HomeMy WebLinkAbout09-09-09 PacketPage 1 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
CITY OF MILTON, GEORGIA
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Julie Zahner Bailey
Bill Lusk
Burt Hewitt
Tina D’Aversa
Alan Tart
Wednesday, September 9, 2009 Regular Council Meeting Agenda 6:00 PM
INVOCATION
1) CALL TO ORDER
2) ROLL CALL
3) PLEDGE OF ALLEGIANCE (Led by the Mayor)
4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 09-922)
5) PUBLIC COMMENT
6) CONSENT AGENDA
1. Approval of the August 10, 2009 Work Session Minutes.
(Agenda Item No. 09-923)
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
2. Approval of the August 17, 2009 Regular Meeting Minutes.
(Agenda Item No. 09-924)
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
7) REPORTS AND PRESENTATIONS (none)
8) PUBLIC HEARING
1) Public Hearing on Ordinance to Adopt adjustments to the Fiscal 2009 Budget for
each fund of the City of Milton, Georgia.
MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 9, 2009 – 6:00 PM
Page 2 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
2) Public Hearing on Ordinance to Adopt the Fiscal 2010 Budget for each fund of the
City of Milton, Georgia.
9) FIRST PRESENTATION
1. ZM09-02 – West Side of Birmingham Highway (SR 372) Land Lots 1096, 1096, 1098
1135 of the Second District/Second Section - Braeburn Subdivision – By John Wieland
Homes and Neighborhoods, Inc. represented by William Woodson Galloway, Dillard &
Galloway, LLC. A request to modify the following conditions:
1) To modify condition 1.d, which currently allows up to 54 townhomes at a maximum
density of 0.86 dwelling units per acre, to allow up to 38 townhomes at a maximum
density of 0.61 dwelling units per acre based on total acreage zoned.
2) To modify 1.e, which currently allows up to 45 single-family residential units at a
maximum density of 0.72 dwelling units per acre, to allow up to 61 single-family
residential units at a maximum density of 0.98 dwelling units per acre based on total
acreage zoned.
3) To modify the required minimum lot size in condition 1.f from 18,900 square feet
such that no more than 15 lots shall have a minimum lot size of 10,890 square feet
(approximately ¼ acre) or above, at least three (3) lots (Lots 11-13) shall have a
minimum lot size of one (1) acre or above, and the remaining lots shall have a
minimum lot size of 14,500 square feet (approximately 1/3 of an acre) or above.
4) To modify condition 2.a to replace the revised site plan received by the Fulton County
Department of Environment and Community Development on June 7, 2006 with the
revised site plan received by the Milton Department of Community Development on
July 7, 2009.
5) To modify condition 3.e to reduce the 15-foot building separation to a 10-foot building
separation with a 5-foot side yard setback for lots less than one (1) acre.
(Agenda Item No. 09-925)
(Presented by Tom Wilson, Interim Community Development Director)
2. RZ09-04 – An Ordinance to create Article 13 of the Milton Zoning Ordinance; to
establish a historic preservation commission in the City of Milton to provide for the
designation of historic properties or historic districts; to provide for issuance of
Certificates of Appropriateness; to provide for an appeals procedure; to repeal conflicting
ordinances; and for other purposes.
(Agenda Item No. 09-926)
(Presented by Tom Wilson, Interim Community Development Director)
3. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to
Adopt Amendments to the Fiscal 2009 Budget for each Fund of the City of Milton,
Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the
Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed
Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available.
(Agenda Item No. 09-927)
(Presented by Stacey Inglis, Finance Director)
MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 9, 2009 – 6:00 PM
Page 3 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
4. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to
Adopt the Fiscal 2010 Budget for each Fund of the City of Milton, Georgia,
Appropriating the Amounts Shown in Each budget as Expenditures, Adopting the
Several items of Revenue Anticipations, Prohibiting Expenditures To Exceed
Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available.
(Agenda Item No. 09-928)
(Presented by Stacey Inglis, Finance Director)
10) ZONING AGENDA (none)
11) UNFINISHED BUSINESS
1. Approval of an Ordinance Amending the Rules of Procedure for City Council meetings
and Public Hearings for the City of Milton. (First Presentation on August 17, 2009.)
(Agenda Item No. 09-915)
(Presented by Jeanette Marchiafava, City Clerk and Clerk of the Court)
12) NEW BUSINESS
1. Approval of a Resolution to Authorize the Mayor to sign a Notice of Intent to Terminate
the City’s Agreement with CH2M Hill.
(Agenda Item No. 09-929)
(Presented by Christopher J. Lagerbloom, City Manager)
2. Approval of a Resolution appointing Stacey Inglis as City Treasurer for the City of
Milton, Georgia effective September 9, 2009.
(Agenda Item No. 09-930)
(Presented by Christopher J. Lagerbloom, City Manager)
3. Approval of a Resolution Creating City Positions Identified as Essential to Providing
Professional and Efficient Government Services to the Citizens of Milton.
(Agenda Item No. 09-931)
(Presented by Matt L. Marietta, Assistant to the City Manager)
13) MAYOR AND COUNCIL REPORTS
14) STAFF REPORTS
15) EXECUTIVE SESSION (If needed)
16) ADJOURNMENT
(Agenda Item No. 09-932)
The minutes will be
Provided
electronically
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 9, 2009 (First Presentation)
Page 1 of 9
PETITION NUMBER(S):
ZM09-02
John Wieland Homes & Neighborhoods -- Braeburn
PROPERTY INFORMATION
ADDRESS Birmingham Highway (Braeburn Subdivision)
DISTRICT, LAND LOT 2/2, 1096, 1097, 1098, 1135
OVERLAY DISTRICT Crabapple
EXISTING ZONING MIX (Mixed Use) Z05-117
EXISTING USE Partially Developed
PROPOSED USE Office/Commercial/Single-family and townhouse residential
PETITIONER John Wieland Homes and Neighborhoods, Inc.
ATTORNEY William Woodson Galloway, Dillard & Galloway, LLC.
ADDRESS 3500 Lenox Road Ste. 760 Atlanta, GA 30326
PHONE 404-965-3681
APPLICANT’S REQUEST:
1) To modify Condition 1.d, which currently allows no more than 54 townhomes at a
maximum density of 0.86 dwelling units per acre based on the total acreage
zoned, whichever is less, to provide instead no more than 33 townhomes at a
maximum density of 0.53 dwelling units per acre based on total acreage zoned,
whichever is less.
2) To modify Condition1.e, which currently allows no more than 45 single-family
residential units at a maximum density of 0.72 dwelling units per acre to no more
than 61 single-family residential units at a maximum density of 0.98 dwelling units
per acre based on total acreage zoned.
3) To modify the required minimum lot size in Condition 1.f from 18,900 square feet
such that no more than 15 lots shall have a minimum lot size of 10,890 square feet
(approximately ¼ acre) or above, at least three (3) lots (Lots 11-13) shall have a
minimum lot size of one (1) acre or above, and the remaining lots shall have a
minimum lot size of 14,500 square feet (approximately 1/3 of an acre) or above.
4) To modify Condition 2.a to replace the revised site plan received by the Fulton
County Department of Environment and Community Development on June 7, 2006
with the revised site plan received by the Milton Department of Community
Development on August 27, 2009.
5) To modify Condition 3.e to reduce the 15-foot building separation to a 10-foot
building separation with a 5-foot side yard setback for lots less than one (1) acre.
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 9, 2009 (First Presentation)
Page 2 of 9
COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION
ZM09-02, PARTS 1-5 – APPROVAL CONDITIONAL
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 9, 2009 (First Presentation)
Page 3 of 9
LOCATION MAP
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 9, 2009 (First Presentation)
Page 4 of 9
Proposed Zoning Modification Site Plan Received August 27, 2009
SITE PLAN APPROVED JULY 5, 2006 by FULTON COUNTY BOARD OF COMMISSIONERS
Z05-117
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 9, 2009 (First Presentation)
Page 5 of 9
The applicant is requesting the following 5 part modification to a rezoning approved by
the Fulton County Board of Commissioners on July 5, 2006. The approved rezoning was for
a MIX (Mixed Use) development with a small amount of retail commercial, a large
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 9, 2009 (First Presentation)
Page 6 of 9
amount of Office and a mix of townhouse residential and single family residential. The
following is a table reflecting the Board of Commissioner’s approval for the subject site as
it relates to the proposed requests. A portion of the office buildings have been
constructed and the residential streets both single family and townhouse have been
constructed but not final platted. Staff notes that the zoning approved by the Board of
Commissioners pursuant to Z05-117 included acreage (Pod C) that is no longer in this
development and the legal description for ZM09-02 does not include it.
Commercial Office Townhouse
(Condition
1.d.)
Single Family
Residential
(Condition
1.e.)
Lot Size for Single
Family Residential
(Condition 1.f.)
Building Separation
(Condition 3.e.)
Approved
per Z05-
117
2,532 sq.ft.
40.28 sq. ft.
per acre
based on
total
acreage
zoned
36,468
sq.ft.
580.06
sq.ft.
per acre
based on
total
acreage
zoned
54 units
0.86 units per
acre based
on total
acreage
zoned
45 units
0.72 units per
acre based
on total
acreage
zoned
The minimum lot size
shall be 18,900 sq.ft.,
except lots numbered
11-13 shall be a
minimum of 1 acre
To reduce the
minimum side yard
setback for single
family residential
lots from 15 ft to 5 ft
with a 15-foot
building separation
for lots 25,000
square feet or less.
Proposed
per
ZM09-02
No Change
No
Change
33 units
0.53 units per
acre based
on total
acreage
zoned
61 units
0.98 units per
acre based
on total
acreage
zoned
15 homes shall have
a minimum lot size of
10,890 sf or above,
lots numbered 11-13
shall have a minimum
of 1 acre, and
remaining lots shall
have a minimum lot
size of 14,500 sf or
above
To reduce the 15-
foot building
separation to a 10-
foot building
separation with a 5-
foot side yard
setback for lots less
than one (1) acre.
ANALYSIS AND RECOMMENDATIONS
Conditions to be Modified:
1) To modify Condition 1.d, which currently allows up to 54 townhomes at a maximum
density of 0.86 dwelling units per acre based on the total acreage zoned,
whichever is less, to allow no more than 33 townhomes at a maximum density of
0.53 dwelling units per acre based on total acreage zoned, whichever is less.
The proposed modification to decrease the number of townhomes does not negatively
affect the overall site plan as approved by the Board of Commissioners. The existing street
plan will not be altered including the future inter-parcel accesses to the other portions of
Crabapple. This proposal will alter the mix of single family and townhome units but the
overall density will remain the same. Therefore, Staff recommends APPROVAL
CONDITIONAL of Condition 1.d. as requested by the applicant.
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 9, 2009 (First Presentation)
Page 7 of 9
2) To modify Condition 1.e, which currently allows no more than 45 single-family
residential units at a maximum density of 0.72 dwelling units per acre to no more
than 61 single-family residential units at a maximum density of 0.98 dwelling units
per acre based on total acreage zoned.
This proposed modification to increase the number of single family residential lots does
not negatively affect the overall site plan as approved by the Board of Commissioners.
Staff notes that the additional single family lots remain located in Pod B. In addition, Lots
11-13 will remain a minimum 1 acre in size. Furthermore, based on the approved
conditions, the amenity area has been relocated away from the Kensington Farms
Subdivision to the south along the main road. Therefore, this area adjacent to Kensington
Farms contains large estate lots. As with the townhome portion, the existing street plan
will not be altered including the future inter-parcel accesses to the other portions of
Crabapple. The proposed site plan meets the Crabapple Crossroads Overlay District
standards required for townhomes. Staff notes that the townhomes must meet all the
development standards as it relates to residential building design. This proposal will alter
the mix of single family and townhome units but the overall density will remain the same.
Based on these conclusions, Staff recommends APPROVAL CONDITIONAL of Condition 1.e.
as requested by the applicant.
3) To modify the required minimum lot size in Condition 1.f from 18,900 square feet
such that no more than 15 lots shall have a minimum lot size of 10,890 square feet
(approximately ¼ acre) or above, at least three (3) lots (Lots 11-13) shall have a
minimum lot size of one (1) acre or above, and the remaining lots shall have a
minimum lot size of 14,500 square feet (approximately 1/3 of an acre) or above.
The proposed modification to reduce the lot size as described above does not negatively
affect the overall site plan as approved by the Board of Commissioners. In addition, Lots
11-13 will remain a minimum 1 acre in size. Staff notes that lots 14-17 are more than one
acre as well along the northwest portion of the site. Also, based on the approved
conditions, the amenity area has been relocated away from the Kensington Farms
Subdivision to the south along the main road. Therefore, this area also contains additional
large estate lots adjacent to Kensington Farms Subdivision. The areas where the
additional single family lots are proposed are within the sewered area of the
development. Based on these conclusions, Staff recommends APPROVAL CONDITIONAL
of Condition 1.f. as requested by the applicant.
4) To modify Condition 2.a to replace the revised site plan received by the Fulton
County Department of Environment and Community Development on June 7, 2006
with the revised site plan received by the Milton Department of Community
Development on August 27, 2009.
This request is to modify the site plan in general to be consistent with the applicant’s
above requests. Overall, the proposed changes are consistent with the approved
conceptual site plan approved pursuant to Z05-117. Further, the proposed revised site
plan provides a transition of uses from the higher to lower intensity of uses. Retail/office
uses are proposed along Birmingham Highway transitioning to townhomes to small single
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 9, 2009 (First Presentation)
Page 8 of 9
family lots to larger single family lots. Therefore, Staff recommends APPROVAL
CONDITIONAL of Condition 2.a.
5) To modify Condition 3.e to reduce the 15-foot building separation to a 10-foot
building separation with a 5-foot side yard setback for lots less than one (1) acre.
The applicant is requesting this modification to reduce the required 15-foot building
separation to 10 feet with a 5-foot side yard setback. The approved zoning already
requires the 5-foot side yard setback and it is only the separation from 15 feet to 10 feet
that is being requested. Based on Staff’s recommendation supporting the increased
number of single family lots, it is Staff’s recommendation to support the reduction in the
building separation and side yard setback. This will allow a larger house footprint to be
developed which is consistent with the surrounding new residential development in
Crabapple. Staff notes that the reduced setbacks can meet the current Georgia Building
Code. Therefore, Staff recommends APPROVAL CONDITIONAL of Condition 3.e. as
requested by the applicant.
CONCLUSION
It is Staff’s opinion that all 5 parts of the Zoning Modification are consistent with the
concept as approved by the Board of Commissioners for Z05-117. In addition it is
consistent with the Crabapple Crossroads Plan of transitioning from higher to lower
intensity of uses. Therefore, Staff recommends APPROVAL CONDITIONAL of ZM09-02, Parts
1-5.
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 9, 2009 (First Presentation)
Page 9 of 9
RECOMMENDED CONDITIONS
Should the Mayor and City of Council approve this petition, the Recommended
Conditions (Z05-117) should be revised to read as follows:
1. To the owner’s agreement to restrict the use of the subject property as
follows:
d. No more than 33 townhomes at a maximum density of 0.53
dwelling units per acre based on the total acreage zoned,
whichever is less.
e. No more than 61 single family residential units at a maximum
density of 0.98 dwelling units per acre based on the total
acreage zoned, whichever is less.
f. To modify the required minimum lot size in condition 1.f from
18,900 square feet such that no more than 15 lots shall have a
minimum lot size of 10,890 square feet (approximately ¼ acre) or
above, at least three (3) lots (Lots 11-13) shall have a minimum
lot size of one (1) acre or above, and the remaining lots shall
have a minimum lot size of 14,500 square feet (approximately 1/3
of an acre) or above.
2. To the owner’s agreement to abide by the following:
a. To the revised site plan received by the Milton Community
Development Department on August 27, 2009. Said site plan is
conceptual only and must meet or exceed the requirements of
the Zoning Ordinance and these conditions prior to the approval
of a Land Disturbance Permit. The applicant shall be required to
complete the concept review procedure prior to application for
a Land Disturbance Permit. Unless otherwise noted herein,
compliance with all conditions shall be in place prior to the
issuance of the first Certificate of Occupancy.
3. To the owner’s agreement to the following site development considerations:
e. To provide a 10-foot building separation with a 5-foot side yard
setback for lots less than one (1) acre.
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
1
To: Honorable Mayor and City Council Members
From: Tom Wilson, Interim Community Development Director
Date: August 26, 2009, for Submission onto the September 21, 2009, City Council
Meeting (First Presentation September 9, 2009)
Agenda Item: Text Amendment to add Article 13, “Historic Preservation” of the City of Milton
Zoning Ordinance.
CMO (City Manager’s Office) Recommendation:
To defer the attached text amendment to add Article 13, “Historic Preservation” of the City of
Milton Zoning Ordinance until the October19, 2009 City Council meeting to allow the Planning
Commission to continue its review at the September 22, 2009 meeting.
Background:
In 2007, a passionate group of residents presented to the Community Development Department
a draft ordinance for the creation of a Historic Preservation Commission to help preserve the
sites catalogued by the Georgia Department of Natural Resources and Fulton County in 1996.
Since that time, the Mayor and City Council established the Historic Preservation Committee in
December of 2008 to develop an ordinance along with Staff to develop an ordinance to preserve
Milton’s historic resources.
After review by the City Attorney, Staff presented the Ordinance to the Mayor and City Council
at the August 10, 2009 Work Session. At the meeting, there was extensive discussion about the
Prior Use Recognition and how it would affect the potential sites and adjacent property’s future
land use. The majority of the Mayor and City Council requested that the Ordinance be reviewed
by the Design Review Board and go before the Planning Commission for their recommendation
prior to the Mayor and City Council’s vote on September 21, 2009.
Attached are summaries of both the Design Review Board’s meeting and the Planning
Commission’s meeting. The Planning Commission recommended 5-0 to defer the proposed
Historic Preservation Ordinance until it’s next scheduled meeting on September 28, 2009 to
allow further discussion/review of the ordinance prior to its adoption by the Mayor and City
Council.
Discussion:
The Committee and Staff worked over several months to create the Historic Preservation
Ordinance, which is a based on the state model ordinance. The Ordinance establishes the
criteria and process for how a property and/or district may be designated as historic. The
language and structure of the Ordinance is established by the Georgia Historic Preservation Act
and regulated by the Georgia Historic Preservation Division. Once this Historic Preservation
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
2
Ordinance is adopted, a local Historic Preservation Commission may be created by the Mayor
and City Council.
The Historic Preservation Committee along with Staff recommended including Prior Use
Recognition which was not included in the state model ordinance. The purpose of the Prior Use
Recognition is to increase the potential for a historic property in the AG-1 zoning district that
previously had a non-residential use, provided the historic structure was lawful during its prior
operation. The benefit of this Prior Use Recognition is to make preservation more attractive to
owners of a historic property because it provides flexibility and economic opportunities. The use
of this incentive requires the approval of the Historic Preservation Commission and the Mayor
and City Council. Staff has identified two potential eligible properties for Prior Use Designation;
the Hopewell and Thompson General Store and the Wash Chadwick Store on Arnold Mill Road.
The Ordinance will alter the authority of the existing Design Review Board in the following
manner: 1) Apply new historical design guidelines to ALL contributory structures including
single-family residential. 2) Place authority to regulate contributory structures under jurisdiction
of HPC which will be comprised of experts and enthusiasts. 3) The DRB will continue to review
plans for non-residential development of non-contributory structures in the Overlay Districts.
When the Historic Preservation Ordinance is adopted, the next step is for the Historic
Preservation Commission (HPC) to be appointed by the Mayor and City Council. Once the HPC
is created, they would develop the Historic District Design Guidelines; conduct a public hearing
for comments on the design guidelines, Mayor and City Council approves the Design Guidelines
and at that time HPC would begin the process of nominating and designating properties/districts
to be approved properties.
Alternatives:
The Mayor and City Council may choose to approve, deny or defer the Text Amendment to add
Article 13, “Historic Preservation” of the City of Milton Zoning Ordinance.
Concurrent Review:
Chris Lagerbloom, City Manager
Ken Jarrard, City Attorney
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
3
ACTION REPORT
Design Review Board
Work Session
August 19, 2009
6:00pm
1. Call to order
2. Members in attendance: Kathy Cook, Vic Jones, Vince Pisano, Darryl Jan Porter;
Travis Allen, from the Historic Preservation Committee was also present.
3. Review of draft Historic Preservation Ordinance
a. Comments from Board:
• Concerned with Prior Use Recognition—should not be in HP
Ordinance. Board stated that the section was modeled from Portland,
OR ordinance whereby they allow this in their multi-family districts that
have a density of 80-100 units per acre. Portland population is over
500,000 and is not similar to Milton and should not be used as a Milton
model.
o A former use may have been previously lawful but may not be
appropriate for community today; The Historic Preservation
Ordinance should discuss guidelines and identify the four major
criteria for historic designation eligibility. One of the criteria a
structure's association with historic people and/or events but
never a use. Historic preservation should separate and distinct
from zoning and does not serve the same purpose or carry the
same authority, particularly as it involves land uses.
o This is an inappropriate method for a change of zoning—
Will there be public notice? Letters? Signs?
If the community supports the use than they will state this
at a public hearing as a zoning case.
We are not sure of the complete implications and the
possible legal issues. Are we positive there are only 1 or 2
sites that could use this section?
o If the City is worried about creating spot zoning and want
instead for uses to be approved through Historic Preservation,
this is very concerning because it could circumvent the Public
Hearing process. If the community believes a use is appropriate
than they will support a change to the Future Land Use map. By
having this section in the HP Ordinance the owner may have a
legal challenge if not approved due to the challenge of
interpretation.
o Would this incentive really be appropriate for the
Hopewell/Thompson store due to the extent of the renovations?
This building has practically been rebuilt from new materials.
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
4
Does that make it more valuable than a house that is in
disrepair but still has existing materials, etc?
• Ordinance needs more incentives to encourage participation.
o Lower tax rates? Rebates?
o Possibility of transferring previous use density to another location
in exchange for keeping the structure.
• Could the Design Review Board conduct the reviews for the Certificate
of Appropriateness? The Board meets the requirements listed for
membership.
• Why isn’t a provision for undue hardship (for any required renovations)
included?
• The penalty for destroying historic property is not strong enough.
4. Adjournment
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
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Planning Commission Meeting – August 25, 2009
RZ09-04 – To adopt Article 13, Historic Preservation Ordinance Recommendations
Members Present: Chairperson Paul Moore, Joe Creamer, Curtis Mills, Jennifer
Fletcher, Fred Edwards.
Members Absent: George Ragsdale and Cary Schlenke.
Staff presented the proposed Ordinance. Travis Allen of the Historic Preservation
Committee was present to answer any questions from the Planning Commission.
• Some of the Planning Commissioners were concerned with Prior Use
Recognition as well as not requiring the review/recommendation of the
Planning Commission. Concerned how the uses could change with the
change of property owners with the Prior Use Recognition.
• Ordinance only addresses neglect by the owner, does not address
abandonment.
• Did not address violation of use, destruction of materials or demolition.
Nothing punitive if these actions occur.
• Would like more teeth when a property is neglected.
• Concern with discrepancies in the Ordinance; for instance why is the
Secretary of the Interior in the Ordinance (Page 13). What are the
standards that are referred to?
• Staff indicated that a majority of the City Council wanted to see the
Ordinance on the September 21, 2009 meeting for consideration and that
the Planning Commission could make a recommendation with or without
the Prior Use Recognition, defer or deny the item.
The Planning Commission voted 5-0 unanimously to defer the ordinance
to the next regular or special called meeting.
1
ORDINANCE
AN ORDINANCE TO CREATE ARTICLE 13 OF THE MILTON ZONING CODE;
TO ESTABLISH A HISTORIC PRESERVATION COMMISSION IN THE CITY OF
MILTON TO PROVIDE FOR DESIGNATION OF HISTORIC PROPERTIES OR
HISTORIC DISTRICTS; TO PROVIDE FOR ISSUANCE OR CERTICATES OF
APPROPRIATENESS; TO PROVIDE FOR AN APPEALS PROCEDURE; TO
REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE MILTON CITY COUNCIL, OF MILTON,
GEORGIA.
Section I
Purpose
In support and furtherance of its findings and determination that the historical,
cultural, and aesthetic heritage of the City of Milton, Georgia is among its most
valued and important assets and that the preservation of this heritage is essential
to the promotion of the health, prosperity, and general welfare of the people;
In order to maintain the historic business districts and neighborhoods and to
protect and enhance local historical and aesthetic attractions to residents and
tourists and thereby promote and stimulate business;
In order to enhance the opportunities for federal or state tax benefits under
relevant provisions of federal or state law; and
In order to provide for designation, protection, preservation, and rehabilitation of
historic properties and historic districts and to participate in federal or state
programs to do the same;
The Milton City Council, Milton, Georgia hereby declares it to be the purpose and
intent of this Ordinance to establish a uniform procedure for use in providing for
the protection, enhancement, perpetuation, and use of places, districts, sites,
buildings, structures, objects, and landscape features having special historical,
cultural, archeological, or aesthetic interest or value, in accordance with the
provisions of the Ordinance.
Section II
Definitions
A. “Application for Designation” – A formal request in writing in a form
specified by the Historic Preservation Commission that the commission
consider a property or district for possible designation as a historic
property or historic district.
2
B. “Building” - Any structure with a roof, designed or built for the support,
enclosure, shelter, or protection of persons, animals, chattels, or property
of any kind.
C. “Certificate of Appropriateness” – A document evidencing approval by the
Historic Preservation Commission of an application to make a material
change in the appearance of a designated historic property or of a
property located within a designated historic district.
D. “Designation” – A decision by the City of Milton to designate a property or
district as a “historic property” or as a “historic district” and thereafter
prohibit all material change in appearance of such property or within such
district prior to the issuance of a certificate of appropriateness by the
preservation commission of the City of Milton.
E. “Exterior Architectural Features” – The architectural style, general design,
and general arrangement of the exterior of a building, structure, or object,
including but not limited to the kind or texture of the building material and
the type and style of all windows, doors, signs, and other appurtenant
architectural fixtures, features, details, or elements relative to the
foregoing.
F. “Exterior Environmental Features” – All aspects of the landscape or the
development of a site which affect the historical character of the property.
G. “Historic District” – A geographically definable area, possessing a
significant concentration, linkage, or continuity of sites, buildings,
structures, or objects united by past events or aesthetically by plan or
physical development. A district may also comprise individual elements
separated geographically but linked by association or history. A Historic
District shall further mean an area designated by the Milton City Council as
a Historic District pursuant to the criteria established in Section IV B of this
Ordinance.
H. “Historic Preservation Prior Use Recognition” – Permits the owner of a
designated historic property in the AG-1 Zoning District to use a historic
structure, with the approval of the City Council, for retail sales, service, or
office use. All applicants for the Historic Preservation Prior Use
Recognition must establish to the satisfaction of the City of Milton Historic
Preservation Commission that the historic structure had been in a non-
residential use category and been lawful during its prior operation.
I. “Historic Property” – An individual building, structure, site, or object
designated by the Milton City Council as a Historic Property pursuant to
the criteria established in Section IV C of this Ordinance.
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J. “Material Change in Appearance” – A change that will affect either the
exterior architectural or environmental features of a historic property or any
building, structure, site, object, or landscape feature within a historic
district, such as:
1. A reconstruction or alteration of the size, shape, or façade of a
historic property, including but not limited to, relocation of any doors
or windows or removal or alteration of any architectural features,
details, or elements;
2. Demolition or relocation of a historic structure;
3. Commencement of excavation for construction purposes;
4. A change in the location of advertising visible from the public right-
of-way; or
5. The erection, alteration, restoration, or removal of any buildings or
other structures within a historic property or district, including but
not limited to, walls, fences, steps and pavements, or other
appurtenant features.
K. “Object” – A material thing of functional, aesthetic, cultural, historical, or
scientific value that may be, by nature or design, movable yet related to a
specific setting or environment.
L. “Site” – The location of a significant event, a prehistoric or historical
occupation or activity, or a building or structure, whether standing, ruined,
or vanished where the location itself maintains historical or archeological
value regardless of the value of any existing structure.
M. “Structure” – A work made up of interdependent and inter-related parts in a
definite pattern of organization. Constructed by man, it may be large or
small in scale.
Section III
Creation of a Historic Preservation Commission
A. Creation of the Commission.
There is hereby created a commission whose title shall be “MILTON
HISTORIC PRESERVATION COMMISSION” (hereinafter “Commission”).
B. Commission Position within the City of Milton.
The Commission shall be part of the planning functions of the City of
Milton.
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C. Commission Members: Numbers, Appointment, Terms, and
Compensation.
The Commission shall consist of seven (7) members appointed by the
Mayor and City Council. All members shall be residents of the City of Milton and
shall be persons who have demonstrated special interest, experience, or
education in history, architectural history, or the preservation of historic
resources. Each appointee shall reside anywhere within the city and not be
bound to a Councilperson’s respective council district.
In addition, two (2) ex-officio members may be appointed to the
Commission who do not own property in the city limits, and who are not residents
of the City of Milton, but have expressed interest in the surrounding communities
and are regarded as valuable sources of information by consensus of the official
members of the Commission. Ex-officio members of the Commission shall not
have voting rights, shall not hold office in the Commission, and shall not be
counted for the purpose of determining whether a quorum of Commission
members exists at any Commission meeting.
To the extent available in the City of Milton, at least one (1) Commission
member shall be appointed from among professionals in the disciplines of
architecture, history, architectural history, planning, archeology, building
construction, real property appraisal, or related professions.
Commission members and ex-officio members shall serve terms as
appointed by the Mayor and City Council. Commission members shall not
receive a salary, although they may be reimbursed for expenses with the
approval of the Milton City Council.
D. Statement of the Commission’s Powers.
The Commission shall be authorized to:
1. Prepare and maintain an inventory of all property within the City of
Milton having the potential for designation as historic property;
2. Recommend to the Milton City Council specific districts, sites,
buildings, structures, or objects to be designated by ordinance as a
historic property or historic district;
3. Recommend to the Milton City Council specific historic properties to be
designated by ordinance as eligible to receive Historic Preservation
Prior Use Recognition;
4. Review applications for Certificates of Appropriateness, and grant or
deny same in accordance with the provisions of this Ordinance;
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5. Recommend to the Milton City Council that the designation of any
district, site, building, structure, or object as a historic property or
historic district be revoked or removed;
6. Restore or preserve any historic properties acquired by the City of
Milton;
7. Promote the acquisition by the City of Milton of façade easements and
conservation easements as appropriate, in accordance with the
provisions of the Georgia Uniform Conservation Easement Act of 1992
(O.C.G.A. § 44-10.1 through 5);
8. Conduct educational programs on historic properties located within the
City of Milton and on general historic preservation activities;
9. Make such investigations and studies of matters relating to historic
preservation including consultation with historic preservation experts,
as the Milton City Council or the Commission itself may, from time to
time, deem necessary or appropriate for the purposes of preserving
historic resources;
10. Seek out local, state, federal, or private funds for historic preservation,
and make recommendations to the Milton City Council concerning the
most appropriate use of any funds acquired;
11. Submit to the Historic Preservation Division of the Georgia Department
of Natural Resources a list of historic properties or historic districts
designated;
12. Perform historic preservation activities as the official agency of the
Milton historic preservation program;
13. Receive donations, grants, funds, or gifts of historic property and
acquire and sell historic properties. Donations, grants, funds, or gifts
shall be accepted only if such acceptance does not violate the City of
Milton Code of Ethics. The Commission shall not obligate the City of
Milton in any receipt or transaction without the prior consent of the
Milton City Council;
14. Review and make comments to the Historic Preservation Division of
the Georgia Department of Natural Resources concerning the
nomination of properties within its jurisdiction to the National Register
of Historic Places;
15. Participate in private, state, and federal historic preservation programs
and with the consent of the Milton City Council enter into agreements
to do the same; and
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16. Recommend to the Milton City Council such sites, buildings, structures,
or objects that shall be considered a “Historical Site of Interest” and by
Milton City Council resolution shall adopt such designation. The Milton
City Council will provide and appropriate historical marker to be
displayed at the designated site.
E. Commission’s Power to Adopt Rules and Standards.
The Commission shall adopt rules and standard for the transaction of
business and for consideration of applications for designations and Certificates of
Appropriateness, such as By-Laws, and design guidelines and criteria. The
Commission shall have the flexibility to adopt rules and standards without
amendment to this Ordinance. The Commission shall provide for the time and
place of regular meetings and a method for the calling of special meetings. The
Commission shall select such officers as it deems appropriate from among its
members. A quorum shall consist of a majority of these members. All rules shall
be reviewed by the Milton City Council before going into use.
F. Conflict of Interest.
The Commission shall be subject to all conflict of interest laws set forth in
the Georgia statutes and in the City of Milton Charter.
G. Commission’s Authority to Receive Funding from Various Sources.
The Commission shall have the authority to accept donations and shall
ensure that these funds do not displace appropriated governmental funds.
Donations shall be accepted only if such acceptance does not violate the City of
Milton Code of Ethics.
H. Records of Commission Meetings.
A public record shall be kept of the Commission’s resolutions,
proceedings, and actions. Reports to the Milton City Council will also be made
on a regular and timely basis.
Section IV
Recommendation & Designation of Historic Districts and Properties
A. Initial Historic Business District Boundaries.
There will be no initial Historic Business Districts established by this
Ordinance.
B. Preliminary Research by Commission.
1. Commission’s Mandate to Conduct a Survey of Local Historical
Resources: The Commission shall compile and collect information of
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historic resources with the City of Milton. Records shall be stored in the
City of Milton storage area.
2. Commission’s Power to Recommend Districts and Buildings to the
Milton City Council for Designation: The Commission shall present to the
Milton City Council recommendations for historic districts and properties.
3. Commission’s Documentation of Proposed Designation: Prior to the
Commission’s recommendation of a historic district or historic property to
the Milton City Council for designation, the Commission shall prepare a
Report for Nomination consisting of:
a. A detailed physical description of the proposed historic property
or historic district;
b. A statement of the historical, cultural, architectural, and/or
aesthetic significance of the proposed historic property or historic
district;
c. A map showing district boundaries and classification (i.e.
contributing, non-contributing) of individual properties therein, or
showing boundaries of individual historic properties;
d. A statement justifying district or individual boundaries; and
e. Representative photographs.
C. Designation of a Historic District.
1. Criteria for Selection of Historic Districts: A historic district is a
geographically definable area, possessing a significant concentration,
linkage, or continuity of sites, buildings, structures, or objects united by
past events or aesthetically by plan or physical development. A district
may also comprise individual elements separated geographically but
linked by association or history. A Historic District is deemed worthy of
preservation by reason of value to the Nation, the State of Georgia, or the
City of Milton for at least one of the following reasons:
a. It is an outstanding example of structures representative of its
era;
b. It contains the few remaining examples of a past architectural
style or type over fifty (50) years old;
c. It is a place associated with an event or persons of historic or
cultural significance to the City of Milton, State of Georgia, or the
region; or
d. It is the site of natural, archeological, or aesthetic interest that is
continuing to contribute to the cultural or historical development and
heritage of the municipality, county, state, or region.
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2. Boundaries of a Historic District: Boundaries of a Historic District shall
be included in the separate ordinances designating such districts and shall
be shown on the Official Zoning Map of the City of Milton, Georgia.
3. Evaluation of Properties with Historic Districts: Individual properties
within historic districts shall be classified as:
a. Contributing (contributes to the district); or
b. Non-Contributing (Does not contribute to the district as provided
for in B. 1).
D. Designation of Historic Property.
1. Criteria for Selection of Historic Properties: An individual building,
structure, site, or object deemed worthy of preservation by reason of value
to the Nation, the State of Georgia, or the City of Milton for at least one of
the following reasons:
a. It is an outstanding example of a structure representative of its
era;
b. It is one of the few remaining examples of a past architectural
style or type over fifty (50) years old;
c. It is a place or structure associated with an event or persons of
historic or cultural significance to the City of Milton, State of
Georgia, or the region; or
d. It is the site of natural, archeological, or aesthetic interest that is
continuing to contribute to the cultural or historical development and
heritage of the municipality, county, state, or region.
2. No building, structure, site or object shall be eligible to be designated
as a Historic Property unless it existed on the same property since the
incorporation of the City of Milton.
E. Historic Preservation Prior Use Recognition.
1. Purpose: Historic Preservation Prior Use Recognition increases the
potential for a historic property to be used, protected, renovated, and
preserved. The Historic Preservation Prior Use Recognition makes
preservation more attractive to owners of a historic property because it
provides flexibility and economic opportunities.
2. Eligibility for Historic Preservation Prior Use Recognition: Historic
Properties are eligible to use the Historic Preservation Prior Use
Recognition in Subsection E.3 if the requirements of Subsections D and
E.2 are met. Sites with structures identified as contributing to the
significance of a Historic Property or District are eligible to use the Prior
Use Recognition in Subsection E.3 if the following requirements are met:
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a. Requirements: Previous non-residential use required. The last
use in the structure must have been in a non-residential use
category and have been lawful when established. If part of the
structure was in residential use, the proposal must include at least
as many dwelling units as were part of the last allowed use or uses.
If the last allowed use was residential only, the structure is not
eligible for this Prior Use Recognition.
3. Prior Use Recognition: The following Prior Use Recognition is allowed
if the Requirements of Article 13.4.E.2 are met:
Nonresidential uses in the AG-1 Zoning District, up to 100 percent
of the floor area of a structure may be approved for retail sales,
service, and office through Historic Preservation Prior Use
Recognition Review.
4. Covenant:
a. The owner(s) of the Historic Property must execute a covenant
with the City of Milton. The covenant may not be revoked or
rescinded.
b. The covenant must:
i. State that the owner(s), and subsequent owners, agree
that the Historic Property will be subject to demolition review
and the owner(s) will not demolish or relocate the Historic
Property unless the City of Milton approves the demolition or
relocation through demolition review.
5. Legal Basis and Public Policy: The legal basis for the Historic
Preservation Prior Use Recognition is the recognition by the City of Milton
of a formerly lawful use and recognition of said use as a legal non-
conforming use. Such recognition is undertaken to further the public policy
objective of the City of Milton in promoting and preserving the City’s
historical, cultural, and aesthetic heritage. No change to the City’s zoning
ordinances shall occur as a result of a Historic Preservation Prior Use
Recognition, and in no event shall the grant of a Historic Preservation Prior
Use Recognition be used as a basis to justify the rezoning of the subject
property, or an adjacent or nearby property or as a basis to justify changes
to any future land use map.
F. Historic Preservation Prior Use Recognition Review.
1. Purpose: These provisions increase the potential for a Historic
Property and structures within a Historic District, and contributing
structures, to be used, protected, renovated, and preserved.
2. Review Procedure: Historic Preservation Prior Use Recognition
Reviews for sites in the AG-1 Zoning District are processed through a
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Designation of Historic Property procedure, and consideration of same
shall be made in conjunction with an Application for Designation of a
Historic Property.
3. Approval Criteria: The use of a Historic Preservation Prior Use
Recognition will be approved if the City Council finds that all of the
following approval criteria are met:
a. Establishment of the use will not negatively impact the
surrounding area;
b. The structure will be in accordance with Article 4.3.1.C for
nonconforming lots, uses, and structures; and
c. Documentation must be submitted to establish non-residential
prior use and historical significance.
G. Requirement for Adopting an Ordinance for the Designation of Historic
Districts and Historic Properties.
1. Application for Designation of Historic Districts or Properties:
Designations may be proposed by the Milton City Council, the
Commission, or:
a. for historic districts - a historical society, neighborhood
association, or group of property owners may apply to the
Commission for designation;
b. for historic properties - a historical society, neighborhood
association, or property owner may apply to the Commission for
designation.
c. Any group seeking designation for a property that does not
include the property owner must include a sworn affidavit that the
property owner consents to the application for designation.
2. Required Components of a Designation Ordinance: Any ordinance
designating any property or district as historic shall:
a. list each property in a proposed historic district or describe the
proposed individual historic property;
b. set forth the name(s) of the owner(s) of the designated property
or properties;
c. require that a Certificate of Appropriateness be obtained from the
Commission prior to any material change in appearance of the
designated property; and
d. require that the property or district be shown on the Official
Zoning Map of the City of Milton, Georgia and kept as a public
Comment [a1]: Add - the
Comment [a2]: Add – of a particular property
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record to provide notice of such designation.
3. Require Public Hearings: The Commission and the Milton City Council
shall hold a public hearing on any proposed ordinance for the designation
of any historic district or property. Notice of the hearing shall be published
in at least one (1) issue of the principal newspaper of local circulation, and
written notice of the hearing shall be mailed not less than ten (10) or more
than twenty (20) days prior to the date set for the public hearing. A notice
sent via the United States mail to the last-known owner of the property
shown on the City of Milton tax digest and a notice sent via attention of the
occupant shall constitute legal notification to the owner and occupant
under this ordinance.
4. Notification of Historic Preservation Division: No less than thirty (30)
days prior to making a recommendation on any ordinance designating a
property or district as historic, the commission must submit the report,
required in Section IV B 3, to the Historic Preservation Division of the
Department of Natural Resources.
5. Recommendations on Proposed Designations: A recommendation to
affirm, modify or withdraw the proposed ordinance for designation shall be
made by the Commission within fifteen (15) days following the Public
Hearing and shall be in the form of a resolution to the Milton City Council.
6. Milton City Council Action on the Commission’s Recommendation:
Following receipt of the Commission recommendation, the Milton City
Council may adopt the ordinance as proposed, may adopt the ordinance
with any amendments it deems necessary, or reject the ordinance.
7. Notification of Adoption of Ordinance for Designation: Within thirty (30)
days following the adoption of the Ordinance for designation by the Milton
City Council, the owners and occupants of each designated historic
property, and the owners and occupants of each structure, site or work of
art located within a designated historic district, shall be given written
notification of such designation by the Milton City Council, which notice
shall apprise said owners and occupants of the necessity of obtaining a
Certificate of Appropriateness prior to undertaking any material change in
appearance of the historic property designated or within the historic district
designated. A notice sent via the United States mail to the last-known
owner of the property shown on the City of Milton tax digest and a notice
sent via United States mail to the address of the property to the attention
of the occupant shall constitute legal notification to the owner and
occupant under this ordinance.
8. Notification of Other Agencies Regarding Designation: The Commission
shall notify all necessary agencies within the City of Milton of the
ordinance designation.
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9. Moratorium on Applications for Alteration or Demolition While Ordinance
for Designation is Pending: If an ordinance for designation is being
considered, the Commission shall notify the permitting division of the
Community Development Department. No permit of any kind shall be
issued for work which would constitute a material change in the
appearance of a structure, site, or landscaping within the designated area
until the proposed Ordinance is enacted or rejected by the City Council.
The Commission must propose an Ordinance of designation to the City
Council no more than 60 days after the permitting division denies a
building permit based on the moratorium.
Section V
Application to Preservation Commission for Certificate of Appropriateness
A. Approval of Material Change in Appearance in Historic Districts or Involving
Historic Properties.
After the designation by ordinance of a historic property or of a historic
district, no material change in the appearance of such historic property, or of a
contributing or non-contributing building, structure, site or object within such
historic district, shall be made or be permitted to be made by the owner or
occupant thereof unless or until the application for a Certificate of
Appropriateness has been submitted to and approved by the Commission. A
Building Permit shall not be issued without a Certificate of Appropriateness.
B. Submission of Plans to Commission.
An Application for a Certificate of Appropriateness shall be accompanied
by drawings, photographs, plans and documentation required by the
Commission.
C. Interior Alterations.
In its review of applications for Certificates of Appropriateness the
Commission shall not consider interior arrangement or use having no effect on
exterior architectural features.
D. Technical Advice.
The Commission shall have the power to seek technical advice from
outside its members on any application.
E. Public Hearings on Applications for Certificates of Appropriateness, Notices,
and Right to be Heard.
The Commission shall hold a public hearing at which each proposed
Certificate of Appropriateness is discussed. Notice of the hearing shall be
published in the principal newspaper of local circulation in the city and written
notice of the hearing shall be made by the Commission to all owners and
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occupants of the subject property. The written and published notice shall be
provided in the same manner and time frame as notices are provided before a
Public Hearing for Rezoning.
The Commission shall give the property owner and/or applicant an
opportunity to be heard at the Certificate of Appropriateness hearing.
F. Acceptable Commission Reaction to the Applications for Certificates of
Appropriateness.
Commission Action: The Commission may approve the Certificate of
Appropriateness as proposed, approve the Certificate of Appropriateness with
any modifications it deems necessary or reject it.
1. The Commission shall approve the application and issue a Certificate of
Appropriateness if it finds that the proposed material change(s) in the
appearance would not have a substantial adverse effect on the aesthetic,
historic, or architectural significance and value of the historic property or
the historic district. In making this determination, the Commission shall
consider, in addition to any other pertinent factors, the following criteria for
each of the following acts:
a. Reconstruction, Alteration, New Construction or Renovation:
The Commission shall issue Certificates of Appropriateness for the
above proposed actions if those actions conform in design, scale,
building material, setback and site features and to the Secretary of
the Interior’s Standards for Rehabilitation and Guidelines for
Rehabilitating Historic Buildings.
b. Relocation:
A decision by the Commission approving or denying a
Certificate of Appropriateness for the relocation of a building,
structure, or object shall be guided by:
1. The historic character and aesthetic interest of the
building, structure, or object contributes to its present
setting;
2. Whether there are definite plans for the area to be
vacated and what the effect of those plans on the character
of the surrounding area will be;
3. Whether the building, structure, or object can be moved
without significant damage to its physical integrity;
4. Whether the proposed relocation area is compatible with
the historical and architectural character of the building,
structure, site, or object.
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c. Demolition:
A decision by the Commission approving or denying a
Certificate of Appropriateness for the demolition of buildings,
structures, sites, or objects shall be guided by:
1. The historic, scenic, or architectural significance of the
building, structure, site, or object;
2. The importance of the building, structure, site, or object to
the ambiance of the district;
3. The difficulty or impossibility of reproducing such a
building, structure, site, or object because of its design,
texture, material, detail, or unique location;
4. Whether the building, structure, site, or object is one of
the last remaining examples of its kind in the neighborhood
or the city;
5. Whether there are definite plans for use of the property if
the proposed demolition is carried out, and what the effect of
those plans on the character of the surrounding area would
be;
6. Whether reasonable measures can be taken to save the
building, structure, site, or object from collapse;
7. Whether the building, structure, site, or object is capable
of earning reasonable economic return on its value.
G. Deadline for Approval or Rejection of Application for Certificate of
Appropriateness.
1. The Commission shall approve or reject an application for a Certificate
of Appropriateness within sixty (60) days after the filing thereof by the
owner or occupant of a historic property, or of a building, structure, site, or
object located within a historic district. Evidence of approval shall be by a
Certificate of Appropriateness issued by the Commission. Notice of the
issuance or denial of a Certificate of Appropriateness shall be sent by
United States mail to the applicant and all other persons who have
requested such notice in writing filed with the Commission.
2. Should the Commission fail to approve or reject an Application for
Certificate of Appropriateness within said sixty (60) days the application
for will be sent to the Milton City Council for a vote without comment by
the Commission.
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H. Necessary Action to be Taken by Commission upon Rejection of Application
for Certificate of Appropriateness.
1. In the event the Commission rejects an application, it shall state its
reasons for doing so, and shall transmit a record of such actions and
reasons, in writing, to the applicant. The Commission may suggest
alternative courses of action it thinks proper Wit disapproves of the
application submitted. The applicant, if he or she so desires, may make
modifications to the plans and may resubmit the application at any time
after making said modifications.
2. In cases where the application covers a material change in the
appearance of a structure which would require the issuance of a building
permit, the rejection of the application for a Certificate of Appropriateness
by the Commission shall be binding upon the building inspector or other
administrative officer charged with issuing building permits and, in such a
case, no building permit shall be issued.
I. Requirement of Conformance with Certificate of Appropriateness.
1. All work performed pursuant to an issued Certificate of Appropriateness
shall conform to the requirements of such certificate. In the event work is
performed not in accordance with such certificate, the Commission shall
issue a cease and desist order and all work shall cease.
2. The Milton City Council or the Commission shall be authorized to
institute any appropriate action or proceeding in a court of competent
jurisdiction to prevent any material change in appearance of a designated
historic property or historic district, except those changes made in
compliance with the provisions of this ordinance or to prevent any illegal
act or conduct with respect to such historic property or historic district.
J. Certificate of Appropriateness Void if Construction not Commenced.
1. A Certificate of Appropriateness shall become void unless construction
is commenced within six (6) months of date of issuance.
2. Certificates of Appropriateness shall be issued for a period of eighteen
(18) months and are renewable.
K. Recording an Application for Certificate of Appropriateness.
The Commission shall keep a public record of all applications for
Certificate of Appropriateness, and of all the Commission’s proceedings in
connection with said application. These records shall be maintained at City Hall.
L. Acquisition of Property.
The Commission may, where such action is authorized by the Milton City
Council and is reason-able necessary or appropriate for the preservation of a
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unique historic property, enter into negotiations with the owner for the
acquisition by gift, purchase, exchange, or otherwise, to the property or any
interest therein.
M. Appeals.
Any person adversely affected by any determination made by the
Commission relative to the issuance or denial of a Certificate of
Appropriateness may appeal such determination to the Milton City Council. Any
such appeal must be filed with the Milton City Council within fifteen (15) days
after the issuance of the determination pursuant to Section V. H 1 of this
Ordinance or, in the case of a failure of the Commission to act, within fifteen
(15) days of the expiration of the forty-five (45) day period allowed for the
Commission action, Section V. H2 of this Ordinance. The Milton City Council
may approve, modify, or reject the determination made by the Commission, if
the governing body finds that the Commission abused its discretion in reaching
its decision. Appeals from decisions of the Milton City Council may be taken to
the Superior Court of Fulton County in the manner provided by law for appeals
from conviction for the City of Milton ordinance violations.
Section VI
Maintenance of Historic Properties and Building and Zoning Code Provision
A. Ordinary Maintenance or Repair.
Ordinary maintenance or repair of any exterior architectural or
environmental feature in or on a historic property to correct deterioration, decay,
or to sustain the existing form, and that does not involve a material change in
design, material, or outer appearance thereof, does not require a Certificate of
Appropriateness.
B. Failure to Provide Ordinary Maintenance or Repair.
Property owners of historic properties or properties within historic districts
shall not allow their buildings to deteriorate by failing to provide ordinary
maintenance or repair. The Commission shall be charged with the following
responsibilities regarding deterioration by neglect:
1. The Commission shall monitor the condition of historic properties and
existing buildings in historic districts to determine if they are being allowed
to deteriorate by-neglect. Such conditions as broken windows, doors and
openings which allow the elements and vermin to enter, and the
deterioration of a building’s structural system shall constitute failure to
provide ordinary maintenance or repair.
2. In the event the Commission determines a failure to provide ordinary
maintenance or repair, the Commission will notify the owner of the
property and set forth the steps which need to be taken to remedy the
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situation. The owner of such property will have thirty (30) days in which to
do this.
3. In the event that the condition is not remedied in thirty (30) days, the
owner shall be punished as provided in Section VII of this Ordinance and,
at the direction of the Milton City Council; the Commission may perform
such maintenance or repair as is necessary to prevent deterioration by
neglect. The owner of the property shall be liable for the cost of such
maintenance and repair performed by the Commission.
C. Affirmation of Existing Building and Zoning Codes.
Nothing in this Ordinance shall be construed as to exempt property owners
from complying with existing City or County building and zoning codes, except to
the extent that a Historic Property is eligible for and receives Historic
Preservation Prior Use Recognition.
Section VII
Penalty Provisions
Violations of any provision of this Ordinance shall be punished in the
same manner as provided for punishment of violations of validly enacted
Ordinances of the City of Milton, Georgia set forth in Article 29.2 of the City of
Milton Zoning Ordinance.
Section VIII
Severability
In the event that any section, subsection, sentence, clause, or phrase of
this Ordinance shall be declared or adjudged invalid or unconstitutional, such
adjudication shall in no manner affect the other sections, sentences, clauses, or
phrases of this Ordinance, which shall remain in full force and effect, as if the
section, subsection, sentence, clause, or phrase so declared or adjudged invalid
or unconstitutional were not originally a part thereof.
Comment [a3]: Delete
Comment [a4]: Add – set forth in Article 29.2 of
the Zoning Ordinance
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Section IX
Repealer
All ordinances and parts of ordinances in conflict with this Ordinance are hereby
repealed.
Section X
Effective Date
This Ordinance shall become effective on _____________.
THEREFORE BE IT RESOLVED, that the Milton City Council does hereby
ordain, resolve and enact the foregoing Historic Preservation Commission Ordinance for
the City of Milton, Georgia.
Adopted this __________________.
Implementation: ____________________.
APPROVED:
MILTON CITY COUNCIL
BY: _____________________
MAYOR
ATTEST: ______________
ORDINANCE NO.
STATE OF GEORGIA
FULTON COUNTY
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON,
GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2009 BUDGET FOR
EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE
AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING
THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING
EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING
EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a
council meeting on September 21, 2009 at 6:00 p.m. as follows:
WHEREAS, the City Manager of the City of Milton has presented
amendments to the fiscal year 2009 Budget to the City Council on each of the
various funds of the City; and
WHEREAS, each of these budget amendments results in a balanced
budget, so that anticipated revenues equal proposed expenditures for each fund;
and
WHEREAS, the amended fiscal year 2009 budget provides a financial
plan for the government, establishing appropriations for each operating
department in order to extend services;
NOW, THEREFORE BE IT ORDAINED that this budget amendment,
“Exhibit A” attached hereto and by this reference made a part hereof this
ordinance shall be the City of Milton’s amended fiscal year 2009 budget; and
BE IT FURTHER ORDAINED that this budget be and is hereby approved
and the several items of revenues shown in the budget for each fund in the
amounts anticipated are adopted and that the several amounts shown in the
budget for each fund as proposed expenditures are hereby appropriated to the
departments named in each fund; and,
BE IT FURTHER ORDAINED that the expenditures shall not exceed the
appropriations authorized by this budget or amendments thereto provided; that
expenditures for the fiscal year shall not exceed actual funding available.
ADOPTED AND APPROVED this 21st day of September, 2009.
CITY OF MILTON, GEORGIA
By: ________________________
Mayor Joe Lockwood
_________________________ ________________________
Councilmember Karen Thurman Councilmember Tina D’Aversa
_________________________ ________________________
Councilmember Julie Zahner Bailey Councilmember Burt Hewitt
_________________________ ________________________
Councilmember Bill Lusk Councilmember Alan Tart
(SEAL)
Attest:
_______________________________
Jeanette R. Marchiafava, City Clerk
City of Milton, Georgia
Fiscal Year 2009
Summary of Departmental Budget Amendments #2
Fiscal Year 2009 Budget Amendment #2
2
The goal of the fiscal year 2009 budget amendment is to revise departmental budgets and interfund transfers based
on activity-to-date and future projections. The intent of the amendment is to balance departments and funds based
on reallocation of expenses.
GENERAL FUND
The General Fund is the principal operating fund of the government and is used to facilitate current year operations.
General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories:
Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay,
retirement and other associated payroll expenditures. The maintenance/ operating category includes expenditures
related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities,
communications, machinery & equipment, etc.
GENERAL FUND SUMMARY:
Revenue Appropriation Increase 32,320
Expenditure Appropriation Increase 32,320
Net Revenue/(Expenditure) Requests:0
Revenue Amendments:
The change in original revenue estimates for the following revenue sources is driven by analysis of the activity-to-
date. A projection was completed using available data indicating the fiscal year 2009 revenue estimates could be
adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as
follows:
1. Property Taxes were reduced by $283,390 to account for lower collections due to late billing.
2. The following revenue collections are trending higher than anticipated:
a. Prior Year Property Taxes-Real $163,000
b. Intangible Tax $ 45,000
c. Penalties & Interest – Real Prop $ 20,000
d. Fines & Forfeitures $ 30,000
3. Motor Vehicle Tax is trending lower than expected. A proposed decrease of $30,000 is being submitted.
4. A new line item has been added to account for the collection of the Hopewell Youth Association fees -
$25,670
5. An Operating Transfer In from the Capital Project Fund is needed for the survey and appraisal services
performed for the parks and community buildings.
Fiscal Year 2009 Budget Amendment #2
3
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
TAXES
Current Yr Property Taxes-Real $ 7,730,000 $ - $ 7,730,000 $ (283,390) $ 7,446,610
Current Yr Property Taxes-Utility 52,549 52,462 87 52,549
Prior Yr Property Taxes-Real 650,000 813,329 (163,329)163,000 813,000
Current Yr Prop Taxes-Personal 140,000 0 140,000 140,000
Motor Vehicle Tax 520,000 413,849 106,151 (30,000) 490,000
Intangible Tax 170,000 187,983 (17,983)45,000 215,000
Prior Yr Prop Taxes-Personal 40,000 39,176 824 40,000
Real Estate Transfer Tax 30,000 32,165 (2,166)5,000 35,000
Franchise Fees 1,700,000 1,331,789 368,211 1,700,000
Local Option Sales Tax 3,400,000 2,716,158 683,843 3,400,000
Alcohol Beverage Excise Tax 254,000 225,285 28,715 254,000
Business & Occupation Tax 580,000 579,327 673 580,000
Insurance Premium Tax 850,000 0 850,000 850,000
Financial Institution Tax 23,000 23,932 (932)23,000
Penalties & Interest-Real Prop 42,000 61,633 (19,633)20,000 62,000
Penalties & Interest-Pers Prop 1,000 1,103 (103)1,000
Penalties & Interest-Business Lic 4,000 1,925 2,075 (2,000)2,000
LICENSES & PERMITS
Alcohol Beverage Licenses 111,000 122,051 (11,051)11,050 122,050
Advertising Fee 895 1,695 (800)895
Pouring Permit 6,650 5,540 1,110 6,650
Solicitation Permit 420 215 205 420
Zoning & Land Use Permits 5,000 6,649 (1,649)5,000
Application Fees 0 0 0 0
Land Disturbance 20,000 17,019 2,981 20,000
Modification 2,000 1,750 250 2,000
Variance 8,000 7,350 650 8,000
Seasonal & Special Events 120 270 (150)120
Sign Permits 7,000 8,580 (1,580)7,000
Building Permits 70,000 55,060 14,940 (10,000)60,000
NPDES Fees 706 814 (108)706
CHARGES FOR SERVICES
Finance Admin Fee 70,000 69,975 25 70,000
Court Admin Fee 147,292 129,534 17,758 147,292
Maps & Cert Letters 1,000 655 345 1,000
Plan Review Fees 45,000 61,684 (16,684)16,680 61,680
Open Records Fees 860 291 569 860
Development Bond Fee 1,200 1,350 (150)1,200
Election Qualifying Fee 3,330 780 2,550 3,330
Accident Reports 6,354 5,458 897 6,354
Expungement Fees 300 525 (225)300
Alarm Registration 5,500 8,950 (3,450)3,500 9,000
False Alarms 14,000 13,650 350 14,000
Fire Plan Review 1,400 918 482 1,400
Fire Inspection 600 3,957 (3,357)3,300 3,900
Background Check Fees 7,000 9,550 (2,550)2,550 9,550
Rental Fees 0 0 0 0 0
HYA Fees 0 25,672 (25,672)25,670 25,670
Facility Rental 0 2,797 (2,797)2,790 2,790
Bad Check Fees 260 390 (130)260
FINES & FORFEITURES
Fines & Forfeitures 400,000 386,950 13,049 30,000 430,000
Ordinance Fines 2,500 2,579 (79)2,500
INVESTMENT INCOME
Interest Revenue 9,000 10,177 (1,177)9,000
Tan Proceeds Interest 180 180 0 180
Realized Gain/Loss on Investmt 20,000 39,400 (19,400)20,000
CONTRIBUTIONS & DONATIONS
Donation Revenue-Mayor & Council 0 175 (175)0 0
Public Safety Fund 0 6,014 (6,014)6,010 0
MISCELLANEOUS REVENUE
Insurance Proceeds-Pub Sfty 2,321 4,689 (2,368)2,360 4,681
Insurance Proceeds-PW 1,440 5,240 (3,800)3,800 5,240
Other Misc Revenue 37,802 0 37,802 37,802
OTHER FINANCING SOURCES
Operating Transfers In-Htl/Mtl Fd 8,000 0 8,000 8,000
Operating Transfers In from Capital
Project
0 17,000 17,000
Budgeted Fund Balance 4,176,896 0 4,176,896 4,176,896
TOTAL REVENUES $ 21,380,576 $ 7,498,651 $ 13,881,925 $ 32,320 $ 21,406,886
FY 2009
REVENUE SOURCE
Fiscal Year 2009 Budget Amendment #2
4
Expenditure Amendments:
The recommended expenditure amendments are presented on the following pages by department.
MAYOR AND COUNCIL
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Salaries $ 120,254 $ 84,685 $ 35,569 $ (11,317) $ 108,937
Stipend:
Thurman 2,720 0 2,720 0 2,72
Zahner Bailey 2,720 0 2,720 0 2,720
Lusk 2,720 0 2,720 0 2,72
Hewitt 2,720 0 2,720 0 2,72
D'Aversa 2,720 1,125 1,595 0 2,720
Tart 2,720 728 1,992 0 2,72
Lockwood 3,720 2,557 1,163 0 3,720
Group Insurance 2,233 0 2,233 (1,500)733
401A SS Match 4,509 3,176 1,333 (435)4,074
FICA Medicare 1,679 1,186 493 (162)1,517
401A 1% Match to 457B 169 0 169 (116)53
Pension 553 0 553 (527)2
Unemployment Insurance 1,840 1,559 281 (47)1,793
Worker's Comp 2,300 1,024 1,276 (592)1,708
Flexible Spending 300 0 300 (50)250
Professional Fees 62,000 46,689 15,311 0 62,000
Rental Land & Buildings 100,466 100,466 0 0 100,466
Communications 1,666 0 1,666 0 1,66
Advertising 600 475 125 0 60
Travel 13,465 9,142 4,323 0 13,465
Education & Training 8,155 4,710 3,445 0 8,15
General Supplies 1,500 1,795 (295)0 1,500
Food/Meals 700 492 208 0 70
Promotional 2,000 1,251 749 0 2,00
Non-recurring 700 351 349 0 70
TOTAL $ 345,129 $ 261,408 $ 83,721 $ (14,746) $ 330,383
BUDGET AMENDMENT NOTES
Account Name
Move Executive Aide from Mayor and Council to City Manager department (14,746)
Total Decrease (14,746)$
TOTAL MAYOR & COUNCIL BUDGET AMENDMENTS (14,746)$
FY 2009
Amendment Reason
DECREASE
ACCOUNT
DESCRIPTION
0
0
0
0
6
6
0
5
0
0
0
Fiscal Year 2009 Budget Amendment #2
5
CITY MANAGER
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Salaries and Wages 164,018 107,418 56,600 11,317 175,335
Car Allowance 4,652 3,046 1,606 0 4,65
Group Insurance 7,836 2,273 5,563 1,500 9,33
401A (SS match)6,203 4,111 2,092 435 6,638
FICA Medicare 2,283 1,479 804 162 2,445
401A 1% Match to 457B 1,068 300 768 116 1,184
Pension 3,810 1,161 2,649 527 4,33
Unemployment Insurance 675 445 230 47 72
Worker's Compensation 4,347 2,097 2,250 592 4,939
Flexible Spending 600 300 300 50 650
Temporary Housing 6,000 5,333 667 0 6,000
Rental Land & Buildings 10,047 10,047 0 0 10,047
Communications 2,400 508 1,892 0 2,40
Printing 200 93 107 0 20
Travel 5,900 2,838 3,062 0 5,900
Dues/Fees 7,845 2,475 5,370 0 7,845
Education/Training 2,500 2,270 230 0 2,500
General Supplies 1,000 155 845 0 1,000
Natural Gas 2,500 0 2,500 0 2,500
Food/Meals 0 314 (314)0
Machinery 250 19 231 0 25
$ 234,134 $ 146,752 $ 87,382 $ 14,746 $ 248,880
BUDGET AMENDMENT NOTES
Account Name
Move Executive Aide from Mayor and Council to City Manager 14,746
Total Increase 14,746$
TOTAL CITY MANAGER BUDGET AMENDMENTS 14,746$
FY 2009
Amendment Reason
INCREASE
ACCOUNT
DESCRIPTION
2
6
7
2
0
0
0
0
Fiscal Year 2009 Budget Amendment #2
6
GENERAL ADMINISTRATION
BUDGET ACTUALS
AS OF 5/8/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Administrative Fees 52,350 0 52,350 (52,350)0
Professional Fees 54,539 0 54,539 (54,539)0
Legal Fees 180,000 0 180,000 (180,000)0
Professional Fees - Contracted 1,828,617 0 1,828,617 (1,828,617)0
Rental Land & Buildings 55,256 0 55,256 (55,256)0
Insurance:
Umbrella Liability 0 0 0 0 0
General Liability 34,608 0 34,608 (34,608)0
Law Enforcement Liability 9,737 0 9,737 (9,737)0
Public Officials Liabiltiy 70,609 0 70,609 (70,609)0
Automobile Liability 26,592 0 26,592 (26,592)0
Property & Equipment Liability 3,899 0 3,899 (3,899)0
Automobile Physical Damage 10,839 0 10,839 (10,839)0
Boiler & Machinery 708 0 708 (708)0
Claims and Adjustments 15,000 0 15,000 (15,000)0
Police Animal Mortality 1,260 0 1,260 (1,260)0
Crime/Fidelity 1,837 0 1,837 (1,837)0
Unallocated 15,000 0 15,000 (15,000)0
Communications 10,500 0 10,500 (10,500)0
Advertising 4,900 0 4,900 (4,900)0
Printing 8,770 0 8,770 (8,770)0
General Supplies 100 0 100 (100)0
TOTAL EXPENDITURES $ 2,385,121 $ - $ 2,385,121 $ (2,385,121) $ -
BUDGET AMENDMENT NOTES
Account Name
Reallocating Department to Finance, Human Resources, (2,385,121)
and Public Information & Marketing for better cost definition
Total Decrease (2,385,121)$
TOTAL GENERAL ADMIN BUDGET AMENDMENTS (2,385,121)$
Amendment Reason
DECREASE
ACCOUNT
DESCRIPTION
FY 2009
Fiscal Year 2009 Budget Amendment #2
7
FINANCE
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Salaries and Wages 0 $ 12,115 (12,115) $ 27,692 $ 27,692
Car Allowance 0 0 0 0
Group Insurance 0 1,772 (1,772)2,056 2,056
401A (SS match)0 447 (447)966 966
FICA Medicare 0 129 (129)286 286
Unemployment Insurance 0 223 (223)521 521
Flexible Spending 0 100 (100)300 300
Administrative Fees 0 50,127 (50,127)52,350 52,350
Professional Fees 0 50,806 (50,806)54,539 54,539
Legal Fees 0 132,062 (132,062)180,000 180,000
Professional Fees - Contracted 0 831,190 (831,190)965,607 965,607
Rental Land & Buildings 0 30,140 (30,140)30,140 30,140
General Liability 0 36,393 (36,393)34,608 34,608
Law Enforcement Liability 0 9,320 (9,320)9,737 9,737
Public Officials Liabiltiy 0 68,977 (68,977)70,609 70,609
Automobile Liability 0 25,978 (25,978)26,592 26,592
Property & Equipment Liability 0 4,029 (4,029)3,899 3,899
Automobile Physical Damage 0 10,615 (10,615)10,839 10,839
Boiler & Machinery 0 733 (733)708 708
Claims and Adjustments 0 8,107 (8,107)15,000 15,000
Police Animal Mortality 0 1,234 (1,234)1,260 1,260
Crime/Fidelity 0 1,799 (1,799)1,837 1,83
Unallocated 0 0 0 15,000 15,000
Communications 0 5,032 (5,032)10,500 10,500
Advertising 0 1,006 (1,006)4,900 4,90
Printing 0 1,802 (1,802)8,770 8,77
Travel 0 1,017 (1,017)0 0
Dues/Fees 0 50 (50)0
General Supplies 0 32 (32)100 100
Machinery 0 59 (59)0
TOTAL EXPENDITURES $ - $ 1,285,293 $ (1,285,293) $ 1,528,816 $ 1,528,816
BUDGET AMENDMENT NOTES
Account Name
Reallocating General Administration Department to Finance, Human Resources,
and Public Information & Marketing for better cost definition
Finance allocation:1,496,995
Transition Finance Director to City position. Offset is a credit on the CH2M contract.31,821
Total Increase 1,528,816$
TOTAL FINANCE BUDGET AMENDMENTS 1,528,816$
Amendment Reason
INCREASE
ACCOUNT
DESCRIPTION
FY 2009
0
7
0
0
0
0
Fiscal Year 2009 Budget Amendment #2
8
HUMAN RESOURCES
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Professional Fees - Contracted 0 277,063 (277,063)332,476 332,476
Rental Land & Buildings 0 10,047 (10,047)10,046 10,046
$ - $ 287,110 $ (287,110) $ 342,522 $ 342,522
BUDGET AMENDMENT NOTES
Account Name
Reallocating General Administration Department to Finance, Human Resources,
and Public Information & Marketing for better cost definition
Human Resource allocation:342,522
Total Increase 342,522$
TOTAL HUMAN RESOURCES BUDGET AMENDMENTS 342,522$
Amendment Reason
INCREASE
ACCOUNT
DESCRIPTION
FY 2009
PUBLIC INFORMATION & MARKETING
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Professional Fees - Contracted 0 415,594 (415,594)498,713 498,713
Rental Land & Buildings 0 15,070 (15,070)15,070 15,070
$ - $ 430,664 $ (430,664) $ 513,783 $ 513,783
BUDGET AMENDMENT NOTES
Account Name
Reallocating General Administration Department to Finance, Human Resources,
and Public Information & Marketing for better cost definition
Public Information & Marketing allocation:513,783
Total Increase 513,783$
TOTAL PUBLIC INFORMATION & MARKETING BUDGET AMENDMENTS 513,783$
Amendment Reason
INCREASE
ACCOUNT
DESCRIPTION
FY 2009
Fiscal Year 2009 Budget Amendment #2
9
MUNICIPAL COURT
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Regular Employees $ 56,779 $ 58,624 $ (1,845) $ 15,320 $ 72,099
Stipend 4,800 4,062 738 0 4,8
401A (SS match)2,129 2,219 (90)0 2,129
FICA Medicare 3,287 3,340 (53)0 3,2
Unemployment Insurance 1,150 816 334 0 1,150
Worker's Compensation 690 164 526 0 6
Professional Fees 16,250 9,407 6,843 0 16,250
Professional Fees - Contracted 332,476 277,063 55,413 0 332,476
Rental Land & Buildings 100,466 100,466 (0)0 100,466
Communications 5,080 3,532 1,548 0 5,0
Travel 2,000 819 1,181 0 2,0
Dues & Fees 600 0 600 0 600
Education & Training 500 450 50 0 5
General Supplies 500 50 450 0 500
Food/Meals 300 444 (144)0 3
Uniforms 500 351 149 0 5
Other Equipment 200 7 193 0 200
TOTAL $ 527,707 $ 461,814 $ 65,893 $ 15,320 $ 543,027
BUDGET AMENDMENT NOTES
Account Name
1. Salary & Benefits 15,320
Total Increase 15,320$
TOTAL MUNICIPAL COURT BUDGET AMENDMENTS 15,320$
ACCOUNT
DESCRIPTION
FY 2009
Amendment Reason
INCREASE
Bring in line with actuals
00
87
90
80
00
00
00
00
Fiscal Year 2009 Budget Amendment #2
10
PARKS AND RECREATION
BUDGET ACTUALS AS
OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Professional Fees $ 45,000 $ 40,506 $ 4,494 $ 17,000 $ 62,000
Professional Fees - Contracted 71,863 22,386 49,477 0 71,8
Facility R & M 12,000 7,931 4,069 0 12,000
Grounds R&M 30,000 1,769 28,232 0 30,0
Rental Land & Buildings 1,256 1,256 0 0 1,256
General Supplies 0 596 (596)0 0
Water Sewage 3,200 2,035 1,165 0 3,2
Natural Gas 1,900 1,264 636 0 1,9
Electricity 18,400 15,274 3,126 0 18,4
TOTAL $ 183,619 $ 93,015 $ 90,604 $ 17,000 $ 200,619
BUDGET AMENDMENT NOTES
Transfer in from Capital Projects( Park Improvements):
Survey and appraisal services required at Parks 17,000
TOTAL PARKS & REC BUDGET AMENDMENTS 17,000$
FY 2009
ACCOUNT
DESCRIPTION
63
00
00
00
00
Fiscal Year 2009 Budget Amendment #2
11
SPECIAL EVENTS FUND
This fund accounts for the expense of the hotel/motel excise taxes. It is also used to track the outflow related to the
donations collected for the various special events the City currently sponsors.
SPECIAL EVENTS FUND
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
REVENUES:
Interest Revenue $ - $ - $ - $ - $
Donations - 6,400 (6,400) 6,400 6
Op Transfer In-Hotel/Motel Tax Fd 40,000 - 40,000 - 40
TOTAL REVENUES $ 40,000 $ 6,400 $ 33,600 $ 6,400 $ 46
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
-
,400
,000
,400
AMENDMENTS
FINAL
BUDGET
EXPENDITURES:
Professional Fees $ 10,500 $ 8,337 $ 2,163 $ 2,400 $ 12
Rental Equip & Vehicle 6,500 6,820 (320) 2,000 8
Advertising 3,100 2,322 778 - 3
Printing 6,700 5,939 761 - 6
General Supplies 6,000 6,754
,900
,500
,100
,700
(754) 2,000 8
Food/Meals 4,200 3,290 910 - 4
Machinery & Equip 3,000 - 3,000 - 3
TOTAL EXPENDITURES $ 40,000 $ 33,463 $ 6,537 $ 6,400 $ 46
BUDGET AMENDMENT NOTES
REVENUE INCREASE
To reflect Milton Roundup donations received 6
EXPENSE INCREASE
Increased budgets to account for expending donations 6
TOTAL SPECIAL EVENTS FUND BUDGET AMENDMENTS $ 6
ACCOUNT
DESCRIPTION
FY 2009
FY 2009
ACCOUNT
DESCRIPTION
,000
,200
,000
,400
,400
,400
,400
Fiscal Year 2009 Budget Amendment #2
12
CONFISCATED ASSETS FUND
This fund was created to account for the expenditures and revenues from the cash confiscated related to narcotics
seizures.
CONFISCATED ASSETS FUND
BUDGET ACTUAL
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
REVENUES:
Court/ Cash Confiscations $ 43,763 $ (43,763) $ 43,763 $ 43,763
TOTAL REVENUES $ - $ 43,763 $ (43,763) $ 43,763 $ 43,763
BUDGET ACTUAL
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
EXPENDITURES:
Unallocated $ - $ - $ - $ 43,763 $ 43,763
TOTAL EXPENDITURES $ - $ - $ - $ 43,763 $ 43,763
BUDGET AMENDMENT NOTES
REVENUE INCREASE
Reflect cash confiscated year to date 43,763
EXPENSE INCREASE
Unallocated 43,763
TOTAL CONF ASSETS FUND BUDGET AMENDMENTS 43,763$
ACCOUNT
DESCRIPTION
FY 2009
FY 2009
ACCOUNT
DESCRIPTION
.
Fiscal Year 2009 Budget Amendment #2
13
CAPITAL PROJECTS FUND
The Capital Projects Fund is used to track revenues and expenditures associated with capital construction,
acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire
until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as
an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more,
or an improvement/addition to an existing capital asset. The amendments to this fund are explained below and are
followed by the budget spreadsheet on the next page:
BUDGET AMENDMENT NOTES
REVENUES
20,500$
2. Transfer out to General Fund: Survey and appraisal services required at parks (17,000)
3. Transfer out to Capital Grant: Consolidate Crabapple Study with Transportation Master Plan (70,000)
(42,082)
Total Amendment to
Revenues (108,582)
EXPENDITURES
Stormwater Maintenance (995)
Traffic Calming (15,367)
Park Improvements (5,915)
Comprehensive Plan (21,848)
2,043
6. New Vehicles - Increased to account for lease purchase of car to replace damaged vehicle.20,500
(70,000)
(17,000)
Total Amendment to
Expenses (108,582)
4. Budgeted Fund Balance - Reduced to reflect correct project budgets. FY 2008 expenditures hit
after budget was approved that should have decreased the carry-forward balance.
1. Capital Lease Proceeds - Increased to account for lease purchase of car to replace damaged
vehicle.
5. Amend the following accounts to reflect correct project budgets. FY 2008 expenditures hit
the accounts after the budget was approved that should have decreased the carry-forward
balance.
Police Record Mgmt Software
7. Crabapple Study - Transfer to Capital Grant Fund to consolidate with Transportation Master
Plan
8. Park Improvements - Transfer funds to General Fund for survey and appraisal services required
at parks
Fiscal Year 2009 Budget Amendment #2
14
CAPITAL PROJECTS FUND
BUDGET ACTUAL AS OF
8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
REVENUES:
Infrastructure Maintenance Fee $ 60,000 $ 56,480 $ 3,520 $ - $ 60,000
Sidewalk Replacement 70,558 - 70,558 - 70,558
Tree Recompense 12,800 12,800 - - 12,800
Landfill Use Fees 190,000 138,264 51,736 - 190,000
Interest Revenue 2,000 - 2,000 - 2,000
Capital Lease Proceeds - - - 20,500 20,500
Transfer out to General Fund - - - (17,000) (17,000)
Op Transfer In from General Fd 4,188,139 1,000,473 3,187,666 - 4,188,139
Transfer out to Capital Grant - - - (70,000) (70,000)
Budgeted Fund Balance 1,848,616 - 1,848,616 (42,082) 1,806,534
TOTAL REVENUES $ 6,372,113 $ 1,208,017 $ 5,164,096 $ (108,582) $ 6,263,531
BUDGET ACTUAL AS OF
8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
EXPENDITURES:
City Council:
City Hall Assessment $ 12,800 $ 3,334 $ 9,467 $ - $ 12,800
Public Safety:
Fire Station Improvements 40,929 17,200 23,729 - 40,929
New Vehicles 42,220 25,308 16,912 20,500 62,720
Vehicle Reserve 55,966 - 55,966 - 55,966
Police Record Mgmt Software 200,000 198,444 1,556 2,043 202,043
Furniture & Fixtures 10,540 2,590 7,950 - 10,540
Fire Record Mgmt Software 60,575 60,575 - - 60,575
Advanced Life Support Equip 50,000 - 50,000 - 50,000
Public Works:
Crabapple Study 70,000 21,783 48,217 (70,000) -
Construction Inspectors 75,000 5,302 69,698 - 75,000
Gravel Roads Maintenance 376,000 198,645 177,355 - 376,000
Stormwater Maintenance 223,953 6,338 217,615 (995) 222,958
Pavement Management 1,965,000 549,964 1,415,036 - 1,965,000
Traffic Calming 70,000 21,185 48,815 (15,367) 54,633
Bridge Repairs-Landrum Rd 320,000 69,361 250,639 - 320,000
Re-Striping 120,000 48,485 71,515 - 120,000
Edge of Pavement Program 50,000 - 50,000 - 50,000
Bridge Replacement Program 50,000 - 50,000 - 50,000
Sidewalks 100,000 - 100,000 - 100,000
NPDES Permit Compliance 433,500 - 433,500 - 433,500
Parks & Recreation:
Stormwater Mgmt at Park 15,000 - 15,000 - 15,000
Park Improvements 298,699 504 298,195 (22,915) 275,784
Milton Trails 200,000 - 200,000 - 200,000
Land Acquisition & Park
Enhancement
1,208,234 - 1,208,234 - 1,208,234
Community Development:
Comprehensive Plan 160,897 12,889 148,007 (21,848) 139,049
Arnold Mill Corridor Study 150,000 - 150,000 - 150,000
Tree Recompense 12,800 - 12,800 - 12,800
TOTAL EXPENDITURES $ 6,372,113 $ 1,241,908 $ 5,130,205 $ (108,582) $ 6,263,531
FY 2009
ACCOUNT
DESCRIPTION
ACCOUNT
DESCRIPTION
FY 2009
Fiscal Year 2009 Budget Amendment #2
15
CAPITAL GRANT FUND
The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance
major capital projects.
CAPITAL GRANT FUND
BUDGET ACTUAL
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
REVENUES:
Transportation Master Plan 360,000 189,553.83 170,446 360,000
GDOT HPP Funds 560,000 560,000 560,000
AED Units 0 0 0
Bathroom Renovation 17,500 17,500.00 0 17,500
Interest Revenue 0 0 0
Realized Gain on Investments
Firemans Fund Grant 0 0 0
Op Transfer In from General Fd 220,662 73,485.00 147,177 220,662
Op Transfer In from Capital Project Fd 70,000 70,000
Budgeted Fund Balance 695,078 695,078 695,078
TOTAL REVENUES 1,853,240$ 280,539$ 1,572,701$ 70,000$ 1,923,240$
BUDGET ACTUAL
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
EXPENDITURES:
Public Safety:
AED Units 0 0 0
Public Works:
Transportation Master Plan 450,000 272,902 177,098 70,000 520,
Birmingham & Providence 809,490 809,490 809,490
Arnold Mill @ New Providence 593,750 593,750 593,750
Parks & Recreation:
Bathroom Renovation 0 0 0
TOTAL EXPENDITURES $ 1,853,240 $ 272,902 $ 1,580,338 $ 70,000 $ 1,923,240
BUDGET AMENDMENT NOTES
INCREASE
70,000
TOTAL CAPITAL GRANT FD BUDGET AMENDMENTS 70,000$
FY 2009
ACCOUNT
DESCRIPTION
Op Transfer In from Capital Project Fund. Consolidate Crabapple Study with Transportation Master
Plan
FY 2009
ACCOUNT
DESCRIPTION
000
ORDINANCE NO.
STATE OF GEORGIA
FULTON COUNTY
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON,
GEORGIA, TO ADOPT THE FISCAL 2010 BUDGET FOR EACH FUND OF
THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN
IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS
OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED
APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED
ACTUAL FUNDING AVAILABLE.
WHEREAS, the City Manager of the City of Milton has presented a
proposed fiscal year 2010 Budget to the City Council on each of the various
funds of the City; and
WHEREAS, each of these budgets is a balanced budget, so that
anticipated revenues equal proposed expenditures for each fund; and
WHEREAS, the fiscal year 2010 budget provides a financial plan for the
government, establishing appropriations for each operating department in order
to extend services;
NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A”
attached hereto and by this reference made a part hereof this ordinance shall be
the City of Milton’s fiscal year 2010 budget; and
BE IT FURTHER ORDAINED that this budget be and is hereby approved
and the several items of revenues shown in the budget for each fund in the
amounts anticipated are adopted and that the several amounts shown in the
budget for each fund as proposed expenditures are hereby appropriated to the
departments named in each fund; and,
BE IT FURTHER ORDAINED that the expenditures shall not exceed the
appropriations authorized by this budget or amendments thereto provided; that
expenditures for the fiscal year shall not exceed actual funding available.
ADOPTED AND APPROVED this _____ day of _______________ .
CITY OF MILTON, GEORGIA
By: ________________________
Mayor
_________________________ ________________________
Council Member Council Member
_________________________ ________________________
Council Member Council Member
_________________________ ________________________
Council Member Council Member
(SEAL)
Attest:
_______________________________
City Clerk
First Reading ________________________
Second Reading _______________________
City of Milton
13000 Deerfield Parkway Suite 107G Milton, GA 30004
September 2, 2009
To the Honorable Mayor, City Council and the Citizens of Milton:
In accordance with State of Georgia laws and Ordinances enacted the City of Milton, Georgia, we are
pleased to present the City of Milton’s Annual Budget for fiscal year 2010. An objective of the City’s
budget is to provide a management tool by which our local government can unite its budgeting efforts to
provide quality services while operating within available resources. This process results in an updating of
the City’s on-going financial plan and provides a vehicle by which management decisions can be made as
a result of the formulation and analysis of the respective data.
BUDGET PROCESS AND OVERVIEW
The fiscal year 2010 budget process began in June with distribution of historical data and forms to all the
department directors. Each department formulated budgets in three major areas; maintenance &
operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting,
finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue
estimates.
In early August, each department director met with the City Manager to review their budget requests and
goals and objectives. Each request was evaluated by the City Manager and the Finance Director
according to the priority specified by the department director and available funding. This first draft is being
presented to you tonight for consideration. We will hold a budget workshop during the regularly scheduled
meeting on September 14, 2009 to initially discuss all of the requests in more detail, if necessary. The
final document will be presented for approval on September 21, 2009.
As required by Georgia law and Council, citizen input will be solicited during the process of adopting the
budget through publicly advertised meetings. The legally required public hearings on the budget will be
held on September 9, 2009, with the first reading of the ordinance and the second ordinance reading and
final adoption occurring on September 21, 2009. As established by the City of Milton Charter, the millage
rate used in establishing the balanced budget for fiscal year 2010 is 4.731 mills.
KEY BUDGET FACTORS, ISSUES, AND PRIORITIES
The foundation for the fiscal year 2010 budget is based on three key financial factors.
• Sustainability of existing services
• Enhancement to services through operating initiatives
• Maintaining the quality of life for constituents, citizens, and businesses through capital
programming
Sustainability of Existing Services and Enhancements through Operating Initiatives
The fiscal year 2010 balanced budget is based on a millage rate of 4.731 mills, which is the same millage
rate applied in fiscal year 2009. This budget provides financial resources for the City of Milton to sustain
the current levels of service and includes areas of improved service via operating initiatives.
In appropriating the resources to sustain existing services, the following are the top five revenue and
expenditure sources:
Representing 88.4% of total general fund revenue, the top five areas of general fund revenue are as
follows:
Property Tax Revenue 51.8% $ 9,215,549
Local Option Sales Tax 19.1% $ 3,400,000
Franchise Fees 9.5% $ 1,700,000
Insurance Premium Tax 4.8% $ 850,000
Property Taxes
9,215,549
51.8%
Other Taxes
7,527,000
42.3%
Licenses & Permits
216,210
1.2%
Charges for Services
326,160
1.8%
Fines & Forfeitures
452,500
2.5%Investment Income
20,000
0.1%
Miscellaneous Revenue
37,802
0.2%
Other Financing Sources
7,000
0.0%
Business & Occupation Tax 3.2% $ 575,000
Representing 65.5% of total general fund expenditures, the top five general fund expenditures by
department are:
Fire 23.5%4,185,001$
Police 14.5%2,583,623$
Public Works 11.0%1,949,601$
Other Financing Uses 8.7%1,549,337$
Community Development 7.8%1,384,700$
Mayor &
Council
157,189
0.9%
City Clerk
572,785
3.2%
City Manager
395,023
2.2%
Finance
1,029,285
5.8%
Legal
200,000
1.1%IT
1,058,333
5.9%
HR
334,251
1.9%
Risk Mgmt
195,252
1.1%
Gen Govt Bldg
482,415
2.7%
PI & Mktg
493,811
2.8%
Court
249,631
1.4%
Police
2,583,623
14.5%
Fire
4,185,001
23.5%
EMS
132,250
0.7%
Public Works
1,949,601
11.0%
Parks &
Rec
140,339
0.8%
Comm Dev
1,384,700
7.8%
Debt
Service
709,395
4.0%
Other
Financing
Uses
1,549,337
8.7%
The top five expenditures by category are as follows:
City Position Salary Costs 37.8% $ 6,737,102
Contracted Service with CH2M Hill 31.0% $ 5,515,483
Other Financing Uses 8.7% $ 1,549,337
Purchased Services 4.9% $ 866,697
Salaries & Benefits
6,737,102
37.8%
Professional Services
618,347
3.5%
CH2M Hill Contract
5,515,483
31.0%
Repairs & Maintenance
220,245
1.2%
Rental Land & Buildings
676,212
3.8%
Rental Vehicles & Equip
800
0.0%Other
P
Supplies 4.3% $ 759,956
Minor Capital Outlays
147,597
0.8%
urchased
Service
866,697
4.9%
Other Costs
1,050
0.0%
Supplies
759,956
4.3%
Debt Service
709,395
4.0%
Other Financing Uses
1,549,337
8.7%
Salary and Benefits Detail
The salary and benefit budget is based upon approved positions (Appendix A) and the associated benefit
program costs. For fiscal year 2010, direct City costs for salaries/benefits is $6,737,102, with $4,952,353
appropriated for salaries and $1,784,749 for benefits, making benefit costs 27% of the total
salaries/benefit budget. As the City recognizes the costs of employee retention are less than employee
turnover and recruitment, this budget includes a cost of living adjustment of 2.5% for each employee. The
total City salary/benefits budget is 38% of the total operating expenditures.
City of Milton Private/Public Partnership
At its inception, the City of Milton decided to take a non-traditional approach to operating a city by
partnering with a private firm, CH2M Hill, to perform the operations and maintenances services. During
fiscal year 2009, the City of Milton and CH2M Hill met frequently to discuss contract modifications and
pricing which addressed the downward financial trends currently being seen. Contrary to previous years,
we anticipate a reduction in the contract cost because of a right sizing of services. There is no escalation
anticipated. The City is also exploring a larger level of self performance and planning is in place to bring
several services internally in a more traditional format. When some, or all, of the City services are
internalized, it is anticipated the budgeted contract amount will serve to fund the balance of that service in
its self performing role.
The contract cost for fiscal year 2010 is budgeted at $5,515,483. This is subject to change as planning
and direction decisions are made by the Mayor and Council.
Fiscal Year Escalator Base Contract Change Order Description Change Order Amount Total Contract
Police & Fire Dept Support 75,927$
Public Safety HR 22,500$
2008 6.57% 6,820,639$ 6,820,639$
2009 3.78% 7,078,459$ 7,078,459$
2010 0.00% 5,515,483$ 5,515,483$
CH2M Hill Contract History
2007 5,235,000$ 5,333,427$
Budget Summary by Department – General Fund
Mayor and City Council
The fiscal year 2010 budget appropriation for the Mayor and Council is $157,189. This
department is comprised of a Mayor and six Council Members. Salaries of the Mayor and
Council are set by City Charter. Each elected official receives an annual stipend for expenditure
reimbursement. For fiscal year 2010, the Mayor’s stipend is $3,720 and each council member
receives a stipend of $2,720. The stipends were increased by $720 last fiscal year for the
intended purpose of permitting the acquisition of an aircard.
There was an overall 36% decrease from the FY 2009 budget due in large part to the Executive
Aide position being moved to the City Manager’s department. Other reductions included the
elimination of the need for a recruiter for the City Manager position and the contract services for
the ADA Coordinator.
City Manager
The fiscal year 2010 budget appropriation for the City Manager’s Department is $470,986. The
City Manager is responsible for the overall management of all city functions and operations. The
City Manager’s Department is comprised of the following employees:
• City Manager
• Assistant City Manager
• Executive Aide
The FY 2010 budget shows a 76% increase compared to the FY 2009 amended budget.
Increases are primarily due to:
• the Executive Aide position being reclassified from the Mayor & Council budget;
• and the Assistant City Manager position is funded for the entire year as opposed to a
partial year in FY 2009 due to vacancy.
City Clerk
The fiscal year 2010 budget appropriation for the City Clerk’s Department is $572,785. This
department is responsible for the compilation and publication of all council agendas. The City
Clerk is holder of all City records, and, therefore, is responsible for the records management
program. The City Clerk’s Department is comprised of the following employees:
• City Clerk (also serving as the Court Clerk)
• Deputy City Clerk
• Records Clerk
The budget for this department decreased by 13% due to a reduction in the cost of the CH2M Hill
contract. The City Clerk is a position established by the Charter, but the remaining employees are
employed by CH2M Hill.
Finance
The total appropriation for the Finance Department for fiscal year 2010 is $1,029,285. This
department is responsible for managing the City’s financial assets and is comprised of the
following employees:
• Finance Director
• Budget/Procurement Coordinator
• Accountant
• Disbursements Coordinator (payroll and accounts payable)
• Two Revenue Specialists
The Finance Director, or City Treasurer, is a position established by the Charter and the
remaining personnel are employed by CH2M Hill. The budget for this department decreased by
5.4%, or by $59,000. The main contributing factor for the reduction is the Finance Director is no
longer included in the contract cost for CH2M Hill.
Legal
Legal services are provided to the City through a contractual relationship with Jarrard and Davis,
LLP. The budget for legal services and consultation is $200,000. This is an 11% increase over
the FY 2009 amended budget and is based on current trending.
Information Technology
The fiscal year 2010 budget appropriation for the Information Technology Department is
$1,058,333. IT is responsible for all technology and geographical information services and is
comprised of four employees:
• IT Director
• IT Manager
• IT Technician
• GIS Technician
The IT Director was recently hired as a City employee. The remaining personnel are employed by
CH2M Hill. This budget also includes one initiative: an upgrade in the network bandwidth that will
increase the speed of the data connection for mobile units in police and fire.
Human Resources
The Human Resources Department budget appropriation is $334,251. This department is in
charge of recruitment, training and development, record keeping of all personnel data, and
benefits. It currently consists of two employees:
• HR Director
• HR Generalist
These positions were previously employed by CH2M Hill, but will become City positions at the
beginning of the fiscal year.
Public Information and Marketing
This department was formerly known as Communications. It was changed to represent the
responsibilities of the department, which include informing the public through various media
outlets of the news and events concerning the City and its citizens and ensuring the City’s image
is protected. There are two employees that perform these functions:
• Communications Manager
• Special Events Coordinator
The fiscal year 2010 budget appropriation is $493,811, which is 2% lower than fiscal year 2009.
Both of the personnel are employees of CH2M Hill and the decrease is due to the reduction in
cost of the CH2M Hill contract.
Municipal Court
The fiscal year 2010 budget appropriation for Municipal Court is $249,631. The court staff is
responsible for the operation of the City’s municipal court system, scheduling, processing, and
tracking all violations issued by police and code enforcement personnel. The Court Department
is comprised of the following employees:
• Court Clerk (also serving as the City Clerk)
• Municipal Judge
• Associate Judge
• City Solicitor
• Deputy Court Clerk
• Administrative Assistant
The Municipal Judge, Solicitor and Court Clerk are positions established by the Charter. The
Deputy Court Clerk and Admin Asst were formerly CH2M Hill employees but have recently
transitioned to City personnel. Expenses for this department are projected to go down 42%
primarily because court services will be performed in-house.
Public Safety Department
The Public Safety Department has been split into three separate departments: Police, Fire and
EMS Services. Therefore, Public Safety Administration has been absorbed into the three
departments and will not have a budget appropriated for FY 2010.
Police
The fiscal year 2010 budget appropriation for the Police Department is $2,583,623. It is
comprised of the following employees, all of whom are direct employees of the City:
• Police Chief
• Administrative Assistant
• Records Clerk
• Captain – Operations Division
• Captain – Support Services & CID
• Three Lieutenants
• Four Sergeants
• Two Detectives
• One K-9 Officer
• Eleven Police Officers
• One Part-time School Crossing Guard
Operating Initiatives included in the Police Department budget are:
• Two Police Officers to increase the level of service and meet the needs of the City and
professional standards based on call volume. ($159,971)
• One Crime Prevention Officer to implement the Milton Police and Citizens Together
(MPACT) program. ($76,335)
• One Narcotics Detective to participate in the federal narcotics task force. ($79,705)
• Purchase warranty extension for the laptops located in the mobile units. ($8,000)
Fire
The Fire Department’s budget appropriation for fiscal year 2010 is $4,109,038. All personnel are
direct employees of the City and include:
• Fire Chief
• Three Battalion Chiefs
• One Captain
• Fire Marshall
• Twelve Lieutenants
• Twelve Fire Apparatus Operators
• Twenty-five Firefighters (3 partially funded by S.A.F.E.R. grant)
Operating initiatives included in the Fire Department budget are:
• Implementing the Heart Ready City program that will help increase public education and
potentially improve the chain-of-survival for cardiac patients. ($22,350)
• The purchase of 23 RIT rescue harnesses that will expand the search and rescue
capabilities of fire personnel and provide alternatives means of egress when trapped in a
multi-story structure ($13,225)
• The purchase and installation of four exhaust extractor systems for the fire bays allowing
harsh fumes to be removed from the living quarters and storage facilities. ($25,560)
EMS Operations
EMS services are provided through a contractual agreement with Rural Metro. The annual
contract costs $132,250.
Public Works
The fiscal year 2010 budget appropriation for public works is $1,949,601. Public Works is
responsible for transportation and road repair and maintenance activities. It is comprised of the
following CH2M Hill employees (not including subcontracted personnel):
• Director of Public Works
• Public Works Citizen Responder
• Transportation Engineer
• Field Services Manager
• Field Services Technician
The operating initiatives in the Public Works department include:
• Partnering with the City of Roswell by way of a use agreement that will allow Milton
residents to utilize their recycling facility ($50,000)
• Funds to support volunteer efforts for clean-up programs, such as Adopt-a-Road, stream
cleanups and bulky trash day ($5,000)
• Funding for additional overhead trimming of trees and bushes in the City right-of-ways.
($18,000)
Parks & Recreation
Parks and Recreation has previously only been responsible for the repairs and maintenance of
the City’s parks. In fiscal year 2010, the City is adding to the duties of this department and has
charged staff with creating a recreation program and expanding the parks. The total appropriation
for Parks and Recreation is $140,339. It includes funding for a Parks & Recreation Manager and
program supplies. Additional funding for the parks master plan and park improvements is
incorporated in the Capital Projects Fund.
Community Development
The fiscal year 2010 budget appropriation for the Community Development Department is
$1,384,700. Community Development is responsible for all planning and zoning activities, as well
as building inspections and code enforcement. The Community Development Department is
comprised of the following employees:
• Director of Community Development
• Two Planners
• Environment Engineer/Arborist
• Two Construction/Plans Review Inspectors
• Code Enforcement Officer
• Building Official
• Building Plans Reviewer
• Two Building Inspectors
• Permit Technician
Each of the listed positions are either CH2M Hill employees or are subcontractors of the
company. The budget decreased 17% from fiscal year 2009 due to a reduction in the CH2M
contract.
Other Budgeted Expenditures – Non-departmental
Included in the expenditure appropriations are the following:
• Property and liability insurance in the amount of $192,252.
• City Hall lease and building maintenance totaling $482,415.
• The third of five annual lease payments associated with the purchase of equipment,
vehicles, and fire apparatus in the amount of $709,395.
• As required in the adopted Budgetary Policies of the City, a 1% contingency has been
appropriated. This totals $178,101 for FY 2010.
• An interfund transfer of $1,160,400 out of the General Fund and into the Capital Project
Fund in order to pay for the recommended capital projects for fiscal year 2010.
• An interfund transfer of $178,240 out of the General Fund and into the Capital Grant
Fund in order to fund the match the intersection improvements at Birmingham @
Providence and Arnold Mill @ New Providence.
• An interfund transfer of $32,596 out of the General Fund and into the Operating Grant
Fund in order to fund the match for the SAFER grant personnel.
Maintaining the Quality of Life for Constituents, Businesses, and Citizens through Capital
Programming
The City’s capital improvement program has the most visible and long-term effect on the quality of life for
residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal
year 2010, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2)
alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project.
Secondary priority for funding considerations were projects that included long-term visioning and planning
for the City of Milton.
The total appropriation for the fiscal year 2010 capital program is $6,496,702, of which $1,412,400 is for
the following new requests:
• Information Technology
o Color orthophotography and LiDar ($35,000)
• Police
o New vehicles for four additional officers – 1st year payment ($51,600)
• Fire
o Reserve apparatus – pumper/tanker – 1st year payment ($100,800)
• Public Works
o Continue pavement management program ($500,000)
o Continue to fund the re-striping of roads ($25,000)
o Continue to fund traffic calming measures ($25,000)
o Repair/replace Cogburn Rd and Landrum Rd bridges ($675,000)
o Continue to fund the NPDES permit compliance program ($500,000)
• Parks & Recreation
o Budget decrease in Land Acquisition line item to fund higher priority projects that
contribute to the safety and well-being of the citizens — to be repaid in future years
($-500,000)
BUDGET POLICY
Annual budgets are adopted on a basis consistent with accounting practices as defined by generally
accepted accounting principles for all funds. All annual appropriations lapse at year end except capital
project and grant funds, which adopt project -length budgets.
CLOSING
It is my privilege to submit the FY 2010 Proposed Budget to Milton's Mayor, City Council and Citizens.
This budget illustrates the City's dedication to providing the highest level of services while maintaining
sound fiscal policies. We look forward to the discussing this document as well as the level of services
outlined in this proposed budget.
Respectfully Submitted,
JC�h�iter . Lagerbloom
City Manager
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Revenues
Taxes 13,749,418 16,457,846 16,186,549 16,742,549
Licenses & Permits 325,104 398,164 231,791 216,210
Intergovernmental Revenues - 4,176,896 - -
Charges for Services 166,435 359,802 304,097 326,160
Fines & Forfeitures 182,207 477,247 402,500 452,500
Investment Income 69,518 107,764 29,180 20,000
Contributions & Donations 3,462 11,817 - -
Miscellaneous Revenue 30,677 72,743 41,563 37,802
Other Financing Sources 45,764 34,100 4,184,896 7,000
Total Revenues 14,572,584 22,096,379 21,380,576 17,802,221
Expenditures
Mayor & Council 236,876 555,565 244,663 157,189
City Clerk 156,921 535,812 667,229 572,785
City Manager 539,621 393,809 224,087 395,023
Finance 949,393 824,050 1,088,287 1,029,285
Legal 220,428 280,528 180,000 200,000
IT 1,000,052 682,064 984,795 1,058,333
Human Resources 94,022 358,832 367,176 334,251
Risk Management 128,097 158,445 190,089 195,252
General Govt Buildings 108,000 362,255 447,074 482,415
Public Info & Marketing 277,334 175,236 504,313 493,811
Municipal Court 306,613 464,116 427,241 249,631
Public Safety:
Administration 653,374 1,494,742 868,680 -
Police 1,961,118 1,442,529 1,776,041 2,583,623
Fire 2,964,701 2,957,243 3,689,283 4,185,001
EMS Operations - 33,062 132,250 132,250
Public Works 1,637,631 1,756,381 2,368,048 1,949,601
Parks & Recreation 14,636 159,413 182,363 140,339
Community Development 925,260 1,365,308 1,672,874 1,384,700
Debt Service 142,690 857,728 742,995 709,395
Other Financing Uses 390,000 1,963,410 4,623,088 1,549,337
Total Expenditures 12,706,767 16,820,529 21,380,576 17,802,221
Total Revenues Over (Under)
Expenditures 1,865,817 5,275,850 - -
General Fund
REVENUES:
Infrastructure Maintenance Fee $ 46,579 $ 69,211 $ 60,000 $ 65,000
Sidewalk Replacement 23,547 47,011 70,558 70,558
Tree Recompense - - 12,800 12,800
Landfill Use Fees 206,411 243,133 190,000 185,000
Interest Revenue 13,891 16,470 2,000 2,000
Op Transfer In from General Fd 386,000 1,255,117 4,188,139 1,160,400
Budgeted Fund Balance - - 1,848,616 5,000,944
TOTAL REVENUES $ 3,874,455 $ 1,632,929 $ 6,372,113 $ 6,496,702
EXPENDITURES:
City Council:
City Hall Assessment $ - $ - $ 12,800 $ 9,467
IT:
Color Orthophotography - - - 35,000
Police:
Machinery & Equipment 360,058 - - -
Vehicles 646,738 - - -
New Vehicles - 97,237 42,220 48,788
Vehicle Reserve - - 55,966 55,966
Police Record Mgmt Software - - 200,000 1,556
Motorola Radios - 3,106 - -
Fire:
Environmental Study 9,000 - - -
Fire Station Improvements - 19,071 40,929 23,729
Fire Apparatus 2,217,406 - - 100,800
Furniture & Fixtures 52,556 6,903 10,540 7,950
Fire Record Mgmt Software - 7,382 60,575 -
Fire Stations 15,000 179 - -
Advanced Life Support Equip - - 50,000 50,000
Public Works:
Bridges & Dams Inspection/Inv - 2,250 - -
Crabapple Study - - 70,000 48,217
Construction Inspectors - - 75,000 69,698
Gravel Roads Maintenance - - 376,000 177,355
Stormwater Maintenance 8,800 1,792 223,953 223,953
NPDES Permit Compliance - - 433,500 933,500
Pavement Management - - 1,965,000 1,915,036
Signs & Signals Maintenance 9,052 2,962 - -
Traffic Calming - 15,367 70,000 73,815
Bridge Repairs-Landrum Rd - - 320,000 250,639
Re-Striping - - 120,000 96,515
Edge of Pavement Program - - 50,000 50,000
Bridge Replacement Program - - 50,000 692,483
Sidewalks - - 100,000 100,000
Parks & Recreation:
Stormwater Mgmt at Park - - 15,000 15,000
Park Improvements - 32,650 298,699 298,195
Milton Trails - - 200,000 200,000
Land Acquisition 19,751 - 1,208,234 708,234
Community Development:
Comprehensive Plan 978 59,972 160,897 148,007
Arnold Mill Corridor Study - - 150,000 150,000
Tree Recompense - - 12,800 12,800
TOTAL EXPENDITURES $ 3,339,340 $ 248,870 $ 6,372,113 $ 6,496,702
CITY OF MILTON
CAPITAL PROJECTS FUND
ACTUALS
FY 2007
ACTUALS
FY 2008
ACCOUNT
DESCRIPTION
REQUESTED
BUDGET
FY 2010
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REVENUES:
Transportation Master Plan $ - $ - $ 360,000 $ 348,048
GDOT HPP Funds - - 560,000 -
AED Units 33,750 11,250 - -
Bathroom Renovation 52,500 - 17,500 -
Interest Revenue 634 1,537 - -
Realized Gain on Investments - 1,107 - -
Firemans Fund Grant 10,000 - - -
Op Transfer In from General Fd - 699,300 220,662 178,240
Budgeted Fund Balance - - 695,078 1,232,290
TOTAL REVENUES $ 96,884 $ 713,194 $ 1,853,240 $ 1,758,578
EXPENDITURES:
Public Safety:
AED Units $ 45,000 $ - $ - $ -
Public Works:
Transportation Master Plan - - 450,000 177,098
Birmingham & Providence - - 809,490 878,240
Arnold Mill @ New Providence - - 593,750 703,240
Safe Routes - - - -
Parks & Recreation:
Bathroom Renovation - 70,000 - -
TOTAL EXPENDITURES $ 45,000 $ 70,000 $ 1,853,240 $ 1,758,578
CAPITAL GRANT FUND
CITY OF MILTON
ACTUALS
FY 2008
ACTUALS
FY 2007
ACCOUNT
DESCRIPTION
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACTUALS
FY 2008
ACTUALS
FY 2007
AMENDED
BUDGET
FY 2009
REVENUES:
Hotel/Motel Taxes $ 52,051 $ 60,600 $ 48,000 $ 47,000
TOTAL REVENUES $ 52,051 $ 60,600 $ 48,000 $ 47,000
EXPENDITURES:
Op Transfer Out to General Fd $ 52,051 $ 34,100 $ 8,000 $ 7,000
Op Transfer Out to Special Ev Fd - 26,500 40,000 40,000
TOTAL EXPENDITURES $ 52,051 $ 60,600 $ 48,000 $ 47,000
HOTEL/MOTEL TAX FUND
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
REQUESTED
BUDGET
FY 2010
AMENDED
BUDGET
FY 2009
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
REVENUES:
Interest Revenue - 84 - -
Donations - 14,400 - 5,000
Op Transfer In-Htl/Mtl Tax Fd - 26,500 40,000 40,000
TOTAL REVENUES - 40,984 40,000 45,000
EXPENDITURES:
Professional Fees 8,550 25,879 10,500 8,300
Rental Equip & Vehicle 135 2,240 6,500 8,700
Advertising 1,489 4,977 3,100 10,100
Printing - 1,563 6,700 4,500
General Supplies 1,848 2,766 6,000 7,200
Food/Meals - 203 4,200 3,700
Machinery & Equip 3,171 - 3,000 2,500
TOTAL EXPENDITURES 15,192 37,628 40,000 45,000
CITY OF MILTON
SPECIAL EVENTS FUND
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
REVENUES:
Wireless 911 Fees $ - $ - $ 570,000 $ 700,000
Interest Earned - -
TOTAL REVENUES $ - $ - $ 570,000 $ 700,000
EXPENDITURES:
Communications $ - $ - $ 24,000 $ -
Maintenance Contract (IGA Alph) - - 530,000 638,231
Unallocated - - 16,000 61,769
TOTAL EXPENDITURES $ - $ - $ 570,000 $ 700,000
REQUESTED
BUDGET
FY 2010
EMERGENCY 911 FUND
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REVENUES:
SAFER Grant $ - $ 23,263 $ 105,788 $ 85,934
Crabapple Master Plan 11,250 3,750 - -
Interest Revenues 27 143 - -
Op Transfer In from General Fd 4,000 8,993 35,449 32,596
TOTAL REVENUES $ 15,277 $ 36,150 $ 141,237 $ 118,530
EXPENDITURES:
Public Safety:
Salaries & Wages $ - $ 29,757 $ 141,237 $ 118,530
Community Development:
Crabapple Master Plan - 19,000 - -
TOTAL EXPENDITURES $ - $ 48,757 $ 141,237 $ 118,530
OPERATING GRANT FUND
CITY OF MILTON
ACTUALS
FY 2007
ACTUALS
FY 2008
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACCOUNT
DESCRIPTION
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Y-T-D
ACTUALS
FY 2009
PROJECTED
REVENUES
FY 2010
TAXES
Current Yr Property Taxes-Real $ 7,589,313 $ 7,605,691 $ 7,730,000 $ - $ 7,730,000
Current Yr Property Taxes-Utility - 570,370 52,549 52,364 52,549
Prior Yr Property Taxes-Real - 674,247 650,000 813,329 1,200,000
Current Yr Prop Taxes-Personal 111,588 137,631 140,000 - 140,000
Motor Vehicle Tax 336,404 528,653 520,000 413,849 500,000
Intangible Tax 255,072 209,413 170,000 187,983 190,000
Prior Yr Prop Taxes-Personal - 33,486 40,000 39,176 40,000
Real Estate Transfer Tax 78,593 57,633 30,000 32,165 35,000
Franchise Fees 1,100,437 1,649,821 1,700,000 1,331,789 1,700,000
Local Option Sales Tax 3,482,745 4,052,663 3,400,000 2,716,158 3,400,000
Alcohol Beverage Excise Tax 217,718 266,176 254,000 225,285 254,000
Business & Occupation Tax 555,084 573,694 580,000 576,223 575,000
Insurance Premium Tax - - 850,000 - 850,000
Financial Institution Tax 22,465 31,924 23,000 23,932 23,000
Penalties & Interest-Real Prop - 55,204 42,000 57,269 50,000
Penalties & Interest-Pers Prop - 269 1,000 1,103 1,000
Penalties & Interest-Business Lic - 10,971 4,000 1,925 2,000
LICENSES & PERMITS
Alcohol Beverage Licenses 106,385 121,895 111,000 122,051 122,000
Advertising Fee - 2,362 895 1,695 900
Pouring Permit 4,080 5,050 6,650 5,335 3,300
Solicitation Permit 75 655 420 215 390
Zoning & Land Use Permits 124,954 29,630 5,000 6,329 2,500
Application Fees 4,218 - - - -
Land Disturbance - 41,900 20,000 17,019 20,000
Impact Fees (2 015)
REVENUES
CITY OF MILTON
Impact Fees (2,015) - - - -
Modification - 2,650 2,000 1,750 2,000
Variance - 10,850 8,000 7,000 8,000
Seasonal & Special Events - 50 120 270 120
Sign Permits 6,220 9,201 7,000 8,530 7,000
Erosion Control Permit 650 - -
Building Permits 80,536 172,454 70,000 53,271 50,000
Retaining Wall - (276) - - -
NPDES Fees 1,742 706 814 -
INTERGOVERNMENTAL REVENUES
Fulton County/SSD Funds - 4,176,896 - - -
CHARGES FOR SERVICES
Finance Admin Fee 57,200 66,300 70,000 69,525 70,000
Court Admin Fee 61,918 173,330 147,293 129,534 145,000
Planning & Development Fees 31,214 - - - -
Maps & Cert Letters - 1,858 1,000 655 500
Plan Review Fees - 48,205 45,000 60,184 45,000
Open Records Fees 2,355 949 860 272 600
Development Bond Fee 2,365 1,850 1,200 1,350 3,000
Election Qualifying Fee 2,340 - 3,330 - -
Accident Reports 2,767 6,450 6,354 5,347 5,000
Expungement Fees - 150 300 525 300
Alarm Registration 4,125 18,550 5,500 8,950 5,000
Alarm Registration Penalties - 25 - -
False Alarms 1,950 33,800 14,000 13,650 15,000
Fire Plan Review - - 1,400 918 1,400
Fire Inspection - - 600 3,944 600
Background Check Fees - 7,970 7,000 9,350 7,000
Facility Rental 50 - 2,797 2,500
Bad Check Fees 150 365 260 390 260
HYA Fees - - - 25,672 25,000
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Y-T-D
ACTUALS
FY 2009
PROJECTED
REVENUES
FY 2010
REVENUES
CITY OF MILTON
FINES & FORFEITURES
Fines & Forfeitures 173,942 474,213 400,000 386,950 450,000
Ordinance Fines 8,265 3,034 2,500 2,579 2,500
INVESTMENT INCOME
Interest Revenue 39,726 42,825 9,000 10,177 5,000
Tan Proceeds Interest - 14,337 180 180 -
Realized Gain/Loss on Investmt 29,792 50,603 20,000 38,402 15,000
CONTRIBUTIONS & DONATIONS
Donation Revenue-City Mgr 14,852 - - - -
Contra-Donation Revenue (1,650)
Donation Revenue-Pub Sfty 6,837 945 - - -
Contra-Donation Revenue (12,852)
Public Safety Fund - 10,871 - 6,014 -
Contra-Donation Revenue-Pub Sfty (5,376)
Donation Revenue-Mayor & Council 1,650 - 175 -
MISCELLANEOUS REVENUE
Merchandise & Products - 581 - - -
Lease-Old Bullpen Rd - 5,000 - - -
Insurance Proceeds-Pub Sfty 2,733 24,060 2,321 4,689 -
Insurance Proceeds-PW - 3,645 1,440 5,240 -
Damaged Property-Citizen Reimb - 1,060 - -
Other Misc Revenue 27,945 38,397 37,802 - 37,802
OTHER FINANCING SOURCES
Operating Transfers In-Htl/Mtl Fd 45,764 34,100 8,000 - 7,000
Budgeted Fund Balance - - 4,176,896 - -
TOTAL $ 14,572,584 $ 22,096,379 $ 21,380,576 $ 7,484,302 $ 17,802,221
Current Year Property Taxes - Real Property311.1000December January FebruaryMarch April May June July August SeptemberOctober NovemberTotal Budget VarianceFY 2007963,712 5,551,621 1,073,9807,589,3126,913,642 (675,670) FY 2008109,154551,300 6,061,425 880,1627,602,0418,447,544 845,503 FY 200907,730,000 7,730,000 01,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,000Current Year Property Taxes ‐Real PropertyFY 2007FY 2008FY 200901,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,000Current Year Property Taxes ‐Real PropertyFY 2007FY 2008FY 2009
Current Year Property Taxes - Utilities311.1100October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20084,488 565,839 44570,370576,277 5,907 FY 20096,032 46,331 052,36452,549 185 0100,000200,000300,000400,000500,000600,000Current Year Property Taxes ‐UtilityFY 2008FY 20090100,000200,000300,000400,000500,000600,000Current Year Property Taxes ‐UtilityFY 2008FY 2009
Prior Year Property Taxes - Real Property311.2000December January February March April May June July August September October November Total BudgetVarianceFY 200856,951 265,987 51,089 12,115 31,157 18,193 69,781 73,595 23,388 27,000 22,630 17,263669,148.07591,886 (77,262) FY 2009227,694 131,736 45,539 82,070 5,428 7,501 210,690 73,402 29,269813,329650,000 (163,329) 050,000100,000150,000200,000250,000300,000Prior Year Property Taxes ‐Real PropertyFY 2008FY 2009050,000100,000150,000200,000250,000300,000Prior Year Property Taxes ‐Real PropertyFY 2008FY 2009
Current Year Property Taxes - Personal Property311.3000December JanuaryFebruaryMarchApril MayJune JulyAugust September October November Total BudgetVarianceFY 20074,813 96,056 10,719111,588153,000 41,412 FY 2008291 50,769 67,446 19,276137,782173,394 35,612 FY 20090140,000 140,000 020,00040,00060,00080,000100,000120,000Current Year Property Taxes ‐Personal PropertyFY 2007FY 2008FY 2009020,00040,00060,00080,000100,000120,000Current Year Property Taxes ‐Personal PropertyFY 2007FY 2008FY 2009
Motor Vehicle Tax311.3100October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20077,164 37,308 32,995 35,669 30,469 39,609 35,368 35,616 46,928 35,275 336,404336,911 508 FY 2008 46,713 33,139 34,818 40,651 41,356 44,201 47,563 41,173 46,912 54,968 47,969 49,190 528,653490,000 (38,653) FY 2009 51,395 41,079 45,385 37,827 40,211 42,632 34,210 39,412 41,265 40,434 413,849520,000 106,151 ‐10,000 20,000 30,000 40,000 50,000 60,000 Motor Vehicle TaxFY 2007FY 2008FY 2009‐10,000 20,000 30,000 40,000 50,000 60,000 Motor Vehicle TaxFY 2007FY 2008FY 2009
Intangible Tax311.3400OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 200734,906 20,674 21,050 34,013 25,843 23,201 27,500 27,069 25,498 15,318 255,072 201,000 (54,072) FY 200816,780 15,700 16,789 14,346 17,861 21,040 19,101 19,916 22,285 19,946 14,286 11,361 209,413 200,000 (9,413) FY 200911,767 7,097 9,955 12,604 20,781 24,665 22,961 26,293 24,615 27,245 187,983 170,000 (17,983) ‐5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Intangible TaxFY 2007FY 2008FY 2009‐5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Intangible TaxFY 2007FY 2008FY 2009
Prior Year Property Taxes - Personal Property311.4000December JanuaryFebruaryMarchApril MayJune JulyAugust September October November Total BudgetVarianceFY 2008438 1,427 534 24,896 144 62(348)0 6,088 0 95 15033,48630,000 (3,486) FY 20094,191 22,056 3,394 3,601 1,503 1,406 0(11)3,03839,17640,000 824 (5,000)0 5,000 10,000 15,000 20,000 25,000 30,000 Prior Year Property Taxes ‐PersonalFY 2008FY 2009(5,000)0 5,000 10,000 15,000 20,000 25,000 30,000 Prior Year Property Taxes ‐PersonalFY 2008FY 2009
Real Estate Transfer Tax311.6000October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20079,051 5,218 4,761 7,897 5,654 5,778 8,948 9,364 16,862 5,06078,59359,940 (18,653) FY 20084,1052,743 3,438 3,532 3,909 4,655 2,703 5,966 4,842 5,521 4,995 11,22457,63347,000 (10,633) FY 20094,1472,557 3,354 2,223 2,056 2,329 2,838 3,042 4,460 5,15932,16530,000 (2,165) 02,0004,0006,0008,00010,00012,00014,00016,00018,000Real Estate Transfer TaxFY 2007FY 2008FY 200902,0004,0006,0008,00010,00012,00014,00016,00018,000Real Estate Transfer TaxFY 2007FY 2008FY 2009
Franchise FeesQ1 (Oct-Dec) Q2 (Jan-Mar) Q3 (Apr-Jun) Q4 (Jul-Sep) Total BudgetVarianceFY 200720,332 370,064 300,482 409,5601,100,437823,000 (277,437) FY 2008375,072 421,561 336,607 516,5811,649,8211,395,924 (253,897) FY 2009367,432 598,513 365,844 01,331,7891,700,000 368,211 200,000300,000400,000500,000600,000700,000Franchise FeesFY 2007FY 2008FY 20090100,000200,000300,000400,000500,000600,000700,000Q1 (Oct‐Dec) Q2 (Jan‐Mar) Q3 (Apr‐Jun) Q4 (Jul‐Sep)Franchise FeesFY 2007FY 2008FY 2009
Local Option Sales Tax313.1000October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 2007377,549 345,541 319,919 333,781 376,675 347,033 309,004 380,927370,590321,7253,482,7452,944,688 (538,057) FY 2008360,008 322,955 384,665 293,509 332,186 368,889 320,228 331,564 354,338 318,842 298,372 367,1084,052,6634,167,423 114,760 FY 2009286,866 273,524 371,476 300,077 243,624 402,306 263,082 286,529 288,6732,716,1583,400,000 683,842 050,000100,000150,000200,000250,000300,000350,000400,000450,000Local Option Sales TaxFY 2007FY 2008FY 2009050,000100,000150,000200,000250,000300,000350,000400,000450,000Local Option Sales TaxFY 2007FY 2008FY 2009
Alcoholic Beverage Excise TaxOctober November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070 0 12,350 16,429 18,349 22,708 23,112 29,477 26,650 21,070 26,191 20,258216,594145,000 (71,594) FY 200822,61722,966 26,846 17,645 17,406 19,880 21,341 25,188 24,013 23,597 24,610 20,296266,405254,000 (12,405) FY 200921,939 21,561 25,283 17,764 17,264 20,894 23,017 25,666 27,247 24,650 0 0225,285254,000 28,715 05,00010,00015,00020,00025,00030,00035,000Alcoholic Beverage Excise TaxFY 2007FY 2008FY 200905,00010,00015,00020,00025,00030,00035,000Alcoholic Beverage Excise TaxFY 2007FY 2008FY 2009
Occupational Tax316.1000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 200714,056 68,285 23,150 216,611 92,105 47,656 22,137 34,92833,808 2,349555,084558,775 3,692 FY 200810,242 5,289 4,949 27,826 57,105 311,742 97,165 15,751 32,123 10,895 4,587 7,571585,245650,000 64,755 FY 20093,576 1,475 13,128 35,073 114,062 213,219 175,218 10,268 3,943 6,263576,223580,000 3,777 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 Occupational TaxFY 2007FY 2008FY 20090 50,000 100,000 150,000 200,000 250,000 300,000 350,000 Occupational TaxFY 2007FY 2008FY 2009
Financial Institution Tax316.3000October November December January February March April May June JulyAugust September Total BudgetVarianceFY 200715,061 5,172 2,23222,46525,000 2,536 FY 20086,701 22,330 2,89331,92430,000 (1,924) FY 200920,511 3,42123,93223,000 (932) 05,00010,00015,00020,00025,000Financial Institution TaxFY 2007FY 2008FY 2009
Penalties Interest - Real Property Tax319.1010October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 20082 3,616 1,153 7,161 8,191 3,850 2,422 65 9,564 11,626 2,076 4,36254,08730,000 (24,087) FY 20093,501 5,522 5,751 6,188 5,478 10,851 3,185 5,290 1,754 5,425 4,32357,26942,000 (15,269) 02,0004,0006,0008,00010,00012,00014,000Penalties & Interest ‐Real Property TaxFY 2008FY 2009
Penalties Interest - Personal Property Tax319.1020October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 200819 3 36 157 5,070 7 66 0 0 -5,088 02696,000 5,731 FY 20099 84 9 39 489 184 45 216 0 0 281,1031,000 (103) ‐6,000‐4,000‐2,00002,0004,0006,000Penalties & Interest ‐Personal Property TaxFY 2008FY 2009‐6,000‐4,000‐2,00002,0004,0006,000Penalties & Interest ‐Personal Property TaxFY 2008FY 2009
Penalties Interest - Business License319.4000October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- - FY 20087,818 1,426 868 638 109 11210,9717,865 (3,106) FY 2009150 1,747 271,9254,000 2,075 01,0002,0003,0004,0005,0006,0007,0008,0009,000Penalties & Interest ‐Business LicenseFY 2007FY 2008FY 200901,0002,0003,0004,0005,0006,0007,0008,0009,000Penalties & Interest ‐Business LicenseFY 2007FY 2008FY 2009
Alcohol Beverage License321.1000October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 200732,178 72,508 1,700106,385109,933 3,548 FY 2008635 6,505 97,905 3,140 0 8,770 3,000 0 0 1,105 885 2,205124,150119,855 (4,295) FY 2009100 83,105 12,850 10,300 100 0 0 5,800 2,600 0 7,196122,051111,000 (11,051) 0 20,000 40,000 60,000 80,000 100,000 120,000 Alcohol Beverage LicenseFY 2007FY 2008FY 20090 20,000 40,000 60,000 80,000 100,000 120,000 Alcohol Beverage LicenseFY 2007FY 2008FY 2009
Advertising/Sign Fee321.1010October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- - FY 2008200 400 200 54 400 200 108 200 200 4002,36254 (2,308) FY 2009295 6000004004001,695895 (800) 0 100 200 300 400 500 600 700 Alcohol Beverage License Advertising/Sign FeeFY 2007FY 2008FY 20090 100 200 300 400 500 600 700 Alcohol Beverage License Advertising/Sign FeeFY 2007FY 2008FY 2009
Pouring Permits321.1400October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 2007700 385(35)975 725 595 175315 2454,080- (4,080) FY 2008280 210 315 280 1,715 770 525 700 1,570 805 1,050 7008,9207,900 (1,020) FY 200990 930 435 225 630 775 360 675 435 405 3755,3356,650 1,315 (200)0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 Pouring PermitsFY 2007FY 2008FY 2009(200)0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 Pouring PermitsFY 2007FY 2008FY 2009
Solicitation Permits321.2910October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 200775 75- (75) FY 2008420235655420 (235) FY 200920195215420 205 0 50 100 150 200 250 300 350 400 450 Solicitation PermitsFY 2007FY 2008FY 20090 50 100 150 200 250 300 350 400 450 Solicitation PermitsFY 2007FY 2008FY 2009
Zoning Land Use Permits322.2100October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 20078,073 8,074 8,525 20,032 19,133 24,271 11,050 16,8987,353 1,547124,95444,844 (80,110) FY 2008889 100 2,531 1,149 1,254 1,705 3,757 9,689 309 4,555 1,120 2,08229,14040,000 10,860 FY 20091,785 0 40 1,000 153 235 502 209 1,765 542 976,3295,000 (1,329) When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May 2007 totals are so much higher than previous months.0 5,000 10,000 15,000 20,000 25,000 30,000 Zoning & Land Use PermitsFY 2007FY 2008FY 20090 5,000 10,000 15,000 20,000 25,000 30,000 Zoning & Land Use PermitsFY 2007FY 2008FY 2009
Land Disturbance Permits322.2120October November December JanuaryFebruaryMarchApril *MayJune JulyAugust September Total BudgetVarianceFY 20070- - FY 2008600 36,807 625 1,355 2,51341,90060,000 18,100 FY 20094,625 2,931 358 116 300 8,014 125 55017,01920,000 2,981 When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May's totals are so much higher than previous months.0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Land Disturbance PermitsFY 2007FY 2008FY 20090 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Land Disturbance PermitsFY 2007FY 2008FY 2009
Modification322.2140October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- FY 20081,750 350 5502,6502,000 (650) FY 2009250 700450 3501,7502,000 250 When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May's totals are so much higher than previous months.0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 ModificationFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 ModificationFY 2007FY 2008FY 2009
Variance322.2150October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- - FY 20086,050 600 1,000 1,550 1,40010,60010,000 (600) FY 2009750 1,050 450 2,300 500 850 250 0 550 3007,0008,000 1,000 Average 2,120When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May's totals are so much higher than previous months.0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 VarianceFY 2007FY 2008FY 20090 1,000 2,000 3,000 4,000 5,000 6,000 7,000 VarianceFY 2007FY 2008FY 2009
Seasonal and Special Events Permits322.2180October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 200701,250 1,250 FY 200850508,400 8,350 FY 200950 70 100 50270120 (150) 0 20 40 60 80 100 120 Seasonal & Special Events PermitsFY 2007FY 20080 20 40 60 80 100 120 Seasonal & Special Events PermitsFY 2007FY 2008
Sign Permits322.2300October November December January February March April May June July August September Total Budget VarianceFY 2007844 494 1,386 1,189 465612 1,2306,2201,250 (4,970) FY 2008568 387 1,371 1,149 1,183 1,151 291 736 258 239 790 1,0809,2018,400 (801) FY 2009990 764 1,148 696 234 1,495 623 518 1,338 309 4158,5307,000 (1,530) 0 200 400 600 800 1,000 1,200 1,400 1,600 Sign PermitsFY 2007FY 2008FY 2009
Building Permits323.1000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 2007283 2,394 6,395 5,684 9,840 9,027 7,915 10,2048,535 20,25880,536127,800 47,264 FY 200835,788 9,779 15,111 11,229 7,656 10,802 9,494 8,182 10,832 12,772 9,958 12,022153,624140,000 (13,624) FY 20099,038 4,069 5,987 3,965 2,049 3,289 4,427 6,108 3,343 6,960 4,03553,27170,000 16,729 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Building PermitsFY 2007FY 2008FY 20090 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Building PermitsFY 2007FY 2008FY 2009
NPDES Fees323.9010October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 20070- - FY 20081,562 93 871,742- (1,742) FY 2009126 120 0 270 0 190 108814706 (108) 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 NPDES FeesFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 1,400 1,600 1,800 NPDES FeesFY 2007FY 2008FY 2009
Admin Fees - Business Alcohol License341.1000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 20072,750 2,450 21,475 7,200 3,975 3,375 5,325 9,225 1,425 57,200 42,225 (14,975) FY 20082,575 1,225 5,525 1,600 10,425 22,625 8,750 2,700 2,325 4,525 2,050 1,775 66,100 62,275 (3,825) FY 20091,150 3,975 8,825 7,500 8,175 26,100 7,500 1,925 1,625 1,725 1,025 69,525 70,000 475 0 5,000 10,000 15,000 20,000 25,000 30,000 Admin Fee‐Business & Alcohol LicenseFY 2007FY 2008FY 2009
Court Administrative Fees341.1010OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 2007420 2,446 5,880 10,502 17,648 25,022 61,918 202,000 140,082 FY 20089,954 15,484 11,506 22,357 14,364 19,638 14,251 14,083 14,986 11,120 11,988 13,599 173,330 154,000 (19,330) FY 20099,753 12,848 11,766 13,767 9,692 15,768 9,237 10,146 19,389 17,169 129,534 147,293 17,759 ‐5,000 10,000 15,000 20,000 25,000 30,000 Court Administrative FeesFY 2007FY 2008FY 2009
Maps and Certification Letters341.3010October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- FY 200845 30 165 15 40 95 965 130 118 100 1551,8582,000 142 FY 2009100 50 100 50 25 50 100 25 75 25 556551,000 345 When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May's totals are so much higher than previous months.0200 400 600 800 1,000 1,200 Maps & Certification LettersFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 Maps & Certification LettersFY 2007FY 2008FY 2009
Plan Review Fee341.3020October November December January February March April May June July August September Total Budget VarianceFY 20070- FY 20081,150 2,200 1,675 746 1,850 1,452 13,850 1,580 7,705 6,915 8,98348,10520,000 (28,105) FY 20098,460 2,635 4,950 5,387 3,370 6,615 4,513 5,650 6,205 8,350 4,05060,18445,000 (15,184) When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May 2008's totals are so much higher than previous months.0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 Plan Review FeeFY 2007FY 2008FY 20090 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 Plan Review FeeFY 2007FY 2008FY 2009
Open Records Fees341.4000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 200742 37 10 191 621 55 179524 6972,355(2,355) FY 200817218000001241628645(645) FY 20099810936200005859272860 588 0 100 200 300 400 500 600 700 800 Open Records FeesFY 2007FY 2008FY 20090 100 200 300 400 500 600 700 800 Open Records FeesFY 2007FY 2008FY 2009
Development Bond Fees341.9010October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- - FY 200850 450 250 250 200 100 50 350 100 501,8502,500 650 FY 2009250000100001,0001,3501,200 (150) 0 200 400 600 800 1,000 1,200 Development Bond FeesFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 Development Bond FeesFY 2007FY 2008FY 2009
Accident Report Fees342.1200OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 2007448 424 694730 4812,7772,500 (277) FY 2008919 507 498 1,141 763 516(281)469 409 561 437 5126,4506,000 (450) FY 2009545 398 522 692 487 424 384 485 476 591 3435,3476,354 1,007 (200)0 200 400 600 800 1,000 1,200 1,400 Accident Report FeesFY 2007FY 2008FY 2009(400)(200)0 200 400 600 800 1,000 1,200 1,400 Accident Report FeesFY 2007FY 2008FY 2009
Expungement Fees342.1210OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 20070- FY 2008100 25 25150(150) FY 200925 25 0 75 75 50 0 100 25 50 100525300 (225) 0 20 40 60 80 100 120 Expungement FeesFY 2007FY 2008FY 20090 20 40 60 80 100 120 Expungement FeesFY 2007FY 2008FY 2009
Alarm System Registration Fees342.1300OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 2007375 950 600 1,9257,167 5,242 FY 2008250 150 1,100 900 475 2,575 1,800 1,725 2,475 1,700 1,375 1,200 15,72514,000 (1,725) FY 2009550 1,050 1,400 825 700 450 400 1,125 1,275 1,175 8,9505,500 (3,450) 0 500 1,000 1,500 2,000 2,500 3,000 Alarm System Registration FeesFY 2007FY 2008FY 20090 500 1,000 1,500 2,000 2,500 3,000 Alarm System Registration FeesFY 2007FY 2008FY 2009
False Alarm Fines342.1310OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 20071501501,950 1,800 FY 20081,050 0 300 450 0 1,500 2,250 2,125 3,400 4,275 2,250 3,45021,05020,000 (1,050) FY 20091,050 2,915 2,785 1,400 725 0 1,200 725 1,500 1,35013,65014,000 350 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 False Alarm FinesFY 2007FY 2008FY 20090 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 False Alarm FinesFY 2007FY 2008FY 2009
Fire Plan Review Fees342.2010OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 20070625 625 FY 20080- - FY 2009105 50 33 478 10 65 10 20 1489181,400 482 0 100 200 300 400 500 600 Fire Plan Review FeesFY 2007FY 2008FY 20090 100 200 300 400 500 600 Fire Plan Review FeesFY 2007FY 2008FY 2009
Fire Inspection Fees342.2020OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 20070625 625 FY 20080- - FY 200910 30 23 20 85 125 164 60 3,380 483,944600 (3,344) 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 Fire Inspection FeesFY 2007FY 2008FY 20090 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 Fire Inspection FeesFY 2007FY 2008FY 2009
Background Check Fees346.4100October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 200702,083 2,083 FY 2008180 180 1,480 340 800 480 1,120 520 880 720 790 4807,9701,500 (6,470) FY 2009280 1,310 740 560 960 1,800 520 1,240 680 600 6609,3507,000 (2,350) 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 Background Check FeesFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 Background Check FeesFY 2007FY 2008FY 2009
HYA Fees346.4100October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- FY 20080- FY 200905,3825,00000015,2900025,672(25,672) 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 HYA FeesFY 2007FY 2008FY 20090 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 HYA FeesFY 2007FY 2008FY 2009
Facility Rental Fees347.20-20October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- FY 20080- FY 2009350 1,482 9652,797- (2,797) 0 200 400 600 800 1,000 1,200 1,400 1,600 Facility RentalFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 1,400 1,600 Facility RentalFY 2007FY 2008FY 2009
Bad Check Fees349.3000October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 2007300006060 150- (150) FY 2008115 45 30 30 0 55 30 60365220 (145) FY 200960 0 90 30 30 0 30 90 60390260 (130) 0 20 40 60 80 100 120 140 Bad Check FeesFY 2007FY 2008FY 20090 20 40 60 80 100 120 140 Bad Check FeesFY 2007FY 2008FY 2009
Fines and Forfeitures351.1000October NovemberDecember January February March April May June July August September Total Budget VarianceFY 2007863 7,585 21,309 26,46750,166 67,553173,942410,000 236,058 FY 200824,257 40,766 30,182 55,952 37,307 48,152 38,541 42,575 42,766 31,700 36,213 45,660474,070460,000 (14,070) FY 200927,117 38,629 45,395 42,231 31,594 46,610 21,101 32,436 53,726 48,112386,950400,000 13,050 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 Fines & ForfeituresFY 2007FY 2008FY 20090 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 Fines & ForfeituresFY 2007FY 2008FY 2009
Code Enforcement Fines351.1010October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20071,602 2,545 2623,333 5248,265- (8,265) FY 20080 0 187 37 150 1,477 785 224 374 299 0 3713,9014,000 99 FY 20090 337 0 1,273 391 17 224 0 3372,5792,500 (79) 0 500 1,000 1,500 2,000 2,500 3,000 3,500 Code Enforcement FinesFY 2007FY 2008FY 20090 500 1,000 1,500 2,000 2,500 3,000 3,500 Code Enforcement FinesFY 2007FY 2008FY 2009
Interest Revenue361.1000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 2007235 14,584 13,575 10,267 2,575 3,386 1,800 2,536 2,064 3,25754,279FY 200811,24116,115 13,786 5,029 1,556 2,006 1,744 2,190 2,299 1,64557,612FY 20092,3002,050 2,622 350 376 949 572 450 266 24210,1772,0004,0006,0008,00010,00012,00014,00016,00018,000Interest RevenueFY 2007FY 200802,0004,0006,0008,00010,00012,00014,00016,00018,000Interest RevenueFY 2007FY 2008
TAN Proceeds361.1020OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20070FY 20082,928 3,971 2,925 1,255 638 660 660 617 68114,337FY 20091701018005001,0001,5002,0002,5003,0003,5004,0004,500TAN ProceedsFY 2007FY 200805001,0001,5002,0002,5003,0003,5004,0004,500TAN ProceedsFY 2007FY 2008
Realized Gain on Investments362.1000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20071,107 10,214 8,288 4,245 2,530 2,541 86729,792FY 20081314,597 12,488 1,504 2,398 2,374 1,854 809 62 5,133 6,563 5,90153,697FY 20086,2859,858 10,403 3,665 2,522 2,056 1,520 1,121 974 99839,40002,0004,0006,0008,00010,00012,00014,00016,000Realized Gain on InvestmentsFY 2007FY 200802,0004,0006,0008,00010,00012,00014,00016,000Realized Gain on InvestmentsFY 2007FY 2008
Donations - Public Safety Fund371.1030OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20070FY 20080FY 20086,0146,01401,0002,0003,0004,0005,0006,0007,000Donations ‐Public Safety FundFY 2007FY 2008FY 200801,0002,0003,0004,0005,0006,0007,000Donations ‐Public Safety FundFY 2007FY 2008FY 2008
Donations - Mayor and Council371.1030OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20070FY 20080FY 2008100 75175020406080100120Donations ‐Mayor & CouncilFY 2007FY 2008FY 2008020406080100120Donations ‐Mayor & CouncilFY 2007FY 2008FY 2008
Insurance Proceeds - Public Safety371.1030OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20070FY 20080FY 20086260 0 0 668 0 589 438 1,289 0 1,0794,68902004006008001,0001,2001,400Insurance Proceeds ‐Public SafetyFY 2007FY 2008FY 200802004006008001,0001,2001,400Insurance Proceeds ‐Public SafetyFY 2007FY 2008FY 2008
Insurance Proceeds - Public Works371.1030OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20070FY 20080FY 200800001,44000003,8005,24005001,0001,5002,0002,5003,0003,5004,000Insurance Proceeds ‐Public WorksFY 2007FY 2008FY 200805001,0001,5002,0002,5003,0003,5004,000Insurance Proceeds ‐Public WorksFY 2007FY 2008FY 2008
Salaries $ 116,931 $ 109,278 $ 120,254 $ 101,000
Benefits 14,591 11,182 13,583 7,299
Stipend:
District 1 - - 2,720 2,720
District 2 1,029 2,000 2,720 2,720
District 3 - - 2,720 2,720
District 4 - 404 2,720 2,720
District 5 1,074 1,699 2,720 2,720
District 6 1,244 1,574 2,720 2,720
Mayor 1,263 1,299 3,720 3,720
Professional Fees 5,700 73,645 62,000 2,500
Professional Fees - Contracted 45,995 341,032 - -
Communications 633 98 1,666 -
Advertising - 400 600 600
Travel 7,291 5,324 13,465 13,800
Dues & Fees 1,300 1,200 - -
Education & Training 13,672 4,785 8,155 8,000
General Supplies 613 816 1,500 1,500
Food/Meals 18,505 486 700 700
Promotional - - 2,000 1,000
Mach/Equip 6,747 - - -
Non-recurring 289 343 700 750
TOTAL $ 236,876 $ 555,565 $ 244,663 $ 157,189
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
MAYOR AND COUNCIL
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 116,931 109,278 120,254 101,000
Total Salary and Wages 116,931 109,278 120,254 101,000
Council Member District 1 STIPEND - - 2,720 2,720
Total Council Member District 1 - - 2,720 2,720
Council Member District 2 STIPEND 1,029 2,000 2,720 2,720
Total Council Member District 2 1,029 2,000 2,720 2,720
Council Member District 3 STIPEND - - 2,720 2,720
Total Council Member District 3 - - 2,720 2,720
Council Member District 4 STIPEND - 404 2,720 2,720
Total Council Member District 4 - 404 2,720 2,720
Council Member District 5 STIPEND 1,074 1,699 2,720 2,720
Total Council Member District 5 1,074 1,699 2,720 2,720
Council Member District 6 STIPEND 1,244 1,574 2,720 2,720
Total Council Member District 6 1,244 1,574 2,720 2,720
Mayor STIPEND 1,263 1,299 3,720 3,720
Total Mayor 1,263 1,299 3,720 3,720
Group Insurance GROUP INSURANCE 3,597 1,310 2,233 -
Total Group Insurance 3,597 1,310 2,233 -
401A (SS Match) 401A (SS MATCH)4,376 4,098 4,509 3,788
Total 401A (SS Match)4,376 4,098 4,509 3,788
FICA Medicare FICA MEDICARE 1,629 1,525 1,679 1,465
Total FICA Medicare 1,629 1,525 1,679 1,465
401A 1% Match to 457B 401A 1% MATCH TO 457B - - 169 -
Total 401A 1% Match to 457B - - 169 -
Pension PENSION 1,859 1,859 553 -
Total Pension 1,859 1,859 553 -
Unemployment Insurance UNEMPLOYMENT INSURANCE 1,836 1,610 1,840 1,610
Total Unemployment Insurance 1,836 1,610 1,840 1,610
Workers Comp WORKERS COMP 1,294 781 2,300 436
Total Workers Comp 1,294 781 2,300 436
Flexible Spending FLEXIBLE SPENDING --300 -
BUDGET DETAILS
MAYOR & COUNCIL
CITY OF MILTON
Flexible Spending FLEXIBLE SPENDING - - 300 -
Total Flexible Spending - - 300 -
Professional Fees FACILITATOR FOR RETREATS - - 4,500 2,500
RECRUITER FOR CITY MANAGER - 38,141 20,000 -
ADA COORDINATOR - - 37,500 -
MISCELLANEOUS 5,700 35,504 - -
Total Professional Fees 5,700 73,645 62,000 2,500
Professional Fees - Contracted CH2M CONTRACT COST 45,995 341,032 - -
Total Professional Fees-Contracted 45,995 341,032 - -
Communications CELL PHONE - EXEC ASSISTANT 633 98 1,666 -
Total Communications 633 98 1,666 -
Advertising MILTON HIGH SCHOOL BOOSTER AD - 400 600 600
Total Advertising - 400 600 600
Travel GENERAL 82 794 1,500 1,500
ANNUAL GMA CONFERENCE 7,209 4,530 11,965 12,000
RETREATS - - - 300
Total Travel 7,291 5,324 13,465 13,800
Dues & Fees VARIOUS - 1,200 - -
GEORGIA MUNICIPAL ASSOCIATION 1,300 - - -
Total Dues & Fees 1,300 1,200 - -
Education & Training GENERAL 13,672 650 1,470 1,500
ANNUAL GMA CONFERENCE COSTS 2,475 3,500 3,500
MAYOR'S DAY 1,660 3,185 3,000
Total Education & Training 13,672 4,785 8,155 8,000
General Supplies GENERAL OFFICE SUPPLIES 613 816 1,500 1,500
Total General Supplies 613 816 1,500 1,500
Food/Meals CITIZEN MEETINGS - 486 700 700
INCORPORATION PARTY 18,505 - - -
Total Food/Meals 18,505 486 700 700
Promotional PROMOTIONAL ITEMS - - 2,000 1,000
Total Promotional - - 2,000 1,000
Machinery / Equipment-Other CELL PHONE PURCHASE 256 - - -
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
BUDGET DETAILS
MAYOR & COUNCIL
CITY OF MILTON
COUNCIL CHAMBERS FURNITURE 6,491 - - -
Total Machinery / Equipment-Other 6,747 - - -
Non - Recurring CONGRATS/BEREAVEMENT 289 343 700 750
Total Non-recurring 289 343 700 750
GRAND TOTAL 236,876 555,565 244,663 157,189
City of Milton
City Clerk’s Office
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Agenda Publication
• Master Agenda with linked supporting documents
on the website.
Meeting Minutes
Transcription and
Publication
• Minutes in Summary form and published after
approval on the website. Zoning minutes are
verbatim – propose change to summary form
City Calendar
Management
• All agendas posted via the City Clerk to include
media notification
Open Records Requests
• Centralized through the Records Clerk for all
departments excluding Police records
Municipal Elections • Serves as Filing Officer for elected officials
Records Management
• Continued management of all City records to
include managing destruction of duplicate
Community Development staff files
• Serves as liaison for departments in records
management system
• Work with departments to begin back scanning
documents pre‐OptiView
• Finalize Records Management Policy and Records
Retention Procedures
Granicus Meeting
Manager and Live
Streaming via the
website
• Implemented on July 6, 2009. Continued use of this
software will help to utilize the system to its full
potential
Codification of
Ordinances
• Municipal Code’s deadline for delivery of the proof
is August 2009
• Expedite the proof and oversee codification process
and continue to provide timely supplemental
documents for codification
Staff Training and
Education
• Staff will attend training for certification and all
mandated training requirement
Salaries $ 30,769 $ 82,462 $ 83,861 $ 42,981
Benefits 5,920 16,739 16,577 8,619
Professional Fees - 47,600 - 105,627
Professional Fees - Contracted 117,153 375,135 498,714 368,824
Communications 437 641 700 900
Travel 1,878 395 2,000 1,500
Dues/Fees 35 234 250 235
Education/Training 655 1,428 1,500 1,600
Maintenance Contracts - 1,140 1,300 41,300
General Supplies - 652 600 600
Food/Meals 60 168 500 600
Other Equipment 15 - 61,227 -
Digital Recorder - 9,217 - -
TOTAL $ 156,921 $ 535,812 $ 667,229 $ 572,785
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
CITY CLERK
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
FY 2009
Actuals
as of 6/24/09
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 30,769 82,462 83,861 54,189 42,981
Total Salary and Wages 30,769 82,462 83,861 54,189 42,981
Group Insurance GROUP INSURANCE 2,853 8,592 7,920 5,305 4,134
Total Group Insurance 2,853 8,592 7,920 5,305 4,134
401A (SS Match) 401A (SS MATCH) 1,154 3,092 3,145 2,032 1,612
Total 401A (SS Match) 1,154 3,092 3,145 2,032 1,612
FICA Medicare FICA MEDICARE 476 1,144 1,171 745 623
Total FICA Medicare 476 1,144 1,171 745 623
401A 1% Match to 457B 401A 1% MATCH TO 457B - 242 839 158 430
Total 401A 1% Match to 457B - 242 839 158 430
Pension PENSION 1,239 3,098 2,742 932 1,520
Total Pension 1,239 3,098 2,742 932 1,520
Unemployment Insurance UNEMPLOYMENT INSURANCE 106 224 230 223 115
Total Unemployment Insurance 106 224 230 223 115
Workers Comp WORKERS COMP 92 111 230 131 185
Total Workers Comp 92 111 230 131 185
Flexible Spending FLEXIBLE SPENDING - 234 300 300 -
Total Flexible Spending - 234 300 300 -
Professional Fees ELECTION COSTS:
-
General Election 36,657 - 68,897
Run-Off Election - 36,730
DIGITAL RECORDER - City 5,213 - -
CODIFICATION 4,590 - -
FACILITY RENTAL-CROOKED CREEK MEETING 975 - -
GENERAL 165 - -
Total Professional Fees - 47,600 - - 105,627
Professional Fees - Contracted CH2M CONTRACT 117,153 375,135 498,714 374,035 368,824
Total Professional Fees-Contracted 117,153 375,135 498,714 374,035 368,824
Communications CELL PHONE SERVICE 437 641 700 757 900
Total Communications 437 641 700 757 900
Travel CITY CLERK TRAVEL 1,878 395 2,000 1,419 1,500
Total Travel 1,878 395 2,000 1,419 1,500
Dues & Fees GMC/FOA - 84 250 42 80
GEORGIA ELECTION OFFICIALS - 30 30
IIMC 115 125
BUDGET DETAIL
CITY CLERK
CITY OF MILTON
IIMC 115 125
MISC 35 35 -
Total Dues & Fees 35 234 250 72 235
Education & Training PROFESSIONAL TRAINING 655 605 1,500 1,151 1,600
DIGITAL RECORDER TRAINING 823 - -
Total Education & Training 655 1,428 1,500 1,151 1,600
Maintenance Contract DIGITAL RECORDER MAINTENANCE
- 1,140 1,300 - -
MUNICODE 20,100
GRANICUS 21,200
Total Maintenance Contract - 1,140 1,300 - 41,300
General Supplies GENERAL SUPPLIES - 652 600 348 600
Total Supplies - 652 600 348 600
Food/Meals VARIOUS OCCASIONS
60 168 500 101 600
Total Food/Meals 60 168 500 101 600
Other Equipment CELL PHONE 15 - - -
WEBCASTING - - 61,227 44,960 -
Total Other Equipment 15 - 61,227 44,960 -
Other Equip/Digital Recorder DIGITAL RECORDER - 9,217 - - -
Total Other Equip/Digital Recorder - 9,217 - - -
GRAND TOTAL 156,921 535,812 667,229 486,858 572,785
Salaries and Wages $ 202,782 $ 139,850 $ 164,018 $ 306,800
Benefits 26,077 22,863 37,474 65,448
Professional Fees 8,765 6,076 - 2,500
Professional Fees - Contracted 277,334 204,619 - -
Rental Equipment & Vehicles 135 - - -
Communications 1,041 1,173 2,400 2,400
Advertising 1,489 1,366 - 1,500
Printing 227 - 200 200
Travel 2,083 8,617 5,900 3,500
Dues/Fees 10,680 7,187 7,845 7,825
Education/Training 1,129 990 2,500 2,500
General Supplies 1,722 (78) 1,000 1,000
Natural Gas 1,613 - 2,500 -
Food/Meals 218 428 - 500
Promotional Items 635 - - 300
Machinery 3,321 719 250 250
Non-Recurring 370 - - 300
TOTAL EXPENDITURES $ 539,621 $ 393,809 $ 224,087 $ 395,023
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
CITY MANAGER
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 202,782 139,850 164,018 306,800
Total Salary and Wages 202,782 139,850 164,018 306,800
Car Allowance CAR ALLOWANCE 7,722 3,000 4,652 7,192
Total Car Allowance 7,722 3,000 4,652 7,192
Group Insurance GROUP INSURANCE 3,985 5,142 7,836 25,276
Total Group Insurance 3,985 5,142 7,836 25,276
401A (SS Match) 401A (SS MATCH) 4,874 5,443 6,203 11,505
Total 401A (SS Match) 4,874 5,443 6,203 11,505
FICA Medicare FICA MEDICARE 3,021 1,969 2,283 4,449
Total FICA Medicare 3,021 1,969 2,283 4,449
401A 1% Match to 457B 401A 1% MATCH TO 457B - 914 1,068 3,068
Total 401A 1% Match to 457B - 914 1,068 3,068
Pension PENSION 4,956 4,028 3,810 10,861
Total Pension 4,956 4,028 3,810 10,861
Unemployment Insurance UNEMPLOYMENT INSURANCE 230 444 675 690
Total Unemployment Insurance 230 444 675 690
Workers Comp WORKERS COMP 1,290 1,126 4,347 2,407
Total Workers Comp 1,290 1,126 4,347 2,407
Flexible Spending FLEXIBLE SPENDING - 798 600 -
Total Flexible Spending - 798 600 -
Temporary Housing TEMPORARY HOUSING - - 6,000 -
Total Temporary Housing - - 6,000 -
Professional Fees SPECIAL EVENTS 8,765 6,076 - -
STAFF RETREAT - - - 2,500
Total Professional Fees 8,765 6,076 - 2,500
Professional Fees - Contracted CH2M Contract Cost 277,334 204,619 - -
Total Professional Fees-Contracted 277,334 204,619 - -
Rental Equipment & Vehicles SPECIAL EVENTS 135 - - -
Total Rental 135 - - -
Communications CELL PHONE SERVICE 1,041 1,173 2,400 2,400
Total Communications 1 041 1 173 2 400 2 400
BUDGET DETAIL
CITY MANAGER
CITY OF MILTON
Total Communications 1,041 1,173 2,400 2,400
Advertising ADVERTISING 1,489 1,366 - 1,500
Total Advertising 1,489 1,366 - 1,500
Printing BUSINESS CARDS 227 - 200 200
Total Printing 227 - 200 200
Travel TRAVEL 2,083 8,617 5,900 3,500
Total Travel 2,083 8,617 5,900 3,500
Dues & Fees GFOA 210 - - -
LIFETIME FITNESS 3,899 - - -
ICMA 1,448 1,956 2,000 2,000
GMA ANNUAL DUES 5,124 5,186 5,500 5,500
COSTCO MEMBERSHIP 25 - -
GREATER NORTH FULTON - 20 20 -
GCCMA - - 200 200
GACP - - 125 125
Total Dues & Fees 10,680 7,187 7,845 7,825
Education & Training VARIOUS 1,129 990 2,500 2,500
Total Education & Training 1,129 990 2,500 2,500
General Supplies GENERAL SUPPLIES 1,722 (78) 1,000 1,000
Total General Supplies 1,722 (78) 1,000 1,000
Natural Gas NATURAL GAS (CITY HALL OVERAGES) 1,613 - 2,500 -
Total Natural Gas 1,613 - 2,500 -
Food & Meals CITY BUSINESS RELATED LUNCHEONS 218 428 - 500
Total Food & Meals 218 428 - 500
Promotional Items PROMOTIONAL ITEMS 635 - - 300
Total Promotional Items 635 - - 300
Mach/Equip GENERAL 3,321 719 250 250
Total Mach/Equip 3,321 719 250 250
Non-Recurring FLOWERS FOR STAFF AND FAMILY 271 - - 300
KEEP SANDY SPRINGS NORTH FULTON 99 - - -
Total Non-Recurring 370 - - 300
GRAND TOTAL 539,621 393,809 224,087 395,023
Salaries $ 96,971 $ - $ - $ 92,250
Benefits 16,070 2,899 - 18,023
1 FTE
Administrative Fees 4,124 20,435 26,200 60,000
Professional Fees 8,355 36,000 52,389 46,449
Professional Fees - Contracted 806,197 754,131 997,428 792,543
Communications 1,690 197 1,000 2,000
Postage 4,238 4,252 4,500 4,500
Advertising 1,127 1,296 1,400 2,900
Printing 1,875 4,625 5,270 6,600
Travel 1,218 - - 1,500
Dues & Fees 950 215 - 370
Education & Training 465 - - 1,900
General Supplies 119 - 100 -
Machinery & Equipment 5,994 - - 250
TOTAL EXPENDITURES $ 949,393 $ 824,050 $ 1,088,287 $ 1,029,285
CITY OF MILTON
FINANCE
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 96,971 - - 92,250
Total Salary and Wages 96,971 - - 92,250
Group Insurance GROUP INSURANCE 6,279 - - 8,408
Total Group Insurance 6,279 - - 8,408
401A (SS Match) 401A (SS MATCH)3,626 - - 3,459
Total 401A (SS Match)3,626 - - 3,459
FICA Medicare FICA MEDICARE 1,423 - - 1,338
Total FICA Medicare 1,423 - - 1,338
401A 1% Match to 457B 401A 1% MATCH TO 457B - - - 923
Total 401A 1% Match to 457B - - - 923
Pension PENSION 4,337 2,788 - 3,266
Total Pension 4,337 2,788 - 3,266
Unemployment Insurance UNEMPLOYMENT INSURANCE 230 - - 230
Total Unemployment Insurance 230 - - 230
Workers Comp WORKERS COMP 177 111 - 399
Total Workers Comp 177 111 - 399
Flexible Spending FLEXIBLE SPENDING - - - -
Total Flexible Spending - - - -
Administrative Fees BANK FEES - - 22,000
CREDIT CARD FEES 4,124 20,435 26,200 38,000
Total Administrative Fees 4,124 20,435 26,200 60,000
Professional Fees VARIOUS 1,861 46 200 -
THE VALUATION ADVISORY GROUP 2,000 4,330 4,740 1,000
DUNS & BRADSTREET 449 449 449
AUDIT FEES 1,008 31,175 43,000 40,000
UNITED STATES CENSUS BUREAU 2,636 - - -
TAX BILL MAILING FEES 850 - 4,000 5,000
Total Professional Fees 8,355 36,000 52,389 46,449
Professional Fees - Contracted CH2M CONTRACT COSTS 806,197 754,131 997,428 792,543
Total Professional Fees- Contracted 806,197 754,131 997,428 792,543
Communications CELL PHONE 1 690 197 1 000 2 000
BUDGET DETAIL
FINANCE
CITY OF MILTON
Communications CELL PHONE 1,690 197 1,000 2,000
Total Communications 1,690 197 1,000 2,000
Postage POSTAGE FOR PROPERTY TAX BILLS 4,238 4,252 4,500 4,500
Total Postage 4,238 4,252 4,500 4,500
Advertising PUBLIC HEARINGS FOR PROPERTY TAXES 567 1,296 900 900
BIDS 560 - 500 2,000
Total Advertising 1,127 1,296 1,400 2,900
Printing CITY CHECKS - 577 770 800
PROPERTY TAX BILLING 1,875 4,048 4,500 5,000
CAFR - 800
Total Printing 1,875 4,625 5,270 6,600
Travel TRAVEL EXPENSES 1,218 - - 1,500
Total Travel 1,218 - - 1,500
Dues & Fees GFOA/GGFOA MEMBERSHIP 570 215 - 370
NIGP MEMBERSHIP 315 - - -
ASSOC OF GOV FINANCE OFFICERS 65 - - -
Total Dues & Fees 950 215 - 370
Education & Training GFOA CONFERENCE 465 - - 500
GGFOA CONFERENCE - - - 900
OTHER EDUCATION & TRAINING - - - 500
Total Education & Training 465 - - 1,900
General Supplies GENERAL SUPPLIES 119 - 100 -
Total General Supplies 119 - 100 -
Machinery/Equipment CELL PHONE 242 - - 250
Total Machinery & Equipment 5,994 - - 250
GRAND TOTAL 949,393 824,050 1,088,287 1,029,285
Legal Fees 220,428 280,528
180,000 200,000
TOTAL EXPENDITURES $ 220,428 $ 280,528 $ 180,000 $ 200,000
CITY OF MILTON
LEGAL
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Legal Fees LEGAL SERVICES 220,428 280,528 180,000 200,000
Total Legal Fees 220,428 280,528 180,000 200,000
GRAND TOTAL 220,428 280,528 180,000 200,000
BUDGET DETAIL
LEGAL
CITY OF MILTON
City of Milton
IT Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Provide technology
leadership to all
departments for the city
of Milton by providing
solutions that enable a
more efficient and
effective work
environment
• Provide installation, configuration and ongoing
support for the implementation of the new
Records Management system for the Public
Safety department.
• Provide support for the Granicus Web Streaming
software for the meetings.
• Provide support for the new Firehouse Web
records management software.
• Provide network support for the new Public
Safety network that will be the tunnel for
Sungard OSSI software in conjunction with the
City of Alpharetta.
Ongoing
Ongoing
Troubleshoot and
resolve all computer
issues related to all
supported hardware and
software within City Hall
and Fire stations 41, 42
and 43 and Alpharetta
Station 1
• Make monthly visits to the stations to check
computer health and answer any end user
questions.
Ongoing Ongoing
Provide training for staff
on proper use of
computer hardware and
software
• Post “Tech Tips” in the monthly newsletter.
Ongoing Ongoing
Salaries $ - $ - $ - $ 87,125
Benefits - - - 18,391
1 FTE
Professional Fees - - 18,000 17,000
Professional Fees-Contracted 1,000,052 682,064 966,795 927,067
Communications - - - 1,000
Travel - - - 1,500
Education & Training - - - 500
Machinery & Equipment - - - 5,750
TOTAL $ 1,000,052 $ 682,064 $ 984,795 $ 1,058,333
REQUESTED
BUDGET
FY 2010
INFORMATION TECHNOLOGY
BUDGET SUMMARY
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 87,125
Total Salary and Wages - - - 87,125
Overtime OVERTIME -
Total Overtime - - - -
Group Insurance GROUP INSURANCE 6,300
Total Group Insurance - - - 6,300
401A (SS Match) 401A (SS MATCH)3,267
Total 401A (SS Match) - - - 3,267
FICA Medicare FICA MEDICARE 1,263
Total FICA Medicare - - - 1,263
401A 1% Match to 457B 401A 1% MATCH TO 457B 871
Total 401A 1% Match to 457B - - - 871
Pension PENSION 3,084
Total Pension - - - 3,084
Tuition Reimbursement TUITION REIMBURSEMENT 3,000
Total Tuition Reimbursement - - - 3,000
Unemployment Insurance UNEMPLOYMENT INSURANCE 230
Total Unemployment Insurance - - - 230
Workers Comp WORKERS COMP 376
Total Workers Comp - - - 376
Professional Fees HIGH SPEED DATA CONN-43 TO ALPH - - 18,000 -
2008 PICTOMETRY - -
2009 6" AERIAL PHOTOGRAPHY - - - -
NETWORK BANDWIDTH OPTIMIZATION 17,000
Total Professional Fees - - 18,000 17,000
Professional Fees - Contracted CH2M HILL CONTRACT 1,000,052 682,064 966,795 927,067
Total Professional Fees-Contracted 1,000,052 682,064 966,795 927,067
Communications CELL PHONE 1,000
Total Communications - - - 1,000
Travel TRAVEL EXPENSES - - 1,500
Total Travel - - - 1,500
Education & Training STAFF EDUCATION & TRAINING - - 500
Total Education & Training ---500
BUDGET DETAILS
INFORMATION TECHNOLOGY
CITY OF MILTON
Total Education & Training - - - 500
Machinery/Equipment CELL PHONE - 250
COMPUTER EQUIPMENT & SUPPLIES (5) - 5,000
DESKTOP PRINTERS 500
Total Machinery & Equipment - - - 5,750
GRAND TOTAL 1,000,052 682,064 984,795 1,058,333
Salaries $ - $ - $ - $ 140,000
Benefits - - - 30,503
2 FTEs
Administrative Fees 8,448 16,506 26,150 27,996
Professional Fees 30 663
1,550 8,000
Professional Fees - Contracted 84,929 341,032
332,476 97,137
Communications - -
- 1,200
Advertising - -
3,500 3,500
Printing - 631
3,500 10,000
Travel - - - 1,500
Dues & Fees 615 -
- 615
Education & Training - -
- 1,500
Food/Meals - -
- 5,000
Furniture & Fixtures - -
- 4,000
Machinery & Equipment - -
- 3,300
TOTAL EXPENDITURES $ 94,022 $ 358,832 $ 367,176 $ 334,251
CITY OF MILTON
HUMAN RESOURCES
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES - - 140,000
Total Salary and Wages - - - 140,000
Group Insurance GROUP INSURANCE - - 15,802
Total Group Insurance - - - 15,802
401A (SS Match) 401A (SS MATCH)- - 5,250
Total 401A (SS Match)- - - 5,250
FICA Medicare FICA MEDICARE - - 2,030
Total FICA Medicare - - - 2,030
401A 1% Match to 457B 401A 1% MATCH TO 457B - - 1,400
Total 401A 1% Match to 457B - - - 1,400
Pension PENSION - 4,956
Total Pension - - - 4,956
Unemployment Insurance UNEMPLOYMENT INSURANCE - - 460
Total Unemployment Insurance - - - 460
Workers Comp WORKERS COMP - - - 605
Total Workers Comp - - - 605
Administrative Fees FLEXIBLE SPENDING ADMINISTRATION - 5,094 9,900 7,004
ICMA FEES - 1,000 1,250 1,250
ADP FEES 5,698 10,412 12,000 16,742
RETIREMENT COST STUDY 2,750 - 3,000 3,000
Total Administrative Fees 8,448 16,506 26,150 27,996
Professional Fees RANDOM DRUG SCREEN PROGRAM - 1,050 3,000
PRE-EMPLOYMENT DRUG SCREEN 30 663 500 5,000
Total Professional Fees 30 663 1,550 8,000
Professional Fees - Contracted CH2M CONTRACT COSTS 84,929 341,032 332,476 97,137
Total Professional Fees- Contracted 84,929 341,032 332,476 97,137
Communications CELL PHONES - - - 1,200
Total Communications - - - 1,200
Advertising RECRUITMENT ADS - - 3,500 3,500
Total Advertising - - 3,500 3,500
Printing EMPLOYEE HANDBOOKS -631 1 000 5 000
BUDGET DETAIL
HUMAN RESOURCES
CITY OF MILTON
Printing EMPLOYEE HANDBOOKS - 631 1,000 5,000
QUARTERLY TRAINING - - 2,500 5,000
Total Printing - 631 3,500 10,000
Travel TRAVEL EXPENSES - - - 1,500
Total Travel - - - 1,500
Dues & Fees SOCIETY FOR HR MGMT 160 - - 160
SHRM & IPMA MEMBERSHIP 455 - - 455
Total Dues & Fees 615 - - 615
Education & Training PROFESSIONAL EDUCATION & TRAINING - - 1,500
Total Education & Training - - - 1,500
Food / Meals EMPLOYEE APPRECIATION - - 5,000
Total Food / Meals - - - 5,000
Furniture/Fixtures FILING CABINETS, BOOKSHELVES, TABLE - - - 4,000
Total Furniture/Fixtures - - - 4,000
Machinery/Equipment CELL PHONE - - - 200
COMPUTER EQUIPMENT & SUPPLIES - - - 2,100
DESKTOP PRINTER - - - 1,000
Total Machinery & Equipment - - - 3,300
GRAND TOTAL 94,022 358,832 367,176 334,251
Insurance:
Umbrella Liability - - - -
General Liability 29,515 35,866 34,608 54,608
Law Enforcement Liability 6,250 12,124
9,737 9,737
Public Officials Liabiltiy 42,126 61,433
70,609 70,609
Automobile Liability 24,028 20,402
26,592 26,592
Property & Equipment Liability 3,781 4,867
3,899 4,030
Fidelity Bond 76 41
- -
Automobile Physical Damage - 9,096
10,839 10,839
Boiler & Machinery - 829
708 740
Claims and Adjustments - 12,497
15,000 15,000
Police Animal Mortality - 525
1,260 1,260
Crime/Fidelity - 765
1,837 1,837
Unallocated 22,320 -
15,000 -
TOTAL EXPENDITURES $ 128,097 $ 158,445 $ 190,089 $ 195,252
CITY OF MILTON
RISK MANAGEMENT
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
Account Description
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Insurance:
Umbrella Liability - - - -
General Liability 29,515 35,866 34,608 54,608
Law Enforcement Liability 6,250 12,124 9,737 9,737
Public Officials Liabiltiy 42,126 61,433 70,609 70,609
Automobile Liability 24,028 20,402 26,592 26,592
Property & Equipment Liability 3,781 4,867 3,899 4,030
Fidelity Bond 76 41 - -
Automobile Physical Damage - 9,096 10,839 10,839
Boiler & Machinery - 829 708 740
Claims and Adjustments - 12,497 15,000 15,000
Police Animal Mortality - 525 1,260 1,260
Crime/Fidelity - 765 1,837 1,837
Unallocated 22,320 - 15,000 -
128,097 158,445 190,089 195,252
GRAND TOTAL 128,097 158,445 190,089 195,252
BUDGET DETAIL
RISK MANAGEMENT
CITY OF MILTON
Rental Land & Buildings 108,000 362,255
447,074 456,015
Other Purchased Services - -
- 26,400
TOTAL EXPENDITURES $ 108,000 $ 362,255 $ 447,074 $ 482,415
CITY OF MILTON
GENERAL GOVERNMENT BUILDINGS
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Rental Land & Buildings CITY HALL LEASE 108,000 362,255 447,074 456,015
Total Rental Land & Buildings 108,000 362,255 447,074 456,015
Other Purchased Service ADDITIONAL OPERATIONAL EXPENSES - - - 26,400
Total Machinery & Equipment - - - 26,400
GRAND TOTAL 108,000 362,255 447,074 482,415
BUDGET DETAIL
GENERAL GOVERNMENT BUILDINGS
CITY OF MILTON
City of Milton
Communications Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Inform and educate
citizens and staff on the
goals, successes and
interests of the City
• Media Relations – Maintain strong relationships
with local and metro media outlets/members to
ensure consistent posting and publication of
positive news stories related to the City and its
activities. Utilize press release distribution as
push‐news tactic, post press releases on City Web
site and distribute to media via Constant Contact
or e‐mail.
• Electronic Newsletter –Continue publication of
one electronic newsletter (both internal and
external) per month, plus additional electronic
newsletters as needed for announcements,
events and alerts.
• eBlast Newsletter Subscriber database – Increase
subscriber database by approximately 25%.
Current database holds 1,707 members. Target
increase to achieve 2,200 members by December
30, 2010.
• Printed Quarterly Newsletter – Continue to print
one newsletter per quarter. Plan to maximize
relevance of news for upcoming events by
including educational information and timely
information relating to various City departments
rather than ongoing news announcements.
• City Web Site – Maintain City Web site as source
of ongoing important news and information for
citizens and staff. Re‐shift navigation to provide
improved usability and a citizen‐focused site.
Target 24‐hour posting turnaround for priority
items, 48‐hour turnaround for non‐priority items.
Continue to add additional sections to each
department, penitent information for citizens,
and photos.
• Direct Mail – Continue to mail copies of the
Annual Report to all City of Milton households
once a year.
• Annual Report – Research, write and produce an
Annual Report in calendar format and deliver via
U.S. mail no later than January 31, 2010.
Planning, writing, photography and design to
begin by August 1, 2009.
• Communications Survey – Continue to
occasionally distribute survey via the electronic
newsletter, within printed newsletters, and on
City of Milton
Communications Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
• City Web site to gain insight into preferred
communications methods by citizens. Results of
survey will be used to determine direction of
future communications venues and weight of
each tactic.
Improve Web site
accessibility for Milton’s
vision and hearing‐
impaired residents and
visitors
• Continue Web site development processes –
Working with CH2M Hill web resources, continue
to implement recommended Section 508
guidelines for increasing accessibility, continue
adding photo/image tags, clearly defined URL
tags and screen‐reader accessible secondary
pages.
•Streaming Video – Continue working with IT
ing
pages –
full
department and utilizing Granicus for stream
important meetings on City Web site.
• Reduce/eliminate posting of pdf image
Begin converting documents to
readable/searchable pdfs. (Will require
Adobe Acrobat software.)
Promote and publicize
e publicity of events
g
information resource for citizens, including pre‐
d
t announcements to
city special events to
increase volunteer and
citizen participation and
to promote positive
messaging for the City
• Media Relations – Maximiz
through strong media relations activity, includin
notification pre‐ and post‐event, photography,
news releases, and posting within local media
and on regional event/tourism sites/calendars.
• Web site – Continue to build a strong event
and post‐event publicity, announcements, an
photography/photo gallery.
• Electronic and print publications – Create and
distribute pre‐ and post‐even
create a sense of excitement and community.
Contribute t the
building of a positive
ling
ty
al
dia to
nd relationship
d
ns
o
perception and fee
of value around the Ci
and its activities
• Monthly Mayor’s Letter – Continue working with
Mayor Lockwood, for writing topics and approv
of Mayor’s Letter to be published in local
publications, on City Web site and in City’s
monthly electronic newsletter.
• Media Relations ‐‐ Work closely with the me
maintain a positive perception a
and providing fast response and easy access to
information. Push updates on positive stories an
activities, special events & information campaig
to maximize positive coverage in local media.
City of Milton
Communications Department
2010 Goals and Objectives:
Goal Time
Period
Status Objective
Update exis isis
communications plan to
ff an
• Continue to re prove existing crisis
communications plan – Working with veteran
‐
es
ting cr
ensure that media, sta
citizens are properly
informed in the event of a
crisis situation
d communication personnel to revise the
current Crisis Communications Plan and add
a Crisis Communication Kit to include a step
by‐step crisis communications plan/checklist,
crisis communications mass e‐mail/phone
number distribution list (Emergency Media
List, Emergency PIO List), additional batteri
for computers and cell phones, car charger
for computers and cell phones, flash light,
first aid kit, etc.
view and im
Market the City to increase
recognition and sense of logo/seal use and
vailability ‐‐ Set standards for logo usage to
ets
e an online
to
pride among citizens and
external audiences
•eview current CityR
a
eliminate random use by non‐City outl
and organizations. Minimize possibility for
negative impact of logo usage.
• Make available City of Milton products ‐‐
Work with local vendor to creat
store for Milton employees and residents
purchase City of Milton apparel and gifts.
Create photography and
image library to give more
s
tinue using the software
so
ration of Milton Volunteer
of
“sense of place” and to
minimize costs for
purchasing outside
photography source
• Photograph City events, scenes and images ‐‐
Whenever possible, ensure that adequate
photographs are taken to build library of
important images and a historical record of
City events.
• Continue to organize photos in electronic
gallery ‐‐ Con
program Memory Manager to store and
organize all photos in one place. Will al
continue using Memory Manager to store
and organize all media clippings from local
media.
• Work with citizen to promote development
and ope
Photographers ‐‐ Maximize availability of
photographic resources as well as diversity
shots by using citizen volunteers as photo‐
journalists for City events.
City of Milton
Communications Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Improve pre ions and
outgoing communications of • Resource/editing possible, act as
available resource for the development of
ailability and
sentat
City news and information
‐‐ Whenever
copy and presentation design. Provide copy‐
editing services upon request.
• Photo/Image library ‐‐ Educate staff, elected
officials and City Manager on av
usage of photo and image library to improve
outcomes of communications initiatives.
Professional Fees - 540 600 1,000
Professional Fees - Contracted 277,334 170,516 498,713 482,151
Postage - 4,180 5,000 10,000
Advertising - - - 660
TOTAL EXPENDITURES $ 277,334 $ 175,236 $ 504,313 $ 493,811
CITY OF MILTON
PUBLIC INFORMATION & MARKETING
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Professional Fees ANNUAL REPORT-SETUP - 540 600 -
PHOTOGRAPHY - - - 1,000
Total Professional Fees - 540 600 1,000
Professional Fees - Contracted CH2M CONTRACT COSTS 277,334 170,516 498,713 482,151
Total Professional Fees- Contracted 277,334 170,516 498,713 482,151
Postage POSTAGE FOR ANNUAL REPORT 4,180 5,000 10,000
Total Advertising - 4,180 5,000 10,000
Advertising PUBLIC NOTICES - Mayor's State of City Address - - - 660
Total Advertising - - - 660
GRAND TOTAL 277,334 175,236 504,313 493,811
BUDGET DETAILS
PUBLIC INFORMATION & MARKETING
CITY OF MILTON
City of Milton
Municipal Court
2010 Goals and Objectives:
Goal Objective Time
Period
Status
• Review and update standard operating
procedures
• Improve Pre‐Trial Conference process with
Solicitor
• Improve cash pick up procedures at the Fulton
County Sheriff’s Annex jail
• Research need for additional court calendars and
set guidelines for court dates, trials, and PTC
• Staff training and education
• Each staff member will continue training and
comply with all mandated training requirements
• Research the need for Court Amnesty Program
for failure to appear cases
• Begin scanning court citations into OptiView
• Research need for a Pre‐Trial Diversion Program
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Regular Employees $ 53,244 $ 58,206 $ 56,779 $ 203,855
Benefits 8,940 8,206 12,056 20,026
Professional Fees 9,934 13,747 16,250 16,250
Professional Fees - Contracted 225,149 375,135 332,476 -
Communications 2,436 4,567 5,080 5,000
Travel 196 2,621 2,000 2,000
Dues & Fees 80 555 600 500
Education & Training 375 952 500 500
General Supplies 147 103 500 500
Food/Meals 228 20 300 500
Uniforms 217 - 500 500
Furniture & Fixtures 2,423 - - -
Other Equipment 3,245 4 200 -
TOTAL $ 306,613 $ 464,116 $ 427,241 $ 249,631
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
MUNICIPAL COURT
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 53,244 58,206 56,779 203,855
Total Salary and Wages 53,244 58,206 56,779 203,855
Stipend STIPEND 1,662 4,616 4,800 4,800
Total Stipend 1,662 4,616 4,800 4,800
Group Insurance GROUP INSURANCE 2,511 - - 4,134
Total Group Insurance 2,511 - - 4,134
401A (SS Match) 401A (SS MATCH)1,984 2,184 2,129 4,731
Total 401A (SS Match)1,984 2,184 2,129 4,731
FICA Medicare FICA MEDICARE 790 880 3,287 1,829
Total FICA Medicare 790 880 3,287 1,829
401A 1% Match to 457B 401A 1% MATCH TO 457B - - - 430
Total 401A 1% Match to 457B - - - 430
Pension PENSION 1,239 - - 1,522
Total Pension 1,239 - - 1,522
Unemployment Insurance UNEMPLOYMENT INSURANCE 662 527 1,150 1,265
Total Unemployment Insurance 662 527 1,150 1,265
Workers Comp WORKERS COMP 92 - 690 1,316
Total Workers Comp 92 - 690 1,316
Professional Fees COURT APPOINTED ATTORNEY 1,030 3,280 6,000 6,000
SUB JUDGES (payroll in fy08)- 950 1,000 1,000
SOLICITOR (payroll in fy08)- - - -
ONLINE PAYMENT SYSTEM 299 200 250 250
SUB SOLICITORS - - 1,000 1,000
COURTROOM CONSTRUCTION - - - -
COURT SECURITY 3,113 1,224 - -
RECEPTICLE FOR ALARM SYSTEM - 150 - -
TRANSLATORS 2,966 7,708 8,000 8,000
INSTALL COURTROOM PANIC BUTTON - 235 - -
MISC PROFESSIONAL FEES 2,526 - - -
Total Professional Fees 9,934 13,747 16,250 16,250
Professional Fees - Contracted CH2M Contract Cost 225 149 375 135 332 476 -
BUDGET DETAILS
MUNICIPAL COURT
CITY OF MILTON
Professional Fees - Contracted CH2M Contract Cost 225,149 375,135 332,476 -
Total Professional Fees Contracted 225,149 375,135 332,476 -
Communications CELL PHONE SERVICE & WIRELESS CARDS 1,214 3,112 3,080 3,000
MONTHLY MONITORING FEE - 915 1,200 1,200
GCIC ACCESS 1,222 540 800 800
Total Communications 2,436 4,567 5,080 5,000
Travel COURTS TRAVEL 196 2,621 2,000 2,000
Total Travel 196 2,621 2,000 2,000
Dues & Fees COURTS DUES & FEES 80 555 600 500
Total Dues and Fees 80 555 600 500
Education & Training COURTS EDUCATION & TRAINING 375 952 500 500
Total Education and Training 375 952 500 500
General supplies GENERAL SUPPLIES 147 103 500 500
Total General Supplies 147 103 500 500
Food / Meals MISC 228 20 300 500
Total Food / Meals 228 20 300 500
Uniforms JUDGE ROBES & BAILIFFS' UNIFORMS 217 - 500 500
Total Uniforms 217 - 500 500
Furniture & Fixtures FURNITURE 2,423 - - -
Total Furniture & Fixtures 2,423 - - -
Other Equipment CELL PHONE PURCHASE/REPLACEMENT 195 - 200 -
METAL DETECTOR 3,050 - -
PANIC BUTTON - 4 - -
Total Machinery / Equipment 3,245 4 200 -
GRAND TOTAL 306,613 464,116 427,241 249,631
City of Milton
Police Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Increase Patrol Staffing
by 4 patrol units
Reclassify one Officer
position to Sergeant
• According to the I.A.C.P.’s patrol staffing formula,
Milton should have just over 16 patrol officers.
We currently have 12.
• One additional officer on each shift would
provide more efficient services, less officer
burnout and overtime, and greatly improve shift
scheduling and officer safety.
• The 16 recommended patrol officers do not take
into account supervisors, detectives, etc.
• Currently, with four patrol units per shift one unit
is usually off for vacation, training, sick, or court.
This leaves three units working most days. As
soon as something unexpected comes up, patrol
is immediately down to two units. To put “two
units” into perspective; three units would be
needed on most vehicle accidents due to Milton’s
two lane curvy roads. One officer is needed on
each end of the accident scene to direct traffic
and one officer actually works the accident.
• With one additional patrol unit per shift, five
patrol units would be assigned per shift. One unit
would be able to be scheduled off and if another
is called to court, calls in sick, or otherwise pulled
off patrol (i.e. court security, council security, at
hospital with detainee, etc.) there would still be 3
units on the road.
Examples:
• July 9th – 2 officers and 1 supervisor on duty
One officer and one supervisor called to court in
Fulton County
One officer needed to sit with detainee at
hospital
Zero officers left to work patrol
Supervisor from morning watch able to stay over
after being up all night. (24 hours up = .10 BAC)
• July 21, 2009
One Supervisor and two officers on duty
One officer needed for court security
One officer needed to pick up inmate in Forsyth
Co.
One supervisor covering entire city
• July 22, 2009
One Supervisor and two officers on duty
City of Milton
Police Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
One officer goes home sick
One officer and one supervisor left on patrol
Supervisor scheduled to attend Lock down
training at Elementary School.
Only off‐duty officer available to come in at 1300
hrs had worked the morning watch just prior.
• These are just 3 examples from July alone
Hire Policy and Planning
Officer
• The police department is still under contract with
the GACP for state certification. The contract will
run out and have to be re‐implemented if the
agency does not complete certification by early in
2010. Achieving this is vital to the agency and
city. It was previously on the 2008 and 2009
work plans.
• Current staffing does not allow anyone the time
to complete this task. This officer will also handle
planning and policy writing for the department
and critical reporting, i.e., crime analysis, traffic
analysis, etc.
• In addition, this officer will pursue National
Accreditation for the agency immediately after
state certification is completed. (Budget allowing)
Hire Community
Services Officer
• Milton Police and Citizens Together ‐This program
has been developed in consultation with council
members Tart, D’Aversa, and Hewitt. This will be
Milton’s neighborhood watch program. Each
neighborhood which elects to participate will be
assigned a specific police officer. This officer will
attend HOA meetings, present the neighborhood
with crime prevention material, discuss current
crime trends and provide specific crime stats to
the neighborhood.
• Crime free housing will also be implemented with
this program. This puts residents of rental
properties on notice they may not commit crimes
or have guests who do so or they will be quickly
evicted from the property. This also holds home
owners who rent their properties accountable to
maintain the property.
City of Milton
Police Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Hire Narcot k Force
Agent • The city currently capability for
investigating narcotics crimes. Other than
will ensure drug crimes are being
e once drug seizures begin.
ics Tas
has no
simple possession stumbled upon on traffic
stops, drug crime is going uninvestigated in
the city.
• Hiring an officer to be assigned to a federal
task force
investigated in the city. By providing this one
officer, the city will have access to the entire
unit.
• This type of position is usually revenue
positiv
Increase DUI enforcement
e of
to have
may
• In conjunction with the Governor’s Offic
Highway Safety the agency intends
one special traffic detail each month.
• This will consist of either a traffic safety
checkpoint, or saturation patrols. This
also include the participation of surrounding
jurisdictions.
Implement Shift Differential
Pay ed to night shift. The human
e
e are
• As is the nature of police work, some officers
must be assign
body is not designed to be nocturnal and this
puts a great stress on the officers’ physical
and mental well being as well as interferes
with the officers family commitments.
• A shift differential of $.75 per hour would b
a small gesture to show these officers w
aware of their sacrifice to the city.
Increase Management
Education & Professionalism
tains are
the
and alternately attend the
ss held in Athens and both new
• With the reorganization of the Public Safety
Department into a Police and Fire
Department, new police management staff
was implemented. These new Cap
essentially the Assistant Chiefs of the agency
and need to be trained and networked
accordingly.
• These two Captains will be members of
GACP and IACP
conferences.
• All senior police staff will attend the IACP
leadership cla
Captains will attend new Chief’s School as
hosted by GACP.
Salaries $ 399,274 $ 954,013 $ 1,094,451 $ 1,425,671
Benefits 135,543 371,838 478,208 615,565
30.5 FTEs
Professional Fees 150 5,703 8,733 31,775
Professional Fees-Investigations 102 - 3,800 1,500
Equipment R & M - - - 6,300
Vehicle R & M - - - 51,000
Communications 12,566 29,088 29,473 22,656
Printing - - - 7,000
Travel 1,439 4,911 7,000 3,500
Dues & Fees 350 190 1,150 1,460
Education & Training 250 5,022 14,200 18,200
Maintenance Contracts 1,322,794 395 33,546 170,556
General Supplies 8,735 9,467 20,240 22,380
General Supplies-Investigations 2,321 1,249 - 100
Food/Meals - - - 1,000
Gasoline/Diesel - - - 125,000
Uniforms 52,578 19,099 23,500 23,500
Furniture & Fixtures - 534 600 800
Computer Software - 1,185 - 4,000
Other Equipment: 25,016 - - 12,100
Cell Phones - (18) 1,200 500
Weaponry - 8,309 14,240 5,200
Cameras - 770 - 500
Motorola Radios - 8,504 24,900 12,200
Hardware - - - 6,300
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
POLICE
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Hardware 6,300
Misc Equipment-Investigations - 22,271 20,800 14,860
TOTAL $ 1,961,118 $ 1,442,529 $ 1,776,041 $ 2,583,623
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 399,274 954,013 1,094,451 1,425,671
Total Salary and Wages 399,274 954,013 1,094,451 1,425,671
Termination Liabiltiy TERMINATION LIABILTIY - - 3,000 5,000
Total Termination Liability - - 3,000 5,000
Overtime OVERTIME 22,172 62,587 47,500 61,500
Total Overtime 22,172 62,587 47,500 61,500
Holiday Pay HOLIDAY PAY 13,678 50,637 68,557 86,059
Total Holiday Pay 13,678 50,637 68,557 86,059
Group Insurance GROUP INSURANCE 43,240 104,302 130,787 221,119
Total Group Insurance 43,240 104,302 130,787 221,119
401A (SS Match)401A (SS MATCH)15,957 40,036 42,917 53,463
Total 401A (SS Match)15,957 40,036 42,917 53,463
FICA Medicare FICA MEDICARE 5,954 14,522 15,964 20,673
Total FICA Medicare 5,954 14,522 15,964 20,673
401A 1% Match to 457B 401A 1% MATCH TO 457B - 7,286 8,879 14,044
Total 401A 1% Match to 457B - 7,286 8,879 14,044
Pension PENSION 12,390 28,208 34,758 49,714
Total Pension 12,390 28,208 34,758 49,714
Tuition Reimbursement TUITION REIMBURSEMENT 1,038 7,704 9,000 7,000
Total Tuition Reimbursement 1,038 7,704 9,000 7,000
Unemployment Insurance UNEMPLOYMENT INSURANCE 4,663 6,121 8,330 7,130
Total Unemployment Insurance 4,663 6,121 8,330 7,130
Workers Comp WORKERS COMP 16,451 39,966 83,391 89,863
Total Workers Comp 16,451 39,966 83,391 89,863
Flexible Spending FLEXIBLE SPENDING - 10,471 25,125 -
Total Flexible Spending - 10,471 25,125 -
Professional Fees LASER & RADAR RECERTIFICATION 150 550 1,000 1,000
K-9 - 785 2,700 1,500
NEW EMPLOYEES - 968 4,833 2,500
GRAPHICS FOR PATROL CARS - - - 2,500
MISCELLANEOUS -3 400 200 3 000
BUDGET DETAILS
POLICE
CITY OF MILTON
MISCELLANEOUS - 3,400 200 3,000
INMATE MEDICAL SERVICES - - - 5,000
TAG & TITLE APPLICATIONS - - - 300
RECRUITMENT TESTING-POLYGRAPH - - - 1,400
RECRUITMENT TESTING - PYSCH - - - 4,400
WRITTEN ENTRY LEVEL TEST - - - 1,800
EMPLOYMENT BACKGROUND CHECKS - - - 1,575
MISC PROFESSIONAL FEES - - - 2,500
IACP NET YEARLY FEES - - - 800
BID ADVERTISING - - - 1,000
RECRUITMENT ADVERTISING - - - 2,000
COPY SERVICE - - - 500
Total Professional Fees 150 5,703 8,733 31,775
Professional Fees-Investigations INVESTIGATIVE DATABASE SUBSCRIPTION - - 2,800 -
OTHER INVESTIGATIVE FEES 102 - 1,000 1,500
Total Professional Fees-Investigations 102 - 3,800 1,500
Equipment R & M EQUIPMENT REPAIRS & MAINT - - - 1,500
MOTOROLA RADIOS - - - 4,800
Total Equipment R & M - - - 6,300
Vehicle R & M VEHICLE REPAIRS & MAINT - - - -
VEHICLE REPAIRS & DAMAGE - - - 10,000
PREVENTATIVE MAINTENANCE - - - 40,000
PRIORITY STARTS - - - 1,000
Total Rental Land and Building - - - 51,000
Communications WIRELESS CARD & CELL PHONE SERVICE 7,431 18,195 29,473 -
CELL PHONES - - - 2,976
BLACKBERRYS - - - 6,480
WIRELESS CARDS - - - 13,200
GCIC 5,135 10,893 - -
Total Communications 12,566 29,088 29,473 22,656
Printing CITATIONS, FORMS & DOCUMENTS - - - 6,500
BUSINESS CARDS - - - 500
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
BUDGET DETAILS
POLICE
CITY OF MILTON
Total Printing - - - 7,000
Travel TRAVEL EXPENSES 1,439 4,911 7,000 3,000
CRUISE CARDS - - - 500
Total Travel 1,439 4,911 7,000 3,500
Dues & Fees POST FEES 350 90 650 250
PROFESSIONAL MEMBERSHIPS - 100 500 -
INTERNATIONAL ASSN OF CHIEFS OF POLICE - - - 360
GEORGIA ASSN OF CHIEFS OF POLICE - - - 300
GEORGIA POLICE ACCREDITATION COALITION - - - 50
VARIOUS & UNANTICIPATED - - - 500
Total Dues & Fees 350 190 1,150 1,460
Education & Training PROFESSIONAL DEVELOPMENT UPD 250 5,022 14,200 5,750
IACP CONFERENCE - - - 650
GACP CONFERENCE - - - 700
RECORDS CLERK CONFERENCE - - - 500
ADMINISTRATIVE ASSISTANT CONFERENCE - - - 300
CRIMINAL INVESTIGATIONS - - - 2,000
CANINE TRAINING - - - 1,000
NCGLEA - - - 4,800
PROFESSIONAL MANG. PROGRAM - - - 2,500
Total Education & Training 250 5,022 14,200 18,200
Maintenance Contracts FULTON COUNTY IGA - POLICE 1,322,794 - - -
AMERICAN LAW ENFORCEMENT NETWORK - 395 8,640 8,280
MAINTENANCE ON OSSI RMS - - 24,906 26,575
INMATE SERVICES - - - 5,000
PROPERTY & EVIDENCE IGA - - - 65,200
800 MHZ FEES TO FULTON COUNTY - - - 8,629
MDS SOFTWARE - - - 6,000
INNOVATIVE DATA SOLUTIONS - - - 2,652
ANIMAL CONTROL - FULTON COUNTY - - - 37,000
RANGE FEES ---1 000RANGE FEES - - - 1,000
CHOICEPOINT/CLEAR - - - 2,220
LAPTOP WARRANTY EXTENSION - - - 8,000
Total Maintenance Contracts 1,322,794 395 33,546 170,556
General Supplies AMMUNITION 4,627 6,480 12,000 6,360
K-9 - 877 600 1,000
NEW EMPLOYEES 675 1,676 3,500 5,000
RANGE SUPPLIES - 349 1,000 1,000
FIRST AID KITS - - 1,000 500
ALCO SENSOR MOUTH PIECES - - 240 220
ID CARDS AND SETUP FEE 818 - 400 200
FILM DEVELOPING - - 100 100
LAB EQUIPMENT 2,615 - - -
GENERAL SUPPLIES - 85 1,400 8,000
Total General Supplies 8,735 9,467 20,240 22,380
General Supplies-Investigations PROPERTY & EVIDENCE SUPPLIES 2,321 1,249 - -
FILM DEVELOPING - - - 100
Total General Supplies-Investigations 2,321 1,249 - 100
Food/Meals - - - 1,000
Total Food/Meals - - - 1,000
Gasoline/Diesel GASOLINE - - - 125,000
Total Gasoline/Diesel - - - 125,000
Uniforms UNIFORMS 52,578 19,099 23,500 23,000
AWARDS AND RECOGNITION - - - 500
Total Uniforms 52,578 19,099 23,500 23,500
Furniture & Fixtures FILING CABINET - 534 600 -
GUN SAFE - - - 800
Total Furniture & Fixtures - 534 600 800
Computer Software AMERICAN LAW ENFORCEMENT NETWORK - 1,185 - -
CERTIFICATION SOFTWARE - - - 4,000
Total Computer Software - 1,185 - 4,000
Other Equipment MISCELLANEOUS EQUIPMENT 25,016 - - 5,000
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
BUDGET DETAILS
POLICE
CITY OF MILTON
PHONE REPLACEMENTS - (18) 1,200 500
WEAPONS - 8,309 14,240 4,200
CAMERAS - 770 - 500
MOTOROLA RADIOS - 8,504 24,500 12,000
DIGITAL SOUND LEVEL METER - - 400 200
MISCELLANEOUS EQUIPMENT - - - 1,000
CRIME PREVENTION MATERIALS - - - 2,500
TINT METER - - - 375
ICOP DIGITAL - - - 6,300
ICOP STORAGE - - - 1,200
TRAINING AIDS - - - 700
LESS LETHAL SHOTGUNS - - - 1,000
LIND ADAPTERS - - - 1,325
Total Machinery & Equipment 25,016 17,565 40,340 36,800
Other Equipment-Investigations CRIME SCENE KITS-UPD - 789 2,000 500
CRIME SCENE EQUIPMENT - CID - - - 2,750
RADAR UNITS - 8,508 4,900 6,900
K-9 - 12,973 8,000 1,000
SURVEILLANCE EQUIPMENT - - 500 1,000
Audio Visual Evidence Management System - - 5,400 -
PRINTER/COPIER/SCANNER/FAX - - - 300
COLOR PRINTER FOR CID - - - 500
CREDIT CARD READERS - - - 250
WALL MOUNTED GUN LOCKERS - - - 610
PRISONER TRANSPORT - - - 300
LANGUAGE LINE - - - 250
TRAFFIC ACCIDENT INVESTIGATIONS - - - 500
Other Equipment-Investigations - 22,271 20,800 14,860
GRAND TOTAL - POLICE 1,961,118 1,442,529 1,776,041 2,583,623
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Implementation of quint
operations
• October 2008, Truck 1 (quint) and personnel
were relocated to Alpharetta's Fire Station 1 in an
effort to better serve the higher call volume area
of Milton.
The fire‐rescue
department is in
100% compliance
with this work plan
item.
Transition of 911 and
Emergency Dispatch to the
City of Alpharetta.
• Beginning October 2008 all emergency 911 calls
for service were received and dispatched from
the City of Alpharetta’s emergency dispatch
center.
The fire‐rescue
department is in
100% compliance
with this work plan
item.
Deploy through an
automatic aid agreement
better fire services to both
the City of Milton and the
City of Alpharetta
• The citizens and visitors of the City of Milton and
the City of Alpharetta benefit from the October
2008 automatic aid agreement, which focuses on
closest unit response.
• To ensure seamless transition on emergency
scenes firefighters from the City of Milton and
Alpharetta participate in training exercises and
the development of standard operating
guidelines.
The fire‐rescue
department is in
100% compliance
with this work plan
item.
Delivery and
implementation of more
efficient reporting software
for the fire rescue
department.
• The fire‐rescue department has met 80% of this
objective , items remaining :
‐ Provide end user training
‐ Data sharing with Alpharetta
Communications
‐ Successful deployment on the go live
date
Ongoing The department
anticipates 100%
compliance with this
item by September
30, 2009
Enhance our fire fighting
capabilities in the areas not
served by adequate water
by acquiring a fire tanker.
• Due to the declining economy the department
was unable to implement this work plan. The
department shall seek funding in fiscal year 2010.
‐ Firefighting strategies have been
developed in the event large quantities of
water are needed to protect life and
property.
Ongoing
To recognize fuel
conservation efforts by
moving non essential staff
into more fuel efficient
vehicles.
• With the re‐organization of public safety the fire‐
rescue department no longer has non‐ essential
staff operating a city vehicle.
To develop a comprehensive
driver training program in
the fire rescue department
and to recognize members
of the agency as Fire
Apparatus Officers (FAO)
• The department developed and implemented a
driver operator course, which adhered to NFPA
standards.
• The Fire‐Rescue Department promoted 12
firefighters to the position of Fire Apparatus
Officer (FAO)
The Fire‐Rescue
Department is in
100% compliance
with this work plan
item.
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal Objective Time
Period
Status
To meet the needs of a
community with a large
equine population the City
of Milton Fire‐Rescue
Department will become
versed in large animal
rescue.
• Three firefighters completed the large animal
rescue train the trainer program, operations
level.
• All personnel have completed the awareness
level training.
• Training has continued throughout the year,
which includes fire, police and our automatic aid
and mutual aid partners.
• The TLAER trailer and equipment are housed at
station 41 with additional resources available
upon request.
The Fire‐Rescue
Department is in
100% compliance
with this work plan
item.
To provide the citizens and
visitors of the City of Milton
with a higher level of
emergency medical care by
deploying advanced life
support (ALS) capabilities.
Currently the City of Milton
is 100% dependent on Rural
Metro Ambulance and / or
mutual aid to provide ALS
care.
• The department has increased the number of
paramedics to 10 and the number of EMTS to 39.
• A medical inventory and storage program has
been established.
• A peer review program is now in place. This
continuous quality improvement (CQI)
committee reviews patient care reports, medical
protocols, training and equipment. Members
consist of EMTs, paramedics, chief officers and
the Medical Director.
• The American Heart Association (AHA) has
recognized the City of Milton as a Heart Ready
City, a designation indicating our commitment to
community CPR and a public access AED
program.
• Monthly EMS training classes for personnel.
• Implemented daily EMS “critical thinking skills”, a
practice used to emphasize the EMT/paramedic’s
unique role in providing patient care in the pre‐
hospital setting.
• Funding and logistics for a pharmaceutical supply
system.
• Funding and purchasing (4) 12 lead full function
cardiac monitors to replace the current AED’s.
• Maintain staffing levels to allow a minimum of
one ALS response unit daily.
• Upgrade EMS License to allow ALS care. This
would include having all apparatus re‐inspected
by the State DHR. (Region 3).
• Meet all ongoing training requirements for ALS,
PALS and ACLS levels of care.
Ongoing This work plan will
continue to be a goal
of the Fire‐Rescue
Department well
into 2010.
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Implement programs which
meet the ISO minimum
water supply requirement
for areas of the city not
served by the municipal
water system. Currently the
City of Milton is 100%
dependent on mutual aid for
water shuttle operations.
Currently the City of Milton
meets the ISO requirements
0% of the time due the
response time from mutual
aid departments.
• Purchase/Obtain a Class 1 tanker apparatus
outfitted with the required equipment to
establish and maintain a water shuttle operation.
This tanker should be staffed as a front line
apparatus so it would arrive to all fires in the city
as part of the initial dispatched resources.
• Successful completion of a funding process for
the apparatus purchase.
• Successful completion of the purchasing process
including specifications and vendor selection.
• Successful over site of the construction process.
(Pre‐build, pre‐paint, and pre‐delivery
inspections.)
• Oversee equipment placement on the apparatus.
• Mandate training on the driving and operating
systems for all department apparatus operators.
• Provide ongoing training and performance
testing for the operators and crews assigned to
apparatus. Performance standard needed is the
ability to meet the ISO requirement of a
sustained water supply of 250 gallons per minute
within 5 minutes of arrival to any area not served
by the municipal water system.
Provide Fire and EMS
training necessary to
maintain the highest level of
service in our community
and to provide our members
with the knowledge, skills
and abilities to meet the
growing demands of the fire
service.
• Provide safe and diverse training that focuses on
individual, department and community needs.
• Develop annual training plan that includes
subject areas for rank and position.
• Develop joint training that includes emergency
response from single company evolutions to
strategic planning.
‐ Conduct exercises with surrounding
agencies to ensure tactical assignments
are integrated.
‐ Participate in joint familiarization with
surrounding communities and fire
agencies.
‐ Conduct a tabletop exercise, which
includes Fire, Police, Emergency
Management, Alpharetta Public Safety,
other city departments and our mutual
aid partners.
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal
Objective Time
Period
Status
• Ensure all members receive minimum training
hours for yearly recertification.
‐ 24 hrs. core competencies for fire.
‐ 40 hrs. for EMT‐I
‐ 48 hrs. for Paramedic
‐ Provide training for possible pandemic of
H1N1 virus.
‐ Infection control for emergency
responders training
‐ Simple triage and rapid transport training
To enhance the capabilities
of the Technical Large
Animal Emergency Rescue
Team. (TLAER Team)
• To further meet the needs of a community with a
large equine population the City of Milton Fire‐
Rescue Department will further develop the
Technical Large Animal Emergency Rescue
program (TLAER Team).
• Organize and participate in a barn evacuation drill
during the year. This will become standard annual
training for all members of our department. This
drill is required to keep evacuation practices and
horse handling skills current and proficient.
• Seek advanced training for the three team leaders.
Currently these leaders are trained at the
Operations Level of large animal rescue. During
the 2010 calendar year these leaders will attend
training classes and be certified at the Technician
Level.
• Seek advanced training for 2‐3 members on each
of the three shifts. Currently members of our
Department have been trained only to the
Awareness Level of TLAER. The advance training
will add up to 9 members trained to the
Operations Level. This level of training will ensure
that each shift will have available personnel on
duty to handle TLAER Emergency Calls.
• Take delivery of one Large Animal training aid.
This training aid is a full size horse in height and
weight that has articulating limbs. The training aid
will provide realistic training without the logistical
challenge of obtaining and tranquilizing live
animals. This will provide a safer training event
for the responders as well a not risking the health
of a live animal.
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Provide ongoing support and
training to properly maintain
the Firehouse Software and
Database
• Provide ongoing support and training to properly
maintain the Firehouse Software and Database.
This effort is designed to maximize the
performance of the software and to guarantee
accurate data management.
• Purchase, install, and maintain a live data backup
system in line with the Firehouse Server. This live
backup will guarantee that department records
are archived in the event of a server failure.
(Symantec Backup Exec 12.5 Std Edition_).
• Send two Firehouse system administrators to
advanced training classes offered by the Software
Manufacturer during the annual user conference.
• Successfully link the Firehouse Server with the
Alpharetta Computer Aided Dispatch System
(CAD). This link will allow instant download of
pertinent dispatch data from the CAD to
Firehouse. This data download provides a much
more efficient and accurate data capture, saving
time and eliminating key stroke errors. This
objective is dependent upon the successful
implementation of the OSSI Software Upgrade.
NEW GOAL
Implementation and
management of a
comprehensive preventive
maintenance program for all
City of Milton Fire Apparatus
• Implementation and management of a
comprehensive preventive maintenance program
for all City of Milton Fire Apparatus. As the fire
apparatus transition out of warranty coverage it is
critical that proper maintenance is maintained.
This program will ensure response readiness and
will minimize the frequency of costly emergency
repairs.
• Develop and implement a standardized procedure
for the daily, weekly, and monthly apparatus
inspections. This procedure will guarantee that
each apparatus and equipment is inspected and
recorded in a uniform and consistent manner.
The procedure will also mandate completion
times for all in house maintenance that is
performed by Fire Personnel. The newly
promoted apparatus Operators will be held
accountable for these inspections and related
maintenance practices.
• Implement a mileage based maintenance
schedule for all apparatus. At pre‐determined
mileage benchmarks preventive maintenance will
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal
Objectives
Time
Period
Status
be scheduled and performed. Examples include
oil changes, transmission service, brake work, etc.
• Implement a time based maintenance schedule
for items not affected by mileage. Examples
include annual ladder testing, annual pump
testing, hydraulic system testing, etc.
• Monitor and schedule “as needed” maintenance
items including tire replacement, brake rotor
replacement, etc.
• Track and maintain accurate maintenance records.
The Firehouse Software will be configured to
manage the bulk of this information.
• Mileage balancing will be instituted. Engine 41,
Engine 42, and Engine 43 will be rotated as
needed to keep odometer readings as close as
possible to balance the wear and tear on these
apparatus.
• The program will also maintain an approved
vendor list for each type of repair work as well as
routine maintenance. These contractors will be
selected and monitored based on quality of work,
cost management, and speed of service.
NEW GOAL
To institute a wellness
initiative by promoting
healthy lifestyles and
physical fitness
• To establish a work environment that promotes
healthy lifestyles, decreases the risk of disease,
and enhances the quality of life. Improve
personnel’s health and well‐being through
educational wellness activities and self‐
improvement.
• Create a wellness team.
• Set goals and objectives and develop an action
plan with appropriate strategies.
• Certify and train peer fitness trainers.
• Offer programs and services emphasizing
awareness, prevention, and positive health
behavior change.
• Provide current and accurate information on
personal and community health issues.
• Foster an environment supportive of a healthy
lifestyle, provide knowledge and skills to improve
and maintain a healthy work force.
• Provide incentives for participation in physical
activity, weight management and maintenance
activities
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal
Objective Time
Period
Status
• Offer on‐site behavioral change programs such as
weight management and smoking cessation.
• Monitor progress and accomplishments.
• Reduction in absenteeism and employee
turnover.
• Reduction in workers compensation and work
related injuries.
• Reduction in employee tobacco use.
• Increase in morale and job satisfaction.
Salaries $ 780,941 $ 1,910,899 $ 2,220,546 $ 2,475,172
Benefits 243,399 649,877 896,076 961,097
54 FTEs
Professional Fees 668 33,149 42,000 33,950
Professional Fees/Contracted 75,927 - - -
Equipment R & M - 1,088 48,415 102,245
Facilities R & M 12,077 7,254 12,000 9,000
Vehicle R & M - - - 700
Grounds R & M - - 5,700 6,000
Rental Land & Buildings - 179,451 220,273 220,197
Rental Equip & Vehicles 130 573 650 800
Communications 2,691 21,834 22,700 25,702
Travel 3,794 3,542 5,000 3,000
Dues & Fees 1,481 3,371 4,375 5,025
Education & Training 4,656 6,769 10,450 23,543
Maintenance Contracts 1,583,947 - 3,050 31,548
General Supplies-Suppression 17,385 19,303 25,000 33,525
General Supplies-Prevention 1,743 - 6,360 25,010
Water/Sewage - 5,441 4,500 4,200
Natural Gas - 18,867 20,394 21,000
Electricity - 25,177 19,113 22,000
Gasoline/Diesel - - - 78,000
Food/Meals 124 - 1,000 200
Telecommunications - 2,707 2,771 2,400
Uniforms 136,401 63,233 97,660 48,100
Machinery - 3,133 - 3,600
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
FIRE
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Machinery 3,133 3,600
Furniture & Fixtures-Prevention - 1,242 2,000 2,557
Computer/Hardware-Prevention - - 2,500 445
Other Equipment 98,956 - 16,000 45,585
Other Equipment-Cell Phones 380 334 750 400
TOTAL $ 2,964,701 $ 2,957,243 $ 3,689,283 $ 4,185,001
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 780,941 1,910,899 2,220,546 2,475,172
Total Salary and Wages 780,941 1,910,899 2,220,546 2,475,172
Termination Liabilty TERMINATION LIABILTY - - 5,000 10,000
Total Termination Liability - - 5,000 10,000
Overtime OVERTIME 22,329 50,886 75,000 56,458
Total Overtime 22,329 50,886 75,000 56,458
Holiday Pay HOLIDAY PAY 28,562 89,384 102,916 101,739
Total Holiday Pay 28,562 89,384 102,916 101,739
Group Insurance GROUP INSURANCE 91,317 218,212 331,014 405,626
Total Group Insurance 91,317 218,212 331,014 405,626
401A (SS Match) 401A (SS MATCH)30,320 77,142 90,270 92,819
Total 401A (SS Match)30,320 77,142 90,270 92,819
FICA Medicare FICA MEDICARE 11,309 28,824 30,582 35,890
Total FICA Medicare 11,309 28,824 30,582 35,890
401A 1% Match to 457B 401A 1% MATCH TO 457B - 10,779 17,054 25,842
Total 401A 1% Match to 457B - 10,779 17,054 25,842
Pension PENSION 29,736 66,330 68,105 87,621
Total Pension 29,736 66,330 68,105 87,621
Tuition Reimbursement TUITION REIMBURSEMENT - 7,575 10,000 10,000
Total Tuition Reimbursement - 7,575 10,000 10,000
Unemployment Insurance UNEMPLOYMENT INSURANCE 9,135 11,972 13,111 12,650
Total Unemployment Insurance 9,135 11,972 13,111 12,650
Workers Comp WORKERS COMP 20,691 50,588 110,524 122,452
Total Workers Comp 20,691 50,588 110,524 122,452
Flexible Spending FLEXIBLE SPENDING - 38,184 42,500 -
Total Flexible Spending - 38,184 42,500 -
Professional Fees BIO HAZARD WASTE DISPOSAL - - 500 500
MEDICAL DIRECTION - 31,590 40,000 25,000
TLAER TRAINING INSTRUCTOR - - - 3,150
VARIOUS FEES 668 1,559 1,500 1,500
RECRUITMENT TESTING -PSYCH ---800
BUDGET DETAILS
FIRE
CITY OF MILTON
RECRUITMENT TESTING - PSYCH - - - 800
EMPLOYEE FIT TEST - - - 3,000
Total Professional Fees 668 33,149 42,000 33,950
Professional Fees-Contracted CH2M Hill 75,927 - - -
Total Facility R & M 75,927 - - -
Equipment R & M STATION EQUIPMENT R & M - - 7,500 8,000
BREATHING APPARATUS TESTING & REPAIR - - 5,550 6,600
INSPECT/REPAIR HYDRAULIC RESCUE TOOLS - - 4,440 5,500
FIRE HOSE REPAIR - - - 600
APPARATUS R & M INCLUDING PUMP TESTING - - 26,775 37,500
APPARATUS EMERGENCY REPAIRS - - - 36,000
GAS DETECTOR REPAIR - - 2,950 3,245
NOZZLES, VALVES, APPLIANCES - - - 3,600
LADDER TESTING - 1,088 1,200 1,200
Total Equipment R & M - 1,088 48,415 102,245
Facilities R & M FACILITY R&M 12,077 7,254 12,000 9,000
Total Facilities R & M 12,077 7,254 12,000 9,000
Vehicle R & M VEHICLE REPAIRS & MAINTENANCE - - - 700
Total Vehicle R & M - - - 700
Grounds R & M GROUNDS MAINTENANCE - - 5,700 6,000
Total Grounds R & M - - 5,700 6,000
Rental Land & Buildings STATION 43 LEASE - 179,451 220,273 220,197
Total Rental Land & Buildings - 179,451 220,273 220,197
Rental Equip & Vehicles RENTAL EQUIPMENT & VEHICLES 130 573 650 800
Total Rental Equip & Vehicles 130 573 650 800
Communications WIRELESS CARD & CELL PHONE SERVICE 2,691 7,775 9,000 10,440
TELEPHONE SERVICE - 14,059 13,700 12,000
RADIOS / PORTABLE - - - 3,262
Total Communications 2,691 21,834 22,700 25,702
Travel TRAVEL EXPENSES 3,794 3,542 5,000 3,000
Total Travel 3,794 3,542 5,000 3,000
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
BUDGET DETAILS
FIRE
CITY OF MILTON
Dues & Fees PROFESSIONAL LICENSE RENEWALS 1,381 2,505 2,325 4,525
SUBSCRIPTIONS 100 866 2,050 500
Total Dues & Fees 1,481 3,371 4,375 5,025
Education & Training PROFESSIONAL DEVELOPMENT 2,205 6,123 7,650 8,000
CONTRACT - ANNUAL EMT/PM TRAINING 1,651 646 1,200 3,000
COMPUTER SOFTWARE - - - 2,923
EMS TRAINING AIDS - - - 3,055
TRAINING MATERIALS - - - 1,085
MANAGEMENT PROFESSIONAL DEVELOPMENT - - - 2,280
VARIOUS FEES - - - 1,200
ROSWELL / ALPHARETTA TRAINING FACILITY 800 1,600 2,000
Total Education & Training 4,656 6,769 10,450 23,543
Maintenance Contracts FULTON COUNTY IGA - FIRE 1,583,947
COFFEE SERVICE FIRE STATIONS - - 1,300 1,700
800 MHZ FEES TO FULTON COUNTY - - - 4,488
ANNUAL MAINTENANCE FIREHOUSE SOFTWARE - - - 9,015
PEST CONTROL - FIRE STATIONS - - 1,750 2,160
FIRE EXTINGUISHER/SPRINKLER ANNUAL INSP - - - 1,500
NETMOTION ANNUAL MAINTENANCE - - - 6,100
SCBA MAINTENANCE - - - 6,585
Total Maintenance Contracts 1,583,947 - 3,050 31,548
General Supplies-Suppression GENERAL SUPPLIES 6,540 15,305 15,000 21,500
OXYGEN REFILLS 208 - - 600
HIGH/LOW ANGLE RESCUE EQUIPMENT - - - 4,425
MEDICAL SUPPLIES 10,637 3,998 10,000 7,000
Total General Supplies 17,385 19,303 25,000 33,525
General Supplies-Prevention ARSON INVESTIGATION EQUIPMENT 1,743 - 3,110 2,150
DISPOSABLE SUPPLIES - - 250 310
PREVENTION AND EDUCATION MATERIALS - - 3,000 3,000
HEART READY CITY PROGRAM SUPPLIES - - - 19,550
Total General Supplies 1 743 -6 360 25 010 Total General Supplies 1,743 - 6,360 25,010
Utilities WATER / SEWAGE - 5,441 4,500 4,200
NATURAL GAS - 18,867 20,394 21,000
ELECTRICITY - 25,177 19,113 22,000
CABLE SERVICE - 2,707 2,771 2,400
Total Utilities - 52,192 46,778 49,600
Gasoline/Diesel GASOLINE/DIESEL - - - 78,000
Total Gasoline/Diesel - - - 78,000
Food/Meals FOOD/MEALS 124 - 1,000 200
Total Food/Meals 124 - 1,000 200
Uniforms FIRE STANDARD UNIFORMS 46,215 27,241 30,600 21,200
NEW EMPLOYEES - - 10,000 2,000
TURN OUT GEAR 90,186 35,992 54,000 23,400
FOOTWEAR ALLOWANCE - - 3,060 1,500
Total Uniforms 136,401 63,233 97,660 48,100
Machinery HYDRAULIC CUTTER REPLACEMENT - 3,133 - 3,600
Total Machinery & Equipment - 3,133 - 3,600
Furniture & Fixtures-Prevention FURNITURE - 1,242 2,000 2,557
Total Furniture & Fixtures - 1,242 2,000 2,557
Computer/Hardware-Prevention LAP TOP COMPUTER (TRAINING, EMS,
OPERATIONS and INVESTIGATIONS)- - 2,500 445
Total Computer/Hardware-Prevention - - 2,500 445
Other Equipment SMALL EQUIPMENT 98,956 - - 6,800
SCBA BACK-UP - - 16,000 -
RIT RESCUE SCBA HARNESS - - - 13,225
EXHAUST EXTRACTOR SYSTEM - - - 25,560
Total Other Equipment 98,956 - 16,000 45,585
Other Equipment/Cell Phones
BLACKBERRY/CELL PHONE
PURCHASE/REPLACEMENTS 380 334 750 400
Total Cell Phones 380 334 750 400
TOTAL FIRE 2,964,701 2,957,243 3,689,283 4,185,001
Maintenance Contracts - 33,062 132,250 132,250
TOTAL $ - $ 33,062 $ 132,250 $ 132,250
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
EMS OPERATIONS
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Maintenance Contracts SUBSIDY FOR EMS SERVICE - 33,062 132,250 132,250
Total Maintenance Contracts - 33,062 132,250 132,250
GRAND TOTAL - 33,062 132,250 132,250
BUDGET DETAILS
EMS OPERATIONS
CITY OF MILTON
City of Milton
Public Works Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Transportation
Maintain roads and
streets at an adequate
level of service
• Resurface/Reconstruct Roads
• Patch and Repair Roads
• Repair potholes, as requested/needed
• Edge of Pavement Repair
Feb-July 2010
• Re-striping of existing roads July 2010
• Traffic Signs and Signal Maintenance On-going
• Dead tree removal program
• Add overhead trimming and maintenance
services
On-going
• Replace worn signs
• Maintenance of traffic signals On-going
Address critical
infrastructure needs
(bridges, dams, etc.)
• General bridge repair and maintenance May – Aug 10
• Replace Cogburn Road bridge Oct 09 – Oct 10
Address roadway
bottlenecks
• Complete SR 140 and New Providence concept
Design and begin final engineering design
• Complete SR 372 and Providence concept
design and begin final engineering design
Sept 09 – July 10
Anticipate Notice to
Proceed from
GDOT in Sept 09
• Complete Mayfield and Mid Broadwell
Intersection concept design July 2010
• Crabapple Streetscape Project March 2010
Address safety and
speeding issues
• Install traffic calming measures April – July 2010
Provide support for
emergencies and natural
disasters
• During snow or ice, place salt/sand on bridges
and City Hall driveway
• Additional snow and ice control
Dec 09 – March
10
Preserve the rural
character of gravel roads
• Supplemental grading for gravel roads
• Add gravel roads mowing and trimming On-going
• Grade and place dust abatement on 13 miles of
gravel roads twice per year
Oct 09 and April
10
Stormwater
Maintain storm water
system
• Repair major storm water structures, as needed On-going
• Develop capital improvement program from FY09
inventory and inspection program January 2010
Ensure NPDES Permit is
in compliance
• Education and outreach, including pamphlet
distribution
• Streamside clean-up, storm drain markers,
• Inventory and inspection of storm water assets,
including some cleaning
• Outfall screening and water quality
• Program Management
• Floodplain mapping
• Annual report to EPD
On-going
City of Milton
Public Works Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Parks and Recreation
Provide for the
management of park
assets
• Evaluate Storm water issues at Bell Park that
affect the operation of the septic system October 2009
• Provide for additional mowing and trash pick-up
in Birmingham Park
• Parks maintenance fund
• Cut grass at Bell Park once per week (end of Mar
through end of Oct)
• Trash pick-up twice per week at Bell Park
On-going
Develop tools for public
works continued success
• Construction inspectors and project management
for the large construction projects April – Sept 2010
• Research title and ROW widths for all gravel
roads and other roads as necessary As-needed
• Improvements to Maintenance Facility
September 2010
Develop a sidewalk
system and Milton Trail
• Develop a "new sidewalk" program
Nov 09 – Feb 10
Administration
Provide oversight of
sanitation, recycling, and
litter issues
• Coordinate Facility Use Agreement with the City
of Roswell for joint use of the Recycle Center in
support of the Solid Waste Management Plan
Oct 09 – Dec 09
• Provide support services for Milton Grows Green
On-going
Provide support for
emergencies and natural
disasters
• Support to the Public Safety for the Emergency
Preparedness Plan
On-going
Professional Fees 1,285 56,780 80,832 18,800
Professional Fees-Contracted 1,419,781 1,364,128 1,929,768 1,503,261
Equipment R&M - - 41,248 25,000
Grounds R & M 1,500 - - 20,000
Pothole R&M - 35,849 - -
Other Purchased Service - 3,495 - -
Maintenance Contracts 15,823 - - 50,000
General Supplies 1,301 235 2,000 5,000
Electricity 197,941 295,893 300,000 307,540
Total Other Equipment - - 14,200 20,000
TOTAL EXPENDITURES $ 1,637,631 $ 1,756,381 $ 2,368,048 $ 1,949,601
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
PUBLIC WORKS
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Professional Fees WASTE MANAGEMENT PROGRAMS 1,135 464 2,000 2,000
BULKY TRASH DAY 150 777 2,000 1,800
LAND SURVEY - 999 2,000 -
SOLID WASTE MANAGEMENT PLAN - 5,950 24,050 -
TRANSPORTATION STUDY - - 23,782 -
BRIDGE/DAM INVENTORY/INSPECTION - - 20,000 -
RESEARCH TITLE & ROW WIDTHS - 1,199 5,000 10,000
PURSUE TWO MILTON GRANTS - - 2,000 -
DEAD TREE REMOVAL PROGRAM - - - 5,000
NPDES SERVICES - 47,391 - -
Total Professional Fees 1,285 56,780 80,832 18,800
Professional Fees - Contracted CH2M CONTRACT COST 1,419,781 1,364,128 1,813,268 1,455,261
SPECIAL EVENTS CLEANUP - - 1,500 -
INSTALL NEW SIGNS, AS REQUESTED - - 5,000 -
INCREASE LEVEL OF MOWING TO 5 TIMES/YR - - 50,000 -
OVERHEAD TRIMMING & MAINTENANCE - - - 18,000
PROACTIVE DEAD TREE REMOVAL - - 30,000 -
GRAVEL ROADS MOWING & TRIMMING - - 30,000 30,000
Total Professional Fees - Contracted 1,419,781 1,364,128 1,929,768 1,503,261
Equipment Repair & Maint TRAFFIC SIGNS & SIGNALS MAINTENANCE - - 41,248 25,000
Total Equipment Repair & Maint - - 41,248 25,000
Grounds Repair & Maint ADDITIONAL FOR ROADWAY MAINTENANCE 1,500 - - 20,000
Total Grounds Repair & Maint 1,500 - - 20,000
Pothole Repairs POTHOLE REPAIR - 35,849 - -
Total Pothole Repairs - 35,849 - -
Other Purchased Service GUARDRAIL REPAIR - 3,495 - -
Total Other Purchased Services - 3,495 - -
Maintenance Contracts ANIMAL CONTROL 15,823 - - -
RECYCLE CENTER - - - 50,000
Total Maintenance Contracts 15,823 - - 50,000
General Supplies OFFICE SUPPLIES 1 301 235 2 000 -
BUDGET DETAILS
PUBLIC WORKS
CITY OF MILTON
General Supplies OFFICE SUPPLIES 1,301 235 2,000 -
ADOPT-A-ROAD/STREAMSIDE CLEANUP
SUPPLIES
- - - 5,000
Total General Supplies 1,301 235 2,000 5,000
Electricity STREET LIGHTING & TRAFFIC SIGNALS 197,941 295,893 300,000 307,540
Total Utilities 197,941 295,893 300,000 307,540
Other Equipment SOLAR SIGNS - - 8,200 -
SPEED TRAILER - - - 15,000
ADOPT-A-ROAD SIGNS - - 6,000 5,000
Total Other Equipment - - 14,200 20,000
GRAND TOTAL 1,637,631 1,756,381 2,368,048 1,949,601
City of Milton
Parks and Recreation
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Park Amenities
• Fund and install new park signs to identify
entrances to Milton parks
• Purchase and install park site amenities in
accordance with Design Standards to begin
“branding” Milton parks
• Equipment will conform to recommendations of
design standards manual from EDAW, Inc.
Begin
installation in
existing parks
11/1; signs
installed by 3/1
Waiting on
Design Standards
Manual to be
completed; then
will begin
purchase of
amenities.
Identification of
potential capital project
improvements
• Drainage and erosion issues at Bell Memorial
Park
• Repair of Birmingham Park house
• Development Plans for Birmingham Park and
Providence Park including the community center
rehab
• First phase development of Birmingham Park
(recommend concentrating this FY on the plans
and postpone actual development until FY 2011)
• Identify and purchase suitable property for park
system expansion
• Identify lease opportunities for additional field
space at schools and private facilities
• Partner with FCSB to utilize schools for athletic
endeavors
Bell‐Engineering
study
performed in
concert with PW
by 2/1;
construction to
take place
during down
time at fields‐
July‐Aug
House‐ Repairs
begin 11/1;
Development
Plans‐ RFPs
begin 10/1, on
the street 12/1;
consultants
selected 1/1;
Plans prepared
through 9/30
Park land
purchase‐
identify possible
parcels by
12/31;
Lease‐ identify
possible sites by
12/31;
FCSB‐ IGA
signed and
executed by 3/1
Dependent on
which projects
will be approved;
Design plans will
take all fiscal
year to complete;
IGA and lease
opportunities
with FCSB are
underway
Improve marketing,
communications, and
community input
• Post “Tech Tips” in the monthly newsletter.
• Conduct comprehensive needs assessment
• Improve and add to Parks and Rec link on city
website
• Create and distribute a semi‐annual parks and
Needs
Assessment RFP
start 10/1; on
street 11/1;
consultant on
Is tech tips parks
and rec?
PRAB developing
potential
questions now
City of Milton
Parks and Recreation
2010 Goals and Objectives:
recreation brochure or marketing periodical to
publicize facilities, activities, and programs
• In coordination with new staff programmer
board 12/1;
assessment to
public in
January;
findings to
Council 3/15
Website
upgrades will be
conducted
throughout year
Brochure
dependent on
programmer‐
first edition
would happen
in spring
for assessment;
upgrade to
website is
ongoing;
Parks and Rec
brochure will be
dependent on
programmer and
having
something to
write about to
justify cost and
staff time
Salaries $ - $ - $ - $ 77,500
Benefits - - - 19,738
1 FTEs
Professional Fees 627 2,361 45,000 -
Professional Fees - Contracted - 136,413 71,863 15,000
Facility R & M 435 875 12,000 -
Grounds R&M - - 30,000 -
Travel - - - 500
Education & Training - - - 500
General Supplies - - - 2,000
Water Sewage 2,135 3,136 3,200 3,635
Natural Gas 830 1,549 1,900 1,466
Electricity 10,609 15,080 18,400 18,500
Other Equipment - - - 1,500
TOTAL $ 14,636 $ 159,413 $ 182,363 $ 140,339
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
PARKS & RECREATION
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES - - - 77,500
Total Salary and Wages - - - 77,500
Group Insurance GROUP INSURANCE - - - 8,077
Total Group Insurance - - - 8,077
401A (SS Match) 401A (SS MATCH) - - - 2,906
Total 401A (SS Match) - - - 2,906
FICA Medicare FICA MEDICARE - - - 1,124
Total FICA Medicare - - - 1,124
401A 1% Match to 457B 401A 1% MATCH TO 457B - - - 775
Total 401A 1% Match to 457B - - - 775
Pension PENSION - - - 2,744
Total Pension - - - 2,744
Unemployment Insurance UNEMPLOYMENT INSURANCE - - - 230
Total Unemployment Insurance - - - 230
Workers Comp WORKERS COMP - - - 3,882
Total Workers Comp - - - 3,882
Professional Fees PARKS MASTER PLAN - - 45,000 -
PORTABLE RESTROOMS - 2,361 - -
VARIOUS 627 - - -
Total Professional Fees 627 2,361 45,000 -
Professional Fees - Contracted CH2M Contract Cost - 136,413 26,863 -
PARKS & REC COORDINATOR - - 30,000 -
PARKS & REC MAINTENANCE - - 15,000 -
B'HAM PARK MOWING & LITTER PICKUP - - - 15,000
Total Professional Fees Contracted - 136,413 71,863 15,000
Facility R & M FACILITY REPAIRS & MAINTENANCE 435 875 12,000 -
Total Facility R&M 435 875 12,000 -
Grounds R & M TREE REMOVAL, GRADING, ETC. - - 15,000 -
EROSION CONTROL AT BELL PARK - - 15,000 -
Total Grounds R&M - - 30,000 -
Travel TRAVEL EXPENSES ---500
BUDGET DETAILS
PARKS & RECREATION
CITY OF MILTON
Travel TRAVEL EXPENSES - - - 500
Total Travel - - - 500
Education & Training PROFESSIONAL TRAINING - - - 500
Total Education & Training - - - 500
General Supplies PROGRAM SUPPLIES - - - 2,000
Total General Supplies - - - 2,000
Utilities WATER 2,135 3,136 3,200 3,635
NATURAL GAS 830 1,549 1,900 1,466
ELECTRICITY 10,609 15,080 18,400 18,500
Total Utilities 13,574 19,764 23,500 23,601
Other Equipment COMPUTER EQUIPMENT - - - 1,000
DESKTOP PRINTERS - - - 500
Total Machinery & Equipment - - - 1,500
GRAND TOTAL 14,636 159,413 182,363 140,339
City of Milton
Community Development Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
To develop plans and
policies that will guide
growth and
development, promote
historic preservation, and
ensure a high quality of
life for all residents and
future generations
• Continue to process zoning/land use related
applications and permits
• Complete Comprehensive Plan/Final Phase –
Community Agenda
• Complete revision to Tree Preservation
Ordinance and related process
• Initiate steps to become Tree City USA
• Update Highway 9 Overlay to establish design
guidelines to enhance the visual appeal along
the corridor
• Complete Historic Preservation Ordinance and
establish HP Commission
• Complete Historic Preservation Guidelines to
enhance the Historic Preservation Ordinance
• Initiate the planning process to develop a
Master Planning for Arnold Mill road/SR 140,
including working with the City of Roswell –
(feasibility study needed)
• Explore the feasibility of impact fee program for
the City of Milton – (Underway as part of CTP)
Ongoing
Dec 2008
Dec 2009
April 2010
Nov 2009
Sep 2009
Mar 2010
June 2010
(FY 2011)
Feb 2010
Ongoing
Underway
Underway
No Action
Underway
Underway
No Action
No Action
Underway as part of
CTP
To protect and maintain
the rural and
agricultural/equestrian
character of City
• Review and evaluate the standards of the
Northwest Overlay and the AG‐1 Zoning District
to ensure protection of residential uses,
traditional agricultural/equestrian uses
• Establish alternative buffer requirements
between residential uses and traditional
agricultural/equestrian uses
Dec 2009
Mar 2010
Underway by PC
Underway by PC
To ensure maximum
adherence to City codes,
policies and objectives to
enhance the aesthetics
and overall appearance
of the City
• Continue to increase code enforcement to
ensure compliance with conditions of zoning
and/or the property maintenance code
• Establish a recruitment and training program for
Citizens Deputy Program
• Establish annual sweep of commercial business
and multi‐family developments
Ongoing
Feb 2010
Ongoing
Ongoing
No Action
Ongoing
To provide information
and assistance to meet
the needs of the citizens,
business community,
developers and agencies
• Hold annual training for various boards and
commissions.
• Develop standard monthly & year‐end reports
on permitting activities
• Hold annual “open house” to education citizens
on the zoning and land development process
• Develop web based applications to provide the
public with timely information on land use and
development matters
Jan 2010
Jan 2010‐
Sept 2010
Ongoing
Ongoing
No Action
No Action
Ongoing
Ongoing
City of Milton
Community Development Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
• Work with the Communication Department to
design a series of brochures on the various
planning processes to educate the public and
make accessible via the web
Ongoing Ongoing
Enhance processing of
development plans,
permits and inspections
in an effort to enhance
quality service
• Continue training and cross‐training employees
• Refine the flow through processes for reviewing
development plans, permits and scheduling on‐
site inspections
Ongoing
Ongoing
Ongoing
Ongoing
To provide support and
training for staff
development
• Encourage professional certification for staff
• Make available training and conferences
• Encourage membership and participation in
industry organizations such as APA and GPA
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Professional Fees 1,736 - 47,000 45,000
Professional Fees-Contracted 921,047 1,364,128 1,611,726 1,329,500
Dues & Fees 483 483 1,000 1,000
Education & Training 1,995 - 3,000 3,000
General Supplies - 413 2,300 2,300
Food/Meals - 284 400 400
Furniture & Fixtures - - 5,000 1,000
Other Equipment-NPDES - - 2,448 2,500
TOTAL EXPENDITURES $ 925,260 $ 1,365,308 $ 1,672,874 $ 1,384,700
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
COMMUNITY DEVELOPMENT
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Professional Fees CITY HALL BUILDING PERMIT 1,736 - - -
HISTORIC PRESERVATION ORDINANCE - - 5,000 -
TREE PRESERVATION ORDINANCE - - 2,000 -
HWY 9 DESIGN GUIDELINES - - 15,000 -
CRABAPPLE MASTER PLAN UPDATE - - 25,000 25,000
LCI APPLICATIONS - - - 20,000
Total Professional Fees 1,736 - 47,000 45,000
Professional Fees - Contracted CH2M HILL 921,047 1,364,128 1,611,726 1,329,500
Total Professional Fees - Contracted 921,047 1,364,128 1,611,726 1,329,500
Dues & Fees VARIOUS MEMBERSHIP FEES 483 483 500 500
APA DUES - - 500 500
Total Dues & Fees 483 483 1,000 1,000
Education & Training PROFESSIONAL TRAINING 1,995 - 3,000 3,000
Total Education & Training 1,995 - 3,000 3,000
General Supplies SUPPLIES - 413 2,300 2,300
Total General Supplies - 413 2,300 2,300
Food/Meals BOARD ACTIVITIES - 284 400 400
Total Food/Meals - 284 400 400
Furniture & Fixtures FILING CABINETS & STORAGE BINS - - 5,000 1,000
Total Furniture & Fixtures - - 5,000 1,000
Other Equip/NPDES Equipment NPDES Equipment - - 2,448 2,500
Total NPDES Equipment - - 2,448 2,500
GRAND TOTAL 925,260 1,365,308 1,672,874 1,384,700
BUDGET DETAILS
COMMUNITY DEVELOPMENT
CITY OF MILTON
Initiative Total Revisions
City Manager
Recommended
Human Resources
Education & Training 2,500 -
Printing 2,500 -
Advertising 1,500 -
TOTAL HUMAN RESOURCES 6,500 -
Information Technology
PD Laptop Warranty 8,000 8,000
Network Bandwidth 17,000 17,000
Backup Laptops for Public Safety 10,000 -
Vehicle Location Hardware 10,000 -
TOTAL INFORMATION TECHNOLOGY 25,000 25,000
Police
Four Additional Patrol Officers 413,670 two officers 159,971
Policy/Planning Officer 106,095 -
Crime Prevention Officer 99,950 76,335
Shift Differential 19,656 -
Written Promotion Exams 1,415 -
CID 6,300 -
Project Lifesaver 3,000 -
Back-Up Mobile 9,000 -
Professional Development 3,900 -
Officer Training 1,800 -
Narcotics Officer 77,900 79,705
TOTAL POLICE 742,686 316,011
Fire
Public Education Officer 123,185 -
Heart Ready City 22,350 22,350
Maintenance & Operating Initiatives
FY 2010
yy ,,
RIT Rescue SCBA Harness 13,225 13,225
Exhaust Extractor 25,560 25,560
High/Low Angle 4,425 -
TLAER Training 5,700 -
EMS Training 4,000 -
Milton Shop 7,000 -
Health & Wellness 44,500 -
Training Support Vehicle 26,000 -
SCBA Maintenance 6,585 -
Firefighter/Paramedics 496,250 -
TOTAL FIRE 778,780 61,135
Public Works
Maintenance to PW Facilities 30,000 -
Recycle Center 50,000 50,000
MGG-Volunteer Cleanup 5,000 5,000
Overhead Trimming 36,000 18,000
ROW Research 10,000 -
Installation of New Signage 5,000 -
TOTAL PUBLIC WORKS 136,000 73,000
Parks & Recreation -
Facility Repairs & Maintenance 25,000 -
Birmingham Park Mowing & Litter Pickup 15,000 -
Park Equipment 10,000 -
Recreation Brochure 5,000 -
Park Signs 6,000 -
Needs Assessment 10,000 -
Recreation Programmer 31,600 -
TOTAL PARKS & RECREATION 102,600 -
Totals 1,801,566 475,146
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
Printing 523-4000
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
2,500
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
Any material needed to conduct quarterly training for staff. To include: off-the-shelf training
DVD's and/or CD's
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Operations Human Resources - Education and Training
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
To implement and conduct training for staff
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 2,500
-
2,500
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
Printing 523-4000
2,500
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
The Employee Handbook is revised annually - ensuring these updates are professional
printed and presented to staff.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Operations Human Resources -Printing
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 2,500
-
2,500
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
1,500
Printing 523-4000
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Placing ads in specialized magazines, websites and newspapers to attractive a wider range
of candidates for open positions
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Operations Human Resources -Advertising
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 1,500
-
1,500
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
8,000
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Reports can be run on warranty cases that occur after the March deadline to determine an
accurate return on investment.
This will extend the warranty of the Police Dell ATG D620 laptops. In total there are 15
machines whose warranty will expire by March 2010. In the event of a machine failure after
this date the City would be responsible for replacement of any parts. Warranty extension to
extend the life of these machines is necessary and more cost effective.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Information Technology - Police Department Laptop Warranty Extension
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 8,000
-
8,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
There will be on fiscal impact on any future budgets. The plan is to upgrade the machines
before this warranty extension lapses.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000 17,000
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Monitoring the speed at which data flows through the network and monitoring complaints
about system hangs or application performance.
This upgrade will increase the speed of the Internet connection to better move data from the
Milton Mobile units through the network and into the RMS system (OSSI).
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Information Technology - Network Bandwidth Optimization for Expected Growth
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 17,000
-
17,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - 17,170 17,857 18,571 19,314
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ 17,170 $ 17,857 $ 18,571 $ 19,314
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
This is a re-occurring charge and absolutely necessary so long as the City of Milton is
sharing the network with the City of Alpharetta.
Salary/Benefits
Maintenance & Operating
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition - - 10,000 - - - - - 10,000
Economic Development Program - - - - - - - - -
Other - - - - - - - - -
Total Project Expenditures - - 10,000 - - - - - 10,000
Financing Sources
Capital Project Fund (300) - - 10,000 - - - - - 10,000
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - 10,000 - - - - - 10,000
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Relation to Other Projects:
Capital Project Request Form
Hardware/Software Purchase for Public Safety
Project Number Requesting Department: Type of Project or Acquisition:
(assigned by Finance if approved)Select from drop down list Select from drop down list
Improves efficiency:
Detail Impact on Operating Budget:
This request includes the purchase of two laptops (1 Fire and 1 Police) to be used as test and standby machines in the event of a system failure in the
field. This is critical to the support of the Public Safety department as currently there are no machines that the IT department can "loan" to an officer
or fire truck in the event of a hardware or software failure. This request also includes LIND car charges for the Police vehicles as well as a Crime
Reports software for the citizens to view via the Internet.
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Included in an approved departmental work plan:
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition - - 10,000 - - - - - 10,000
Economic Development Program - - - - - - - - -
Other - - - - - - - - -
Total Project Expenditures - - 10,000 - - - - - 10,000
Financing Sources
Capital Project Fund (300) - - 10,000 - - - - - 10,000
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - 10,000 - - - - - 10,000
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
The AVL units were purchased along with the Sungard software in
FY09. Along with the Sungard OSSI software these AVL units will
enable the CAD to see each unit (Fire and Police) on their monitors and
know their locations for quick and easy dispatch.
Capital Project Request Form
Automatic Vehicle Location Hardware Installation
for Sungard OSSI Software
Project Number Requesting Department: Type of Project or Acquisition:
(assigned by Finance if approved)Select from drop down list Select from drop down list
Improves efficiency:
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Included in an approved departmental work plan:
Relation to Other Projects:
poese ce cy
Detail Impact on Operating Budget:
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 224,000
Removes/reduces a hazard: Professional Fees 521-2000
4,670
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
16,000
Advertising 523-3000
1,000
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523 6000
-
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - 4 Additional Patrol Officers
Enter Funding Request by Account in the Area Below:
Select from drop down list
The four police officers will greatly improve the existing level of service by expanding our
number of field personnel to meet the observed needs of the City and to meet professional
standards based on call-volume and type, relief needs (including legal or certification based
required training, vacation and sick time, court, light duty due to injuries, vehicle
maintenance, etc.) and the establishment of a more pro-active police department. Due to
current staffing levels, uniformed officers function almost solely in a reactive manner by
responding to calls for service. This is to the exclusion of preventative activities and other
public service aspects typically performed in a municipality like Milton because officers are
unable to engage in extended activities when they are jumping from call to call. At current
staffing, there is no coverage for sick/vacation time, nor for legally mandated training, or for
when an officer is assigned to work Court or Council security. As a consequence shifts are
commonly below minimum staffing or officers have been forced to work overtime, thereby
overworking staff. More often than not the shift coverage that can be obtained on an
emergency or short term basis is that of an officer who has already worked the previous
twelve hours, or has only had a few hours sleep since working twelve hours. According to
the IACP's staffing formula, using statistics specific to Milton, we should have sixteen patrol
officers. We currently have twelve and are therefore asking for four additional patrol
officers
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a Education & Training 523-6000 -
Maintenance Contracts 523-8501
-
General Supplies 531-1000
4,000
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
4,000
Mach/Equip 542-1000
160,000
Promotional 533-1000
-
Non-Recurring 532-4000
-
TOTAL $ 413,670
224,000
189,670
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 232,960 242,278 251,970 262,048 272,530
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 232,960 $ 242,278 $ 251,970 $ 262,048 $ 272,530
ppg(
current performance measurement or the addition of a new measurement)implementation of
this
Recurring personnel costs.
Salary/Benefits
Maintenance & Operating
Shift staffing levels will be monitored as well as the physical well-being of officers forced to
work more than safe time periods. Response times to calls for service should decrease
which is measurable through the CAD system. Increased time for proactive activity such as
citizen contacts will increase and will also be measured. Addiitonally, officer safety, morale,
and general well-being (including overall agency morale) will increase though this is more
difficult to quantify.
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 63,000
Removes/reduces a hazard: Professional Fees 521-2000
595
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 1,500
Dues & Fees 523-7000 -
Education & Training 523-6000
500
Maintenance Contracts 523-8501
-
General Supplies 531-1000 -
Utiliti W t 531 2100
-
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
POLICE DEPARTMENT - POLICY/PLANNING OFFICER
Enter Funding Request by Account in the Area Below:
Select from drop down list
In the spring of 2007 the agency signed a contract with the Georgia Association of Chief's of
Police to initiate the process to achieve state certification. The contract will expire in the
Spring of 2010 and the agency has not yet achieved certification. This was on the 2008 and
2009 workplan but has yet to be completed due to staffing. In order to get the agency state
certified and appropriately maintain that certification will require a full-time officer. This
officer, in addition to achieving state certification for the agency, will then assume several of
the duties state certification will require, i.e., crime analysis, various aduits and inspections,
and planning. This task is considered critical since the agency is more than two years into
deployment. State certification ensures the agency's policies meet professional standards
on a state level. After the agency receives state certificationthis officer will begin working on
compliance with National standards as the first step to attaining national accreditation
through the Commission on Accreditation for Law Enforcement Agencies. This is
considered a top achievement for police departments across the nation.
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
This will be measured by the actual achievement of state certification Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
500
Uniforms 531-7000
-
Mach/Equip 542-1000
40,000
Promotional 533-1000
-
Non-Recurring 532-4000
-
TOTAL $ 106,095
63,000
43,095
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 65,520 68,141 70,866 73,701 76,649
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 65,520 $ 68,141 $ 70,866 $ 73,701 $ 76,649
Recurring personnel costs. The costs for National Accreditation will be budgeted for in
2011.
Salary/Benefits
Maintenance & Operating
This will be measured by the actual achievement of state certification.
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 56,000
Removes/reduces a hazard: Professional Fees 521-2000
950
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
1,000
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
1,000
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Fd/Ml 523 3000
-
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department 3 - Crime Prevention Officer
Enter Funding Request by Account in the Area Below:
Select from drop down list
The agency, in consultation with council members, has developed a crime
prevention/community relations program "MPACT" Milton Police and Citizens Together.
This program will assign a specific officer to each neighborhood that requests an officer to
increase community and officer accountabilty to each other. This program will also
incorporate "Crime Free Housing" which assists in the maintenance and clean up of rental
properties by holding the property owner accountable for the tenants and property. The
addition of a police officer will be required to implement this program. Currently officers are
already taxed and most are wearing "double hats". This program can not be sucessful
unless the agency can devote the personnel resources to it the citizens expect and deserve.
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The program success will be measured by increased citizen contacts in the neighborhoods,
a reduction in crime common to neighborhoods, such as entering autos, and an increase in
citizen satisfaction with the police department.
Food/Meals 523-3000 -
Uniforms 531-7000 1,000
Mach/Equip 542-1000 40,000
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 99,950
56,000
43,950
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 58,240 60,570 62,992 65,512 68,133
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 58,240 $ 60,570 $ 62,992 $ 65,512 $ 68,133
Recurring personnel costs. Recurring costs for printing of supplies.
Salary/Benefits
Maintenance & Operating
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 19,656
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
This will be gauged by the increased morale of the officers assigned morning watch.
The nature of public safety requires some officers be assigned to work the morning shift.
This shift, from 5:00 or 6:00 P.M. to 5:00 or 6:00 A.M., puts incredible mental and physical
stressors on the officer. In addition, this shift schedule is terribly disruptive to family life.
Put simply, the human body is not designed to be nocturnal. Since this time period has to
be covered, implementing a shift differential pay of 1.00 per hour will at least show the
officers we recognize the tremendous committment they are making. This 1.00 per hour
increase will only apply to physical hours worked by an officer assigned to morning watch.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - Shift Differential
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 19,656
19,656
-
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 20,442 21,260 22,110 22,995 23,915
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 20,442 $ 21,260 $ 22,110 $ 22,995 $ 23,915
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Recurring personnel cost of 1.00 per hour per morning watch our physically worked.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
1,415
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The measurement of this item will be the successful implementation of a professionally
written promotional exam.
Currently, the agency does not conduct a written test for employees who apply for
promotion. Best practices call for a written knowledge examination as a step in an effective
promotion process. This budget initiative will ensure a reliable and valid written promotion
test of the legal knowledge needed for supervision of police officers. Also, using a
professionally written exam designed specifically for our agency is legally defensable.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - Written Promotion Examinations
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 1,415
-
1,415
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Once we begin using this testing procedure we will need to maintain it in future years.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
2,000
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The actual use and improved efficiency of detectives having these items will be the measure
of the success of this initiative.
This initiative consists of three items which will increase the efficiency of our criminal
investiations. (1) CID only has one high quality digital camera. This causes the on-call
detectives to have to pass the camera back and forth. This creates hardship on them and
undue wear and tear on the camera. (2) Temporary Evidence lockers are needed in the
CID area for the storage of items that need processing.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - Criminal Investigations Division
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 4,300
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 6,300
-
6,300
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
This program places a transmitter (similar to a watch) on Alzeheimers patients, small
children with Autism, or others who are prone to wander. If the person goes missing the
transmitter is activated and the agency can search for the missing person utilizing tracking
equipment. The cost for this program is well justified considering the potential life saving
abilities it would provide the Milton Police Department.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - Project Lifesaver
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 3,000
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 3,000
-
3,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The use of the back-up radios in times of need. No offier going without a portable or mobile
radio.
The agency currently operates without any back-up radios. If a portable goes down that
officer must go without until it is repaired or borrow the Chief's radio. The mobile units are
also succeptable to going out and without a spare kept on hand the officer's patrol unit is
without a radio until it is fixed. It usually takes months to get a mobile radio back in service.
This places the officer in danger as the portable radios don't always function properly, i.e.
"dead spots".
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - Back Up Mobile and Portable Radio
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 9,000
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 9,000
-
9,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
3,900
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Increased leadership and management skills in upper command which will guide the officers
and agency in a positive manner by increasing employee morale, efficiency and
effectiveness.
With the separation of the Department of Public Safety the highest three command staff
positions are held by personnel with very recent promotions. To ensure the command staff
is well trained in sound professional leadership, additional training is requested.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - Professional Development
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 3,900
-
3,900
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
None
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
1,800
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Successful completion of assigned on-line training throughout the year.
As the agency seeks and achieves state certification and national accreditation it will have
to comply with additional officer training requirements. Due to our limited number of
officers, it creates physical stress on the officers and financial strain on the agency to train
officers in a classroom setting. This initiative would allow on-line training of officers which
could be accomplished while they were on shift and when call volume allowed.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - Officer Training
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 1,800
-
1,800
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
This is an annual subscription which would have to be paid each year if the agency chooses
to continue the service.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 63,000
Removes/reduces a hazard: Professional Fees 521-2000 -
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100 -
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100 -
Communications 523-2000 3,500
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 500
Dues & Fees 523-7000 -
Education & Training 523-6000 500
Maintenance Contracts 523-8501 -
General Supplies 531-1000 1,000
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Performance measurement for this position will be in responsiveness to complaints of
significant drug activity in the City. This may be judged through the same performance
The investigation of narcotics and vice crime involves extensive devotion to a limited
number of cases and can be human resource intensive and require highly specialized
equipment. Personnel in this position must be well trained and used to working in an ever
changing environment. As a consequence, agencies often pool their human resources by
contributing personnel to a regional task force rather than devoting sufficient personnel to
establish their own program. This initiative will create a position to assign a detective to a
federal narcotics task force. The benefit is twofold: first, cases initiated by the City of Milton
will have sufficient support and resources to fully investigate the report, and second, our
detective would return a portion of the financial proceeds of each case made by the group to
the City coffers. Consequently, not only will we recieve an investigative benefit of a
narcotics detective, we also receive a financial benefit in the form of efficiency through
pooled resources and potential seizure revenue.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - Narcotics Officer
Enter Funding Request by Account in the Area Below:
Select from drop down list
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 1,000
Mach/Equip 542-1000 8,400
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 77,900
63,000
14,900
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 65,520 68,141 70,866 73,701 76,649
Decreases Operating Costs 16,000 16,000 16,000 16,000 16,000
Additional Revenues 300,000 300,000 300,000 300,000 300,000
Other - - - - -
Total Operating Impact $ 381,520 $ 384,141 $ 386,866 $ 389,701 $ 392,649
metics currently employed by the Captain over the Detective Division. However, when
assigned to the task force, the main performance measurement will be dictated by the
federal overseer and the legal/fiscal benefit resulting from the participation.
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Recurring personnel costs.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 82,480
Removes/reduces a hazard: Professional Fees 521-2000
150
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200
-
Vehicle R & M 522-2300
25,722
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
-
A Public Education Officer - will manage, develop, and modify all community based educational
programs for Milton Fire and Rescue Services. This person will act as a liaison to schools,
young adults, homeowners and other civic organizations to facilitate educational programs. To
support all educational programs overtime pay for CPR instructors and Fire and Life safety
educators is included in the salary column. There are six primary schools in the city. The target
groups that we should try to reach are kinder garden and fourth graders. The city has four
kinder garden classes and four fourth grade classes per school on average. There are forty
eight classes to reach. One of the most effective means of providing fire and life-safety
information and enhancing the city’s image through public education is group presentations.
Each presentation including set up takes around two hours. The Ford F 250 Truck with a 6.4lL
diesel engine and crew cab long bed will be used in the transportation of materials and
personnel for community based educational programs. This vehicle was selected for its ability
to transport and tow a fire safety house. This amount was quoted from the state’s contract
administrator. In order to reinforce safety messages covered in the group presentations we
should utilize color and activities books that share the same curriculum also being grade
specific. CPR materials for community education includes an instructor’s starter package
consisting of multiple adult, child and infant manikins that is needed to provide lay person CPR
education. Also the Heart Saver CPR DVD is used in conjunction with the Heart Saver and
Family and Friends Instructor’s Manual set. This course trains the lay rescuers to recognize
and treat life-threatening emergencies with adult, child, and infant victims. By using the 911
Interactive simulator, a child participates in a question and answer dialogue with a realistic
emergency operator. A 3-digit display shows the numbers dialed and two speakers allow other
students to hear the phone conversation. The simulator is equipped with 7 pre-recorded
messages that the instructor controls via a hand held remote. This is a proven tool used to
educate age specific target groups. This simulator teaches the process of communication,
knowing one’s pertinent information and informs the target group of the importance of the 911
system. The animated Sparky the Dog costume is an especially exciting tool for teaching fire
and safety awareness because it is so interactive. Sparky the Fire Dog is the best-known
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire-Rescue Department - Public Education
Enter Funding Request by Account in the Area Below:
Comp Plan Update
Printing 523-4000
Travel 523-5000 -
Dues & Fees 523-7000 250
Education & Training 523-6000
Maintenance Contracts 523-8501
-
General Supplies 531-1000 2,560
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200
-
Utilities: Electricity 531-2300
-
Food/Meals 523-3000 -
Uniforms 531-7000 -
Mach/Equip 542-1000
12,023
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 123,185
82,480
40,705
Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015
Increases Operating Costs 85,779 89,210 92,779 96,490 100,350
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 85,779 $ 89,210 $ 92,779 $ 96,490 $ 100,350
What measurement will be used to gauge the performance of this new service/program or what
current performance measure will be improved through the initiative? (this can be a current
performance measurement or the addition of a new measurement)implementation of this
At this point the city has utilized shift personnel to maintain all public education programs. It
would benefit the department to utilize a dedicated person in a full time position. It will be an
effective use of time and staff. This person will take a leadership role in improving the practice
of education of the community to reduce injuries, loss of life, and property damage from fires
and other accidents. Fire and life safety education programs include Community CPR Training,
Automated External Defibrillator training, Fire Aid training, Public First Aid Education, home
safety, fire safety, and presentations during Fire Prevention Week. All of which at neighboring
departments are fostered by a minimal staff of at least two personnel. The requested budget
items support a public education officer and programs to increase our effectiveness and
accountability. In addition to using shift personnel a public education officer will be able to
effectively manage their own educational services. The Public education officer will develop
educational information and make it more accessible and useful to the public.
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
This new position will have a recurring cost in regards to salary, benefits and educational
materials.
Salary/Benefits
Maintenance & Operating
ypyg
mascot figure for fire prevention today. A trademark character of the National Fire Protection
Association (NFPA), Sparky is at the center of the NFPA's Risk Watch and Learn Not to Burn
programs, two of the most comprehensive safety programs in use in America. This costume
consists of helmet, fan cooled animated head, turnout gear, paws, shoes, WAVE System, MP3
player, and two NI-MH rechargeable battery packs and one charger. The Panasonic Tough
book® 74 will retain all pertinent information related to the city’s public educational programs.
This Panasonic Tough book® 74 was selected for optional integrated mobile broadband and
durability. Features include increased security and remote management with Intel® Centrino®
2 with vPro™ technology, Wi-Fi, Bluetooth®, DVD multi drive and a large 13.3” daylight-
readable LCD. Rugged features, such as a shock-mounted, quick-release hard drive. InFocus's
IN3108 DLP projector will be used in the presentation of all educational programs This
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
300
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
19,550
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Epstein Cardiac Arrest Survival Formula provided through Emory University C.A.R.E.S.
report.
Heart ready city is an aggressive commitment to improve the Chain-of-Survival for Cardiac
patients through community education, ADD placement, enhancing emergency dispatch,
and EMS services. This program is through a partnership with the American Heart
Association.
* Large training events will require AHA instructors (staffing)
Four Large Events (10 instructors x 4 hrs.)
$ 4305.60
Four smaller neighborhood events (5 instructors x 4 hrs.) $ 2152.80, Total Exp.=$ 6458
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
FIRE-RESCUE DEPARTMENT - HEART READY CITY PROGRAM
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 2,500
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 22,350
-
22,350
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary for AHA Instructors
CPR Anytime Kits (cost of $ 35 each)
CPR cards for Instructors ($ 300 per year)Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
This will allow our department to enhance both safety of its firefighters by providing them a
means of emergency egress from a multi-story structure. It also enhances the public's
safety by allowing more creative and expansive means of search and rescue in a fire/low-
light environment.
The RIT Harness will go to retrofit our current SCBAs with an emergency escape system so
that a firefighter who becomes trapped in a IDLH environment in a multistory structure will
have an alternative means of egress from above the first story.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire Department - RIT Rescue SCBA Harness
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 13,225
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 13,225
-
13,225
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
No future fiscal impact.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Long term safety of our fire fighters by providing a means to substantially reduce the effect
of the diesel exhaust in and around the living quarters.
Retro-fit the four bays in fire stations 41 and 42 with NFPA, OSHA and NIOSH compliant
exhaust extraction systems. This will allow the bays of these stations to be filtered,
removing the harsh fumes from both the living quarters and the storage areas for these
buildings.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire-Rescue Department - Exhaust Extractor System
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 25,560
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 25,560
-
25,560
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - 500 520 541 562
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ 500 $ 520 $ 541 $ 562
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Routine maintenance and inspection is the only impact on future budgets estimated to be
$500 per year
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
- The stokes basket is a tool needed to perform rescue operations when a patient is located
in a place or position where they cannot be carried out on a flat backboard. The stokes
basket can be manually carried or raised and lowered by a rope system. The rope systems
are valuable tools that can be used in numerous rescue situations. Examples include high
and low angle rescues, stokes basket operations, TLAER Operations, and vehicle
stabilization. Currently the City of Milton Fire Department does not own any of these tools.
We currently rely 100% on a mutual aid response from Alpharetta Truck 3 when these tools
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire-Rescue- High/Low Angle Rescue Equipment
Enter Funding Request by Account in the Area Below:
Select from drop down list
Add rope rescue equipment to Truck 1. This equipment will include life safety
rope, a raise lower system, a tandem prusik belay system, and a stokes
basket rescue stretcher.
Raise Lower System = 350.00 Tandem Prusik System = 175.00
Stokes Basket = 1000.00 Life Safety Rope = 1450.00
Misc hardware = 750.00 Class 3 Harness= 700.00
Utilities: Water 531-2100
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
Mach/Equip 542-1000
4,425
Promotional 533-1000
-
Non-Recurring 532-4000
-
TOTAL $ 4,425
-
4,425
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
W e currently rely 100% on a mutual aid response from Alpharetta Truck 3 when these tools
are needed. Response times and availability of these tools for calls in Milton would be
enhanced greatly by this initiative.
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
This is a non-recurring expense and will have no impact (Other than damage replacement)
on future budgets.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
3,150
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 1,500
Dues & Fees 523-7000
-
Education & Training 523-6000
1,050
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531 2300
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The current level of training within our department will be increased from simply an
awareness level with 3 operational level personnel, to having more personnel trained to the
operational level, and some personnel trained to the Technician level. Hopefully, this will
ll t t ff tl t1T h i i d2 3O ti l l l h hift
Continuing education is essential in order to ensure that the procedures being used in
TLAER are safe for both the rescuer and the victim. The initial training that our 3 personnel
received was good, but like any other specialty, there are varying levels of training that can
be obtained. Our 3 personnel received the "operations" level. We would like for these
personnel to obtain the next level of certification which is "technician". We also would like
for more of our personnel to receive the "operation" level training. Right now, our
department is minimally trained at the awareness level, with 3 personnel at the operational
level. Our department is leading the way for other departments in this new, but vital service.
We feel that it is very important for us to be well trained in order to provide the quality of
service that the citizens of Milton deserve and expect, when an emergency situation occurs.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire-Rescue Department - TLAER Training
Enter Funding Request by Account in the Area Below:
Comp Plan Update
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
Mach/Equip 542-1000
-
Promotional 533-1000
-
Non-Recurring 532-4000
-
TOTAL $ 5,700
-
5,700
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs $4,200 4,368 4,543 4,724 4,913
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - -
Total Operating Impact $4,200 $ 4,368 $ 4,543 $ 4,724 $ 4,913
allow us to staff at least 1 Technician, and 2 or 3 Operation level personnel on each shift,
creating a response "team" of about 3 specially trained personnel on duty at any given time.
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
The cost of this additional training would be $350.00 per student for the operational level
training class. ( Not including travel expenses ). The cost of the Technician class had not
been presented to me at the time this budget was prepared, but we would not expect it to be
any more than the operational level class, $350.00 per student. The classes are given
several times each year in various locations along the Eastern seaboard from Maine to
Florida. The travel expenses could be reduced if our personnel could enroll in a class in
close proximity to Georgia.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Performance Measures:
1. Purchase STAT mannequin for ALS & BLS training simulations
2. Deliver medical training to all personnel through a broad scope of capabilities.
3. Constant quality improvement and quality assurance on all EMS related components.
Objective:
Expand our medical training for all personnel to maintain the highest quality of EMS delivery
for our citizens.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire-Rescue Department - EMS Training Mannequin
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 4,000
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 4,000
-
4,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
The impact would be a one time cost of $4,000.00 for the purchase of the mannequin. There
would be no recurring or annual cost associated with this program.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
General Supplies 531-1000
3,500
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
An "in-house" system is very cost effective and beneficial to the Department for quicker
repairs and outfitting requirements of Police & Fire as a whole. The Milton Shop will also
function on a level of readiness; moreover, to handle emergency repairs on small-to-
medium scale details. This service has proven to be cost effective and more efficient.
The Milton Shop is a repair and installation service for police & fire vehicles provided by
firefighters @ fire station 41. This "In-house" function is more efficient and timely to handle
minor repairs and installations, which are traditionally handled by outside
vendors/contractors.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire-Rescue Department "Milton Shop"
Enter Funding Request by Account in the Area Below:
Mach/Equip 542-1000 3,500
Promotional 533-1000 -
Non-Recurring 532-4000
TOTAL $ 7,000
-
7,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 1,000 2,000 2,500 3,000 3,500
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 1,000 $ 2,000 $ 2,500 $ 3,000 $ 3,500
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
The fiscal impact on future budgets will be minimal once the basic needs are met. No
facility cost, no labor cost, no contract cost, no equipment OOS cost. The only cost is in
general tools & storage. In years to come, the Milton Shop will purchase necessary items
on a need basis.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000 26,500
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100
-
Communications 523-2000 -
Advertising 523-3000 -
Printing 523-4000
Travel 523-5000 -
Dues & Fees 523-7000
Education & Training 523-6000
3,000
Maintenance Contracts 523-8501
-
General Supplies 531-1000
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200
-
Utilities: Electricity 531-2300
-
Food/Meals 523-3000 -
Uniforms 531-7000 -
Mach/Equip 542-1000 15,000
What measurement will be used to gauge the performance of this new service/program or what
current performance measure will be improved through the initiative? (this can be a current
performance measurement or the addition of a new measurement)implementation of this
Reduction numbers involving work related injuries and employee absenteeism, reduction in
employee health care and workers compensation cost, increase in work efficiency, reduction in
employee turnover, and an increase in morale and job satisfaction.
This program will address the dangers associated with hypertension, smoking, stress, high
cholesterol, obesity, diabetes, and physical inactivity. The program accomplishes this by
identifying pre existing and underlining medical conditions, annual medical examinations,
strength training, nutritional education, person specific fitness programs, a smoking cessation
program, behavioral modification training, health seminars, data collection, critical incident
stress debriefing, immunizations, and many other circumstances effecting the mental and
physical wellness of all employees.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire Rescue - Health and Wellness Program
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 ,
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 44,500
-
44,500
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 3,000 3,120 3,245 3,375
Decreases Operating Costs - - - -
Additional Revenues - - - - -
Other 30,000 32,000
Total Operating Impact $ - $ 3,000 $ 33,120 $ 3,245 $ 35,375
Explain any fiscal impact this initiative will have on future budgets and provide actual future year
costs below. (example: utilities, maintenance contract costs)
Although the cost of a health and wellness program impacts the initial budget; the ROI from
every dollar spent will average $2.00 to $13.00 in every dollar spent, sometimes even greater.
The impact cost to implement and maintain a full health and wellness program may also be
alleviated by developing partnerships with local gyms, health care facilities, medical offices, and
physical therapist. The “stop smoking” element to Employee Health and Wellness Programs
may save between $404 -$40,829 per employee, depending on the age and sex of the staff
member.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Increased safety on the fire scene
More flexability for training at each station
A second Incident Commander in the event of Battalion being on another call
Vehicle purchase for the fire training / health & safety officer. At this point, the fire
department has only the battalion pick-up for general purpose use and the training and
safety officer has been forced to rely on the availability of either the always on-call battalion
or the chief's vehicle to conduct his essential functions. In the past few months we have
found a need for a fire training vehicle on multiple occasions, including allowing the fire
captain to respond on emergency calls while on-duty. On a fire-scene, this would allow for
better support of our line firefighters, specifically serving as the NIMS mandated safety
officeronanevent.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire-Rescue Department - Training Support Vehicle
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 26,000
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 26,000
-
26,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 700 728 757 787 819
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 700 $ 728 $ 757 $ 787 $ 819
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Annual preventative maintenance estimated to be $700 per year
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
$6,585
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
and emergency repairs. SCBA masks & airpacks are required per manufacturer
to be fit-tested & flow-tested annually to help prevent firefighter injury and promote
repiratory protection as required by NFPA, NIOSH, & OSHA
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Existing maintenance program for SCBA covering annual flow-testing & mask fit -testing
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire Department - SCBA Maintenance
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 6,585
-
6,585
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
The fiscal impact this will have on future budgets will be the same with a projected 10% cost
of inflation each year.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 470,250
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Improve patient outcome and response times while providing ALS care with first arriving
units. Reduce wear and tear on larger apparatus (aerial, engines) by reduced call volume
and out of service time.
The department currently provides first responder EMS services with Rural Metro providing
ALS support and transport. Based on Rural Metro's own statistics that agency's response
times for emergent type responses (8 minutes or less) is compliant only 74% of the time.
The Fire-Rescue department proposes a quicker more efficient ALS response utilizing a
quick response vehicle / rescue truck staffed with two paramedics providing ALS care in a
time frame consistent with AHA and NFPA guidelines.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire-Rescue - Firefighter Paramedics
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 26,000
Promotional 533-1000 -
Non-Recurring 532-4000
TOTAL $ 496,250
470,250
26,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 489,060 508,622 528,967 550,126 572,131
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 489,060 $ 508,622 $ 528,967 $ 550,126 $ 572,131
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
9 FTEs salary and benefits Convert the Battalion's F-250 to a quick response ALS unit and
purchase an SUV for the operations Battalion Chief.
Salary/Benefits
Maintenance & Operating
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design - - 5,000 - - - - - 5,000
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted - - 25,000 - - - - - 25,000
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - -
Economic Development Program - - - - - - - - -
Other - - - - - - - - -
Total Project Expenditures - - 30,000 - - - - - 30,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Relation to Other Projects:
Improves efficiency:
Detail Impact on Operating Budget:
These funds would be used to provide fencing to the existing PW yard, add power to the barn and rewire the barn to support security lighting and
provide door locks.
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Included in an approved departmental work plan:
Maintenance & Operating Initiative Request Form
Improvements to the Maintenance Facility
Project Number Requesting Department: Type of Project or Acquisition:
(assigned by Finance if approved)Comm Services - PW New
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - -
Economic Development Program - - - - - - - - -
Other - - 50,000 50,000 50,000 50,000 50,000 - 250,000
Total Project Expenditures - - 50,000 50,000 50,000 50,000 50,000 - 250,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Relation to Other Projects:
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
These funds are designated to evaluate a potential use agreement with the City of Roswell to allow City of Milton residents to use the Recycle center.
This initiative would support the Solid Waste Management Plan.
Maintenance & Operating Initiative Request Form
Recycle Center Coordination
Project Number Requesting Department: Type of Project or Acquisition:
(assigned by Finance if approved)Comm Services - PW New
Improves efficiency:
Detail Impact on Operating Budget:
Included in an approved departmental work plan:
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
25,000
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
This additional funding will be used to supplement current CH2M HILL/City of Milton
agreement for traffic signs and signal maintenance. These funds shall be used to provide
new signs, when required, and signal maintenance activities that exceed the scope of the
current agreement.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Traffic Signs and Signal Maintenance
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 25,000
-
25,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 25,000 26,000 27,040 28,122 29,246
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 25,000 $ 26,000 $ 27,040 $ 28,122 $ 29,246
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
5,000
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
This funding will be used to support those activities that enhance the community and
supplement existing city permits or programs. These activities support both the Solid Waste
management Plan and NPDS permit through volunteer cleanup efforts throughout the city.
These funds would be used to support the Adopt-a-Road program, stream clean-ups and
the coordination of bulky trash day with the Cities of Roswell and Alpharetta.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Support for city volunteer clean-up efforts
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 5,000
-
5,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 5,000 5,200 5,408 5,624 5,849
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 5,000 $ 5,200 $ 5,408 $ 5,624 $ 5,849
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
36,000
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
This additional funding will be used to provide an increased level of service along the right-
of-way. This funding will be used to hire secialized equipment necessary to trim vegetation
overhanging the right-of-way which may reduce sight distance or create an obstruction.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Trimming of overhead vegetation within the right-of-way
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 36,000
-
36,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 36,000 37,440 38,938 40,495 42,115
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 36,000 $ 37,440 $ 38,938 $ 40,495 $ 42,115
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
30,000
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
This additional funding will be used to provide an increased level of service along the gravel
roads. This funding will be used to hire secialized equipment necessary to trim vegetation
along the gravel roads to improve sight distance and overhanging obstructions.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Additional gravel roads mowing and trimming
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 30,000
-
30,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 30,000 31,200 32,448 33,746 35,096
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 30,000 $ 31,200 $ 32,448 $ 33,746 $ 35,096
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
30,000
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
This additional funding will be used to remove dead trees within the right-of-way which have
not fallen but should be removed.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Dead tree removal
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 30,000
-
30,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 30,000 31,200 32,448 33,746 35,096
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 30,000 $ 31,200 $ 32,448 $ 33,746 $ 35,096
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Reduces liability for trees that are located within the right-of-way and fall.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
60,000
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
This additional funding will be used to supplement current CH2M HILL/City of Milton
agreement for roadway maintenance. This funding would allow for an increased level of
service for a snow and/or ice event. This funding would focus on two east-west and two
north-south connectors for treatment.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Additional Snow & Ice Control
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 60,000
-
60,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 60,000 62,400 64,896 67,492 70,192
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 60,000 $ 62,400 $ 64,896 $ 67,492 $ 70,192
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
50,000
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
This additional funding will be used to supplement current CH2M HILL/City of Milton
agreement for roadway maintenance. These funds shall only be used if road repair
requirements in the current fiscal year exceed the funds allocated in the agreement.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Priority maintenance and large pothole repair
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 50,000
-
50,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 50,000 52,000 54,080 56,243 58,493
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 50,000 $ 52,000 $ 54,080 $ 56,243 $ 58,493
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
10,000
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Based on the uncertainty of our right-of-way widths and the status of ownership, these funds
would be used to establish the right-of-way when such width or location is in question.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Research title and ROW widths for existing roads when necessary
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 10,000
-
10,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 10,000 10,400 10,816 11,249 11,699
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 10,000 $ 10,400 $ 10,816 $ 11,249 $ 11,699
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
May prevent the city from working outside the right-of-way thereby potentially reducing
maintenance costs.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
5,000
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
This additional funding will be used to supplement current CH2M HILL/City of Milton
agreement for sign maintenance. The current contract requires CH2M HILL to replace
existing signs that are damaged or missing. This account will provide funding when newly
requested or new required signs are needed.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Installation of new signage
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 5,000
-
5,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 5,000 5,200 5,408 5,624 5,849
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 5,000 $ 5,200 $ 5,408 $ 5,624 $ 5,849
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - 25,000 30,000 35,000 40,000 45,000 - 175,000
Technology - Hardware/Software Acquisition - - - - - - - - -
Economic Development Program - - - - - - - - -
Other - - - - - - - - -
Total Project Expenditures - - 25,000 30,000 35,000 40,000 45,000 - 175,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Relation to Other Projects:
Included in an approved departmental work plan:
Improves efficiency:
Detail Impact on Operating Budget:
These funds would be used to provide routine capital maintenance for Crabapple, Bethwell, Bell and Birmingham Park facilities.Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Maintenance & Operating Initiative Request Form
Parks Facility Maintenance
Project Number Requesting Department: Type of Project or Acquisition:
(assigned by Finance if approved)Comm Services - PW Maintenance
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
15,000
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
This additional funding will be used to supplement current CH2M HILL/City of Milton
agreement for park maintenance. The birmingham Park facility is an additional park that
was not included in the original agreement between CH2M HILL and the City of Milton. This
additional funding will allow for mowing the pasture areas every other month from April to
October (4 times) and for litter pickup in the designated parking area.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Birmingham Park mowing and litter pickup
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 15,000
-
15,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 15,000 15,600 16,224 16,873 17,548
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 15,000 $ 15,600 $ 16,224 $ 16,873 $ 17,548
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits
Removes/reduces a hazard: Professional Fees 521-2000 -
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
Land/Building Rental 522-3100
-
Communications 523-2000
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000
Dues & Fees 523-7000
Education & Training 523-6000
Maintenance Contracts 523-8501
-
General Supplies 531-1000 -
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200
-
Utilities: Electricity 531-2300
-
Food/Meals 523-3000 -
Uniforms 531-7000 -
Mach/Equip 542-1000 10,000
Promotional 533-1000 -
This is to establish an account for purchasing park amenities such trash cans, picnic tables,
park benches and similar equipment
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Parks and Recreation - Park Equipment
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The addition of trash cans in the parks will reduce amount of trash on the ground and
improve cleanliness and appearance as well as reduce time spent in park cleanup. Picnic
tables and park benches will allow park users a place to sit and will begin to create a park
environment in places not currently being used as such. Purchasing park amenities with a
consistent look and theme will help "brand" Milton's park system.
Explain any fiscal impact this initiative will have on future budgets and provide actual future Promotional 533-1000
Non-Recurring 532-4000 -
TOTAL $ 10,000
-
10,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 10,000 10,400 10,816 11,249 11,699
Decreases Operating Costs - - - -
Additional Revenues - - - -
Other - - - - -
Total Operating Impact $ 10,000 $ 10,400 $ 10,816 $ 11,249 $ 11,699
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits
Removes/reduces a hazard: Professional Fees 521-2000 -
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
Land/Building Rental 522-3100
-
Communications 523-2000
Advertising 523-3000 -
Printing 523-4000 5,000
Travel 523-5000
Dues & Fees 523-7000
Education & Training 523-6000
Maintenance Contracts 523-8501
-
General Supplies 531-1000 -
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200
-
Utilities: Electricity 531-2300
-
Food/Meals 523-3000 -
Uniforms 531-7000 -
Mach/Equip 542-1000 -
Promotional 533-1000 -
This will create a semi-annual recreation brochure that will be distributed through direct mail
or newspaper insert to citizens. It will help publicize the recreational program offerings in
Milton and give citizens an easy way to register for programs.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Parks and Recreation- Recreation Brochure
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The addition of a regular brochure will help to give Milton parks and recreation a consistent
theme and look and will help the process of "branding". It will also allow citizens to identify
and find the parks more easily, and will allow them to register for classes more effectively,
increasing efficiency.
Explain any fiscal impact this initiative will have on future budgets and provide actual future Promotional 533-1000
Non-Recurring 532-4000 -
TOTAL $ 5,000
-
5,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 5,000 5,200 5,408 5,624 5,849
Decreases Operating Costs - - - -
Additional Revenues - - - -
Other - - - - -
Total Operating Impact $ 5,000 $ 5,408 $ 5,624 $ 5,849
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below.
Once begun, the semi annual brochure should continue annually.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits
Removes/reduces a hazard: Professional Fees 521-2000 -
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 6,000
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
Land/Building Rental 522-3100
-
Communications 523-2000
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000
Dues & Fees 523-7000
Education & Training 523-6000
Maintenance Contracts 523-8501
-
General Supplies 531-1000 -
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200
-
Utilities: Electricity 531-2300
-
Food/Meals 523-3000 -
Uniforms 531-7000 -
Mach/Equip 542-1000 -
Promotional 533-1000 -
To add new park signs at the entrance to Providence, Birmingham and Bell Memorial Parks
based on design template recommendation in the parks and recreation comprehensive
assessment.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Parks and Recreation - Park Signs
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The addition of park signs will help to give Milton parks a consistent theme and look and will
begin the process of "branding". It will also allow citizens to identify and find the parks more
easily, increasing efficiency.
Explain any fiscal impact this initiative will have on future budgets and provide actual future Promotional 533-1000
Non-Recurring 532-4000 -
TOTAL $ 6,000
-
6,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 6,000 #VALUE! #VALUE!#VALUE!
Decreases Operating Costs - - - -
Additional Revenues - - - -
Other - - - - -
Total Operating Impact $ 6,000 #VALUE! #VALUE!#VALUE!
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below.
Once the park signs are installed, there should be little if any maintenance or future costs for
the forseeable future.
Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits
Removes/reduces a hazard: Professional Fees 521-2000 10,000
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
Land/Building Rental 522-3100
-
Communications 523-2000 -
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000
Dues & Fees 523-7000
Education & Training 523-6000
Maintenance Contracts 523-8501
-
General Supplies 531-1000 -
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200
-
Utilities: Electricity 531-2300
-
Food/Meals 523-3000 -
Uniforms 531-7000 -
Mach/Equip 542-1000 -
Promotional 533-1000 -
Conduct a comprerhensive needs assessment regarding parks and recreation facility and
programs needs and wants from the citizens. Determine what programs and facilities the
citizens want and what they are willing to pay for. This is an outgrowth of the comprehensive
assessment and will give the city key information for planning purposes.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Parks and Recreation - Comprehensive Needs Assessment
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The measurement will be the response rate, and the information that will be gained from the
tally of the responses. A high response rate will indicate the public's interest in parks and
recreation issues.
Explain any fiscal impact this initiative will have on future budgets and provide actual future Promotional 533-1000
Non-Recurring 532-4000 -
TOTAL $ 10,000
-
10,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 10,000 #VALUE! #VALUE!#VALUE!
Decreases Operating Costs - - - -
Additional Revenues - - - -
Other - - - - -
Total Operating Impact $ 10,000 #VALUE! #VALUE!#VALUE!
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below.
Although the assessment is a one time event, the recommendations that come from it will
impact the city budget for the future. However, knowing what to offer, build, and construct is
a much better position than not knowing.Salary/Benefits
Maintenance & Operating
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 30,000
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200
-
Vehicle R & M 522-2300
-
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 1,200
Dues & Fees 523-7000
200
Education & Training 523-6000
200
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100
-
Utilities: Natural Gas 531-2200
-
Utilities: Electricity 531-2300
-
Food/Meals 523-3000
-
Uniforms 531-7000
-
Mach/Equip 542-1000
-
Promotional 533-1000 -
Create part-time position of Recreation Programmerr. This position will begin to establish
recreation programs and classes for youth and adults. The person will work closely with the
parks and recreation director and will monitor and oversee new recreation programs and
classes for youth and adults. The position will work with the school board and other partners
to create new venues for these classes
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Parks and Recreation - Hire Recreation Programmer
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Number and success of recreation programs and classes; Quality of the classes offered;
Feedback from parents regarding enjoyment of camps and other programs; number of new
sites secured for use by Department
Explain any fiscal impact this initiative will have on future budgets and provide actual future Promotional 533-1000
Non-Recurring 532-4000 -
TOTAL $ 31,600
30,000
1,600
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 31,600 32,864 34,179 35,546 36,968
Decreases Operating Costs - - - -
Additional Revenues 2,000 - - - -
Other - - - - -
Total Operating Impact $ 29,600 $ 32,864 $ 34,179 $ 35,546 $ 36,968
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below.
Salary/Benefits
Maintenance & Operating
Capital Lease Principal $ - $ 594,161 $ 606,627 $ 630,831
Capital Lease Interest - 115,233 102,768 78,564
Other Debt/TAN Interest 142,690 148,334 33,600 -
TOTAL $ 142,690 $ 857,728 $ 742,995 $ 709,395
REQUESTED
BUDGET
FY 2010
DEBT SERVICE
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Unallocated $ - $ - $ 183,734 $ 178,101
Op Transfer Out to Cap Proj Fd 386,000 1,255,117 4,188,139 1,160,400
Op Transfer Out to Cap Grant Fd - 699,300 220,662 178,240
Op Transfer Out to Op Grant Fd 4,000 8,993 30,553 32,596
Op Transfer Out to Conf Asts Fd - - - -
TOTAL $ 390,000 $ 1,963,410 $ 4,623,088 $ 1,549,337
OTHER FINANCING USES
CITY OF MILTON
AMENDED
BUDGET
FY 2009
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
REQUESTED
BUDGET
FY 2010
City of Milton
Project Coordinator
2010 Goals and Objectives:
Goal Objective Time
Period
Status
To develop plans to
recruit more Milton
Volunteer pacers and to
interest them in
becoming more involved.
• Continue to send out email blasts about
upcoming events and the need for volunteers
• Create a Q&A to be sent to all MVPs seeking
information on their interests and what the City
can do to attract their willingness to participate
• Create new and smaller events for Milton
citizens
• Create an event to show appreciation for city
volunteers
• Attendance at community clubs and
Organization
Ongoing
Not done
WIP
Event held in May
Ongoing
Continue to
reach out to
MVPs and
get them
involved in
special
events
To enhance the
established city events,
creating ownership by
Milton Residents
• Continue to give out t‐shirts and branding items
that mark the Roundup as a Milton event
• the revitalization and growth of the Crabapple
A&A Fair is a vital part of the community ‐ need
to work toward it being part of “Milton”
• Memorial Day ceremony will continue to be
enhanced and grow as an annual event
recognizing Milton’s citizen contributions
• July 4th parade has already distinguished itself as
a Citizens Parade and we will continue to focus
on this issue as being uniquely Milton
• The creation of a Holiday event that does not
create dissatisfaction among the businesses in
Milton and includes everyone to as much of a
degree as possible.
Ongoing
Crabapple A&A Fair is
increasing in size and
attendance‐rec’d
grant money from
Fulton County Arts
Council – reaffirms it
as a vital part of the
community.
Memorial Day
Ceremony well rec’d
in 2009 – will continue
to improve.
4th of July Citizens
Parade – 2nd year well
received by citizens
Held Christmas in
Crabapple vent 1st Sat.
in Dec. Scheduled
again for this year.
Well received.
Continue to
establish
special
events as
Milton
owned
To create a website with
city logo products that
citizens could access and
order products
• Establish a new working agreement with a
company who has the ability to offer the
website and products by a design and costs
approved by City staff
• Place logo products for sale in a few boutiques
in Milton
July 2009 Finalize
agreement
w/logo
products
business &
get web site
up/running
City of Milton
Project Coordinator
2010 Goals and Objectives:
Goal Objective Time
Period
Status
To help the Milton
Disability Awareness
Committee with their
goals
• Create a website for the MDAC ‐ linked from
the City of Milton website – that gives all types
of information that would be helpful to
disabled persons
• Create ways for all citizens to become more
informed about disabilities
MDAC link worked on
by Allie Taylor‐still
needs more info. I
attend all MDAC
meetings and work
with them on projects.
Ongoing
Continue to
attend
meetings &
reach out to
others
w/disabilities
To create a “Welcome”
package for all new
citizens in the city of
Milton
• Research welcome packages given by other
cities and contact businesses for their
donation and participation
• Create a line of communication that would
advise the City when someone new arrived
Ongoing Complete
package of
new ideas for
events
including the
welcome
package for
presentation
to Council
New for FY 2010
Create a Spring Event for
the City
• Research other NF city events as to type and
dates and create one for Milton
I would like the event
to coincide with the
First Day of Spring or
Arbor Day
Ongoing
New Holiday Event • Working with Mark Law to place a “tree” at
the corner of Hwy 9 and Webb Road to be the
official holiday tree
Waiting for Mark to
find a tree. We have
permission from
GDOT and the Target
shopping area to place
the tree and have a
celebration
Ongoing
REVENUES:
Interest Revenue - 84 - -
Donations - 14,400 - 5,000
Op Transfer In-Htl/Mtl Tax Fd - 26,500 40,000 40,000
Budgeted Fund Balance - - -
TOTAL REVENUES - 40,984 40,000 45,000
EXPENDITURES:
Professional Fees 8,550 25,879 10,500 8,300
Rental Equip & Vehicle 135 2,240 6,500 8,700
Advertising 1,489 4,977 3,100 10,100
Printing - 1,563 6,700 4,500
General Supplies 1,848 2,766 6,000 7,200
Food/Meals - 203 4,200 3,700
Machinery & Equip 3,171 - 3,000 2,500
TOTAL EXPENDITURES 15,192 37,628 40,000 45,000
CITY OF MILTON
REQUESTED
BUDGET
FY 2010
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
SPECIAL EVENTS FUND
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Professional Fees Holiday Memories Photos & Entertainment - 4,194 2,000 2,000
Memorial Day - 800 - 1,000
Crabapple Arts Festival Photos - 1,092 1,000 500
4th of July Parade - 1,209 1,500 2,500
Milton Roundup Photos & Entertainment 8,550 17,084 5,000 2,000
Veteran's Day - - 1,000 -
Ambassador Program - - - -
Spring Event - - - 300
Holiday Cards - 1,500 - -
Total Professional Fees 8,550 25,879 10,500 8,300
Holiday Memories Tent Rental 135 300 1,000 -
Memorial Day - - 500 1,200
Crabapple Arts Festival Portable Toilets, Trolley, etc - 1,940 1,000 1,000
4th of July Parade - - 500 500
Milton Roundup - - 3,000 5,000
Veteran's Day - - 500 -
Ambassador Program - - - -
Spring Event - - - -
Volunteer Appreciation - - - 1,000
Total Rental Equip & Vehicles 135 2,240 6,500 8,700
Advertising Holiday Memories - - 400 400
Memorial Day - - - 1,500
Crabapple Arts Festival 764 4,271 - 5,000
4th of July Parade - 706 500 1,000
Milton Roundup 725 - 1,500 1,000
Veteran's Day - - 200 700
Spring Event - - - 500
Ambassador Program - - 500 -
Total Advertising 1,489 4,977 3,100 10,100
Printing Holiday Memories - - 3,000 1,500
Memorial Day 195 1 000 1 200
Rental Equip & Vehicles
BUDGET DETAILS
SPECIAL EVENTS FUND
CITY OF MILTON
Memorial Day - 195 1,000 1,200
Crabapple Arts Festival - 1,344 500 500
4th of July Parade - 24 500 300
Milton Roundup - - 1,000 1,000
Veteran's Day - - 200 -
Ambassador Program - - 500 -
Spring Event - - - -
Magnets-Event Calendar - - - -
Total Printing - 1,563 6,700 4,500
General Supplies Holiday Memories Supplies - 850 1,000 500
Memorial Day Supplies - 274 500 100
Crabapple Arts Festival Supplies - 646 500 100
4th of July Parade Supplies - - 500 500
Milton Roundup Supplies 924 996 1,000 1,000
Veteran's Day - - 500 -
Ambassador Program 924 - 1,000 -
Spring Event - - - 2,000
Volunteer Appreciation - - 1,000 3,000
Total General Supplies 1,848 2,766 6,000 7,200
Food/Meals Holiday Memories - - - -
Memorial Day - - - -
Crabapple Arts - 13 200 -
4th of July Parade - - 500 200
Milton Roundup - 190 300 -
Veteran's Day - - - -
Ambassador Program - - 200 -
Spring Event - - - -
Volunteer Appreciation - - 3,000 3,500
Total Food & Meals - 203 4,200 3,700
Machinery/Equip Holiday Memories - - 500 -
Memorial Day - - - -
Crabapple Arts - - 1,000 -
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
BUDGET DETAILS
SPECIAL EVENTS FUND
CITY OF MILTON
4th of July Parade - - 500 -
Milton Roundup 2-Way Radios & Signs 3,171 - 1,000 2,500
Veteran's Day - - - -
Spring Event - - - -
Ambassador Program - - - -
Total Promotional 3,171 - 3,000 2,500
GRAND TOTAL 15,192 37,628 40,000 45,000
REVENUES:
Wireless 911 Fees $ - $ - $ 570,000 $ 700,000
Interest Earned - -
TOTAL REVENUES $ - $ - $ 570,000 $ 700,000
EXPENDITURES:
Communications $ - $ - $ 24,000 $ -
Maintenance Contract (IGA Alph) - - 530,000 638,231
Unallocated - - 16,000 61,769
TOTAL EXPENDITURES $ - $ - $ 570,000 $ 700,000
REQUESTED
BUDGET
FY 2010
EMERGENCY 911 FUND
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REVENUES:
SAFER Grant $ - $ 23,263 $ 105,788 $ 85,934
Crabapple Master Plan 11,250 3,750 - -
Interest Revenues 27 143 - -
Op Transfer In from General Fd 4,000 8,993 35,449 32,596
TOTAL REVENUES $ 15,277 $ 36,150 $ 141,237 $ 118,530
EXPENDITURES:
Public Safety:
Salaries & Wages $ - $ 29,757 $ 141,237 $ 118,530
Community Development:
Crabapple Master Plan - 19,000 - -
TOTAL EXPENDITURES $ - $ 48,757 $ 141,237 $ 118,530
OPERATING GRANT FUND
CITY OF MILTON
ACTUALS
FY 2007
ACTUALS
FY 2008
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACCOUNT
DESCRIPTION
REQUESTED
BUDGET
FY 2010
REVENUES:
Hotel/Motel Taxes $ 52,051 $ 60,600 $ 48,000 $ 47,000
TOTAL REVENUES $ 52,051 $ 60,600 $ 48,000 $ 47,000
EXPENDITURES:
Op Transfer Out to General Fd $ 52,051 $ 34,100 $ 8,000 $ 7,000
Op Transfer Out to Special Ev Fd - 26,500 40,000 40,000
TOTAL EXPENDITURES $ 52,051 $ 60,600 $ 48,000 $ 47,000
HOTEL/MOTEL TAX FUND
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
REQUESTED
BUDGET
FY 2010
AMENDED
BUDGET
FY 2009
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
REVENUES:
Infrastructure Maintenance Fee $ 46,579 $ 69,211 $ 60,000 $ 65,000
Sidewalk Replacement 23,547 47,011 70,558 70,558
Tree Recompense - - 12,800 12,800
Landfill Use Fees 206,411 243,133 190,000 185,000
Interest Revenue 13,891 16,470 2,000 2,000
Op Transfer In from General Fd 386,000 1,255,117 4,188,139 1,160,400
Budgeted Fund Balance - - 1,848,616 5,000,944
TOTAL REVENUES $ 3,874,455 $ 1,632,929 $ 6,372,113 $ 6,496,702
EXPENDITURES:
City Council:
City Hall Assessment $ - $ - $ 12,800 $ 9,467
IT:
Color Orthophotography - - - 35,000
Police:
Machinery & Equipment 360,058 - - -
Vehicles 646,738 - - -
New Vehicles -97,237 42,220 48,788
CITY OF MILTON
CAPITAL PROJECTS FUND
ACTUALS
FY 2007
ACTUALS
FY 2008
ACCOUNT
DESCRIPTION
REQUESTED
BUDGET
FY 2010
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
New Vehicles - 97,237 42,220 48,788
Vehicle Reserve - - 55,966 55,966
Police Record Mgmt Software - - 200,000 1,556
Motorola Radios - 3,106 - -
Fire:
Environmental Study 9,000 - - -
Fire Station Improvements - 19,071 40,929 23,729
Fire Apparatus 2,217,406 - - 100,800
Furniture & Fixtures 52,556 6,903 10,540 7,950
Fire Record Mgmt Software - 7,382 60,575 -
Fire Stations 15,000 179 - -
Advanced Life Support Equip - - 50,000 50,000
Public Works:
Bridges & Dams Inspection/Inv - 2,250 - -
Crabapple Study - - 70,000 48,217
Construction Inspectors - - 75,000 69,698
Gravel Roads Maintenance - - 376,000 177,355
Stormwater Maintenance 8,800 1,792 223,953 223,953
NPDES Permit Compliance - - 433,500 933,500
Pavement Management - - 1,965,000 1,915,036
Signs & Signals Maintenance 9,052 2,962 - -
Traffic Calming - 15,367 70,000 73,815
Bridge Repairs-Landrum Rd - - 320,000 250,639
Re-Striping - - 120,000 96,515
Edge of Pavement Program - - 50,000 50,000
Bridge Replacement Program - - 50,000 692,483
Sidewalks - - 100,000 100,000
CITY OF MILTON
CAPITAL PROJECTS FUND
ACTUALS
FY 2007
ACTUALS
FY 2008
ACCOUNT
DESCRIPTION
REQUESTED
BUDGET
FY 2010
AMENDED
BUDGET
FY 2009
Parks & Recreation:
Stormwater Mgmt at Park - - 15,000 15,000
Park Improvements - 32,650 298,699 298,195
Milton Trails - - 200,000 200,000
Land Acquisition 19,751 - 1,208,234 708,234
Community Development:
Comprehensive Plan 978 59,972 160,897 148,007
Arnold Mill Corridor Study - - 150,000 150,000
Tree Recompense - - 12,800 12,800
TOTAL EXPENDITURES $ 3,339,340 $ 248,870 $ 6,372,113 $ 6,496,702
Capital Project
FY 2007
Budget
FY 2008
Budget
FY 2009
Amended
Budget
Project
Exp.
As of
8/23/09
FY 2009
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan Beyond Total
Mayor & Council
City Hall Assessment 12,800 12,800 -
TOTAL MAYOR & COUNCIL - - 12,800 12,800 - - - - - - -
Information Techonology
Color Orthophotography & LiDAR - 35,000 - - - - 35,000
TOTAL INFORMATION TECHNOLOGY - - - - - 35,000 - - - - 35,000
Police
Records Management Software 78,000 122,000 198,628 1,372 - - - - - 200,000
Apparatus & Vehicle Replacement Reserve 5,966 50,000 - 55,966 - 200,000 200,000 230,000 - 685,966
New vehicles for additional officers 97,237 42,220 142,269 (2,812) 51,600 51,600 51,600 294,257
TOTAL POLICE - 181,203 214,220 340,898 54,525 51,600 251,600 251,600 230,000 - 1,180,223
Fire
Furniture & Fixtures 70,000 - 59,459 10,540 70,000
Tanker-Pumper Truck - - - 100,800 100,800 100,800 100,800 302,400 705,600
Station Renovation & Repair 50,000 10,000 36,271 23,729 - - - - - 60,000
Firehouse software 65,000 2,958 67,957 1 - - - - - 67,958
Advanced Life Support Equipment 50,000 - 50,000 - - - - 50,000
Apparatus Reserve
TOTAL FIRE 70,000 115,000 62,958 163,686 84,271 100,800 100,800 100,800 100,800 302,400 953,558
Public Works
Pavement Management 635,000 1,355,000 549,964 1,440,036 500,000 2,100,000 2,070,000 2,240,000 10,505,000 19,405,000
Replace Landrum Road Bridge 320,000 - 85,447 234,553 - - - - - 320,000
Construction Inspectors 75,000 5,305 69,695 - 210,000 220,000 230,000 240,000 975,000
Re-Striping of Existing Roads 50,000 70,000 60,000 60,000 25,000 120,000 80,000 85,000 90,000 520,000
Edge of Pavement Repair 50,000 - 50,000 - 55,000 60,000 65,000 70,000 300,000
Traffic Calming 35,000 35,000 38,058 31,942 25,000 55,000 62,000 69,000 76,000 357,000
Repair Major Stormwater Structures 159,750 65,000 8,130 216,620 - 100,000 180,000 250,000 1,100,000 1,854,750
Bridge Replacement Program 50,000 32,517 17,483 675,000 1,040,000 810,000 820,000 930,000 4,325,000
Develop new sidewalk program 100,000 - 100,000 - 75,000 130,000 150,000 170,000 625,000
Continue Gravel Roads Major Work 201,000 175,000 222,226 153,774 - 150,000 190,000 205,000 455,000 1,376,000
NPDES 433,500 - 433,500 500,000 550,000 550,000 400,000 350,000 3,217,000
TOTAL PUBLIC WORKS - 1,400,750 2,408,500 1,001,647 2,807,603 1,725,000 4,455,000 4,352,000 4,514,000 13,986,000 33,274,750
Parks & Recreation
Park Improvements 90,434 250,000 33,154 307,280 340,434
Land Acquisition & Park Enhancement 1,208,234 - 1,208,234 (500,000) 708,234
Milton Trails 200,000 - 200,000 200,000
TOTAL PARKS & RECREATION - 90,434 1,658,234 33,154 1,715,514 (500,000) - - - - 1,248,668
Community Development
FY 2010
Capital Requests
Community Development
Arnold Mill Corridor Study 150,000 - 150,000 - - - - - 150,000
Comprehensive Plan 200,000 - - 73,882 126,118 200,000
TOTAL COMMUNITY DEVELOPMENT 200,000 - 150,000 73,882 276,118 - - - - - 350,000
Total 200,000 1,672,387 4,443,754 1,462,381 4,853,760 1,412,400 4,706,600 4,603,600 4,744,000 13,986,000 36,053,641
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition - - 35,000 - - - - - 35,000
Economic Development Program - - - - - - - - -
Other - - - - - - - - -
Total Project Expenditures - - 35,000 - - - - - 35,000
Financing Sources
Capital Project Fund (300) - - 35,000 - - - - - 35,000
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - 35,000 - - - - - 35,000
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
This photography will provide enhanced views of the parcels, streets
and other GIS data pertinent to the City Staff and citizens. (NOTE) If the
ARC Cooperative Purchase Agreement, where numerous counties are
involved in the purchase, the price for this service is $12,000.
Capital Project Request Form
Color Orthophotography and LiDAR Purchase
Project Number Requesting Department: Type of Project or Acquisition:
(assigned by Finance if approved)Select from drop down list Select from drop down list
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Included in an approved departmental work plan:
Relation to Other Projects:
Improves efficiency:
Detail Impact on Operating Budget:
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition 78,000 122,000 - 198,628 1,372 - - - - 200,000
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 78,000 122,000 - 198,628 1,372 - - - - 200,000
Financing Sources
Capital Project Fund (301) - - - - - - -
Capital Grant Project Fund (340) - - - - - - -
Other - - - - - - -
Total Financing Sources - - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - 24,906 - - 24,906 24,906 24,906 24,906 24,906 124,530
Decreases Operating Costs: Salary & Benefits - - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - - -
Additional Revenues: Taxes - - - - - - - -
Additional Revenues: Charges for Service - - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - - -
Additional Revenues: Intergovernmental - - - - - - - -
Other - - - - - - - -
Total Operating Impact - 24,906 24,906 24,906 24,906 24,906 24,906 124,530
Supportive of which Council goal: (required field)
Select from drop down list300-3110-542.40-00
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Select from drop down list
Select from drop down list
Detail Project Description:
R l ti t Oth P j t
Sungard OSSI Record Management Software
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Improves efficiency:
Included in an approved departmental work plan:
Relation to Other Projects:
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition 5,966 50,000 - - 55,966 - 200,000 200,000 230,000 685,966
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 5,966 50,000 - - 55,966 - 200,000 200,000 230,000 685,966
Financing Sources
Capital Project Fund (301) 5,966 50,000 - 200,000 200,000 230,000 685,966
Capital Grant Project Fund (340) - - - - - - -
Other - - - - - - -
Total Financing Sources 5,966 50,000 - - - - 200,000 200,000 230,000 685,966
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Detail Project Description: Apparatus and vehicles in public safety have a anticipated useable life and
then require replacement. It makes prudent budgeting sense to fund a replacement each year so that
when the apparatus or vehicle must be replaced, the funding impact in one fiscal year is less. A fire
engine or aerial apparatus has an estimated useable life, absent major unanticipated damage, of 10 - 12
years. Other vehicles have an anticipated useable life of 5 years.
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Included in an approved departmental work plan:
Improves efficiency:
Detail Impact on Operating Budget: No impact expected.
R l ti t Oth P j t N
Capital Project Request Form
APPARATUS & VEHICLE
REPLACEMENT RESERVE
Project Number Requesting Department:Type of Project or Acquisition:
300-3110-542.20-20 Public Safety Replacement
Relation to Other Projects: None
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100
-
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040
-
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
Land/Building Rental 522-3100
-
Communications 523-2000
-
Advertising 523-3000
-
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000
-
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000
-
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000
-
Uniforms 531-7000
-
Purchase apparatus capable of conducting water operations so that we can provide quick
and capable service to the citizens who have low water pressure or no hydrants in their
area. The proposed apparatus will be configured as a tanker/pumper with a 1500GPM
single stage pump with a 2000 gallon tank.
CITY OF MILTON
CAPITAL PROJECT REQUEST FORM
Fire-Rescue Department - Reserve Apparatus Pumper/Tanker
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The apparatus as configured would come fully equipped to serve in its primary capacity,
provide a means of water to areas of the City with no water supply and serve a secondary
function as the back-up (reserve) apparatus.
Mach/Equip 542-1000 610,000
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 610,000
-
610,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - 5,000 5,200 5,408
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ 5,000 $ 5,200 $ 5,408
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Vehicle - $485,000 - $500,000 Equipment - $70,000 Rescue Equipment - $40,000 Annual
Maintenance Cost - $5,000 Total Cost $615,000
Salary/Benefits
Maintenance & Operating
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted 50,000 10,000 19,071 17,200 23,729 - - - - 60,000
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - -
Economic Development Program - - - - - - - - -
Other - - - - - - - - -
Total Project Expenditures 50,000 10,000 19,071 17,200 23,729 - - - - 60,000
Financing Sources
Capital Project Fund (300) 50,000 10,000 - - - - 60,000
Capital Grant Project Fund (340) - - - - - - -
Other - - - - - - -
Total Financing Sources 50,000 10,000 - - - - - - - 60,000
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - - - - -
Supportive of which Council goal: (required field)
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Detail Project Description: This capital project serves to continue the renovation of Station 41 and Station 42 and is founded in the
budget request from last year. Both of these stations are older and are in regular need of repair to various fixtures as well as general
updating of the facade and interior of these buildings.
R l ti t Oth P j t St ti 42 ti
Capital Project Request Form
FIRE STATION REPAIR / RENOVATION
Project Number Requesting Department:Type of Project or Acquisition:
300-3110-541.30-10 Public Safety Renovation
Included in an approved departmental work plan:
Improves efficiency:
Detail Impact on Operating Budget: No impact anticipated.
Relation to Other Projects: Station 42 renovation
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition 65,000 2,958 7,382 60,575 1 - - - - 67,958
Economic Development Program - - - - - - - - -
Other - - - - - - - - -
Total Project Expenditures 65,000 2,958 7,382 60,575 1 - - - - 67,958
Financing Sources
Capital Project Fund (301) - - - - - - -
Capital Grant Project Fund (340) - - - - - - -
Other - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Select from drop down list300-3510-542.40-00
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Select from drop down list
Select from drop down list
Detail Project Description:
R l ti t Oth P j t
Firehouse Software
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Improves efficiency:
Included in an approved departmental work plan:
Relation to Other Projects:
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition 50,000 - - 50,000 - - - - 50,000
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 50,000 - - 50,000 - - - - - 50,000
Financing Sources
Capital Project Fund (301) - - - - - - -
Capital Grant Project Fund (340) - - - - - - -
Other - - - - - - -
Total Financing Sources - - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - - - - -
Supportive of which Council goal: (required field)
Capital Poject Request Form
FIRE - Advanced Life Support Equipment
Project Number Requesting Department:Type of Project or Acquisition:
300-3510-542.10-00 Public Safety New
Detail Project Description: The Milton Fire Department is anticipating a transition from Basic Life Support to Advanced Life Support
service in FY 2009. This increased level of service would bring the City in line with surrounding agencies and allow for life-saving care
by the Milton Fire Department while the ambulance service (who offers advanced life support) is still en route. In order to meet this
objective, Milton Fire must acquire not only full-function defibrillators, but also certain advanced medications. This capital initiative
would fund the purchase of four advanced life support drug boxes. This improves efficiency by overcoming the possible time delay in
the response of the contract ambulance service, removes a hazard by making critical care available to citizens, and meets the mandated
standard of care for advanced life support services.
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Included in an approved departmental work plan:
Improves efficiency:
Detail Impact on Operating Budget: There will be recurring costs to keep the
h lil t fth kit tdt Th dii i ldpharmacological components of these kits up-to-date. The medicines involved
have a shelf-life and must be replaced either when they are used or on a regular
cycle (depending upon manufacturer's specifications).
Relation to Other Projects: This project is meant to work in conjunction with the SSD Fund initiative to purchase Lifepak 12's. Both are necessary for
ALS (paramedic) service.
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - 25,000 - - 25,000 - 50,000 50,000 300,000 425,000
Study / Consultant Project - - - - - - - - 150,000 150,000
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 635,000 1,330,000 - 549,964 1,415,036 - 2,050,000 2,020,000 12,295,000 18,330,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 635,000 1,355,000 - 549,964 1,440,036 - 2,100,000 2,070,000 12,745,000 18,905,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Comm Services - PW300-4101-522.26-00
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Renovation
Select from drop down listAs part of the annual pavement resurfacing program these funds would be used to provide deep patching and roadway repair for those sections of roads which have
not yet been identified for reconstruction but require localized patching and repair. These funds would also be used to provide any pre-overlay repair for those roads
approved un the GDOT LARP program.
Provides for reconstruction of S. Thompson and Hickory Flat Road in accordance with the Pavement Management Plan.
Relation to Other Projects:
Pavement Management
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Improves efficiency:
Included in an approved departmental work plan:
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan
FY 2014
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house 50,000 - - 50,000 - 55,000 60,000 65,000 70,000 300,000
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 50,000 - - 50,000 - 55,000 60,000 65,000 70,000 300,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Relation to Other Projects:
These funds would be used to repair edge of pavement failures and drop-offs along our major roads.
These funds are part of the overall pavement management program
Comm Services - PW300-4101-541.40-11
Meets legal mandate:
Detail Impact on Operating Budget:
Improves efficiency:
Included in an approved departmental work plan:
Select from drop down list
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Type of Project or Acquisition:
Capital Project Request Form
Project Number Requesting Department:
Maintenance
Edge of Pavement Repair
These funds are part of the overall pavement management program.
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 50,000 70,000 - 60,000 60,000 25,000 120,000 80,000 175,000 520,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 50,000 70,000 - 60,000 60,000 25,000 120,000 80,000 175,000 520,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Comm Services - PW300-4101-541.40-09
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Maintenance
Select from drop down list
Detail Project Description: Continue the proactive re-striping of roads.
R l ti t Oth P j t
Re-Striping of Existing Roads
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Improves efficiency:
Included in an approved departmental work plan:
Relation to Other Projects:
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 25,000 - - 6,338 18,662 - 25,000 30,000 300,000 380,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 134,750 65,000 1,792 - 197,958 - 75,000 150,000 1,050,000 1,474,750
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 159,750 65,000 1,792 6,338 216,620 - 100,000 180,000 1,350,000 1,854,750
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Comm Services - PW300-4101-522.25-00
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Maintenance
Select from drop down listThese funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater
system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified.
Repair Major Stormwater Structures, as needed
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - 25,000 - - 25,000 - - 30,000 120,000 175,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 201,000 150,000 - 222,226 128,774 - 150,000 160,000 540,000 1,201,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 201,000 175,000 - 222,226 153,774 - 150,000 190,000 660,000 1,376,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Select from drop down list
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads that would be in addition to those activities
covered in the agreement with CH2M HILL.
Meets legal mandate:
Detail Impact on Operating Budget: Could reduce the maintenance costs of
gravel roads caused by poor drainage areas.Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
Comm Services - PW300-4101-522.20-30
Type of Project or Acquisition:
Capital Project Request Form
Project Number Requesting Department:
Renovation
Gravel Road Maintenance
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 5,000 - - - 5,000 - 10,000 12,000 30,000 57,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 30,000 35,000 15,367 22,691 26,942 25,000 45,000 50,000 115,000 300,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 35,000 35,000 15,367 22,691 31,942 25,000 55,000 62,000 145,000 357,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Select from drop down list
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
In FY 08 9 projects were identified as eligible for inclusion in the approved traffic calming program. The intial funding for this project would be to install those measures
in the approved neighborhoods in accordance with the standards approved in FY 09. Future funding would be allocated on a first come-first serve basis as funding
allows.Meets legal mandate:
Detail Impact on Operating Budget: Negligible
Relation to Other Projects: Traffic Calming Program
Improves efficiency:
Included in an approved departmental work plan:
Comm Services - PW300-4101-541.40-04
Type of Project or Acquisition:
Capital Project Request Form
Project Number Requesting Department:
New
Traffic Calming (PW.07.3037)
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 40,000 - - 85,447 (45,447) - - - - 40,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 280,000 - - - 280,000 - - - - 280,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 320,000 - - 85,447 234,553 - - - - 320,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Meets legal mandate:
Detail Project Description: This includes the design and construction of a replacement bridge on
Landrum Road. The superstructure for the existing bridge is seriously corroded and the bridge is
currently rated well below its normal operating capacity.
Detail Impact on Operating Budget:
R l ti t Oth P j t
Improves efficiency:
Included in an approved departmental work plan:
Select from drop down list
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Comm Services - PW300-4101-541.40-06
Type of Project or Acquisition:
Capital Project Request Form
Project Number Requesting Department:
Replacement
Replace Landrum Road Bridge (PW.08.3002)
Relation to Other Projects:
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 50,000 - 32,517 17,483 150,000 170,000 225,000 230,000 285,000 1,110,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - 525,000 870,000 585,000 590,000 645,000 3,215,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 50,000 - 32,517 17,483 675,000 1,040,000 810,000 820,000 930,000 4,325,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Comm Services - PW300-4101-541.40-12
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Replacement
Select from drop down listThese funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in
accordance with the recommendations provided in the URS and GDOT inspection reports. The Cogburn Road Bridge will be addressed in Year 1 of the program.
Bridge Replacement Program
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 25,000 - - 25,000 - 75,000 35,000 40,000 45,000 245,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 75,000 - - 75,000 - - 95,000 110,000 125,000 480,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 100,000 - - 100,000 - 75,000 130,000 150,000 170,000 725,000
Financing Sources
Capital Project Fund (300) 70,558 - - - - - - - 70,558
Capital Grant Project Fund (340) - - - - - - - - -
Other 29,442 - - - - - - - 29,442
Total Financing Sources 100,000 - - - - - - - 100,000
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Comm Services - PW300-4101-541.40-13
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Select from drop down list
Select from drop down list
Develop new sidewalk program (PW.12.3004)
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Project Description: This is the development of a new sidewalk program, including the Milton Trail. The
sidewalk fund is one funding source that could be used to fund these new facilities. This includes design and
construction of new sidewalks, primarily as fill-in-the-gap as well as near schools.
Detail Impact on Operating Budget:
R l ti t Oth P j t
Improves efficiency:
Included in an approved departmental work plan:
Relation to Other Projects:
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other 75,000 - 5,305 69,695 - 210,000 220,000 230,000 240,000 975,000
Total Project Expenditures 75,000 - 5,305 69,695 - 210,000 220,000 230,000 240,000 975,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Comm Services - PW300-4101-521.20-50
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Renovation
Select from drop down listThese funds for assistance in project management and construction inspection for projects in excess of $50,000.
Construction and Inspection Services
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other 433,500 - - 433,500 500,000 550,000 550,000 400,000 350,000 2,783,500
Total Project Expenditures 433,500 - - 433,500 500,000 550,000 550,000 400,000 350,000 2,783,500
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Relation to Other Projects:
These funds provide for compliance with the city's NPDES stormwater permit compliance requirements
Improves efficiency:
Detail Impact on Operating Budget:
Project Number
300-4101-522.25-10 Comm Services - PW
Included in an approved departmental work plan:
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Type of Project or Acquisition:
Capital Project Request Form
NPDES Permit Compliance
Requesting Department:
Renovation
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project 10,000 - - 10,000 - 30,000 - - - 50,000
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 5,000 - - 5,000 20,000 75,000 - - - 105,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 15,000 - - 15,000 20,000 105,000 - - - 155,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Comm Services - Rec300-6110-521.20-55
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Maintenance
Select from drop down list
Bell Park Drainage
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Project Description: Bell Park is the City’s only active park and includes Balls Fields, Parking Lots, Concession Buildings
and a Play Ground. The Park was developed over an extended period by Fulton County and the City of Milton. The issue of
stormwater runoff from the park has never been addressed and the park is currently not compliant with most of the development
standards and regulations the City enforces and DNR regulates. This project would include an overall project site assessment,
stormwater management plan and implementation of said plan.
Detail Impact on Operating Budget: There will some associated O&M costs
associated with the new facilities These expenses are not expected to beR l ti t Oth P j t Th i l t ti i i t t t k th Cit li t ith NPDES t d d d ill t t dj t
Improves efficiency:
Included in an approved departmental work plan:
Take out of Park Improvements Line Item
associated with the new facilities. These expenses are not expected to be
significant, except for occasional repair or cleaning services.Relation to Other Projects: The proper implementation is important to keep the City compliant with NPDES standards and will protect adjacent
properties from adverse impacts as a result of runoff from the park site.
Take out of Park Improvements Line Item
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design -$ -$ 10,000$ -$ -$ -$ -$ -$ 10,000$
Study / Consultant Project -$ -$ -$ -$ -$ -$ -$ -$ -$
Legal Services (related to project only) -$ -$ -$ -$ -$ -$ -$ -$ -$
Advertising (related to project only) -$ -$ -$ -$ -$ -$ -$ -$ -$
Utility Relocates -$ -$ -$ -$ -$ -$ -$ -$ -$
Construction - contracted -$ -$ 75,000$ -$ -$ -$ -$ -$ 75,000$
Construction - in-house -$ -$ -$ -$ -$ -$ -$ -$ -$
Land Acquisition, including ROW -$ -$ -$ -$ -$ -$ -$ -$ -$
Equipment Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Fleet Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Maintenance & Repair (non-construction)-$ -$ -$ -$ -$ -$ -$ -$ -$
Technology - Hardware/Software Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Economic Development Program -$ -$ -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$ -$ -$
Total Project Expenditures -$ -$ 85,000$ -$ -$ -$ -$ -$ 85,000$
Financing Sources
Capital Project Fund (300)-$ -$ -$ -$ -$ -$ -$ -$ -$
Capital Grant Project Fund (340)-$ -$ -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$ -$ -$
Total Financing Sources -$ -$ -$ -$ -$ -$ -$ -$ -$
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits -$ -$ -$ -$ -$ -$ -$
Increases Operating Costs: Maintenance & Operating -$ -$ -$ -$ -$ -$ -$
Decreases Operating Costs: Salary & Benefits -$ -$ -$ -$ -$ -$ -$
Decreases Operating Costs: Maintenance & Operating -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Taxes -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Charges for Service -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Fines & Forfeitures -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Licenses & Permits -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Intergovernmental -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$
Total Operating Impact -$ -$ -$ -$ -$ -$ -$
Supportive of which Council goal: (required field)
Comm Services - Rec(assigned by Finance if approved)
Type of Project or Acquisition:
Other Project Priorities: (choose all that apply)
Renovation
Select from drop down list
Paving Parking Lot at bell Park (PK.01.3051)
Capital Project Request Form
Project Number Requesting Department:
Detail Project Description: This does not include the stormwater improvements that may be needed.
That is included in a related initiative. This includes the paving of the tennis courts and gravel areas
around the concession stands.
Approved and rolled into Park Improvements
Removes/reduces a hazard:
Meets legal mandate:
Detail Impact on Operating Budget:
Relation to Other Projects: Stormwater improvements to Bell Park
Improves efficiency:
Included in an approved departmental work plan:
Approved and rolled into Park Improvements
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design -$ -$ -$ -$ -$ -$ -$ -$ -$
Study / Consultant Project -$ -$ 10,000$ -$ -$ -$ -$ -$ 10,000$
Legal Services (related to project only) -$ -$ -$ -$ -$ -$ -$ -$ -$
Advertising (related to project only) -$ -$ -$ -$ -$ -$ -$ -$ -$
Utility Relocates -$ -$ -$ -$ -$ -$ -$ -$ -$
Construction - contracted -$ -$ 70,000$ -$ -$ -$ -$ -$ 70,000$
Construction - in-house -$ -$ -$ -$ -$ -$ -$ -$ -$
Land Acquisition, including ROW -$ -$ -$ -$ -$ -$ -$ -$ -$
Equipment Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Fleet Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Maintenance & Repair (non-construction)-$ -$ -$ -$ -$ -$ -$ -$ -$
Technology - Hardware/Software Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Economic Development Program -$ -$ -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$ -$ -$
Total Project Expenditures -$ -$ 80,000$ -$ -$ -$ -$ -$ 80,000$
Financing Sources
Capital Project Fund (300)-$ -$ -$ -$ -$ -$ -$ -$ -$
Capital Grant Project Fund (340)-$ -$ -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$ -$ -$
Total Financing Sources -$ -$ -$ -$ -$ -$ -$ -$ -$
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits -$ -$ -$ -$ -$ -$ -$
Increases Operating Costs: Maintenance & Operating -$ -$ 1,000$ -$ 1,000$ 5,000$ 7,000$
Decreases Operating Costs: Salary & Benefits -$ -$ -$ -$ -$ -$ -$
Decreases Operating Costs: Maintenance & Operating -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Taxes -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Charges for Service -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Fines & Forfeitures -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Licenses & Permits -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Intergovernmental -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$
Total Operating Impact -$ -$ 1,000$ -$ 1,000$ 5,000$ 7,000$
Supportive of which Council goal: (required field)
Comm Services - Rec(assigned by Finance if approved)
Type of Project or Acquisition:
Other Project Priorities: (choose all that apply)
Expansion
Select from drop down list
Create Parking Lot at Birmingham Park
(PK.o1.3068)
Capital Project Request Form
Project Number Requesting Department:
Detail Project Description: Would find a suitable location for an interim parking facility, engineer it, and
put it out for bids.
Approved and rolled into Park Improvements
Removes/reduces a hazard:
Meets legal mandate:
Detail Impact on Operating Budget: Possible increased maintenance costs
over the years.Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
Approved and rolled into Park Improvements
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design -$ -$ 10,000$ -$ -$ -$ -$ -$ 10,000$
Study / Consultant Project -$ -$ -$ -$ -$ -$ -$ -$ -$
Legal Services (related to project only) -$ -$ -$ -$ -$ -$ -$ -$ -$
Advertising (related to project only) -$ -$ -$ -$ -$ -$ -$ -$ -$
Utility Relocates -$ -$ -$ -$ -$ -$ -$ -$ -$
Construction - contracted -$ -$ 40,000$ -$ -$ -$ -$ -$ 40,000$
Construction - in-house -$ -$ -$ -$ -$ -$ -$ -$ -$
Land Acquisition, including ROW -$ -$ -$ -$ -$ -$ -$ -$ -$
Equipment Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Fleet Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Maintenance & Repair (non-construction)-$ -$ -$ -$ -$ -$ -$ -$ -$
Technology - Hardware/Software Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Economic Development Program -$ -$ -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$ -$ -$
Total Project Expenditures -$ -$ 50,000$ -$ -$ -$ -$ -$ 50,000$
Financing Sources
Capital Project Fund (300)-$ -$ -$ -$ -$ -$ -$ -$ -$
Capital Grant Project Fund (340)-$ -$ -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$ -$ -$
Total Financing Sources -$ -$ -$ -$ -$ -$ -$ -$ -$
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits -$ -$ -$ -$ -$ -$ -$
Increases Operating Costs: Maintenance & Operating -$ 2,000$ 2,500$ 2,500$ 3,000$ -$ 10,000$
Decreases Operating Costs: Salary & Benefits -$ -$ -$ -$ -$ -$ -$
Decreases Operating Costs: Maintenance & Operating -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Taxes -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Charges for Service -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Fines & Forfeitures -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Licenses & Permits -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Intergovernmental -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$
Total Operating Impact -$ 2,000$ 2,500$ 2,500$ 3,000$ -$ 10,000$
Supportive of which Council goal: (required field) Detail Project Description: Using the parks and rec committee, develop a passive or low-impact low-
hanging-fruit recreational program out at Birmingham Park. Would plan the program in FY 2009 for
implementation in Spring 2010.
Select from drop down list
Other Project Priorities: (choose all that apply)
Comm Services - Rec(assigned by Finance if approved)
Type of Project or Acquisition:
Capital Project Request Form
Project Number Requesting Department:
Expansion
Minor Passive Recreational Improvments at
Birmingham Park (PK.01.3069)
Approved and rolled into Park Improvements
Meets legal mandate:
Detail Impact on Operating Budget: Operating funds will be needed in FY
2010 and beyond, depending on the specific program.Relation to Other Projects: Parking Lot at Birmingham Park.
Improves efficiency:
Included in an approved departmental work plan:
Removes/reduces a hazard:
Approved and rolled into Park Improvements
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 150,000 - - 150,000 - - - - - 150,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 150,000 - - 150,000 - - - - - 150,000
Financing Sources
Capital Project Fund (301) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Community Development300-7410-521.20-75
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
New
Comp Plan Update
ARNOLD MILL CORRIDOR STUDY
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Project Description:
This Special Area Study Plan (economic development study) will analyze in detail the current and future development potential of the
Arnold Mill corridor and formulate stategies for controled growth and development of the corridor.
Detail Impact on Operating Budget:
R l ti t Oth P j t Th d d t ill i fl th C Pl lth h thi i iti ti i t i d t l t f l l
Improves efficiency:
Included in an approved departmental work plan:
Relation to Other Projects: The end product will influence the Comp Plan although this initiative is not required to complete a successful comp plan.
REVENUES:
Transportation Master Plan $ - $ - $ 360,000 $ 348,048
GDOT HPP Funds - - 560,000 -
AED Units 33,750 11,250 - -
Bathroom Renovation 52,500 - 17,500 -
Interest Revenue 634 1,537 - -
Realized Gain on Investments - 1,107 - -
Firemans Fund Grant 10,000 - - -
Op Transfer In from General Fd - 699,300 220,662 178,240
Budgeted Fund Balance - - 695,078 1,232,290
TOTAL REVENUES $ 96,884 $ 713,194 $ 1,853,240 $ 1,758,578
EXPENDITURES:
Public Safety:
AED Units $ 45,000 $ - $ - $ -
Public Works:
Transportation Master Plan - - 450,000 177,098
Birmingham & Providence - - 809,490 878,240
Arnold Mill @ New Providence 593 750 703 240
CAPITAL GRANT FUND
CITY OF MILTON
ACTUALS
FY 2008
ACTUALS
FY 2007
ACCOUNT
DESCRIPTION
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACTUALS
FY 2008
ACTUALS
FY 2007
AMENDED
BUDGET
FY 2009
Arnold Mill @ New Providence - - 593,750 703,240
Safe Routes - - - -
Parks & Recreation:
Bathroom Renovation - 70,000 - -
TOTAL EXPENDITURES $ 45,000 $ 70,000 $ 1,853,240 $ 1,758,578
City of Milton
13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Jeanette Marchiafava, City Clerk and Clerk of the Court
Date: August 24, 2009 for September 9, 2009 City Council Meeting for Second Reading
The First Presentation on August 17, 2009
Agenda Item: An Ordinance Adopting Amended Rules and Procedures for the City Council
Meetings and Public Hearings for the City of Milton, Georgia
CMO (City Manager’s Office) Recommendation:
Approve the attached ordinance to amend the Rules and Procedures of public meetings held by
the City of Milton, providing for an orderly process of conducting business, and for other
purposes.
Background:
Governments traditionally adopt Rules of Procedure, or operation standards and protocol which
facilitate the orderly conduct of public meetings. Such documents outline how meetings will be
conducted and stand as the backbone for staff and elected officials to refer to in one of the most
critical functions of any government – soliciting public input and conducting public meetings.
The attached Rules of Procedure were drafted after consulting with Title 50, Chapter 14 of the
Official Code of Georgia Annotated as well as the City’s Charter – House Bill 1470. The rules
and procedures were first adopted and put into place by Milton on November 21, 2006, after the
second reading of the ordinance occurred. An amendment to the Rules of Procedure was
adopted on January 18, 2007 to subparagraph (d) Work Sessions. An amendment to the Rules
of Procedure was adopted on June 21, 2007 to Section 19, Public Participation (e) Representation
of Civic Associations, Advocacy Groups or Homeowners’ Associations. An amendment to the
Rules of Procedure was adopted on January 10, 2008 to Section 11 Regular Meetings, Section 12
(d) day and time of the meetings, Section 14 Agenda, Items must be placed on agenda by 5:00
p.m. no less than seven working days prior to the scheduled meeting, Section 23, Duration of
Council meetings, shall not extend beyond midnight. An amendment to the Rules of Procedure
was adopted on September 15, 2008 to Section 4 Quorum, Section 9 Amendments to the Rules,
Section 11 Regular meetings, Section 14 Agenda, Section 16 Decorum, Section 17 Voting,
Section 19 Public Participation Section (c) Decorum, (d) Public Hearings, and Section 21
Minutes.
Discussion:
Amendments to the amended and approved Rules and Procedures are recommended and
annotated in Section 16 Decorum, which reads as follows:
Section 16. Decorum. All council members shall conduct themselves in a
professional and respectful manner. Personal remarks are inappropriate and may be
ruled out of order. A council member may not speak at a meeting until he or she has
been recognized by the mayor. All comments made by a council member shall
succinctly address the motion that is being discussed. The mayor shall enforce these
rules of decorum. If a council member believes that a rule has been broken, he or
City of Milton
13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004
she may raise a point of order. A second is not required. The mayor may shall rule
on the question or may allow the city council to debate the issue and decide by
majority vote. The Mayor is authorized to unilaterally rule on the question; or, in
the Mayor’s discretion, the question can be presented to the full Council for debate
and be decided via majority vote.
Alternatives: N/A
Concurrent Review: Chris Lagerbloom, City Manager
Ken Jarrard, City Attorney
STATE OF GEORGIA ORDINANCE NO. ______
COUNTY OF FULTON
A ORDINANCE ADOPTING AND AMENDING RULES AND PROCEDURES FOR THE
CITY COUNCIL MEETINGS AND PUBLIC HEARINGS FOR THE
CITY OF MILTON, GEORGIA; AND FOR OTHER PURPOSES
The Council of the City of Milton hereby ordains while in regular session on the _____ day of
August at 6:00 p.m.:
SECTION 1. That the Rules of Procedures for the City Council Meetings and Public
Hearings adopted on November 21, 2006, amended on January 18, 2007, June 21, 2007,
January 10, 2008, and September 15, 2008 are hereby amended and attached hereto as if
fully set forth herein; and,
SECTION 2. All other ordinances in conflict are repealed; and
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this ______ day of August 2009.
Approved:
_________________________________
Joe Lockwood, Mayor
Attest:
___________________________________
Jeanette R. Marchiafava, City Clerk
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 1 of 7
RULES AND PROCEDURES FOR THE
CITY COUNCIL MEETINGS AND
PUBLIC HEARINGS
Section 1. Open Meetings. All meetings of the Mayor and City Council shall be held in
accordance with the provisions of Title 50, Chapter 14 of the Official Code of Georgia
Annotated. The public shall at all times be afforded access to all meetings other than executive
sessions.
Section 2. Executive Sessions. Executive sessions of the council may be held for the purpose
of discussing topics exempted from public access requirements by Title 50, Chapter 14 of the
Official Code of Georgia Annotated. Any portion of the meeting not subject to any such
exemptions shall be open to the public.
(a) Non-Exempt Topics. If a council member attempts to discuss a non-exempt topic
during an executive session, the mayor, city manager, or city clerk shall immediately rule
that council member out of order and such discussion shall cease. If the council member
persists in discussing the non-exempt topic, the mayor shall adjourn the meeting
immediately.
(b) Procedure For Entering Into Executive Sessions. No executive session shall be
held except pursuant to a majority affirmative vote of the city council taken in a public
meeting. The minutes of the public meeting shall reflect the names of the council
members present, those voting for the executive session, and the specific reasons for the
executive session. All votes taken on items discussed in executive session shall be taken
in an open meeting.
(c) Executive Session Minutes.
(1) Executive Sessions Discussing Real Estate Acquisition. Minutes of an
executive session in which the acquisition of real estate is discussed shall be taken
in the same manner as minutes of an open meeting (Section 21 of this document)
and available for public inspection except that any portion of the minutes
identifying the real estate shall be redacted until such time as the action for
acquisition of the real estate is taken, or decision is reached that the proposed
acquisition is to be terminated, abandoned or until court actions are to be initiated
through the use of condemnation proceedings.
(2) Other Executive Sessions. Minutes of executive sessions devoted to any topic
other than land acquisition may be maintained by the clerk at the direction of the
mayor. Any such minutes shall be maintained in a confidential file and shall not be
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 2 of 7
subject to disclosure, except that disclosure of such portions of minutes identifying
real estate to be acquired by the city council may only be delayed until such time as
the acquisition of the real estate has been completed, terminated, or abandoned or
court proceedings have been initiated.
(d) Mayor or Presiding Officer Affidavit. The mayor or other presiding officer shall
execute an affidavit stating, under oath, that the executive session was devoted to topics
exempt from the public access requirements. The affidavit shall include the specific
exemption to the open meetings law. The affidavit shall be notarized and filed with the
minutes of the open meeting.
[Cross Reference: O.C.G.A. §§ 50-14-2, 5-14-3 and 50-14-4]
Section 3. Visual and Sound Recordings. Visual, sound, and visual and sound recordings
shall be permitted for all public hearings.
[Cross-reference: O.C.G.A. § 50-14-1(c)]
Section 4. Quorum. A quorum must be physically present at the site where the meeting is to be
held for conducting meetings of the city council. A quorum is four (4) members of the city
council, including the Mayor. It is the duty of the mayor or presiding officer to enforce this rule.
Any council member may raise a point of order directed to the mayor or presiding officer if he or
she believes that a quorum is not present. If, during the course of a meeting, a council member
or council members leave and a quorum no longer exist, the meeting may not continue. If a
quorum is not attained within thirty minutes, the meeting may be rescheduled by the mayor or
presiding officer with the approval of the council members physically present at the site of the
meeting.
Section 5. Mayor. The presiding officer of the city council shall be the mayor. As presiding
officer, he or she is responsible for the orderly conduct of the meeting. In order to fulfill this
duty, the mayor shall enforce the rules of procedure that are adopted by the city council. The
mayor shall be impartial and conduct the meetings in a fair manner. The mayor may introduce
motions and second motions, including a motion or second to go into executive session as
authorized by Section 2 of this ordinance. The mayor shall be a voting member of the elected
body.
Section 6. Mayor Pro-Tempore. The council shall select a mayor pro-tempore consistent with
the process outlined in the City of Milton Charter, sections 3.29 and 3.30.
Section 7. Presiding Officer. If the mayor and the mayor pro-tem are absent or otherwise
unable to serve as presiding officer at a meeting and a quorum of council members are present,
the remaining council members shall select a council member to serve as presiding officer of the
meeting until either the mayor or mayor pro-tem is present at the meeting.
Section 8. Parliamentarian. The city attorney shall serve as the parliamentarian for city
council meetings.
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 3 of 7
Section 9. Amendments to the Rules. Any amendments to the rules of order shall be
submitted by a council member in writing to the city manager three business days before a
regular meeting of the city council. The proposed amendment shall be included in the agenda for
that meeting and distributed to all council members. All amendments require a majority vote of
the Council physically present in order to be adopted.
Section 10. Suspending the Rules of Order. Rules of order may be suspended in the case of
an emergency. A motion to suspend the rules requires a second, is debatable, and requires
unanimous approval of the council. Rules governing quorums (Section 4), voting methods and
requirements (Section 17 and Section 18), the notification to council members of meetings
(Section 12(a) and (b)) and rules necessary for compliance with state law may not be suspended;
provided, however, that, in the event that a state of emergency is declared by the Governor or
other authorized state official, the city council may waive time-consuming procedures and
formalities imposed by state law.
[Cross-reference: O.C.G.A. § 38-3-54]
Section 11. Regular Meetings. Regular meetings of the city council shall be held at 6:00 p.m.
on the first and third Monday of each month. All regular meetings shall be held at City Hall in
the Mayor and Council meeting room unless provisions of Section 12(a) are applied. A notice
containing the foregoing information shall be posted and maintained in a conspicuous place
available to the general public at the regular meeting place of the city council.
[Cross-reference: O.C.G. A. § 50-14-1(d)]
Section 12. Meetings Other Than Regular Meetings. The city council may meet at times and
locations other than those regularly scheduled meetings.
(a) Special Meetings and Rescheduled Regular Meetings. A regular meeting may be
canceled, rescheduled, recessed or moved to a new location within the city site by the
mayor and city council for any reason. Other special meetings may be scheduled by the
mayor or at the request of at least four (4) council members. Whenever a rescheduled
regular meeting or any other special meeting is to be held at a time or place other than the
regularly scheduled time or place, written notice of the change shall be posted for at least
24 hours at the regular meeting place. In addition, written or oral notice shall be given by
the clerk at least 24 hours in advance of the meeting to the legal organ of the city, as well
as to each member of the city governing authority.
[Cross-reference: O.C.G.A. § 50-14-1(d)]
(b) Meetings With Less Than 24 Hours Notice. When emergency circumstances occur,
the city council may hold a meeting with less than 24 hours notice to the public. When
such meetings are to be held, the clerk shall provide notice to the legal organ of the city
and to each member of the city governing authority as soon as possible. The notice shall
include the subjects expected to be considered at the meeting. In addition, the minutes
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 4 of 7
shall reflect the reason for the emergency meeting and the nature of the notice given to
the media.
[Cross-reference: O.C.G.A. § 50-14-1-(d)]
(c) Meetings During a State of Emergency. When it is imprudent, inexpedient or
impossible to hold city council meetings at the regular meeting place due to emergency or
disaster resulting from manmade or natural causes, as declared by the Governor or other
authorized state official, the city council may meet anywhere within or outside of the city.
Such a meeting may be called by the mayor or by any three (3) council members. At the
meeting, the council members shall establish and designate emergency temporary
meeting locations where public business may be transacted during the emergency. Any
action taken in such meetings shall have the same effect as if performed at the regular
meeting site.
[Cross reference: O.C.G.A. §§ 50-14-1(d), 38-3-54, 38-3-55]
(d) Work Sessions. Meetings to discuss City business where no formal votes are taken
shall be scheduled in regular intervals to facilitate discussion on important topics. Work
Sessions shall be held at 6:00 p.m. on the second Monday of each month. All work
session meetings shall be held at City Hall in the Mayor and Council meeting room. A
notice containing the foregoing information shall be posted and maintained in a
conspicuous place available to the general public at the regular meeting place of the city
council. Public input at work sessions will be allowed for ten (10) minutes per item, two
(2) minutes per person with the Mayor having flexibility to extend the time if needed.
Section 13. Order of Business. All regular city council meetings shall substantially follow an
established order of business. The order shall be as follows:
1. Call to Order
2. Roll Call
4. Pledge of Allegiance
5. Approval of Meeting Agenda
6. Public Comment
7. Consent Agenda
8. Reports and Presentations
9. Zoning Agenda
10. First Presentation
11. Unfinished Business
12. New Business
13. Mayor and Council Reports
14. Staff Reports
15. Adjournment
Section 14. Agenda. The city manager and city clerk shall prepare an agenda of subjects to be
acted on for each meeting. Work session topics and council agenda items shall be submitted
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 5 of 7
consistent with the process established by the City Manager and City Clerk. The agenda shall be
made available to the city council at least one business day before every city council meeting.
(a) Requests For Agenda Items. Members of the public may request that a particular
subject be placed on the agenda for a meeting. To be considered, this request shall be
submitted in writing to the city manager or city clerk.
(b) Changing The Agenda. Items for consideration by the City Council must be placed
on City Council meeting or work session agendas on or before 5:00 p.m. no less than
seven working days prior to the scheduled meeting or work session except in the case of
an emergency situation, which shall be defined as a sudden, unforeseen happening which
requires immediate action to correct or to protect lives and/or property.
(c) Agenda Must Be Made Public. The agenda of all matters to come before the city
council shall be made available to the public upon request and shall be posted at the
meeting site as far in advance as reasonably possible, but not more than two weeks prior
to the meeting. Not less than 24 hours prior to the start of the meeting.
[Cross-reference: O.C.G.A. §§ 50-14-1(e)(1) and 36-66-4]
Section 15. Consent Agenda. A consent agenda may be prepared by the city manager for the
city council to adopt motions on routine items. Any items of business that are expected to
receive unanimous approval without debate may be placed on a consent agenda. At the
appropriate time of the meeting, all of the items on the consent agenda shall be read into public
record. If a council member objects to an item being on the consent agenda, the council member
shall direct the move of that particular item to the regular agenda through a motion, second, and
majority vote. Following the reading of the consent agenda, the mayor may ask for approval of
the items on the consent agenda. If there are no objections, all the items on the consent agenda
shall be approved by a majority vote of the city council.
Section 16. Decorum. All council members shall conduct themselves in a professional and
respectful manner. Personal remarks are inappropriate and may be ruled out of order. A council
member may not speak at a meeting until he or she has been recognized by the mayor. All
comments made by a council member shall succinctly address the motion that is being discussed.
The mayor shall enforce these rules of decorum. If a council member believes that a rule has
been broken, he or she may raise a point of order. A second is not required. The mayor may
shall rule on the question or may allow the city council to debate the issue and decide by
majority vote. The Mayor is authorized to unilaterally rule on the question; or, in the Mayor’s
discretion, the question can be presented to the full Council for debate and be decided via
majority vote.
Section 17. Voting. Passage of a motion shall require the affirmative vote of a majority of those
voting at which a quorum is physically present at the site where the meeting is to be held. Unless
otherwise specified in the charter as it pertains to voting by the Mayor, a majority shall mean at
least four of the council members physically present (including mayor) at the site of the meeting.
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 6 of 7
Section 18. Abstentions. A council member shall vote on all motions unless he or she has a
conflict of interest preventing him or her from making a decision in a fair and legal manner. If a
conflict of interest does exist, the council member shall explain for the record his or her decision
to abstain on any vote.
Section 19. Public Participation. Public participation in meetings of the city council shall be
permitted in accordance with the provisions of this section.
(a) Public Comments. All members of the public wishing to address the city council
shall submit their name and the topic of their comments to the city clerk prior to the start
of any meeting held by the city council; provided, however, that if the applicants of
rezoning actions or individual who wish to oppose a rezoning action has contributed
more than $250 to the campaign of a council member who will consider the application,
the individual shall file a campaign disclosure form as required by O.C.G.A. § 36-67A-
3(c) at least five calendar days prior to the first hearing by the city council. Individuals
may be allotted five minutes to make their comments and those comments shall be
limited to their chosen topic. These limits may be waived by a majority vote of the city
council.
[Cross-reference: O.C.G.A. § 36-67A-3]
(b) Public Participation on Agenda Items. The city council may allow public comment
on an agenda item at the time the item is being considered by the city council. These
comments shall be limited to the subject that is being debated. Members of the public
may speak for five minutes and may speak only once. These limits may be waived by a
majority vote of the city council. Anyone wishing to speak at any city council meeting
must be recognized by the mayor before addressing the city council.
(c) Decorum. Members of the public shall not make inappropriate or offensive
comments at a city council meeting and are expected to comply with the rules of decorum
that are established for council members. Individuals violating any rules of the city
council shall be ruled out of order by the mayor or by a point of order made by a council
member. A majority vote of the city council shall rule on the point of order. An
individual violating the rules of decorum may be removed from the meeting at the
direction of the mayor.
(d) Public Hearings. The city council may schedule public hearings for the purpose of
soliciting public comment on any subject of interest to the city council. Hearings may be
held immediately prior to, during or following a meeting of the city council or at such
other places and times as the city council may determine. These limits may be waived by
a majority vote of the City Council. No official action shall be taken at any such public
hearing. Hearings on zoning decisions shall be governed in accordance with the zoning
policies and procedures and require the opportunity for each side to have at least 10
minutes to discuss their position or offer comments.
[Cross-reference: O.C.G.A. §§ 36-66-4 and 36-66-5]
City of Milton
13000 Deerfield Parkway, Suite 107, Milton Georgia 30004
Amended on January 18, 2007
Second Amendment on June 21, 2007
Third Amendment on January 10, 2008
Page 7 of 7
(e) Representation of Civic Associations, Advocacy Groups or Homeowners'
Associations. The city council may allow public comment on either an agenda item or
general public comment from a representative of such an organized group or association;
provided, however, that such an individual shall file a notarized affidavit that they have
the authority to speak on behalf of said organization on a form provided by the City Clerk
prior to the agenda item being called.
Section 20. Meeting Summary. A summary of the subjects acted upon in a meeting and the
names of the council members present at a meeting shall be written and made available to the
public for inspection within two business days of the adjournment of the meeting.
[Cross-reference: O.C.G.A. § 50-14-1(e)(2)]
Section 21. Minutes. The clerk of the city council shall promptly record the minutes for each
city council meeting. The minutes shall specify the names of council members present at the
meeting, a description of each motion or other proposal made at the meeting, the name of the
council member who proposed each motion, the name of the council member who seconded
each motion, and a record of all votes (the name of each council member voting for or against a
proposal shall be recorded). Minutes will be in summary form. Minutes for zoning agenda
items will be verbatim. More detailed information may be included in the minutes at the request
of the majority of the members of the city council.
The city council shall approve the minutes before they may be considered as an official record of
the city council. The minutes shall be open for public inspection once approved as official by
the city council. Regular meeting minutes will be provided at the next regularly scheduled
meeting. Work Session minutes will be provided at the next regularly scheduled Work Session.
A copy of the minutes from the previous meeting shall be distributed to the city council at least
one business day before the following meeting. The minutes of the previous meeting shall be
corrected, if necessary, and approved by the city council at the beginning of each meeting. A
majority vote is required for approval. Conflicts regarding the content of the minutes shall be
decided by a majority vote. Upon being approved, the minutes shall be signed by the mayor and
attested to by the clerk of the city council.
[Cross-reference: O.C.G.A. § 50-14-1(e) (2)]
Section 22. Roberts Rules of Order. This document shall serve as the rules and procedures of
the Mayor and City Council. In the absence of applicable rules and procedures which may from
time to time be encountered during the public meetings, Roberts Rules of Order shall be
followed.
Section 23. Duration of Council Meetings. City Council Meetings shall not extend beyond
12:00 midnight, and in the event that business is not concluded prior to that time, the remaining
agenda, unless otherwise extended by a majority vote of the council, or unless an emergency
exists, shall be deferred to “unfinished business” on the next scheduled meeting agenda.
City of Milton
13000 Deerfield Parkway, Building 100 Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Christopher J. Lagerbloom, City Manager
Date: September 2, 2009 for submission onto the September 9, 2009 City Council Meeting
Agenda Item: A Resolution to Authorize the Mayor to sign a Notice of Intent to Terminate the
City’s Agreement with CH2M HILL
CMO (City Manager’s Office) Recommendation:
If it is the desire of the Mayor and Council, approve the attached Resolution.
Background:
The Resolution and attached letter stand on their own for this particular agenda item.
Discussion:
For consideration is whether or not the Mayor and Council wish to issue the attached letter as
notice of termination to CH2M HILL. The Resolution and attached letter stand on their own
merits in this particular case and the detail of this agenda item can be derived from them.
Alternatives: None identified
Concurrent Review: Ken Jarrard, City Attorney
Page 1 of 1
STATE OF GEORGIA
COUNTY OF FULTON RESOLUTION NO. _______
A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A NOTICE OF INTENT TO
TERMINATE THE CITY’S AGREEMENT WITH CH2M HILL
The Council of the City of Milton hereby resolves while in a regular meeting on the 9th day of
September, 2009 at 6:00 pm.:
WHEREAS, the Agreement for City Operation Services between CH2M HILL and the
City requires that, prior to termination of the Agreement, a mandatory notice must be
delivered;
WHEREAS, it is the intent of the Mayor and Council to transition the City to a more
traditional model of government, and therefore it is necessary to terminate the services
contract with CH2M HILL;
WHEREAS, it is the interest of the Mayor and Council for the transition period to be as
orderly and efficient as possible;
WHEREAS, the correspondence attached to this Resolution accomplishes the notice
requirements of Section 12, and will trigger the requisite 180 day transition period; and,
WHEREAS, it is the intent of the Mayor and Council that the notice shall be deemed
delivered on October 1, 2009, thereby allowing a maximum transition period to run
through and including April 1, 2010
NOW THEREFORE BE IT RESOLVED that the Mayor is hereby granted the
authority to execute the notice to CH2M HILL attached hereto, and to deliver same to
CH2M HILL, with the effective date of the notice to be October 1, 2009 and for the
maximum transition period to run through and including April 1, 2010, although the
transition period may be shortened as set forth in the attached notice.
RESOLVED this the 9th day of September, 2009.
Approved:
____________________________
Joe Lockwood, Mayor
Attest:
_____________________________
Jeanette R. Marchiafava, City Clerk
(Seal)
City of Milton
13000 Deerfield Parkway, Suite 107A, Milton, Georgia 30004
September 9, 2009
Mr. Don Howell, Director of Operations
CH2M HILL Municipal Services
1000 Abernathy, Suite 140
Atlanta, Georgia
Dear Mr. Howell,
As you know, over the last several months the City has been in negotiations with
CH2M HILL on various options for transitioning the City to a more traditional
governmental model. The City appreciates the amount of time and resources CH2M
HILL has dedicated to this negotiation effort, and we look forward to working with
CH2M HILL over the next several months to implement the transition to such a model.
In accord with the Agreement between the City and CH2M HILL, there are certain
procedural notice requirements that must be observed in order to accomplish an
efficient and orderly transition between the present system of City government, and the
model currently envisioned by the Council. Section 12 of the Agreement requires a
written notice of the City’s intent to terminate thereby triggering a 180 day transition
period. The City has previously delivered proper termination notices to CH2M HILL –
and those notices were in fact acknowledged and signed by CH2M HILL. However, in
the interests of moving forward in as orderly an amicable a manner as possible, and at
the request of CH2M HILL – and further in an effort to give both parties ample time to
accomplish the necessary transition, the City is pleased to deliver this additional
termination notice that is subject to the deadlines set forth below.
Therefore, in accordance with Section 12.3 of the Contract for Services, this letter will
serve as a notice of Termination. In accordance with Section 12.3 all services would be
terminated not later than March 1, 2010. However, this notice of termination shall be
effective October 1, 2009 with full transition of services from the corporation to the City
accomplished by April 1, 2010 – or – by the date the City Manager in his discretion
declares that a full transition has been accomplished, whichever date is earlier.
Delivering uninterrupted services to the citizens of Milton and treating the dedicated
staff with respect and fairness is paramount to a successful transition to a self
performance model of government. It is our intention to work closely with CH2M
HILL to develop a mutually agreed upon transition schedule over the next thirty days
to be delivered to the City Council not later than October 1, 2009.
Page 1
City of Milton
13000 Deerfield Parkway, Suite 107A, Milton, Georgia 30004
It is our expectation that we will be able to continue a positive, productive relationship
during this transition and will welcome the opportunity to work with CH2M HILL in
the future as opportunities arise. Again, thank you for your support, understanding,
and high standards of service and value you have provided to our community.
The transition period timetables triggered by any previously delivered termination
notices shall stand superseded by this notice.
Sincerely,
Mayor Joe Lockwood
CC: Milton City Council
Christopher J. Lagerbloom
Ken Jarrard
Page 2
City of Milton
13000 Deerfield Parkway, Building 100 Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Christopher J. Lagerbloom, City Manager
Date: September 2, 2009 for submission onto the September 9, 2009 City Council Meeting
Agenda Item: A Resolution appointing Stacey Inglis as City Treasurer for the City of Milton,
Georgia effective September 9, 2009
CMO (City Manager’s Office) Recommendation:
Approve the attached Resolution.
Background:
The City Charter creates the position of City Treasurer in Article IV, Section 4.14. Stacey Inglis
is the City of Milton Finance Director and is duly qualified to hold the role of City Treasurer.
Appointment to that position requires ratification by the Mayor and Council. That action would
take place with the adoption of this Resolution.
Discussion:
No further discussion other than the information that is included in the background.
Alternatives: None identified
Concurrent Review: Stacey Inglis, Finance Director
Page 1 of 1
STATE OF GEORGIA
COUNTY OF FULTON RESOLUTION NO.
A RESOLUTION APPOINTING STACEY INGLIS AS CITY TREASURER FOR THE
CITY OF MILTON, GA EFFECTIVE SEPTEMBER 09, 2009
The Council of the City of Milton hereby resolves while in regular session on the 9th day of
September, 2009 at 6:00 pm.:
SECTION 1. That Stacey Inglis was appointed Finance Director by the City Manager on
June 15, 2009;
SECTION 2. That Stacey Inglis shall serve as the City Treasurer of the City of Milton as
is hereby appointed with all the duties of the City Treasurer as set forth in Article IV,
Section 4.14 of the City Charter; and,
SECTION 3. That this Resolution shall become effective upon its adoption.
RESOLVED BY THE COUNCIL OF THE CITY OF MILTON this 9th day of September, 2009.
Approved:
____________________________
Joe Lockwood, Mayor
Attest:
_____________________________
Jeanette R. Marchiafava, City Clerk
(Seal)
City of Milton
13000 Deerfield Parkway, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Matt L Marietta, Assistant to the City Manager
Date: Submitted on September 1, 2009 for the September 9, 2009 Council Meeting
Agenda Item: A Resolution Creating City Positions Identified as Essential to Providing
Professional and Efficient Government Services to the Citizens of Milton
City Manager’s Office Recommendation
Approve the resolution creating the official City positions that have been identified as essential
to providing professional and efficient government services to the Citizens of Milton.
Background
The City of Milton currently only directly employs (full-time) public safety personnel and five
executive level employees. In order to continue to professionally serve the Citizens of Milton in
the coming fiscal year, this pool of city employees must expand beyond this framework. The
resolution and attached table outlines the core services that Milton should have available to
continue the current level of service and to revise and expand our full-time staff so as to serve
the populace in the most cost-effective and flexible manner possible.
Discussion
The attached table outlines full-time (and some part time) positions that will be needed to
successfully transition from CH2M Hill. The transition process should require that, in
accordance with the City’s transition plan and in conjunction with our Corporate partner, we fill
each of these roles at varying times over the next fiscal year. This resolution allows us to make
that transition in accordance with City policy and the Charter.
Funding and Fiscal Impact
The fiscal impact should result in a more efficient and flexible government system in Milton.
However, each of these positions will transfer the associated costs (e.g. salary and benefits)
from the indirect funding arrangement currently in place to a more traditional government style.
Alternatives:
The alternative to creating these positions is to continue our contract with CH2M Hill.
Concurrent Review:
Chris Lagerbloom, City Manager
RESOULTION NO.
STATE OF GEORGIA
COUNTY OF FULTON
A RESOLUTION CREATING CITY POSITIONS IDENTIFIED AS ESSENTIAL TO
PROVIDING PROFESSIONAL AND EFFICIENT GOVERNMENT SERVICES
TO THE CITY OF MILTON
BE IT RESOLVED by the City Council of the City of Milton, Georgia while in a regular called
Council meeting on the 9th day of September, 2009 at 6:00 p.m. as follows:
WHEREAS, the City has elected to transition to a more traditional method of providing
government services to the Citizens of Milton and its visitors;
WHEREAS, an analysis of current levels of service and the needs of the City to provide the
efficient service with the utmost professionalism have identified the attached full-time employee
positions as the bedrock of such service; and
WHEREAS, from time to time, it is necessary to alter the composition of City services and
staffing to best meet the needs of the Milton community;
NOW THEREFORE, the Mayor and Council of the City of Milton hereby resolves to formally
establish the identified positions as the recognized full-time staffing complement of the City of
Milton.
RESOLVED the 9th day of September, 2009.
_______________________________
Joe Lockwood, Mayor
Attest:
___________________________
Jeanette R. Marchiafava, City Clerk
(Seal)
Department Job Title
Mayor
City Council Member
City Council Member
City Council Member
City Council Member
City Council Member
City Council Member
City Clerk/Clerk of Court
Deputy City Clerk
Records Clerk/Admin Asst
Customer Service Rep
City Manager
Assistant City Manager
Executive Aide
Finance Director
Finance Manager
Purchasing Coordinator
Clerk/Revenue Technician
Clerk/Revenue Technician
IT Director
IT Manager - Systems Analyst
GIS Specialist
IT Specialist
HR Director
HR Generalist (Payroll)
Communications Coordinator
Special Events/Downtown Coordinator
Deputy Court Clerk
Court Administrative Assistant
Judge (PT)
Associate Judge (PT)
Court Solicitor (PT)
Bailiff (PT)
Bailiff (PT)
Parks and Recreation Department Parks and Recreation Director
City Positions for FY 2010 (Full and Part Time)
Human Resources
Communications
Municipal Court
Elected Officials
City Clerk's Office
City Manager's Office
Finance Department
Information Technology Department
Department Job Title
Police Chief
Public Safety Admin Asst
Records Clerk
Police Captain Operations
Police Captain Admin
Police Lieutenant
Police Lieutenant
Police Lieutenant
Police Sergeant
Police Sergeant
Police Sergeant
Police Sergeant
Police- Community Relations Officer
Investigator
Investigator
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Crossing Guard (PT)
Police Department
Department Job Title
Fire Chief
Fire Marshal
Battalion Chief
Battalion Chief
Battalion Chief
Fire Captain
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter-SAFER Grant
Fire Fighter-SAFER Grant
Fire Fighter-SAFER Grant
Fire Department
Department Job Title
Public Works Director
Deputy Director/PE
Public Works Field Manager
Public Works Field Manager
Customer Service Rep
Specialist/Laborer
Specialist/Laborer
Specialist/Laborer
Specialist/Laborer
Community Development Director
Plans Coordinator
Zoning Coordinator
Zoning Coordinator
Code Enforcement Officer
Code Enforcement Officer
Specialist/Inspector (Construction)
Specialist/Inspector (Arborist)
Specialist/Inspector (Erosion/Water)
121 Total Full Time Employees
13 Part-Time Employees
Community Development
Public Works Department