HomeMy WebLinkAbout09-21-09 PacketPage 1 of 4
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
.
CITY OF MILTON, GEORGIA
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Julie Zahner Bailey
Bill Lusk
Burt Hewitt
Tina D’Aversa
Alan Tart
Monday, September 21, 2009 Regular Council Meeting Agenda Immediately following the
Special Called meeting
INVOCATION – Reverend David Benson, Birmingham United Methodist Church
1) CALL TO ORDER
2) ROLL CALL
3) PLEDGE OF ALLEGIANCE (Led by the Mayor)
4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 936)
5) PUBLIC COMMENT
6) CONSENT AGENDA
1. Approval of the September 9, 2009 Regular Meeting Minutes.
(Agenda Item No. 09-937)
(Jeanette Marchiafava, City Clerk and Clerk of the Court)
2. Approval of Financial Statements for the period ending August 2009.
(Agenda Item No. 09-938)
(Presented by Stacey Inglis, Finance Manager)
7) REPORTS AND PRESENTATIONS
1. Proclamation claiming October as Crime Prevention Month.
(Presented by Councilmember Tina D’Aversa and Councilmember Alan Tart)
MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 21, 2009 – 6:00 PM
Page 2 of 4
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
2. Proclamation to Honor Caitlin Davies and Heather Kipniss for Their Charity Work in
Support of Camp Kudzu.
(Presented by Councilmember Karen Thurman)
3. Proclamation for the Sportsman Award for the 1009 Dizzy Dean Tournament.
(Presented by Councilmember Tina D’Aversa)
8) PUBLIC HEARINGS
1. Public Hearing on Ordinance to Adopt adjustments to the Fiscal 2009 Budget for each
fund of the City of Milton, Georgia.
(First Public Hearing on September 9, 2009.)
2. Public Hearing on Ordinance to Adopt the Fiscal 2010 Budget for each fund of the City
of Milton, Georgia.
(First Public Hearing on September 9, 2009.)
3. Public Hearing on Ordinance of the Mayor and Council of the City of Milton, Georgia, to
fix the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2009; and for other
purposes. (First Public Hearing on September 21, 2009, 5:45 PM)
ALCOHOL BEVERAGE LICENSE APPLICATIONS
4. Approval of Alcohol Beverage License Application for The Manor Golf & Country
Club located at 15952 Manor Club Drive, Milton, Georgia. The applicant is M. Doug
Meredith for consumption on the premises of wine/malt beverage/distilled spirits.
(Agenda Item No. 09-939)
(Presented by Stacey Inglis, Finance Director and City Treasurer)
5. Approval of Alcohol Beverage License Application for Vintage Pizzeria – Milton, LLC
d/b/a Vintage Pizzeria located at 12540 Broadwell Road, Suite 1103, Milton, Georgia.
The applicant is Kara Gonzalez for consumption on the premises of wine/malt
beverage/distilled spirits.
(Agenda Item No. 09-940)
(Presented by Stacey Inglis, Finance Director and City Treasurer)
9) FIRST PRESENTATION (none)
10) ZONING AGENDA
1. ZM09-02 – West Side of Birmingham Highway (SR 372) Land Lots 1096, 1096, 1098
1135 of the Second District/Second Section - Braeburn Subdivision – By John Wieland
Homes and Neighborhoods, Inc. represented by William Woodson Galloway, Dillard &
Galloway, LLC. A request to modify the following conditions:
1) To modify condition 1.d, which currently allows up to 54 townhomes at a maximum
density of 0.86 dwelling units per acre, to allow up to 38 townhomes at a maximum
density of 0.61 dwelling units per acre based on total acreage zoned.
MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 21, 2009 – 6:00 PM
Page 3 of 4
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
2) To modify 1.e, which currently allows up to 45 single-family residential units at a
maximum density of 0.72 dwelling units per acre, to allow up to 61 single-family
residential units at a maximum density of 0.98 dwelling units per acre based on total
acreage zoned.
3) To modify the required minimum lot size in condition 1.f from 18,900 square feet
such that no more than 15 lots shall have a minimum lot size of 10,890 square feet
(approximately ¼ acre) or above, at least three (3) lots (Lots 11-13) shall have a
minimum lot size of one (1) acre or above, and the remaining lots shall have a
minimum lot size of 14,500 square feet (approximately 1/3 of an acre) or above.
4) To modify condition 2.a to replace the revised site plan received by the Fulton County
Department of Environment and Community Development on June 7, 2006 with the
revised site plan received by the Milton Department of Community Development on
July 7, 2009.
5) To modify condition 3.e to reduce the 15-foot building separation to a 10-foot building
separation with a 5-foot side yard setback for lots less than one (1) acre.
(Agenda Item No. 09-925) (First Presentation on September 9, 2009.)
(Presented by Tom Wilson, Interim Community Development Director)
2. RZ09-04 – An Ordinance to create Article 13 of the Milton Zoning Ordinance; to
establish a historic preservation commission in the City of Milton to provide for the
designation of historic properties or historic districts; to provide for issuance of
Certificates of Appropriateness; to provide for an appeals procedure; to repeal conflicting
ordinances; and for other purposes.
(Agenda Item No. 09-926) (First Presentation on September 9, 2009.)
(Presented by Tom Wilson, Interim Community Development Director)
3. U09-01 / VC09-01, 13120 Arnold Mill Road, by Frank Schaffer, The Landscape Group,
Inc. - To obtain a use permit for a landscaping business on 1.74 acres at a density of
3,908.04 square feet per acre (Article 19.4.27). Applicant is also requesting 3-part
concurrent variance:
1) To delete the 50’ buffer and 10’ improvement setback along the west property line
from the right-of-way for a distance of 140’ (12H.3.1 Section C.1).
2) To delete the 50’ buffer and 10’ improvement setback along the east property line
from the right-of-way for a distance of 140’ (12H.3.1 Section C.1).
3) To allow a sign located less than 10’ from the right-of-way (Article 33 Section 21.C).
(Agenda Item No. 09-813)
(First Presentation on March 2, 2009.) (Deferred on July 20, 2009.)
(Presented by Tom Wilson, Interim Community Development Director)
11) UNFINISHED BUSINESS
1. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to
Adopt Amendments to the Fiscal 2009 Budget for each Fund of the City of Milton,
Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the
MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 21, 2009 – 6:00 PM
Page 4 of 4
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed
Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available.
(Agenda Item No. 09-927) (First Presentation on September 9, 2009.)
(Presented by Stacey Inglis, Finance Director and City Treasurer)
2. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to
Adopt the Fiscal 2010 Budget for each Fund of the City of Milton, Georgia,
Appropriating the Amounts Shown in Each budget as Expenditures, Adopting the
Several items of Revenue Anticipations, Prohibiting Expenditures to Exceed
Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available.
(Agenda Item No. 09-928) (First Presentation on September 9, 2009.)
(Presented by Chris Lagerbloom, City Manager)
12) NEW BUSINESS
1. Approval of a Memorandum of Understanding between the City of Milton and City of
Alpharetta for SWAT services.
(Agenda Item No. 09-928)
(Presented by Shawn McCarty, Captain, Police Department)
13) MAYOR AND COUNCIL REPORTS
14) STAFF REPORTS
15) EXECUTIVE SESSION (If needed)
16) ADJOURNMENT
(Agenda Item No. 09-941)
The minutes will be
Provided
electronically
City of Milton
13000 Deerfield Parkway Suite 107G Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Finance Manager
Date: Submitted on September 9 for September 21, 2009 City Council Meeting
Agenda Item: Financial Status Report for Period 11 – August 2009
OVERVIEW and FINANCIAL HIGHLIGHTS:
In order to account for revenue shortfalls, the budget was amended on June 15, 2009. The following
financial reports reflect the budget changes.
General Fund
Revenue collections for the General Fund totaling $7,539,368 are approximately 13.39%
higher than anticipated for the eleventh period of the fiscal year. Total expenditures to-
date are $15,302,737 and are 6.01% less than expected.
Capital Project Fund
Expenditures within this fund continue to occur on a project-by-project basis. With a
total project expenditure budget of $6,135,740, capital expenditures-to-date total
$1,241,908.
FINANCIAL OPERATIONS:
Tree Replacement Fund: Balance: $12,800
Sidewalk Replacement Fund: Balance: $0
City of MiltonSTATEMENT OF REVENUES & EXPENDITURESGeneral FundFor the Period Ending August 2009Actual BudgetedVarianceover/(under)Actual BudgetedVarianceover/(under)Property Tax8,612,549(5,373)0 (5,373) 867,189 742,549 124,640Motor Vehicle Tax520,00040,434 43,333 (2,900) 413,849 433,333 (19,484)Intangible Tax170,00027,245 14,167 13,078 187,983 141,667 46,317Real Estate Transfer Tax30,0005,1592,5002,65932,165 25,0007,165Franchise Fees1,700,000 266,4660 266,466 1,331,789 1,275,000 56,789Local Option Sales Tax3,400,000 288,673 283,3335,340 2,716,158 2,266,667 449,491Alcohol Beverage Excise Tax254,00024,650 21,1673,483 225,285 211,667 13,619Business & Occupation Tax580,0003,02803,028 579,252 580,000(748)Insurance Premium Tax850,000000000Financial Institution Tax23,0003,42103,42123,932 23,000932Penalties & Interest47,0008,2983337,96564,661 46,600 18,061Alcohol Beverage Licenses111,0007,19607,196 122,051 111,000 11,051Other Non-Business Permits/Licenses15,0851,0451,173(128)16,299 13,9132,387Zoning & Land Disturbance Permits35,0001,0682,917 (1,849)32,768 32,083685Building Permits70,0005,8585,8332455,146 64,167 (9,021)Other Charges for Service304,80232,049 19,231 12,818 356,336 282,768 73,568Municipal Court Fines402,50058,546 33,542 25,004 448,075 368,958 79,117Interest Earnings29,1801,2002,432 (1,232)49,959 26,763 23,196Contributions & Donations00006,18906,189Other Revenue41,5641,07901,07910,2793,7616,518Other Financing Sources4,184,896000000Total Revenue21,380,576 770,040 429,960 340,081 7,539,368 6,648,896 890,472Current MonthYear-to-DateAnnual BudgetRevenueCurrent MonthYear to DateActual BudgetedVarianceover/(under)Actual BudgetedVarianceover/(under)Mayor and Council345,12933,751 33,72823 265,075 312,775 (47,701)Clerk of the Council697,36954,463 54,839(375) 619,416 632,147 (12,731)City Manager234,13422,583 15,8076,775 157,977 211,289 (53,312)General Administration2,385,121 188,551 201,378 (12,827) 2,156,773 2,179,833 (23,060)Information Technology994,84284,317 88,741 (4,424) 904,835 912,776 (7,940)Municipal Court527,70754,097 51,7952,302 494,665 491,8952,770Public Safety6,506,440 466,381 475,303 (8,922) 5,173,768 5,873,475 (699,707)Public Works2,396,932 178,507 202,151 (23,644) 2,009,904 2,092,803 (82,899)Parks & Recreation183,61959,819 10,656 49,163 146,797 168,422 (21,625)Community Development1,743,200 146,089 151,590 (5,501) 1,556,585 1,560,711 (4,125)Debt Service - Capital Lease Payment709,395000 709,394 709,395(1)Debt Service - TAN Payment33,60000033,590 33,600(10)Operating Transfer to Capital Projects Fund4,188,139000 1,000,473 1,047,035 (46,562)Operating Transfer to Capital Grant Fund220,66200073,485 55,166 18,320Operating Transfer to Operating Grant Fund30,553000000Operating Transfer to Confiscated Assts Fd0000000Operating Reserve183,734000000Total expenditures21,380,576 1,288,557 1,285,9872,570 15,302,737 16,281,321 (978,584)Net Income/(Loss)(518,517)(7,763,369)Fund Balance - Beginning7,127,688Fund Balance - Ending(635,681)Operating ExpendituresAnnual BudgetCurrent MonthYear-to-Date9/9/2009
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Contributions & Donations -$ -$ 2,200$ 6,400$ 6,400$
Interest Revenues - - - - -
Holiday Card Sales - - - 405 405
T-shirt Sales - - - 440 440
Total revenues -$ -$ 2,200$ 7,245$ 7,245$
EXPENDITURES
Current:
Special Events 40,000$ 40,000$ 67$ 33,463$ 6,537$
Total Expenditures 40,000$ 40,000$ 67$ 33,463$ 6,537$
OTHER FINANCING SOURCES (USES)
Transfers in from Hotel/Motel Tax Fund 40,000$ 40,000$ 3,875$ 39,298$ (702)$
Total other financing sources and uses 40,000$ 40,000$ 3,875$ 39,298$ (702)$
Net change in fund balances -$ -$ 13,080$
Fund balances - beginning 3,356 - 3,356
Fund balances - ending 3,356$ -$ 16,436$
City of Milton
Special Events Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended August 31, 2009
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Cash Confiscations $ - $ - $ - $ 43,763 $ 43,763
Interest Revenues - 7 39 39
Total revenues $ - $ - $ 7 $ 43,802 $ 43,802
EXPENDITURES
Current:
Public Safety $ - $ - $ - $ - $ -
Total Expenditures $ - $ - $ - $ - $ -
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund $ - $ - $ - $ - $ -
Total other financing sources and uses $ - $ - $ - $ - $ -
Net change in fund balances $ - $ - $ 43,802
Fund balances - beginning - - -
Fund balances - ending $ - $ - $ 43,802
City of Milton
Confiscated Assets Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended August 31, 2009
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Wireless 911 Fees 570,000$ 570,000$ 69,713$ 597,619$ 27,619$
Total revenues 570,000$ 570,000$ 69,713$ 597,619$ 27,619$
EXPENDITURES
Current:
Public Safety 530,000$ 554,000$ 1,765$ 555,058$ (1,058)$
Total Expenditures 530,000$ 554,000$ 1,765$ 555,058$ (1,058)$
OTHER FINANCING USES
Unallocated 40,000$ 16,000$ -$ -$ (16,000)$
Total other financing sources and uses 40,000$ 16,000$ -$ -$ (16,000)$
Net change in fund balances -$ -$ 42,561$
Fund balances - beginning - - -
Fund balances - ending -$ -$ 42,561$
City of Milton
E-911 Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended August 31, 2009
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
SAFER Grant 147,047$ 105,788$ 23,709$ 76,735$ (29,053)$
Crabapple Festival Grant - - - 2,370 2,370
Total revenues 147,047 105,788$ 23,709$ 79,104$ (26,684)$
EXPENDITURES
Current:
Public Safety 168,057$ 141,237$ -$ -$ 141,237$
Total Expenditures 168,057$ 141,237$ -$ -$ 141,237$
Excess of revenues over expenditures (21,010) (35,449) 23,709 79,104 114,553
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 21,010$ 35,449$ -$ -$ (35,449)$
Total other financing sources and uses 21,010$ 35,449$ -$ -$ (35,449)$
Net change in fund balances - - 79,104
Fund balances - beginning 2,670 - 2,670
Fund balances - ending 2,670$ -$ 81,774$
City of Milton
Operating Grant Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended August 31, 2009
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Taxes
Hotel/Motel Taxes 55,000$ 48,000$ 3,875$ 39,298$ (8,702)$
Total revenues 55,000$ 48,000$ 3,875$ 39,298$ (8,702)$
OTHER FINANCING SOURCES (USES)
Transfers out to General Fund (15,000) (8,000)$ -$ -$ 8,000$
Transfers out to Special Events Fund (40,000) (40,000) (3,875) (39,298) 702
Total other financing sources and uses (55,000)$ (48,000)$ (3,875)$ (39,298)$ 8,702$
Net change in fund balances - - -
Fund balances - beginning - - -
Fund balances - ending -$ -$ -$
City of Milton
Hotel/Motel Tax Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended August 31, 2009
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Charges for Service
Infrastructure Maintenance Fee 60,000$ 60,000$ 15,370$ 57,704$ (2,296)$
Landfill Host Fees 190,000 190,000 - 138,264 (51,736)
Tree Recompense - 12,800 - 12,800 -
Interest Revenue 5,000 2,000 - - (2,000)
Sidewalk Replacement Account 70,558 70,558 - - (70,558)
Total revenues 325,558 335,358$ 15,370$ 208,768$ (126,590)$
EXPENDITURES
Capital Outlay
City Council 180,000$ 12,800$ -$ 3,334$ 9,467$
Public Safety 502,957 460,230 - 304,118 156,112
Public Works 3,419,953 3,853,453 6,338 921,064 2,932,389
Parks & Recreation 1,721,933 1,721,933 - 504 1,721,429
Community Development 310,897 323,697 639 12,889 310,808
Total Capital Outlay 6,135,740$ 6,372,113$ 6,977$ 1,241,908$ 5,130,205$
Excess of revenues over expenditures (5,810,182) (6,036,755) 8,392 (1,033,140) (5,256,795)
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 4,001,896$ 4,188,139$ -$ 1,000,473$ (3,187,666)$
Budgeted Fund Balance 1,808,286 1,848,616 - - (1,848,616)
Total other financing sources and uses 5,810,182 6,036,755 - 1,000,473 (5,036,282)
Net change in fund balances - - (32,667)
City of Milton
Capital Project Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended August 31, 2009
Fund balances - beginning 535,115 - 535,115
Fund balances - ending 535,115$ -$ 502,448$
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
Transportation Master Plan 400,000$ 360,000$ 67,905$ 189,554$ (170,446)$
GDOT HPP Funds 560,000 560,000 - - (560,000)
Bathroom Renovation - 17,500 - 17,500 -
Interest Revenues - - - - -
Contributions & Donations - - - -
Total revenues 960,000 937,500$ 67,905$ 207,054$ (730,446)$
EXPENDITURES
Capital Outlay
Public Works 1,903,240 1,853,240 35,959 272,902 1,580,338
Total Capital Outlay 1,903,240$ 1,853,240$ 35,959$ 272,902$ 1,580,338$
Excess of revenues over expenditures (943,240) (915,740) 31,945 (65,848) 849,892
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 293,940$ 220,662$ -$ 73,485$ (147,177)$
Budgeted Fund Balance 649,300 695,078 - - (695,078)$
Total other financing sources and uses 943,240$ 915,740$ -$ 73,485$ (842,255)$
Net change in fund balances - - 7,637
Fund balances - beginning 695,078 - 695,078
Fdbl di 695 078$$702 715$
City of Milton
Capital Grant Fund
Statement of Revenues, Ependitures, and Changes in Fund Balances - Budget and Actual
For the Period Ended August 31, 2009
Fund balances - ending 695,078$ -$ 702,715$
WHEREAS, the vitality of our city depends on how safe we keep our homes, neighborhoods,
schools, workplaces, and communities;
WHEREAS, crime and fear of crime destroy our trust in others and in civic institutions,
threatening the community’s health, prosperity, and quality of life;
WHEREAS, people of all ages must be made aware of what they can do to prevent themselves
and their families, neighbors, and coworkers from being harmed by crime;
WHEREAS, people of all ages must be made aware of the dangers of crime and how they can
protect themselves from becoming victims;
WHEREAS, the personal injury, financial loss, and community deterioration resulting from
crime are intolerable and require investment from the whole community;
WHEREAS, crime prevention initiatives must include self-protection and security, but they
must go beyond these to promote collaborative efforts to make neighborhoods safer for all ages
and to develop positive opportunities for young people;
WHEREAS, adults must invest time, resources, and policy support in effective prevention and
intervention strategies for youth, and adults must make sure to engage teens in programs to drive
crime from their communities;
WHEREAS, effective crime prevention programs succeed because of partnerships with law
enforcement, other government agencies, civic groups, schools, faith communities, businesses,
and individuals as they help to nurture communal responsibility and instill pride;
NOW THEREFORE, We, the Mayor and City Council of the City of Milton, do hereby
proclaim October 2009 as Crime Prevention Month in Milton and urge all citizens, government
agencies, public and private institutions, and businesses to invest in the power of prevention and
work together to make Milton a safer, stronger, more caring community.
Given under my hand and Seal of the City of Milton, Georgia on the _____day of
___________, 2009.
__________________________
Joe Lockwood, Mayor
(Seal)
City of Milton
13000 Deerfield Parkway, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Sponsored by Councilmember Karen Thurman and prepared by Matt Marietta
Date: Submitted on September 14, 2009 for the September 21, 2009 Council Meeting
Agenda Item: A Proclamation to Honor Caitlin Davies and Heather Kipniss for Their Charity
Work in Support of Camp Kudzu
City Manager’s Office Recommendation:
Adopt the attached proclamation honoring Caitlin Davies and Heather Kipniss for their charity
work in organizing a softball tournament to raise $5,000.00 for Camp Kudzu.
Background:
Camp Kudzu is a non-profit organization dedicated to providing a networking and educational
environment for diabetic children in Georgia. The charity softball event to be honored by this
proclamation was organized to raise funds in support of the Camp. The sport is a passion for
the two youths and sought to combine their love of the game with the admirable goal of raising
money to support this important organization. The funds raised will provide greater opportunity
for children suffering from diabetes to meet with others faced with the same condition and to
build a network of support and friendship.
Concurrent Review:
Karen Thurman, Councilmember
Chris Lagerbloom, City Manager
WHEREAS, The special character of the City of Milton is founded not only in its
woods and streams and horse pastures, but in the community‐
oriented outlook of its citizens; and
WHEREAS, The recognition of the unique needs and travails of friends and
neighbors is an important part of developing such a community
mindset, even amongst the younger generations of Milton residents;
and
WHEREAS, In June 2009, the true spirit of community was demonstrated by two
young softball enthusiasts when their relationship led to a very
successful fundraising effort to support Camp Kudzu; and
WHEREAS, Friendship and a recognition of the special needs of diabetic children
led to a softball tournament in which 32 teams participated, and the
two girls were able to raise five‐thousand dollars in support of this
worthy cause; and
WHEREAS, Camp Kudzu is a non‐profit organization providing education,
recreation and peer‐networking programs for Georgia’s children with
diabetes; and
WHEREAS, The people of Milton and the beneficiaries at Camp Kudzu are proud
of two of these two young citizens, their friendship, the strong
community bond that brought them together to support those in
need.
NOW, THEREFORE, We, the Mayor and City Council of the City of Milton, hereby
proclaim and applaud Caitlin Davies and Heather Kipniss as
exemplary members of the Milton community and of the State of
Georgia, and do urge all citizens to join in this celebration.
Given under my hand and Seal of the City of Milton, Georgia on the 21st day of
September, 2009.
__________________________
Joe Lockwood, Mayor
(Seal)
WHEREAS, The City of Milton recognizes that one of the greatest responsibilities
one can undertake is the development and nurture of our future
generations; and
WHEREAS, Youth sports provide an important forum to instill the values of hard
work, perseverance and good sportsmanship; and
WHEREAS, In the 2009 season, the eleven boys of the HYA 7u Hopewell Storm
baseball team demonstrated these qualities as recognized by both
their on‐field successes and by their conduct during the season; and
WHEREAS, The talent of the boys was demonstrated in their recognition as the
Georgia Dizzy Dean 2009 7u District 4 Champions, the USSSA 2009
Coach Pitch Georgia State Champions, and the USSA National Boys
7u Coach Pitch #1 National Champions ; and
WHEREAS, The 7u Hopewell Storm boys were recognized most especially by
receiving the Sportsman Award for the 2009 Dizzy Dean Tournament,
demonstrating not only athletic ability, but their true and good
character ; and
WHEREAS, The City of Milton recognizes the important athletic achievement
and the importance of encouraging sportsmanship in our young
baseball players.
NOW, THEREFORE, We, the Mayor and City Council of the City of Milton, hereby
proclaim September 21, 2009 as HYA 7u Hopewell Storm
Sportsmanship Day, and do urge all citizens to join in this
celebration.
Given under my hand and Seal of the City of Milton, Georgia on the 21st day of
September, 2009.
__________________________
Joe Lockwood, Mayor
(Seal)
ORDINANCE NO.
STATE OF GEORGIA
FULTON COUNTY
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON,
GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2009 BUDGET FOR
EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE
AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING
THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING
EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING
EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a
council meeting on September 21, 2009 at 6:00 p.m. as follows:
WHEREAS, the City Manager of the City of Milton has presented
amendments to the fiscal year 2009 Budget to the City Council on each of the
various funds of the City; and
WHEREAS, each of these budget amendments results in a balanced
budget, so that anticipated revenues equal proposed expenditures for each fund;
and
WHEREAS, the amended fiscal year 2009 budget provides a financial
plan for the government, establishing appropriations for each operating
department in order to extend services;
NOW, THEREFORE BE IT ORDAINED that this budget amendment,
“Exhibit A” attached hereto and by this reference made a part hereof this
ordinance shall be the City of Milton’s amended fiscal year 2009 budget; and
BE IT FURTHER ORDAINED that this budget be and is hereby approved
and the several items of revenues shown in the budget for each fund in the
amounts anticipated are adopted and that the several amounts shown in the
budget for each fund as proposed expenditures are hereby appropriated to the
departments named in each fund; and,
BE IT FURTHER ORDAINED that the expenditures shall not exceed the
appropriations authorized by this budget or amendments thereto provided; that
expenditures for the fiscal year shall not exceed actual funding available.
ADOPTED AND APPROVED this 21st day of September, 2009.
CITY OF MILTON, GEORGIA
By: ________________________
Mayor Joe Lockwood
_________________________ ________________________
Councilmember Karen Thurman Councilmember Tina D’Aversa
_________________________ ________________________
Councilmember Julie Zahner Bailey Councilmember Burt Hewitt
_________________________ ________________________
Councilmember Bill Lusk Councilmember Alan Tart
(SEAL)
Attest:
_______________________________
Jeanette R. Marchiafava, City Clerk
City of Milton, Georgia
Fiscal Year 2009
Summary of Departmental Budget Amendments #2
Fiscal Year 2009 Budget Amendment #2
2
The goal of the fiscal year 2009 budget amendment is to revise departmental budgets and interfund transfers based
on activity-to-date and future projections. The intent of the amendment is to balance departments and funds based
on reallocation of expenses.
GENERAL FUND
The General Fund is the principal operating fund of the government and is used to facilitate current year operations.
General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories:
Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay,
retirement and other associated payroll expenditures. The maintenance/ operating category includes expenditures
related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities,
communications, machinery & equipment, etc.
GENERAL FUND SUMMARY:
Revenue Appropriation Increase 32,320
Expenditure Appropriation Increase 32,320
Net Revenue/(Expenditure) Requests:0
Revenue Amendments:
The change in original revenue estimates for the following revenue sources is driven by analysis of the activity-to-
date. A projection was completed using available data indicating the fiscal year 2009 revenue estimates could be
adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as
follows:
1. Property Taxes were reduced by $283,390 to account for lower collections due to late billing.
2. The following revenue collections are trending higher than anticipated:
a. Prior Year Property Taxes-Real $163,000
b. Intangible Tax $ 45,000
c. Penalties & Interest – Real Prop $ 20,000
d. Fines & Forfeitures $ 30,000
3. Motor Vehicle Tax is trending lower than expected. A proposed decrease of $30,000 is being submitted.
4. A new line item has been added to account for the collection of the Hopewell Youth Association fees -
$25,670
5. An Operating Transfer In from the Capital Project Fund is needed for the survey and appraisal services
performed for the parks and community buildings.
Fiscal Year 2009 Budget Amendment #2
3
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
TAXES
Current Yr Property Taxes-Real $ 7,730,000 $ - $ 7,730,000 $ (283,390) $ 7,446,610
Current Yr Property Taxes-Utility 52,549 52,462 87 52,549
Prior Yr Property Taxes-Real 650,000 813,329 (163,329)163,000 813,000
Current Yr Prop Taxes-Personal 140,000 0 140,000 140,000
Motor Vehicle Tax 520,000 413,849 106,151 (30,000) 490,000
Intangible Tax 170,000 187,983 (17,983)45,000 215,000
Prior Yr Prop Taxes-Personal 40,000 39,176 824 40,000
Real Estate Transfer Tax 30,000 32,165 (2,166)5,000 35,000
Franchise Fees 1,700,000 1,331,789 368,211 1,700,000
Local Option Sales Tax 3,400,000 2,716,158 683,843 3,400,000
Alcohol Beverage Excise Tax 254,000 225,285 28,715 254,000
Business & Occupation Tax 580,000 579,327 673 580,000
Insurance Premium Tax 850,000 0 850,000 850,000
Financial Institution Tax 23,000 23,932 (932)23,000
Penalties & Interest-Real Prop 42,000 61,633 (19,633)20,000 62,000
Penalties & Interest-Pers Prop 1,000 1,103 (103)1,000
Penalties & Interest-Business Lic 4,000 1,925 2,075 (2,000)2,000
LICENSES & PERMITS
Alcohol Beverage Licenses 111,000 122,051 (11,051)11,050 122,050
Advertising Fee 895 1,695 (800)895
Pouring Permit 6,650 5,540 1,110 6,650
Solicitation Permit 420 215 205 420
Zoning & Land Use Permits 5,000 6,649 (1,649)5,000
Application Fees 0 0 0 0
Land Disturbance 20,000 17,019 2,981 20,000
Modification 2,000 1,750 250 2,000
Variance 8,000 7,350 650 8,000
Seasonal & Special Events 120 270 (150)120
Sign Permits 7,000 8,580 (1,580)7,000
Building Permits 70,000 55,060 14,940 (10,000)60,000
NPDES Fees 706 814 (108)706
CHARGES FOR SERVICES
Finance Admin Fee 70,000 69,975 25 70,000
Court Admin Fee 147,292 129,534 17,758 147,292
Maps & Cert Letters 1,000 655 345 1,000
Plan Review Fees 45,000 61,684 (16,684)16,680 61,680
Open Records Fees 860 291 569 860
Development Bond Fee 1,200 1,350 (150)1,200
Election Qualifying Fee 3,330 780 2,550 3,330
Accident Reports 6,354 5,458 897 6,354
Expungement Fees 300 525 (225)300
Alarm Registration 5,500 8,950 (3,450)3,500 9,000
False Alarms 14,000 13,650 350 14,000
Fire Plan Review 1,400 918 482 1,400
Fire Inspection 600 3,957 (3,357)3,300 3,900
Background Check Fees 7,000 9,550 (2,550)2,550 9,550
Rental Fees 0 0 0 0 0
HYA Fees 0 25,672 (25,672)25,670 25,670
Facility Rental 0 2,797 (2,797)2,790 2,790
Bad Check Fees 260 390 (130)260
FINES & FORFEITURES
Fines & Forfeitures 400,000 386,950 13,049 30,000 430,000
Ordinance Fines 2,500 2,579 (79)2,500
INVESTMENT INCOME
Interest Revenue 9,000 10,177 (1,177)9,000
Tan Proceeds Interest 180 180 0 180
Realized Gain/Loss on Investmt 20,000 39,400 (19,400)20,000
CONTRIBUTIONS & DONATIONS
Donation Revenue-Mayor & Council 0 175 (175)0 0
Public Safety Fund 0 6,014 (6,014)6,010 0
MISCELLANEOUS REVENUE
Insurance Proceeds-Pub Sfty 2,321 4,689 (2,368)2,360 4,681
Insurance Proceeds-PW 1,440 5,240 (3,800)3,800 5,240
Other Misc Revenue 37,802 0 37,802 37,802
OTHER FINANCING SOURCES
Operating Transfers In-Htl/Mtl Fd 8,000 0 8,000 8,000
Operating Transfers In from Capital
Project
0 17,000 17,000
Budgeted Fund Balance 4,176,896 0 4,176,896 4,176,896
TOTAL REVENUES $ 21,380,576 $ 7,498,651 $ 13,881,925 $ 32,320 $ 21,406,886
FY 2009
REVENUE SOURCE
Fiscal Year 2009 Budget Amendment #2
4
Expenditure Amendments:
The recommended expenditure amendments are presented on the following pages by department.
MAYOR AND COUNCIL
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Salaries $ 120,254 $ 84,685 $ 35,569 $ (11,317) $ 108,937
Stipend:
Thurman 2,720 0 2,720 0 2,72
Zahner Bailey 2,720 0 2,720 0 2,720
Lusk 2,720 0 2,720 0 2,72
Hewitt 2,720 0 2,720 0 2,72
D'Aversa 2,720 1,125 1,595 0 2,720
Tart 2,720 728 1,992 0 2,72
Lockwood 3,720 2,557 1,163 0 3,720
Group Insurance 2,233 0 2,233 (1,500)733
401A SS Match 4,509 3,176 1,333 (435)4,074
FICA Medicare 1,679 1,186 493 (162)1,517
401A 1% Match to 457B 169 0 169 (116)53
Pension 553 0 553 (527)2
Unemployment Insurance 1,840 1,559 281 (47)1,793
Worker's Comp 2,300 1,024 1,276 (592)1,708
Flexible Spending 300 0 300 (50)250
Professional Fees 62,000 46,689 15,311 0 62,000
Rental Land & Buildings 100,466 100,466 0 0 100,466
Communications 1,666 0 1,666 0 1,66
Advertising 600 475 125 0 60
Travel 13,465 9,142 4,323 0 13,465
Education & Training 8,155 4,710 3,445 0 8,15
General Supplies 1,500 1,795 (295)0 1,500
Food/Meals 700 492 208 0 70
Promotional 2,000 1,251 749 0 2,00
Non-recurring 700 351 349 0 70
TOTAL $ 345,129 $ 261,408 $ 83,721 $ (14,746) $ 330,383
BUDGET AMENDMENT NOTES
Account Name
Move Executive Aide from Mayor and Council to City Manager department (14,746)
Total Decrease (14,746)$
TOTAL MAYOR & COUNCIL BUDGET AMENDMENTS (14,746)$
FY 2009
Amendment Reason
DECREASE
ACCOUNT
DESCRIPTION
0
0
0
0
6
6
0
5
0
0
0
Fiscal Year 2009 Budget Amendment #2
5
CITY MANAGER
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Salaries and Wages 164,018 107,418 56,600 11,317 175,335
Car Allowance 4,652 3,046 1,606 0 4,65
Group Insurance 7,836 2,273 5,563 1,500 9,33
401A (SS match)6,203 4,111 2,092 435 6,638
FICA Medicare 2,283 1,479 804 162 2,445
401A 1% Match to 457B 1,068 300 768 116 1,184
Pension 3,810 1,161 2,649 527 4,33
Unemployment Insurance 675 445 230 47 72
Worker's Compensation 4,347 2,097 2,250 592 4,939
Flexible Spending 600 300 300 50 650
Temporary Housing 6,000 5,333 667 0 6,000
Rental Land & Buildings 10,047 10,047 0 0 10,047
Communications 2,400 508 1,892 0 2,40
Printing 200 93 107 0 20
Travel 5,900 2,838 3,062 0 5,900
Dues/Fees 7,845 2,475 5,370 0 7,845
Education/Training 2,500 2,270 230 0 2,500
General Supplies 1,000 155 845 0 1,000
Natural Gas 2,500 0 2,500 0 2,500
Food/Meals 0 314 (314)0
Machinery 250 19 231 0 25
$ 234,134 $ 146,752 $ 87,382 $ 14,746 $ 248,880
BUDGET AMENDMENT NOTES
Account Name
Move Executive Aide from Mayor and Council to City Manager 14,746
Total Increase 14,746$
TOTAL CITY MANAGER BUDGET AMENDMENTS 14,746$
FY 2009
Amendment Reason
INCREASE
ACCOUNT
DESCRIPTION
2
6
7
2
0
0
0
0
Fiscal Year 2009 Budget Amendment #2
6
GENERAL ADMINISTRATION
BUDGET ACTUALS
AS OF 5/8/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Administrative Fees 52,350 0 52,350 (52,350)0
Professional Fees 54,539 0 54,539 (54,539)0
Legal Fees 180,000 0 180,000 (180,000)0
Professional Fees - Contracted 1,828,617 0 1,828,617 (1,828,617)0
Rental Land & Buildings 55,256 0 55,256 (55,256)0
Insurance:
Umbrella Liability 0 0 0 0 0
General Liability 34,608 0 34,608 (34,608)0
Law Enforcement Liability 9,737 0 9,737 (9,737)0
Public Officials Liabiltiy 70,609 0 70,609 (70,609)0
Automobile Liability 26,592 0 26,592 (26,592)0
Property & Equipment Liability 3,899 0 3,899 (3,899)0
Automobile Physical Damage 10,839 0 10,839 (10,839)0
Boiler & Machinery 708 0 708 (708)0
Claims and Adjustments 15,000 0 15,000 (15,000)0
Police Animal Mortality 1,260 0 1,260 (1,260)0
Crime/Fidelity 1,837 0 1,837 (1,837)0
Unallocated 15,000 0 15,000 (15,000)0
Communications 10,500 0 10,500 (10,500)0
Advertising 4,900 0 4,900 (4,900)0
Printing 8,770 0 8,770 (8,770)0
General Supplies 100 0 100 (100)0
TOTAL EXPENDITURES $ 2,385,121 $ - $ 2,385,121 $ (2,385,121) $ -
BUDGET AMENDMENT NOTES
Account Name
Reallocating Department to Finance, Human Resources, (2,385,121)
and Public Information & Marketing for better cost definition
Total Decrease (2,385,121)$
TOTAL GENERAL ADMIN BUDGET AMENDMENTS (2,385,121)$
Amendment Reason
DECREASE
ACCOUNT
DESCRIPTION
FY 2009
Fiscal Year 2009 Budget Amendment #2
7
FINANCE
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Salaries and Wages 0 $ 12,115 (12,115) $ 27,692 $ 27,692
Car Allowance 0 0 0 0
Group Insurance 0 1,772 (1,772)2,056 2,056
401A (SS match)0 447 (447)966 966
FICA Medicare 0 129 (129)286 286
Unemployment Insurance 0 223 (223)521 521
Flexible Spending 0 100 (100)300 300
Administrative Fees 0 50,127 (50,127)52,350 52,350
Professional Fees 0 50,806 (50,806)54,539 54,539
Legal Fees 0 132,062 (132,062)180,000 180,000
Professional Fees - Contracted 0 831,190 (831,190)965,607 965,607
Rental Land & Buildings 0 30,140 (30,140)30,140 30,140
General Liability 0 36,393 (36,393)34,608 34,608
Law Enforcement Liability 0 9,320 (9,320)9,737 9,737
Public Officials Liabiltiy 0 68,977 (68,977)70,609 70,609
Automobile Liability 0 25,978 (25,978)26,592 26,592
Property & Equipment Liability 0 4,029 (4,029)3,899 3,899
Automobile Physical Damage 0 10,615 (10,615)10,839 10,839
Boiler & Machinery 0 733 (733)708 708
Claims and Adjustments 0 8,107 (8,107)15,000 15,000
Police Animal Mortality 0 1,234 (1,234)1,260 1,260
Crime/Fidelity 0 1,799 (1,799)1,837 1,83
Unallocated 0 0 0 15,000 15,000
Communications 0 5,032 (5,032)10,500 10,500
Advertising 0 1,006 (1,006)4,900 4,90
Printing 0 1,802 (1,802)8,770 8,77
Travel 0 1,017 (1,017)0 0
Dues/Fees 0 50 (50)0
General Supplies 0 32 (32)100 100
Machinery 0 59 (59)0
TOTAL EXPENDITURES $ - $ 1,285,293 $ (1,285,293) $ 1,528,816 $ 1,528,816
BUDGET AMENDMENT NOTES
Account Name
Reallocating General Administration Department to Finance, Human Resources,
and Public Information & Marketing for better cost definition
Finance allocation:1,496,995
Transition Finance Director to City position. Offset is a credit on the CH2M contract.31,821
Total Increase 1,528,816$
TOTAL FINANCE BUDGET AMENDMENTS 1,528,816$
Amendment Reason
INCREASE
ACCOUNT
DESCRIPTION
FY 2009
0
7
0
0
0
0
Fiscal Year 2009 Budget Amendment #2
8
HUMAN RESOURCES
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Professional Fees - Contracted 0 277,063 (277,063)332,476 332,476
Rental Land & Buildings 0 10,047 (10,047)10,046 10,046
$ - $ 287,110 $ (287,110) $ 342,522 $ 342,522
BUDGET AMENDMENT NOTES
Account Name
Reallocating General Administration Department to Finance, Human Resources,
and Public Information & Marketing for better cost definition
Human Resource allocation:342,522
Total Increase 342,522$
TOTAL HUMAN RESOURCES BUDGET AMENDMENTS 342,522$
Amendment Reason
INCREASE
ACCOUNT
DESCRIPTION
FY 2009
PUBLIC INFORMATION & MARKETING
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Professional Fees - Contracted 0 415,594 (415,594)498,713 498,713
Rental Land & Buildings 0 15,070 (15,070)15,070 15,070
$ - $ 430,664 $ (430,664) $ 513,783 $ 513,783
BUDGET AMENDMENT NOTES
Account Name
Reallocating General Administration Department to Finance, Human Resources,
and Public Information & Marketing for better cost definition
Public Information & Marketing allocation:513,783
Total Increase 513,783$
TOTAL PUBLIC INFORMATION & MARKETING BUDGET AMENDMENTS 513,783$
Amendment Reason
INCREASE
ACCOUNT
DESCRIPTION
FY 2009
Fiscal Year 2009 Budget Amendment #2
9
MUNICIPAL COURT
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Regular Employees $ 56,779 $ 58,624 $ (1,845) $ 15,320 $ 72,099
Stipend 4,800 4,062 738 0 4,8
401A (SS match)2,129 2,219 (90)0 2,129
FICA Medicare 3,287 3,340 (53)0 3,2
Unemployment Insurance 1,150 816 334 0 1,150
Worker's Compensation 690 164 526 0 6
Professional Fees 16,250 9,407 6,843 0 16,250
Professional Fees - Contracted 332,476 277,063 55,413 0 332,476
Rental Land & Buildings 100,466 100,466 (0)0 100,466
Communications 5,080 3,532 1,548 0 5,0
Travel 2,000 819 1,181 0 2,0
Dues & Fees 600 0 600 0 600
Education & Training 500 450 50 0 5
General Supplies 500 50 450 0 500
Food/Meals 300 444 (144)0 3
Uniforms 500 351 149 0 5
Other Equipment 200 7 193 0 200
TOTAL $ 527,707 $ 461,814 $ 65,893 $ 15,320 $ 543,027
BUDGET AMENDMENT NOTES
Account Name
1. Salary & Benefits 15,320
Total Increase 15,320$
TOTAL MUNICIPAL COURT BUDGET AMENDMENTS 15,320$
ACCOUNT
DESCRIPTION
FY 2009
Amendment Reason
INCREASE
Bring in line with actuals
00
87
90
80
00
00
00
00
Fiscal Year 2009 Budget Amendment #2
10
PARKS AND RECREATION
BUDGET ACTUALS AS
OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
Professional Fees $ 45,000 $ 40,506 $ 4,494 $ 17,000 $ 62,000
Professional Fees - Contracted 71,863 22,386 49,477 0 71,8
Facility R & M 12,000 7,931 4,069 0 12,000
Grounds R&M 30,000 1,769 28,232 0 30,0
Rental Land & Buildings 1,256 1,256 0 0 1,256
General Supplies 0 596 (596)0 0
Water Sewage 3,200 2,035 1,165 0 3,2
Natural Gas 1,900 1,264 636 0 1,9
Electricity 18,400 15,274 3,126 0 18,4
TOTAL $ 183,619 $ 93,015 $ 90,604 $ 17,000 $ 200,619
BUDGET AMENDMENT NOTES
Transfer in from Capital Projects( Park Improvements):
Survey and appraisal services required at Parks 17,000
TOTAL PARKS & REC BUDGET AMENDMENTS 17,000$
FY 2009
ACCOUNT
DESCRIPTION
63
00
00
00
00
Fiscal Year 2009 Budget Amendment #2
11
SPECIAL EVENTS FUND
This fund accounts for the expense of the hotel/motel excise taxes. It is also used to track the outflow related to the
donations collected for the various special events the City currently sponsors.
SPECIAL EVENTS FUND
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
REVENUES:
Interest Revenue $ - $ - $ - $ - $
Donations - 6,400 (6,400) 6,400 6
Op Transfer In-Hotel/Motel Tax Fd 40,000 - 40,000 - 40
TOTAL REVENUES $ 40,000 $ 6,400 $ 33,600 $ 6,400 $ 46
BUDGET ACTUALS
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
-
,400
,000
,400
AMENDMENTS
FINAL
BUDGET
EXPENDITURES:
Professional Fees $ 10,500 $ 8,337 $ 2,163 $ 2,400 $ 12
Rental Equip & Vehicle 6,500 6,820 (320) 2,000 8
Advertising 3,100 2,322 778 - 3
Printing 6,700 5,939 761 - 6
General Supplies 6,000 6,754
,900
,500
,100
,700
(754) 2,000 8
Food/Meals 4,200 3,290 910 - 4
Machinery & Equip 3,000 - 3,000 - 3
TOTAL EXPENDITURES $ 40,000 $ 33,463 $ 6,537 $ 6,400 $ 46
BUDGET AMENDMENT NOTES
REVENUE INCREASE
To reflect Milton Roundup donations received 6
EXPENSE INCREASE
Increased budgets to account for expending donations 6
TOTAL SPECIAL EVENTS FUND BUDGET AMENDMENTS $ 6
ACCOUNT
DESCRIPTION
FY 2009
FY 2009
ACCOUNT
DESCRIPTION
,000
,200
,000
,400
,400
,400
,400
Fiscal Year 2009 Budget Amendment #2
12
CONFISCATED ASSETS FUND
This fund was created to account for the expenditures and revenues from the cash confiscated related to narcotics
seizures.
CONFISCATED ASSETS FUND
BUDGET ACTUAL
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
REVENUES:
Court/ Cash Confiscations $ 43,763 $ (43,763) $ 43,763 $ 43,763
TOTAL REVENUES $ - $ 43,763 $ (43,763) $ 43,763 $ 43,763
BUDGET ACTUAL
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
EXPENDITURES:
Unallocated $ - $ - $ - $ 43,763 $ 43,763
TOTAL EXPENDITURES $ - $ - $ - $ 43,763 $ 43,763
BUDGET AMENDMENT NOTES
REVENUE INCREASE
Reflect cash confiscated year to date 43,763
EXPENSE INCREASE
Unallocated 43,763
TOTAL CONF ASSETS FUND BUDGET AMENDMENTS 43,763$
ACCOUNT
DESCRIPTION
FY 2009
FY 2009
ACCOUNT
DESCRIPTION
.
Fiscal Year 2009 Budget Amendment #2
13
CAPITAL PROJECTS FUND
The Capital Projects Fund is used to track revenues and expenditures associated with capital construction,
acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire
until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as
an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more,
or an improvement/addition to an existing capital asset. The amendments to this fund are explained below and are
followed by the budget spreadsheet on the next page:
BUDGET AMENDMENT NOTES
REVENUES
20,500$
2. Transfer out to General Fund: Survey and appraisal services required at parks (17,000)
3. Transfer out to Capital Grant: Consolidate Crabapple Study with Transportation Master Plan (70,000)
(42,082)
Total Amendment to
Revenues (108,582)
EXPENDITURES
Stormwater Maintenance (995)
Traffic Calming (15,367)
Park Improvements (5,915)
Comprehensive Plan (21,848)
2,043
6. New Vehicles - Increased to account for lease purchase of car to replace damaged vehicle.20,500
(70,000)
(17,000)
Total Amendment to
Expenses (108,582)
4. Budgeted Fund Balance - Reduced to reflect correct project budgets. FY 2008 expenditures hit
after budget was approved that should have decreased the carry-forward balance.
1. Capital Lease Proceeds - Increased to account for lease purchase of car to replace damaged
vehicle.
5. Amend the following accounts to reflect correct project budgets. FY 2008 expenditures hit
the accounts after the budget was approved that should have decreased the carry-forward
balance.
Police Record Mgmt Software
7. Crabapple Study - Transfer to Capital Grant Fund to consolidate with Transportation Master
Plan
8. Park Improvements - Transfer funds to General Fund for survey and appraisal services required
at parks
Fiscal Year 2009 Budget Amendment #2
14
CAPITAL PROJECTS FUND
BUDGET ACTUAL AS OF
8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
REVENUES:
Infrastructure Maintenance Fee $ 60,000 $ 56,480 $ 3,520 $ - $ 60,000
Sidewalk Replacement 70,558 - 70,558 - 70,558
Tree Recompense 12,800 12,800 - - 12,800
Landfill Use Fees 190,000 138,264 51,736 - 190,000
Interest Revenue 2,000 - 2,000 - 2,000
Capital Lease Proceeds - - - 20,500 20,500
Transfer out to General Fund - - - (17,000) (17,000)
Op Transfer In from General Fd 4,188,139 1,000,473 3,187,666 - 4,188,139
Transfer out to Capital Grant - - - (70,000) (70,000)
Budgeted Fund Balance 1,848,616 - 1,848,616 (42,082) 1,806,534
TOTAL REVENUES $ 6,372,113 $ 1,208,017 $ 5,164,096 $ (108,582) $ 6,263,531
BUDGET ACTUAL AS OF
8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
EXPENDITURES:
City Council:
City Hall Assessment $ 12,800 $ 3,334 $ 9,467 $ - $ 12,800
Public Safety:
Fire Station Improvements 40,929 17,200 23,729 - 40,929
New Vehicles 42,220 25,308 16,912 20,500 62,720
Vehicle Reserve 55,966 - 55,966 - 55,966
Police Record Mgmt Software 200,000 198,444 1,556 2,043 202,043
Furniture & Fixtures 10,540 2,590 7,950 - 10,540
Fire Record Mgmt Software 60,575 60,575 - - 60,575
Advanced Life Support Equip 50,000 - 50,000 - 50,000
Public Works:
Crabapple Study 70,000 21,783 48,217 (70,000) -
Construction Inspectors 75,000 5,302 69,698 - 75,000
Gravel Roads Maintenance 376,000 198,645 177,355 - 376,000
Stormwater Maintenance 223,953 6,338 217,615 (995) 222,958
Pavement Management 1,965,000 549,964 1,415,036 - 1,965,000
Traffic Calming 70,000 21,185 48,815 (15,367) 54,633
Bridge Repairs-Landrum Rd 320,000 69,361 250,639 - 320,000
Re-Striping 120,000 48,485 71,515 - 120,000
Edge of Pavement Program 50,000 - 50,000 - 50,000
Bridge Replacement Program 50,000 - 50,000 - 50,000
Sidewalks 100,000 - 100,000 - 100,000
NPDES Permit Compliance 433,500 - 433,500 - 433,500
Parks & Recreation:
Stormwater Mgmt at Park 15,000 - 15,000 - 15,000
Park Improvements 298,699 504 298,195 (22,915) 275,784
Milton Trails 200,000 - 200,000 - 200,000
Land Acquisition & Park
Enhancement
1,208,234 - 1,208,234 - 1,208,234
Community Development:
Comprehensive Plan 160,897 12,889 148,007 (21,848) 139,049
Arnold Mill Corridor Study 150,000 - 150,000 - 150,000
Tree Recompense 12,800 - 12,800 - 12,800
TOTAL EXPENDITURES $ 6,372,113 $ 1,241,908 $ 5,130,205 $ (108,582) $ 6,263,531
FY 2009
ACCOUNT
DESCRIPTION
ACCOUNT
DESCRIPTION
FY 2009
Fiscal Year 2009 Budget Amendment #2
15
CAPITAL GRANT FUND
The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance
major capital projects.
CAPITAL GRANT FUND
BUDGET ACTUAL
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
REVENUES:
Transportation Master Plan 360,000 189,553.83 170,446 360,000
GDOT HPP Funds 560,000 560,000 560,000
AED Units 0 0 0
Bathroom Renovation 17,500 17,500.00 0 17,500
Interest Revenue 0 0 0
Realized Gain on Investments
Firemans Fund Grant 0 0 0
Op Transfer In from General Fd 220,662 73,485.00 147,177 220,662
Op Transfer In from Capital Project Fd 70,000 70,000
Budgeted Fund Balance 695,078 695,078 695,078
TOTAL REVENUES 1,853,240$ 280,539$ 1,572,701$ 70,000$ 1,923,240$
BUDGET ACTUAL
AS OF 8/24/09
BUDGET
BALANCE
REQUESTED
BUDGET
AMENDMENTS
FINAL
BUDGET
EXPENDITURES:
Public Safety:
AED Units 0 0 0
Public Works:
Transportation Master Plan 450,000 272,902 177,098 70,000 520,
Birmingham & Providence 809,490 809,490 809,490
Arnold Mill @ New Providence 593,750 593,750 593,750
Parks & Recreation:
Bathroom Renovation 0 0 0
TOTAL EXPENDITURES $ 1,853,240 $ 272,902 $ 1,580,338 $ 70,000 $ 1,923,240
BUDGET AMENDMENT NOTES
INCREASE
70,000
TOTAL CAPITAL GRANT FD BUDGET AMENDMENTS 70,000$
FY 2009
ACCOUNT
DESCRIPTION
Op Transfer In from Capital Project Fund. Consolidate Crabapple Study with Transportation Master
Plan
FY 2009
ACCOUNT
DESCRIPTION
000
ORDINANCE NO.
STATE OF GEORGIA
FULTON COUNTY
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON,
GEORGIA, TO ADOPT THE FISCAL 2010 BUDGET FOR EACH FUND OF
THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN
IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS
OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED
APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED
ACTUAL FUNDING AVAILABLE.
WHEREAS, the City Manager of the City of Milton has presented a
proposed fiscal year 2010 Budget to the City Council on each of the various
funds of the City; and
WHEREAS, each of these budgets is a balanced budget, so that
anticipated revenues equal proposed expenditures for each fund; and
WHEREAS, the fiscal year 2010 budget provides a financial plan for the
government, establishing appropriations for each operating department in order
to extend services;
NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A”
attached hereto and by this reference made a part hereof this ordinance shall be
the City of Milton’s fiscal year 2010 budget; and
BE IT FURTHER ORDAINED that this budget be and is hereby approved
and the several items of revenues shown in the budget for each fund in the
amounts anticipated are adopted and that the several amounts shown in the
budget for each fund as proposed expenditures are hereby appropriated to the
departments named in each fund; and,
BE IT FURTHER ORDAINED that the expenditures shall not exceed the
appropriations authorized by this budget or amendments thereto provided; that
expenditures for the fiscal year shall not exceed actual funding available.
ADOPTED AND APPROVED this _____ day of _______________ .
CITY OF MILTON, GEORGIA
By: ________________________
Mayor
_________________________ ________________________
Council Member Council Member
_________________________ ________________________
Council Member Council Member
_________________________ ________________________
Council Member Council Member
(SEAL)
Attest:
_______________________________
City Clerk
First Reading ________________________
Second Reading _______________________
City of
MILTON
G E O R G I A
CITY OF MILTON
FISCAL YEAR 2010
BUDGET
City of Milton
13000 Deerfield Parkway Suite 107G Milton, GA 30004
September 11, 2009
To the Honorable Mayor, City Council and the Citizens of Milton:
In accordance with State of Georgia laws and Ordinances enacted the City of Milton, Georgia, we are
pleased to present the City of Milton’s Annual Budget for fiscal year 2010. An objective of the City’s
budget is to provide a management tool by which our local government can unite its budgeting efforts to
provide quality services while operating within available resources. This process results in an updating of
the City’s on-going financial plan and provides a vehicle by which management decisions can be made as
a result of the formulation and analysis of the respective data.
BUDGET PROCESS AND OVERVIEW
The fiscal year 2010 budget process began in June with distribution of historical data and forms to all the
department directors. Each department formulated budgets in three major areas; maintenance &
operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting,
finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue
estimates.
In early August, each department director met with the City Manager to review their budget requests and
goals and objectives. Each request was evaluated by the City Manager and the Finance Director
according to the priority specified by the department director and available funding. This first draft was
presented to you on September 9, 2009 for consideration. We will hold a budget workshop during the
regularly scheduled meeting on September 14, 2009 to initially discuss all of the requests in more detail, if
necessary. The final document will be presented for approval on September 21, 2009.
As required by Georgia law and Council, citizen input will be solicited during the process of adopting the
budget through publicly advertised meetings. The legally required public hearings on the budget will be
held on September 9, 2009, with the first reading of the ordinance and the second ordinance reading and
final adoption occurring on September 21, 2009. As established by the City of Milton Charter, the millage
rate used in establishing the balanced budget for fiscal year 2010 is 4.731 mills.
KEY BUDGET FACTORS, ISSUES, AND PRIORITIES
The foundation for the fiscal year 2010 budget is based on three key financial factors.
• Sustainability of existing services
• Enhancement to services through operating initiatives
• Maintaining the quality of life for constituents, citizens, and businesses through capital
programming
Sustainability of Existing Services and Enhancements through Operating Initiatives
The fiscal year 2010 balanced budget is based on a millage rate of 4.731 mills, which is the same millage
rate applied in previous fiscal years. This budget provides financial resources for the City of Milton to
sustain the current levels of service and includes areas of improved service via operating initiatives.
In appropriating the resources to sustain existing services, the following are the top five revenue and
expenditure sources:
Representing 88.4% of total general fund revenue, the top five areas of general fund revenue are as
follows:
Property Tax Revenue 51.8% $ 9,228,549
Local Option Sales Tax 19.1% $ 3,400,000
Franchise Fees 9.5% $ 1,700,000
Insurance Premium Tax 4.8% $ 850,000
Property Taxes
9,228,549
51.8%
Other Taxes
7,529,000
42.3%
Licenses & Permits
216,210
1.2%
Charges for Services
326,160
1.8%
Fines & Forfeitures
452,500
2.5%Investment Income
20,000
0.1%
Miscellaneous Revenue
37,802
0.2%
Other Financing Sources
7,000
0.0%
Business & Occupation Tax 3.2% $ 575,000
Representing 65.5% of total general fund expenditures, the top five general fund expenditures by
department are:
Fire 23.5%4,189,001$
Police 14.5%2,583,623$
Public Works 11.4%2,024,601$
Other Financing Uses 8.2%1,459,866$
Community Development 7.9%1,399,700$
Mayor &
Council
157,189
0.9%
City Clerk
572,785
3.2%
City Manager
395,023
2.2%Finance
1,029,285
5.8%
Legal
200,000
1.1%IT
1,073,453
6.0%HR
334,251
1.9%
EMS
132,250
0.7%
Public Works
2,024,601
11.4%
Parks &
Rec
140,339
0.8%
Comm Dev
1,399,700
7.9%
Debt Service
709,395
4.0%
Other Financing Uses
1,459,866
8.2%
Risk Mgmt
195,252
1.1%
Fire
4,189,001
23.5%
Police
2,583,623
14.5%
PI & Mktg
493,811
2.8%
Gen Govt Bldg
482,415
2.7% Court
244,982
1.4%
City of Milton 3 FY 2010 Proposed Budget
The top five expenditures by category are as follows:
City Salary & Benefits Costs 37.8% $ 6,732,453
Contracted Service with CH2M Hill 31.0% $ 5,515,483
Other Financing Uses 8.2% $ 1,459,866
Purchased Services 4.9% $ 866,697
Salaries & Benefits
6,732,453
37.8%
Professional Services
727,467
4.1%
CH2M Hill Contract
5,515,483
31.0%
Repairs &
Maintenance
220,245
1.2%
Rental Land & Buildings
676,212
3.8%
Rental Vehicles & Equip
800
0.0%Other
Supplies 4.3% $ 759,956
Minor Capital Outlays
147,597
0.8%
P urchased
Service
866,697
4.9%
Other Costs
1,050
0.0%
Debt Service
709,395
4.0%
Supplies
759,956
4.3%
Other Financing Uses
1,459,866
8.2%
Salary and Benefits Detail
The salary and benefit budget is based upon approved positions (Appendix A) and the associated benefit
program costs. For fiscal year 2010, direct City costs for salaries/benefits is $6,732,453, with $4,947,954
appropriated for salaries and $1,784,499 for benefits, making benefit costs 27% of the total
salaries/benefit budget. As the City recognizes the costs of employee retention are less than employee
turnover and recruitment, this budget includes a cost of living adjustment of 2.5% for each employee. The
total City salary/benefits budget is 38% of the total operating expenditures.
City of Milton Private/Public Partnership
At its inception, the City of Milton decided to take a non-traditional approach to operating a city by
partnering with a private firm, CH2M Hill, to perform the operations and maintenances services. During
fiscal year 2009, the City of Milton and CH2M Hill met frequently to discuss contract modifications and
pricing which addressed the downward financial trends currently being seen. Contrary to previous years,
we anticipate a reduction in the contract cost because of a right sizing of services. There is no escalation
anticipated. The City is also exploring a larger level of self performance and planning is in place to bring
several services internally in a more traditional format. When some, or all, of the City services are
internalized, it is anticipated the budgeted contract amount will serve to fund the balance of that service in
its self performing role.
The contract cost for fiscal year 2010 is budgeted at $5,515,483. This is subject to change as planning
and direction decisions are made by the Mayor and Council.
Fiscal Year Escalator Base Contract Change Order Description Change Order Amount Total Contract
Police & Fire Dept Support 75,927$
Public Safety HR 22,500$
2008 6.57% 6,820,639$ 6,820,639$
2009 3.78% 7,078,459$ 7,078,459$
2010 0.00% 5,515,483$ 5,515,483$
CH2M Hill Contract History
2007 5,235,000$ 5,333,427$
City of Milton 4 FY 2010 Proposed Budget
Budget Summary by Department – General Fund
Mayor and City Council
The fiscal year 2010 budget appropriation for the Mayor and Council is $157,189. This
department is comprised of a Mayor and six Council Members. Salaries of the Mayor and
Council are set by City Charter. Each elected official receives an annual stipend for expenditure
reimbursement. For fiscal year 2010, the Mayor’s stipend is $3,720 and each council member
receives a stipend of $2,720. The stipends were increased by $720 last fiscal year for the
intended purpose of permitting the acquisition of an air card.
There was an overall 36% decrease from the FY 2009 budget due in large part to the Executive
Aide position being moved to the City Manager’s department. Other reductions included the
elimination of the need for a recruiter for the City Manager position and the contract services for
the ADA Coordinator.
City Manager
The fiscal year 2010 budget appropriation for the City Manager’s Department is $395,023. The
City Manager is responsible for the overall management of all city functions and operations. The
City Manager’s Department is comprised of the following employees:
• City Manager
• Assistant City Manager
• Executive Aide
The FY 2010 budget shows a 76% increase compared to the FY 2009 amended budget.
Increases are primarily due to:
• the Executive Aide position being reclassified from the Mayor & Council budget;
• and the Assistant City Manager position is funded for the entire year as opposed to a
partial year in FY 2009 due to vacancy.
City Clerk
The fiscal year 2010 budget appropriation for the City Clerk’s Department is $572,785. This
department is responsible for the compilation and publication of all council agendas. The City
Clerk is holder of all City records, and, therefore, is responsible for the records management
program. The City Clerk’s Department is comprised of the following employees:
• City Clerk (also serving as the Court Clerk)
• Deputy City Clerk
• Records Clerk
The budget for this department decreased by 13% due to a reduction in the cost of the CH2M Hill
contract. The City Clerk is a position established by the Charter, but the remaining employees are
employed by CH2M Hill.
Finance
The total appropriation for the Finance Department for fiscal year 2010 is $1,029,285. This
department is responsible for managing the City’s financial assets and is comprised of the
following employees:
• Finance Director
• Budget/Procurement Coordinator
• Accountant
City of Milton 5 FY 2010 Proposed Budget
• Disbursements Specialist (payroll and accounts payable)
• Two Revenue Clerks
The Finance Director, or City Treasurer, is a position established by the Charter and the
remaining personnel are employed by CH2M Hill. The budget for this department decreased by
5.4%. The main contributing factor for the reduction is the Finance Director is no longer included
in the contract cost for CH2M Hill.
Legal
Legal services are provided to the City through a contractual relationship with Jarrard and Davis,
LLP. The budget for legal services and consultation is $200,000. This is an 11% increase over
the FY 2009 amended budget and is based on current trending.
Information Technology
The fiscal year 2010 budget appropriation for the Information Technology Department is
$1,073,453. IT is responsible for all technology and geographical information services and is
comprised of four employees:
• IT Director
• IT Manager
• IT Technician
• GIS Technician
The IT Director was recently hired as a City employee. The remaining personnel are employed by
CH2M Hill. This budget also includes one initiative: an upgrade in the network bandwidth that will
increase the speed of the data connection for mobile units in police and fire.
Human Resources
The Human Resources Department budget appropriation is $334,251. This department is in
charge of recruitment, training and development, record keeping of all personnel data, and
benefits. It currently consists of two employees:
• HR Director
• HR Generalist
These positions were previously employed by CH2M Hill, but will become City positions at the
beginning of the fiscal year.
Public Information and Marketing
This department was formerly known as Communications. It was changed to represent the
responsibilities of the department, which include informing the public through various media
outlets of the news and events concerning the City and its citizens and ensuring the City’s image
is protected. There are two employees that perform these functions:
• Communications Manager
• Special Events Coordinator
The fiscal year 2010 budget appropriation is $493,811, which is 2% lower than fiscal year 2009.
Both of the personnel are employees of CH2M Hill and the decrease is due to the reduction in
cost of the CH2M Hill contract.
Municipal Court
The fiscal year 2010 budget appropriation for Municipal Court is $244,982. The court staff is
responsible for the operation of the City’s municipal court system, scheduling, processing, and
City of Milton 6 FY 2010 Proposed Budget
tracking all violations issued by police and code enforcement personnel. The Court Department
is comprised of the following employees:
• Court Clerk (also serving as the City Clerk)
• Municipal Judge
• Associate Judge
• City Solicitor
• Deputy Court Clerk
• Administrative Assistant
The Municipal Judge, Solicitor and Court Clerk are positions established by the Charter. The
Deputy Court Clerk and Admin Asst were formerly CH2M Hill employees but have recently
transitioned to City personnel. Expenses for this department are projected to go down 43%
primarily because court services will be performed in-house.
Public Safety Department
The Public Safety Department has been split into three separate departments: Police, Fire and
EMS Services. Therefore, Public Safety Administration has been absorbed into the three
departments and will not have a budget appropriated for FY 2010.
Police
The fiscal year 2010 budget appropriation for the Police Department is $2,583,623. It is
comprised of the following employees, all of whom are direct employees of the City:
• Police Chief
• Administrative Assistant
• Records Clerk
• Captain – Operations Division
• Captain – Support Services & CID
• Three Lieutenants
• Four Sergeants
• Two Detectives
• One K-9 Officer
• Eleven Police Officers
• One Part-time School Crossing Guard
Operating Initiatives included in the Police Department budget are:
• Two Police Officers to increase the level of service and meet the needs of the City and
professional standards based on call volume. ($159,971)
• One Crime Prevention Officer to implement the Milton Police and Citizens Together
(MPACT) program. ($76,335)
• One Narcotics Detective to participate in the federal narcotics task force. ($79,705)
• Purchase warranty extension for the laptops located in the mobile units. ($8,000)
Fire
The Fire Department’s budget appropriation for fiscal year 2010 is $4,189,001. All personnel are
direct employees of the City and include:
• Fire Chief
• Three Battalion Chiefs
• One Captain
• Fire Marshall
• Twelve Lieutenants
• Twelve Fire Apparatus Operators
City of Milton 7 FY 2010 Proposed Budget
• Twenty-five Firefighters (3 partially funded by S.A.F.E.R. grant)
Operating initiatives included in the Fire Department budget are:
• Implementing the Heart Ready City program that will help increase public education and
potentially improve the chain-of-survival for cardiac patients. ($22,350)
• The purchase of 23 RIT rescue harnesses that will expand the search and rescue
capabilities of fire personnel and provide alternatives means of egress when trapped in a
multi-story structure ($13,225)
• The purchase and installation of four exhaust extractor systems for the fire bays allowing
harsh fumes to be removed from the living quarters and storage facilities. ($25,560)
EMS Operations
EMS services are provided through a contractual agreement with Rural Metro. The annual
contract costs $132,250.
Public Works
The fiscal year 2010 budget appropriation for public works is $2,024,601. Public Works is
responsible for transportation and road repair and maintenance activities. It is comprised of the
following CH2M Hill employees (not including subcontracted personnel):
• Director of Public Works
• Public Works Citizen Responder
• Transportation Engineer
• Field Services Manager
• Field Services Technician
The operating initiatives in the Public Works department include:
• Partnering with the City of Roswell by way of a use agreement that will allow Milton
residents to utilize their recycling facility ($50,000)
• Funds to support volunteer efforts for clean-up programs, such as Adopt-a-Road, stream
cleanups and bulky trash day ($5,000)
• Funding for additional overhead trimming of trees and bushes in the City right-of-ways.
($18,000)
Parks & Recreation
Parks and Recreation has previously only been responsible for the repairs and maintenance of
the City’s parks. In fiscal year 2010, the City is adding to the duties of this department and has
charged staff with creating a recreation program and expanding the parks. The total appropriation
for Parks and Recreation is $140,339. It includes funding for a Parks & Recreation Manager and
program supplies. Additional funding for the parks master plan and park improvements is
incorporated in the Capital Projects Fund.
Community Development
The fiscal year 2010 budget appropriation for the Community Development Department is
$1,399,700. Community Development is responsible for all planning and zoning activities, as well
as building inspections and code enforcement. This department is comprised of the following
employees:
• Director of Community Development
• Two Planners
• Environment Engineer/Arborist
• Two Construction/Plans Review Inspectors
• Code Enforcement Officer
City of Milton 8 FY 2010 Proposed Budget
• Building Official
• Building Plans Reviewer
• Two Building Inspectors
• Permit Technician
Each of the listed positions are either CH2M Hill employees or are subcontractors of the
company. The budget decreased 16% from fiscal year 2009 due to a reduction in the CH2M
contract.
Other Budgeted Expenditures – Non-departmental
Included in the expenditure appropriations are the following:
• Property and liability insurance in the amount of $192,252.
• City Hall lease and building maintenance totaling $482,415.
• The third of five annual lease payments associated with the purchase of equipment,
vehicles, and fire apparatus in the amount of $709,395.
• As required in the adopted Budgetary Policies of the City, a 1% contingency has been
appropriated. This totals $163,630 for FY 2010.
• An interfund transfer of $1,085,400 out of the General Fund and into the Capital Project
Fund in order to pay for the recommended capital projects for fiscal year 2010.
• An interfund transfer of $178,240 out of the General Fund and into the Capital Grant
Fund in order to fund the match the intersection improvements at Birmingham @
Providence and Arnold Mill @ New Providence.
• An interfund transfer of $32,596 out of the General Fund and into the Operating Grant
Fund in order to fund the match for the SAFER grant personnel.
Maintaining the Quality of Life for Constituents, Businesses, and Citizens through Capital
Programming
The City’s capital improvement program has the most visible and long-term effect on the quality of life for
residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal
year 2010, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2)
alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project.
Secondary priority for funding considerations were projects that included long-term visioning and planning
for the City of Milton.
The total appropriation for the fiscal year 2010 capital program is $1,515,640 and is presented by the
priority categories explained above:
Current Asset Maintenance or Repair
Continue pavement management program $500,000
Continue to fund the re-striping of roads $ 25,000
Continue to fund traffic calming measures $ 25,000
Continue to fund the NPDES permit compliance program $425,000
Health and Safety Mitigation
Repair/replace Cogburn Rd and Landrum Rd bridges $675,000
Reserve apparatus – pumper/tanker (1st year funding) $100,800
Birmingham @ Providence Intersection Improvement (3rd year funding) $109,490
Arnold Mill @ New Providence Intersection Improvement (3rd year funding) $ 68,750
City of Milton 9 FY 2010 Proposed Budget
Other
Color orthophotography and LiDar $ 35,000
New vehicles for four additional officers (1st year funding) $ 51,600
In order to fund some of the higher priority projects that contribute to the safety and well-being of the
citizens, a decrease in Land Acquisition of $500,000 is requested. This is not to say that parks land
acquisition is not a priority, it simply means that it is hard to justify purchasing additional land at this time
when the City currently owns 200+ acres of undeveloped park land. The plan is to repay this money back
in future years when there is adequate funding to do so.
BUDGET POLICY
Annual budgets are adopted on a basis consistent with accounting practices as defined by generally
accepted accounting principles for all funds. All annual appropriations lapse at year end except capital
project and grant funds, which adopt project-length budgets.
CLOSING
It is our privilege to submit the FY 2010 Proposed Budget to Milton’s Mayor, City Council and Citizens.
This budget illustrates the City’s dedication to providing the highest level of services while maintaining
sound fiscal policies. We look forward to the discussing this document as well as the level of services
outlined in this proposed budget.
Respectfully Submitted,
Christopher J. Lagerbloom Stacey R. Inglis
City Manager City Treasurer/Finance Director
City of Milton 10 FY 2010 Proposed Budget
Department Job Title
Mayor
City Council Member
City Council Member
City Council Member
City Council Member
City Council Member
City Council Member
City Clerk/Clerk of Court
Deputy City Clerk
Records Clerk/Admin Asst
Customer Service Rep
City Manager
Assistant City Manager
Executive Aide
Finance Director
Accountant
Budget and Procurement Coordinator
Clerk/Revenue Technician
Clerk/Revenue Technician
IT Director
IT Manager - Systems Analyst
GIS Specialist
IT Specialist
HR Director
HR Generalist (Payroll)
Communications Coordinator
Special Events/Downtown Coordinator
Deputy Court Clerk
Court Administrative Assistant
Judge (PT)
Associate Judge (PT)
Court Solicitor (PT)
Bailiff (PT)
Bailiff (PT)
Parks and Recreation Department Parks and Recreation Director
City Positions for FY 2010 (Full and Part Time)
Human Resources
Communications
Municipal Court
Elected Officials
City Clerk's Office
City Manager's Office
Finance Department
Information Technology Department
City of Milton 11 FY 2010 Proposed Budget
Department Job Title
Police Chief
Public Safety Admin Asst
Records Clerk
Police Captain Operations
Police Captain Admin
Police Lieutenant
Police Lieutenant
Police Lieutenant
Police Sergeant
Police Sergeant
Police Sergeant
Police Sergeant
Police- Community Relations Officer
Investigator
Investigator
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Police Officer
Crossing Guard (PT)
Police Department
City of Milton 12 FY 2010 Proposed Budget
Department Job Title
Fire Chief
Fire Marshal
Battalion Chief
Battalion Chief
Battalion Chief
Fire Captain
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Lieutenant
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Apparatus Operator
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter
Fire Fighter-SAFER Grant
Fire Fighter-SAFER Grant
Fire Fighter-SAFER Grant
Fire Department
City of Milton 13 FY 2010 Proposed Budget
Department Job Title
Public Works Director
Deputy Director/PE
Public Works Field Manager
Public Works Field Manager
Customer Service Rep
Specialist/Laborer
Specialist/Laborer
Specialist/Laborer
Specialist/Laborer
Community Development Director
Plans Coordinator
Zoning Coordinator
Zoning Coordinator
Code Enforcement Officer
Code Enforcement Officer
Specialist/Inspector (Construction)
Specialist/Inspector (Arborist)
Specialist/Inspector (Erosion/Water)
121 Total Full Time Employees
13 Part-Time Employees
Community Development
Public Works Department
City of Milton 14 FY 2010 Proposed Budget
General Fund
City of Milton 15 FY 2010 Proposed Budget
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Revenues
Taxes 13,749,418 16,457,846 16,186,549 16,757,549
Licenses & Permits 325,104 398,164 231,791 216,210
Intergovernmental Revenues - 4,176,896 - -
Charges for Services 166,435 359,802 304,097 326,160
Fines & Forfeitures 182,207 477,247 402,500 452,500
Investment Income 69,518 107,764 29,180 20,000
Contributions & Donations 3,462 11,817 - -
Miscellaneous Revenue 30,677 72,743 41,563 37,802
Other Financing Sources 45,764 34,100 4,184,896 7,000
Total Revenues 14,572,584 22,096,379 21,380,576 17,817,221
Expenditures
Mayor & Council 236,876 555,565 244,663 157,189
City Clerk 156,921 535,812 667,229 572,785
City Manager 539,621 393,809 224,087 395,023
Finance 949,393 824,050 1,088,287 1,029,285
Legal 220,428 280,528 180,000 200,000
IT 1,000,052 682,064 984,795 1,073,453
Human Resources 94,022 358,832 367,176 334,251
Risk Management 128,097 158,445 190,089 195,252
General Govt Buildings 108,000 362,255 447,074 482,415
Public Info & Marketing 277,334 175,236 504,313 493,811
Municipal Court 306,613 464,116 427,241 244,982
Public Safety:
Administration 653,374 1,494,742 868,680 -
Police 1,961,118 1,442,529 1,776,041 2,583,623
Fire 2,964,701 2,957,243 3,689,283 4,189,001
EMS Operations - 33,062 132,250 132,250
Public Works 1,637,631 1,756,381 2,368,048 2,024,601
Parks & Recreation 14,636 159,413 182,363 140,339
Community Development 925,260 1,365,308 1,672,874 1,399,700
Debt Service 142,690 857,728 742,995 709,395
Other Financing Uses 390,000 1,963,410 4,623,088 1,459,866
Total Expenditures 12,706,767 16,820,529 21,380,576 17,817,221
Total Revenues Over (Under)
Expenditures 1,865,817 5,275,850 - -
General Fund
City of Milton 16 FY 2010 Proposed Budget
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Y-T-D
ACTUALS
FY 2009
PROJECTED
REVENUES
FY 2010
TAXES
Current Yr Property Taxes-Real $ 7,589,313 $ 7,605,691 $ 7,730,000 $ - $ 7,745,000
Current Yr Property Taxes-Utility - 570,370 52,549 52,364 52,549
Prior Yr Property Taxes-Real - 674,247 650,000 775,552 1,200,000
Current Yr Prop Taxes-Personal 111,588 137,631 140,000 - 140,000
Motor Vehicle Tax 336,404 528,653 520,000 413,849 500,000
Intangible Tax 255,072 209,413 170,000 187,983 190,000
Prior Yr Prop Taxes-Personal - 33,486 40,000 39,176 40,000
Real Estate Transfer Tax 78,593 57,633 30,000 32,165 35,000
Franchise Fees 1,100,437 1,649,821 1,700,000 1,331,789 1,700,000
Local Option Sales Tax 3,482,745 4,052,663 3,400,000 2,716,158 3,400,000
Alcohol Beverage Excise Tax 217,718 266,176 254,000 229,139 254,000
Business & Occupation Tax 555,084 573,694 580,000 579,252 575,000
Insurance Premium Tax - - 850,000 - 850,000
Financial Institution Tax 22,465 31,924 23,000 23,932 23,000
Penalties & Interest-Real Prop - 55,204 42,000 61,217 50,000
Penalties & Interest-Pers Prop - 269 1,000 1,103 1,000
Penalties & Interest-Business Lic - 10,971 4,000 1,925 2,000
LICENSES & PERMITS
Alcohol Beverage Licenses 106,385 121,895 111,000 122,051 122,000
Advertising Fee - 2,362 895 1,695 900
Pouring Permit 4,080 5,050 6,650 5,540 3,300
Solicitation Permit 75 655 420 215 390
Zoning & Land Use Permits 124,954 29,630 5,000 6,649 2,500
Application Fees 4,218 - - - -
Land Disturbance - 41,900 20,000 17,019 20,000
Impact Fees (2 015)
REVENUES
CITY OF MILTON
Impact Fees (2,015) - - - -
Modification - 2,650 2,000 1,750 2,000
Variance - 10,850 8,000 7,350 8,000
Seasonal & Special Events - 50 120 270 120
Sign Permits 6,220 9,201 7,000 8,580 7,000
Erosion Control Permit 650 - -
Building Permits 80,536 172,454 70,000 55,146 50,000
Retaining Wall - (276) - - -
NPDES Fees 1,742 706 814 -
INTERGOVERNMENTAL REVENUES
Fulton County/SSD Funds - 4,176,896 - - -
CHARGES FOR SERVICES
Finance Admin Fee 57,200 66,300 70,000 70,050 70,000
Court Admin Fee 61,918 173,330 147,293 149,328 145,000
Planning & Development Fees 31,214 - - - -
Maps & Cert Letters - 1,858 1,000 655 500
Plan Review Fees - 48,205 45,000 61,684 45,000
Open Records Fees 2,355 949 860 291 600
Development Bond Fee 2,365 1,850 1,200 1,350 3,000
Election Qualifying Fee 2,340 - 3,330 - -
Accident Reports 2,767 6,450 6,354 5,458 5,000
Expungement Fees - 150 300 525 300
Alarm Registration 4,125 18,550 5,500 10,150 5,000
Alarm Registration Penalties - 25 - -
False Alarms 1,950 33,800 14,000 14,700 15,000
Fire Plan Review - - 1,400 918 1,400
Fire Inspection - - 600 3,944 600
Background Check Fees - 7,970 7,000 9,550 7,000
Facility Rental 50 - 2,797 2,500
Bad Check Fees 150 365 260 390 260
HYA Fees - - - 25,672 25,000
City of Milton 17 FY 2010 Proposed Budget
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Y-T-D
ACTUALS
FY 2009
PROJECTED
REVENUES
FY 2010
REVENUES
CITY OF MILTON
FINES & FORFEITURES
Fines & Forfeitures 173,942 474,213 400,000 445,496 450,000
Ordinance Fines 8,265 3,034 2,500 2,579 2,500
INVESTMENT INCOME
Interest Revenue 39,726 42,825 9,000 10,379 5,000
Tan Proceeds Interest - 14,337 180 180 -
Realized Gain/Loss on Investmt 29,792 50,603 20,000 38,402 15,000
CONTRIBUTIONS & DONATIONS
Donation Revenue-City Mgr 14,852 - - - -
Contra-Donation Revenue (1,650)
Donation Revenue-Pub Sfty 6,837 945 - - -
Contra-Donation Revenue (12,852)
Public Safety Fund - 10,871 - 6,014 -
Contra-Donation Revenue-Pub Sfty (5,376)
Donation Revenue-Mayor & Council 1,650 - 175 -
MISCELLANEOUS REVENUE
Merchandise & Products - 581 - - -
Lease-Old Bullpen Rd - 5,000 - - -
Insurance Proceeds-Pub Sfty 2,733 24,060 2,321 4,689 -
Insurance Proceeds-PW - 3,645 1,440 5,240 -
Damaged Property-Citizen Reimb - 1,060 - -
Other Misc Revenue 27,945 38,397 37,802 - 37,802
OTHER FINANCING SOURCES
Operating Transfers In-Htl/Mtl Fd 45,764 34,100 8,000 - 7,000
Budgeted Fund Balance - - 4,176,896 - -
TOTAL $ 14,572,584 $ 22,096,379 $ 21,380,576 $ 7,543,300 $ 17,817,221
City of Milton 18 FY 2010 Proposed Budget
Current Year Property Taxes - Real Property311.1000December January FebruaryMarch April May June July August SeptemberOctober NovemberTotal Budget VarianceFY 2007963,712 5,551,621 1,073,9807,589,3126,913,642 (675,670) FY 2008109,154551,300 6,061,425 880,1627,602,0418,447,544 845,503 FY 200907,730,000 7,730,000 01,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,000Current Year Property Taxes ‐Real PropertyFY 2007FY 2008FY 200901,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,000Current Year Property Taxes ‐Real PropertyFY 2007FY 2008FY 2009City of Milton19FY 2010 Proposed Budget
Current Year Property Taxes - Utilities311.1100October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20084,488 565,839 44570,370576,277 5,907 FY 20096,032 46,331052,36452,549 185 0100,000200,000300,000400,000500,000600,000Current Year Property Taxes ‐UtilityFY 2008FY 20090100,000200,000300,000400,000500,000600,000Current Year Property Taxes ‐UtilityFY 2008FY 2009City of Milton20FY 2010 Proposed Budget
Prior Year Property Taxes - Real Property311.2000December January February March April May June July August September October November Total BudgetVarianceFY 200856,951 265,987 51,089 12,115 31,157 18,193 69,781 73,595 23,388 27,000 22,630 17,263669,148.07591,886 (77,262) FY 2009227,694 131,736 45,539 82,070 5,428 7,501 210,690 73,402 -8,509775,552650,000 (125,552) ‐50,000050,000100,000150,000200,000250,000300,000Prior Year Property Taxes ‐Real PropertyFY 2008FY 2009‐50,000050,000100,000150,000200,000250,000300,000Prior Year Property Taxes ‐Real PropertyFY 2008FY 2009City of Milton21FY 2010 Proposed Budget
Current Year Property Taxes - Personal Property311.3000December JanuaryFebruaryMarchApril MayJune JulyAugust September October November Total BudgetVarianceFY 20074,813 96,056 10,719111,588153,000 41,412 FY 2008291 50,769 67,446 19,276137,782173,394 35,612 FY 20090140,000 140,000 020,00040,00060,00080,000100,000120,000Current Year Property Taxes ‐Personal PropertyFY 2007FY 2008FY 2009020,00040,00060,00080,000100,000120,000Current Year Property Taxes ‐Personal PropertyFY 2007FY 2008FY 2009City of Milton22FY 2010 Proposed Budget
Motor Vehicle Tax311.3100October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20077,164 37,308 32,995 35,669 30,469 39,609 35,368 35,616 46,928 35,275 336,404336,911 508 FY 2008 46,713 33,139 34,818 40,651 41,356 44,201 47,563 41,173 46,912 54,968 47,969 49,190 528,653490,000 (38,653) FY 2009 51,395 41,079 45,385 37,827 40,211 42,632 34,210 39,412 41,265 40,434 413,849520,000 106,151 ‐10,000 20,000 30,000 40,000 50,000 60,000 Motor Vehicle TaxFY 2007FY 2008FY 2009‐10,000 20,000 30,000 40,000 50,000 60,000 Motor Vehicle TaxFY 2007FY 2008FY 2009City of Milton23FY 2010 Proposed Budget
Intangible Tax311.3400OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 200734,906 20,674 21,050 34,013 25,843 23,201 27,500 27,069 25,498 15,318 255,072 201,000 (54,072) FY 200816,780 15,700 16,789 14,346 17,861 21,040 19,101 19,916 22,285 19,946 14,286 11,361 209,413 200,000 (9,413) FY 200911,767 7,097 9,955 12,604 20,781 24,665 22,961 26,293 24,615 27,245 187,983 170,000 (17,983) ‐5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Intangible TaxFY 2007FY 2008FY 2009‐5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Intangible TaxFY 2007FY 2008FY 2009City of Milton24FY 2010 Proposed Budget
Prior Year Property Taxes - Personal Property311.4000December JanuaryFebruaryMarchApril MayJune JulyAugust September October November Total BudgetVarianceFY 2008438 1,427 534 24,896 144 62(348)0 6,0880 95 15033,48630,000 (3,486) FY 20094,191 22,056 3,394 3,601 1,503 1,4060(11)3,03839,17640,000 824 (5,000)0 5,000 10,000 15,000 20,000 25,000 30,000 Prior Year Property Taxes ‐PersonalFY 2008FY 2009(5,000)0 5,000 10,000 15,000 20,000 25,000 30,000 Prior Year Property Taxes ‐PersonalFY 2008FY 2009City of Milton25FY 2010 Proposed Budget
Real Estate Transfer Tax311.6000October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20079,051 5,218 4,761 7,897 5,654 5,778 8,948 9,364 16,862 5,06078,59359,940 (18,653) FY 20084,1052,743 3,438 3,532 3,909 4,655 2,703 5,966 4,842 5,521 4,995 11,22457,63347,000 (10,633) FY 20094,1472,557 3,354 2,223 2,056 2,329 2,838 3,042 4,460 5,15932,16530,000 (2,165) 02,0004,0006,0008,00010,00012,00014,00016,00018,000Real Estate Transfer TaxFY 2007FY 2008FY 200902,0004,0006,0008,00010,00012,00014,00016,00018,000Real Estate Transfer TaxFY 2007FY 2008FY 2009City of Milton26FY 2010 Proposed Budget
Franchise FeesQ1 (Oct-Dec) Q2 (Jan-Mar) Q3 (Apr-Jun) Q4 (Jul-Sep)Total BudgetVarianceFY 200720,332370,064300,482409,5601,100,437823,000 (277,437) FY 2008375,072421,561336,607516,5811,649,8211,395,924 (253,897) FY 2009367,432598,513365,84401,331,7891,700,000 368,211 200,000300,000400,000500,000600,000700,000Franchise FeesFY 2007FY 2008FY 20090100,000200,000300,000400,000500,000600,000700,000Q1 (Oct‐Dec) Q2 (Jan‐Mar) Q3 (Apr‐Jun) Q4 (Jul‐Sep)Franchise FeesFY 2007FY 2008FY 2009City of Milton27FY 2010 Proposed Budget
Local Option Sales Tax313.1000October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 2007377,549 345,541 319,919 333,781 376,675 347,033 309,004 380,927370,590321,7253,482,7452,944,688 (538,057) FY 2008360,008 322,955 384,665 293,509 332,186 368,889 320,228 331,564 354,338 318,842 298,372 367,1084,052,6634,167,423 114,760 FY 2009286,866 273,524 371,476 300,077 243,624 402,306 263,082 286,529 288,6732,716,1583,400,000 683,842 050,000100,000150,000200,000250,000300,000350,000400,000450,000Local Option Sales TaxFY 2007FY 2008FY 2009050,000100,000150,000200,000250,000300,000350,000400,000450,000Local Option Sales TaxFY 2007FY 2008FY 2009City of Milton28FY 2010 Proposed Budget
Alcoholic Beverage Excise TaxOctober November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070 0 12,350 16,429 18,349 22,708 23,112 29,477 26,650 21,070 26,191 20,258216,594145,000 (71,594) FY 200822,61722,966 26,846 17,645 17,406 19,880 21,341 25,188 24,013 23,597 24,610 20,296266,405254,000 (12,405) FY 200921,939 21,561 25,283 17,764 17,264 20,894 23,017 25,666 27,247 24,650 3,8540229,139254,000 24,861 05,00010,00015,00020,00025,00030,00035,000Alcoholic Beverage Excise TaxFY 2007FY 2008FY 200905,00010,00015,00020,00025,00030,00035,000Alcoholic Beverage Excise TaxFY 2007FY 2008FY 2009City of Milton29FY 2010 Proposed Budget
Occupational Tax316.1000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 200714,056 68,285 23,150 216,611 92,105 47,656 22,137 34,92833,808 2,349555,084558,775 3,692 FY 200810,242 5,289 4,949 27,826 57,105 311,742 97,165 15,751 32,123 10,895 4,587 7,571585,245650,000 64,755 FY 20093,576 1,475 13,128 35,073 114,062 213,219 175,218 10,268 3,943 6,263 3,028579,252580,000 748 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 Occupational TaxFY 2007FY 2008FY 20090 50,000 100,000 150,000 200,000 250,000 300,000 350,000 Occupational TaxFY 2007FY 2008FY 2009City of Milton30FY 2010 Proposed Budget
Financial Institution Tax316.3000October November December January February March April May June JulyAugust September Total BudgetVarianceFY 200715,061 5,1722,23222,46525,000 2,536 FY 20086,701 22,3302,89331,92430,000 (1,924) FY 200920,5113,42123,93223,000 (932) 05,00010,00015,00020,00025,000Financial Institution TaxFY 2007FY 2008FY 2009City of Milton31FY 2010 Proposed Budget
Penalties Interest - Real Property Tax319.1010October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 20082 3,616 1,153 7,161 8,191 3,850 2,42265 9,564 11,626 2,076 4,36254,08730,000 (24,087) FY 20093,501 5,522 5,751 6,188 5,478 10,851 3,185 5,290 1,754 5,425 8,27061,21742,000 (19,217) 02,0004,0006,0008,00010,00012,00014,000Penalties & Interest ‐Real Property TaxFY 2008FY 2009City of Milton32FY 2010 Proposed Budget
Penalties Interest - Personal Property Tax319.1020October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 200819336 157 5,0707 6600 -5,08802696,000 5,731 FY 20099 84939 489 184 45 21600 281,1031,000 (103) ‐6,000‐4,000‐2,00002,0004,0006,000Penalties & Interest ‐Personal Property TaxFY 2008FY 2009‐6,000‐4,000‐2,00002,0004,0006,000Penalties & Interest ‐Personal Property TaxFY 2008FY 2009City of Milton33FY 2010 Proposed Budget
Penalties Interest - Business License319.4000October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- - FY 20087,818 1,426 868 638 109 11210,9717,865 (3,106) FY 20091501,747 271,9254,000 2,075 01,0002,0003,0004,0005,0006,0007,0008,0009,000Penalties & Interest ‐Business LicenseFY 2007FY 2008FY 200901,0002,0003,0004,0005,0006,0007,0008,0009,000Penalties & Interest ‐Business LicenseFY 2007FY 2008FY 2009City of Milton34FY 2010 Proposed Budget
Alcohol Beverage License321.1000October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 200732,17872,508 1,700106,385109,933 3,548 FY 2008635 6,505 97,905 3,1400 8,770 3,00000 1,105 885 2,205124,150119,855 (4,295) FY 2009100 83,105 12,850 10,300 10000 5,800 2,6000 7,196122,051111,000 (11,051) 0 20,000 40,000 60,000 80,000 100,000 120,000 Alcohol Beverage LicenseFY 2007FY 2008FY 20090 20,000 40,000 60,000 80,000 100,000 120,000 Alcohol Beverage LicenseFY 2007FY 2008FY 2009City of Milton35FY 2010 Proposed Budget
Advertising/Sign Fee321.1010October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- - FY 2008200 400 20054400 200 108200 200 4002,36254 (2,308) FY 20092956000004004001,695895 (800) 0 100 200 300 400 500 600 700 Alcohol Beverage License Advertising/Sign FeeFY 2007FY 2008FY 20090 100 200 300 400 500 600 700 Alcohol Beverage License Advertising/Sign FeeFY 2007FY 2008FY 2009City of Milton36FY 2010 Proposed Budget
Pouring Permits321.1400October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 2007700 385(35)975 725 595 175315 2454,080- (4,080) FY 2008280 210 315 280 1,715 770 525 700 1,570 805 1,050 7008,9207,900 (1,020) FY 200990 930 435 225 630 775 360 675 435 405 5805,5406,650 1,110 (200)0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 Pouring PermitsFY 2007FY 2008FY 2009(200)0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 Pouring PermitsFY 2007FY 2008FY 2009City of Milton37FY 2010 Proposed Budget
Solicitation Permits321.2910October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 200775 75- (75) FY 2008420235655420 (235) FY 200920195215420 205 0 50 100 150 200 250 300 350 400 450 Solicitation PermitsFY 2007FY 2008FY 20090 50 100 150 200 250 300 350 400 450 Solicitation PermitsFY 2007FY 2008FY 2009City of Milton38FY 2010 Proposed Budget
Zoning Land Use Permits322.2100October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 20078,073 8,074 8,525 20,032 19,133 24,271 11,050 16,8987,353 1,547124,95444,844 (80,110) FY 2008889 100 2,531 1,149 1,254 1,705 3,757 9,689 309 4,555 1,120 2,08229,14040,000 10,860 FY 20091,785040 1,000 153 235 502 209 1,765 542 4186,6495,000 (1,649) When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May 2007 totals are so much higher than previous months.0 5,000 10,000 15,000 20,000 25,000 30,000 Zoning & Land Use PermitsFY 2007FY 2008FY 20090 5,000 10,000 15,000 20,000 25,000 30,000 Zoning & Land Use PermitsFY 2007FY 2008FY 2009City of Milton39FY 2010 Proposed Budget
Land Disturbance Permits322.2120October November December JanuaryFebruaryMarchApril *MayJune JulyAugust September Total BudgetVarianceFY 20070- - FY 2008600 36,807 625 1,3552,51341,90060,000 18,100 FY 20094,625 2,931 358 116 300 8,014 0 125 550 0 017,01920,000 2,981 When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May's totals are so much higher than previous months.0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Land Disturbance PermitsFY 2007FY 2008FY 20090 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Land Disturbance PermitsFY 2007FY 2008FY 2009City of Milton40FY 2010 Proposed Budget
Modification322.2140October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 200700000000000 00- FY 200800000001,750350005502,6502,000 (650) FY 20090250700000004503500 01,7502,000 250 When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May's totals are so much higher than previous months.0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 ModificationFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 ModificationFY 2007FY 2008FY 2009City of Milton41FY 2010 Proposed Budget
Variance322.2150October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- - FY 20086,050 600 1,000 1,550 1,40010,60010,000 (600) FY 2009750 1,050 450 2,300 500 850 25000 550 6507,3508,000 650 Average 2,120When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May's totals are so much higher than previous months.0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 VarianceFY 2007FY 2008FY 20090 1,000 2,000 3,000 4,000 5,000 6,000 7,000 VarianceFY 2007FY 2008FY 2009City of Milton42FY 2010 Proposed Budget
Seasonal and Special Events Permits322.2180October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 200701,250 1,250 FY 200850508,400 8,350 FY 20095070100 50270120 (150) 0 20 40 60 80 100 120 Seasonal & Special Events PermitsFY 2007FY 20080 20 40 60 80 100 120 Seasonal & Special Events PermitsFY 2007FY 2008City of Milton43FY 2010 Proposed Budget
Sign Permits322.2300October November December January February March April May June July August September Total Budget VarianceFY 2007844494 1,386 1,189465612 1,2306,2201,250 (4,970) FY 2008568387 1,371 1,149 1,183 1,151291736258239790 1,0809,2018,400 (801) FY 2009990764 1,148696234 1,495623518 1,3383094658,5807,000 (1,580) 0 200 400 600 800 1,000 1,200 1,400 1,600 Sign PermitsFY 2007FY 2008FY 2009City of Milton44FY 2010 Proposed Budget
Building Permits323.1000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 2007283 2,394 6,395 5,684 9,840 9,027 7,915 10,2048,535 20,25880,536127,800 47,264 FY 200835,788 9,779 15,111 11,229 7,656 10,802 9,494 8,182 10,832 12,772 9,958 12,022153,624140,000 (13,624) FY 20099,038 4,069 5,987 3,965 2,049 3,289 4,427 6,108 3,343 6,960 5,91055,14670,000 14,854 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Building PermitsFY 2007FY 2008FY 20090 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Building PermitsFY 2007FY 2008FY 2009City of Milton45FY 2010 Proposed Budget
NPDES Fees323.9010October November DecemberJanuary February March April May June JulyAugust September Total Budget VarianceFY 200700000000000 00- - FY 200800000001,56209387 01,742- (1,742) FY 2009126120027001900000108814706 (108) 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 NPDES FeesFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 1,400 1,600 1,800 NPDES FeesFY 2007FY 2008FY 2009City of Milton46FY 2010 Proposed Budget
Admin Fees - Business Alcohol License341.1000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 20072,750 2,450 21,475 7,200 3,975 3,375 5,325 9,225 1,425 57,200 42,225 (14,975) FY 20082,575 1,225 5,525 1,600 10,425 22,625 8,750 2,700 2,325 4,525 2,050 1,775 66,100 62,275 (3,825) FY 20091,150 3,975 8,825 7,500 8,175 26,100 7,500 1,925 1,625 1,725 1,550 70,050 70,000 (50) 0 5,000 10,000 15,000 20,000 25,000 30,000 Admin Fee‐Business & Alcohol LicenseFY 2007FY 2008FY 2009City of Milton47FY 2010 Proposed Budget
Court Administrative Fees341.1010OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 2007420 2,446 5,880 10,502 17,648 25,022 61,918 202,000 140,082 FY 20089,954 15,484 11,506 22,357 14,364 19,638 14,251 14,083 14,986 11,120 11,988 13,599 173,330 154,000 (19,330) FY 20099,753 12,848 11,766 13,767 9,692 15,768 9,237 10,146 19,389 17,169 19,794 149,328 147,293 (2,035) ‐5,000 10,000 15,000 20,000 25,000 30,000 Court Administrative FeesFY 2007FY 2008FY 2009City of Milton48FY 2010 Proposed Budget
Maps and Certification Letters341.3010October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- FY 200845 30 165 15 40 95 965 130 118 1001551,8582,000 142 FY 2009100 50 100 50 25 50 100 25 75 25 556551,000 345 When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May's totals are so much higher than previous months.0200 400 600 800 1,000 1,200 Maps & Certification LettersFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 Maps & Certification LettersFY 2007FY 2008FY 2009City of Milton49FY 2010 Proposed Budget
Plan Review Fee341.3020October November December January February March April May June July August September Total Budget VarianceFY 20070- FY 20081,150 2,200 1,675746 1,8501,452 13,850 1,580 7,705 6,915 8,98348,10520,000 (28,105) FY 20098,460 2,635 4,950 5,387 3,370 6,615 4,513 5,650 6,205 8,350 5,55061,68445,000 (16,684) When the building permit module was implemented, some of the charges for zoning were hitting the wrong account. There was a journal entry during the month of May that corrected the problem. That is why May 2008's totals are so much higher than previous months.0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 Plan Review FeeFY 2007FY 2008FY 20090 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 Plan Review FeeFY 2007FY 2008FY 2009City of Milton50FY 2010 Proposed Budget
Open Records Fees341.4000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 200742 37 10 191 621 55 179524 6972,355(2,355) FY 200817218000001241628645(645) FY 20099810936200005878291860 569 0 100 200 300 400 500 600 700 800 Open Records FeesFY 2007FY 2008FY 20090 100 200 300 400 500 600 700 800 Open Records FeesFY 2007FY 2008FY 2009
Development Bond Fees341.9010October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- - FY 200850 450 250250 200 10050 350 100501,8502,500 650 FY 2009250000100001,0001,3501,200 (150) 0 200 400 600 800 1,000 1,200 Development Bond FeesFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 Development Bond FeesFY 2007FY 2008FY 2009City of Milton52FY 2010 Proposed Budget
Accident Report Fees342.1200OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 2007448 424 694730 4812,7772,500 (277) FY 2008919 507 498 1,141 763 516(281)469 409 561 4375126,4506,000 (450) FY 2009545 398 522 692 487 424 384 485 476 591 4545,4586,354 896 (200)0 200 400 600 800 1,000 1,200 1,400 Accident Report FeesFY 2007FY 2008FY 2009(400)(200)0 200 400 600 800 1,000 1,200 1,400 Accident Report FeesFY 2007FY 2008FY 2009City of Milton53FY 2010 Proposed Budget
Expungement Fees342.1210OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 20070- FY 20081002525150(150) FY 2009252507575500 1002550 100525300 (225) 0 20 40 60 80 100 120 Expungement FeesFY 2007FY 2008FY 20090 20 40 60 80 100 120 Expungement FeesFY 2007FY 2008FY 2009City of Milton54FY 2010 Proposed Budget
Alarm System Registration Fees342.1300OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 2007375 950 600 1,9257,167 5,242 FY 2008250 150 1,100 900 475 2,575 1,800 1,725 2,475 1,700 1,375 1,200 15,72514,000 (1,725) FY 2009550 1,050 1,400 825 700 450 400 1,125 1,275 1,175 1,200 10,1505,500 (4,650) 0 500 1,000 1,500 2,000 2,500 3,000 Alarm System Registration FeesFY 2007FY 2008FY 20090 500 1,000 1,500 2,000 2,500 3,000 Alarm System Registration FeesFY 2007FY 2008FY 2009City of Milton55FY 2010 Proposed Budget
False Alarm Fines342.1310OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 20071501501,950 1,800 FY 20081,0500 300 4500 1,500 2,250 2,125 3,400 4,275 2,250 3,45021,05020,000 (1,050) FY 20091,050 2,915 2,785 1,400 7250 1,200 725 1,500 1,350 1,05014,70014,000 (700) 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 False Alarm FinesFY 2007FY 2008FY 20090 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 False Alarm FinesFY 2007FY 2008FY 2009City of Milton56FY 2010 Proposed Budget
Fire Plan Review Fees342.2010OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 20070625 625 FY 20080- - FY 2009105 50 33 478 10 65 10 20 1489181,400 482 0 100 200 300 400 500 600 Fire Plan Review FeesFY 2007FY 2008FY 20090 100 200 300 400 500 600 Fire Plan Review FeesFY 2007FY 2008FY 2009City of Milton57FY 2010 Proposed Budget
Fire Inspection Fees342.2020OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotal BudgetVarianceFY 20070625 625 FY 20080- - FY 200910 30 23 2085 125 164 60 3,380 483,944600 (3,344) 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 Fire Inspection FeesFY 2007FY 2008FY 20090 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 Fire Inspection FeesFY 2007FY 2008FY 2009City of Milton58FY 2010 Proposed Budget
Background Check Fees346.4100October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 200702,083 2,083 FY 2008180 180 1,480 340 800 480 1,120 520 880 720 7904807,9701,500 (6,470) FY 2009280 1,310 740 560 960 1,800 520 1,240 680 600 8609,5507,000 (2,550) 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 Background Check FeesFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 Background Check FeesFY 2007FY 2008FY 2009City of Milton59FY 2010 Proposed Budget
HYA Fees346.4100October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- FY 20080- FY 200905,3825,00000015,2900025,672(25,672) 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 HYA FeesFY 2007FY 2008FY 20090 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 HYA FeesFY 2007FY 2008FY 2009City of Milton60FY 2010 Proposed Budget
Facility Rental Fees347.20-20October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20070- FY 20080- FY 20093501,482 9652,797- (2,797) 0 200 400 600 800 1,000 1,200 1,400 1,600 Facility RentalFY 2007FY 2008FY 20090 200 400 600 800 1,000 1,200 1,400 1,600 Facility RentalFY 2007FY 2008FY 2009City of Milton61FY 2010 Proposed Budget
Bad Check Fees349.3000October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 2007300006060 150- (150) FY 2008115 45 30 300 55 3060365220 (145) FY 2009600 90 30300 30 90 60390260 (130) 0 20 40 60 80 100 120 140 Bad Check FeesFY 2007FY 2008FY 20090 20 40 60 80 100 120 140 Bad Check FeesFY 2007FY 2008FY 2009City of Milton62FY 2010 Proposed Budget
Fines and Forfeitures351.1000October NovemberDecember January February March April May June July August September Total Budget VarianceFY 2007863 7,585 21,309 26,46750,166 67,553173,942410,000 236,058 FY 200824,257 40,766 30,182 55,952 37,307 48,152 38,541 42,575 42,766 31,700 36,213 45,660474,070460,000 (14,070) FY 200927,117 38,629 45,395 42,231 31,594 46,610 21,101 32,436 53,726 48,112 58,546445,496400,000 (45,496) 0 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 Fines & ForfeituresFY 2007FY 2008FY 20090 10,000 20,000 30,000 40,000 50,000 60,000 70,000 80,000 Fines & ForfeituresFY 2007FY 2008FY 2009City of Milton63FY 2010 Proposed Budget
Code Enforcement Fines351.1010October November December JanuaryFebruaryMarchApril MayJune JulyAugust September Total BudgetVarianceFY 20071,602 2,545 2623,333 5248,265- (8,265) FY 20080 0 187 37 150 1,477 785 224 374 299 03713,9014,000 99 FY 20090 337 0 1,273 391 17 224 0 3372,5792,500 (79) 0 500 1,000 1,500 2,000 2,500 3,000 3,500 Code Enforcement FinesFY 2007FY 2008FY 20090 500 1,000 1,500 2,000 2,500 3,000 3,500 Code Enforcement FinesFY 2007FY 2008FY 2009City of Milton64FY 2010 Proposed Budget
Interest Revenue361.1000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 2007235 14,584 13,575 10,267 2,575 3,386 1,800 2,536 2,064 3,25754,279FY 200811,24116,115 13,786 5,029 1,556 2,006 1,744 2,190 2,299 1,64557,612FY 20092,3002,050 2,622 350 376 949 572 450 266 242 20110,3792,0004,0006,0008,00010,00012,00014,00016,00018,000Interest RevenueFY 2007FY 200802,0004,0006,0008,00010,00012,00014,00016,00018,000Interest RevenueFY 2007FY 2008City of Milton65FY 2010 Proposed Budget
TAN Proceeds361.1020OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20070FY 20082,928 3,971 2,925 1,255 638 660 660 617 68114,337FY 20091701018005001,0001,5002,0002,5003,0003,5004,0004,500TAN ProceedsFY 2007FY 200805001,0001,5002,0002,5003,0003,5004,0004,500TAN ProceedsFY 2007FY 2008City of Milton66FY 2010 Proposed Budget
Realized Gain on Investments362.1000OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20071,107 10,214 8,288 4,245 2,530 2,541 86729,792FY 20081314,597 12,488 1,504 2,398 2,374 1,854 809 62 5,133 6,563 5,90153,697FY 20086,2859,858 10,403 3,665 2,522 2,056 1,520 1,121 974 998 1,26240,66302,0004,0006,0008,00010,00012,00014,00016,000Realized Gain on InvestmentsFY 2007FY 200802,0004,0006,0008,00010,00012,00014,00016,000Realized Gain on InvestmentsFY 2007FY 2008City of Milton67FY 2010 Proposed Budget
Donations - Public Safety Fund371.1030OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20070FY 20080FY 20086,0146,01401,0002,0003,0004,0005,0006,0007,000Donations ‐Public Safety FundFY 2007FY 2008FY 200801,0002,0003,0004,0005,0006,0007,000Donations ‐Public Safety FundFY 2007FY 2008FY 2008City of Milton68FY 2010 Proposed Budget
Donations - Mayor and Council371.1030OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20070FY 20080FY 200810075175020406080100120Donations ‐Mayor & CouncilFY 2007FY 2008FY 2008020406080100120Donations ‐Mayor & CouncilFY 2007FY 2008FY 2008City of Milton69FY 2010 Proposed Budget
Insurance Proceeds - Public Safety371.1030OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20070FY 20080FY 2008626000 6680 589 438 1,2890 1,0794,68902004006008001,0001,2001,400Insurance Proceeds ‐Public SafetyFY 2007FY 2008FY 200802004006008001,0001,2001,400Insurance Proceeds ‐Public SafetyFY 2007FY 2008FY 2008City of Milton70FY 2010 Proposed Budget
Insurance Proceeds - Public Works371.1030OctoberNovemberDecemberJanuaryFebruaryMarchApril MayJune JulyAugust SeptemberTotalFY 20070FY 20080FY 200800001,44000003,8005,24005001,0001,5002,0002,5003,0003,5004,000Insurance Proceeds ‐Public WorksFY 2007FY 2008FY 200805001,0001,5002,0002,5003,0003,5004,000Insurance Proceeds ‐Public WorksFY 2007FY 2008FY 2008City of Milton71FY 2010 Proposed Budget
Mayor & Council
City of Milton 72 FY 2010 Proposed Budget
Salaries $ 116,931 $ 109,278 $ 120,254 $ 101,000
Benefits 14,591 11,182 13,583 7,299
Stipend:
District 1 - - 2,720 2,720
District 2 1,029 2,000 2,720 2,720
District 3 - - 2,720 2,720
District 4 - 404 2,720 2,720
District 5 1,074 1,699 2,720 2,720
District 6 1,244 1,574 2,720 2,720
Mayor 1,263 1,299 3,720 3,720
Professional Fees 5,700 73,645 62,000 2,500
Professional Fees - Contracted 45,995 341,032 - -
Communications 633 98 1,666 -
Advertising - 400 600 600
Travel 7,291 5,324 13,465 13,800
Dues & Fees 1,300 1,200 - -
Education & Training 13,672 4,785 8,155 8,000
General Supplies 613 816 1,500 1,500
Food/Meals 18,505 486 700 700
Promotional - - 2,000 1,000
Mach/Equip 6,747 - - -
Non-recurring 289 343 700 750
TOTAL $ 236,876 $ 555,565 $ 244,663 $ 157,189
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
MAYOR AND COUNCIL
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 73 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 116,931 109,278 120,254 101,000
Total Salary and Wages 116,931 109,278 120,254 101,000
Council Member District 1 STIPEND - - 2,720 2,720
Total Council Member District 1 - - 2,720 2,720
Council Member District 2 STIPEND 1,029 2,000 2,720 2,720
Total Council Member District 2 1,029 2,000 2,720 2,720
Council Member District 3 STIPEND - - 2,720 2,720
Total Council Member District 3 - - 2,720 2,720
Council Member District 4 STIPEND - 404 2,720 2,720
Total Council Member District 4 - 404 2,720 2,720
Council Member District 5 STIPEND 1,074 1,699 2,720 2,720
Total Council Member District 5 1,074 1,699 2,720 2,720
Council Member District 6 STIPEND 1,244 1,574 2,720 2,720
Total Council Member District 6 1,244 1,574 2,720 2,720
Mayor STIPEND 1,263 1,299 3,720 3,720
Total Mayor 1,263 1,299 3,720 3,720
Group Insurance GROUP INSURANCE 3,597 1,310 2,233 -
Total Group Insurance 3,597 1,310 2,233 -
401A (SS Match)401A (SS MATCH)4,376 4,098 4,509 3,788
Total 401A (SS Match)4,376 4,098 4,509 3,788
FICA Medicare FICA MEDICARE 1,629 1,525 1,679 1,465
Total FICA Medicare 1,629 1,525 1,679 1,465
401A 1% Match to 457B 401A 1% MATCH TO 457B - - 169 -
Total 401A 1% Match to 457B - - 169 -
Pension PENSION 1,859 1,859 553 -
Total Pension 1,859 1,859 553 -
Unemployment Insurance UNEMPLOYMENT INSURANCE 1,836 1,610 1,840 1,610
Total Unemployment Insurance 1,836 1,610 1,840 1,610
Workers Comp WORKERS COMP 1,294 781 2,300 436
Total Workers Comp 1,294 781 2,300 436
Flexible Spending FLEXIBLE SPENDING --300 -
BUDGET DETAILS
MAYOR & COUNCIL
CITY OF MILTON
Flexible Spending FLEXIBLE SPENDING - - 300 -
Total Flexible Spending - - 300 -
Professional Fees FACILITATOR FOR RETREATS - - 4,500 2,500
RECRUITER FOR CITY MANAGER - 38,141 20,000 -
ADA COORDINATOR - - 37,500 -
MISCELLANEOUS 5,700 35,504 - -
Total Professional Fees 5,700 73,645 62,000 2,500
Professional Fees - Contracted CH2M CONTRACT COST 45,995 341,032 - -
Total Professional Fees-Contracted 45,995 341,032 - -
Communications CELL PHONE - EXEC ASSISTANT 633 98 1,666 -
Total Communications 633 98 1,666 -
Advertising MILTON HIGH SCHOOL BOOSTER AD - 400 600 600
Total Advertising - 400 600 600
Travel GENERAL 82 794 1,500 1,500
ANNUAL GMA CONFERENCE 7,209 4,530 11,965 12,000
RETREATS - - - 300
Total Travel 7,291 5,324 13,465 13,800
Dues & Fees VARIOUS - 1,200 - -
GEORGIA MUNICIPAL ASSOCIATION 1,300 - - -
Total Dues & Fees 1,300 1,200 - -
Education & Training GENERAL 13,672 650 1,470 1,500
ANNUAL GMA CONFERENCE COSTS 2,475 3,500 3,500
MAYOR'S DAY 1,660 3,185 3,000
Total Education & Training 13,672 4,785 8,155 8,000
General Supplies GENERAL OFFICE SUPPLIES 613 816 1,500 1,500
Total General Supplies 613 816 1,500 1,500
Food/Meals CITIZEN MEETINGS - 486 700 700
INCORPORATION PARTY 18,505 - - -
Total Food/Meals 18,505 486 700 700
Promotional PROMOTIONAL ITEMS - - 2,000 1,000
Total Promotional - - 2,000 1,000
Machinery / Equipment-Other CELL PHONE PURCHASE 256 - - -
City of Milton 74 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
BUDGET DETAILS
MAYOR & COUNCIL
CITY OF MILTON
COUNCIL CHAMBERS FURNITURE 6,491 - - -
Total Machinery / Equipment-Other 6,747 - - -
Non - Recurring CONGRATS/BEREAVEMENT 289 343 700 750
Total Non-recurring 289 343 700 750
GRAND TOTAL 236,876 555,565 244,663 157,189
City of Milton 75 FY 2010 Proposed Budget
City Manager
City of Milton 76 FY 2010 Proposed Budget
Salaries and Wages $ 202,782 $ 139,850 $ 164,018 $ 306,800
Benefits 26,077 22,863 37,474 65,448
Professional Fees 8,765 6,076 - 2,500
Professional Fees - Contracted 277,334 204,619 - -
Rental Equipment & Vehicles 135 - - -
Communications 1,041 1,173 2,400 2,400
Advertising 1,489 1,366 - 1,500
Printing 227 - 200 200
Travel 2,083 8,617 5,900 3,500
Dues/Fees 10,680 7,187 7,845 7,825
Education/Training 1,129 990 2,500 2,500
General Supplies 1,722 (78) 1,000 1,000
Natural Gas 1,613 - 2,500 -
Food/Meals 218 428 - 500
Promotional Items 635 - - 300
Machinery 3,321 719 250 250
Non-Recurring 370 - - 300
TOTAL EXPENDITURES $ 539,621 $ 393,809 $ 224,087 $ 395,023
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
CITY MANAGER
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 77 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 202,782 139,850 164,018 306,800
Total Salary and Wages 202,782 139,850 164,018 306,800
Car Allowance CAR ALLOWANCE 7,722 3,000 4,652 7,192
Total Car Allowance 7,722 3,000 4,652 7,192
Group Insurance GROUP INSURANCE 3,985 5,142 7,836 25,276
Total Group Insurance 3,985 5,142 7,836 25,276
401A (SS Match)401A (SS MATCH) 4,874 5,443 6,203 11,505
Total 401A (SS Match) 4,874 5,443 6,203 11,505
FICA Medicare FICA MEDICARE 3,021 1,969 2,283 4,449
Total FICA Medicare 3,021 1,969 2,283 4,449
401A 1% Match to 457B 401A 1% MATCH TO 457B - 914 1,068 3,068
Total 401A 1% Match to 457B - 914 1,068 3,068
Pension PENSION 4,956 4,028 3,810 10,861
Total Pension 4,956 4,028 3,810 10,861
Unemployment Insurance UNEMPLOYMENT INSURANCE 230 444 675 690
Total Unemployment Insurance 230 444 675 690
Workers Comp WORKERS COMP 1,290 1,126 4,347 2,407
Total Workers Comp 1,290 1,126 4,347 2,407
Flexible Spending FLEXIBLE SPENDING - 798 600 -
Total Flexible Spending - 798 600 -
Temporary Housing TEMPORARY HOUSING - - 6,000 -
Total Temporary Housing - - 6,000 -
Professional Fees SPECIAL EVENTS 8,765 6,076 - -
STAFF RETREAT - - - 2,500
Total Professional Fees 8,765 6,076 - 2,500
Professional Fees - Contracted CH2M Contract Cost 277,334 204,619 - -
Total Professional Fees-Contracted 277,334 204,619 - -
Rental Equipment & Vehicles SPECIAL EVENTS 135 - - -
Total Rental 135 - - -
Communications CELL PHONE SERVICE 1,041 1,173 2,400 2,400
Total Communications 1 041 1 173 2 400 2 400
BUDGET DETAIL
CITY MANAGER
CITY OF MILTON
Total Communications 1,041 1,173 2,400 2,400
Advertising ADVERTISING 1,489 1,366 - 1,500
Total Advertising 1,489 1,366 - 1,500
Printing BUSINESS CARDS 227 - 200 200
Total Printing 227 - 200 200
Travel TRAVEL 2,083 8,617 5,900 3,500
Total Travel 2,083 8,617 5,900 3,500
Dues & Fees GFOA 210 - - -
LIFETIME FITNESS 3,899 - - -
ICMA 1,448 1,956 2,000 2,000
GMA ANNUAL DUES 5,124 5,186 5,500 5,500
COSTCO MEMBERSHIP 25 - -
GREATER NORTH FULTON - 20 20 -
GCCMA - - 200 200
GACP - - 125 125
Total Dues & Fees 10,680 7,187 7,845 7,825
Education & Training VARIOUS 1,129 990 2,500 2,500
Total Education & Training 1,129 990 2,500 2,500
General Supplies GENERAL SUPPLIES 1,722 (78) 1,000 1,000
Total General Supplies 1,722 (78) 1,000 1,000
Natural Gas NATURAL GAS (CITY HALL OVERAGES) 1,613 - 2,500 -
Total Natural Gas 1,613 - 2,500 -
Food & Meals CITY BUSINESS RELATED LUNCHEONS 218 428 - 500
Total Food & Meals 218 428 - 500
Promotional Items PROMOTIONAL ITEMS 635 - - 300
Total Promotional Items 635 - - 300
Mach/Equip GENERAL 3,321 719 250 250
Total Mach/Equip 3,321 719 250 250
Non-Recurring FLOWERS FOR STAFF AND FAMILY 271 - - 300
KEEP SANDY SPRINGS NORTH FULTON 99 - - -
Total Non-Recurring 370 - - 300
GRAND TOTAL 539,621 393,809 224,087 395,023
City of Milton 78 FY 2010 Proposed Budget
City Clerk
City of Milton 79 FY 2010 Proposed Budget
City of Milton
City Clerk’s Office
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Agenda Publication
• Master Agenda with linked supporting documents
on the website.
Meeting Minutes
Transcription and
Publication
• Minutes in Summary form and published after
approval on the website. Zoning minutes are
verbatim – propose change to summary form
City Calendar
Management
• All agendas posted via the City Clerk to include
media notification
Open Records Requests
• Centralized through the Records Clerk for all
departments excluding Police records
Municipal Elections • Serves as Filing Officer for elected officials
Records Management
• Continued management of all City records to
include managing destruction of duplicate
Community Development staff files
• Serves as liaison for departments in records
management system
• Work with departments to begin back scanning
documents pre‐OptiView
• Finalize Records Management Policy and Records
Retention Procedures
Granicus Meeting
Manager and Live
Streaming via the
website
• Implemented on July 6, 2009. Continued use of this
software will help to utilize the system to its full
potential
Codification of
Ordinances
• Municipal Code’s deadline for delivery of the proof
is August 2009
• Expedite the proof and oversee codification process
and continue to provide timely supplemental
documents for codification
Staff Training and
Education
• Staff will attend training for certification and all
mandated training requirement
City of Milton 80 FY 2010 Proposed Budget
Salaries $ 30,769 $ 82,462 $ 83,861 $ 42,981
Benefits 5,920 16,739 16,577 8,619
Professional Fees - 47,600 - 105,627
Professional Fees - Contracted 117,153 375,135 498,714 368,824
Communications 437 641 700 900
Travel 1,878 395 2,000 1,500
Dues/Fees 35 234 250 235
Education/Training 655 1,428 1,500 1,600
Maintenance Contracts - 1,140 1,300 41,300
General Supplies - 652 600 600
Food/Meals 60 168 500 600
Other Equipment 15 - 61,227 -
Digital Recorder - 9,217 - -
TOTAL $ 156,921 $ 535,812 $ 667,229 $ 572,785
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
CITY CLERK
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 81 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
FY 2009
Actuals
as of 6/24/09
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 30,769 82,462 83,861 54,189 42,981
Total Salary and Wages 30,769 82,462 83,861 54,189 42,981
Group Insurance GROUP INSURANCE 2,853 8,592 7,920 5,305 4,134
Total Group Insurance 2,853 8,592 7,920 5,305 4,134
401A (SS Match)401A (SS MATCH) 1,154 3,092 3,145 2,032 1,612
Total 401A (SS Match) 1,154 3,092 3,145 2,032 1,612
FICA Medicare FICA MEDICARE 476 1,144 1,171 745 623
Total FICA Medicare 476 1,144 1,171 745 623
401A 1% Match to 457B 401A 1% MATCH TO 457B - 242 839 158 430
Total 401A 1% Match to 457B - 242 839 158 430
Pension PENSION 1,239 3,098 2,742 932 1,520
Total Pension 1,239 3,098 2,742 932 1,520
Unemployment Insurance UNEMPLOYMENT INSURANCE 106 224 230 223 115
Total Unemployment Insurance 106 224 230 223 115
Workers Comp WORKERS COMP 92 111 230 131 185
Total Workers Comp 92 111 230 131 185
Flexible Spending FLEXIBLE SPENDING - 234 300 300 -
Total Flexible Spending - 234 300 300 -
Professional Fees ELECTION COSTS: -
General Election 36,657 - 68,897
Run-Off Election - 36,730
DIGITAL RECORDER - City 5,213 - -
CODIFICATION 4,590 - -
FACILITY RENTAL-CROOKED CREEK MEETING 975 - -
GENERAL 165 - -
Total Professional Fees - 47,600 - - 105,627
Professional Fees - Contracted CH2M CONTRACT 117,153 375,135 498,714 374,035 368,824
Total Professional Fees-Contracted 117,153 375,135 498,714 374,035 368,824
Communications CELL PHONE SERVICE 437 641 700 757 900
Total Communications 437 641 700 757 900
Travel CITY CLERK TRAVEL 1,878 395 2,000 1,419 1,500
Total Travel 1,878 395 2,000 1,419 1,500
Dues & Fees GMC/FOA - 84 250 42 80
GEORGIA ELECTION OFFICIALS - 30 30
IIMC 115 125
BUDGET DETAIL
CITY CLERK
CITY OF MILTON
IIMC 115 125
MISC 35 35 -
Total Dues & Fees 35 234 250 72 235
Education & Training PROFESSIONAL TRAINING 655 605 1,500 1,151 1,600
DIGITAL RECORDER TRAINING 823 - -
Total Education & Training 655 1,428 1,500 1,151 1,600
Maintenance Contract DIGITAL RECORDER MAINTENANCE - 1,140 1,300 - -
MUNICODE 20,100
GRANICUS 21,200
Total Maintenance Contract - 1,140 1,300 - 41,300
General Supplies GENERAL SUPPLIES - 652 600 348 600
Total Supplies - 652 600 348 600
Food/Meals VARIOUS OCCASIONS 60 168 500 101 600
Total Food/Meals 60 168 500 101 600
Other Equipment CELL PHONE 15 - - -
WEBCASTING - - 61,227 44,960 -
Total Other Equipment 15 - 61,227 44,960 -
Other Equip/Digital Recorder DIGITAL RECORDER
- 9,217 - - -
Total Other Equip/Digital Recorder - 9,217 - - -
GRAND TOTAL 156,921 535,812 667,229 486,858 572,785
City of Milton 82 FY 2010 Proposed Budget
Finance
City of Milton 83 FY 2010 Proposed Budget
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Identify opportunities to
improve processes
• Create first budget book to submit for GFOA’s
Budget Presentation Award
• Update Revenue Book
• Craft the City’s 2nd CAFR and submit for GFOA’s
Excellence in Financial Reporting Award
• Update the financial policies
• Create/update internal control procedures
Ongoing
throughout the
year
Improve/Enhance
revenue collections
• Continue to utilize Code Enforcement to identify
businesses that do not have a current business
license
• Continue to use the services of DTSi for
delinquent tax collection
• Employ the services of GMA for Alcohol Tax
Recovery
• Analyze other revenue sources for potential
improvement in collections
Ongoing
Maximize earnings
potential for idle funds
• Explore the possibility of hiring an investment
advisor
• Perform cash flow and cash needs analysis
Prior to end of
calendar year
Identify funding
opportunities for future
capital projects
• Research and identify what funding opportunities
the city has:
• Grants
• Debt Issuance:
• General obligation bonds
• Revenue bonds
• Create a debt policy
• Explore the possibility of hiring a financial advisor
to carry the City through the issuance of bonds, if
needed.
Ongoing
throughout the
year
City of Milton 84 FY 2010 Proposed Budget
Salaries $ 96,971 $ - $ - $ 92,250
Benefits 16,070 2,899 - 18,023
1 FTE
Administrative Fees 4,124 20,435 26,200 60,000
Professional Fees 8,355 36,000 52,389 46,449
Professional Fees - Contracted 806,197 754,131 997,428 792,543
Communications 1,690 197 1,000 2,000
Postage 4,238 4,252 4,500 4,500
Advertising 1,127 1,296 1,400 2,900
Printing 1,875 4,625 5,270 6,600
Travel 1,218 - - 1,500
Dues & Fees 950 215 - 370
Education & Training 465 - - 1,900
General Supplies 119 - 100 -
Machinery & Equipment 5,994 - - 250
TOTAL EXPENDITURES $ 949,393 $ 824,050 $ 1,088,287 $ 1,029,285
CITY OF MILTON
FINANCE
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
City of Milton 85 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 96,971 - - 92,250
Total Salary and Wages 96,971 - - 92,250
Group Insurance GROUP INSURANCE 6,279 - - 8,408
Total Group Insurance 6,279 - - 8,408
401A (SS Match)401A (SS MATCH)3,626 - - 3,459
Total 401A (SS Match)3,626 - - 3,459
FICA Medicare FICA MEDICARE 1,423 - - 1,338
Total FICA Medicare 1,423 - - 1,338
401A 1% Match to 457B 401A 1% MATCH TO 457B - - - 923
Total 401A 1% Match to 457B - - - 923
Pension PENSION 4,337 2,788 - 3,266
Total Pension 4,337 2,788 - 3,266
Unemployment Insurance UNEMPLOYMENT INSURANCE 230 - - 230
Total Unemployment Insurance 230 - - 230
Workers Comp WORKERS COMP 177 111 - 399
Total Workers Comp 177 111 - 399
Flexible Spending FLEXIBLE SPENDING - - - -
Total Flexible Spending - - - -
Administrative Fees BANK FEES - - 22,000
CREDIT CARD FEES 4,124 20,435 26,200 38,000
Total Administrative Fees 4,124 20,435 26,200 60,000
Professional Fees VARIOUS 1,861 46 200 -
THE VALUATION ADVISORY GROUP 2,000 4,330 4,740 1,000
DUNS & BRADSTREET 449 449 449
AUDIT FEES 1,008 31,175 43,000 40,000
UNITED STATES CENSUS BUREAU 2,636 - - -
TAX BILL MAILING FEES 850 - 4,000 5,000
Total Professional Fees 8,355 36,000 52,389 46,449
Professional Fees - Contracted CH2M CONTRACT COSTS 806,197 754,131 997,428 792,543
Total Professional Fees- Contracted 806,197 754,131 997,428 792,543
Communications CELL PHONE 1 690 197 1 000 2 000
BUDGET DETAIL
FINANCE
CITY OF MILTON
Communications CELL PHONE 1,690 197 1,000 2,000
Total Communications 1,690 197 1,000 2,000
Postage POSTAGE FOR PROPERTY TAX BILLS 4,238 4,252 4,500 4,500
Total Postage 4,238 4,252 4,500 4,500
Advertising PUBLIC HEARINGS FOR PROPERTY TAXES 567 1,296 900 900
BIDS 560 - 500 2,000
Total Advertising 1,127 1,296 1,400 2,900
Printing CITY CHECKS - 577 770 800
PROPERTY TAX BILLING 1,875 4,048 4,500 5,000
CAFR - 800
Total Printing 1,875 4,625 5,270 6,600
Travel TRAVEL EXPENSES 1,218 - - 1,500
Total Travel 1,218 - - 1,500
Dues & Fees GFOA/GGFOA MEMBERSHIP 570 215 - 370
NIGP MEMBERSHIP 315 - - -
ASSOC OF GOV FINANCE OFFICERS 65 - - -
Total Dues & Fees 950 215 - 370
Education & Training GFOA CONFERENCE 465 - - 500
GGFOA CONFERENCE - - - 900
OTHER EDUCATION & TRAINING - - - 500
Total Education & Training 465 - - 1,900
General Supplies GENERAL SUPPLIES 119 - 100 -
Total General Supplies 119 - 100 -
Machinery/Equipment CELL PHONE 242 - - 250
Total Machinery & Equipment 5,994 - - 250
GRAND TOTAL 949,393 824,050 1,088,287 1,029,285
City of Milton 86 FY 2010 Proposed Budget
Legal
City of Milton 87 FY 2010 Proposed Budget
Legal Fees 220,428 280,528 180,000 200,000
TOTAL EXPENDITURES $ 220,428 $ 280,528 $ 180,000 $ 200,000
CITY OF MILTON
LEGAL
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
City of Milton 88 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Legal Fees LEGAL SERVICES 220,428 280,528 180,000 200,000
Total Legal Fees 220,428 280,528 180,000 200,000
GRAND TOTAL 220,428 280,528 180,000 200,000
BUDGET DETAIL
LEGAL
CITY OF MILTON
City of Milton 89 FY 2010 Proposed Budget
Information Techology
City of Milton 90 FY 2010 Proposed Budget
City of Milton
IT Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Provide technology
leadership to all
departments for the city
of Milton by providing
solutions that enable a
more efficient and
effective work
environment
• Provide installation, configuration and ongoing
support for the implementation of the new
Records Management system for the Public
Safety department.
• Provide support for the Granicus Web Streaming
software for the meetings.
• Provide support for the new Firehouse Web
records management software.
• Provide network support for the new Public
Safety network that will be the tunnel for
Sungard OSSI software in conjunction with the
City of Alpharetta.
Ongoing
Ongoing
Troubleshoot and
resolve all computer
issues related to all
supported hardware and
software within City Hall
and Fire stations 41, 42
and 43 and Alpharetta
Station 1
• Make monthly visits to the stations to check
computer health and answer any end user
questions.
Ongoing Ongoing
Provide training for staff
on proper use of
computer hardware and
software
• Post “Tech Tips” in the monthly newsletter.
Ongoing Ongoing
City of Milton 91 FY 2010 Proposed Budget
Salaries $ - $ - $ - $ 87,125
Benefits - - - 18,391
1 FTE
Professional Fees - - 18,000 32,120
Professional Fees-Contracted 1,000,052 682,064 966,795 927,067
Communications - - - 1,000
Travel - - - 1,500
Education & Training - - - 500
Machinery & Equipment - - - 5,750
TOTAL $ 1,000,052 $ 682,064 $ 984,795 $ 1,073,453
REQUESTED
BUDGET
FY 2010
INFORMATION TECHNOLOGY
BUDGET SUMMARY
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 92 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 87,125
Total Salary and Wages - - - 87,125
Overtime OVERTIME -
Total Overtime - - - -
Group Insurance GROUP INSURANCE 6,300
Total Group Insurance - - - 6,300
401A (SS Match)401A (SS MATCH)3,267
Total 401A (SS Match)- - - 3,267
FICA Medicare FICA MEDICARE 1,263
Total FICA Medicare - - - 1,263
401A 1% Match to 457B 401A 1% MATCH TO 457B 871
Total 401A 1% Match to 457B - - - 871
Pension PENSION 3,084
Total Pension - - - 3,084
Tuition Reimbursement TUITION REIMBURSEMENT 3,000
Total Tuition Reimbursement - - - 3,000
Unemployment Insurance UNEMPLOYMENT INSURANCE 230
Total Unemployment Insurance - - - 230
Workers Comp WORKERS COMP 376
Total Workers Comp - - - 376
Professional Fees HIGH SPEED DATA CONN-43 TO ALPH - - 18,000 -
2008 PICTOMETRY - -
2009 6" AERIAL PHOTOGRAPHY - - - -
NETWORK BANDWIDTH OPTIMIZATION 32,120
Total Professional Fees - - 18,000 32,120
Professional Fees - Contracted CH2M HILL CONTRACT 1,000,052 682,064 966,795 927,067
Total Professional Fees-Contracted 1,000,052 682,064 966,795 927,067
Communications CELL PHONE 1,000
Total Communications - - - 1,000
Travel TRAVEL EXPENSES - - 1,500
Total Travel - - - 1,500
Education & Training STAFF EDUCATION & TRAINING - - 500
Total Education & Training ---500
BUDGET DETAILS
INFORMATION TECHNOLOGY
CITY OF MILTON
Total Education & Training - - - 500
Machinery/Equipment CELL PHONE - 250
COMPUTER EQUIPMENT & SUPPLIES (5)- 5,000
DESKTOP PRINTERS 500
Total Machinery & Equipment - - - 5,750
GRAND TOTAL 1,000,052 682,064 984,795 1,073,453
City of Milton 93 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100
-
Communications 523-2000 35,200
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000 -
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 -
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Monitoring the speed at which data flows through the network and monitoring complaints
about system hangs or application performance.
This upgrade will increase the speed of the Internet connection to better move data from the
Milton Mobile units through the network and into the RMS system (OSSI). This price also
includes the Metro Ethernet (Point to Point) connection to the City of Alpharetta Dispatch
Center @ $1260/month.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Information Technology - Network Bandwidth Optimization for Expected Growth
Enter Funding Request by Account in the Area Below:
Select from drop down list
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 35,200
-
35,200
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 35,200 36,608 38,072 39,595 41,179
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 35,200 $ 36,608 $ 38,072 $ 39,595 $ 41,179
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
This is a re-occurring charge and absolutely necessary so long as the City of Milton is
sharing the network with the City of Alpharetta.
Salary/Benefits
Maintenance & Operating
City of Milton 94 FY 2010 Proposed Budget
Human Resources
City of Milton 95 FY 2010 Proposed Budget
Salaries $ - $ - $ - $ 140,000
Benefits - - - 30,503
2 FTEs
Administrative Fees 8,448 16,506 26,150 27,996
Professional Fees 30 663 1,550 8,000
Professional Fees - Contracted 84,929 341,032
332,476 97,137
Communications - - - 1,200
Advertising - - 3,500 3,500
Printing - 631 3,500 10,000
Travel - - - 1,500
Dues & Fees 615 - - 615
Education & Training - - - 1,500
Food/Meals - - - 5,000
Furniture & Fixtures - - - 4,000
Machinery & Equipment - - - 3,300
TOTAL EXPENDITURES $ 94,022 $ 358,832 $ 367,176 $ 334,251
CITY OF MILTON
HUMAN RESOURCES
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
City of Milton 96 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES - - 140,000
Total Salary and Wages - - - 140,000
Group Insurance GROUP INSURANCE - - 15,802
Total Group Insurance - - - 15,802
401A (SS Match)401A (SS MATCH)- - 5,250
Total 401A (SS Match)- - - 5,250
FICA Medicare FICA MEDICARE - - 2,030
Total FICA Medicare - - - 2,030
401A 1% Match to 457B 401A 1% MATCH TO 457B - - 1,400
Total 401A 1% Match to 457B - - - 1,400
Pension PENSION - 4,956
Total Pension - - - 4,956
Unemployment Insurance UNEMPLOYMENT INSURANCE - - 460
Total Unemployment Insurance - - - 460
Workers Comp WORKERS COMP - - - 605
Total Workers Comp - - - 605
Administrative Fees FLEXIBLE SPENDING ADMINISTRATION - 5,094 9,900 7,004
ICMA FEES - 1,000 1,250 1,250
ADP FEES 5,698 10,412 12,000 16,742
RETIREMENT COST STUDY 2,750 - 3,000 3,000
Total Administrative Fees 8,448 16,506 26,150 27,996
Professional Fees RANDOM DRUG SCREEN PROGRAM - 1,050 3,000
PRE-EMPLOYMENT DRUG SCREEN 30 663 500 5,000
Total Professional Fees 30 663 1,550 8,000
Professional Fees - Contracted CH2M CONTRACT COSTS 84,929 341,032 332,476 97,137
Total Professional Fees- Contracted 84,929 341,032 332,476 97,137
Communications CELL PHONES - - - 1,200
Total Communications - - - 1,200
Advertising RECRUITMENT ADS - - 3,500 3,500
Total Advertising - - 3,500 3,500
Printing EMPLOYEE HANDBOOKS -631 1 000 5 000
BUDGET DETAIL
HUMAN RESOURCES
CITY OF MILTON
Printing EMPLOYEE HANDBOOKS - 631 1,000 5,000
QUARTERLY TRAINING - - 2,500 5,000
Total Printing - 631 3,500 10,000
Travel TRAVEL EXPENSES - - - 1,500
Total Travel - - - 1,500
Dues & Fees SOCIETY FOR HR MGMT 160 - - 160
SHRM & IPMA MEMBERSHIP 455 - - 455
Total Dues & Fees 615 - - 615
Education & Training PROFESSIONAL EDUCATION & TRAINING - - 1,500
Total Education & Training - - - 1,500
Food / Meals EMPLOYEE APPRECIATION - - 5,000
Total Food / Meals - - - 5,000
Furniture/Fixtures FILING CABINETS, BOOKSHELVES, TABLE - - - 4,000
Total Furniture/Fixtures - - - 4,000
Machinery/Equipment CELL PHONE - - - 200
COMPUTER EQUIPMENT & SUPPLIES - - - 2,100
DESKTOP PRINTER - - - 1,000
Total Machinery & Equipment - - - 3,300
GRAND TOTAL 94,022 358,832 367,176 334,251
City of Milton 97 FY 2010 Proposed Budget
Risk Management
City of Milton 98 FY 2010 Proposed Budget
Insurance:
Umbrella Liability - - - -
General Liability 29,515 35,866 34,608 54,608
Law Enforcement Liability 6,250 12,124
9,737 9,737
Public Officials Liabiltiy 42,126 61,433 70,609 70,609
Automobile Liability 24,028 20,402 26,592 26,592
Property & Equipment Liability 3,781 4,867
3,899 4,030
Fidelity Bond 76 41 - -
Automobile Physical Damage - 9,096
10,839 10,839
Boiler & Machinery - 829 708 740
Claims and Adjustments - 12,497
15,000 15,000
Police Animal Mortality - 525 1,260 1,260
Crime/Fidelity - 765 1,837 1,837
Unallocated 22,320 - 15,000 -
TOTAL EXPENDITURES $ 128,097 $ 158,445 $ 190,089 $ 195,252
CITY OF MILTON
RISK MANAGEMENT
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
City of Milton 99 FY 2010 Proposed Budget
Account Description
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Insurance:
Umbrella Liability - - - -
General Liability 29,515 35,866 34,608 54,608
Law Enforcement Liability 6,250 12,124 9,737 9,737
Public Officials Liabiltiy 42,126 61,433 70,609 70,609
Automobile Liability 24,028 20,402 26,592 26,592
Property & Equipment Liability 3,781 4,867 3,899 4,030
Fidelity Bond 76 41 - -
Automobile Physical Damage - 9,096 10,839 10,839
Boiler & Machinery - 829 708 740
Claims and Adjustments - 12,497 15,000 15,000
Police Animal Mortality - 525 1,260 1,260
Crime/Fidelity - 765 1,837 1,837
Unallocated 22,320 - 15,000 -
128,097 158,445 190,089 195,252
GRAND TOTAL 128,097 158,445 190,089 195,252
BUDGET DETAIL
RISK MANAGEMENT
CITY OF MILTON
City of Milton 100 FY 2010 Proposed Budget
General Government Buildings
City of Milton 101 FY 2010 Proposed Budget
Rental Land & Buildings 108,000 362,255 447,074 456,015
Other Purchased Services - -
- 26,400
TOTAL EXPENDITURES $ 108,000 $ 362,255 $ 447,074 $ 482,415
CITY OF MILTON
GENERAL GOVERNMENT BUILDINGS
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
City of Milton 102 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Rental Land & Buildings CITY HALL LEASE 108,000 362,255 447,074 456,015
Total Rental Land & Buildings 108,000 362,255 447,074 456,015
Other Purchased Service ADDITIONAL OPERATIONAL EXPENSES - - - 26,400
Total Machinery & Equipment - - - 26,400
GRAND TOTAL 108,000 362,255 447,074 482,415
BUDGET DETAIL
GENERAL GOVERNMENT BUILDINGS
CITY OF MILTON
City of Milton 103 FY 2010 Proposed Budget
Public Information & Marketing
City of Milton 104 FY 2010 Proposed Budget
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Inform and educate
citizens and staff on the
goals, successes and
interests of the City
• Media Relations – Maintain strong relationships
with local and metro media outlets/members to
ensure consistent posting and publication of
positive news stories related to the City and its
activities. Utilize press release distribution as
push‐news tactic, post press releases on City Web
site and distribute to media via Constant Contact
or e‐mail.
• Electronic Newsletter –Continue publication of
one electronic newsletter (both internal and
external) per month, plus additional electronic
newsletters as needed for announcements,
events and alerts.
• eBlast Newsletter Subscriber database – Increase
subscriber database by approximately 25%.
Current database holds 1,707 members. Target
increase to achieve 2,200 members by December
30, 2010.
• Printed Quarterly Newsletter – Continue to print
one newsletter per quarter. Plan to maximize
relevance of news for upcoming events by
including educational information and timely
information relating to various City departments
rather than ongoing news announcements.
• City Web Site – Maintain City Web site as source
of ongoing important news and information for
citizens and staff. Re‐shift navigation to provide
improved usability and a citizen‐focused site.
Target 24‐hour posting turnaround for priority
items, 48‐hour turnaround for non‐priority items.
Continue to add additional sections to each
department, penitent information for citizens,
and photos.
• Direct Mail – Continue to mail copies of the
Annual Report to all City of Milton households
once a year.
• Annual Report – Research, write and produce an
Annual Report in calendar format and deliver via
U.S. mail no later than January 31, 2010.
Planning, writing, photography and design to
begin by August 1, 2009.
• Communications Survey – Continue to
occasionally distribute survey via the electronic
newsletter, within printed newsletters, and on
City of Milton 105 FY 2010 Proposed Budget
2010 Goals and Objectives:
Goal Objective Time
Period
Status
• City Web site to gain insight into preferred
communications methods by citizens. Results of
survey will be used to determine direction of
future communications venues and weight of
each tactic.
Improve Web site
accessibility for Milton’s
vision and hearing‐
impaired residents and
visitors
• Continue Web site development processes –
Working with CH2M Hill web resources, continue
to implement recommended Section 508
guidelines for increasing accessibility, continue
adding photo/image tags, clearly defined URL
tags and screen‐reader accessible secondary
pages.
•Streaming Video – Continue working with IT
ing
pages –
full
department and utilizing Granicus for stream
important meetings on City Web site.
• Reduce/eliminate posting of pdf image
Begin converting documents to
readable/searchable pdfs. (Will require
Adobe Acrobat software.)
Promote and publicize
e publicity of events
g
information resource for citizens, including pre‐
d
t announcements to
city special events to
increase volunteer and
citizen participation and
to promote positive
messaging for the City
• Media Relations – Maximiz
through strong media relations activity, includin
notification pre‐ and post‐event, photography,
news releases, and posting within local media
and on regional event/tourism sites/calendars.
• Web site – Continue to build a strong event
and post‐event publicity, announcements, an
photography/photo gallery.
• Electronic and print publications – Create and
distribute pre‐ and post‐even
create a sense of excitement and community.
Contribute t the
building of a positive
ling
ty
al
dia to
nd relationship
d
ns
o
perception and fee
of value around the Ci
and its activities
• Monthly Mayor’s Letter – Continue working with
Mayor Lockwood, for writing topics and approv
of Mayor’s Letter to be published in local
publications, on City Web site and in City’s
monthly electronic newsletter.
• Media Relations ‐‐ Work closely with the me
maintain a positive perception a
and providing fast response and easy access to
information. Push updates on positive stories an
activities, special events & information campaig
to maximize positive coverage in local media.
City of Milton 106 FY 2010 Proposed Budget
2010 Goals and Objectives:
Goal Time
Period
Status Objective
Update exis isis
communications plan to
ff an
• Continue to re prove existing crisis
communications plan – Working with veteran
‐
es
ting cr
ensure that media, sta
citizens are properly
informed in the event of a
crisis situation
d communication personnel to revise the
current Crisis Communications Plan and add
a Crisis Communication Kit to include a step
by‐step crisis communications plan/checklist,
crisis communications mass e‐mail/phone
number distribution list (Emergency Media
List, Emergency PIO List), additional batteri
for computers and cell phones, car charger
for computers and cell phones, flash light,
first aid kit, etc.
view and im
Market the City to increase
recognition and sense of logo/seal use and
vailability ‐‐ Set standards for logo usage to
ets
e an online
to
pride among citizens and
external audiences
•eview current CityR
a
eliminate random use by non‐City outl
and organizations. Minimize possibility for
negative impact of logo usage.
• Make available City of Milton products ‐‐
Work with local vendor to creat
store for Milton employees and residents
purchase City of Milton apparel and gifts.
Create photography and
image library to give more
s
tinue using the software
so
ration of Milton Volunteer
of
“sense of place” and to
minimize costs for
purchasing outside
photography source
• Photograph City events, scenes and images ‐‐
Whenever possible, ensure that adequate
photographs are taken to build library of
important images and a historical record of
City events.
• Continue to organize photos in electronic
gallery ‐‐ Con
program Memory Manager to store and
organize all photos in one place. Will al
continue using Memory Manager to store
and organize all media clippings from local
media.
• Work with citizen to promote development
and ope
Photographers ‐‐ Maximize availability of
photographic resources as well as diversity
shots by using citizen volunteers as photo‐
journalists for City events.
City of Milton 107 FY 2010 Proposed Budget
City of Milton
Public Information & Marketing Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Improve pre ions and
outgoing communications of • Resource/editing possible, act as
available resource for the development of
ailability and
sentat
City news and information
‐‐ Whenever
copy and presentation design. Provide copy‐
editing services upon request.
• Photo/Image library ‐‐ Educate staff, elected
officials and City Manager on av
usage of photo and image library to improve
outcomes of communications initiatives.
City of Milton 108 FY 2010 Proposed Budget
Professional Fees - 540 600 1,000
Professional Fees - Contracted 277,334 170,516 498,713 482,151
Postage - 4,180 5,000 10,000
Advertising - - - 660
TOTAL EXPENDITURES $ 277,334 $ 175,236 $ 504,313 $ 493,811
CITY OF MILTON
PUBLIC INFORMATION & MARKETING
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
City of Milton 109 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Professional Fees ANNUAL REPORT-SETUP - 540 600 -
PHOTOGRAPHY - - - 1,000
Total Professional Fees - 540 600 1,000
Professional Fees - Contracted CH2M CONTRACT COSTS 277,334 170,516 498,713 482,151
Total Professional Fees- Contracted 277,334 170,516 498,713 482,151
Postage POSTAGE FOR ANNUAL REPORT 4,180 5,000 10,000
Total Advertising - 4,180 5,000 10,000
Advertising PUBLIC NOTICES - Mayor's State of City Address - - - 660
Total Advertising - - - 660
GRAND TOTAL 277,334 175,236 504,313 493,811
BUDGET DETAILS
PUBLIC INFORMATION & MARKETING
CITY OF MILTON
City of Milton 110 FY 2010 Proposed Budget
Municipal Court
City of Milton 111 FY 2010 Proposed Budget
City of Milton
Municipal Court
2010 Goals and Objectives:
Goal Objective Time
Period
Status
• Review and update standard operating
procedures
• Improve Pre‐Trial Conference process with
Solicitor
• Improve cash pick up procedures at the Fulton
County Sheriff’s Annex jail
• Research need for additional court calendars and
set guidelines for court dates, trials, and PTC
• Staff training and education
• Each staff member will continue training and
comply with all mandated training requirements
• Research the need for Court Amnesty Program
for failure to appear cases
• Begin scanning court citations into OptiView
• Research need for a Pre‐Trial Diversion Program
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
City of Milton 112 FY 2010 Proposed Budget
Regular Employees $ 53,244 $ 58,206 $ 56,779 $ 199,455
Benefits 8,940 8,206 12,056 19,777
Professional Fees 9,934 13,747 16,250 16,250
Professional Fees - Contracted 225,149 375,135 332,476 -
Communications 2,436 4,567 5,080 5,000
Travel 196 2,621 2,000 2,000
Dues & Fees 80 555 600 500
Education & Training 375 952 500 500
General Supplies 147 103 500 500
Food/Meals 228 20 300 500
Uniforms 217 - 500 500
Furniture & Fixtures 2,423 - - -
Other Equipment 3,245 4 200 -
TOTAL $ 306,613 $ 464,116 $ 427,241 $ 244,982
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
MUNICIPAL COURT
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 113 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 53,244 58,206 56,779 199,455
Total Salary and Wages 53,244 58,206 56,779 199,455
Stipend STIPEND 1,662 4,616 4,800 4,800
Total Stipend 1,662 4,616 4,800 4,800
Group Insurance GROUP INSURANCE 2,511 - - 4,134
Total Group Insurance 2,511 - - 4,134
401A (SS Match)401A (SS MATCH)1,984 2,184 2,129 4,566
Total 401A (SS Match)1,984 2,184 2,129 4,566
FICA Medicare FICA MEDICARE 790 880 3,287 1,765
Total FICA Medicare 790 880 3,287 1,765
401A 1% Match to 457B 401A 1% MATCH TO 457B - - - 430
Total 401A 1% Match to 457B - - - 430
Pension PENSION 1,239 - - 1,522
Total Pension 1,239 - - 1,522
Unemployment Insurance UNEMPLOYMENT INSURANCE 662 527 1,150 1,265
Total Unemployment Insurance 662 527 1,150 1,265
Workers Comp WORKERS COMP 92 - 690 1,296
Total Workers Comp 92 - 690 1,296
Professional Fees COURT APPOINTED ATTORNEY 1,030 3,280 6,000 6,000
SUB JUDGES (payroll in fy08)- 950 1,000 1,000
SOLICITOR (payroll in fy08)- - - -
ONLINE PAYMENT SYSTEM 299 200 250 250
SUB SOLICITORS - - 1,000 1,000
COURTROOM CONSTRUCTION - - - -
COURT SECURITY 3,113 1,224 - -
RECEPTICLE FOR ALARM SYSTEM - 150 - -
TRANSLATORS 2,966 7,708 8,000 8,000
INSTALL COURTROOM PANIC BUTTON - 235 - -
MISC PROFESSIONAL FEES 2,526 - - -
Total Professional Fees 9,934 13,747 16,250 16,250
Professional Fees - Contracted CH2M Contract Cost 225 149 375 135 332 476 -
BUDGET DETAILS
MUNICIPAL COURT
CITY OF MILTON
Professional Fees - Contracted CH2M Contract Cost 225,149 375,135 332,476 -
Total Professional Fees Contracted 225,149 375,135 332,476 -
Communications CELL PHONE SERVICE & WIRELESS CARDS 1,214 3,112 3,080 3,000
MONTHLY MONITORING FEE - 915 1,200 1,200
GCIC ACCESS 1,222 540 800 800
Total Communications 2,436 4,567 5,080 5,000
Travel COURTS TRAVEL 196 2,621 2,000 2,000
Total Travel 196 2,621 2,000 2,000
Dues & Fees COURTS DUES & FEES 80 555 600 500
Total Dues and Fees 80 555 600 500
Education & Training COURTS EDUCATION & TRAINING 375 952 500 500
Total Education and Training 375 952 500 500
General supplies GENERAL SUPPLIES 147 103 500 500
Total General Supplies 147 103 500 500
Food / Meals MISC 228 20 300 500
Total Food / Meals 228 20 300 500
Uniforms JUDGE ROBES & BAILIFFS' UNIFORMS 217 - 500 500
Total Uniforms 217 - 500 500
Furniture & Fixtures FURNITURE 2,423 - - -
Total Furniture & Fixtures 2,423 - - -
Other Equipment CELL PHONE PURCHASE/REPLACEMENT 195 - 200 -
METAL DETECTOR 3,050 - -
PANIC BUTTON - 4 - -
Total Machinery / Equipment 3,245 4 200 -
GRAND TOTAL 306,613 464,116 427,241 244,982
City of Milton 114 FY 2010 Proposed Budget
Police
City of Milton 115 FY 2010 Proposed Budget
City of Milton
Police Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Increase Patrol Staffing
by 4 patrol units
Reclassify one Officer
position to Sergeant
• According to the I.A.C.P.’s patrol staffing formula,
Milton should have just over 16 patrol officers.
We currently have 12.
• One additional officer on each shift would
provide more efficient services, less officer
burnout and overtime, and greatly improve shift
scheduling and officer safety.
• The 16 recommended patrol officers do not take
into account supervisors, detectives, etc.
• Currently, with four patrol units per shift one unit
is usually off for vacation, training, sick, or court.
This leaves three units working most days. As
soon as something unexpected comes up, patrol
is immediately down to two units. To put “two
units” into perspective; three units would be
needed on most vehicle accidents due to Milton’s
two lane curvy roads. One officer is needed on
each end of the accident scene to direct traffic
and one officer actually works the accident.
• With one additional patrol unit per shift, five
patrol units would be assigned per shift. One unit
would be able to be scheduled off and if another
is called to court, calls in sick, or otherwise pulled
off patrol (i.e. court security, council security, at
hospital with detainee, etc.) there would still be 3
units on the road.
Examples:
• July 9th – 2 officers and 1 supervisor on duty
One officer and one supervisor called to court in
Fulton County
One officer needed to sit with detainee at
hospital
Zero officers left to work patrol
Supervisor from morning watch able to stay over
after being up all night. (24 hours up = .10 BAC)
• July 21, 2009
One Supervisor and two officers on duty
One officer needed for court security
One officer needed to pick up inmate in Forsyth
Co.
One supervisor covering entire city
• July 22, 2009
One Supervisor and two officers on duty
City of Milton 116 FY 2010 Proposed Budget
City of Milton
Police Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
One officer goes home sick
One officer and one supervisor left on patrol
Supervisor scheduled to attend Lock down
training at Elementary School.
Only off‐duty officer available to come in at 1300
hrs had worked the morning watch just prior.
• These are just 3 examples from July alone
Hire Policy and Planning
Officer
• The police department is still under contract with
the GACP for state certification. The contract will
run out and have to be re‐implemented if the
agency does not complete certification by early in
2010. Achieving this is vital to the agency and
city. It was previously on the 2008 and 2009
work plans.
• Current staffing does not allow anyone the time
to complete this task. This officer will also handle
planning and policy writing for the department
and critical reporting, i.e., crime analysis, traffic
analysis, etc.
• In addition, this officer will pursue National
Accreditation for the agency immediately after
state certification is completed. (Budget allowing)
Hire Community
Services Officer
• Milton Police and Citizens Together ‐This program
has been developed in consultation with council
members Tart, D’Aversa, and Hewitt. This will be
Milton’s neighborhood watch program. Each
neighborhood which elects to participate will be
assigned a specific police officer. This officer will
attend HOA meetings, present the neighborhood
with crime prevention material, discuss current
crime trends and provide specific crime stats to
the neighborhood.
• Crime free housing will also be implemented with
this program. This puts residents of rental
properties on notice they may not commit crimes
or have guests who do so or they will be quickly
evicted from the property. This also holds home
owners who rent their properties accountable to
maintain the property.
City of Milton 117 FY 2010 Proposed Budget
City of Milton
Police Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Hire Narcot k Force
Agent • The city currently capability for
investigating narcotics crimes. Other than
will ensure drug crimes are being
e once drug seizures begin.
ics Tas
has no
simple possession stumbled upon on traffic
stops, drug crime is going uninvestigated in
the city.
• Hiring an officer to be assigned to a federal
task force
investigated in the city. By providing this one
officer, the city will have access to the entire
unit.
• This type of position is usually revenue
positiv
Increase DUI enforcement
e of
to have
may
• In conjunction with the Governor’s Offic
Highway Safety the agency intends
one special traffic detail each month.
• This will consist of either a traffic safety
checkpoint, or saturation patrols. This
also include the participation of surrounding
jurisdictions.
Implement Shift Differential
Pay ed to night shift. The human
e
e are
• As is the nature of police work, some officers
must be assign
body is not designed to be nocturnal and this
puts a great stress on the officers’ physical
and mental well being as well as interferes
with the officers family commitments.
• A shift differential of $.75 per hour would b
a small gesture to show these officers w
aware of their sacrifice to the city.
Increase Management
Education & Professionalism
tains are
the
and alternately attend the
ss held in Athens and both new
• With the reorganization of the Public Safety
Department into a Police and Fire
Department, new police management staff
was implemented. These new Cap
essentially the Assistant Chiefs of the agency
and need to be trained and networked
accordingly.
• These two Captains will be members of
GACP and IACP
conferences.
• All senior police staff will attend the IACP
leadership cla
Captains will attend new Chief’s School as
hosted by GACP.
City of Milton 118 FY 2010 Proposed Budget
Salaries $ 399,274 $ 954,013 $ 1,094,451 $ 1,425,671
Benefits 135,543 371,838 478,208 615,565
30.5 FTEs
Professional Fees 150 5,703 8,733 31,775
Professional Fees-Investigations 102 - 3,800 1,500
Equipment R & M - - - 6,300
Vehicle R & M - - - 51,000
Communications 12,566 29,088 29,473 22,656
Printing - - - 7,000
Travel 1,439 4,911 7,000 3,500
Dues & Fees 350 190 1,150 1,460
Education & Training 250 5,022 14,200 18,200
Maintenance Contracts 1,322,794 395 33,546 170,556
General Supplies 8,735 9,467 20,240 22,380
General Supplies-Investigations 2,321 1,249 - 100
Food/Meals - - - 1,000
Gasoline/Diesel - - - 125,000
Uniforms 52,578 19,099 23,500 23,500
Furniture & Fixtures - 534 600 800
Computer Software - 1,185 - 4,000
Other Equipment: 25,016 - - 12,100
Cell Phones - (18) 1,200 500
Weaponry - 8,309 14,240 5,200
Cameras - 770 - 500
Motorola Radios - 8,504 24,900 12,200
Hardware - - - 6,300
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
POLICE
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Hardware 6,300
Misc Equipment-Investigations - 22,271 20,800 14,860
TOTAL $ 1,961,118 $ 1,442,529 $ 1,776,041 $ 2,583,623
City of Milton 119 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 399,274 954,013 1,094,451 1,425,671
Total Salary and Wages 399,274 954,013 1,094,451 1,425,671
Termination Liabiltiy TERMINATION LIABILTIY - - 3,000 5,000
Total Termination Liability - - 3,000 5,000
Overtime OVERTIME 22,172 62,587 47,500 61,500
Total Overtime 22,172 62,587 47,500 61,500
Holiday Pay HOLIDAY PAY 13,678 50,637 68,557 86,059
Total Holiday Pay 13,678 50,637 68,557 86,059
Group Insurance GROUP INSURANCE 43,240 104,302 130,787 221,119
Total Group Insurance 43,240 104,302 130,787 221,119
401A (SS Match)401A (SS MATCH)15,957 40,036 42,917 53,463
Total 401A (SS Match)15,957 40,036 42,917 53,463
FICA Medicare FICA MEDICARE 5,954 14,522 15,964 20,673
Total FICA Medicare 5,954 14,522 15,964 20,673
401A 1% Match to 457B 401A 1% MATCH TO 457B - 7,286 8,879 14,044
Total 401A 1% Match to 457B - 7,286 8,879 14,044
Pension PENSION 12,390 28,208 34,758 49,714
Total Pension 12,390 28,208 34,758 49,714
Tuition Reimbursement TUITION REIMBURSEMENT 1,038 7,704 9,000 7,000
Total Tuition Reimbursement 1,038 7,704 9,000 7,000
Unemployment Insurance UNEMPLOYMENT INSURANCE 4,663 6,121 8,330 7,130
Total Unemployment Insurance 4,663 6,121 8,330 7,130
Workers Comp WORKERS COMP 16,451 39,966 83,391 89,863
Total Workers Comp 16,451 39,966 83,391 89,863
Flexible Spending FLEXIBLE SPENDING - 10,471 25,125 -
Total Flexible Spending - 10,471 25,125 -
Professional Fees LASER & RADAR RECERTIFICATION 150 550 1,000 1,000
K-9 - 785 2,700 1,500
NEW EMPLOYEES - 968 4,833 2,500
GRAPHICS FOR PATROL CARS - - - 2,500
MISCELLANEOUS -3 400 200 3 000
BUDGET DETAILS
POLICE
CITY OF MILTON
MISCELLANEOUS - 3,400 200 3,000
INMATE MEDICAL SERVICES - - - 5,000
TAG & TITLE APPLICATIONS - - - 300
RECRUITMENT TESTING-POLYGRAPH - - - 1,400
RECRUITMENT TESTING - PYSCH - - - 4,400
WRITTEN ENTRY LEVEL TEST - - - 1,800
EMPLOYMENT BACKGROUND CHECKS - - - 1,575
MISC PROFESSIONAL FEES - - - 2,500
IACP NET YEARLY FEES - - - 800
BID ADVERTISING - - - 1,000
RECRUITMENT ADVERTISING - - - 2,000
COPY SERVICE - - - 500
Total Professional Fees 150 5,703 8,733 31,775
Professional Fees-Investigations INVESTIGATIVE DATABASE SUBSCRIPTION - - 2,800 -
OTHER INVESTIGATIVE FEES 102 - 1,000 1,500
Total Professional Fees-Investigations 102 - 3,800 1,500
Equipment R & M EQUIPMENT REPAIRS & MAINT - - - 1,500
MOTOROLA RADIOS - - - 4,800
Total Equipment R & M - - - 6,300
Vehicle R & M VEHICLE REPAIRS & MAINT - - - -
VEHICLE REPAIRS & DAMAGE - - - 10,000
PREVENTATIVE MAINTENANCE - - - 40,000
PRIORITY STARTS - - - 1,000
Total Rental Land and Building - - - 51,000
Communications WIRELESS CARD & CELL PHONE SERVICE 7,431 18,195 29,473 -
CELL PHONES - - - 2,976
BLACKBERRYS - - - 6,480
WIRELESS CARDS - - - 13,200
GCIC 5,135 10,893 - -
Total Communications 12,566 29,088 29,473 22,656
Printing CITATIONS, FORMS & DOCUMENTS - - - 6,500
BUSINESS CARDS - - - 500
City of Milton 120 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
BUDGET DETAILS
POLICE
CITY OF MILTON
Total Printing - - - 7,000
Travel TRAVEL EXPENSES 1,439 4,911 7,000 3,000
CRUISE CARDS - - - 500
Total Travel 1,439 4,911 7,000 3,500
Dues & Fees POST FEES 350 90 650 250
PROFESSIONAL MEMBERSHIPS - 100 500 -
INTERNATIONAL ASSN OF CHIEFS OF POLICE - - - 360
GEORGIA ASSN OF CHIEFS OF POLICE - - - 300
GEORGIA POLICE ACCREDITATION COALITION - - - 50
VARIOUS & UNANTICIPATED - - - 500
Total Dues & Fees 350 190 1,150 1,460
Education & Training PROFESSIONAL DEVELOPMENT UPD 250 5,022 14,200 5,750
IACP CONFERENCE - - - 650
GACP CONFERENCE - - - 700
RECORDS CLERK CONFERENCE - - - 500
ADMINISTRATIVE ASSISTANT CONFERENCE - - - 300
CRIMINAL INVESTIGATIONS - - - 2,000
CANINE TRAINING - - - 1,000
NCGLEA - - - 4,800
PROFESSIONAL MANG. PROGRAM - - - 2,500
Total Education & Training 250 5,022 14,200 18,200
Maintenance Contracts FULTON COUNTY IGA - POLICE 1,322,794 - - -
AMERICAN LAW ENFORCEMENT NETWORK - 395 8,640 8,280
MAINTENANCE ON OSSI RMS - - 24,906 26,575
INMATE SERVICES - - - 5,000
PROPERTY & EVIDENCE IGA - - - 65,200
800 MHZ FEES TO FULTON COUNTY - - - 8,629
MDS SOFTWARE - - - 6,000
INNOVATIVE DATA SOLUTIONS - - - 2,652
ANIMAL CONTROL - FULTON COUNTY - - - 37,000
RANGE FEES ---1 000RANGE FEES - - - 1,000
CHOICEPOINT/CLEAR - - - 2,220
LAPTOP WARRANTY EXTENSION - - - 8,000
Total Maintenance Contracts 1,322,794 395 33,546 170,556
General Supplies AMMUNITION 4,627 6,480 12,000 6,360
K-9 - 877 600 1,000
NEW EMPLOYEES 675 1,676 3,500 5,000
RANGE SUPPLIES - 349 1,000 1,000
FIRST AID KITS - - 1,000 500
ALCO SENSOR MOUTH PIECES - - 240 220
ID CARDS AND SETUP FEE 818 - 400 200
FILM DEVELOPING - - 100 100
LAB EQUIPMENT 2,615 - - -
GENERAL SUPPLIES - 85 1,400 8,000
Total General Supplies 8,735 9,467 20,240 22,380
General Supplies-Investigations PROPERTY & EVIDENCE SUPPLIES 2,321 1,249 - -
FILM DEVELOPING - - - 100
Total General Supplies-Investigations 2,321 1,249 - 100
Food/Meals - - - 1,000
Total Food/Meals - - - 1,000
Gasoline/Diesel GASOLINE - - - 125,000
Total Gasoline/Diesel - - - 125,000
Uniforms UNIFORMS 52,578 19,099 23,500 23,000
AWARDS AND RECOGNITION - - - 500
Total Uniforms 52,578 19,099 23,500 23,500
Furniture & Fixtures FILING CABINET - 534 600 -
GUN SAFE - - - 800
Total Furniture & Fixtures - 534 600 800
Computer Software AMERICAN LAW ENFORCEMENT NETWORK - 1,185 - -
CERTIFICATION SOFTWARE - - - 4,000
Total Computer Software - 1,185 - 4,000
Other Equipment MISCELLANEOUS EQUIPMENT 25,016 - - 5,000
City of Milton 121 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
BUDGET DETAILS
POLICE
CITY OF MILTON
PHONE REPLACEMENTS - (18) 1,200 500
WEAPONS - 8,309 14,240 4,200
CAMERAS - 770 - 500
MOTOROLA RADIOS - 8,504 24,500 12,000
DIGITAL SOUND LEVEL METER - - 400 200
MISCELLANEOUS EQUIPMENT - - - 1,000
CRIME PREVENTION MATERIALS - - - 2,500
TINT METER - - - 375
ICOP DIGITAL - - - 6,300
ICOP STORAGE - - - 1,200
TRAINING AIDS - - - 700
LESS LETHAL SHOTGUNS - - - 1,000
LIND ADAPTERS - - - 1,325
Total Machinery & Equipment 25,016 17,565 40,340 36,800
Other Equipment-Investigations CRIME SCENE KITS-UPD - 789 2,000 500
CRIME SCENE EQUIPMENT - CID - - - 2,750
RADAR UNITS - 8,508 4,900 6,900
K-9 - 12,973 8,000 1,000
SURVEILLANCE EQUIPMENT - - 500 1,000
Audio Visual Evidence Management System - - 5,400 -
PRINTER/COPIER/SCANNER/FAX - - - 300
COLOR PRINTER FOR CID - - - 500
CREDIT CARD READERS - - - 250
WALL MOUNTED GUN LOCKERS - - - 610
PRISONER TRANSPORT - - - 300
LANGUAGE LINE - - - 250
TRAFFIC ACCIDENT INVESTIGATIONS - - - 500
Other Equipment-Investigations - 22,271 20,800 14,860
GRAND TOTAL - POLICE 1,961,118 1,442,529 1,776,041 2,583,623
City of Milton 122 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100
-
Communications 523-2000 -
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523-6000
-
Maintenance Contracts 523-8501
8,000
General Supplies 531-1000 -
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 -
This will extend the warranty of the Police Dell ATG D620 laptops. In total there are 15
machines whose warranty will expire by March 2010. In the event of a machine failure after
this date the City would be responsible for replacement of any parts. Warranty extension to
extend the life of these machines is necessary and more cost effective.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Information Technology - Police Department Laptop Warranty Extension
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Reports can be run on warranty cases that occur after the March deadline to determine an
accurate return on investment.
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 8,000
-
8,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
There will be on fiscal impact on any future budgets. The plan is to upgrade the machines
before this warranty extension lapses.
Salary/Benefits
Maintenance & Operating
City of Milton 123 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 117,971
Removes/reduces a hazard: Professional Fees 521-2000
1,200
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100
-
Communications 523-2000 8,000
Advertising 523-3000 -
Printing 523-4000
-
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523 6000
-
The four police officers will greatly improve the existing level of service by expanding our
number of field personnel to meet the observed needs of the City and to meet professional
standards based on call-volume and type, relief needs (including legal or certification based
required training, vacation and sick time, court, light duty due to injuries, vehicle
maintenance, etc.) and the establishment of a more pro-active police department. Due to
current staffing levels, uniformed officers function almost solely in a reactive manner by
responding to calls for service. This is to the exclusion of preventative activities and other
public service aspects typically performed in a municipality like Milton because officers are
unable to engage in extended activities when they are jumping from call to call. At current
staffing, there is no coverage for sick/vacation time, nor for legally mandated training, or for
when an officer is assigned to work Court or Council security. As a consequence shifts are
commonly below minimum staffing or officers have been forced to work overtime, thereby
overworking staff. More often than not the shift coverage that can be obtained on an
emergency or short term basis is that of an officer who has already worked the previous
twelve hours, or has only had a few hours sleep since working twelve hours. According to
the IACP's staffing formula, using statistics specific to Milton, we should have sixteen patrol
officers. We currently have twelve and are therefore asking for four additional patrol
officers
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - 2 Additional Patrol Officers
Enter Funding Request by Account in the Area Below:
Select from drop down list
Education & Training 523-6000 -
Maintenance Contracts 523-8501
-
General Supplies 531-1000 2,000
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 2,000
Mach/Equip 542-1000 28,800
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 159,971
117,971
42,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 122,690 127,597 132,701 138,009 143,530
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 122,690 $ 127,597 $ 132,701 $ 138,009 $ 143,530
ppg(
current performance measurement or the addition of a new measurement)implementation of
this
Recurring personnel costs.
Salary/Benefits
Maintenance & Operating
Shift staffing levels will be monitored as well as the physical well-being of officers forced to
work more than safe time periods. Response times to calls for service should decrease
which is measurable through the CAD system. Increased time for proactive activity such as
citizen contacts will increase and will also be measured. Addiitonally, officer safety, morale,
and general well-being (including overall agency morale) will increase though this is more
difficult to quantify.
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
City of Milton 124 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 58,985
Removes/reduces a hazard: Professional Fees 521-2000
950
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100
-
Communications 523-2000 -
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000 1,000
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Fd/Ml 523 3000
-
The agency, in consultation with council members, has developed a crime
prevention/community relations program "MPACT" Milton Police and Citizens Together.
This program will assign a specific officer to each neighborhood that requests an officer to
increase community and officer accountabilty to each other. This program will also
incorporate "Crime Free Housing" which assists in the maintenance and clean up of rental
properties by holding the property owner accountable for the tenants and property. The
addition of a police officer will be required to implement this program. Currently officers are
already taxed and most are wearing "double hats". This program can not be sucessful
unless the agency can devote the personnel resources to it the citizens expect and deserve.
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The program success will be measured by increased citizen contacts in the neighborhoods,
a reduction in crime common to neighborhoods, such as entering autos, and an increase in
citizen satisfaction with the police department.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department 3 - Crime Prevention Officer
Enter Funding Request by Account in the Area Below:
Select from drop down list
Food/Meals 523-3000 -
Uniforms 531-7000 1,000
Mach/Equip 542-1000 14,400
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 76,335
58,985
17,350
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 61,344 63,798 66,350 69,004 71,764
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 61,344 $ 63,798 $ 66,350 $ 69,004 $ 71,764
Recurring personnel costs. Recurring costs for printing of supplies.
Salary/Benefits
Maintenance & Operating
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
City of Milton 125 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits 65,305
Removes/reduces a hazard: Professional Fees 521-2000 -
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100 -
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100 -
Communications 523-2000 4,000
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523-6000 -
Maintenance Contracts 523-8501 -
General Supplies 531-1000 1,000
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
The investigation of narcotics and vice crime involves extensive devotion to a limited
number of cases and can be human resource intensive and require highly specialized
equipment. Personnel in this position must be well trained and used to working in an ever
changing environment. As a consequence, agencies often pool their human resources by
contributing personnel to a regional task force rather than devoting sufficient personnel to
establish their own program. This initiative will create a position to assign a detective to a
federal narcotics task force. The benefit is twofold: first, cases initiated by the City of Milton
will have sufficient support and resources to fully investigate the report, and second, our
detective would return a portion of the financial proceeds of each case made by the group to
the City coffers. Consequently, not only will we recieve an investigative benefit of a
narcotics detective, we also receive a financial benefit in the form of efficiency through
pooled resources and potential seizure revenue.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Police Department - Narcotics Officer
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Performance measurement for this position will be in responsiveness to complaints of
significant drug activity in the City. This may be judged through the same performance Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 1,000
Mach/Equip 542-1000 8,400
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 79,705
65,305
14,400
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 67,917 70,634 73,459 76,398 79,454
Decreases Operating Costs 16,000 16,000 16,000 16,000 16,000
Additional Revenues 300,000 300,000 300,000 300,000 300,000
Other - - - - -
Total Operating Impact $ 383,917 $ 386,634 $ 389,459 $ 392,398 $ 395,454
metics currently employed by the Captain over the Detective Division. However, when
assigned to the task force, the main performance measurement will be dictated by the
federal overseer and the legal/fiscal benefit resulting from the participation.
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Recurring personnel costs.
Salary/Benefits
Maintenance & Operating
City of Milton 126 FY 2010 Proposed Budget
Fire
City of Milton 127 FY 2010 Proposed Budget
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Implementation of quint
operations
• October 2008, Truck 1 (quint) and personnel
were relocated to Alpharetta's Fire Station 1 in an
effort to better serve the higher call volume area
of Milton.
The fire‐rescue
department is in
100% compliance
with this work plan
item.
Transition of 911 and
Emergency Dispatch to the
City of Alpharetta.
• Beginning October 2008 all emergency 911 calls
for service were received and dispatched from
the City of Alpharetta’s emergency dispatch
center.
The fire‐rescue
department is in
100% compliance
with this work plan
item.
Deploy through an
automatic aid agreement
better fire services to both
the City of Milton and the
City of Alpharetta
• The citizens and visitors of the City of Milton and
the City of Alpharetta benefit from the October
2008 automatic aid agreement, which focuses on
closest unit response.
• To ensure seamless transition on emergency
scenes firefighters from the City of Milton and
Alpharetta participate in training exercises and
the development of standard operating
guidelines.
The fire‐rescue
department is in
100% compliance
with this work plan
item.
Delivery and
implementation of more
efficient reporting software
for the fire rescue
department.
• The fire‐rescue department has met 80% of this
objective , items remaining :
‐ Provide end user training
‐ Data sharing with Alpharetta
Communications
‐ Successful deployment on the go live
date
Ongoing The department
anticipates 100%
compliance with this
item by September
30, 2009
Enhance our fire fighting
capabilities in the areas not
served by adequate water
by acquiring a fire tanker.
• Due to the declining economy the department
was unable to implement this work plan. The
department shall seek funding in fiscal year 2010.
‐ Firefighting strategies have been
developed in the event large quantities of
water are needed to protect life and
property.
Ongoing
To recognize fuel
conservation efforts by
moving non essential staff
into more fuel efficient
vehicles.
• With the re‐organization of public safety the fire‐
rescue department no longer has non‐ essential
staff operating a city vehicle.
To develop a comprehensive
driver training program in
the fire rescue department
and to recognize members
of the agency as Fire
Apparatus Officers (FAO)
• The department developed and implemented a
driver operator course, which adhered to NFPA
standards.
• The Fire‐Rescue Department promoted 12
firefighters to the position of Fire Apparatus
Officer (FAO)
The Fire‐Rescue
Department is in
100% compliance
with this work plan
item.
City of Milton 128 FY 2010 Proposed Budget
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal Objective Time
Period
Status
To meet the needs of a
community with a large
equine population the City
of Milton Fire‐Rescue
Department will become
versed in large animal
rescue.
• Three firefighters completed the large animal
rescue train the trainer program, operations
level.
• All personnel have completed the awareness
level training.
• Training has continued throughout the year,
which includes fire, police and our automatic aid
and mutual aid partners.
• The TLAER trailer and equipment are housed at
station 41 with additional resources available
upon request.
The Fire‐Rescue
Department is in
100% compliance
with this work plan
item.
To provide the citizens and
visitors of the City of Milton
with a higher level of
emergency medical care by
deploying advanced life
support (ALS) capabilities.
Currently the City of Milton
is 100% dependent on Rural
Metro Ambulance and / or
mutual aid to provide ALS
care.
• The department has increased the number of
paramedics to 10 and the number of EMTS to 39.
• A medical inventory and storage program has
been established.
• A peer review program is now in place. This
continuous quality improvement (CQI)
committee reviews patient care reports, medical
protocols, training and equipment. Members
consist of EMTs, paramedics, chief officers and
the Medical Director.
• The American Heart Association (AHA) has
recognized the City of Milton as a Heart Ready
City, a designation indicating our commitment to
community CPR and a public access AED
program.
• Monthly EMS training classes for personnel.
• Implemented daily EMS “critical thinking skills”, a
practice used to emphasize the EMT/paramedic’s
unique role in providing patient care in the pre‐
hospital setting.
• Funding and logistics for a pharmaceutical supply
system.
• Funding and purchasing (4) 12 lead full function
cardiac monitors to replace the current AED’s.
• Maintain staffing levels to allow a minimum of
one ALS response unit daily.
• Upgrade EMS License to allow ALS care. This
would include having all apparatus re‐inspected
by the State DHR. (Region 3).
• Meet all ongoing training requirements for ALS,
PALS and ACLS levels of care.
Ongoing This work plan will
continue to be a goal
of the Fire‐Rescue
Department well
into 2010.
City of Milton 129 FY 2010 Proposed Budget
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Implement programs which
meet the ISO minimum
water supply requirement
for areas of the city not
served by the municipal
water system. Currently the
City of Milton is 100%
dependent on mutual aid for
water shuttle operations.
Currently the City of Milton
meets the ISO requirements
0% of the time due the
response time from mutual
aid departments.
• Purchase/Obtain a Class 1 tanker apparatus
outfitted with the required equipment to
establish and maintain a water shuttle operation.
This tanker should be staffed as a front line
apparatus so it would arrive to all fires in the city
as part of the initial dispatched resources.
• Successful completion of a funding process for
the apparatus purchase.
• Successful completion of the purchasing process
including specifications and vendor selection.
• Successful over site of the construction process.
(Pre‐build, pre‐paint, and pre‐delivery
inspections.)
• Oversee equipment placement on the apparatus.
• Mandate training on the driving and operating
systems for all department apparatus operators.
• Provide ongoing training and performance
testing for the operators and crews assigned to
apparatus. Performance standard needed is the
ability to meet the ISO requirement of a
sustained water supply of 250 gallons per minute
within 5 minutes of arrival to any area not served
by the municipal water system.
Provide Fire and EMS
training necessary to
maintain the highest level of
service in our community
and to provide our members
with the knowledge, skills
and abilities to meet the
growing demands of the fire
service.
• Provide safe and diverse training that focuses on
individual, department and community needs.
• Develop annual training plan that includes
subject areas for rank and position.
• Develop joint training that includes emergency
response from single company evolutions to
strategic planning.
‐ Conduct exercises with surrounding
agencies to ensure tactical assignments
are integrated.
‐ Participate in joint familiarization with
surrounding communities and fire
agencies.
‐ Conduct a tabletop exercise, which
includes Fire, Police, Emergency
Management, Alpharetta Public Safety,
other city departments and our mutual
aid partners.
City of Milton 130 FY 2010 Proposed Budget
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal
Objective Time
Period
Status
• Ensure all members receive minimum training
hours for yearly recertification.
‐ 24 hrs. core competencies for fire.
‐ 40 hrs. for EMT‐I
‐ 48 hrs. for Paramedic
‐ Provide training for possible pandemic of
H1N1 virus.
‐ Infection control for emergency
responders training
‐ Simple triage and rapid transport training
To enhance the capabilities
of the Technical Large
Animal Emergency Rescue
Team. (TLAER Team)
• To further meet the needs of a community with a
large equine population the City of Milton Fire‐
Rescue Department will further develop the
Technical Large Animal Emergency Rescue
program (TLAER Team).
• Organize and participate in a barn evacuation drill
during the year. This will become standard annual
training for all members of our department. This
drill is required to keep evacuation practices and
horse handling skills current and proficient.
• Seek advanced training for the three team leaders.
Currently these leaders are trained at the
Operations Level of large animal rescue. During
the 2010 calendar year these leaders will attend
training classes and be certified at the Technician
Level.
• Seek advanced training for 2‐3 members on each
of the three shifts. Currently members of our
Department have been trained only to the
Awareness Level of TLAER. The advance training
will add up to 9 members trained to the
Operations Level. This level of training will ensure
that each shift will have available personnel on
duty to handle TLAER Emergency Calls.
• Take delivery of one Large Animal training aid.
This training aid is a full size horse in height and
weight that has articulating limbs. The training aid
will provide realistic training without the logistical
challenge of obtaining and tranquilizing live
animals. This will provide a safer training event
for the responders as well a not risking the health
of a live animal.
City of Milton 131 FY 2010 Proposed Budget
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Provide ongoing support and
training to properly maintain
the Firehouse Software and
Database
• Provide ongoing support and training to properly
maintain the Firehouse Software and Database.
This effort is designed to maximize the
performance of the software and to guarantee
accurate data management.
• Purchase, install, and maintain a live data backup
system in line with the Firehouse Server. This live
backup will guarantee that department records
are archived in the event of a server failure.
(Symantec Backup Exec 12.5 Std Edition_).
• Send two Firehouse system administrators to
advanced training classes offered by the Software
Manufacturer during the annual user conference.
• Successfully link the Firehouse Server with the
Alpharetta Computer Aided Dispatch System
(CAD). This link will allow instant download of
pertinent dispatch data from the CAD to
Firehouse. This data download provides a much
more efficient and accurate data capture, saving
time and eliminating key stroke errors. This
objective is dependent upon the successful
implementation of the OSSI Software Upgrade.
NEW GOAL
Implementation and
management of a
comprehensive preventive
maintenance program for all
City of Milton Fire Apparatus
• Implementation and management of a
comprehensive preventive maintenance program
for all City of Milton Fire Apparatus. As the fire
apparatus transition out of warranty coverage it is
critical that proper maintenance is maintained.
This program will ensure response readiness and
will minimize the frequency of costly emergency
repairs.
• Develop and implement a standardized procedure
for the daily, weekly, and monthly apparatus
inspections. This procedure will guarantee that
each apparatus and equipment is inspected and
recorded in a uniform and consistent manner.
The procedure will also mandate completion
times for all in house maintenance that is
performed by Fire Personnel. The newly
promoted apparatus Operators will be held
accountable for these inspections and related
maintenance practices.
• Implement a mileage based maintenance
schedule for all apparatus. At pre‐determined
mileage benchmarks preventive maintenance will
City of Milton 132 FY 2010 Proposed Budget
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal
Objectives
Time
Period
Status
be scheduled and performed. Examples include
oil changes, transmission service, brake work, etc.
• Implement a time based maintenance schedule
for items not affected by mileage. Examples
include annual ladder testing, annual pump
testing, hydraulic system testing, etc.
• Monitor and schedule “as needed” maintenance
items including tire replacement, brake rotor
replacement, etc.
• Track and maintain accurate maintenance records.
The Firehouse Software will be configured to
manage the bulk of this information.
• Mileage balancing will be instituted. Engine 41,
Engine 42, and Engine 43 will be rotated as
needed to keep odometer readings as close as
possible to balance the wear and tear on these
apparatus.
• The program will also maintain an approved
vendor list for each type of repair work as well as
routine maintenance. These contractors will be
selected and monitored based on quality of work,
cost management, and speed of service.
NEW GOAL
To institute a wellness
initiative by promoting
healthy lifestyles and
physical fitness
• To establish a work environment that promotes
healthy lifestyles, decreases the risk of disease,
and enhances the quality of life. Improve
personnel’s health and well‐being through
educational wellness activities and self‐
improvement.
• Create a wellness team.
• Set goals and objectives and develop an action
plan with appropriate strategies.
• Certify and train peer fitness trainers.
• Offer programs and services emphasizing
awareness, prevention, and positive health
behavior change.
• Provide current and accurate information on
personal and community health issues.
• Foster an environment supportive of a healthy
lifestyle, provide knowledge and skills to improve
and maintain a healthy work force.
• Provide incentives for participation in physical
activity, weight management and maintenance
activities
City of Milton 133 FY 2010 Proposed Budget
City of Milton
Fire‐Rescue
2010 Goals and Objectives:
Goal
Objective Time
Period
Status
• Offer on‐site behavioral change programs such as
weight management and smoking cessation.
• Monitor progress and accomplishments.
• Reduction in absenteeism and employee
turnover.
• Reduction in workers compensation and work
related injuries.
• Reduction in employee tobacco use.
• Increase in morale and job satisfaction.
City of Milton 134 FY 2010 Proposed Budget
Salaries $ 780,941 $ 1,910,899 $ 2,220,546 $ 2,475,172
Benefits 243,399 649,877 896,076 961,097
54 FTEs
Professional Fees 668 33,149 42,000 37,950
Professional Fees/Contracted 75,927 - - -
Equipment R & M - 1,088 48,415 102,245
Facilities R & M 12,077 7,254 12,000 9,000
Vehicle R & M - - - 700
Grounds R & M - - 5,700 6,000
Rental Land & Buildings - 179,451 220,273 220,197
Rental Equip & Vehicles 130 573 650 800
Communications 2,691 21,834 22,700 25,702
Travel 3,794 3,542 5,000 3,000
Dues & Fees 1,481 3,371 4,375 5,025
Education & Training 4,656 6,769 10,450 23,543
Maintenance Contracts 1,583,947 - 3,050 31,548
General Supplies-Suppression 17,385 19,303 25,000 33,525
General Supplies-Prevention 1,743 - 6,360 25,010
Water/Sewage - 5,441 4,500 4,200
Natural Gas - 18,867 20,394 21,000
Electricity - 25,177 19,113 22,000
Gasoline/Diesel - - - 78,000
Food/Meals 124 - 1,000 200
Telecommunications - 2,707 2,771 2,400
Uniforms 136,401 63,233 97,660 48,100
Machinery - 3,133 - 3,600
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
FIRE
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
Machinery 3,133 3,600
Furniture & Fixtures-Prevention - 1,242 2,000 2,557
Computer/Hardware-Prevention - - 2,500 445
Other Equipment 98,956 - 16,000 45,585
Other Equipment-Cell Phones 380 334 750 400
TOTAL $ 2,964,701 $ 2,957,243 $ 3,689,283 $ 4,189,001
City of Milton 135 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES 780,941 1,910,899 2,220,546 2,475,172
Total Salary and Wages 780,941 1,910,899 2,220,546 2,475,172
Termination Liabilty TERMINATION LIABILTY - - 5,000 10,000
Total Termination Liability - - 5,000 10,000
Overtime OVERTIME 22,329 50,886 75,000 56,458
Total Overtime 22,329 50,886 75,000 56,458
Holiday Pay HOLIDAY PAY 28,562 89,384 102,916 101,739
Total Holiday Pay 28,562 89,384 102,916 101,739
Group Insurance GROUP INSURANCE 91,317 218,212 331,014 405,626
Total Group Insurance 91,317 218,212 331,014 405,626
401A (SS Match)401A (SS MATCH)30,320 77,142 90,270 92,819
Total 401A (SS Match)30,320 77,142 90,270 92,819
FICA Medicare FICA MEDICARE 11,309 28,824 30,582 35,890
Total FICA Medicare 11,309 28,824 30,582 35,890
401A 1% Match to 457B 401A 1% MATCH TO 457B - 10,779 17,054 25,842
Total 401A 1% Match to 457B - 10,779 17,054 25,842
Pension PENSION 29,736 66,330 68,105 87,621
Total Pension 29,736 66,330 68,105 87,621
Tuition Reimbursement TUITION REIMBURSEMENT - 7,575 10,000 10,000
Total Tuition Reimbursement - 7,575 10,000 10,000
Unemployment Insurance UNEMPLOYMENT INSURANCE 9,135 11,972 13,111 12,650
Total Unemployment Insurance 9,135 11,972 13,111 12,650
Workers Comp WORKERS COMP 20,691 50,588 110,524 122,452
Total Workers Comp 20,691 50,588 110,524 122,452
Flexible Spending FLEXIBLE SPENDING - 38,184 42,500 -
Total Flexible Spending - 38,184 42,500 -
Professional Fees BIO HAZARD WASTE DISPOSAL - - 500 500
MEDICAL DIRECTION - 31,590 40,000 29,000
TLAER TRAINING INSTRUCTOR - - - 3,150
VARIOUS FEES 668 1,559 1,500 1,500
RECRUITMENT TESTING -PSYCH ---800
BUDGET DETAILS
FIRE
CITY OF MILTON
RECRUITMENT TESTING - PSYCH - - - 800
EMPLOYEE FIT TEST - - - 3,000
Total Professional Fees 668 33,149 42,000 37,950
Professional Fees-Contracted CH2M Hill 75,927 - - -
Total Facility R & M 75,927 - - -
Equipment R & M STATION EQUIPMENT R & M - - 7,500 8,000
BREATHING APPARATUS TESTING & REPAIR - - 5,550 6,600
INSPECT/REPAIR HYDRAULIC RESCUE TOOLS - - 4,440 5,500
FIRE HOSE REPAIR - - - 600
APPARATUS R & M INCLUDING PUMP TESTING - - 26,775 37,500
APPARATUS EMERGENCY REPAIRS - - - 36,000
GAS DETECTOR REPAIR - - 2,950 3,245
NOZZLES, VALVES, APPLIANCES - - - 3,600
LADDER TESTING - 1,088 1,200 1,200
Total Equipment R & M - 1,088 48,415 102,245
Facilities R & M FACILITY R&M 12,077 7,254 12,000 9,000
Total Facilities R & M 12,077 7,254 12,000 9,000
Vehicle R & M VEHICLE REPAIRS & MAINTENANCE - - - 700
Total Vehicle R & M - - - 700
Grounds R & M GROUNDS MAINTENANCE - - 5,700 6,000
Total Grounds R & M - - 5,700 6,000
Rental Land & Buildings STATION 43 LEASE - 179,451 220,273 220,197
Total Rental Land & Buildings - 179,451 220,273 220,197
Rental Equip & Vehicles RENTAL EQUIPMENT & VEHICLES 130 573 650 800
Total Rental Equip & Vehicles 130 573 650 800
Communications WIRELESS CARD & CELL PHONE SERVICE 2,691 7,775 9,000 10,440
TELEPHONE SERVICE - 14,059 13,700 12,000
RADIOS / PORTABLE - - - 3,262
Total Communications 2,691 21,834 22,700 25,702
Travel TRAVEL EXPENSES 3,794 3,542 5,000 3,000
Total Travel 3,794 3,542 5,000 3,000
City of Milton 136 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
BUDGET DETAILS
FIRE
CITY OF MILTON
Dues & Fees PROFESSIONAL LICENSE RENEWALS 1,381 2,505 2,325 4,525
SUBSCRIPTIONS 100 866 2,050 500
Total Dues & Fees 1,481 3,371 4,375 5,025
Education & Training PROFESSIONAL DEVELOPMENT 2,205 6,123 7,650 8,000
CONTRACT - ANNUAL EMT/PM TRAINING 1,651 646 1,200 3,000
COMPUTER SOFTWARE - - - 2,923
EMS TRAINING AIDS - - - 3,055
TRAINING MATERIALS - - - 1,085
MANAGEMENT PROFESSIONAL DEVELOPMENT - - - 2,280
VARIOUS FEES - - - 1,200
ROSWELL / ALPHARETTA TRAINING FACILITY 800 1,600 2,000
Total Education & Training 4,656 6,769 10,450 23,543
Maintenance Contracts FULTON COUNTY IGA - FIRE 1,583,947
COFFEE SERVICE FIRE STATIONS - - 1,300 1,700
800 MHZ FEES TO FULTON COUNTY - - - 4,488
ANNUAL MAINTENANCE FIREHOUSE SOFTWARE - - - 9,015
PEST CONTROL - FIRE STATIONS - - 1,750 2,160
FIRE EXTINGUISHER/SPRINKLER ANNUAL INSP - - - 1,500
NETMOTION ANNUAL MAINTENANCE - - - 6,100
SCBA MAINTENANCE - - - 6,585
Total Maintenance Contracts 1,583,947 - 3,050 31,548
General Supplies-Suppression GENERAL SUPPLIES 6,540 15,305 15,000 21,500
OXYGEN REFILLS 208 - - 600
HIGH/LOW ANGLE RESCUE EQUIPMENT - - - 4,425
MEDICAL SUPPLIES 10,637 3,998 10,000 7,000
Total General Supplies 17,385 19,303 25,000 33,525
General Supplies-Prevention ARSON INVESTIGATION EQUIPMENT 1,743 - 3,110 2,150
DISPOSABLE SUPPLIES - - 250 310
PREVENTION AND EDUCATION MATERIALS - - 3,000 3,000
HEART READY CITY PROGRAM SUPPLIES - - - 19,550
Total General Supplies 1 743 -6 360 25 010 Total General Supplies 1,743 - 6,360 25,010
Utilities WATER / SEWAGE - 5,441 4,500 4,200
NATURAL GAS - 18,867 20,394 21,000
ELECTRICITY - 25,177 19,113 22,000
CABLE SERVICE - 2,707 2,771 2,400
Total Utilities - 52,192 46,778 49,600
Gasoline/Diesel GASOLINE/DIESEL - - - 78,000
Total Gasoline/Diesel - - - 78,000
Food/Meals FOOD/MEALS 124 - 1,000 200
Total Food/Meals 124 - 1,000 200
Uniforms FIRE STANDARD UNIFORMS 46,215 27,241 30,600 21,200
NEW EMPLOYEES - - 10,000 2,000
TURN OUT GEAR 90,186 35,992 54,000 23,400
FOOTWEAR ALLOWANCE - - 3,060 1,500
Total Uniforms 136,401 63,233 97,660 48,100
Machinery HYDRAULIC CUTTER REPLACEMENT - 3,133 - 3,600
Total Machinery & Equipment - 3,133 - 3,600
Furniture & Fixtures-Prevention FURNITURE - 1,242 2,000 2,557
Total Furniture & Fixtures - 1,242 2,000 2,557
Computer/Hardware-Prevention LAP TOP COMPUTER (TRAINING, EMS,
OPERATIONS and INVESTIGATIONS)- - 2,500 445
Total Computer/Hardware-Prevention - - 2,500 445
Other Equipment SMALL EQUIPMENT 98,956 - - 6,800
SCBA BACK-UP - - 16,000 -
RIT RESCUE SCBA HARNESS - - - 13,225
EXHAUST EXTRACTOR SYSTEM - - - 25,560
Total Other Equipment 98,956 - 16,000 45,585
Other Equipment/Cell Phones
BLACKBERRY/CELL PHONE
PURCHASE/REPLACEMENTS 380 334 750 400
Total Cell Phones 380 334 750 400
TOTAL FIRE 2,964,701 2,957,243 3,689,283 4,189,001
City of Milton 137 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
300
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100
-
Communications 523-2000
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000 19,550
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 -
Heart ready city is an aggressive commitment to improve the Chain-of-Survival for Cardiac
patients through community education, ADD placement, enhancing emergency dispatch,
and EMS services. This program is through a partnership with the American Heart
Association.
* Large training events will require AHA instructors (staffing)
Four Large Events (10 instructors x 4 hrs.)
$ 4305.60
Four smaller neighborhood events (5 instructors x 4 hrs.) $ 2152.80, Total Exp.=$ 6458
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
FIRE-RESCUE DEPARTMENT - HEART READY CITY PROGRAM
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Epstein Cardiac Arrest Survival Formula provided through Emory University C.A.R.E.S.
report.
Mach/Equip 542-1000 2,500
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 22,350
-
22,350
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary for AHA Instructors
CPR Anytime Kits (cost of $ 35 each)
CPR cards for Instructors ($ 300 per year)Salary/Benefits
Maintenance & Operating
City of Milton 138 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100
-
Communications 523-2000 -
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523-6000
-
Maintenance Contracts 523-8501
General Supplies 531-1000 -
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 -
The RIT Harness will go to retrofit our current SCBAs with an emergency escape system so
that a firefighter who becomes trapped in a IDLH environment in a multistory structure will
have an alternative means of egress from above the first story.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire Department - RIT Rescue SCBA Harness
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
This will allow our department to enhance both safety of its firefighters by providing them a
means of emergency egress from a multi-story structure. It also enhances the public's
safety by allowing more creative and expansive means of search and rescue in a fire/low-
light environment.
Mach/Equip 542-1000 13,225
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 13,225
-
13,225
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - - - -
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ - $ - $ -
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
No future fiscal impact.
Salary/Benefits
Maintenance & Operating
City of Milton 139 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100
-
Communications 523-2000 -
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000 -
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 -
Retro-fit the four bays in fire stations 41 and 42 with NFPA, OSHA and NIOSH compliant
exhaust extraction systems. This will allow the bays of these stations to be filtered,
removing the harsh fumes from both the living quarters and the storage areas for these
buildings.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Fire-Rescue Department - Exhaust Extractor System
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
Long term safety of our fire fighters by providing a means to substantially reduce the effect
of the diesel exhaust in and around the living quarters.
Mach/Equip 542-1000 25,560
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 25,560
-
25,560
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - 500 520 541 562
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ 500 $ 520 $ 541 $ 562
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Routine maintenance and inspection is the only impact on future budgets estimated to be
$500 per year
Salary/Benefits
Maintenance & Operating
City of Milton 140 FY 2010 Proposed Budget
EMS Operations
City of Milton 141 FY 2010 Proposed Budget
Maintenance Contracts - 33,062 132,250 132,250
TOTAL $ - $ 33,062 $ 132,250 $ 132,250
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
EMS OPERATIONS
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 142 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Maintenance Contracts SUBSIDY FOR EMS SERVICE - 33,062 132,250 132,250
Total Maintenance Contracts - 33,062 132,250 132,250
GRAND TOTAL - 33,062 132,250 132,250
BUDGET DETAILS
EMS OPERATIONS
CITY OF MILTON
City of Milton 143 FY 2010 Proposed Budget
Public Works
City of Milton 144 FY 2010 Proposed Budget
City of Milton
Public Works Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Transportation
Maintain roads and
streets at an adequate
level of service
• Resurface/Reconstruct Roads
• Patch and Repair Roads
• Repair potholes, as requested/needed
• Edge of Pavement Repair
Feb-July 2010
• Re-striping of existing roads July 2010
• Traffic Signs and Signal Maintenance On-going
• Dead tree removal program
• Add overhead trimming and maintenance
services
On-going
• Replace worn signs
• Maintenance of traffic signals On-going
Address critical
infrastructure needs
(bridges, dams, etc.)
• General bridge repair and maintenance May – Aug 10
• Replace Cogburn Road bridge Oct 09 – Oct 10
Address roadway
bottlenecks
• Complete SR 140 and New Providence concept
Design and begin final engineering design
• Complete SR 372 and Providence concept
design and begin final engineering design
Sept 09 – July 10
Anticipate Notice to
Proceed from
GDOT in Sept 09
• Complete Mayfield and Mid Broadwell
Intersection concept design July 2010
• Crabapple Streetscape Project March 2010
Address safety and
speeding issues
• Install traffic calming measures April – July 2010
Provide support for
emergencies and natural
disasters
• During snow or ice, place salt/sand on bridges
and City Hall driveway
• Additional snow and ice control
Dec 09 – March
10
Preserve the rural
character of gravel roads
• Supplemental grading for gravel roads
• Add gravel roads mowing and trimming On-going
• Grade and place dust abatement on 13 miles of
gravel roads twice per year
Oct 09 and April
10
Stormwater
Maintain storm water
system
• Repair major storm water structures, as needed On-going
• Develop capital improvement program from FY09
inventory and inspection program January 2010
Ensure NPDES Permit is
in compliance
• Education and outreach, including pamphlet
distribution
• Streamside clean-up, storm drain markers,
• Inventory and inspection of storm water assets,
including some cleaning
• Outfall screening and water quality
• Program Management
• Floodplain mapping
• Annual report to EPD
On-going
City of Milton 145 FY 2010 Proposed Budget
City of Milton
Public Works Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Parks and Recreation
Provide for the
management of park
assets
• Evaluate Storm water issues at Bell Park that
affect the operation of the septic system October 2009
• Provide for additional mowing and trash pick-up
in Birmingham Park
• Parks maintenance fund
• Cut grass at Bell Park once per week (end of Mar
through end of Oct)
• Trash pick-up twice per week at Bell Park
On-going
Develop tools for public
works continued success
• Construction inspectors and project management
for the large construction projects April – Sept 2010
• Research title and ROW widths for all gravel
roads and other roads as necessary As-needed
• Improvements to Maintenance Facility
September 2010
Develop a sidewalk
system and Milton Trail
• Develop a "new sidewalk" program
Nov 09 – Feb 10
Administration
Provide oversight of
sanitation, recycling, and
litter issues
• Coordinate Facility Use Agreement with the City
of Roswell for joint use of the Recycle Center in
support of the Solid Waste Management Plan
Oct 09 – Dec 09
• Provide support services for Milton Grows Green
On-going
Provide support for
emergencies and natural
disasters
• Support to the Public Safety for the Emergency
Preparedness Plan
On-going
City of Milton 146 FY 2010 Proposed Budget
Professional Fees 1,285 56,780 80,832 93,800
Professional Fees-Contracted 1,419,781 1,364,128 1,929,768 1,503,261
Equipment R&M - - 41,248 25,000
Grounds R & M 1,500 - - 20,000
Pothole R&M - 35,849 - -
Other Purchased Service - 3,495 - -
Maintenance Contracts 15,823 - - 50,000
General Supplies 1,301 235 2,000 5,000
Electricity 197,941 295,893 300,000 307,540
Total Other Equipment - - 14,200 20,000
TOTAL EXPENDITURES $ 1,637,631 $ 1,756,381 $ 2,368,048 $ 2,024,601
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
PUBLIC WORKS
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 147 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Professional Fees WASTE MANAGEMENT PROGRAMS 1,135 464 2,000 2,000
BULKY TRASH DAY 150 777 2,000 1,800
LAND SURVEY - 999 2,000 -
SOLID WASTE MANAGEMENT PLAN - 5,950 24,050 -
TRANSPORTATION STUDY - - 23,782 -
BRIDGE/DAM INVENTORY/INSPECTION - - 20,000 -
RESEARCH TITLE & ROW WIDTHS - 1,199 5,000 10,000
PURSUE TWO MILTON GRANTS - - 2,000 -
DEAD TREE REMOVAL PROGRAM - - - 5,000
NPDES SERVICES - 47,391 - -
CONTRACT CONSULTANT - - - 75,000
Total Professional Fees 1,285 56,780 80,832 93,800
Professional Fees - Contracted CH2M CONTRACT COST 1,419,781 1,364,128 1,813,268 1,455,261
SPECIAL EVENTS CLEANUP - - 1,500 -
INSTALL NEW SIGNS, AS REQUESTED - - 5,000 -
INCREASE LEVEL OF MOWING TO 5 TIMES/YR - - 50,000 -
OVERHEAD TRIMMING & MAINTENANCE - - - 18,000
PROACTIVE DEAD TREE REMOVAL - - 30,000 -
GRAVEL ROADS MOWING & TRIMMING - - 30,000 30,000
Total Professional Fees - Contracted 1,419,781 1,364,128 1,929,768 1,503,261
Equipment Repair & Maint TRAFFIC SIGNS & SIGNALS MAINTENANCE - - 41,248 25,000
Total Equipment Repair & Maint - - 41,248 25,000
Grounds Repair & Maint ADDITIONAL FOR ROADWAY MAINTENANCE 1,500 - - 20,000
Total Grounds Repair & Maint 1,500 - - 20,000
Pothole Repairs POTHOLE REPAIR - 35,849 - -
Total Pothole Repairs - 35,849 - -
Other Purchased Service GUARDRAIL REPAIR - 3,495 - -
Total Other Purchased Services - 3,495 - -
Maintenance Contracts ANIMAL CONTROL 15,823 - - -
RECYCLE CENTER - - - 50,000
Total Maintenance Contracts 15 823 --50 000
BUDGET DETAILS
PUBLIC WORKS
CITY OF MILTON
Total Maintenance Contracts 15,823 - - 50,000
General Supplies OFFICE SUPPLIES 1,301 235 2,000 -
ADOPT-A-ROAD/STREAMSIDE CLEANUP
SUPPLIES
- - - 5,000
Total General Supplies 1,301 235 2,000 5,000
Electricity STREET LIGHTING & TRAFFIC SIGNALS 197,941 295,893 300,000 307,540
Total Utilities 197,941 295,893 300,000 307,540
Other Equipment SOLAR SIGNS - - 8,200 -
SPEED TRAILER - - - 15,000
ADOPT-A-ROAD SIGNS - - 6,000 5,000
Total Other Equipment - - 14,200 20,000
GRAND TOTAL 1,637,631 1,756,381 2,368,048 2,024,601
City of Milton 148 FY 2010 Proposed Budget
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - -
Economic Development Program - - - - - - - - -
Other - - 50,000 50,000 50,000 50,000 50,000 - 250,000
Total Project Expenditures - - 50,000 50,000 50,000 50,000 50,000 - 250,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Relation to Other Projects:
These funds are designated to evaluate a potential use agreement with the City of Roswell to allow City of Milton residents to use the Recycle center.
This initiative would support the Solid Waste Management Plan.
Maintenance & Operating Initiative Request Form
Recycle Center Coordination
Project Number Requesting Department: Type of Project or Acquisition:
(assigned by Finance if approved)Comm Services - PW New
Improves efficiency:
Detail Impact on Operating Budget:
Included in an approved departmental work plan:
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
City of Milton 149 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100
-
Communications 523-2000 -
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000 5,000
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 -
This funding will be used to support those activities that enhance the community and
supplement existing city permits or programs. These activities support both the Solid Waste
management Plan and NPDS permit through volunteer cleanup efforts throughout the city.
These funds would be used to support the Adopt-a-Road program, stream clean-ups and
the coordination of bulky trash day with the Cities of Roswell and Alpharetta.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Support for city volunteer clean-up efforts
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 5,000
-
5,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 5,000 5,200 5,408 5,624 5,849
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 5,000 $ 5,200 $ 5,408 $ 5,624 $ 5,849
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
City of Milton 150 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2010
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100 18,000
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300 -
Land/Building Rental 522-3100
-
Communications 523-2000 -
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000 -
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 -
This additional funding will be used to provide an increased level of service along the right-
of-way. This funding will be used to hire secialized equipment necessary to trim vegetation
overhanging the right-of-way which may reduce sight distance or create an obstruction.
CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
Public Works - Trimming of overhead vegetation within the right-of-way
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementa
The Director of Public Works and the City Manager will develop an approval process to
allocate these funds on an as needed basis.
Mach/Equip 542-1000 -
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 18,000
-
18,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs 18,000 18,720 19,469 20,248 21,057
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ 18,000 $ 18,720 $ 19,469 $ 20,248 $ 21,057
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Salary/Benefits
Maintenance & Operating
City of Milton 151 FY 2010 Proposed Budget
Parks & Recreation
City of Milton 152 FY 2010 Proposed Budget
City of Milton
Parks and Recreation
2010 Goals and Objectives:
Goal Objective Time
Period
Status
Park Amenities
• Fund and install new park signs to identify
entrances to Milton parks
• Purchase and install park site amenities in
accordance with Design Standards to begin
“branding” Milton parks
• Equipment will conform to recommendations of
design standards manual from EDAW, Inc.
Begin
installation in
existing parks
11/1; signs
installed by 3/1
Waiting on
Design Standards
Manual to be
completed; then
will begin
purchase of
amenities.
Identification of
potential capital project
improvements
• Drainage and erosion issues at Bell Memorial
Park
• Repair of Birmingham Park house
• Development Plans for Birmingham Park and
Providence Park including the community center
rehab
• First phase development of Birmingham Park
(recommend concentrating this FY on the plans
and postpone actual development until FY 2011)
• Identify and purchase suitable property for park
system expansion
• Identify lease opportunities for additional field
space at schools and private facilities
• Partner with FCSB to utilize schools for athletic
endeavors
Bell‐Engineering
study
performed in
concert with PW
by 2/1;
construction to
take place
during down
time at fields‐
July‐Aug
House‐ Repairs
begin 11/1;
Development
Plans‐ RFPs
begin 10/1, on
the street 12/1;
consultants
selected 1/1;
Plans prepared
through 9/30
Park land
purchase‐
identify possible
parcels by
12/31;
Lease‐ identify
possible sites by
12/31;
FCSB‐ IGA
signed and
executed by 3/1
Dependent on
which projects
will be approved;
Design plans will
take all fiscal
year to complete;
IGA and lease
opportunities
with FCSB are
underway
Improve marketing,
communications, and
community input
• Post “Tech Tips” in the monthly newsletter.
• Conduct comprehensive needs assessment
• Improve and add to Parks and Rec link on city
website
• Create and distribute a semi‐annual parks and
Needs
Assessment RFP
start 10/1; on
street 11/1;
consultant on
Is tech tips parks
and rec?
PRAB developing
potential
questions now
City of Milton 153 FY 2010 Proposed Budget
City of Milton
Parks and Recreation
2010 Goals and Objectives:
recreation brochure or marketing periodical to
publicize facilities, activities, and programs
• In coordination with new staff programmer
board 12/1;
assessment to
public in
January;
findings to
Council 3/15
Website
upgrades will be
conducted
throughout year
Brochure
dependent on
programmer‐
first edition
would happen
in spring
for assessment;
upgrade to
website is
ongoing;
Parks and Rec
brochure will be
dependent on
programmer and
having
something to
write about to
justify cost and
staff time
City of Milton 154 FY 2010 Proposed Budget
Salaries $ - $ - $ - $ 77,500
Benefits - - - 19,738
1 FTEs
Professional Fees 627 2,361 45,000 -
Professional Fees - Contracted - 136,413 71,863 15,000
Facility R & M 435 875 12,000 -
Grounds R&M - - 30,000 -
Travel - - - 500
Education & Training - - - 500
General Supplies - - - 2,000
Water Sewage 2,135 3,136 3,200 3,635
Natural Gas 830 1,549 1,900 1,466
Electricity 10,609 15,080 18,400 18,500
Other Equipment - - - 1,500
TOTAL $ 14,636 $ 159,413 $ 182,363 $ 140,339
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
PARKS & RECREATION
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 155 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Salary and Wages SALARY AND WAGES - - - 77,500
Total Salary and Wages - - - 77,500
Group Insurance GROUP INSURANCE - - - 8,077
Total Group Insurance - - - 8,077
401A (SS Match)401A (SS MATCH) - - - 2,906
Total 401A (SS Match) - - - 2,906
FICA Medicare FICA MEDICARE - - - 1,124
Total FICA Medicare - - - 1,124
401A 1% Match to 457B 401A 1% MATCH TO 457B - - - 775
Total 401A 1% Match to 457B - - - 775
Pension PENSION - - - 2,744
Total Pension - - - 2,744
Unemployment Insurance UNEMPLOYMENT INSURANCE - - - 230
Total Unemployment Insurance - - - 230
Workers Comp WORKERS COMP - - - 3,882
Total Workers Comp - - - 3,882
Professional Fees PARKS MASTER PLAN - - 45,000 -
PORTABLE RESTROOMS - 2,361 - -
VARIOUS 627 - - -
Total Professional Fees 627 2,361 45,000 -
Professional Fees - Contracted CH2M Contract Cost - 136,413 26,863 -
PARKS & REC COORDINATOR - - 30,000 -
PARKS & REC MAINTENANCE - - 15,000 -
B'HAM PARK MOWING & LITTER PICKUP - - - 15,000
Total Professional Fees Contracted - 136,413 71,863 15,000
Facility R & M FACILITY REPAIRS & MAINTENANCE 435 875 12,000 -
Total Facility R&M 435 875 12,000 -
Grounds R & M TREE REMOVAL, GRADING, ETC. - - 15,000 -
EROSION CONTROL AT BELL PARK - - 15,000 -
Total Grounds R&M - - 30,000 -
Travel TRAVEL EXPENSES ---500
BUDGET DETAILS
PARKS & RECREATION
CITY OF MILTON
Travel TRAVEL EXPENSES - - - 500
Total Travel - - - 500
Education & Training PROFESSIONAL TRAINING - - - 500
Total Education & Training - - - 500
General Supplies PROGRAM SUPPLIES - - - 2,000
Total General Supplies - - - 2,000
Utilities WATER 2,135 3,136 3,200 3,635
NATURAL GAS 830 1,549 1,900 1,466
ELECTRICITY 10,609 15,080 18,400 18,500
Total Utilities 13,574 19,764 23,500 23,601
Other Equipment COMPUTER EQUIPMENT - - - 1,000
DESKTOP PRINTERS - - - 500
Total Machinery & Equipment - - - 1,500
GRAND TOTAL 14,636 159,413 182,363 140,339
City of Milton 156 FY 2010 Proposed Budget
Community Development
City of Milton 157 FY 2010 Proposed Budget
City of Milton
Community Development Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
To develop plans and
policies that will guide
growth and
development, promote
historic preservation, and
ensure a high quality of
life for all residents and
future generations
• Continue to process zoning/land use related
applications and permits
• Complete Comprehensive Plan/Final Phase –
Community Agenda
• Complete revision to Tree Preservation
Ordinance and related process
• Initiate steps to become Tree City USA
• Update Highway 9 Overlay to establish design
guidelines to enhance the visual appeal along
the corridor
• Complete Historic Preservation Ordinance and
establish HP Commission
• Complete Historic Preservation Guidelines to
enhance the Historic Preservation Ordinance
• Initiate the planning process to develop a
Master Planning for Arnold Mill road/SR 140,
including working with the City of Roswell –
(feasibility study needed)
• Explore the feasibility of impact fee program for
the City of Milton – (Underway as part of CTP)
Ongoing
Dec 2008
Dec 2009
April 2010
Nov 2009
Sep 2009
Mar 2010
June 2010
(FY 2011)
Feb 2010
Ongoing
Underway
Underway
No Action
Underway
Underway
No Action
No Action
Underway as part of
CTP
To protect and maintain
the rural and
agricultural/equestrian
character of City
• Review and evaluate the standards of the
Northwest Overlay and the AG‐1 Zoning District
to ensure protection of residential uses,
traditional agricultural/equestrian uses
• Establish alternative buffer requirements
between residential uses and traditional
agricultural/equestrian uses
Dec 2009
Mar 2010
Underway by PC
Underway by PC
To ensure maximum
adherence to City codes,
policies and objectives to
enhance the aesthetics
and overall appearance
of the City
• Continue to increase code enforcement to
ensure compliance with conditions of zoning
and/or the property maintenance code
• Establish a recruitment and training program for
Citizens Deputy Program
• Establish annual sweep of commercial business
and multi‐family developments
Ongoing
Feb 2010
Ongoing
Ongoing
No Action
Ongoing
To provide information
and assistance to meet
the needs of the citizens,
business community,
developers and agencies
• Hold annual training for various boards and
commissions.
• Develop standard monthly & year‐end reports
on permitting activities
• Hold annual “open house” to education citizens
on the zoning and land development process
• Develop web based applications to provide the
public with timely information on land use and
development matters
Jan 2010
Jan 2010‐
Sept 2010
Ongoing
Ongoing
No Action
No Action
Ongoing
Ongoing
City of Milton 158 FY 2010 Proposed Budget
City of Milton
Community Development Department
2010 Goals and Objectives:
Goal Objective Time
Period
Status
• Work with the Communication Department to
design a series of brochures on the various
planning processes to educate the public and
make accessible via the web
Ongoing Ongoing
Enhance processing of
development plans,
permits and inspections
in an effort to enhance
quality service
• Continue training and cross‐training employees
• Refine the flow through processes for reviewing
development plans, permits and scheduling on‐
site inspections
Ongoing
Ongoing
Ongoing
Ongoing
To provide support and
training for staff
development
• Encourage professional certification for staff
• Make available training and conferences
• Encourage membership and participation in
industry organizations such as APA and GPA
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
City of Milton 159 FY 2010 Proposed Budget
Professional Fees 1,736 - 47,000 60,000
Professional Fees-Contracted 921,047 1,364,128 1,611,726 1,329,500
Dues & Fees 483 483 1,000 1,000
Education & Training 1,995 - 3,000 3,000
General Supplies - 413 2,300 2,300
Food/Meals - 284 400 400
Furniture & Fixtures - - 5,000 1,000
Other Equipment-NPDES - - 2,448 2,500
TOTAL EXPENDITURES $ 925,260 $ 1,365,308 $ 1,672,874 $ 1,399,700
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
COMMUNITY DEVELOPMENT
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 160 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Professional Fees CITY HALL BUILDING PERMIT 1,736 - - -
HISTORIC PRESERVATION ORDINANCE - - 5,000 -
TREE PRESERVATION ORDINANCE - - 2,000 -
HWY 9 DESIGN GUIDELINES - - 15,000 15,000
CRABAPPLE MASTER PLAN UPDATE - - 25,000 25,000
LCI APPLICATIONS - - - 20,000
Total Professional Fees 1,736 - 47,000 60,000
Professional Fees - Contracted CH2M HILL 921,047 1,364,128 1,611,726 1,329,500
Total Professional Fees - Contracted 921,047 1,364,128 1,611,726 1,329,500
Dues & Fees VARIOUS MEMBERSHIP FEES 483 483 500 500
APA DUES - - 500 500
Total Dues & Fees 483 483 1,000 1,000
Education & Training PROFESSIONAL TRAINING 1,995 - 3,000 3,000
Total Education & Training 1,995 - 3,000 3,000
General Supplies SUPPLIES - 413 2,300 2,300
Total General Supplies - 413 2,300 2,300
Food/Meals BOARD ACTIVITIES - 284 400 400
Total Food/Meals - 284 400 400
Furniture & Fixtures FILING CABINETS & STORAGE BINS - - 5,000 1,000
Total Furniture & Fixtures - - 5,000 1,000
Other Equip/NPDES Equipment NPDES Equipment - - 2,448 2,500
Total NPDES Equipment - - 2,448 2,500
GRAND TOTAL 925,260 1,365,308 1,672,874 1,399,700
BUDGET DETAILS
COMMUNITY DEVELOPMENT
CITY OF MILTON
City of Milton 161 FY 2010 Proposed Budget
Debt Service
City of Milton 162 FY 2010 Proposed Budget
Capital Lease Principal $ - $ 594,161 $ 606,627 $ 630,831
Capital Lease Interest - 115,233 102,768 78,564
Other Debt/TAN Interest 142,690 148,334 33,600 -
TOTAL $ 142,690 $ 857,728 $ 742,995 $ 709,395
REQUESTED
BUDGET
FY 2010
DEBT SERVICE
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 163 FY 2010 Proposed Budget
Other Financing Uses
City of Milton 164 FY 2010 Proposed Budget
Unallocated $ - $ - $ 183,734 $ 163,630
Op Transfer Out to Cap Proj Fd 386,000 1,255,117 4,188,139 1,085,400
Op Transfer Out to Cap Grant Fd - 699,300 220,662 178,240
Op Transfer Out to Op Grant Fd 4,000 8,993 30,553 32,596
Op Transfer Out to Conf Asts Fd - - - -
TOTAL $ 390,000 $ 1,963,410 $ 4,623,088 $ 1,459,866
OTHER FINANCING USES
CITY OF MILTON
AMENDED
BUDGET
FY 2009
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
REQUESTED
BUDGET
FY 2010
City of Milton 165 FY 2010 Proposed Budget
Special Events Fund
City of Milton 166 FY 2010 Proposed Budget
City of Milton
Project Coordinator
2010 Goals and Objectives:
Goal Objective Time
Period
Status
To develop plans to
recruit more Milton
Volunteer pacers and to
interest them in
becoming more involved.
• Continue to send out email blasts about
upcoming events and the need for volunteers
• Create a Q&A to be sent to all MVPs seeking
information on their interests and what the City
can do to attract their willingness to participate
• Create new and smaller events for Milton
citizens
• Create an event to show appreciation for city
volunteers
• Attendance at community clubs and
Organization
Ongoing
Not done
WIP
Event held in May
Ongoing
Continue to
reach out to
MVPs and
get them
involved in
special
events
To enhance the
established city events,
creating ownership by
Milton Residents
• Continue to give out t‐shirts and branding items
that mark the Roundup as a Milton event
• the revitalization and growth of the Crabapple
A&A Fair is a vital part of the community ‐ need
to work toward it being part of “Milton”
• Memorial Day ceremony will continue to be
enhanced and grow as an annual event
recognizing Milton’s citizen contributions
• July 4th parade has already distinguished itself as
a Citizens Parade and we will continue to focus
on this issue as being uniquely Milton
• The creation of a Holiday event that does not
create dissatisfaction among the businesses in
Milton and includes everyone to as much of a
degree as possible.
Ongoing
Crabapple A&A Fair is
increasing in size and
attendance‐rec’d
grant money from
Fulton County Arts
Council – reaffirms it
as a vital part of the
community.
Memorial Day
Ceremony well rec’d
in 2009 – will continue
to improve.
4th of July Citizens
Parade – 2nd year well
received by citizens
Held Christmas in
Crabapple vent 1st Sat.
in Dec. Scheduled
again for this year.
Well received.
Continue to
establish
special
events as
Milton
owned
To create a website with
city logo products that
citizens could access and
order products
• Establish a new working agreement with a
company who has the ability to offer the
website and products by a design and costs
approved by City staff
• Place logo products for sale in a few boutiques
in Milton
July 2009 Finalize
agreement
w/logo
products
business &
get web site
up/running
City of Milton 167 FY 2010 Proposed Budget
City of Milton
Project Coordinator
2010 Goals and Objectives:
Goal Objective Time
Period
Status
To help the Milton
Disability Awareness
Committee with their
goals
• Create a website for the MDAC ‐ linked from
the City of Milton website – that gives all types
of information that would be helpful to
disabled persons
• Create ways for all citizens to become more
informed about disabilities
MDAC link worked on
by Allie Taylor‐still
needs more info. I
attend all MDAC
meetings and work
with them on projects.
Ongoing
Continue to
attend
meetings &
reach out to
others
w/disabilities
To create a “Welcome”
package for all new
citizens in the city of
Milton
• Research welcome packages given by other
cities and contact businesses for their
donation and participation
• Create a line of communication that would
advise the City when someone new arrived
Ongoing Complete
package of
new ideas for
events
including the
welcome
package for
presentation
to Council
New for FY 2010
Create a Spring Event for
the City
• Research other NF city events as to type and
dates and create one for Milton
I would like the event
to coincide with the
First Day of Spring or
Arbor Day
Ongoing
New Holiday Event • Working with Mark Law to place a “tree” at
the corner of Hwy 9 and Webb Road to be the
official holiday tree
Waiting for Mark to
find a tree. We have
permission from
GDOT and the Target
shopping area to place
the tree and have a
celebration
Ongoing
City of Milton 168 FY 2010 Proposed Budget
REVENUES:
Interest Revenue - 84 - -
Donations - 14,400 - 5,000
Op Transfer In-Htl/Mtl Tax Fd - 26,500 40,000 40,000
Budgeted Fund Balance - - -
TOTAL REVENUES - 40,984 40,000 45,000
EXPENDITURES:
Professional Fees 8,550 25,879 10,500 8,300
Rental Equip & Vehicle 135 2,240 6,500 8,700
Advertising 1,489 4,977 3,100 10,100
Printing - 1,563 6,700 4,500
General Supplies 1,848 2,766 6,000 7,200
Food/Meals - 203 4,200 3,700
Machinery & Equip 3,171 - 3,000 2,500
TOTAL EXPENDITURES 15,192 37,628 40,000 45,000
CITY OF MILTON
REQUESTED
BUDGET
FY 2010
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
BUDGET SUMMARY
SPECIAL EVENTS FUND
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
City of Milton 169 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
Professional Fees Holiday Memories Photos & Entertainment - 4,194 2,000 2,000
Memorial Day - 800 - 1,000
Crabapple Arts Festival Photos - 1,092 1,000 500
4th of July Parade - 1,209 1,500 2,500
Milton Roundup Photos & Entertainment 8,550 17,084 5,000 2,000
Veteran's Day - - 1,000 -
Ambassador Program - - - -
Spring Event - - - 300
Holiday Cards - 1,500 - -
Total Professional Fees 8,550 25,879 10,500 8,300
Holiday Memories Tent Rental 135 300 1,000 -
Memorial Day - - 500 1,200
Crabapple Arts Festival Portable Toilets, Trolley, etc - 1,940 1,000 1,000
4th of July Parade - - 500 500
Milton Roundup - - 3,000 5,000
Veteran's Day - - 500 -
Ambassador Program - - - -
Spring Event - - - -
Volunteer Appreciation - - - 1,000
Total Rental Equip & Vehicles 135 2,240 6,500 8,700
Advertising Holiday Memories - - 400 400
Memorial Day - - - 1,500
Crabapple Arts Festival 764 4,271 - 5,000
4th of July Parade - 706 500 1,000
Milton Roundup 725 - 1,500 1,000
Veteran's Day - - 200 700
Spring Event - - - 500
Ambassador Program - - 500 -
Total Advertising 1,489 4,977 3,100 10,100
Printing Holiday Memories - - 3,000 1,500
Memorial Day 195 1 000 1 200
Rental Equip & Vehicles
BUDGET DETAILS
SPECIAL EVENTS FUND
CITY OF MILTON
Memorial Day - 195 1,000 1,200
Crabapple Arts Festival - 1,344 500 500
4th of July Parade - 24 500 300
Milton Roundup - - 1,000 1,000
Veteran's Day - - 200 -
Ambassador Program - - 500 -
Spring Event - - - -
Magnets-Event Calendar - - - -
Total Printing - 1,563 6,700 4,500
General Supplies Holiday Memories Supplies - 850 1,000 500
Memorial Day Supplies - 274 500 100
Crabapple Arts Festival Supplies - 646 500 100
4th of July Parade Supplies - - 500 500
Milton Roundup Supplies 924 996 1,000 1,000
Veteran's Day - - 500 -
Ambassador Program 924 - 1,000 -
Spring Event - - - 2,000
Volunteer Appreciation - - 1,000 3,000
Total General Supplies 1,848 2,766 6,000 7,200
Food/Meals Holiday Memories - - - -
Memorial Day - - - -
Crabapple Arts - 13 200 -
4th of July Parade - - 500 200
Milton Roundup - 190 300 -
Veteran's Day - - - -
Ambassador Program - - 200 -
Spring Event - - - -
Volunteer Appreciation - - 3,000 3,500
Total Food & Meals - 203 4,200 3,700
Machinery/Equip Holiday Memories - - 500 -
Memorial Day - - - -
Crabapple Arts - - 1,000 -
City of Milton 170 FY 2010 Proposed Budget
Account Description Account Detail
Actuals
FY 2007
Actuals
FY 2008
Amended
Budget
FY 2009
Requested
Budget
FY 2010
BUDGET DETAILS
SPECIAL EVENTS FUND
CITY OF MILTON
4th of July Parade - - 500 -
Milton Roundup 2-Way Radios & Signs 3,171 - 1,000 2,500
Veteran's Day - - - -
Spring Event - - - -
Ambassador Program - - - -
Total Promotional 3,171 - 3,000 2,500
GRAND TOTAL 15,192 37,628 40,000 45,000
City of Milton 171 FY 2010 Proposed Budget
Emergency 911 Fund
City of Milton 172 FY 2010 Proposed Budget
REVENUES:
Wireless 911 Fees $ - $ - $ 570,000 $ 700,000
Interest Earned - -
TOTAL REVENUES $ - $ - $ 570,000 $ 700,000
EXPENDITURES:
Communications $ - $ - $ 24,000 $ -
Maintenance Contract (IGA Alph) - - 530,000 638,231
Unallocated - - 16,000 61,769
TOTAL EXPENDITURES $ - $ - $ 570,000 $ 700,000
EMERGENCY 911 FUND
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
City of Milton 173 FY 2010 Proposed Budget
Operating Grant Fund
City of Milton 174 FY 2010 Proposed Budget
REVENUES:
SAFER Grant $ - $ 23,263 $ 105,788 $ 85,934
Crabapple Master Plan 11,250 3,750 - -
Interest Revenues 27 143 - -
Op Transfer In from General Fd 4,000 8,993 35,449 32,596
TOTAL REVENUES $ 15,277 $ 36,150 $ 141,237 $ 118,530
EXPENDITURES:
Public Safety:
Salaries & Wages $ - $ 29,757 $ 141,237 $ 118,530
Community Development:
Crabapple Master Plan - 19,000 - -
TOTAL EXPENDITURES $ - $ 48,757 $ 141,237 $ 118,530
OPERATING GRANT FUND
CITY OF MILTON
ACTUALS
FY 2007
ACTUALS
FY 2008
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACCOUNT
DESCRIPTION
REQUESTED
BUDGET
FY 2010
City of Milton 175 FY 2010 Proposed Budget
Hotel/Motel Tax Fund
City of Milton 176 FY 2010 Proposed Budget
REVENUES:
Hotel/Motel Taxes $ 52,051 $ 60,600 $ 48,000 $ 47,000
TOTAL REVENUES $ 52,051 $ 60,600 $ 48,000 $ 47,000
EXPENDITURES:
Op Transfer Out to General Fd $ 52,051 $ 34,100 $ 8,000 $ 7,000
Op Transfer Out to Special Ev Fd - 26,500 40,000 40,000
TOTAL EXPENDITURES $ 52,051 $ 60,600 $ 48,000 $ 47,000
HOTEL/MOTEL TAX FUND
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
REQUESTED
BUDGET
FY 2010
AMENDED
BUDGET
FY 2009
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
City of Milton 177 FY 2010 Proposed Budget
Capital Projects Fund
City of Milton 178 FY 2010 Proposed Budget
REVENUES:
Infrastructure Maintenance Fee $ 46,579 $ 69,211 $ 60,000 $ 65,000
Sidewalk Replacement 23,547 47,011 70,558 70,558
Tree Recompense - - 12,800 12,800
Landfill Use Fees 206,411 243,133 190,000 185,000
Interest Revenue 13,891 16,470 2,000 2,000
Op Transfer In from General Fd 386,000 1,255,117 4,188,139 1,085,400
Budgeted Fund Balance - - 1,848,616 5,000,944
TOTAL REVENUES $ 3,874,455 $ 1,632,929 $ 6,372,113 $ 6,421,702
EXPENDITURES:
City Council:
City Hall Assessment $ - $ - $ 12,800 $ 9,467
IT:
Color Orthophotography - - - 35,000
Police:
Machinery & Equipment 360,058 - - -
Vehicles 646,738 - - -
New Vehicles -97,237 42,220 48,788
CITY OF MILTON
CAPITAL PROJECTS FUND
ACTUALS
FY 2007
ACTUALS
FY 2008
ACCOUNT
DESCRIPTION
REQUESTED
BUDGET
FY 2010
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACTUALS
FY 2007
ACTUALS
FY 2008
AMENDED
BUDGET
FY 2009
New Vehicles - 97,237 42,220 48,788
Vehicle Reserve - - 55,966 55,966
Police Record Mgmt Software - - 200,000 1,556
Motorola Radios - 3,106 - -
Fire:
Environmental Study 9,000 - - -
Fire Station Improvements - 19,071 40,929 23,729
Fire Apparatus 2,217,406 - - 100,800
Furniture & Fixtures 52,556 6,903 10,540 7,950
Fire Record Mgmt Software - 7,382 60,575 -
Fire Stations 15,000 179 - -
Advanced Life Support Equip - - 50,000 50,000
Public Works:
Bridges & Dams Inspection/Inv - 2,250 - -
Crabapple Study - - 70,000 48,217
Construction Inspectors - - 75,000 69,698
Gravel Roads Maintenance - - 376,000 177,355
Stormwater Maintenance 8,800 1,792 223,953 223,953
NPDES Permit Compliance - - 433,500 858,500
Pavement Management - - 1,965,000 1,915,036
Signs & Signals Maintenance 9,052 2,962 - -
Traffic Calming - 15,367 70,000 73,815
Bridge Repairs-Landrum Rd - - 320,000 250,639
Re-Striping - - 120,000 96,515
Edge of Pavement Program - - 50,000 50,000
Bridge Replacement Program - - 50,000 692,483
Sidewalks - - 100,000 100,000
City of Milton 179 FY 2010 Proposed Budget
CITY OF MILTON
CAPITAL PROJECTS FUND
ACTUALS
FY 2007
ACTUALS
FY 2008
ACCOUNT
DESCRIPTION
REQUESTED
BUDGET
FY 2010
AMENDED
BUDGET
FY 2009
Parks & Recreation:
Stormwater Mgmt at Park - - 15,000 15,000
Park Improvements - 32,650 298,699 298,195
Milton Trails - - 200,000 200,000
Land Acquisition 19,751 - 1,208,234 708,234
Community Development:
Comprehensive Plan 978 59,972 160,897 148,007
Arnold Mill Corridor Study - - 150,000 150,000
Tree Recompense - - 12,800 12,800
TOTAL EXPENDITURES $ 3,339,340 $ 248,870 $ 6,372,113 $ 6,421,702
City of Milton 180 FY 2010 Proposed Budget
Capital Project
FY 2007
Budget
FY 2008
Budget
FY 2009
Amended
Budget
Project
Exp.
As of
8/23/09
FY 2009
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan Beyond Total
Mayor & Council
City Hall Assessment 12,800 12,800 -
TOTAL MAYOR & COUNCIL - - 12,800 12,800 - - - - - - -
Information Techonology
Color Orthophotography & LiDAR - 35,000 - - - - 35,000
TOTAL INFORMATION TECHNOLOGY - - - - - 35,000 - - - - 35,000
Police
Records Management Software 78,000 122,000 198,628 1,372 - - - - - 200,000
Apparatus & Vehicle Replacement Reserve 5,966 50,000 - 55,966 - 200,000 200,000 230,000 - 685,966
New vehicles for additional officers 97,237 42,220 142,269 (2,812) 51,600 51,600 51,600 294,257
TOTAL POLICE - 181,203 214,220 340,898 54,525 51,600 251,600 251,600 230,000 - 1,180,223
Fire
Furniture & Fixtures 70,000 - 59,459 10,540 70,000
Tanker-Pumper Truck - - - 100,800 100,800 100,800 100,800 302,400 705,600
Station Renovation & Repair 50,000 10,000 36,271 23,729 - - - - - 60,000
Firehouse software 65,000 2,958 67,957 1 - - - - - 67,958
Advanced Life Support Equipment 50,000 - 50,000 - - - - 50,000
Apparatus Reserve
TOTAL FIRE 70,000 115,000 62,958 163,686 84,271 100,800 100,800 100,800 100,800 302,400 953,558
Public Works
Pavement Management 635,000 1,355,000 549,964 1,440,036 500,000 2,100,000 2,070,000 2,240,000 10,505,000 19,405,000
Replace Landrum Road Bridge 320,000 - 85,447 234,553 - - - - - 320,000
Construction Inspectors 75,000 5,305 69,695 - 210,000 220,000 230,000 240,000 975,000
Re-Striping of Existing Roads 50,000 70,000 60,000 60,000 25,000 120,000 80,000 85,000 90,000 520,000
Edge of Pavement Repair 50,000 - 50,000 - 55,000 60,000 65,000 70,000 300,000
Traffic Calming 35,000 35,000 38,058 31,942 25,000 55,000 62,000 69,000 76,000 357,000
Repair Major Stormwater Structures 159,750 65,000 8,130 216,620 - 100,000 180,000 250,000 1,100,000 1,854,750
Bridge Replacement Program 50,000 32,517 17,483 675,000 1,040,000 810,000 820,000 930,000 4,325,000
Develop new sidewalk program 100,000 - 100,000 - 75,000 130,000 150,000 170,000 625,000
Continue Gravel Roads Major Work 201,000 175,000 222,226 153,774 - 150,000 190,000 205,000 455,000 1,376,000
NPDES 433,500 - 433,500 425,000 550,000 550,000 400,000 350,000 3,142,000
TOTAL PUBLIC WORKS - 1,400,750 2,408,500 1,001,647 2,807,603 1,650,000 4,455,000 4,352,000 4,514,000 13,986,000 33,199,750
Parks & Recreation
Park Improvements 90,434 250,000 33,154 307,280 340,434
Land Acquisition & Park Enhancement 1,208,234 - 1,208,234 (500,000) 708,234
Milton Trails 200,000 - 200,000 200,000
TOTAL PARKS & RECREATION - 90,434 1,658,234 33,154 1,715,514 (500,000) - - - - 1,248,668
Community Development
FY 2010
Capital Requests
Community Development
Arnold Mill Corridor Study 150,000 - 150,000 - - - - - 150,000
Comprehensive Plan 200,000 - - 73,882 126,118 200,000
TOTAL COMMUNITY DEVELOPMENT 200,000 - 150,000 73,882 276,118 - - - - - 350,000
Total 270,000 1,787,387 4,506,712 1,626,067 4,938,031 1,337,400 4,807,400 4,704,400 4,844,800 14,288,400 36,967,199
City of Milton 181 FY 2010 Proposed Budget
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition - - 35,000 - - - - - 35,000
Economic Development Program - - - - - - - - -
Other - - - - - - - - -
Total Project Expenditures - - 35,000 - - - - - 35,000
Financing Sources
Capital Project Fund (300) - - 35,000 - - - - - 35,000
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - 35,000 - - - - - 35,000
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
This photography will provide enhanced views of the parcels, streets
and other GIS data pertinent to the City Staff and citizens. (NOTE) If the
ARC Cooperative Purchase Agreement, where numerous counties are
involved in the purchase, the price for this service is $12,000.
Capital Project Request Form
Color Orthophotography and LiDAR Purchase
Project Number Requesting Department: Type of Project or Acquisition:
(assigned by Finance if approved)Select from drop down list Select from drop down list
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Included in an approved departmental work plan:
Relation to Other Projects:
Improves efficiency:
Detail Impact on Operating Budget:
City of Milton 182 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition 78,000 122,000 - 198,628 1,372 - - - - 200,000
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 78,000 122,000 - 198,628 1,372 - - - - 200,000
Financing Sources
Capital Project Fund (301) - - - - - - -
Capital Grant Project Fund (340) - - - - - - -
Other - - - - - - -
Total Financing Sources - - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - 24,906 - - 24,906 24,906 24,906 24,906 24,906 124,530
Decreases Operating Costs: Salary & Benefits - - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - - -
Additional Revenues: Taxes - - - - - - - -
Additional Revenues: Charges for Service - - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - - -
Additional Revenues: Intergovernmental - - - - - - - -
Other - - - - - - - -
Total Operating Impact - 24,906 24,906 24,906 24,906 24,906 24,906 124,530
Supportive of which Council goal: (required field)
Select from drop down list300-3110-542.40-00
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Select from drop down list
Select from drop down list
Detail Project Description:
R l ti t Oth P j t
Sungard OSSI Record Management Software
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Improves efficiency:
Included in an approved departmental work plan:
Relation to Other Projects:
City of Milton 183 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition 5,966 50,000 - - 55,966 - 200,000 200,000 230,000 685,966
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 5,966 50,000 - - 55,966 - 200,000 200,000 230,000 685,966
Financing Sources
Capital Project Fund (301) 5,966 50,000 - 200,000 200,000 230,000 685,966
Capital Grant Project Fund (340) - - - - - - -
Other - - - - - - -
Total Financing Sources 5,966 50,000 - - - - 200,000 200,000 230,000 685,966
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Detail Project Description: Apparatus and vehicles in public safety have a anticipated useable life and
then require replacement. It makes prudent budgeting sense to fund a replacement each year so that
when the apparatus or vehicle must be replaced, the funding impact in one fiscal year is less. A fire
engine or aerial apparatus has an estimated useable life, absent major unanticipated damage, of 10 - 12
years. Other vehicles have an anticipated useable life of 5 years.
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Included in an approved departmental work plan:
Improves efficiency:
Detail Impact on Operating Budget: No impact expected.
R l ti t Oth P j t N
Capital Project Request Form
APPARATUS & VEHICLE
REPLACEMENT RESERVE
Project Number Requesting Department:Type of Project or Acquisition:
300-3110-542.20-20 Public Safety Replacement
Relation to Other Projects: None
City of Milton 184 FY 2010 Proposed Budget
Supportive of which Council work plan item (required field)
ACCOUNT
DESCRIPTION
ACCOUNT
NUMBER
FY 2008
FUNDING
REQUEST
Other Project Priorities: (choose all that apply)
Meets legal mandate:Salary/Benefits -
Removes/reduces a hazard: Professional Fees 521-2000
-
Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100
-
Improves efficiency:Equipment R & M 522-2100 -
Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 -
Facilities R & M 522-2200 -
Vehicle R & M 522-2300
Land/Building Rental 522-3100
-
Communications 523-2000 -
Advertising 523-3000 -
Printing 523-4000 -
Travel 523-5000 -
Dues & Fees 523-7000 -
Education & Training 523-6000
-
Maintenance Contracts 523-8501
-
General Supplies 531-1000 -
Utilities: Water 531-2100 -
Utilities: Natural Gas 531-2200 -
Utilities: Electricity 531-2300 -
Food/Meals 523-3000 -
Uniforms 531-7000 -
Purchase apparatus capable of conducting water operations so that we can provide quick
and capable service to the citizens who have low water pressure or no hydrants in their
area. The proposed apparatus will be configured as a tanker/pumper with a 1500GPM
single stage pump with a 2000 gallon tank.
CITY OF MILTON
CAPITAL PROJECT REQUEST FORM
Fire-Rescue Department - Reserve Apparatus Pumper/Tanker
Enter Funding Request by Account in the Area Below:
Select from drop down list
What measurement will be used to gauge the performance of this new service/program or
what current performance measure will be improved through the initiative? (this can be a
current performance measurement or the addition of a new measurement)implementation of
this
The apparatus as configured would come fully equipped to serve in its primary capacity,
provide a means of water to areas of the City with no water supply and serve a secondary
function as the back-up (reserve) apparatus.
Mach/Equip 542-1000 610,000
Promotional 533-1000 -
Non-Recurring 532-4000 -
TOTAL $ 610,000
-
610,000
Impact on Operating Budget FY 2010 FY 2011 FY 2012 FY 2013 FY 2014
Increases Operating Costs - - 5,000 5,200 5,408
Decreases Operating Costs - - - - -
Additional Revenues - - - - -
Other - - - - -
Total Operating Impact $ - $ - $ 5,000 $ 5,200 $ 5,408
Explain any fiscal impact this initiative will have on future budgets and provide actual future
year costs below. (example: utilities, maintenance contract costs)
Vehicle - $485,000 - $500,000 Equipment - $70,000 Rescue Equipment - $40,000 Annual
Maintenance Cost - $5,000 Total Cost $615,000
Salary/Benefits
Maintenance & Operating
City of Milton 185 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted 50,000 10,000 19,071 17,200 23,729 - - - - 60,000
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - -
Economic Development Program - - - - - - - - -
Other - - - - - - - - -
Total Project Expenditures 50,000 10,000 19,071 17,200 23,729 - - - - 60,000
Financing Sources
Capital Project Fund (300) 50,000 10,000 - - - - 60,000
Capital Grant Project Fund (340) - - - - - - -
Other - - - - - - -
Total Financing Sources 50,000 10,000 - - - - - - - 60,000
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - - - - -
Supportive of which Council goal: (required field)
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Detail Project Description: This capital project serves to continue the renovation of Station 41 and Station 42 and is founded in the
budget request from last year. Both of these stations are older and are in regular need of repair to various fixtures as well as general
updating of the facade and interior of these buildings.
R l ti t Oth P j t St ti 42 ti
Capital Project Request Form
FIRE STATION REPAIR / RENOVATION
Project Number Requesting Department:Type of Project or Acquisition:
300-3110-541.30-10 Public Safety Renovation
Included in an approved departmental work plan:
Improves efficiency:
Detail Impact on Operating Budget: No impact anticipated.
Relation to Other Projects: Station 42 renovation
City of Milton 186 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - -
Advertising (related to project only) - - - - - - - - -
Utility Relocates - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - -
Equipment Acquisition - - - - - - - - -
Fleet Acquisition - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - -
Technology - Hardware/Software Acquisition 65,000 2,958 7,382 60,575 1 - - - - 67,958
Economic Development Program - - - - - - - - -
Other - - - - - - - - -
Total Project Expenditures 65,000 2,958 7,382 60,575 1 - - - - 67,958
Financing Sources
Capital Project Fund (301) - - - - - - -
Capital Grant Project Fund (340) - - - - - - -
Other - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Select from drop down list300-3510-542.40-00
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Select from drop down list
Select from drop down list
Detail Project Description:
R l ti t Oth P j t
Firehouse Software
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Improves efficiency:
Included in an approved departmental work plan:
Relation to Other Projects:
City of Milton 187 FY 2010 Proposed Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition 50,000 - - 50,000 - - - - 50,000
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 50,000 - - 50,000 - - - - - 50,000
Financing Sources
Capital Project Fund (301) - - - - - - -
Capital Grant Project Fund (340) - - - - - - -
Other - - - - - - -
Total Financing Sources - - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - - - - -
Supportive of which Council goal: (required field)
Capital Poject Request Form
FIRE - Advanced Life Support Equipment
Project Number Requesting Department:Type of Project or Acquisition:
300-3510-542.10-00 Public Safety New
Detail Project Description: The Milton Fire Department is anticipating a transition from Basic Life Support to Advanced Life Support
service in FY 2009. This increased level of service would bring the City in line with surrounding agencies and allow for life-saving care
by the Milton Fire Department while the ambulance service (who offers advanced life support) is still en route. In order to meet this
objective, Milton Fire must acquire not only full-function defibrillators, but also certain advanced medications. This capital initiative
would fund the purchase of four advanced life support drug boxes. This improves efficiency by overcoming the possible time delay in
the response of the contract ambulance service, removes a hazard by making critical care available to citizens, and meets the mandated
standard of care for advanced life support services.
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Included in an approved departmental work plan:
Improves efficiency:
Detail Impact on Operating Budget: There will be recurring costs to keep the
h lil t fth kit tdt Th dii i ldpharmacological components of these kits up-to-date. The medicines involved
have a shelf-life and must be replaced either when they are used or on a regular
cycle (depending upon manufacturer's specifications).
Relation to Other Projects: This project is meant to work in conjunction with the SSD Fund initiative to purchase Lifepak 12's. Both are necessary for
ALS (paramedic) service.
City of Milton 188 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - 25,000 - - 25,000 - 50,000 50,000 300,000 425,000
Study / Consultant Project - - - - - - - - 150,000 150,000
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 635,000 1,330,000 - 549,964 1,415,036 - 2,050,000 2,020,000 12,295,000 18,330,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 635,000 1,355,000 - 549,964 1,440,036 - 2,100,000 2,070,000 12,745,000 18,905,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Comm Services - PW300-4101-522.26-00
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Renovation
Select from drop down listAs part of the annual pavement resurfacing program these funds would be used to provide deep patching and roadway repair for those sections of roads which have
not yet been identified for reconstruction but require localized patching and repair. These funds would also be used to provide any pre-overlay repair for those roads
approved un the GDOT LARP program.
Provides for reconstruction of S. Thompson and Hickory Flat Road in accordance with the Pavement Management Plan.
Relation to Other Projects:
Pavement Management
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Improves efficiency:
Included in an approved departmental work plan:
City of Milton 189 FY 2010 Proposed Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan
FY 2014
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house 50,000 - - 50,000 - 55,000 60,000 65,000 70,000 300,000
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 50,000 - - 50,000 - 55,000 60,000 65,000 70,000 300,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Relation to Other Projects:
These funds would be used to repair edge of pavement failures and drop-offs along our major roads.
These funds are part of the overall pavement management program
Comm Services - PW300-4101-541.40-11
Meets legal mandate:
Detail Impact on Operating Budget:
Improves efficiency:
Included in an approved departmental work plan:
Select from drop down list
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Type of Project or Acquisition:
Capital Project Request Form
Project Number Requesting Department:
Maintenance
Edge of Pavement Repair
These funds are part of the overall pavement management program.
City of Milton 190 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 50,000 70,000 - 60,000 60,000 25,000 120,000 80,000 175,000 520,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 50,000 70,000 - 60,000 60,000 25,000 120,000 80,000 175,000 520,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Comm Services - PW300-4101-541.40-09
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Maintenance
Select from drop down list
Detail Project Description: Continue the proactive re-striping of roads.
R l ti t Oth P j t
Re-Striping of Existing Roads
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Improves efficiency:
Included in an approved departmental work plan:
Relation to Other Projects:
City of Milton 191 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 25,000 - - 6,338 18,662 - 25,000 30,000 300,000 380,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 134,750 65,000 1,792 - 197,958 - 75,000 150,000 1,050,000 1,474,750
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 159,750 65,000 1,792 6,338 216,620 - 100,000 180,000 1,350,000 1,854,750
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Comm Services - PW300-4101-522.25-00
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Maintenance
Select from drop down listThese funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater
system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified.
Repair Major Stormwater Structures, as needed
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
City of Milton 192 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - 25,000 - - 25,000 - - 30,000 120,000 175,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 201,000 150,000 - 222,226 128,774 - 150,000 160,000 540,000 1,201,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 201,000 175,000 - 222,226 153,774 - 150,000 190,000 660,000 1,376,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Select from drop down list
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads that would be in addition to those activities
covered in the agreement with CH2M HILL.
Meets legal mandate:
Detail Impact on Operating Budget: Could reduce the maintenance costs of
gravel roads caused by poor drainage areas.Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
Comm Services - PW300-4101-522.20-30
Type of Project or Acquisition:
Capital Project Request Form
Project Number Requesting Department:
Renovation
Gravel Road Maintenance
City of Milton 193 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 5,000 - - - 5,000 - 10,000 12,000 30,000 57,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 30,000 35,000 15,367 22,691 26,942 25,000 45,000 50,000 115,000 300,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 35,000 35,000 15,367 22,691 31,942 25,000 55,000 62,000 145,000 357,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Select from drop down list
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
In FY 08 9 projects were identified as eligible for inclusion in the approved traffic calming program. The intial funding for this project would be to install those measures
in the approved neighborhoods in accordance with the standards approved in FY 09. Future funding would be allocated on a first come-first serve basis as funding
allows.Meets legal mandate:
Detail Impact on Operating Budget: Negligible
Relation to Other Projects: Traffic Calming Program
Improves efficiency:
Included in an approved departmental work plan:
Comm Services - PW300-4101-541.40-04
Type of Project or Acquisition:
Capital Project Request Form
Project Number Requesting Department:
New
Traffic Calming (PW.07.3037)
City of Milton 194 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 40,000 - - 85,447 (45,447) - - - - 40,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 280,000 - - - 280,000 - - - - 280,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 320,000 - - 85,447 234,553 - - - - 320,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Meets legal mandate:
Detail Project Description: This includes the design and construction of a replacement bridge on
Landrum Road. The superstructure for the existing bridge is seriously corroded and the bridge is
currently rated well below its normal operating capacity.
Detail Impact on Operating Budget:
R l ti t Oth P j t
Improves efficiency:
Included in an approved departmental work plan:
Select from drop down list
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Comm Services - PW300-4101-541.40-06
Type of Project or Acquisition:
Capital Project Request Form
Project Number Requesting Department:
Replacement
Replace Landrum Road Bridge (PW.08.3002)
Relation to Other Projects:
City of Milton 195 FY 2010 Proposed Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 50,000 - 32,517 17,483 150,000 170,000 225,000 230,000 285,000 1,110,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - 525,000 870,000 585,000 590,000 645,000 3,215,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 50,000 - 32,517 17,483 675,000 1,040,000 810,000 820,000 930,000 4,325,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Comm Services - PW300-4101-541.40-12
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Replacement
Select from drop down listThese funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in
accordance with the recommendations provided in the URS and GDOT inspection reports. The Cogburn Road Bridge will be addressed in Year 1 of the program.
Bridge Replacement Program
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
City of Milton 196 FY 2010 Proposed Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 25,000 - - 25,000 - 75,000 35,000 40,000 45,000 245,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted 75,000 - - 75,000 - - 95,000 110,000 125,000 480,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 100,000 - - 100,000 - 75,000 130,000 150,000 170,000 725,000
Financing Sources
Capital Project Fund (300) 70,558 - - - - - - - 70,558
Capital Grant Project Fund (340) - - - - - - - - -
Other 29,442 - - - - - - - 29,442
Total Financing Sources 100,000 - - - - - - - 100,000
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Comm Services - PW300-4101-541.40-13
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Select from drop down list
Select from drop down list
Develop new sidewalk program (PW.12.3004)
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Project Description: This is the development of a new sidewalk program, including the Milton Trail. The
sidewalk fund is one funding source that could be used to fund these new facilities. This includes design and
construction of new sidewalks, primarily as fill-in-the-gap as well as near schools.
Detail Impact on Operating Budget:
R l ti t Oth P j t
Improves efficiency:
Included in an approved departmental work plan:
Relation to Other Projects:
City of Milton 197 FY 2010 Proposed Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other 75,000 - 5,305 69,695 - 210,000 220,000 230,000 240,000 975,000
Total Project Expenditures 75,000 - 5,305 69,695 - 210,000 220,000 230,000 240,000 975,000
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Comm Services - PW300-4101-521.20-50
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Renovation
Select from drop down listThese funds for assistance in project management and construction inspection for projects in excess of $50,000.
Construction and Inspection Services
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Impact on Operating Budget:
Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
City of Milton 198 FY 2010 Proposed Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design - - - - - - - - - -
Study / Consultant Project - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other 433,500 - - 433,500 500,000 550,000 550,000 400,000 350,000 2,783,500
Total Project Expenditures 433,500 - - 433,500 500,000 550,000 550,000 400,000 350,000 2,783,500
Financing Sources
Capital Project Fund (300) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Detail Project Description: Supportive of which Council goal: (required field)
Relation to Other Projects:
These funds provide for compliance with the city's NPDES stormwater permit compliance requirements
Improves efficiency:
Detail Impact on Operating Budget:
Project Number
300-4101-522.25-10 Comm Services - PW
Included in an approved departmental work plan:
Select from drop down list
Other Project Priorities: (choose all that apply)
Meets legal mandate:
Removes/reduces a hazard:
Type of Project or Acquisition:
Capital Project Request Form
NPDES Permit Compliance
Requesting Department:
Renovation
City of Milton 199 FY 2010 Proposed Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 8/23/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 150,000 - - 150,000 - - - - - 150,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - - - - - - - - -
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW - - - - - - - - - -
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 150,000 - - 150,000 - - - - - 150,000
Financing Sources
Capital Project Fund (301) - - - - - - - - -
Capital Grant Project Fund (340) - - - - - - - - -
Other - - - - - - - - -
Total Financing Sources - - - - - - - - -
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Community Development300-7410-521.20-75
Type of Project or Acquisition:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
New
Comp Plan Update
ARNOLD MILL CORRIDOR STUDY
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Project Description:
This Special Area Study Plan (economic development study) will analyze in detail the current and future development potential of the
Arnold Mill corridor and formulate stategies for controled growth and development of the corridor.
Detail Impact on Operating Budget:
R l ti t Oth P j t Th d d t ill i fl th C Pl lth h thi i iti ti i t i d t l t f l l
Improves efficiency:
Included in an approved departmental work plan:
Relation to Other Projects: The end product will influence the Comp Plan although this initiative is not required to complete a successful comp plan.
City of Milton 200 FY 2010 Proposed Budget
Capital Grant Fund
City of Milton 201 FY 2010 Proposed Budget
REVENUES:
Transportation Master Plan $ - $ - $ 360,000 $ 348,048
GDOT HPP Funds - - 560,000 -
AED Units 33,750 11,250 - -
Bathroom Renovation 52,500 - 17,500 -
Interest Revenue 634 1,537 - -
Realized Gain on Investments - 1,107 - -
Firemans Fund Grant 10,000 - - -
Op Transfer In from General Fd - 699,300 220,662 178,240
Budgeted Fund Balance - - 695,078 1,232,290
TOTAL REVENUES $ 96,884 $ 713,194 $ 1,853,240 $ 1,758,578
EXPENDITURES:
Public Safety:
AED Units $ 45,000 $ - $ - $ -
Public Works:
Transportation Master Plan - - 450,000 177,098
Birmingham & Providence - - 809,490 918,980
Arnold Mill @ New Providence 593 750 662 500
CAPITAL GRANT FUND
CITY OF MILTON
ACTUALS
FY 2008
ACTUALS
FY 2007
ACCOUNT
DESCRIPTION
AMENDED
BUDGET
FY 2009
REQUESTED
BUDGET
FY 2010
REQUESTED
BUDGET
FY 2010
ACCOUNT
DESCRIPTION
ACTUALS
FY 2008
ACTUALS
FY 2007
AMENDED
BUDGET
FY 2009
Arnold Mill @ New Providence - - 593,750 662,500
Safe Routes - - - -
Parks & Recreation:
Bathroom Renovation - 70,000 - -
TOTAL EXPENDITURES $ 45,000 $ 70,000 $ 1,853,240 $ 1,758,578
City of Milton 202 FY 2010 Proposed Budget
Project Name
FY 2007
Budget
FY 2008
Budget
FY 2009
Amended
Budget
Project
Exp.
As of 6/29/09
FY 2009
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
FY 2013
Plan Beyond Total
Birmingham & Providence Road Design
City Funding - 280,800 208,690 - 489,490 109,490 109,490 109,491 817,961
Grant Funding - - 320,000 - 320,000 - 1,200,000 1,751,845 3,271,845
Project Total - 280,800 528,690 809,490 109,490 1,309,490 1,861,336 4,089,806
Arnold Mill & New Providence Rd Design -
City Funding - 268,500 85,250 - 353,750 68,750 68,750 68,750 - 560,000
Grant Funding - - 240,000 - 240,000 - 900,000 1,100,000 - 2,240,000
Project Total 268,500 325,250 593,750 68,750 968,750 1,168,750 - 2,800,000
Mayfield & Mid Broadwell -
City Funding - - - - - - 60,000 100,000 225,000 385,000
Grant Funding - - - - - - 240,000 400,000 900,000 1,540,000
Project Total - - - - 300,000 500,000 1,125,000 1,925,000
Crabapple Streetscape -
City Funding - - - - - - 100,000 25,000 - 125,000
Grant Funding - - - - - - - 500,000 - 500,000
Project Total - - - - 100,000 525,000 - 625,000
Total City Funding - 549,300 293,940 - 843,240 178,240 338,240 303,241 225,000 - 1,887,961
Total Grant Funding - - 560,000 - 560,000 - 2,340,000 3,751,845 900,000 - 7,551,845
Grand Total - 549,300 853,940 - 1,403,240 178,240 2,678,240 4,055,086 1,125,000 - 9,439,806
FY 2010
Capital Grant Fund Requests
City of Milton 203 FY 2010 Proposed Budget
FY 2007
Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 6/29/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design 80,000 320,000 - - 400,000 - - - 400,000
Study / Consultant Project - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - - 109,490 - - 109,490 109,490 109,490 1,861,336 2,189,806
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW 200,800 16,500 - - 217,300 1,200,000 - 1,417,300
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures - 280,800 445,990 - - 726,790 109,490 1,309,490 1,861,336 4,007,106
Financing Sources
Capital Project Fund (300) - - - - - -
Capital Grant Project Fund (340) 280,800 208,690 - - 489,490 109,490 109,490 109,491 817,961
Federal Reimbursement - - 320,000 - - 320,000 1,200,000 1,751,845 3,271,845
Total Financing Sources - 280,800 528,690 - - 809,490 109,490 1,309,490 1,861,336 4,089,806
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Detail Project Description: Birmingham Hwy 372 at Providence PI #5448
The Birmingham Hwy at Providence intersection improvement project is the highest priority intersection
improvement for the Public Works department. From a safety standpoint, the Birmingham at Providence
intersection is arguably the worst in our City. This has been documented with crash data as well as from
citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection
is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the
City of Milton.
Detail Impact on Operating Budget:
R l ti t Oth P j t
Improves efficiency:
Included in an approved departmental work plan:
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
Select from drop down list
Meets legal mandate:
Capital Project Request Form
Project Number Requesting Department:
Comm Services - PW340-4101-541.40-01
Type of Project or Acquisition:
Select from drop down list
SR 372 & Providence Road Design
Relation to Other Projects:
City of Milton 204 FY 2010 Proposed Budget
FY 2008
Budget
FY 2009
Budget
Prior Year
Expenditures
Current Year
Expenditures
as of 6/29/09
Budget
Balance
Remaining
FY 2010
Plan
FY 2011
Plan
FY 2012
Plan
Years
Beyond 5
Project
Budget
Total
Project spending by category
Planning & Design 60,000 240,000 - - 300,000 - - - - 300,000
Study / Consultant Project - - - - - - - - - -
Legal Services (related to project only) - - - - - - - - - -
Advertising (related to project only) - - - - - - - - - -
Utility Relocates - - - - - - - - - -
Construction - contracted - 68,750 - - 68,750 68,750 68,750 1,168,750 - 1,375,000
Construction - in-house - - - - - - - - - -
Land Acquisition, including ROW 208,500 16,500 - - 225,000 900,000 - - 1,125,000
Equipment Acquisition - - - - - - - - - -
Fleet Acquisition - - - - - - - - - -
Maintenance & Repair (non-construction) - - - - - - - - - -
Technology - Hardware/Software Acquisition - - - - - - - - - -
Economic Development Program - - - - - - - - - -
Other - - - - - - - - - -
Total Project Expenditures 268,500 325,250 - - 593,750 68,750 968,750 1,168,750 - 2,800,000
Financing Sources
Capital Project Fund (300) - -
Capital Grant Project Fund (340) 268,500 85,250 - - 353,750 68,750 68,750 68,750 - 560,000
Federal Reimbursement 240,000 - - 240,000 900,000 1,100,000 - 2,240,000
Total Financing Sources 268,500 325,250 - - 593,750 68,750 968,750 1,168,750 - 2,800,000
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits - - - - - - -
Increases Operating Costs: Maintenance & Operating - - - - - - -
Decreases Operating Costs: Salary & Benefits - - - - - - -
Decreases Operating Costs: Maintenance & Operating - - - - - - -
Additional Revenues: Taxes - - - - - - -
Additional Revenues: Charges for Service - - - - - - -
Additional Revenues: Fines & Forfeitures - - - - - - -
Additional Revenues: Licenses & Permits - - - - - - -
Additional Revenues: Intergovernmental - - - - - - -
Other - - - - - - -
Total Operating Impact - - - - - - -
Supportive of which Council goal: (required field)
Comm Services - PW340-4101-541.40-05
Removes/reduces a hazard:
Other Project Priorities: (choose all that apply)
New
Select from drop down list
Capital Project Request Form
Project Number Requesting Department:
Meets legal mandate:
Detail Project Description: Arnold Mill SR 140 at New Providence PI #533
The Arnold Mill SR 140 at New Providence intersection improvement project is the second highest
priority intersection improvement for the Public Works department. This has been documented with staff
recommendations and citizen feedback from our Transportation Town Hall Meeting and Transportation
survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of
Transportation (GDOT) and the City of Milton.
Detail Impact on Operating Budget:
Type of Project or Acquisition:
R l ti t Oth P j t
Improves efficiency:
Included in an approved departmental work plan:
SR 140 & New Providence Road Design
Relation to Other Projects:
City of Milton 205 FY 2010 Proposed Budget
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design -$ -$ 300,000$ -$ -$ -$ -$ -$ 300,000$
Study / Consultant Project -$ -$ -$ -$ -$ -$ -$ -$ -$
Legal Services (related to project only)-$ -$ -$ -$ -$ -$ -$ -$ -$
Advertising (related to project only)-$ -$ -$ -$ -$ -$ -$ -$ -$
Utility Relocates -$ -$ -$ -$ -$ -$ -$ -$ -$
Construction - contracted -$ -$ -$ -$ 1,125,000$ -$ -$ -$ 1,125,000$
Construction - in-house -$ -$ -$ -$ -$ -$ -$ -$ -$
Land Acquisition, including ROW -$ -$ -$ 500,000$ -$ -$ -$ -$ 500,000$
Equipment Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Fleet Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Maintenance & Repair (non-construction)-$ -$ -$ -$ -$ -$ -$ -$ -$
Technology - Hardware/Software Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Economic Development Program -$ -$ -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$ -$ -$
Total Project Expenditures -$ -$ 300,000$ 500,000$ 1,125,000$ -$ -$ -$ 1,925,000$
Financing Sources
Capital Project Fund (300)-$ -$
Capital Grant Project Fund (340)-$ -$ 60,000$ 100,000$ 225,000$ -$ -$ -$ -$
Federal Reimbursement -$ -$ 240,000$ 400,000$ 900,000$ -$ -$ -$ 385,000$
Total Financing Sources -$ -$ 300,000$ 500,000$ 1,125,000$ -$ -$ -$ 1,925,000$
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits -$ -$ -$ -$ -$ -$ -$
Increases Operating Costs: Maintenance & Operating -$ -$ -$ -$ -$ -$ -$
Decreases Operating Costs: Salary & Benefits -$ -$ -$ -$ -$ -$ -$
Decreases Operating Costs: Maintenance & Operating -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Taxes -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Charges for Service -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Fines & Forfeitures -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Licenses & Permits -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Intergovernmental -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$
Total Operating Impact -$ -$ -$ -$ -$ -$ -$
Supportive of which Council goal: (required field) Detail Project Description: Mayfield at Mid Broadwell PI #7313
The Crabapple Crossroads area including Mayfield at Mid Broadwell intersection is a congested area
and a community concern. The scope of this project will be evaluated along with the Comprehensive
Land Use Plan and the Comprehensive Transportation Plan. This intersection is an active "high priority
Other Project Priorities: (choose all that apply)
Select from drop down list
Capital Project Request Form
Project Number Requesting Department:
Comm Services - PW(assigned by Finance if approved)
Type of Project or Acquisition:
Select from drop down list
Mayfield at Mid Broadwell Intersection
Land Use Plan and the Comprehensive Transportation Plan. This intersection is an active high priority
project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton.
Detail Impact on Operating Budget:
Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
Removes/reduces a hazard:
Meets legal mandate:
City of Milton 206 FY 2010 Proposed Budget
Prior Year
Expenditures
Current Year
Expenditures
Year 1
Budget
Year 2
Plan
Year 3
Plan
Year 4
Plan
Year 5
Plan
Years
Beyond 5 Totals
Project spending by category
Planning & Design -$ -$ 100,000$ -$ -$ -$ -$ -$ 100,000$
Study / Consultant Project -$ -$ -$ -$ -$ -$ -$ -$ -$
Legal Services (related to project only)-$ -$ -$ -$ -$ -$ -$ -$ -$
Advertising (related to project only)-$ -$ -$ -$ -$ -$ -$ -$ -$
Utility Relocates -$ -$ -$ -$ -$ -$ -$ -$ -$
Construction - contracted -$ -$ -$ 525,000$ -$ -$ -$ -$ 525,000$
Construction - in-house -$ -$ -$ -$ -$ -$ -$ -$ -$
Land Acquisition, including ROW -$ -$ -$ -$ -$ -$ -$ -$ -$
Equipment Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Fleet Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Maintenance & Repair (non-construction)-$ -$ -$ -$ -$ -$ -$ -$ -$
Technology - Hardware/Software Acquisition -$ -$ -$ -$ -$ -$ -$ -$ -$
Economic Development Program -$ -$ -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$ -$ -$
Total Project Expenditures -$ -$ 100,000$ 525,000$ -$ -$ -$ -$ 625,000$
Financing Sources
Capital Project Fund (300)-$ -$
Capital Grant Project Fund (340)-$ -$ 100,000$ 25,000$ -$ -$ -$ -$ -$
Other -$ -$ -$ 500,000$ -$ -$ -$ -$ 125,000$
Total Financing Sources -$ -$ 100,000$ 525,000$ -$ -$ -$ -$ 625,000$
Impact on Operating Budget
Increases Operating Costs: Salary & Benefits -$ -$ -$ -$ -$ -$ -$
Increases Operating Costs: Maintenance & Operating -$ -$ -$ -$ -$ -$ -$
Decreases Operating Costs: Salary & Benefits -$ -$ -$ -$ -$ -$ -$
Decreases Operating Costs: Maintenance & Operating -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Taxes -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Charges for Service -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Fines & Forfeitures -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Licenses & Permits -$ -$ -$ -$ -$ -$ -$
Additional Revenues: Intergovernmental -$ -$ -$ -$ -$ -$ -$
Other -$ -$ -$ -$ -$ -$ -$
Total Operating Impact -$ -$ -$ -$ -$ -$ -$
Supportive of which Council goal: (required field)
Comm Services - PW(assigned by Finance if approved)
Other Project Priorities: (choose all that apply)
Select from drop down list
Select from drop down list
Capital Project Request Form
Project Number Requesting Department:
Detail Project Description: Crabapple Streetscape PI #6652
The Crabapple Streetscape is a Transprotation Enhancement (TE) project through the Georgia
Department of Transportation (GDOT). The scope of this project will be evaluated along with the
Comprehensive Land Use Plan, the Comprehensive Transportation Plan and the Crabapple Master Plan.
Type of Project or Acquisition:
Crabapple Streetscape
Removes/reduces a hazard:
Meets legal mandate:Comprehensive Land Use Plan, the Comprehensive Transportation Plan and the Crabapple Master Plan.
Detail Impact on Operating Budget:
Relation to Other Projects:
Improves efficiency:
Included in an approved departmental work plan:
City of Milton 207 FY 2010 Proposed Budget
ORDINANCE NO.
STATE OF GEORGIA
COUNTY OF FULTON
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF
MILTON, GEORGIA, TO FIX THE AD VALOREM TAX RATE OF THE CITY
OF MILTON FOR FISCAL YEAR 2009; AND FOR OTHER PURPOSES.
WHEREAS, the Charter of the City of Milton, Georgia authorizes the City to levy and
provide for the assessment of ad valorem property taxes on all property subject to
taxation; and
WHEREAS, the Charter of the City of Milton, Georgia provides that the valuation of all
property subject to taxation by the City shall be determined according to the tax digest
prepared by the Fulton County Board of Tax Assessors; and
WHEREAS, the City of Milton, Georgia calculated a rollback millage rate as defined
within State of Georgia law, resulting in the need to advertise the setting of the millage
rate for the City as a tax increase; and
WHEREAS, the City Council has properly given notice, and held three public hearings,
in accordance with the law of the State of Georgia, on September 21, 2009 at 5:45 p.m.,
September 21, 2009 at 6:00 p.m., and September 28, 2009 at 5:00 p.m., for the purpose of
receiving relevant evidence, testimony and public comment concerning the proposed
millage rate for ad valorem property taxes; and
WHEREAS, the Mayor and City Council, after hearing and after duly considering all
such relevant evidence, testimony and public comments, has determined that it is in the
best interests of, and necessary to meet the expenses and obligations of, the City of
Milton, Georgia to set a levy in the amount of $4.731 on each $1,000.00 of taxable value
for all property subject to ad valorem taxation by the City; now
BE IT ORDAINED by the Mayor and City Council of the City of Milton, Georgia as
follows:
SECTION I: The ad valorem tax rate for the City of Milton, Georgia for the 2009 fiscal
year, on property subject to ad valorem taxation by the City is hereby fixed at $4.731 on
forty percent (40%) of each $1,000.00 of property subject to ad valorem tax by the City.
SECTION II: Said rate of $4.731 on forty percent (40%) of each $1,000.00 of taxable
property is hereby levied for General Government purposes.
SECTION III: As provided within the Charter of the City of Milton, Georgia, the billing
date and due date for ad valorem taxes for the City shall be the same as those for Fulton
County.
SECTION IV: All ordinances and parts of ordinances in conflict herewith are hereby
repealed.
ORDAINED this the ____day of ________, 2009
_______________________________
Joe Lockwood, Mayor
Attest:
___________________________
Jeanette R. Marchiafava, City Clerk
(Seal)
City of Milton
13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Finance Director
Date: Submitted on September 8, 2009 for September 21, 2009 City Council Meeting
Agenda Item: Approval of the Issuance of an Alcohol Beverage License to: The Manor Golf &
Country Club 15952 Manor Club Dr. Milton, GA 30004
City Manager’s Office Recommendation:
Approve the issuance of an Alcohol Beverage License to The Manor Golf & Country Club for
consumption on the premises of wine, malt beverage and distilled spirits.
Background:
City of Milton Ordinance Chapter 7 allows for the issuance of Alcohol Beverage Licenses to
businesses that properly submit application for and meet all the legal requirements to hold such
license.
Discussion:
Staff has processed the application for the following business and recommends issuance of the
applicable license:
Business Name: The Manor Golf & Country Club
Owner(s) Name: M. Doug Meredith
Business Address: 15952 Manor Club Dr
Type of License to be Issued: Consumption on Premises – Wine/Malt Beverage/Distilled Spirits
Concurrent Review:
Chris Lagerbloom, City Manager
Deb Harrell, Chief of Police
Tom Wilson, Operations Director and Interim Director of Community Development
City of Milton
13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Finance Manager
Date: Submitted on August 26, 2009 for September 21, 2009 City Council Meeting
Agenda Item: Approval of the Issuance of an Alcohol Beverage License to Vintage Pizza –
Milton, LLC d/b/a Vintage Pizzeria 12540 Broadwell Rd Ste. 1103
City Manager’s Office Recommendation:
Approve the issuance of an Alcohol Beverage License to Vintage Pizza – Milton, LLC d/b/a
Vintage Pizzeria for consumption on the premises of wine, malt beverage and distilled spirits.
Background:
City of Milton Ordinance Chapter 7 allows for the issuance of Alcohol Beverage Licenses to
businesses that properly submit application for and meet all the legal requirements to hold such
license.
Discussion:
Staff has processed the application for the following business and recommends issuance of the
applicable license:
Business Name: Vintage Pizza – Milton, LLC d/b/a Vintage Pizzeria
Owner(s) Name: Kara Gonzalez
Business Address: 12540 Broadwell Rd Ste. 1103
Type of License to be Issued: Consumption on Premises – Wine/Malt Beverage/Distilled Spirits
Concurrent Review:
Chris Lagerbloom, City Manager
Deb Harrell, Chief of Police
Alice Wakefield, Director of Community Development
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 21, 2009
Page 1 of 9
PETITION NUMBER(S):
ZM09-02
John Wieland Homes & Neighborhoods -- Braeburn
PROPERTY INFORMATION
ADDRESS Birmingham Highway (Braeburn Subdivision)
DISTRICT, LAND LOT 2/2, 1096, 1097, 1098, 1135
OVERLAY DISTRICT Crabapple
EXISTING ZONING MIX (Mixed Use) Z05-117
EXISTING USE Partially Developed
PROPOSED USE Office/Commercial/Single-family and townhouse residential
PETITIONER John Wieland Homes and Neighborhoods, Inc.
ATTORNEY William Woodson Galloway, Dillard & Galloway, LLC.
ADDRESS 3500 Lenox Road Ste. 760 Atlanta, GA 30326
PHONE 404-965-3681
APPLICANT’S REQUEST:
1) To modify Condition 1.d, which currently allows no more than 54 townhomes at a
maximum density of 0.86 dwelling units per acre based on the total acreage
zoned, whichever is less, to provide instead no more than 33 townhomes at a
maximum density of 0.53 dwelling units per acre based on total acreage zoned,
whichever is less.
2) To modify Condition1.e, which currently allows no more than 45 single-family
residential units at a maximum density of 0.72 dwelling units per acre to no more
than 61 single-family residential units at a maximum density of 0.98 dwelling units
per acre based on total acreage zoned.
3) To modify the required minimum lot size in Condition 1.f from 18,900 square feet
such that no more than 15 lots shall have a minimum lot size of 10,890 square feet
(approximately ¼ acre) or above, at least three (3) lots (Lots 11-13) shall have a
minimum lot size of one (1) acre or above, and the remaining lots shall have a
minimum lot size of 14,500 square feet (approximately 1/3 of an acre) or above.
4) To modify Condition 2.a to replace the revised site plan received by the Fulton
County Department of Environment and Community Development on June 7, 2006
with the revised site plan received by the Milton Department of Community
Development on August 27, 2009.
5) To modify Condition 3.e to reduce the 15-foot building separation to a 10-foot
building separation with a 5-foot side yard setback for lots less than one (1) acre.
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 21, 2009
Page 2 of 9
COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION
ZM09-02, PARTS 1-5 – DEFER UNTIL THE OCTOBER 19, 2009 MEETING
This is to allow the applicant to resubmit a revised site plan and legal description to
include the entire property that was included in the Z05-117 zoning petition.
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 21, 2009
Page 3 of 9
LOCATION MAP
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 21, 2009
Page 4 of 9
Proposed Zoning Modification Site Plan Received August 27, 2009
SITE PLAN APPROVED JULY 5, 2006 by FULTON COUNTY BOARD OF COMMISSIONERS
Z05-117
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 21, 2009
Page 5 of 9
The applicant is requesting the following 5 part modification to a rezoning approved by
the Fulton County Board of Commissioners on July 5, 2006. The approved rezoning was for
a MIX (Mixed Use) development with a small amount of retail commercial, a large
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 21, 2009
Page 6 of 9
amount of Office and a mix of townhouse residential and single family residential. The
following is a table reflecting the Board of Commissioner’s approval for the subject site as
it relates to the proposed requests. A portion of the office buildings have been
constructed and the residential streets both single family and townhouse have been
constructed but not final platted. Staff notes that the zoning approved by the Board of
Commissioners pursuant to Z05-117 included acreage (Pod C) that is no longer in this
development and the legal description for ZM09-02 does not include it.
Commercial Office Townhouse
(Condition
1.d.)
Single Family
Residential
(Condition
1.e.)
Lot Size for Single
Family Residential
(Condition 1.f.)
Building Separation
(Condition 3.e.)
Approved
per Z05-
117
2,532 sq.ft.
40.28 sq. ft.
per acre
based on
total
acreage
zoned
36,468
sq.ft.
580.06
sq.ft.
per acre
based on
total
acreage
zoned
54 units
0.86 units per
acre based
on total
acreage
zoned
45 units
0.72 units per
acre based
on total
acreage
zoned
The minimum lot size
shall be 18,900 sq.ft.,
except lots numbered
11-13 shall be a
minimum of 1 acre
To reduce the
minimum side yard
setback for single
family residential
lots from 15 ft to 5 ft
with a 15-foot
building separation
for lots 25,000
square feet or less.
Proposed
per
ZM09-02
No Change
No
Change
33 units
0.53 units per
acre based
on total
acreage
zoned
61 units
0.98 units per
acre based
on total
acreage
zoned
15 homes shall have
a minimum lot size of
10,890 sf or above,
lots numbered 11-13
shall have a minimum
of 1 acre, and
remaining lots shall
have a minimum lot
size of 14,500 sf or
above
To reduce the 15-
foot building
separation to a 10-
foot building
separation with a 5-
foot side yard
setback for lots less
than one (1) acre.
ANALYSIS AND RECOMMENDATIONS
Conditions to be Modified:
1) To modify Condition 1.d, which currently allows up to 54 townhomes at a maximum
density of 0.86 dwelling units per acre based on the total acreage zoned,
whichever is less, to allow no more than 33 townhomes at a maximum density of
0.53 dwelling units per acre based on total acreage zoned, whichever is less.
The proposed modification to decrease the number of townhomes does not negatively
affect the overall site plan as approved by the Board of Commissioners. The existing street
plan will not be altered including the future inter-parcel accesses to the other portions of
Crabapple. This proposal will alter the mix of single family and townhome units but the
overall density will remain the same. Based on the need for a new site plan and legal
description, Staff recommends Deferral of Condition 1.d.
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 21, 2009
Page 7 of 9
2) To modify Condition 1.e, which currently allows no more than 45 single-family
residential units at a maximum density of 0.72 dwelling units per acre to no more
than 61 single-family residential units at a maximum density of 0.98 dwelling units
per acre based on total acreage zoned.
This proposed modification to increase the number of single family residential lots does
not negatively affect the overall site plan as approved by the Board of Commissioners.
Staff notes that the additional single family lots remain located in Pod B. In addition, Lots
11-13 will remain a minimum 1 acre in size. Furthermore, based on the approved
conditions, the amenity area has been relocated away from the Kensington Farms
Subdivision to the south along the main road. Therefore, this area adjacent to Kensington
Farms contains large estate lots. As with the townhome portion, the existing street plan
will not be altered including the future inter-parcel accesses to the other portions of
Crabapple. The proposed site plan meets the Crabapple Crossroads Overlay District
standards required for townhomes. Staff notes that the townhomes must meet all the
development standards as it relates to residential building design. This proposal will alter
the mix of single family and townhome units but the overall density will remain the same.
Based on the need for a new site plan and legal description, Staff recommends Deferral
of Condition 1.e.
3) To modify the required minimum lot size in Condition 1.f from 18,900 square feet
such that no more than 15 lots shall have a minimum lot size of 10,890 square feet
(approximately ¼ acre) or above, at least three (3) lots (Lots 11-13) shall have a
minimum lot size of one (1) acre or above, and the remaining lots shall have a
minimum lot size of 14,500 square feet (approximately 1/3 of an acre) or above.
The proposed modification to reduce the lot size as described above does not negatively
affect the overall site plan as approved by the Board of Commissioners. In addition, Lots
11-13 will remain a minimum 1 acre in size. Staff notes that lots 14-17 are more than one
acre as well along the northwest portion of the site. Also, based on the approved
conditions, the amenity area has been relocated away from the Kensington Farms
Subdivision to the south along the main road. Therefore, this area also contains additional
large estate lots adjacent to Kensington Farms Subdivision. The areas where the
additional single family lots are proposed are within the sewered area of the
development. Based on the need for a new site plan and legal description, Staff
recommends Deferral of Condition 1.f.
4) To modify Condition 2.a to replace the revised site plan received by the Fulton
County Department of Environment and Community Development on June 7, 2006
with the revised site plan received by the Milton Department of Community
Development on August 27, 2009.
This request is to modify the site plan in general to be consistent with the applicant’s
above requests. Overall, the proposed changes are consistent with the approved
conceptual site plan approved pursuant to Z05-117. Further, the proposed revised site
plan provides a transition of uses from the higher to lower intensity of uses. Retail/office
uses are proposed along Birmingham Highway transitioning to townhomes to small single
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 21, 2009
Page 8 of 9
family lots to larger single family lots. Based on the need for a new site plan and legal
description, Staff recommends Deferral of Condition 2.a.
5) To modify Condition 3.e to reduce the 15-foot building separation to a 10-foot
building separation with a 5-foot side yard setback for lots less than one (1) acre.
The applicant is requesting this modification to reduce the required 15-foot building
separation to 10 feet with a 5-foot side yard setback. The approved zoning already
requires the 5-foot side yard setback and it is only the separation from 15 feet to 10 feet
that is being requested. Based on Staff’s recommendation supporting the increased
number of single family lots, it is Staff’s recommendation to support the reduction in the
building separation and side yard setback. This will allow a larger house footprint to be
developed which is consistent with the surrounding new residential development in
Crabapple. Staff notes that the reduced setbacks can meet the current Georgia Building
Code. Based on the need for a new site plan and legal description, Staff recommends
Deferral of Condition 3.e..
CONCLUSION
Based on the need for a new site plan and legal description, Staff recommends Deferral
of ZM09-02, Parts 1-5.
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
1
To: Honorable Mayor and City Council Members
From: Tom Wilson, Interim Community Development Director
Date: August 26, 2009, for Submission onto the September 21, 2009, City Council
Meeting (First Presentation September 9, 2009)
Agenda Item: Text Amendment to add Article 13, “Historic Preservation” of the City of Milton
Zoning Ordinance.
CMO (City Manager’s Office) Recommendation:
To defer the attached text amendment to add Article 13, “Historic Preservation” of the City of
Milton Zoning Ordinance until the October19, 2009 City Council meeting to allow the Planning
Commission to continue its review at the September 22, 2009 meeting.
Background:
In 2007, a passionate group of residents presented to the Community Development Department
a draft ordinance for the creation of a Historic Preservation Commission to help preserve the
sites catalogued by the Georgia Department of Natural Resources and Fulton County in 1996.
Since that time, the Mayor and City Council established the Historic Preservation Committee in
December of 2008 to develop an ordinance along with Staff to develop an ordinance to preserve
Milton’s historic resources.
After review by the City Attorney, Staff presented the Ordinance to the Mayor and City Council
at the August 10, 2009 Work Session. At the meeting, there was extensive discussion about the
Prior Use Recognition and how it would affect the potential sites and adjacent property’s future
land use. The majority of the Mayor and City Council requested that the Ordinance be reviewed
by the Design Review Board and go before the Planning Commission for their recommendation
prior to the Mayor and City Council’s vote on September 21, 2009.
Attached are summaries of both the Design Review Board’s meeting and the Planning
Commission’s meeting. The Planning Commission recommended 5-0 to defer the proposed
Historic Preservation Ordinance until it’s next scheduled meeting on September 28, 2009 to
allow further discussion/review of the ordinance prior to its adoption by the Mayor and City
Council.
Discussion:
The Committee and Staff worked over several months to create the Historic Preservation
Ordinance, which is a based on the state model ordinance. The Ordinance establishes the
criteria and process for how a property and/or district may be designated as historic. The
language and structure of the Ordinance is established by the Georgia Historic Preservation Act
and regulated by the Georgia Historic Preservation Division. Once this Historic Preservation
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
2
Ordinance is adopted, a local Historic Preservation Commission may be created by the Mayor
and City Council.
The Historic Preservation Committee along with Staff recommended including Prior Use
Recognition which was not included in the state model ordinance. The purpose of the Prior Use
Recognition is to increase the potential for a historic property in the AG-1 zoning district that
previously had a non-residential use, provided the historic structure was lawful during its prior
operation. The benefit of this Prior Use Recognition is to make preservation more attractive to
owners of a historic property because it provides flexibility and economic opportunities. The use
of this incentive requires the approval of the Historic Preservation Commission and the Mayor
and City Council. Staff has identified two potential eligible properties for Prior Use Designation;
the Hopewell and Thompson General Store and the Wash Chadwick Store on Arnold Mill Road.
The Ordinance will alter the authority of the existing Design Review Board in the following
manner: 1) Apply new historical design guidelines to ALL contributory structures including
single-family residential. 2) Place authority to regulate contributory structures under jurisdiction
of HPC which will be comprised of experts and enthusiasts. 3) The DRB will continue to review
plans for non-residential development of non-contributory structures in the Overlay Districts.
When the Historic Preservation Ordinance is adopted, the next step is for the Historic
Preservation Commission (HPC) to be appointed by the Mayor and City Council. Once the HPC
is created, they would develop the Historic District Design Guidelines; conduct a public hearing
for comments on the design guidelines, Mayor and City Council approves the Design Guidelines
and at that time HPC would begin the process of nominating and designating properties/districts
to be approved properties.
Alternatives:
The Mayor and City Council may choose to approve, deny or defer the Text Amendment to add
Article 13, “Historic Preservation” of the City of Milton Zoning Ordinance.
Concurrent Review:
Chris Lagerbloom, City Manager
Ken Jarrard, City Attorney
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
3
ACTION REPORT
Design Review Board
Work Session
August 19, 2009
6:00pm
1. Call to order
2. Members in attendance: Kathy Cook, Vic Jones, Vince Pisano, Darryl Jan Porter;
Travis Allen, from the Historic Preservation Committee was also present.
3. Review of draft Historic Preservation Ordinance
a. Comments from Board:
• Concerned with Prior Use Recognition—should not be in HP
Ordinance. Board stated that the section was modeled from Portland,
OR ordinance whereby they allow this in their multi-family districts that
have a density of 80-100 units per acre. Portland population is over
500,000 and is not similar to Milton and should not be used as a Milton
model.
o A former use may have been previously lawful but may not be
appropriate for community today; The Historic Preservation
Ordinance should discuss guidelines and identify the four major
criteria for historic designation eligibility. One of the criteria a
structure's association with historic people and/or events but
never a use. Historic preservation should separate and distinct
from zoning and does not serve the same purpose or carry the
same authority, particularly as it involves land uses.
o This is an inappropriate method for a change of zoning—
Will there be public notice? Letters? Signs?
If the community supports the use than they will state this
at a public hearing as a zoning case.
We are not sure of the complete implications and the
possible legal issues. Are we positive there are only 1 or 2
sites that could use this section?
o If the City is worried about creating spot zoning and want
instead for uses to be approved through Historic Preservation,
this is very concerning because it could circumvent the Public
Hearing process. If the community believes a use is appropriate
than they will support a change to the Future Land Use map. By
having this section in the HP Ordinance the owner may have a
legal challenge if not approved due to the challenge of
interpretation.
o Would this incentive really be appropriate for the
Hopewell/Thompson store due to the extent of the renovations?
This building has practically been rebuilt from new materials.
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
4
Does that make it more valuable than a house that is in
disrepair but still has existing materials, etc?
• Ordinance needs more incentives to encourage participation.
o Lower tax rates? Rebates?
o Possibility of transferring previous use density to another location
in exchange for keeping the structure.
• Could the Design Review Board conduct the reviews for the Certificate
of Appropriateness? The Board meets the requirements listed for
membership.
• Why isn’t a provision for undue hardship (for any required renovations)
included?
• The penalty for destroying historic property is not strong enough.
4. Adjournment
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
5
Planning Commission Meeting – August 25, 2009
RZ09-04 – To adopt Article 13, Historic Preservation Ordinance Recommendations
Members Present: Chairperson Paul Moore, Joe Creamer, Curtis Mills, Jennifer
Fletcher, Fred Edwards.
Members Absent: George Ragsdale and Cary Schlenke.
Staff presented the proposed Ordinance. Travis Allen of the Historic Preservation
Committee was present to answer any questions from the Planning Commission.
• Some of the Planning Commissioners were concerned with Prior Use
Recognition as well as not requiring the review/recommendation of the
Planning Commission. Concerned how the uses could change with the
change of property owners with the Prior Use Recognition.
• Ordinance only addresses neglect by the owner, does not address
abandonment.
• Did not address violation of use, destruction of materials or demolition.
Nothing punitive if these actions occur.
• Would like more teeth when a property is neglected.
• Concern with discrepancies in the Ordinance; for instance why is the
Secretary of the Interior in the Ordinance (Page 13). What are the
standards that are referred to?
• Staff indicated that a majority of the City Council wanted to see the
Ordinance on the September 21, 2009 meeting for consideration and that
the Planning Commission could make a recommendation with or without
the Prior Use Recognition, defer or deny the item.
The Planning Commission voted 5-0 unanimously to defer the ordinance
to the next regular or special called meeting.
Prepared by the Community Development Department for the
Mayor and City Council Meeting September 21, 2009
Page 9 of 9
RECOMMENDED CONDITIONS
Should the Mayor and City of Council approve this petition, the Recommended
Conditions (Z05-117) should be revised to read as follows:
1. To the owner’s agreement to restrict the use of the subject property as
follows:
d. No more than 33 townhomes at a maximum density of 0.53
dwelling units per acre based on the total acreage zoned,
whichever is less.
e. No more than 61 single family residential units at a maximum
density of 0.98 dwelling units per acre based on the total
acreage zoned, whichever is less.
f. To modify the required minimum lot size in condition 1.f from
18,900 square feet such that no more than 15 lots shall have a
minimum lot size of 10,890 square feet (approximately ¼ acre) or
above, at least three (3) lots (Lots 11-13) shall have a minimum
lot size of one (1) acre or above, and the remaining lots shall
have a minimum lot size of 14,500 square feet (approximately 1/3
of an acre) or above.
2. To the owner’s agreement to abide by the following:
a. To the revised site plan received by the Milton Community
Development Department on August 27, 2009. Said site plan is
conceptual only and must meet or exceed the requirements of
the Zoning Ordinance and these conditions prior to the approval
of a Land Disturbance Permit. The applicant shall be required to
complete the concept review procedure prior to application for
a Land Disturbance Permit. Unless otherwise noted herein,
compliance with all conditions shall be in place prior to the
issuance of the first Certificate of Occupancy.
3. To the owner’s agreement to the following site development considerations:
e. To provide a 10-foot building separation with a 5-foot side yard
setback for lots less than one (1) acre.
1
ORDINANCE
AN ORDINANCE TO CREATE ARTICLE 13 OF THE MILTON ZONING CODE;
TO ESTABLISH A HISTORIC PRESERVATION COMMISSION IN THE CITY OF
MILTON TO PROVIDE FOR DESIGNATION OF HISTORIC PROPERTIES OR
HISTORIC DISTRICTS; TO PROVIDE FOR ISSUANCE OF CERTICATES OF
APPROPRIATENESS; TO PROVIDE FOR AN APPEALS PROCEDURE; TO
REPEAL CONFLICTING ORDINANCES; AND FOR OTHER PURPOSES.
BE IT ORDAINED BY THE MILTON CITY COUNCIL, OF MILTON,
GEORGIA.
Section I
Purpose
In support and furtherance of its findings and determination that the historical,
cultural, and aesthetic heritage of the City of Milton, Georgia is among its most
valued and important assets and that the preservation of this heritage is essential
to the promotion of the health, prosperity, and general welfare of the people;
In order to maintain the historic business districts and neighborhoods and to
protect and enhance local historical and aesthetic attractions to residents and
tourists and thereby promote and stimulate business;
In order to enhance the opportunities for federal or state tax benefits under
relevant provisions of federal or state law; and
In order to provide for designation, protection, preservation, and rehabilitation of
historic properties and historic districts and to participate in federal or state
programs to do the same;
The Milton City Council, Milton, Georgia hereby declares it to be the purpose and
intent of this Ordinance to establish a uniform procedure for use in providing for
the protection, enhancement, perpetuation, and use of places, districts, sites,
buildings, structures, objects, and landscape features having special historical,
cultural, archeological, or aesthetic interest or value, in accordance with the
provisions of the Ordinance.
Section II
Definitions
A. “Application for Designation” – A formal request in writing in a form
specified by the Historic Preservation Commission that the commission
consider a property or district for possible designation as a historic
property or historic district.
2
B. “Building” - Any structure with a roof, designed or built for the support,
enclosure, shelter, or protection of persons, animals, chattels, or property
of any kind.
C. “Certificate of Appropriateness” – A document evidencing approval by the
Historic Preservation Commission of an application to make a material
change in the appearance of a designated historic property or of a
property located within a designated historic district.
D. “Designation” – A decision by the City of Milton to designate a property or
district as a “historic property” or as a “historic district” and thereafter
prohibit all material change in appearance of such property or within such
district prior to the issuance of a certificate of appropriateness by the
preservation commission of the City of Milton.
E. “Exterior Architectural Features” – The architectural style, general design,
and general arrangement of the exterior of a building, structure, or object,
including but not limited to the kind or texture of the building material and
the type and style of all windows, doors, signs, and other appurtenant
architectural fixtures, features, details, or elements relative to the
foregoing.
F. “Exterior Environmental Features” – All aspects of the landscape or the
development of a site which affect the historical character of the property.
G. “Historic District” – A geographically definable area, possessing a
significant concentration, linkage, or continuity of sites, buildings,
structures, or objects united by past events or aesthetically by plan or
physical development. A district may also comprise individual elements
separated geographically but linked by association or history. A Historic
District shall further mean an area designated by the Milton City Council as
a Historic District pursuant to the criteria established in Section IV B of this
Ordinance.
H. “Historic Preservation Prior Use Recognition” – Permits the owner of a
designated historic property in the AG-1 Zoning District to use a historic
structure, with the approval of the City Council, for retail sales, service, or
office use. All applicants for the Historic Preservation Prior Use
Recognition must establish to the satisfaction of the City of Milton Historic
Preservation Commission that the historic structure had been in a non-
residential use category and been lawful during its prior operation.
I. “Historic Property” – An individual building, structure, site, or object
designated by the Milton City Council as a Historic Property pursuant to
the criteria established in Section IV C of this Ordinance.
3
J. “Material Change in Appearance” – A change that will affect either the
exterior architectural or environmental features of a historic property or any
building, structure, site, object, or landscape feature within a historic
district, such as:
1. A reconstruction or alteration of the size, shape, or façade of a
historic property, including but not limited to, relocation of any doors
or windows or removal or alteration of any architectural features,
details, or elements;
2. Demolition or relocation of a historic structure;
3. Commencement of excavation for construction purposes;
4. A change in the location of advertising visible from the public right-
of-way; or
5. The erection, alteration, restoration, or removal of any buildings or
other structures within a historic property or district, including but
not limited to, walls, fences, steps and pavements, or other
appurtenant features.
K. “Object” – A material thing of functional, aesthetic, cultural, historical, or
scientific value that may be, by nature or design, movable yet related to a
specific setting or environment.
L. “Site” – The location of a significant event, a prehistoric or historical
occupation or activity, or a building or structure, whether standing, ruined,
or vanished where the location itself maintains historical or archeological
value regardless of the value of any existing structure.
M. “Structure” – A work made up of interdependent and inter-related parts in a
definite pattern of organization. Constructed by man, it may be large or
small in scale.
Section III
Creation of a Historic Preservation Commission
A. Creation of the Commission.
There is hereby created a commission whose title shall be “MILTON
HISTORIC PRESERVATION COMMISSION” (hereinafter “Commission”).
B. Commission Position within the City of Milton.
The Commission shall be part of the planning functions of the City of
Milton.
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C. Commission Members: Numbers, Appointment, Terms, and
Compensation.
The Commission shall consist of seven (7) members appointed by the
Mayor and City Council. All members shall be residents of the City of Milton and
shall be persons who have demonstrated special interest, experience, or
education in history, architectural history, or the preservation of historic
resources. Each appointee shall reside anywhere within the city and not be
bound to a Councilperson’s respective council district.
In addition, two (2) ex-officio members may be appointed to the
Commission who do not own property in the city limits, and who are not residents
of the City of Milton, but have expressed interest in the surrounding communities
and are regarded as valuable sources of information by consensus of the official
members of the Commission. Ex-officio members of the Commission shall not
have voting rights, shall not hold office in the Commission, and shall not be
counted for the purpose of determining whether a quorum of Commission
members exists at any Commission meeting.
To the extent available in the City of Milton, at least one (1) Commission
member shall be appointed from among professionals in the disciplines of
architecture, history, architectural history, planning, archeology, building
construction, real property appraisal, or related professions.
Commission members and ex-officio members shall serve terms as
appointed by the Mayor and City Council. Commission members shall not
receive a salary, although they may be reimbursed for expenses with the
approval of the Milton City Council.
D. Statement of the Commission’s Powers.
The Commission shall be authorized to:
1. Prepare and maintain an inventory of all property within the City of
Milton having the potential for designation as historic property;
2. Recommend to the Milton City Council specific districts, sites,
buildings, structures, or objects to be designated by ordinance as a
historic property or historic district;
3. Recommend to the Milton City Council specific historic properties to be
designated by ordinance as eligible to receive Historic Preservation
Prior Use Recognition;
4. Review applications for Certificates of Appropriateness, and grant or
deny same in accordance with the provisions of this Ordinance;
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5. Recommend to the Milton City Council that the designation of any
district, site, building, structure, or object as a historic property or
historic district be revoked or removed;
6. Restore or preserve any historic properties acquired by the City of
Milton;
7. Promote the acquisition by the City of Milton of façade easements and
conservation easements as appropriate, in accordance with the
provisions of the Georgia Uniform Conservation Easement Act of 1992
(O.C.G.A. § 44-10.1 through 5);
8. Conduct educational programs on historic properties located within the
City of Milton and on general historic preservation activities;
9. Make such investigations and studies of matters relating to historic
preservation including consultation with historic preservation experts,
as the Milton City Council or the Commission itself may, from time to
time, deem necessary or appropriate for the purposes of preserving
historic resources;
10. Seek out local, state, federal, or private funds for historic preservation,
and make recommendations to the Milton City Council concerning the
most appropriate use of any funds acquired;
11. Submit to the Historic Preservation Division of the Georgia Department
of Natural Resources a list of historic properties or historic districts
designated;
12. Perform historic preservation activities as the official agency of the
Milton historic preservation program;
13. Receive donations, grants, funds, or gifts of historic property and
acquire and sell historic properties. Donations, grants, funds, or gifts
shall be accepted only if such acceptance does not violate the City of
Milton Code of Ethics. The Commission shall not obligate the City of
Milton in any receipt or transaction without the prior consent of the
Milton City Council;
14. Review and make comments to the Historic Preservation Division of
the Georgia Department of Natural Resources concerning the
nomination of properties within its jurisdiction to the National Register
of Historic Places;
15. Participate in private, state, and federal historic preservation programs
and with the consent of the Milton City Council enter into agreements
to do the same; and
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16. Recommend to the Milton City Council such sites, buildings, structures,
or objects that shall be considered a “Historical Site of Interest” and by
Milton City Council resolution shall adopt such designation. The Milton
City Council will provide and appropriate historical marker to be
displayed at the designated site.
E. Commission’s Power to Adopt Rules and Standards.
The Commission shall adopt rules and standard for the transaction of
business and for consideration of applications for designations and Certificates of
Appropriateness, such as By-Laws, and design guidelines and criteria. The
Commission shall have the flexibility to adopt rules and standards without
amendment to this Ordinance. The Commission shall provide for the time and
place of regular meetings and a method for the calling of special meetings. The
Commission shall select such officers as it deems appropriate from among its
members. A quorum shall consist of a majority of these members. All rules shall
be reviewed by the Milton City Council before going into use.
F. Conflict of Interest.
The Commission shall be subject to all conflict of interest laws set forth in
the Georgia statutes and in the City of Milton Charter.
G. Commission’s Authority to Receive Funding from Various Sources.
The Commission shall have the authority to accept donations and shall
ensure that these funds do not displace appropriated governmental funds.
Donations shall be accepted only if such acceptance does not violate the City of
Milton Code of Ethics.
H. Records of Commission Meetings.
A public record shall be kept of the Commission’s resolutions,
proceedings, and actions. Reports to the Milton City Council will also be made
on a regular and timely basis.
Section IV
Recommendation & Designation of Historic Districts and Properties
A. Initial Historic Business District Boundaries.
There will be no initial Historic Business Districts established by this
Ordinance.
B. Preliminary Research by Commission.
1. Commission’s Mandate to Conduct a Survey of Local Historical
Resources: The Commission shall compile and collect information of
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historic resources with the City of Milton. Records shall be stored in the
City of Milton storage area.
2. Commission’s Power to Recommend Districts and Buildings to the
Milton City Council for Designation: The Commission shall present to the
Milton City Council recommendations for historic districts and properties.
3. Commission’s Documentation of Proposed Designation: Prior to the
Commission’s recommendation of a historic district or historic property to
the Milton City Council for designation, the Commission shall prepare a
Report for Nomination consisting of:
a. A detailed physical description of the proposed historic property
or historic district;
b. A statement of the historical, cultural, architectural, and/or
aesthetic significance of the proposed historic property or historic
district;
c. A map showing district boundaries and classification (i.e.
contributing, non-contributing) of individual properties therein, or
showing boundaries of individual historic properties;
d. A statement justifying district or individual boundaries; and
e. Representative photographs.
C. Designation of a Historic District.
1. Criteria for Selection of Historic Districts: A historic district is a
geographically definable area, possessing a significant concentration,
linkage, or continuity of sites, buildings, structures, or objects united by
past events or aesthetically by plan or physical development. A district
may also comprise individual elements separated geographically but
linked by association or history. A Historic District is deemed worthy of
preservation by reason of value to the Nation, the State of Georgia, or the
City of Milton for at least one of the following reasons:
a. It is an outstanding example of structures representative of its
era;
b. It contains the few remaining examples of a past architectural
style or type over fifty (50) years old;
c. It is a place associated with an event or persons of historic or
cultural significance to the City of Milton, State of Georgia, or the
region; or
d. It is the site of natural, archeological, or aesthetic interest that is
continuing to contribute to the cultural or historical development and
heritage of the municipality, county, state, or region.
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2. Boundaries of a Historic District: Boundaries of a Historic District shall
be included in the separate ordinances designating such districts and shall
be shown on the Official Zoning Map of the City of Milton, Georgia.
3. Evaluation of Properties with Historic Districts: Individual properties
within historic districts shall be classified as:
a. Contributing (contributes to the district); or
b. Non-Contributing (Does not contribute to the district as provided
for in B. 1).
D. Designation of Historic Property.
1. Criteria for Selection of Historic Properties: An individual building,
structure, site, or object deemed worthy of preservation by reason of value
to the Nation, the State of Georgia, or the City of Milton for at least one of
the following reasons:
a. It is an outstanding example of a structure representative of its
era;
b. It is one of the few remaining examples of a past architectural
style or type over fifty (50) years old;
c. It is a place or structure associated with an event or persons of
historic or cultural significance to the City of Milton, State of
Georgia, or the region; or
d. It is the site of natural, archeological, or aesthetic interest that is
continuing to contribute to the cultural or historical development and
heritage of the municipality, county, state, or region.
2. No building, structure, site or object shall be eligible to be designated
as a Historic Property unless it existed on the same property since the
incorporation of the City of Milton.
E. Historic Preservation Prior Use Recognition.
1. Purpose: Historic Preservation Prior Use Recognition increases the
potential for a historic property to be used, protected, renovated, and
preserved. The Historic Preservation Prior Use Recognition makes
preservation more attractive to owners of a historic property because it
provides flexibility and economic opportunities.
2. Eligibility for Historic Preservation Prior Use Recognition: Historic
Properties are eligible to use the Historic Preservation Prior Use
Recognition in Subsection E.3 if the requirements of Subsections D and
E.2 are met. Sites with structures identified as contributing to the
significance of a Historic Property or District are eligible to use the Prior
Use Recognition in Subsection E.3 if the following requirements are met:
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a. Requirements: Previous non-residential use required. The last
use in the structure must have been in a non-residential use
category and have been lawful when established. If part of the
structure was in residential use, the proposal must include at least
as many dwelling units as were part of the last allowed use or uses.
If the last allowed use was residential only, the structure is not
eligible for this Prior Use Recognition.
3. Prior Use Recognition: The following Prior Use Recognition is allowed
if the Requirements of Article 13.4.E.2 are met:
Nonresidential uses in the AG-1 Zoning District, up to 100 percent
of the floor area of a structure may be approved for retail sales,
service, and office through Historic Preservation Prior Use
Recognition Review.
4. Covenant:
a. The owner(s) of the Historic Property must execute a covenant
with the City of Milton. The covenant may not be revoked or
rescinded.
b. The covenant must:
i. State that the owner(s), and subsequent owners, agree
that the Historic Property will be subject to demolition review
and the owner(s) will not demolish or relocate the Historic
Property unless the City of Milton approves the demolition or
relocation through demolition review.
5. Legal Basis and Public Policy: The legal basis for the Historic
Preservation Prior Use Recognition is the recognition by the City of Milton
of a formerly lawful use and recognition of said use as a legal non-
conforming use. Such recognition is undertaken to further the public policy
objective of the City of Milton in promoting and preserving the City’s
historical, cultural, and aesthetic heritage. No change to the City’s zoning
ordinances shall occur as a result of a Historic Preservation Prior Use
Recognition, and in no event shall the grant of a Historic Preservation Prior
Use Recognition be used as a basis to justify the rezoning of the subject
property, or an adjacent or nearby property or as a basis to justify changes
to any future land use map.
F. Historic Preservation Prior Use Recognition Review.
1. Purpose: These provisions increase the potential for a Historic
Property and structures within a Historic District, and contributing
structures, to be used, protected, renovated, and preserved.
2. Review Procedure: Historic Preservation Prior Use Recognition
Reviews for sites in the AG-1 Zoning District are processed through a
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Designation of Historic Property procedure, and consideration of same
shall be made in conjunction with an Application for Designation of a
Historic Property.
3. Approval Criteria: The use of a Historic Preservation Prior Use
Recognition will be approved if the City Council finds that all of the
following approval criteria are met:
a. Establishment of the use will not negatively impact the
surrounding area;
b. The structure will be in accordance with Article 4.3.1.C for
nonconforming lots, uses, and structures; and
c. Documentation must be submitted to establish non-residential
prior use and historical significance.
G. Requirement for Adopting an Ordinance for the Designation of Historic
Districts and Historic Properties.
1. Application for Designation of Historic Districts or Properties:
Designations may be proposed by the Milton City Council, the
Commission, or:
a. for historic districts - a historical society, neighborhood
association, or group of property owners may apply to the
Commission for designation;
b. for historic properties - a historical society, neighborhood
association, or property owner may apply to the Commission for
designation.
c. Any group seeking designation for a property that does not
include the property owner must include a sworn affidavit that the
property owner consents to the application for designation.
2. Required Components of a Designation Ordinance: Any ordinance
designating any property or district as historic shall:
a. list each property in a proposed historic district or describe the
proposed individual historic property;
b. set forth the name(s) of the owner(s) of the designated property
or properties;
c. require that a Certificate of Appropriateness be obtained from the
Commission prior to any material change in appearance of the
designated property; and
d. require that the property or district be shown on the Official
Zoning Map of the City of Milton, Georgia and kept as a public
Comment [a1]: Add - the
Comment [a2]: Add – of a particular property
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record to provide notice of such designation.
3. Require Public Hearings: The Commission and the Milton City Council
shall hold a public hearing on any proposed ordinance for the designation
of any historic district or property. Notice of the hearing shall be published
in at least one (1) issue of the principal newspaper of local circulation, and
written notice of the hearing shall be mailed not less than ten (10) or more
than twenty (20) days prior to the date set for the public hearing. A notice
sent via the United States mail to the last-known owner of the property
shown on the City of Milton tax digest and a notice sent via attention of the
occupant shall constitute legal notification to the owner and occupant
under this ordinance.
4. Notification of Historic Preservation Division: No less than thirty (30)
days prior to making a recommendation on any ordinance designating a
property or district as historic, the commission must submit the report,
required in Section IV B 3, to the Historic Preservation Division of the
Department of Natural Resources.
5. Recommendations on Proposed Designations: A recommendation to
affirm, modify or withdraw the proposed ordinance for designation shall be
made by the Commission within fifteen (15) days following the Public
Hearing and shall be in the form of a resolution to the Milton City Council.
6. Milton City Council Action on the Commission’s Recommendation:
Following receipt of the Commission recommendation, the Milton City
Council may adopt the ordinance as proposed, may adopt the ordinance
with any amendments it deems necessary, or reject the ordinance.
7. Notification of Adoption of Ordinance for Designation: Within thirty (30)
days following the adoption of the Ordinance for designation by the Milton
City Council, the owners and occupants of each designated historic
property, and the owners and occupants of each structure, site or work of
art located within a designated historic district, shall be given written
notification of such designation by the Milton City Council, which notice
shall apprise said owners and occupants of the necessity of obtaining a
Certificate of Appropriateness prior to undertaking any material change in
appearance of the historic property designated or within the historic district
designated. A notice sent via the United States mail to the last-known
owner of the property shown on the City of Milton tax digest and a notice
sent via United States mail to the address of the property to the attention
of the occupant shall constitute legal notification to the owner and
occupant under this ordinance.
8. Notification of Other Agencies Regarding Designation: The Commission
shall notify all necessary agencies within the City of Milton of the
ordinance designation.
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9. Moratorium on Applications for Alteration or Demolition While Ordinance
for Designation is Pending: If an ordinance for designation is being
considered, the Commission shall notify the permitting division of the
Community Development Department. No permit of any kind shall be
issued for work which would constitute a material change in the
appearance of a structure, site, or landscaping within the designated area
until the proposed Ordinance is enacted or rejected by the City Council.
The Commission must propose an Ordinance of designation to the City
Council no more than 60 days after the permitting division denies a
building permit based on the moratorium.
Section V
Application to Preservation Commission for Certificate of Appropriateness
A. Approval of Material Change in Appearance in Historic Districts or Involving
Historic Properties.
After the designation by ordinance of a historic property or of a historic
district, no material change in the appearance of such historic property, or of a
contributing or non-contributing building, structure, site or object within such
historic district, shall be made or be permitted to be made by the owner or
occupant thereof unless or until the application for a Certificate of
Appropriateness has been submitted to and approved by the Commission. A
Building Permit shall not be issued without a Certificate of Appropriateness.
B. Submission of Plans to Commission.
An Application for a Certificate of Appropriateness shall be accompanied
by drawings, photographs, plans and documentation required by the
Commission.
C. Interior Alterations.
In its review of applications for Certificates of Appropriateness the
Commission shall not consider interior arrangement or use having no effect on
exterior architectural features.
D. Technical Advice.
The Commission shall have the power to seek technical advice from
outside its members on any application.
E. Public Hearings on Applications for Certificates of Appropriateness, Notices,
and Right to be Heard.
The Commission shall hold a public hearing at which each proposed
Certificate of Appropriateness is discussed. Notice of the hearing shall be
published in the principal newspaper of local circulation in the city and written
notice of the hearing shall be made by the Commission to all owners and
13
occupants of the subject property. The written and published notice shall be
provided in the same manner and time frame as notices are provided before a
Public Hearing for Rezoning.
The Commission shall give the property owner and/or applicant an
opportunity to be heard at the Certificate of Appropriateness hearing.
F. Acceptable Commission Reaction to the Applications for Certificates of
Appropriateness.
Commission Action: The Commission may approve the Certificate of
Appropriateness as proposed, approve the Certificate of Appropriateness with
any modifications it deems necessary or reject it.
1. The Commission shall approve the application and issue a Certificate of
Appropriateness if it finds that the proposed material change(s) in the
appearance would not have a substantial adverse effect on the aesthetic,
historic, or architectural significance and value of the historic property or
the historic district. In making this determination, the Commission shall
consider, in addition to any other pertinent factors, the following criteria for
each of the following acts:
a. Reconstruction, Alteration, New Construction or Renovation:
The Commission shall issue Certificates of Appropriateness for the
above proposed actions if those actions conform in design, scale,
building material, setback and site features and to the Secretary of
the Interior’s Standards for Rehabilitation and Guidelines for
Rehabilitating Historic Buildings.
b. Relocation:
A decision by the Commission approving or denying a
Certificate of Appropriateness for the relocation of a building,
structure, or object shall be guided by:
1. The historic character and aesthetic interest of the
building, structure, or object contributes to its present
setting;
2. Whether there are definite plans for the area to be
vacated and what the effect of those plans on the character
of the surrounding area will be;
3. Whether the building, structure, or object can be moved
without significant damage to its physical integrity;
4. Whether the proposed relocation area is compatible with
the historical and architectural character of the building,
structure, site, or object.
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c. Demolition:
A decision by the Commission approving or denying a
Certificate of Appropriateness for the demolition of buildings,
structures, sites, or objects shall be guided by:
1. The historic, scenic, or architectural significance of the
building, structure, site, or object;
2. The importance of the building, structure, site, or object to
the ambiance of the district;
3. The difficulty or impossibility of reproducing such a
building, structure, site, or object because of its design,
texture, material, detail, or unique location;
4. Whether the building, structure, site, or object is one of
the last remaining examples of its kind in the neighborhood
or the city;
5. Whether there are definite plans for use of the property if
the proposed demolition is carried out, and what the effect of
those plans on the character of the surrounding area would
be;
6. Whether reasonable measures can be taken to save the
building, structure, site, or object from collapse;
7. Whether the building, structure, site, or object is capable
of earning reasonable economic return on its value.
G. Deadline for Approval or Rejection of Application for Certificate of
Appropriateness.
1. The Commission shall approve or reject an application for a Certificate
of Appropriateness within sixty (60) days after the filing thereof by the
owner or occupant of a historic property, or of a building, structure, site, or
object located within a historic district. Evidence of approval shall be by a
Certificate of Appropriateness issued by the Commission. Notice of the
issuance or denial of a Certificate of Appropriateness shall be sent by
United States mail to the applicant and all other persons who have
requested such notice in writing filed with the Commission.
2. Should the Commission fail to approve or reject an Application for
Certificate of Appropriateness within said sixty (60) days the application
for will be sent to the Milton City Council for a vote without comment by
the Commission.
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H. Necessary Action to be Taken by Commission upon Rejection of Application
for Certificate of Appropriateness.
1. In the event the Commission rejects an application, it shall state its
reasons for doing so, and shall transmit a record of such actions and
reasons, in writing, to the applicant. The Commission may suggest
alternative courses of action it thinks proper Wit disapproves of the
application submitted. The applicant, if he or she so desires, may make
modifications to the plans and may resubmit the application at any time
after making said modifications.
2. In cases where the application covers a material change in the
appearance of a structure which would require the issuance of a building
permit, the rejection of the application for a Certificate of Appropriateness
by the Commission shall be binding upon the building inspector or other
administrative officer charged with issuing building permits and, in such a
case, no building permit shall be issued.
I. Requirement of Conformance with Certificate of Appropriateness.
1. All work performed pursuant to an issued Certificate of Appropriateness
shall conform to the requirements of such certificate. In the event work is
performed not in accordance with such certificate, the Commission shall
issue a cease and desist order and all work shall cease.
2. The Milton City Council or the Commission shall be authorized to
institute any appropriate action or proceeding in a court of competent
jurisdiction to prevent any material change in appearance of a designated
historic property or historic district, except those changes made in
compliance with the provisions of this ordinance or to prevent any illegal
act or conduct with respect to such historic property or historic district.
J. Certificate of Appropriateness Void if Construction not Commenced.
1. A Certificate of Appropriateness shall become void unless construction
is commenced within six (6) months of date of issuance.
2. Certificates of Appropriateness shall be issued for a period of eighteen
(18) months and are renewable.
K. Recording an Application for Certificate of Appropriateness.
The Commission shall keep a public record of all applications for
Certificate of Appropriateness, and of all the Commission’s proceedings in
connection with said application. These records shall be maintained at City Hall.
L. Acquisition of Property.
The Commission may, where such action is authorized by the Milton City
Council and is reason-able necessary or appropriate for the preservation of a
16
unique historic property, enter into negotiations with the owner for the
acquisition by gift, purchase, exchange, or otherwise, to the property or any
interest therein.
M. Appeals.
Any person adversely affected by any determination made by the
Commission relative to the issuance or denial of a Certificate of
Appropriateness may appeal such determination to the Milton City Council. Any
such appeal must be filed with the Milton City Council within fifteen (15) days
after the issuance of the determination pursuant to Section V. H 1 of this
Ordinance or, in the case of a failure of the Commission to act, within fifteen
(15) days of the expiration of the forty-five (45) day period allowed for the
Commission action, Section V. H2 of this Ordinance. The Milton City Council
may approve, modify, or reject the determination made by the Commission, if
the governing body finds that the Commission abused its discretion in reaching
its decision. Appeals from decisions of the Milton City Council may be taken to
the Superior Court of Fulton County in the manner provided by law for appeals
from conviction for the City of Milton ordinance violations.
Section VI
Maintenance of Historic Properties and Building and Zoning Code Provision
A. Ordinary Maintenance or Repair.
Ordinary maintenance or repair of any exterior architectural or
environmental feature in or on a historic property to correct deterioration, decay,
or to sustain the existing form, and that does not involve a material change in
design, material, or outer appearance thereof, does not require a Certificate of
Appropriateness.
B. Failure to Provide Ordinary Maintenance or Repair.
Property owners of historic properties or properties within historic districts
shall not allow their buildings to deteriorate by failing to provide ordinary
maintenance or repair. The Commission shall be charged with the following
responsibilities regarding deterioration by neglect:
1. The Commission shall monitor the condition of historic properties and
existing buildings in historic districts to determine if they are being allowed
to deteriorate by-neglect. Such conditions as broken windows, doors and
openings which allow the elements and vermin to enter, and the
deterioration of a building’s structural system shall constitute failure to
provide ordinary maintenance or repair.
2. In the event the Commission determines a failure to provide ordinary
maintenance or repair, the Commission will notify the owner of the
property and set forth the steps which need to be taken to remedy the
17
situation. The owner of such property will have thirty (30) days in which to
do this.
3. In the event that the condition is not remedied in thirty (30) days, the
owner shall be punished as provided in Section VII of this Ordinance and,
at the direction of the Milton City Council; the Commission may perform
such maintenance or repair as is necessary to prevent deterioration by
neglect. The owner of the property shall be liable for the cost of such
maintenance and repair performed by the Commission.
C. Affirmation of Existing Building and Zoning Codes.
Nothing in this Ordinance shall be construed as to exempt property owners
from complying with existing City or County building and zoning codes, except to
the extent that a Historic Property is eligible for and receives Historic
Preservation Prior Use Recognition.
Section VII
Penalty Provisions
Violations of any provision of this Ordinance shall be punished in the
same manner as provided for punishment of violations of validly enacted
Ordinances of the City of Milton, Georgia set forth in Article 29.2 of the City of
Milton Zoning Ordinance.
Section VIII
Severability
In the event that any section, subsection, sentence, clause, or phrase of
this Ordinance shall be declared or adjudged invalid or unconstitutional, such
adjudication shall in no manner affect the other sections, sentences, clauses, or
phrases of this Ordinance, which shall remain in full force and effect, as if the
section, subsection, sentence, clause, or phrase so declared or adjudged invalid
or unconstitutional were not originally a part thereof.
Comment [a3]: Delete
Comment [a4]: Add – set forth in Article 29.2 of
the Zoning Ordinance
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Section IX
Repealer
All ordinances and parts of ordinances in conflict with this Ordinance are hereby
repealed.
Section X
Effective Date
This Ordinance shall become effective on _____________.
THEREFORE BE IT RESOLVED, that the Milton City Council does hereby
ordain, resolve and enact the foregoing Historic Preservation Commission Ordinance for
the City of Milton, Georgia.
Adopted this __________________.
Implementation: ____________________.
APPROVED:
MILTON CITY COUNCIL
BY: _____________________
MAYOR
ATTEST: ______________
STATE OF GEORGIA
COUNTY OF FULTON
ORDINANCE
RZ09-04
AN ORDINANCE TO CREATE ARTICLE 13, “HISTORIC PRESERVATION” OF THE
CITY OF MILTON ZONING ORDINANCE
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council
meeting on September 21, 2009 at 6:00 p.m. as follows:
SECTION 1. An Ordinance to create Article 13 of the Milton Zoning Ordinance; to
establish a Historic Preservation Commission in the City of Milton to provide for designation
of historic properties or historic districts; to provide for issuance of Certificates of
Appropriateness; to provide for an appeals procedure; and for other purposes.
and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are
repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 21st day of September, 2009
__________________
Joe Lockwood, Mayor
Attest:
___________________________
Jeanette Marchiafava, City Clerk
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
To: Honorable Mayor and City Council Members
From: Tom Wilson, Interim Community Development Director
Date: September 9, 2009, for Submission onto the September 21, 2009, City Council
Meeting
Agenda Item: U09-01/VC09-01 – Use Permit for a Landscape Business and 3 part concurrent
variance for 13120 Arnold Mill Road – The Landscape Group, Inc.
CMO (City Manager’s Office) Recommendation:
It is the City Manager’s recommendation to recommend a deferral.
Background:
At the April 27, 2009 Mayor and City Council Meeting, U09-01/VC09-01 was deferred until the
May 18, 2009 meeting based on unresolved issues regarding the location of the existing well
and above ground storage tank in relation to the septic tank and lines. It has been determined
by Staff that the Fulton County Public Works Department does not serve this property as the
water line stops at Ranchette Road south of this property.
Discussion:
Since the April 27, 2009 Council meeting Staff has been informed by the Fulton County Health
Department that no permitted plans for the septic tank/field and well on the subject site was
found. The Health Department states that the applicant should hire a septic contractor to
determine the size of the tank. Staff has provided the Health Department with the maximum
occupancy load for the 800 square foot office. Based on this number, it will be determined what
size tank will be required.
The applicant is continuing to work on a revised site plan based on input from the Mayor and
City Council at the April 27, 2009 meeting and information resulting from the septic contractor
and the Health Department. The applicant has received information from a plumbing contractor
that even if the well storage tank is moved to the warehouse, the pump would remain in the
same place and thus would be in the path of a turn around. This item was deferred again at the
May 18, 2009 Mayor and City Council Meeting based on the lack of information from the Fulton
County Health Department. Staff has received information since that time from the County. This
information was given also to the applicant so that they could provide a revised site plan to be
reviewed at the June 15, 2009 City Council meeting.
Prior to the June 15, 2009 City Council meeting, the Community Development Staff
recommended that the applicant submit a new survey to clarify exactly where the newer building
(the warehouse which is close to the stream) and the location of the stream and its buffers. The
Community Development Staff gave the applicant a list of qualified surveyors to provide a new
survey. The applicant did not meet the deadline for the new survey. On July 20, 2009, the
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
Mayor and City Council voted to defer the item until the September 21, 2009 meeting to allow
the applicant adequate time to provide a new survey,
A new survey was received by the Community Development Department on August 31, 2009.
Staff reviewed the new survey and has concluded that it is not accurate and complete to
adequately address the location of the existing warehouse and stream buffers. Therefore, Staff
recommends that this item be deferred until the October 19, 2009 City Council meeting to allow
the applicant additional time to provide an accurate survey/site plan.
Alternatives:
The Mayor and City Council may choose to hear this request or defer it to a future date.
Concurrent Review:
Chris Lagerbloom, City Manager
Ken Jarrard, City Attorney
City of Milton
13000 Deerfield Parkway, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Captain Shawn McCarty
Date: Submitted on September 10, 2009 for the September 21, 2009 Regular Council
Meeting
Agenda Item: Approval of a Memorandum of Understanding between the City of Milton and City
of Alpharetta for SWAT services.
City Manager’s Office Recommendation:
Consent to the execution of the M.O.U. with the City of Alpharetta for Milton Officer’s
participation on the Alpharetta SWAT team.
Background:
With our adjoining boarders, the City of Milton currently has strong working ties to the Alpharetta
Police Department. Due to our size, the City of Milton Police Department cannot outfit a fully
equipped SWAT team. However, we have the need for one.
Discussion
The City of Milton has already had several occasions in which a SWAT team was necessary.
Theses have included barricaded suspects, possible burglars in residences, etc. Currently, the
Milton Police must call either Fulton County S.O. SWAT or surrounding agencies to obtain
SWAT team assistance. In the past, it has been difficult to obtain a team when needed. On
one occasion a surrounding agency actually said they would NOT respond. This was with
officers on the street with a potentially armed suspect.
With a signed M.O.U. with Alpharetta, we not only benefit by having a team committed to
responding in an emergency, we benefit from our officers receiving advanced tactical training at
relatively no cost.
Funding and Fiscal Impact:
Approximately $8,000 start-up cost and $1,500 each additional year for each officer Milton
places on the team.
Alternatives:
Continue to rely on Fulton County SWAT or surrounding agencies, without an agreement, at
each incident, which provides no continuity of operations.
Concurrent Review:
Chris Lagerbloom, City Manager
Ken Jarrard, City Attorney
MEMORANDUM OF UNDERSTANDING
1
This Memorandum of Understanding is being executed between the City of
Alpharetta (“Alpharetta”) and the City of Milton (“Milton”), collectively referred to
as “the parties,” to establish operating procedures for the joint Special Weapons
and Tactics (SWAT) Team (the “Team”). The parties jointly and separately agree
to abide by the terms and provisions of this Memorandum of Understanding and
Alpharetta SWAT departmental policies during the existence of the Team.
PURPOSE AND MISSION:
The purpose of this Memorandum of Understanding is to formally adopt the
procedures contained in the Policy and Procedure manual of the Alpharetta
Chapter 02-54 for SWAT operations.
The Alpharetta Special Weapons and Tactics team (S.W.A.T.) has been
established to enable Alpharetta to adequately respond to unusual operational
activities requiring specialized skills and technical knowledge. The parties
acknowledge that the Alpharetta SWAT team currently responds to incidents in
the City of Milton at the request of the City of Milton. This Memorandum of
Understanding will serve to define the duties and responsibilities of the parties
regarding the Team. The purpose and mission of the Team shall be to handle
high-risk operations in a manner that reduces the chance of violence, injury, or
death.
GENERAL AGREEMENTS:
A. COMPOSITION AND COMMAND
Milton agrees to assign up to four (4) Milton officers to the Team as Operators.
Increases to the Team may occur, upon written agreement of Milton, at the
direction of Alpharetta Criminal Investigations (CID) Commander and the
Alpharetta Director of Public Safety’s approval, in accordance with Alpharetta
Policy number 01-06.
Selection and dismissal of personnel to/from the Team will be in accordance with
the provisions outlined in Alpharetta Policy number 02-54.
The Team Commander will be designated by the Alpharetta CID commander.
The Team Commander will have responsibility for overall supervision, training,
assignments, call-outs, and equipment purchase and replacement for the Team.
Command of the Team shall rest with the Alpharetta Team Commander or
his/her designee. He/she shall assume responsibility for the conduct of the Team
and shall be in charge of tactical operations until each incident has been
rendered safe, regardless of the jurisdiction or incident commander. NTOA
SWAT STANDARDS Document E1 – Supporting 8.0 50
MEMORANDUM OF UNDERSTANDING
2
B. POLICY AND DIRECTION:
The policy and direction of the Team will be the responsibility of the
Alpharetta CID Commander.
C. INVESTIGATIVE GUIDELINES AND PROCEDURES:
After the Team has responded and secured an incident, the agency with
jurisdiction will be responsible for processing the crime scene. The Team will
assist when requested to do so by the agency with jurisdiction, to the extent
possible.
D. COOPERATION BETWEEN AGENCIES:
To the extent possible, all Team activity will be joint activity. However, this
provision notwithstanding, the parties acknowledge and agree that not all activity
by the Team shall automatically be deemed “joint” activity – and that in reviewing
Team activity a determination of whether Team activity was “joint” shall be
undertaken on a case by case basis with appropriate consideration given to the
extent and degree of involvement by officers from each of the respective parties.
E. OPERATIONAL PROBLEMS:
Operational problems encountered will be addressed and resolved by the Team
Commander when necessary. It is agreed that resolution of operational problems
will initially be at the lowest level possible. Any problem not resolved at this level
will be referred to the Alpharetta CID Commander.
F. EQUIPMENT / TRAINING:
All individual Operator equipment acquisition will be the responsibility of the
Operator’s respective agency. All purchased equipment must be authorized by
the Team Commander and meet the current SWAT team standards and
specifications.
All individual Operator training and associated costs will be the responsibility of
the Operator’s respective agency.
All Team training and equipment will be paid for from the Alpharetta SWAT
budget.
G. PRESS RELEASES:
Press releases and/or the release of information to the media will be made by the
agency that has jurisdiction where the event occurred in accordance with the
releasing agency’s established media release policy. No unilateral press releases
will be made by either party without the prior approval of the other party. No
information pertaining to the Team itself will be released to the media without the
approval of the Alpharetta CID Commander. Compliance by either party with the
requirements of the Georgia Open Records Act shall not constitute a violation of
this provision.
MEMORANDUM OF UNDERSTANDING
3
H. EVALUATION AND REVIEW:
The Team will be evaluated on an annual basis by the Team Commander, who
may make recommendations for improving the performance of the Team. NTOA
SWAT STANDARDS Document E1 – Supporting 8.0 51
I. INDEMNIFICATION AND HOLD HARMLESS AGREEMENT.
Each party affirms and warrants that each has in effect a commercially
reasonable policy of police officer liability insurance that provides coverage for
claims arising out of acts undertaken by officers of the parties committed under
color of law – and, that in the event there is a claim(s) or lawsuit asserted against
officers from either party while fulfilling obligations under this MOU, the parties
agree that it is the intent of this MOU that the Alpharetta insurance policy shall be
primary for claims against Alpharetta officer(s) and the Milton insurance policy
shall be primary for claims against Milton officer(s).
J. NO THIRD PARTY RIGHTS.
This Memorandum of Understanding shall be exclusively for the benefit of the
parties hereto and shall not provide any third parties with any remedy, claim,
liability, reimbursement, cause of action, or other right.
It is agreed that this Memorandum of Understanding will remain in effect until
further notice contingent upon agreement of the parties. This agreement may be
terminated immediately for convenience by either party delivering a written notice
of termination to the other party.
Signed this _______________ day of __________________, 2009
_______________ ________________
Arthur Letchas Joe Lockwood
Mayor Mayor
City of Alpharetta City of Milton
_______________ ________________
City Clerk City Clerk