activity ...................................................................................................................... 7  1.7.1 Economic Trends ............................................................................................................. 10  1.8 Public Involvement During the Planning Process ................................................................... 10  2 Waste Disposal Stream Analysis ........................................................................... 12  2.1 Disposal Rate ........................................................................................................................... 12  2.2 Amount of Waste Disposed .................................................................................................... 13  2.3 Waste Characterization ........................................................................................................... 14  2.4 Unique Conditions / Seasonal Variations ................................................................................ 14  2.5 Waste Generating Disaster ..................................................................................................... 15  2.6 Progress Toward Per Capita Reduction in MSW ..................................................................... 15  2.7 Projected Waste to be Disposed ............................................................................................. 15  3 Waste Reduction Element .......................................................................................... 17  3.1 Inventory & Assessment of Waste Reduction Programs ........................................................ 17  3.1.1 Source Reduction Programs ............................................................................................ 17  3.1.2 Recycling Programs & Facilities ....................................................................................... 17  3.1.3 Yard Trimmings Programs & Facilities ............................................................................ 18  3.1.4 Special Materials Recycling ............................................................................................. 18  3.2 Assessment of Current Waste Reduction & Recycling Programs ........................................... 19  3.3 Needs & Goals ......................................................................................................................... 20  4 Waste Collection Element ........................................................................................ 21  4.1 Inventory & Assessment of Collection Programs .................................................................... 21  4.1.1 Drop‐off Locations & Transfer Stations .......................................................................... 22  4.1.2 Yard Trimmings & Bulk Item Collection .......................................................................... 22  4.1.3 Illegal Dumping / Littering ............................................................................................... 22  4.2 Adequacy of Collection Programs ........................................................................................... 23  4.3 Contingency Strategy .............................................................................................................. 23  4.4 Needs & Goals ......................................................................................................................... 23  5 Waste Disposal Element ............................................................................................. 25  5.1 Inventory & Assessment of Facilities Located in the City ....................................................... 25  5.1.1 Landfills ........................................................................................................................... 25  5.1.2 Transfer Stations ............................................................................................................. 25  5.2 Inventory & Assessment of Disposal Facilities Used by the City ............................................ 27  5.3 Assurance of 10‐Year Capacity ................................................................................................ 27  5.4 Contingency Strategy .............................................................................................................. 27  5.5 Needs & Goals ......................................................................................................................... 28  6 Land Limitations Element ........................................................................................... 29  6.1 Natural & Environmental Limitations ..................................................................................... 29  City of Milton Solid Waste Management Plan   Ecological Planning Group Page ii    6.1.1 Water Supply Watersheds .............................................................................................. 29  6.1.2 Groundwater Recharge Areas ......................................................................................... 29  6.1.3 Wetlands ......................................................................................................................... 30  6.1.4 River Corridors ................................................................................................................ 30  6.1.5 Protected Mountains ...................................................................................................... 30  6.1.6 Floodplains ...................................................................................................................... 30  6.1.7 Fault Zones, Seismic Impact Zones & Unstable Areas .................................................... 31  6.1.8 Significant Groundwater Recharge Areas ....................................................................... 31  6.2 Land Use & Zoning Limitations ............................................................................................... 33  6.2.1 Zoning Restrictions .......................................................................................................... 33  6.2.2 National Historic Sites ..................................................................................................... 33  6.2.3 Airport Safety .................................................................................................................. 33  6.2.4 Political Subdivisions ....................................................................................................... 33  6.3 Plan Consistency ..................................................................................................................... 35  6.4 Needs & Goals ......................................................................................................................... 36  7 Public Education and Involvement ....................................................................... 37  7.1 Inventory of Public Education & Involvement Programs ........................................................ 37  7.2 Adequacy of current Public Education and Involvement Programs ....................................... 39  7.3 Needs & Goals ......................................................................................................................... 40  8 Implementation Program ............................................................................................ 41  8.1 Summary of Needs and Goals ................................................................................................. 41  8.2 Implementation Strategy ........................................................................................................ 43  8.3 Plan Updates & Amendments ................................................................................................. 47          City of Milton Solid Waste Management Plan   Ecological Planning Group Page iii    Tables and Figures    1. Introduction ......................................................................................................................... 1  Figure 1.1. Location Map .................................................................................................... 2  Table 1.1.  Area Comparison of Milton and Surrounding Jurisdictions .............................. 3  Figure 1.2.  Planning Area ................................................................................................... 4  Table 1.2.  Historical Population Trends ............................................................................. 5  Table 1.3.  Population Numbers ......................................................................................... 6  Table 1.4.  Population Projections ...................................................................................... 6  Table 1.5.  Number of Housing Units (2000) ...................................................................... 7  Table 1.6.  Number of Households ..................................................................................... 7  Table 1.7a.  Types of Employment for Milton Residents (Male) ........................................ 8  Table 1.7b.  Types of Industries (Female) ........................................................................... 9  2 Waste Disposal Stream Analysis ........................................................................... 12  Table 2.1.  MSW Disposal Rates (2005) ............................................................................ 12  Table 2.2.  C&D Disposal Rates (2005) ............................................................................. 13  Table 2.3.  Waste by Sector .............................................................................................. 13  Table 2.4.  Waste Composition Characterization of MSW Disposed ............................... 14  3 Waste Reduction Element .......................................................................................... 17  Table 3.1.  Recycling Facilities / Drop off Sites ................................................................. 18  4 Waste Collection Element ........................................................................................ 21  Table 4.1.  Residential Collection ..................................................................................... 21  Table 4.2.  Commercial Collection .................................................................................... 22  5 Waste Disposal Element ............................................................................................. 25  Table 5.1.  Landfills ........................................................................................................... 25  Table 5.2. Transfer Stations .............................................................................................. 25  Figure 5.1.  Landfill, Transfer Stations, and Recycling Centers ......................................... 26  Table 5.3.  Breakdown of Disposal Locations and Projected Tonnage ............................. 27  6 Land Limitations Element ........................................................................................... 29  Figure 6.1.  Natural and Environmental Limitations......................................................... 32  Figure 6.2 – Land Use Limitations ..................................................................................... 34  7 Public Education and Involvement ....................................................................... 37  Table 7.1.  Public Education .............................................................................................. 37  Table 7.2.  Public Involvement ......................................................................................... 38  8 Implementation Program ............................................................................................ 41  Table 8.1. Summary of Needs and Goals .......................................................................... 41  Table 8.2.  Implementation Strategy ................................................................................ 43  City of Milton Solid Waste Management Plan   Ecological Planning Group Page iv    **NOTE**    The future status of the Cobb County Composting Plant as a disposal facility for the City of Milton has  become uncertain throughout the process of preparing this document.  It is likely the facility will  continue to operate under a different name, but may or may not continue to be used as a site for  disposal by the City.      Definitions      "ARC"   Atlanta Regional Commission.    "Comprehensive Plan"     Any plan by a county or municipality covering such county or municipality or any plan by  a Regional Development Center covering the center's region proposed or prepared  pursuant to the minimum standards and procedures for preparation of comprehensive  plans and for implementation of comprehensive plans, established by the Department  in accordance with the O.C.G.A. § 50‐8‐7.1(b) and §50‐8‐7.2.    "Comprehensive Solid Waste Management Plan"   Any solid waste management plan by a county or municipality, any group of local  jurisdictions agreeing to plan together, or any local or regional solid waste authority, or  any plan by a Regional Development Center on behalf of a member county or  municipality, covering such county or municipality individually or in conjunction with  other local governments prepared pursuant to the minimum standards and procedures  for comprehensive solid waste management plans and for implementation of  comprehensive solid waste management plans, established by the Department in  accordance with O.C.G.A. § 12‐8‐31.1.    “Composting”   The controlled biological decomposition of organic matter into a stable, odor‐free  humus.    "DCA"   The Georgia Department of Community Affairs.    "DNR"   The Georgia Department of Natural Resources.      City of Milton Solid Waste Management Plan   Ecological Planning Group Page v    "EPD"   The Environmental Protection Division of the Georgia Department of Natural Resources.    “Household Hazardous Waste” (HHW)   Unwanted household products that are labeled as flammable, toxic, corrosive, or  reactive.    "Implementation Strategy"   The narrative and year‐specific description that each county and municipality must  submit as an element of a comprehensive solid waste management plan.  An  implementation strategy describes how each local government intends to implement its  comprehensive solid waste management plan through a ten‐year period, including a  listing of public actions to be undertaken by the community toward implementation of  the comprehensive solid waste management plan and the related costs of such actions.   For regional plans, the implementation strategy must also detail solid waste  management activities to be undertaken by any regional entity, or by any local  government on behalf of other local governments through contracts or other formal  arrangements.    "Minimum Standards and Procedures"   The minimum standards and procedures, including the minimum elements which shall  be addressed and included for preparation of local, multi‐jurisdictional, and regional  solid waste management plans, for implementation of local comprehensive plans, and  for participation in the coordinated and comprehensive planning process.  Minimum  standards and procedures may include any elements, standards, and procedures for  such purposes prescribed by a Regional Development Center for counties and  municipalities within its region and approved in advance by the department, in  accordance with O.C.G.A. § 50‐8‐1 et seq. and the rules and guidelines developed by the  Department.    “Mulch”    A byproduct typically comprised of materials from land clearing and yard trimmings that  have been size‐reduced by grinding, chipping, or shredding and used on top of the soil to  retain moisture around vegetation or for aesthetic purposes.    "Municipal Solid Waste" (MSW)   Any solid waste derived from households, including garbage, trash, and sanitary waste  in septic tanks and means solid waste from single family and multifamily residences,  hotels and motels, bunkhouses, campgrounds, picnic grounds, and day use recreation  areas.  The term includes yard trimmings and commercial solid waste but does not  include recovered materials, or solid waste from mining, agricultural, or silvicultural  operations or industrial processes or operations.          City of Milton Solid Waste Management Plan   Ecological Planning Group Page vi    "Operating Costs"   Any costs incurred during the normal course of the operation of a business,  government, or organization, including expenditures for items such as salaries, wages,  and benefits; supplies and utilities; and gas, oil, and maintenance.    “Recycling”   Any process by which materials that would otherwise become solid waste are collected,  separated, or processed and reused or returned to use in the form of raw materials or  products.     "Short Term Work Program"   The portion of the Implementation Strategy that lists the specific actions to be  undertaken annually by the local government over the upcoming five years to  implement the approved comprehensive solid waste management plan.    "Solid Waste"   Any garbage or refuse; sludge from a wastewater treatment plant, water supply  treatment plant, or air pollution control facility; and other discarded material including  solid, semisolid, or contained gaseous material resulting from industrial, commercial,  mining, and agricultural operations and community activities, but does not include  recovered materials; solid or dissolved materials in domestic sewage; solid or dissolved  materials in irrigation return flows or industrial discharges that are point sources subject  to permit under 33 U.S.C. § 1342; or source, special nuclear, or by‐product material as  defined by the Federal Atomic Energy Act of 1954, as amended (68 Stat. 923).    "Solid Waste Handling"   The storage, collection, transportation, treatment, utilization, processing, or disposal of  solid waste, or any combination of such activities.    "Solid Waste Handling Facility"   A facility of which the primary purpose is the storage, collection, transportation,  treatment, utilization, processing, or disposal, or any combination thereof, of solid  waste.    "Solid Waste Handling Permit"   Written authorization granted to a person by the Director of the Georgia Environmental  Protection Division to engage in solid waste handling.    “Source Reduction”   Actions taken to prevent the generation of waste in the first place.      City of Milton Solid Waste Management Plan   Ecological Planning Group Page vii    "Waste Stream Analysis"   An inventory and analysis of the solid waste stream, including amounts of waste being  generated and/or disposed, the source of the waste (i.e., residential, commercial), and a  characterization of the waste by composition (i.e., paper, food, yard trimmings).  A  waste stream analysis also includes a percentage accounting of the waste stream by  source and by composition.      City of Milton Solid Waste Management Plan   Ecological Planning Group Page 1    1. Introduction   In an effort to adhere to the rules and requirement of the Georgia Department of Community Affairs  (DCA), Minimum Planning Standards and Procedures for Solid Waste Management, The City of Milton  has completed the following Solid Waste Management Plan for the planning period beginning in 2008  and ending in 2018.  The City’s Solid Waste Plan is defined by the city limit boundaries of Milton and is  illustrated in Figure 1 below.    The City of Milton is scheduled to complete their Comprehensive Plan update in August 2009.  The  following Solid Waste Management Plan for the City of Milton is being completed in conjunction with  ongoing planning efforts.  One goal of the City’s Solid Waste Plan is to demonstrate the City’s dedication  to waste reduction by conducting an assessment of current solid waste practices and activities in the  City.   The plan will ultimately lead to a better understanding of how waste is currently being handled in  the City.       The Minimum Planning Standards and Procedures have been broken down into five core elements as  listed below:    • Waste Reduction  • Collection  • Disposal  • Land Limitation  • Education & Public Involvement    An assessment of each of the solid waste planning elements will be conducted for the City of Milton.  A  waste disposal stream analysis and an implementation plan are also included within the contents of this  Plan.  The waste disposal stream analysis examines current practices and trends in the City and  ultimately results in the projection of waste to be disposed of during the planning period of this report.   The implementation plan identifies specific activities the City will undertake to achieve the goals set  forth in this document.         City of Milton Solid Waste Management Plan   Ecological Planning Group Page 2    Figure 1.1. Location Map    City of Milton Solid Waste Management Plan   Ecological Planning Group Page 3      1.1 Person Responsible for the Plan    The person responsible for updating the Solid Waste Management Plan is indicated below:    Public Works Director   13000 Deerfield Parkway   Building 100 – Suite 107 C/D   Milton, Georgia 30004   Phone: (678) 242 – 2500   Fax: (678) 242 ‐2499    Any questions related to the contents of this plan or to request additional information should be  directed to the person listed in the table above.    1.2 Planning Area    The Solid Waste Management Plan for Milton covers all areas within the city limits of the City.  The City  of Milton covers an area of roughly 25,000 acres or 39 square miles and is located in the northern part  of Fulton County.  The City is bordered by Roswell and Alpharetta to the south, Forsyth County to the  east, and Cherokee County to the North/North West.  Milton accounts for approximately 7.3% of the  total land area in Fulton County.  Table 1.1 compares the acreage of Milton with others jurisdictions in  the North Fulton County vicinity.          Table 1.1.  Area Comparison of Milton and Surrounding Jurisdictions  Name Square Miles Acres  Milton 39 25,053.1  Woodstock 10 6,658.5  Mountain Park 1 331.5  Alpharetta 27 17,433.8  Johns Creek 31 20,088.8  Roswell 42 26,670.8      Figure 1.1 illustrates the location of the Milton planning area within the State of Georgia.  The planning  area is illustrated in closer detail in Figure 1.2.          City of Milton Solid Waste Management Plan   Ecological Planning Group Page 4    Figure 1.2.  Planning Area      1.3 Natural Resources    The City of Milton contains a unique collection of natural resources. The proper management,  consideration, and protection of these resources is important as the City moves forward with  development of this Solid Waste Plan.    The City of Milton is approximately 39 square miles or 25,053 acres and contains an array of natural  resources.  The City of Milton contains roughly 65 miles of streams and waterways. The major  waterways in the city are Little River, which runs along the western border of the City, Copper Sandy  Creek, and Chicken Creek, both of which are centrally located in Milton.  The City contains 1,770 acres in  the 100‐year flood zone, which accounts for only 7% of the total land area in the City.      The Land Limitations Assessment (Section 6) contains a more detailed assessment of environmental  constraints in the City and the Department of Natural Resources (DNR) regulations and restrictions for  development in these areas.    1.4 Population    Population growth in the City of Milton is projected to grow steadily during the planning period of this  plan and is the driving factor behind many of the issues and policies outlined within this document.  The  population projections calculated in this section become the foundation for the City’s Solid Waste  Management Plan.  These numbers are used to determine the estimated tonnage to be disposed of in  the City during the 10‐year planning period of this report.     City of Milton Solid Waste Management Plan   Ecological Planning Group Page 5    The City of Milton is a new City, which makes specific historical population numbers difficult to  accurately determine.  The City utilized the best available datasets to examine historical population  trends in Fulton County.  Since no data specific to Milton was obtainable for past Census years, the City  studied county‐wide patterns of growth as well as jurisdictional trends within the County.      Population growth in the north part of the County has occurred much faster than growth in South Fulton  County.  Based on the information presented in Table 1.2, it is likely that population growth in the cities  of Roswell and Alpharetta most closely parallel trends of population growth in Milton.  Table 1.2 also  shows the percentage of growth in Unincorporated Fulton County between 1980 and 2000.  The  population in Unincorporated Fulton County more than tripled in the 20 year period displayed below.   During these Census years, the cities of Milton, Sandy Springs, and Jones Creek were all part of the  unincorporated county and as a result have experienced significant population growth over the past 30  years.         Table 1.2.  Historical Population Trends  Jurisdiction Geography 1980 1990 2000 Increase 1980 - 1990 Increase 1990 - 2000 Alpharetta North Fulton 3,128 13,002 34,854 315.7% 168.1% Roswell North Fulton 23,337 47,923 79,334 105.4% 65.5% Mountain Park North Fulton 378 554 506 46.6% -8.7% Atlanta Central 425,022 394,017 416,474 -7.3% 5.7% East Point South Fulton 37,486 34,402 39,595 -8.2% 15.1% College Park South Fulton 24,632 20,457 20,382 -16.9% -0.4% Fairburn South Fulton 3,466 4,013 5,464 15.8% 36.2% Union City South Fulton 4,780 8,375 11,621 75.2% 38.8% Hapeville South Fulton 6,166 5,483 6,180 -11.1% 12.7% Palmetto South Fulton 2,086 2,612 3,400 25.2% 30.2% Unincorporated Fulton County N/A 59,423 118,113 198,196 98.8% 67.8% Fulton County N/A 589,904 648,951 816,006 10.0% 25.7% Source: Department of Community Affairs (DCA), US Census Bureau   In order to best project population over the planning period of the Solid Waste Management Plan, it is  important to determine an accurate count for the existing population. Milton is currently in the process  of completing the City’s first Comprehensive Plan. Through ongoing planning efforts in the City, a  detailed analysis was completed to calculate past and future population numbers for the City. Using  data from the US Census, research conducted by the City of Milton Community Development  Department, the Atlanta Regional Commission (ARC), and the Fulton County Department of  Environment and Community Development (DE&CD), the City concluded that the 2008 population in the  City is 30,008.  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 6    Table 1.3.  Population Numbers  Census Bureau 1990 (count) D.E.&C.D. 1995 (estimate) Census Bureau 2000 (estimate) D.E.&C.D. 2005 (estimate) D.E.&C.D. 2008 (forecast) City of Milton 7,242 13,988 15,464 27,281 30,008 Source: City of Milton Comprehensive Plan – Data Assessment (revised 4/9/08)     The City of Milton Community Development Department conducted demographic research and  determined the 2008 population to be 30,008. This number has been accepted by the City and is the  basis for the population projections below. The detailed population projections developed during the  Data Assessment component of the City’s Comprehensive Plan were made for the next 20 years on a  five year basis. These numbers along with those collected by the Community Development Department  have been applied to the Solid Waste Plan to determine the year‐by‐year population numbers. The 2008  population number from the City’s Community Development Department was used as the starting point  and a forecasted number for 2018 population was used as the end point. Based on current and  predicted development patterns and the ESRI forecasting model, the City is estimating a growth rate of  roughly 5% per year through 2013 and roughly 2% per year for the remaining five years of the planning  period.    Table 1.4.  Population Projections  Year Milton 2008 30,008 2009 31,538 2010 33,147 2011 34,837 2012 36,614 2013 38,490 2014 39,251 2015 40,036 2016 40,837 2017 41,653 2018 42,487 Source: City of Milton Comprehensive Plan, City of Milton Department of Community Development    City of Milton Solid Waste Management Plan   Ecological Planning Group Page 7    1.5 Seasonal Population Variation    The City of Milton does not hold any major events that would result in a significant seasonal population  increase.  A number of smaller events take place annually in the City, which have the potential to slightly  increase the city population.  The first annual Milton Roundup was held in September 2007 and  attracted more than 2,000 people.  The City anticipates that the 2008 event will have an even bigger  draw.        The Crabapple Antique and Art Festival is also held in Milton on an annual basis.  This regional attraction  draws antique dealers, artists, and musicians from a number of states and takes place in the historic  Crabapple community.      1.6 Number of Housing Units    Residential development trends in the City of Milton have been in the form of large lot single‐family  developments.  According to the 2000 U.S. Census and the City of Milton’s Comprehensive Plan, there  were 7,351 housing units in Milton.  Table 1.5 compares the number of owner‐occupied housing units  with renter‐occupied units.   As the table depicts, the majority of people in Milton reside in homes which  they own.           Table 1.5.  Number of Housing Units (2000)   Milton Percent of City  Total Housing Units 7,351 100.0%  Owner‐occupied housing units 6,407 87.2%  Renter‐occupied housing units 944 12.8%  Source: Department of Community Affairs (DCA), US Census Bureau, City of Milton Comprehensive Plan   Since the year 2000, the number of households in the City of Milton has nearly doubled. It is important  for the City to understand these types of trends to ensure they continue to provide a high level of  service to residents. Table 1.6 compares the number of households in the City in the year 2000 with  2008.   Table 1.6.  Number of Households   2000 2008 Percent Change  Milton Households 5,613 11,119 98.10%      1.7 Economic Activity    Tables 1.7a and 1.7b provide a classification of employment of City residents by gender and type of  industry.  The percentage is calculated by the number of people employed by a particular industry  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 8    versus the total civilian employed population. As the table demonstrates, the economy that makes up  Milton, as determined through the 2000 Census, is not dependant on any particular industry type and  would therefore be less subject to downturns in a single industry. The major employers of males living  Milton include: professional, manufacturing, retail trade, education, information, and finance.  These  industries collectively account for the employment of over 40% of the total employed male population.   The percentage employed in these industries in Milton is higher than the percentage employed in these  same industries in Fulton County and in most cases exceeds the statewide averages as well.  Table 1.7a.  Types of Employment for Milton Residents (Male)  Milton % Milton Fulton County % F.C. Georgia % GA Total Workforce 9948 100.00% 392,627 100.00% 3,839,756 100.00% Total Male 5862 58.93% 211,687 53.92% 2,051,523 53.43% Agriculture, forestry, fishing and hunting, and mining: 8 0.08% 838 0.21% 43,887 1.14% Agriculture, forestry, fishing and hunting 8 0.08% 768 0.20% 38,216 1.00% Mining 0 0.00% 70 0.02% 5,671 0.15% Construction 475 4.77% 18,450 4.70% 275,824 7.18% Manufacturing 861 8.66% 22,272 5.67% 374,200 9.75% Wholesale trade 524 5.27% 10,532 2.68% 102,257 2.66% Retail trade 596 5.99% 22,187 5.65% 231,473 6.03% Transportation and warehousing, and utilities: 334 3.36% 15,183 3.87% 171,096 4.46% Transportation and warehousing 277 2.78% 13,874 3.53% 140,714 3.66% Utilities 58 0.58% 1,309 0.33% 30,382 0.79% Information 553 5.56% 14,111 3.59% 73,877 1.92% Finance, insurance, real estate and rental and leasing: 543 5.46% 19,688 5.01% 102,418 2.67% Finance and insurance 368 3.70% 12,673 3.23% 64,644 1.68% Real estate and rental and leasing 175 1.76% 7,015 1.79% 37,774 0.98% Professional, scientific, management, administrative, and waste management services: 1188 11.94% 37,907 9.65% 202,461 5.27% Professional, scientific, and technical services 971 9.76% 27,328 6.96% 120,241 3.13% Management of companies and enterprises 7 0.07% 239 0.06% 1,165 0.03% Administrative and support and waste management services 210 2.11% 10,340 2.63% 81,055 2.11% Educational, health and social services: 287 2.89% 16,276 4.15% 151,462 3.94% Educational services 141 1.42% 7,926 2.02% 82,001 2.14% Health care and social assistance 146 1.47% 8,350 2.13% 69,461 1.81% Arts, entertainment, recreation, accommodation and food services: 262 2.63% 19,292 4.91% 125,524 3.27% Arts, entertainment, and recreation 22 0.22% 3,713 0.95% 25,969 0.68% Accommodation and food services 241 2.42% 15,579 3.97% 99,555 2.59% Other services (except public administration) 149 1.50% 8,380 2.13% 93,919 2.45% Public administration 80 0.80% 6,571 1.67% 103,125 2.69% Source: Department of Community Affairs (DCA), US Census Bureau, City of Milton Comprehensive Plan City of Milton Solid Waste Management Plan   Ecological Planning Group Page 9      The major employers of females in the City of Milton include: educational, professional, retail trade,  health care, and finance.  These industries collectively account for over 40% of the total employed  female population.  Table 1.7b.  Types of Industries (Female)  Milton % Milton Fulton County % F.C. Georgia % GA Total Workforce 9948 100.00% 392,627 100.00% 3,839,756 100.00% Total Female 4085 41.06% 180,940 46.08% 1,788,233 46.57% Agriculture, forestry, fishing and hunting, and mining: 9 0.09% 219 0.06% 9,314 0.24% Agriculture, forestry, fishing and hunting 9 0.09% 184 0.05% 8,586 0.22% Mining 0 0.00% 35 0.01% 728 0.02% Construction 103 1.04% 2,339 0.60% 28,886 0.75% Manufacturing 270 2.71% 10,679 2.72% 194,630 5.07% Wholesale trade 130 1.31% 4,837 1.23% 45,769 1.19% Retail trade 530 5.33% 20,228 5.15% 228,075 5.94% Transportation and warehousing, and utilities: 144 1.45% 7,844 2.00% 60,208 1.57% Transportation and warehousing 126 1.27% 7,117 1.81% 51,658 1.35% Utilities 17 0.17% 727 0.19% 8,550 0.22% Information 256 2.57% 10,350 2.64% 61,619 1.60% Finance, insurance, real estate and rental and leasing: 430 4.32% 18,752 4.78% 148,822 3.88% Finance and insurance 276 2.77% 12,862 3.28% 110,679 2.88% Real estate and rental and leasing 154 1.55% 5,890 1.50% 38,143 0.99% Professional, scientific, management, administrative, and waste management services: 687 6.91% 28,206 7.18% 159,953 4.17% Professional, scientific, and technical services 543 5.46% 19,215 4.89% 100,703 2.62% Management of companies and enterprises 24 0.24% 262 0.07% 1,494 0.04% Administrative and support and waste management services 121 1.22% 8,729 2.22% 57,756 1.50% Educational, health and social services: 1037 10.42% 42,886 10.92% 524,131 13.65% Educational services 555 5.58% 19,663 5.01% 231,495 6.03% Health care and social assistance 482 4.85% 23,223 5.91% 292,636 7.62% Arts, entertainment, recreation, accommodation and food services: 202 2.03% 17,132 4.36% 148,913 3.88% Arts, entertainment, and recreation 60 0.60% 2,944 0.75% 19,089 0.50% Accommodation and food services 142 1.43% 14,188 3.61% 129,824 3.38% Other services (except public administration) 236 2.37% 9,162 2.33% 87,910 2.29% Public administration 52 0.52% 8,306 2.12% 90,003 2.34% Source: Department of Community Affairs (DCA), US Census Bureau, City Comprehensive Plan City of Milton Solid Waste Management Plan   Ecological Planning Group Page 10      1.7.1 Economic Trends    Major Employers.  The major employers in the City of Milton are listed alphabetically below:  • Home Depot  • Milton, City of   • Target  • Wal‐Mart  • Verizon    Significant Areas of Development.  Residential development has steadily taken place in the City of  Milton.  However, the most significant trends of development with regard to solid waste are related to  commercial development.  The Deerfield development in Milton has become the primary retail area and  commercial center for the City.  Other notable commercial developments in the City are Birmingham  Crossroads and Crabapple Crossroads.      1.8 Public Involvement During the Planning Process    The City of Milton has exceeded the minimum requirements for Public Involvement set forth by the  DCA.  The City held two public hearings, formed a stakeholder committee, and used additional methods  to keep the public informed throughout the planning process of this report.  The first public hearing was  held in January 2009 to introduce the Plan and field questions about the process.  Once the preliminary  draft was completed, the Solid Waste Management Plan was presented to the City Council to inform  residents on the status of the Plan and to provide an opportunity for residents to make suggestions,  additions, and revisions.  The final public hearing was held in March of 2009 to ask the City Council to  adopt a resolution authorizing the submittal of the draft plan.  The additional avenues used by the City  to inform residents about the Plan are summarized below.      • Trash and Recycling Advisory Committee (TARA).  The TARA Committee was formed by the City  to oversee production of the Solid Waste Management plan.  The committee was made up of  City staff, consultants, waste haulers, as well as seven members appointed by the City Council  and Mayor.  The committee met six times throughout the course of this process.  Please see  Appendix A for meeting agendas and meeting summaries from the six TARA meetings.  • Website.  The City’s website contains a page dedicated to the Solid Waste Management Plan.   The page was updated on a regular basis and contains the draft plan, corresponding maps,  summaries from the TARA Committee meetings, and other documents related to the Solid  Waste Plan.    • Handouts.  The City also produced a handout (available at City Hall) that provided general  information about the Solid Waste Management Plan.  The handout was also available at the  public meetings.  Additional handouts were created to advertise the public hearings.  • Advertising.  Advertising for the public meetings was done in accordance with the City’s policy  for public meetings.  Meeting agendas were made available to the public at least one week prior  to the meetings.    City of Milton Solid Waste Management Plan   Ecological Planning Group Page 11    A sample of public education materials, meeting agendas from the public hearings, and the Public  Participation Plan are included in Appendix A.      City of Milton Solid Waste Management Plan   Ecological Planning Group Page 12      2 Waste Disposal Stream Analysis   2.1 Disposal Rate    Municipal Solid Waste  Table 2.1 below compares the estimated disposal rate for the City of Milton and the State of Georgia as  a whole.  The City of Milton calculated the disposal rate by comparing statewide trends with those of  the City.  The disposal rate for Georgia of 6.39 pounds per day per person was calculated in the  Statewide Solid Waste Management Plan.  Lacking historical data as a method to account for disposal  patterns in the City, Milton elected to use this number as the basis of calculations in this waste stream  analysis.      The adjusted annual tonnage of waste in the state was multiplied by 2000 to convert the tonnage to  pounds.  The resulting number was then divided by the statewide population and then by 365 to  determine the per capita (pounds per person per day) number.  Given the population numbers for  Milton and the per capita rate, the annual tonnage was calculated.  This number was calculated by  multiplying the per capita number (6.39) times 365 to determine pounds per person per year.  The  resulting number was multiplied by the population and then divided by 2000 to convert pounds to tons.    By means of comparison, the average tall kitchen trash bag (13 gallon)  generally weighs 15 to 20 pounds.  Using this number to compare the per  capita number for Milton (6.39) is similar to stating that the average  household in Milton disposes of roughly 4 tall kitchen trash bags a week.             The City believes the statewide per capita number is consistent with the  regional trends and is a good number to use for the basis of the waste  projections in this report.  It should be noted that the table below is  comparing population numbers from the year 2005.  In an effort to ensure  consistency, the population numbers in the table below include the 2005 population projection for  Milton, which was calculated as part of the City’s Comprehensive Plan.      Table 2.1.  MSW Disposal Rates (2005)  Jurisdiction Tons Per Year Population Per Capita (pounds per day) State of Georgia 10,282,942 8,817,666 6.39 Milton 31,814 27,281 6.39 Source: Georgia Statewide Solid Waste Management Plan, 2005   It is difficult to determine an exact tonnage of municipal solid waste disposed annually by the City of  Milton because residents are given the choice of selecting a waste hauler.  When dealing with  contracted haulers, loads are generally not differentiated based on jurisdictional boundaries.  In many  cases, loads being disposed of contain waste from more than one jurisdiction.  Consequently, Milton  opted to use the statewide average as the base disposal rate for the purposes of this report.       City of Milton Solid Waste Management Plan   Ecological Planning Group Page 13      The City is exploring ways to better identify the source of waste being collected and the methodology  for which it is being reported.  This may be a difficult task because it will take a great deal of cooperation  from the contracted haulers and may require them to alter the way waste gets collected and reported at  landfills.  The City of Milton charges a quarterly infrastructure fee to waste haulers operating in the City.   Waste Haulers are required to submit an infrastructure maintenance fee form that includes an  estimated tonnage of waste collected during the specified reporting period.  Currently, this system is not  strongly enforced, but has the potential to be a valuable tool for the City in determining the estimated  annual tonnage of waste produced in the City.  The City also has a solid waste ordinance (#06‐11‐04).   Section 8.1.4 of this ordinance requires waste hauler licensed in Milton to report information about  quantities of wasted collected upon request from the City.       Construction and Demolition (C&D)  The methodology discussed above was used to determine the disposal rate at C&D landfills.  Based on  this methodology, an average of 2.24 pounds per person per day of waste is disposed of at C&D landfills.   The statewide average was again applied to the City and will be used for later calculations because no  accurate datasets are available to indicate a different per capita number.          Table 2.2.  C&D Disposal Rates (2005)  Jurisdiction Tons Per Year Population Per Capita (pounds per day) Total Tonnage in Georgia 3,604,049 8,817,666 2.24 Milton 11,152 27,281 2.24 Source: Georgia Statewide Solid Waste Management Plan, 2005   2.2 Amount of Waste Disposed    The table below estimates the total amount of waste disposed of by sector for the City of Milton.  The  methodology used to generate the total tonnage of waste for both Municipal Solid Waste (MSW) and  Construction and Demolition (C&D) landfills is based on the information provided in the Georgia  Statewide Solid Waste Management Plan, adopted May 3, 2006.  The statewide tonnage from this plan  was used to determine the percent of solid waste disposed by economic sector. This number was then  applied to the City of Milton on a per capita basis.  Using these numbers, it is estimated that  approximately 40% of waste delivered to MSW landfills from the City of Milton is generated by the  residential sector.  The second largest sector contributing waste to MSW landfills is the commercial  sector, which accounts for roughly 27% of waste disposed.  Industrial, C&D, and Sludge and Biosolids  account for 14%, 12%, and 7% respectively.     Table 2.3.  Waste by Sector  Sector Tons to MSW Landfill Tons to C&D Landfill Total Tons Residential 12,503 39.30%  12,503 29% Commercial 8,685 27.30%  8,685 20% City of Milton Solid Waste Management Plan   Ecological Planning Group Page 14    Sector Tons to MSW Landfill Tons to C&D Landfill Total Tons Industrial 4,454 14.00%  4,454 10% C&D 3,913 12.30% 11,152 15,065 35% Sludge & Biosolids 2,259 7.10%  2,259 5% Total 31,814 100.00%  42,966 100% Source: Georgia Statewide Solid Waste Management Plan, 2005   The methodology used to generate the total tonnage delivered to MSW and C&D landfills is discussed in  greater detail below.      2.3 Waste Characterization    The Georgia Statewide Waste Characterization Study conducted by R.W. Beck for the DCA in 2005  breaks down the percentages by type of material disposed of in a MSW landfill for the area covered by  the Atlanta Regional Commission (ARC).  The ARC encompasses a 10‐county area that includes  Cherokee, Clayton, Cobb, DeKalb, Douglas, Fayette, Fulton, Gwinnett, Henry, and Rockdale Counties.   The percentages developed in the DCA study were generalized and used to determine the estimated  composition of the municipal solid waste generated annually within the City of Milton.      Table 2.4.  Waste Composition Characterization of MSW Disposed  Material Average Percentage Tonnage Paper 40.0% 12,726 Plastic 15.8% 5,027 Glass 3.8% 1,209 Metal 5.5% 1,750 Organics 26.2% 8,335 C&D 5.5% 1,750 Inorganics 3.2% 1,018 TOTAL 100.0% 31,814 Source: Statewide Waste Characterization Study, 2005 *Note – Milton numbers calculated based on the percentages in this document   2.4 Unique Conditions / Seasonal Variations    The months during spring and summer typically result in an increase in yard trimmings and leaves that  are disposed of in local inert landfills.  Waste haulers serving Milton are required to provide yard  trimmings services to customers in the City.  Yard trimmings programs are discussed in greater detail in  the collection element below.  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 15    2.5  Waste Generating Disaster    A major disaster has the potential to result in a significant increase in the amount of waste disposed of  on an annual basis.  However, it is difficult to project the additional amount of waste that would be  generated should such a disaster occur.  The types of disasters most likely to occur in Milton are  hurricanes, tornados, ice storms, and major rain events.  The procedures for collection and disposal of  waste resulting from disaster are addressed later in the report.         2.6 Progress Toward Per Capita Reduction in MSW    As a recently incorporated jurisdiction, Milton does not have a great deal of historical data for the City  related to solid waste.  Fulton County completed a county‐wide Solid Waste Management Plan in 2005,  which included the City of Milton as part of the unincorporated county.  There was no comprehensive  data specific to Milton in this plan.  In addition, the City believes the development patterns in Milton are  unique to the general development patterns of unincorporated Fulton County.      The City of Milton requires that any waste hauler servicing citizens and businesses in the City provide  recycling.  Recycling is not mandatory in the City, but it is believed that many residents take part in  recycling and are committed to waste reduction in the City.  As the City moves forward with  implementation of the Solid Waste Management Plan, the City is confident they will be able to achieve  the 10% waste reduction goal established for this plan.            2.7 Projected Waste to be Disposed    The City of Milton has established a goal of 10% waste reduction over the next ten years.  While a  quantitative number (10%) is being used as the reduction goal, the focus of reduction efforts during the  planning period of the report will be through recycling programs, yard trimmings recycling, source  reduction, etc.      The estimated 6.39 pounds per person per day was used to project the total tonnage of waste to be  disposed of over the 10‐year planning period.  The City intends to achieve the 10% reduction by  reducing total waste disposed of per capita by 1% per year which equates to 0.064 pounds per person  per day.  The projected tonnage based on this goal is shown in the table below.      Table 2.5.  MSW Disposal Projections  Year Disposal Rate Population Projected Tonnage 2008 6.39 30,008 34,995 2009 6.33 31,538 36,434 2010 6.26 33,147 37,869 2011 6.2 34,837 39,418 2012 6.14 36,614 41,028 City of Milton Solid Waste Management Plan   Ecological Planning Group Page 16    Year Disposal Rate Population Projected Tonnage 2013 6.08 38,490 42,709 2014 6.02 39,251 43,123 2015 5.96 40,036 43,547 2016 5.9 40,837 43,971 2017 5.84 41,653 44,394 2018 5.78 42,487 44,817 TOTAL   452,305 Source: Census Bureau & City Datasets   It is estimated that 452,305 tons of waste from the City of Milton will be disposed of in MSW landfills  over the next ten years.  The assurance letter from landfills where waste is disposed of in the City is  based on this calculated tonnage.    City of Milton Solid Waste Management Plan   Ecological Planning Group Page 17      3 Waste Reduction Element   3.1 Inventory & Assessment of Waste Reduction Programs    3.1.1 Source Reduction Programs    Source reduction refers to the actions and programs a jurisdiction has in place to reduce the amount of  waste generated by the consumer.  The City of Milton encourages source reduction by producing  informational handouts to residents.  The City also supports efforts and participates in programs  facilitated by Keep North Fulton Beautiful.  This group is the local affiliate to the Keep America Beautiful  program and provides information and involvement opportunities related to solid waste, waste  reduction, litter prevention, and recycling.  Programs related to source reduction are described in  greater detail in the section on Public Education and Involvement.        3.1.2 Recycling Programs & Facilities    The City of Milton’s Solid Waste Ordinance (07‐11‐54) Section 4.7 requires that all waste haulers provide  a recycling service to customers.  This waste reduction program is designed to limit the quantities of  waste being disposed of in landfills.  According to the ordinance, customers are to be charged for the  recycling program regardless of whether or not they are actively participating in recycling.      Residents in the City also have the option of using various drop‐ off locations and recycling centers in the area.  Available drop  off locations and recycling centers available to residents of  Milton are listed in the table below and illustrated in Figure 5.1  (Section 5 – Disposal Element).  Recycling facilities utilized by  waste haulers operating in Milton are also listed in Table 3.1  and shown on Figure 5.1.  Recyclables accepted by the various  haulers and facilities include the following: glass (clear, brown,  green), tin, aluminum, plastics (1 and 2), newspapers,  magazines, and phone directories.  It should be noted that some haulers and facilities might accept  additional recyclables.  As a result, it is advised to contact the respective haulers and facilities for a  complete list of materials accepted.         The City of Milton has taken a proactive approach to waste reduction by implementing a recycling  program at City Hall.  Community Waste Services (CWS) out of Alpharetta has provided the City with  bins and cans for the recycling of office paper, cans, plastics, etc.  CWS collects and transports the  recyclables collected in the City to Pratt Industries, located in East Point, Georgia.      City of Milton Solid Waste Management Plan   Ecological Planning Group Page 18    Table 3.1.  Recycling Facilities / Drop off Sites  Name Address City State  Pratt Industries 1169 Oakleigh Drive East Point GA  Riverview Recycling 5703 Riverview Rd Mableton GA  SP Recycling 4600 Frontage Rd Forest Park GA  Cobb County Composting Plant 1897 County Services Pkwy Marietta GA  Roswell Recycling Center 11570 Maxwell Road Alpharetta GA  Keep North Fulton Recycling Center 470 Morgan Falls Road Sandy Springs GA    Due to their proximity to the City, the Roswell and Keep North Fulton Beautiful Recycling Centers are the  facilities most likely to be used by residents of Milton.  The Roswell facility is open Monday thru  Thursday from 8:30AM – 5:30PM, Friday from 8:30AM – 5:00PM, Saturday from 8AM – 5PM, Sunday  from 11AM – 5PM, and is closed on Holidays.  The following materials are accepted at the Roswell  Recycling Center; glass (clear, brown, green), paper (newspaper, office paper, computer paper,  magazines, phone books, cardboard, corrugated cardboard, hard back books), metal (aluminum, tin),  and other miscellaneous items.  Please see the City of Roswell website or contact the facility directly at  770.442.8822 for more information.      The Keep North Fulton Beautiful (KNFB) Recycling Center is open Monday thru Saturday from 8AM –  4PM and Sunday from 9AM – 4PM.  Items accepted at this facility include the following; aluminum cans,  plastic bottles (1 and 2), cardboard, magazines, phone books, office paper, glass bottles and jars,  electronics, steel cans, batteries, cell phones, grocery bags, printer cartridges, and good will donations.   This facility also accepts computers, televisions, and other bulk items for a small fee.  See the KNFB  website or contact the facility at 770.551.7766 for more information.          3.1.3 Yard Trimmings Programs & Facilities    According to the Minimum Planning Standards developed by the DCA, Georgia law (effective 9/1/96)  specifies that each city, county, or solid waste management authority shall impose restrictions on yard  trimmings which are generated in or may ultimately be disposed of in its area of jurisdiction.  These  restriction include; yard trimmings are not to be placed or mixed with MSW and the banned of yard  trimmings to be disposed of at MSW facilities.       Yard waste generally includes grass clippings, leaves, shrubs, brush, tree trimmings, and other vegetative  materials generated from general maintenance of yards, lawns, and landscaping.  Yard waste collection  in the City of Milton is handled based on the contracts individual residents have with their waste  haulers.  Waste haulers operating in Milton are not required to collect yard trimmings from customers.   However, some waste haulers in the City do offer routine collection of yard trimmings while others  collect yard trimmings on an appointment basis only.  Yard trimmings collected in the City are to be  properly disposed of at inert landfills.     3.1.4 Special Materials Recycling    The City of Milton does not have a formal program for the recycling of special materials.  However,  residents of Milton have the option to drop off certain items at the Roswell Recycling Center and the  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 19    Keep North Fulton Beautiful Recycling Center.  Items accepted at these facilities include household  items, batteries, electronics, used motor oil, etc.  The City also participates in Bulky Trash Amnesty Day  with Sandy Springs, Roswell, Alpharetta, and Johns Creek.  This event is held twice a year in the spring  and fall and gives citizens the opportunity to drop off large appliances, white goods, and other bulk  items.           Additional programs put on by Keep North Fulton Beautiful are discussed in Section 6 – Public Education  and Involvement.        3.2 Assessment of Current Waste Reduction & Recycling Programs    The City of Milton has a lot of opportunities to improve source and waste reduction in the City.   Currently, recycling is available to residents, but not mandatory.  As a result, it is difficult to determine  the number of households that participate in recycling.        The City offers public education about the benefits of source reduction to residents through the City’s  website and the Keep North Fulton Beautiful program.  Continued implementation and expansion of  these elements will be required in order to achieve the 10% reduction goal established as part of this  plan.  If the City does not take a more proactive approach to waste reduction, it is likely that per capita  numbers will increase over the planning period of this report.        City of Milton Solid Waste Management Plan   Ecological Planning Group Page 20    3.3 Needs & Goals    A 10% per capita waste reduction goal over the planning period of this report has been established.  In  addition, the City has identified the following needs and goals:      Goals:   • Achieve the waste reduction goal established in the Solid Waste Management Plan  • Increase participation in residential and commercial recycling  • Reduce the generation of solid waste through source reduction  • Encourage / increase waste reduction in schools    Needs  • Implement mandatory recycling for residents and business  • Explore and encourage participation in programs that promote the re‐use of items otherwise  sent to landfills  • Conduct a survey of businesses to determine what types of recycling programs they would likely  participate in  • Update site plan requirements to include recycling areas and solid waste areas  • Study the feasibility of the City establishing a single‐stream recycling program  • Investigate a pay‐as‐you‐throw program for the City  • Coordinate with the City of Roswell Recycling Center  • Identify potential drop off location for recyclables in the City  • Establish a rewards/recognition program for businesses that recycle  • Ensure/require haulers to include recycling in their cost of service  • Better track quantities of waste collected and progress toward the waste reduction goal  • Encourage the use of household compactors  • Work with schools to establish waste reduction / recycling competitions  • Pursue solid waste and waste reduction grants        City of Milton Solid Waste Management Plan   Ecological Planning Group Page 21    4 Collection Element   4.1  Inventory & Assessment of Collection Programs    Residential Collection  Residential collection in the City is open competition where  residents have the option of selecting their own hauler.   Residents may also elect to self‐haul waste to private facilities  and other drop‐off locations.  Waste Haulers operating in the  City of Milton must be approved by the City and are required to  adhere to the rules set forth in the City’s Solid Waste Collection  Services Ordinance (07‐11‐54).          Table 4.1 below identifies waste haulers providing residential collection services to residents of Milton.   Also included in the table is the estimated percentage each hauler accounts for in the City as well as the  services offered by the hauler.       Table 4.1.  Residential Collection  Name Percent of City Services Provided  Waste Management 50% Collection / Recycling / Yard  Trimmings  Robertson Sanitation 18% Collection / Recycling / Yard  Trimmings  Community Waste Services 8% Collection / Recycling / Yard  Trimmings  Custom Disposal 3% Collection / Recycling / Yard  Trimmings  Other 21% Collection / Recycling / Yard  Trimmings    Commercial Collection  Commercial collection is open competition where businesses within the City have the option to select  the service that best suits their needs.  Businesses have the option for a roll‐out cart or a dumpster.   Dumpsters are available in different sizes ranging from four cubic yards to 30.  Pickup frequency also  varies depending on the needs of the given customer.  The frequency of pickups ranges from weekly to  daily pickups (five times a week).      Table 4.2 identifies waste haulers providing commercial collection to businesses in Milton and includes  the number of customers and services provided.       City of Milton Solid Waste Management Plan   Ecological Planning Group Page 22        Table 4.2.  Commercial Collection  Name Commercial  Customers Service Provided  United Waste 29 Collection/Recycling/Roll‐off bins  Waste Management 48 Collection/Recycling/Roll‐off bins        C&D Collection  C&D waste collection in the City is open competition where the business or developer has the option to  select their own hauler.   Options for C&D waste are to self‐haul waste to a transfer station/landfill or  contract services from a private service.        4.1.1 Drop‐off Locations & Transfer Stations    Residents in Milton may also choose to deliver solid waste to various transfer stations that operate in  the County.  Transfer stations and drop‐off locations are discussed in greater detail in the next section  on Disposal.      4.1.2 Yard Trimmings & Bulk Item Collection    Yard waste generally includes grass clippings, leaves, shrubs, brush, tree trimmings, and other vegetative  materials generated from general maintenance of yards, lawns, and landscaping.  Yard waste collection  in the City of Milton is handled based on the contracts individual residents have with their waste  haulers.  Some waste haulers in the City provide routine collection of yard trimmings while others collect  yard trimmings on an appointment basis only.     The City of Milton does not currently have a formal program in place for the collection of bulk items.   Bulk item collection is handled through individual contracts residents have with their selected waste  hauler.  Residents in Milton can also hire private contractors to pick up bulk items in the event that their  waste hauler does not offer the service.       4.1.3 Illegal Dumping / Littering    Illegal dumping and/or littering are not perceived to be a major concern in the City of Milton.  However,  the City does have a Public Works Ordinance (08‐03‐04) that prohibits illegal dumping and littering.   Defined in Section 5 of this ordinance are types of activities that constitute a violation, enforcement  actions, and penalties. The City exercises the power of Code Enforcement to enforce illegal dumping and  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 23    littering in the City.  Any person in violation of the Ordinance may be fined and in some cases the  violator may be required to reimburse the City for the reasonable cost of removing the litter.       4.2 Adequacy of Collection Programs    The main objectives with regard to waste collection in the City are to ensure that sufficient services are  provided to all residents in a manner that is consistent, efficient, cost effective, and resourceful.  In the  event that the current arrangement for waste collection in the City is no longer meeting these  objectives, the City is empowered to contract with one or more private haulers and charge residents for  these services (as stated in the Public Works Ordinance 08‐03‐04).     Since waste collection is not currently administrated by Milton, it is the responsibility of the City to  educate residents with regard to recycling, mulching, and waste reduction programs in order to meet  the City’s 10% waste reduction goal established for the 10‐year planning period of this report.      4.3 Contingency Strategy    The City of Milton has a number of options in the event that one of the existing waste haulers is no  longer able to conduct collection in the City.  Since there are a number of waste haulers approved to  work in the City, residents affected by this type of situation have the ability to contract with a different  company if the current company becomes unavailable.  The estimated time frame for this option to take  effect would be determined by the contracted company, but the City anticipates that collection could  begin within one cycle since the newly hired company is already conducting routine collection in the  City.     As discussed above, the City is empowered to contract with one or more private haulers and charge  residents for these services (as stated in the Public Works Ordinance 08‐03‐04).  In the event where  multiple waste haulers can no longer service the residents of Milton, the City may elect to exercise the  rights defined in this ordinance.  In this case, it is difficult to determine the actual timeframe for  implementation of a city facilitated collection program.  If the City were to pursue this type of program,  residents would be informed via the City website and mailings and an interim plan for collection using  existing haulers would be established to minimize the disruption of service to residents.          4.4 Needs & Goals    The City has identified the following needs and goals for waste collection:      Goals:   • Ensure that waste collection is consistent and efficient  • Provide easy and convenient service to residents    Needs:  • Identify potential locations for a recycling facility  • Establish a local drop off facility for recyclable in Milton  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 24    • Evaluate and revise existing ordinances related to solid waste  • Better enforce reporting requirement for haulers operating in the City  • Ensure all haulers operating in the City are doing so legally  • Conduct regular cleanups of areas with litter and known hot spots for illegal dumping  • Look into ways to make collection more efficient and to reduce traffic related to waste  collection in the city  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 25    5 Waste Disposal Element   5.1 Inventory & Assessment of Facilities Located in the City  5.1.1 Landfills    The City of Milton produced a brief survey to gather information from waste haulers operating in the  City.  Based on the results of this survey, four landfills are used by haulers to dispose of waste collected  in the City.  Table 5.1 below identifies the MSW and C&D landfills utilized by waste haulers operating in  the City of Milton.        Table 5.1.  Landfills  Facility Name Permit Number Facility Description Address City State  Chadwick Landfill 060‐072D(L) C&D 13700 Chadwick Farm Rd Roswell GA  Cobb County Composting Plant 033‐095P(CO) MSW / C&D 1897 County Services Pkwy Marietta GA  Eagle Point Landfill 058‐012D(MSWL) MSW 8880 Old Federal Rd Ballground GA  Pine Bluff Landfill 028‐039D(SL) MSW 13809 East Cherokee Dr Ballground GA  Source: Survey of Waste Haulers conducted by the City of Milton & Environmental Protection Division (EPD)   Figure 3 illustrates the locations of landfills, transfer stations, and recycling centers utilized by waste  haulers operating in the City.       5.1.2 Transfer Stations    According to the information provided in the survey, the following four transfer stations are being  utilized by haulers collecting waste in the City of Milton.  These transfer stations and permit numbers  are listed in Table 5.2 below.      Table 5.2. Transfer Stations  Facility Name Permit Number Address City State  Alpharetta Transfer Station PBR‐060‐238TS 11465 Maxwell Rd Alpharetta GA  Mauldin Transfer Station PBR‐058‐168TS 175 Mauldin Dr Alpharetta GA  BJ Sanitary Landfill & Recycling Center PBR‐067‐168TS 6461 Corley Rd Norcross GA  Sanifill of Georgia, INC. PBR‐033‐18TS 207 Plant Atkinson Rd Smyrna GA  Source: Survey of Waste Haulers conducted by the City of Milton & Environmental Protection Division (EPD) City of Milton Solid Waste Management Plan   Ecological Planning Group Page 26    Figure 5.1.  Landfill, Transfer Stations, and Recycling Centers    City of Milton Solid Waste Management Plan   Ecological Planning Group Page 27      5.2 Inventory & Assessment of Disposal Facilities Used by the City    A number of different disposal facilities handle waste collected in the City of Milton.  As a result, these  facilities collectively will have more than enough capacity to handle MSW from the City of Milton  throughout the 10‐year planning period of this report.    5.3 Assurance of 10‐Year Capacity    Based on the information provided in the solid waste survey,  approximately 80% of MSW collected in the City is being  disposed of at the Pine Bluff Landfill.  The Eagle Point Landfill  handles 15% of waste collected in the City and the Cobb  County Composting Plant handles roughly 5%.  The assurance  letters are based on the projected 452,305 tons of waste over  the next ten years (as determined in the Waste Stream  Analysis).   The City has broken down this tonnage over the 10‐ year planning period based on the percentages above and has  received assurance letters from Pine Bluff Landfill and Eagle  Point Landfill.  The future status of the Cobb County Composting Plant as a disposal facility for the City of  Milton has become uncertain throughout the process of preparing this document.  As a result, the City  received assurance letters from Pine Bluff (80%) and Eagle Point (20%)    Table 5.3 below shows current  the breakdown of waste projected to be disposed of at each facility.  It should be noted that these  assurance letters assume that each facility will account for roughly the same percentage of waste  collected in the City over the next ten years.        Table 5.3.  Breakdown of Disposal Locations and Projected Tonnage   Percent Projected Tonnage  Total Projected Waste 100.0% 452,305  Pine Bluff Landfill 80% 361,844  Eagle Point Landfill 15% 67,846  Cobb County Composting Plant 5% 22,615      Included in Appendix B are the assurance letters from the landfills accepting waste from Milton.      5.4 Contingency Strategy    Natural and/or Manmade Disaster    A major disaster, whether natural or manmade has the potential to produce debris in the form of trees,  sand, gravel, building/construction materials, vehicles, personal property, etc.  The total quantity and  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 28    type of debris generated is a function of the location, type of event, magnitude, duration, and intensity.   These factors collectively determine the approach the City will take to address the debris problem as  well as the associated costs and timeframe for removal.  In an effort to be better prepared for such a  situation, the City has adopted an Emergency Operations Plan which provides a detailed and  comprehensive action plan for Milton’s first responders and support staff.  In summary, the City will  address any and all “hot spot” areas first.  These areas include major routes, emergency services  transportation routes, and any other areas that pose a threat to safety and/or health.  Staging areas  have been established throughout the City for the temporary storage of debris.  These areas in include  City owned property, parks, large parking lots, etc.  The City’s action plan is to be in place within 48  hours of the event and will continue until routine operations can resume.  Please note that the existing  condition of land used as a temporary staging area will be assessed and returned to its original  conditional at the end of debris operations. The site(s) selected in the event of a disaster will be based  on the size requirements of the disaster, the projected quantity of debris, and the proximity to the  affected areas.  The sites will be used until permanent disposal sites are identified and available.         Current Landfill is Unable to Accept Waste from the City  There are a number of landfills within a close proximity to the City of Milton.  In addition, the City of  Milton has multiple waste haulers operating in the City.  These waste haulers transport waste to a  variety of landfills and/or waste handling facilities in the area, which makes the City less dependent on  one particular site for disposal.  In the event in which one of the existing facilities is no longer able to  accept waste, the City (and the waste haulers) will arrange for temporary disposal at one of these  facilities.       The City anticipates that there would be a seamless transition in disposal from the perspective of  residents since the resident’s contracted hauler would still be conducting collection.  However, the  transition from the existing disposal facility to a new and/or temporary facility would take place with the  goal of uninterrupted service to customers.  Information would be posted to the City’s website and  available at City Hall to inform residents and businesses about the change in service.         5.5 Needs & Goals    The City has identified the following needs and goals for waste disposal:      Goals:   • Ensure space is available at landfills used by City haulers and transfer stations  • Ensure the City has in place a plan in the event of emergencies     Needs:  • Confirm debris management sites in the City  • Obtain applicable permits and variances for staging areas  • Ensure compliance with state and federal regulations  • Conduct an audit of haulers to determine where waste collected in the City of going  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 29    6 Land Limitations Element   There are a number of different factors that must be taken into consideration when selecting a suitable  site for development of new landfills and/or other waste handling facilities.  Demographic factors, land  use factors, and environmental factors collectively  place limitations and pose challenges with regard  to finding an appropriate site.      Sites selected for landfills and other related  facilities should not diminish the overall quality of  life for residents in a community.  These sites  should also have a minimal impact on the natural  environment.  The factors discussed in this section  are not designed to prohibit development within  any of these areas.  Rather, this discussion is  included to provide guidance and consideration in an effort to minimize the adverse effects that could  result from selecting a site.    6.1 Natural & Environmental Limitations    This section discusses some of the restrictions with regard to where a solid waste facility can be located  within a City based on federal, state, and local policy.  The items discussed in this section are illustrated  in Figure 4.  Unless otherwise specified, the City will follow existing state regulations as they apply to the  items defined below.     6.1.1 Water Supply Watersheds    “DNR Rule 391­3­16­.01(7)(c)1 requires that at any location within a small water supply  watershed, new solid waste landfills must have synthetic liners and leachate collection systems.”    The City of Milton is intersected by two water supply watersheds: the Etowah River Watershed and the  Chattahoochee River Watershed.  The Etowah River Watershed accounts for the majority of land area in  Milton, covering roughly 23,300 acres or 93% of the City.  The Chattahoochee River Basin covers roughly  1,700 acres (7%) in the south east corner of the City near the border of Alpharetta.  Synthetic liners and  leachate collection systems will be required as part of any proposed solid waste landfill, per the DNR  rule above.      6.1.2 Groundwater Recharge Areas    “DNR Rule 391­3­16­.02(3)(a) requires that in significant groundwater recharge areas, DNR shall  not issue permits for new solid waste landfills not having synthetic liners and leachate collection  systems.”    City of Milton Solid Waste Management Plan   Ecological Planning Group Page 30    A groundwater recharge area is a surface land area where water that enters an aquifer is first  absorbed into the ground.  The southern portion of the City of Milton falls within the border of a  groundwater recharge area.  This area covers approximately 1,100 acres and accounts for 4% of the City.   In accordance with the DNR rule above, any proposed solid waste landfill will be required to contain  synthetic liners and leachate collection systems.       6.1.3 Wetlands    “DNR Rule 391­3­16­.03(3)(e) establishes that solid waste landfills may constitute an  unacceptable use of a wetland.”    “DNR Rule 391­3­4­.05(1)(e) prohibits the development of solid waste landfills in wetlands, as  defined by the U. S. Army Corps of Engineers, unless evidence is provided by the applicant to EPD that  use of such wetlands has been permitted or otherwise authorized under all other applicable state and  federal laws and rules.”    The City of Milton contains roughly 1,200 acres of wetlands, which accounts for roughly 5% of the total  land area in the City.  Applicable DNR rules will be referenced and applicants will be required to obtain a  Section 404 Permit prior to getting a Land Disturbance Permit.  6.1.4 River Corridors    “DNR Rule 391­3­16­.04(4)(h) prohibits the development of new solid waste landfills within  protected river corridors.”    The Little River flows along the western border of Milton and Cherokee County.  The City will ensure  that development be prohibited along this protected river corridor.     6.1.5 Protected Mountains    “DNR Rule 391­3­16­.05(4)(l) prohibits the development of new solid waste landfills in areas  designated as protected mountains.”    There are no protected mountains in the City of Milton.  6.1.6 Floodplains    “DNR Rule 391­3­4­.05(1)(d) stipulates that any solid waste landfill located in the 100­year  floodplain shall not restrict the flow of the 100­year flood, reduce the temporary water storage  capacity of the floodplain, or result in a washout of solid waste so as to pose a threat to human health  or the environment.”    The City of Milton contains roughly 1,770 acres of land that falls within the boundaries of the FEMA 100‐ year flood plain.  All applicants proposing development within the 100‐year floodplain are required to  obtain a Section 404 Permit prior to receiving a Land Disturbance Permit.    City of Milton Solid Waste Management Plan   Ecological Planning Group Page 31    6.1.7 Fault Zones, Seismic Impact Zones & Unstable Areas     “DNR Rule 391­3­4­.05(1)(f) focuses on fault areas and requires that new landfill units and lateral  expansions of existing landfills not be located within 200 feet of a fault that has had a displacement in  Holocene time, unless an alternative setback distance of less than 200 feet will prevent damage to the  structural integrity of the landfill and will protect human health and the environment.”    “DNR Rule 391­3­4­.05(1)(g) prohibits the development of new landfills and lateral expansions of  existing landfills in seismic impact zones, unless all landfill containment structures, including existing  landfill liners, leachate collection systems, and surface water control systems, are designed to resist the  maximum horizontal acceleration in lithified earth material for the site.”    “DNR Rule 391­3­4­.05(1)(h), existing landfills and lateral expansions of existing landfills located  in an unstable area must demonstrate that engineering measures have been incorporated into the  landfill’s design to ensure that the integrity of the structural components of the landfill will not be  compromised.”    An engineer (P.E.) or registered geologist is required to conduct a hydro‐geological assessment at the  proposed location of any new solid waste disposal facility.  The potential for problems to result from  development on fault zones, areas susceptible to seismic activity, and unstable ground are evaluated as  part of this assessment.  The DNR rules for each of these items are listed above.       6.1.8 Significant Groundwater Recharge Areas    “DNR Rule 391­3­4­.05(1)(j) requires new solid waste landfills or expansions of existing facilities  within two miles of a significant groundwater recharge areas to have liners and leachate collection  systems, with the exception of facilities accepting waste generated from outside the county in which  the facility is located. In that case, the facility must be totally outside of any area designated as a  significant groundwater recharge area.”    The southern portion of the City of Milton falls within the border of a significant groundwater recharge  area.  This area covers approximately 1,100 acres and accounts for 4% of the City.  Synthetic liners and  leachate collection systems will be required as part of any existing or proposed solid waste facility within  two miles of the recharge area.  If the facility accepts waste from outside the county, the facility will not  be permitted within the groundwater recharge area, per the DNR rule above.          City of Milton Solid Waste Management Plan   Ecological Planning Group Page 32    Figure 6.1.  Natural and Environmental Limitations    City of Milton Solid Waste Management Plan   Ecological Planning Group Page 33      6.2 Land Use & Zoning Limitations  6.2.1 Zoning Restrictions    “DNR Rule 391‐3‐4‐.05(1)(a) requires that the site must conform to all local  zoning/land use ordinances, and that written verification of such be submitted to EPD.”    Landfills, recycling collection centers, and transfer stations are permitted in the M‐2 zoning classification  as stated in Section 10.1 of the City’s Zoning Ordinance.  Based on the existing zoning data from the City,  there are no areas currently zoned M‐2.  It should be noted, while current zoning classifications may  prohibit or limit development of solid waste facilities, the possibility of granting a variance or other  exception still exists.  As a result, it is important for decisions makers to consider land uses and  environmental conditions when reviewing the proposed locations of solid waste facilities.   6.2.2 National Historic Sites    No nationally listed historic sites are located in the City of Milton.  6.2.3 Airport Safety    “DNR Rule 391­3­4­.05(1)(c) requires that new solid waste landfill units or lateral expansions of  existing units shall not be within 10,000 feet of any public use or private use airport runway end used  by turbojet aircraft or within 5,000 feet of any public use or private use airport runway end used by  only piston type aircraft.”    The City of Milton is not within the airport buffers discussed in the DNR rule above.  6.2.4 Political Subdivisions    According to the Georgia Comprehensive Solid Waste Management Act, it is prohibited to develop an  MSW landfill within one‐half mile of an adjacent county’s border without the approval of the governing  authority.  The City of Milton is bordered by Cherokee County to the West and Forsyth County to the  East.  Areas of the City affected by this regulation are depicted in Figure 5.      City of Milton Solid Waste Management Plan   Ecological Planning Group Page 34    Figure 6.2 – Land Use Limitations    City of Milton Solid Waste Management Plan   Ecological Planning Group Page 35    6.3 Plan Consistency    Prior to the EPD issuing a permit for a new solid waste handling facility the facility or facility expansion  must be consistent with the Solid Waste Management Plan.  Milton will use the following to determine  if a proposed facility is consistent with the City’s Solid Waste Management Plan as well as the  community vision as defined in the Comprehensive Plan.    It will be the responsibility of the site owner/operator to submit a written document to the City 60 days  prior to filing for a solid waste handling permit.  In short, the document must address: (1) how the  proposed facility meets the goals and objectives identified in the Solid Waste Management Plan; and (2)  the impact the facility will have on the community.  These items and the other requirements are listed  below.    1. Any proposed facility shall meet the specific goals identified in the Solid Waste Management  Plan, specifically the impact on current solid waste facilities, collection, disposal, and existing  reduction and recycling efforts in the City.    2. Any proposed facility and its operations plan shall minimize its impact on the community  according to the following areas:  a. Transportation.  The impact to vehicle traffic and public safety around the proposed  facility and throughout the City shall not reduce the level of service by more than one  letter for all roadways and intersections within 2,000 feet (without improvements).  b. Natural & Cultural Resources.  The impact of the facility to natural and cultural  resources in the City not already covered shall be minimized to the greatest extent  practicable.  c. Rates.  The impact to residential and commercial solid waste management rates shall  not cause an increase in collection or disposal rates.    3. Any proposed facility shall provide financial assurance to address potential environmental  issues.    4. Any proposed facility shall meet the geographic site limitations defined in this Solid Waste  Management Plan.    5. Any proposed facility shall be an allowable use based on existing zoning.    The City Council will hold at least one public hearing on the proposed facility to get feedback from City  residents.  Notification of the public hearing will be done in accordance with the City’s policy.   Additionally, the meeting agenda for the hearing will be made available at City Hall and on the City’s  website one week prior to the hearing.     Based on the results of the initial public hearing, City Council  can decide whether additional public meetings are necessary.  Following the public meeting(s), the City  Council will evaluate the proposed facility and all related documentation for consistency with the Solid  Waste Management Plan and goals established in the Comprehensive Plan.  The applicant will be  notified within 30 days regarding the status of the review.  The City Council will either determine that  the proposed facility is consistent with the Solid Waste Management Plan or document any  inconsistencies.  The applicant will have the opportunity to address any inconsistencies and resubmit  the application to City Council for review.  Once a proposed facility is considered acceptable by the City,  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 36    the Council will issue a letter to the applicant stating the facility is consistent with the Solid Waste  Management Plan.       6.4 Needs & Goals    The City has identified the following needs and goals with regard to land limitations:      Goals:   • Ensure that any new or expanded facilities are compliant with State and federal regulations as  well as local requirements.  • Ensure that regulations, codes, and policies are consistent with the community’s vision and  desire for new facilities    Needs:  • Coordinate the Solid Waste plan with CPAC  • Identify any additional limiting factors  • Maintain maps/GIS datasets related to land limitations  • Evaluate and eliminate loopholes in the City’s zoning code that could result in the development  of unwanted facilities  • Ensure zoning requirements are consistent with SWMP  • Use Solid Waste Plan to enforce siting requirements for new facilities  • Identify potential sites for recycling center and/or drop off location for recyclables            City of Milton Solid Waste Management Plan   Ecological Planning Group Page 37    7 Public Education and Involvement   7.1 Inventory of Public Education & Involvement Programs    A number of educational opportunities, events and programs are available to the residents of Milton.  Listed below are some of the main organizations offering education and involvement opportunities to  residents and businesses in the City:  • City of Milton  • Milton Grows Green  • Keep North Fulton Beautiful  • Hopewell Middle School Environmental Program  • Milton High School Environmental Club   The table below includes the name, description, organization that facilitates the program/event, and the  target audience.      Table 7.1.  Public Education  Program/Activity Description  PUBLIC EDUCATION Website The City's website contains information about trash collection, recycling, yard trimming pickup, water and fire restrictions, and other services offered by the City. The City’s of Milton website may be found at http://cityofmiltonga.us. E-mail On an as-required basis, the City will e-mail bulletins specific to an immediate communication need. Examples include drought and burning restrictions, Council meetings, committee openings, special events, etc. Citizens may request being added to the City’s distribution list by sending an e-mail to info@cityofmiltonga.us. News Organizations The Milton Herald, The Beacon, Milton Neighbor and Atlanta Journal Constitution (AJC) provide printed news regarding the City of Milton and surrounding areas. Local affiliates of ABC, CBS, NBC and FOX carry televised news stories. City of Milton Solid Waste Management Plan   Ecological Planning Group Page 38    Program/Activity Description  PUBLIC EDUCATION Public Events Milton holds numerous “fun” events throughout the year offering citizens the opportunity to be a part of the City while fostering the sense of a close-knit community. Popular annual events include the annual Milton-Round-Up and the Milton Christmas Festival. Both offer opportunities to educate and involve citizens in eco-friendly activities such as Christmas tree recycling, water harvesting and committee volunteer positions. Recycling bins are provided at all public events, coordinated through the efforts of Milton Grows Green. Further, Bell Memorial Park, Hopewell Baseball and Community Waste Services (CWS) partnered to provide recycling containers throughout the park at no cost to the City.     Table 7.2.  Public Involvement  Program/Activity Description PUBLIC INVOLVEMENT Milton Grows Green As the 2008 recipient of the Atlanta Regional Commission’s CREATE Award, and by proclamation of Milton City Council on October 6, 2008, Milton Grows Green (MGG) advocates responsibly managed growth by conserving and protecting resources, while preserving Milton’s heritage and natural landscape for future generations. With a Governing Board consisting of thirteen volunteer citizens from across all districts and business partners, MGG will assist the city in identifying and implementing a variety of environmental activities. These include identifying and encouraging greener building practices, protecting natural resources, raising awareness through education, working towards a “green” designation for Milton and pursuing grants in coordination with other city and community initiatives. For more information or to volunteer, contact Milton Grows Green at MiltonGrowsGreen@earthlink.net. Adopt-A-Road The Adopt-A-Road program offers residents, businesses and organizations the opportunity to get more involved in keeping Milton’s roadsides litter free. A newly designed Milton specific Adopt-A-Road sign clearly identifies the adopting individual, business or organization by placing a plaque under the main sign. Milton’s Adopt-A-Road program is administered by Milton Grows Green and may be contacted at MiltonGrowsGreen@earthlink.net for adoptee information. City of Milton Solid Waste Management Plan   Ecological Planning Group Page 39    Program/Activity Description PUBLIC INVOLVEMENT Rivers Alive Sponsored by the Georgia Department of Natural Resources and Georgia Department of Community Affairs, Rivers Alive is an annual volunteer cleanup event, generally held in October, targeting Georgia’s 70,150 miles of waterways including streams, rivers, lakes, beaches and wetlands. Concentrating on Little River, Chicken Creek and other waterways in the Etowah and Coosa Basins, for over twelve years, Bailey Farm and Gardens, Inc. has organized hundreds of volunteers from scouts, church groups, schools and other civic minded organizations in cleaning up Milton waterways. For more information about Rivers Alive programs in Milton, contact MiltonGrowsGreen@earthlink.net or Bailey Farm and Gardens, Inc. at BaileyFarmAndGardens@mindspring.com. Adopt-A-Stream With over 14,000 statewide volunteers, the Georgia Adopt-A-Stream program, through the Water Protection Branch of the Georgia Environmental Protection Division, collects data and monitors water quality elements in Georgia’s creeks and streams. Locally, the Milton Grows Green Environmental School Program piloted at Hopewell Middle School, with assistance from TAG Science teacher, Mr. Tom Sewell, and in conjunction with Bailey Farm and Gardens, Inc., has trained numerous students, parents and teachers in water monitoring techniques. For more information or to get involved, contact MiltonGrowsGreen@earthlink.net. Bring One For The Chipper The state’s annual Christmas tree recycling program, locally sponsored by Milton Grows Green, Freeman Tree Care and the Milton Public Safety Department, Christmas tree recycling promotes eco-friendly alternatives to disposing trees in local landfills. Recycled trees are used for mulch, fuel and fish habitats. Since 1991, more than 2,000,000 tree seedlings have been distributed to Christmas tree recyclers. For more information contact MiltonGrowsGreen@earthlink.net. Storm Drain Marking Coordinated by Milton Grows Green, with the goal of educating citizens on the proper use of our storm drain systems, the initial Milton-specific pilot recruited volunteers from the Girl Scouts, Eco-Explorers and Hopewell Middle School in placing more than 100 markers on storm drains throughout Milton’s many neighborhoods. This is expected to be an ongoing project with over 300 storm drains scheduled to be marked by the end of 2009. For more information or to get involved, contact MiltonGrowsGreen@earthlink.net.   7.2 Adequacy of current Public Education and Involvement Programs    Current programs in Milton place the majority of focus on education and volunteerism.  The website,  newspaper, and brochures are all great methods of providing residents with information.  However, as  illustrated in the table above, Milton offers a number of public involvement opportunities with little cost  to the City.  As Milton moves forward with implementation of the Solid Waste Plan, a more coordinated  approach to public involvement should be pursued in order to facilitate the 10% waste reduction goal  established for this plan.        City of Milton Solid Waste Management Plan   Ecological Planning Group Page 40    7.3 Needs & Goals    The City has identified the following needs and goals with regard to public education and involvement:    Goals:   • Increase avenues of public education and involvement  • Increase awareness of existing opportunities for recycling and proper solid waste disposal.   • Encourage a reduction in generation of household waste through education.    Needs:  • Hold Amnesty Day and Household Amnesty Day  • Establish an email blast to promote education and involvement opportunities  • Add/update the City’s website to recognize businesses that recycle  • Add/Update the City’s website with related links  • Produce an informational packet for new residents  • Explore potential for composting site in the City  • Use TARA (or other Committee) to educate other groups on solid waste topics  • Explore organics recycling program / facility    City of Milton Solid Waste Management Plan   Ecological Planning Group Page 41      8 Implementation Program   8.1 Summary of Needs and Goals    The needs and goals identified in the waste reduction, collection, disposal, land limitations, and public  education and involvement sections are summarized below.    Table 8.1. Summary of Needs and Goals Reduction Goals  Achieve the waste reduction goal established in the Solid Waste Management Plan  Increase participation in residential and commercial recycling  Reduce the generation of solid waste through source reduction  Encourage / increase waste reduction in schools  Needs  Implement mandatory recycling for residents and business  Explore and encourage participation in programs that promote the re‐use of items otherwise sent to  landfills  Conduct a survey of businesses to determine what types of recycling programs they would likely participate  in  Update site plan requirements to include recycling areas and solid waste areas  Study the feasibility of the City establishing a single‐stream recycling program  Investigate a pay‐as‐you‐throw program for the City  Coordinate with the City of Roswell Recycling Center  Identify potential drop off location for recyclables in the City  Establish a rewards/recognition program for businesses that recycle  Ensure/require haulers to include recycling in their cost of service  Better track quantities of waste collected and progress toward the waste reduction goal  Encourage the use of household compactors  Work with schools to establish waste reduction / recycling competitions  Pursue solid waste and waste reduction grants   Collection Goals  Ensure that waste collection is consistent and efficient  Provide easy and convenient service to residents  Needs  Identify potential locations for a recycling facility  Establish a local drop off facility for recyclable in Milton  Evaluate and revise existing ordinances related to solid waste  Better enforce reporting requirement for haulers operating in the City  Ensure all haulers operating in the City are doing so legally  Conduct regular cleanups of areas with litter and known hot spots for illegal dumping  Look into ways to make collection more efficient and to reduce traffic related to waste collection in the city  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 42     Disposal Goals  Ensure space is available at landfills used by City haulers and transfer stations  Ensure the City has in place a plan in the event of emergencies  Needs  Confirm debris management sites in the City  Obtain applicable permits and variances for staging areas  Ensure compliance with state and federal regulations  Conduct an audit of haulers to determine where waste collected in the City is going   Land Limitations Goals  Ensure that any new or expanded facilities are compliant with State and federal regulations as well as local  requirements  Ensure that regulations, codes, and policies are consistent with the community’s vision and desire for new  facilities  Needs  Coordinate the Solid Waste plan with CPAC  Identify any additional limiting factors  Maintain maps/GIS datasets related to land limitations  Evaluate and eliminate loopholes in the City’s zoning code that could result in the development of  unwanted facilities  Ensure zoning requirements are consistent with SWMP  Use Solid Waste Plan to enforce siting requirements for new facilities  Identify potential sites for recycling center and/or drop off location for recyclables   Education / Involvement Goals  Increase avenues of public education and involvement  Increase awareness of existing opportunities for recycling and proper solid waste disposal  Encourage a reduction in generation of household waste through education  Needs  Hold Amnesty Day and Household Amnesty Day  Establish an email blast to promote education and involvement opportunities  Add/update the City’s website to recognize businesses that recycle  Add/Update the City’s website with related links  Produce an informational packet for new residents  Explore potential for composting site in the City  Use TARA (or other Committee) to educate other groups on solid waste topics  Explore organics recycling program / facility        City of Milton Solid Waste Management Plan   Ecological Planning Group Page 43    8.2 Implementation Strategy    This section identifies the specific tasks/activities, timeframe for implementation, responsible party,  estimated costs and funding source for the items identified in this report.  The short‐term work program  is defined as the first five years of the implementation strategy and is designed to ensure that the City of  Milton moves forward with the goals and more specifically, the projects identified in this plan.  The  short‐term work program will be submitted to the DCA every five years to demonstrate that the City has  implemented the tasks outlined below.      Table 8.2.  Implementation Strategy  Activity 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Year to Complete Responsible Party Cost Estimate Funding Source Waste Reduction  Make curbside recycling mandatory  for residents   X         2010 PWD To Be  Determined  Capital  Fund  Make recycling mandatory for  businesses   X         2010 PWD To Be  Determined  Capital  Fund  Milton should participate in  “Freecycle.org” or similar program  that promotes the re‐use of items  otherwise sent to landfills    X X X X X X X X X 2009  Volunteer  / Citizen  groups  Volunteer/  Committee Volunteer  Survey the existing businesses to see  what recycling programs they  participate in or would like to have  available to them.    X         2010 City Staff $10,000 Capital  Fund  Require recycling and solid waste  areas in the site plans for new  commercial development   X          2009 City Staff Staff Time Capital  Fund  Study the feasibility for the City to  collect fees and establish a City  coordinated single‐stream recycling  program   X X         2010 PWD $25,000 Capital  Fund  Investigate the potential for a “pay‐as‐ you‐throw” program   X         2010 PWD Volunteer/  Committee  Capital  Fund  Coordinate with the City of Roswell  Recycling Center to explore  opportunities for Milton to utilize this  facility.   X X         2010 PWD Staff Time Capital  Fund  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 44    Activity 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Year to Complete Responsible Party Cost Estimate Funding Source Identify potential drop off locations for  recyclables and bulk items within the  City.    X X        2011 City Staff Volunteer/  Committee  General  Fund  Establish an award / recognition  program for businesses that recycle  (either through the City or MGG).    X         2010  PWD /  MGG /  TARA  $15,000 Capital  Fund  Require haulers to include recycling in  their cost of service  X X         2010 City Staff Staff Time Capital  Fund  Set up a system to better track  tonnage collected and progress  toward the reduction goal   X X         2010 City Staff $15,000 Capital  Fund  Encourage the use of household trash  compactors  X X X X X X X X X X N/A City Staff Staff Time General  Fund  Work with the Milton Schools to  establish quarterly waste reduction /  recycling competitions    X         N/A PWD /  TARA  Volunteer/  Committee  General  Fund  Pursue grants related to waste  reduction   X X X X X X X X X N/A City Staff Volunteer/  Committee  Capital  Fund  Waste Collection  Identify potential locations for a  recycling facility.   X         2010 City Staff Volunteer/  Committee  Capital  Fund  Establish a local facility in Milton to  accommodate recycling drop off.  Coordinate with the Roswell Recycling  Facility.    X         2010 City Staff To Be  Determined  Capital  Fund  Evaluate and revise existing solid  waste ordinance to ensure it is  adequate and enforceable   X X         2010 Planning  / Zoning  To Be  Determined  General  Fund  Enforce reporting requirements for  haulers  X X X X X X X X X X N/A PWD Staff Time Capital  Fund  Conduct regular cleanups in areas with  litter and known hot spots for illegal  dumping   X X X X X X X X X X N/A City Staff $500 per  location  Capital  Fund  Audit haulers in the City to determine  if any are operating illegally.  X X X X X X X X X X N/A City Staff Staff Time Capital  Fund  Consider one or more of the following:   1. Require Homeowners association to  contract with one hauler.   X         2010 PWD Staff Time Capital  Fund  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 45    Activity 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Year to Complete Responsible Party Cost Estimate Funding Source 2. Break the city into zones and  contract with one hauler for each  zone.    X         2010 PWD Staff Time Capital  Fund  3. The City will contract with one or  more haulers to perform solid waste  pickup in the City.    X         2010 PWD Staff Time Capital  Fund  4. The City will contract with one or  more haulers to pick up recycling, yard  waste and/or bulk items.    X         2010 PWD Staff Time Capital  Fund  Waste Disposal  Identify and confirm Debris  Management sites in Milton.  X X         2010 City Staff Staff Time General  Fund  Perform environmental permitting and  get applicable land use variances for  these sites in accordance with EPD  requirements.   X X         2010 City Staff $20,000 General  Fund  Comply with state and federal  regulations that deal with facilities and  operations   X X X X X X X X X X N/A City Staff Staff Time General  Fund  Audit the private haulers to determine  where they are disposing of the waste  collected.   X X X X X X X X X X N/A City Staff $15,000 General  Fund  Land Limitations  Coordinate this plan with the Milton  CPAC committee.  X X X X X X X X X X N/A City Staff Staff Time General  Fund  Identify any additional limiting factors  that the City wishes to consider  beyond that which is required by EPD.   X X X X X X X X X X N/A City Staff Staff Time General  Fund  Maintain City maps/GIS database with  regard to environmental, land use, and  zoning limitations for solid waste  facilities within the City.   X X X X X X X X X X N/A GIS Staff Time General  Fund  Explore and eliminate any loopholes in  the City’s zoning code and special use  permit requirements  that will allow  for the siting of unwanted solid waste  facilities.   X X X X X X X X X X N/A Planning  / Zoning Staff Time General  Fund  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 46    Activity 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Year to Complete Responsible Party Cost Estimate Funding Source Enforce siting requirements for any  new facility based on the consistency  with the Solid Waste Management  Plan   X X X X X X X X X X N/A City Staff Staff Time General  Fund  Conduct an inventory of sites in the  City that have the potential to be used  as a drop off location for recyclables  and/or bulk items.   X X         2010 GIS Volunteer/  Committee  General  Fund  Ensure zoning requirements and  allowances are consistent with the  solid waste management plan   X X X X X X X X X X N/A Planning  / Zoning Staff Time General  Fund  Identify potential sites for a recycling  center and ensure that its zoning is  consistent with this use.   X X         2010 Planning  / Zoning  Volunteer/  Committee  General  Fund  Public Education  Add information to the City’s website  to recognize businesses in the  community that do a good job of  recycling and reducing waste.   X X X X X X X X X X N/A City Staff Staff Time General  Fund  Hold an Amnesty Day in the City twice  a year  X X X X X X X X X X N/A City Staff $10,000 per  year  Capital  Fund  Establish an email blast to get the  word out about public education and  involvement opportunities.   X X X X X X X X X X N/A Various  Groups  Staff / Civic  Groups  General  Fund  Produce an information packet for  new residents to educate people  about City services as well as waste  reduction, recycling, composting, and  disposal/drop off locations    X X X X X X X X X N/A City Staff $5,000 General  Fund  Explore the potential for a composting  site in the City  X          2009 City Staff Volunteer/  Committee  General  Fund  Have the TARA committee speak to  various groups about solid waste  related topics   X X X X X X X X X X N/A TARA Volunteer/  Committee  General  Fund  Explore a organics recycling program /  facility    X        2011 City Staff Volunteer/  Committee  General  Fund  Hold a Household Hazardous Amnesty  event   X         2010 City Staff  / MGG  $20,000 per  year  General  Fund  Add links to the City’s website for  related websites, such as school,  Homeowners Associations, etc.   X X X X X X X X X X N/A City Staff Staff Time General  Fund  City of Milton Solid Waste Management Plan   Ecological Planning Group Page 47      8.3 Plan Updates & Amendments    The City will review the implementation strategy on an annual basis to ensure the short‐term work  program is on schedule.  The implementation strategy and short‐term work program will be updated  every few years as necessary to account for unforeseen needs and goals that were not identified in the  initial Solid Waste Management Plan.       City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 To: Honorable Mayor and City Council Members From: Alice Wakefield, Community Development Director Date: August 3, 2009 for the August17, 2009 City Council Meeting Agenda Item: Change Order for Comprehensive Plan/Community Agenda with ECOS for $7,960 Background: On April 13, 2009, ECOS Environmental Design, Inc was approved by Mayor and City Council as the Comprehensive Plan/Community Agenda Pubic Participation Facilitator at a cost of $12,931.45. That work included the following three meetings: 1. Planning Meeting/Workshop – held April 20, 2009. ECOS met with the CPAC, and Staff to set the foundation for the public involvement process prior to the Kickoff/Visioning meeting and the Land Use Charrette. 2. Kickoff/Visioning Workshop – held May 13, 2009. This meeting included a presentation on the purpose and limitations of comprehensive planning, an overview of the planning process, review of draft character area map and draft policies, and presentation of the issues and opportunities identified during the community assessment. 3. Land use/Character Area Planning Charrette Workshop – held July 18, 2009. This interactive workshop included a review of the proposed development map and the implementation strategies. The preparation of a detailed report of those ideas/comments/visions developed during the meetings is underway by the Consultant. This report is due at the end of August. Discussion: Additional scope where ECOS’s assistance is needed has been identified by CPAC and Staff. Therefore, Staff is submitting this change order for consideration by the Mayor and City Council. The additional scope includes the following tasks: A. Additional CPAC Meeting for the Community Facilitation Synopsis: Presentation of the final synopsis to CPAC members; tentatively scheduled for August 31, 2009 monthly CPAC meeting; Maximum Fee: $1,600 B. Additional Public Review for the Community Agenda: City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 Attendance at a public review meeting intended for additional opportunity for community feedback on the materials presented at the previous Land Use Charrette/ Workshop; No new materials or presentation will be created for this meeting; Materials created for the previous Charrette/ Workshop will be included; no formal presentation of materials is included; attendance by one (1) member of the consultant team; community feedback received during the meeting will be included in the final synopsis to CPAC/ City Staff (per the original task order); and Maximum Fee: $760 C. Completion of Draft Agenda Content and Attendance at CPAC Meeting (3 parts): 1. Assimilate, review and produce content for the Community Agenda, for use by staff and CPAC in completing the Community Agenda. Content will be provided based on all elements discussed to date, and will offer a 'launching point' that CPAC/ staff can then refine in order to complete the Community Agenda per DCA requirements and schedule; revisions are not included, as that role is intended for CPAC/ staff; tentatively scheduled for electronic submittal to CPAC/ staff on September 14, 2009; 2. Includes a meeting with staff to review content, ensure accuracy, etc; tentatively scheduled for August 20, 2009; and 3. Includes a presentation of the content to CPAC; tentatively scheduled for September 28, 2009 monthly meeting; Maximum Fee: $5600 The additional work to be completed under this change order is at a total cost of $7, 960. The work is an integral part of the completion of the Comprehensive Plan/Community Agreement. Legal Review: Paul Higbee, City Attorney’s Office, Jarrard and Davis Attachments: ECOS Environmental - Change Order# 09-CD01 AGREEMENT City of Milton CHANGE ORDER # 1 (09-CD01) WHEREAS, the City of Milton, Georgia and ECOS Environmental Design, Inc. (“ECOS”) have entered into a certain Agreement (the “Agreement”) dated March 31st, 2009, incorporated herein by reference, for the provision of FY09 Comprehensive Plan Community Agenda Public Participation facilitation services; and WHEREAS, the parties desire to issue a change order pursuant to Section II of the Agreement, it being to the mutual benefit of all parties to do so, as set forth herein for the reasons and consideration set forth herein. NOW THEREFORE, the parties hereto agree to change the Work described in the Agreement as follows: 1. The Work described in Section I(B) of the Agreement and the compensation described in Section III of the Agreement are hereby amended to include the following additional services for the stated fees: A. Additional CPAC Meeting for the Community Facilitation Synopsis: Presentation of the final synopsis to CPAC members; tentatively scheduled for August 31, 2009 monthly CPAC meeting; Maximum Fee: $1600.00 B. Additional Public Review for the Community Agenda: Attendance at a public review meeting intended for additional opportunity for community feedback on the materials presented at the previous Land Use Charrette/ Workshop; No new materials or presentation will be created for this meeting; Materials created for the previous Charrette/ Workshop will be included; no formal presentation of materials is included; attendance by one (1) member of the consultant team; community feedback received during the meeting will be included in the final synopsis to CPAC/ City Staff (per the original task order); tentatively scheduled for August 13, 2009; Maximum Fee: $760.00 C. Completion of Draft Agenda Content and Attendance at CPAC Meeting (3 parts): 1. Assimilate, review and produce content for the Community Agenda, for use by staff and CPAC in completing the Community Agenda. Content will be provided based on all elements discussed to date, and will offer a 'launching point' that CPAC/ staff can then refine in order to complete the Community Agenda per DCA requirements and schedule; revisions are not included, as that role is intended for CPAC/ staff; tentatively scheduled for electronic submittal to CPAC/ staff on September 14, 2009; 2. Includes a meeting with staff to review content, ensure accuracy, etc; tentatively scheduled for August 20, 2009; 3. Includes a presentation of the content to CPAC; tentatively scheduled for September 28, 2009 monthly meeting; Maximum Fee (Items 1-3): $5600.00 As a recap, the above scope includes ECOS attendance at the following meetings: August 13, 2009- Public Review (August 20, 2009- staff meeting) August 31, 2009- CPAC meeting September 28, 2009- CPAC meeting. 2. It is agreed by the parties hereto that all of the other terms and conditions of the Agreement, including all unamended portions, shall remain in full force and effect other than as modified herein. Upon execution by all parties, this Change Order # 1 shall be attached to and form a part of said Agreement. IN WITNESS WHEREOF, the Parties have caused this Change Order # 1 to be executed and sealed as of this, the ____ day of _________________, 2009. CITY OF MILTON, GEORGIA _______________________________ By:_____________________________________ Witness Title:___________________________________ (SEAL) _______________________________ Notary Public My Commission Expires: _______________________________ (NOTARY SEAL) [SIGNATURES CONTINUED ON THE FOLLOWING PAGE] ECOS ENVIRONMENTAL DESIGN, INC. _______________________________ By:_____________________________________ Witness Title:___________________________________ (CORPORATE SEAL) _______________________________ Notary Public My Commission Expires: _______________________________ (NOTARY SEAL) A Resolution Recommending to the Atlanta-Fulton County Library System Board of Trustees that the Highway 9/Deerfield Area be the Location in the City of Milton for the New Fulton County Library BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on the 17th day of August, 2009 at 6:00 p.m. as follows: WHEREAS, on November 4, 2008, Fulton County voters approved a $275 million library bond referendum by a two-to-one margin to significantly enhance the Atlanta- Fulton County Library System by providing funding for the construction of eight new libraries, the expansion of two renovated libraries, and the renovation of 23 libraries; and WHEREAS, the Atlanta-Fulton County Library System Board of Trustees (“Board of Trustees”) has determined that one of the eight new libraries will be constructed within the municipal boundaries of the City of Milton; and WHEREAS, the Board of Trustees will be making a recommendation to the Fulton County Board of Commissioners (“Board of Commissioners”) in late Summer/Fall 2009 as to the location of the library within the City of Milton; and WHEREAS, the Board of Trustees is accepting recommendations on site locations from citizens and governmental bodies alike; and WHEREAS, the Milton City Council believes that the equal availability of and easy access to libraries are in the best interest of all of its citizens in that libraries encourage reading, provide a suitable environment for research and study and for the preservation of materials, and promote the education, literacy, and lifelong learning of its citizens; and WHEREAS, the Milton City Council believes that in order to provide for easy access and equal availability for all of its citizens, the new library in Milton should be in a location that is within the service area of public transportation, allows for pedestrian and bicycle friendly assess, provides ample space for public parking, and has suitable infrastructure in place to support the added vehicular traffic; and WHEREAS, the Milton City Council believes that the new library should afford diverse, enriching opportunities for citizens and business owners alike and thus be located in an area of the City where it will have high visibility, be easily identified, and be in a high population center in close proximity to neighborhoods, schools, daycares, other educational institutions, and businesses. NOW, THEREFORE, BE IT RESOLVED BY THIS COUNCIL OF THE CITY OF MILTON, GEORGIA, that by passage of this resolution, the City of Milton Mayor and City Council recommend to the Atlanta-Fulton County Library System Board of Trustees that the new Fulton County library in the City of Milton be located in the Highway 9/Deerfield Area of the City. City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Christopher Lagerbloom, City Manager Date: Submitted on July 29, 2009 for the August 17, 2009 Council Meeting Agenda Item: First Amendment to Facility Use Agreement for Travel Teams' Use of Bell Memorial Park City Manager's Office Recommendation Approve the attached amendment to the Facility Use Agreement for Travel Teams' Use of Bell Memorial Park. Background The Parks and Recreation Advisory Board (PRAB) brought forward a recommendation to the Mayor and Council recommending (amongst other things) the Facility Use Agreement for Travel Teams' Use of Bell Memorial Park not be renewed on December 31, 2009. During the discussion, and with direction from the Mayor and Council, representatives from the Hopewell Youth Association (HYA) and PRAB meet with City staff to try and work to a suitable solution which did not eliminate the travel baseball program all together, but placed a priority on field use for the recreational baseball program. The representatives met and agreed upon amended language for the Facility Use Agreement and it is brought forward to the Mayor and Council for consideration. Discussion After discussion, it is the recommendation Section 2 of the Facility Use Agreement for Travel Teams be amended by adding: "No later than February 15 of each year, the Association shall review the registration demand for participation in the recreational baseball program pursuant to the FACILITY USE AGREEMENT FOR RECREATIONAL BASEBALL LEAGUE PLAY AT BELL MEMORIAL PARK for the then current spring baseball season and report to the City the total number of teams and players by league age. If the total number of registrants in the recreation baseball program is such that, after accommodating the full demand for recreational teams, there is insufficient field availability for the number of travel teams approved for use of the Facilities during the previous season, the Association shall remove as many travel teams for the then current spring baseball season as is necessary to accommodate all recreational teams at Bell Memorial Park with the necessary field space. The City shall have the absolute right to decide the number of travel teams that can be accommodated pursuant to this paragraph and the Association acknowledges that the City may determine that no travel teams can be accommodated. If the City determines that one or more travel teams can be accommodated, the Association shall have the right to decide which of the travel teams shall be dropped and which of the travel teams shall be allowed to use the Facilities in order to meet the City's determination as to the number of travel teams that can be accommodated." City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 And that Section 3 be amended by deleting the existing language and inserting the following: "TERM. Subject to any provisions of this Agreement relating to earlier termination, the term of this Agreement shall be from the date of this Amendment thru July 31, 2010." Funding and Fiscal Impact None Alternatives: Continue with the contract as written today. Concurrent Review: Paul Higbee, City Attorney (August 9, 2009) FIRST AMENDMENT TO FACILITY USE AGREEMENT FOR TRAVEL TEAMS' USE OF BELL MEMORIAL PARK This Amendment is entered into this _ day of August, 2009 by and between the City of Milton, Georgia (hereinafter referred to as "City") and the Hopewell Youth Association, Inc. (hereinafter referred to as "Association"), The City and the Association, having reviewed the application of the Facility Use Agreement for Travel Teams' Use of Bell Memorial Park ("Travel Team Agreement") and Facility Use Agreement for Recreational Baseball League Play at Bell Memorial Park ("Recreational League Agreement") between the parties and finding that the demand for recreational baseball play has increased, for good and valuable consideration, the receipt, adequacy, and sufficiency of which is hereby acknowledged, the parties agree to amend the Travel Team Agreement as follows: A. Section 2 is amended by adding the following language to the end of the first paragraph of the section: "No later than February 15 of each year, the Association shall review the registration demand for participation in the recreational baseball program pursuant to the FACILITY USE AGREEMENT FOR RECREATIONAL BASEBALL LEAGUE PLAY AT BELL MEMORIAL PARK for the then current spring baseball season and report to the City the total number of teams and players by league age. If the total number of registrants in the recreation baseball program is such that, after accommodating the full demand for recreational teams, there is insufficient field availability for the number of travel teams approved for use of the Facilities during the previous season, the Association shall remove as many travel teams for the then current spring baseball season as is necessary to accommodate all recreational teams at Bell Memorial Park with the necessary field space. The City shall have the absolute right to decide the number of travel teams that can be accommodated pursuant to this paragraph and the Association acknowledges that the City may determine that no travel teams can be accommodated. If the City determines that one or more travel teams can be accommodated, the Association shall have the right to decide which of the travel teams shall be dropped and which of the travel teams shall be allowed to use the Facilities in order to meet the City's determination as to the number of travel teams that can be accommodated." B. Section 3 is amended by deleting the existing language and inserting the following language: "I TERM. Subject to any provisions of this Agreement relating to earlier termination, the term of this Agreement shall be from the date of this Amendment thru July 31, 2010. CITY: Public Works Director Mayor ASSOCIATION: Em Its: Date Date Date