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HomeMy WebLinkAboutMinutes - BoE - 01/26/2009City of Milton Board of Ethics Regular Meeting Monday, January 26, 2009, 6:0o PM This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by the Board, but not quoted. This is an official record of the City of Milton Board of Ethics Work Session proceedings. Official Meetings are audio recorded. AGENDA I. Call to Order — Chairman Todd Ashley II. Election of Chairman and Vice Chairman III. Approval of the October 20, 2008 meeting minutes. IV. Discussion on revisions to Bylaws and Rules and Procedures V. Discussion on Adoption of a Complaint Form VI. Old Business VII. New Business VIII. Next Meeting Date IX. Adjourn MEETING CALLED TO ORDER Chair Todd Ashley: Called the Board of Ethics Work Session meeting to order for Monday, October 20 2oo8 at 6:0o p.m. ROLL CALL: Present: Todd Ashley, Chair Carol Lane, Vice Chair Clint Johnson Joe Whitley Kristin White Howard Drobes Carol Cookerly (arrived at 6:io) City Staff. Paul Frickey, City Attorney's Office Francesca Ivie, City Clerk's Office Milton Board of Ethics Regular Meeting January 26, 2009 Page 2 Chair Todd Ashley: Called the first agenda item, II, Election of Chairman and Vice Chairman. Board Discussion regarding election of new officers for 2009 ■ Board decided to table the elections Motion and Second: Howard Drobes made a motion to table the election of Chair and Vice Chair. The motion was seconded by Joe Whitley. There was no additional discussion. Vote: 6-o. (Carol Cookerly was not present for the vote.) The motion carried. APPROVAL OF THE MINUTES Chair Todd Ashley: Called the next agenda item, III, Approval of the October 20, 20o8 meeting minutes. Motion and Second: Howard Drobes made a motion to approve the October 20, 2008 meeting minutes. The motion was seconded by Joe Whitley. There was no discussion. Vote: 6-o. (Carol Cookerly was not present for the vote.) The motion carried. Chair Todd Ashley: Called the next agenda item, IV, Discussion on Revisions to Bylaws and Rules of Procedure and opened the floor up to discussion. Attorney Paul Frickey: Discussed the current status of the Bylaws with the Board and, in particular, Section 7.1(a) and (c). ■ After discussion with the Board, Mr. Frickey proposed leaving the language as it is currently written. Board Member Carol Cookerly arrived at the meeting at 6:10 p.m. Chair Todd Ashley: Asked if there were any additional questions about the Bylaws. ■ There were no additional questions Motion and Second: Clint Johnson made a motion to approve the Bylaws as revised. The motion was seconded by Howard Drobes. There was no discussion. Vote: 7-0. The motion unanimously carried and the Bylaws were approved. 2 Milton Board of Ethics Regular Meeting January 26, 2009 Page 3 Board discussion about moving forward with election of a Chair and Vice Chair Chair Todd Ashley: Reopened discussion under agenda item II, Election of a new Chair and Vice Chair. Board Discussion regarding election of a Chair: ■ Carol Lane stated she was not interested in being nominated as the Chair of the Ethics Board due to her having too many other commitments this year ■ Carol Cookerly stated she did not have enough time with her work schedule ■ There were no other volunteers ■ Todd Ashley stated he would be more that willing to serve again if the Board so chose to reelect him ■ Carol Cookerly stated she would like to make her nomination Motion and Second: Carol Cookerly made a motion to reelect Todd Ashley as the Chair of the Ethics Board. The motion was seconded by Howard Drobes. There was no discussion. Vote: 7-0. The motion unanimously carried and Todd Ashley was reelected to serve as Chair of the Ethics Board for the year 2009. Board Discussion regarding election of a Vice Chair: Motion and Second: Todd Ashley made a motion to reelect Carol Lane as the Vice chair of the Ethics Board. The motion was seconded by Joe Whitley. There was no discussion. Vote: 7-0. The motion unanimously carried and Carol Lane was reelected to serve as Vice Chair of the Ethics Board for the year 2009. Board Discussion: The Board Members thanked Carol Lane for all of her help the previous year with the Ethics Ordinance, Bylaws and research in coming up with the adoption of a Complaint Form for use by the Ethics Board Chair Todd Ashley: Called the next agenda item, V, Discussion on Adoption of a Complaint Form. Milton Board of Ethics Regular Meeting January 26, 2009 Page 4 Board Discussion: ■ Carol Lane presented a form that had been adopted by the State of Tennessee for possible use in the City of Milton for Complaints ■ Discussion on possible copyright questions ■ Board discussed the contents of the form ■ Discussion on converting the contents of the form for usage by the City of Milton ■ Todd Ashley stated he was willing to review the form and change the laws of Tennessee to conform to Georgia law. ■ Mr. Ashley stated he would create a form to work in the City of Milton ■ Board Members were all in agreement with the content of the form and having the Chair adapt the form to use in the City of Milton for Complaints Motion and Second: Clint Johnson made a motion to approve and accept the Complaint Form with the changes discussed and with it being made to comply with Georgia law and adapting the form for use in the City of Milton. The motion was seconded by Carol Cookerly. There was no further discussion. Vote: 7-0. The motion unanimously carried. OLD BUSINESS: ■ There was no old business. NEW BUSINESS: ■ There was no new business. NEXT MEETING DATE ■ Board discussion about next meeting date. ■ It was decided that the next meeting date would be held on Monday, April 27, 2009, at 6:0o p.m. in the Executive Conference Room, Suite 1o7 -G. ADJOURNMENT Chair Todd Ashley: Called the last agenda item, Adjournment. rd Milton Board of Ethics Regular Meeting January 26, 2009 Page 5 Motion and Second: Joe Whitley made a motion to adjourn the Ethics Board meeting. The motion was seconded by Clint Johnson. There was no discussion. Vote: 7-0. The motion unanimously carried and the meeting was adjourned at 6:55 P.m. Date Approved: L�' , 2 70 ZOO/ pproved cesca Ivie Todd Ashley, Chairm City Clerk's Office