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Home My WebLink About05-03-10 PacketPage 1 of 3 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. CITY OF MILTON, GEORGIA Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Julie Zahner Bailey Bill Lusk Burt Hewitt Joe Longoria Alan Tart Monday, May 3, 2010 Regular Council Meeting Agenda 6:00 PM INVOCATION – Reverend Patrick Abent, Inner Quest Church 1) CALL TO ORDER 2) ROLL CALL 3) PLEDGE OF ALLEGIANCE (Led by the Mayor) 4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 10-1120) 5) PUBLIC COMMENT 6) CONSENT AGENDA 1. Approval of the April 12, 2010 Regular Council Meeting Minutes. (Agenda Item No. 10-1121) (Sudie Gordon, Interim City Clerk) 2. Approval of April 19, 2010 Special Called Meeting Minutes. (Agenda Item No. 10-1122) (Sudie Gordon, Interim City Clerk) 3. Approval of April 19, 2010 Work Session Minutes. (Agenda Item No. 10-1123) (Sudie Gordon, Interim City Clerk) MILTON CITY COUNCIL REGULAR MEETING AGENDA MAY 3, 2010 – 6:00 PM Page 2 of 3 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 4. Approval of a Service Agreement between City of Milton and Optech Monette, LLC for the Repair of a Sinkhole within Crooked Creek Subdivision. (Agenda Item No. 10-1124) (Carter Lucas, Public Works Director) 5. Approval for the Amendment of the Automatic Aid Agreement between the Milton Fire Department and Alpharetta Fire and Emergency Services. (Agenda Item No. 10-1125) (Matt Marietta Fire Marshal) 6. Approval of Minor Subdivision Plats and Revisions. (Agenda Item No. (10-1126) (Lynn Tully, Community Development Director) 7) REPORTS AND PRESENTATIONS (None) 8) FIRST PRESENTATION AND PUBLIC HEARING 1. Approval of an Ordinance to Adopt Amendments to the Fiscal 2010 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Show in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 10-1127) (Stacey Inglis, Finance Director) 9) ZONING AGENDA (None) 10) UNFINISHED BUSINESS (None) 11) NEW BUSINESS 1. Approval of A Resolution Amending Resolution No. 10-01-130 Appointing Milton Parks and Recreation Advisory Board Member for District 2. (Agenda Item No. 10-1128) (Councilmember Julie Zahner Bailey) 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS 1. Crabapple Community House and Property Update (Cyndee Bonacci, Parks and Recreation Director) 2. Bethwell Community House and Property Update (Cyndee Bonacci, Parks and Recreation Director) 14) EXECUTIVE SESSION (If needed) MILTON CITY COUNCIL REGULAR MEETING AGENDA MAY 3, 2010 – 6:00 PM Page 3 of 3 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. (Agenda Item No. 10-1129) 15) ADJOURNMENT (Agenda Item No. 10-1130) The minutes will be Provided electronically City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 1 To: Honorable Mayor and City Council Members From: Carter Lucas, PE, Public Works Director Date: Submitted on April 23, 2010 for the May 3, 2010 Regular Council Meeting Agenda Item: Approval of a contract for the repair of a sinkhole on Majestic Cove City Manager’s Office Recommendation Approval. Discussion Majestic Cove is a cul-de-sac street located within the Crooked Creek subdivision. A small sinkhole has formed adjacent to the sidewalk and this contract is to repair the sinkhole. Funding and Fiscal Impact In compliance with the city’s purchasing policy three written bids were submitted for the project in the amount of $7,224, $6,000 and $5,050. The lowest qualified bid of $5,050 was selected to complete this work. This work will not cause us to overspend our budget. Concurrent Review Legal Review Jarrard & Davis – Paul Higbee on 4/20/10 City of Milton SERVICES AGREEMENT — SHORT FORM AGREEMENTS $10,000.00 OR LESS This Services Agreement (the "Agreement") is made and entered into this Z� day of &a a r 201_ by and between the CITY OF MILTON, GEORGIA (hereinafter referred to as the "City"), and fat(' c - ?1+l vna c � (hereinafter referred to as the "Contractor"). WITNESSETH THAT: WHEREAS, the City desires to employ a contractor to perform the services described herein (the "Work"); and WHEREAS, Contractor has familiarized itself with the Contract Documents, as defined below, the Work, and with all local conditions and applicable federal, state and local laws, ordinances, rules and regulations. NOW THEREFORE, the City and Contractor, in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, agree as follows: Section 1. Contract Documents: This Agreement and the following named Exhibits, attached hereto and incorporated herein by reference, constitute the "Contract Documents": 1:0.14 am I 1 1.3 1 WOM10163 9 I'll13 I.Yy:lIillU]eI EXHIBIT B — INSURANCE EXHIBIT C — CONTRACTOR AFFIDAVIT AND AGREEMENT EXHIBIT D — SUBCONTRACTOR AFFIDAVIT To the extent that there may be any conflict among the Contract Documents, the provision operating most to the benefit of the City shall govern. Section 2. The Work: Contractor shall provide all Work described in the Contract Documents. Unless otherwise stated in the Contract Documents, the Work shall include Contractor's provision of materials, labor, expenses, and any other cost or item necessary to complete the Work, which is generally described as THE REPAIR OF A SINKHOLE LOCATED ON MAJESTIC COVE WITHIN THE CROOKED CREEK SUBDIVISON. REFER TO EXHIBIT A FOR A MORE DETAILED DESCRIPTION OF THE WORK. Section 3. Contract Time: Contractor understands that time is of the essence of this Agreement and warrants that it will perform the Work in a prompt manner, which shall not impose delays on the progress of the Work. It shall commence Work pursuant to this Agreement on or before a date to be specified on a written "Notice to Proceed" from the City, and shall fully complete the Work within 10 business days of the "Notice to Proceed". Section 4. Work Changes: Any changes to the Work requiring an increase in the Contract Price, as defined below, shall require a written change order executed by the City in accordance with its purchasing regulations. Section 5. Compensation and Method of Payment: City agrees to pay Contractor for the services performed and costs incurred by Contractor upon the City's certification that the services were actually performed and costs actually incurred in accordance with this Agreement. Compensation for services performed and, if applicable, reimbursement for costs incurred shall be paid to Contractor upon the City's receipt and approval of an invoice, submitted upon completion of the Work, setting forth in detail the services performed and costs incurred. Invoices shall reflect charges incurred versus charges budgeted. The total amount paid under this Agreement for the Work shall not, in any case, exceed $5,450 (the "Contract Price"), except as outlined in Section 4 above. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Contractor's industry, Contractor will give written notice thereof immediately to the City. Section b. Covenants of Contractor A. Assignment of Agreement: Contractor covenants and agrees not to assign or transfer any interest in, nor delegate any duties of this Agreement, without the prior express written consent of the City. B. Responsibility of Contractor and Indemnification of City: Contractor covenants and agrees to take and assume all responsibility for the services rendered in connection with the Work. Contractor shall bear all losses and damages directly or indirectly resulting to it on account of the performance or character of the services rendered pursuant to this Agreement. Contractor shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees and agents from and against any and all claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to, attorney's fees, which may be the result of willful, negligent or tortious conduct arising out of the Work, performance of contracted services, or operations by Contractor, any subcontractor, anyone directly or indirectly employed by Contractor or subcontractor or anyone for whose acts Contractor or subcontractor may be liable, regardless of whether or not the negligent act is caused in part by a party indemnified hereunder. C. Independent Contractor: Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent contractor, not as agent or employee of City. Inasmuch as City and Contractor are contractors independent of one another, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing by both parties. Contractor agrees not to represent itself as City's agent for any purpose to any party or to allow any employee to do so, unless specifically authorized, in advance and in writing, and then only for the limited purpose stated in such authorization. Contractor shall assume full liability for any contracts or agreements Contractor enters into on behalf of City without the express knowledge and prior written consent of City. D. Insurance: Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance approved by the City as shown on Exhibit B. E. Licenses, Certifications and Permits: Contractor covenants and declares that it has obtained and will maintain all diplomas, certificates, licenses, permits or the like required by any national, state, regional, City, and local boards, agencies, commissions, committees or other regulatory bodies to perform the Work. Contractor shall comply with applicable legal requirements and meet the standard of quality ordinarily expected of its industry. F. Ownership_ of Work: All reports, drawings, specifications, and other items prepared or in the process of being prepared for the Work by Contractor ("materials") shall be the property of the City and the City shall be entitled to full access and copies of all materials. All copyrightable subject matter in all materials is hereby assigned to the City and Contractor agrees to execute any additional documents necessary to evidence such assignment. G. Contractor's Representative: 5e. _ C-?-, ,, shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. H. Confidentiality: Contractor acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. I. Meetinszs: Contractor shall meet with City's personnel or designated representatives to resolve technical or contractual problems that may occur during the term of the contract, at no additional cost to City. Section 7. Warranty: Contractor shall repair all defects in materials, equipment, or workmanship appearing within one year from the date of completion of the Work at no additional cost to the City. Section S. Termination: The City may terminate this Agreement for convenience at any time upon written notice to Contractor. Provided that no damages are due to the City for Contractor's breach of this Agreement, the City shall pay Contractor for Work performed to date in accordance with Section 5 herein. 2 Section 9. Miscellaneous A. Governin Law. This Agreement shall be governed by the laws of the State of Georgia. B. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. C. Sovereign Immunity. Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. D. E -Verification. Contractor shall provide evidence on the forms attached hereto as Exhibits "C" and "D" that it and Contractor's subcontractors conduct verification of employees as required by O.C.G.A. § 13-10-91 and related rules promulgated by the Georgia Department of Labor or the Georgia Department of Transportation. The City Manager or his/her designee shall be authorized to conduct inspections of the Contractor's and Contractor's subcontractors' verification process to determine that the verification was correct and complete. Compliance with the requirements of O.C.G.A. § 13-10-91 and related rules promulgated by the Georgia Department of Labor or the Georgia Department of Transportation, as applicable, is mandatory. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed under seal as of the date first above written. [CONTRACTOR'S NAME] By: f�G - lv-me" C Its: Mcr�L' r [AFFIX CORPORt'.TE SEALi CITY OF MILTON, GEORGIA 3 EXHIBIT "A" The goal of this project is to restore an area of poor utility compaction that is currently settling and leaving a sinkhole over a storm water pipeline. 1. Excavate sinkhole in predetermined area as to not disturb located utilities 2. Haul off and properly dispose of all material that can't be reused 3. Replace void in 8" maximum lifts with GAB or equivalent material, as approved by the City of Milton, to within approximately 10 " of the near final grade. Moisture content shall be adjusted as necessary to compact material to 95% maximum laboratory dry density as determined by AASHTO method 1=99. 4. Place and compact material under sidewalk where necessary 5. Replace approximately 10 " of top soil as to allow plant growth that may require deeper rooting than grasslsod 6. Replace like kind sod in the proper areas 7. Responsible for all erosion and sediment control. Erosion and sediment control measures shall be performed in accordance with the standards provided in the Georgia Manual for Erosion and Sediment Control, latest edition. This job may consist of hand digging to avoid utilities. This job will require staging. Contractor is responsible far utility locates and coordination with all utility companies. All materials and construction methods shall conform to current GDOT and or City of Milton standards. Contractor shall be responsible for the repair of any damage to existing city infrastructure or private property. 0 EXHIBIT "B" Insurance Certificate CI ient#: 10309 OPTFCHIMD ACORDr, CERTIFICATE OF LIABILITY INSURANCE 41y32M 0DIYYYY} MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Fax -Everett, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 12260 Intraplex Parkway HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR LIMITS ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Gulfport, MS 39503 GENERAL LIABILITY 228 897-6700 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: First Mercury Insurance Company OpteCh Manette; LLC INSURER B: National Union Fire Ins. Co. 44 Old Canton Street INSURER C: Wausau Insurance Companies Alpharetta, GA 30004 INSURER o: American Safety '{disk Retention DAMAGE TO RENTED �0 000 PREMISES c r n INSURER E: Travelers COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF IN POLICY NUMBER POLICY EFFECTIVE DATE MM/DD/YY POLICY EXPIRATION DATE M M/DDfY Y1 LIMITS A GENERAL LIABILITY FMGA001022 08/01/09 08/01/10 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED �0 000 PREMISES c r n CLAIMS MADE I—XI OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $11,000,000 X 13I1PD Ded:10000 GENERAL AGGREGATE $2,000,000 GE N'L AG GREGATE LIMIT APPLIES PER PRODUCTS - COMPIOP AGG $2,000,000 POLICY UPERCOT- LOC E AUTOMOBILE LIABILITY QA8247C89809 10/18/09 10/18/10 - COMBINED SINGLE LIF+ '1 ]( ANY AUTO (Ea accident) ,000,000 BODILY INJURY ALL O WN ED AUTOS SCHEDULED AUTOS (Per peracn) X HIRED AUTOS BODILY INJURY X NDN -OWNED AUTOS {Per accident} $ X Drive Other Car N PROPERTY DAMAGE $ [Per acc dent] AGE LlABEL1TY AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC S ANY AUTO I AUTO ONLY: AGG S 13 EXCESSIUMBRELL.A LIABILITY BE025870210 08/01/09 08/01/10 EACH OCCURRENCE $4,000,000 X1 F-1 OCCUR CLAIMS MADE AGGREGATE S $ $ DEDUCTIBLE $ X RETENTION S10000 C WORKEPS COMP ENSATION AND WCJZ91448297010 01/11/2010 01111/2011 X I WCSTATU- I 10TH- TORY I IMITS ER EMPLOYERS'LIABILITY E.L. EACH ACCIDENT $500,000 ANY PROPRIETOR+pgRTNER+EXEGUTIVE EL_ DISEASE - EA EMPLOYEE $500,000 OFFICERIMEMBER EXCLUDED? It yes, describe under SPECIAL PROVISIONS below EL_ DISEASE - POLICY LIMIT I x500,000 D OTHER pollution ENVO143950904 08/01/09 08/01/10 1;000,000 DESCRIPTION OF OPER AT IO NS. ILOC ATI ON$/ VEHICLES IEXCLUSIONS ADDED BY ENDORSEMENT 1 SPECIAL PROVISIONS CERTIFICATE HOLDER rANrFI I ATICIN in nnyq fnr Nlnn-PavmPnf ACORD 25 (2001/08) 1 of 2 #S130213/M122699 SMB o ACORD CORPORATION 1988 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Milton DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 1 Q DAYS WRITTEN 13000 Deerfield Parkway NOTICE TO THE CERTIFICATE HOLOER NAMED TO THE LEFT, HUT FA]LURE TO DO SO SHALL Alpharetta, GA 30004 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHO7RI.Z,._E�prD, REP; ES ENT ATI VE bt'-cJ, "- -1. ov^Q_ ACORD 25 (2001/08) 1 of 2 #S130213/M122699 SMB o ACORD CORPORATION 1988 STATE OF GEORGIA CITY OF MILTON EXHIBIT "U 10L0ZI I -:XT I�TTi i7:7� y X11171'1 I W., V I J7:[ef:� 01 -Ni l -011"l By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Milton has registered with and is participating in a federal work authorization program, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Milton, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 in the form attached hereto as Exhibit "D." Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Milton at the time the subcontractor(s) is retained to perform such service. 1� -7 3z EEV 1 Basic Pilot Program User Identification Number rW A 16- e, BY: Authorized Officer or Ai6nt Date [INSERT CONTRACTOR NAME] te Titlelof Authorized Officer or Agent of Contractor &b j-� M ere-ff e- J r. Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFQRE ME ON TH THE �-D of C� 010 Notary Pu lic My Commission Expire: � c� �7 y�4ta ._ � •. IAYCo�'n 2D 4' r. .�.�O7'R RY am STATE OF GEORGIA CITY OF MILTON EXHIBIT "r)" SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcomractor Verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract uith (name of c0litract0r) on behalf of the City of Milton has registered with and is participating in a federal work authorization program, in accordance Mth the applicability provisions and deadlines established. in O.C.G.A. § 13-10-91 _ R-9 I Basic Pilot Programsser Identification Numbez Bpi: Aufhorized V#cer or Agent Date [INSERT SUBC TRACTOR NAME] 0 c (t e54 �j Title of Authorized Officer or Agent of Subconhactor V , ti _ Printed Name of Authorized Officer or Ag nt SUESC:RIBEU AND SWORN BEFORE "+SIE ON THIS THE OF Lg,ri 1 , 2017 N t y Pu y Co scion E res: z 7 �i� 'd 66titi'°N hi3NOA KhdO UE:E OM 9G 'a�b City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 1 To: Honorable Mayor and City Council Members From: Matt Marietta Date: Submitted on April 21, 2010 for the May 3, 2010 Regular Council Meeting Agenda Item: Approval for the amendment of the Automatic Aid Agreement between the Milton Fire Department and Alpharetta Fire and Emergency Services City Manager’s Office Recommendation Approve the amendment of the current Automatic Aid agreement—originally signed in October 2008—between Milton and Alpharetta’s fire departments. Background Milton and Alpharetta fire departments have been operating quite successfully in a symbiotic relationship since October of 2008. This relationship is known as an “automatic aid” agreement where engines from both departments are dispatched simultaneously on major alarms to provide a much greater number of apparatus and firefighters than either city would be able to muster alone. This has proven time and again to benefit both the Milton/Alpharetta citizens as well as enhance the firefighter’s safety by increasing the size and versatility of the on-scene personnel at any given fire. Discussion At this time, Milton is about to undergo an ISO evaluation that will consider our operational capabilities, water supply and the automatic aid relationship vis-à-vis the fire danger posed by businesses and residents in the City. The ISO serves as a clearinghouse that provides information on the quality of the City’s fire service to the various insurance companies. The better Milton is rated, the better our citizen’s insurance rates. One piece of this rating is the Automatic Aid agreement with Alpharetta (this agreement will also benefit Alpharetta when they are rated again as well). To maximize the credit given by ISO, it has been recommended that Milton alter the current agreement to include language that clearly outlines both departments’ ability to access each other’s reserve apparatus as needed to ensure continuity of service. This is especially critical in the areas where one city’s apparatus provides the closest first response to the other city’s residents (as is the case for several areas along our mutual border). Although this does not represent any change in our current modus operandi, it does confirm this ISO-critical piece of the relationship in written format. This simple addition of the language will benefit both Cities in the ISO review process without making any substantive difference in our current relationship. This change will formally (if not actually) place two additional Alpharetta apparatus and one additional Milton apparatus in each other’s firefighting arsenal in accordance with ISO program guidelines. City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 2 Funding and Fiscal Impact There will be no fiscal impact beyond our current arrangement. Concurrent Review Chris Lagerbloom, City Manager Robert Edgar, Fire Chief STATE OF GEORGIA CITY OF ALPHARETTA AMMENDED AGREEMENT OF MUTUAL & AUTOMATIC AID FOR FIRE AND EMERGENCY MEDICAL SERVICES This Agreement is made and entered into this 3rdday of May, 2010 by and between the City of Alpharetta, a political subdivision of the State of Georgia, acting by and through its Public Safety Director with the authority of the duly elected City Council, and the City of Milton, acting by and through its Fire Chief with the authority of the duly elected City Council. WITNESSETH: WHEREAS, the City of Alpharetta and the City of Milton, Georgia are contiguous; WHEREAS, the City of Alpharetta and the City of Milton each maintain and staff a fire department for the purpose of providing fire suppression, protection, prevention, and emergency medical services; WHEREAS, the City of Alpharetta and the City of Milton have determined that it is to the mutual advantage and benefit of each of the parties hereto that they render supplemental assistance in providing local emergency, fire suppression, protection, prevention and emergency medical services to the other party in the event of a fire or other local emergency, and to take part in joint training exercise; and WHEREAS, it is the desire of the signatories hereto to enter into this agreement for mutual aid and first response pursuant to the 1983 Constitution of the State of Georgia Article IX, Section II, Paragraph 3 and Article IX, Section III, Paragraph 1. NOW THEREFORE, in consideration of the mutual covenants contained herein, and for other good and valuable consideration, the parties hereto agree to follow: ARTICLE 1 - TERM OF AGREEMENT This amended agreement shall commence on the date of May 3, 2010 and shall continue until May 3, 2011. This agreement shall automatically be renewed by the parties each year thereafter unless and until such time as written notice of intention not to renew or notice of modification is received by either party within ninety (90) days prior to the expiration of the term of this agreement. ARTICLE 2 – TERMINATION Either party to this agreement may terminate the agreement by giving not less than one hundred and eighty (180) days written notice to the other party. Upon the running of one hundred and eighty (180) days from such written notice, this agreement shall be terminated. Notice to the City of Alpharetta should be mailed to: Public Safety Director City of Alpharetta Department of Public Safety, 2565 Old Milton Parkway Alpharetta, GA 30004 Notice to the City of Milton should be mailed to: Fire Chief City of Milton Fire Department, 13000 Deerfield Parkway Milton, GA 30004 ARTICLE 3 - LIABILITY There shall be no liability imposed on any party or its personnel for failure to respond to requests for aid. Every employee shall be deemed to be the employee and agent of his/her regular employer, and under no circumstance shall any employee be deemed to be an employee or agent of any entity other than his/her regular employer. All damages or repairs to any equipment or apparatus that occur in the normal operation shall be the responsibility of the owner jurisdiction. ARTICLE 4 - COMPENSATION No party under this agreement will be required to pay any compensation to the other party under this agreement for services rendered pursuant to this agreement. The mutual advantage and protection afforded by this agreement is considered adequate compensation to both parties. Each party to this agreement shall comply with workers’ compensation laws of the State of Georgia without any cost to the other party. Each party shall pay its own personnel without cost to the other party. ARTICLE 5 - RELEASE OF CLAIMS Each of the parties agrees to release the other party from any and all liabilities, claims, judgments, costs or demands for damage to that party’s property whether arising directly or indirectly out of the use of any vehicle, equipment or apparatus by the other party during the provision of service pursuant to this agreement. ARTICLE 6 - INJURIES TO PERSONNEL Any damage or other compensation which is required to be paid to any employee by reason of an injury occurring while their services are being utilized pursuant to this agreement shall be the sole liability and responsibility of the party regularly em ploying such person. ARTICLE 7 – REQUEST FOR MUTUAL AID ASSISTANCE Each party agrees that the timing of the request for mutual aid is critical to the effectiveness of the assistance being requested. Each party agrees that in order to expedite the response to the request for mutual aid, field officers or dispatch center personnel may make the request for mutual aid as soon as possible and in the most direct manner and that the requesting party’s designee may be the incident commander or the officer (or ac ting officer) on apparatus responding to the incident. When either party determines that it is necessary to request mutual aid, the requesting party or its designee is authorized to make the request in these ways: • Via radio directly from the requesting jurisdiction’s unit to the dispatch center, or • Via telephone directly to the dispatch center. ARTICLE 8 – AUTOMATIC AID ASSISTANCE In addition to the agreement for mutual aid assistance, the City of Alpharetta and the City of Milton agree to provide the closest unit to areas within the fire demand zones in which the City of Alpharetta or the City of Milton has the first -in unit regardless of jurisdiction. The closest unit will be dispatched by the dispatch center without any request for mutual aid. “Closest unit” will include fire engine/pumpers, ladders trucks, and rescue trucks and/or fire-rescue supervisor. This closest unit response will be referred to as an automatic aid response. Areas within the fire demand zones in which the City of Alpharetta has the first in unit will be covered by the closest available the City of Alpharetta unit unless mutual aid is requested for the City of Milton to respond. Representation from the jurisdiction in which a multiunit incident is taking place will be established on the scene in a timely manner. Command and control in the mitigation of other jurisdiction’s command staff and shall be managed so as to ensure the continued minimum level of fire service for the automatic aid partner. ARTICLE 9 – QUALITY ASSURANCE To ensure the effectiveness of this agreement, a committee with designees from Alpharetta Department of Public Safety, Milton Department of Public Safety, and the 911 Communications Center will meet on a monthly basis to analyze response distributions, discuss any needed agreement modifications, and share feedback on agreement execution. This committee will be tasked with proactively addressing any issues that might impact this agreement and provide valuable information to its respective departments. ARTICLE 10 - ADMINISTRATION It is agreed that for the purpose of liaison and administration, the Director’s of Public Safety shall be jointly responsible. ARTICLE 11 - MISCELLANEOUS This agreement shall not be construed as, or deemed to be, an agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action hereunder for any cause whatsoever. This agreement shall constitute the entire agreement between the parties, and no modification shall be binding upon the parties unless evidenced in writing and signed by both parties. In the event any part or provision of this agreement is held to be invalid, the remainder of this agreement shall not be affected thereby and shall continue in full force and effect. This agreement shall govern in all respects as to the validity, construction, capacity, performance, or otherwise by the laws of the State of Georgia. a multiunit incident within their respective jurisdiction will be accomplished by that jurisdiction in a timely manner. Operational command of an automatic aid response will fall under the following criteria: 1. All units at the scene of an emergency incident will be under the command of an Incident Commander. 2. Command shall be transferred to the jurisdictional fire department in which the incident is occurring on structure fires, multiple unit responses involving more than one jurisdiction or incidents considered significant by the jurisdiction in a timely manner. 3. It shall be the responsibility of the designated Public Information Officer (PIO) and/or Chief of the Fire Department to disseminate information regarding ongoing incidents or incidents which have occurred in their respective jurisdictions. Fire reports, responding unit reports, and other emergency incident information reporting are the responsibility of the responding agency in the event of single unit responses or multiple unit responses from the same jurisdiction. In the event of multiple unit responses involving both jurisdictions, said data requirements become the responsibility of the jurisdiction within which the incident is located. The agreement in no way shall impact on the ability to provide a minimal level of fire service for either jurisdiction. The minimum level or resource availability shall be: 1. Each jurisdiction shall maintain both local and regional mutual aid agreements with surrounding jurisdictions so as to facilitate a move-in of resources as may be needed. In addition to provision of automatic aid support through on-duty and on-call personnel and equipment, up to and including reserve apparatus in accordance with NFPA and ISO guidelines, in exceptional circumstances departments will also be able to access such equipment as necessary to ensure that the minimum level of fire service to both cit ies is continuous and uninterrupted. Such access is contingent upon coordination with th e IN WITNESS WHEREOF, the parties set their hands and seals this 3rd day of May, 2010: FOR THE CITY OF ALPHARETTA, GEORGIA: ____________________________ __________________________ Gary George, Public Safety Director Date FOR CITY OF MILTON, GEORGIA: _______________________________ __________________________ Robert Edgar, Fire Chief Date City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 To: Honorable Mayor and City Council Members From: Lynn Tully, AICP, Community Development Director Date: April 21, 2010 for Submission onto the May 3, 2010 City Council Meeting – Consent Agenda Agenda Item: Approval of Subdivision Plats CMO (City Manager’s Office) Recommendation: To approve the subdivision related plats and revisions stated below Background: The Milton Subdivision Regulations requires that the Mayor and City Council approve all Final Plats, Final Plat Re-recording, Revisions, and Minor Plats once the matter has been reviewed and certified by the Community Development Director in according with the Subdivision Regulations. Discussion: The following Final Plats, Final Plat Re -recording, Revisions, and Minor Plats have been reviewed and certified by the Community Development Director in accordance with the City’s Subdivision Regulations: Name of Development Action Comments Milton Office Park Minor Plat Single lot of record showing commercial buildings. North Valley Unit Three Revision Revise property lines between lots 40 and 42 Oak Ridge on the Green Revision Revise detention pond B note to be similar to existing pond A note Michael Zito Minor Plat Combine lots 59 and 60 of The Manor S/D Phase 1-C Alternatives: Concurrent Review: Chris Lagerbloom, City Manager LEGEND: 4800 FT2 200 PROPOSED IPS PROPOSED IRON PIN SET CMF 0 CONCRETE MONUMENT FOUND IPF PROPOSED IRON PIN FOUND -- L4 OVERHEAD UTILITY LINE(S). OT ON THIS SITE. OPEN TOP PIN SSMH OS SANITARY SEWER MAN HOLE CT L7 CRIMP TOP PIN MHT (D MAN HOLE TELEPHONE RB L9 –1C'— REINFORCING BAR CB T CATCH BASIN CL Lll CENTERLINE JIB L12 juNCTION BOX R/W L13 RIGHT-OF-WAY DI fDl, DROP INLET LLL L15 LAND LOT LINE C0 f CLEAN OUT (SAN; TAIR Y/.Y• ORM) L LINE LLL u.AND LOT UNE R RADIUS HW i HEAD WALL CONC CONCRETE IC MP CORRUGATED METAL PIPE C CURVE RCP zwn REINFORCED CONCRETE PIPE PP � POWER POLE GO = CROSS DRAIN SP cv SERVICE POLE SSE SANITARY SEWER EASEMENT GV GAS VALVE FH 'Cf FIRE HYDRANT GM GAS METER DEy�y DRAINAGE EASEMENT LPX LAMP POLE WV DQ WATER VALVE -SS- SANITARY SEWER WM WATER METER N&C NAIL & CAP Co SANITARY SEWER CLEANOUT FC FENCE CORNER POS POINT OF BEGINNING POC @ EX, 8"0 MAIN FLUTON COUNTY CIS 8*'x8'x8" TAPPING SLEEVE MONUMENT #F013 W/ GVIVB AND THRUST BLOCKING 48 L.F. BORE & CASE. 16% CASING. 8"0 DIP WATER A;l: 106,^Qvqt, FENCE POC POINT OF COMMENCEMENT P10 15'x30' VAULT EASEMENT NIN ELEV,=113631 8" DIP WATER W/ 8" HIGH FLOW/LOW FLOW METER BY FC yA 35 0 ELEV.=1134.51 2- DOM. -WATER W/ 2" CFP 2- IRRIG, WATER W/ 1,5" PRIVATE � rZ�0, 52' METER & 1.5" BFP r--2"OT TBM INV, 08' HOLE 7 -lips "4,�T()d NAIL IN RB WOOD POLE 24' BCCMP ELEV.=1129.78 INV. OUT= 1129-78 o kSIGN ELEV-1147.12 N:1488333.12 VMS A FH E, 225899 19 DETL N.T.S. WEIR AS -BUILT INFORMATION PROVIDED BY: DIVERSIFIED TECHNICAL GROUP, LLC _j 20' ACCESS LAND SURVEYING. IPS EASEMENT TO POND DETENTION AS -BUILT WAS SUBMITTED EqP 42G ,z #4R8 SEPARATELY. o�A I(n M , 35" C 0 uj 10 _j Iz, BLDG -100 ml°? I1 ry- ki /C CONDOMINIUM PLAT MILTON PARK OFFICE CENTER 591 NORTH MAIN STREET TAX PARCEL: 22-4960-1124-085-4 LAND LOTS 1124 2nd DISTRICT, 2nd SECTION OF FULTON COUNTY, GEORGIA CITY OF MILTON L.D.P, 06-031 [SHEET 2 OF 31 BUILDING I DESCRIPTION 100 4800 FT2 200 PROPOSED 300 PROPOSED 400 3250 FT2 500 3250 FT 2 600 PROPOSED TOTAL Sij<ING SPACES. 1111 LINE NOTE: BEARING PARKING STRIPS SHOWN 106.10 ARE PROPOS: D AN"" FSO.,. YF F PAINTED AT T51E OF SURVEY, 88.27 NOTE: L4 NO POST INDICATOR VALVES /,PIVJ ON THIS SITE. 270.52 WINFRED & WENDELL N/F "A �1�, 0, V) 0 g I Iv FLORA DAY GLORIA LANDRUM HENRY WATERS, ET AL _8F, PG 0341 DB 21402, PC 0036 08 25-, DD 18901, PC 0208 ZONED: AG -1 ZONED: AG -1 x ZONED- AG -1 HYDRANT W/ ml ovve (8-) < r- vo PROPOSED". 20' ACCESS WIZI m Li ---EASEMENT TO POND BLDG -200 El IPF z LLJ NO 1"OT e4 IPF 60' #4RB 4f EX.FEN IPS CE L5 .......... . #4RB PROPOSED L ROPOSED t 15' UNDISTURBED BUFFER l`PF C14 Co BI DG- _3 'Lj__jfl�iPROVEM_��_T_ SE: ACK Z, 0 C) 6"c Q� 2 Z m Lo v 1F�D MP fqg-T MP oll TB 6 x ;PSI DIST V, 0 20' ACCESS X4 4' 60' r L 25YR VO'L=14,475 CU -FT C (0.76'W) NT TO EASEME GATE --'100YR EL=1136.26 I t1l :1 " w,_ , L_ �11 � e - 1 1 7,1 �2 100YR VQL=17,496 CU -FT IE POND 0 < N j 1 —1 N/F PROPOSED OCS I IPF EDWARD & > CHERYL BOTTS ORB BLDG -600 CL > 0 o LDG 5,OQ, IN 'mm !� C 0 BLDG -40 20.0 08 2357, PC 0370 ul CL > EASTERN BOL T ON FIRE C) > AG -1 BRANT""' ZONED ELEV=1143.10 65' 65' 65 . . . 20'LE N- 1487886.22 10' IMPROVEMENT SETBACK 24"CMP E: 2258677.92 L6 61 N/F lo 35' UNDISTURBED BUFFER krIl 0 EXISTING IPS 10 35' UNDISTURBED BUFFER JOSEPH & LANDSCAPE - 1\ -, EX.FE \#4RB 7NCF_ NANCY THOMSON L8 08 23490. PC 3213 EASEMENT EXISTING EX.FENCE qMf. I Ips z I #4RB I #4RB #4RB T ZONED: AG -1 P IPF/ 'r,r 4,0 (3,43'S) w V) of m N/F 0 I. z MORTEZ'A �OSSEINI ILISA ANN MEWN N/F N "I B 20249 'PG 0111 30107, PC �265 0 N/F CHERYL DUBOSE EXISTING Ir - SEWER DO 27972, PC 0143 ZONED: �G A ZONED. AG .1 Lo /1 GARY HUBER 1?14cl ZONED: AG -1 \N/F N/F I NICOLE HEJSER rs lz KIMBEI : ' A. CAIN N/F JAMES & < DB 38401, PC 0664 DO 30 PC O53t CLINTON GALLEY, ONALD PEFANIS N/F ZONED: AG -1 ZONE�. N, AG -1 DO 23490 PC 0120 2816594, PC 0211 VELMA GEORGE HOMEOWNER OF ZONED. AG -1 ZONED: AG -1 DO 23287, PC 0163: WINTHROPE CHASE • PS 195 PC 148 EXISTING ZONED: AG -1 ZONED: AG -1 SSMH GRAPHIC SCALE 60 0 so 60 ( IN FEET ) I inch = 60 ft, 240 Q U-) Lo C4 w 0 0 LL C", 0 cy) 00 6 x 0 o o) 0) I,-- o M<V) to © K) po Cho 0 z 0 Z 0 0000 IS Lo — to ce, to C kn 0 U rM v L4 w w ;z rZ W O < 7 W Q� Z 0 w Q0 QL, °- 1 an LQ Z) zan Lr_ Z> Q 71k 0 0 lf�r)m LL, I.- rz: CEJ < 0 0 _j Lu Lj _j LL_ Z Q < 0 01 (n 6) Z Uf CL 0 Lj Cl� > �21 N si C5 Q5 C 4j Q)(3 QD m 0 af U- < V) w Pr, � 0 azzr 4_1 < z C) 0 --I � uj 0- � 8 z z Le) QCL 0 Q8 0 < JOB # 43994 < LINE TABLE LINE LENGTH BEARING Ll 106.10 N71*59'41"E L2 49,05 N74'00'02" L3 88.27 N74'16'50"E L4 286.71 SQ0*32'4Q"1N___ L5 270.52 S87*42'01 "E L6 45-03 500*33'57"W L7 155.02 S01 `14'09"E L8 489.12 S89'39'41 "W L9 –1C'— 82.00 Nl 1 '02'38"W T 119.53 _ NO3-49'28"W___' Lll 230.67 L12 16.20 _NO2*18'40"E NO2*18'40"E L13 129.030 N71'54'30"E L14 114-00 N74'34'11 "E L15 16.35 SOO*32'40"W WINFRED & WENDELL N/F "A �1�, 0, V) 0 g I Iv FLORA DAY GLORIA LANDRUM HENRY WATERS, ET AL _8F, PG 0341 DB 21402, PC 0036 08 25-, DD 18901, PC 0208 ZONED: AG -1 ZONED: AG -1 x ZONED- AG -1 HYDRANT W/ ml ovve (8-) < r- vo PROPOSED". 20' ACCESS WIZI m Li ---EASEMENT TO POND BLDG -200 El IPF z LLJ NO 1"OT e4 IPF 60' #4RB 4f EX.FEN IPS CE L5 .......... . #4RB PROPOSED L ROPOSED t 15' UNDISTURBED BUFFER l`PF C14 Co BI DG- _3 'Lj__jfl�iPROVEM_��_T_ SE: ACK Z, 0 C) 6"c Q� 2 Z m Lo v 1F�D MP fqg-T MP oll TB 6 x ;PSI DIST V, 0 20' ACCESS X4 4' 60' r L 25YR VO'L=14,475 CU -FT C (0.76'W) NT TO EASEME GATE --'100YR EL=1136.26 I t1l :1 " w,_ , L_ �11 � e - 1 1 7,1 �2 100YR VQL=17,496 CU -FT IE POND 0 < N j 1 —1 N/F PROPOSED OCS I IPF EDWARD & > CHERYL BOTTS ORB BLDG -600 CL > 0 o LDG 5,OQ, IN 'mm !� C 0 BLDG -40 20.0 08 2357, PC 0370 ul CL > EASTERN BOL T ON FIRE C) > AG -1 BRANT""' ZONED ELEV=1143.10 65' 65' 65 . . . 20'LE N- 1487886.22 10' IMPROVEMENT SETBACK 24"CMP E: 2258677.92 L6 61 N/F lo 35' UNDISTURBED BUFFER krIl 0 EXISTING IPS 10 35' UNDISTURBED BUFFER JOSEPH & LANDSCAPE - 1\ -, EX.FE \#4RB 7NCF_ NANCY THOMSON L8 08 23490. PC 3213 EASEMENT EXISTING EX.FENCE qMf. I Ips z I #4RB I #4RB #4RB T ZONED: AG -1 P IPF/ 'r,r 4,0 (3,43'S) w V) of m N/F 0 I. z MORTEZ'A �OSSEINI ILISA ANN MEWN N/F N "I B 20249 'PG 0111 30107, PC �265 0 N/F CHERYL DUBOSE EXISTING Ir - SEWER DO 27972, PC 0143 ZONED: �G A ZONED. AG .1 Lo /1 GARY HUBER 1?14cl ZONED: AG -1 \N/F N/F I NICOLE HEJSER rs lz KIMBEI : ' A. CAIN N/F JAMES & < DB 38401, PC 0664 DO 30 PC O53t CLINTON GALLEY, ONALD PEFANIS N/F ZONED: AG -1 ZONE�. N, AG -1 DO 23490 PC 0120 2816594, PC 0211 VELMA GEORGE HOMEOWNER OF ZONED. AG -1 ZONED: AG -1 DO 23287, PC 0163: WINTHROPE CHASE • PS 195 PC 148 EXISTING ZONED: AG -1 ZONED: AG -1 SSMH GRAPHIC SCALE 60 0 so 60 ( IN FEET ) I inch = 60 ft, 240 Q U-) Lo C4 w 0 0 LL C", 0 cy) 00 6 x 0 o o) 0) I,-- o M<V) to © K) po Cho 0 z 0 Z 0 0000 IS Lo — to ce, to C kn 0 U rM v L4 w w ;z rZ W O < 7 W Q� Z 0 w Q0 QL, °- 1 an LQ Z) zan Lr_ Z> Q 71k 0 0 lf�r)m LL, I.- rz: CEJ < 0 0 _j Lu Lj _j LL_ Z Q < 0 01 (n 6) Z Uf CL 0 Lj Cl� > �21 N si C5 Q5 C 4j Q)(3 QD m 0 af U- < V) w Pr, � 0 azzr 4_1 < z C) 0 --I � uj 0- � 8 z z Le) QCL 0 Q8 0 < JOB # 43994 < Page is too large to OCR. N/F J,G. & NEONIE CWHEY ZONE AG -i N89.56'38"E 401.11 ' 141,03' 259. t, -scot•'-•_. s..- .. ._. jFRONTAGE NOF08-HrW4321,53' TO FLALTON COUMY COPS MONUAENT Fm an. � ± S58'25'08"E 454.7fi' DAL r�'t I tVf- UIV SM PUCKETT NA ft -PH C, ROM ZONA' AG -1 zav£ AG -s �� i 23' rPJBurARY S89�4622"E \\ \\ o t BUFFER 501.92' i 50.8,L i25 +FCHD-D, iPi: 1n SFCHU-D 48488 SO FT j' I'Q RF20'�.3`e ar \ \ •{.PB, ,� 86466 SO FT C , ( H6 / 31.42 ry^• \ � \ \ er M.F.E.a1D82.0 ,-tom_ g'6'AP /f.♦��y Q. Ni '•� r '':� r, , Yi r, r, ri '.r /'J"i 4,, `��. 'YS), .6dB.L •�\ i�5. al �?B, ,/O V',�%o ry^3142, \\\ _.moi Ar � 1 I � � .� r, r,y r r, '� aC�V1Pt� HW.7` . �..th• / ��jjy '\ t^- °� n11 "-_.-+-,.. K� ? � I M 7 u ,,�/ , �, ,� , r7� � A4 `�" ?6'IP / � f►9'� 1t �FCFID_D O.W.C.B. r - .e -A v �Q J. A6 r,>J/a I:' I �J / a% �✓ �o� FCHD_D �m� Hwl I Assts so Ft m a a \ -,SII 95424 SQ FT4� . I w .`'�' A7 � 1 � �/ 1 2 z / .Tf, i� t 40R 45,17: 09 _j w BUFFF37 1 I 73 1 472 ✓ 23 _- v `i. M.F.E-1077.0 / x -"', \ jt, S --Of ww_' THIS PAOPERrY IS NOT LOCATED WITHIN THE tIWTS OF A 100 YEAR FLOW I �'• ho'0fSb.06 7 HAZARD ZOW AS DEFINED BY THE FEDERAL Oft WNAOEM£NT AGENCY 78076 SQ FT�/ FLOODTTYPAINSURANCE` RATE MAP OF MNCOaC,- VAP FEDLAST REVISEDULTON COUNTY. G2, 199 �. (J,�..IOt. t11d€__-. _L-..._.. i _....__..__ FCiID-D I FCim�D 110111-1 h - \47.64'7-J�' C014Nt1NfTY PANEL 110. 135180 OOOBL; MAP LAST REVISED: JANUARY 2, 1961. I � -�� .- i "•` M.FEs1075.0 ,fy � •c��--51,P'' i /� Oi�---'•"�""-""•'ll---,. ----� h t----.-•. rCHD-D i I 1ILI I L AYLESFORD COURT /:► �,�g/` 1 W I FC}ID-D I I ,s„ 44' R/W .! I 32 49000 so Fri 145470 Fri CURVE I DELTA TANGENT RADIUS ARC CHORD C11 43'18'42' 150.00' 377.78' 285.58' 27,8,83' 012 81'13'47" 200.00' 233.22' 330,64' 30.3.64' C 3 23'44'49` 100.00' 475.62' � 19:5.72' C 4 1 ` xawnk r.0io arvuut r Mpar 232.43' 585,05' ..I'. _ _ 19'54'44' 75.00' J 148.49' I C16 1374220° 695,00' 318.89' FIRM 579.67' I r� AGENCY. COMMUNITY -PANEL NUMBER 135160 0008C; I ROOD 18S111UMU RISEVJP REVISED: JANUARY Z 1992.APPROX 1 76 4'75B Rw, °a tit+ 1N MY OPINION, THIS PLAT IS A CORRECT G tBTE- 9 REPRESENTA71ON OF THE LAND PLATTED .�. LOT 1LdE h AJ..1T'f5'7$- 9 4'11 470 Ifopewe( 411 125' GA. POWER CO. ESML- I SITE ' 153ooA' ?HD�PSD FULTON COUNTY, GEORGIA 5)4 4 0 516 { H 53fi_ / 579 40 x 5 7rn 546 unlnrnx OxAi.a,ARen i , v LAKE QE DETENTION 63G /e7r $45 6ae 1.11 542 591 tv 2g POND .A. I 75400 i - 1500 NORMAL POOL EL. 1068.24 i 25 1R. H,WEL 1069,91 U� us bw boo { \I 100 YR. H.W.EL 1070.30 i a� _ I 16. 615 616 637 Z' !0 619 618 � 617 _ THIS PRIVATE WE 1S TO 1 _ BE AIAMIARI£D BY THE OWNERS OF LOTS 23, 24, I AND 25. TOP DAM t7. 100 72.0 N6A � '� .`'.. 667 � � C04MUNi1T-PAM1tI KUMSEII: 1 ' U5:40 DOpt C 1 MAP AEMO: M.IUAAT 7, 1951 ! I I xone r Rm,MYvw,F,�IHwlen•., is ooa .s.vl - m i 1 • z N/F J,G. & NEONIE CWHEY ZONE AG -i N89.56'38"E 401.11 ' 141,03' 259. t, -scot•'-•_. s..- .. ._. jFRONTAGE NOF08-HrW4321,53' TO FLALTON COUMY COPS MONUAENT Fm an. � ± S58'25'08"E 454.7fi' DAL r�'t I tVf- UIV SM PUCKETT NA ft -PH C, ROM ZONA' AG -1 zav£ AG -s �� i 23' rPJBurARY S89�4622"E \\ \\ o t BUFFER 501.92' i 50.8,L i25 +FCHD-D, iPi: 1n SFCHU-D 48488 SO FT j' I'Q RF20'�.3`e ar \ \ •{.PB, ,� 86466 SO FT C , ( H6 / 31.42 ry^• \ � \ \ er M.F.E.a1D82.0 ,-tom_ g'6'AP /f.♦��y Q. Ni '•� r '':� r, , Yi r, r, ri '.r /'J"i 4,, `��. 'YS), .6dB.L •�\ i�5. al �?B, ,/O V',�%o ry^3142, \\\ _.moi Ar � 1 I � � .� r, r,y r r, '� aC�V1Pt� HW.7` . �..th• / ��jjy '\ t^- °� n11 "-_.-+-,.. K� ? � I M 7 u ,,�/ , �, ,� , r7� � A4 `�" ?6'IP / � f►9'� 1t �FCFID_D O.W.C.B. r - .e -A v �Q J. A6 r,>J/a I:' I �J / a% �✓ �o� FCHD_D �m� Hwl I Assts so Ft m a a \ -,SII 95424 SQ FT4� . I w .`'�' A7 � 1 � �/ 1 2 z / .Tf, i� t 40R 45,17: 09 _j w BUFFF37 1 I 73 1 472 ✓ 23 _- v `i. M.F.E-1077.0 / x -"', \ jt, S --Of ww_' THIS PAOPERrY IS NOT LOCATED WITHIN THE tIWTS OF A 100 YEAR FLOW I �'• ho'0fSb.06 7 HAZARD ZOW AS DEFINED BY THE FEDERAL Oft WNAOEM£NT AGENCY 78076 SQ FT�/ FLOODTTYPAINSURANCE` RATE MAP OF MNCOaC,- VAP FEDLAST REVISEDULTON COUNTY. G2, 199 �. (J,�..IOt. t11d€__-. _L-..._.. i _....__..__ FCiID-D I FCim�D 110111-1 h - \47.64'7-J�' C014Nt1NfTY PANEL 110. 135180 OOOBL; MAP LAST REVISED: JANUARY 2, 1961. I � -�� .- i "•` M.FEs1075.0 ,fy � •c��--51,P'' i /� Oi�---'•"�""-""•'ll---,. ----� h t----.-•. rCHD-D i I 1ILI I L AYLESFORD COURT /:► �,�g/` 1 W I FC}ID-D I I ,s„ 44' R/W .! I 32 49000 so Fri 145470 Fri CURVE I DELTA TANGENT RADIUS ARC CHORD C11 43'18'42' 150.00' 377.78' 285.58' 27,8,83' 012 81'13'47" 200.00' 233.22' 330,64' 30.3.64' C 3 23'44'49` 100.00' 475.62' 197.13' 19:5.72' C 4 144'13'03" 720.00' 232.43' 585,05' 442.38' C 5 19'54'44' 75.00' 427.26' 148.49' 147.74' C16 1374220° 695,00' 318.89' 727.46' 579.67' �Iai Q °>-3 k; s'tT�C t•A II �Q 48000 SO1 r , i I ROM OWNERS ACKNOWLEDGEENT ( i 1 48947 SO FT �- 1 S88'25'46•W 9 I.sOVA ..1 o14 S Iv1I ( I // ^0 / / 45868 SQ F7 5p &L � St�gA I 231.22' OWNEQS- ArKMOWLEOGEMEN_7.' + / ?+ �I 7AI (STATE OF GEORGIA) 1 as ow^ner of Lot 17 agrec•to he changes being I 1 i � ^'• � / far, zo' x z65' �uRy PTT (cDUNTv OF FULTON) ivia e f r the revision #t on July 27, 2009 n I ' i N �l.:;� i , U ' / SP,� "o 2 e The owner of record of the land shown an this plat and whose name R R G \ I i 1 l , / <" .5d� / z Is subscribed thereto, In person or through a duty authorized agent, 1sT Qt8 ,S, / 1 I i 1 i iI ABN, 56619 / 0,j - that *ft 43560 SO FI hereby acknowledges at this plat was made from an actual survey, 0 P - N dedicates to Fulton County that complete ownership and use of all q Na: i 1 �I water and sewer improvement* eonalruet4ld or to M constructed in F ( T. �1 { g'I i �/ 30 l •��/� / accordance with this plot, and dedlcotes to the use of the public a l I 21 O 43560 S4 FT forever the following: ! I $1 Fogg Public Streets 3.8101 acres +oP �� ', 1 I 49068 SQ FT I V 1 E \ Leh 44489 SO Frj'� 10.96g4.76' /� a Public Drains 5.1753 acres F, SUR `� C3' , �C3' I 1 } 0=607 \ �? / / o Public Easements 0.0 acres G. ESP? Public Parks/Open Spaces 0.0 acres�"�----=`. w� s 20 U2002 zs } i er o! record AGI-_ Name o Subdlvidsr v \ r 0 1 111 ` w \ O \ 59515 SQ FT 0Y' / / 0 S' .DAR F1N�£NGINEER/NG C�� I i \ \ \ \ ' III113 Ak, 4 < 1 ` O + C6' I Is hereby cerlified that this plat Is true and 1 ! I \\ 45425 SO FTI FCi'D'D f and was r red from on actual sury of Y '� rf 1_ ..,��/ 3tkt ' I r CiDD' 46300 s0 FT �I g I SBTOS'4GE 1 1 i 243.39' 1 ®AaRO� L AR/V15 E I V 43660 SO FT 43560 SO Fr I I NW52'25E ti jo j 260,23' I AI TREE COURT cerise p - eY _t__.._.._.. -\,� \ 17 /W property made by me or under my supervision; that " -'---" \ Y1 \ d - Ps SW,CB 9 �356D SQ FT 4 i all ked as rlPs shown hereon it location, exist e, are y 1 \ kl,'yrl \ �i s, `� B8 6 • \ 6+ \ �!./ marked as f7.ITURi, and their lac ton, size, type \ t 6 R 7p, �Y �< till %4'. and material ore oorrecH shown; and that all v, \ \ \ °� 4 `� ?�•i9, / a \ Oji ti -•'` �' -, englosering requirements of the Fuilon County \ \ \\ Py / / '• �' 2 h '` osl fv! fon ulatlons and the requirements of the \ \ M •\ t ea fuf n ave been fully compiled with \ \ R at C io professional Engineer, No. 4298 V \ �. \< 43560 SO FT _ Dafe % L7 Raglstered Georglo L4 Surveyor No. 1159 1 1/ICT ,FND ties is To C04*Y THAT THE VOLM AND 7W VRWTURE of THE DETI)fDON Paha \ As SHOO am rw FINAL PAr FDR avwGE ON THE CRU! SID, IS M COWU%YC£ \ MIN SRIOY AND tX1`tifRltiflWl PI,WL .-, \ ( 24 } I\ \ DATE fffGL9TF1aD "GA PROFC.-Ow ONA4ER no. 1156 390 397 G 797ruu HAMAy I \ / 1 153620 SO FT THE FIELD DATA UPON WHICH THIS PLAT IS BASED NAS A CLOSURE 04 PRECISION OF ONE FOOT IN 34,831 FEET AND AN ANGULAR ERROR 001 407 OF 6.8 SECONDS PER ANGLE POINT, AND WAS ADJUSTED BY THE\\ (Y3� I 'IFCHD-D CRANDALL ADJUSTMENT ` \\ 1 1S FOUND TO HAS iN 39 29 ,F ONE FOOT INFOR 2,657,�RFEAND BE ACCURATE WAHF ` 21Y Nom£ ItARfSS/EGRESS- TO (�0RC14 LINEAR AND ANGULAR MEASUREMENTS WERE OBTAINED USING A 22 � \ POWER C Powell ar�Mrr. TOPCON G7S-304 ELECTRONIC DISTANCE MEASURING DLYICf_ THIS 15 Tq CERTIFY THAT THIS PROPERTY 15 HOT LOCATED \ LL \ 538 LLl ARI' 537BUFFER MOTHtN A FLOOD HAZARD AREA AS PER THE FLOOD INSURANCE RATE \ H%' MAPS (FIRM) PUBUSHED BY THE FEDERAL EMERGENCY MANAGEMENT MAP ,1 AGENCY. COMMUNITY -PANEL NUMBER 135160 0008C; ^ I RO _ REVISED: JANUARY Z 1992.APPROX 76 4'75B Rw, °a tit+ 1N MY OPINION, THIS PLAT IS A CORRECT G tBTE- 9 REPRESENTA71ON OF THE LAND PLATTED .�. LOT 1LdE h AJ..1T'f5'7$- 9 4'11 470 AND HAS BEEN PREPARED IN CONFORMITY59 a WITH THE MINIMUM STANDARDS AND R ,. Certification as to Recordina .REQUIREMENTS OF TAW. This is to certify that this plat has been t ' �g recorded in Plat Book i Page of Fulton County G' Recorded on ' 20 LL LL Clerk, Superior Court M 544 Fulton County, Georgia EDI ENGINEERS & SURVEYORS, INC. 3677 NORTH PEACHTREE ROAD CHAMBLEE, GEORGIA 30341 PHONE, (404) 457-0232 GRAPHIC SCALE /�FCIID-D F \ I FC_D \ M1s ;?N 51831 SQ FT j SOB.L 46290 SO R-21"' &p?mom p2T' !;z i B�.c.e. ,Ify 45890 so Fr I N86r2s20-W JMj 7' de y FULTON COUNTY PROJECT 09415WP TMS PROPERTY IS NOT WITtW THE CNA TTAHOOCHEE RIVER CORRIDOR, A MARTA CORRIDOR NOR IS THIS PROJECT A MAJOR DEVELOPMENT AS DEFNiIED BY FULTON COUNTY. t} THE LAKE/DETENTION AREA WHICH RESIDES BETWEEN 7^ #585 AND #595 OF WATBORO HILL DRiVE WILL REMAIN IN PLACE. IT WILL BE MAINTAINED BY THE OWNER OF LOT #585 WATBORO HILL DRIVE. THIS AREA WILL NOT BE A BUILDING LOT BUT WILL REMAIN AS A DETENTION AREA FOR THE SUBDIVISION. BECAUSE OF THIS, ACCESS TO THiS .AREA BY THE RESIDENTS OF THE SUBDIVISION WILI, BI; RESTRICTED TO -THE OWNER OF 9585 WATBORO HiLL DRIVE N/F MLIN F. MORRIS ZONE AG -1 5' WADE CONC, SIDEWALK ' ALONG ENRRE FROMAGIE OF PROPERTY AND LOCATED 2' HACK OF CURB. THOMPSON ROAD \\ 60' RIW \ LL �` 471 \ \ T\ \ 2 0 OCT: 2 coX The Director of the Community Development Department of The City of Milton, Georgia, certifies that this plat complies with the City of Milton Zoning Ordinances, Conditions of Zoning, red the City of Milton Subdivisions Regulations as amended. Director, I Date Community Development Department - -------- --t --_ FULTON COUNTY HEALTH DEPARTMENT £NYMONRENTAL HEALTH SEROGIS ilWs devefopniont Is approved pmvlded the fo8owkg mquked _ EmprowmaCnNtaepla�rm 1.WnVkrnoe wM the Fulbn C-* code of Lore, It& 30.t?,Z Board Of -2-1. DRWING WATER SUPPo�S"j9 30-2-7, SEWAM DISPOSAL Opt WATER SUPPLY SEWAGE DrstROSAL v.. lit b a wow Supply Q Pubf�� - a Iftamuol Wale, Suppy(I.) 12( -of OmHe 3 I� CONDITIONS OF APPROVAL CONDITIONS OF APPROVAL N 0 7#0 'A' Q ripe -A Typ. -C- Z �/ Q LALI ro- 'Er � Typ• •� 4C1 TyP. •D• $ D.1, Ngi'2 \'- 50' i....::: c� :..r Date F.H. IUoBh D.perfinsnf A B9 }.8g' -.._ -._. B.C. 1;:.,;�3 ,^ f` ( 19RON BAR FND 56134 SO FT 1 � 1 � '- "- - _ - _._.. i .Y 6� F Rew.wn Fulton »a courtly Health D* -t t HD -D 49000 SQ FT �p5't4' ss �, D.wC.B.\` St8J7SOl'7 --` u,A4r1_�j%'`,�i,Df �-- _/'-�-- 6224 NOTE BUILDER SHAD PROV= GRADfNG PLAN ON ALL "-- N 108.29' ?�+(S r` 4` I LOTS iHOfCAtEO BY AN ASTERICK t-, r0 riga v: t 48.89' - r \ re•t tOl PD eEW{t15 S7Aet0 er RE 74.51' 3656 '' INSURE THAT ROW WATER FROM UPSTREAM I�"S FAA LL M •(µ• l' T ~ I ...� 11 INLET HEADWALLS WILL GO TO THE STREET �RSACr Ao ABt Fa10B+0: \ 10° ri yl ! O.Wc.B.rR? \ E Cf5 47060 SO IIT `, ail. --.� tar3t•6a_.--I-. - s7d, �,, 'JB c3 \ I BEFORE caHc 1N7a THE 1roEFSE- (1 A uDbni6 WUna"9 e N41 bysw� Q 1 FCiD-D J �/ f 31.10' 63.91' � g' rp°•el Samnln"'"suwwaoi5a>rwss 41.38' `t7 Cto I M -C spa' 16 ARw� .c3aAtt URIC 16 FCRD-D \ JB CTA 5 �/ DISTANCES SHOWN dH THE PUT IRE HORRONFAL r i r p 4Y/ C l r CHID -n \\6pQ PCIID-D I ALL COMWON A$AS ARE OWNED AM MAINTANDO BY THE /52562 SO FT -A �:.` 1 HOMEOWNERS A SOC AWN M PERPETurrr. hr r% / i 5 14 N FCIm-D C 0 , . lA•r O I AMNOOSOM U 0, FADE 1 0a THE rutro001FIWco cowry REcormra W $ 12 ORD IADOR' 18720, rAOE te0-210, FW.TOR CpMIY RtYS. PROTEOTM ODYL WM RECOROCD IN OEFD 9W 187e3, PMA' 190-214 FUUON 47250 SQ FT 47250 SO FT $` `¢¢ 5J CaMY RECORD& 51000 SO FT $A �,, 46149 SQ b7 / : r, r,Y,,.f J I^ • .\ NNS \ Ln \ at" � Au /DAR AOM AMLL Nor FREE AW .70TH ACCESS 70 a50'- --- ------___.-.--r,E y. -•JB Ct I GS f W<" , -- / to 0243~' ii b ...1 1:: .. APPROX. LAND LOT tic rr•. dt P,L ,yA' 0181 \ \ N89'49'52"W 1338.50' CIA y CIO ^_ 6 rel Ip LAKE & DETENTION 70P OF DAM 20' W9bE \ I t POND "B' AT ELev, 1066.0 \ \ \ ,\ \\ "City of Milton and Fulton County personnel and/or agents 4 NORMAL POOL ELEV, - 10620 ,\ shall have free and total access to and across all easements 25 YR. H.W.FL 7063.48 \ \ 100 YR. RKEL 1063.78 TM�WrE 7D AfAriTAR�O 8Y THE .L7WNE� \ \ \ LL LL ,. • 6 •-4.....' 011 RS KUN7ENAHCE \ \ \ \ RIF HOPEWELL DM$ COIF-, LP. o N/f' IiOP£W(:IL DOitTS GOtf: LP. AND LNDEARVffMAi& ACJZt27 Ri FOR LAIOS AND $ OETOMN PONOS REWPOED IN DR. ". PC- - ZONE AC --1 I ZAP' AC -7 FUTON COUNTY RECORDS (saw t.JOTE 74P' R16r-17) 100 0 100 200 300 SCALE IN FEET REVISIONSt #I - 7/27Y2009 _-- THIS REVISION IS TO TAKE THE HOMEOWNER ASSOCIANON MAINTANCE OF THE DETENTION AREA/LAKE AREA, COMMON AREA, TO BE TRANSFERRED TO THE OWNER OF 4585 WATBORO HILL DRIVE. € I i ate s 34 47 1,:4 143 ileid and �Rrye4oal�dfsq Oct -2!--2009 11;36am 209-0300885 ie:,k Of Z:, No. PROJECT LOCATION; LAND LOTS 472 & 537 2ND DISTRICT 2ND SECTION FULTON COUNTY, GEORGIA LOCATION MAP N.T.S. SITE DATA SITE AREA: 48.3584 ACRES SITE ZONING: AG -1 (AGRICULTURAL DISTRICT) TOTAL LOTS: 34 LOTS DENSITY. 0.70 LOTS/ACRE MINIMUM LOT STANDARDS: MINIMUM LOT AREA, 43,560 SQ,FT, (1 AC,) MINIMUM LOT FR(WTAGE: 35' AT RIGHT OF WAY MINIMUM LOT 147DTH: 100' AT FRONT BUILDING LINE BUILDING SETBACK LINES FRONT: 60' CORNER SIO£ STREET: 40' SIDE: 25' REAR: 50' MINIMUM HEATED FLOOR AREA: 1 STORY DWELLING; NONE SQ,FT. 2 STORY DWELLING: NONE MAXIMUM BUILDING HEIGHT: 2-1/2 STORIES (3517.) OWNER/DEVELOPER: MONARCH DEVELOPMENTS OF CA., INC. GORDAN GOURLEY, MANAGER 712 MALVERN BOULEVARD STONE MOUNTAIN, GEORGIA 30087 TEL (404) 879-82f2 DRAINAGE The owner of record, on behalf of himself (Naelf) and all successors In lnteresh, specifically release Fulton County from any and all liability and responsiblilfy for flooding or erosion control from etorrn drains or from (loading from high water Of a natural creek or drainage fealumms A drainage easement Is hereby established for the sole purpose of providing for the emergency proisoHon of the free flow of surface wahws along all waNraounes as established by these regulations and the Dfrector of the Department of Public Works, Sald Director may conduct emergency maintenance operations within this easement where ernergenoy xcamaintenance shall be the removal of trees and other de6rls, 0vctfan, (filing and the like necessary to remedy a condHlon, which in the judgement of sold Director Is potentially Injurious to Ills, property or the public or utility system. Such emergency maintenance, conducted for a common good, shall not be conatrued as consHfuflrg a conilnulag* maintenance obligation on Me par# of Fulton County nor an Abrogation of r Non County's right to sack reimbursement for expenses from the owner/s of the propeAy/Tn of the lands that generated the conditions. FINAL PLAT APPROVAL The Director of the Department of Public Works of Fulton County, Georgia certifies that this plat complies with the Fulton County Zoning Resol on, Conditions of Zoning, end the 1982 Fulton County Subdlvfston Walla l s amended. BY: Dated: LP"Zy'�9 Of , Deportment of Development Servloss SURVEYORS CERTIFICATE It Is herobyy certified that this plot Is true and coraco and was Prepared /rom on actual survey of the property made by me or under my supervision; that oil monuments shown hereon actually exist or are marked as 'Future, and their location, slim and material are My sh n. eglsteTea Georgia Land Surveyor, No. 116 --9 This plat is spprovW wish tbt sa0erat&wVA# Uat ease. meet is granKd Flu" Comity sk" all reed $crenae for the purpose of SWP* oats MW Mk ss (al)"": 0' to S' - sot Mw than 3 to 1 AW 5' to 10' depth - set kss thin 2 to f slope THIS IS TO CERr" TIWF THE VOLUMM AND STRUCTURES OF THE DETENTION FACULTIES AS SHOWN ON THE FW"L PLA, FOR: 'OAKRIOC£ ON ME GREEN S LOCATED IN LAND LOTS 472 d 537 OF THE 2ND DISTRICT, 2ND SEC77ON OF` FUL C£ ✓S 1N COW DANCE WM THE APPROVED HYDROLOGY 12t=PlAA6. . oArr, % r S.G. EVANS. JR., REGLS 0 GEORGIA PRGKE75SIONAL ENWNEER, NO. 4298 INDL747IFICATION AGRIDNDIE FOR DRIVEVAYS CROSSING EASEMENTS FULTON COUNTY PERSONNEL ANO/OR AGENT9,SHALL NAVE FRU AND TOTAL ACCESS TO, ACROSS AND UNDER DRIVEWAYS. THAT WILL BE INSTALLED ON THERE RECORDED LOTS, FOR THE PURPOSES OF INSPECTION. REPAIR AND/OR CONSTRUCTION, AND SMALL HAVE NO RESPONSIBILITY FOR OAHRGES TO, OR THE REPAIR OF IMPROVDC041'S WITHIN SAID EASE7O=I SHEET TITLE, FINAL SUBDIVISION PLAT FOR. PROJECT NAME, OAK RIDGE ON THE GREEN SID DATE JUNE 29, 1995 SCALE, 1" = 100' SHEET I I OF 1 SHEETS I 390 397 G 797ruu HAMAy 7 04 403 001 407 400 O 79 'p *0 597 + i Cse,k v, 39 29 ,F Ctrl <M1 rH MAS CREEK 61 462 463 464 465 "CT o 41, 466 467 60 ^ I RO _ 76 4'75B Rw, °a tit+ L6e5ON p D 9 4'11 470 Ifopewe( 411 _ i 4 tN M ' 153ooA' ?HD�PSD 5)4 4 0 516 { H 53fi_ / 579 40 x 5 7rn 546 , v $45 144 1.11 542 591 tv 2g 75400 i - 1500 U� us bw boo 6095 09'. 414RANCIS alt RD 611 a� _ I 16. 615 616 637 Z' !0 619 618 � 617 _ 616 �Q _ LOCATION MAP N.T.S. SITE DATA SITE AREA: 48.3584 ACRES SITE ZONING: AG -1 (AGRICULTURAL DISTRICT) TOTAL LOTS: 34 LOTS DENSITY. 0.70 LOTS/ACRE MINIMUM LOT STANDARDS: MINIMUM LOT AREA, 43,560 SQ,FT, (1 AC,) MINIMUM LOT FR(WTAGE: 35' AT RIGHT OF WAY MINIMUM LOT 147DTH: 100' AT FRONT BUILDING LINE BUILDING SETBACK LINES FRONT: 60' CORNER SIO£ STREET: 40' SIDE: 25' REAR: 50' MINIMUM HEATED FLOOR AREA: 1 STORY DWELLING; NONE SQ,FT. 2 STORY DWELLING: NONE MAXIMUM BUILDING HEIGHT: 2-1/2 STORIES (3517.) OWNER/DEVELOPER: MONARCH DEVELOPMENTS OF CA., INC. GORDAN GOURLEY, MANAGER 712 MALVERN BOULEVARD STONE MOUNTAIN, GEORGIA 30087 TEL (404) 879-82f2 DRAINAGE The owner of record, on behalf of himself (Naelf) and all successors In lnteresh, specifically release Fulton County from any and all liability and responsiblilfy for flooding or erosion control from etorrn drains or from (loading from high water Of a natural creek or drainage fealumms A drainage easement Is hereby established for the sole purpose of providing for the emergency proisoHon of the free flow of surface wahws along all waNraounes as established by these regulations and the Dfrector of the Department of Public Works, Sald Director may conduct emergency maintenance operations within this easement where ernergenoy xcamaintenance shall be the removal of trees and other de6rls, 0vctfan, (filing and the like necessary to remedy a condHlon, which in the judgement of sold Director Is potentially Injurious to Ills, property or the public or utility system. Such emergency maintenance, conducted for a common good, shall not be conatrued as consHfuflrg a conilnulag* maintenance obligation on Me par# of Fulton County nor an Abrogation of r Non County's right to sack reimbursement for expenses from the owner/s of the propeAy/Tn of the lands that generated the conditions. FINAL PLAT APPROVAL The Director of the Department of Public Works of Fulton County, Georgia certifies that this plat complies with the Fulton County Zoning Resol on, Conditions of Zoning, end the 1982 Fulton County Subdlvfston Walla l s amended. BY: Dated: LP"Zy'�9 Of , Deportment of Development Servloss SURVEYORS CERTIFICATE It Is herobyy certified that this plot Is true and coraco and was Prepared /rom on actual survey of the property made by me or under my supervision; that oil monuments shown hereon actually exist or are marked as 'Future, and their location, slim and material are My sh n. eglsteTea Georgia Land Surveyor, No. 116 --9 This plat is spprovW wish tbt sa0erat&wVA# Uat ease. meet is granKd Flu" Comity sk" all reed $crenae for the purpose of SWP* oats MW Mk ss (al)"": 0' to S' - sot Mw than 3 to 1 AW 5' to 10' depth - set kss thin 2 to f slope THIS IS TO CERr" TIWF THE VOLUMM AND STRUCTURES OF THE DETENTION FACULTIES AS SHOWN ON THE FW"L PLA, FOR: 'OAKRIOC£ ON ME GREEN S LOCATED IN LAND LOTS 472 d 537 OF THE 2ND DISTRICT, 2ND SEC77ON OF` FUL C£ ✓S 1N COW DANCE WM THE APPROVED HYDROLOGY 12t=PlAA6. . oArr, % r S.G. EVANS. JR., REGLS 0 GEORGIA PRGKE75SIONAL ENWNEER, NO. 4298 INDL747IFICATION AGRIDNDIE FOR DRIVEVAYS CROSSING EASEMENTS FULTON COUNTY PERSONNEL ANO/OR AGENT9,SHALL NAVE FRU AND TOTAL ACCESS TO, ACROSS AND UNDER DRIVEWAYS. THAT WILL BE INSTALLED ON THERE RECORDED LOTS, FOR THE PURPOSES OF INSPECTION. REPAIR AND/OR CONSTRUCTION, AND SMALL HAVE NO RESPONSIBILITY FOR OAHRGES TO, OR THE REPAIR OF IMPROVDC041'S WITHIN SAID EASE7O=I SHEET TITLE, FINAL SUBDIVISION PLAT FOR. PROJECT NAME, OAK RIDGE ON THE GREEN SID DATE JUNE 29, 1995 SCALE, 1" = 100' SHEET I I OF 1 SHEETS I SURVEYORS NOTES: 1. THE FIELD DATA FOR THIS SURVEY WAS OBTAINED WITH A TOPCON GTS -303 TOTAL STATION. 2. THE FIELD DATA UPON WHICH THIS SURVEY IS BASED HAS A CLOSURE PRECISION OF ONE FOOT IN 21.839 FEET AND AN ANGULAR ERROR OF 99 SECONDS PER ANGLE POINT AND WAS ADJUSTED USING COMPASS RULE. 3. THIS PLAT OR MAP HAS BEEN CALCULATED FOR CLOSURE AND HAVE A CLOSURE PRECISION RATIO.OF 1' IN 389.018, 4. NO PORTION OF THE PROPERTY DEPICTED HEREIN IBES WITHIN A FLOOD HAZARD AREA ACCORDING TO THE FLOOD INSURANCE RATE MAP PANEL 13121CO017 E DATED: JUNE 22. 1998 5. UNDERGROUND UTILITIES AS SHOWN BY THIS SURVEY ARE APPROXIMATE AND SHOULD BE FIELD VERIFIMP) PRIOR TO ANY CONSTRUCTION. 6. THIS PLAT IS FOR THE BENEFIT OF THE PARTIES IN THE SURVEYORS CERTIFICATION. ANY USE BY THIRD PARTIES IS AT OWN RISK GRANT SHEPHERD do ASSOCIATES, INC. WILL NOT ACCEPT ANY RESPONSIBILITY OF LIABILITY FOR THE USE OF THIS SURVEY BY ANYONE OTHER THAN THE PERSON, PERSONS. OR ENTITY NAMED WITHIN THE CERTIFICATION AND OR TITLE BLOCK 7. THE SURVEY SHOWN HEREIN WAS PREPARED WITHOUT BENEFIT OF AN ABSTRACT OF TITLE; THEREFORE, TIFT UNDERSIGNED AND GRANT SHEPHERD do ASSOCIATES, INC. MAKE NO GUARANTEES OR REPRESENTATIONS REGARDING INFORMATION SHOWN HEREIN PERTAINING TO EASEMENTS, RIGHTS -OF -WAYS, CURRENT ZONING, ZONING STANDARDS AND OR REGULATIONS. AGREEMENTS, RESERVATIONS, AND OTHER SIMILAR MATTERS. CURVE. TABLE CURVE LENGTH RADIUS BEARING CHORD DELTA C1 119.80 422.00 N43°33'15"E 119.40 16.15'67" C2 65.84 422.00 1 N30'57'58"E 1 65.57 8'54'42" GIS MON. F302 N 1.696.203.639 E 2,284,388.609' Ay V LEGEND Q e POWER POLE 0 IRON PIN FOUND OR SET LIGHT POLE O COMPUTED POINT F - GUY WIRE CTP CRIMP TOP PIPE Q� hEADWALL OTP OPEN TOP PIPE (� SINGLE WING CA TCN BASIN RB REINFORCING BAR Date: 12/2/2009 DOUBLE WING CATCH BASIN RO.B. POINT OF BEGINNING STORM SEVER MANHOLE IPF IRON PIN FOUND m SANITARY SEWER MANHOLE IPS IRON PIN SET CI/2' RAJ SSE SANITARY SEWER EASEMENT BC BACK OF CURB DE tRAINAGE EASEMENT x985.0 EXISTING ELEVATION 4. x(985.0) PRE-CONSTRUCTI(N ELEV ,%6 5 ■ WATER FLOW CURVE. TABLE CURVE LENGTH RADIUS BEARING CHORD DELTA C1 119.80 422.00 N43°33'15"E 119.40 16.15'67" C2 65.84 422.00 1 N30'57'58"E 1 65.57 8'54'42" GIS MON. F302 N 1.696.203.639 E 2,284,388.609' Ay V ORA INA GE STA TEMENT I THE OWNER OF RECORD, ON BEHALF OF HIMSELF (ITSELF) AND ALL ISUCCESSORS IN INTEREST, SPECIFICALLY RELEASES THE CITY OF MILTON FROM ANY AND ALL LIABILITY AND RESPONSIBILITY FOR FLOODING OR EROSION FROM STORM DRAINS AND FROM FLOODING FROM HIGH WATER OF NATURAL CREEKS, RIVERS, OR DRAINAGE FEATURES. A DRAINAGE EASEMENT IS HEREBY ESTABLISHED FOR THE SOLE PURPOSE OF PROVIDING FOR THE EMERGENCY PROTECTION OF THE FREE FLOW OF SURFACE WATERS ALONG ALL WATERCOURSES AS ESTABLISHED BY THESE REGULATIONS AND THE DIRECTOR OF THE PUBLIC WORKS DEPARTMENT. SAID DIRECTOR MAY CONDUCT EMERGENCY MAINTENANCE OPERATIONS WITHIN THE EASEMENT WHERE EMERGENCY CONDITIONS EXIST. EMERGENCY MAINTENANCE SHALL BE THE REMOVAL OF TREES AND OTHER DEBRIS EXCAVATION "ACCORDING TO THE FLOOD INSURANCE RATE MAP (F.I.R.M.) OF N/F FULTON COUNTY, PANEL III 13121CO017 E, DATED JUNE. 22,1998, LOT 81 NO PORTION OF THIS PROPERTY IS LOCATED IN A FLOOD HAZARD 81.08' \T\ AREA. N28'30'38"E d't \3e .90• / FORMERLY / LOT 80 X3167 AREA OUTSIDE ESMT: r 37,723 S.F. pA 0.888 ACRES TOTAL AREA: �' 1 !1 U 92,393 S.F., +.f:. � \ 9 / 1.432 ACRES } IRON FENCE 6� / �; : •' ''GONG.: :\ / '� IPF •DRIVE •, j 1/2 R/H \ TWO STORY \ BRICK W/BSMT 26.34' #3147 // AREA OUTSIDE ESMT}}• ,1 /.44,339 S.F. 1.017 ACRES l i 76.84' LOT 58 I , FILLING, AND I'll AREA THE LIKE NECESSARY "S TO REMEDY A CONDITION WHICH IN THE JUDGEMENT g� ` 76,600 S.F. OF STAFF AND DIRECTOR IS POTENTIALLY INJURIOUS TO LIFE, PROPERTY, p g:� \1.738 ACRE OR THE PUBLIC ROAD OR UTILITY SYSTEM. SS \� i SUCH EMERGENCY MAINTENANCE CONDUCTED FOR A COMMON GOOD SHALL \� Ej: NOT BE CONSTRUED AS CONSULTING A MAINTENANCE OBLIGATION ON THE ___1 / t l T PART OF THE CITY OF MILTON, NOR AN ABROGATION OF THE CITY OF / MILTON'S RIGHT TO SEEK REIMBURSEMENT FOR EXPENSES FROM THE / OWNER/S OF THE PROPERTY OR THE LANDS THAT GENERATE THE / / 9 CONDITIONS. � ,Io SURI/EYOR'S ACKNOWLEDGMENT IT IS HEREBY CERTIFIED THAT THIS MINOR SUBDIVISION PLAT IS TRUE AND CORRECT AND WAS PREPARED FROM AN ACTUAL SURVEY OF THE PROPERTY, MADE BY ME OR UNDER MY SUPERVISION; THAT ALL MONUMENTS SHOWN HEREON ACTUALLY EXIST, OR AS MARKET) AS "FUTURE", AND THEIR LOCATION, SIZE, TYPE, AND MATERIAL IS CORRECT Y SHOWN." BY: 4--- -- SEATON G. SH HERD, J(?.' GRAPHIC SCALE REGISTERED LAND SURVEYOR NO. 2136 -60 0 26 60 100 DATE: _Z_*;gn�)(/dg_2y IN MY OPINION, THIS PLAT IS A CORRECT REPRESENTATION OF THE LAND PLATTED AND HAS BEEN PREPARED IN CONFORMITY TI'ITH HE MINIMUM ST NDARDS AND EQUIREM T o 0 C R. L. S. No 136 �c O R G� tj GIST[:)gF / -1' 13 CD I y y !,q I11 pQ' fit. �o tiO Suwi Q She Rre/ ( i IN 50 FEET ) LAND LOT 397 — 2ND DISTRICT 2ND SECTION, LOTS 59 & 60 THE MANOR S/D, PHASE 1—C CITY OF MILTON FULTON COUNTY, GEORGIA DATE: DECEMBER 2, 2009 SCALE: 1"=50' JOB NUMBER: 09-09-210 \!ln IPF , 1/2 "R/B 1 ' 1, ,4 . GOLF COURSE AND AMENITY AREA (as per sect 11.14 of covenants) FORMER LO_T5 9 75,600 S.F. 1.736 ACRES CP IPF 1 /2"R/B `. GOLF COURSE AND AMENITY AREA l (air per seat 11.14 of /^ covenants) 1 n1 �.:.1SS m~ CP THE MANOR GOLF COURSE 0INNER/ DEVELOPER MICHAEL ZITO 3147 WATSON BEND MILTON, GA 30004 678-612-3735 FORMER LO_T6 0 62,393 S. F, 1.432 ACRES PRESENT LOT 69 TOTAL 137,993 S. F. 3.168 ACRES THIS DRAWING AND/OR ,A1 NY COPIES THEREOF ARE THE PROPERTY OF GRANT SHEPHERD & ASSOCIATES, INC. AND SHALL NOT BE REPRODUCED OR COPIED, IN WHOLE OR IN PART, OR OTHERWISE USED WITHOUT WRITTEN PERMISSION OF THE OWNER, AND SHALL BE RETURNED TO THE OWNER UPON REQUEST. THIS PLAT WAS PREPARED AS PER THE INSTRUCTIONS AND/OR FOR THE BENEFIT AND EXCLUSIVE USE OF THE PERSON, PERSONS OR ENTITY NAMED HEREON. NO WARRANTY, EXPRESSED OR IMPLIED, IS EXTENDED TO ANY UNNAMED. THIRD PARTY. «• NOTE: I. ALL STREETS, STORM SYSTEMS, DRAINAGE EASEMENTS, DETENTION PONDS do COMMON AREAS TO BE OWNED AND MAINTAINED BY THE MANOR HOA. 2. WATER SERVICE PROVIDED BY FULTON COUNTY 3. WASTEWATER SERVICE PROVIDED BY FULTON COUNTY / 034. � ! �:4 r"•p� .., l G/ -� f' REFERENCE CP * PLAT BOOK 279 PAGE 53-62 PLAT BOOK 280 PAGE 92-101 FULTON COUNTY (REVISION 8-25-05) * DEED BOOK 44748 PAGE 437 FULTON COUNTY * PROTECTIVE COVENANTS DB 37257 PG 401 ` * This plat is subject to the covenants set forth in the separate document as recorded in Deed Book 37257; Page 401, which hereby becomes a part of this plat. MINOR SUBDI I/ISION PLA T APPRO SAL THE DIRECTOR OF THE DEPARTMENT OF COMMUNITY DEVELOPMENT OF MILTON, GEORGIA, CERTIFIES THAT THIS PLAT COMPLIES NTH THE CITY OF TON ZONING ORDINANCES, CONDITIONS OF. ZONING, AND THE CITY OF TON SU IVISION REGULATIONS AS AMENDED. .TOR, DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 1 .;10, to OWNER'S ACKNOWLEDGMENT THE OWNER OF RECORD OF THE LAND SHOWN ON THIS PLAT AND WHOSE NAME IS SUBSCRIBED THERETO, IN PERSON OR THROUGH A DULY AUTHORIZED AGENT, HEREBY ACKNOWLEDGES THAT THIS PLAT WAS MADE FROM AN ACTUAL SURVEY, AND DEDICATES. TO FULTON CO. THE COMPLETE OWNERSHIP AND USE OF ALL WATER AND SEWER IMPROVEMENTS CONSTRUCTED OR TO BE CONSTRUCTED IN ACCORDANCE WITH THIS PLAT, AND DEDICATED TO THE USE OF PU FOLLOWING: BLIC FOREVER THE PUBLIC STREETS 0.00 ACRES PUBLIC DRAINAGE EASEMENTS 0.00 ` ACRES PUBLIC PARKS/OPEN SPACE 1.29 ACRES (Ki'sti Zito TYPED NAME OF SUBDIVIDER TYPED NAME OF OWNER ^OF RECORD SIGNATURE—OF SUBDIVIDER SIGNi57( RE 0 OWNE OF RECORD ------ DATE DATE \\Gsasbs\Dwg2009\Fulton\0909210\dwg\0909210.dwg 12/2/2009 14 0 N No. GIS MON F402 N 1,614.320.313 �/ Q f E 2,265,321.246 ` J Z ZONING INFORMATION; 2067, 74' N86'27.07"* 1. PRESENT ZONING: AG -1 A (SINGLE—FAMILY RESIDENTIAL, DISTRICT) PWR.f)OX 2. SETBACKS: Date: 12/2/2009 Project #: 09-09-120 SHEET 1 OF 1 FRONT: 60' SIDE: 25' BL SIDE (CORNER LOT 40' /� REAR: 50' BL 1,798.8' ALONG ESMT. OF .4. 3. MIN. LOT WIDTH: 100' WATSONS BEND To S.E. 4. MIN. LOT FRONTAGE: 35' ESMT. CORNER OF HLAIR ,%6 5 MIN LOT SIZE• 43 580 S F ' ORA INA GE STA TEMENT I THE OWNER OF RECORD, ON BEHALF OF HIMSELF (ITSELF) AND ALL ISUCCESSORS IN INTEREST, SPECIFICALLY RELEASES THE CITY OF MILTON FROM ANY AND ALL LIABILITY AND RESPONSIBILITY FOR FLOODING OR EROSION FROM STORM DRAINS AND FROM FLOODING FROM HIGH WATER OF NATURAL CREEKS, RIVERS, OR DRAINAGE FEATURES. A DRAINAGE EASEMENT IS HEREBY ESTABLISHED FOR THE SOLE PURPOSE OF PROVIDING FOR THE EMERGENCY PROTECTION OF THE FREE FLOW OF SURFACE WATERS ALONG ALL WATERCOURSES AS ESTABLISHED BY THESE REGULATIONS AND THE DIRECTOR OF THE PUBLIC WORKS DEPARTMENT. SAID DIRECTOR MAY CONDUCT EMERGENCY MAINTENANCE OPERATIONS WITHIN THE EASEMENT WHERE EMERGENCY CONDITIONS EXIST. EMERGENCY MAINTENANCE SHALL BE THE REMOVAL OF TREES AND OTHER DEBRIS EXCAVATION "ACCORDING TO THE FLOOD INSURANCE RATE MAP (F.I.R.M.) OF N/F FULTON COUNTY, PANEL III 13121CO017 E, DATED JUNE. 22,1998, LOT 81 NO PORTION OF THIS PROPERTY IS LOCATED IN A FLOOD HAZARD 81.08' \T\ AREA. N28'30'38"E d't \3e .90• / FORMERLY / LOT 80 X3167 AREA OUTSIDE ESMT: r 37,723 S.F. pA 0.888 ACRES TOTAL AREA: �' 1 !1 U 92,393 S.F., +.f:. � \ 9 / 1.432 ACRES } IRON FENCE 6� / �; : •' ''GONG.: :\ / '� IPF •DRIVE •, j 1/2 R/H \ TWO STORY \ BRICK W/BSMT 26.34' #3147 // AREA OUTSIDE ESMT}}• ,1 /.44,339 S.F. 1.017 ACRES l i 76.84' LOT 58 I , FILLING, AND I'll AREA THE LIKE NECESSARY "S TO REMEDY A CONDITION WHICH IN THE JUDGEMENT g� ` 76,600 S.F. OF STAFF AND DIRECTOR IS POTENTIALLY INJURIOUS TO LIFE, PROPERTY, p g:� \1.738 ACRE OR THE PUBLIC ROAD OR UTILITY SYSTEM. SS \� i SUCH EMERGENCY MAINTENANCE CONDUCTED FOR A COMMON GOOD SHALL \� Ej: NOT BE CONSTRUED AS CONSULTING A MAINTENANCE OBLIGATION ON THE ___1 / t l T PART OF THE CITY OF MILTON, NOR AN ABROGATION OF THE CITY OF / MILTON'S RIGHT TO SEEK REIMBURSEMENT FOR EXPENSES FROM THE / OWNER/S OF THE PROPERTY OR THE LANDS THAT GENERATE THE / / 9 CONDITIONS. � ,Io SURI/EYOR'S ACKNOWLEDGMENT IT IS HEREBY CERTIFIED THAT THIS MINOR SUBDIVISION PLAT IS TRUE AND CORRECT AND WAS PREPARED FROM AN ACTUAL SURVEY OF THE PROPERTY, MADE BY ME OR UNDER MY SUPERVISION; THAT ALL MONUMENTS SHOWN HEREON ACTUALLY EXIST, OR AS MARKET) AS "FUTURE", AND THEIR LOCATION, SIZE, TYPE, AND MATERIAL IS CORRECT Y SHOWN." BY: 4--- -- SEATON G. SH HERD, J(?.' GRAPHIC SCALE REGISTERED LAND SURVEYOR NO. 2136 -60 0 26 60 100 DATE: _Z_*;gn�)(/dg_2y IN MY OPINION, THIS PLAT IS A CORRECT REPRESENTATION OF THE LAND PLATTED AND HAS BEEN PREPARED IN CONFORMITY TI'ITH HE MINIMUM ST NDARDS AND EQUIREM T o 0 C R. L. S. No 136 �c O R G� tj GIST[:)gF / -1' 13 CD I y y !,q I11 pQ' fit. �o tiO Suwi Q She Rre/ ( i IN 50 FEET ) LAND LOT 397 — 2ND DISTRICT 2ND SECTION, LOTS 59 & 60 THE MANOR S/D, PHASE 1—C CITY OF MILTON FULTON COUNTY, GEORGIA DATE: DECEMBER 2, 2009 SCALE: 1"=50' JOB NUMBER: 09-09-210 \!ln IPF , 1/2 "R/B 1 ' 1, ,4 . GOLF COURSE AND AMENITY AREA (as per sect 11.14 of covenants) FORMER LO_T5 9 75,600 S.F. 1.736 ACRES CP IPF 1 /2"R/B `. GOLF COURSE AND AMENITY AREA l (air per seat 11.14 of /^ covenants) 1 n1 �.:.1SS m~ CP THE MANOR GOLF COURSE 0INNER/ DEVELOPER MICHAEL ZITO 3147 WATSON BEND MILTON, GA 30004 678-612-3735 FORMER LO_T6 0 62,393 S. F, 1.432 ACRES PRESENT LOT 69 TOTAL 137,993 S. F. 3.168 ACRES THIS DRAWING AND/OR ,A1 NY COPIES THEREOF ARE THE PROPERTY OF GRANT SHEPHERD & ASSOCIATES, INC. AND SHALL NOT BE REPRODUCED OR COPIED, IN WHOLE OR IN PART, OR OTHERWISE USED WITHOUT WRITTEN PERMISSION OF THE OWNER, AND SHALL BE RETURNED TO THE OWNER UPON REQUEST. THIS PLAT WAS PREPARED AS PER THE INSTRUCTIONS AND/OR FOR THE BENEFIT AND EXCLUSIVE USE OF THE PERSON, PERSONS OR ENTITY NAMED HEREON. NO WARRANTY, EXPRESSED OR IMPLIED, IS EXTENDED TO ANY UNNAMED. THIRD PARTY. «• NOTE: I. ALL STREETS, STORM SYSTEMS, DRAINAGE EASEMENTS, DETENTION PONDS do COMMON AREAS TO BE OWNED AND MAINTAINED BY THE MANOR HOA. 2. WATER SERVICE PROVIDED BY FULTON COUNTY 3. WASTEWATER SERVICE PROVIDED BY FULTON COUNTY / 034. � ! �:4 r"•p� .., l G/ -� f' REFERENCE CP * PLAT BOOK 279 PAGE 53-62 PLAT BOOK 280 PAGE 92-101 FULTON COUNTY (REVISION 8-25-05) * DEED BOOK 44748 PAGE 437 FULTON COUNTY * PROTECTIVE COVENANTS DB 37257 PG 401 ` * This plat is subject to the covenants set forth in the separate document as recorded in Deed Book 37257; Page 401, which hereby becomes a part of this plat. MINOR SUBDI I/ISION PLA T APPRO SAL THE DIRECTOR OF THE DEPARTMENT OF COMMUNITY DEVELOPMENT OF MILTON, GEORGIA, CERTIFIES THAT THIS PLAT COMPLIES NTH THE CITY OF TON ZONING ORDINANCES, CONDITIONS OF. ZONING, AND THE CITY OF TON SU IVISION REGULATIONS AS AMENDED. .TOR, DEPARTMENT OF COMMUNITY DEVELOPMENT DATE: 1 .;10, to OWNER'S ACKNOWLEDGMENT THE OWNER OF RECORD OF THE LAND SHOWN ON THIS PLAT AND WHOSE NAME IS SUBSCRIBED THERETO, IN PERSON OR THROUGH A DULY AUTHORIZED AGENT, HEREBY ACKNOWLEDGES THAT THIS PLAT WAS MADE FROM AN ACTUAL SURVEY, AND DEDICATES. TO FULTON CO. THE COMPLETE OWNERSHIP AND USE OF ALL WATER AND SEWER IMPROVEMENTS CONSTRUCTED OR TO BE CONSTRUCTED IN ACCORDANCE WITH THIS PLAT, AND DEDICATED TO THE USE OF PU FOLLOWING: BLIC FOREVER THE PUBLIC STREETS 0.00 ACRES PUBLIC DRAINAGE EASEMENTS 0.00 ` ACRES PUBLIC PARKS/OPEN SPACE 1.29 ACRES (Ki'sti Zito TYPED NAME OF SUBDIVIDER TYPED NAME OF OWNER ^OF RECORD SIGNATURE—OF SUBDIVIDER SIGNi57( RE 0 OWNE OF RECORD ------ DATE DATE \\Gsasbs\Dwg2009\Fulton\0909210\dwg\0909210.dwg 12/2/2009 14 0 N No. Revision Q 1/4/2010 Z 8 A 0 Drawn By; J.L. Reviewed By. SGS Date: 12/2/2009 Project #: 09-09-120 SHEET 1 OF 1 Peace Officers’ Memorial Day WHEREAS, the Congress and President of the United States have designated May 15 as Peace Officers’ Memorial Day, and the week in which May 15 falls as National Police week; and WHEREAS, the members of the law enforcement agency of the City of Milton play an essential role in safeguarding the rights and freedoms of the City of Milton; and WHEREAS, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of the law enforcement agency, and that members of our law enforcement agency recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and WHEREAS, the men and women of the law enforcement agency of the City of Milton unceasingly provide a vital public service; Now, therefore, I Mayor of the City of Milton, call upon all citizens of the City of Milton and upon all patriotic, civic and educational organizations to observe the week of May 9, 2010, as Police Week and appropriate ceremonies and observances in which all of our people may join in commemorating law enforcement officers, past and present, who, by their faithf ul and loyal devotion to their responsibilities, have rendered a dedicated service to their communities and, in so doing, have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens. I further call upon all citizens of the City of Milton to observe May 15, as Peace Officers’ Memorial Day in honor of those law enforcement officers who, through their courageous deeds, have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty, and let us recognize and pay respect to the survivors of our fallen heroes. In witness thereof, I have hereunto set my hand and caused the Seal of the City of Milton to be affixed. Given under my hand and seal of the City of Milton, Georgia on this 3rd Day of May, 2010. (Seal) ______________________ Joe Lockwood Mayor City of Milton, Georgia Fiscal Year 2010 Summary of Departmental Budget Amendments #1 Fiscal Year 2010 Budget Amendment #1 2 The goal of the fiscal year 2010 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. The intent of the amendment is to capture the actual expenditures and savings from the City’s transition to bringing services in-house. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance/ operating category includes expenditures related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase 6,822,115 Expenditure Appropriation Increase 6,822,115 Net Revenue/(Expenditure) Requests:- Revenue Amendments: As noted above, a recommended increase of approximately $6.8 million is necessary to account for the City’s revenue streams in the current fiscal year. This increase is deceiving in that it is truly accounting for prior year property taxes that were not initially projected for FY 2010. As you recall, Fulton County was severely late in sending the 2009 tax digest out to the City. This posed a great problem for Milton because the property taxes that are normally billed at the end of our fiscal year on September 1 weren’t sent out until October 31, which was one month after FY 2009 ended. As a result, the City could not meet FY 2009 projections for property taxes and was forced to show a deficit of a little over $1.6 million. The City’s reserves were replenished in December 2009 when the property tax bills became due. Please note the required amount the City should carry in reserves is equal to two months of operating appropriations. This totals to approximately $2.58 million. Fiscal Year 2010 Budget Amendment #1 3 APPROVED BUDGET ACTUALS AS OF 4/13/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENT FINAL AMENDED BUDGET TAXES Current Yr Property Taxes-Real $ 7,745,000 $ - $ 7,745,000 $ - $ 7,745,000 Current Yr Property Taxes-Ut ility 52,549 50,691 1,858 - 52,549 Prior Yr Property Taxes-Real 1,200,000 7,735,424 (6,535,424) 6,700,000 7,900,000 Current Yr Prop Taxes-Personal 140,000 - 140,000 - 140,000 Motor Vehicle Tax 500,000 190,270 309,730 (50,000) 450,000 Intangible Tax 190,000 66,032 123,968 - 190,000 Prior Yr Prop Taxes-Personal 40,000 162,746 (122,746) 122,746 162,746 Real Estate Transfer Tax 35,000 16,131 18,869 - 35,000 Franchise Fees 1,700,000 569,670 1,130,330 - 1,700,000 Local Option Sales Tax 3,400,000 1,550,095 1,849,905 - 3,400,000 Alcohol Beverage Excise Tax 254,000 111,256 142,744 23,000 277,000 Business & Occupation Tax 575,000 517,609 57,391 - 575,000 Insurance Premium Tax 850,000 - 850,000 - 850,000 Financial Institution Tax 23,000 26,158 (3,158) 3,158 26,158 Penalties & Interest-Real Prop 50,000 79,135 (29,135) 32,000 82,000 Penalties & Interest-Pers Prop 1,000 1,457 (457) 457 1,457 Penalties & Interest-Business Lic 2,000 126 1,874 - 2,000 Penalties & Interest-Other - 3,189 (3,189) 3,189 3,189 LICENSES & PERMITS Alcohol Beverage Licenses 122,000 128,700 (6,700) 6,700 128,700 Advertising Fee 900 1,000 (100) 100 1,000 Pouring Permit 3,300 3,115 185 - 3,300 Solicitation Permit 390 1,950 (1,560) 1,560 1,950 Zoning & Land Use Permits 2,500 4,462 (1,962) 2,000 4,500 Land Disturbance 20,000 760 19,240 - 20,000 Modification 2,000 1,050 950 - 2,000 Variance 8,000 3,150 4,850 - 8,000 Seasonal & Special Events 120 170 (50) - 120 Sign Permits 7,000 3,719 3,281 - 7,000 Building Permits 50,000 29,928 20,072 - 50,000 CHARGES FOR SERVICES Finance Admin Fee 70,000 56,425 13,575 (2,000) 68,000 Court Admin Fee 145,000 55,209 89,791 - 145,000 Maps & Cert Letters 500 100 400 - 500 Plan Review Fees 45,000 19,705 25,295 - 45,000 Open Records Fees 600 941 (341) - 600 Development Bond Fee 3,000 - 3,000 - 3,000 Accident Reports 5,000 3,216 1,784 - 5,000 Expungement Fees 300 400 (100) 200 500 Alarm Registration 5,000 4,125 875 - 5,000 False Alarms 15,000 7,350 7,650 - 15,000 Fire Plan Review 1,400 (10) 1,410 - 1,400 Fire Inspection 600 448 152 - 600 Background Check Fees 7,000 6,350 650 - 7,000 Facility Rental 2,500 - 2,500 - 2,500 Bad Check Fees 260 150 110 - 260 HYA Fees 25,000 - 25,000 (25,000) - FINES & FORFEITURES Fines & Forfeitures 450,000 257,803 192,197 - 450,000 Ordinance Fines 2,500 2,208 293 - 2,500 INVESTMENT INCOME Interest Revenue 5,000 8,492 (3,492) - 5,000 Realized Gain/Loss on Investmt 15,000 1,978 13,022 - 15,000 CONTRIBUTIONS & DONATIONS Donation Revenue-Pub Sfty - 1,000 (1,000) 1,000 1,000 Public Safety Fund - 2,370 (2,370) 2,370 2,370 MISCELLANEOUS REVENUE Insurance Proceeds-Pub Sfty - 635 (635) 635 635 Other Misc Revenue 37,802 - 37,802 - 37,802 Over/Short Cash Drawer - 6,126 (6,126) - - OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 7,000 - 7,000 - 7,000 TOTAL $ 17,817,221 $ 11,693,014 $ 6,124,207 $ 6,822,115 $ 24,639,336 FY 2010 REVENUE SOURCE Fiscal Year 2010 Budget Amendment #1 4 Expenditure Amendments: The recommended expenditure amendments are presented on the following pages by department. DEPARTMENT ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENTS FY 2010 FINAL AMENDED BUDGET FY 2010 Mayor & Council 555,565 193,296 157,189 10,425 167,614 City Clerk 535,812 650,477 572,785 (185,558) 387,227 City Manager 393,809 191,702 395,023 450 395,473 General Administration - - - 518,215 518,215 Finance 824,050 1,136,717 1,029,285 (258,924) 770,361 Legal 280,528 179,943 200,000 40,000 240,000 IT 682,064 975,986 1,073,453 (325,885) 747,568 Human Resources 358,832 337,410 334,251 (103,006) 231,245 Risk Management 158,445 171,175 195,252 (19,631) 175,621 General Govt Buildings 362,255 447,073 482,415 (482,415) - Public Info & Marketing 175,236 499,884 493,811 (248,183) 245,628 Municipal Court 464,116 437,542 244,982 29,819 274,801 Public Safety: Administration 1,494,742 678,648 - - - Police 1,442,529 1,616,863 2,583,623 (116,381) 2,467,242 Fire 2,957,243 3,322,919 4,189,001 (128,082) 4,060,919 EMS Operations 33,062 132,250 132,250 - 132,250 Public Works 1,756,381 2,190,954 2,024,601 (30,371) 1,994,230 Parks & Recreation 159,413 158,457 140,339 2,696 143,035 Community Development 1,365,308 1,620,631 1,379,700 (492,130) 887,570 Debt Service 857,728 742,984 709,395 7,146 716,541 Other Financing Uses 1,963,410 4,421,644 1,479,866 8,603,930 10,083,796 Total Expenditures 16,820,529 20,106,554 17,817,221 6,822,115 24,639,336 GENERAL FUND EXPENDITURES SUMMARY Fiscal Year 2010 Budget Amendment #1 5 MAYOR AND COUNCIL REQUESTED ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ 109,278 $ 101,389 $ 101,000 $ - $ 101,000 Benefits 11,182 15,451 7,299 1,000 8,299 Stipend: District 1 - - 2,720 - 2,720 District 2 2,000 2,720 2,720 - 2,720 District 3 - - 2,720 - 2,720 District 4 404 - 2,720 - 2,720 District 5 1,699 2,249 2,720 - 2,720 District 6 1,574 850 2,720 - 2,720 Mayor 1,299 2,733 3,720 - 3,720 Professional Fees 73,645 49,589 2,500 3,000 5,500 Professional Fees - Contracted 341,032 - - - - Communications 98 - - - - Advertising 400 475 600 - 600 Printing - - - 225 225 Travel 5,324 8,762 13,800 (300) 13,500 Dues & Fees 1,200 - - 5,000 5,000 Education & Training 4,785 4,710 8,000 - 8,000 General Supplies 816 1,860 1,500 - 1,500 Food/Meals 486 676 700 1,500 2,200 Promotional - 1,251 1,000 - 1,000 Non-recurring 343 581 750 - 750 TOTAL $ 555,565 $ 193,296 $ 157,189 $ 10,425 $ 167,614 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Benefits 1,000 2. Professional Fees Facilitators for council retreat 3,000 3. Printing Business cards for mayor and council 225 4. Dues and Fees Annual support for Greater North Fulton Chamber 5,000 5. Food/Meals 1,500 Total Increase 10,725$ DECREASE 6. Travel Travel not required for council retreat (300) Total Decrease (300)$ TOTAL MAYOR & COUNCIL BUDGET AMENDMENTS 10,425$ To cover cost of citizen meeting food (previously paid out of CH2M Hill contract) To cover adjusted costs of workers comp based on payroll audit Amendment Reason Fiscal Year 2010 Budget Amendment #1 6 CITY CLERK ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ 82,462 $ 84,291 $ 42,980 $ 104,803 $ 147,783 Benefits 16,739 14,426 8,619 19,299 27,918 3 FTEs Professional Fees 47,600 - 105,627 (57,553) 48,074 Professional Fees - Contracted 375,135 498,714 368,824 (266,534) 102,290 Communications 641 1,051 900 77 977 Advertising - - - 500 500 Printing - - - 150 150 Travel 395 1,698 1,500 - 1,500 Dues/Fees 234 152 235 150 385 Education/Training 1,428 1,331 1,600 - 1,600 Contract Labor - - - 14,000 14,000 Maintenance Contracts 1,140 - 41,300 - 41,300 General Supplies 652 348 600 (600) - Food/Meals 168 139 600 - 600 Other Equipment - 48,327 - 150 150 Digital Recorder 9,217 - - - - TOTAL $ 535,812 $ 650,477 $ 572,785 $ (185,558) $ 387,227 BUDGET AMENDMENT NOTES Account Name INCREASE The following increases account for the costs that were previously covered in the CH2M Hill contract: 1. Salaries and Benefits 124,102 2. Communications Monthly cell phone expense for Deputy City Clerk 77 3. Advertising Public hearing ads 500 4. Printing Name plates and business cards 150 5. Dues/Fees 150 6. Contract Labor Temporary Receptionist 14,000 7. Other Equipment Cell phone for Deputy City Clerk 150 Total Increase 139,129$ DECREASE 8. Professional Fees Actual cost of election was lower than anticipated (57,553) 9. Professional Fees-Contracted Terminate contract with CH2M Hill (266,534) 10.General Supplies Move supplies to General Administration department (600) Total Decrease (324,687)$ TOTAL CITY CLERK BUDGET AMENDMENTS (185,558)$ Amendment Reason Various membership dues Deputy City Clerk, Records Clerk and Receptionist Fiscal Year 2010 Budget Amendment #1 7 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries and Wages $ 139,850 $ 147,177 $ 306,800 $ - $ 306,800 Benefits 22,863 30,823 65,448 1,200 66,648 3 FTEs Professional Fees 6,076 97 3,500 - 3,500 Professional Fees - Contracted 204,619 - - - - Communications 1,173 1,165 2,400 - 2,400 Advertising 1,366 - - - - Printing - 93 200 - 200 Travel 8,617 5,184 3,500 - 3,500 Dues/Fees 7,187 3,764 7,825 - 7,825 Education/Training 990 2,270 2,500 - 2,500 General Supplies (78) 628 1,000 (1,000) - Food/Meals 428 464 1,000 250 1,250 Promotional Items - - 300 - 300 Machinery 719 37 250 - 250 Non-Recurring - - 300 - 300 TOTAL EXPENDITURES $ 393,809 $ 191,702 $ 395,023 $ 450 $ 395,473 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Benefits 1,200 2. Food/Meals Business lunches 250 Total Increase 1,450$ DECREASE 3. General Supplies Move supplies to General Administration department (1,000) Total Decrease (1,000)$ TOTAL CITY MANAGER BUDGET AMENDMENTS 450$ CITY MANAGER Amendment Reason To cover adjusted costs of workers comp based on payroll audit Fiscal Year 2010 Budget Amendment #1 8 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Professional Fees - - - 150 150 Rental Land & Buildings - - - 456,015 456,015 Postage - - - 5,000 5,000 Maintenance Contracts - - - 5,650 5,650 Other Purchased Services - - - 26,400 26,400 General Supplies - - - 25,000 25,000 TOTAL EXPENDITURES $ - $ - $ - $ 518,215 $ 518,215 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Professional Fees 150 2. Rental Land & Buildings Move City Hall lease expense from General Gov't Bldgs 456,015 3. Postage 5,000 4. Maintenance Contracts Shredding & coffee service-previously covered by CH2M 5,650 5. Other Purchased Services 26,400 6. General Supplies Supplies - previously covered in CH2M contract 25,000 Total Increase 518,215$ TOTAL GENERAL ADMIN BUDGET AMENDMENTS 518,215$ Postage - previously covered in CH2M contract Additional expenses not covered by lease - moved from General Gov't Bldgs department GENERAL ADMINISTRATION Amendment Reason Annual inspection of City Hall fire extinguishers Fiscal Year 2010 Budget Amendment #1 9 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ 27,038 $ 92,250 $ 151,301 $ 243,551 Benefits 2,899 3,469 18,023 39,854 54,877 5 FTEs Administrative Fees 20,435 46,497 60,000 5,000 65,000 Professional Fees 36,000 50,806 46,449 (4,480) 41,969 Professional Fees - Contracted 754,131 1,004,354 792,543 (572,529) 220,014 Communications 197 312 2,000 (1,200) 800 Postage 4,252 - 4,500 5,000 9,500 Advertising 1,296 709 2,900 - 2,900 Printing 4,625 1,870 6,600 1,760 8,360 Travel - 1,017 1,500 - 1,500 Dues & Fees 215 50 370 205 575 Education & Training - 504 1,900 - 1,900 Maintenance Contracts - - - 116,415 116,415 General Supplies - 32 - - - Food/Meals - - - - - Furniture & Fixtures - - - - - Machinery & Equipment - 59 250 (250) - TOTAL EXPENDITURES $ 824,050 $ 1,136,717 $ 1,029,285 $ (258,924) $ 770,361 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Administrative Fees 5,000 2. Postage Postage for 2009 tax billing hit in FY 2010 5,000 3. Printing 1,760 The following increases account for the costs that were previously covered in the CH2M Hill contract: 4. Salaries and Benefits 191,155 5. Dues & Fees Membership dues for GGFOA 205 6. Maintenance Contracts Monthly maintenance cost for HTE software 116,415 Total Increase 319,535$ DECREASE 8. Professional Fees Appropriations for tax bill mailing fees not necessary (4,480) 9. Professional Fees-Contracted Terminate contract with CH2M Hill (572,529) 10.Communications Bring monthly cell phone costs in line with actual exp (1,200) 11.Machinery & Equipment Cell phone purchase not necessary (250) Total Decrease (578,459)$ TOTAL FINANCE BUDGET AMENDMENTS (258,924)$ Amendment Reason Budget/Procurement Coord, Accountant, Revenue Clerk, and Disbursement Specialist Printing for 2009 tax billing hit in FY 2010 Credit card maintenance fees were higher than anticipated due to the late billing of the property taxes FINANCE Fiscal Year 2010 Budget Amendment #1 10 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Legal Fees 280,528 179,943 200,000 40,000 240,000 TOTAL EXPENDITURES $ 280,528 $ 179,943 $ 200,000 $ 40,000 $ 240,000 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Legal Fees 40,000 Total Increase 40,000$ TOTAL LEGAL BUDGET AMENDMENTS 40,000$ LEGAL Amendment Reason To cover costs of legal matters not anticipated Fiscal Year 2010 Budget Amendment #1 11 INFORMATION TECHNOLOGY ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ 87,125 $ 98,189 $ 185,314 Benefits - - 18,391 16,886 35,277 3 FTEs Professional Fees - 9,191 32,120 (32,120) - Professional Fees-Contracted 682,064 966,795 927,067 (669,829) 257,238 Communications - - 1,000 64,627 65,627 Travel - - 1,500 (1,000) 500 Education & Training - - 500 1,000 1,500 Maintenance Contracts - - - 13,527 13,527 Food/Meals - - - 57 57 Computer/Software - - - 124,724 124,724 Computer/Hardware - - - 58,554 58,554 Machinery & Equipment - - 5,750 (500) 5,250 TOTAL $ 682,064 $ 975,986 $ 1,073,453 $ (325,885) $ 747,568 BUDGET AMENDMENT NOTES Account Name INCREASE The following increases account for the costs that were previously covered in the CH2M Hill contract: 1. Salaries and Benefits 115,075 2. Communications 64,627 3. Education & Training Training classes for two employees 1,000 4. Maintenance Contracts Various maintenance for servers and software 13,527 5. Food/Meals Employee meeting 57 6. Computer/Software Various software costs 124,724 7. Computer/Hardware Various hardware costs 58,554 Total Increase 377,564$ DECREASE 8. Professional Fees Move bandwidth budget to Communications line item (32,120) 9. Professional Fees-Contracted Terminate contract with CH2M Hill (669,829) 10.Travel Travel costs not anticipated for employee ed & training (1,000) 11.Machinery & Equipment Cut desktop printer (500) Total Decrease (703,449)$ TOTAL IT BUDGET AMENDMENTS (325,885)$ Cost of monthly cell phone for two employees and cost of City Hall external communications IT Manager and GIS Analyst Amendment Reason Fiscal Year 2010 Budget Amendment #1 12 HUMAN RESOURCES ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ 140,000 $ (13,300) $ 126,700 Benefits - - 30,503 (9,903) 20,600 2 FTEs Administrative Fees 16,506 7,705 27,996 (3,000) 24,996 Professional Fees 663 - 8,000 - 8,000 Professional Fees - Contracted 341,032 329,705 97,137 (70,203) 26,934 Communications - - 1,200 - 1,200 Advertising - - 3,500 - 3,500 Printing 631 - 10,000 - 10,000 Travel - - 1,500 - 1,500 Dues & Fees - - 615 - 615 Education & Training - - 1,500 - 1,500 Food/Meals - - 5,000 - 5,000 Furniture & Fixtures - - 4,000 (3,500) 500 Machinery & Equipment - - 3,300 (3,100) 200 TOTAL EXPENDITURES $ 358,832 $ 337,410 $ 334,251 $ (103,006) $ 231,245 BUDGET AMENDMENT NOTES Account Name DECREASE 1. Salaries & Benefits Bring in line with actual expenses (23,203) 2. Administrative Fees Performing retirement cost study in-house (3,000) 3. Professional Fees-Contracted Terminate contract with CH2M Hill (70,203) 4. Furniture & Fixtures Office furniture not needed (3,500) 5. Machinery & Equipment Computer and printer not needed (3,100) Total Decrease (103,006)$ TOTAL HR BUDGET AMENDMENTS (103,006)$ Amendment Reason Fiscal Year 2010 Budget Amendment #1 13 RISK MANAGEMENT ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Insurance: - - - - - General Liability 35,866 36,393 54,608 (14,369) 40,239 Law Enforcement Liability 12,124 9,320 9,737 (450) 9,287 Public Officials Liabiltiy 61,433 68,977 70,609 (4,007) 66,602 Automobile Liability 20,402 25,978 26,592 (1,013) 25,579 Property & Equipment Liability 4,867 4,029 4,030 274 4,304 Fidelity Bond 41 - - - - Automobile Physical Damage 9,096 10,615 10,839 (104) 10,735 Boiler & Machinery 829 733 740 60 800 Claims and Adjustments 12,497 12,098 15,000 - 15,000 Police Animal Mortality 525 1,234 1,260 (10) 1,250 Crime/Fidelity 765 1,799 1,837 (12) 1,825 Unallocated - - - - - TOTAL EXPENDITURES $ 158,445 $ 171,175 $ 195,252 $ (19,631) $ 175,621 BUDGET AMENDMENT NOTES Account Name Bring budget in line with actual costs (19,631) Total Decrease (19,631)$ TOTAL RISK MGMT BUDGET AMENDMENTS (19,631)$ Amendment Reason Fiscal Year 2010 Budget Amendment #1 14 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Rental Land & Buildings 362,255 447,073 456,015 (456,015) - Other Purchased Services - - 26,400 (26,400) - TOTAL EXPENDITURES $ 362,255 $ 447,073 $ 482,415 $ (482,415) $ - BUDGET AMENDMENT NOTES Account Name DECREASE Transfer budget to General Administration department (482,415) Total Decrease (482,415)$ TOTAL GEN GOVT BLDG BUDGET AMENDMENTS (482,415)$ GENERAL GOVERNMENT BUILDINGS Amendment Reason Fiscal Year 2010 Budget Amendment #1 15 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ - $ 63,100 $ 63,100 Benefits - - - 15,433 15,433 1 FTE Professional Fees 540 - 1,000 10,780 11,780 Professional Fees - Contracted 170,516 494,558 482,151 (348,387) 133,764 Communications - - - 1,530 1,530 Postage 4,180 4,867 10,000 (6,267) 3,733 Advertising - 459 660 - 660 Printing - - - 14,608 14,608 General Supplies - - - - - Furniture & Fixtures - - - - - Other Equipment - - - 1,020 1,020 TOTAL EXPENDITURES $ 175,236 $ 499,884 $ 493,811 $ (248,183) $ 245,628 BUDGET AMENDMENT NOTES Account Name INCREASE The following increases account for the costs that were previously covered in the CH2M Hill contract: 1. Salaries and Benefits 78,533 2. Professional Fees 10,780 3. Communications Monthly cell phone service 1,530 4. Printing Annual report printing 14,608 5. Other Equipment Camera equipment 1,020 Total Increase 106,471$ DECREASE 6. Professional Fees-Contracted Terminate contract with CH2M Hill (348,387) 7. Postage Cut bi-annual report mailing (6,267) Total Decrease (354,654)$ TOTAL PUBLIC INFO BUDGET AMENDMENTS (248,183)$ Website design PUBLIC INFORMATION & MARKETING Amendment Reason Communications Manager Fiscal Year 2010 Budget Amendment #1 16 MUNICIPAL COURT ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Regular Employees $ 58,206 $ 70,302 $ 199,455 $ 15,614 $ 215,069 Benefits 8,206 16,106 19,777 14,705 34,182 4 FTEs Professional Fees 13,547 11,085 15,000 - 15,000 Professional Fees - Contracted 375,135 332,476 - - - Communications 4,567 4,061 5,000 (500) 4,500 Printing - - 1,500 - 1,500 Travel 2,621 1,116 2,000 - 2,000 Dues & Fees 555 125 175 - 175 Education & Training 952 900 800 - 800 Maintenance Contracts 200 289 270 - 270 General Supplies 103 197 - - - Food/Meals 20 526 - - - Uniforms - 351 250 - 250 Furniture & Fixtures - - 755 - 755 TOTAL $ 464,116 $ 437,542 $ 244,982 $ 29,819 $ 274,801 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Salaries 15,614 2. Benefits 14,705 Total Increase 30,319$ DECREASE 3. Communications GCIC Access costs were eliminated (500) Total Decrease (500)$ TOTAL MUNICIPAL COURT BUDGET AMENDMENTS 29,819$ Bring budget in line with costs Amendment Reason To account for 1/2 payout of former City/Court Clerk Fiscal Year 2010 Budget Amendment #1 17 POLICE ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ 954,013 $ 1,086,508 $ 1,425,671 $ (75,000) $ 1,350,671 Benefits 371,838 - 615,565 (28,710) 586,855 30.5 FTEs Professional Fees 5,703 5,103 29,775 - 29,775 Professional Fees-Investigations - - 1,500 - 1,500 Equipment R & M - - 6,300 - 6,300 Vehicle R & M - - 51,500 - 51,500 Communications 29,088 18,278 22,656 - 22,656 Printing - - 5,000 - 5,000 Travel 4,911 1,536 3,500 - 3,500 Dues & Fees 190 665 1,460 - 1,460 Education & Training 5,022 14,457 15,550 - 15,550 Maintenance Contracts 395 10,230 170,556 - 170,556 General Supplies 9,467 12,334 19,888 - 19,888 General Supplies-Investigations 1,249 - 100 - 100 Food/Meals - - 500 - 500 Gasoline/Diesel - - 125,000 (35,000) 90,000 Uniforms 19,099 19,269 31,000 - 31,000 Furniture & Fixtures 534 730 730 - 730 Computer Software 1,185 - 4,000 - 4,000 Other Equipment: - 7,997 14,225 - 14,225 Cell Phones (18) 256 500 - 500 Weaponry 8,309 23,024 4,200 - 4,200 Cameras 770 - 500 - 500 Motorola Radios 8,504 17,862 12,000 18,671 30,671 Hardware - - 6,300 3,658 9,958 Misc Equipment-Investigations 22,271 - 15,647 - 15,647 TOTAL $ 1,442,529 $ 1,616,863 $ 2,583,623 $ (116,381) $ 2,467,242 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Motorola Radios Budgeted with new vehicles in Cap Proj Fund 18,671 2. Hardware ICOP Digital-budgeted with new vehicles in Cap Proj Fd 3,658 Total Increase 22,329$ DECREASE 3. Salaries & Benefis (103,710) 4. Gasoline/Diesel Costs are lower than anticipated (35,000) Total Decrease (138,710)$ TOTAL POLICE BUDGET AMENDMENTS (116,381)$ New personnel started later in the fiscal year than anticipated Amendment Reason Fiscal Year 2010 Budget Amendment #1 18 FIRE ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ 1,910,899 $ 2,164,674 $ 2,475,172 (38,500) $ 2,436,672 Benefits 649,877 743,160 961,097 (70,152) 890,945 51 FTEs Professional Fees 33,149 23,681 37,950 (800) 37,150 Professional Fees/Contracted - - - - - Equipment R & M 1,088 7,168 102,245 - 102,245 Facilities R & M 7,254 8,200 9,000 - 9,000 Vehicle R & M - - 700 - 700 Grounds R & M - - 6,000 - 6,000 Rental Land & Buildings 179,451 220,273 220,197 - 220,197 Rental Equip & Vehicles 573 761 800 - 800 Communications 21,834 22,487 25,702 - 25,702 Travel 3,542 1,603 3,000 - 3,000 Dues & Fees 3,371 439 5,025 - 5,025 Education & Training 6,769 10,628 23,543 - 23,543 Maintenance Contracts - 2,099 31,548 - 31,548 General Supplies-Suppression 19,303 25,365 33,525 - 33,525 General Supplies-Prevention - 4,027 25,010 (10,000) 15,010 Water/Sewage 5,441 5,070 4,200 - 4,200 Natural Gas 18,867 18,183 21,000 - 21,000 Electricity 25,177 25,488 22,000 - 22,000 Cable Service - 2,420 - - - Gasoline/Diesel - - 78,000 (5,000) 73,000 Food/Meals - 40 200 - 200 Telecommunications 2,707 - 2,400 - 2,400 Uniforms 63,233 30,630 48,100 (3,630) 44,470 Machinery 3,133 - 3,600 - 3,600 Furniture & Fixtures-Prevention 1,242 2,000 2,557 - 2,557 Computer/Hardware-Prevention - - 445 - 445 Other Equipment - 3,807 45,585 - 45,585 Other Equipment-Cell Phones 334 717 400 - 400 TOTAL $ 2,957,243 $ 3,322,919 $ 4,189,001 $ (128,082) $ 4,060,919 BUDGET AMENDMENT NOTES Account Name DECREASE 1. Salaries and Benefits (108,652) 2. Professional Fees Eliminated recruitment psych testing (800) 3. General Supplies-Prevention Cut costs of Heart Ready City supplies (10,000) 4. Gasoline/Diesel Costs are lower than anticipated (5,000) 5. Uniforms Costs are lower than anticipated (3,630) Total Decrease (128,082)$ TOTAL FIRE BUDGET AMENDMENTS (128,082)$ There was a misunderstanding regarding personnel and the requested positions. Bringing this budget in line with actual expenses. Amendment Reason Fiscal Year 2010 Budget Amendment #1 19 PUBLIC WORKS ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ - $ 217,000 $ 217,000 Benefits - - - 66,050 66,050 4.5 FTEs Professional Fees 56,780 50,867 93,800 - 93,800 Professional Fees-Contracted 1,364,128 1,813,267 1,503,261 (415,876) 1,087,385 Equipment R&M - 6,224 25,000 - 25,000 Vehicle R & M - - - 2,000 2,000 Grounds R & M - - 20,000 - 20,000 Road R & M 35,849 4,200 - 55,000 55,000 Communications - - - 2,200 2,200 Advertising - 162 - - - Other Purchased Service 3,495 - - 6,000 6,000 Printing - - - 100 100 Dues & Fees - - - 300 300 Education & Training - - - 1,610 1,610 Maintenance Contracts - - 50,000 - 50,000 General Supplies 235 1,143 5,000 - 5,000 Electricity 295,893 305,040 307,540 - 307,540 Uniforms - - - 1,552 1,552 Other Equipment - 10,051 20,000 26,116 46,116 Motorola Radios - - - 7,577 7,577 TOTAL EXPENDITURES $ 1,756,381 $ 2,190,954 $ 2,024,601 $ (30,371) $ 1,994,230 BUDGET AMENDMENT NOTES Account Name INCREASE The following increases account for the costs that were previously covered in the CH2M Hill contract: 1. Salaries and Benefits 283,050 2. Vehicle R & M 2,000 3. Road R & M Pothole repairs and maintenance 55,000 4. Communications Monthly cell phone/radio costs 2,200 5. Other Purchased Service Guardrail repair 6,000 6. Printing Business cards 100 7. Dues and Fees Membership dues 300 8. Education & Training Staff education and training 1,610 9. Uniforms Field staff uniforms 1,552 10.Other Equipment 26,116 11. Motorola Radios Radios for vehicles 7,577 Total Increase 385,505$ DECREASE 6. Professional Fees-Contracted Terminate contract with CH2M Hill (415,876) Total Decrease (415,876)$ TOTAL PUBLIC WORKS BUDGET AMENDMENTS (30,371)$ Vehicle repairs and maintenance After market vehicle supplies, sand spreaders and various other small equipment Amendment Reason PW Director, PW Manager, Field Super., Citizen Responder, part-time Equipment Operator Fiscal Year 2010 Budget Amendment #1 20 PARKS & RECREATION ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ 77,500 $ (14,400) $ 63,100 Benefits - - 19,738 (3,004) 16,734 1 FTEs Professional Fees 2,361 57,156 2,000 - 2,000 Professional Fees - Contracted 136,413 56,863 9,000 16,200 25,200 Facility R & M 875 16,734 2,650 - 2,650 Grounds R&M - 3,252 - 3,500 3,500 Communications - - 675 - 675 Printing - - - 100 100 Travel - - 1,000 - 1,000 Dues & Fees - - 525 - 525 Education & Training - - 500 300 800 Contract Labor - - 1,000 - 1,000 General Supplies - 596 2,000 - 2,000 Water Sewage 3,136 3,840 3,635 - 3,635 Natural Gas 1,549 1,375 1,466 - 1,466 Electricity 15,080 18,641 18,500 - 18,500 Food/Meals - - 150 - 150 Other Equipment - - - - - TOTAL $ 159,413 $ 158,457 $ 140,339 $ 2,696 $ 143,035 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Professional Fees-Contracted 16,200 2. Grounds R & M 3,500 3. Printing Business cards 100 4. Education & Training Staff training required to maintain certifications 300 Total Increase 20,100$ DECREASE 5. Salaries & Benefits Parks and Rec Director hired 3 months after FY began (17,404) Total Decrease (17,404)$ TOTAL PARKS & REC BUDGET AMENDMENTS 2,696$ Park grounds repair and maintenance Amendment Reason Parks & Rec contracted services Fiscal Year 2010 Budget Amendment #1 21 COMMUNITY DEVELOPMENT ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ - $ 343,246 $ 343,246 Benefits - - - 87,275 87,275 8 FTEs Professional Fees - - 40,000 12,105 52,105 Professional Fees-Contracted 1,364,128 1,611,726 1,329,500 (960,591) 368,909 Vehicle Repairs & Maintenance - - - 5,000 5,000 Communications - - - 5,580 5,580 Advertising - - - 4,095 4,095 Printing - - - 500 500 Travel - - - 900 900 Dues & Fees 483 - 1,000 260 1,260 Education & Training - - 3,000 - 3,000 General Supplies 413 28 2,300 (2,300) - Gasoline - - - 10,800 10,800 Food/Meals 284 316 400 - 400 Uniforms - - - 1,000 1,000 Furniture & Fixtures - 7,002 1,000 - 1,000 Other Equipment-NPDES - 1,559 2,500 - 2,500 TOTAL EXPENDITURES $ 1,365,308 $ 1,620,631 $ 1,379,700 $ (492,130) $ 887,570 BUDGET AMENDMENT NOTES Account Name INCREASE The following increases account for the costs that were previously covered in the CH2M Hill contract: 1. Salaries and Benefits 430,521 2. Professional Fees 12,105 3. Vehicle Repairs Vehicle repairs and maintenance 5,000 4. Communications Monthly cell phone costs 5,580 5. Advertising Public notices 4,095 6. Printing Business cards and other printing costs 500 7. Travel Employee travel to training sessions 900 8. Dues & Fees Various membership dues 260 9. Gasoline/Diesel Gas for vehicles 10,800 10.Uniforms Uniforms for field staff 1,000 Total Increase 470,761$ DECREASE 11.Professional Fees-Contracted Terminate contract with CH2M Hill (960,591) 12.General Supplies Transfer supplies to General Admin department (2,300) Total Decrease (962,891)$ TOTAL COMMUNITY DEV BUDGET AMENDMENTS (492,130)$ Cell tower application review Amendment Reason CD Director, 3 Planners, Plan Review Engineer, Arborist, Construction Inspector, Code Enforcement Officer Fiscal Year 2010 Budget Amendment #1 22 DEBT SERVICE ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Capital Lease Principal $ 594,161 $ 606,626 $ 630,831 $ 7,000 $ 637,831 Capital Lease Interest 115,233 102,768 78,564 146 78,710 Other Debt/TAN Interest 148,334 33,590 - - TOTAL $ 857,728 $ 742,984 $ 709,395 $ 7,146 $ 716,541 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Capital Lease Principal Lease for police vehicle purchased at the end of FY 09 7,000 2. Capital Lease Interest 146 Total Increase 7,146$ TOTAL DEBT SERVICE BUDGET AMENDMENTS 7,146$ Lease for police vehicle purchased at the end of FY 09 Amendment Reason OTHER FINANCING USES ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Unallocated $ - $ - $ 163,630 $ 8,259,545 $ 8,423,175 Op Transfer Out to Cap Proj Fd 1,255,117 4,118,139 1,085,400 542,625 1,628,025 Op Transfer Out to Cap Grant Fd 699,300 290,662 178,240 (178,240) - Op Transfer Out to Op Grant Fd 8,993 12,843 52,596 (20,000) 32,596 TOTAL $ 1,963,410 $ 4,421,644 $ 1,479,866 $ 8,603,930 $ 10,083,796 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Unallocated Amended revenues over expenditures 8,259,545 2. Op Transfer Out to Cap Proj 542,625 Total Increase 8,802,170$ DECREASE 3. Op Transfer Out to Cap Grant See Capital Grant Fund for explanation (178,240) 4. Op Transfer Out to Op Grant See Operating Grant Fund for explanation (20,000) Total Decrease (198,240)$ TOTAL OFU BUDGET AMENDMENTS 8,603,930$ See Capital Projects Fund for explanation Fiscal Year 2010 Budget Amendment #1 23 CONFISCATED ASSETS FUND This fund was created to account for the expenditures and revenues of seized drug funds. In FY 2009, the City was awarded a portion of the funds seized in a drug raid. These funds must be expended according to strict regulations. CONFISCATED ASSETS FUND ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 REVENUES: Cash Confiscations $ - $ 43,763 $ - $ - $ - Interest Earned - 47 - 85 85 Budgeted Fund Balance - - - 43,810 43,810 TOTAL REVENUES $ - $ 43,810 $ - $ 43,895 $ 43,895 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 EXPENDITURES: Maintenance Contracts - - - 1,843 1,843 Other Equipment/Cameras - - - 1,880 1,880 Unallocated - 43,673 - 40,172 40,172 TOTAL EXPENDITURES $ - $ 43,673 $ - $ 43,895 $ 43,895 BUDGET AMENDMENT NOTES Bring prior year budget forward to expend according to State regulations $ 43,895 TOTAL CONF ASSETS FD BUDGET AMENDMENTS 43,895$ Fiscal Year 2010 Budget Amendment #1 24 OPERATING GRANT FUND The Operating Grant Fund is used to account for certain budgeted items that receive funding from individual grants and that aren’t classified as “capital”. These funds are appropriated on an annual basis. OPERATING GRANT FUND ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 REVENUES: SAFER Grant $ 23,263 $ 101,996 $ 85,934 $ - $ 85,934 Crabapple Master Plan 3,750 - - - - GEMA (Flood Reimbursement) - - - 40,348 40,348 Crabapple Festival - 2,370 - 1,016 1,016 Interest Revenues 143 66 - - - Op Transfer In from General Fd 8,993 12,843 52,596 (20,000) 32,596 Budgeted Fund Balance - - - - - TOTAL REVENUES $ 36,150 $ 117,274 $ 138,530 $ 21,364 $ 159,894 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 EXPENDITURES: General Administration: Professional Fees $ - $ 2,370 $ - $ 1,016 $ 1,016 Public Safety: Salaries & Wages 29,757 106,906 118,530 - 118,530 Holiday Pay - - - - 401A (SS Match) - 4,009 - - Pension - 3,496 - - Public Works: Professional Fees - - - 40,348 40,348 Community Development: Crabapple Master Plan 19,000 - - - - Liveable Centers Initiative - - 20,000 (20,000) - TOTAL EXPENDITURES $ 48,757 $ 116,780 $ 138,530 $ 21,364 $ 159,894 BUDGET AMENDMENT NOTES 1. Transfer flood expenses and reimbursement from General Fund 40,348$ 2. Account for grant received from Fulton Arts Council for Crabapple Antique & Art Festival 1,016 3. LCI application has been postponed until FY 2011 (20,000) TOTAL OP GRANT FD BUDGET AMENDMENTS 21,364$ Fiscal Year 2010 Budget Amendment #1 25 Capital Projects Fund The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. The amendments to this fund are explained below and is followed by the budget spreadsheet on the next page: BUDGET AMENDMENT NOTES REVENUES 1. Increase in Capital Lease Proceeds to account for capital lease of a police vehicle 20,500$ 2. Adjusted Operating Transfers In for: -Purchase new vehicles for departments that transitioned from the CH2M contract 212,300 -New software for Finance and Community Development 334,000 -Cut budget balance for color orthophotography (project is complete) (3,675) 3. Decreased Budgeted Fund Balance due to an invoice hitting FY 2009 after budget was rolled forward (10,000) Total amendment to revenues 553,125 EXPENDITURES 1. Purchased new vehicles for General Admin, Community Development and Public Works 212,300 2. Replace current operating software with Incode and Energov 334,000 3. Decrease Color Orthophotography budget to bring in line with actual costs (3,675) 4. Account for capital lease received for new police vehicle purchased at the end of FY 2009 20,500 5. Transfer Sidewalks budget to Milton Trails line item - 6. Transfer Park Improvements budget to Land Acquisiton and Park Enhancements line item - (10,000) Total amendment to expenditure s 553,125 TOTAL CAP PROJECTS FD BUDGET AMENDMENTS 553,125$ 7. Decrease total budget for Comp Plan to account for an invoice that was expensed to FY 2009 after the budget was rolled forward Fiscal Year 2010 Budget Amendment #1 26 CAPITAL PROJECTS FUND ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENTS FY 2010 FINAL AMENDED BUDGET FY 2010 REVENUES: Infrastructure Maintenance Fee $ 69,211 $ 74,266 65,000 - 65,000 Sidewalk Replacement 47,011 - 70,558 - 70,558 Tree Recompense - 12,800 12,800 - 12,800 Landfill Use Fees 243,133 138,264 185,000 - 185,000 Interest Revenue 16,470 2,840 2,000 - 2,000 Realized Gain on Investments 1,987 14,487 - - - Capital Lease Proceeds - - - 20,500 20,500 Op Transfer In from General Fd 1,255,117 4,118,139 1,085,400 542,625 1,628,025 Budgeted Fund Balance - - 4,810,315 (10,000) 4,800,315 TOTAL REVENUES $ 1,632,929 $ 4,360,796 6,231,073 553,125 6,784,198 PROJECT # ACCOUNT DESCRIPTION BUDGET BALANCE FY 2008 BUDGET BALANCE FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENTS FY 2010 FINAL AMENDED BUDGET FY 2010 EXPENDITURES: City Council: MC0901 City Hall Assessment $ - $ 2,231 2,231 - 2,231 General Administration: New Vehicles - - - 12,300 12,300 Finance: Financial Software - - - 161,000 161,000 IT: IT1001 Color Orthophotography - - 35,000 (3,675) 31,325 Police: PD0801 New Vehicles 97,237 37,412 89,012 20,500 109,512 PD0802 Vehicle Reserve - 55,966 55,966 - 55,966 PD0803 Police Record Mgmt Software - 3,599 3,599 - 3,599 Motorola Radios 3,106 - - - - Fire: FD0801 Fire Station Improvements 19,071 23,729 23,729 - 23,729 FD1001 Fire Apparatus - - 100,800 - 100,800 FD0701 Furniture & Fixtures 6,903 7,950 7,950 - 7,950 FD0901 Advanced Life Support Equip - 50,000 50,000 - 50,000 Fire Record Mgmt Software 7,382 - - - - Fire Stations 179 - - - - Public Works: Bridges & Dams Inspection/Inv 2,250 - - - - PW0901 Construction Inspectors - 69,698 69,698 - 69,698 PW0805 Gravel Roads Maintenance - 177,355 177,355 - 177,355 PW0804 Stormwater Maintenance 1,792 216,620 216,620 - 216,620 PW0905 NPDES Permit Compliance - 335,450 760,450 - 760,450 PW0801 Pavement Management - 1,415,036 1,915,036 - 1,915,036 PW0803 Traffic Calming 15,367 31,942 56,942 - 56,942 PW0806 Bridge Repairs-Landrum Rd - 242,868 242,868 - 242,868 PW0802 Re-Striping - 71,515 96,515 - 96,515 PW0902 Edge of Pavement Program - 50,000 50,000 - 50,000 PW0903 Bridge Replacement Program - 21,468 696,468 - 696,468 PW0904 Sidewalks - 100,000 100,000 (100,000) - New Vehicles - - - 100,000 100,000 Parks & Recreation: PR0901 Land Acquisition - 1,208,234 708,234 290,280 998,514 PR0801 Park Improvements 32,650 290,280 290,280 (290,280) - PR0902 Milton Trails - 200,000 200,000 100,000 300,000 Community Development: CD0701 Comprehensive Plan 59,972 119,520 119,520 (10,000) 109,520 CD0901 Arnold Mill Corridor Study - 150,000 150,000 - 150,000 CD0902 Tree Recompense - 12,800 12,800 - 12,800 0 New Vehicles - - - 100,000 100,000 Community Dev Software - - - 173,000 173,000 TOTAL EXPENDITURES $ 248,870 $ 4,893,673 6,231,073 553,125 6,784,198 Fiscal Year 2010 Budget Amendment #1 27 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. CAPITAL GRANT FUND ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENTS FY 2010 FINAL AMENDED BUDGET FY 2010 REVENUES: Transportation Master Plan $ - $ 270,531 $ 348,048 $ (226,307) $ 121, GDOT HPP Funds - - - 1,265,184 1,265 AED Units 11,250 - - - Bathroom Renovation - 17,500 - - Interest Revenue 1,537 14 - - Realized Gain on Investments 1,107 5,584 - - Firemans Fund Grant - - - - Op Transfer In from General Fd 699,300 290,662 178,240 (178,240) Budgeted Fund Balance - - 1,132,410 (890,322) 242, TOTAL REVENUES $ 713,194 $ 584,291 $ 1,658,698 $ (29,685) $ 1,629 PROJECT # ACCOUNT DESCRIPTION BUDGET BALANCE FY 2008 BUDGET BALANCE FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENTS FY 2010 FINAL AMENDED BUDGET FY 2010 EXPENDITURES: Public Works: - - - - CG0803 Transportation Master Plan - 77,218 77,218 (29,685) 47 CG0801 Birmingham @ Providence - 809,490 918,980 - 918 CG0802 Arnold Mill @ New Providence - 593,750 662,500 - 662 Parks & Recreation: - - - - Bathroom Renovation 70,000 - - - TOTAL EXPENDITURES $ 70,000 $ 1,480,458 $ 1,658,698 $ (29,685) $ 1,629 BUDGET AMENDMENT NOTES REVENUES 1. The Transportation Master Plan project is complete (226,307)$ 2. Account for 80% funding from GDOT HPP 1,265,184 3. Decreased Operating Transfer In from General Fund due to matching funds not being needed for FY 201 741 ,184 - - - - - - 088 ,013 - ,533 ,980 ,500 - - ,013 0 (178,240) (890,322) Total amendment to revenues (29,685) EXPENDITURES 1. The Transportation Master Plan project is complete (29,685) Total amendment to expenditures (29,685) TOTAL CAPITAL GRANT FD BUDGET AMENDMENTS (29,685)$ 4. Previously the GDOT HPP Funds were not accounted for. Decreasing budgeted fund balance to show the GDOT HPP Funds separately City of Milton, Georgia Fiscal Year 2010 Summary of Departmental Budget Amendments #1 Fiscal Year 2010 Budget Amendment #1 2 The goal of the fiscal year 2010 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. The intent of the amendment is to capture the actual expenditures and savings from the City’s transition to bringing services in-house. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance/ operating category includes expenditures related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase 6,822,115 Expenditure Appropriation Increase 6,822,115 Net Revenue/(Expenditure) Requests:- Revenue Amendments: As noted above, a recommended increase of approximately $6.8 million is necessary to account for the City’s revenue streams in the current fiscal year. This increase is deceiving in that it is truly accounting for prior year property taxes that were not initially projected for FY 2010. As you recall, Fulton County was severely late in sending the 2009 tax digest out to the City. This posed a great problem for Milton because the property taxes that are normally billed at the end of our fiscal year on September 1 weren’t sent out until October 31, which was one month after FY 2009 ended. As a result, the City could not meet FY 2009 projections for property taxes and was forced to show a deficit of a little over $1.6 million. The City’s reserves were replenished in December 2009 when the property tax bills became due. Please note the required amount the City should carry in reserves is equal to two months of operating appropriations. This totals to approximately $2.58 million. Fiscal Year 2010 Budget Amendment #1 3 APPROVED BUDGET ACTUALS AS OF 4/13/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENT FINAL AMENDED BUDGET TAXES Current Yr Property Taxes-Real $ 7,745,000 $ - $ 7,745,000 $ - $ 7,745,000 Current Yr Property Taxes-Ut ility 52,549 50,691 1,858 - 52,549 Prior Yr Property Taxes-Real 1,200,000 7,735,424 (6,535,424) 6,700,000 7,900,000 Current Yr Prop Taxes-Personal 140,000 - 140,000 - 140,000 Motor Vehicle Tax 500,000 190,270 309,730 (50,000) 450,000 Intangible Tax 190,000 66,032 123,968 - 190,000 Prior Yr Prop Taxes-Personal 40,000 162,746 (122,746) 122,746 162,746 Real Estate Transfer Tax 35,000 16,131 18,869 - 35,000 Franchise Fees 1,700,000 569,670 1,130,330 - 1,700,000 Local Option Sales Tax 3,400,000 1,550,095 1,849,905 - 3,400,000 Alcohol Beverage Excise Tax 254,000 111,256 142,744 23,000 277,000 Business & Occupation Tax 575,000 517,609 57,391 - 575,000 Insurance Premium Tax 850,000 - 850,000 - 850,000 Financial Institution Tax 23,000 26,158 (3,158) 3,158 26,158 Penalties & Interest-Real Prop 50,000 79,135 (29,135) 32,000 82,000 Penalties & Interest-Pers Prop 1,000 1,457 (457) 457 1,457 Penalties & Interest-Business Lic 2,000 126 1,874 - 2,000 Penalties & Interest-Other - 3,189 (3,189) 3,189 3,189 LICENSES & PERMITS Alcohol Beverage Licenses 122,000 128,700 (6,700) 6,700 128,700 Advertising Fee 900 1,000 (100) 100 1,000 Pouring Permit 3,300 3,115 185 - 3,300 Solicitation Permit 390 1,950 (1,560) 1,560 1,950 Zoning & Land Use Permits 2,500 4,462 (1,962) 2,000 4,500 Land Disturbance 20,000 760 19,240 - 20,000 Modification 2,000 1,050 950 - 2,000 Variance 8,000 3,150 4,850 - 8,000 Seasonal & Special Events 120 170 (50) - 120 Sign Permits 7,000 3,719 3,281 - 7,000 Building Permits 50,000 29,928 20,072 - 50,000 CHARGES FOR SERVICES Finance Admin Fee 70,000 56,425 13,575 (2,000) 68,000 Court Admin Fee 145,000 55,209 89,791 - 145,000 Maps & Cert Letters 500 100 400 - 500 Plan Review Fees 45,000 19,705 25,295 - 45,000 Open Records Fees 600 941 (341) - 600 Development Bond Fee 3,000 - 3,000 - 3,000 Accident Reports 5,000 3,216 1,784 - 5,000 Expungement Fees 300 400 (100) 200 500 Alarm Registration 5,000 4,125 875 - 5,000 False Alarms 15,000 7,350 7,650 - 15,000 Fire Plan Review 1,400 (10) 1,410 - 1,400 Fire Inspection 600 448 152 - 600 Background Check Fees 7,000 6,350 650 - 7,000 Facility Rental 2,500 - 2,500 - 2,500 Bad Check Fees 260 150 110 - 260 HYA Fees 25,000 - 25,000 (25,000) - FINES & FORFEITURES Fines & Forfeitures 450,000 257,803 192,197 - 450,000 Ordinance Fines 2,500 2,208 293 - 2,500 INVESTMENT INCOME Interest Revenue 5,000 8,492 (3,492) - 5,000 Realized Gain/Loss on Investmt 15,000 1,978 13,022 - 15,000 CONTRIBUTIONS & DONATIONS Donation Revenue-Pub Sfty - 1,000 (1,000) 1,000 1,000 Public Safety Fund - 2,370 (2,370) 2,370 2,370 MISCELLANEOUS REVENUE Insurance Proceeds-Pub Sfty - 635 (635) 635 635 Other Misc Revenue 37,802 - 37,802 - 37,802 Over/Short Cash Drawer - 6,126 (6,126) - - OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 7,000 - 7,000 - 7,000 TOTAL $ 17,817,221 $ 11,693,014 $ 6,124,207 $ 6,822,115 $ 24,639,336 FY 2010 REVENUE SOURCE Fiscal Year 2010 Budget Amendment #1 4 Expenditure Amendments: The recommended expenditure amendments are presented on the following pages by department. DEPARTMENT ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENTS FY 2010 FINAL AMENDED BUDGET FY 2010 Mayor & Council 555,565 193,296 157,189 10,425 167,614 City Clerk 535,812 650,477 572,785 (185,558) 387,227 City Manager 393,809 191,702 395,023 450 395,473 General Administration - - - 518,215 518,215 Finance 824,050 1,136,717 1,029,285 (258,924) 770,361 Legal 280,528 179,943 200,000 40,000 240,000 IT 682,064 975,986 1,073,453 (325,885) 747,568 Human Resources 358,832 337,410 334,251 (103,006) 231,245 Risk Management 158,445 171,175 195,252 (19,631) 175,621 General Govt Buildings 362,255 447,073 482,415 (482,415) - Public Info & Marketing 175,236 499,884 493,811 (248,183) 245,628 Municipal Court 464,116 437,542 244,982 29,819 274,801 Public Safety: Administration 1,494,742 678,648 - - - Police 1,442,529 1,616,863 2,583,623 (116,381) 2,467,242 Fire 2,957,243 3,322,919 4,189,001 (128,082) 4,060,919 EMS Operations 33,062 132,250 132,250 - 132,250 Public Works 1,756,381 2,190,954 2,024,601 (30,371) 1,994,230 Parks & Recreation 159,413 158,457 140,339 2,696 143,035 Community Development 1,365,308 1,620,631 1,379,700 (492,130) 887,570 Debt Service 857,728 742,984 709,395 7,146 716,541 Other Financing Uses 1,963,410 4,421,644 1,479,866 8,603,930 10,083,796 Total Expenditures 16,820,529 20,106,554 17,817,221 6,822,115 24,639,336 GENERAL FUND EXPENDITURES SUMMARY Fiscal Year 2010 Budget Amendment #1 5 MAYOR AND COUNCIL REQUESTED ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ 109,278 $ 101,389 $ 101,000 $ - $ 101,000 Benefits 11,182 15,451 7,299 1,000 8,299 Stipend: District 1 - - 2,720 - 2,720 District 2 2,000 2,720 2,720 - 2,720 District 3 - - 2,720 - 2,720 District 4 404 - 2,720 - 2,720 District 5 1,699 2,249 2,720 - 2,720 District 6 1,574 850 2,720 - 2,720 Mayor 1,299 2,733 3,720 - 3,720 Professional Fees 73,645 49,589 2,500 3,000 5,500 Professional Fees - Contracted 341,032 - - - - Communications 98 - - - - Advertising 400 475 600 - 600 Printing - - - 225 225 Travel 5,324 8,762 13,800 (300) 13,500 Dues & Fees 1,200 - - 5,000 5,000 Education & Training 4,785 4,710 8,000 - 8,000 General Supplies 816 1,860 1,500 - 1,500 Food/Meals 486 676 700 1,500 2,200 Promotional - 1,251 1,000 - 1,000 Non-recurring 343 581 750 - 750 TOTAL $ 555,565 $ 193,296 $ 157,189 $ 10,425 $ 167,614 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Benefits 1,000 2. Professional Fees Facilitators for council retreat 3,000 3. Printing Business cards for mayor and council 225 4. Dues and Fees Annual support for Greater North Fulton Chamber 5,000 5. Food/Meals 1,500 Total Increase 10,725$ DECREASE 6. Travel Travel not required for council retreat (300) Total Decrease (300)$ TOTAL MAYOR & COUNCIL BUDGET AMENDMENTS 10,425$ To cover cost of citizen meeting food (previously paid out of CH2M Hill contract) To cover adjusted costs of workers comp based on payroll audit Amendment Reason Fiscal Year 2010 Budget Amendment #1 6 CITY CLERK ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ 82,462 $ 84,291 $ 42,980 $ 104,803 $ 147,783 Benefits 16,739 14,426 8,619 19,299 27,918 3 FTEs Professional Fees 47,600 - 105,627 (57,553) 48,074 Professional Fees - Contracted 375,135 498,714 368,824 (266,534) 102,290 Communications 641 1,051 900 77 977 Advertising - - - 500 500 Printing - - - 150 150 Travel 395 1,698 1,500 - 1,500 Dues/Fees 234 152 235 150 385 Education/Training 1,428 1,331 1,600 - 1,600 Contract Labor - - - 14,000 14,000 Maintenance Contracts 1,140 - 41,300 - 41,300 General Supplies 652 348 600 (600) - Food/Meals 168 139 600 - 600 Other Equipment - 48,327 - 150 150 Digital Recorder 9,217 - - - - TOTAL $ 535,812 $ 650,477 $ 572,785 $ (185,558) $ 387,227 BUDGET AMENDMENT NOTES Account Name INCREASE The following increases account for the costs that were previously covered in the CH2M Hill contract: 1. Salaries and Benefits 124,102 2. Communications Monthly cell phone expense for Deputy City Clerk 77 3. Advertising Public hearing ads 500 4. Printing Name plates and business cards 150 5. Dues/Fees 150 6. Contract Labor Temporary Receptionist 14,000 7. Other Equipment Cell phone for Deputy City Clerk 150 Total Increase 139,129$ DECREASE 8. Professional Fees Actual cost of election was lower than anticipated (57,553) 9. Professional Fees-Contracted Terminate contract with CH2M Hill (266,534) 10.General Supplies Move supplies to General Administration department (600) Total Decrease (324,687)$ TOTAL CITY CLERK BUDGET AMENDMENTS (185,558)$ Amendment Reason Various membership dues Deputy City Clerk, Records Clerk and Receptionist Fiscal Year 2010 Budget Amendment #1 7 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries and Wages $ 139,850 $ 147,177 $ 306,800 $ - $ 306,800 Benefits 22,863 30,823 65,448 1,200 66,648 3 FTEs Professional Fees 6,076 97 3,500 - 3,500 Professional Fees - Contracted 204,619 - - - - Communications 1,173 1,165 2,400 - 2,400 Advertising 1,366 - - - - Printing - 93 200 - 200 Travel 8,617 5,184 3,500 - 3,500 Dues/Fees 7,187 3,764 7,825 - 7,825 Education/Training 990 2,270 2,500 - 2,500 General Supplies (78) 628 1,000 (1,000) - Food/Meals 428 464 1,000 250 1,250 Promotional Items - - 300 - 300 Machinery 719 37 250 - 250 Non-Recurring - - 300 - 300 TOTAL EXPENDITURES $ 393,809 $ 191,702 $ 395,023 $ 450 $ 395,473 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Benefits 1,200 2. Food/Meals Business lunches 250 Total Increase 1,450$ DECREASE 3. General Supplies Move supplies to General Administration department (1,000) Total Decrease (1,000)$ TOTAL CITY MANAGER BUDGET AMENDMENTS 450$ CITY MANAGER Amendment Reason To cover adjusted costs of workers comp based on payroll audit Fiscal Year 2010 Budget Amendment #1 8 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Professional Fees - - - 150 150 Rental Land & Buildings - - - 456,015 456,015 Postage - - - 5,000 5,000 Maintenance Contracts - - - 5,650 5,650 Other Purchased Services - - - 26,400 26,400 General Supplies - - - 25,000 25,000 TOTAL EXPENDITURES $ - $ - $ - $ 518,215 $ 518,215 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Professional Fees 150 2. Rental Land & Buildings Move City Hall lease expense from General Gov't Bldgs 456,015 3. Postage 5,000 4. Maintenance Contracts Shredding & coffee service-previously covered by CH2M 5,650 5. Other Purchased Services 26,400 6. General Supplies Supplies - previously covered in CH2M contract 25,000 Total Increase 518,215$ TOTAL GENERAL ADMIN BUDGET AMENDMENTS 518,215$ Postage - previously covered in CH2M contract Additional expenses not covered by lease - moved from General Gov't Bldgs department GENERAL ADMINISTRATION Amendment Reason Annual inspection of City Hall fire extinguishers Fiscal Year 2010 Budget Amendment #1 9 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ 27,038 $ 92,250 $ 151,301 $ 243,551 Benefits 2,899 3,469 18,023 39,854 54,877 5 FTEs Administrative Fees 20,435 46,497 60,000 5,000 65,000 Professional Fees 36,000 50,806 46,449 (4,480) 41,969 Professional Fees - Contracted 754,131 1,004,354 792,543 (572,529) 220,014 Communications 197 312 2,000 (1,200) 800 Postage 4,252 - 4,500 5,000 9,500 Advertising 1,296 709 2,900 - 2,900 Printing 4,625 1,870 6,600 1,760 8,360 Travel - 1,017 1,500 - 1,500 Dues & Fees 215 50 370 205 575 Education & Training - 504 1,900 - 1,900 Maintenance Contracts - - - 116,415 116,415 General Supplies - 32 - - - Food/Meals - - - - - Furniture & Fixtures - - - - - Machinery & Equipment - 59 250 (250) - TOTAL EXPENDITURES $ 824,050 $ 1,136,717 $ 1,029,285 $ (258,924) $ 770,361 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Administrative Fees 5,000 2. Postage Postage for 2009 tax billing hit in FY 2010 5,000 3. Printing 1,760 The following increases account for the costs that were previously covered in the CH2M Hill contract: 4. Salaries and Benefits 191,155 5. Dues & Fees Membership dues for GGFOA 205 6. Maintenance Contracts Monthly maintenance cost for HTE software 116,415 Total Increase 319,535$ DECREASE 8. Professional Fees Appropriations for tax bill mailing fees not necessary (4,480) 9. Professional Fees-Contracted Terminate contract with CH2M Hill (572,529) 10.Communications Bring monthly cell phone costs in line with actual exp (1,200) 11.Machinery & Equipment Cell phone purchase not necessary (250) Total Decrease (578,459)$ TOTAL FINANCE BUDGET AMENDMENTS (258,924)$ Amendment Reason Budget/Procurement Coord, Accountant, Revenue Clerk, and Disbursement Specialist Printing for 2009 tax billing hit in FY 2010 Credit card maintenance fees were higher than anticipated due to the late billing of the property taxes FINANCE Fiscal Year 2010 Budget Amendment #1 10 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Legal Fees 280,528 179,943 200,000 40,000 240,000 TOTAL EXPENDITURES $ 280,528 $ 179,943 $ 200,000 $ 40,000 $ 240,000 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Legal Fees 40,000 Total Increase 40,000$ TOTAL LEGAL BUDGET AMENDMENTS 40,000$ LEGAL Amendment Reason To cover costs of legal matters not anticipated Fiscal Year 2010 Budget Amendment #1 11 INFORMATION TECHNOLOGY ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ 87,125 $ 98,189 $ 185,314 Benefits - - 18,391 16,886 35,277 3 FTEs Professional Fees - 9,191 32,120 (32,120) - Professional Fees-Contracted 682,064 966,795 927,067 (669,829) 257,238 Communications - - 1,000 64,627 65,627 Travel - - 1,500 (1,000) 500 Education & Training - - 500 1,000 1,500 Maintenance Contracts - - - 13,527 13,527 Food/Meals - - - 57 57 Computer/Software - - - 124,724 124,724 Computer/Hardware - - - 58,554 58,554 Machinery & Equipment - - 5,750 (500) 5,250 TOTAL $ 682,064 $ 975,986 $ 1,073,453 $ (325,885) $ 747,568 BUDGET AMENDMENT NOTES Account Name INCREASE The following increases account for the costs that were previously covered in the CH2M Hill contract: 1. Salaries and Benefits 115,075 2. Communications 64,627 3. Education & Training Training classes for two employees 1,000 4. Maintenance Contracts Various maintenance for servers and software 13,527 5. Food/Meals Employee meeting 57 6. Computer/Software Various software costs 124,724 7. Computer/Hardware Various hardware costs 58,554 Total Increase 377,564$ DECREASE 8. Professional Fees Move bandwidth budget to Communications line item (32,120) 9. Professional Fees-Contracted Terminate contract with CH2M Hill (669,829) 10.Travel Travel costs not anticipated for employee ed & training (1,000) 11.Machinery & Equipment Cut desktop printer (500) Total Decrease (703,449)$ TOTAL IT BUDGET AMENDMENTS (325,885)$ Cost of monthly cell phone for two employees and cost of City Hall external communications IT Manager and GIS Analyst Amendment Reason Fiscal Year 2010 Budget Amendment #1 12 HUMAN RESOURCES ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ 140,000 $ (13,300) $ 126,700 Benefits - - 30,503 (9,903) 20,600 2 FTEs Administrative Fees 16,506 7,705 27,996 (3,000) 24,996 Professional Fees 663 - 8,000 - 8,000 Professional Fees - Contracted 341,032 329,705 97,137 (70,203) 26,934 Communications - - 1,200 - 1,200 Advertising - - 3,500 - 3,500 Printing 631 - 10,000 - 10,000 Travel - - 1,500 - 1,500 Dues & Fees - - 615 - 615 Education & Training - - 1,500 - 1,500 Food/Meals - - 5,000 - 5,000 Furniture & Fixtures - - 4,000 (3,500) 500 Machinery & Equipment - - 3,300 (3,100) 200 TOTAL EXPENDITURES $ 358,832 $ 337,410 $ 334,251 $ (103,006) $ 231,245 BUDGET AMENDMENT NOTES Account Name DECREASE 1. Salaries & Benefits Bring in line with actual expenses (23,203) 2. Administrative Fees Performing retirement cost study in-house (3,000) 3. Professional Fees-Contracted Terminate contract with CH2M Hill (70,203) 4. Furniture & Fixtures Office furniture not needed (3,500) 5. Machinery & Equipment Computer and printer not needed (3,100) Total Decrease (103,006)$ TOTAL HR BUDGET AMENDMENTS (103,006)$ Amendment Reason Fiscal Year 2010 Budget Amendment #1 13 RISK MANAGEMENT ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Insurance: - - - - - General Liability 35,866 36,393 54,608 (14,369) 40,239 Law Enforcement Liability 12,124 9,320 9,737 (450) 9,287 Public Officials Liabiltiy 61,433 68,977 70,609 (4,007) 66,602 Automobile Liability 20,402 25,978 26,592 (1,013) 25,579 Property & Equipment Liability 4,867 4,029 4,030 274 4,304 Fidelity Bond 41 - - - - Automobile Physical Damage 9,096 10,615 10,839 (104) 10,735 Boiler & Machinery 829 733 740 60 800 Claims and Adjustments 12,497 12,098 15,000 - 15,000 Police Animal Mortality 525 1,234 1,260 (10) 1,250 Crime/Fidelity 765 1,799 1,837 (12) 1,825 Unallocated - - - - - TOTAL EXPENDITURES $ 158,445 $ 171,175 $ 195,252 $ (19,631) $ 175,621 BUDGET AMENDMENT NOTES Account Name Bring budget in line with actual costs (19,631) Total Decrease (19,631)$ TOTAL RISK MGMT BUDGET AMENDMENTS (19,631)$ Amendment Reason Fiscal Year 2010 Budget Amendment #1 14 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Rental Land & Buildings 362,255 447,073 456,015 (456,015) - Other Purchased Services - - 26,400 (26,400) - TOTAL EXPENDITURES $ 362,255 $ 447,073 $ 482,415 $ (482,415) $ - BUDGET AMENDMENT NOTES Account Name DECREASE Transfer budget to General Administration department (482,415) Total Decrease (482,415)$ TOTAL GEN GOVT BLDG BUDGET AMENDMENTS (482,415)$ GENERAL GOVERNMENT BUILDINGS Amendment Reason Fiscal Year 2010 Budget Amendment #1 15 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ - $ 63,100 $ 63,100 Benefits - - - 15,433 15,433 1 FTE Professional Fees 540 - 1,000 10,780 11,780 Professional Fees - Contracted 170,516 494,558 482,151 (348,387) 133,764 Communications - - - 1,530 1,530 Postage 4,180 4,867 10,000 (6,267) 3,733 Advertising - 459 660 - 660 Printing - - - 14,608 14,608 General Supplies - - - - - Furniture & Fixtures - - - - - Other Equipment - - - 1,020 1,020 TOTAL EXPENDITURES $ 175,236 $ 499,884 $ 493,811 $ (248,183) $ 245,628 BUDGET AMENDMENT NOTES Account Name INCREASE The following increases account for the costs that were previously covered in the CH2M Hill contract: 1. Salaries and Benefits 78,533 2. Professional Fees 10,780 3. Communications Monthly cell phone service 1,530 4. Printing Annual report printing 14,608 5. Other Equipment Camera equipment 1,020 Total Increase 106,471$ DECREASE 6. Professional Fees-Contracted Terminate contract with CH2M Hill (348,387) 7. Postage Cut bi-annual report mailing (6,267) Total Decrease (354,654)$ TOTAL PUBLIC INFO BUDGET AMENDMENTS (248,183)$ Website design PUBLIC INFORMATION & MARKETING Amendment Reason Communications Manager Fiscal Year 2010 Budget Amendment #1 16 MUNICIPAL COURT ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Regular Employees $ 58,206 $ 70,302 $ 199,455 $ 15,614 $ 215,069 Benefits 8,206 16,106 19,777 14,705 34,182 4 FTEs Professional Fees 13,547 11,085 15,000 - 15,000 Professional Fees - Contracted 375,135 332,476 - - - Communications 4,567 4,061 5,000 (500) 4,500 Printing - - 1,500 - 1,500 Travel 2,621 1,116 2,000 - 2,000 Dues & Fees 555 125 175 - 175 Education & Training 952 900 800 - 800 Maintenance Contracts 200 289 270 - 270 General Supplies 103 197 - - - Food/Meals 20 526 - - - Uniforms - 351 250 - 250 Furniture & Fixtures - - 755 - 755 TOTAL $ 464,116 $ 437,542 $ 244,982 $ 29,819 $ 274,801 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Salaries 15,614 2. Benefits 14,705 Total Increase 30,319$ DECREASE 3. Communications GCIC Access costs were eliminated (500) Total Decrease (500)$ TOTAL MUNICIPAL COURT BUDGET AMENDMENTS 29,819$ Bring budget in line with costs Amendment Reason To account for 1/2 payout of former City/Court Clerk Fiscal Year 2010 Budget Amendment #1 17 POLICE ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ 954,013 $ 1,086,508 $ 1,425,671 $ (75,000) $ 1,350,671 Benefits 371,838 - 615,565 (28,710) 586,855 30.5 FTEs Professional Fees 5,703 5,103 29,775 - 29,775 Professional Fees-Investigations - - 1,500 - 1,500 Equipment R & M - - 6,300 - 6,300 Vehicle R & M - - 51,500 - 51,500 Communications 29,088 18,278 22,656 - 22,656 Printing - - 5,000 - 5,000 Travel 4,911 1,536 3,500 - 3,500 Dues & Fees 190 665 1,460 - 1,460 Education & Training 5,022 14,457 15,550 - 15,550 Maintenance Contracts 395 10,230 170,556 - 170,556 General Supplies 9,467 12,334 19,888 - 19,888 General Supplies-Investigations 1,249 - 100 - 100 Food/Meals - - 500 - 500 Gasoline/Diesel - - 125,000 (35,000) 90,000 Uniforms 19,099 19,269 31,000 - 31,000 Furniture & Fixtures 534 730 730 - 730 Computer Software 1,185 - 4,000 - 4,000 Other Equipment: - 7,997 14,225 - 14,225 Cell Phones (18) 256 500 - 500 Weaponry 8,309 23,024 4,200 - 4,200 Cameras 770 - 500 - 500 Motorola Radios 8,504 17,862 12,000 18,671 30,671 Hardware - - 6,300 3,658 9,958 Misc Equipment-Investigations 22,271 - 15,647 - 15,647 TOTAL $ 1,442,529 $ 1,616,863 $ 2,583,623 $ (116,381) $ 2,467,242 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Motorola Radios Budgeted with new vehicles in Cap Proj Fund 18,671 2. Hardware ICOP Digital-budgeted with new vehicles in Cap Proj Fd 3,658 Total Increase 22,329$ DECREASE 3. Salaries & Benefis (103,710) 4. Gasoline/Diesel Costs are lower than anticipated (35,000) Total Decrease (138,710)$ TOTAL POLICE BUDGET AMENDMENTS (116,381)$ New personnel started later in the fiscal year than anticipated Amendment Reason Fiscal Year 2010 Budget Amendment #1 18 FIRE ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ 1,910,899 $ 2,164,674 $ 2,475,172 (38,500) $ 2,436,672 Benefits 649,877 743,160 961,097 (70,152) 890,945 51 FTEs Professional Fees 33,149 23,681 37,950 (800) 37,150 Professional Fees/Contracted - - - - - Equipment R & M 1,088 7,168 102,245 - 102,245 Facilities R & M 7,254 8,200 9,000 - 9,000 Vehicle R & M - - 700 - 700 Grounds R & M - - 6,000 - 6,000 Rental Land & Buildings 179,451 220,273 220,197 - 220,197 Rental Equip & Vehicles 573 761 800 - 800 Communications 21,834 22,487 25,702 - 25,702 Travel 3,542 1,603 3,000 - 3,000 Dues & Fees 3,371 439 5,025 - 5,025 Education & Training 6,769 10,628 23,543 - 23,543 Maintenance Contracts - 2,099 31,548 - 31,548 General Supplies-Suppression 19,303 25,365 33,525 - 33,525 General Supplies-Prevention - 4,027 25,010 (10,000) 15,010 Water/Sewage 5,441 5,070 4,200 - 4,200 Natural Gas 18,867 18,183 21,000 - 21,000 Electricity 25,177 25,488 22,000 - 22,000 Cable Service - 2,420 - - - Gasoline/Diesel - - 78,000 (5,000) 73,000 Food/Meals - 40 200 - 200 Telecommunications 2,707 - 2,400 - 2,400 Uniforms 63,233 30,630 48,100 (3,630) 44,470 Machinery 3,133 - 3,600 - 3,600 Furniture & Fixtures-Prevention 1,242 2,000 2,557 - 2,557 Computer/Hardware-Prevention - - 445 - 445 Other Equipment - 3,807 45,585 - 45,585 Other Equipment-Cell Phones 334 717 400 - 400 TOTAL $ 2,957,243 $ 3,322,919 $ 4,189,001 $ (128,082) $ 4,060,919 BUDGET AMENDMENT NOTES Account Name DECREASE 1. Salaries and Benefits (108,652) 2. Professional Fees Eliminated recruitment psych testing (800) 3. General Supplies-Prevention Cut costs of Heart Ready City supplies (10,000) 4. Gasoline/Diesel Costs are lower than anticipated (5,000) 5. Uniforms Costs are lower than anticipated (3,630) Total Decrease (128,082)$ TOTAL FIRE BUDGET AMENDMENTS (128,082)$ There was a misunderstanding regarding personnel and the requested positions. Bringing this budget in line with actual expenses. Amendment Reason Fiscal Year 2010 Budget Amendment #1 19 PUBLIC WORKS ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ - $ 217,000 $ 217,000 Benefits - - - 66,050 66,050 4.5 FTEs Professional Fees 56,780 50,867 93,800 - 93,800 Professional Fees-Contracted 1,364,128 1,813,267 1,503,261 (415,876) 1,087,385 Equipment R&M - 6,224 25,000 - 25,000 Vehicle R & M - - - 2,000 2,000 Grounds R & M - - 20,000 - 20,000 Road R & M 35,849 4,200 - 55,000 55,000 Communications - - - 2,200 2,200 Advertising - 162 - - - Other Purchased Service 3,495 - - 6,000 6,000 Printing - - - 100 100 Dues & Fees - - - 300 300 Education & Training - - - 1,610 1,610 Maintenance Contracts - - 50,000 - 50,000 General Supplies 235 1,143 5,000 - 5,000 Electricity 295,893 305,040 307,540 - 307,540 Uniforms - - - 1,552 1,552 Other Equipment - 10,051 20,000 26,116 46,116 Motorola Radios - - - 7,577 7,577 TOTAL EXPENDITURES $ 1,756,381 $ 2,190,954 $ 2,024,601 $ (30,371) $ 1,994,230 BUDGET AMENDMENT NOTES Account Name INCREASE The following increases account for the costs that were previously covered in the CH2M Hill contract: 1. Salaries and Benefits 283,050 2. Vehicle R & M 2,000 3. Road R & M Pothole repairs and maintenance 55,000 4. Communications Monthly cell phone/radio costs 2,200 5. Other Purchased Service Guardrail repair 6,000 6. Printing Business cards 100 7. Dues and Fees Membership dues 300 8. Education & Training Staff education and training 1,610 9. Uniforms Field staff uniforms 1,552 10.Other Equipment 26,116 11. Motorola Radios Radios for vehicles 7,577 Total Increase 385,505$ DECREASE 6. Professional Fees-Contracted Terminate contract with CH2M Hill (415,876) Total Decrease (415,876)$ TOTAL PUBLIC WORKS BUDGET AMENDMENTS (30,371)$ Vehicle repairs and maintenance After market vehicle supplies, sand spreaders and various other small equipment Amendment Reason PW Director, PW Manager, Field Super., Citizen Responder, part-time Equipment Operator Fiscal Year 2010 Budget Amendment #1 20 PARKS & RECREATION ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ 77,500 $ (14,400) $ 63,100 Benefits - - 19,738 (3,004) 16,734 1 FTEs Professional Fees 2,361 57,156 2,000 - 2,000 Professional Fees - Contracted 136,413 56,863 9,000 16,200 25,200 Facility R & M 875 16,734 2,650 - 2,650 Grounds R&M - 3,252 - 3,500 3,500 Communications - - 675 - 675 Printing - - - 100 100 Travel - - 1,000 - 1,000 Dues & Fees - - 525 - 525 Education & Training - - 500 300 800 Contract Labor - - 1,000 - 1,000 General Supplies - 596 2,000 - 2,000 Water Sewage 3,136 3,840 3,635 - 3,635 Natural Gas 1,549 1,375 1,466 - 1,466 Electricity 15,080 18,641 18,500 - 18,500 Food/Meals - - 150 - 150 Other Equipment - - - - - TOTAL $ 159,413 $ 158,457 $ 140,339 $ 2,696 $ 143,035 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Professional Fees-Contracted 16,200 2. Grounds R & M 3,500 3. Printing Business cards 100 4. Education & Training Staff training required to maintain certifications 300 Total Increase 20,100$ DECREASE 5. Salaries & Benefits Parks and Rec Director hired 3 months after FY began (17,404) Total Decrease (17,404)$ TOTAL PARKS & REC BUDGET AMENDMENTS 2,696$ Park grounds repair and maintenance Amendment Reason Parks & Rec contracted services Fiscal Year 2010 Budget Amendment #1 21 COMMUNITY DEVELOPMENT ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Salaries $ - $ - $ - $ 343,246 $ 343,246 Benefits - - - 87,275 87,275 8 FTEs Professional Fees - - 40,000 12,105 52,105 Professional Fees-Contracted 1,364,128 1,611,726 1,329,500 (960,591) 368,909 Vehicle Repairs & Maintenance - - - 5,000 5,000 Communications - - - 5,580 5,580 Advertising - - - 4,095 4,095 Printing - - - 500 500 Travel - - - 900 900 Dues & Fees 483 - 1,000 260 1,260 Education & Training - - 3,000 - 3,000 General Supplies 413 28 2,300 (2,300) - Gasoline - - - 10,800 10,800 Food/Meals 284 316 400 - 400 Uniforms - - - 1,000 1,000 Furniture & Fixtures - 7,002 1,000 - 1,000 Other Equipment-NPDES - 1,559 2,500 - 2,500 TOTAL EXPENDITURES $ 1,365,308 $ 1,620,631 $ 1,379,700 $ (492,130) $ 887,570 BUDGET AMENDMENT NOTES Account Name INCREASE The following increases account for the costs that were previously covered in the CH2M Hill contract: 1. Salaries and Benefits 430,521 2. Professional Fees 12,105 3. Vehicle Repairs Vehicle repairs and maintenance 5,000 4. Communications Monthly cell phone costs 5,580 5. Advertising Public notices 4,095 6. Printing Business cards and other printing costs 500 7. Travel Employee travel to training sessions 900 8. Dues & Fees Various membership dues 260 9. Gasoline/Diesel Gas for vehicles 10,800 10.Uniforms Uniforms for field staff 1,000 Total Increase 470,761$ DECREASE 11.Professional Fees-Contracted Terminate contract with CH2M Hill (960,591) 12.General Supplies Transfer supplies to General Admin department (2,300) Total Decrease (962,891)$ TOTAL COMMUNITY DEV BUDGET AMENDMENTS (492,130)$ Cell tower application review Amendment Reason CD Director, 3 Planners, Plan Review Engineer, Arborist, Construction Inspector, Code Enforcement Officer Fiscal Year 2010 Budget Amendment #1 22 DEBT SERVICE ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Capital Lease Principal $ 594,161 $ 606,626 $ 630,831 $ 7,000 $ 637,831 Capital Lease Interest 115,233 102,768 78,564 146 78,710 Other Debt/TAN Interest 148,334 33,590 - - TOTAL $ 857,728 $ 742,984 $ 709,395 $ 7,146 $ 716,541 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Capital Lease Principal Lease for police vehicle purchased at the end of FY 09 7,000 2. Capital Lease Interest 146 Total Increase 7,146$ TOTAL DEBT SERVICE BUDGET AMENDMENTS 7,146$ Lease for police vehicle purchased at the end of FY 09 Amendment Reason OTHER FINANCING USES ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 Unallocated $ - $ - $ 163,630 $ 8,259,545 $ 8,423,175 Op Transfer Out to Cap Proj Fd 1,255,117 4,118,139 1,085,400 542,625 1,628,025 Op Transfer Out to Cap Grant Fd 699,300 290,662 178,240 (178,240) - Op Transfer Out to Op Grant Fd 8,993 12,843 52,596 (20,000) 32,596 TOTAL $ 1,963,410 $ 4,421,644 $ 1,479,866 $ 8,603,930 $ 10,083,796 BUDGET AMENDMENT NOTES Account Name Amendment Reason INCREASE 1. Unallocated Amended revenues over expenditures 8,259,545 2. Op Transfer Out to Cap Proj 542,625 Total Increase 8,802,170$ DECREASE 3. Op Transfer Out to Cap Grant See Capital Grant Fund for explanation (178,240) 4. Op Transfer Out to Op Grant See Operating Grant Fund for explanation (20,000) Total Decrease (198,240)$ TOTAL OFU BUDGET AMENDMENTS 8,603,930$ See Capital Projects Fund for explanation Fiscal Year 2010 Budget Amendment #1 23 CONFISCATED ASSETS FUND This fund was created to account for the expenditures and revenues of seized drug funds. In FY 2009, the City was awarded a portion of the funds seized in a drug raid. These funds must be expended according to strict regulations. CONFISCATED ASSETS FUND ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 REVENUES: Cash Confiscations $ - $ 43,763 $ - $ - $ - Interest Earned - 47 - 85 85 Budgeted Fund Balance - - - 43,810 43,810 TOTAL REVENUES $ - $ 43,810 $ - $ 43,895 $ 43,895 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 EXPENDITURES: Maintenance Contracts - - - 1,843 1,843 Other Equipment/Cameras - - - 1,880 1,880 Unallocated - 43,673 - 40,172 40,172 TOTAL EXPENDITURES $ - $ 43,673 $ - $ 43,895 $ 43,895 BUDGET AMENDMENT NOTES Bring prior year budget forward to expend according to State regulations $ 43,895 TOTAL CONF ASSETS FD BUDGET AMENDMENTS 43,895$ Fiscal Year 2010 Budget Amendment #1 24 OPERATING GRANT FUND The Operating Grant Fund is used to account for certain budgeted items that receive funding from individual grants and that aren’t classified as “capital”. These funds are appropriated on an annual basis. OPERATING GRANT FUND ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 REVENUES: SAFER Grant $ 23,263 $ 101,996 $ 85,934 $ - $ 85,934 Crabapple Master Plan 3,750 - - - - GEMA (Flood Reimbursement) - - - 40,348 40,348 Crabapple Festival - 2,370 - 1,016 1,016 Interest Revenues 143 66 - - - Op Transfer In from General Fd 8,993 12,843 52,596 (20,000) 32,596 Budgeted Fund Balance - - - - - TOTAL REVENUES $ 36,150 $ 117,274 $ 138,530 $ 21,364 $ 159,894 ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENT FY 2010 FINAL BUDGET FY 2010 EXPENDITURES: General Administration: Professional Fees $ - $ 2,370 $ - $ 1,016 $ 1,016 Public Safety: Salaries & Wages 29,757 106,906 118,530 - 118,530 Holiday Pay - - - - 401A (SS Match) - 4,009 - - Pension - 3,496 - - Public Works: Professional Fees - - - 40,348 40,348 Community Development: Crabapple Master Plan 19,000 - - - - Liveable Centers Initiative - - 20,000 (20,000) - TOTAL EXPENDITURES $ 48,757 $ 116,780 $ 138,530 $ 21,364 $ 159,894 BUDGET AMENDMENT NOTES 1. Transfer flood expenses and reimbursement from General Fund 40,348$ 2. Account for grant received from Fulton Arts Council for Crabapple Antique & Art Festival 1,016 3. LCI application has been postponed until FY 2011 (20,000) TOTAL OP GRANT FD BUDGET AMENDMENTS 21,364$ Fiscal Year 2010 Budget Amendment #1 25 Capital Projects Fund The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. The amendments to this fund are explained below and is followed by the budget spreadsheet on the next page: BUDGET AMENDMENT NOTES REVENUES 1. Increase in Capital Lease Proceeds to account for capital lease of a police vehicle 20,500$ 2. Adjusted Operating Transfers In for: -Purchase new vehicles for departments that transitioned from the CH2M contract 212,300 -New software for Finance and Community Development 334,000 -Cut budget balance for color orthophotography (project is complete) (3,675) 3. Decreased Budgeted Fund Balance due to an invoice hitting FY 2009 after budget was rolled forward (10,000) Total amendment to revenues 553,125 EXPENDITURES 1. Purchased new vehicles for General Admin, Community Development and Public Works 212,300 2. Replace current operating software with Incode and Energov 334,000 3. Decrease Color Orthophotography budget to bring in line with actual costs (3,675) 4. Account for capital lease received for new police vehicle purchased at the end of FY 2009 20,500 5. Transfer Sidewalks budget to Milton Trails line item - 6. Transfer Park Improvements budget to Land Acquisiton and Park Enhancements line item - (10,000) Total amendment to expenditure s 553,125 TOTAL CAP PROJECTS FD BUDGET AMENDMENTS 553,125$ 7. Decrease total budget for Comp Plan to account for an invoice that was expensed to FY 2009 after the budget was rolled forward Fiscal Year 2010 Budget Amendment #1 26 CAPITAL PROJECTS FUND ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENTS FY 2010 FINAL AMENDED BUDGET FY 2010 REVENUES: Infrastructure Maintenance Fee $ 69,211 $ 74,266 65,000 - 65,000 Sidewalk Replacement 47,011 - 70,558 - 70,558 Tree Recompense - 12,800 12,800 - 12,800 Landfill Use Fees 243,133 138,264 185,000 - 185,000 Interest Revenue 16,470 2,840 2,000 - 2,000 Realized Gain on Investments 1,987 14,487 - - - Capital Lease Proceeds - - - 20,500 20,500 Op Transfer In from General Fd 1,255,117 4,118,139 1,085,400 542,625 1,628,025 Budgeted Fund Balance - - 4,810,315 (10,000) 4,800,315 TOTAL REVENUES $ 1,632,929 $ 4,360,796 6,231,073 553,125 6,784,198 PROJECT # ACCOUNT DESCRIPTION BUDGET BALANCE FY 2008 BUDGET BALANCE FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENTS FY 2010 FINAL AMENDED BUDGET FY 2010 EXPENDITURES: City Council: MC0901 City Hall Assessment $ - $ 2,231 2,231 - 2,231 General Administration: New Vehicles - - - 12,300 12,300 Finance: Financial Software - - - 161,000 161,000 IT: IT1001 Color Orthophotography - - 35,000 (3,675) 31,325 Police: PD0801 New Vehicles 97,237 37,412 89,012 20,500 109,512 PD0802 Vehicle Reserve - 55,966 55,966 - 55,966 PD0803 Police Record Mgmt Software - 3,599 3,599 - 3,599 Motorola Radios 3,106 - - - - Fire: FD0801 Fire Station Improvements 19,071 23,729 23,729 - 23,729 FD1001 Fire Apparatus - - 100,800 - 100,800 FD0701 Furniture & Fixtures 6,903 7,950 7,950 - 7,950 FD0901 Advanced Life Support Equip - 50,000 50,000 - 50,000 Fire Record Mgmt Software 7,382 - - - - Fire Stations 179 - - - - Public Works: Bridges & Dams Inspection/Inv 2,250 - - - - PW0901 Construction Inspectors - 69,698 69,698 - 69,698 PW0805 Gravel Roads Maintenance - 177,355 177,355 - 177,355 PW0804 Stormwater Maintenance 1,792 216,620 216,620 - 216,620 PW0905 NPDES Permit Compliance - 335,450 760,450 - 760,450 PW0801 Pavement Management - 1,415,036 1,915,036 - 1,915,036 PW0803 Traffic Calming 15,367 31,942 56,942 - 56,942 PW0806 Bridge Repairs-Landrum Rd - 242,868 242,868 - 242,868 PW0802 Re-Striping - 71,515 96,515 - 96,515 PW0902 Edge of Pavement Program - 50,000 50,000 - 50,000 PW0903 Bridge Replacement Program - 21,468 696,468 - 696,468 PW0904 Sidewalks - 100,000 100,000 (100,000) - New Vehicles - - - 100,000 100,000 Parks & Recreation: PR0901 Land Acquisition - 1,208,234 708,234 290,280 998,514 PR0801 Park Improvements 32,650 290,280 290,280 (290,280) - PR0902 Milton Trails - 200,000 200,000 100,000 300,000 Community Development: CD0701 Comprehensive Plan 59,972 119,520 119,520 (10,000) 109,520 CD0901 Arnold Mill Corridor Study - 150,000 150,000 - 150,000 CD0902 Tree Recompense - 12,800 12,800 - 12,800 0 New Vehicles - - - 100,000 100,000 Community Dev Software - - - 173,000 173,000 TOTAL EXPENDITURES $ 248,870 $ 4,893,673 6,231,073 553,125 6,784,198 Fiscal Year 2010 Budget Amendment #1 27 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. CAPITAL GRANT FUND ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENTS FY 2010 FINAL AMENDED BUDGET FY 2010 REVENUES: Transportation Master Plan $ - $ 270,531 $ 348,048 $ (226,307) $ 121, GDOT HPP Funds - - - 1,265,184 1,265 AED Units 11,250 - - - Bathroom Renovation - 17,500 - - Interest Revenue 1,537 14 - - Realized Gain on Investments 1,107 5,584 - - Firemans Fund Grant - - - - Op Transfer In from General Fd 699,300 290,662 178,240 (178,240) Budgeted Fund Balance - - 1,132,410 (890,322) 242, TOTAL REVENUES $ 713,194 $ 584,291 $ 1,658,698 $ (29,685) $ 1,629 PROJECT # ACCOUNT DESCRIPTION BUDGET BALANCE FY 2008 BUDGET BALANCE FY 2009 APPROVED BUDGET FY 2010 REQUESTED BUDGET AMENDMENTS FY 2010 FINAL AMENDED BUDGET FY 2010 EXPENDITURES: Public Works: - - - - CG0803 Transportation Master Plan - 77,218 77,218 (29,685) 47 CG0801 Birmingham @ Providence - 809,490 918,980 - 918 CG0802 Arnold Mill @ New Providence - 593,750 662,500 - 662 Parks & Recreation: - - - - Bathroom Renovation 70,000 - - - TOTAL EXPENDITURES $ 70,000 $ 1,480,458 $ 1,658,698 $ (29,685) $ 1,629 BUDGET AMENDMENT NOTES REVENUES 1. The Transportation Master Plan project is complete (226,307)$ 2. Account for 80% funding from GDOT HPP 1,265,184 3. Decreased Operating Transfer In from General Fund due to matching funds not being needed for FY 201 741 ,184 - - - - - - 088 ,013 - ,533 ,980 ,500 - - ,013 0 (178,240) (890,322) Total amendment to revenues (29,685) EXPENDITURES 1. The Transportation Master Plan project is complete (29,685) Total amendment to expenditures (29,685) TOTAL CAPITAL GRANT FD BUDGET AMENDMENTS (29,685)$ 4. Previously the GDOT HPP Funds were not accounted for. Decreasing budgeted fund balance to show the GDOT HPP Funds separately