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HomeMy WebLinkAboutMinutes CC - 07/06/2009 - MINS 07 06 09 REG (Migrated from Optiview)Regular Meeting of the Milton City Council Monday, July 6, 2009 at 6:00 pm Page 1 of 15 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on July 6, 2009 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Pastor Trent Cornwell, Vision Baptist Church, led the invocation. CALL TO ORDER Mayor Lockwood called the meeting to order. ROLL CALL City Clerk Marchiafava called the roll and made general announcements. Council Members Present: Councilmember Karen Thurman, Councilmember Julie Zahner Bailey, Councilmember Bill Lusk, Councilmember Burt Hewitt, Councilmember Tina D’Aversa, Councilmember Alan Tart PLEDGE OF ALLEGIANCE Boy Scout Jordan Carr, Troup 1459, led the Pledge of Allegiance. Councilmember D’Aversa • Thanked Jordan Carr for being at the meeting. • He is working on his citizenship in the community badge. APPROVAL OF MEETING AGENDA City Clerk Marchiafava read Agenda Item 09-888. Approval of the Meeting Agenda. Staff recommended the following changes to the Meeting Agenda: 1. Postpone until July 20, 2009 the Public Hearing on Alcohol Beverage License Application for Marquis Restaurant Group Windward d/b/a, CHA CHA BONGA Cuban Grill located at 5250 Windward Parkway, Suite 111, Milton, Georgia. The applicant is Ivonne Cranford for consumption on the premises of wine/malt beverage. 2. Under New Business, defer until July 20, 2009, Approval of a Resolution adopting the Partial Plan Update, the Community Assessment and the Community Participation Plan of the City of Milton 2008-2028 Comprehensive Plan. 3. Add an Executive Session to discuss litigation. Motion and Vote: Councilmember Tart moved to approve the Meeting Agenda as recommended by staff. Councilmember Lusk seconded the motion. There was no Council discussion. The motion passed unanimously 7-0. PUBLIC COMMENT Mayor Lockwood • Public Comment is a time for citizens to share information with the Mayor and the City Council and to provide input and opinions on any matter that is not scheduled for its own public hearing during today’s meeting. • There is no discussion on items on the Consent Agenda or First Presentation from the public or from Council. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 2 of 15 • Each citizen who chooses to participate in public comment must complete a comment card and submit it to the City Clerk. • Please remember that this is not a time to engage the Mayor or members of the City Council in conversation. • When your name is called, please come forward and speak into the microphone stating your name and address for the record. • You will have 5 minutes for remarks. There was no Public Comment. CONSENT AGENDA City Clerk Marchiafava read the Consent Agenda Item. 1. Approval of the June 15, 2009 Regular Meeting Minutes. (Agenda item No. 09-889) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember Tart seconded the motion. The motion passed unanimously 7-0. REPORTS AND PRESENTATIONS City Clerk Marchiafava read the First Presentation item. Special Recognition to Solomzi (“Soli”) Colbert winner of the logo contest for the 2009 Milton Roundup T- Shirt. Project Coordinator Linda Blow • This year the Roundup has been moved to October. • They opened the drawing contest to Milton High School students and had five entrants. • Soli Colbert is the winner. • His drawing will be on the t-shirts this year. • His name will be on the t-shirt and they will also give him some money. City Clerk Marchiafava read the next item. Proclamation “MDA City of Milton Firefighter Appreciation.” Betsy Grome, Muscular Dystrophy Association • This is her third visit for a Proclamation for Firefighter Appreciation. • Over the last two summers they have raised over $64,000 for MDA. • They have over 2,500 families they help and they cover over 43 different diseases. • They have clinics at Children’s Health Care of Atlanta, as well as Emory. • The City of Milton is the number two department in the State of Georgia for raising money. • She is excited to work with Chief Edgar this year. Mayor Lockwood • Read and presented the Proclamation to the Firefighters. • He thanked them and stated how they make us all proud. City Clerk Marchiafava read the next item. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 3 of 15 Proclamation “Americans with Disabilities Act Day”. Councilmember D’Aversa • We celebrate the anniversary of the Americans with Disabilities Act. • About 19 years ago the Act was approved by the Federal Government. • We have come a long way since that time so we thought it was appropriate given we have a Milton Disability Awareness Committee (MDAC) to recognize the ADA anniversary as well as to recognize the members on the committee. • She read and presented the Proclamation to committee members Marcia O’Shaughnessy, Sharon Lockwood, Ann Coggins, and Marie Latta. • She recognized Ann Coggins as Chair of the Committee. City Clerk Marchiafava read the next presentation item. Proclamation “Parks and Recreation Month”. Councilmember D’Aversa • She is happy to have the privilege to recognize something near and dear to her heart and the hearts of all of Mayor and Council. • Parks and Recreation and open space in the community is something that is at the top of their priority list and goals for the City. • She recognized the President of the Hopewell Youth Association, Morgan Dunn. • She also recognized Mark Shaw, Tom Mulroy, Curtis Mills, and Sandy Shelly from the Parks and Recreation Advisory Board. • Read and presented the proclamation. City Clerk Marchiafava read the First Presentation item. ZM09-01/VC09-03 – 13940 Atlanta National Drive by Aliaune Thiam, represented by Stephen Rothman, Wilson Brock & Irby, LLC Rothman for a modification to Condition 1.e. (Z85-181) to reduce the 100-foot perimeter setback to 33 feet and a concurrent variance to reduce the minimum setback from 100 feet to 33 feet for a private court (Article 19.3.8.B.1). Motion and Vote: Councilmember Tart moved to approve First Presentation of Agenda Item 09-890. Councilmember Hewitt seconded the motion. There was no Council discussion. The motion passed unanimously 7-0. NEW BUSINESS City Clerk Marchiafava read Agenda Item 09-893. Approval of a Task Order for Crabapple Crossroads Transportation Infrastructure Improvements with Kimley Horn for $41,174. Carter Lucas, Principal Engineer • This was originally approved by Council in October 2008. • The completion was stopped halfway through to re-evaluate the task order and to incorporate that work within the overall Transportation Master Plan that is being done. • We are bringing this back as completion of that task order in the amount of $41,174 and rolling it in as part of the overall Transportation Master Plan that they are completing. • This task order is a more detailed evaluation of the Crabapple area and how it relates to the overall plan. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 4 of 15 Councilmember Zahner Bailey • Asked if he could confirm it is a budgeted item. • Asked if they could speak to the study area that is to be included. • It is her understanding that it is more broad than just the Crabapple intersection. Faye DiMassimo, Kimley Horn & Associates • The study area is the Crabapple Crossroads intersection and surrounding areas including Broadwell Road from Mayfield Road to the south city limits. • Mayfield Road from Broadwell Road to Charlotte Drive. • Charlotte Drive to Midbroadwell Road from Mayfield Road to south city limits and Birmingham Highway from the Crabapple Crossing Elementary School to Crabapple Road. • They were using this to focus on the cut through traffic that comes through that intersection. • To look at the schools in that area and how the school traffic is influencing that area. • To begin to look at how old Crabapple and the newer development that is occurring on the other side and how those things can be brought together through street scape measures, urban design concepts and those types of things. • One of the charges under this transportation plan is to look at a way that the plan could help create a downtown for Milton. • Crabappple Crossroads has consistently been the area that continues to “bubble up” through their meetings as an area that people recognize and feel as part of the community. Councilmember Zahner Bailey • A suggestion for Carter Lucas and Kimley Horn is given school drive is a bit further north but it encompasses some of that traffic within the confines of that $41,000 would be to just ensure that they look at that as well. • With regards to the $17,000 that was expended historically, one reason they had paused with that is it started to become more a site specific assessment, asked if the value from the $17,000 would be a positive value in this process. Faye DiMassimo • It will be to a certain extent. • Some of the elements that were covered, the beginnings of the charette and the initial stakeholder outreach into the old Crabapple area, they are going to have to re-engage that and not do it over. • The last time they talked to us and the last time they met with staff on the charette was in December and they will have to redo that charette to complete it and they did not ask for additional funding to do that. • When they do the overall presentation of where they are with the CTP, one of the things they will already see is a lot of this work is already being integrated into the CTP. Councilmember Tart • On page 3 on the contract agreement under general scope of service that deals with the work will be completed within 150 calendar days after notice to proceed. • There are two and half months left in the fiscal year and asked if it will be assessed on this year budget. City Manager Lagerbloom • This was budgeted as a capital expenditure so those funds can carry over to the next fiscal year. Councilmember Lusk • Asked if the completion of this task order and report coincide with the submittal of the comprehensive plan at the end of the year. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 5 of 15 Faye DiMassimo • They are going to complete the CTP and they have brought the CTP schedule in so it will complete out December 15th of this year. • They are trying to make sure Milton is positioned in terms of the transportation improvements that will come out of the CTP to try to capture any possible elements of tiger funds, stimulus funding and those things that are out there and coming down the pipe. • When they first accelerated the schedule the North Fulton CTP had not been selected and that is happening now. Councilmember Lusk • Asked if there was a possibility the contract would be completed earlier than 150 days. Faye DiMassimo • They will be finished December 15, 2009. • She is not sure they can move it any faster and give them the quality product they need. Councilmember Thurman • Initially when the high school was built the Board of Education showed a road cutting through from School Drive down where the old Charlotte Road and High Drive is, asked if they would be looking at that type of transportation. • When there was some rezoning at the end of Old Charlotte they had put some stipulations for those rezoning for cut through and she wants to make sure that will still be included in the transportation plan. Faye DiMassimo • There is nothing that precludes that at this point. Motion and Vote: Councilmember Hewitt moved to approve Agenda Item 09-893, Approval of a Task Order for Crabapple Crossroads Transportation Infrastructure Improvements with Kimley Horn for $41,174. Councilmember Lusk seconded the motion. There was no Council discussion. The motion passed unanimously 7-0. MAYOR AND COUNCIL REPORTS Councilmember Zahner Bailey • One of the discussions she had at the GMA convention with Mayor Wood with the City of Roswell was on the biking activities they do within their borders. • One thing they talked about was having Milton included in some of the bike stops. • We have bicyclists that enjoy our rural character and it seems like a great opportunity to lever some of the things that are already happening in our adjacent areas. • She thinks it would be a great opportunity and Mayor Wood is very receptive to it. • If it is something everyone is interested in she would like to engage City Manager Lagerbloom and Project Coordinator Linda Blow. • It is timely as they acknowledge Parks and Recreation and open spaces and activity and transportation and alternative approaches. Councilmember Thurman • Asked if it was something the Parks and Recreation Committee could work on. Councilmember Zahner Bailey • They are not meeting any time soon and a bike race is something that is more of an event. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 6 of 15 • It might just be they have to connect with the Mayor’s office in Roswell and have a stop and maybe going forward we can look to make it more official. Councilmember D’Aversa • Asked if that was the race that is going down Georgia 400. Councilmember Zahner Bailey • She thinks that race will have some people coming through Milton, but we do not have an official Milton stop. • If there are some races including that one where they need to identify having a stop where they will coming through anyway. City Manager Lagerbloom • Asked if she could better define a bicycle stop. Councilmember Zahner Bailey • In some parts it is a function of levering what they are already doing in Roswell. • When they come through Roswell, do we necessarily want to just have some citizens out there to encourage them officially as part of that? • Conversely, you might have as an example if it goes through Crabapple or Birmingham, we have an opportunity in that commercial node to have some of the businesses to offer water or do different things. Mayor Lockwood • Asked if there was a consensus from Council to have staff work together with Roswell to put something together. Project Coordinator Linda Blow • We were asked a few months ago by Kim Hughs from Sandy Springs whether we wanted to put our logo on the bags they are giving to the participants and we did agree to do that. • They called today and asked her to get 1,000 flyers to the Roswell CVB by Wednesday, so they are partially participating. • We are on the T-Shirt also. Mayor Lockwood • If staff could find out where they are crossing in Milton maybe we could look at having a stop. Principal Engineer Carter Lucas • He is not sure if we can get in on this particular race. Councilmember Thurman • She wanted to remind everyone about the Town Hall meeting for the Crabapple and Arnold Mill areas on July 15, 2009 at the Alpharetta Government Center. STAFF REPORTS City Manager Lagerbloom • There will be no Work Session on July 13th. • They are going to have a second update on the transportation project on the 27th and he hopes that is all they will have then. • They will cover two of the items at this meeting and the other two during staff reports on the meeting on the 20th. • One item to discuss is the Homeowners Tax Relief Grant. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 7 of 15 • Also Carter Lucas with the assistance of Kimley Horn will do a comprehensive Transportation Plan update. Finance Manager Stacey Inglis • The Homeowners Tax Relief Grant is enacted in 1999 by the governor and the general assembly to provide tax relief for property owners. • Credit is automatically given to those property owners who own and live in the home as of January 1st and have filed homestead exemption with the county before the April 1st deadline. • The tax entities have to give the credit on the tax bills to the eligible citizens and then submit a reimbursement request to the state. • Due to the fiscal crises the state was in last year and is still currently in, the HTRG was initially slated to be cut in the fiscal year 2009 but the general assembly stood behind it and pushed it through. • A resulting amendment to the bill changed to manor and method of appropriating funds for this credit. • It states that HTRG will be funded if there is money to do so. • It has been indicated to her that it will not be funded in 2009. • The impact to approximately 6,800 Milton residences would be an increase to their tax bills of roughly $250. • Of that $37.85 is attributable to Milton’s tax bill and $215 is attributable to Fulton County’s tax bill. • To do this we will need to find approximately $260,000 in the budget. • This has been a slim year and we just had a budget amendment so the only place we could possibly fund this is out of capital projects. • There are two options, do not give it to the citizens and they will have to experience the increase. • They are already going to experience and increase of $215 from the county. • The county is not going to extend it to the citizens because they cannot afford it. • She has spoken to other cities around us and nobody is giving this credit to the citizens. • The other option is to give it and fund it. Mayor Lockwood • Basically, what we are talking about is approximately $37 per household. • As staff has said it is not a budgeted item so we would have to come up with it somewhere. Councilmember D’Aversa • One of the reasons she had asked Stacey about the grant and the funding of it was to make sure that citizens are aware of it. • The last thing we want is to receive these tax bills with increases. • She would just like to see us communicate appropriately. • She had hoped we could find it somewhere and asked if they would look through the budget once more to see if there is something. Councilmember Tart • Asked if we know how many homes in Milton were reassessed. Finance Manager Inglis • She asked that question and they are not able to give the answer. Councilmember Zahner Bailey • She thinks if they can find the money then they should and provide those dollars back to their citizens. • She thinks about $260 in our capital budget which would mean we could not do things in our Parks and Recreation area and knowing how important that is her concern would be from a capital budget perspective she would be concerned about cutting that budget by that much. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 8 of 15 • If we communicate the balancing act we are going through, people will understand that. Mayor Lockwood • He totally agrees. Councilmember Hewitt • He thinks the citizens would probably get a better value out of the $37 added to the tax bill than cutting something out of the larger picture. Councilmember Thurman • She knows the budget is as tight as it could possibly be right now. • Without knowing what the numbers from Fulton County will come in at and even more so what our collections will be she thinks we do not have a lot of choice right now. • As hard as it will be for a lot of people to swallow, it was something that was done by the state. • They are the ones pulling it away from the cities and counties. City Manager Lagerbloom • There is no harm is us going through the budget again. • In speaking with the City Attorney it would probably be a good idea to put this on a future agenda so we can get some type of action on it. • Asked the City Clerk to place it on the first meeting in August. Mayor Lockwood • Everyone on the Council is concerned about the citizens and the taxes but obviously it is a big budget item that we probably do not have. • We can formally put it on an agenda and take action on it. Councilmember Lusk • Asked if the tax bills go out the first of September. Finance Manager Inglis • That is when the Ordinance says it should go out. • According to the Charter it says they should be billed whenever Fulton County bills the tax bills. • It does not look like Fulton County will be billing any time soon because to her knowledge they still have not submitted the 2008 digest for certification by the state. Principal Engineer Carter Lucas • Faye DiMassimo is here with Kimley Horn to give us an update on our current status on the City of Milton Transportation Plan. Faye DiMassimo, Kimley Horn & Associates They will give overview of where they are first. • Christina Pastore will get into the technical aspects of what they have been evaluating and working on in terms of the needs assessment and some of the preliminary recommendations that are starting to come out. • They are about 99% through the needs assessment and it will be delivered to the city at the end of the month. • They have really started to identify the needs and what they have started to form are some of the bigger kinds of things that could come out of this in terms of recommendations for individual intersection projects, safety projects, bike ped improvements and all of those kinds of things. • That is just a status update of all of the activities that have taken place since she was last here. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 9 of 15 • This also includes the access management task as well as the pavement management task. • As they discussed earlier about the Crabapple Crossroads project, they have accelerated the Milton CTP schedule. • They will be presenting the Council on December 14, 2009 with the final report and anticipate their being able to adopt it on the 21st. • Christina will take you through the scenario concepts. Christina Pastore, Kimley Horn & Associates She is the one who has been doing most of the modeling work. • To give an idea of what they are doing, they decided not to bring all of the different time periods. • The model map is what they call the 2010 existing plus committed. • It is basically the model year 2010 population and employment which is close to where we are now. • The existing plus committed means all of the transportation infrastructure that is currently out there today plus anything that is in the transportation improvement program that has funding attached to it. • This is where they start out looking at where the transportation issues are today. • Level of service determines how well you are moving. • A means it is free flow, if you are driving on the interstate, you can move as fast as you want in any direction. • F is more or less a parking lot so they try to avoid level of service E and F at all cost. • D tends to be what they consider an acceptable level of service. • The next map is the 2030 existing plus committed. • They kept the same exact infrastructure. • They took the 2030 employment population so they took 20 years of growth of people moving to Milton according to what ARC has currently anticipated and put that additional growth on the existing infrastructure. • This is the basis for their needs assessment. • They have noticed a lot of the travel patterns are coming away from 400 and back over into Milton, into Cherokee and Forsyth. • They did five different scenarios. • They are not recommendations but strictly concepts for looking at how land use and transportation interact. • They presented those to TSAC for their opinions. • The first concept they considered was the basic ARC growth. • ARC looks at the way that you are developing now and predicts based on everyone coming to the region, how many more people are coming to Milton and where they will be locating within Milton. • The first scenario assumes that people locate wherever they are anticipated to locate by ARC. • They looked for transportation enhancements based on the 2030 existing plus committed and looked at ideas for how they could possibly alleviate some of that. • It looks at widening two major corridors throughout the City. • The first one is Birmingham Road, over to Hamby and a cross over to the McFarland interchange. • The second adds a new connection from New Providence over to Arnold Mill to the area where the landfill is and then widens the rest of that all the way across Providence to Bethany and over to a new interchange and McGinnis Ferry. • The second scenario, they took the same overall growth for Milton but instead of letting it occur wherever, they took 75% of the growth and concentrated it south of Bethany and Providence which the southern part of Milton and left 25% in the northern part. • That was to try and keep the northern part more rural in nature. • The transportation enhancements included that same east/west connector over to the New McGinnis interchange as well as widened Arnold Mill down to where Old Milton widens out. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 10 of 15 • The third scenario uses that same southern oriented development with 75% on the south side but instead of having two connectors they looked at one major connector and instead of widening it to four lanes they also made it a boulevard concept. • The fourth scenario takes that same transportation scenario but mixes it with the land use scenario of the growth occurring where it is. • They are taking transportation scenarios and land use scenario and paring them to see what the different results are. • The fifth is a bit unique. • They know Milton would like to maintain its rural character so what if Milton decided to close off its boundaries and not allow any other people to move in. • Obviously those people do not disappear so they put them in adjacent areas around in Alpharetta, Roswell and some of the neighboring counties. • By keeping all of the transportation on the out skirts then what additional transportation requirement would we have? • We have taking from Batesville across Providence over to Bethany, across Birmingham over to Hamby and also widening Cogburn all the way down to Windward. • This was sort of their reduced transportation and land use scenario. • Those are the five scenarios they took to the TSAC committee and they talked about other scenarios and that is scenarios six and seven. • Both scenarios six and seven have the land use scenario where 75% is concentrated on the south side and 25% is on the north. • The TSAC was in agreement that was an acceptable plan and that is also the plan TSAC is moving forward with so they feel comfortable with selecting that as the land use scenario. • They have two transportation scenarios that correspond. • These transportation improvements are very much oriented on the outskirts or on the outside of Milton. • The first is along Arnold Mill across to Rucker Road to where Old Milton widens out. • Additionally they have coming down from Hopewell across Hamby and over to McFarland instead of coming across Birmingham, they are taking some of the traffic that is coming from the north and taking along the outskirts of Milton. • They also widened State Route 9 all the way from where it ties into McFarland all the way down to Windward. • They did not make the connection from Arnold Mill to New Providence and they also did not have the new interchange. • Scenario seven is all of those same improvements with a couple additional adjustments. • They took State Route 9 and widened it to four lanes all the way down to Mayfield. • They made the new connection from Arnold Mill to New Providence. • They also widened Bethany Bend over to McGinnis Ferry and added that new interchange. • There is obviously more traffic on the roads they widen so Arnold Mill will see more traffic. • State Route 9 will see more traffic, however a lot of those roads are improving in level of service because they are not gaining as much traffic as cannot be accommodated by the roadway. • Most of the improvements are in the off peak direction. • The level of service gets better on Arnold Mill, Hopewell, Hamby, Thompson, Batesville and State Route 9. • In terms of the roads that loose traffic, like Batesville, Highway 372, Hopewell and Cogburn, a lot of those roads will see less traffic because with the widened facilities in other areas outside of Milton is attracting traffic. • This model does not take into account any intersections. • This is based on things like volume. • We will be tackling other problem intersections that have high incidents or other operational issues. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 11 of 15 Councilmember D’Aversa • To use State Route 9 as an example, if there is a plan with the state currently to widen State Route 9, asked how that plays into their modeling. Faye DiMassimo, Kimley Horn & Associates • It depends on where it is in the process. • In the planning process, they look at those projects that are out there and open to traffic right now. • Their assumption of their base line is those projects plus whatever is actually programmed with dollars in the ARCs transportation improvement program. • They test all kinds of things but it is not built into the assumption of this thing is done. Councilmember Lusk • Given the fact that the Togman development is in progress between McFarland and McGinnis Ferry on the east side of 400 and there is another mixed use development that is proposed on the north end of that, he would think there would be some overwhelming pressure to make that interchange at McGinnis Ferry and 400 a reality, asked what kind of interaction they have had with Forsyth County and what do they see as the probability of that interchange happening. Faye DiMassimo, Kimley Horn & Associates • They coordinated with GDOT because an interchange being placed there has to be approved through an interchange justification report or an interchange modification report document. • They coordinated with them to find out where that was not in the process. • There is a traffic engineering analysis document that has been reintroduced. • GDOT a few years ago turned down an IJR or IMR at that location. • They are re-evaluating that currently and it is not through the approval process yet and she thinks she would anticipate similar to what they heard in terms of the view of your CPAC and TSAC members that an interchange there is likely at some point. Councilmember Lusk • So that would necessarily dictate scenario six and seven. Faye DiMassimo, Kimley Horn & Associates • They could still take that little piece of the scenarios and plug it in. • There could become a scenario eight that still include McGinnis Ferry but also includes other things based on his input. • They will be part of the Milton Roundup to get public input and the public opinion survey will be accomplished so they still have a lot of public input to come into this to help shape what the final scenario is. Councilmember Thurman • Asked if they would be at the upcoming town hall meeting. • Transportation will be something everyone is concerned about especially in the Crossroads area. Faye DiMassimo, Kimley Horn & Associates • Absolutely. • They can gain some insight from that meeting. Councilmember Thurman • The cut through from New Providence to Arnold Mill is something that has been on Fulton County’s transportation map for at least 25 to 30 years and the funds were never there. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 12 of 15 • Her greatest concern is what it would have cost 25 year ago is pennies compared to what it would cost for us to do something like that now because there are homes in that area currently. • Asked if the plan was realistic and if it was something the City would ever be able to afford, asked how that was addressed as part of the plan. • Generally speaking, any of these concepts they are talking about, they are very much at the conceptual stage of those and they will be looking at cost estimates, in terms of looking at whether there is some sort of constraint there that they did not note that would be a barrier to implementation. Councilmember Thurman • Realistically, once the landfill has been filled in and enough time passed so it can be used again might be a time a road could go through that area, but in the mean time she wants to make sure they do not go down a path of drawing something that looks wonderful on paper but is not realistic. Christina Pastore, Kimley Horn & Associates • They have no looked a great deal at that but depending on where that road could actually fit in. • Maybe it could run closer to the landfill so a roadway will not be the concern as putting a residential use adjacent to a landfill. • They have looked a lot at the east/west connectivity along Providence to Bethany and just the offset intersection at Bethany and Hopewell and all the difficulty it causes. • There are so many people using that as a through route. • Obviously they are not looking to take out houses. Councilmember Zahner Bailey • In terms of the landfill, waste management’s process is also to give back to the community from a funding perspective, wondered if waste management as a corporate partner would be interested in putting some funding aside since they are located on Arnold Mill. • They have presented us with checks in the past but maybe those checks could go specifically towards transportation funding as one option and then because they will have to look for a use of that land, all the better for that planning to start happening now. • As it relates to the scenarios, she thought she heard that some of the intersection specific improvements or right turns or roundabouts etcetera have not yet been contemplated, asked if they would start to see how some of those red areas further approve through intersection improvements the level of service without expanding some of those roads. • Asked if they would see that level of detail as they go from option six/seven to a refined six/seven. Christina Pastore, Kimley Horn & Associates • The model does not work with intersections. • They will not see any improvements on the maps but they will be looking at specific intersections. • Some of the intersections that have high incidents are angled and the site distance issues are very difficult. • They will be making recommendations for intersection operations. • They have already started to look at the Crabapple intersection and some of the options for improving that intersection. Faye DiMassimo, Kimley Horn & Associates • They will be using other tools to measure the improvement beyond the travel model. Councilmember Zahner Bailey • Scenarios six and seven might have some of those broad improvements in the peripheral areas but they will see some additional levels of service improvement through some of these additional tools and mechanism that they will be recommending. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 13 of 15 • When people at upcoming meetings, that level of service improvement is not all of the level of service they are going to see. • Birmingham and Providence already has funding assigned to it. Councilmember Lusk • Going back to McGinnis Ferry, there are contracts out there now to widen McGinnis Ferry through the other side of Fulton County and into Gwinnett County. • He sees that as the next cross county connector. • Aside from Forsyth County which has influence on sections of McGinnis Ferry, asked what future plans they see to widen the rest of McGinnis Ferry from Milton to the section that is being widened now in East Fulton County and Gwinnett County. Faye DiMassimo, Kimley Horn & Associates • One of the things that will be accomplished under the North Fulton CTP, one of the stakeholder groups that is going to be engaged under that process is all of the surrounding areas. • It will be a little different than what is typically on a CTP. • Normally your stakeholder groups are people that are either internal to you or external like an entity that can affect you like GDOT or GRETA but on the North Fulton CTP, one of the things that will be accomplished is a stakeholder group that engages all of those surrounding communities to take up those types of issues. Councilmember Tart • Along those same lines, she had mentioned the travel model only take into account traffic improvements that are currently funded, so it does not take into account the transportation plans of adjacent municipalities. Faye DiMassimo, Kimley Horn & Associates • What she is saying is what is the base line that you are measuring from. • The base line you are measuring from is whatever that is there that is open to traffic right now plus whatever is programmed in the transportation improvement program that ARC has. • Anything else beyond that can be tested. • They can put them in the model and see how well they perform but they are not considered committed because they do not have dollars attached to them. Councilmember Tart • He can see how that would make a big impact. • If Forsyth had a four lane highway going through the top above Milton, it would really ease the pressure on Milton. He asked at what point they include that in the modeling and what would he be voting on when that time comes. Faye DiMassimo, Kimley Horn & Associates • That will be at the December meeting and they will have seen it several times before then. • They will have a plan that includes both policy level and project level. • That document will enable you to have a tool to go to ARC and GDOT and other funding agencies and say we have our analysis done and we know what our needs are and what we are trying to accomplish and we need funding to do it. Councilmember Tart • Asked if the recommendations that come from them contemplate the transportation plans of other municipalities around us. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 14 of 15 Christina Pastore, Kimley Horn & Associates • The 2030 is everything that is in the regional transportation plan which could include different projects from neighboring areas. • They have been trying to find Alpharetta’s transportation plans to see if things like Rucker Road are already programmed. Faye DiMassimo, Kimley Horn & Associates • The answer to the question is both yes and no. • They try to include the things that are actually programmed because those are the things you can actually affect you versus things that have been talked about for 25 years and they have never happened but they can analyze for those things and tell you what would happen. Councilmember D’Aversa • With regard to the meetings they will have for public comment, asked how they will present to the citizens that do not understand all that is being put into this. Faye DiMassimo, Kimley Horn & Associates • They have had small group meetings already with different groups and in the schedule they have a number of different opportunities to receive public input and present, whether it is a meeting like this that is open to the public or whether it is at the Milton Roundup. • The public opinion survey is a good tool to use because you are not just getting the citizens that turn out to speak out vocally. • Sometimes you can get one person who is very much opposed and they have to explain to that person why they understand their concern but the transportation improvement is still very much warranted and here is why. Councilmember Zahner Bailey • She wants to clarify that right now they are not proposing anything that is not going through neighborhoods. Faye DiMassimo, Kimley Horn & Associates • They are avoiding developed areas. Mayor Lockwood • Thanked them for the presentation. Councilmember D’Aversa • Asked where we were with the survey. City Manager Lagerbloom • He looked at what was almost the final product as recent as the end of last week. Matt Marietta, Assistant to the City Manager • They took into account the suggestions Council made and incorporated it into the document. • He has the final and they are on the July 27th time line for turning all of the materials for them to start the process. Regular Meeting of the Milton City Council Monday, July 6, 2009, 6:00 PM Page 15 of 15 Added by Motion and [rote: EXECUTIVE SESSION The purpose of the Executive Session is to discuss litigation. Motion and Vote: Councilmember D'Aversa moved to adjourn into Executive Session to discuss litigation at 7:55 p.m. Councilmember Zahner Bailey seconded the motion. There was no Council discussion. The motion passed unanimously 7-0. RECONVENE Motion and Vote: Councilmember Lusk moved to reconvene the Regular Meeting at 8: I3 p.m. Councilmember Thurman seconded the motion. There was no Council discussion. The motion passed unanimously 7-0. ADJOURNMENT After no further business, the meeting adjourned at 8:14. Motion and Vote: Councilmember Lusk moved to adjourn the Regular Meeting at 8:14 p.m. Councilmember D'Aversa seconded the motion. There was no Council discussion, The motion passed unanimously 7-0. Date Approved: July 20, 2009 can tte R. Marchiafava, CityClerk Joe Lac ayor