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Home My WebLink AboutORDINANCE NO. 07-09-48STATE OF GEORGIA ORDINANCE NO. 07-09-48 COUNTY OF FULTON AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT ADJUSTMENTS TO THE FISCAL 2007 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented adjustments to the fiscal year 2007 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget adjustments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the adjusted fiscal year 2007 budget provides a financial plan for the government, establishing appropriations for each operating department in order to WNW extend services; NOW, THEREFORE BE IT ORDAINED that this budget adjustment, "Exhibit A" attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton's amended fiscal year 2007 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. ADOPTED AND APPROVED this 20th day of September, 2007. Tina D'Aversa, Councilmember Attest: '->,-I a, fta"�a e ette R. Marchia ava, City Clerk (Seal) CITY OF MILTON, GEORGIA By: Joe Lockw od, ayor Rick Mohrig, Cowit tuber -AOOrJ 'City of Milton City of Milton, Georgia Fiscal Year 2007 Summary of Departmental Budget Adjustment # 2 14 The goal of this second fiscal year 2007 budget adjustment is to revise departmental budgets and interfund transfers based upon activity -to -date. The intent of the adjustment is to cover unforeseen and/or anticipated expenditures as we approach the end of the fiscal year. General Fund The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues are revenues with unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/ Operating. The financial statement to the right represents the recommended adjustments to the general fund budget as follows: Revenue Increases: I. Property Tax - $45,500 This increase is justified by having received the actual tax digest figures. '4ft•✓ Expenditure Increases/ Decreases: 1. Decrease in stipend accounts - ($4,000) 2. Legal Services - $60,000 3. Public Works - $3,000 for water utility expense 4. Public Safety Admin - ($36,000) to be transferred to the Capital Project Fund for purchase of fire vehicle 5. Public Safety Fire - ($40,000) transfer out to Police division 6. Public Safety Police - $40,000 received from Fire division Changes in Interfund Transfers: 1. Increase in Transfer to Capital Project Fund - $36,000 2. Add Transfer to Operating Grants Fund - $4,000 (stipend) 3. Decrease in Transfer to Capital Grants Fund due to partial non - award of grant resulting in a decrease in match needed - $17,500 ew General Fund Revenue and %wZxpenditure Budget is $13,181,837. Fiscal Year 2007 Budget Adjustment #2 General Fund Statement of Revenues and Expenditures REVISED BUDGET FY 2007 Fund Balance: Property Taxes L.O.S.T. Alcohol Beverage Tax Business & Occupation Tax Financial Institution Tax Intangible Tax Motor Vehicle Tax Real Estate Transfer Tax Licenses & Permits Intergovernmental Charges for Service - Franchise Fees Charges for Service - Other Fines & Forfeitures Contributions & Donations Interest Other Revenues Subtotal: Other Financing Sources: Hotel/Motel Tax Subtotal Other Financing Sources: Total Revenue: Mayor and Council City Manager City Clerk Community Development Community Services - Public Works Community Services - Rec & Parks Legal Services Municipal Court Operations - Finance Operations - HR Operations - IT Program Manager Public Information Public Safety Non -Departmental Contribution to Operating Reserves Subtotal: Other Financing Uses: Capital Lease Payment TAN Interest I/F Transfer to Capital Project Fund I/F Transfer to Capital Grant Fund I/F Transfer to Operating Grant Fund Subtotal Other Financing Uses: Balance, September 30 6,913,642 2,944,688 145,000 558,775 25,000 201,000 336,911 59,940 286,327 823,000 303,557 416,000 67,500 78,000 $ 13,159,340 25,497 $ 25,497 $ 13.184.837 293,368 548,777 171,488 927,624 1,733,940 230,000 329,521 2,091,793 278,039 5,594,999 194,000 13, 150,000 386,000 4,394 4,000 Capital project funds are used to track revenue and expenditure associated with capital construction, acquisition and maintenance. Appropriations in capital project funds are on a project -length basis and do not expire until the project is complete. The financial statement to the right represents the recommended adjustments to the capital project fund budget as follows: Revenue Increases/ Decreases: 1. Interest - $28,232 interest earned on capital lease proceeds Expenditure Increases/ Decreases: 2. Capital Outlay - $36,000 for purchase of fire pick-up truck Changes in Interfund Transfers: 1. Increase in Transfer in from General Fund - $36,000 New Capital Project Fund Revenue and Expenditure Budget is $3,834,026. @4 Fiscal Year 2007 Budget Adjustment #2 Capital Project Fund Statement of Revenues and Expenditures RECOMMENDED 2007 Beginning Fund Balance: $ Revenues: Charges for Services 250,000 Interest 28,232 Subtotal: $ 278,232 Other Financing Sources: I/F Transfer from General Fund $ 386,000 Capital Lease Proceeds $ 3,169,794 Total Other Financing Sources: $ 3,555,794 Total Revenue: $ 3,834,026 Expenditures: Capital Outlay $ 3,812,765 Contingency for Projects 21,261 Total Expenditures: $ 3,834,026 Fund Balance, June 30 $ - 3 The Operating Grant Fund is used to track revenue and expenditure associated with grants used for maintenance and operating activities. Appropriations in the operating grant fund are on a project -length basis and do not expire until the project is complete. The financial statement to the right represents the recommended adjustments to the Operating grant fund budget as follows: Expenditure Increases/ Decreases: 1. Increase in Crabapple update using stipend transfer - $4,000 Changes in Interfund Transfers: 1. Addition of an interfund transfer from the General Fund - $4,000 New Operating Grant Fund Revenue and Expenditure Budget is $19,000. Fiscal Year 2007 Budget Adjustment #2 Operating Grant Fund Statement of Revenues and Expenditures REVISED BUDGET FY 2007 Beginning Fund Balance: $ Revenues: Intergovernmental - Crabapple Update 15,000 Contributions & Donations Subtotal: $ 15,000 Other Financing Sources: I/F Transfer from General Fund $ 4,000 Subtotal Other Financing Sources: $ 4,000 Total Revenue: $ 19,000 Expenditures: Crabapple Update $ 19,000 Total Expenditures: $ 19,000 Fund 4 ber 30 The Capital Grant Fund is used to track revenue and expenditure ` associated with grants used for capital construction, acquisition and maintenance. Appropriations in the capital grant fund are on a project - length basis and do not expire until the project is complete. e The financial statement to the right represents the recommended adjustments to the capital grant fund budget as follows: Revenue Increases/Decreases: 1. Decrease in transportation grant - ($500,000) 2. Decrease in Fireman's Fund grant match actual award - $78,864) 3. Decrease in Assistance to Firefighter's Grant based on partial non -award - ($350,000) Expenditure Increases/ Decreases: 1. Expenditure decrease of the same amount as above in the revenue section - ($928,864) Fiscal Year 2007 Budget Adjustment #2 Capital Grant Fund Statement of Revenues and Expenditures REVISED BUDGET FY 2007 Beginning Fund Balance: $ Revenues: Intergovernmental 198,498 Contributions & Donations 10,000 Subtotal: $ 208,498 Other Financing Sources: I/F Transfer from General Fund $ 4,394 Subtotal Other Financing Sources: $ 4,394 Total Revenue: $ 212,892 Expenditures: Capital Outlay $ 212,892 Contingency for Projects - Total Expenditures: $ 212,892 Fund Balance, September 30 $ Changes in Interfund Transfers: 1. Decrease in Transfer from General Fund due to partial non -award of grant resulting in a decrease in match needed - ($17,500) New Capital Grant Fund Revenue and Expenditure Budget is $212,892. 5 h Revenues: Property Taxes L.O.S.T Alcohol Beverage Excise Tax Business & Occupation Tax Financial Institution Tax Hotel/Motel Tax Intangible Tax Motor Vehicle Tax Real Estate Transfer Tax Licenses & Permits Intergovernmental Charges for Service - Franchise Fees Charges for Service - Other Fines & Forfeitures Contributions & Donations Miscellaneous Interest Fiscal Year 2007 Budget Adjustment #2 COMBINING FINANCIAL STATEMENT OF REVENUE AND EXPENDITURES Other Financing Sources: Capital Operating Capital Hotel/Motel Total General Fund Projects Fund Grants Fund Grants Fund Fund Government - $ 386,000 $ 4,000 $ $ 6,913,642 $ - $ - $ - $ - $ 6,913,642 2,944,688 - - - - $ 2,944,688 145,000 - - - - $ 145,000 558,775 - - - - $ 558,775 25,000 - - - - $ 25,000 - 3,560,548 Total Revenues: - 25,497 $ 25,497 201,000 19,000 $ 212,892 $ 25,497 - $ 201,000 336,911 - - $ 336,911 59,940 - - - $ 59,940 286,327 - $ 286,327 - - 15,000 198,498 - $ 213,498 823,000 50,000 - - - $ 873,000 303,557 200,000 - $ 503,557 416,000 - - - - $ 416,000 - - _ 10,000 171,488 $ 10,000 67,500 - 200,000 - 19,000 $ 67,500 78,000 - - - $ 78,000 $ 13.159.340 S'i 2Sn_nnn t T-, nnn t 7nsa do17 t 7C A07 Q' 1'2 ACG ']QC Other Financing Sources: Interfund Transfer In - General Fund $ - $ 386,000 $ 4,000 $ 4,394 $ $ 394,394 Interfund Transfer In - Hotel/Motel Fund 25,497 - - - - 25,497 Capital Lease Proceeds - 3,140,657 - - - 3,140,657 Total Other Financing Sources: $ 25,497 $ 3,526,657 $ 4,000 $ 4,394 $ - $ 3,560,548 Total Revenues: $ 13,184,837 $ 3,776,657 $ 19,000 $ 212,892 $ 25,497 $ 17,218,883 Expenditures: Mayor and Council 293,368 - - - $ 293,368 ,ow. City Manager $ 548,777 - - $ 548,777 City Clerk Community Development 171,488 - _ $ 171,488 927,624 200,000 19,000 - $ 1,146,624 Community Services 1,733,940 284,739 70,000 - $ 2,088,679 Legal Services 230,000 - - - - $ 230,000 Municipal Court 329,521 - $ 329,521 Operations 2,091,793- $ 2,091,793 Public Information 278,039 - $ 278,039 Public Safety 5,594,999 3,270,657 142,892 - $ 9,008,548 Non -Departmental 194,000 - - - $ 194,000 Contingency 246,894 21,261 _ - $ 268,155 Subtotal: $ 12,640,443 $ 3,776,657 $ 19,000 $ 212,892 $ - $ 16,648,992 Other Financing Uses: Interfund Transfer Out - General Fund $ - $ - $ - $ - $ 25,497 $ 25,497 Interfund Transfer Out - Capital Project Fund 386,000 - - - $ 386,000 Interfund Transfer Out - Capital Grants Fund 4,394 _ Interfund Transfer Out - Operating Grants Fund 4,000 - - - $ 4,000 Lease Payment _ _ _ $ _ Tax Anticipation Note Interest 150,000 $ 150,000 Bond Principal - Fire Station Debt - Total Other Financing Uses: $ 544,394 $ - $ - $ - $ 25,497 $ 569,891 Total Expenditures: $ 13,184,837 $ 3,776,657 $ 19,000 $ 212,892 $ 25,497 $ 17,218,883 19 FUND BALANCE $ - $ . $ - $ - $ - $ 6