HomeMy WebLinkAbout08-16-10 PacketPage 1 of 4
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
CITY OF MILTON, GEORGIA
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Julie Zahner Bailey
Bill Lusk
Burt Hewitt
Joe Longoria
Alan Tart
Monday, August 16, 2010 Regular Council Meeting Agenda 6:00 PM
INVOCATION – Greg Foster, City of Milton Firefighter
CALL TO ORDER
1) ROLL CALL
2) PLEDGE OF ALLEGIANCE (Led by the Mayor)
3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 10-1206)
4) PUBLIC COMMENT
5) CONSENT AGENDA
1. Approval of the August 2, 2010 Regular Council Meeting Minutes.
(Agenda Item No. 10-1207)
(Sudie Gordon, Interim City Clerk)
2. Approval of the August 9, 2010 Special Called Meeting Minutes.
(Agenda Item No. 10-1208)
(Sudie Gordon, Interim City Clerk)
3. Approval of Financial Statements for Period Ending July, 2010.
(Agenda Item No. 10-1210)
(Stacey Inglis, Finance Director)
6) REPORTS AND PRESENTATIONS (None)
MILTON CITY COUNCIL REGULAR MEETING AGENDA AUGUST 16, 2010 – 6:00 PM
Page 2 of 4
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
7) FIRST PRESENTATION AND FIRST PUBLIC HEARING
1. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia,
to Adopt the Fiscal 2011 Budget for each Fund of the City of Milton, Georgia
Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the
Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed
Appropriations and Prohibiting Expenditures to Exceed Actual Funding Available.
(Agenda Item No. 10-1211)
(Stacey Inglis, Finance Director)
8) PUBLIC HEARINGS
1. Approval for the Removal of Billy Lovelace Hauling from the List of Approved
Solid Waste Haulers for the City of Milton due to Non-Compliance with the
Ordinance.
(Agenda Item No. 10-1140)
(Public Hearing Deferred on May 17, 2010)
(Public Hearing Deferred on June 21, 2010)
(Matt Marietta, Fire Marshal)
2. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia,
to Fix the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2010; and for
Other Purposes.
(Agenda Item No. 10-1204)
(First Presentation on August 9, 2010)
(Stacey Inglis, Finance Director)
9) ZONING AGENDA
1. RZ10-02 – To delete or amend the following sections of the City of Milton Zoning
Ordinance to be consistent with the City of Milton Telecommunications Ordinance;
1) Sec. 64-74 - Nonconforming lots, uses and structures;
2) Sec. 64-1097 - Miscellaneous provisions of the State Route 9 Overlay District;
3) Sec. 64-1592 - Alternative antenna support structure to exceed the district
height;
4) Sec 64-1594 – Antenna, tower and associated structures (radio, T.V., microwave
broadcasting, etc.) to exceed the district height (O-I, C-1, M-1A, M-1, M-2);
MILTON CITY COUNCIL REGULAR MEETING AGENDA AUGUST 16, 2010 – 6:00 PM
Page 3 of 4
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
5) Sec 64-1801 – Antenna tower and associated structure (radio, T.V., microwave
broadcasting, etc.) to exceed the district height (Residential districts, MIX and
AG-1).
(Agenda Item No. 10-1197)
(First Presentation on August 2, 2010)
(Lynn Tully, Community Development Director)
2. RZ10-03 – To amend Sec. 64-1606(a) of the City of Milton Zoning Ordinance,
Roadside produce stands to include MIX (Mixed Use).
(Agenda Item No. 10-1198)
(First Presentation on August 2, 2010)
(Lynn Tully, Community Development Director)
3. RZ10-04 - Approval to Amend the City of Milton Zoning Ordinance to Create a
Required Distance for Convenience Stores and Service Stations from Residential
Uses Zoning Districts.
(Agenda Item No. 10-1212)
(Administratively Deferred to First Presentation on September 8, 2010)
(Lynn Tully, Community Development Director)
10) UNFINISHED BUSINESS
1. Approval for the Removal of Billy Lovelace Hauling from the List of Approved
Solid Waste Haulers for the City of Milton due to Non-Compliance with the
Ordinance.
(Agenda Item No. 10-1140)
(Public Hearing Deferred on May 17, 2010)
(Public Hearing Deferred on June 21, 2010)
(Public Hearing Held on August 16, 2010)
(Matt Marietta, Fire Marshal)
2. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia,
to Fix the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2010; and for
Other Purposes.
(Agenda Item No. 10-1204)
(First Presentation on August 9, 2010)
(Public Hearing Held on August 16, 2010)
(Stacey Inglis, Finance Director)
3. Approval of a Resolution Adopting the City of Milton Parks and Recreation Needs
Assessment Results and Supplement for Use by the City of Milton Parks and
Recreation Department.
(Agenda Item No. 10-1213)
(Reports and Presentations on June 7, 2010)
(Staff Reports on August 2, 2010)
(Cyndee Bonacci, Parks and Recreation Director)
MILTON CITY COUNCIL REGULAR MEETING AGENDA AUGUST 16, 2010 – 6:00 PM
Page 4 of 4
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
11) NEW BUSINESS
1. Approval of A Resolution Allowing the City of Milton to Discuss Various Parks and
Recreation Partnerships with the City of Alpharetta.
(Agenda Item No. 10-1214)
(Cyndee Bonacci, Parks and Recreation Director)
2. Approval of a Waiver of Conflict on Behalf of Jarrard & Davis, LLP in Connection
with an IGA between the City of Milton and Forsyth County Regarding Milton and
Forsyth’s Joint Funding of the Performance of Certain Work on McGinnis Ferry
Road from its Bridge at Georgia Highway 400 to Bethany Bend.
(Agenda Item No. 10-1215)
(Ken Jarrard, City Attorney)
3. Approval of a Resolution on Sales Tax for Regional Transportation.
(Agenda Item No. 10-1216)
(Mayor Joe Lockwood)
12) MAYOR AND COUNCIL REPORTS
13) STAFF REPORTS
1. Discussion of Council Priorities Dealing with Rural Preservation and Planning
Commission’s Priority Project Recommendations.
(Deferred from Work Session Held on August 9, 2010)
(Lynn Tully, Community Development Director)
14) EXECUTIVE SESSION
The purpose of the Executive Session is to discuss land acquisition, pending litigation and
personnel.
(Agenda Item No. 10-1217)
15) ADJOURNMENT
(Agenda Item No. 10-1218)
The minutes will be
Provided
electronically
City of Milton
13000 Deerfield Parkway Suite 107G Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Finance Director
Date: August 16, 2010 City Council Meeting
Agenda Item: Financial Status Report for Period 10 – July 2010
OVERVIEW and FINANCIAL HIGHLIGHTS:
General Fund
Revenue collections for the General Fund totaling $14,673,300 are approximately 3.2%
higher than anticipated for the tenth period of the fiscal year. Total expenditures to-date
are $11,297,803 and are 7.4% less than expected.
Capital Project Fund
Expenditures within this fund continue to occur on a project-by-project basis. With a
total project expenditure budget of $8,016,334, capital expenditures-to-date total
$1,629,369.
FINANCIAL OPERATIONS:
Tree Replacement Fund: Balance: $12,800
Sidewalk Replacement Fund: Balance: $70,558
City of MiltonSTATEMENT OF REVENUES & EXPENDITURESGeneral FundFor the Period Ending July 2010Actual BudgetedVarianceover/(under)Actual BudgetedVarianceover/(under)Property Tax 15,480,295 5,727 0 5,727 8,237,732 8,115,295 122,437Motor Vehicle Tax 450,000 40,458 37,500 2,958 348,794 337,500 11,294Intangible Tax 190,000 14,595 15,833 (1,238) 119,472 142,500 (23,028)Real Estate Transfer Tax 35,000 4,146 2,917 1,229 30,564 26,250 4,314Franchise Fees 1,700,000 289,583 425,000 (135,417) 1,262,053 1,275,000 (12,947)Local Option Sales Tax 3,400,000 297,710 283,333 14,377 2,790,974 2,550,000 240,974Alcohol Beverage Excise Tax 277,000 26,786 23,083 3,703 213,291 207,750 5,541Business & Occupation Tax 575,000 6,492 0 6,492 554,336 575,000 (20,664)Insurance Premium Tax 850,000 0 0 0 0 0 0Financial Institution Tax 26,158 0 0 0 26,158 26,158 0Penalties & Interest 88,646 5,561 0 5,561 139,090 88,646 50,444Alcohol Beverage Licenses 128,700 0 0 0 155,700 128,700 27,000Other Non-Business Permits/Licenses 13,370 1,322 593 729 16,284 12,183 4,101Zoning & Land Disturbance Permits 34,500 1,053 2,875 (1,823) 12,978 28,750 (15,772)Building Permits 63,699 8,560 5,308 3,252 59,014 53,083 5,932Intergovernmental Revenue 0 0 0 0 0 0 0Other Charges for Service 299,360 21,937 19,752 2,186 237,841 260,120 (22,279)Municipal Court Fines 452,500 38,509 37,708 800 432,387 377,083 55,303Interest Earnings 20,000 2,654 1,667 987 26,443 16,667 9,776Contributions & Donations 3,370 0 281 (281) 3,370 2,808 562Other Revenue 38,437 0 0 0 6,821 529 6,292Other Financing Sources 7,000 0 0 0 0 0 0Total Revenue 24,133,035 765,094 855,851 (90,757) 14,673,300 14,224,022 449,278Current Month Year-to-DateAnnual BudgetRevenueCurrent Month Year-to-DateActual BudgetedVarianceover/(under)Actual BudgetedVarianceover/(under)Mayor and Council 167,614 9,191 12,957 (3,766) 111,262 128,923 (17,661)Clerk of the Council 378,757 20,608 17,905 2,703 301,732 337,254 (35,522)City Manager 307,514 17,790 23,270 (5,480) 206,584 249,986 (43,403)General Administration 518,215 40,791 43,185 (2,394) 434,525 431,846 2,679Finance 770,361 38,227 61,757 (23,530) 604,913 672,177 (67,264)Legal 240,000 17,037 20,000 (2,963) 169,808 160,000 9,808Information Technology 749,568 37,177 44,153 (6,976) 719,828 693,236 26,592Human Resources 231,545 15,342 15,978 (635) 165,260 193,976 (28,716)Risk Management 175,621 0 14,635 (14,635) 136,437 146,351 (9,914)General Government Buildings 0 0 0 0 0 0 0Public Information & Marketing 220,192 6,741 6,777 (36) 197,546 204,596 (7,049)Municipal Court 274,801 15,355 21,162 (5,807) 193,999 222,948 (28,949)Police 2,467,242 183,871 192,028 (8,158) 1,906,134 2,009,534 (103,401)Fire 4,084,003 257,116 316,893 (59,777) 3,062,212 3,323,073 (260,860)EMS Operations 132,250 11,021 11,021 (0) 110,208 110,208 (0)Public Works 1,994,230 146,534 164,233 (17,699) 1,398,651 1,665,185 (266,534)Parks & Recreation 142,435 14,872 11,191 3,681 105,050 116,982 (11,932)Community Development 901,269 52,591 41,431 11,159 739,249 801,364 (62,114)Debt Service - Capital Lease Payment 716,541 0 0 0 716,541 716,541 0Operating Transfers to Other Funds 2,466,757 11,326 11,326 0 17,863 17,863 (0)Operating Reserve 7,194,120 0 0 0 0 0 0Total expenditures 24,133,035 895,587 1,029,901 (134,313) 11,297,803 12,202,044 (904,241)Net Income/(Loss)(130,494) 3,375,498Operating Expenditures Annual BudgetCurrent MonthYear to Date8/6/2010
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Milton Roundup Vendor Fee -$ -$ 100$ 100$ 100$
Contributions & Donations 5,000 5,000 - 3,800 (1,200)
Interest Revenues - - - - -
Holiday Card Sales - - - - -
T-shirt Sales - - - - -
Mayor's Run - - 2,367 2,367
Total revenues 5,000$ 5,000$ -$ 6,167$ 1,167$
EXPENDITURES
Current:
Special Events 45,000$ 45,000$ 317$ 35,969$ 9,031$
Total Expenditures 45,000$ 45,000$ 317$ 35,969$ 9,031$
OTHER FINANCING SOURCES (USES)
Transfers in from Hotel/Motel Tax Fund 40,000$ 40,000$ 4,167$ 33,089$ (6,911)$
Total other financing sources and uses 40,000$ 40,000$ 4,167$ 33,089$ (6,911)$
Net change in fund balances -$ -$ 3,287$
Fund balances - beginning 20,253
Fund balances - ending -$ -$ 23,540$
City of Milton
Special Events Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended July 31, 2010
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Cash Confiscations $ - $ - $ - $ - $ -
Interest Revenues - 85 5 69 (16)
Budgeted Fund Balance - 43,810 (43,810)
Total revenues $ - $ 43,895 $ 5 $ 69 $ (43,826)
EXPENDITURES
Current:
Police $ - $ 43,895 $ - $ 4,487 $ 39,408
Total Expenditures $ - $ 43,895 $ - $ 4,487 $ 39,408
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund $ - $ - $ - $ - $ -
Total other financing sources and uses $ - $ - $ - $ - $ -
Net change in fund balances $ - $ - $ (4,418)
Fund balances - beginning - - 43,810
Fund balances - ending $ - $ - $ 39,392
City of Milton
Confiscated Assets Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended July 31, 2010
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Wireless 911 Fees 570,000$ 570,000$ 103,137$ 588,407$ 18,407$
Total revenues 570,000$ 570,000$ 103,137$ 588,407$ 18,407$
EXPENDITURES
Current:
Public Safety 554,000$ 554,000$ 147,187$ 616,297$ (62,297)$
Total Expenditures 554,000$ 554,000$ 147,187$ 616,297$ (62,297)$
OTHER FINANCING USES
Unallocated 16,000$ 16,000$ -$ -$ (16,000)$
Total other financing sources and uses 16,000$ 16,000$ -$ -$ (16,000)$
Net change in fund balances -$ -$ (27,890)$
Fund balances - beginning - - 175,972
Fund balances - ending -$ -$ 148,082$
City of Milton
E-911 Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended July 31, 2010
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
SAFER Grant 85,934$ 85,934$ 21,964$ 71,450$ (14,484)$
GEMA Grant - 40,348 - 40,348 (0)
Crabapple Festival Grant - 1,016 - 1,016 (1)
Total revenues 85,934$ 127,298$ 21,964$ 112,813$ (14,485)$
EXPENDITURES
Current:
General Administration -$ 1,016$ -$ -$ 1,016
Public Safety 118,530 118,530 56,631 89,313 29,217
Public Works - 40,348 - - 40,348
Community Development 20,000 - - - -
Total Expenditures 138,530$ 159,894$ 56,631$ 89,313$ 70,581$
Excess of revenues over expenditures (52,596) (32,596) (34,667) 23,500 56,096
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 52,596$ 32,596$ 11,326$ 17,863$ (14,733)$
Total other financing sources and uses 52,596$ 32,596$ 11,326$ 17,863$ (14,733)$
Net change in fund balances - - 41,363
Fund balances - beginning 3,164
Fund balances - ending -$ -$ 44,527$
City of Milton
Operating Grant Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended July 31, 2010
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Taxes
Hotel/Motel Taxes 47,000$ 47,000$ 4,167$ 33,089$ (13,911)$
Total revenues 47,000$ 47,000$ 4,167$ 33,089$ (13,911)$
OTHER FINANCING SOURCES (USES)
Transfers out to General Fund (7,000)$ (7,000)$ -$ -$ 7,000$
Transfers out to Special Events Fund (40,000) (40,000) (4,167) (33,089) 6,911
Total other financing sources and uses (47,000)$ (47,000)$ (4,167)$ (33,089)$ 13,911$
Net change in fund balances - - -
Fund balances - beginning - - -
Fund balances - ending -$ -$ -$
City of Milton
Hotel/Motel Tax Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended July 31, 2010
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Charges for Service
Infrastructure Maintenance Fee 65,000$ 65,000$ 14,018$ 48,483$ (16,517)$
Landfill Host Fees 185,000 185,000 31,742 129,147 (55,853)
Tree Recompense 12,800 12,800 - - (12,800)
HYA Fees - 57,650 8,142 13,142 (44,508)
Interest Revenue 2,000 2,000 - - (2,000)
Sidewalk Replacement Account 70,558 70,558 - - (70,558)
Total revenues 335,358 393,008$ 53,902$ 190,772$ (202,236)$
EXPENDITURES
Capital Outlay
City Council 2,231$ 2,231$ -$ 2,231$ 0$
General Admin - 27,300 - 12,300 15,000
Finance - 181,000 2,028 20,389 160,611
IT 35,000 31,325 - 31,325 -
Police 148,577 529,798 14,841 116,168 413,630
Fire 182,479 522,129 20,750 50,330 471,799
Public Works 4,381,952 4,381,952 91,277 1,225,308 3,156,644
Parks & Recreation 1,198,514 1,856,164 5,690 16,400 1,839,764
Community Development 282,320 484,435 18,558 154,918 329,517
Total Capital Outlay 6,231,073$ 8,016,334$ 153,144$ 1,629,369$ 6,386,965$
Excess of revenues over expenditures (5,895,715) (7,623,326) (99,242) (1,438,597) (6,589,201)
OTHER FINANCING SOURCES (USES)
City of Milton
Capital Project Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended July 31, 2010
Transfers in from General Fund 1,085,400$ 2,376,511$ -$ -$ (2,376,511)$
Lease Proceeds - 446,500 - 20,500 (426,000)
Budgeted Fund Balance 4,810,315 4,800,315 - - (4,800,315)
Total other financing sources and uses 5,895,715 7,623,326 - 20,500 (7,602,826)
Net change in fund balances - - (1,418,097)
Fund balances - beginning 4,900,109
Fund balances - ending -$ -$ 3,482,012$
Original
Budgeted
Amounts
Final
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
Transportation Master Plan 348,048$ 121,741$ -$ 121,741$ (0)$
GDOT HPP Funds - 1,265,184 65,290 106,079 (1,159,105)
Bathroom Renovation - - - - -
Interest Revenues - - - - -
Contributions & Donations - - - - -
Total revenues 348,048$ 1,386,925$ 65,290$ 227,820$ (1,159,105)$
EXPENDITURES
Capital Outlay
Public Works 1,828,578$ 1,629,013$ -$ 180,006$ 1,449,007$
Total Capital Outlay 1,828,578$ 1,629,013$ -$ 180,006$ 1,449,007$
Excess of revenues over expenditures (1,480,530) (242,088) 65,290 47,814 289,902
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 178,240$ -$ -$ -$ -$
Budgeted Fund Balance 1,302,290 242,088 - - (242,088)$
Total other financing sources and uses 1,480,530$ 242,088$ -$ -$ (242,088)$
Net change in fund balances - - 47,814
Fund balances - beginning 804,804
Fdbl di $$852 618$
City of Milton
Capital Grant Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended July 31, 2010
Fund balances - ending -$ -$ 852,618$
City of Milton
13000 Deerfield Parkway Suite 107G Milton, GA 30004
August 16, 2010
To the Honorable Mayor, City Council and the Citizens of Milton:
In accordance with State of Georgia laws and Ordinances enacted the City of Milton, Georgia, we are
pleased to present the City of Milton’s Annual Budget for fiscal year 2011. An objective of the City’s
budget is to provide a management tool by which our local government can unite its budgeting efforts to
provide quality services while operating within available resources. This process results in an updating of
the City’s on-going financial plan and provides a vehicle by which management decisions can be made as
a result of the formulation and analysis of the respective data.
BUDGET PROCESS AND OVERVIEW
The fiscal year 2011 budget process began in June with distribution of historical data and forms to all the
department directors. Each department formulated budgets in three major areas; maintenance &
operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting,
finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue
estimates.
In late July, each department director met with the City Manager to review their budget requests and
goals and objectives. Each request was evaluated by the City Manager and the Finance Director
according to the priority specified by the department director and available funding. Consideration was
also given to the Mayor and Council’s priorities. The budget was discussed in detail during the work
session held on August 9, 2010. As required by Georgia law, citizen input will be solicited during the
public hearing held on August 16, 2010. The final document will be presented for approval on September
8, 2010.
KEY BUDGET FACTORS, ISSUES, AND PRIORITIES
The foundation for the fiscal year 2011 budget is based on three key financial factors.
• Sustainability of existing services
• Enhancement to services through operating initiatives
• Maintaining the quality of life for constituents, citizens, and businesses through capital
programming
Sustainability of Existing Services and Enhancements through Operating Initiatives
The fiscal year 2011 balanced budget is based on a millage rate of 4.731 mills, which is the same millage
rate applied in previous fiscal years. This budget provides financial resources for the City of Milton to
sustain the current levels of service and includes areas of improved service via operating initiatives.
In appropriating the resources to sustain existing services, the following are the top five revenue and
expenditure sources:
Representing 88.4% of total general fund revenue, the top five areas of general fund revenue are as
follows:
Property Taxes
8,663,691
49.8%
Other Taxes
7,596,000
43.7%
Licenses & Permits
263,750
1.5%
Charges for Services
318,000
1.8%
Fines & Forfeitures
502,500
2.9%Investment Income
15,000
0.1%
Miscellaneous Revenue
37,802
0.2%
Property Taxes 49.8%$8,663,691
Local Option Sales Tax 20.3%$3,540,000
Franchise Fees 9.8%$1,700,000
Insurance Premium Tax 4.9%$850,000
Business & Occupation Tax 3.2%$550,000
Representing 65.5% of total general fund expenditures, the top five general fund expenditures by
department are:
Fire 23.9%4,153,179$
Other Financing Uses 23.0%4,004,548$
Police 14.5%2,518,836$
Public Works 8.7%1,513,980$
Debt Service 4.1%716,543$
Mayor &
Council
166,912
1.0%
City Clerk
229,182
1.3%
City Manager
370,205
2.1%
General Admin
548,694
3.2%
Finance
517,011
3.0%
Legal
240,000
1.4%IT
525,571
3.0%
HR
238,727
1.4%
Risk Mgmt
175,621
1.0%
PI & Mktg
104,371
0.6%
Court
226,604
1.3%
Police
2,518,836
14.5%
Fire
4,153,179
23.9%
EMS
136,881
0.8%
Public Works
1,513,980
8.7%
Parks & Rec
357,154
2.1%
Comm Dev
652,724
3.8%
Debt Service
716,543
4.1%
Other Financing Uses
4,004,548
23.0%
FY 2011 Proposed Budget Page 2 of 15
The top five expenditures by category are as follows:
Salaries & Benefits
$8,618,866
49.5%
Other Financing Uses
$4,004,548
23.0%
Other Purchased Service
$992,891
5.7%
Supplies
$798,312
4.6%
Professional Services
$774,857
4.5%
Debt
Service
$716,543
4.1%
Rental Land & Buildings
$681,053
3.9%
Minor Capital Outlays
$633,048
3.6%
Repairs & Maintenance
$175,375
1.0%
Other Costs
$750
0.0%
Rental Vehicles & Equip
$500
0.0%
Salaries & Benefits 49.5% 8,618,866$
Other Financing Uses 23.0% 4,004,548$
Other Purchased Service 5.7% 992,891$
Supplies 4.6% 798,312$
Professional Services 4.5% 774,857$
Salary and Benefits Detail
The salary and benefit budget is based upon approved positions (Appendix A) and the associated benefit
program costs. For fiscal year 2011, direct City costs for salaries/benefits is $8,627,484, with $6,340,298
appropriated for salaries and $2,287,186 for benefits, making benefit costs 27% of the total
salaries/benefit budget. As the City recognizes the costs of employee retention are less than employee
turnover and recruitment, this budget includes a cost of living adjustment of 2% for each employee pro-
rated by the number of months they were employed with the City during FY 2010. The total City
salary/benefits budget is approximately 50% of the total operating expenditures. Please bear in mind,
these costs are higher than previous years due to the decision to bring previously outsourced services in-
house during FY 2010.
Budget Summary by Department – General Fund
Mayor and City Council
The fiscal year 2011 budget appropriation for the Mayor and Council is $166,912. This
department is comprised of a Mayor and six Council Members. Salaries of the Mayor and
Council are set by City Charter. Each elected official receives an annual stipend for expenditure
reimbursement. For fiscal year 2011, the Mayor’s stipend is $3,720 and each council member
receives a stipend of $2,720.
There was an overall .4% decrease from the FY 2010 amended budget.
City Manager
The fiscal year 2011 budget appropriation for the City Manager’s Department is $370,205. The
City Manager is responsible for the overall management of all city functions and operations. The
City Manager’s Department is comprised of the following employees:
• City Manager
• Assistant City Manager
• Executive Aide
FY 2011 Proposed Budget Page 3 of 15
The FY 2010 budget shows a 20.4% increase compared to the FY 2010 amended budget.
Increases are primarily due to rising health insurance costs and funding the hiring of an Assistant
City Manager at mid-year. This budget also includes one initiative: hiring a part-time Keep Milton
Beautiful Executive Director ($33,553).
City Clerk
The fiscal year 2010 budget appropriation for the City Clerk’s Department is $229,182. This
department is responsible for the compilation and publication of all council agendas. The City
Clerk is holder of all City records, and, therefore, is responsible for the records management
program. The City Clerk’s Department is comprised of the following employees:
• City Clerk
• Records Clerk
• Receptionist
The budget for this department decreased by 39.5% compared to the FY 2010 amended budget.
The decrease was primarily due to all services being performed in-house rather than outsourced.
Finance
The total appropriation for the Finance Department for fiscal year 2011 is $517,011. This
department is responsible for managing the City’s financial assets and is comprised of the
following employees:
• Finance Director
• Budget/Procurement Coordinator
• Accountant
• Disbursements Specialist (payroll and accounts payable)
• Revenue Clerk
The budget for this department decreased by 32.9% over the amended budget for FY 2010. The
primary contributing factor for the reduction is now all of the services are performed in-house
rather than being outsourced.
Legal
Legal services are provided to the City through a contractual relationship with Jarrard and Davis,
LLP. The budget for legal services and consultation is $240,000 and is the same as the
amended budget for FY 2010.
Information Technology
The fiscal year 2011 budget appropriation for the Information Technology Department is
$525,571. IT is responsible for all technology and geographical information services and is
comprised of three employees:
• IT Director
• IT Manager
• GIS Technician
The budget for this department has decreased by 29.9% over the FY 2010 amended budget. In
FY 2010, the City had a significant amount of one-time costs associated with bringing services in-
house. Most of the expenses in this department will now show the maintenance costs for
technology.
FY 2011 Proposed Budget Page 4 of 15
Human Resources
The Human Resources Department budget appropriation is $238,727. This department is in
charge of recruitment, training and development, record keeping of all personnel data, and
benefits. It currently consists of two employees:
• HR Director
• HR Manager
The budget for fiscal year 2011 is 3.1% higher than fiscal year 2010. This is due primarily to a
new initiative to purchase and maintain an HR Information System ($10,600).
Public Information and Marketing
This department was formerly known as Communications. It was changed to represent the
responsibilities of the department, which include informing the public through various media
outlets of the news and events concerning the City and its citizens and ensuring the City’s image
is protected. There is one employee that performs these functions: a Communications Manager.
The fiscal year 2011 budget appropriation is $104,371, which is 52.6% lower than fiscal year
2010. The decrease is due to the elimination of the private contract to perform these duties.
Municipal Court
The fiscal year 2011 budget appropriation for Municipal Court is $226,604. The court staff is
responsible for the operation of the City’s municipal court system, scheduling, processing, and
tracking all violations issued by police and code enforcement personnel. The Court Department
is comprised of the following employees:
• Court Clerk
• Municipal Judge
• Associate Judge
• City Solicitor
• Administrative Assistant
Expenses for this department have decreased by 17.5% over the fiscal year 2010 amended
budget due to the elimination of the Deputy Court Clerk position. When this position was
promoted to the Court Clerk, it was decided that all of the responsibilities can be handled by one
person.
Police
The fiscal year 2011 budget appropriation for the Police Department is $2,518,836. It is
comprised of the following employees:
• Police Chief
• Administrative Assistant
• Records Clerk
• Captain – Operations Division
• Captain – Support Services & CID
• Three Lieutenants
• Four Sergeants
• One Detective
• One Investigator
• One K-9 Officer
• One Community Outreach Officer
• Fifteen Police Officers
• One Part-time School Crossing Guard
FY 2011 Proposed Budget Page 5 of 15
Operating Initiatives included in the Police Department budget are:
• One Police Officer to increase the level of service and meet the needs of the City and
professional standards based on call volume. ($53,678)
• Bring the two Captains up to the same pay scale as a Fire Battalion Chief. ($8,423)
• Purchase software/hardware allowing the detectives to access crucial data/information
from cell phones aiding in the investigation of their cases. ($8,000)
• Instituting a health and wellness program. ($5,900)
Fire
The Fire Department’s budget appropriation for fiscal year 2011 is $4,153,179. It is comprised of
the following employees:
• Fire Chief
• Three Battalion Chiefs
• One Captain
• Fire Marshall
• Twelve Lieutenants
• Twelve Fire Apparatus Operators
• Twenty-five Firefighters (3 partially funded by S.A.F.E.R. grant)
Operating initiatives included in the Fire Department budget are:
• Incentive pay for firefighters that have a paramedic certification. ($30,051)
• Instituting a health and wellness program. ($14,850)
• Purchasing a hydrant marker system. ($21,680)
• Upgrading the Battalion Command vehicle to be more functional. ($8,000)
• Purchase supplies to perform annual fire hydrant maintenance (previously provided by
Fulton County Water Authority). ($2,799)
• Purchase Class A Uniforms for top tier staff. ($2,400)
• Purchase chargers and spare batteries for portable radios. ($2,298)
EMS Operations
EMS services are provided through a contractual agreement with Rural Metro. The annual
contract costs $136,881.
Public Works
The fiscal year 2011 budget appropriation for public works is $1,513,980. Public Works is
responsible for transportation and road repair and maintenance activities. It is comprised of the
following employees (not including subcontracted personnel):
• Director of Public Works
• Public Works Citizen Responder
• Field Services Manager
• Field Services Technician
Expenses for this department are 24.1% less than the previous fiscal year. The primary reason
for this decrease is restructuring how the services are provided. The employees listed above are
no longer outsourced. The services that are outsourced have been re-bid are now contracted
directly with the City.
Parks & Recreation
Parks and Recreation has previously only been responsible for the repairs and maintenance of
the City’s parks. In fiscal year 2010, the City started adding to the duties of this department and
FY 2011 Proposed Budget Page 6 of 15
charged staff with creating a recreation program and expanding the parks. These duties are now
taking shape. The total appropriation for Parks and Recreation is $357,154. It includes funding for
a Parks & Recreation Director and Recreation Program Coordinator.
The budget for this department has increased significantly from FY 2010 due to the new
programs that will be added this fiscal year. Initiatives include:
• Hiring a Recreation Program Coordinator to aid with the coordinating and creating of new
programs, activities, IGAs and public/private partnerships. ($45,355)
• Hiring part-time directors, lead counselors and counselors for summer camps. ($30,848)
• Supplies for two new camps: Mild Disabilities Summer Camp and Summer Day Camp at
Bethwell. ($2,000)
Community Development
The fiscal year 2011 budget appropriation for the Community Development Department is
$652,724. Community Development is responsible for all planning and zoning activities, as well
as building inspections and code enforcement. This department is comprised of the following
employees:
• Director of Community Development
• Two Planners
• Environment Engineer/Arborist
• Two Construction/Plans Review Inspectors
• Code Enforcement Officer
• Building Official
• Building Inspector
• Permit Technician
The last three positions are subcontractors and the remaining are employees of the City. The
budget decreased 27.6% from fiscal year 2010 due to a majority of the services being performed
in-house rather than outsourced.
Other Budgeted Expenditures – Non-departmental
Included in the expenditure appropriations are the following:
• Property and liability insurance in the amount of $175,621
• City Hall lease, common area maintenance, pooled vehicle gasoline and maintenance,
and general supplies for City Hall totaling $548,694
• The fourth of five annual lease payments associated with the purchase of equipment,
vehicles, and fire apparatus in the amount of $709,395.
• The second of three annual lease payments associated with the purchase of a police
vehicle in the amount of $7,148.
• As required in the adopted Budgetary Policies of the City, a 1% contingency has been
appropriated. This totals $133,922 for FY 2011.
• An interfund transfer of $3,550,915 out of the General Fund and into the Capital Project
Fund in order to pay for the recommended capital projects for fiscal year 2011.
• An interfund transfer of $238,240 out of the General Fund and into the Capital Grant
Fund in order to fund the match the grants for the recommended capital grant fund
projects.
FY 2011 Proposed Budget Page 7 of 15
• An interfund transfer of $81,471 out of the General Fund and into the Operating Grant
Fund in order to fund the match for the SAFER grant personnel and for the Georgia
Council on Developmental Disabilities Mini Block Grants.
Maintaining the Quality of Life for Constituents, Businesses, and Citizens through Capital
Programming
The City’s capital improvement program has the most visible and long-term effect on the quality of life for
residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal
year 2011, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2)
alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project.
Secondary priority for funding considerations were projects that included long-term visioning and planning
for the City of Milton.
The total appropriation for the fiscal year 2011 capital program is $4,033,155 and is presented by the
priority categories explained above:
Current Asset Maintenance or Repair
Continue pavement management program $1,750,000
Continue gravel roads maintenance $ 145,000
Continue storm water maintenance $ 75,000
Continue to fund the re-striping of roads $ 60,000
Continue to fund traffic calming measures $ 10,000
Continue to fund the NPDES permit compliance program $ 100,000
Hire construction inspectors for PW projects $ 20,000
Sidewalk repair $ 10,000
Health and Safety Mitigation
UASI Funding $ 250,000
Purchase four advanced life support drug boxes $ 10,000
Repair/replace bridges $ 100,000
Bethany/Cogburn Intersection Improvements $ 575,000
Birmingham @ Providence Intersection Improvement (3rd year funding) $ 109,490
Arnold Mill @ New Providence Intersection Improvement (3rd year funding) $ 68,750
Other
City Hall design $ 200,000
Computer refreshes $ 30,000
Vehicle for new police officer $ 36,000
Funding vehicle reserves to start replacing aging fleet $ 90,000
Relocate Public Works yard $ 50,000
Highway 9 Master Plan $ 80,000
TDR Feasibility Study $ 75,000
There are also a host of parks and recreation capital projects that will be funded out of the current
appropriations in Land Acquisition and Park Enhancements, Milton Trails and Bell Memorial Capital
Improvements line items. Community Development has also projected a decrease in the funding needed
for the Arnold Mill Corridor Study and for the completion of the Comprehensive Master Plan totaling
($114,163).
FY 2011 Proposed Budget Page 8 of 15
BUDGET POLICY
Annual budgets are adopted on a basis consistent with accounting practices as defined by generally
accepted accounting principles for all funds. All annual appropriations lapse at year end except capital
project and grant funds, which adopt project-length budgets.
CLOSING
It is our privilege to submit the FY 2011 Proposed Budget to Milton’s Mayor, City Council and Citizens.
This budget illustrates the City’s dedication to providing the highest level of services while maintaining
sound fiscal policies. We look forward to the discussing this document as well as the level of services
outlined in this proposed budget.
Respectfully Submitted,
Christopher J. Lagerbloom Stacey R. Inglis
City Manager City Treasurer/Finance Director
FY 2011 Proposed Budget Page 9 of 15
Actuals
FY 2009
Amended
Budget
FY 2010
Budget
Requests
FY 2011
City Manager
Approved
FY 2011
Approved
Budget
FY 2011
Revenues
Taxes 9,899,995 23,072,099 16,259,691 16,259,691 -
Licenses & Permits 238,976 240,269 263,750 263,750 -
Intergovernmental Revenues - - - - -
Charges for Services 389,360 299,360 318,000 318,000 -
Fines & Forfeitures 505,921 452,500 502,500 502,500 -
Investment Income 29,949 20,000 15,000 15,000 -
Contributions & Donations 6,189 3,370 - - -
Miscellaneous Revenue 301,379 38,437 37,802 37,802 -
Other Financing Sources 6,439 7,000 - - -
Total Revenues 11,378,209 24,133,035 17,396,743 17,396,743 -
Expenditures
Mayor & Council 193,296 167,614 166,912 166,912 -
City Clerk 650,477 378,757 236,787 229,182 -
City Manager 191,702 307,514 369,886 370,205 -
General Administration - 518,215 557,694 548,694 -
Finance 1,136,717 770,361 518,043 517,011 -
Legal 179,943 240,000 240,000 240,000 -
IT 975,986 749,568 578,683 525,571 -
Human Resources 337,410 231,545 234,427 238,727 -
Risk Management 171,175 175,621 175,621 175,621 -
General Govt Buildings 447,073 - - - -
Public Info & Marketing 499,884 220,192 109,321 104,371 -
Municipal Court 437,542 274,801 226,284 226,604 -
Public Safety:
Administration 678,648 - - - -
Police 1,616,863 2,467,242 2,542,621 2,518,836 -
Fire 3,322,919 4,084,003 4,152,167 4,153,179 -
EMS Operations 132,250 132,250 136,881 136,881 -
Public Works 2,190,954 1,994,230 1,514,847 1,513,980 -
Parks & Recreation 158,457 142,435 379,524 357,154 -
Community Development 1,620,631 901,269 679,334 652,724 -
Debt Service 742,984 716,541 716,543 716,543 -
Other Financing Uses 4,421,644 9,660,877 4,005,982 4,004,548 -
Total Expenditures 20,106,554 24,133,035 17,541,557 17,396,743 -
Total Revenues Over/(Under)
Expenditures (8,728,345) - (144,814) - -
General Fund
FY 2011 Proposed Budget Page 10 of 15
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
AMENDED
BUDGET
FY 2010
ACTUALS AS
OF 7/31/10
BUDGET
BALANCE
FY 2010
PROJECTED
BUDGET
FY 2011
CITY
MANAGER
APPROVED
FY 2011
-
Infrastructure Maintenance Fee 74,266$ 65,000$ 48,483$ 16,517$ 65,000$ 65,000$
Sidewalk Replacement - 70,558 - 70,558 - -
Tree Recompense 12,800 12,800 - 12,800 - -
Landfill Use Fees 138,264 185,000 129,147 55,853 155,000 155,000
HYA Fees - 57,650 13,142 44,508 20,000 20,000
Interest Revenue 2,840 2,000 - 2,000 2,000 2,000
Realized Gain on Investments 14,487 - - - 2,000 2,000
Capital Lease Proceeds - 446,500 20,500 426,000 - -
Op Transfer In from General Fd 4,118,139 2,376,511 - 2,376,511 3,550,915 3,550,915
Budgeted Fund Balance - 4,800,315 - 4,800,315 - -
TOTAL REVENUES 4,360,796$ 8,016,334$ 211,272$ 7,805,062$ 3,794,915$ 3,794,915$
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
AMENDED
BUDGET
FY 2010
ACTUALS AS
OF 7/31/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUESTS
FY 2011
CITY
MANAGER
APPROVED
FY 2011
EXPENDITURES:
City Council:
City Hall 10,569$ 2,231$ 2,231$ 0$ 200,000$ 200,000$
UASI Funding - - - - 250,000 250,000
General Administration:
New Vehicles - 27,300 12,300 15,000 - -
Finance:
Financial Software - 181,000 20,389 160,611 - -
IT:
Color Orthophotography - 31,325 31,325 - - -
Computer Refreshes - - - - 30,000 30,000
Police:
New Vehicles 25,308 120,233 101,328 18,905 36,000 36,000
Vehicle Reserve - 405,966 - 405,966 50,000 50,000
Police Record Mgmt Software 198,444 3,599 14,841 (11,242) - -
Fire:
Fire Station Improvements 17,200 23,729 632 23,097 - -
New Vehicles - 22,400 - 22,400 - -
Fire Apparatus - 426,000 - 426,000 - -
Furniture & Fixtures 2,590 - - - - -
Advanced Life Support Equip - 50,000 29,580 20,420 10,000 10,000
Vehicle Replacement Reserve - - - - 40,000 40,000
Fire Record Mgmt Software 60,575 - - - - -
Public Works:
Construction Inspectors 5,302 69,698 - 69,698 20,000 20,000
Gravel Roads Maintenance 198,645 177,355 48,872 128,483 145,000 145,000
Stormwater Maintenance 6,338 216,620 995 215,625 75,000 75,000
NPDES Permit Compliance 98,050 760,450 294,150 466,300 100,000 100,000
Pavement Management 549,964 1,915,036 676,107 1,238,929 1,750,000 1,750,000
Traffic Calming 22,691 56,942 - 56,942 10,000 10,000
Bridge Repairs-Landrum Rd 77,132 242,868 - 242,868 - -
Resurface & Patch
Artials/Collectors - - - - - -
Resurface Local Roads - - - - - -
Re-Striping 48,485 96,515 73,067 23,449 60,000 60,000
Edge of Pavement Program - 50,000 - 50,000 - -
Bridge Replacement Program 28,532 696,468 62,737 633,731 100,000 100,000
Sidewalks - - - - 10,000 10,000
New Vehicles - 100,000 69,322 30,678 - -
Bethany/Cogburn Intersect Impr
- - - - 575,000 575,000
Hopewell/Francis/Cogburn
Intersect Impr - - - - 112,103 112,103
Relocate PW Yard - - - - 50,000 50,000
Parks & Recreation:
Land Acquisition/Park
Improvemts - 1,498,514 16,400 1,482,114 (1,090,000) (1,090,000)
Park Improvements 504 - - - - -
Milton Trails - 300,000 - 300,000 (300,000) (300,000)
Bell Memorial Cap Improvmts - 57,650 - 57,650 10,000 10,000
Trail Plan Implementation - - - - 1,000,000 1,000,000
Trail Plan Update - - - - 15,000 15,000
Schools IGA - - - - 75,000 75,000
Park & Rec 15-Year Comp Plan
- - - - 25,000 25,000
Sign Program - - - - 15,000 15,000
Crabapple Crossing Partnership
- - - - 75,000 75,000
Crabapple Community
Center/Park - - - - 40,000 40,000
Birmingham Park Master Plan - - - - 25,000 25,000
Bethwell Community House
Renovations - - - - 110,000 110,000
Community Development:
Comprehensive Plan 29,529 109,520 58 109,463 (84,463) (84,463)
Arnold Mill Corridor Study - 150,000 - 150,000 (30,000) (30,000)
Tree Recompense - 12,800 175 12,625 - -
New Vehicles - 39,115 38,774 341 - -
Community Dev Software - 173,000 115,911 57,089 - -
Hwy 9 Master Plan - - - - 80,000 80,000
TDR Feasibility Study - - - - 75,000 75,000
Unallocated - - - - 131,275 131,275
TOTAL EXPENDITURES 1,379,861$ 8,016,334$ 1,609,192$ 6,407,142$ 3,794,915$ 3,794,915$
CITY OF MILTON
CAPITAL PROJECTS FUND
BUDGET SUMMARY
FY 2011 Proposed Budget Page 11 of 15
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
AMENDED
BUDGET
FY 2010
ACTUALS AS
OF 6/7/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUESTS
FY 2011
CITY
MANAGER
APPROVED
FY 2011
REVENUES:
Transportation Master Plan 270,531$ 121,741$ 121,741$ 0$ -$ -$
GDOT HPP Funds - 1,265,184 106,079 1,159,105 2,220,000 2,220,000
LCI Funds - - - - 100,000 100,000
GA Urban Forestry Grant - - - - 20,000 20,000
Bathroom Renovation 17,500 - - - - -
Interest Revenue 14 - - - - -
Realized Gain on Investments 5,584 - - - - -
Op Transfer In from General Fd 290,662 - - - 238,240 238,240
Budgeted Fund Balance - 242,088 - 242,088 - -
TOTAL REVENUES 584,291$ 1,629,013$ 227,820$ 1,401,193$ 2,578,240$ 2,578,240$
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
AMENDED
BUDGET
FY 2010
ACTUALS AS
OF 6/7/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUESTS
FY 2011
CITY
MANAGER
APPROVED
FY 2011
EXPENDITURES:
Public Safety:
Firemans Fund Grant 10,000$ -$ -$ -$ -$ -$
Other Equip/Exhaust System - - 25,560 (25,560) - -
Public Works:
Transportation Master Plan 464,565 47,533 47,533 0 - -
Birmingham @ Providence - 918,980 148,401 770,579 1,309,490 1,309,490
Arnold Mill @ New Providence - 662,500 102,219 560,281 968,750 968,750
Mayfield @ Mid Broadwell - - - - 150,000 150,000
Public Works:
Liveable Centers Initiative Study
- - - - 120,000 120,000
GA Urban Forestry Grant - - - - 30,000 30,000
TOTAL EXPENDITURES 474,565$ 1,629,013$ 323,713$ 1,305,300$ 2,578,240$ 2,578,240$
CITY OF MILTON
CAPITAL GRANT FUND
BUDGET SUMMARY
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
APPROVED
BUDGET
FY 2010
ACTUALS
AS OF
7/31/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUESTS
FY 2011
CITY MANAGER
APPROVED
FY 2011
REVENUES:
Hotel/Motel Taxes 46,439$ 47,000$ 33,089$ 13,911$ 35,000$ 35,000$
TOTAL REVENUES 46,439$ 47,000$ 33,089$ 13,911$ 35,000$ 35,000$
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
APPROVED
BUDGET
FY 2010
ACTUALS
AS OF
7/31/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUESTS
FY 2011
CITY MANAGER
APPROVED
FY 2011
EXPENDITURES:
Op Transfer Out to General Fd 6,439$ 7,000$ -$ 7,000$ -$ -$
Op Transfer Out to Special Ev Fd 40,000 40,000 33,089 6,911 35,000 35,000
TOTAL EXPENDITURES 46,439$ 47,000$ 33,089$ 13,911$ 35,000$ 35,000$
HOTEL/MOTEL TAX FUND
CITY OF MILTON
BUDGET SUMMARY
FY 2011 Proposed Budget Page 12 of 15
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
FINAL
BUDGET
FY 2010
ACTUALS AS
OF 6/7/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUEST
FY 2011
CITY MANAGER
APPROVED
FY 2011
REVENUES:
Interest Revenue 120$ -$ -$ -$ -$ -$
Milton Roundup 7,700 5,000 3,800 1,200 10,000 10,000
Donations - - - - 2,000 2,000
Holiday Card Sales 405 - - - - -
T-Shirt Sales 440 - - - 500 500
Mayor's Run - - 2,367 (2,367) 2,000 2,000
Op Transfer In-Htl/Mtl Tax Fd 40,000 40,000 24,828 15,172 35,000 35,000
Budgeted Fund Balance - - - - - -
TOTAL REVENUES 48,665$ 45,000$ 30,994$ 14,006$ 49,500$ 49,500$
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
FINAL
BUDGET
FY 2010
ACTUALS AS
OF 6/7/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUEST
FY 2011
CITY MANAGER
APPROVED
FY 2011
EXPENDITURES:
Professional Fees 6,032$ 8,300$ 11,900$ (3,600)$ 13,500$ 13,500$
Rental Equip & Vehicle 7,421 8,700 10,546 (1,846) 8,500 8,500
Advertising 2,322 10,100 2,733 7,367 7,000 7,000
Printing 5,939 4,500 1,863 2,637 2,750 2,750
General Supplies 6,776 7,200 7,597 (397) 4,300 4,300
Food/Meals 3,277 3,700 427 3,273 2,100 2,100
Machinery & Equip - 2,500 - 2,500 600 600
Unallocated - - - - 10,750 10,750
TOTAL EXPENDITURES 31,768$ 45,000$ 35,065$ 9,935$ 49,500$ 49,500$
Project Name
Final Budget
FY 2010
Actuals as of
6/7/10
Budget
Balance
FY 2010
Budget
Requests
FY 2011
City Manager
Approved
FY 2011
Christmas in Crabapple 4,400 5,836 (1,436) 3450 3,450
Memorial Day 5,000 4,719 281 4750 4,750
Crabapple Antique and Art 7,100 5,500 1,600 3500 3,500
4th of July Parade 5,000 - 5,000 0 -
Milton Roundup 12,500 15,532 (3,032) 13700 13,700
Veteran's Day 700 634 66 500 500
Ambassador Program - - - 0 -
Earth Day 2,800 2,844 (44) 2250 2,250
Volunteer Appreciation 7,500 - 7,500 4500 4,500
Tree Lighting - - - 3450 3,450
Miscellaneous - - - 2650 2,650
45,000 35,065 9,935 38,750 38,750
SPECIAL EVENTS FUND
BUDGET SUMMARY
CITY OF MILTON
FY 2011 Proposed Budget Page 13 of 15
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
FINAL
BUDGET
FY 2010
ACTUALS
AS OF
7/31/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUESTS
FY 2011
CITY MANAGER
APPROVED
FY 2011
REVENUES:
Wireless 911 Fees 734,215$ 700,000$ 598,889$ 101,111$ 700,000$ 700,000$
Interest Earned 60 - - -
TOTAL REVENUES 734,275$ 700,000$ 598,889$ 101,111$ 700,000$ 700,000$
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
FINAL
BUDGET
FY 2010
ACTUALS
AS OF
7/31/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUESTS
FY 2011
CITY MANAGER
APPROVED
FY 2011
EXPENDITURES:
Communications 21,885$ -$ 17,619$ (17,619)$ 21,000$ 21,000$
Maintenance Contract (IGA Alph) 536,419 638,231 598,677 39,554 606,787 606,787
Unallocated - 61,769 - 61,769 72,213 72,213
TOTAL EXPENDITURES 558,304$ 700,000$ 616,297$ 83,703$ 700,000$ 700,000$
BUDGET SUMMARY
EMERGENCY 911 FUND
CITY OF MILTON
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
FINAL
BUDGET
FY 2010
ACTUALS
AS OF
7/31/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUEST
FY 2011
CITY MANAGER
APPROVED
FY 2011
REVENUES:
SAFER Grant 101,996$ 85,934$ 71,450$ 14,484$ 50,032$ 50,032$
GEMA (Flood Reimbursement)- 40,348 40,348 0 - -
Crabapple Festival 2,370 1,016 1,016 1 - -
Interest Revenues 66 - -
Op Transfer In from General Fd 12,843 32,596 17,863 14,733 81,471 81,471
TOTAL REVENUES 117,274$ 159,894$ 130,676$ 29,218$ 131,503$ 131,503$
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
FINAL
BUDGET
FY 2010
ACTUALS
AS OF
7/31/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUEST
FY 2011
CITY MANAGER
APPROVED
FY 2011
EXPENDITURES:
City Manager
GCDD Mini Block Grants -$ -$ -$ -$ 3,350$ 3,350$
General Administration:
Professional Fees 2,370 1,016 - 1,016 - -
Public Safety:
Salaries & Wages 106,906 118,530 79,461 39,069 111,182 111,182
Holiday Pay - - 3,617 (3,617) 6,885 6,885
401A (SS Match)4,009 - 3,117 (3,117) 4,170 4,170
FICA Medicare - - 437 (437) 1,612 1,612
Pension 3,496 - 2,682 (2,682) 4,304 4,304
Public Works:
Professional Fees - 40,348 - 40,348
TOTAL EXPENDITURES 116,780$ 159,894$ 89,313$ 70,581$ 131,503$ 131,503$
OPERATING GRANT FUND
CITY OF MILTON
BUDGET SUMMARY
FY 2011 Proposed Budget Page 14 of 15
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
FINAL
BUDGET
FY 2010
ACTUALS
AS OF
7/31/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUESTS
FY 2011
CITY MANAGER
APPROVED
FY 2011
REVENUES:
Cash Confiscations 43,763$ -$ -$ -$ -$ -$
Interest Earned 47 85 69 16 - -
Budgeted Fund Balance - 43,810 - 43,810 2,800 2,800
TOTAL REVENUES 43,810$ 43,895$ 69$ 43,826$ 2,800$ 2,800$
ACCOUNT
DESCRIPTION
ACTUALS
FY 2009
FINAL
BUDGET
FY 2010
ACTUALS
AS OF
7/31/10
BUDGET
BALANCE
FY 2010
BUDGET
REQUESTS
FY 2011
CITY MANAGER
APPROVED
FY 2011
EXPENDITURES:
Education & Training -$ -$ 5,000$ (5,000)$ 2,800$ 2,800$
Maintenance Contracts - 1,843 1,843 0 - -
Other Equipment - 1,880 764 1,116 - -
Vehicles - - 1,880 (1,880) - -
Unallocated 43,673 40,172 - 40,172 - -
TOTAL EXPENDITURES 43,673$ 43,895$ 9,487$ 34,408$ 2,800$ 2,800$
BUDGET SUMMARY
CONFISCATED ASSETS FUND
CITY OF MILTON
FY 2011 Proposed Budget Page 15 of 15
ORDINANCE NO.
STATE OF GEORGIA
FULTON COUNTY
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON,
GEORGIA, TO ADOPT THE FISCAL 2011 BUDGET FOR EACH FUND OF
THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN
IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS
OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED
APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED
ACTUAL FUNDING AVAILABLE.
WHEREAS, the City Manager of the City of Milton has presented a
proposed fiscal year 2011 Budget to the City Council on each of the various
funds of the City; and
WHEREAS, each of these budgets is a balanced budget, so that
anticipated revenues equal proposed expenditures for each fund; and
WHEREAS, the fiscal year 2011 budget provides a financial plan for the
government, establishing appropriations for each operating department in order
to extend services;
NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A”
attached hereto and by this reference made a part hereof this ordinance shall be
the City of Milton’s fiscal year 2011 budget; and
BE IT FURTHER ORDAINED that this budget be and is hereby approved
and the several items of revenues shown in the budget for each fund in the
amounts anticipated are adopted and that the several amounts shown in the
budget for each fund as proposed expenditures are hereby appropriated to the
departments named in each fund; and,
BE IT FURTHER ORDAINED that the expenditures shall not exceed the
appropriations authorized by this budget or amendments thereto provided; that
expenditures for the fiscal year shall not exceed actual funding available.
ADOPTED AND APPROVED this _____ day of _______________ .
CITY OF MILTON, GEORGIA
By: ________________________
Mayor
_________________________ ________________________
Council Member Council Member
_________________________ ________________________
Council Member Council Member
_________________________ ________________________
Council Member Council Member
(SEAL)
Attest:
_______________________________
City Clerk
First Reading ________________________
Second Reading _______________________
City of Milton
13000 Deerfield Parkway, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Matt Marietta, Solid Waste Manager
Date: Submitted on August 3, 2010 for the August 16, 2010 Regular Council Meeting
Agenda Item: Approval for the Removal of Billy Lovelace Hauling from the List of Approved
Solid Waste Haulers for the City of Milton Due to Non-Compliance with the
Ordinance
City Manager’s Office Recommendation
Approve the revocation of the non-exclusive solid waste management contract with Billy
Lovelace Hauling due to repeated infractions of the solid waste ordinance, and continued non-
compliance with its requirements despite notification from the solid waste manager, code
enforcement and the police department.
Discussion
Billy Lovelace Hauling is currently on our approved haulers list, but has twice come up for
revocation (deferred once at the City’s request and once at the behest of the Hauler). As of the
Regular Council Meeting of June 21, 2010 (Item 10-1140), the proprietors stated that they
wished to work with the City and develop a plan to rectify the now 25 months of unpaid
infrastructure maintenance fees. The company was also put on notice that the ordinance
required a regular line of communication with customers and the City. In several meetings and
telephone calls with the company representative prior to the June 21 Council Meeting, I also
discussed the need to eliminate the regular customer complaints of late or sporadic service,
pointing out that I was getting calls from citizens looking for another provider due to reliability
issues with Billy Lovelace Hauling.
Prior to the June 21 meeting, the Hauler’s representative was notified several times of the time
and location of the Council Meeting at which their revocation was to be discussed. Due to the
fact that they had contacted me in an attempt to rectify their problems, I advised that they be
present at the meeting to present their case. They did not show up for the presentation of their
own case, and only arrived well after we requested deferral. At that time, I informed the
representative that they had a deadline of August 16, 2010 to correct the deficiencies and begin
a payment plan on their unpaid fees.
Since the deferral, I have received only one email (an no phone calls) from the company that
provided very little regarding gross receipts or ability to meet the infrastructure maintenance fee
repayment schedule. In addition, after the council meeting on June 21, 2010, Milton Police
responded to New Providence Rd in reference to citizen complaints and found Billy Lovelace
picking up trash in an unmarked, uncovered “Penske” truck at 11:30 PM. He was cited for two
violations of the ordinance and given a court date of August 2, 2010. He has since failed to
appear (FTA) at the court date.
City of Milton
13000 Deerfield Parkway, Milton, Georgia 30004
2
In addition to not having an agreed upon payment plan and the citation/FTA listed above, I
receive almost daily complaints about the lack of regular service from Billy Lovelace, including
some citizens who state that their garbage has not been picked up in three weeks and that
animals are beginning to pick at the refuse. According to several citizens, Billy Lovelace hauling
only sporadically returns phone calls (and the voicemail is often “full” so they cannot leave a
message) and when they do promise to come pick up the garbage (late), several promised
dates pass with no pick up.
Revocation of the non-exclusive solid waste management contract with Billy Lovelace Hauling is
therefore requested on the following grounds:
On the regular complaints (far exceeding any other hauler) and the fact that no change
in consistency of pick up appears to have occurred since the last council meeting,
Promises of late pick up (after missing the first trash day) that often don’t occur as
promise,
Communication still remains poor based on numerous citizen complaints,
Communication has been almost non-existent from the City’s perspective (from June 21,
2010 to August 3, 2010, only one email from the Company to the city regarding
repayment, invoices, etc.),
Many of the complainants have stated that their neighbors trash is also sitting around
waiting for Lovelace pick up as well (one complaint even questioned the health-related
hazards of this), and
The company has as yet been unable to identify all of their gross receipts for the past
two years (on which the fee is based), therefore no progress has been made on
establishing a repayment plan.
Funding and Fiscal Impact
At this point, the management of complaints against Billy Lovelace hauling is taking an
excessive portion of staff time.
Concurrent Review
Chris Lagerbloom, City Manager
RESOULTION NO.
STATE OF GEORGIA
COUNTY OF FULTON
A RESOLUTION REMOVING BILLY LOVELACE HAULING FROM THE LIST OF
APPROVED HAULERS PURSUANT TO THE MILTON SOLID WASTE
MANAGEMENT ORDINANCE
The Mayor and Council of the city of Milton hereby resolves:
SECTION 1. That the City of Milton has properly enacted an ordinance to regulate solid
waste management within its corporate boundaries.
SECTION 2. Billy Lovelace Hauling, one of the approved haulers, is in breach of several
requirements of this ordinance.
SECTION 3. Billy Lovelace Hauling is removed from the list of approved haulers in the
City of Milton and is no longer allowed to provide solid waste service within Milton’s
corporate limits.
BE IT RESOLVED, on this 16th day of August, 2010 at 6:00 pm by the Mayor and Council of
the City of Milton, Georgia.
_______________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie Gordon, Interim City Clerk
(Seal)
City of Milton
13000 Deerfield Parkway, Suite 100 Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Stacey R. Inglis, Finance Director
Date: Submitted for the August 16, 2010 Council Meeting
Agenda Item: Approval of an Ordinance to Set the Millage Rate for the Fiscal Year 2010
CMO (City Manager’s Office) Recommendation:
Approval of an ordinance to set the millage rate for fiscal year 2010 at 4.731 mills.
Background:
The fiscal year 2010 budget was adopted on September 21, 2009 and amended on May 17,
2010 by the City Council. The property tax revenue estimated at $7,365,000 was based on a
millage rate of 4.731.
Discussion:
The tax digest for 2010 shows that reassessments have decreased the City’s tax base by
approximately 3.7%. This decrease has been accounted for in the projected tax revenues and
shouldn’t cause a budget deficit. The estimated amount of taxes the City will bill is
approximately $9.1 million in property taxes and $478,000 in motor vehicle taxes.
The millage rate must be approved via ordinance before tax collections can begin. Each year,
we are required to calculate a rollback millage rate that demonstrates the same revenue
collections had the tax digest not been reassessed. If the proposed millage rate is higher than
the rollback rate, the City is required to advertise a tax increase and 5-year history and hold
three public hearings prior to the rate being adopted. If the proposed rate is lower than the
rollback rate, we are only required to publish a 5-year history prior to adoption. For 2010, the
proposed rate of 4.731 mills is lower than the rollback rate of 4.911 mills. Even though a public
hearing is not required, it is best to hear any public concerns prior to the approval of the millage
rate. A public hearing has been scheduled for the August 16, 2010 council meeting.
Alternatives:
Approve a lower rate or reject establishing a millage rate and not collect taxes. Either option
puts the City in a position of financial decline.
Concurrent Review:
Chris Lagerbloom, City Manager
STATE OF GEORGIA
COUNTY OF FULTON ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF
MILTON, GEORGIA, TO FIX THE AD VALOREM TAX RATE OF THE CITY
OF MILTON FOR FISCAL YEAR 2010; AND FOR OTHER PURPOSES.
WHEREAS, the Charter of the City of Milton, Georgia authorizes the City to levy and
provide for the assessment of ad valorem property taxes on all property subject to
taxation; and
WHEREAS, the Charter of the City of Milton, Georgia provides that the valuation of all
property subject to taxation by the City shall be determined according to the tax digest
prepared by the Fulton County Board of Tax Assessors; and
WHEREAS, the City of Milton, Georgia calculated a rollback millage rate as defined
within State of Georgia law, demonstrating the proposed millage rate is less than the
rollback millage rate; and
WHEREAS, the City Council has properly given notice, and held one public hearing on
August 16, 2010 at 6:00 p.m. for the purpose of receiving relevant evidence, testimony
and public comment concerning the proposed millage rate for ad valorem property taxes;
and
WHEREAS, the Mayor and City Council, after hearing and after duly considering all
such relevant evidence, testimony and public comments, has determined that it is in the
best interests of, and necessary to meet the expenses and obligations of, the City of
Milton, Georgia to set a levy in the amount of $4.731 on each $1,000.00 of taxable value
for all property subject to ad valorem taxation by the City; now
BE IT ORDAINED by the Mayor and City Council of the City of Milton, Georgia as
follows:
SECTION I: The ad valorem tax rate for the City of Milton, Georgia for the 2010 fiscal
year, on property subject to ad valorem taxation by the City is hereby fixed at $4.731 on
forty percent (40%) of each $1,000.00 of property subject to ad valorem tax by the City.
SECTION II: Said rate of $4.731 on forty percent (40%) of each $1,000.00 of taxable
property is hereby levied for General Government purposes.
SECTION IV: All ordinances and parts of ordinances in conflict herewith are hereby
repealed.
ORDAINED this the ____day of ________, 2010
_______________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie Gordon, Interim City Clerk
(Seal)
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
To: Honorable Mayor and City Council Members
From: Lynn Tully, AICP, Community Development Director
Date: August 2, 2010 for Submission onto the August 16, 2010, City Council
Meeting
Agenda Item: RZ10-02 - Text Amendments to various section of Chapter 64, City of Milton
Zoning Ordinance to be consistent with the City of Milton Telecommunications
Ordinance (Chapter 54 of the City Code of Ordinances).
CMO (City Manager’s Office) Recommendation:
To approve the recommended deletions/amendments of Chapter 64, City of Milton Zoning
Ordinance in order to be consistent with the City of Milton Telecommunications Ordinance .
Background:
The Mayor and City Council approved a Telecommunications Ordinance (Chapter 54 of the City
Code of Ordinances) on December 7, 2009. An amended version is tentatively scheduled to
come before the Mayor and City Council on August 2, 2010 for approval. This ordinance
addresses all aspects of location, site requirements, height, etc. of telecommunication towers.
Staff recommends that where the Zoning Ordinance addresses any type of telecommunication
structures/equipment that it should be deleted or amended to be consistent with the
Telecommunications Ordinance.
Discussion:
There are a total of five sections within the Zoning Ordinance that address telecommunication
towers that are being amended or deleted. Below is a short explanation of each:
1) Section 64-74- Nonconforming lots, uses and structures. This section states that
existing facilities on the effective date of the zoning ordinance shall be allowed to
continue to be used; routine maintenance, including modifications to accommodate the
collocation of an additional user, shall be permitted on existing facilities; and
replacement of antennas on a structure with different antennas shall be considered
routine maintenance so long as it does not increase the height of any existing structure.
This section should be deleted because it is addressed in the Telecommunications
Ordinance.
2) Section 64-1097- Miscellaneous provisions of the State Route 9 Overlay District.
The State Route 9 Overlay District does address the aesthetics and size of
telecommunication structures. Staff recommended deletion of the height reference
based on the fact that the Telecommunications Ordinance addresses heights of towers
for the entire City. In addition, the Telecommunications Ordinance addresses the
removal of towers that discontinue operation.
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
The requirement for stealth design within the SR 9 Overlay District remains since this is
a requirement that is stricter than the Telecommunications Ordinance and addresses the
aesthetics of the tower.
Staff notes that the Planning Commission recommended that Section 64-1097(b), “cell
towers” be changed to “wireless telecommunication towers” to be consistent with the
Telecommunication Ordinance’s defined term of wireless telecommunication towers.
3) Section 64-1592- Alternative antenna support structure to exceed the district
height. This section is the administrative permit that allows alternative structures up to
130 feet in height within all zoning districts. This entire section should be deleted
because all towers including alternative antenna support structures and stealth
technology are addressed within the Telecommunications Ordinance.
4) Section 64-1594- Antenna, tower and associated structures (radio, T.V., microwave
broadcasting, etc.) to exceed the district height. (O-I, C-1 M-1A, M-1, M-2) This
section is the administrative permit that allows towers to exceed the district height up to
200 feet in height within the O-I (Office-Institutional), C-1 (Community Business), C-2
(Commercial), M-1A (Industrial Park), M-1 (Industrial), M-2 (Heavy Industrial). This entire
section should be deleted because all tower heights and other requirements are
addressed within the Telecommunications Ordinance
5) Section 64-1801- Antenna tower and associated structure (radio, T.V., microwave
broadcasting, etc.) to exceed the district height (Residential districts, MIX and AG-
1) This section is the use permit that allows towers to exceed the district height up to
200 feet in height within residential districts, MIX (Mixed Use) and AG-1 (Agricultural).
This entire section should be deleted because all tower heights and other requirements
are addressed within the Telecommunications Ordinance.
Alternatives:
The Council may allow the ordinances to remain as existing; however they may conflict with the
proposed Telecommunications Ordinance.
Concurrent Review:
Chris Lagerbloom, City Manager
Ken Jarrard, City Attorney
RZ10-02 – Text Amendment to delete or amend the Zoning Ordinance to be consistent with the City of Milton
Telecommunications Ordinance
PC Recommendation highlighted in Yellow
City Council Meeting – August 16, 2010
1
Sec. 64-74. - Nonconforming lots, uses and structures.
Within the zoning districts established by this ordinance, there may exist lots, structures, and uses of
both land and structures which were lawful before this ordinance was adopted or subsequently amended, but
which would be prohibited, regulated, or restricted under the terms of this zoning ordinance as adopted or
subsequently amended. Nonconforming lots, uses and structures may continue in their nonconforming status
with the following limitations and requirements:
(1) Nonconforming lot. A single, lawful lot-of-record which does not meet the requirements of this ordinance for area
or dimensions, or both, may be used for the buildings and accessory buildings necessary to carry out permitted uses
subject to the following provisions:
a. Parking space requirements as provided for in article VIII are met;
b. Such lot does not adjoin another vacant lot or portion of a lot in the same ownership; and
c. If two or more adjoining lots or portions of lots in single ownership do not meet the requirements
established for lot width, frontage or area, the property involved shall be treated as one lot, and no portion of
said lot shall be used or sold in a manner which diminishes compliance with this ordinance. This subsection
shall not apply to nonconforming lots when 50 percent or more of adjoining lots on the same street are the
same size or smaller.
(2) Nonconforming uses of land. When a use of land is nonconforming pursuant to the provisions of this ordinance,
such use may continue as long as it remains otherwise lawful and complies with the following provisions:
a. No nonconforming use shall be enlarged, increased or extended to occupy a greater area of land than
that which was occupied at the time use became nonconforming;
b. No nonconforming use shall be moved in whole or in part to any other portion of the lot not occupied by
such use at the time the use became nonconforming; and
c. If any nonconforming use of land ceases for a period of more than one year, any subsequen t use of such
land shall comply with this ordinance.
(3) Nonconforming use of structures. If a lawful use of structure, or of a structure and lot in combination, exists at the
effective date of this zoning ordinance or its subsequent amendment that woul d not be allowed under provisions of
this ordinance as adopted or amended, the use may be continued so long as it complies with other regulations,
subject to the following conditions:
a. No existing structure devoted to a use not permitted by this ordinance shall be enlarged, extended,
constructed, reconstructed, moved, or structurally altered except in changing the use of the structure to a
permitted use;
b. Any nonconforming use may be extended throughout any part of a building which was arranged or
designed for such use at the time the use became nonconforming, but no such use shall be extended to
occupy any land outside such building;
c. If no structural alterations are made, any nonconforming use of a structure or structure and land may be
changed to another nonconforming use of the same or more restrictive nature;
RZ10-02 – Text Amendment to delete or amend the Zoning Ordinance to be consistent with the City of Milton
Telecommunications Ordinance
PC Recommendation highlighted in Yellow
City Council Meeting – August 16, 2010
2
d. When a nonconforming use of a structure or a structure and land in combination is replaced with a
conforming use, such structure or land may not later revert to a nonconforming use;
e. When a nonconforming use of a structure or structure and land in combination is discontinued or
abandoned for one year, the structure or structure and land in combination shall not thereafter be used
except in conformance with the regulations of the district in which it is located; and
f. A nonconforming use of a structure or a nonconforming use of land shall not be extended or enlarged by
attachment to a building or land of additional signs which can be seen from off the land or by the addition of
other uses of a nature which would be prohibited generally in the district.
(4) Nonconforming structures. When a structure exists on the effective date of this zoning ordinance or its
amendments that could not be built under the terms of this ordinance because of restrictions on building area, lot
coverage, height, yards, or other characteristics of the structure or its location on the lot, such structure may remain
as long as it complies with all other zoning regulations, subject to the following condi tions:
a. No structure may be enlarged or altered in a way which increases its nonconformity;
b. Destruction, by any means, of more than 60 percent of the gross square footage of a structure shall
require that the structure be reconstructed in conformity with the provisions of this ordinance;
c. Any structure which is moved, for any reason and for any distance whatever, shall conform to the
regulations for the district in which it is located; or
d. Telecommunications facilities.
1. All telecommunications facilities existing on the effective date of this zoning ordinance shall be
allowed to continue to be used as they presently exist.
2. Routine maintenance, including modifications to accommodate the collocation of an additional
user, shall be permitted on existing telecommunications facilities.
3. Replacement of antennas on a structure with different antennas shall be considered routine
maintenance so long as the replacement antenna does not increase the height of any existing
structure.
(5) Rezoning which results in nonconforming structures. When a property containing lawful structures is rezoned, the
following shall apply:
a. The approval of the rezoning by the city council shall automatically adjust minimum/maximum yards to the
extent necessary for existing structures to comply.
b. All new construction, expansions or additions shall comply with the minimum yard requirements of the
new district.
RZ10-02 – Text Amendment to delete or amend the Zoning Ordinance to be consistent with the City of Milton
Telecommunications Ordinance
PC Recommendation highlighted in Yellow
City Council Meeting – August 16, 2010
3
c. Buffers and landscape areas shall be established by conditions of zoning which shall have precedence
over the district standards contained in section 64-237
.
d. Destruction or removal of buildings which preexisted rezoning shall reinstate the development standards
of the then applicable district provisions of this zoning ordinance.
(6) Exemptions due to state or city action. Whenever a lot becomes nonconforming as a result of land acquisition by
the county or state, building permits shall be granted for new construction provided the proposed structure complies
with all but lot area requirements, and setback requirements shall be reduced without the requirement for a variance
to the extent of the width of the acquired property.
Whenever a structure becomes nonconforming as a result of city, county or state action other than an
amendment to this zoning ordinance, the use of the structure may continue and the structure may be replaced
as though no nonconformity exists if, subsequent to such action, the structure is destroyed
RZ10-02 – Text Amendment to delete or amend the Zoning Ordinance to be consistent with the City of Milton
Telecommunications Ordinance
PC Recommendation highlighted in Yellow
City Council Meeting – August 16, 2010
4
Sec. 64-1097. - Miscellaneous provisions. (State Route 9 Overlay District)
(a) Telecommunications switchboards, power generators, and other telecommunications relay equipment rooms
or floors housing such uses are limited to the following areas of a building:
(1)Subterranean levels;
(2)First and second floors which are set back a minimum of 50 feet from the street; or
(3)Third and fourth floors.
(b) Stealth design is required for all cell towers wireless telecommunication towers.
(c) Height of cell towers shall not exceed 199 feet.
(d) The wireless communications facility shall be disassembled and removed from the site within 90 days of the
date its use for wireless telecommunications is discontinued.
(ec) Neither parking lots nor areas immediately adjacent to a building shall be used for storage or sale of goods.
(fd) Storage of shopping carts is allowed without a permit.
(ge) Displaying or sale of goods outside the interior permanent and sheltered portions of a building is prohibited.
Exceptions: seasonal holiday trees, pumpkins, and open air fairs provided an administrative permit is
obtained, pursuant to section 64-1608.
(hf) Vending machines, paper stands, and other similar devices must be located interior to the building structure.
RZ10-02 – Text Amendment to delete or amend the Zoning Ordinance to be consistent with the City of Milton
Telecommunications Ordinance
PC Recommendation highlighted in Yellow
City Council Meeting – August 16, 2010
5
Sec. 64-1592. - Alternative antenna support structure to exceed the district height.
Pursuant to section 704(a) of the Federal Telecommunications Policy Act of 1996, it is not the intent
of this section to prohibit or have the effect of prohibiting the provi sion of personal wireless services in the city.
It is the intent of this section to address the aesthetic effect of telecommunication facilities on our landscapes,
our citizens' demands for these services, and the needs of service providers.
(1) Required districts. All.
(2) Standards.
a. Alternative structures are not allowed as an accessory to a single -family use or as a principal
use in a single-family district.
b. Alternative structures must be set back a distance equal to the height of the structure adjacent to
residential or AG-1 zoned property unless said structure is proposed to be located on an existing
building.
c. Above ground equipment shelters shall be surrounded by a minimum ten-foot wide landscape
strip planted to buffer standards unless the city arborist determines that existing plant materials
are adequate.
d. Rooftop antennas and associated structures shall not project more than ten feet above roof line.
e. Height shall not exceed 130 feet measured from the finished grade of the base structure.
f. The alternative structure shall comply with applicable state and local statutes and ordinances
including, but not limited to, the building and safety codes. Alternative structures which have
become unsafe or dilapidated shall be repaired or removed pursuant to applicable state and
local statutes and ordinances.
g. Facilities shall not be artificially lighted except to ensure human safety or as required by the
Federal Aviation Administration (FAA).
h. Communication towers shall be designed and constructed to ensure that the structural failure or
collapse of the tower will not create a safety hazard to adjoining properties, according to
applicable federal standards which may be amended from time to time.
I Telecommunications facilities shall not be used for advertising purposes and shall not contain
any signs for the purpose of advertising.
j. Any telecommunications facility may collocate on any existing tower, pole or other structure as
long as there is no increase in height to the existing facility.
k. A telecommunications facility that ceases operation for a period of 12 consecutive months shall
be determined to have terminated and shall be removed within 90 days of termination at the
property owner's expense. It shall be the duty of both the property owner and the tower owner to
notify the city in writing of any intent to abandon the use of the tower.
l. An application for a telecommunications facility shall be submitted in accordance with the
department's plan review submittal requirements.
m. An application for a telecommunications facility shall include a certification from a registered
engineer that the structure will meet the applicable design standards for wind loads.
n. Communications facilities shall not be located in 100-year floodplain or delineated wetlands.
RZ10-02 – Text Amendment to delete or amend the Zoning Ordinance to be consistent with the City of Milton
Telecommunications Ordinance
PC Recommendation highlighted in Yellow
City Council Meeting – August 16, 2010
6
RZ10-02 – Text Amendment to delete or amend the Zoning Ordinance to be consistent with the City of Milton
Telecommunications Ordinance
PC Recommendation highlighted in Yellow
City Council Meeting – August 16, 2010
7
Sec. 64-1594. - Antenna, tower and associated structures (radio, T.V., microwave
broadcasting, etc.) to exceed the district height.
(a) Purpose. Pursuant to section 704(a) of the Federal Telecommunications Policy Act of 1996, it is not the
intent of this section to prohibit or have the effect of prohibiting the provision of personal wireless services
in the city. It is the intent of this section to address the aesthetic effect of telecommunication facilities on
our landscapes, our citizens' demands for these services, and the needs of service providers.
(b) Design, placement and height limit. The following regulations on design, location, placement, and height
limits of antennas implement city's governmental interest in land planning, aesthetics and public safety by
requiring the following administrative permit standards:
(1) Required districts. O-I, C-1, C-2, M-1A, M-1, M-2 (see use permit, section 64-1801, for use in
residential and AG-1 districts).
(2) Standards.
a. Tower/accessory structures must be set back a distance equal to the height of the
tower adjacent to residential or AG-1 zoned property.
b. Tower and associated facilities shall be enclosed by fencing not less than six feet in
height and shall also be equipped with an appropriate anticlimbing device.
c. A minimum ten-foot-wide landscape strip planted to buffer standards shall be required
around the facility exterior to any fence or wall unless the city arborist determines that
existing plant materials are adequate.
d. Height shall not exceed 200 feet measured from the finished grade of the base
structure.
e. The tower shall comply with applicable state and local statutes and ordinances
including, but not limited to, the building and safety codes. Towers which have
become unsafe or dilapidated shall be repaired or removed pursuant to applicable
state and local statutes and ordinances.
f. Facilities shall not be artificially lighted except to ensure human safety or as required
by the Federal Aviation Administration (FAA).
g. Communication towers shall be designed and constructed to ensure that the
structural failure or collapse of the tower will not create a safety hazard to adjoining
properties, according to applicable federal standards which may be amended from
time to time.
h. Telecommunications facilities shall not be used for advertising purposes and shall not
contain any signs for the purpose of advertising.
i. Any telecommunications facility may collocate on any existing tower, pole or other
structure as long as there is no increase in height to the existing facility.
j. A commercial telecommunications facility that ceases operation for a period of 12
consecutive months shall be determined to have terminated and shall be removed
within 90 days of termination at the property owner's expense. It shall be the duty of
both the property owner and the tower owner to notify the county in writing of any
intent to abandon the use of the tower.
RZ10-02 – Text Amendment to delete or amend the Zoning Ordinance to be consistent with the City of Milton
Telecommunications Ordinance
PC Recommendation highlighted in Yellow
City Council Meeting – August 16, 2010
8
k. Communication facilities not requiring FAA painting/marking shall have either a
galvanized finish or be painted a dull blue, gray, or black finish.
l. An application for a telecommunications facility shall be submitted in accordance with
the department's plan review submittal requirements.
m. An application for a telecommunications facility shall include a certification fro m a
registered engineer that the structure will meet the applicable design standards for
wind loads.
n. Communication facilities shall not be located in 100-year floodplain or delineated
wetlands.
RZ10-02 – Text Amendment to delete or amend the Zoning Ordinance to be consistent with the City of Milton
Telecommunications Ordinance
PC Recommendation highlighted in Yellow
City Council Meeting – August 16, 2010
9
Sec. 64-1801. - Antenna tower and associated structure (radio, T.V., microwave
broadcasting, etc.) to exceed the district height.
(a) Purpose and intent. Pursuant to Section 704(a) of the Federal Telecommunications Policy Act of 1996, it is
not the intent of this section to prohibit or have the effect of prohibiting the provision of personal wireless
services in the city. It is the intent of this section to address the aesthetic effect of telecommunication
facilities on our landscapes, our citizens' demands for these servic es, and the needs of service providers.
(b) Design, placement and height limits. The following regulations on design, location, placement, and height
limits of antennas in residential and AG-1 zoned districts implements the city's governmental interest in land
planning, aesthetics and public safety by requiring the following use permi t standards:
(1) Required districts. Residential districts, MIX and AG-1 (see same heading in division 3,
subdivision II of this article, for other nonresidential districts).
(2) Standards.
a. Towers must be set back a distance equal to 1½ times the height of the tower
adjacent to residential or AG-1 zoned property
.
b. Height shall not exceed 200 feet from existing grade.
c. Tower and associated facilities shall be enclosed by fencing not less than six feet in
height and shall also be equipped with an appropriate anticlimbing device.
d. A minimum ten-foot landscape strip planted to buffer standards shall be required
surrounding the facility exterior to the required fence unless the city arborist
determines that existing plant materials are adequate.
e. Antennas or towers shall not have lights unless required by federal or state law.
f. Towers shall not be located within one-half mile from any existing
telecommunication tower above the district height, excluding alternative structures.
g. The tower shall comply with applicable state and local statutes and ordinances,
including, but not limited to, the building and safety codes. Towers which have
become unsafe or dilapidated shall be repaired or removed pursuant to applicable
state and local statutes and ordinances.
h. Facilities shall not be artificially lighted except to ensure human safety or as
required by the Federal Aviation Administration (FAA).
i. Communication towers shall be designed and constructed to ensure that the
structural failure or collapse of the tower will not create a safety hazard to adjoining
properties, according to applicable federal standards which may be amended from
time to time.
j. Telecommunications facilities shall not be used for advertising purposes and shall
not contain any signs for the purpose of advertising.
k. Any telecommunications facility may collocate on any existing tower, pole or other
structure as long as there is no increase in height to the existing facility.
l. A commercial telecommunications facility that ceases operation for a period of 12
consecutive months shall be determined to have terminated and shall be removed
within 90 days of termination at the property owner's expense. It shall be the duty of
RZ10-02 – Text Amendment to delete or amend the Zoning Ordinance to be consistent with the City of Milton
Telecommunications Ordinance
PC Recommendation highlighted in Yellow
City Council Meeting – August 16, 2010
10
both the property owner and the tower owner to notify the city in writing of any
intent to abandon the use of the tower.
m. Communication facilities not requiring FAA painting/marking shall have either a
galvanized finish or be painted a dull blue, gray, or black finish or shall be screened
through fencing and landscaping.
n. An application for a telecommunications facility shall be submitted in accordance
with the department's plan review submittal requirements.
o. An application for a telecommunications facility shall include a certification from a
registered engineer that the structure will meet the applicable design standards for
wind loads.
p. Communication facilities shall not be located in 100-year floodplain or delineated
wetlands.
STATE OF GEORGIA ORDINANCE NO.
COUNTY OF FULTON RZ10-02
AN ORDINANCE TO AMEND OR DELETE VARIOUS SECTIONS OF THE CITY OF
MILTON ZONING ORDINANCE TO BE CONSISTENT WITH THE
TELECOMMUNICATIONS ORDINANCE (CHAPTER 54 OF THE CITY CODE OF
ORDINANCES)
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council
meeting on August 16, 2010 at 6:00 p.m. as follows:
SECTION 1. That the Ordinance relates to Amending the following Sections of Chapter 64
(Zoning Ordinance); Section 64-74, Section 64-1097, Section 64-1592, Section 64-1594,
Section 64-1801, to be consistent with the City of Milton Telecommunications Ordinance
(Chapter 54 of the City Code of Ordinances), is hereby adopted and approved; and is attached
hereto as if fully set forth herein, and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are
repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 16th day of August, 2010.
_____________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie Gordon, Interim City Clerk
(Seal)
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
To: Honorable Mayor and City Council Members
From: Lynn Tully, AICP, Community Development Director
Date: August 2, 2010 for Submission onto the August 16, 2010, City Council
Meeting
Agenda Item: RZ10-03 - Text Amendments to Chapter 64, Section 64-1606(a) of the City of
Milton Zoning Ordinance, Roadside produce stands to include MIX (Mixed Use)
district.
CMO (City Manager’s Office) Recommendation:
To approve the recommend amendment of Chapter 64, Section 64-1606(a) of the City of Milton
Zoning Ordinance to allow roadside produce stands in the MIX (Mixed Use) zoning district.
Background:
It was discovered that the administrative use permit for roadside produce stand did not include
the MIX (Mixed Use) district in the list of approved zoning districts.
Discussion:
The current administrative permit for a roadside produce stand does not include the MIX (Mixed
Use) district list current approved districts. Based on the fact that the MIX district allows
retail/commercial, it should be included in the required districts listed in the administrative use
permit. Staff does not anticipate that there will be any negative affect by including the MIX
district in the list of required zoning districts in the administrative permit.
Staff notes that the Planning Commission recommended approval as presented by Staff.
Alternatives:
The Mayor and City Council may choose not to include the MIX (Mixed Use) district in the
administrative permit.
Concurrent Review:
Chris Lagerbloom, City Manager
Ken Jarrard, City Attorney
RZ10-03 – Text Amendment to Sec 64-1606(a) of the Zoning Ordinance
City Council Meeting – August 16, 2010
1
Sec. 64-1606. - Roadside produce stands.
(a) Required districts. MIX, C-1, C-2, M-1, M-2 and AG-1.
(b) Standards.
(1) No more than four administrative permits shall be granted per year and no single permit shall be
effective for more than 30 consecutive days, however, two or more permits, not to exceed four, may be
combined for a duration of 60 days, 90 days or a maximum of 120 days. An application for said permit
shall be made no less than 14 days prior to the event. Said permit must be posted on site such that it is
visible from the street.
(2) The hours of operation shall be 8:00 a.m. to 8:00 p.m.
(3) Two copies of a drawing, no larger in size than 11 inches by 17 inches, with dimensions (distances in
feet) of the activity's location from the site's property lines and other minimum distance requirements as
specified by this section shall be submitted to the community developm ent department for approval.
Said drawing shall also depict north arrow, curb cuts and traffic patterns.
(4) The applicant shall provide a notarized written permission statement of the property owner or lease
holder of the subject site to the community development department. A 24-hour contact number of the
property owner or leaseholder shall be provided along with permit application.
(5) The property on which the roadside vendor is permitted must be located at least 1,500 feet from a
permanent business or another vendor which offers the same or similar merchandise as that of the
vendor. The vendor shall provide names of all established businesses which sell similar or the same
merchandise within 1,500 feet of the proposed vendor site.
(6) Any activity or structure shall maintain a minimum 20-foot setback from the right-of-way and not be
located within a required landscape strip or buffer. Said activity or structure shall also maintain a
minimum setback of ten feet from any internal drive or permitted curb cut.
(7) A minimum of six parking spaces shall be provided for the exclusive use of the roadside produce stand
and shall not occupy the minimum required parking spaces for any other use on site.
(8) No temporary sanitary facility or trash receptacle may be located within 100 feet of a property line of a
residential use.
(9) No tent, table or other temporary structure shall be located within 100 feet of a residential structure.
All tents are subject to the fire department's approval.
a. Tents less than 5,000 square feet do not require a building permit.
b. Tents equal to or greater than 5,000 square feet require structural plan review and a building
permit.
(10) No equipment, vehicle, display or sales activity shall block access to a public facility such a s a
telephone booth, mail box, parking meter, fire hydrant, fire alarm box, traffic control box, driveway or
other access point.
(11) A sound level of 65 dBA shall not be exceeded at adjacent property lines of any residential use.
(12) Signage shall be in accordance with article XVI of this zoning ordinance.
STATE OF GEORGIA ORDINANCE NO.
COUNTY OF FULTON RZ10-03
AN ORDINANCE TO AMEND SECTION 64-1606 (a) OF THE CITY OF MILTON ZONING
ORDINANCE (CHAPTER 64 OF THE CITY CODE OF ORDINANCES) TO INCLUDE THE
MIX (MIXED USE) DISTRICT AS AN ALLOWABLE DISTRICT FOR ROADSIDE PRODUCE
STANDS
BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council
meeting on August 16, 2010 at 6:00 p.m. as follows:
SECTION 1. That the Ordinance relates to Amending Section 64-1606 (a), to include the MIX
(Mixed Use) district as an allowable district for roadside produce stands, is hereby adopted and
approved; and is attached hereto as if fully set forth herein, and;
SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are
repealed.
SECTION 3. That this Ordinance shall become effective upon its adoption.
ORDAINED this the 16th day of August, 2010.
__________________________________
Joe Lockwood, Mayor
Attest:
________________________________
Sudie Gordon, Interim City Clerk
(Seal)
STAFF RECOMMENDS the following change to the Meeting Agenda for August 16, 2010:
1. Administratively defer RZ10-04 – Approval to Amend the City of Milton
Zoning Ordinance to Create a Required Distance for Convenience Stores
and Service Stations from Residential Uses Zoning Districts to September 8,
2010 First Presentation, Work Session will be on September 13th and then
heard on Zoning Agenda on September 20, 2010. (Planning Commission
review will take place on August 24, 2010).
City of Milton
13000 Deerfield Parkway Suite 107C Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Cyndee L. Bonacci, Parks and Recreation Director
Submission Date: August 2, 2010
Meeting Date: August 16, 2010
Agenda Item: A Resolution Adopting the City of Milton Parks and Recreation Needs
Assessment Results and Supplement for Use by the City of Milton Parks and Recreation
Department
Background:
The City of Milton contracted the services of The Schapiro Group, Inc. in February 2010 to
complete a parks and recreation needs assessment. This needs assessment would assist in
determining what citizens want in terms of recreation programs and facilities and what funding
mechanisms they would support for these various initiatives.
Discussion:
With direction from staff and the Parks and Recreation Advisory Board, The Schapiro Group,
Inc. drafted a survey instrument. The different sections of the survey included active recreation
programs and facilities; programs that may not require specific facilities; facilities that may not
require specific programs; funding options; current local recreation area utilization; frequency
of recreation area utilization; and demographic information relative to the survey applicability.
In addition there were three opportunities for write-in responses, other program, other facility,
and the top priority for the department.
A mailing list was created using Fulton County data for all residential properties in Milton; a
list of all apartment addresses in Milton; and an added list of residential conservation properties
in Milton. In total, 11,437 surveys were mailed to citizens. A total of 2,629 were returned for a
return rate of 23%. These responses were recorded and categorized by The Schapiro Group, Inc.
and included in a Needs Assessment Results document. These results were presented to Mayor
and Council on June 7, 2010. The write-in responses were recorded and categorized by Parks
and Recreation Intern, Tom McKlveen, in a Supplement to the Results and provided to Mayor
and Council in a Staff Report on August 2, 2010.
This data will now serve as a guide for prioritizing programs, facilities and funding for Parks
and Recreation initiatives. This guide will be utilized by staff, the Parks and Recreation
Advisory Board, and firms contracted to complete future planning documents and master
plans.
Attachments:
A Resolution Adopting the City of Milton Parks and Recreation Needs Assessment Results and
Supplement for Use by the City of Milton Parks and Recreation Department
City of Milton Parks and Recreation Needs Assessment Results and Supplement (previously
supplied to Mayor and Council)
City of Milton
Parks and Recreation
Needs Assessment Survey Supplement
Write-in Section Results
August 2010
Page | 1
City of Milton Parks and Recreation
2010 Needs Assessment Survey Supplement
By: Tom McKlveen, Parks and Recreation Intern
August 3, 2010
Summary
The results of the qualitative data are as follows:
Trails, facilities, and programming are in high demand (in that order). It is important to note these options were also top priorities in the
quantitative section of the survey, as well.
Most respondents mentioned one or two top priorities in their write-in portion. Others simply summarized their selections on the quantitative
section of the survey.
Some statistical elements were different between the write-in and bubble-in sections of the survey. This was due to respondents choosing their
top priority for the write-in, rather than bubbling in as many options as they desired. This created results such as the following:
1. 49+% of respondents checked the boxes for holiday celebrations, concerts, or city festivals, while only .5% of the respondents
considered those offerings a top priority in the write-in section.
2. Trails received 23% of the open-ended responses. This correlates directly with the bubble-in results. Facilities, (both active and passive)
and youth programming were among other top priorities. Facilities, both active and passive, accounted for 27% of citizen’s top priorities
combined.
3. The majority (70%) of responses pertaining to youth athletics were not sport-specific. These residents commented on their need for
youth sports in general.
4. The final top priority pertained to “other recreational needs.” The majority of responses within this category related to the conditions of
the city’s current parks, and how improvements are desired.
The equestrian aspect of Milton makes it a beautiful city. Although the horse pastures are an element of the city’s culture, there was minimal
written response pertaining to equestrian activities, programs, or facilities. Only 62 responses involved the equestrian community. Of those 62,
39 requested trails to accommodate horses.
It is also important to note that while these citizens find priorities in all the above categories, many of them wanted “no new taxes” or their
taxes reduced.
Page | 2
0
50
100
150
200
250
300
350
400
450
500
550
600
650
700
750
800
Milton's Park & Rec Priorities
Youth Athletic
Programming
9.0%
Youth
Activities
2.7%
Family
Activities
1.3%
Active
Facilities
15.6%
Passive
Facilities
11.3%
Trails
23.2%
Adult Athletics
0.6%
Adult
Activities
1.4%
Special
Populations
1.7%
Other
Recreational/
Park Needs
10%
Fund/Planning
18%
Other
Departments/
Misc
5.4%
# of Responses
Page | 3
0
20
40
60
80
100
120
140
160
180
200
220
240
260
280
300
320
Trails
Walk/Run/
Hike
43%
Biking
26.0%
Sidewalks
5.2%
Greenways
6.6%
Equestrian
Trails
5.4%
Multi-Purpose
3%
General
"Trails"
10.6%
Response %
Page | 4
Active
Gymnasium
9%
Fields
31%
Aquatics
12%
Playing
Courts
9%
Equestrian
Center
5%
Nature
Center
1%
Unspecified
Facility
31%
Golf
0%
Other
("parks")
2%
Active Facilities %
0
20
40
60
80
100
120
140
160
180
Active Facilities
Page | 5
0
20
40
60
80
100
120
140
Passive Facilities
Playgrounds
30.9%
Green Space
38.2%
Picnic Area
13.6%
Dog Park
9.3%
Community
Gardens
4.2%
Misc
3.7%
Passive Facilities %
Page | 6
0
20
40
60
80
100
120
140
160
180
200
220
Youth Sports
Baseball
7.5%
Football
5.0%
Soccer
6.0%
Lacrosse
2.5%
Softball
4.6%
Basketball
4.3%General
(Youth
Sports)
70.1%
Youth Sports %
Page | 7
0
10
20
30
40
50
60
70
80
90
100
110
120
130
140
150
160
170
180
Other Recreational Priorities
Current Parks
Needs
56.6%
One-time
Events
18.2%
No Lights
1.7%
Promote
Health
5.6%
Preserve
Nature
13.2%
Do Nothing
2.0%
The Best
2.6%
Other Rec %
Page | 8
Taxes (no
new/reduce)
23.0%
Budget
16.8%
Build/
Purchase
Land
26%Grants
0.4%
Donations
0.8%
Planning
33.4%
Responses %
0
10
20
30
40
50
60
70
80
90
100
110
120
130
140
150
160
170
180
Funding/Planning
Page | 9
Similar to Surrounding
Cities
23.9%
Prolong Planning
22.1%
Gradual Growth
16.6%
Use Survey as Guide
9.2%
No Parks/Rec
9.2%
Build One Central Park
9%
Free Land Acquisition
0.6%
Spend Money
Somewhere
3.1%
Misc.
6.7%
Planning Broken Down
Page | 10
0
10
20
30
40
50
60
Public Works Police Fire Misc. Comments Comm Dev
(libraries, schools,
post office)
Other Misc. Depts
STATE OF GEORGIA
COUNTY OF FULTON RESOLUTION NO.
A RESOLUTION ADOPTING THE CITY OF MILTON PARKS AND RECREATION
NEEDS ASSESSMENT RESULTS AND SUPPLMENT FOR USE BY THE CITY OF
MILTON PARKS AND RECREATION DEPARTMENT
BE IT RESOLVED, by the Mayor and City Council of the City of Milton, GA while in regular
session on the 16th day of August 2010 at 6:00 p.m. that staff is hereby authorized to utilize the
City of Milton Parks and Recreation Needs Assessment Results and Supplement as an official
planning guide for ongoing and future Parks and Recreation initiatives.
SECTION 1. The City of Milton contracted the services of The Schapiro Group, Inc. to
complete a Parks and Recreation Needs Assessment; and,
SECTION 2. The Schapiro Group, Inc. created the survey instrument, mailed 11,437
surveys, tabulated 2,629 returns for a return rate of 23 percent, held
meetings with the Milton Parks and Recreation Advisory Board, staff; and,
SECTION 3. the findings and general recommendations from this Needs Assessment
have been compiled by The Schapiro Group, Inc. into a document entitled
the City of Milton Parks and Recreation Needs Assessment Results; and,
SECTION 4. all write-in responses on the surveys not captured by The Schapiro Group,
Inc. have been recorded and catigorized by staff as a Supplement to the
Results; and,
SECTION 5. these findings and general recommendations have been presented to the
Mayor and Council of the City of Milton;
RESOLVED, THIS 16TH DAY OF AUGUST 2010.
Approved:
____________________________________
Joe Lockwood, Mayor
Attest:
______________________________________
Sudie AM Gordon, Interim City Clerk
(Seal)
City of Milton
Parks and Recreation
Needs Assessment Results
May, 2010
Table of Contents
..................................................................................Introduction and Methodology 1
Introduction
Methodology
...............................................................................................................Demographics 2
................................................................................................Facilities and Programs 5
Top 10 Facilities
Bottom 10 Facilities
Top 10 Programs
Bottom 10 Programs
Youth vs. Adult Facilities and Programs
Important Subgroups
........................................................................................................Funding Options 12
......................................................................................Parks and Recreation Usage 15
......................................................................................................................Summary 17
..............................................................Appendix I: Instrument with Frequencies 18
Introduction and Methodology
Introduction
The City of Milton is in a unique position. As a new city, it has the opportunity to design its parks
and recreation facilities and programs deliberately and “from the ground up.” There are a number
of different options that the City could provide or help provide and a number of different ways to
fund them, so it is important that the Parks and Recreation Department uses its limited resources to
provide residents the facilities and programs they want the most.
Methodology
To ensure that the City is heading in the right direction, it engaged The Schapiro Group, Inc. (TSG)
to conduct a comprehensive needs assessment to determine public opinion on parks and recreation
issues. TSG sent out 11,437 needs assessment instruments—with a cover letter signed by the Mayor
—to each house, apartment, and residential landowner in the City of Milton. The initial mailing was
sent out on March 16-17, 2010. There was an error in this mailing, though, as the mailhouse did not
include return envelopes in the needs assessment packet. A second mailing was then sent out on
March 23-24, 2010, which included the cover letter, needs assessment instrument, return envelope,
and a letter of apology from the mailhouse. A total of 2,629 were completed and returned by the
cutoff date (May 14, 2010) for a response rate of 23%. Fifty-nine households returned multiple
needs assessments—almost entirely as a result of receiving two separate instruments; duplicates
were removed from the final sample.
1
Demographics
Below are graphics representing the demographic breakdown of respondents. We are unable to
ensure demographic representativeness of the needs assessment, as no comparison data are
currently available.1 We are encouraged, though, by the geographic breakdown. When comparing
the percentage of mailings sent out to the different areas of town, they match the percentages of
mailings returned from those areas exactly.
1 The current U.S. Census will be the first to collect population data for the City of Milton, but the data will not be
released for several years.
2
7%93%
Own Rent
Figure 3. Do you own or rent your home?
58%42%
Male Female
Figure 1. Gender
18%
24%
35%
19%
4%
18-29 30-39 40-49
50-59 60+
Figure 2. Age
3
0%
10%
20%
30%
40%
50%
None 1 2 3 4+
3%
9%
28%
16%
44%
Figure 4. How many children ages 18 and under live in your household?
0%
10%
20%
30%
Less than 1 year 1 - 5 6 - 10 11 - 15 16 - 18
15%
25%24%
16%
4%
Figure 5. Please indicate if you have children in your household in any of the following age
ranges (check all that apply)
4
13%
17%
23%
47%
Figure 6. Area of town
Facilities and Programs
Top 10 Facilities
We first asked residents to select the facilities and programs that they think the City of Milton
should either provide or help provide. There were a total of 38 facilities and 30 programs from
which residents could choose, and they were allowed to select as many as they liked.2 Figure 7
shows the ten most popular facilities tested in the needs assessment.
Figure 7. Please indicate whether you think the City of Milton should provide or help provide
FACILITIES for the following items (Top 10)
Paved Multipurpose Trails
Playgrounds
Picnic Shelters
Spaces Left Natural
Unpaved Hiking Trails
Youth Soccer
Youth Baseball
Tennis
Accessible Spaces
Indoor Youth Sports
0%25%50%75%100%
39%
39%
42%
43%
45%
49%
50%
52%
60%
69%
Only three of the options receive a majority of support: paved multipurpose trails, playgrounds, and
picnic shelters. Each of the top ten, though, do receive support from nearly 40% of residents or
more.
A couple of themes are also evident in Figure 7. First, the five most popular responses all relate to
enhancing the experience of outdoor spaces available in Milton. Residents, in this case, are not
calling for new stadiums or buildings, but rather facilities that make it easier for them to enjoy time
outside. Second, three of the top ten are directly related to youth activities: youth soccer, youth
baseball, and indoor youth sports. Both of these themes—children and enhancing the outdoor
experience—are consistent throughout residents’ responses to the needs assessment.
2 All options can be seen in the needs assessment instrument, shown in Appendix I
5
Several of the tested facilities could actually be combined into a single facility; that is, activities such
as youth baseball, youth softball, and adult softball could all be played in the same complex, so long
as it had a diamond-shaped field. Another complex could have a rectangle-shaped field and host
youth soccer, youth lacrosse, youth football, adult soccer, and adult lacrosse.3 Figure 8 shows the
updated top ten facilities list, once those sports are combined into single facilities.
Paved Multipurpose Trails
Playgrounds
Ex. 1: Rectangle Facility
Ex. 2: Diamond Facility
Picnic Shelters
Spaces Left Natural
Unpaved Hiking Trails
Tennis
Indoor Youth Sports
Accessible Spaces
0%25%50%75%100%
39%
39%
42%
49%
50%
52%
52%
55%
60%
69%
Figure 8. Please indicate whether you think the City of Milton should provide or help provide
FACILITIES for the following items (Top 10)
Now the story is a little more clear. Residents are still very likely to support an enhanced outdoor
experience, but multi-sport facilities are now the third and fourth most popular items on the list.
Bottom 10 Facilities
Figure 9 shows the ten facilities that are least popular among residents. These facilities rank the
lowest among the tested facilities, but several of them still receive support from nearly one-quarter
of residents. As with the top ten list above, a couple of themes shine through for the bottom ten
list. Four of the bottom ten are what would be considered less prominent sports: youth lacrosse,
skate parks, roller hockey, and adult lacrosse. Also, sports geared toward adults (indoor adult sports,
adult softball, adult soccer, and adult lacrosse) are consistently less popular.
3 These are just two examples of items that could be combined based on their similarities.
6
Youth Lacrosse
Indoor Adult Sports
Adult Softball
Equestrian
Outdoor Volleyball
Skate Parks
Golf
Adult Soccer
Roller Hockey
Adult Lacrosse
0%25%50%75%100%
10%
11%
17%
17%
20%
20%
22%
23%
25%
26%
Figure 9. Please indicate whether you think the City of Milton should provide or help provide
FACILITIES for the following items (Bottom 10)
Top 10 Programs
We similarly created a top 10 list of the programs that Milton residents were most likely to want the
City to provide or help provide. Figure 10 shows the results.
City Festivals
Holiday Celebrations
Concerts
Activity Classes
Adult Education Classes
Youth Soccer
Youth Baseball
Senior Citizens Activities
Indoor Youth Sports
Youth Softball
0%25%50%75%100%
35%
36%
40%
41%
42%
46%
49%
49%
50%
59%
Figure 10. Please indicate whether you think the City of Milton should provide or help provide
PROGRAMS for the following items (Top 10)
The most popular programs proved to be one-time special or yearly events, such as city festivals,
holiday celebrations, and concerts. Youth programming was also very popular, as four such
programs appear in the top 10.
7
Bottom 10 Programs
The ten least supported programs align closely with the least supported facilities. Once again, the
list is largely comprised of the less prominent sports and adult activities (Figure 11).
Outdoor Performing Arts
Indoor Adult Sports
Adult Softball
Equestrian
Outdoor Basketball
Golf
Adult Soccer
Outdoor Volleyball
Adult Lacrosse
Roller Hockey
0%15%30%45%60%
7%
7%
11%
12%
13%
14%
18%
19%
19%
20%
Figure 11. Please indicate whether you think the City of Milton should provide or help provide
PROGRAMS for the following items (Bottom 10)
Youth vs. Adult Facilities and Programs
To emphasize the degree to which Milton residents support children’s activities over adults’, we can
compare the items that ask specifically about each. For example, included in the needs assessment
were an item that asked about “youth soccer” and a separate item that asked about “adult soccer.”
The four such pairs that provide direct comparisons are presented in Figure 12, where it is evident
that youth-oriented facilities receive a great deal more support than adult-oriented facilities.
Youth Adult
0%
10%
20%
30%
40%
50%
Soccer Indoor Sports Softball Lacrosse
10%
23%25%
17%
26%
37%39%
45%
Figure 12. Please indicate whether you think the City of Milton should provide or help provide
FACILITIES for the following items
8
The same trend applies to youth versus adult programs: Milton residents are consistently more likely
to support youth sports (Figure 12). Also note that each of the program percentages is slightly
lower than the same percentage for facilities.
Youth Adult
0%
10%
20%
30%
40%
50%
Soccer Indoor Sports Softball Lacrosse
7%
19%19%
12%
25%
35%36%
42%
Figure 12. Please indicate whether you think the City of Milton should provide or help provide
PROGRAMS for the following items
Important Subgroups
Milton residents are also quite consistent in terms of which demographic subgroups hold distinct
opinions on parks and recreation. Throughout the needs assessment, parents, younger residents
(ages 18 to 29), and older residents (ages 60 and older) are the ones whose responses differ from the
rest. As an example, Figure 13 shows the top ten facilities among residents who have children ages
18 or under living in their household and compare them to residents who do not.4
The top ten facilities for parents are largely the same as the overall list, with outdoor enhancement
items such as paved multipurpose trails and picnic shelters at the top of the list, followed by youth
sports. The only item appearing in this list that does not appear in the overall top ten is another
activity for children, youth softball. Despite the similarities, it is important to note that parents are
more likely to support almost all of these facilities, and four of them receive support from a
majority of parents.
Another important demographic difference is age. The youngest residents and the oldest residents
tend to have somewhat different views on parks and recreation in Milton than other residents.
Turning to younger residents, Figure 14 shows the top ten facilities for residents ages 18 to 29. This
list still includes the outdoor enhancements, but there are no children’s activities. Instead there are a
few new items: dog parks, multi-sport facilities, and indoor swimming. Also, younger residents are
more likely to support each of the top ten facilities. When making future plans it should be noted,
however, that 18 to 29 year olds make up only 4% of this sample.
4 We will look only at facilities in this section, as the story for programming is almost identical to that of facilities among
demographic subgroups.
9
Paved Multipurpose Trails
Playgrounds
Picnic Shelters
Youth Soccer
Youth Baseball
Indoor Youth Sports
Unpaved Hiking Trails
Natural Spaces
Tennis
Youth Softball*
0%25%50%75%100%
32%
30%
51%
48%
27%
35%
35%
48%
49%
63%
43%
47%
49%
49%
49%
50%
53%
56%
69%
75%
Figure 13. Top 10 FACILITIES for respondents with children
Has children Does NOT have children*Denotes a difference from the
overall Top 10 Facilities list
Figure 14. Top 10 FACILITIES for residents 18-29 years old
Paved Multipurpose Trails
Playgrounds
Picnic Shelters
Unpaved Hiking Trails
Dog Parks*
Natural Spaces
Tennis
Multi-sport Facility*
Indoor Swimming*
Disabled Accessible
0%25%50%75%100%
39%
34%
33%
41%
49%
33%
48%
51%
60%
68%
43%
43%
44%
45%
51%
54%
59%
61%
68%
78%
18-29 30+*Denotes a difference from the
overall Top 10 Facilities list
10
Looking now at Milton’s residents ages 60 and older (Figure 15), two items are of interest. First, and
perhaps expectedly, senior citizens activities now appear in the top ten. Second, older residents are
less likely than other residents to support the City providing most of these facilities.
Multipurpose Trails
Playgrounds
Natural Spaces
Senior Citizens Activities*
Picnic Shelters
Unpaved Hiking Trails
Disabled Accessible
Indoor Facilities
Youth Baseball
Youth Soccer
0%25%50%75%100%
46%
44%
36%
39%
50%
52%
35%
49%
62%
71%
36%
38%
39%
40%
41%
49%
50%
51%
52%
57%
60+Younger than 60*Denotes a difference from the
overall Top 10 Facilities list
Figure 15. Top 10 FACILITIES for residents 60 and older
11
Funding Options
After providing Milton residents lists of facilities and programs that they might be interested in
having the City provide, we asked them what funding options they would choose to support those
facilities and programs. Figure 16 shows residents’ preferences for supporting facilities.
Grant Money
Capital Improvement Bond
User Fees
Low Interest Loan
Annual P&R Fee
Increased Property Taxes
None
0%25%50%75%100%
22%
13%
20%
26%
40%
42%
46%
Figure 16. Please select the option(s) you support for paying for FACILITIES
None of the options receive a majority of support, but the most popular funding option for
facilities is grant money from outside sources, which may require the City to match a portion of
those funds. The least popular options are the two that would directly affect all residents: an annual
parks and recreation fee charged to each household in Milton and increased property taxes (as City
charter would allow). Additionally, nearly one in four residents is not in favor of the City paying for
parks and recreation at all.
The most popular option for funding programs in Milton—which in fact receives a majority of
support—is user fees that would be paid only by users to cover all or a portion of costs (Figure 17).
User Fees
Grant Money
Capital Improvement Bond
Low Interest Loan
Annual P&R Fee
Increased Property Taxes
None
0%25%50%75%100%
26%
7%
13%
15%
26%
37%
51%
Figure 17. Please select the option(s) you support for paying for PROGRAMS
12
The same two options as before—an annual parks and recreation fee and increased property taxes—
receive the least support, while slightly more than one-quarter does not support the City funding any
programs.
When comparing residents’ support for facilities versus programs, it is clear that residents are more
likely to prefer nearly every option for funding facilities over programs (Figure 18). The only option
residents prefer for programs is user fees. This could indicate that residents prefer City funds be
used to provide facilities, while the programs taking place in those city-provided facilities are paid for
only by the participants through user fees.
Facilities Programs
Grant Money
Capital Improvement Bond
User Fees
Low Interest Loan
Annual P&R Fee
Increased Property Taxes
None
0%10%20%30%40%50%60%
26%
7%
13%
15%
51%
26%
37%
22%
13%
19%
26%
40%
42%
46%
Figure 18. Please select the option(s) you support for paying for facilities and programs
In particular, residents with children ages 18 and under living in their home are more willing to
support funding options for both facilities and programs, as seen in Figures 19 and 20, respectively.
There are no consistent age-based differences when it comes to choosing a funding method, though
older residents are more likely to support the City not paying for parks and recreation facilities (31%
“None”) and programs (36%).
13
Grant Money
Capital Improvement Bond
User Fees
Low Interest Loan
Annual P&R Fee
Increased Property Taxes
None
0%10%20%30%40%50%60%
26%
12%
15%
23%
41%
37%
43%
18%
14%
23%
28%
40%
46%
51%
Has children Does NOT have children
Figure 19. Please select the option(s) you support for paying for FACILITIES
14
User Fees
Grant Money
Capital Improvement Bond
Low Interest Loan
Annual P&R Fee
Increased Property Taxes
None
0%10%20%30%40%50%60%
31%
6%
10%
13%
22%
33%
48%
20%
8%
16%
17%
29%
40%
54%
Has children Does NOT have children
Figure 20. Please select the option(s) you support for paying for PROGRAMS
Parks and Recreation Usage
In the next section of the needs assessment, we asked Milton residents about the parks and
recreation facilities they currently use as well as their reasons for using them. In sum, residents use a
variety of facilities, and they use them fairly often (Figure 21).
Parks in Surrounding Areas
Membership Facilities
Local, Private Facilities
Bell Memorial Park
0%25%50%75%100%
Figure 21. How often did you visit each of the following locations in the past 12 months?
Very Often Somewhat Often Rarely Never
The most popular locations are parks in surrounding areas, which nearly two-thirds of residents
indicate they visit at least somewhat often. About one-half of residents visit membership health/
recreation facilities (YMCA, LA Fitness, etc.) and local private facilities (soccer clubs, stables, etc.) at
least somewhat often. Few residents ever visit Bell Memorial Park.
Parks and recreation usage depends greatly on the presence of children in the household (Figure
22). Looking just at the percentage of residents who indicate that they visit those locations “very
often,” it is evident just how important the presence of children is. Respondents with children are
more than twice as likely to visit nearby parks very often, and nearly everyone who visits Bell
Memorial Park very often has children.
Figure 22. How often did you visit each of the following locations in the past 12 months?
(percentage “Very Often” responses)
Parks in Surrounding Areas
Membership Facilities
Local, Private Facilities
Bell Memorial
0%10%20%30%40%50%
1%
15%
27%
20%
17%
38%
40%
44%
Has children Does NOT have children
15
When looking at Milton residents’ reasons for using parks and recreation facilities, again notice their
consistency in wanting to enjoy the outdoor experience and to provide activities for children (Figure
23).
Exercise/Walk/Run/Hike/Bike
Visit and Enjoy a Park
Athletic League (Child)
Take Child to Play
Class or Program
Atheltic League (Self)
Equestrian Facilities
0%25%50%75%100%
Figure 23. Thinking about your family’s sports and recreation activities in the past 12 months,
how often did you go to a park or health/recreation facility in Milton or any
surrounding communities for each of the following reasons?
Very Often Somewhat Often Rarely Never
In the past year, more than one-half of residents went to a park or health/recreation facility at least
somewhat often to exercise/walk/run/hike/bike on trails or simply to visit and enjoy a park. The
two next most popular reasons were to have their child participate in an athletic league or to take
their child to play.
16
Summary
❖ Milton residents support the City providing a variety of facilities, particularly those that enhance
their outdoor experience and those related to children’s activities.
❖ Residents also support a variety of programming options. The most popular are one-time
citywide events, such as festivals and concerts. Programming for children also receives a great
deal of support.
❖ The least popular facilities and programs are those that involve adult activities or less prominent
sports.
❖ Residents with children as well as younger residents are more likely to support the City providing
most facilities and programs. Older residents are somewhat less supportive.
❖ The most popular funding options for facilities are grant money and capital improvement bonds.
The most popular option for programs is user fees. Residents with children are more likely to
support most funding options.
❖ Milton residents spend a good deal of time in nearby parks, and they also take advantage of
membership facilities and local private facilities in the area. Few visit Bell Memorial Park.
Residents with children in their household are more likely to visit each of those locations “very
often.”
❖ When residents visit parks or health/recreation facilities, they largely do so to exercise or simply
to enjoy being outdoors. The other primary reasons are to take their children to play or have
them participate in an athletic league.
17
Appendix I: Instrument with Frequencies
18
City of Milton
13000 Deerfield Parkway Suite 107A Milton, GA 30004
March 22, 2010
Dear Milton Resident,
These are exciting times for the City of Milton! One of the most important initiatives we
have undertaken recently is to establish a Parks and Recreation Department. The
department’s first action is to conduct a Needs Assessment, with the goal of discovering
what citizens would like from the Parks and Recreation Department. All Milton
citizens will have the opportunity to participate in this landmark process.
The attached Needs Assessment is critical to our parks and recreation planning. Please
take a few moments to complete the Needs Assessment and return it by April 19, 2010.
Once you’ve completed it, place the Needs Assessment in the pre-addressed, postage-
paid envelope, which will be delivered to a third party research firm in order to ensure
complete confidentiality.
We want to hear from each of you! Your responses will lead to the creation of a long-
range comprehensive plan that will meet the needs of you, your children, and
generations to come. We appreciate your support of Milton and this important parks
and recreation research initiative. Thank you for taking the time to provide your input.
Respectfully,
Mayor Joe Lockwood
P.S. This survey is for Milton residents and property owners only. If you do not reside
OR personally own residential property within the city limits of Milton, please discard
this survey. If you are younger than 18 years of age, please give this survey to a
household member who is older than 18 to complete.
City of Milton
Parks and Recreation Needs Assessment
The City of Milton Parks and Recreation Department is interested in what types of facilities and programs citizens would
like to have in Milton. Facilities could be athletic fields, recreation centers, or open green spaces. Programs might be
athletic leagues, leisure activities, classes, or city festivals.
For the list below, please indicate whether you think the City of Milton should provide or help provide facilities and/or
programs for each item. (For example, if you think the City should provide or help provide tennis facilities, but not programs,
check the box in the facilities column, and leave the box in the programs column blank.)
The City of Milton Parks and Recreation Department is interested in what types of facilities and programs citizens would
like to have in Milton. Facilities could be athletic fields, recreation centers, or open green spaces. Programs might be
athletic leagues, leisure activities, classes, or city festivals.
For the list below, please indicate whether you think the City of Milton should provide or help provide facilities and/or
programs for each item. (For example, if you think the City should provide or help provide tennis facilities, but not programs,
check the box in the facilities column, and leave the box in the programs column blank.)
The City of Milton Parks and Recreation Department is interested in what types of facilities and programs citizens would
like to have in Milton. Facilities could be athletic fields, recreation centers, or open green spaces. Programs might be
athletic leagues, leisure activities, classes, or city festivals.
For the list below, please indicate whether you think the City of Milton should provide or help provide facilities and/or
programs for each item. (For example, if you think the City should provide or help provide tennis facilities, but not programs,
check the box in the facilities column, and leave the box in the programs column blank.)
Should the City provide or help provide...Should the City provide or help provide...Should the City provide or help provide...
...facilities?...programs?
43%41%Youth baseball
37%35%Youth softball
45%42%Youth soccer
26%25%Youth lacrosse
35%34%Youth football
39%36%Indoor youth sports (basketball, volleyball, etc.)
23%19%Adult softball
17%12%Adult soccer
10%7%Adult lacrosse
25%19%Indoor adult sports (basketball, volleyball, etc.)
28%14%Outdoor basketball
20%11%Outdoor volleyball
34%26%Indoor swimming
34%25%Outdoor swimming
42%32%Tennis
17%13%Golf
11%7%Roller hockey
28%25%Adaptive sports (for individuals with disabilities)
28%26%Indoor performing arts
24%20%Outdoor performing arts
30%33%Arts and crafts (painting, pottery, etc.)
37%40%Senior citizens activities
22%18%Equestrian activities
19
The following list contains more possible programs that the City could provide or help provide, which might not require specific
facilities. Please check the types of programs you believe the City should provide or help provide:
46% Adult education classes, such as computer training, “how-to” classes, etc.
49% Activity classes, such as dance, fitness, etc.
31% Environmental education
49% Concerts
50% Holiday celebrations
59% City festivals
17% Some other program (please specify) ________________________________________________________
The following list contains more possible facilities that the City could provide or help provide, which might not have specific
programs associated with them. Please check the types of facilities you believe the City should provide or help provide:
37% Indoor facilities for meetings, events, and group activities, including youth and adult programs
60% Playgrounds
39% Facilities and areas more accessible to disabled individuals, such as trails, playgrounds, etc.
34% Multi-sport outdoor facility, for sports such as kickball or flag football
69% Paved multi-purpose biking/walking/strolling/running trails
49% Unpaved hiking trails
33% Unpaved biking trails such as mountain biking trails
24% Equestrian trails
52% Picnic shelters and pavilions for group and family picnic activities
35% Dog parks
20% Skate parks
33% Nature centers
32% Community gardens
50% Large open spaces left in their natural state
11% Some other facility (please specify) _______________________________________________________
The City is considering several options that could be used to pay for parks and recreation facilities and programs in the future.
Please select the option(s) you support for paying for facilities AND the option(s) you support for funding programs. (If you do
not think the City should pay for parks and recreation facilities and programs, check “None” at the bottom of the list.)
The City is considering several options that could be used to pay for parks and recreation facilities and programs in the future.
Please select the option(s) you support for paying for facilities AND the option(s) you support for funding programs. (If you do
not think the City should pay for parks and recreation facilities and programs, check “None” at the bottom of the list.)
The City is considering several options that could be used to pay for parks and recreation facilities and programs in the future.
Please select the option(s) you support for paying for facilities AND the option(s) you support for funding programs. (If you do
not think the City should pay for parks and recreation facilities and programs, check “None” at the bottom of the list.)
Facilities Programs
42%26%A capital improvement bond to be repaid over 20 years, which would require a citizen vote
46%37%Grant money from outside sources, which may require the City to match a portion of those funds
26%15%A low interest (3%-4%) loan from the state or federal government
13%7%Increased property taxes (as City charter would allow)
40%51%User fees—would be paid only by users to cover all or a portion of costs
20%13%An annual parks and recreation fee charged to each household in Milton
22%26%None—I am not in favor of the City paying for parks and recreation*
fjndfgjndfg CONTINUED ON BACK ‛* The frequencies displayed here have been recoded. Some respondents selected a funding option as well
as the “None” option, so they were not counted as selecting “None.” Others did not select any of the
options, so they were counted as selecting “None.”
20
kjkkjhkjhjbkhjh g
Type to enter text
How often did you visit each of the following locations
in the past 12 months? Very often Somewhat often Rarely Never
Bell Memorial Park 10%6%14%70%
Any park in the City of Alpharetta (including North Park), Johns
Creek, Roswell, Forsyth County, or Cherokee County 34%32%21%13%
Alpharetta YMCA, LA Fitness, Anytime Fitness, LifeTime Fitness, or
other similar membership health/recreation facilities 34%17%14%35%
Any other local, private recreation facility, such as a soccer club, stables,
a neighborhood or apartment complex facility, or a church gymnasium
or ball field
28%23%21%28%
Thinking about your family’s sports and recreation activities in
the past 12 months, how often did you go to a park or health/
recreation facility in Milton or any surrounding communities
for each of the following reasons?Very often Somewhat often Rarely Never
To participate in an athletic league yourself 10%9%14%67%
For your child to participate in an athletic league 33%14%7%46%
To participate in a class or program being conducted there 14%15%21%50%
To simply visit and enjoy a park that was nearby 25%36%22%17%
To take your child to play 21%23%14%42%
To exercise/walk/run/hike/bike on the trails 30%33%20%17%
To utilize the equestrian facility/trails 8%8%9%75%
Are you…
42% Male
58% Female
What is your age?
4% 18 - 29
19% 30 - 39
35% 40 - 49
24% 50 - 59
18% 60 +
Do you own or rent
your home?
93% Own
7% Rent
How many children ages 18 and
under live in your household?
44% None
16% 1
28% 2
9% 3
3% 4 or more
Please indicate if you have
children in your household in any
of the following age ranges:
(Check all that apply)
4% Less than one year
16% 1 - 5
24% 6 - 10
25% 11 - 15
15% 16 - 18
How many adults over age 18 live in your
household?
8% None†
16% 1
65% 2
8% 3
3% 4 or more
Finally, in your opinion, what should be
the top priority for the City of Milton
Parks and Recreation Department for the
next few years?
________________________________________
________________________________________
________________________________________
Thank You!
† The “None” option should not be a possible answer based on the
specified parameters of this needs assessment. Respondents who
selected this option almost certainly meant that he or she was the
only adult in the household.
21
City of Milton
13000 Deerfield Parkway, Suite 107 Milton, GA 30004
To: Honorable Mayor and City Council Members
From: Cyndee L. Bonacci, Parks & Recreation Department
Date: August 2, 2010 for Submission onto the August 16, 2010, City Council
Agenda
Agenda Item: A Resolution Allowing the City of Milton to Discuss Various Parks and Recreation
Partnerships with the City of Alpharetta
Background:
The City of Milton is exploring partnership opportunities with various public and private entities
in the community in response to the Needs Assessment results. Because of the location of
North Park in the City of Milton, the City of Alpharetta is seen as a potential partner.
Discussion:
Two of the most popular responses for youth sports on the survey were softball and football.
Both of these programs are provided at the City of Alpharetta’s North Park by associations,
AYSA and AYFA respectively. For AYSA, Milton residents make up the majority of program
participants. For AYFA, Milton participation is also a high number. Because these programs are
offered at North Park, Milton citizens pay 75% more to participate in these programs. Because
both of these programs have been identified as needed by Milton citizens, the idea of discussing
a potential partnership and agreement with the City of Alpharetta to allow Milton citizens to
participate equally seems prudent. Even if these discussions to not lead to a partnership, at
least the opportunity will have been explored.
In addition to these two identified programs, other discussions may take place regarding access
to other facilities and/or programs at North Park. This Resolution allows all of these
opportunities to be explored and communicates to the City of Alpharetta that the City of Milton is
sincere about exploring these possibilities.
Attachment:
A Resolution Allowing the City of Milton to Discuss Various Parks and Recreation Partnerships
with the City of Alpharetta.
Concurrent Review:
Chris Lagerbloom, City Manager
STATE OF GEORGIA
COUNTY OF FULTON RESOLUTION NO:
A RESOLUTION ALLOWING THE CITY OF MILTON TO DISCUSS VARIOUS
PARKS AND RECREATION PARTNERSHIPS WITH THE CITY OF ALPHARETTA
WHEREAS, The City of Milton recently completed a Parks and Recreation Needs Assessment;
and,
WHEREAS, The findings of this needs assessment identified various facilities and programs as
priorities for Milton citizens; and,
WHEREAS, The City of Milton is making ongoing efforts to explore any and all potential
parks and recreation program and facility partnerships with both public and private entities to
address these noted priorities; and,
WHEREAS,The City of Milton seeks to explore any and all possible Parks and Recreation
partnerships with the City of Alpharetta to maximize resources available to Milton citizens;
THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City of Milton, GA
while in regular session on the 16th day of August 2010 at 6:00 p.m. that the City of Milton is
hereby committed to exploring any and all potential parks and recreation partnerships with the
City of Alpharetta in the best interest of the citizens of Milton.
SO RESOLVED, ON THIS 16TH DAY OF AUGUST 2010.
Joe Lockwood, Mayor
Attest:
Sudie Gordon, City Clerk
(Seal)
1
WAIVER OF CONFLICT
WHEREAS, the City of Milton, Georgia (the “City”) is a municipal corporation of the
State of Georgia; and
WHEREAS, Forsyth County (the “County”) is a political subdivision of the State of
Georgia; and
WHEREAS, the City is now, and has been, represented by the law firm of Jarrard &
Davis, LLP; and
WHEREAS, the County is now, and has been, represented by the law firm of Jarrard &
Davis, LLP; and
WHEREAS, the City and the County desire to enter into an intergovernmental
agreement (the “IGA”) regarding their joint funding of the performance of certain work (as more
particularly described in Exhibit “A,” attached hereto and incorporated herein by reference) on
McGinnis Ferry Road from its bridge at Georgia Highway 400 to Bethany Bend; and
WHEREAS, the City recognizes that Jarrard & Davis, LLP’s representation of the
County and representation of the City in relation to the IGA could result in the appearance of a
potential conflict of interest; and
WHEREAS, it appearing that the governing body of the City has considered this issue;
and
WHEREAS, the law firm of Jarrard & Davis, LLP will continue to represent the County
and the City;
NOW THEREFORE, in light of the above, the governing body of the City of Milton,
Georgia does hereby waive any apparent or potential conflict of interest arising from or
attributable to JARRARD & DAVIS, LLP’S simultaneous representation of the County and the
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City regarding the IGA.
This ______ day of _________________ 2010.
Approved:
CITY OF MILTON, GEORGIA
BY:__________________________________
Joe Lockwood, Mayor
Attest:
__________________________________
Sudie AM Gordon, Interim City Clerk
(Seal)
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EXHIBIT “A”
INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN FORSYTH COUNTY
AND THE CITY OF MILTON FOR WORK ON MCGINNIS FERRY ROAD
THIS AGREEMENT (hereinafter referred to as the "Agreement"), made this day of
_________ , 2010 by and between the CITY OF MILTON, GEORGIA (hereinafter referred
to as the "City") and FORSYTH COUNTY, GEORGIA (hereinafter referred to as “Forsyth
County");
W I T N E S S E T H:
WHEREAS, a portion of McGinnis Ferry Road serves as a boundary between Forsyth
County and the City; and
WHEREAS, Forsyth County and the City desire for Forsyth County to retain the services
of Blount Construction Company Inc. (“Blount”) to perform certain work on McGinnis Ferry
Road from its bridge at Georgia Highway 400 to Bethany Bend (the “Work”) as more
particularly described in Exhibit “A,” attached hereto and incorporated herein by reference; and,
WHEREAS, the City desires to reimburse Forsyth County for costs of the Work related
to the portions of McGinnis Ferry Road located in the City; and,
WHEREAS, the parties thus desire to enter into this Agreement.
NOW, THEREFORE, for and in consideration of the amount of Ten and No/100
Dollars ($10.00), and other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, and the mutual covenants and agreements contained in this
Agreement, the parties do hereby agree as follows:
1.
OVERSIGHT OF WORK
Forsyth County shall contract with Blount for the Work and shall oversee Blount’s
performance of the Work.
2.
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PARTICIPATION IN COSTS
The City shall pay fifty percent (50%) of the total cost of the Work to Forsyth County, but
not to exceed $150,000.00. The cost of the Work is currently estimated to be $280,000.00, as
indicated in Exhibit “A.” However, in the event that the actual total cost of the Work differs
from such amount, the City shall pay fifty percent (50%) of the actual total cost of the Work, up
to the maximum amount of $150,000.00.
3.
TERM; TERMINATION
The term of this Agreement shall commence as of the date of the execution of this
Agreement by the last party to sign same and shall continue until the completion of the Work and
full reimbursement by the City to Forsyth County as contemplated herein. This Agreement shall
terminate in the event of the termination of the agreement between Forsyth County and Blount
for the Work.
4.
WAIVER OF CONFLICT
Each party to this Agreement is represented by the attorneys of Jarrard & Davis, LLP,
Cumming, Georgia (the “Attorneys”). Each party waives any claim of a conflict of interest
against the Attorneys, and each party consents to representation by the Attorneys in the
preparation of this Agreement. Each party acknowledges and agrees that its respective waiver
and consent set forth in this Paragraph only occurred after: 1) consultation with the Attorneys; 2)
receipt in writing of reasonable and adequate information about the materials risks of joint
representation by the Attorneys; and 3) having been given the opportunity to consult with legal
counsel independent of the Attorneys.
5.
ASSIGNMENT OR TRANSFER
The rights, privileges and obligations under this Agreement shall not be assigned or
transferred by any Party – nor shall any Party have the right to terminate this Agreement, it
being the intent of the Parties that this Agreement shall only end as provided herein.
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6.
NOTICES
All notices required herein shall be in writing and delivered to each party at the address
provided below by: (a) hand delivery; (b) United States Certified Mail - Return Receipt
Requested, postage prepaid; or (c) by reputable overnight delivery service. The day upon which
such notice is hand delivered, mailed or otherwise delivered shall be deemed the date of service
of such notice.
City of Milton:
Attn: Mayor
13000 Deerfield Parkway, Suite 107A
Milton, Georgia 30004
Forsyth County:
Chairman
Forsyth County Board of Commissioners
110 E. Main Street
Cumming, Georgia 30040
7.
GENERAL PROVISIONS OF THIS AGREEMENT
7.1 The brief capitalized and underlined headings or titles preceding each paragraph are
for purposes of identification, convenience and ease of reference, and shall be disregarded in
the construction of this Agreement.
7.2 No failure of either party hereto to exercise any right or power granted under this
Agreement, or to insist upon strict compliance by the other party with this Agreement, and no
custom or practice of either party at variance with the terms and conditions of this Agreement,
shall constitute a waiver of a party's right to demand exact and strict compliance by the other
party hereto with the terms and conditions of this Agreement.
7.3 This Agreement shall be governed by, construed under, performed and enforced in
accordance with the laws of Georgia.
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7.4 Should any provision of this Agreement require judicial interpretation, it is agreed
and stipulated by and between the parties that the court interpreting or construing the same shall
not apply a presumption that the terms, conditions and provisions hereof shall be more strictly
construed against one party by reason of the rule of construction that an instrument is to be
construed more strictly against the party who prepared the same.
7.5 This Agreement may be executed in two (2) or more counterparts, each of which is
deemed an original of equal dignity with the others and which is deemed one and the same
instrument as the others.
8.
ENTIRE AGREEMENT
This Agreement supersedes all prior negotiations, discussions, statements and agreements
between the parties and constitutes the full, complete and entire agreement between the parties
with respect to the Work; no member, officer, employee, representative or agent of either party
has authority to make, or has made, any statement, agreement, representation or
contemporaneous agreement, oral or written, in connection herewith, amending, supplementing,
modifying, adding to, deleting from, or changing the terms and conditions of this Agreement.
No modification of or amendment to this Agreement shall be binding on either party hereto
unless such modification or amendment shall be properly authorized, in writing, properly
signed by both parties.
9.
AUTHORITY TO ENTER INTO AGREEMENT
Each of the individuals who executes this Agreement agrees and represents that he is
authorized to execute this Agreement on behalf of the respective government and further agrees
and represents that this Agreement has been duly passed upon by his respective government and
spread upon the Minutes of such government. Accordingly, each party both waives and
releases any right to contest the enforceability of this Agreement based upon the execution
and/or approval thereof.
10.
UNCONTROLLABLE CIRCUMSTANCE
The performance of either party hereunder shall be excused if such party is reasonably
5
precluded from performance by the occurrence of an Uncontrollable Circumstances, which
shall be defined as follows: Any act, event, or condition, or any combination thereof, that is
beyond the reasonable control of the party relying on the same and that materially interferes
with the performance of the party’s obligations, to include, but not be limited to, (a) acts of
God; (b) fire, flood, hurricane, tornado, and earthquakes; (c) the failure of any utility provider to
provide and maintain utility services through no fault of the party; or (d) the preemption,
confiscation, diversion, destruction, or other interference in possession or performance or
supply of materials or services, by or on behalf of, or with the authority of, a governmental
body in connection with a declared or asserted public emergency or any condemnation or other
taking by eminent domain or similar action of any portion of the property affected by the Work
by an entity other than one of the parties.
The occurrence of an Uncontrollable Circumstance may occasion an adjustment in costs
payable under this Agreement, but the existence of such costs shall not, in and of itself, excuse
performance by either party. A party relying on the occurrence of an Uncontrollable
Circumstance as an excuse for non-performance shall as soon as is reasonably possible upon
becoming aware of such an event and its consequences notify the other party of the occurrence
of such event and its consequences and shall take all reasonable efforts to eliminate the cause of
such non-performance and to resume full performance in accordance with this Agreement.
11.
NO THIRD PARTY RIGHTS
This Agreement shall be exclusively for the benefit of the parties and shall not provide
any third parties with any remedy, claim, liability, reimbursement, cause of action, or other
right.
IN WITNESS WHEREOF, the City and Forsyth County, acting pursuant to and in
conformity with properly considered and adopted resolutions and acting by and through their
duly authorized representatives, have caused these presents to be executed all as of the Date
Hereof.
As to the City, executed in CITY OF MILTON
the presence of:
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Witness
___________________________
Joe Lockwood, Mayor
Attest:______________________________
Sudie AM Gordon, Interim City Clerk
As to Forsyth County, executed in FORSYTH COUNTY
the presence of:
____________________________________
Witness
___________________________
Charles Laughinghouse, Chairman
Attest:______________________________
County Clerk
Page 1 of 1
STATE OF GEORGIA
COUNTY OF FULTON RESOLUTION NO.
RESOLUTION ON SALES TAX FOR REGIONAL TRANSPORTATION
BE IT RESOLVED by the City Council of the City of Milton, Georgia while in regular session
on the 16th day of August, 2010 at 6:00 p.m. as follows:
WHEREAS, the citizens of Fulton and DeKalb Counties have for more than 30 years paid a one
penny sales tax on every dollar spent to build and maintain a regional transportation system, the
Metropolitan Atlanta Regional Transit Authority, and
WHEREAS, MARTA benefits all of the citizens of metropolitan Atlanta by carrying them to
their jobs and schools by reducing the number of cars clogging metropolitan Atlanta’s roads, and
by reducing air pollution, and
WHEREAS, the legislature has proposed an additional one (1) penny sales tax to pay for
regional transportation projects in metropolitan Atlanta, expressly excluding MARTA, and
WHEREAS, under the State’s proposal the citizens of Fulton and DeKalb counties will have to
pay two cents in sales tax for regional transportation projects, while their neighbors in Cobb,
Gwinnett, Cherokee, Clayton, Douglas, Fayette, Henry, and Rockdale Counties will only have to
pay a one penny sales tax for regional transportation, and
THEREFORE, BE IT RESOLVED, by the Mayor and City Council of the City of Milton,
Georgia oppose the imposition of an additional one (1) cent sales tax for transportation in Fulton
and DeKalb Counties unless the surrounding counties form and fund a regional transit system,
or in the absence of such action, the Legislature passes legislation requiring the surrounding
counties to form and fund a regional transit system.
RESOLVED this 16th day of August, 2010.
Approved:
____________________________
Attest: Joe Lockwood, Mayor
________________________________
Sudie AM Gordon, Interim City Clerk
(Seal)