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HomeMy WebLinkAbout09-08-10 PacketPage 1 of 5 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. CITY OF MILTON, GEORGIA Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Julie Zahner Bailey Bill Lusk Burt Hewitt Joe Longoria Alan Tart Wednesday, September 8, 2010 Regular Council Meeting Agenda 6:00 PM INVOCATION – City of Milton Firefighter, Jason Baswell. Kyle Wyckoff, a Senior at Milton High School will “gavel” our Council Meeting tonight. CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by the Sons of the American Revolution and the Daughters of the American Revolution) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 10-1219) 4) PUBLIC COMMENT 5) CONSENT AGENDA 1. Approval of the August 9, 2010 Work Session Meeting Minutes. (Agenda Item No. 10-1220) (Sudie Gordon, Interim City Clerk) 2. Approval of the August 16, 2010 Regular Council Meeting Minutes. (Agenda Item No. 10-1221) (Sudie Gordon, Interim City Clerk) 3. Approval of an Agreement between the U.S. Department of Justice (DEA), and the City of Milton Police Department for HIDTA Task Force. (Agenda Item No. 10-1222) (Deborah Harrell, Chief of Police) MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 8, 2010 – 6:00 PM Page 2 of 5 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 4. Approval of the following plats: Name of Development Action Comments Lara Villa Estates Minor Subdivision Original 5 Lot Subdivision Replatting Lots 3-5 SW Corner of Birmingham Village Minor Commercial Plat (Condo) Plat for Commercial Condominium Use Fountain Key Trust Minor Plat Creates One New Lot (2 Total) on 38 Acres Jeff & Cristell Perkins Minor Plat Combine lots 2 and 3 (3 total) on 8.3 acres (Agenda Item No. 10-1223) (Lynn Tully, Community Development Director) 5. Approval of a Contract between Delinquent Tax Services, Incorporated and the City of Milton, Georgia for Delinquent Tax Collection Services. (Agenda Item No. 10-1224) (Stacey Inglis, Finance Director) 6. Approval of a Resolution for the Supplemental Lease Agreement with Georgia Municipal Association for Pierce Contender Series Pumper. (Agenda Item No. 10-1225) (Stacey Inglis, Finance Director) 7. Approval of a Professional Services Agreement between the City of Milton, Georgia and Lowe Engineers, LLC Relating to the Management and Collection of Data in Support of Milton’s NPDES permit. (Agenda Item No. 10-1226) (Carter Lucas, Public Works Director) 8. Approval of a Professional Services Agreement between the City of Milton, Georgia and Wolverton & Associates in the Amount of $5,878.00 for a Drainage Repair Project on Thompson Road. (Agenda Item No. 10-1227) (Carter Lucas, Public Works Director) 9. Approval of an Agreement for Sale of Realty between the City of Milton, Georgia and First Citizens Bank and Trust. (Agenda Item No. 10-1228) (Ken Jarrard, City Attorney) MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 8, 2010 – 6:00 PM Page 3 of 5 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 10. Approval of an Agreement with MARTA for the use of Offset Funds for the Purchase of a One Acre Parcel on the Southwest Corner of Deerfield Parkway and Webb Road. (Agenda Item No. 10-1229) (Carter Lucas, Public Works Director) 6) REPORTS AND PRESENTATIONS 1. A Proclamation Recognizing Constitution Week Presented to the Sons of the American Revolution and the Daughters of the American Revolution. (Presented by Councilmember Bill Lusk) 2. Presentation by the Hopewell Middle School Eco-Explorer Club and Junior Beta Students of Decorated Recycled Horseshoes to the City of Milton for Display. (Presented by Chris Lagerbloom) 7) FIRST PRESENTATION 1. ZM10-02 – A request by JSB Triangle, Inc., located on Morris Road and Bethany Bend, Hidden Forest Subdivision to modify 2002Z-105 and 2003ZM-067/2003VC- 0247 to modify Condition 2.a. (2003ZM-067) by deleting the November 18, 2003 site Plan currently referenced and substituting and placing in lieu thereof the site plan filed on June 30, 2010. To modify Condition 3.e. (2002Z-105) by reducing the minimum 50-foot perimeter principal building setback to 35 feet where the subject site adjoins property zoned AG-1 (Agricultural). (Agenda Item No. 10-1196) (Deferred on August 2, 2010) (Lynn Tully, Community Development Director) 2. RZ10-04 – Approval to Amend the City of Milton Zoning Ordinance to Create a Required Distance for Convenience Stores and Service Stations from Residential Uses/Zoning Districts within the Northwest Fulton Overlay and State Route 9 Overlay Districts (Chapter 64 Division 5 and Chapter 64 Division 6). (Agenda Item No. 10-1212) (Administratively Deferred on August 16, 2010) (Lynn Tully, Community Development Director) 3. Approval of An Ordinance to Amend the Code of Ordinances of the City of Milton, to Establish the Code of Ethics for the City of Milton; to Further and Incorporate the Policies and Laws of the State of Georgia Relating to Ethical Standards; to Create the Board of Ethics and Provide for Board Membership, Duties, and Responsibilities; to Provide for the Disposition of Ethics Complaints; to Ensure Compliance with Ethical Standards; to Repeal Conflicting Provisions; to Provide for Severability; to Provide for an Effective Date; and for Other Purposes. (Agenda Item No. 10-1212) (Ken Jarrard, City Attorney) MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 8, 2010 – 6:00 PM Page 4 of 5 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 4. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal 2010 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 10-1230) (Stacey Inglis, Finance Director) 8) PUBLIC HEARINGS SECOND PUBLIC HEARING 1. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2011 Budget for each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations and Prohibiting Expenditures to Exceed Actual Funding Available. (Discussed at Work Session on August 9, 2010) (First Presentation and First Public Hearing on August 16, 2010) (Special Called Work Session on August 23, 2010 ) (Agenda Item No. 10-1211) (Stacey Inglis, Finance Director) 9) ZONING AGENDA (None) 10) UNFINISHED BUSINESS 1. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2011 Budget for each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 10-1211) (Discussed at Work Session on August 9, 2010) (First Presentation and Public Hearing on August 16, 2010) (Special Called Work Session on August 23, 2010) (Second Public Hearing on September 8, 2010) (Stacey Inglis, Finance Director) MILTON CITY COUNCIL REGULAR MEETING AGENDA SEPTEMBER 8, 2010 – 6:00 PM Page 5 of 5 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 11) NEW BUSINESS 1. Approval of a Resolution Amending Resolution No. 10-08-68 Appointing Members to the Historic Preservation Commission for the City of Milton by Appointing Members for At Large, District 1 and District 4. (Agenda Item No. 10-1231) (Mayor Joe Lockwood) 2. Approval of a Resolution Amending Resolution No. 10-01-126, A Resolution Appointing a Member to the City of Milton Design Review Board At Large. (Agenda Item No. 10-1232) (Mayor Joe Lockwood) 3. Approval of a Resolution Appointing Sudie AM Gordon as City Clerk for the City of Milton, Georgia Effective September 8, 2010. (Agenda Item No. 10-1233) (Mayor Joe Lockwood) 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS 14) EXECUTIVE SESSION (If needed) 15) ADJOURNMENT (Agenda Item No. 10-1234) The minutes will be Provided electronically City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 1 To: Honorable Mayor and City Council Members From: Chief Deborah Harrell Date: Submitted on August 23, 2010 for the September 8, 2010 Regular Council Meeting Agenda Item: Approval for the execution of an agreement between the Dept. of Justice and City of Milton for placement of one police officer on the DEA Taskforce City Manager’s Office Recommendation: Consent to the execution of an agreement between the Dept. of Justice and City of Milton for placement of one police officer on the DEA Taskforce. Background: Due to minimal staffing, the City of Milton Police Department does not have any officers assigned to work narcotics investigations. Discussion: The DEA, through the Department of Justice, runs a Drug Task Force for the Atlanta area. The task force has an opening and the department is now ready to send the officer the council approved for this purpose in the 2010 budget. This officer has been interviewed and selected by the DEA for an open spot on the task force. By adding a Milton officer to the task force the task force will then be available to conduct narcotics investigations in the city. In addition, a portion of all funds seized by the task force will be shared with the City of Milton. Funding and Fiscal Impact: Without obtaining any seized funds, the fiscal impact to the city is the salary/benefits of one patrol officer plus the rental of a vehicle. The task force will provide a $500 per month stipend to offset the cost of the vehicle. Once seized funds start being realized they will potentially offset the cost of the officer’s salary and benefits. Alternatives: Not placing an officer on the DEA task force at the cost of narcotics investigations continuing to be neglected in the city. City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 2 Concurrent Review: Chris Lagerbloom, City Manager Paul Higbee, City Attorney Milton, Georgia Police Department STATE AND LOCAL HIDTA TASK FORCE AGREEMENT Atlanta HIDTA Task Force Group Two This agreement is made this 1st day of October 2018, between the United States Department of Justice, Drug Enforcement Administration (hereinafter "DEA"), and the Milton Police Department (hereinafter "MPD"). Whereas there is evidence that trafficking in narcotics and dangerous drugs exists in the Atlanta area and that such illegal activity has a substantial and detrimental effect on the health and general welfare of the people of Atlanta, the parties hereto agree to the following: 1. The Atlanta HIDTA Task Force will perform the activities and duties described below: a. disrupt the illicit drug traffic in the Atlanta area by immobilizing targeted violators and trafficking organizations; b. gather and report intelligence data relating to trafficking in narcotics and dangerous drugs; and c. conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the task force's activities will result in effective prosecution before the courts of the United States and the State of Georgia. 2. To accomplish the objectives of the Atlanta HIDTA Task Force. the MPD agrees to detail one [1] experienced officer to the Atlanta HIDTA for a period of not less than two years. During this period of assignment, the MPD officer will be under the direct supervision and control of DEA supervisory personnel assigned to the task force. 3. The MPD officer assigned to the task force shall adhere to all DEA policies and procedures. Failure to adhere to DEA policies and procedures shall be grounds for dismissal from the task force. 4. The MPD officer assigned to the task force shall be deputized as task force officer of DEA pursuant to 21 USO 878. 5. To accomplish the objectives of the Atlanta HIDTA Task Force, DEA will assign ten (10) Special Agents to the task force. HIDTA will also, subject to the availability of annually appropriated funds or any continuing resolution thereof, provide necessary funds and equipment to support the activities of the DEA Special Agents and MPD officer assigned to the task force. This support will include: office space, office supplies travel funds, funds for the purchase of evidence and information, investigative equipment, training and other support items. 6. During the period of assignment to the Atlanta HIDTA, the MPD will remain responsible for establishing the salaries and benefits, including overtime, of the MPD officer assigned to the task force and for making all payments due them. HIDTA will, subject to availability of funds, reimburse the MPD for overtime payments made by it to the MPD officer assigned to the Atlanta HIDTA Task Force for overtime, up to a sum equivalent to 25 percent of the salary of a GS -12, Step 1 (RUS) federal employee, currently $17,202.25, per officer. 7. In no event will the MPD charge any indirect cost rate to DEA for the administration or implementation of this agreement. 8. The MPD shall maintain on a current basis complete and accurate records and accounts of all obligations and expenditures of funds under this agreement in accordance with generally accepted accounting principles and instructions provided by DEA to facilitate on-site inspection and auditing of such records and accounts. 9. The MPD shall permit and have readily available for examination and auditing by DEA, the United States Department of Justice, the Comptroller General of the United States and any of their duly authorized agents and representatives, any and all records, documents, accounts, invoices, receipts or expenditures relating to this agreement. The MPD shall maintain all such reports and records until all audits and examinations are completed and resolved or for a period of three (3) years after termination of this agreement, whichever is sooner. 10. The MPD shall comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, as amended, and all requirements imposed by or pursuant to the regulations of the United States Department of Justice implementing those laws, 28 C.F.R. Part 42, Subparts C, F, G, H and I. 11. The MPD agrees that an authorized officer or employee will execute and return to DEA the attached OJP Form 406116, Certification Regarding Lobbying; Debarment, suspension and Other Responsibility Matters; and drug -Free Workplace Requirements. The MPD acknowledges that this agreement will not take effect and no federal funds will be awarded until the completed certification is received. 12. When issuing statements, press releases requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or part with federal money, the MPD shall clearly state: (1) percentage of the total cost of the program or project which will be financed with federal money and {2} the dollar amount of federal funds for the program or project. 13. The MPD understands and agrees that HIDTA may, subject to availability of funds, provide the Atlanta HIDTA Task Force Officer with vehicles suitable for surveillance. HIDTA through DEA may, subject to availability of funds, furnish mobile radios for installation in the HIDTA Task Force vehicles and HIDTA will assume the cost of installation and removal. HIDTA will be financially responsible for the purchase of fuel for the leased vehicles and for providing routine maintenance, i.e., oil changes, lubes and minor tune-ups via the HIDTA lease contractor. DEA and HIDTA procedures for reporting and investigating automobile accidents involving Official Government Vehicles [OGV'S]-HIDTA lease vehicles shall apply to accidents involving the leased vehicles furnished to the MPD personnel, in addition to whatever accident reporting requirements the MPD may have. 14. The MPD understands and agrees that when it is not possible for HIDTA to provide an Official Government Vehicle or HIDTA lease vehicle to the MPD officer, the MPD shall give written notice to the HIDTA Director of their choice of accepting either: A) A $500 per month vehicle expense stipend (not to exceed $6,0001year) per officer stipend. Anomalies contingent to enforcement operations wherein fuel expenses of an MPD officer exceeds the monthly stipend amount may be reimbursed by HIDTA, subject to availability of funds and concurrent with HIDTA fiscal policy; or B) Issuance of a HIDTA fuel card to the MPD officer, subject to the HIDTA fuel card program rules and regulations. 15. While on duty and acting on task force business, the MPD officer assigned to the HIDTA task force shall be subject to all DEA and federal government rules, regulations and procedures governing the use of OGV's for home to work transportation and for personal business. The HIDTA Executive Committee acknowledges that the United States is liable for the actions of task force officer, while on duty and acting within the scope of their federal employment, to the extent permitted by the Federal Torts Claim Act, 28 U.S.C. 2401 (b) 2671-2680. 16. The term of this agreement shall be from the date of 0g tune by representatives of both parties to September 30, 2011. This agreement may be terminated by either party on 30 advance written notice. Billings for all outstanding obligations must be received by DEA within 90 days of the date of termination of this agreement. HIDTA will be responsible only for obligations incurred by MPD during the term of this agreement. For the Drug Enforcement Administration: Date: Rodney G Benson Special Agent in Charge Atlanta Field Division For the Milton Police Department Date: Deborah Harrell Chief City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 To: Honorable Mayor and City Council Members From: Lynn Tully, AICP, Community Development Director Date: August 16, 2010 for Submission onto the September 8, 2010 City Council Meeting – Consent Agenda Agenda Item: Approval of Subdivision Plats CMO (City Manager’s Office) Recommendation: To approve the subdivision related plats and revisions stated below Background: The Milton Subdivision Regulations requires that the Mayor and City Council approve all Final Plats, Final Plat Re-recording, Revisions, and Minor Plats once the matter has been reviewed and certified by the Community Development Director in according with the Subdivision Regulations. Discussion: The following Final Plats, Final Plat Re -recording, Revisions, and Minor Plats have been reviewed and certified by the Community Development Director in accordance with the City’s Subdivision Regulations: Name of Development Action Comments Lara Villa Estates Minor Subdivision Original 5 lot subdivision re- platting lots 3-5 SW Corner of Birmingham Village Minor Commercial Plat (Condo) Plat for Commercial Condominium use Fountain Key Trust Minor Plat Creates one new lot (2 total) on 38 acres Jeff & Cristell Perkins Minor Plat Combine lots 2 and 3 (3 total) on 8.3 acres Alternatives: Concurrent Review: Chris Lagerbloom, City Manager [Minor subdivision plat approval.mmo.081610] LEGEND IPS IPF R.B.S. R.B.F. C.T.P. O.T.P. B PL DE SSE Aff CB JB DI HW AC PVMT CRK L.L.L. FH PRE P— PP TH SPED SPBD EL ROP 000 IRON PIN SET IRON PW FOUND REBAR SET REBAR FOUND CRAP TOP PIPE OPEN TOP PIPE RIGHT OF WAY L.L. BUILDING LINE 990 PROPERTY LINE DRAINAGE EASEMENT SANITARY SEWER EASEMENT MANHOLE L-L.L CATCH BASIN JUNCTION BOX DROPRff" htF"WALL ACRE PAVEMENT CREEK LAND LOT LINE FIRE HYDRANT FENCE LINE FINISHED FLOOR ELEVATION POWER LINE POWER POLE CENTER LINE TEST HOLE SITE PLAN ENG. DEPT. SITE PLAN fM4LTH DEPT. RADIUS ELEVATION RESMENTL4L DRAINAGE PLAN PROPERTY ADDRESS L.L. 1027 FULTON COUNTY DEPARTMNET OF HEALTH WELLNESS ENVIRONMENTAL HEALTH SERVICES This development is approved provided the following required improvements are in compliance with the Fulton County Code of Ordinances, Chapter 34, Article IV, DRINKING WATER and Article XI, SEWAGE DISPOSAL WATER SUPPLY SEWAGE DISPOSAL g ublic Water Supply ❑ public Sanitary Sewerage System ❑ Individual Onsite �';✓ndividuai Onsite Water/Supply(les) Sewa a nagement ems ' ~Date F County D pa nt of i d Wellness Revision Date Fulton County Department of Health and Wellness N/F FLOYD KEISLER DB 37066, PG 580 ZONED AG -1 ALTAVI S�f� a 0-2% 98L.L. a 1 9 IPP VCrP S 00029'12"W / 49.86 :�E--.... PACOLET ALTAVISTA 15-25% 0-2% N/F FULTON CO. BOARD OF EDUCATION nR 341 RR- PG 674 ZONED AG --1 BOUNDARY CALL TABLE Course Bearing Distance L-1 S 02038'00" W 35.00' L-2 S 02038'00" W 35.00' L-3 S 02038'00" W 35.00' L4 S 02038'00" W 35.00' L-5 S 44040'30" E 180.58' L-6 S 63016'49" E 133.55' L-7 N 29030'09" E 83.13' L-8 S 62053'21" E 191.08` L-9 S 74046'45" E 81.40' L-10 S 81027'33" E 343.73' L-11 S 64003'43" E 49.55' L-12 S 44040'30" E 175.64' L-13 S 63016'49" E 155.88' L-14 N 29030'09" E 82.98' L-15 S 62057'47" E 174.93' L-16 S 74046'45" E 83.68' L-17 S 81027'33" E 345.81' L-18 S 50047'40" E 58.09' L-19 N 28056'10" E 82.59' L-20 S 63002'03" E 158.94' L-21 S 74046'45" E 85.95' L-22 S 81027'33" E 351.31' L-23 S 39023'31"' E 66.33' TOTAL ACRES: 23.752 N/F RENEE L. SEILER N/F CARL D. & RUTH C. JAMESON DB 42822, PG 682 D.B 35272, PG 491 ZONED AG -1 ZONED AG --1 13220 � 132 0 RICHARD & PENNY HI nR 31213. PG 25 ZONED AG -1 1s1eo a a a 00 N Q JAMES & MARTHA CRONAN DB 31012, PG 68 �! N/F FULTON CO. BOARD OF EDUCATION DB 34186, PG 674 ZONED AG -1 aso REFERENCE: DB 30742, PG 295; DB 44168, PG 225; DB 41475, PG 88; A SURVEY FOR JO ANN & RAY H. SEGARS DATED MARCH 27, 2000 BY BATES -LONG & ASSOCIATES L.L. 988 100' 0 100' 200' 300' GRAPHIC SCALE 100 FEET ZONED AG --1 r �q \tip 1� O I JOANN SEGARS DB 29385, PG 3 z 0 ZON;a��-1 BENCHMARK l• 8 3 389.74+ N 1492077 525 9 495 ELEV9925566I x.20' N/F FULTON CO. BOARD OF EDUCATION DB 34186, PG 674 ZONED AG -1 aso REFERENCE: DB 30742, PG 295; DB 44168, PG 225; DB 41475, PG 88; A SURVEY FOR JO ANN & RAY H. SEGARS DATED MARCH 27, 2000 BY BATES -LONG & ASSOCIATES L.L. 988 100' 0 100' 200' 300' GRAPHIC SCALE 100 FEET w w Ig z i s> 2 of 8 �q \tip 1 q O w w Ig z i s> 2 of 8 w U w z z W z 0 z uj a m Z) 0 U 0 N 0 1/2" REBAR FOUND IP TO TO E SET � 0 M .S 4.09 pH7ATO N13'00 5 �� 1 ED ST4 E rjF. 47. sF00 DEDICATED IP TO BE SET CZE RIGHT OF WAY N 13.01'02"E 13.01'` 1/2" REBAR ; AN OLE FOUND AT&T BUILDING I CONCRETE ` PAD x I ~ :• TI R: I' EAASE r EASEMENT STEEL BLOCK v FENC k WALL II SIGN I � CONCRETE PAD RIGHT OF WAl RESERVE xI f I TELEPHONE I PEDESTAL CONCRET k PAI In NI J§� I A Y. x I� BUILDING 100 Ic 3� x f • �. CONCRETE ^ ' PAD I I CL to I TELEPHONE " C PEDESTAL �J _ ARMSTRONG 5 � I BIRMINGHAM + I DEVELOPMENT, LLC W CONCRETE I _ ' PAD ! - CONCRETE PAD 1 < CONCRETE BUILDING 200 4 1 I 1 ' PAD 1 CONCRETE I PAD 400' R VILLAGE­--'_"`l­\ I I CORE - � 2 CONCRETE 4 PAD I k _ DU 4Q"W _ _ k k B ICK 40 _ `— W' L ■ WOOD 11741' x FENG ��• N81.28 4 W WALL 1/2" REBAR WpOD FOUND \FENC COLUMBIA ENGINEERING GRAPHIC SCALE 0 15 30 60 ( IN FEET ) 1 inch = 30 ft. 38" OAK yiCk0 pR��'VLq�R n S) � �, YY Q y h ED 6 °°K 43919, Vi a ; •,< • . LL LL IF _'Nor ss _ TRANSFORMER �. t 4�) CENTER OF VILLAGE COR �'11� Dick \ 3sA X72 3' :`s< . \ 4S~£ IP TO BE S CONCRETE ISLAND o BUILDING 300 \ Ssr3 A! ` '384F / ROCK \ Sr Alm WALL CO IP TO BE 4 36" OAK �a 1� N/F HOWARD -GEORGIA Q+ O • `+ / PROPERTIES, LLC DB 44923, PG 657 �^ '4 s•: BUILDING 700 ' .. 7. WAGHOVIA BANK f�,. IL 5 D�'cx FUTURE IP CANOPY ; � N � / FM 2" FORCE MAIN 3 BUILDING 400 ' DB 47633, PG 528 < Aa K 9c CURTIS MILLS, JR. 1 all' POWER IP TO BE SET �. DECK r 3 PANEL j .1 POWER AY 1 ' GENERATOR UNDERGROUND ` 4 �l�j1:4 DETENTION I r < 1 4 1 10' MAXIMUM i - . BUILDING SETBACK Q N BUILDING 500 TO BE SET j a w Cn Z W GONCRET $Y•99 PAR CANOPY �, N8 1.3 28 x 1 �~` � 3 I � `� ,� :E0 PEDESTAL TELEPHONE S2.S2 CANOPY j + •` m Q LLJ IP TO BE S TRANSFORMER i �, � Z \ > SURVEY LEGEND DRAWN BY. STORM SEWER DPAWING NO. S-1 2 OF 5 TREE \ WATER VALVE SCALE: 1 1"=30' s FLARED END SECTION FES(® \ CONTOURS ••— —900 -- EASEMENT SHRUB LINE 1� SINGLE WING CATCH BASIN WATER SANITARY SEWER PARISH*MEWS, LLP SWCB PG 134B DOUBLE WING CATCH BASIN GAS LINE DWCB WATER LINE W JUNCTION BOX UNDERGROUND POWER DI OVERHEAD POWER 0=40 FIRE HYDRANT LIGHT POLE SANITARY SEWER MANHOLE POWER POLE WITH GUY WIRE rr 'l WATER METER SIGN GAS METER IRON PIN SET (f4 REBAR) oIPS COLUMBIA ENGINEERING GRAPHIC SCALE 0 15 30 60 ( IN FEET ) 1 inch = 30 ft. 38" OAK yiCk0 pR��'VLq�R n S) � �, YY Q y h ED 6 °°K 43919, Vi a ; •,< • . LL LL IF _'Nor ss _ TRANSFORMER �. t 4�) CENTER OF VILLAGE COR �'11� Dick \ 3sA X72 3' :`s< . \ 4S~£ IP TO BE S CONCRETE ISLAND o BUILDING 300 \ Ssr3 A! ` '384F / ROCK \ Sr Alm WALL CO IP TO BE 4 36" OAK �a 1� N/F HOWARD -GEORGIA Q+ O • `+ / PROPERTIES, LLC DB 44923, PG 657 �^ '4 s•: BUILDING 700 ' .. 7. WAGHOVIA BANK f�,. IL 5 D�'cx FUTURE IP CANOPY ; � N � / FM 2" FORCE MAIN 3 BUILDING 400 ' DB 47633, PG 528 < Aa K 9c CURTIS MILLS, JR. 1 all' POWER IP TO BE SET �. DECK r 3 PANEL j .1 POWER AY 1 ' GENERATOR UNDERGROUND ` 4 �l�j1:4 DETENTION I r < 1 4 1 10' MAXIMUM i - . BUILDING SETBACK Q N BUILDING 500 TO BE SET j a w Cn Z W GONCRET $Y•99 PAR CANOPY �, N8 1.3 28 x 1 �~` � 3 I � `� ,� :E0 PEDESTAL TELEPHONE S2.S2 CANOPY j + •` m Q LLJ IP TO BE S TRANSFORMER i �, � Z \ > PG 1S8 N/F 0 BIRMINGHAM UNITED METHODIST 578 BIRMINGHAM HWY I- RIVEWA'( EASEMENT DB 42721 � PG 168 CIVIL FNr-,INFFR. * I ANn PI AKIKI =Qc * LANDSCAPE ARCHITECTS * SURVEYORS COLUMBIA ENGINEERING 2763 MEADOW CHURCH RD SUITE 100 DULUTH, GEORGIA 30097 (770) 925-0357 rj 0 LL D. U) REV cITY c W Q V _ Z'� _ 100 Wo ' Z �= ` 4 ❑ :; 4':t vz 04uj N W N Z Z) d 0 z oIm-o (nl–MU O LLZ W o o o = z...I U -11 ISIONS �� DATE -- JMMENTS 06/28/10 DRAWING TITLE — OVERALL SURVEY DWG FILE: 1 j BUILDING... DRAWN BY. WOOD FENC DPAWING NO. S-1 2 OF 5 RETE DB 44690, PG 122 WA SCALE: 1 1"=30' s vu r. EASEMENT fir ; 1� WATER 43919 DVAULT PARISH*MEWS, LLP Z./ PG 1S8 N/F 0 BIRMINGHAM UNITED METHODIST 578 BIRMINGHAM HWY I- RIVEWA'( EASEMENT DB 42721 � PG 168 CIVIL FNr-,INFFR. * I ANn PI AKIKI =Qc * LANDSCAPE ARCHITECTS * SURVEYORS COLUMBIA ENGINEERING 2763 MEADOW CHURCH RD SUITE 100 DULUTH, GEORGIA 30097 (770) 925-0357 rj 0 LL D. U) REV cITY c W Q V _ Z'� _ 100 Wo ' Z �= ` 4 ❑ :; 4':t vz 04uj N W N Z Z) d 0 z oIm-o (nl–MU O LLZ W o o o = z...I U -11 ISIONS �� DATE -- JMMENTS 06/28/10 DRAWING TITLE — OVERALL SURVEY DWG FILE: BUILDING... DRAWN BY. JR DPAWING NO. S-1 2 OF 5 RETE DB 44690, PG 122 PLAT DATE: -d5/17/1 0 SCALE: 1 1"=30' WATER VAULT EASEMENT fir ; WATER 43919 DVAULT Z./ PG 134B 0=40 CONCRETE r,- ISLAND M IF ,srrs� J 4 ... N83*47'21 "W '31 PG 1S8 N/F 0 BIRMINGHAM UNITED METHODIST 578 BIRMINGHAM HWY I- RIVEWA'( EASEMENT DB 42721 � PG 168 CIVIL FNr-,INFFR. * I ANn PI AKIKI =Qc * LANDSCAPE ARCHITECTS * SURVEYORS COLUMBIA ENGINEERING 2763 MEADOW CHURCH RD SUITE 100 DULUTH, GEORGIA 30097 (770) 925-0357 rj 0 LL D. U) REV cITY c W Q V _ Z'� _ 100 Wo ' Z �= ` 4 ❑ :; 4':t vz 04uj N W N Z Z) d 0 z oIm-o (nl–MU O LLZ W o o o = z...I U -11 ISIONS �� DATE -- JMMENTS 06/28/10 DRAWING TITLE — OVERALL SURVEY DWG FILE: DRAWN BY. JR DPAWING NO. S-1 2 OF 5 JOB NO.: 3531.10 FIELD DATE: 05/05/10 PLAT DATE: -d5/17/1 0 SCALE: 1 1"=30' LLEGMD: ABBREVIATIONS AND SYMBOLS A.K.A. - ALSO KNOWN AS B.C. - BACK OF CURB B.L. - BUILDING SETBACK LINE B.L.W. - BUILDING LINE WIDTH BW -- BOTTOM OF WALL (GROUND) C&G - CURB AND GUTTER ck - CENTERLINE CB - CATCH BASIN CH - CHORD C.M.P. - CORRUGATED METAL PIPE C/T -- CRIMP TOP PIPE D.E. -- DRAINAGE EASEMENT DI --• DROP INLET WITH GRATE DWCB - DOUBLE WING CB EP - EDGE OF PAVEMENT FH - FIRE HYDRANT HW - HEADWALL I.P.F. - IRON PIN FOUND I.P.S. -- IRON PIN SET (1/2' R/B) JB - JUNCTION BOX L - LENGTH OF CURVE LI E. - LOWEST FLOOR ELEVATION LLL - LAND LOT LINE LP - LIGHT POLE M.F.E. - MINIMUM FLOOR ELEVATION MH - MANHOLE M.S.L. - MEAN SEA LEVEL O/T - OPEN TOP PIPE PAV'T - PAVEMENT PB - POWER BOX P.O.B. - POINT OF BEGINNING R - PROPERTY LINE R -- RADIUS OF CURVE R.B.L. - REAR BUILDING LINE R.C.P. - REINFORCED CONCRETE PIPE R/B -- REINFORCING BAR R/W - RIGHT OF WAY S.B.L. - SIDE BUILDING LINE S.S. - SANITARY SEWER S.S.E. - SANITARY SEWER EASEMENT SWCB - SINGLE WING CB TW - TOP OF WALL WM - WATER METER Y! - YARD INLET (PEDESTAL INLET) L21 - STREAM -F---- - FLOOD LIMITS -P'-- - POWER LINE "T- - TELEPHONE LINE ---'X- -- WIRE FARM FENCE LINE -13-- - WOOD FENCE LINE ---0--• -- CHAIN LINK FENCE LINE Q" yv' � InlAlwoo� ND FENCE POST--� ti /max IPF ----.- OWNER/SUBDIVIDER: 1 1,480,161 S.F. LINE 1 C FOUNTAIN KEY TRUST 4.278 ACRES LENGTH L1 N 2525 WEST END AVENUE, SUITE 300 169.84' L2 / NASHVILLE, TENNESSEE, 37203_ E 25.66' L3 - / CONTACT. LORI CARVER W 67.91' L4 N 24 --HR PHONE. 615-734-6079 IX 12.40' L5 •� cv/ 77'17'14" I' z L.L. 915 N/F "THOMAS E. DANNEMILLER & L6 N 05'40'10" NANCY DANNEMILLER"7 27.61' / ADJOINER'S a �� Q.B. 8001:394 C,�oo /44 WIRE FENCE 0kr 25'16'35" 58'0633" 19'46'53" ZONINGot AG -1 ,1a 17.12' 31.81' 32.37' L11 S 89'20'54" E Im 1702.67' W 30.91' 5' S.B.L. :`_`�• 6-1.-.-. STUCCO COLUMNS WITH WROUGHT IRON FENCE , '� '.' .•►''. ' �� N 32'04'25" E CH=494.85' R=2696.69' L=495,55' REFERENCES: 1. WARRANTY DEED FROM W, WAVERLY GRAHAM, Oil & ANN B. GRAHAM TO CHERYL HARRIS, AS TRUSTEE OF THE FOUNTAIN KEY TRUST, AND RECORDED IN DEED BOOK 28984:37, FULTON COUNTY RECORDS. 2. WARRANTY DEED FROM LAKEHAVEN INVESTORS, L.L.C., TO TRUSTEE OF. THE FOUNTAIN KEY TRUST, AND RECORDED IN DEED BOOK 43335:351, FULTON COUNTY RECORDS. 3. BOUNDARY SURVEY FOR FOUNTAIN KEY TRUST BY GEORGIA PROFESSIONAL LAND SURVEYING, L.L.C., DATED OCTOBER 28, 2007, AND RECORDED IN PLAT BOOK 333, PAGE 107, FULTON COUNTY RECORDS, 4. SURVEY FOR THOMAS E. DANNEMILLER & NANCY DANNEMILLER BY GA. LAND SURVEYING CO., INC.., DATED NOVEMBER 2, 1981, 5. FINAL. PLAT FOR LAKE HAVEN S/D (A.K.A. HOLLOWAY S/D) BY GEORGIA PROFESSIONAL LAND SURVEYING, L.L.C., DATED MAY 1, 2007, AND LAS REVISED JANUARY 31, 2008, AND RECORDED IN PLAT BOOK 334. PAGES 130-138, FULTON COUNT) RECORDS. THE FIELD DATA UPON WHICH THIS PLATIS BASED HAS A CLOSURE PRECISION OF ONE FOOT IN _ 15,000 FEET AND AN ANGULAR ERROR OF J)fe- PER ANGLE POINT AND WAS ADJUSTED USING THE COMPASS RULE. THIS PLAT HAS BEEN CALCULATED FOR CLOSURE AND IS FOUND TO BE ACCURATE WITHIN ONE FOOT IN 217-5,33• FEET EQUIPMENT USED FOR MEASUREMENTS: TOPCON GTS -•303 --TOTAL STATION A PORTION OF THIS PROPERTY IS LOCATED IN ZONE "AE" AND SHADED ZONE 'X' FLOOD HAZARD AREA ACCORDING TO THE FLOOD INSURANCE RATE MAP (F.I.R.M.) OF FULTON COUNTY, PANEL NO, --1312190052 E AS REVISED. JUNE 22, 1998 NO N.G.S. MONUMENT WAS FOUND L. L. 915 z pl QI c z I.P.F. rn I.P.F. 1~ C/T I i/2" R/B S 89' 22 59" E I 383.59' / N/F"LAKE HAVEN S/D" HW P.8: 334.130-138 ZONING "AG -1" JB 60 �v h°' /r ' PP % • _ ; : /, `-I.P.S. ��r,��s. '10`59" W BARN '�, - _ - \ 226.34' ` ��y:..'jPP cn F' cy .1 FIELD LOCATED �"\ �Q� GFf .' o� Qq FLOOD LINE \ � 5�,� oil < PP � w 50' STREAM BUFFER 75' IMPERVIOUS SETBACK I' i010 ' ASPHALT ` Q- I { DRIVEWAY 1 � 42" CMP C` 2 STORY WOOD 2 ��g FRAME COTTAGE PP }KPS- *; --. 25• S C N 75'28'33" W�� � - 259.56' �. 11J 8,58 pyo N/F 'LAKE HAVEN S/D" J5 z9$ #� "r- �C�RT I.P.S. IyQ�e P.B: 334:130-138 2 ZONING "AG -1" EDGE OF LAKE .`•.� TOP OF DAM 25' S.B.L. APPROX. LAND LOT LINE 100 -YR H.W.E. =994.55 �� L L.L. 957 CONCRETE PEROF ELAKE DHAVEN ED AS/D AT a SPILLWAY „ 100-YR� BENCHMARK S 13 59 28 W H.W.E. �j } RM 26 65.99 -994.55 CHISELED SQUARE IN CURB "I "LAKE" 25' LAKE BUFFER ---___6A ON SOUTHEAST CORNER OF 50' STREAM SUFFER FREEMANVILLE ROAD 75' IMPERVIOUS SETBACK CONCRETE BRIDGE OVER "LAKE COOPER SANDY CREEK ELEV. 964.21 NGVD 1929 N/F "LAKE HAVEN S/D' P -B: 334:130-•136 �Y� ZONING "AG -1" T LINE TABLE 1 1,480,161 S.F. LINE 2 BEARING 4.278 ACRES LENGTH L1 N 38'49'56" W 169.84' L2 N 45'3423" E 25.66' L3 - N 46'01'58" W 67.91' L4 N 16'59'55" E 12.40' L5 N 77'17'14" E 18.45' L6 N 05'40'10" W 27.61' L7 N 15'5625" E 34.48' L8 L9 L10 N N N 25'16'35" 58'0633" 19'46'53" W W W 17.12' 31.81' 32.37' L11 N 01'00'42" W 30.91' L12 N 39"45'15" W 42.81' L13 L14 N N 32'45'30" 49'30'48" W W 23.30' 45,97' L15 L16 N N 74'01'46" 64'57'16" W W 49.68' 53.26' L17 N 75'58'32" W 116.20' L18 N 86'39'07" W 50.30' L19 N 83'34'53" W 49.63' L20 N 90'00'00" W 28.46' L21 S 79'26'48" W 2.21' L22 N 28'59'00" W 45.01' J ROp,O WoR�R�Es P HSP -}--P 19 t S 28'19'44" E ,. PBA JB 256.33' I.P.S. S 60'03'34" W 28.25' ice S 48'26'42" W t#13505 00/ v 96.08' EXISTING 2 STORY ,� FH STUCCO RESIDENCE LP 2• STS S 38`12'00" W T.P.F. I.P.S. 378.5$ "4&, 4 3/4" 0/T 5� S 00'0446" W GC�� 191.10' �J •� I.P.S. I.PS 8932'08" E L. L. 915 89'29'22" W-573.66'14' 8.62' _. �. �: H �5; 5,13.L.• jcrnar r� M.F.E.=997.6 2 m 0815 Eti7`- SWCB u, P I&I , HW �I ►,'o to o _j ►- -j 0 0 L.L.957 a GIS MON. ,#9853 GIS MON. F312 N 87'32'26" W 93.19' S 55'48'13" W CH=135.93' R=125.00' LS22'5 143.72' 1'55" W 81.60' S 37'01100" W CH= 85.57' R=175.00' L=86.45' L.L. 958 1 - CP CP Qc3 r oLot _ APPROX. LAND LOT LINE I.P.F. L.L.958 S i" C/T S 07• ,9� �-?� std sCp S 45'52'57" W CH=123.96' R=88.00' L=137.54' FROM SOUTHERN PROPERTY CORNER TO G.I.S. MON.9853 S 00'31'10" W 5037.17' FROM G.I.S. MON. 9853 TO AZIMUTH MON. F312 S 00'58'48" W 1944.67' GENERAL NOTES: I. STREAMS SHOWN HEREON ARE SUBJECT TO BOTH STATE AND LOCAL STREAM BUFFERS. STREAM BUFFER IS MEASURED FROM TOP OF NEAREST STREAM BANK. 2. 100 -YR FLOOD ELEVATIONS (I.R.F.) SHOWN HEREON ARE TAKEN FROM THE FINAL PLAT FOR LAKE HAVEN S/D, RECORDED IN P.B. 334:130-138, FULTON COUNTY RECORDS ANF FULTON COUNTY F.I.R.M. MAP 13121CO052E, DATED JUNE 22, 1998 GRAPHIC SCALE ( IN FEET ) I inch = 200 tL. b LOT GROSS LOT AREA 1 1,480,161 S.F. 33.980 ACRES 2 186,334 S.E. 4.278 ACRES TOTAL 1,666,495 S.F. 38.258 ACRES Cer+ifinn+*,^" &1 T- Den... -.J;..... Tt Flats 341-3 Pg 132 ;n o1 Clerk of Superior Co€irt 2( FLaltOn Colinty, 61�orgia Clerk, Superior Court Fulton County, Georgia r kb 2 U 0 w 0 m D m C14 © Ld M W UN 00 V) XZ 0)pQ U -III � _a " qt 0� z < C� [r --N LO U �0 hD OHO OM 0 Z`.Of z W z L I. a� _! Q°- w J W . Q d co 0 Uj m w [V � Z 43650 Z F 05 rn0)01-120Q _jw r .jw Z � C14 M LL.' U 00 0 �J 0O� Uzy_5"_ < in !- �_j a00V) � v �0"0 w hD 'rC H O d N C1 � Q © � U � W w m W Z a z oi - w0 0 Z a 5N ::g D L.L. 592 j I.P.F. 3/4" 0/T I (L.L. COR.) NOTES: GROSS LOT AREA 1. TOTAL NUMBER OF LOTS 3 1 2. TOTAL AREA = 8.310 ACRES (361,970 S.F.) 3. ZONING = AG -1 1.804 4. WATER SUPPLY = INDIVIDUAL WELL 2 5. SEWAGE DISPOSAL = ONSITE SEPTIC SYSTEM 6. BUILDING SETBACKS REQUIRED: ACRES FRONT - 610 FEET 175,199 SIDE - 25 FEET 4.022 REAR - 50 FEET TOTAL 7. IRON PIN FOUND (1/2" R/B) AT ALL TRACT CORNERS UNLESS INDICATED OTHERWISE. ACRES 8. THE 140 YEAR I.R.F. SHOWN HEREON IS BASED ON A FLOOD STUDY FOR THIS SUBDIVISION CONDUCTED BY G & H ENGINEERS, INC. S OF OWNER/SUBDIVIDER SIGNATURE OF OWNER/SUBDIVIDER 9. THE MINIMUM FLOOR ELEVATION SHOWN HEREON INCLUDES BASEMENT AND ATTACHED GARAGE. Cd CL, —L. 593 LIFE, PROPERTY, OR THE PUBLIC ROAD OR UTILITY SYSTEM. M.F.E. 996.40 // 48" PIPE S 85'41 37" E zz© 278.19' F�-�-i 25 S.B.L„ SECTION8" l ' w 1 1 6.F:E. 99 � 2p0�• I I U l `../ C-)0<4 E #14820 M.F.E. 9918.40 �/ •'amu► i� i CO C14 1 i rLi �r- L ' S.8 I t IED 'f -SE Ar ZONING=AG-1 TRACT GROSS LOT AREA SURVEY, DEDICATES TO FULTON COUNTY THE COMPLETE OWNERSHIP AND USE 1 78,604 S.F. 1.804 ACRES 2 108,165 S.F. 2.483 ACRES 4 175,199 S.F. 4.022 ACRES TOTAL 361,968 S.F. 8.309 ACRES N/F "DONALD C. BIBLER & SUSAN K. BIBLER" Z I.P.F. '"� _.__. B.F.E. 993.13 �' 25' S.$ 01 1„ C/T —•�. -� �l I L.L.633 CLI _3 -��''-j +o OWNERS ACKNOWLEDGEMENT N 80•¢7'48„ W N 8 40 7 OS W STATE OF GEORGIA) COUNTY OF FULTON) N/F "KNOX LANDING CHASE, LLC" THE OWNER OF RECORD OF THE LAND SHOWN ON THIS PLAT AND WHOSE THE PURPOSE OF THIS PLAT IS THE COMBINATION OF LOTS 2 AND 3 PREVIOUSLY RECORDED IN EXEMPTION PLAT FOR PINE CREEK, DATED APRIL 26, 1991, AND LAST REVISED MAY 31, 1991, RECORDED IN PLAT BOOK 170, PAGE 81, FULTON COUNTY RECORDS. LOTS 1 AND 4 REMAIN AS PREVIOUSLY APPROVED IN EXEMPTION PLAT. THIS PLAT WAS PREVIOUSLY RECORDED IN PLAT BOOK 345, PAGE 150, ON JUNE 19, 2009. PLAT IS BEING RE-RECORDED TO INDICATE HEALTH DEPARTMENT APPROVAL. THE DIRECTOR OF THE DEPARTMENT qF CC CITY OF MILTON, GEORGIA, Cl;TIFIES THAT CITY OFZONING R TION 1 CITY OF N SUBDIVI N TIONS, DIRECTOR, NT OrQ6MIXATY DE S 04'18'23" W N/F "DONALD C. BIBLER &L.L.593 15.00' SUSAN K. BIBLER" S 86006'52" W S 85'41'37" E S 01'47'00" E 30.13' _84.21' 35.00' N 86`06'52 E 473.07' PP . _ 25 s.131. . _ L.L. 6-3-2) a l N/F "CHARLES H. AND CONI. --� V LILLIAN HUBER TR 1 C7' 0 #14840 ♦\\r 0 o' EXISTING BRICK VENEER RESIDENCE-- G#RAV& ----j -� �I- -. T oR� � _ �. 1vE CONC. w zS' S.$.1,� N 80'47 qg W . 51.18' NAME IS SUBSCRIBE D I�B.GE 9 Q 9'``�`567 7R 795.17, ., THERETO, iN PERSON OR THROUGH A DULY AUTHORIZED AGENT, HEREBY ACKNOWLEDGES THAT THIS PLAT WAS MADE FROM AN ACTUAL THE OWNER OF RECORD, ON BEHALF OF HIMSELF (ITSELF) SURVEY, DEDICATES TO FULTON COUNTY THE COMPLETE OWNERSHIP AND USE AND ALL SUCCESSORS IN INTEREST, SPECIFICALLY RELEASES OF ALL WATER AND SEWER IMPROVEMENTS CONSTRUCTED OR TO BE CONSTRUCTED S 85.41'37 E 1 FOREVER THE FOLLOWING: 386.34' CREEKS, RIVERS, OR DRAINAGE FEATURES. A DRAINAGE PUBLIC STREETS 0.29 ACRES DEDICATED PREVIOUSLY EASEMENT IS HEREBY ESTABLISHED FOR THE SOLE PURPOSE PUBLIC DRAINAGE EASEMENTS 0.16 ____ACRES ON EXEMPTION PLAT T OF PROVIDING FOR THE EMERGENCY PROTECTON OF THE ,L. I FREE FLOW OF SURFACE WATERS ALONG ALL WATERCOURSES PUBLIC PARKS - OPEN PARKS -0.00- RECORDED IN PLAT 1 � 1 JEFF PERKINS CRISTELL PERKINS MAY CONDUCT EMERGENCY MAINTENANCE OPERATIONS WITHIN O E / D VIDER OWNER/SUBDIVIDER THIS EASEMENT WHERE EMERGENCY CONDITIONS EXIST. i �' -- -� _; S OF OWNER/SUBDIVIDER SIGNATURE OF OWNER/SUBDIVIDER 01 #14830 Cd DATE I DATE LIFE, PROPERTY, OR THE PUBLIC ROAD OR UTILITY SYSTEM. M.F.E. 996.40 b zz© F�-�-i � 04 1 <1 � v U �aI C-)0<4 � Z I.P.F. '"� _.__. B.F.E. 993.13 �' 25' S.$ 01 1„ C/T —•�. -� �l I L.L.633 CLI _3 -��''-j +o OWNERS ACKNOWLEDGEMENT N 80•¢7'48„ W N 8 40 7 OS W STATE OF GEORGIA) COUNTY OF FULTON) N/F "KNOX LANDING CHASE, LLC" THE OWNER OF RECORD OF THE LAND SHOWN ON THIS PLAT AND WHOSE THE PURPOSE OF THIS PLAT IS THE COMBINATION OF LOTS 2 AND 3 PREVIOUSLY RECORDED IN EXEMPTION PLAT FOR PINE CREEK, DATED APRIL 26, 1991, AND LAST REVISED MAY 31, 1991, RECORDED IN PLAT BOOK 170, PAGE 81, FULTON COUNTY RECORDS. LOTS 1 AND 4 REMAIN AS PREVIOUSLY APPROVED IN EXEMPTION PLAT. THIS PLAT WAS PREVIOUSLY RECORDED IN PLAT BOOK 345, PAGE 150, ON JUNE 19, 2009. PLAT IS BEING RE-RECORDED TO INDICATE HEALTH DEPARTMENT APPROVAL. THE DIRECTOR OF THE DEPARTMENT qF CC CITY OF MILTON, GEORGIA, Cl;TIFIES THAT CITY OFZONING R TION 1 CITY OF N SUBDIVI N TIONS, DIRECTOR, NT OrQ6MIXATY DE S 04'18'23" W N/F "DONALD C. BIBLER &L.L.593 15.00' SUSAN K. BIBLER" S 86006'52" W S 85'41'37" E S 01'47'00" E 30.13' _84.21' 35.00' N 86`06'52 E 473.07' PP . _ 25 s.131. . _ L.L. 6-3-2) a l N/F "CHARLES H. AND CONI. --� V LILLIAN HUBER TR 1 C7' 0 #14840 ♦\\r 0 o' EXISTING BRICK VENEER RESIDENCE-- G#RAV& ----j -� �I- -. T oR� � _ �. 1vE CONC. w zS' S.$.1,� N 80'47 qg W . 51.18' NAME IS SUBSCRIBE D I�B.GE 9 Q 9'``�`567 7R 795.17, ., THERETO, iN PERSON OR THROUGH A DULY AUTHORIZED AGENT, HEREBY ACKNOWLEDGES THAT THIS PLAT WAS MADE FROM AN ACTUAL THE OWNER OF RECORD, ON BEHALF OF HIMSELF (ITSELF) SURVEY, DEDICATES TO FULTON COUNTY THE COMPLETE OWNERSHIP AND USE AND ALL SUCCESSORS IN INTEREST, SPECIFICALLY RELEASES OF ALL WATER AND SEWER IMPROVEMENTS CONSTRUCTED OR TO BE CONSTRUCTED FULTON COUNTY FROM ANY AND ALL LIABILITY AND IN ACCORDANCE WITH THIS PLAT, AND DEDiCATES TO THE USE OF THE PUBLIC RESPONSIBILITY FOR FLOOD OR EROSION FROM STORM FOREVER THE FOLLOWING: DRAINS OR FROM FLOODING FROM HIGH WATER OF NATURAL CREEKS, RIVERS, OR DRAINAGE FEATURES. A DRAINAGE PUBLIC STREETS 0.29 ACRES DEDICATED PREVIOUSLY EASEMENT IS HEREBY ESTABLISHED FOR THE SOLE PURPOSE PUBLIC DRAINAGE EASEMENTS 0.16 ____ACRES ON EXEMPTION PLAT T OF PROVIDING FOR THE EMERGENCY PROTECTON OF THE PUBLIC SANITARY SEWER EASEMENTS -0-99=--ACRES FOR PINE CREEK FREE FLOW OF SURFACE WATERS ALONG ALL WATERCOURSES PUBLIC PARKS - OPEN PARKS -0.00- RECORDED IN PLAT AS ESTABLISHED BY THESE REGULATIONS AND THE DIRECTOR -ACRES BOOK 170:81. OF THE DEPARTMENT OF PUBLIC WORKS. SAID DIRECTOR JEFF PERKINS CRISTELL PERKINS MAY CONDUCT EMERGENCY MAINTENANCE OPERATIONS WITHIN O E / D VIDER OWNER/SUBDIVIDER THIS EASEMENT WHERE EMERGENCY CONDITIONS EXIST. EMERGENCY MAINTENANCE SHALL BE THE REMOVAL OF �' -- -� TREES AND OTHER DEBRIS, EXCAVATION, FILLING AND THE S OF OWNER/SUBDIVIDER SIGNATURE OF OWNER/SUBDIVIDER LIKE NECESSARY TO REMEDY A CONDITION, WHICH IN THE _Ll 231 jo (Ii - 21',? - ( 0 JUDGEMENT OF THE DIRECTOR IS POTENTIALLY INJUROUS TO DATE I DATE LIFE, PROPERTY, OR THE PUBLIC ROAD OR UTILITY SYSTEM. SUCH EMERGENCY MAINTENANCE, CONDUCTED FOR THE OWNER/SUBDIVIDER: LOT LINES COMMON GOOD, SHALL NOT BE CONSTRUED AS LOTS 1 AND 2 L1 S 54'1252" W 27,38' CONSTITUTING A CONTINUING MAINTENANCE OBLIGATION ON JEFF PERKINS THE PART OF FULTON COUNTY NOR ABROGATION OF FULTON 1508 DARTMOUTH ROAD L2 S 54'12'52" W 54.75' COUNTY'S RIGHT TO SEEK REIMBURSEMENT FOR EXPENSES L3 S 48'53'08" E 28,25' FROM THE OWNER(S) OF THE PROPERTY(IES) OF THE LANDS ALPHARETTA, GEORGIA 30004 THAT GENERATED THE CONDITIONS. SURVEYOR'S CERTIFICATE IT IS HEREBY CERTIFIED THAT THIS COMBINATION PLRT IS TRUE AND CORRECT AND WAS PREPARED FROM AN ACTUAL SURVEY OF THE PROPERTY MADE BY ME OF UNDER MY SUPERVISION. THAT All MONUMENTS SHOWN HEREON ACTUALLY EXIST OR ARE MARKED "FUTURE", AND THEIR LOCA ON, SIZE, TYP AN MATERIAL ARE CORRECTLY SHO R ISTERE� L�'rxs-/o EORG14 LkN SURVEYOR NO. 2072 DATE- - NOTE: ALL BEARING SHOWN HEREON WERE CALCULATED FROM ANGLES TURNED IN THE FIELD AND ARE BASED ON A SINGLE MAGNETIC OBSERVATION. L¢ 60ok� CONTACT: JEEP PERKINS 24 -HR PHONE: 678-492-3269 FLOOD MAP - 1"=1000'± LOCATION MAP - 1"=1000'± FIRM PANEL COVERS 190 al NATO WAL ROOD 102ANCE PR06RAAE RAI1001 FWOD NiNUNCE PNOARAII 5` ; BIE MLLE rIr FIRM � � FIRM � 59 FIAEID INSURANCE. RATE MAP ROOD INSURANCE RATE GIAP \.�, FUMON COUNTY, PIiI.TON COUNTY, • R, S GEORGIA 6EORGLA 4 AND INCORPORATED AREAS AND INCORPORATED AREAS - PANEL 13 CF 490 PANEL 14 OF 490' u,e w+uoa ron a� «or .awrmt,�a r,..f ,aex ron nvuu .nrrwnu, S•� y t�`'•a -. 1 � :,� 6336 c nr�e ran �a e=,' f�s S 4632 63 1 ZONE x Ck: BIENVILLE 665 : P N0N9E17 IaAP Wt1N9ER Z°NE x 6f 4 KNOX FI!( 13121MOIS E 1312100014 E EIfECHVE DATE= EFTEME DATE, ACCORDING TO THE FLOOD INSURANCE RATE MAPS (F.I.R.M.) JUNE 22,1938 TONE 22.1938 Atlanta Metropolitan Series October 2008 OF FULTON COUNTY, PANEL NUMBER 13121CO013 E, AND to October 2009 Copyright 2008 13121CO014 E, DATED JUNE 22, 1998, THIS PROPERTY IS Areo Surveys of Ga., Inc. Reproduced by Fa,,EMftV=y ,n -,r !cd«s9..VMCYU-,�tm 4—Y NOT LOCATED IN A FLOOD HAZARD AREA. Permission SHADED ZONE "X" IS NOT CONSIDERED FLOOD PLAIN IN THE CITY OF MILTON, U P in Ia 0 X Ir r Ir o W WOOD RD. r� `a "rrl PARENT DEEDS 'TJ DEED BOOK 44225:671 DEED BOOK 47543:685 � M F- F- I.P.F: •- 25'1 THE FIELD DATA UPON WHICH THIS 3/4" C/T PLAT IS BASED HAS A CLOSURE PRECISION OF ONE FOOT IN 1-- 5_ FEET AND AN ANGULAR ERROR OF _!r_ PER ANGLE POINT AND WAS ADJUSTED USING THE COMPASS RULE. THIS PLAT HAS BEEN CALCULATED FOR CLOSURE AND IS FOUND TO BE ACCURATE WITHIN ONE FOOT IN 242,245+ FEET EQUIPMENT USED FOR MEASUREMENTS: TOPCON GTS --303 -TOTAL STATION NO N.G.S. MONUMENT WAS FOUND FULTON COUNTY DEPARTMENT OF HEALTH AND WELLNESS ENVIRONMENTAL HEALTH SERVICES This development Is approved provided the following required Improvements are In compliance with the Fulton County code of ordinances, Chapter 34, article IV, DRINKING WATER and Article XI, SEWAGE DISPOSAL, WATER SUPPLY SEWAGE DISPOSAL © Public Water Supply 0 Public Sanitary Sewerage System Andividuol Onsite EHni)-SP A Individual Onsite Water Supply(les) Sewage Management _ Systems 5-5-k`) ' Date Fulton County Department of Health and Wellness Revision Date Fulton County Department of Health and Wellness GRAPHIC SCALE REF: 100 0 50 100 200 400 0083 #91115 ( IN FEET F/1 1 inch = 100 ft U Z 0 O f V) LLIW 0 UjM M co N c0 �" W N � Z 0) C30 3a�c�p0 �Q � = 0 O^z_ W 1` 0 I W 00 ��d V=}OWC OQW`e ry- r'") r Z 7G m o¢ ""wo¢ I <X �c>E..``� Uj J :2 4 6 U_ 0 w w O Z Q W p O L>r W PO4:2 Lt- O 1 O Qo�C)zw I._j (3UV) `a H 0 4 U F- F- 0 0 Q Na. � J �� o a Z 0 � w zz© F�-�-i Z8 tt] 4��. U C-)0<4 City of Milton 13000 Deerfield Parkway, Suite 100 Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Stacey Inglis, Finance Director Date: September 8, 2010 Council Meeting Agenda Item: Approval of a Contract with Delinquent Tax Services, Incorporated for delinquent tax collection services Background: The City currently has a 99% property tax collection rate for the past three years. The success of collecting delinquent taxes is mainly attributable to utilizing a third-party company that provides services such as sending the appropriate required letters, performing research to locate current and previous property owners, notifying the parties that hold an interest in the property, posting the properties for tax sale, and calling the tax sale. Discussion: The City currently contracts with Delinquent Tax Solutions, Inc. to provide the services mentioned above. This company is in the process of being dissolved; however, a few of the partners have formed a new company called Delinquent Tax Services, Inc. that will perform the same services. In order to continue the current method of collections, the City will need to sign a contract with the new company. Legal Review: Paul Higbee, Jarrard & Davis on August 2, 2010 Attachments: Contract and scope of services with Delinquent Tax Services, Inc. 1 STATE OF GEORGIA COUNTY OF FULTON AGREEMENT FOR THE COLLECTION OF DELINQUENT PROPERTY TAXES This Agreement for the Collection of Delinquent Property Taxes (hereinafter the “Agreement”) is made and entered into this _________day of _____________________, 20___, by and between THE CITY OF MILTON, GEORGIA (hereinafter the “City”), and DELINQUENT TAX SERVICES, INCORPORATED (hereinafter “DTS”). WHEREAS, the City is charged with collecting ad valorem taxes on real property located in it’s corporate limits, Georgia; and WHEREAS, DTS is in the business of providing services to governmental entities and agents such as the City in aid of collecting taxes; and WHEREAS, the City wishes to obtain the services of DTS in an effort to quickly and efficiently collect delinquent taxes due the city of Milton, Georgia; and WHEREAS, DTS has submitted to the City its proposal for the collection of delinquent taxes due the city, Georgia; and; WHEREAS, DTS’s proposal has been approved by all necessary parties. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein between the parties, the sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. Term This Agreement shall begin on the _____ day of ______________, 20___, and shall terminate absolutely and without further obligation on the part of the City on December 31, 2010 and on December 31 of each one-year renewal term thereafter, provided that this Agreement shall automatically renew on January 1 of each subsequent year for a term of one (1) year unless terminated by either party upon sixty (60) days written notice to the other party prior to the termination of the then-current term. In no event shall the duration of this Agreement exceed five (5) one-year terms. 2. Obligations of the City The City shall supply DTS with a list of properties it wishes delinquent taxes to be collected upon. Said list shall include the following information with respect to each property: Page 1 of 9 a. Property address b. Name(s) and address(es) of the property owner(s) of record (where available) c. Map and parcel numbers d. Copies of the respective tax executions (“fi. fa.”) for each year of collection It is understood that DTS will act in reliance on the accuracy of the information provided by the City and DTS is instructed to accept said information as true and correct. The City further agrees: a. To “flag” the respective properties in its computer system at the time the property is turned over to DTS for collection to insure that the applicable penalties, interest charges and administrative fees are collected. b. To provide DTS with complete access to its tax and real estate records, such access to include mapping and records of prior appeals. c. To provide copies of relevant tax records to the owner(s) of record where requested without charge to DTS. d. To promptly notify DTS upon receipt of any notice of filing of an owner of record’s petition in bankruptcy. 3. Obligations of DTS Upon receipt of the information as provided in section two (2) above, DTS agrees to use its best efforts to notify the owner(s) of record of the delinquent taxes due and to attempt to collect the same without the necessity of levy and sale of the property. Where required, collection letters will be sent to the owner(s) of record and any newly acquired addresses in relation to the collection process. This period shall be known as “Stage One”. In the event the delinquent taxes due are not collected during Stage One, upon receipt of instruction from the City, DTS agrees to take the following steps in an effort to collect the same: a. Run a computerized search of the bankruptcy records under the name(s) of the owner(s) of record. b. Run an examination of the real estate records to determine the current ownership and interest(s) of the property in question and all parties entitled to receive notice of levy and sale. c. Prepare a notice of levy to the defendant in fi. fa., the current owner(s) of record, the current mortgage and/or other interest holder(s). d. Conduct a diligent search of all general execution dockets and federal and state tax records. e. Prepare a description of the property to be submitted for legal advertisement. Page 2 of 9 Provided that the City elects to proceed with levy and sale, DTS will supply the necessary information to the City and/or any other person(s) authorized to conduct the sale to begin the levy and sale process. This period shall be known as “Stage Two”. DTS hereby agrees to abide by all applicable state and federal laws, including, but not limited to, the Fair Debt Collection Practices Act, in carrying out the terms of this Agreement. The obligations of DTS and the City are set forth in more detail in Exhibit “A,” attached hereto and incorporated herein by reference. 4. Compensation to DTS Payment to DTS for services rendered shall not be due and payable until such time as the delinquent taxes due have been satisfied. It is the intent of the parties that any compensation paid pursuant to this Agreement be construed as conditional rather than contingent. It is further agreed that any fees due DTS under this Agreement shall be satisfied out of the delinquent taxes collected as a result of DTS’s efforts. The fees due DTS shall be determined as follows: For delinquent taxes collected during Stage One, DTS shall receive the sum of fifty five dollars ($55.00) for all properties whereby the total amount collected is greater than or equal to fifty dollars ($50.00). Where the total amount collected is less than fifty dollars ($50.00), DTSi shall receive the sum of thirty dollars ($30.00) as compensation for services rendered. For all accounts collected during Stage Two, DTS shall receive the sum of one hundred seventy-five dollars ($175.00) as compensation for services rendered. The fee described herein shall include all research and notification costs incurred by DTS, including costs of certified mail. DTS shall not be responsible for costs incurred in connection with legal advertisement, sheriff services, recording fees, and deed preparation. 5. Payments Made by Taxpayers/Owner(s) of Record All payments made in satisfaction of delinquent taxes due and owing shall be made to the City. Under no circumstance will DTS accept such payments on behalf of the City. 6. Legal Representation In the event legal proceedings are instituted involving the City shall be represented by the City Attorney. The City agrees, to the extent if any allowed by law, to indemnify and hold harmless DTS from any claim, action, suit or complaint which results directly or indirectly from DTS’s reasonable collection efforts taken in accordance with the terms of this Agreement. DTS agrees to indemnity and hold harmless the City from any claim, Page 3 of 9 action, suit or complaint which results directly or indirectly from any negligent or willful act of DTS. 7. Entire Agreement This document constitutes the entire agreement between the parties and any modifications hereto must be made in writing and signed by the parties. 8. Miscellaneous Time is of the essence of this agreement. The section headings of this agreement are for convenience sake only and shall not limit or otherwise affect any of the terms hereof. The laws of the State of Georgia shall govern this agreement. As used herein, the singular shall include the plural, the plural the singular, and the use of the masculine, feminine, or neuter gender shall include all genders, as the context many require, and the term “person” shall include an individual, a corporation, an association, a partnership, a trust, an organization and a governing body. Invalidation of any one or more of the provision hereof shall not affect the validity of the remainder of this agreement, which shall remain in full force and effect. Title to any supplies, materials, equipment, or other personal property shall remain in DTS until fully paid for by the City. IN WITNESS WHEREOF, the parties have set their hands and seals this _____ day of _______________, 20___. Office of the City of Milton Delinquent Tax Services, Inc Fulton County, Georgia By: _______________________ By: __________________________ Joe Lockwood Mr. Jonathan Watson Mayor, City of Milton, President, Delinquent Tax Georgia Services, Inc. Witness: Witness: ________________________ __________________________ Page 4 of 9 EXHIBIT “A” DETAILED SCOPE OF SERVICES (Minimum Requirements) Local Account Representative and Project Manager: DTS shall provide an experienced local account representative (“the Representative”) who is based within a 50- mile radius of the City Hall Office located at 13000 Deerfield Parkway, Suite 107G, Milton, Georgia. The Representative shall serve as the DTS’s project manager for all work performed for the City of Milton. The Representative shall have experience and expertise in handling all aspects of delinquent property tax collection programs, and shall be immediately accessible to the City of Milton by office and cell phone as well as email. The account Representative shall give immediate response and priority handling to any request or inquiry made by the City of Milton. Planning: The DTS’s account Representative shall meet with the City of Milton to review account volumes and the status of delinquent receivables. Collection goals and objectives will be established according to the needs and desires of the City of Milton. Certain accounts may be flagged for removal from the collection process such as debtors under bankruptcy relief and senior exemptions (at the discretion of the City of Milton). Planning work will include addressing special needs, project management, communication hot-lines and desired customization of any work processes. A work calendar, suitable to the City of Milton, will be developed with work volumes and critical target dates to achieve desired goals. Stage One (Notice of Delinquency) Production: The City of Milton will first issue a tax fifa as a prerequisite to Stage One processing. At the discretion of the City of Milton, fifa’s may be issued and maintained as either a hard copy document or in an electronic format with a print on demand feature. Fifa’s that are issued in an electronic format will contain a fifa issue date. A statutory fifa fee will be posted to each delinquent fifa account by the City of Milton and included in the due amounts. As a best business practice and when feasibly possible, the City of Milton will record each fifa on the lien docket (GED) in the county Office of the Clerk of Superior Court as a prerequisite to Stage One Processing. DTS shall obtain a listing or electronic file of delinquent fifa accounts to be serviced from the City of Milton. Delinquent fifa account information will contain tax parcel ID, property street address if available, fifa defendant name and address, fifa issuance date, fifa account number, current owner name and address if different from the fifa defendant, and the years and amounts owed. DTS will load the listing or file to its data processing system and aggregate all delinquent years under the respective tax parcel ID. DTS will review all records for completeness of addresses to affect postal delivery. Partial addresses (needing city, state, and zip) will be researched and updated. DTS will produce a Stage One letter and mail to every defendant in fifa listed in the file provided by the City of Milton. The text and wording of the delinquent notice may be Page 5 of 9 customized according to the desire and needs of the City of Milton. Any returned mail will be processed to verify a new address and re-mailed within a time frame agreed upon by the City of Milton. DTS will utilize a variety of skip tracing methods and proven industry tools such as internet search engines and “people-finder” databases to determine a correct and valid address for re-mailing. A list of all new address will be maintained in a Microsoft Excel, Word, or PDF format and supplied to the City of Milton upon request. If requested, DTS will assist the City of Milton in adding a standard service fee to the delinquent fifa account records though manual entry or electronic batch updating. During Stage One Production, DTS shall provide prompt customer support to the City of Milton on any aspect of notice mailings, address corrections, or tax payer concerns. Stage Two (Levy and Tax Sale) Production: DTS will review all unpaid accounts with the City of Milton prior to Stage Two Production. At the discretion of the City of Milton, DTS shall prepare an execution of levy notice with a referenced tax sale date against any and all remaining delinquent parcels. Parcels identified for tax sale will be scheduled for levy, notification, advertisement, and sale according to work calendars and legal time frames to effect a non-judicial tax sale. DTS will develop a calendar of critical timeframes and dates, to assist the City of Milton in adding additional service fees to the fifa account records. For each delinquent parcel, DTS will prepare a limited abstract of title (“Limited Title Exam”) through county deed records to determine the current owner(s), lien holders, and mortgagee(s) of record. DTS will verify the correct defendant in fifa (January 1st owner) for each delinquent year. The Limited Title Exam shall include any and all parties with recorded interest as shown by deed, General Execution Docket, Lis Pendens Docket, and Probate Court records. DTS will also verify that the delinquent tax parcel matches the legal description of the corresponding deeds of record. Parcels that contain ownership and legal description errors, or do not correspond to tax maps, will be returned to the City of Milton with corrective information. DTS will assist the City of Milton with amending tax executions on the GED as would be necessary to correct ownership names containing nonentity terms such as "Et al." or "Estate". DTS shall prepare a statutory notice of execution of tax levy in compliance with applicable statutory provisions directed to the current owner, lien holders, mortgagees, defendant in fifa, tenant in possession and other parties with recorded interests. The levy notice will contain a legal description of the property and the necessary recitals so as to be in compliance with all legal requirements for providing written notice of levy on land. DTS will effect service of process by certified mail, return receipt requested, to all parties with recorded interests as identified by the Limited Title Exam including State and Federal taxing authorities. DTS will consult financial directories and databases to insure proper notifications to banks and lending institutions that may have merged or changed names due to acquisitions. DTS shall monitor files and prepare legal advertisements for all parcels levied for tax sale that remain unpaid. DTS will submit legal advertisements to the City of Milton or the county legal organ according to critical timeframes and dates. Page 6 of 9 DTS will assist the City of Milton, if so desired, with procedures for physically posting the delinquent property including geographical order of postings for efficiency, time/date stamping, recording pictures and preparing affidavits of posting. Physical property posting is not a legal requirement under current law but serves as an excellent collection tool, a deterrent to future delinquencies, and a means of performing due diligence when levy notices are returned by the post office as undeliverable or unclaimed. DTS shall monitor files, update the Limited Title Exam and prepare a statutory notice of pending tax sale for all parcels remaining unpaid. The notice of pending tax sale will be sent by DTS as regular first class mail and certified mail, return receipt requested, to all parties that were listed for service of levy including the County if it has unpaid tax executions issued against the delinquent parcel. The notice of pending tax sale shall be mailed according to critical timeframes and dates. Prior to tax sale, DTS shall review each levied parcel according stringent quality control standards for accuracy, correctness, and due diligence. A final updated Limited Title Exam will be prepared and reviewed to ensure notification of all parties including those that may have entered the chain of title during the interim time period after the effective date of the original Limited Title Exam. If required, DTS will assist the City of Milton with preparing beginning bids including all applicable legal costs, fees, and commissions. DTS, if required by the City of Milton, shall also assist with conducting tax sales and issuing bid receipts on the Courthouse steps or other location as officially designated by the City of Milton. DTS shall deliver to the City of Milton all tile research, notices and return receipt copies at the time of either the first advertisement, 10-day notice of sale or at such time that the City of Milton specifies. The complete hard copy files will be delivered to the City of Milton on any parcel taken to tax sale. Tax Sales Files shall contain copies of the following: a) Limited Title Exam and any updates b) Vesting Deeds, Security Deeds and Liens c) Notice of Execution of Tax Levy d) 10-Day Notice of Tax Sale e) Certified Mail Receipts f) Due Diligence Research g) Legal Advertisement h) File Review and Due Diligence Check List i) All notes and comments The City of Milton will place a copy of the executed and recorded tax deed, bid receipt and publisher's affidavit in the file for post sale retention. Post Sale Processing: During Stage Two Production, DTS will provide prompt customer support to the City of Milton on any aspect of the levy and tax sale proceedings as well as post Page 7 of 9 sale matters. If requested, DTS will assist the City of Milton in preparing and reviewing tax deeds, and also assist with preparing and mailing post sale notices of excess funds to the record property owner and holders of security or equity interest according to statutory requirements. DTS will assist the City of Milton with procedures for making* entries on the tax execution(s) and GED reflecting the tax sale with appropriate cross-reference to the recorded tax deed. If desired, DTS will further assist the City of Milton with procedures for establishing and maintaining a Marshall's Sale Docket or similar such docket as exists under the rules of the pertinent jurisdiction. DTS will assist the City of Milton with procedures for holding and distributing excess funds received from tax sales according to fiduciary requirements established by the courts and general law. DTS will review claims in conjunction with the City of Milton to determine entitlement according to the order of priority of the claimant's interest, or whether uncertainties or competing interests exist that require the claim to be forwarded to the City of Milton Attorney for filing of an interpleader or other action in the requisite court. Optional Stage Two Production: The City of Milton recognizes that a "one size fits all approach will not apply to all delinquent properties in all cases. Some delinquent properties that either are long abandoned or contain severe title defects, limit the ability for collection by non- judicial levy and sale. The City of Milton specifies that the DTS must have the flexibility of optional processes by offering judicial in-rem tax foreclosures for select problem properties. If requested, Contractor will assist the City in establishing criteria for identifying such properties. Upon recommendation by the City Attorney in conjunction with City staff and upon majority vote of the Council, the DTS's attorneys shall prepare and issue a full 50-year title opinion according to accepted standards of Georgia title law and procedures, identify all parties of interest, prepare and file the proper petitions with the Superior Court, and provide full service handling of all proceedings and appearances before the Court to effect a judicial in-rem tax foreclosure. The costs associated with this service would be based on a per parcel review. Fee Schedule: All costs for processing, materials, postage and services (with the exception of legal advertisement costs) shall be at the expense of DTS and recovered by a flat fee when the City of Milton collects fifa account payment from the delinquent taxpayer or tax sale purchaser. The pricing shall remain firm for the initial term of the contract. Pricing shall remain firm for up to two (2) additional one-year periods provided no new general laws or case laws become effective that significantly alter the work processes or requirements so as to create additional cost burdens to DTS. In such event, DTS agrees that any additional costs created by legal mandates shall be on a pass-through basis without profit margin. An example of additional costs would be new laws requiring full opinions of title in all circumstances, additional certified mail notifications or due diligence requiring service by the sheriff. For charges of Stage One Production, a sliding scale is utilized based on the amount owed on the delinquent fifa account: The flat fee is S30.00 per parcel/collection for delinquent fifa accounts with a balance of less than $50.00; Page 8 of 9 Page 9 of 9 The flat fee is S55.00 per parcel/collection for delinquent fifa accounts with a balance of $50.00 or greater. For charges of Stage Two Production: The flat fee increases to a maximum total of $175.00 per parcel/collection, and is not in addition to any Stage One charges. City of Milton 13000 Deerfield Parkway, Suite 100 Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Stacey Inglis, Finance Director Date: September 8, 2010 Council Meeting Agenda Item: Approval of a Resolution for the Supplemental Lease Agreement with Georgia Municipal Association for Pierce Contender Series Pumper Background: This purchase will provide a usable spare engine that may be used on an as-needed basis to continue to provide seamless fire protection to the citizens of Milton. Currently, the Department relies on the City of Alpharetta for a reserve apparatus anytime one of our in-service units is out of service for maintenance or repairs. Repeatedly borrowing apparatus from our neighbors is not ideal and sometimes difficult. The new 2010 Pierce Contender Series Pumper has a 1500 GPM pump, 1000 gallons of water and 30 gallons of foam. It will be factory equipped to serve its function in the Department. To this end, we have provided our operation requirements to the same vendor who supplied the other four apparatus (this allows a continuity of maintenance contracts and the like between all of our vehicles as well as eases the transition for fire staff). A capital lease is designed to assist in the management of cash flow for capital expenditures. The apparatus is leased and at the end of the lease term, the City will own it. Discussion: The resolution before you is a supplement of the Master Lease Agreement with the Georgia Municipal Association that was signed on February13, 2007. This financing program utilizes GMA’s economy-of-scale to offer cities the lowest rates possible. It also provides flexible payment structures and does not have pre-payment penalties, balloon payments or upfront fees. For this lease supplement, the City will be charged a rate of 2.74% and have a term of five years. The annual installments are approximately $90,769. Alternatives: An alternative to the lease program is the traditional cash outlay needed to purchase the vehicle. Given the other cash needs of the City, a traditional cash outlay of this size is not feasible at this time. Concurrent Review: Chris Lagerbloom, City Manager Attachments: Exhibit “E” – Lease Supplement 1 689721 EXHIBIT "E" LEASE SUPPLEMENT THIS LEASE SUPPLEMENT (this “Lease Supplement”) by and between GEORGIA MUNICIPAL ASSOCIATION, INC., a Georgia non-profit corporation (“Lessor”) and the municipal corporation of the State of Georgia signing below (“Lessee”), is made and entered into the date of its execution by the Lessor. RECITALS: Lessor and Lessee have entered into a Master Lease (the “Master Lease”) dated February 13, 2007, which provides for Lessor to lease to Lessee certain property (the “Property”) to be specified in Lease Supplements to be executed and delivered by Lessor and Lessee from time to time; and Lessor and Lessee are entering into this Lease Supplement pursuant to the Master Lease to specify the terms for the lease of certain Property. LESSOR AND LESSEE HEREBY AGREE AS FOLLOWS: 1. Definitions. Unless a different meaning or intent is required by this Lease Supplement, the capitalized terms used in this Lease Supplement shall have the meanings set forth in the Master Lease. 2. Property. The Property described on the Property Schedule incorporated as Schedule A to this Lease Supplement is specified as the Property that initially is the subject hereof. 3. Lease Payments. The Rental Schedule, incorporated as Schedule B to this Lease Supplement describes the initial amounts and payment dates of the Rentals for the Lease, and the Purchase Price for the Property. The Termination Payment may become due and payable upon the circumstances described in Section 4.2 of the Master Lease. 4. Term of Lease. The Starting Term of the Lease of the Property shall begin on the date hereof (the “Starting Date”) and end on December 31 of the same year. The Lease will be renewed for successive calendar year Renewal Terms (the “Renewal Terms”), and an Ending Term (the “Ending Term”) commencing January 1 of the last calendar year appearing on the Rental Schedule, and ending on the date of the final payment shown on the Rental Schedule (the “Ending Date”), unless Lessee gives a Nonrenewal Notice or there occurs an Event of Nonappropriation, as provided in the Master Lease. The “Lease Term” is the period from the Starting Date to the Ending Date, subject to the earlier expiration or termination of the Lease as provided in the Master Lease. 5. Agreements, Representations and Warranties. Lessee represents, warrants and agrees as follows: (a) Lessee’s representations, warranties and agreements contained in the Master Lease are true, accurate, complete and effective as of the date hereof; (b) (this clause (b) applies only if this Lease is designated as a Bank-Qualified Lease below) in order to enable Lessor to offer the interest rate contained in this Lease, Lessee represents and warrants that it has not issued, nor does it (taken together with the entities with which it must be aggregate pursuant to Section 265(b)(3)(E) of the Code) reasonably expect to issue (taking into account the Leases) more than $10 million of tax-exempt obligations (other than private activity bonds) for the calendar year during which the Lease becomes effective; as provided in Code Section 265(b)(3)(B)(II), Lessee specifically designates the Lease as a “qualified tax-exempt obligation” as provided by Code Section 265(b)(3); (c) Lessee will take no action that will directly or indirectly affects the deductibility of that portion of Lessor’s interest expense allocable to this Lease; (d) Lessee has made an available appropriation of and included in its current operating budget all Rentals for the Starting Term and the Termination Payment applicable to this Lease; (e) Lessee has received, tested, and finally accepted the Property; 689721 (f) The portion of the Rentals representing principal, when taken together with the principal portion outstanding under any other contract entered into by Lessee pursuant to the authority of O.C.G.A. § 36-60- 13, together with the amount of debt outstanding incurred by Lessee pursuant to Article IX, Section V, Paragraph I of the Constitution of Georgia of 1983, as amended, does not exceed 10% of the assessed value of all taxable property within the jurisdictional limits of Lessee; (g) The Property that is the subject hereof has not been the subject of a referendum that failed to receive the approval of the voters of Lessee within the calendar year in which this Lease is entered into for any of the four immediately preceding calendar years; (h) If the Property subject to this Lease is real property: and unless the Property has been approved in the most recent referendum calling for the levy of a special county 1% sales and use tax pursuant to O.C.G.A. Tit. 48, Chapt. 8, Art. 3, Pt. 1, neither of the following has occurred: (i) the average annual payments on the aggregate of all outstanding contracts entered into by Lessee for real property pursuant to the authority of O.C.G.A. § 36-60-13, including this Lease, do not exceed 7.5% of the governmental fund revenues of Lessee for the last calendar year preceding the date of delivery of this Lease (provided, however, that there may be added to such governmental fund revenues any special county 1% sales and use tax proceeds collected pursuant to O.C.G.A. § 48-8-111 legally available to pay amounts on this Lease or such other contracts); and (ii) the outstanding principal balance on the aggregate of all outstanding contracts entered into by Lessee for real property pursuant to the authority of O.C.G.A. § 36-60-13, including this Lease does not exceed $25,000,000.00 (i) If the property subject to this Lease is real property, Lessee held a public hearing with respect to this Lease prior to the delivery of this Lease, notice of which hearing was published at least once in each of the two weeks preceding the week of the hearing in a newspaper of general circulation in the jurisdiction of Lessee. (j) No Event of Default or Event of Nonappropriation has occurred with respect to any Lease entered into under the Master Lease. 6. Non-Arbitrage Certificate. The Property that is subject to the Lease has not been and is not expected to be sold or otherwise disposed of in whole or in part prior to the Ending Date. Monies appropriated for the payment of amounts under the Lease will be paid from Lessee’s general fund and will not be pledged for the Lease or be otherwise separately identified or accounted for (unless the Lease is to be paid from sales tax receipts). Lessee has not been notified of any listing of it by the Internal Revenue Service as an issuer that may not certify its obligations. No proceeds or “gross proceeds” of the Lease are expected to be invested prior to an allocation for governmental use, unless an Escrow Agreement has been entered into in connection with this Lease. The proceeds of the Lease will not be used in a manner and no other action will be taken or omitted that would cause the Lease to be an “arbitrage bond” under Section 148 or a “private activity bond” under Section 141 of the Internal Revenue Code of 1986, as amended and the regulations promulgated under that Section. 7. Quitclaim. At the outset of this Lease, the Lessee does hereby assign, transfer, convey and quitclaim to Georgia Municipal Association, Inc. (“Lessor”) such ownership interests as it may possess, if any, in and to the “Property,” as is necessary to permit the Property to be leased by Lessor to Lessee pursuant to the terms of this Lease Supplement and the Master Lease in accordance with their terms. Pursuant to Section 2.2 of the Master Lease, Lessor further transfers title to Lessee to the extent provided therein, and Lessee accepts such transfer in accordance with such Section 2.2. This quitclaim is given in consideration of the advance by or on behalf of the Lessor of the purchase price of the Property and the undertaking of the Lessor represented by this Lease Supplement. 8. Active Municipality. The Lessee certifies that it does, and expects to continue (a) providing at least three of the following services, either directly or by contract: law enforcement; fire protection (which may be furnished by a volunteer fire force) and fire safety; road and street construction or maintenance; solid waste management; water supply or distribution or both; waste-water treatment; storm-water collection and disposal; electric or gas utility services; enforcement of building, housing, plumbing, and electrical codes and other similar codes; planning and zoning; recreational facilities; (b) holding at least six regular, monthly or bimonthly, officially recorded public meetings each year; and (c) qualifying for and holds a regular municipal election as provided by law. 9. Effect of Lease Supplement. This Lease Supplement is intended as a separate Lease of the items of Property described in this Lease Supplement pursuant to the Master Lease. The terms, conditions and provisions of the Master Lease are hereby incorporated in this Lease Supplement to the same extent as if fully set forth in this Lease Supplement in this place, except to the extent expressly amended or modified by this Lease Supplement. The owner of Lessor’s interest in this Lease shall have all rights, powers and remedies of Lessor with respect to this Lease under the Master Lease. This Lease Supplement may be executed in multiple counterparts, each of which shall constitute an original. This Lease Supplement shall be effective only upon the due completion and execution of the Schedules listed below and the delivery thereof to the Servicer. 10. Bank-Qualified or Non-Bank-Qualified. The Lease under this Lease Supplement is a Non-Bank-Qualified Lease; 689721 OR: (Check 1 box) The Lease under this Lease Supplement is a Bank-Qualified Lease and Lessee has designated the Lease under the Lease Supplement as a “qualified tax-exempt obligation” under Section 265(b)(3) of the Code. The Lessee and its subordinate entities, and the entities that issue obligations on behalf of Lessee have not issued other tax-exempt obligations (other than private activity bonds, except Qualified 501(c)(3) Bonds) in the current calendar year, and Lessee does not expect that it and such other entities will issue such tax- exempt obligations such that all of such obligations, taken together with the Lease Amount under the Lease Supplement, would exceed $10,000,000 in such calendar year. X 689721 11. Payments Direction. Lessee authorizes and directs the Servicer under this Lease Supplement to pay the vendors of the Property as indicated below: NAME AND ADDRESS OF VENDOR INVOICE # AMOUNT (attach invoices) City of Milton Enclosed $418,798.08 13000 Deerfield Pkwy Ste 107-A Milton, GA 30004-6119 Attn: Ms. Stacey Inglis (678) 242-2508 (Should Lessee have previously paid vendor, or require another means of payment to the Vendor, it should attach a request for an alternate payment method with a full explanation and, if applicable, proof of payment to the vendor.) 12. Assignee and Servicer. Lessor has assigned its rights and interests in the Lease to BB&T Governmental Finance, which shall serve as Servicer for the Lease, and Lessee shall make payments to such Servicer. 13. Schedules. Lessee hereby delivers to Lessor and its assigns the completed, executed and effective Schedules C, D, and F, described below. This Lease Supplement is dated: _______________, 2010. IN WITNESS WHEREOF, Lessor and Lessee have caused this Lease Supplement to be duly executed. LESSEE: City of Milton (SEAL) Signed By: ___________________________ City Manager or Mayor Print Name: __Joe Lockwood______________ Attested By: ___________________________ City Clerk Print Name: __Sudie Gordon______________ Date: __September 8, 2010__________ LESSOR: GEORGIA MUNICIPAL ASSOCIATION, INC. (SEAL) Signed By: ____________________________ Executive Director Attested By: ____________________________ Lease Program Administrator Date of Execution: ____________________________ 689721 Schedules Hereto: A. Property Schedule B. Rental Schedule C. Appropriation Certificate Form D. Form 8038G or 8038GC E. Form UCC-1 (If included) F. Resolution for Lease Supplement G. Assignment and Transfer of Lease Supplement (Schedule G will be completed by GMA) 689721 SCHEDULE A PROPERTY SCHEDULE DESCRIPTION OF PROPERTY IDENTIFICATION OR VIN NUMBER AMOUNT FINANCED 2010 Pierce Custom Contender $418,798.08 Page 1 BB&T Governmental Finance Amortization Schedule City of Milton 2010 Pierce Custom Contender $418,798.08 @ 2.74%, annual, 60 months Rate Period ................... :Annual Nominal Annual Rate .... :2.740 % CASH FLOW DATA Event Date Amount Number Period End Date 1 Loan 10/01/2010 418,798.08 1 2 Payment 10/01/2011 90,768.69 5 Annual 10/01/2015 AMORTIZATION SCHEDULE - U.S. Rule (no compounding), 360 Day Year Date Payment Interest Principal Balance Loan 10/01/2010 418,798.08 1 10/01/2011 90,768.69 11,475.07 79,293.62 339,504.46 2 10/01/2012 90,768.69 9,302.42 81,466.27 258,038.19 3 10/01/2013 90,768.69 7,070.25 83,698.44 174,339.75 4 10/01/2014 90,768.69 4,776.91 85,991.78 88,347.97 5 10/01/2015 90,768.69 2,420.72 88,347.97 0.00 Grand Totals 453,843.45 35,045.37 418,798.08 689721 SCHEDULE C APPROPRIATION CERTIFICATE Re: Master Lease dated February 13, 2007 and Lease Supplement (the “Lease Supplement”) dated _________________________, 2010, between Lessee and Georgia Municipal Association, Inc. The undersigned officers of the City of Milton (the “Lessee”) hereby certify that all Rentals and the Termination Payment under the referenced Lease Supplement, for the current fiscal year are within such Lessee’s operating budget or budgets for such year and an appropriation of funds for such year has been made for such purpose and is available therefore. Dated: September 8, 2010 City of Milton Signed by: _______________________________________ Print Name: _Joe Lockwood__________________________ Title: _Mayor________________________________ Attested By: _______________________________________ Print Name: __Sudie Gordon__________________________ Title: _City Clerk______________________________ INSTRUCTIONS: 1. To be given at the time of signing a Lease Supplement and within 30 days of the adoption of each annual budget. 2. Complete a separate certificate for each Lease Supplement in effect. 689721 SCHEDULE D City of Milton 51 0608862 13000 Deerfield Pkwy Ste 107-A 10-01 Milton, GA 30004 Ms. Stacey Inglis, Finance Officer 678 242-2508 418,798 X X 10/1/2015 418,798 2.74 5 418,798 0.00 418,798 X 9/8/10 Joe Lockwood/Mayor 689721 SCHEDULE F RESOLUTION FOR SUPPLEMENTAL LEASES A RESOLUTION TO AUTHORIZE AND DIRECT AN OFFICER OF THE CITY TO EXECUTE ONE OR MORE LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM; TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the City has entered into a Master Lease (the “Master Lease”) dated as of February 13, 2007, with Georgia Municipal Association, Inc. for the leasing from time to time of certain equipment, machinery or other personal property pursuant to Supplemental Leases; NOW THEREFORE, BE IT RESOLVED OR AS FOLLOWS BY THE GOVERNING BODY OF THE CITY: 1. The Mayor of the City is hereby authorized and directed to execute and deliver a Lease Supplement pursuant to the Master Lease to put into effect one or more leases for 2010 Pierce Custom Contender (the “Leased Property”); said officer of the City is authorized and directed in the name and on behalf of the City to execute and deliver (i) one or more Lease Supplements for items of the Lease Property in substantially the form attached to the Master Lease, with such changes and additions as may be approved by said officer, and (ii) such other documents as may be deemed by such officer to be necessary or desirable to effect the purposes hereof or of the Master Lease, and such execution shall constitute conclusive evidence that the executed document has been authorized and approved hereby; the aforesaid officer is further authorized to do all things necessary or appropriate to effectuate the purposes hereof. 2. An appropriation from unappropriated and unreserved funds in the City’s current operating budget is hereby made for the “Rentals” and the “Termination Payment” during the “Starting Term” under such Lease Supplements, and the budget of the City is hereby amended to reflect such appropriation to the extent necessary. 3. The lease or leases contemplated by the said Lease Supplements are hereby designated “Qualified Tax-Exempt Obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended, and said officer shall be authorized to confirm such designation by execution of appropriate documents in connection therewith. 4. This authorization shall be effective immediately. CLERK’S CERTIFICATE The undersigned hereby certifies that she is the Clerk of the City of Milton, Georgia (the “City”), and that the foregoing is a true copy of the Resolution adopted by the governing body of the City at a meeting duly held on September 8, 2010, at which a quorum was present and acting throughout, and that the same has not been rescinded or modified and is now in full force and effect. Given under the seal of the City, this September 8, 2010. (SEAL) _____________________________________ City Clerk City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: August 26, 2010 Agenda Item: Approval of a Professional Services Agreement between the City of Milton, Georgia and Lowe Engineers, LLC relating to the management and collection of data in support of Milton’s NPDES permit. Background: The city is required by state and federal regulations to perform certain stormwater activities under Milton’s National Pollutant Discharge Elimination System (NPDES) permit. Part of the city’s responsibility is to ensure proper operation of the stormwater system which includes stormwater management facilities and monitoring the system for illicit discharges. The city is responsible to inspect and monitor 20 percent of the system each year. Discussion: The city’s NPDES permit requires the inspection and testing of stormwater management facilities and stormwater outfalls. For the past three years Lowe Engineers has provided these services to the city. This contract will provide assistance to the city to complete the requirements of Task 3 and task 5 for this year as well as provide training to city staff to be able to continue these activities in–house in future years. Staff is recommending approval of the hourly rate contract in the amount of $30,000. The budget for this work will come from the Capital Project Fund, Public Works – NPDES. These funds are available in this account. Legal Review: Paul Higbee, Jarrard & Davis on August 9, 2010 Attachments: 1. Agreement 1 City of Milton PROFESSIONAL ENGINEERING SERVICES AGREEMENT This Agreement made and entered into this day of August, in the year 2010, by and between The City of Milton, Georgia (sometimes referred to herein as the "City"), having its principle place of business at 13000 Deerfield Parkway Suite 107G, Milton GA 30004 and Lowe Engineers, LLC ("Consultant") having its principle place of business at Six Concourse Parkway, Suite 100, Atlanta, GA 30328. WHEREAS, the City of Milton will require certain professional public works services to assist in the completion of the city's NPDES permit obligations; and WHEREAS, the City's Purchasing Policy authorizes the procurement of professional services contracts of $30,000.00 or less; and WHEREAS, the City has determined that this Agreement constitutes such professional services; NOW THEREFORE, in consideration of the mutual covenant and promises contained herein, the parties agree as follows: 1.0 Scope of Work; Compensation The Consultant agrees to provide all Services specified in Exhibit "A," attached hereto and incorporated herein by reference, for the compensation described therein. No payments will be made for unauthorized work. Invoices should be submitted to Rick Pearce, 13000 Deerfield Parkway, Milton GA 30004, for approval. Payment will be sent to the designated address by U. S. Mail only; payment will not be hand -delivered. 2.0 Independent Contractor 2.1. The Consultant is an independent Contractor. The Consultant is not an employee, agent or representative of the City of Milton. The Consultant shall obtain and maintain, at the Consultant's expense, all permits, license or approvals that may be necessary for the performance of the services. 2.2 Inasmuch as the City of Milton and the Consultant are entities independent of one another, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both parities hereto. The Consultant agrees not to represent itself as the City's agent for any purpose to any party or to allow any employee of the Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. The Consultant shall assume full liability for any contracts or agreements the Consultant enters into on behalf of the City of Milton without the express knowledge and prior written consent of the City. 3.0 Indemnification The Consultant covenants and agrees to take and assume all responsibility for the services rendered in connection with this Agreement. The Consultant shall bear all losses and damages directly or indirectly resulting to it on account of the performance or character of the services rendered pursuant to this Agreement. Consultant shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees and agents from and against any and all claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to, attorney's fees, which may be the result of willful, negligent or tortuous conduct arising out of the Work, performance of contracted services, or operations by the Consultant, any subcontractor, anyone directly or indirectly employed by the Consultant or subcontractor or anyone for whose acts the Consultant or subcontractor may be liable, regardless of whether or not the offending act is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the City or any of its agents or employees, by any employee of the Consultant, any subcontractor, anyone directly or indirectly employed by the Consultant or subcontractor or anyone for whose acts the Consultant or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify and defend the City, its members, officers, agents, employees and volunteers shall survive termination of this Agreement. 4.4 Insurance (1) Requirements: The Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Consultant, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City Attorney to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Consultant shall maintain limits no less than: (a) Comprehensive General Liability of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting there from. (b) Comprehensive Automobile Liability (owned, non -owned, hired) of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting there from. (c) Professional Liability of $1,004,000 limit for claims arising out of professional services caused by the Consultant's errors, omissions, or negligent acts. r 2 �. B Oty of Won (3) (4) A� Cityaf hGllan (d) Workers' Compensation limits as required by the State of Georgia and employers Liability limits of $1,000,000 per accident. Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City. Other Insurance Provisions: The policy is to contain, or be endorsed to contain, the following provisions: (a) General Liability and Automobile Liability Coverage. (i) The City, its officials, employees, agents and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, leased, or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, employees, agents or volunteers. (ii) The Consultant's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City, its officials, employees, agents or volunteers. Any insurance or self-insurance maintained by the City, its officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, employees, agents or volunteers. (iv) Coverage shall state that the Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Coverage shall be provided on a "pay on behalf' basis, with defense casts payable in addition to policy limits. There shall be no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Consultant for the City. (vii) All endorsements to policies shall be executed by an authorized representative of the insurer. (b) Workers' Compensation Coverage. The insurer will agree to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Consultant for the City. (c) All Coverages. (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates. (5) Acceptability of Insurers: Insurance is to be placed with insurers with an A.M. Bests' rating of no less than ANII. (6) Verification of Coverage: Consultant shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of work. The certificates of insurance and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance and endorsements shall be on a form utilized by Consultant's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. The Consultant shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Subcontractors: Consultant shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the parties as additional insured. (8) Claims -Made Policies: Consultant shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later. (9) City as Additional Insured and Loss Payee: The City shall be named as an additional insured and loss payee on all policies required by this Agreement. 5.0 Term; Termination The term of this Agreement shall be from the date of execution of this agreement until December 31, 2010. Except as otherwise provided for in Exhibit "A", the City may terminate this Agreement upon a breach of any provision of this Agreement by Consultant and Consultant's subsequent failure to cure such breach within fifteen (15) days of receipt from the City of a written notice of the breach. 6.0 Compliance with All Laws and Licenses The Consultant must obtain all necessary licenses and comply with local, state and federal requirements. The Consultant shall comply with all laws, rules and regulations of any governmental entity pertaining to its performance under this Agreement. 7.0 Assignment The Consultant shall not assign or subcontract the whole or any part of this Agreement without the City of Milton's prior written consent. 8.0 Amendments in Writing No amendments to this Agreement shall be effective unless it is in writing and signed by duly authorized representatives of the parties. 9.0 Expertise of Consultant Consultant accepts the relationship of trust and confidence established between it and the City, recognizing that the City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the services in pursuit of the timely and competent completion of the Work undertaken by Consultant under this Agreement. 10.0 Governing Law This Agreement shall be governed in all respects by the laws of the State of Georgia. 11.0 Interpretation of Documents In the event of a conflict in language between this Agreement and any exhibit to this Agreement, the provisions most favorable to the City shall govern. 12.0 Entire Agreement This Agreement constitutes the entire Agreement between the parties with respect to the subject matter contained herein; all prior agreements, representations, statements, negotiations, and undertakings are suspended hereby. Neither party has relied on any representation, promise, nor inducement not contained herein. 13.0 Waiver of Agreement The City's failure to enforce any provision of this Agreement or the waiver in a particular instance shall not be construed as a general waiver of any future breach or default. 14.0 Sovereign Immunity Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. 5 n �1� yf aty of ww 15.0 Notices All other notices, writings or correspondence as required by this Agreement shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the addresses given below, unless a substitute address shall first be furnished to the other Parties by written notice in accordance herewith: NOTICE TO THE CITY shall be sent to: City Manager City of Milton 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 NOTICE TO THE CONSULTANT shall be sent to: Jon Drysdale, PE Lowe Engineers, LLC Six Concourse Parkway, Suite 100 Atlanta, GA 30328 16.0 No Personal Liability No member, official or employee of the City shall be personally liable to the Consultant or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant's performance of services under this Agreement shall not subject Consultant's individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against Consultant or the City, respectively, and not against any employee, officer, director, or elected or appointed official. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed by their duly authorized officers as of the day and year set forth next to each signature. 6 Illy o{ Millon l 1 �' Approved as to form: City Attorney SIGNED, SEALED, AND DELIVERED in the presence of E ENG RS, LLC: By: , Member/Manager VoN So" CITY OF MILTON: By: Its: SIGNED, SEALED, AND DELIVERED in the presence of: Witness Notary Public [NOTARY SEAL] My Commission Expires: [CITY SEAL] 7 n ' [�, � Ciy oS 0.9ilton EXHIBIT "A" SCOPE OF WORK Lowe Engineers, LLC shall provide professional engineering services to the City of Milton in support of the city's NPDES permit. These services shall include, but may not be limited to, the following tasks. Completion of these tasks may also include the training of city staff on the performance of these inspections. Lowe Engineers, LLC shall perform the following tasks under an hourly rate, not to exceed structure. If all of the tasks cannot be completed within the not to exceed amount, Lowe Engineers, LLC will notify the City of the overall status and the necessary requirements to complete the remaining tasks. Task 5 — Post Construction and BMF Inspections (40 pond inspections): Lowe Engineers, LLC will inspect 40 ponds and provide inspection reports and details as needed. All 40 should be completed within this funding. Task 3 — Illicit Discharge Program (80 Outfall screenings): Lowe Engineers, LLC will initiate this task with funds remaining after Task 5 is complete. Inspection reports and details will be provided as needed. Additionally any field or lab testing needed will be included. Jim Seeba, PE, will perform these services on an hourly rate of $120/hour, not to exceed $30,000. City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: August 26, 2010 Agenda Item: Approval of a Professional Services Agreement between the City of Milton, Georgia and Wolverton & Associates in the Amount of $5,878.00 for a Drainage Repair Project on Thompson Road. Background: This contract is for professional engineering services related to the design of a drainage repair project along Thompson Road. The drainage issue was found as part of our routine inspections of the stormwater system. Discussion: During our routine inspections it was found that the 24” RCP pipe under Thompson Road had, and continues to have, a severe erosion issue at the outlet end of the pipe. Several sections of pipe have already been undermined to the point that they have separated from the main system. Failure to repair this system would lead to continued erosion of the system and ultimately could result in damage to the road itself. The budget for this work will come from the Capital Project Fund, Public Works – Repair Major Stormwater Structures. These funds are available in this account. Legal Review: Paul Higbee, Jarrard & Davis on August 11, 2010 Attachments: 1. Agreement PROFESSIONAL SERVICES AGREEMENT — SHORT FORM AGREEMENTS $10,090.00 OR LESS This Professional Services Agreement (the "Agreement") is made and entered into this day of August, 2010, by and between the CITY OF MILTON, GEORGIA (hereinafter referred to as the "City"), and Wolverton & Associates (hereinafter referred to as the "Consultant"). WITNESSETH THAT: WHEREAS, the City desires to employ a Consultant to perforro the services described herein (the "Work"); and . WHEREAS, Consultant has familiarized itself with the Contract Documents, as defined below, the Work, and with all local conditions and applicable federal, state and local laws, ordinances, males and regulations. NOW THEREFORE, the City and Consultant, in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, agree as follows: Section 1. Contract Documents: This Agreement and the following narned Exhibits, attached hereto and incorporated herein by reference, constitute the "Contract Documents": EXHIBIT A WORK, DESCRIPTION EXHIBIT B INSURANCE CERTIFICATE To the extent that there may be any conflict among the Contract Documents, the provision operating I-110st to the benefit of the City shall. govern. Section 2. The Work: Consultant shall provide all Work described in the Contract Documents. Unless otherwise stated in the Contract Documents, the Work shall include Consultant's provision of materials, labor, expenses, and any other cost or item necessary to complete the Work, which is generally described as engineering services related to the design of a drainage system repair located near 14875 Thompson Road. Section 3_ Contract Time: Cansiiltant understands that time is of the essence of this Agreement and warrants that it will perform the Work in a prompt manner, which shall not impose delays on the progress of the Work. It shall commence Work pursuant to this Agreement on or before a date to be specified on €i written "Notice to Proceed" from the City and shall fully complete the Work within 60 days of the "Notice to Proceed". Section 4. Work Chang": Any changes to the Work requiring an increase in the Contract Price, as defined below, shall require a written change order executed by the City in accordance with its purchasing regulations. Section S. Compensation and Method of Payment: City agrees to pay Consultant for the services performed and costs incurred by Consultant upon the City's certification that the services were actually performed and costs actually incurred in accordance with this Agreement. Compensation for services performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon the City's receipt and approval of an invoice, submitted upon completion of the Work, setting forth in detail the services performed and costs incurred. Invoices shall reflect charges incurred versus charges budgeted. The total amount paid under this Agreement for the Work shall not, in any case, exceed a lump sum fee of $5,878 (the "Contract Price"), except as outlined in Section 4 above. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant's industry, Consultant will give written notice thereof immediately to the City. Page 1 of'? Section 6. Ccav: zl,h.n#s Of coni iltai�t A. Assignmcnt of AgEcernent: Consultant covcnants and agrces not to assign or transfer any interest in, nor delegate any duties of this Agreement, without the prior express written consent of the City. 13. Res onsibilit y of Consultant and Indemnification of Cit Consultant covenants and agrees to take and assume all responsibility for the services rendered in connection with the Work. Consultant shall bear all losses and damages directly resulting to it on account of'the negligent performance or character of the services rendered pursuant to this Agreement. Consultant shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees and agents from and against any and all claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to, reasonable attorney's fees, which are the result of willful or negligent acts, or tortious conduct to the extent arising out of the negligent performance of contracted services, or operations by Consultant, any subconsultant, anyone directly employed by Consultant or subconsultant or anyone for whose negligent acts Consultant or subconconsultant may be liable, regardless of whether or not the negligent act is caused in part by a party indemnified hereunder. C. Independent Consultant: Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the Work as an independent Consultant, not as agent or employee of City. Inasmuch as City and Consultant are parties independent of one another, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing by both parties. Consultant agrees not to represent itself as City's agent for any purpose to any party or to allow any employee to do so, unless specifically authorized, in advance and in writing, and then only for the limited purpose stated in such authorization. Consultant shall assume full liability for any contracts or agreements Consultant enters into on behalf of City without the express knowledge and prior written consent of City. D. Insurance: Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance approved by the City as shown on Exhibit B. E. Licenses. Certifications and Permits: Consultant covenants and declares that it has obtained and will maintain all diplomas, certificates, licenses, permits or the like required by any national, state, regional, City, and local boards, agencies, commissions, committees or other regulatory bodies to perform the Work_ Consultant shall comply with applicable legal requirements and meet the standard of quality ordinarily expected of its industry. F. Ow_ n_ership of Work: All i-epails, drawings, specifications, and other iwan; prepared ur in the process of being prepared for the Work by Consultant ("materials") shall be the property of the City and the City shall be entitled to .full access and copies of all materials. All copyrightable subject matter in all materials is hereby assigned to the City and Consultant agrees to execute any additional documents necessary to evidence such assignment. C. Consultant's Re resentative: Mario Macz-ina shall be authorized to act on Consultant's behalf with respect to the Work as Consultant's designated representative. Page 2 of 3 H. Confidentiality: Consultant acknowledges that it cnay rec:eivc confidential information of tlru City and that it will protect the confidentiality of any such confidential information and will require any of its subconsulta€ ts, consultaarts, ruid'o.t staff to likewise protect such confide€rtial information. I. Meetines: Consultant shall meet with City's personnel or designated representatives to resolve technical or contractual problems that may occur during the term of the contract, at no additional cost to City. Section 7. Standard of Care: In providing; services under this Agreement, the Consultant shall perform in a mariner consistent with that degree of care .and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances at the same time and in the same or similar locality. Section & Terminatinrs_ The City may terminate this Agreement for convenience at any time upon written notice to Consultant. Provided that no damages are due to the City for Consultants breach of this Agreement, the City shall pay Consultant for Work performed to date in accordance with Section 5 herein_ Section 9. Miscellaneous A. Governing Law. This Agreement sha11 be governed by the laws of the State of Georgia. B. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. C. SovereignImmunity. clothing contained in this Agreement shall be construed to he a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed under scat as of the date first above written. [ W OLVERTON & ASSOCIATES j Signature: N Title: VicA Pre_sidentlChief O crating Officer [AFFIX CORPORATE SEAL] CITY DE MILTON, GEORGIA Joe Lockwood, Mayor Printed Name: Joseph R. Macrina Date: ! Page 3 of 3 Exhibit ,A. Work Description Wolverton OAAssaciates Sklti''I' VIA EMAIL wr`r.1E fm t n --2 Pages Hard Copy to Follow by Mail June 15, 20110 Cartcr Lucas, PR, Public works D vector City of Milton, Public Works Dept. 13000 Deerfield Parkway Suite 107G Milton, GA 3004 RE: Construction Plans For Thompsorn Road W &A Proposal leo.: 2010-2-74 bear Mr. Lucas: M per our conversation, Wolverton & Associates, Inc. will prrpnre construction plans, general notes, typical sWioiis, a 1 - phase Erosion Control Plan, cross sections, a right-of-way plan, storm nwer profiles, drainage calculations, a summary of quantities and a &tailed estimate that wi11 adtb-ess At dra zzage and slope stabilization issues in the -area along Thompson Road as shown in the plan sheet you provided to us in our june 3, 2010 meeting. The plans will 1>a RrgvidCA to the City in order to solicit bids. The scope excludes any pezrnitt ng and spedfis atioMs. We wilt perform this work for a lump sum fee of s5,878.00 including reimbursable expenses. Should you bye any questions or eammenu, please don't hesitate to call me. sincerely, Wolverton & A.ssodates, Inc. je C. Wolverton', r. Chef Executive. Officer JCW:jr ¢: Mario Macrina, P.1;, Kerrie Boyette, F.E. 67115 Sugarloaf. Parkway 4 Smite 100 4s� Dixluth, Georgia 30097 4, 770-447-8999 v 770447-9070 Fax w wNv, wol ver tan -a sSoc-coo WA osodates ANDAR12 R ENGINEERING SERVICES/140CIRLY_RAT Prirxcipal .................................. ............. ...................... 1170.00 /hour Professional Engineer/ Registered Land Surveyor/ Registered Landscape Architect ............................................ $105.00 — $160.00/hour Engineer,E.LT ................................ .._....... ..................._... $75.00 — $120.00/hour Land Surveyor, L. S.I.T/SUE Project Manager... . ....... ................ $75.00 — $135.00/hour Survey Crew........................................................... $120.00 — $185.00/110ur Field Representative....................._....................................... $75.00 — $95.00/hour CAD Technician/Designer.................................................. $65.00 — $105.00/hour SUE Designator................................................................... $60.00--- $80.00/hour Administration/ Clerical .... ................. .............. ......... ............ $'1.5.00 — $65.00/hour Reproduction, Postage, Overnight. Delivery, Courier Service, Long Distance Telephone Calls..... . ........ ........ ........................... At Cost Travel out of town ........................._........................................... At Cost Travel in town... ... ......... ......... ......... Current IRS Standard Mileage Rate REMARKS Service and fees not listed above will be quoted upon request. Invoices will be submitted once a month for services rendered during the previous month. 2010 W-olverton & As"detes, Mc. Fee Proposal - Estimate of Flours Pro}ect Thom pson Rd Project Numiser: Delle: _.._ 06,/IVID 1A+$eA:liouirss''. .:. ' :: ` :: Tvtai Fhose... ......- :::: TIM / i�ouTs Task ACAD dmin Cade (£2 ' CVC2 ' : C3. `. C4105 ' E ','... :;: 3" Ea 1k Submitral k 2 H Sheet Setup, General Notes, Typical 1 1 Sections and Details m 8 a.a Un-Slie Drainage Calculations with 11;'In ' =x 2 drainage map Q. 4 6 Layout and deskgn storm pipes prQMes 3 with inverts, slope and top eleyations 2 '► 4 Erosion Plans and Derails 2 r 5 Ruadway Goss -Sections Z .." ....e» ummary Dt Quarktities, Detailed Estimate and Construction Cost 6 Estimate g 1 .:' .•: = ":r 7 Right -of -W" Pian and Oetalts 2 :A w . $ Utility CpordtnaYiart i 7 @ VIEW 3 SiteYisit :2 21- _y Project NUnagement,Coordinat]on OTT Pian Rev;ew & i}pcumcnt 1k Submitral k 2 1 a m a.a 11;'In Exhibit B Insurance Certificate WOLV&AS-01 TOM DATE Illnn{DarrrYYl ac_vRQM CERTIFICATE OF LIABILITY INSURANCE TE(MMI070 PRODUCER (678) 690-6990 THIS CERTIFICATE IS ISSUED AS A NATTER OF INFORMATION Crow Friedman Group of Georgia, Inc. 1255 Lakes Pk ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOE5 NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, Bldg 900 Suite 120 Suito 107G Lawrenceville, GA 30043 INSURERS AFFORDING COVERAGE MAIC # INSURER A: Travelers Indemnity Co. of America —.._ ...n................._...... ...._..- INSURED Wolverton & Associates, Inc. 6745 Sugarloaf pkwy. INsuRcr, n. Phoenix Insurance Company Suite 700 Duluth, GA 30097 INnURERC.Travelers Property & Casualty Co. of AIne05674 INSURER I7 Travelers Indemnity Co of Connecticut X5582 I ELAIMS MADE OCC LSZ INSURER r: XL Specialty Insurance Cpm an 137885 COVERAGES TI IE POLICIES OF INSURANCE LISTED OCLOW HAVE DLCN IF. -.SUED TO THE UJvURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOT MTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OFANY CONTRACT OR DTHER DOCUMENT WITH RESPECTTO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOVYN MAY RAVE BEEN REDUCED BY PAID CLAIMS. Suito 107G !NSR DAT; -------__._ _ j! POLICY EFFECTIVE POLICY EXPIRATION Milton, GA 34004- POLICY NUMBER L]fAITS GENERAL LIABILITY [ EACH OCCURRENCE $ 1,000,00 s A COM'.-NERCIALGENERAi-.LIASItITY 6�01A45L681-TIA-1❑ $1112010 51112011PREMISES Esocc ce_.. $ 1,004, 0 I ELAIMS MADE OCC LSZ AaEp E R IAng w1® p�sor ] S 10,00 PERSONAL $ ADV INJuRy ! S 4,000j)() jj :..._..._I _ GENERAL AGGREGATE S 2,000,00 ._ k GENL AGGREGATE LIMIT APPLIES PER: PRODUCTS . COMPIOP AGG S 2,000,000 --- €'f1LlCY50 PRO-IrCT LOC AUTOMOBLELIABILITY COMB1NFD .E LIMIT S 1,000,000 B X _. ANY AUTO BA200BM583-10-GRP 51712010 51112011 tEa$61 ALL OWNE D AUTOS i 90iliLY INJURY f SCHEOULEDAUTOS 1 [PerPua°nj X.. HIRED MjTQS SaL13LY INJURY $ [ X. NON-OWNEDAUTOS r{P�ader>t3 F RUPER I Y VAMA6E $ i ] GARAGE LIABIDTY AW AUTO ! AUTO ON LY - EA ACCs DE NT OTHER THAN EAACC $ $ ALI TO ONLY: AGO $ t7CC12$a/UMBRELIA LIAE7Y EAG{R pCCVRRE1sG[ $ 5 non,00n C OL 11 OCGIXt AIMS MA.Olz 'x CLiP6218Yi 23-TIL-iQ 5!1!201 Q 5/1/AGGREGATEB AGGREGATE S,QOO,pO $ $ DElxcrleLE X RETEN710N $ 14,{100€ WORKERS CUMPENSA'"UN ANL) x I WrA O Mrf € �_ € D NPLOYERS' UABIUTY U8 5884Y60710 51112010 51112011 [ s _.._._-.-._................ 1,000, 0 Q E.L. EACH A--QDFNT ADIy PROPRIETPR�+ARTNERrEI�ECiJTPlE OFFRCER AE BER EXCLUDED7 E.L DISEASE -EA EMPLOY Ed S 1,00D•000 itp leder- der SFrdfAL PROVISIONS Ww El. DISEASE -POLICY LIMIT i S 1,000,OOD OTHER -...._..._.... E PToiaasional Liability IDPR9681530 1012812009 10129/2010 Each Claim sx.000,od rrRfBssional Liability DPR_9681530 10129/2049 10129/2010 Aggregate SS,0G0,00 _ DESCRIPTION OF OPERATIONS 7 LOCATIONS! VEHICLES { E]ICLl3SKiNS Ai30EO BY EFiOOASEMirNTI$P$CIAL pROVl SEONS _ Construction Plans for Bell Memorial Park, W&A Proposal No.: 2010-272 CERTIFICATE HOLDER CANCELLATION ACORD 25 (2001108) ©ACORD CORPORATION 1988 SH CIU LQ ANY 0P TME ABOVE DESCRIBE€) POLICIES 8E GA NGF LLED BEFGOFE THE EXPI RATION City of Milton, Public Works Dept. DATE THEREOFr THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN 13000 Deerfield Parkway Suito 107G NOTICE TO THE LERTiFICATE HQLOER NAMED TO THE LEFT, Bi7T FAILURE TO DO SU SHALL Milton, GA 34004- IMPOSE NO OBLIGATION QR EIASILnY OP ANY KIND UPON THE INSURER, ITS AGENT$ or: REPRESENTATIVES, RiITHOREZEO REPRESENTATIVE ACORD 25 (2001108) ©ACORD CORPORATION 1988 1 AGREEMENT FOR SALE OF REALTY THIS AGREEMENT FOR SALE OF REALTY (the “Agreement”) is made and entered into this _____ day of September, 2010, by and between the CITY OF MILTON, GEORGIA, a municipal corporation duly organized and existing under and by virtue of the laws of the State of Georgia (the “Buyer”), and FIRST CITIZENS BANK AND TRUST COMPANY, INC., a South Carolina bank (referred to herein as “Seller”). AGREEMENT 1. The Buyer agrees to buy, and the Seller agrees to sell, all that tract of land shown on Exhibit A, attached hereto and incorporated herein by reference, and containing a total of 1.004 acres, more or less; and including all structures, fixtures and appurtenances attached thereto (hereinafter referred to as the “Property”). 2. Purchase Price. The purchase price for the Property shall be One Hundred Sixty Thousand Dollars and Zero Cents ($160,000.00) to be paid at closing. 3. Earnest Money. Not applicable. 4. Marketable Title. Seller agrees to furnish good, insurable, and marketable title to the Property. For the purposes of this Agreement, “good, insurable, and marketable title” shall mean fee simple ownership which is: (i) free from all claims, liens, and monetary encumbrances of any kind or nature whatsoever other than the Permitted Exceptions; (ii) insurable by a reputable title insurance company at then-current standard rates under the standard form of ATLA owner’s policy of title insurance with all standard or printed exceptions therein deleted and without exception other than for permitted exceptions expressly agreed to in writing by Buyer. The Property is sold subject only to the valid and agreed upon exceptions to title 2 disclosed to the Buyer as of the date of closing and as presented in accordance with this Agreement. 5. Inspection Period. Buyer shall have sixty (60) days after the date of this Agreement (the “Inspection Period”) to inspect the Property, and during the Inspection Period Buyer may terminate this Agreement either for any reason or for no reason at all. 6. Due Diligence. Within fifteen (15) days after the date of this Agreement, Buyer shall procure, at Buyer’s cost, a written title opinion establishing that title to the Property is good, insurable, and marketable, and vested in Seller. Buyer, after examining said title opinion, shall notify Seller of any defects or unacceptable exceptions thereto at least five (5) days after receiving such title opinion. Seller shall have ten (10) days from the date of Buyer’s exceptions notification to issue a letter (such letter being, the “Seller Response Letter”) to Buyer in response to such notification stating whether Seller shall satisfy such defects or unacceptable exceptions on or before the closing of the transaction contemplated by this Agreement. In the event the Seller Response Letter indicates Seller is unwilling or unable to satisfy one or more of such defects or unacceptable exceptions to title indicated by Buyer, Buyer shall have the right to terminate this Agreement whereupon neither party shall have any further rights, obligations or duties hereunder. The Parties hereto agree that this express grant of a right to terminate in favor of the Buyer in no way abrogates the general right of the Buyer to terminate this Agreement with or without cause during the Inspection Period. In the event Buyer does not terminate this Agreement in response to the Seller Response Letter within ten (10) days after Buyer receives the Seller Response Letter, Buyer shall be deemed to have consented to and accepted all such defects or unacceptable exceptions and such matters shall be referred to herein as the “Permitted Exceptions”. 3 7. Warranty. The Seller hereby affirmatively warrants that to the actual knowledge of J. Reeves Skeen, Assistant Vice President, without due diligence or inquiry, it has no actual knowledge of any latent or patent physical condition(s), hazard(s) or feature(s) of, on or below the Property that will in any material way impede or frustrate the reasonable use of the Property by Buyer. Moreover, the Seller further warrants that it has no knowledge of any condemnation or compelled acquisition of all or any part of the Property by any entity. 8. Public Hearing. Prior to closing on the Property, the Seller acknowledges that the Buyer may hold a public hearing with respect to this purchase wherein the details of said purchase may be revealed in an open forum. 9. Closing Date. A closing shall be conducted no later than at 5:00 p.m. on the date which is the last day of the Inspection Period at the offices of Seller’s counsel, Busch, Slipakoff & Schuh, LLP, 3350 Riverwood Parkway, Suite 1550, Atlanta, Georgia 30339. At the closing, the Seller shall deliver to the Buyer a Limited Warranty Deed to the Property conveying good, insurable, and marketable title to the Property, and all mineral rights, with the hereditaments and appurtenances, to the Buyer and its assigns, in fee simple, free and clear of all liens, encumbrances, or exceptions on all or any part of the Property, except for the Permitted Exceptions, if any, easements, restrictions, and other exceptions of record, together with all right, title, and interest of the Seller in and to the Property. Buyer during the Inspection Period may procure, at its own expense, a survey specifically setting forth the metes and bounds and acreage of the Property, and any such survey shall provide the legal description of the Property to be used in a quitclaim deed with respect to the Property while the legal description used for the Limited Warranty Deed shall be the same as that set forth on the foreclosure deed by which Seller took 4 title to the Property recorded in the Fulton County, Georgia records at Deed Book 48800, Page 174. 10. Taxes. All taxes, assessments, and encumbrances which are a lien against the Property and are due and payable at the time of conveyance to the Buyer shall be satisfied of record by the Seller at or before the transfer of title. Seller shall be entitled to use the cash portion of the Purchase Price at the Closing to satisfy any such taxes, assessments and encumbrances. Real estate taxes which are a lien (but are not yet due and payable) will be prorated as of the date of closing. The Seller will pay the documentary revenue stamp tax or transfer, conveyance or recordation tax, assessment or charge, if any. 11. Risk of Loss. All risk of loss or damage to the property will pass from the Seller to the Buyer at closing. In the event that loss or damage occurs to the Property prior to closing, the Buyer may, without liability, refuse to accept the conveyance of title, or it alternatively may elect to accept the conveyance of title to the Property “AS IS.” The Seller shall deliver possession of the Property to the Buyer at the time of closing. 12. Right of Entry. The Buyer may enter upon the Property at reasonable times for surveying and other reasonable purposes related to this transaction from the date of execution of this Agreement, through and including the time of delivery of possession of the Property to the Buyer by the Seller. The Buyer’s entry upon the property in accordance with the paragraph shall be undertaken in such a manner so as to not unreasonably interfere with Seller’s ongoing operations or in such a manner as would do permanent or long-term damage to the Property. 13. Preservation of Property. The Seller agrees that the Property shall remain as it now is until the delivery of possession of the Property by the Seller to the Buyer, and that the Seller will make reasonable efforts to prevent and refrain from any use of the Property for any 5 purpose or in any manner which would adversely affect the Buyer's use and enjoyment of the Property in the future; provided, however, that Seller shall not be responsible or liable for any act or omission of any third party whatsoever with respect to the Property except those acts or omissions which adversely affect the Buyer's use and enjoyment of the Property in the future by agents or contractors of Seller only. Seller hereby acknowledges that Buyer’s intended use of the Property is for a public park, but that Buyer shall retain full discretion to utilize the Property for any purpose for which a Georgia municipality may lawfully use property. 14. Specific Performance. The parties agree that in the event of a breach hereof by the Seller (i.e. the refusal to execute the deed at closing or to deliver possession of the Property to the Buyer at the appointed time), damages will be inadequate, and therefore the court having jurisdiction herein may award the Buyer specific performance in lieu of damages or any other remedies allowed by law and the remedy of specific performance shall be Buyer’s sole and exclusive remedy; provided and so long as Buyer brings an action for such remedy no later than six (6) months after the expiration of the Inspection Period. 15. Binding Effect. The agreements set forth herein are to apply to and bind the heirs, executors, administrators, successors, personal representatives and assigns of the Seller. 16. Final Agreement. This Agreement terminates and supersedes all prior understandings or agreements on the subject matter hereof. This Agreement may be modified only by a further writing that is duly executed by both parties. 17. Severability. If any paragraph, subparagraph, sentence, clause, phrase, or any portion of this Agreement shall be declared invalid or unconstitutional by any court of competent jurisdiction or if the provisions of any part of this Agreement as applied to any particular situation or set of circumstances shall be declared invalid or unconstitutional, such invalidity 6 shall not be construed to affect the portions of this Agreement not held to be invalid. It is hereby declared to be the intent of the parties to provide for separable and divisible parts, and they do hereby adopt any and all parts hereof as may not be held invalid for any reason. 18. Governing Law. This Agreement shall be governed, construed and interpreted by, through and under the Laws of the State of Georgia, without giving effect to its conflicts of laws principles. 19. Property Conveyed As Is, Where Is. Notwithstanding anything contained in this Agreement to the contrary: a. Buyer acknowledges that Buyer has had and will have prior to the expiration of the Inspection Period under this Agreement, full and adequate right and opportunity to inspect and review the Property. Buyer’s decision not to terminate this Agreement prior to the expiration of the Inspection Period and Buyer’s completion of Closing shall each constitute evidence that Buyer is satisfied with the condition of the Property and title to the Property. In Closing and completing this transaction, Buyer will have relied exclusively upon its own inspections and reviews, and not upon any representation or warranty of Seller, or its agents or employees, except as set forth in Paragraph 7 of this Agreement or in case of fraud or active concealment. b. Buyer understands and agrees (i) that Seller has made no representation, warranty or guaranty, express or implied, oral or written, regarding (a) the condition or state of repair of any improvements upon the Property, (b) the use, generation, storage, release, disposal or presence of any pollutants, contaminants or other dangerous or hazardous substances upon, beneath or near the Property, (c) compliance of the Property with any applicable law, regulation or ordinance, including, but not limited 7 to, any land use, zoning or environmental regulation or building code, or (d) any other matter regarding the condition of the Property or title to the Property, (ii) that Seller is not obligated to alter, repair or improve the Property in any manner, and (iii) to accept the Property in its “AS-IS/WHERE-IS ” condition, with all present and future faults or defects, and without any representation or warranty of Seller. c. Buyer (and any party claiming through or under Buyer) hereby agrees that following Closing, Seller shall be fully and finally released from any and all claims or liabilities against the Seller relating to or arising on account of the condition of the Property. 20. Except for Resource Real Estate Partners LLC, who shall be paid a commission by Seller by separate agreement, Buyer and Seller each represent to the other that no party is entitled to a commission upon the sale of the Property, and each agree, to the extent, if any, allowed by law, to indemnify and hold harmless the other against any and all claims of real estate agents or brokers claiming to have been engaged by the indemnifying party, for commissions or claims for similar fees incurred in any action, s uit, proceeding or claim arising out of or in connection with the transaction contemplated by this Agreement. The foregoing indemnities shall extend to all court costs and attorney's fees in connection with such claims. The foregoing indemnities shall survive the closing or the termination of this Agreement (as the case may be) until that date which is sixty (60) days after the expiration date of the applicable statutory period for filing a commission claim with respect to the transaction contemplated by this Agreement, for the purpose of making a claim under a foregoing indemnity, and, with respect to any claim timely made under a foregoing indemnity, the indemnity shall survive until the resolution of such matter and the payment in full of the indemnitor’s obligations to the indemnitee thereunder. 8 [Remainder of this page intentionally left blank; signatures on the next following page.] 9 IN WITNESS WHEREOF, the parties have executed this AGREEMENT FOR SALE OF REALTY as of the day and year first above written. SELLER: FIRST CITIZENS BANK AND TRUST COMPANY, INC. By: ________________________________ J. Reeves Skeen, Assistant Vice President [AFFIX BANKSEAL] BUYER: CITY OF MILTON, GEORGIA BY: _________________________________________ ____________, Mayor [CITY SEAL] 10 Exhibit A City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE, Public Works Director Date: August 26, 2010 Agenda Item: Approval of an Agreement with MARTA for the use of Offset funds for the purchase of a one acre parcel on the southwest corner of Deerfield Parkway and Webb Road Background: For FY 2010 MARTA was authorized to use $25 million in ARRA funds (Stimulus Funding) to offset a deficit in operational funds. The use of these funds was necessary to prevent a drastic reduction in services provided by MARTA. In exchange, MARTA agreed to allocate Capital Reserve Funds to qualifying projects within their operational area to offset the use of stimulus funding. The City of Milton was allocated $613,000 under this program for use on projects or project elements that are designed to enhance mass transportation service or use and are physically or functionally related to transit facilities. Discussion: A list of potential projects was approved by Mayor and Council by resolution (#10-01- 138) on January 20, 2010. This project list was then submitted to and approved by MARTA and included by ARC in the Transportation Improvement Program (TIP). Submitted herein is an agreement with MARTA to move forward with the acquisition of a 1.0 acre pocket park on the southwest corner of Deerfield Parkway and Webb Road. The cost for the property is $160,000. $100,000 in offset funding will be used and the city will fund the remaining $60,000. 100% of the offset funds are eligible for reimbursement to the city. Legal Review: Paul Higbee – Jarrard & Davis – August 27, 2010 Attachments: MARTA Agreement Page 1 of 7 ARC-MARTA OFFSET FUNDS INTERGOVERNMENTAL AGREEMENT THIS INTERGOVERNMENTAL AGREEMENT, (hereinafter referred to as “Agreement”) entered into as of the _____ day of ___________, 2010, by and between the City of Milton, (hereinafter referred to as the “CITY”) and the METROPOLITAN ATLANTA RAPID TRANSIT AUTHORITY, (hereinafter referred to as “MARTA” OR “the Authority”). WITNESSETH THAT: WHEREAS, by virtue of action taken by the Atlanta Regional Commission (ARC) whereby certain federal funds were transferred to the Authority and, in exchange, the Authority committed to fund qualifying projects contained in the Transportation Improvement Plan (TIP) from the Authority’s capital budget; and WHEREAS, the City’s share of funding from the Authority for qualifying projects in the TIP is $613,000; and WHEREAS, the City has identified the project defined herein (“the Project”) for funding from the City’s share of funding in the amount of $100,000; WHEREAS, the parties desire to define the responsibilities for the design, construction, implementation and payment of costs for the Project as set forth herein; NOW THEREFORE, in consideration of the promises and the mutual covenants and agreements hereinafter contained, the parties hereto agree as follows: 1. Project Defined. The Project is defined as park acquisition along seven locations located within the City of Milton, as is more fully shown in the attached Exhibit A (drawing, diagram, descriptions, etc.). 2. Duties of City. The City shall be responsible for all work and services required for the successful completion of the Project, including but not limited to: (a) the design of the Project, (b) the procurement of goods and services related to the construction of the Project, (c) the management of the Project and all contractors performing work thereon, (d) the inspection and final acceptance of the Project, and (e) all other acts and obligations consistent with the successful completion of the Project. 3. Time of Performance. Work and services shall be undertaken and pursued in such sequence as to assure their expeditious completion. All work and services required hereunder shall be completed on or before August23, 2012. All invoices to be submitted hereunder for reimbursement shall be submitted within 60 days of completion of work. Page 2 of 7 4. Reimbursement. The City shall be reimbursed for the costs of the Project as set forth in Exhibit B, which is attached hereto and made a part hereof. 5. Formal Communication/Designated Agents. Formal communications regarding this Agreement shall include, but not necessarily be limited to, correspondence, progress reports and fiscal reports. The City or its designee shall furnish progress and fiscal reports to the Authority periodically, as requested by the Authority. All formal communication regarding this Agreement shall be in writing and addressed to the Designated Agents of the parties. Paul Grether, is designated as the authorized agent of the Authority for purposes of this Agreement only, except for executing amendments hereto. All correspondence shall be directed to him at: MARTA 2424 Piedmont Road, N.E. Atlanta, GA 30324-3330 Carter Lucas, is designated as the authorized agent of the City for purposes of this Agreement only, except for executing amendments hereto. All correspondence shall be directed to him at: 13000 Deerfield Parkway Suite 107G Milton, Georgia 30004 6. Review and Coordination. To ensure adequate assessment of the Project and proper coordination among the parties, the Authority shall be kept fully informed of the progress of the work and services to be performed hereunder. The City may be required to meet with designated representatives of the Authority from time to time, as reasonably requested, to review the work and services performed. 7. Maintenance of Records. The City shall maintain all books, documents, papers, accounting records and other evidence pertaining to the Project in accordance with generally accepted accounting principles applicable to the City and shall make such material available at all reasonable, times during the term of this Agreement for inspection by the Authority or its external auditors. The City shall include the provisions of this paragraph in any contract executed in connection with this Project. 8. Conflict of Interest. No officer, member or employee of the Authority, and no public official of any local government which is affected in any way by the Project, who exercises any function or responsibilities in the review or approval of the Project or any component part thereof, shall participate in any decision relating to this Agreement which affects his or her personal interests or the interest of any corporation, partnership or association in which he or she is directly interested; nor shall any such officer, member or employee of the Authority, or public official of any local government affected by the Project, have a direct interest in this Agreement or the proceeds arising therefrom. Page 3 of 7 9. Status of Parties as Independent Contractors. Nothing contained in this Agreement shall be construed to constitute the City or any of its employees, servants, agents or subcontractors as a partner, employee, servant, or agent of the Authority, nor shall either party to this Agreement have any authority to bind the other in any respect, it being intended that each shall remain an independent contractor. 10. Assignability. Neither party shall assign or transfer all or any portion of its interest in this Agreement without the prior written approval of the other party. 11. Amendments. Either party may request changes in this Agreement. Except for termination for cause by the Authority, such changes, including any increase or decrease in the amount of the City’s reimbursement for the cost of the Project, shall be incorporated in written amendments to this Agreement. 12. Termination for Mutual Convenience. Either party may terminate this Agreement in whole or in part when both parties agree that the continuation of the Project would not produce beneficial results commensurate with the further expenditure of funds. The two parties shall, through formal Agreement amendment, agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated. The City shall not incur new obligations from the date of termination. The Authority shall allow full credit to the City for non- cancelable obligations, properly incurred by the City prior to termination. 13. Termination of the Agreement for Cause. If through any cause, the City shall fail to fulfill in a timely and proper manner its obligation under this Agreement, or if the City has or shall violate any of the covenants, agreements, representations or stipulations of this Agreement, the Authority shall thereupon have the right to terminate this Agreement by giving written notice to the City of such termination and specifying the effective date thereof, at least ten business days before the effective date of such termination. The City shall be entitled to receive just and equitable compensation for costs incurred in the performance of the scope of service up to and including the effective date of termination as authorized in Attachment “B”. Not withstanding the foregoing, to the extent provided by law, the City shall not be relieved of liability to the Authority for damages sustained by the Authority by virtue of any breach of this Agreement by the City, and the Authority may withhold any payments to the City for the purpose of set-off for damages caused by the City’s breach, until such time as the exact amount of damages to the Authority from the City is determined. 14. Applicable Law. This Agreement shall be deemed to have been executed and performed in the State of Georgia, and all questions of interpretation and construction shall be construed by the laws of such State. Page 4 of 7 IN WITNESS WHEREOF, the City and the Authority have executed this Agreement as of the day first above written. METROPOLITAN ATLANTA RAPID TRANSIT AUTHORITY CITY OF MILTON, GEORGIA By: _____________________ By:___________________ BEVERLY A. SCOTT, Ph.D. Joe Lockwood General Manager /CEO Mayor APPROVED AS TO SUBSTANCE: _______________________ APPROVED AS TO FORM: ________________________ _______________________ MIRIAM D. LANCASTER Chief of Corporate Law City Attorney MARTA City of Milton, Georgia Page 5 of 7 Exhibit A Project Description The project will involve the acquisition of 1.0 acre of park land at the southwest corner of Deerfield Parkway and Webb Road. More particularly described as: Page 6 of 7 Exhibit B COMPENSATION AND METHOD OF PAYMENT I. Compensation: The total cost of the Project as described in Exhibit A is $160,000. Compensation to the City shall not exceed the actual eligible costs incurred up to the total cost of the Project. In no event will the City’s total reimbursement to be paid under this Agreement exceed the sum of $100,000. A breakdown of the reimbursement is shown in “Exhibit B-1”, Project Budget which is attached to and made a part of this Agreement for financial reporting, monitoring and audit purposes. Changes in the Project Budget shall be made in accord with Paragraph 11 in the main body of the Agreement. II. Method of Payment: The method of payment shall be as follows: A. Periodic Reimbursement. The City shall be entitled to receive periodic reimbursement on the following basis. As of the last day of each month during the existence of this Agreement, the City shall submit to the Authority an invoice for reimbursement documenting actual costs incurred during the invoice period. As used herein, actual costs incurred shall include only eligible costs authorized in the Project Budget. Upon the basis of its audit and review of such invoice, the Authority will, at the request of the City, make payments to the City as the work progresses but not more often than once a month. Invoices shall be numbered consecutively and submitted each month until the Project is completed. B. Final Payment. Final payment shall only be made upon determination by the Authority that all requirements hereunder have been completed, including any audit requirements. Upon such determination and upon submittal of a final invoice, the Authority shall pay the final reimbursement due to the City. The City’s final invoice must be received by MARTA no later than 60 days after the Project completion date specified in Paragraph 3 of the Agreement (or as subsequently amended). Page 7 of 7 EXHIBIT B-1 PROJECT BUDGET Phase Year Funding Source Total Budget MARTA Local Acquisition 2010 $100,000 $60,000 $160,000 Constitution Week 2010 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2010 marks the two hundred and twenty-third anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2010 through September 23, 2010 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Sons of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on thi s 8th day of September, 2010. (Seal) _________________________________ Joe Lockwood, Mayor Constitution Week 2010 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2010 marks the two hundred and twenty-third anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of American designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of America citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2010 through September 23, 2010 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 8th day of September, 2010. (Seal) _________________________________ Joe Lockwood, Mayor Page 1 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. PETITION NUMBER(S): ZM10-02 PROPERTY INFORMATION ADDRESS Hidden Forest S/D on Morris Road & Bethany Bend DISTRICT, LAND LOT 2/1, 972, 973 OVERLAY DISTRICT State Route 9 EXISTING ZONING TR (Townhouse Residential) 2002Z-105, 2003ZM-067 ACRES 21.66 EXISTING USE Partially developed townhouse subdivision and single family homes OWNER/APPLICANT JSB Triangle, Inc, Javad Oskoei ADDRESS P.O. Box 669 Alpharetta, GA 30009 REPRESENTATIVE Nathan V. Hendricks, III ADDRESS 6085 Lake Forrest Drive Atlanta, GA 30328 (404) 255-5161 COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION ZM10-02 – APPROVAL CONDITIONAL INTENT To modify 2002Z-105 and 2003ZM-067/2003VC-0247 to modify Condition 2.a. (2003ZM- 067) by deleting the November 18, 2003* site plan currently referenced and substituting and placing in lieu thereof the site plan filed on June 30, 2010. To Modify condition 3.e. (2002Z-105) by reducing the minimum 50-foot perimeter principal building setback to 35 feet where the subject site adjoins property zoned AG-1 (Agricultural). Page 2 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. LOCATION MAP/ZONING MAP Page 3 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. SITE PLAN SUBMITTED JUNE 30, 2010 (Area to be modified) Page 4 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. SITE PLAN SUBMITTED NOV 18, 2003 (ZM03-67) Page 5 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. AERIAL WITH EXISTING LOT LINES Page 6 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. OVERALL SITE PLAN SUBMITTED JUNE 30, 2010 Page 7 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. Location of berm along lot 112 Subject site looking east toward Bethany Bend Page 8 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. Subject site looking from approximately lot 110 toward Spring Valley Townhomes Analysis and Recommendations The subject site contains 21.66 acres and is partially developed with attached townhomes and single family detached homes. Pursuant to 2002Z-105 the site is approved for 118 total residential dwelling units at a maximum density of 5.48 units per acre. All dwelling units north of Camp Creek shall be detached single family units and not exceed 3.0 units per acre while all other units south of Camp Creek may be attached units. Pursuant to 2003ZM-067/2003VC-247, the applicant received approval for a revised site plan received by the Fulton County Department of Environment and Community Development on November 18, 2003* and concurrent variance to reduce the perimeter setback for new streets from 50 feet to 10 feet adjacent to agriculturally and residentially zoned properties. COMMUNITY ZONING INFORMATION MEETING – July 28, 2010 The applicant and his representative were present at the meeting. There was one adjacent property owner, Mr. Buice that attended. He had concerns regarding the existing water run - off from Bethany Bend Road on his property adjacent to the emergency gravel road. He stated that the water pooled on his property floods his parking pad adjacent to the gravel Page 9 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. road. Mr. Buice was also concerned that the reduction in the building setback would increase the water flow. EXISTING Condition 3.e. To provide a minimum 50-foot perimeter principal building setback where the subject site adjoins property zoned AG-1 (Agricultural). PROPOSED Condition 3.e. To provide a minimum 35-foot perimeter principal building setback where the subject site adjoins property zoned AG-1 (Agricultural) except lot 112 which will remain at a 50-foot perimeter principal building setback. The applicant is requesting that lots 108 through 118 in the northeast portion of the subject site be reduced from a 50-foot perimeter principal building setback to a 35-foot perimeter principal building setback. Staff notes that since the time of the original rezoning pursuant to Z2002-105, the property to the east and south of the subject site (Lots 114-118 and a portion of 113) was zoned TR (Townhouse Residential) including a Use Permit for senior housing pursuant to RZ08-08, U08-04. In addition, the applicant has received a single family home building permit on lot 112 that is consistent with the existing requirement of a 50-foot perimeter principal building setback. Therefore, a reduction in the setback is not needed for lots 112-118. Staff notes that Lot 111 is an interior lot which requires a 25-foot rear setback per TR (Townhouse) district standards. Lots 109, 100, 112 and 113 (north property line) are adjacent to property zoned AG-1 (Agricultural). The closest single family residence (3495 Bethany Bend) is approximately 80 feet from lot 113 measured to the requested 35-foot perimeter principal building setback and approximately 125 feet from lot 110 measured to the requested 35-foot perimeter principal building setback. Staff notes there is a required 25-foot undisturbed buffer and 10- foot improvement setback along lots 109 through 118. In addition, along lot 112, there is an earthen berm to the southwest of the requested 35-foot perimeter principal building setback. Bisecting lot 110 is a 20 foot public sanitary sewer easement which would limit any potential single family residence to be built further from the 3495 Bethany Bend. Property located at 3475 Bethany Bend abuts the common area and lots 109 and 110. The residence is located near Bethany Bend and a large distance from the aforementioned lots which are directly adjacent to it. In addition, based on the required 25-foot undisturbed buffer and 10-foot improvement setback, any future single family residences will be buffered from the existing AG-1 (Agricultural) single family residences. Based on the facts discussed above, it is Staff’s opinion that the reduction in the perimeter principal setback from 50 feet to 35 feet will not have an adverse effect on the adjacent properties currently zoned AG-1 (Agricultural). Therefore, Staff recommends that Condition 3.e. be APPROVED CONDITIONAL. Page 10 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. EXISTING Condition 2a. To the site plan received by the Department of Environment and Community Development on November 18, 2003*. Said site plan is conceptual only and must meet or exceed the requirements of the ongoing Resolution and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. PROPOSED Condition 2a. To the revised site plan received by the City of Milton Community Development Department on June 30, 2010. Said site plan is conceptual only and must meet or exceed the requirements of the ongoing Resolution and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. The applicant has submitted a revised site plan to the City of Milton Community Development Department on June 30, 2010 to reflect the requested change to condition 3.e. as described above. The revised site plan also depicts the change in zoning from AG-1 (Agricultural) to TR (Townhouse Residential) on adjacent properties and an approved Use Permit for senior housing (Bajun American Properties, LP). Therefore, the 50-foot perimeter principal building setback is no longer applicable to the lots adjacent to the Bajun American Properties, L.P. located between a portion of lot 113 and 114 through 118 and including the common area adjacent to Flamingo Road. Based on Staff’s recommendation to approve the reduction of the 50-foot perimeter principal building setback to 35 feet adjacent to property that is currently zoned AG-1 (Agricultural), Staff recommends APPROVAL CONDITIONAL of Condition 2.a. for the revised site plan submitted on June 30, 2010. Page 11 of 11 Prepared by the Community Development Department for the Mayor and City Council Meeting September 8, 2010 (First Presentation) *Based on the first amendment to modification application ZM10-02 submitted July 29, 2010 by the applicant. RECOMMENDED CONDITIONS Should the Mayor and City Council approve this petition, the recommended conditions (ZM10-02) should be revised to read as follows: 2. To the owner's agreement to abide by the following: a. To the revised site plan received by the City of Milton Community Development Department on June 30, 2010. Said site plan is conceptual only and must meet or exceed the requirements of the ongoing Resolution and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. 3. To the owner’s agreement to the following site development considerations: e. To provide a minimum 35-foot perimeter principal building setback where the subject site adjoins property zoned AG-1 (Agricultural) except lot 112 which will remain at a 50-foot perimeter principal building setback. STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON PETITION NO. ZM10-02 AN ORDINANCE TO MODIFY CONDITIONS OF A RESOLUTION BY THE FULTON COUNTY BOARD OF COMMISSIONERS APPROVED PETITIONS 2002Z-105 ON MAY 3, 2003 AND 2003ZM-067 ON FEBRUARY 4, 2004 AND TO MODIFY CONDITIONS OF AN ORDINANCE BY THE CITY OF MILTON MAYOR AND CITY COUNCIL ON SEPTEMBER 20, 2010, ZM10-02, PROPERTY LOCATED ON BETHANY BEND AND MORRIS ROAD IN LAND LOTS 972 AND 973 OF THE 2ND DISTRICT 1ST SECTION CONSISTING OF APPROXIMATELY 21.66 ACRES. BE IT ORDAINED by the City Council for the City of Milton, Georgia while in regular session on September 20, 2010 at 6:00 p.m. as follows: SECTION 1. That the condition of a resolution by the Fulton County Board of Commissioners, approved on May 3, 2003, for petition 2002Z-105 that approved a zoning to TR (Townhouse Residential) and for petition 2003ZM-067 that approved a zoning modification to revise a site plan on Bethany Bend and Morris Road consisting of a total of approximately 21.66 acres, attached hereto and made a part herein; ALL THAT TRACT or parcel of land located in Land Lots 972 and 973 of the 2nd District 1st Section of the attached legal description; and SECTION 2. That the property shall be developed in compliance with the conditions of approval as attached to this ordinance. Any conditions hereby approved (including any site plan) do not authorize the violation of any district regulations; and SECTION 3. That all ordinances or part of ordinances in conflict with the terms of this ordinance are hereby repealed; and SECTION 4. This Ordinance shall become effective upon adoption by the Mayor and City Council and the signature of approval of the Mayor. ORDAINED this 20th day of September 2010. Approved: ______________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie Gordon, Interim City Clerk (Seal) CONDITIONS OF APPROVAL ZM10-02 Bethany Bend and Morris Road Should the Mayor and City Council approve this petition, the recommended conditions (ZM10-02) should be revised to read as follows: 2. To the owner's agreement to abide by the following: a. To the revised site plan received by the City of Milton Community Development Department on June 30, 2010. Said site plan is conceptual only and must meet or exceed the requirements of the ongoing Resolution and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. 3. To the owner’s agreement to the following site development considerations: e. To provide a minimum 35-foot perimeter principal building setback where the subject site adjoins property zoned AG-1 (Agricultural) except lot 112 which will remain at a 50-foot perimeter principal building setback. REVISED OVERALL SITE PLAN SUBMITTED JUNE 30, 2010 ZM10-02 REVISED SITE PLAN SUBMITTED JUNE 30, 2010 City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 1 To: Mayor and City Council From: Robyn MacDonald, Planner, Community Development Department Date: August 25, 2010 Re: Agenda Item: RZ10-04 – To Amend the City of Milton Zoning Ordinance to create a required distance for Convenience Stores and Service Stations from residential uses/zoning districts within the Northwest Fulton Overlay and State Route 9 Overlay Districts (Chapter 64 Division 5 and Chapter 64 Division 6). Background: Members of the City Council requested that Staff look at the feasibility of changing the existing ordinance in the following manner: 1. “Provide a reasonable set back from residential areas for all gas/service stations or drive through establishments. While I am sure there are examples of this type of setback in the surrounding jurisdictions, I would imagine a minimum of 300 feet would be considered reasonable.” 2. “Require any commercial zoned property to obtain a use permit, if that property will utilize or sell any hazardous material such as gasoline, propane, or other materials that require special handling or storage.” This amendment applies specifically to the first request. Staff collected information from surrounding jurisdictions within the metropolitan Atlanta area shown in the table below. Jurisdiction Required Setbacks Snellville, GA Fuel Pumps and Gas Storage Tanks to be 100 feet from any residential zoning district Roswell, GA All buildings and appurtenances to be 100 feet from any residential zoning district Cherokee County, GA Highway 92 Village Ordinance - All buildings and appurtenances are to be located at least 400 feet from any residential property line; and that all fuel is stored underground outside of any public right-of-way.) Forsyth County, GA The required setbacks required adjacent to residential range from 30 feet in the Neighborhood Shopping Zoning District to 90 feet in the Heavy Industrial District. Staff notes that the distances are typically enforced in two ways within a zoning ordinance; 1) Use Permits and 2) Overlay district requirements. It is Staff’s opinion that for the City of Milton, adding a distance requirement to the overlay districts (State Route 9 and Northwest Fulton) would be the most prudent manner to enforce distance requirements. In addition, one jurisdiction is different from another and the same restrictions may result in unintended consequences. Therefore, Staff has made the following analysis regarding convenience stores and service stations. City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 2 Within the City of Milton Zoning Ordinance, there are two definitions that address dispensing of motor fuels in Section 64-1. A. Convenience Store: (1) Means a use offering a limited variety of groceries, household goods, and personal care items, always in association with the dispensing of motor fuels as an accessory use. (2) Does not include vehicle service, maintenance and repair. B. Service Station Means a use which provides for the sale of motor vehicle fuels and automotive accessories, and which may provide minor repair and maintenance services. A service station shall be limited to four or fewer bays excluding no more than one attached or detached bay for washing cars. Convenience stores and service stations are permitted within the C-1 (Community Business), C- 2 (Commercial), M-1A (Industrial Park, M-1(Manufacturing), and M-2 (Heavy Manufacturing) districts. Convenience stores are also permitted in MIX (Mixed Use) districts. Staff notes there are no M-1A (Industrial Park) and M-1 (Heavy Manufacturing) districts in the City and a total of 11 acres of developed M-1 (Manufacturing) located within the city limits of Milton. Zoning District Service Station Convenience Store MIX (Mixed Use) Not Permitted Permitted C-1 Community Business) Permitted Permitted C-2 (Commercial) Permitted Permitted M-1A (Industrial Park) None with the City Permitted Permitted M-1 (Industrial) Permitted Permitted M-2 (Heavy Industrial) None within the City Permitted Permitted For sites on four acres or less, a 50-foot wide undisturbed buffer, with a ten-foot improvement setback, shall be located adjacent to all AG-1 zoning districts and all property zoned, used, or developed for residential uses. For sites on more than four acres, a 75-foot wide undisturbed buffer, with a ten-foot improvement setback shall be located adjacent to all AG-1 zoning districts and all property zoned, used, or developed for residential uses.(Sec 65-1091 in SR 9 Overlay and Sec 64-1141 in Northwest Fulton Overlay) The vast majority of parcels along SR 9 abuts AG-1 or residential uses and therefore would be required to provide the undisturbed buffers, reducing the developable area. City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 3 Discussion: Historically, under Fulton County the majority of parcels commercially re-zoned in the 1980’s and 1990’s with conditional zoning excluded service stations and also excluded convenience stores with gas pumps after the 1990’s. The City of Milton has excluded convenience stores with gas pumps since its incorporation in 2006 when there have been requests for any type of non-residential zoning. Although, most jurisdictions use the proposed building to measure outward to the adjacent properties, it is Staff’s opinion that to be consistent and to predict future development, distances should be measured from the subject property line to the adjacent property line. Parcels that are zoned MIX (Mixed Use) that are located adjacent to a proposed convenience store should be measured to the location of the sole residential use. Typically, the non- residential portion of the MIX will have a separate ownership from the residential portion. There may be instances in the Crabappple and Birmingham Crossroads areas where a residential use and a non-residential use are within one building. In this situation, these types of mixed uses would be considered residential. The first map attached illustrates the parcels that are currently permitted by zoning for a gas station/convenience store. Many of these parcels, in reality, are already too small for development. Implementing the Overlay District buffers would further restrict their ability to be developed. Most of these parcels are “Unconditional” C-1 parcels that were assigned at the time of the creation of the Fulton County Zoning Resolution/Maps in 1955. The second map attached illustrates the available parcels that meet the 100-foot setback for all non-residential and agricultural uses. The requirement eliminates all but six (6) parcels that could be developed as gas stations/service stations. Five (5) of the parcels are located in the Wal-Mart Shopping Center in undeveloped out parcels. The sixth parcel is located at the southernmost part of the City along the north side of SR9 adjacent to the city limits of Alpharetta. Planning Commission Recommendations: At the August 24, 2010 Planning Commission meeting there was one speaker present in support of Staff’s recommendation to require a separation of convenience stores/gas stations from residential and agriculturally zoned properties. In addition, comments were read into the record from a citizen also supporting Staff’s recommendation and are attached at the end of this memo. After further discussion, the Planning Commission unanimously recommended that the proposed text amendment be approved with adding “Separation from other uses” as a new sub- section of 64-1145 (Northwest Fulton Overlay) and inserting the new language under “Separation from other uses” instead of “Setbacks”. This change is reflected in the attached text amendment. City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 4 Recommendation: Based on this analysis, Staff recommends that all convenience stores and service stations should be located a minimum of 100 feet from the subject property line to any agricultural or residential zoned district within the SR 9 and Northwest Fulton Overlay Districts. Staff notes that the Northwest Fulton Overlay District also dictates the development standards for the Crabapple and Birmingham Crossroads Overlay Districts where these overlays are silent. Alternatives: The Mayor and City Council may request the measurement be made from proposed buildings and accessory structures as other jurisdictions have done or the distance can be increased with Staff’s recommendation. In addition, if the Council would prefer to include the distance requirement for only the Northwest Fulton Overlay District, more parcels would be permitted to be developed as convenience stores or service stations within the SR 9 Overlay District but eliminate the “un-conditional” C-1 parcels in the Northwest Fulton Overlay District. Concurrent Review: Chris Lagerbloom, City Manager, Ken Jarrard, City Attorney City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 5 Good Evening Milton Planning Commission Members: I, Heidi Sowder, 525 Sunflower Ct. Milton, am unable to attend this evening's meeting and appreciate my comments being read aloud, for the record, during the procedings. I have been a resident of the Highway 9 Overlay area for over 11 years. Needless to say, I have witnessed MUCH growth. My family and I have benefitted from the conveniences that have come with this growth. We leave our car at home more and travel on foot, or by bike to nearby stores and eateries. As you know, the 4 square mile Highway 9 Overlay area is the largest commerical area in our city and is also home to half of Milton's population. Did you also know that all non-fuel related auto service/repair businesses in the Overlay are located along Highway 9? There are 2 car washes and 5 auto repair centers in the 1-1/2 mile stretch between Windward Pkwy & Bethany Bend. There are also 2 gas stations located along Webb. Rd. between Deerfield and Morris Rds. and 2 more at the Hwy. 9/Windward intersection on the Alpharetta side. I am grateful to have these services nearby and frequently patronize them. I have always been a proponent of responsible development here in Milton. It is important that Milton's businesses thrive and its residents are safe. When it comes to the matter at hand, and the fact that commercial properties along Hwy. 9 abutt residential properties, prudence must be used to protect residents from the dangers of hazardous materials. "Accidents do happen" and "Better safe than sorry". Really do apply here, just google Nashville tanker fire March 2010! Therefore, I support the following recommendation by Staff, and urge you to recommend that Council adopt it in its entirety: All convenience stores and service stations should be located a minimum of 100 feet from the subject property line to any agricultural or residential zoned district within the SR 9 and Northwest Fulton Overlay Districts. Thank you, Heidi Sowder !(tu!(!(!(!(!(!(!(1999140140372372372400GA372G A 9 G A 1 4 0Birmingham HwyHighway 9S t a t e H w y 9 Birmingham Roswell HwyCumming HwyA rn o ld M ill R d Crabapple RdN. Main StN. Main StHopewell RdFreemanville RdCogburn RdBethany BndP r o v i d e n c e R d Bethany RdBirmingham RdW ind w a rd P kw yNew Providence RdBethany WayMcGinnis Ferry RdWindward PkwyCox RdTaylor RdWood RdFrancis RdMountain RdS. Thompson RdKing RdNix RdRowe RdDorris RdRedd RdMayfield RdHamby RdDinsmore RdEbenezer RdD a y R d B a te sville R dThompson RdN Park Lackey RdWestbrook RdHickory Flat RdHenderson RdC r e e k C lu b D r Morris RdBrittle RdSummit RdGlenover DrGiff DrLongstreet RdHolly RdCagle RdMilton PtWatsons BndPhillips RdDarby RdGreen RdK in g C irSchool DrTullgean DrW hite Colum ns DrN ew B ullp e n R d Manor Bridge DrCarney RdNeese RdE t r is R dWebb RdTriple Crown DrHagood RdPhillips CirMcFarlin LnSable CtRanchette RdGlencreek WayTimber P t Cowart RdLandrum RdValmont LnQuayside DrArabian AveNorthwood DrLaconia LnHeritage PassCogburn RdRolling Links DrAutumn ClseSeabiscuitClarity Rd Deer TrlB u r g e s s R d E. Bluff RdBarberry DrBelleterre DrN. Valley TrlM a n o r C l u b D r Club CirHighgrove RdLecoma TrceColonial LnMajestic CvChampions ClseL ive ly R d Donegal LnB a s ne t t D r Deerfield PkwyF oxh o llow R unP u c k e tt R d N. Park LnOld Chadwick LnSweet Apple RdFreemanwood LnN. Fields PassProvidence WayOwens Lake RdTwinrose PlSonata LnTurtle CrkSaddlesprings DrD ov e r R d Brookshade PkwyBlack Oak RdLaurel Grove DrHeydon HallB re a m D rTraywick ChseRea RdBay Colt RdNettlebrook LnManor TrcePruitt DrPony Tail RdGrace RdCanonero DrC h a d w ic k R d Simmons Hill RdP r o v i d e n c e L a k e D rThorntree RunHickory Mill LnCogburn LnP a r i s h R d Kent RdC har l o t t e D rPlantation TrceDevonshire Farms WayTramore PlWelchs WayCreek PtH a y s t a c k L nLouis RdG a t e s M ill W a y Wigton D rAlpha Woods DrS t r a t f o r d e D r Liberty Grove RdPetersford WayKings County CtHallbrook LnDew RdStonebrook Farms DrFossil TrceApple Cross DrOld Surrey PlNettlebrookBayfield CtCogdell TrlMorningpark CirArcaro DrRomanview RdWilkie RdO n a g h C t Harpley CtVerizon Pl!(tu85207585207528528528557540019City of Milton Department of IT - GIS DivisionDate Created: 07/12/2010G:\TaxCommunityDev\GasStationParcels_bl_v1.mxdParcels Currently Zoned for Convenience Store/ Service StationCity of MiltonAugust 2010´0 1 2 30.5MilesStreet CenterlinesRivers & StreamsParcels Currently Permitted for Convenience Store/ Service StationLakes & PondsMilton City LimitsFulton County Boundary!(tu!(!(199400G A 9 Highway 9S t a t e H w y 9 Cum ming Hwy N. Main StN. Main StBethany BndCogburn RdW in d w a rd P kw yMcGinnis Ferry RdCogburn RdW i n d w a r d P k w y N Park Morris RdWebb RdCogburn RdSerenade CtDeer TrlBarberry DrBelleterre Dr N. Park LnTwinrose PlSonata LnBethany Church RdTraywick ChseRea RdCedar Farms CtLunetta LnT h e H er m ita ge D rRib TrlSoneley CtFlamingo RdAlstonefield DrD o e D rDeerfield PkwyBethany TrlLathenview CtFairhill PtHopewell CrstA v e n s o n g V illa g e C irWeycroft CirSunfish BndRelais TrceBuck WayHarpley CtAve n t id e L nS. Bethany Creek DrRed Hart LnRegion TrceLembeth CtDeer Creek PlVerizon PlT a m m a n y P teSunflower WayBridgett CtMarrywood CtN. Bethany Creek DrBig Sky LnAvensong CrsgCommonwealth WayOakside CirMarrywood DrAurelia TrceBurren DrG a l e c r e s t D rParkbrook TrceCottoneaster LnDeer Valley DrTwo Verizon PlNorthpark LnStrickland RdMockorange LnDeerfieldDeerfield !(tu!(!(!(!(!(!(!(1999140140372372372400Birmingham HwyState Hwy 9A rn o ld M ill R d Crabapple RdHopewell RdFreemanville RdCogburn RdP r o v i d e n c e R dBethany BendBethany RdBirmingham RdW ind w a rd P kw yNew Providence RdBethany WayMcGinnis Ferry RdWindward PkwyCox RdTaylor RdWood RdFrancis RdMountain RdS. Thompson RdKing RdNix RdRowe RdDorris RdRedd RdMayfield RdHamby RdDinsmore RdEbenezer RdD a y R d B a te sville R dThompson RdN Park Lackey RdWestbrook RdHickory Flat RdHenderson RdC r e e k C lu b D r Morris RdBrittle RdSummit RdGlenover DrGiff DrLongstreet RdHolly RdCagle RdMilton PtWatsons BndPhillips RdDarby RdGreen RdK in g C irSchool DrTullgean DrW hite Colum ns DrN ew B ullp e n R d Manor Bridge DrCarney RdNeese RdE t r is R dWebb RdTriple Crown DrHagood RdPhillips CirMcFarlin LnSable CtRanchette RdGlencreek WayTimber P t Cowart RdLandrum RdValmont LnQuayside DrArabian AveNorthwood DrLaconia LnHeritage PassCogburn RdRolling Links DrAutumn ClseSeabiscuitClarity Rd Serenade CtDeer TrlB u r g e s s R d E. Bluff RdBarberry DrBelleterre DrN. Valley TrlM a n o r C l u b D r S u n f i s h B n d Club CirHighgrove RdLecoma TrceColonial LnMajestic CvChampions ClseL ive ly R d Donegal LnFive A cre R dB a s ne t t D r Deerfield PkwyF oxh o llow R unP u c k e tt R d N. Park LnOld Chadwick LnSweet Apple RdBethany Oaks PteFreemanwood LnN. Fields PassProvidence WayOwens Lake RdTwinrose PlSonata LnTurtle CrkSaddlesprings DrD ov e r R d Brookshade PkwyBlack Oak RdLaurel Grove DrWolf Willow ClseHeydon HallB re a m D rTraywick ChseRea RdBay Colt RdNettlebrook LnManor TrcePruitt DrGrace RdCanonero DrC h a d w ic k R d Simmons Hill RdP r o v i d e n c e L a k e D rThorntree RunHickory Mill LnCogburn LnP a r i s h R d Kent RdSoneley CtC har l o t t e D rPlantation TrceDevonshire Farms WayTramore PlCreek PtH a y s t a c k L nLouis RdG a t e s M ill W a y Wigton D r Vaughn DrAlpha Woods DrS t r a t f o r d e D r Liberty Grove RdPetersford WayKings County CtHallbrook LnW a t e r O a k P l Dew RdStonebrook Farms DrFossil TrceApple Cross DrOld Surrey PlNettlebrookBayfield CtCogdell TrlMorningpark CirArcaro DrRomanview RdWilkie RdO n a g h C t Harpley CtVerizon Pl!(tu85207585207528528528557540019City of Milton Department of IT - GIS DivisionDate Created: 07/12/2010G:\TaxCommunityDev\GasStationPotentialParcels_bl_v1.mxdParcels That Can be Developed for Convenience Store/ Service Stationwith the 100' Distance RequirementCity of MiltonAugust 2010´0 1 2 30.5MilesStreet CenterlinesRivers & StreamsParcels Potentially Developed into Convenience Store/ Service StationLakes & PondsMilton City LimitsFulton County Boundary!(9State Hwy 9Hopewell RdW in d w a rd P kw yCogburn RdWindward PkwyCogburn RdWebb RdCogburn RdTraywick ChseHopewell Place DrLunetta LnBarberry DrV a u g h n D rW a t e r O a k P l Brookshade PkwyCogburn Ridge RdD e e r fie ld P k w y Milton PlMorris RdHopewell CrstRelais TrceAr chmo nt TrceRegion TrceTammany PteSouthfield LnMarrywood CtCommonwealth WayRhodes Chase CtH e n d e r s o n P k w yWinthrop e C h s eCommonwealth CirC o g b u r n R i d g e Wa yTwo Verizon PlSandringham DrPenn Oak CtAtkinson DrS o u t h f ie ld P lState Hwy 9 RZ10-04 – Text Amendment Prepared for the Mayor and City Council Meeting September 8, 2010 – First Presentation Yellow Highlights – Planning Commission Recommendations – Aug 24, 2010 Sec. 64-1097. - Miscellaneous provisions. (State Route 9 Overlay District) (a) Telecommunications switchboards, power generators, and other telecommunications relay equipment rooms or floors housing such uses are limited to the following areas of a building: (1)Subterranean levels; (2)First and second floors which are set back a minimum of 50 feet from the street; or (3)Third and fourth floors. (b) Stealth design is required for all wireless telecommunication towers. (c) Neither parking lots nor areas immediately adjacent to a building shall be used for storage or sale of goods. (d) Storage of shopping carts is allowed without a permit. (e) Displaying or sale of goods outside the interior permanent and sheltered portions of a building is prohibited. Exceptions: seasonal holiday trees, pumpkins, and open air fairs provided an adm inistrative permit is obtained, pursuant to section 64-1608. (f) Vending machines, paper stands, and other similar devices must be located interior to the building structure. (g) All properties developed with service stations or convenience stores must be located a minimum of 100 feet from any AG-1 (Agricultural) district, residential district or any zoning district developed with a residential use. Measurement shall be from property line to property line. RZ10-04 – Text Amendment Prepared for the Mayor and City Council Meeting September 8, 2010 – First Presentation Yellow Highlights – Planning Commission Recommendations – Aug 24, 2010 Sec. 64-1145. - Building size, orientation, setback, height, scale, and parking and separation. The design and lay out of a development should build upon and complement the design of crossroads communities as opposed to creating a new one. The size, orientation, setback and scale of buildings are integral elements of crossroads communities. A building's orientation and placement should complement and relate to adjacent buildings, structures and properties. The placement of buildings should create an informal grouping and relationship between them as opposed to being orderly and uniform. The location of a building should take into consideration its rural surroundings and take advantage of this by maintaining open views and spaces. Buildings should be in proportion, in scale and characteristic to their rural and natural setting. The building design and material should contribute to the style and feeling of its rural surrounding. The visual impact of parking should be minimized by placing it to the rear an d by screening. (1) Size. Noninstitutional buildings shall be limited to the following: a. On a development of four acres or less, the maximum building size shall be 20,000 square feet. However, to encourage construction of multiple buildings, if two or more buildings are built, the total size of all buildings shall be a maximum of 25,000 square feet, no single one of which shall exceed 15,000 square feet. b. On developments larger than four acres, the maximum building size shall be 25,000 square feet. c. A group of two or more buildings that share at least one contiguous wall will be considered as one building. (2) Orientation. a. All buildings shall be oriented to a public street. An entrance to a building should be located on the side of the building facing a public street. b. Driveways shall be perpendicular to the street. (3) Setbacks. a. For all property and lots located adjacent to public rights-of-way and from zero to 400 feet from an intersection, buildings shall be setback no more than 20 feet from the edge of the required landscape strip or easements. This 20-foot front yard area may be developed with a combination of landscape and hardscape elements, such as plazas, fountains, benches, and tables. Additional shade tree plantings are encouraged within public gathering places and alongside pedestrian paths. Buildings shall have varying setbacks to create the informal crossroads community setting. b. For all property and lots located adjacent to public rights-of-way and 400 feet or more beyond an intersection, buildings shall be set back no more than 30 feet from the edge of the required landscape strip or easements. This 30-foot front yard area may be developed with a combination of landscaping and hardscape elements, such as plazas, fountains, benches, and tables. Additional shade tree plantings are encouraged within public gathering places and alongside pedestrian paths. c. RZ10-04 – Text Amendment Prepared for the Mayor and City Council Meeting September 8, 2010 – First Presentation Yellow Highlights – Planning Commission Recommendations – Aug 24, 2010 Buildings within a development shall have a 20-foot separation between buildings. This are shall be developed as greenspace or with a combination of hardscape and landscaping. d. In the case where a building in a development cannot front a public street and meet the requirements of this article because other buildings are located there and no more space is available along the public street, then the building can front on an internal street in the development. The standards in this article that specify a building's position and relation to the street are also required for a building fronting on an internal street. The internal streets will also have to meet the standards specified for the public right-of-way, including landscape and streetscape requirements. e. All properties developed with service stations or convenience stores must be located a minimum of 100 feet from any AG-1 (Agricultural) districts, residential districts, or any zoning district developed with a residential use. Measurement shall be from property line to property line. (4) Height. There shall be a maximum height limit of two stories with the maximum height 30 feet from average finished grade to the bottom of the roof eave. (5) Scale. For every 80 feet of building length on a single face, there shall be variation in the exterior. This exterior variation shall be accomplished through the following means: a. For each 80 feet of building exterior wall, the building exterior and roof shall be offset by a minimum of ten feet. Overhangs and roof lines shall follow the building's location. b. For each 80 feet of building exterior wall, there shall be a change in details, or patterns or materials. (6) Parking. a. Parking shall be shared among users within a common development. Parking shall be reduced according to the shared parking standards established in section 64-1411. Additional reduction in the number of parking spaces is encouraged. b. All parking spaces built, which exceed the minimum number required by the city zoning ordinance, shall be constructed of pervious material. c. No on-site parking shall be located to the front of a building or between a building and the public right-of-way (see section 64-1142(2) regarding landscaping if parking is in view from the right-of-way). Parking shall be located adjacent to internal streets, not a public right-of-way. d. If an internal street is developed for use by the general public, one row of parallel or diagonal parking is allowed between the street and the curb. RZ10-04 – Text Amendment Prepared for the Mayor and City Council Meeting September 8, 2010 – First Presentation Yellow Highlights – Planning Commission Recommendations – Aug 24, 2010 (7) Separation from other uses. a. All properties developed with service stations or convenience stores must be located a minimum of 100 feet from any AG-1 (Agricultural) district, residential district, or any zoning district developed with a residential use. Measurement shall be from property line to property line. STATE OF GEORGIA ORDINANCE NO. COUNTY OF FULTON RZ10-04 AN ORDINANCE TO AMEND SECTIONS 64-1097 (STATE ROUTE 9 OVERLAY DISTRICT) AND 64-1145 (NORTHWEST FULTON OVERLAY DISTRICT) OF THE CITY OF MILTON ZONING ORDINANCE (CHAPTER 64 OF THE CITY CODE OF ORDINANCES) TO PROVIDE FOR SEPARATION OF SERVICE STATIONS/CONVENIENCE STORES FROM AN AG-1 DISTRICT, RESIDENTIAL DISTRICT OR ANY ZONING DISTRICT DEVELOPED WITH A RESIDENTIAL USE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 20, 2010 at 6:00 p.m. as follows: SECTION 1. That the Ordinance relates to amending Sections 64-1097 and 64-1145, to require service stations and convenience stores must be located a minimum of 100 feet from any AG-1 district, residential district or any zoning district developed with a residential use, is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 20th day of September, 2010 _______________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie Gordon, Interim City Clerk (Seal) 1 STATE OF GEORGIA COUNTY OF FULTON ORDINANCE NO. CITY OF MILTON ETHICS ORDINANCE AN ORDINANCE TO AMEND THE CODE OF ORDINANCES OF THE CITY OF MILTON, TO ESTABLISH THE CODE OF ETHICS FOR THE CITY OF MILTON; TO FURTHER AND INCORPORATE THE POLICIES AND LAWS OF THE STATE OF GEORGIA RELATING TO ETHICAL STANDARDS; TO CREATE THE BOARD OF ETHICS AND PROVIDE FOR BOARD MEMBERSHIP, DUTIES, AND RESPONSIBILITIES; TO PROVIDE FOR THE DISPOSITION OF ETHICS COMPLAINTS; TO ENSURE COMPLIANCE WITH ETHICAL STANDARDS; TO REPEAL CONFLICTING PROVISIONS; TO PROVIDE FOR SEVERABILITY; TO PROVIDE FOR AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Constitution of the State of Georgia, approved by the voters of the State in November of 1982, and effective July 1, 1983, provides in Article IX, Section II, Paragraph II thereof, that the General Assembly may provide by law for the self-government of municipalities; WHEREAS, O.C.G.A. § 36-35-3(a) authorizes cities to enact clearly reasonable ordinances, resolutions, or regulations relating to its property, affairs, and local government; WHEREAS, the governing authority of the City of Milton, to wit, the Milton City Council, desires to exercise its authority in adopting this Ordinance; WHEREAS, it is essential to the proper operation of republican government that public officials be independent and impartial, that governmental decisions and policy be made in the proper channels of the governmental structure, that public office not be used for private gain other than the remuneration provided by law, and that there be public confidence in the integrity of government; WHEREAS, the attainment of one or more of these ends is impaired whenever there exists a conflict between the private interests of a City Official or an Employee and his duties as such; WHEREAS, the public interest, therefore, requires that the law protect against such conflicts of interest and establish appropriate ethical standards with respect to the conduct of City Officials and Employees in situations where conflicts exist; 2 WHEREAS, it is also essential to the proper operation of government tha t those best qualified be encouraged to serve the government. Accordingly, legal safeguards against conflicts of interest must be designed so as to not unnecessarily or unreasonably impede the recruitment and retention by the government of those men and women who are best qualified to serve it; WHEREAS, an essential principle underlying the staffing of our government structure is that its City Officials and Employees should not be denied the opportunity, available to all other citizens, to acquire and retain private economic interests and other interests, except where conflicts with the responsibility of such City Officials and Employees to the public cannot be avoided; WHEREAS, the purposes behind this Ordinance are shared by all republican governments – to insure that public officials be independent, impartial, and responsible to the people they represent, that governmental decisions and policies be made within the proper channels of the governmental structure, that public office not be used for personal gain, and, especially, that the public have confidence in the integrity of its government and its officials. WHEREAS, in recognition of these goals and principles, it is the policy of the Milton City Council to institute, establish, promote, and to ensu re compliance with the standards of ethical conduct for all of the City of Milton‟s officers and employees; and WHEREAS, it is a further policy of the City Council that the proper administration of the City of Milton‟s government and the promotion and compliance with the standards of ethical conduct for the City of Milton‟s officers and employees would be best served by the creation of a Board of Ethics; NOW, THEREFORE, BE IT ORDAINED AND RESOLVED BY THE CITY COUNCIL OF MILTON, GEORGIA AS FOLLOWS: ARTICLE ONE: GENERAL PROVISIONS Section One. Short Title. This Ordinance shall be known as “The City of Milton Ethics Ordinance,” and may be cited and referred to as such. Section Two. Definitions. For the purposes of this Ordinance, the following terms, phrases, words, and their derivations shall have the meaning provided herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singu lar number include the plural number. 3 (A) “Agency” means the City Council and all other agencies, authorities, boards, commissions, committees, departments, and offices of the City, without exception. (B) “Board of Ethics” means the City of Milton Board of Ethics as formed and described herein. (C) “Business Entity” means any business of whatever nature regardless of how designated or formed, whether a sole proprietorship, partnership, joint venture, association, trust, corporation, limited liability company, or any other type of business enterprise, and whether a person acting on behalf of, or as a representative or agent of, the business entity. (D) “City Official” means the Mayor of the City of Milton, the Milton City Council, any member of a board, commission, or authority appointed by the Council, the City Manager, and any other elected or appointed officer of the City of Milton. (E) “Confidential Information” means any information that, by law or practice, is not reasonably available to the public. (F) “Council” means the Milton City Council, which includes any person who is elected to the Council and the Mayor. (G) “Employee” means all those persons employed on a regular or part -time basis by the City, as well as those persons whose services are retained to fill positions within the City government under the terms of a contract with the City. (H) “Family” means the spouse, parents, children, brothers and sisters, related by blood or marriage, cousins, aunts, and uncles of a City Official or Employee. (I) “Government or City” shall be construed to mean the City of Milton, Georgia government. (J) “Governing Authority” or “member of the Governing Authority” means the Mayor or any Councilmember of the City. (K) “Interest” means direct or indirect pecuniary or material benefit accruing to a City Official or Employee as a result of a contract or transaction which is or may be the subject of an official act or action by or with the City, except for such contracts or transactions which, by their terms and by the substance of their provisions, confer the opportunity and right to realize the accrual of similar benefits to all other persons and/or property similarly situated. The term “interest” shall not include any remote interest. 4 For purposes of this Ordinance, a City Official or Employee shall be deemed to have an interest in the affairs of: (1) His or her family; (2) Any business entity in which the City Official or Employee is a member, officer, director, employee, or prospective employee; (3) Any business entity as to which the stock, legal ownership, or beneficial ownership of a City Official or Employee is in excess of five percent (5%) of the total stock or total legal and beneficial ownership, or which is controlled or owned directly or indirectly by the City Official or Employee. (L) “Official Act” or “Official Duties” means any legislative, administrative, appointive, or discretionary act of any City Official or Employee of the City or any agency, board, authority, or commission thereof. (M) “Remote interest” means an interest of a person or entity, including a City Official or Employee, who would be affected in the same way as the general public. For example, the interest of a council member in the property tax rate, general city fees, city utility charges, or a comprehensive zoning ordinance or similar decisions is deemed remote to the extent that the council member would be affected in common with the general public. (N) “Volunteer” means a nonpaid person engaging in official City business with the approval of the governing authority. ARTICLE TWO: CODE OF ETHICS FOR MUNICIPAL SERVICE GENERALLY This Article Two is intended to adopt and incorporate herein for local enforcement the ethical standards of O.C.G.A. § 45 -10-1, as it may be amended from time to time. Any person in City service shall: Section One. Put loyalty to the highest moral principles and to country above loyalty to persons, party, or government department. Section Two. Uphold the Constitution, laws, and legal regulations of the United States and the State of Georgia and of all governments therein and never be a party to their evasion. 5 Section Three. Give a full day‟s labor for a full day‟s pay and give to the performance of his duties his earnest effort and best thought. Section Four. Seek to find and employ more efficient and economical ways of getting tasks accomplished. Section Five. Never discriminate unfairly by the dispensing of special favors or privileges to anyone, whether for remuneration or not, and never accept, for himself or his family, favors or benefits under circumstances which might be construed by reasonable persons as influencing the performance of his governmental duties. Section Six. Make no private promises of any kind binding upon the duties of office, since an employee has no private word that can be binding on public duty. Section Seven. Engage in no business with the government, either directly or indirectly, which is inconsistent with the conscientious performance of his governmental duties. Section Eight. Never use any information coming to him confidentially in the performance of governmental duties as a means for making private profit. Section Nine. Expose corruption wherever discovered. Section Ten. Uphold these principles, ever conscious that public office is a public trust. 6 ARTICLE THREE: CODE OF ETHICS FOR CITY OFFICIALS AND DEPARTMENT DIRECTORS This Article Three is intended to adopt and incorporate herein for local enforcement the ethical standards of O.C.G.A. § 45-10-3, as it may be amended from time to time. All City Officials and Department Directors shall: Section One. Uphold the Constitution, laws, and regulations of the United States, the State of Georgia, the City of Milton, and all governments therein and never be a party to their evasion. Section Two. Never discriminate by the dispensing of special favors or privileges to anyone, whether or not for remuneration. Section Three. Not engage in any business with the government, either directly or indirectly, which is inconsistent with the conscientious performance of his governmental duties. Section Four. Never use any information coming to him confidentially in the performance of governmental duties as a means for making private profit. Section Five. Expose corruption wherever discovered. Section Six. Never solicit, accept, or agree to accept gifts, loans, gratuities, discounts, favors, hospitality, or services from any person, association or corporation under circumstances from which it could reasonably be inferred that a major purpose of the donor is to influence the performance of the member‟s official duties. Section Seven. Never accept any economic opportunity under circumstances where he knows or should know that there is a substantial possibility that the opportunity is being afforded him with intent to influence his conduct in the performance of his official duties. 7 Section Eight. Never engage in other conduct which is unbecoming to a member or which constitutes a breach of public trust. Section Nine. Never take any official action with regard to any matter under circumstances in which he knows or should know that he has a direct or indirect monetary interest in the subject matter of such matter or in the outcome of such official action. ARTICLE FOUR: SPECIFIC PROVISIONS RELATED TO CONFLICT OF INTEREST TRANSACTIONS AND DISCLOSURES The following provisions related to conflict of interest transactions and disclosures are intended to supplement and elaborate upon the Cod e of Ethics set forth in Articles Two and Three above, as well as Section 2.15 of the Milton City Charter, and all such provisions shall be read and interpreted in accordance therewith. Section One. Compliance with Applicable Law. No City Official or Employee shall engage in any activity or transaction that is prohibited by law, now existing or hereafter enacted, which is applicable to him or her by virtue of his or her office or employment. Other provisions of law or regulations shall apply when any provisions of this Ordinance shall conflict with the laws of the State of Georgia or the United States, except to the extent that this Ordinance permissibly sets forth a more stringent standard of conduct. The laws of the State of Georgia or the United States shall apply when this Ordinance is silent. Section Two. Conflict of Interest Transactions. (A) No City Official or Employee shall engage in any business or transaction or have a financial or other monetary interest, direct or indirect, which is incompatible with the proper discharge of official duties or which would tend to impair the independence of his or her judgment or action in the performance of official duties, except consistent with the disclosure and abstention provisions set forth herein. Additionally, no City Official or Employee shall vote or otherwise participate in the negotiation or in the making of any contract with any business or entity in which he or she has a financial interest. (B) The City of Milton shall not enter into any con tract involving services or property with a City Official or Employee or with a business entity in which the City Official or an Employee has an interest. Provided that the 8 disclosure and abstention provisions set forth herein are followed, this paragraph shall not apply to the following: (1) The designation of a bank or trust company as a depository for City funds; (2) The borrowing of funds from any bank or lending institution which offers competitive rates for such loans; (3) Contracts entered into with a business which employs a consultant, provided that the consultant‟s employment with the business is not incompatible with this Ordinance; (4) Contracts for services entered into with a business which is the only available source for such goods or services; and (5) Contracts entered into under circumstances that constitute an emergency situation, provided that a record explaining the emergency is prepared by the Council and submitted to the City Manager (or his/her equivalent) to be kept on file. Section Three. Financial Disclosures. Financial disclosures shall be governed by federal and state law as it may be amended from time to time, and this Ordinance shall not require any additional financial disclosure reports to be filed other than those required by federal and state law. Section Four. Zoning Application Disclosures. All disclosures with regard to zoning applications shall be governed in their entirety by the Conflict of Interest in Zoning Actions provisions contained in O.C.G.A. § 36-67A-1, et seq., as it may be amended from time to time. Section Five. Disclosures Related to Submission of Bids or Proposals for County Work or Contract. Persons submitting bids or proposals for City work who have contributed $250.00 or more to a City Official must disclose on their bid or proposal the name of the City Official(s) to whom the contribution was made and the amount contributed. Such a disclosure must also be made prior to a request for any change order or extension of any contract awarded to the person who submitted the successful bid or proposal. Section Six. Withholding of Information; Confidential Information. No City Official or Employee shall knowingly withhold any information that would impair the proper decision making of the Council or any of the City‟s boards, agencies, 9 authorities, or departments. No City Official or Employee shall disclose confidential information concerning the property, government, or affairs of the governmental body by which engaged without proper legal authorization or use such information to advance the financial or other private interest of himself or herself or others. Section Seven. Incompatible Service. No City Official or Employee shall engage in or accept private or public employment or render service for any private or public entity, when such employment or service is incompatible with the proper discharge of his or her official duties or would tend to impair his or her independence of judgment or action in the performance of his or her official duties, unless otherwise permitted by law and unless public disclosure is made. Except as authorized by law, no member of the City Council shall hold any other elective office or other City employment during the term for which he or she is elected. Section Eight. Unauthorized Use of Public Property. No City Official or Employee shall request or permit the unauthorized use of City - owned facilities, vehicles and equipment, including but not limited to, computers, pagers, and cellular telephones for personal benefit, conveni ence or profit, except in accordance with policies promulgated by the City Council and except to the extent such are lawfully available to the public. Section Nine. Political Recrimination and Activity. (A) No City Official or Employee, whether elected or appointed, shall either cause the dismissal or threaten the dismissal from any City position as a reward or punishment for any political activity. No City Official or Employee shall direct any person employed by the City to undertake political activity on behalf of such City Official or Employee, any other City Official or Employee, or any other individual, political party, group, or business organization, during such time that the Employee is required to conduct City business. This section does not prohibit incidental telephone calls, emails, letters, and other forms of communication made for the purpose of scheduling a City Official‟s daily City business. (B) City Officials and Employees of the City are encouraged to exercise their right to vote, but no City Official or Employee shall make use of government time or equipment to aid a political candidate, party, or cause. No Employee shall be hired, promoted, favored, or discriminated against with respect to employment because of his or her political opinions or affiliations. (1) Seeking elective office. An Employee seeking elective office within the City may, upon declaring candidacy, either resign or submit a request in writing to the City Manager (or his/her equivalent) for a 10 leave of absence without pay from the date of his or her announcement through the duration of the campaign or announcement of the election results. In the alternative, the Employee seeking elective office within the City may continue to work for the City, provided, however, that the Emplo yee shall not engage in election activities during his or her City working hours or with use of City equipment. If elected to office, the Employee shall immediately, upon the date of election, be separated from employment with the City upon written reques t and approval of the City Manager (or his/her equivalent). (2) Political campaign involvement. An Employee or City Official (except for Elected Officials) may not be involved in any political activity in his or her official capacity that would constitute a conflict of interest, including active participation in any aspect of any political campaign for any office in City of Milton Government. Nothing in this paragraph shall be construed to limit any Elected Official from supporting any candidate in an electi on in his/her official capacity, provided that the Elected Official does not utilize City equipment, property, or funds in support of such candidate. (3) Solicitation of contributions. An Employee or City Official (except for Elected Officials) may not knowingly solicit, accept, or receive political contributions from any person, to be used in support of or opposition to any candidate for office in the City. Section Ten. Appearance Before City Entities. No City Official or Employee shall appear on behalf of any private person other than himself or herself, his or her spouse, or his or her minor children, before any City agency, commission, authority or board. However, a member of the City Council may appear before such groups on behalf of his constituents in the course of his duties as a representative of the electorate or in the performance of public or civic obligations, provided that such member of the City Council shall comply with all internal operating rules and regulations of the particular group an d shall not interfere with or delay the activities of the group. Section Eleven. Timely Payment of Debts to the City and Fiscal Responsibility. All City Officials and Employees shall pay and settle, in a timely and prompt fashion, all accounts between them and the City of Milton, including the prompt payment of all taxes and shall otherwise demonstrate personal fiscal responsibility. 11 Section Twelve. Solicitation or Acceptance of Gifts. (A) City Officials and Employees shall not accept gifts, gratuities, or loans from organizations, business concerns, or individuals with whom he or she has official relationships based upon business of the City government or with whom the City Official or Employee has knowledge that the organization, business concern, or individual is interested, directly or indirectly in any manner whatsoever, in business dealings with the City. These limitations are not intended to prohibit the acceptance of articles of negligible value which are distributed generally, nor to prohibit emplo yees from accepting social courtesies which promote good public relations, or to prohibit employees from obtaining loans from regular lending institutions. It is particularly important that inspectors, contracting officers, and enforcement officers guard against relationships which might be construed as evidence of favoritism, coercion, unfair advantage, or collusion. (B) Consistent with the provisions set forth in Articles Two and Three and Section 12(A) above, there shall be no violation of this Ordinance in the following circumstances: (1) Meals and beverages given in the usual course of entertaining associated with normal and customary business or social functions. (2) An occasional gift from a single source of $101.00 or less in any calendar year. (3) Ceremonial gifts or awards. (4) Gifts of advertising value only or promotional items generally distributed to public officials. (5) Awards presented in recognition of public service. (6) Reasonable expenses of food, travel, lodging and scheduled entertainment for a meeting that is given in return for participation in a panel or speaking engagement at the meeting. (7) Gifts from relatives or members of the City Official or Employee‟s household. (8) Awards for professional achievement unrelated to City business. 12 (9) Monetary fees or honorariums from a single source of $101.00 or less for any speaking engagement, participation in a seminar, discussion panel, or other activity which directly relates to the official duties of the City Official or Employee. (10) Courtesy tickets or free admission to educational seminars, educational or information conventions, or other similar events. Section Thirteen. Disclosure of Interest. Any member of the Council who has a financial or personal interest in any proposed legislation or action before the Council shall immediately disclose publicly the nature and extent of such interest. Any other City Official or Employee who has a financial or personal interest in any proposed legislation or action before the Council and who participates in discussion with or gives an official opinion or recommendation to the Council in connection with such proposed legislation or action shall immediately disclose publicly the nature and extent of such interest. Section Fourteen. Exemptions. This Ordinance shall not be construed to require the filing of any information relating to any person's connection with, or interest in, any professional society, labor union, or any charitable, religious, social, fraternal, educational, recreational, public service, civil or political organization, or any similar organization not conducted as a business enterprise or governmental agency, and which is not engaged in the ownership or conduct of a business enterprise or governmental agency. Section Fifteen. Abstention to Avoid Conflicts of Interest. (A) Except as otherwise provided by law, no City Official or Employee shall participate in the discussion, debate, deliberation, vote, or otherwise take part in the decision-making process on any item before him in which the City Official or Employee has a conflict of interest as set forth above. In addition, a City Official or Employee who serves as a corporate officer or member of the board of directors of a nonprofit entity may not participate in a vote or decision regarding funding by or th rough the City of the entity. Where the interest of a City Official or Employee in the subject matter of a vote or decision is a Remote Interest, the City Official or Employee may participate in the vote or decision and need not disclose the interest. (B) To avoid the appearance of impropriety, if any City Official or Employee has a conflict of interest or has an interest that he or she has reason to believe either violates this Ordinance or may affect his or her official acts or actions in any matter, the City Official or Employee shall immediately 13 leave the meeting room, except that if the matter is being considered at a public meeting, the City Official or Employee may remain in the meeting room. (C) In the event of a conflict of interest, the City Official or Employee shall announce his or her intent to abstain prior to the beginning of the discussion, debate, deliberation, or vote on the item, shall not participate in any way, and shall abstain from casting a vote. ARTICLE FIVE: ETHICS COMPLAINTS Section One. Ethics Complaints (A) Any person may file an ethics complaint alleging a violation of any of the provisions of this Ordinance by and Employee or City Official by completing and submitting to the City Clerk the Ethics Complaint Form adopted by the City Council. The person filing an ethics complaint shall be referred to in this Article as the “Complainant.” In the event the City Clerk is the subject of an ethics complaint, all duties of the City Clerk in this Article shall be undertaken by the City Manager. (B) The ethics complaint shall, at a minimum, identify the specific provisions of the Ordinance alleged to be violated, shall be supported by affidavits based on personal knowledge, and shall show affirmatively that the affiant is competent to testify to the matters stated therein. All documents referred to in an affidavit shall be attached to the affidavit. Every ethics complaint shall be signed and notarized, and shall contain the following statement: “I have read the ethics complaint and aver that the facts contained therein are true to the best of my knowledge and belief, and I am aware that the Ethics Ordinance authorizes the imposition of penalties against me for filing a frivolous complaint, including without limitation, payment of costs and attorney’s fees associated with the handling and processing of the ethics complaint, and/or all other penalties applicable under the law.” (C) An ethics complaint shall be filed within six (6) months of the date the alleged violation is said to have occurred, or in case of concealment or nondisclosure, within six (6) months of the date the alleged violation was or should have been discovered by the Complainant after due diligence. (D) No action may be taken on any ethics complaint which arises out of substantially the same facts or circumstances which have previously served as the basis for an ethics complaint pursuant to this Ordinance. 14 (E) A separate ethics complaint shall be filed for each person alleged to have engaged in any activity violating this Ordinance even if the allegations arise from the same factual basis. The person alleged to have violated this Ordinance shall be referred to in this Article as the “Respondent.” Section Two. Processing Ethics Complaints (A) Upon receipt of an ethics complaint, the City Clerk shall, within five (5) business days from receipt of the ethics complaint, determine whether the ethics complaint on its face satisfies the requirements of Section One of this Article (1) If the ethics complaint does not meet the requirements set forth in Section One of this Article, the City Clerk shall notify the Complainant in writing of the defect(s) via certified mail, return receipt requested. Thereafter, the Complainant shall be afforded five (5) business days from receipt of the notification of defect from the City Clerk to cure any defects that may be cured and re -submit the ethics complaint. If an ethics complaint is not re -submitted within the allotted time period, the City and the City Clerk shall take no further action on the ethics complaint. (2) If the City Clerk finds that the ethics complaint does meet the requirements of Section One of this Article on its face, the ethics complaint will be processed pursuant to the provisions of this Article. (B) Upon confirmation by the City Clerk that the ethics complaint meets the requirements of Section One of this Article on its face, the City Clerk shall promptly forward a copy of the ethics complaint by certified mail, return receipt requested, to the City Official or Em ployee against whom the ethics complaint was filed. (C) Upon confirmation by the City Clerk that the ethics complaint meets the requirements of Section One of this Article on its face, the City Clerk shall promptly begin the process of randomly selecting an Ethics Panel as provided in Section Four of this Article. (D) The Respondent shall respond to the ethics complaint within thirty (30) days of receipt of the ethics complaint from the City Clerk. The Respondent‟s response shall be supported by affidavits based on personal knowledge and shall show affirmatively that the affiant is competent to testify to the matters stated therein. All documents referred to in an affidavit shall be attached to the affidavit. The Respondent shall verify the response by his or her signature thereon, which shall be 15 notarized. (E) Within sixty (60) days of the determination by the City Clerk that the ethics complaint meets the requirements of Section One of this Article, unless such time is extended by the Ethics Panel convened to hear the ethics complaint upon good cause shown, the Ethics Panel shall convene a meeting to conduct an initial review of the ethics complaint to determine whether specific substantiated evidence from a credible source(s) exists in the ethics complaint to support a reasonable belief that there has been a violation of this Ordinance. (F) If after reviewing the ethics complaint the Ethics Panel determines that no specific, substantiated evidence from a credible source(s) exists to support a reasonable belief that there has been a violation of this Ordinance or determines that no violation occurred as a matter of applying the facts alleged and accepted as true to the terms of the Ordinance, the Ethics Panel shall dismiss the ethics complaint without f urther proceedings. Such dismissal shall be entered in writing stating the basis therefor. (G) If the Ethics Panel determines that specific, substantiated evidence from a credible source(s) exists to support a reasonable belief that there has been a violation of this Ordinance by the Respondent, the Ethics Panel shall set a hearing for consideration of the allegations of the ethics complaint (“ethics hearing”). Written notice of the ethics hearing, containing the time, date, and place of such hearing, sh all be sent to the Complainant and the Respondent by the City Clerk by certified mail, return receipt requested. Section Three. Ethics Hearings (A) All ethics hearings shall be conducted so as to insure the requirements of due process for the Respondent. At the ethics hearing, the Complainant and Respondent shall be entitled to make opening statements, testify, present witnesses and evidence, and make a closing statement after the submission of all evidence. The Complainant and Respondent shall not be required to testify unless subpoenaed to do so. Both the Complainant and the Respondent shall be allowed to question any witness that testifies. (B) The Respondent and the Complainant shall be entitled to be represented by legal counsel at all stages of consideration of an ethics complaint, including at the ethics hearing. (C) The Ethics Panel may not call witnesses or tender evidence of its own accord; however, members of the Ethics Panel may question any witnesses that are called to testify by either th e Respondent or the Complainant. 16 (D) Any final determination resulting from the ethics hearing shall include written findings of fact and conclusions of law. In reaching its decision on the ethics complaint, the Ethics Panel shall decide if clear and con vincing evidence presented at the ethics hearing establishes a violation of this Ordinance. Section Four. Ethics Panel (A) Each Ethics Panel shall be constituted for the sole purpose of considering a single ethics complaint. (B) Each Ethics Panel shall consist of three randomly selected members from a list maintained by the City Clerk. (C) The City Clerk shall maintain a list of not less than fifteen (15) qualified individuals from which to draw members of Ethics Panels. The City Clerk shall confirm the qualifications and willingness to serve of the members of the Ethics Panel not less than once per year. (D) Individuals shall be deemed qualified to serve on the Ethics Panel for so long as they: (1) Areattorneys at law in good standing with the State Bar of Georgia; (2) Have at least five (5) years experience in the practice of law, with no less than three (3) of those years dedicated to general civil litigation practice; (3) Do not reside or maintain an office within the city limits of the City of Milton, Georgia; (4) Are not an Employee or City Official, have not been an Employee or City Official during the eighteen (18) months immediately preceding his or her appointment, or are the spouse, parent, child, or sibling of an Employee or City Official.; and (5) Have no, or the members of their immediate family have no, business or contractual relationship with the City of Milton, have not provided monetary or in-kind campaign contributions to sitting City Council members, and otherwise have no conflict of interest in providing service on the Ethics Panel. (E) Upon the City Clerk determining that an ethics complaint meets the requirements of Section One of this Article on its face, the City Clerk shall 17 promptly draw names randomly from the list of qualified individuals and contact the individual to determine their availability to serve on the Ethics Panel. The drawing of names by the City Clerk shall be witnessed by at least one other member of the City staff or City Attorney to ensure the integrity of the selection process. Upon selection of three qualified individuals who are available to serve on the Ethics Panel, the City Clerk shall prepare a document identifying Panel membership and both the Clerk and the staff member or City Attorney that witnessed the selection process shall attest on that document to the legitimacy of the selection process. (F) No person shall be qualified to serve on more than one (1) Ethics Panel at any given time unless all other qualified individuals are either serving on an Ethics Panel or have expressed their unavailability to so serve. Service on an Ethics Panel shall be deemed to have terminated upon the entry of the written dismissal or decision of the Ethics Panel after the conclusion of an ethics hearing. (G) An individual shall cease to be qualified immediately upon the third consecutive refusal (whether by choice or unavailability) to serve on an Ethics Panel after being randomly drawn from the list and contacted by the City Clerk to serve. Section Five. Organization and Internal Operating Regulations. (A) Each Ethics Panel shall elect a chairperson and vice chairperson to serve during the pendency of the Ethics Panel. (B) Members of the Ethics Panel shall be paid a per diem for each meeting or hearing they are required to attend. If a hearing lasts multiple days, then the Ethics Panel attorney shall receive a separate per diem for each day of hearing attendance. The per diem shall be the same for each Ethics Panel attorney and shall be approved by the City Council. (C) The City Council shall provide meeting space for the Ethics Panel. Subject to budgetary procedures and requirements of the City, the City shall provide the Ethics Panel with such supplies and equipment as may be reasonably necessary to perform its duties and responsibilities. The City Clerk shall serve as Recording Secretary to the Ethics Panel. (D) Subject to budgetary procedures and requirements of the City, the City Attorney shall be available to assist the Ethics Panel in carrying out its responsibilities or to act as an ethics hearing administrator, whose duties shall be limited to conducting the ethics hearing as directed by the Ethics Panel. In the event the City Attorney has a conflict of interest i n acting as an ethics hearing administrator on a particular case, the Ethics Panel may 18 petition the City Council for appointment of counsel on a case -by-case basis. Any such appointed counsel shall be approved by the City Council, shall perform services at an approved hourly rate, and shall serve at the joint pleasure of the Ethics Panel and the City Council. (E) The Chairperson shall be entitled to the same voting rights as the other members of the Ethics Panel. Section Six. Removal of Members. The City Council may remove a member of the Ethics Panel on grounds of neglect of duty or misconduct in office. For purposes of this Section, an Ethics Panel member that, without good cause, misses two (2) scheduled Ethics Panel meetings during the handling of a single case shall be deemed to have neglected their duty such that no further evidence demonstrating neglect need be shown. Before initiating the removal of a member from the Ethics Panel, the City Council shall give the member written notice of the reason for the intended action, and the member shall have the opportunity to reply. Thereafter, the City Council shall afford such member an opportunity for a hearing before the City Council. Upon removal of a member by the City Council, the City Clerk shall promptly randomly draw a new name from the list of qualified individuals and shall advise the City Council of the name of the first drawn individual that is available to serve and the City Council shall promptly appoint the new individual to the Ethics Panel. Section Seven. Resignation of Member. If a member of the Ethics Panel decides to resign prior to the final resolution by the Ethics Panel of an ethics complaint, the member‟s resignation shall be submitted in writing to the City Clerk who shall forward the resignation to the City Council, the Mayor, and the other members of the Ethics Panel. A resignation shall be deemed effective upon submission to the City Clerk and cannot be revoked. Upon receipt of the resignation, the City Clerk shall promptly undertake the same process as set forth in Section 4(E) to designate a replacement member of the Ethics Panel. Section Eight . Duties and Powers. The Ethics Panel shall have the following duties and powers: (A) To establish any procedures, rules, and regulations governing its internal organization and conduct of its affairs, provided that such procedures, rules, and regulations do not conflict with any provision contained herein; (B) To consider and hear complaints of violations of this Ordinance; (C) To administer oaths; 19 (D) To issue subpoenas only when requested to do so by the Complainant or the Respondent in accordance with Section Eleven of this Ordinance; (E) To recommend such action as provided in this Ordinance as deemed appropriate because of any violation of this Ordinance; and (F) To perform any other function authorized by this Ordinance. Section Nine. Custodian of Records. The City Clerk shall serve as legal custodian of the Ethics Panel records, and shall accept, file, maintain, and administer, in accordance with all applicable laws, any information related to the purposes of this Ordinance. Section Ten. Limitation of Liability. No member of the Ethics Panel, or any person acting on behalf of the Ethics Panel, shall be liable to any person for any damages arising out of the enforcement or operation of this Ethics Ordinance, except in the case of willful or wanton misconduct. This limitation of liability shall apply to the City, the members of the Ethics Panel, the City Clerk, the City Attorney, and any person acting under the direction of the Ethics Panel. Section Eleven. Subpoenas (A) Any request for a subpoena made by a party to the Ethics Panel shall be made at least five (5) business days prior to the ethics hearing date, and shall state the names and addresses for whom the subpoenas are to be issued and the date and time for the witnesses to appear. Any party requesting a subpoena shall also notify the opposing party in writing as to whom the subpoenas will be issued. A failure to provide such notification or to timely request a subpoena under this Paragraph may result in a waiver of the right to subpoena such witness. (B) The Ethics Panel adopts O.C.G.A. § 45-20-9(c), which states: “ Subpoenas shall be issued without discrimination between public and private parties. When a subpoena is disobeyed, any party may apply to the superior court of the county where the ethics hear ing is being held for an order requiring obedience. Failure to comply with such order shall be cause for punishment as for contempt of court. The costs of securing the attendance of witnesses, including fees and mileage, shall be computed and assessed in the same manner 20 as prescribed by law in civil cases in the superior court. Once issued a subpoena may be quashed by the Ethics Panel or any administrative law judge if it appears that the testimony or documents sought are cumulative, that the testimony or documents sought are not relevant, that the testimony or documents sought are not material, that to respond to the subpoena would be unduly burdensome, or that for other good reasons basic fairness dictates that the subpoena should not be enforced.” (C) It is intended that O.C.G.A. § 24-10-24 shall apply to require twenty- five dollars ($25.00) per diem as a witness fee for any witnesses who are not City Employees. City Employees shall not be entitled to receive a witness fee during hours in which they are being paid by the City for performance of job duties. Additionally, if a witness resides outside the City, O.C.G.A. §24-10-24 will apply to require the twenty- five dollars ($25.00) per diem witness fee and twenty cents ($0.20) per mile for travel expenses as a condition for appearance. Consistent with O.C.G.A. § 24-10-24, any subpoenas issued on behalf of the City will not require payment of the above -stated fees. If applicable, O.C.G.A. § 12-10-27 shall govern issuance of subpoenas to off -duty law enforcement officers. (D) The Complainant and the Respondent shall be individually responsible for costs of securing the attendance of any subpoenaed witness, including the costs of fees and mileage as applicable, and shall be individually responsible for service of any subpoena. Section Twelve. Disciplinary Action (A) Upon a determination that an Employee has violated this Ordinance, the Ethics Panel shall recommend to the Mayor and the City Council that the City impose any combination of one or more of the following penalties and actions: (1) No further action; (2) Written warning or reprimand; (3) Suspension without pay; (4) Termination of employment; and (5) Repayment to the City of any unjust enrichment. (B) Upon a determination that a City Of ficial has violated this Ordinance, the 21 Ethics Panel shall recommend to the Mayor and the City Council that the City impose any combination of the following penalties and actions: (1) No further action; (2) Written warning, censure, or reprimand; (3) Request for resignation from office; (4) Removal from office to the extent provided by Georgia law; and (5) Repayment to the City of any unjust enrichment. (C) The City Council shall retain the discretion to determine whether any recommendation presented by the Ethics Panel under subsections (A) and (B) shall be imposed. In exercising this discretion, the City Council shall not be bound by the recommendation of the Ethics Panel and may impose any combination of the penalties listed in the relevant section . This discretion shall not entitle the City Council to override a determination by the Ethics Panel that a violation has occurred. (D) In addition to any other remedy provided herein, upon determination of a violation of this Ordinance, the Ethics Panel may recommend to the Mayor and the City Council in writing that any contract, bid, or change order that was the subject of the violation be cancelled or rescinded. The City Council shall retain the discretion to determine whether such a cancellation or rescission would be in the best interest of the City and shall not be bound in any way by a recommendation of the Ethics Panel. (E) In addition to any other remedy provided herein, the Ethics Panel may also forward its written decision to the Fulton County District Attorney‟s Office and/or the Office of the Governor for appropriate action. Section Thirteen. Judicial Review (A) Any party against whom a decision of the Ethics Panel is rendered may obtain judicial review of the decision by writ of certiorari to the Superior Court of Fulton County. The application for the writ shall be filed within thirty (30) days from the date of the decision of the City Council with respect to the punishment to be imposed. If the Ethics Panel dismisses the ethics complaint or finds no violation to have been proven by clear and convincing evidence after an ethics hearing, the writ shall be filed within thirty (30) days of the written dismissal or decision. Judicial review shall be based upon the record. No party shall be entitled to a de novo appeal. 22 (B) Upon failure to timely request judicial review of the decision by writ of certiorari as provided in this section, the decision shall be binding and final upon all parties. Section Fourteen. Ex Parte Communications. (A) After an ethics complaint has been filed and during the pendency of a n ethics complaint before the Ethics Panel, no member of the Ethics Panel may communicate directly or indirectly with any party or other person about any issue of fact or laws regarding the ethics complaint, except as follows: (1) The members of the Ethics Panel may obtain legal advice from the City Attorney and may discuss the ethics complaint with any City staff provided by the City Council to assist the Ethics Panel; and (2) The members of the Ethics Panel may discuss the ethics complaint at a lawfully conducted meeting. (B) If any person attempts to communicate with an Ethics Panel member regarding an ethics complaint pending before the Ethics Panel, the Ethics Panel member shall report the substance of the communication to the Ethics Panel on the public record at the next meeting or hearing of the Ethics Panel. (C) No Ethics Panel member shall undertake an independent investigation of any complaint or matter before the Ethics Panel. Section Fifteen. Confidentiality of Board of Ethics Information. No member of the Ethics Panel, nor any public servant who has access to any confidential information related to the functions or activities of the Ethics Panel, shall divulge that information to any person not authorized to have it. Section Sixteen. Wrongful Use of this Ordinance. (A) The purpose of this Ordinance is to endeavor to maintain a high standard of ethical behavior by City Officials and Employees. This will be most effective when City Officials, Employees, and citizens work together to set and maintain high ethical standards. (B) In order to accomplish this purpose, ethics complaints shall be based on fact and have the intent to improve the ethical climate of the City. 23 (C) A wrongful use of this Ordinance shall occur if and when a frivolous, false, or politically motivated ethics complaint is filed in a negligent, reckless, or purposeful manner without a basis in law or fact and for purpose other than reporting a violation of this Ordinance. (D) An ethics complaint is not frivolous if the Complainant reasonably believes that facts exist to support the claim and either reasonably believes that under those facts the ethics complaint is valid under this Ordinance or acts upon the advice of counsel sought in good faith and given after full disclosure of all relevant facts within his/her knowledge and information. (E) In deciding if an ethics complaint is a wrongful use of this Ordinance, the Ethics Panel shall consider the following, without limitation: (1) The timing of the ethics complaint with respect to when the facts supporting the alleged violation became known or should have become known to the Complainant, when the ethics complaint was filed, and the date of any pending election in which the Respondent is a candidate or is involved with a candidacy, if any; (2) The nature and type of publicity surrounding the filing of the ethics complaint, and the degree of participation by the Complainant in publicizing the fact that an ethics complaint was filed; (3) The existence and nature of any relationship between the Respondent and the Complainant before the ethics complaint was filed; (4) If Respondent is a candidate for election to office, the existence and nature of any relationship between the Complainant and any candidate or group opposing the Respondent. (5) Whether the Complainant knew or reasonably should have known that the allegations in the ethics complaint were groundless; and (6) The Complainant‟s motives in filing the complaint. (F) Allegations of a violation of this Section shall be raised by the Respondent as part of the Respondent‟s response to an ethics complaint. (G) Allegations of a violation of this Section shall be considered by the Ethics Panel considering the ethics complaint that is alleged to be a violation of this Section. Evidence supporting and opposing the allegations of a violation of this Section shall be presented at the same ethics hearing conducted with respect to the ethics complaint that is alleged to be a violation of this Section. 24 (H) Upon a finding by the Ethics Panel that clear and convincing evidence of a violation of this Section was presented at the ethics hearing, the Ethics Panel shall recommend to the Mayor and the City Council that the City impose any combination of the following penalties and actions: (1) Public reprimand; (2) Criminal prosecution for perjury; and (3) Payment of costs and attorney‟s fees associated with the handling and processing of the ethics complaint. For purposes of this subsection, the term „costs‟ shall include the staff time dedicated to processing the ethics complaint as well as copy costs and other directly attributable administrative expenses. For purposes of this subsection, the phrase „attorney‟s fees‟ shall include the reasonable fees of the attorney retained, if any, by the subject of the ethics complaint as well as any fees necessary to be paid to the Ethics Panel attorneys. ARTICLE SIX: MISCELLANEOUS Section One. Severability. If any provision of this Ordinance is found by a court of competent jurisdiction to be invalid or unconstitutional, or if the application of this Ordinance to any person or circumstances is found to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid or unconstitutional provision or application. Section Two. Repealer. All Ordinances or parts of ordinances in conflict herewith are held repealed, including without limitation, the previously existing City of Milton Ethics Ordinance. Section Three. Effective Date. This Ordinance shall become effective immediately upon its passage by the Mayor and Council of the City of Milton. 25 [SIGNATURES ON FOLLOWING PAGE] 26 This ______ day of _________________, 2 010. MILTON CITY COUNCIL ________________________________ Mayor Joe Lockwood ________________________________ Councilwoman Karen Thurman ________________________________ Councilwoman Julie Zahner Bailey ________________________________ Councilman William C. Lusk ________________________________ Councilman Burt Hewitt ________________________________ Councilman Joe Longoria ________________________________ Councilman Alan Tart Attest: ______________________________ Sudie AM Gordon Interim City Clerk City of Milton, Georgia Fiscal Year 2010 Summary of Departmental Budget Amendments #2 Fiscal Year 2010 Budget Amendment #2 2 The goal of the fiscal year 2010 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. The intent of the amendment is to balance departments and funds based on reallocation of expenses. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other associated payroll expenditures. The maintenance/ operating category includes expenditures related to operational line items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment, etc. GENERAL FUND SUMMARY: Revenue Appropriation Increase 335,455 Expenditure Appropriation Increase 335,455 Net Revenue/(Expenditure) Requests:- Revenue Amendments: The change in original revenue estimates for the following revenue sources is driven by analysis of the activity-to- date. A projection was completed using available data indicating the fiscal year 2010 revenue estimates could be adjusted by the amounts indicated in the table on page 3. Some of the most significant changes are explained as follows: 1. Property Taxes were increased by $210,634 to account for higher collections of prior year taxes due to the late billing for 2009. 2. The following revenue collections are trending higher than anticipated: a. Local Option Sales Tax $150,000 b. Alcoholic Beverage License $ 27,000 c. Fines & Forfeitures $ 50,000 3. Motor Vehicle Tax is trending lower than expected. A proposed decrease of $35,000 is being submitted. 4. Court Administrative Fees are also trending lower than anticipated and a decrease of $45,000 is requested. Fiscal Year 2010 Budget Amendment #2 3 AMENDED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENT FINAL AMENDED BUDGET TAXES Current Yr Property Taxes-Real $ 7,245,000 $ - $ 7,245,000 $ - $ 7,245,000 Current Yr Property Taxes-Utility 52,549 50,691 1,858 - 52,549 Prior Yr Property Taxes-Real 7,900,000 8,054,572 (154,572) 155,000 8,055,000 Current Yr Prop Taxes-Personal 120,000 - 120,000 - 120,000 Motor Vehicle Tax 450,000 392,822 57,178 - 450,000 Intangible Tax 190,000 133,351 56,649 (35,000) 155,000 Prior Yr Prop Taxes-Personal 162,746 165,319 (2,573) 2,573 165,319 Real Estate Transfer Tax 35,000 33,329 1,671 - 35,000 Franchise Fees 1,700,000 1,290,704 409,296 - 1,700,000 Local Option Sales Tax 3,400,000 2,790,974 609,026 150,000 3,550,000 Alcohol Beverage Excise Tax 277,000 239,222 37,778 - 277,000 Business & Occupation Tax 575,000 558,868 16,132 (15,500) 559,500 Insurance Premium Tax 850,000 - 850,000 - 850,000 Financial Institution Tax 26,158 26,158 - - 26,158 Penalties & Interest-Real Prop 82,000 134,362 (52,362) 52,500 134,500 Penalties & Interest-Pers Prop 1,457 2,018 (561) 561 2,018 Penalties & Interest-Business Lic 2,000 435 1,565 - 2,000 Penalties & Interest-Other 3,189 3,189 1 - 3,189 LICENSES & PERMITS Alcohol Beverage Licenses 128,700 155,700 (27,000) 27,000 155,700 Advertising Fee 1,000 2,200 (1,200) 1,200 2,200 Pouring Permit 3,300 4,985 (1,685) 1,685 4,985 Solicitation Permit 1,950 2,145 (195) 195 2,145 Zoning & Land Use Permits 4,500 6,031 (1,531) 1,531 6,031 Land Disturbance 20,000 1,505 18,495 (18,000) 2,000 Modification 2,000 1,400 600 (1,400) 600 Variance 8,000 5,000 3,000 (5,000) 3,000 Seasonal & Special Events 120 1,040 (920) 920 1,040 Sign Permits 7,000 6,953 47 - 7,000 Building Permits 63,699 65,434 (1,735) 7,000 70,699 NPDES Fees - 2,030 (2,030) 2,030 2,030 CHARGES FOR SERVICES Finance Admin Fee 68,000 68,925 (925) 925 68,925 Court Admin Fee 145,000 89,435 55,565 (45,000) 100,000 Maps & Cert Letters 500 375 125 - 500 Plan Review Fees 45,000 45,625 (625) 625 45,625 Open Records Fees 600 1,808 (1,208) 1,208 1,808 Development Bond Fee 3,000 - 3,000 (3,000) - Accident Reports 5,000 5,457 (457) 457 5,457 Expungement Fees 500 1,200 (700) 700 1,200 Alarm Registration 5,000 8,100 (3,100) 3,100 8,100 False Alarms 15,000 15,000 - - 15,000 Fire Plan Review 1,400 605 795 - 1,400 Fire Inspection 600 960 (360) 400 1,000 Background Check Fees 7,000 9,705 (2,705) 2,705 9,705 Facility Rental 2,500 2,000 500 (500) 2,000 Bad Check Fees 260 300 (40) 40 300 FINES & FORFEITURES Fines & Forfeitures 450,000 429,993 20,007 50,000 500,000 Ordinance Fines 2,500 2,394 106 - 2,500 INVESTMENT INCOME Interest Revenue 5,000 13,970 (8,970) - 5,000 Realized Gain/Loss on Investmt 15,000 14,939 61 - 15,000 CONTRIBUTIONS & DONATIONS Donation Revenue-Pub Sfty 1,000 1,000 - - 1,000 Public Safety Fund 2,370 2,370 - - 2,370 MISCELLANEOUS REVENUE Insurance Proceeds-Pub Sfty 635 635 (0) - 635 Other Misc Revenue 37,802 59 37,743 - 37,802 Over/Short Cash Drawer - 6,126 (6,126) - - OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 7,000 - 7,000 (3,500) 3,500 TOTAL $ 24,133,035 $ 14,851,421 $ 9,281,614 $ 335,455 $ 24,468,490 REVENUE SOURCE FY 2010 REVENUES Fiscal Year 2010 Budget Amendment #2 4 Expenditure Amendments: The recommended expenditure amendments are presented on the following pages by department. ACCOUNT DESCRIPTION AMENDED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET Salaries 243,551$ 207,018$ 36,533$ -$ 243,551$ Benefits 54,877 44,774 10,103 - 54,877 5 FTEs - Administrative Fees 65,000 34,278 30,722 - 65,000 Professional Fees 41,969 40,520 1,449 - 41,969 Professional Fees - Contracted 220,014 220,014 0 - 220,014 Communications 800 609 191 - 800 Postage 9,500 4,690 4,811 - 9,500 Advertising 2,900 2,403 497 - 2,900 Printing 8,360 4,278 4,082 - 8,360 Travel 1,500 315 1,185 - 1,500 Dues & Fees 575 760 (185) - 575 Education & Training 1,900 708 1,192 - 1,900 Maintenance Contracts 116,415 87,311 29,104 (29,104) 87,311 General Supplies - 89 (89) - - Machinery & Equipment - 131 (131) - - TOTAL EXPENDITURES 770,361$ 647,898$ 122,463$ (29,104)$ 741,257$ BUDGET AMENDMENT NOTES Account Name DECREASE 1. Maintenance Contracts (29,104) Total Decrease (29,104)$ TOTAL FINANCE BUDGET AMENDMENTS (29,104)$ Amendment Reason FINANCE FY 2010 Transfer out Community Development's portion of the HTE maintenance contract Fiscal Year 2010 Budget Amendment #2 5 ACCOUNT DESCRIPTION AMENDED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET Salaries $ 187,314 $ 158,217 $ 29,097 $ (11,800) $ 175,514 Benefits 35,277 31,890 3,387 - 35,277 3 FTEs Professional Fees - 35 (35) - - Professional Fees-Contracted 257,238 257,238 0 - 257,238 Communications 65,627 61,575 4,052 - 65,627 Printing - 62 (62) 62 62 Travel 500 354 146 - 500 Dues & Fees - 40 (40) 40 40 Education & Training 1,500 170 1,330 - 1,500 Contract Labor 4,166 (4,166) 11,800 11,800 Maintenance Contracts 13,527 16,420 (2,893) 4,473 18,000 General Supplies - 4,553 (4,553) 4,700 4,700 Food/Meals 57 57 (0) - 57 Computer/Software 124,724 120,722 4,002 - 124,724 Computer/Hardware 58,554 63,420 (4,866) 5,000 63,554 Machinery & Equipment 5,250 50,845 (45,595) 46,000 51,250 Cell Phone Replacements - 19 (19) - - TOTAL $ 749,568 $ 769,783 $ (20,215) $ 60,275 $ 809,843 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Printing Cover cost of printing business cards 62 2. Dues & Fees Cover dues for Georgia URISA 40 3. Contract Labor Hired temporary labor until IT Director position can be filled 11,800 4. Maintenance Contracts Annual maintenance for OSSI 4,473 5. General Supplies Computer supplies 4,700 6. Computer/Hardware Various hardware purchases 5,000 7. Machinery & Equipment 46,000 Total Increase 72,075$ DECREASE 1. Salaries Move unspent IT Director salary cost to Contract Labor (11,800)$ Total Decrease (11,800)$ TOTAL IT BUDGET AMENDMENTS 60,275$ Amendment Reason INFORMATION TECHNOLOGY FY 2010 Purchase telephone system during transition away from CH2M Hill Fiscal Year 2010 Budget Amendment #2 6 ACCOUNT DESCRIPTION AMENDED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET Salaries 2,436,672$ 2,118,446$ 318,226$ -$ 2,436,672$ Benefits 902,079 827,296 74,783 - 902,079 54 FTEs Professional Fees 37,150 29,595 7,555 - 37,150 Equipment R & M 102,245 49,023 53,222 - 102,245 Facilities R & M 9,000 16,306 (7,306) - 9,000 Vehicle R & M 700 975 (275) - 700 Grounds R & M 6,000 584 5,416 - 6,000 Rental Land & Buildings 220,197 78,809 141,388 - 220,197 Rental Equip & Vehicles 800 101 699 - 800 Communications 25,702 19,814 5,888 - 25,702 Travel 3,000 828 2,172 - 3,000 Dues & Fees 5,025 1,675 3,350 - 5,025 Education & Training 23,543 9,098 14,445 - 23,543 Maintenance Contracts 31,548 17,502 14,046 - 31,548 General Supplies-Suppression 33,525 26,048 7,477 - 33,525 General Supplies-Prevention 15,010 1,063 13,947 - 15,010 Water/Sewage 4,200 5,278 (1,078) - 4,200 Natural Gas 21,000 12,227 8,773 - 21,000 Electricity 22,000 18,229 3,771 - 22,000 Gasoline/Diesel 73,000 38,273 34,727 - 73,000 Food/Meals 200 297 (97) - 200 Telecommunications 2,400 1,764 636 - 2,400 Uniforms 44,470 34,615 9,855 - 44,470 Machinery 3,600 - 3,600 - 3,600 Furniture & Fixtures-Prevention 10,507 3,590 6,917 - 10,507 Computer/Software - 778 (778) - - Computer/Hardware-Prevention 445 - 445 - 445 Other Equipment 45,585 19,812 25,774 (2,556) 43,029 Other Equipment-Cell Phones 400 829 (429) - 400 Other Equip-Motorola Radios 4,000 2,346 1,654 - 4,000 TOTAL 4,084,003$ 3,335,197$ 748,806$ (2,556)$ 4,081,447$ BUDGET AMENDMENT NOTES Account Name DECREASE 1. Other Equipment (2,556) Total Decrease (2,556)$ TOTAL FIRE BUDGET AMENDMENTS (2,556)$ Transfer out the city match for the Assistance to Firefighter Grant that funds the exhaust extractors FY 2010 FIRE DEPARTMENT Amendment Reason Fiscal Year 2010 Budget Amendment #2 7 ACCOUNT DESCRIPTION AMENDED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET Salaries 353,100$ 297,048$ 56,052$ -$ 353,100$ Benefits 91,120 - 91,120 - 91,120 9 FTEs Professional Fees 52,105 27,355 24,750 - 52,105 Professional Fees-Contracted 368,909 368,909 (0) - 368,909 Vehicle Repairs & Maintenance 5,000 733 4,267 - 5,000 Communications 5,580 3,479 2,101 - 5,580 Advertising 4,095 2,800 1,295 - 4,095 Printing 500 221 279 - 500 Travel 900 640 260 - 900 Dues & Fees 1,260 1,024 236 - 1,260 Education & Training 3,000 1,376 1,624 - 3,000 Maintenance Contracts - 29,104 (29,104) 29,104 29,104 General Supplies - 236 (236) - - Gasoline 10,800 2,602 8,198 - 10,800 Food/Meals 400 - 400 - 400 Uniforms 1,000 748 252 - 1,000 Other Equipment - 726 (726) - Cell Phones - 30 (30) - Furniture & Fixtures 1,000 352 648 - 1,000 Other Equipment-NPDES 2,500 - 2,500 - 2,500 TOTAL EXPENDITURES 901,269$ 799,249$ 102,020$ 29,104$ 930,373$ BUDGET AMENDMENT NOTES Account Name INCREASE 1. Maintenance Contracts 29,104 Total Increase 29,104$ TOTAL COMM DEV BUDGET AMENDMENTS 29,104$ COMMUNITY DEVELOPMENT Community Development's portion of the maintenance for HTE FY 2010 Amendment Reason Fiscal Year 2010 Budget Amendment #2 8 ACCOUNT DESCRIPTION AMENDED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET Unallocated 7,194,120$ -$ 7,194,120$ 255,180$ 7,449,300$ Op Transfer Out to Cap Proj Fd 2,434,161 - 2,434,161 20,000 2,454,161 Op Transfer Out to Cap Grant Fd - - - 2,556 2,556 Op Transfer Out to Op Grant Fd 32,596 17,963 14,633 - 32,596 TOTAL 9,660,877$ 17,963$ 9,642,914$ 277,736$ 9,938,613$ BUDGET AMENDMENT NOTES Account Name INCREASE 1.Unallocated 255,180$ 2.Op Transfer Out to Cap Proj Fd To fund unappropriated expenditure for OSSI training 20,000 3.Op Transfer Out to Cap Grant Fd City's match for ASF grant for exhaust extractors 2,556 Total Increase 277,736$ TOTAL OFSU BUDGET AMENDMENTS 277,736$ Difference in revenue adjustments over expenditure adjustments - going to fund balance FY 2010 OTHER FINANCING USES Amendment Reason Fiscal Year 2010 Budget Amendment #2 9 E-911 FUND This fund accounts for the collection of the E-911 wired and wireless fees the City receives from various carriers. These revenues are required to be expended on the operation of a 911 center. Currently, Milton contracts with the City of Alpharetta to provide this service. Another associated expense is the phone line connection between the two entities. The proposed amendment simply pulls funds out of the Unallocated line and into the Communication line to account for the cost of the phone line. ACCOUNT DESCRIPTION APPROVED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET REVENUES: Wireless 911 Fees 700,000$ 636,668$ 63,332$ -$ 700,000$ Interest Earned - - - - - TOTAL REVENUES 700,000$ 636,668$ 63,332$ -$ 700,000$ ACCOUNT DESCRIPTION APPROVED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET EXPENDITURES: Communications -$ 19,360$ (19,360)$ 22,000$ 22,000$ Maintenance Contract (IGA Alph) 638,231 598,677 39,554 - 638,231 Unallocated 61,769 - 61,769 (22,000) 39,769 TOTAL EXPENDITURES 700,000$ 618,037$ 81,963$ -$ 700,000$ BUDGET AMENDMENT NOTES EXPENDITURES -$ Total amendment to expenditure s - TOTAL E-911 FUND BUDGET AMENDMENTS -$ 1. Transfer funds from Unallocated to Communications to account for expenditures related to the cost of the phone line connecting Milton to the 911 Center FY 2010 EMERGENCY 911 FUND FY 2010 Fiscal Year 2010 Budget Amendment #2 10 HOTEL/MOTEL TAX FUND The Hotel/Motel Tax Fund is used to account for the excise tax revenues collected from any hotel or motel located within the City limits. These revenues are required to be spent on tourism-related programs or events. Since the City is expending these tax proceeds in another fund, transfers are made to the appropriate fund. The Special Events Fund expends $40,000 per year on events that attract tourism to the area and the General Fund expends the remaining funds on website maintenance and newsletters. This year, the revenue is trending lower than anticipated and the transfer out to the General Fund has been decreased to offset this. ACCOUNT DESCRIPTION APPROVED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET REVENUES: Hotel/Motel Taxes $ 47,000 $ 37,359 $ 9,641 $ (3,500) $ 43,500 TOTAL REVENUES $ 47,000 $ 37,359 $ 9,641 $ (3,500) $ 43,500 ACCOUNT DESCRIPTION APPROVED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET EXPENDITURES: Op Transfer Out to General Fd $ 7,000 $ - $ 7,000 $ (3,500) $ 3,500 Op Transfer Out to Special Ev Fd 40,000 33,101 6,899 - 40,000 TOTAL EXPENDITURES $ 47,000 $ 33,101 $ 13,899 $ (3,500) $ 43,500 BUDGET AMENDMENT NOTES REVENUES 1. Hotel/Motel Taxes - trending lower than anticipated (3,500)$ Total amendment to revenues (3,500) EXPENDITURES (3,500)$ Total amendment to expenditures (3,500) TOTAL HTL/MTL TAX FUND BUDGET AMENDMENTS (3,500)$ 1. Op Transfers Out to General Fund - since taxes are trending lower than anticipated, the offset is to decrease the transfer out HOTEL/MOTEL TAX FUND FY 2010 FY 2010 Fiscal Year 2010 Budget Amendment #2 11 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. The amendments to this fund are explained below and are followed by the budget spreadsheet on the next page: BUDGET AMENDMENT NOTES REVENUES 20,000 Total amendment to revenues 20,000 EXPENDITURES - 2. Police Records Management - increased to cover the unappropriated training cost 20,000 Total amendment to expenditures 20,000 TOTAL CAPITAL PROJ FD BUDGET AMENDMENTS 20,000$ 1. Op Transfer in from General Fund - increased to cover the unappropriated training cost for the new police records management system 1. Vehicle Reserve - transfer the Fire department's portion out of the Police department's budget Fiscal Year 2010 Budget Amendment #2 12 ACCOUNT DESCRIPTION AMENDED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET REVENUES: Infrastructure Maintenance Fee 65,000$ 52,837$ 12,163$ 65,000$ Sidewalk Replacement 70,558 - 70,558 70,558 Tree Recompense 12,800 - 12,800 12,800 Landfill Use Fees 185,000 129,147 55,853 185,000 HYA Fees 57,650 13,142 44,508 57,650 Interest Revenue 2,000 - 2,000 2,000 Capital Lease Proceeds 446,500 20,500 426,000 446,500 Op Transfer In from General Fd 2,376,511 - 2,376,511 20,000 2,396,511 Budgeted Fund Balance 4,800,315 - 4,800,315 4,800,315 TOTAL REVENUES 8,016,334$ 215,626$ 7,800,708$ 20,000$ 8,036,334$ ACCOUNT DESCRIPTION AMENDED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET EXPENDITURES: City Council: City Hall Assessment 2,231$ 2,231$ 0$ -$ 2,231$ General Administration: New Vehicles 27,300 12,300 15,000 - 27,300 Finance: Financial Software 181,000 147,757 33,243 - 181,000 IT: Color Orthophotography 31,325 31,325 - - 31,325 Police: New Vehicles 120,233 120,232 1 - 120,233 Vehicle Reserve 405,966 - 405,966 (305,966) 100,000 Police Record Mgmt Software 3,599 15,891 (12,292) 20,000 23,599 Fire: Fire Station Improvements 23,729 4,722 19,007 - 23,729 New Vehicles 22,400 20,118 2,282 - 22,400 Vehicle Reserve - - - 305,966 305,966 Fire Apparatus 426,000 392,000 34,000 - 426,000 Advanced Life Support Equip 50,000 29,580 20,420 - 50,000 Public Works: Construction Inspectors 69,698 8,828 60,870 - 69,698 Gravel Roads Maintenance 177,355 48,872 128,483 - 177,355 Stormwater Maintenance 216,620 995 215,625 - 216,620 NPDES Permit Compliance 760,450 294,209 466,241 - 760,450 Pavement Management 1,915,036 676,107 1,238,929 - 1,915,036 Traffic Calming 56,942 - 56,942 - 56,942 Bridge Repairs-Landrum Rd 242,868 - 242,868 - 242,868 Re-Striping 96,515 73,067 23,449 - 96,515 Edge of Pavement Program 50,000 - 50,000 - 50,000 Bridge Replacement Program 696,468 64,531 631,937 - 696,468 New Vehicles 100,000 69,322 30,678 - 100,000 Parks & Recreation: Land Acquisition 1,498,514 16,400 1,482,114 - 1,498,514 Milton Trails 300,000 - 300,000 - 300,000 Bell Memorial Cap Improvmts 57,650 1,966 55,684 - 57,650 Community Development: Comprehensive Plan 109,520 58 109,463 - 109,520 Arnold Mill Corridor Study 150,000 - 150,000 - 150,000 Tree Recompense 12,800 175 12,625 - 12,800 New Vehicles 39,115 38,774 341 - 39,115 Community Dev Software 173,000 115,911 57,089 - 173,000 TOTAL EXPENDITURES 8,016,334$ 2,185,370$ 5,830,964$ 20,000$ 8,036,334$ FY 2010 FY 2010 CAPITAL PROJECTS FUND Fiscal Year 2010 Budget Amendment #2 13 CAPITAL GRANT FUND The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major capital projects. ACCOUNT DESCRIPTION AMENDED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET REVENUES: Assistance to Firefighter Grant -$ -$ -$ 23,004$ 23,004$ Transportation Master Plan 121,741 - 121,741 - 121,741 GDOT HPP Funds 1,265,184 - 1,265,184 - 1,265,184 MARTA Grant - - - 613,000 613,000 Op Transfer In from General Fd - - - 2,556 2,556 Budgeted Fund Balance 242,088 - 242,088 - 242,088 TOTAL REVENUES 1,629,013$ -$ 1,629,013$ 638,560$ 2,267,573$ ACCOUNT DESCRIPTION AMENDED BUDGET ACTUALS AS OF 8/30/10 BUDGET BALANCE REQUESTED BUDGET AMENDMENTS FINAL AMENDED BUDGET EXPENDITURES: Fire: Other Equipment -$ -$ -$ 25,560$ 25,560$ Public Works: Transportation Master Plan 47,533 - 47,533 - 47,533 Birmingham @ Providence 918,980 - 918,980 - 918,980 Arnold Mill @ New Providence 662,500 - 662,500 - 662,500 MARTA Project - - - 613,000 613,000 Parks & Recreation: Bathroom Renovation - - - - - TOTAL EXPENDITURES 1,629,013$ -$ 1,629,013$ 638,560$ 2,267,573$ BUDGET AMENDMENT NOTES REVENUES 23,004$ 2. MARTA Grant - Increased to account for the grant awarded by MARTA 613,000 3. Op Transfer In from General Fund - City's match for the ASF grant 2,556 Total amendment to revenues 638,560 EXPENDITURES 1. Fire - Other Equipment - Increased to account for the cost of the exhaust extractors 25,560$ 2. MARTA Project - Increased to account for the related to the MARTA Grant:613,000 Total amendment to expenditures 638,560 TOTAL CAPITAL GRANT FD BUDGET AMENDMENTS 638,560$ 1. Assistance to Firefighter Grant - Increased to account for the grant awarded for the exhaust extractors FY 2010 FY 2010 CAPITAL GRANT FUND ORDINANCE NO. STATE OF GEORGIA FULTON COUNTY AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2010 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 20, 2010 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2010 budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2010 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2010 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. ADOPTED AND APPROVED this 20th day of September, 2010. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood _________________________ ________________________ Councilmember Karen Thurman Councilmember Joe Longoria _________________________ ________________________ Councilmember Julie Zahner-Bailey Councilmember Burt Hewitt _________________________ ________________________ Councilmember Bill Lusk Councilmember Alan Tart (SEAL) Attest: _______________________________ City Clerk 2011 fiscal year City ofMiltonMilton Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 2 FY 2011 Proposed Budget City of Milton 13000 Deerfield Parkway Suite 107G Milton, GA 30004 Proposed FY 2011 Budget September 8, 2010 To the Honorable Mayor, City Council and the Citizens of Milton: In accordance with State of Georgia laws and Ordinances enacted the City of Milton, Georgia, we are pleased to present the City of Milton’s Annual Budget for fiscal year 2011. An objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updating of the City’s on-going financial plan and provides a vehicle by which management decisions can be made as a result of the formulation and analysis of the respective data. BUDGET PROCESS AND OVERVIEW The fiscal year 2011 budget process began in June with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas; maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In late July, each department director met with the City Manager to review their budget requests and goals and objectives. Each request was evaluated by the City Manager and the Finance Director according to the priority specified by the department director and available funding. Consideration was also given to the Mayor and Council’s priorities. The budget was discussed in detail during the work sessions held on August 9, 2010 and August 23, 2010. As required by Georgia law, citizen input was solicited during the public hearing held on August 16, 2010. We will also hold a second public hearing on September 8, after which the final document will be presented for approval. KEY BUDGET FACTORS, ISSUES, AND PRIORITIES The foundation for the fiscal year 2011 budget is based on three key financial factors. • Sustainability of existing services • Enhancement to services through operating initiatives • Maintaining the quality of life for constituents, citizens, and businesses through capital programming Sustainability of Existing Services and Enhancements through Operating Initiatives The fiscal year 2011 balanced budget of $17,396,743 is based on a millage rate of 4.731 mills, which is the same millage rate applied in previous fiscal years. This budget provides financial resources for the City of Milton to sustain the current levels of service and includes areas of improved service via operating initiatives. City of Milton 3 FY 2011 Proposed Budget In appropriating the resources to sustain existing services, the following are the top five revenue and expenditure sources: Representing 88% of total general fund revenue, the top five areas of general fund revenue are as follows: Property Taxes 8,663,691  49.8% Other Taxes 7,596,000  43.7% Licenses & Permits 263,750  1.5% Charges for Services 318,000  1.8% Fines & Forfeitures 502,500  2.9% Investment Income 15,000  0.1% Miscellaneous Revenue 37,802  0.2% Property Taxes 49.8%$8,663,691 Local Option Sales Tax 20.3%$3,540,000 Franchise Fees 9.8%$1,700,000 Insurance Premium Tax 4.9%$850,000 Business & Occupation Tax 3.2%$550,000 Representing 74.7% of total general fund expenditures, the top five general fund expenditures by department are: Mayor & Council 166,912  1.0% City Clerk 224,741  1.3% City Manager 297,343  1.7% General Admin 548,694  3.2% Fire 24.1%4,196,653$ Other Financing Uses 23.3%4,051,734$ Police 14.5%2,524,380$ Public Works 8.7%1,513,980$ Debt Service 4.1%716,543$ Fire 4,196,653  24.1% EMS 136,881  0.8% Public Works 1,513,980  8.7% Parks & Rec 357,374  2.1% Comm Dev 652,724  3.8% Debt Service 716,543  4.1% Other Financing Uses 4,051,734  23.3% Finance 517,011  3.0% Court 226,604  1.3% Legal 240,000  1.4% IT 525,571  3.0% Police 2,524,380  14.5% PI & Mktg 85,371  0.5% Risk Mgmt 175,621  1.0% HR 238,606  1.4% City of Milton 4 FY 2011 Proposed Budget The top five expenditures by category are as follows: Salaries & Benefits $8,515,581  48.9% Operating Transfers Out $3,918,284  22.5% Other Purchased Service $974,111  5.6% Professional Services $804,736  4.6% Supplies $798,312  4.6%Debt Service $716,543  4.1% Rental Land & Buildings $681,053  3.9% Minor Capital Outlays $678,048  3.9% Repairs & Maintenance $175,375  1.0% Contingency $133,450  0.8% Other Costs $750  0.0% Rental Vehicles & Equip $500  0.0% Salaries & Benefits 48.9% 8,515,581$ Operating Transfers Out 22.5% 3,918,284$ Other Purchased Service 5.6% 974,111$ Professional Services 4.6% 804,736$ Supplies 4.6% 798,312$ Salary and Benefits Detail The salary and benefit budget is based upon approved positions (Appendix A) and the associated benefit program costs. For fiscal year 2011, direct City costs for salaries/benefits is $8,515,581, with $6,247,713 appropriated for salaries and $2,267,868 for benefits, making benefit costs 27% of the total salaries/benefit budget. As the City recognizes the costs of employee retention are less than employee turnover and recruitment, this budget includes a cost of living adjustment of 2% for each employee pro- rated by the number of months they were employed with the City during FY 2010. The total City salary/benefits budget is approximately 49% of the total operating expenditures. Please bear in mind, these costs are higher than previous years due to the decision to bring previously-outsourced services in- house during FY 2010. Budget Summary by Department – General Fund Mayor and City Council The fiscal year 2011 budget appropriation for the Mayor and Council is $166,912. This department is comprised of a Mayor and six Council Members. Salaries of the Mayor and Council are set by City Charter. Each elected official receives an annual stipend for expenditure reimbursement. For fiscal year 2011, the Mayor’s stipend is $3,720 and each council member receives a stipend of $2,720. There was an overall .4% decrease from the FY 2010 amended budget. City Manager The fiscal year 2011 budget appropriation for the City Manager’s Department is $297,343. The City Manager is responsible for the overall management of all city functions and operations. The City Manager’s Department is comprised of the following employees: • City Manager • Executive Aide City of Milton 5 FY 2011 Proposed Budget The FY 2010 budget shows a 3.3% decrease compared to the FY 2010 amended budget. This budget also includes one initiative: hiring a consultant to assist with Milton Grows Green initiatives ($30,000). City Clerk The fiscal year 2010 budget appropriation for the City Clerk’s Department is $224,741. This department is responsible for the compilation and publication of all council agendas. The City Clerk is holder of all City records, and, therefore, is responsible for the records management program. The City Clerk’s Department is comprised of the following employees: • City Clerk • Records Clerk • Receptionist The budget for this department decreased by 40.6% compared to the FY 2010 amended budget. The decrease was primarily due to all services being performed in-house rather than outsourced and the elimination of the Deputy City Clerk position. Finance The total appropriation for the Finance Department for fiscal year 2011 is $517,011. This department is responsible for managing the City’s financial assets and is comprised of the following employees: • Finance Director • Budget/Procurement Coordinator • Accountant • Disbursements Specialist (payroll and accounts payable) • Revenue Clerk The budget for this department decreased by 32.9% over the amended budget for FY 2010. The primary contributing factor for the reduction is now all of the services are performed in-house rather than being outsourced. There is one new operating initiative included in the budget for a financial consultant ($30,000). Given the projects that are expected to occur within the next one to two years, it is prudent to move forward with hiring a consultant to assist with making decisions regarding the funding of these projects. Legal Legal services are provided to the City through a contractual relationship with Jarrard and Davis, LLP. The budget for legal services and consultation is $240,000 and is the same as the amended budget for FY 2010. Information Technology The fiscal year 2011 budget appropriation for the Information Technology Department is $525,571. IT is responsible for all technology and geographical information services and is comprised of three employees: • IT Director • IT Manager • GIS Technician The budget for this department has decreased by 29.9% over the FY 2010 amended budget. In FY 2010, the City had a significant amount of one-time costs associated with bringing services in- house. Most of the expenses in this department will now show the maintenance costs for technology. City of Milton 6 FY 2011 Proposed Budget Human Resources The Human Resources Department budget appropriation is $238,606. This department is in charge of recruitment, training and development, record keeping of all personnel data, and benefits. It currently consists of two employees: • HR Director • HR Manager The budget for fiscal year 2011 is 3.1% higher than fiscal year 2010. This is due primarily to a new initiative to purchase and maintain a Human Resources Information System ($10,600). Public Information and Marketing This department was formerly known as Communications. It was changed to represent the responsibilities of the department, which include informing the public through various media outlets of the news and events concerning the City and its citizens and ensuring the City’s image is protected. There is one employee that performs these functions: a Communications Manager. The fiscal year 2011 budget appropriation is $85,371, which is 61.2% lower than fiscal year 2010. The decrease is due to the elimination of the private contract to perform these duties and to the decision to no longer print and mail the annual report. This report will still be published in an electronic format and accessible on the City’s website. Municipal Court The fiscal year 2011 budget appropriation for Municipal Court is $226,604. The court staff is responsible for the operation of the City’s municipal court system, scheduling, processing, and tracking all violations issued by police and code enforcement personnel. The Court Department is comprised of the following employees: • Court Clerk • Municipal Judge • Associate Judge • City Solicitor • Administrative Assistant • Two Bailiffs Expenses for this department have decreased by 17.5% over the fiscal year 2010 amended budget due to the elimination of the Deputy Court Clerk position. When this position was promoted to the Court Clerk, it was decided that all of the responsibilities can be handled by one person. Police The fiscal year 2011 budget appropriation for the Police Department is $2,524,380. It is comprised of the following employees: • Police Chief • Administrative Assistant • Records Clerk • Captain – Operations Division • Captain – Support Services & CID • Three Lieutenants • Four Sergeants • One Detective • One Investigator • One K-9 Officer • One Community Outreach Officer City of Milton 7 FY 2011 Proposed Budget • Sixteen Police Officers • One Part-time School Crossing Guard Operating Initiatives included in the Police Department budget are: • One Police Officer to increase the level of service and meet the needs of the City and professional standards based on call volume. ($60,376 – salary, benefits and ancillary items. The vehicle is appropriated in the Capital Project Fund - $36,000) • Bring the two Captains up to the same pay scale as a Fire Battalion Chief. ($11,019) • Purchase software/hardware allowing the detectives to access crucial data/information from cell phones aiding in the investigation of their cases. ($8,000) • Instituting a health and wellness program. ($5,900) Fire The Fire Department’s budget appropriation for fiscal year 2011 is $4,196,653. It is comprised of the following employees: • Fire Chief • Three Battalion Chiefs • One Captain • Fire Marshal • Twelve Lieutenants • Twelve Fire Apparatus Operators • Twenty-five Firefighters (3 partially funded by S.A.F.E.R. grant) Operating initiatives included in the Fire Department budget are: • Incentive pay for firefighters that have a paramedic certification. ($30,251) • Instituting a health and wellness program. ($14,850) • Purchasing a hydrant marker system. ($21,680) • Upgrading the Battalion Command vehicle to be more functional. ($8,000) • Purchase supplies to perform annual fire hydrant maintenance (previously provided by Fulton County Water Authority). ($2,799) • Purchase Class A Uniforms for command staff. ($2,400) • Purchase chargers and spare batteries for portable radios. ($2,298) • Purchase of additional small equipment to bring up the score for the ISO rating ($45,000) EMS Operations EMS services are provided through a contractual agreement with Rural Metro. The annual contract costs $136,881. Public Works The fiscal year 2011 budget appropriation for public works is $1,513,980. Public Works is responsible for transportation and road repair and maintenance activities. It is comprised of the following employees (not including subcontracted personnel): • Director of Public Works • Public Works Citizen Responder • Field Services Manager • Field Services Technician Expenses for this department are 24.1% less than the previous fiscal year. The primary reason for this decrease is restructuring how the services are provided. The employees listed above are no longer outsourced. The services that are outsourced have been re-bid are now contracted directly with the City. City of Milton 8 FY 2011 Proposed Budget Parks & Recreation Parks and Recreation has previously only been responsible for the repairs and maintenance of the City’s parks. In fiscal year 2010, the City started adding to the duties of this department and charged staff with creating a recreation program and expanding the parks. These duties are now taking shape. The total appropriation for Parks and Recreation is $357,374. It includes funding for the following employees: • Parks & Recreation Director • Recreation Program Coordinator • Two Part-time Camp Directors • Three Part-time Lead Camp Counselors • Four Part-time Camp Counselors The budget for this department has increased significantly from FY 2010 due to the new programs that will be added this fiscal year. Initiatives include: • Hiring a Recreation Program Coordinator to aid with the coordinating and creating of new programs, activities, IGAs and public/private partnerships. ($45,696) • Hiring part-time directors, lead counselors and counselors for summer camps. ($30,848) • Supplies for two new camps: Mild Disabilities Summer Camp and Summer Day Camp at Bethwell. ($2,000) Community Development The fiscal year 2011 budget appropriation for the Community Development Department is $652,724. Community Development is responsible for all planning and zoning activities, as well as building inspections and code enforcement. This department is comprised of the following employees: • Director of Community Development • Three Planners • Environment Engineer/Arborist • Two Construction/Plans Review Inspectors • Code Enforcement Officer • Building Official • Building Inspector • Permit Technician The last three positions are subcontractors and the remaining are employees of the City. The budget decreased 27.6% from fiscal year 2010 due to a majority of the services being performed in-house rather than outsourced. Other Budgeted Expenditures – Non-departmental Included in the expenditure appropriations are the following: • Property and liability insurance in the amount of $175,621 • City Hall lease, common area maintenance, pooled vehicle gasoline and maintenance, and general supplies for City Hall totaling $548,694. • The fourth of five annual lease payments associated with the purchase of equipment, vehicles, and fire apparatus in the amount of $709,395. City of Milton 9 FY 2011 Proposed Budget • The second of three annual lease payments associated with the purchase of a police vehicle in the amount of $7,148. • As required in the adopted Budgetary Policies of the City, a 1% contingency has been appropriated. This totals $133,450 for FY 2011. • An interfund transfer of $3,598,573 out of the General Fund and into the Capital Project Fund in order to pay for the recommended capital projects for fiscal year 2011. • An interfund transfer of $238,240 out of the General Fund and into the Capital Grant Fund in order to fund the match the grants for the recommended capital grant fund projects. • An interfund transfer of $81,471 out of the General Fund and into the Operating Grant Fund in order to fund the match for the SAFER grant personnel and for the Georgia Council on Developmental Disabilities Mini Block Grants. Maintaining the Quality of Life for Constituents, Businesses, and Citizens through Capital Programming The City’s capital improvement program has the most visible and long-term effect on the quality of life for residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal year 2011, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2) alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project. Secondary priority for funding considerations were projects that included long-term visioning and planning for the City of Milton. The total appropriation for the fiscal year 2011 capital program is $4,080,813 and is presented by the priority categories explained above: Current Asset Maintenance or Repair Continue pavement management program $1,750,000 Continue gravel roads maintenance $ 145,000 Continue storm water maintenance $ 75,000 Continue to fund the re-striping of roads $ 60,000 Continue to fund traffic calming measures $ 10,000 Continue to fund the NPDES permit compliance program $ 100,000 Hire construction inspectors for PW projects $ 20,000 Sidewalk repair $ 10,000 Health and Safety Mitigation UASI Funding $ 250,000 Purchase four advanced life support drug boxes $ 10,000 Repair/replace bridges $ 100,000 Bethany/Cogburn Intersection Improvements $ 575,000 Hopewell/Francis/Cogburn Intersection Improvements $ 112,103 Birmingham @ Providence Intersection Improvement (3rd year funding) $ 109,490 Arnold Mill @ New Providence Intersection Improvement (3rd year funding) $ 68,750 Mayfield @ Mid-Broadwell Intersection Improvements (1st year funding) $ 30,000 SCBA Cascade Trailer $ 60,000 Other City Hall design $ 175,000 Crabapple Master Plan $ 25,000 Computer refreshes $ 30,000 Vehicle for new police officer $ 36,000 City of Milton 10 FY 2011 Proposed Budget Funding vehicle reserves to start replacing aging fleet $ 90,000 Relocate Public Works yard $ 50,000 Highway 9 Master Plan $ 80,000 TDR Feasibility Study $ 75,000 Liveable Centers Initiative Study $ 20,000 Georgia Urban Forestry Grant Project $ 10,000 Bell Memorial Park Capital Improvements $ 20,000 There are also a host of parks and recreation capital projects that will be funded out of the current appropriations in Land Acquisition and Park Enhancements, Milton Trails and Bell Memorial Capital Improvements line items. Community Development has also projected a decrease in the funding needed for the Arnold Mill Corridor Study and for the completion of the Comprehensive Master Plan totaling ($114,463). Lastly, a contingency of $98,933 has been appropriated in the Capital Projects Fund to accommodate expenditures that may not have been expected during the duration of a capital project. BUDGET POLICY Annual budgets are adopted on a basis consistent with accounting practices as defined by generally accepted accounting principles for all funds. All annual appropriations lapse at year end except capital project and grant funds, which adopt project-length budgets. CLOSING It is our privilege to submit the FY 2011 Proposed Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We look forward to the discussing this document as well as the level of services outlined in this proposed budget. Respectfully Submitted, Christopher J. Lagerbloom Stacey R. Inglis City Manager City Treasurer/Finance Director City of Milton 11 FY 2011 Proposed Budget APPENDIX A Department Job Title Mayor City Council  Member  District 1 City Council  Member District 2 City Council  Member District 3 City Council  Member District 4 City Council  Member District 5 City Council  Member District 6 City Clerk Deputy City Clerk Records Clerk Receptionist City Manager Assistant City Manager Executive  Aide Finance Director Budget & Procurement Coordinator Accountant Revenue  Specialist Payroll/Disbursement Specialist IT Director IT Manager  ‐ Systems Analyst GIS  Specialist IT Specialist HR Director HR Manager HR Generalist Public Information & Marketing  Department Communications Manager Court Clerk Court Administrative Assistant Judge (PT) Associate Judge (PT) Court Solicitor (PT) Bailiff (PT) Bailiff (PT) Parks & Recreation Director Recreation Program Coordinator City Positions for FY 2011 (Full and Part Time) Municipal  Court Department Parks & Recreation Department Elected Officials City Clerk's Office City Manager's  Office Finance Department Information Technology  Department Human Resources Department City of Milton 12 FY 2011 Proposed Budget APPENDIX A (continued) Department Job  Title Police Chief Public Safety Administrative Assistant Records Clerk Captain ‐ Operations Captain ‐ Administration Lieutenant Lieutenant Lieutenant Sergeant Sergeant Sergeant Sergeant Community Outreach Officer Investigator Investigator Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Police Officer Crossing Guard (PT) Police Department City Positions for FY 2011 (Full and Part Time) City of Milton 13 FY 2011 Proposed Budget APPENDIX A (continued) Department Job Title Fire Chief Battalion Chief Battalion Chief Battalion Chief Fire Marshal Fire Captain Fire Lieutenant Fire Lieutenant Fire Lieutenant Fire Lieutenant Fire Lieutenant Fire Lieutenant Fire Lieutenant Fire Lieutenant Fire Lieutenant Fire Lieutenant Fire Lieutenant Fire Lieutenant Fire Apparatus Operator Fire Apparatus Operator Fire Apparatus Operator Fire Apparatus Operator Fire Apparatus Operator Fire Apparatus Operator Fire Apparatus Operator Fire Apparatus Operator Fire Apparatus Operator Fire Apparatus Operator Fire Apparatus Operator Fire Apparatus Operator Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter Fire Fighter - SAFER Grant Fire Fighter - SAFER Grant Fire Fighter - SAFER Grant Fire Department City Positions for FY 2011 (Full and Part Time) City of Milton 14 FY 2011 Proposed Budget                 General Fund                           City of Milton 15 FY 2011 Proposed Budget Actuals FY 2009 Amended Budget FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Approved Budget FY 2011 Revenues Taxes 9,899,995 23,072,099 16,259,691 16,259,691 - Licenses & Permits 238,976 240,269 263,750 263,750 - Intergovernmental Revenues - - - - - Charges for Services 389,360 299,360 318,000 318,000 - Fines & Forfeitures 505,921 452,500 502,500 502,500 - Investment Income 29,949 20,000 15,000 15,000 - Contributions & Donations 6,189 3,370 - - - Miscellaneous Revenue 301,379 38,437 37,802 37,802 - Other Financing Sources 6,439 7,000 - - - Total Revenues 11,378,209 24,133,035 17,396,743 17,396,743 - Expenditures Mayor & Council 193,296 167,614 166,912 166,912 - City Clerk 650,477 378,757 232,346 224,741 - City Manager 191,702 307,514 267,024 297,343 - General Administration - 518,215 557,694 548,694 - Finance 1,136,717 770,361 518,043 517,011 - Legal 179,943 240,000 240,000 240,000 - IT 975,986 749,568 578,683 525,571 - Human Resources 337,410 231,545 244,906 238,606 - Risk Management 171,175 175,621 175,621 175,621 - General Govt Buildings 447,073 - - - - Public Info & Marketing 499,884 220,192 109,321 85,371 - Municipal Court 437,542 274,801 226,284 226,604 - Public Safety: Administration 678,648 - - - - Police 1,616,863 2,467,242 2,548,165 2,524,380 - General Fund Police 1,616,863 2,467,242 2,548,165 2,524,380 - Fire 3,322,919 4,084,003 4,195,641 4,196,653 - EMS Operations 132,250 132,250 136,881 136,881 - Public Works 2,190,954 1,994,230 1,514,847 1,513,980 - Parks & Recreation 158,457 142,435 379,524 357,374 - Community Development 1,620,631 901,269 679,334 652,724 - Debt Service 742,984 716,541 716,543 716,543 - Other Financing Uses 4,421,644 9,660,877 4,053,162 4,051,734 - Total Expenditures 20,106,554 24,133,035 17,540,931 17,396,743 - Total Revenues Over/(Under) Expenditures (8,728,345) - (144,188) - - City of Milton 16 FY 2011 Proposed Budget                 Revenues                           City of Milton 17 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL AMENDED BUDGET ACTUALS AS OF 7/30/10 BUDGET BALANCE CITY MANAGER RECOMMENDED APPROVED BUDGET TAXES Current Yr Property Taxes-Real $ 1,119,192 $ 7,245,000 $ - $ 7,245,000 $ 7,500,000 Current Yr Property Taxes-Utility 52,462 52,549 50,691 1,858 50,691 Prior Yr Property Taxes-Real 923,227 7,900,000 7,950,979 (50,979) 900,000 Current Yr Prop Taxes-Personal 12,712 120,000 - 120,000 120,000 Motor Vehicle Tax 498,038 450,000 348,791 101,209 450,000 Intangible Tax 214,800 190,000 119,472 70,528 160,000 Prior Yr Prop Taxes-Personal 40,296 162,746 164,882 (2,136) 37,000 Real Estate Transfer Tax 38,555 35,000 30,564 4,436 37,000 Franchise Fees 1,796,522 1,700,000 1,268,329 431,671 1,700,000 Local Option Sales Tax 3,401,281 3,400,000 2,790,974 609,026 3,540,000 Alcohol Beverage Excise Tax 272,884 277,000 186,504 90,496 280,000 Business & Occupation Tax 582,312 575,000 554,336 20,664 550,000 Insurance Premium Tax 857,372 850,000 - 850,000 850,000 Financial Institution Tax 23,932 26,158 26,158 - 26,000 Penalties & Interest-Real Prop 63,341 82,000 129,539 (47,539) 55,000 Penalties & Interest-Pers Prop 1,103 1,457 2,018 (561) 1,000 Penalties & Interest-Business Lic 1,966 2,000 4,344 (2,344) 2,000 Penalties & Interest-Other - 3,189 3,189 1 1,000 LICENSES & PERMITS Alcohol Beverage Licenses 126,900 128,700 155,700 (27,000) 150,000 Advertising Fee 2,095 1,000 2,200 (1,200) 1,000 Pouring Permit 5,915 3,300 4,565 (1,265) 4,500 Solicitation Permit 215 1,950 2,145 (195) 600 Zoning & Land Use Permits 6,885 4,500 5,698 (1,198) 7,000 Application Fees - - - - - Land Disturbance 17,019 20,000 1,380 18,620 6,000 Impact Fees - - - - - Modification 1,750 2,000 1,400 600 2,000 Variance 7,700 8,000 4,500 3,500 8,000 FY 2011FY 2010 BUDGET SUMMARY REVENUES CITY OF MILTON Variance 7,700 8,000 4,500 3,500 8,000 Seasonal & Special Events 270 120 980 (860) 600 Sign Permits 9,172 7,000 6,589 411 8,750 Erosion Control Permit - - - - - Building Permits 60,242 63,699 59,014 4,685 75,000 Retaining Wall - - - - - NPDES Fees 814 - 2,030 (2,030) 300 INTERGOVERNMENTAL REVENUES Fulton County/SSD Funds - - - - - CHARGES FOR SERVICES Finance Admin Fee 67,875 68,000 67,350 650 68,000 Court Admin Fee 166,001 145,000 82,156 62,844 110,000 Planning & Development Fees - - - - - Maps & Cert Letters 655 500 325 175 500 Plan Review Fees 65,934 45,000 39,875 5,125 55,000 Open Records Fees 1,570 600 1,289 (689) 1,000 Development Bond Fee 1,400 3,000 - 3,000 1,500 Election Qualifying Fee 2,640 - - - - Accident Reports 5,647 5,000 4,899 101 5,000 Expungement Fees 625 500 975 (475) 600 Alarm Registration 10,700 5,000 7,025 (2,025) 5,000 Alarm Registration Penalties - - - - False Alarms 13,050 15,000 12,000 3,000 13,000 Fire Plan Review 938 1,400 567 833 500 Fire Inspection 4,093 600 880 (280) 600 Background Check Fees 11,335 7,000 8,965 (1,965) 8,500 Activity Fees - - - - 35,000 Activity Commissions - - - - 3,500 Facility Rental 2,797 2,500 2,000 500 10,000 Bad Check Fees 450 260 300 (40) 300 HYA Fees 33,650 - - - - City of Milton 18 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL AMENDED BUDGET ACTUALS AS OF 7/30/10 BUDGET BALANCE CITY MANAGER RECOMMENDED APPROVED BUDGET FY 2011FY 2010 BUDGET SUMMARY REVENUES CITY OF MILTON FINES & FORFEITURES Fines & Forfeitures 503,270 450,000 428,671 21,329 500,000 Ordinance Fines 2,652 2,500 2,394 106 2,500 INVESTMENT INCOME Interest Revenue 7,533 5,000 13,970 (8,970) 5,000 Tan Proceeds Interest 180 - - - - Realized Gain/Loss on Investmt 22,236 15,000 12,473 2,527 10,000 CONTRIBUTIONS & DONATIONS Donation Revenue-City Mgr - - - - - Donation Revenue-Pub Sfty - 1,000 1,000 - - Donation Revenue-Public Safety Fd 6,014 2,370 2,370 - - Donation Revenue-Mayor & Council 175 - - - - MISCELLANEOUS REVENUE Merchandise & Products - - - - - Lease-Old Bullpen Rd - - - - - Insurance Proceeds-Pub Sfty 5,737 635 635 (0) - Insurance Proceeds-PW 5,240 - - - - Damaged Property-Citizen Reimb - - - Other Misc Revenue 296,508 37,802 59 37,743 37,802 Over/Short Cash Drawer (6,105) - 6,126 (6,126) - OTHER FINANCING SOURCES Operating Transfers In-Htl/Mtl Fd 6,439 7,000 - 7,000 - Operating Transfers In-Cap Proj Fd - - - - - Budgeted Fund Balance - - - - - TOTAL $ 11,378,209 $ 24,133,035 $ 14,573,278 $ 9,559,757 $ 17,396,743 $ - City of Milton 19 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 20 FY 2011 Proposed Budget                 Mayor & Council                           City of Milton 21 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries 101,389$ 101,000$ 101,000$ 101,000$ Benefits 15,451 8,299 7,374 7,374 Stipend: District 1 - 2,720 2,720 2,720 District 2 2,720 2,720 2,720 2,720 District 3 - 2,720 2,720 2,720 District 4 - 2,720 2,720 2,720 District 5 2,249 2,720 2,720 2,720 District 6 850 2,720 2,720 2,720 Mayor 2,733 3,720 3,720 3,720 Professional Fees 49,589 5,500 5,000 5,000 Advertising 475 600 400 400 Printing - 225 248 248 Travel 8,762 13,500 11,300 11,300 Dues & Fees - 5,000 9,000 9,000 Education & Training 4,710 8,000 8,000 8,000 General Supplies 1,860 1,500 1,000 1,000 Food/Meals 676 2,200 800 800 Promotional 1,251 1,000 2,000 2,000 Non-recurring 581 750 750 750 TOTAL 193,296$ 167,614$ 166,912$ 166,912$ BUDGET SUMMARY MAYOR AND COUNCIL CITY OF MILTON City of Milton 22 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES 101,389 101,000 64,873 36,127 101,000 101,000 Total Salary and Wages 101,389 101,000 64,873 36,127 101,000 101,000 Council Member District 1 STIPEND - 2,720 - 2,720 2,720 2,720 Total Council Member District 1 - 2,720 - 2,720 2,720 2,720 Council Member District 2 STIPEND 2,720 2,720 - 2,720 2,720 2,720 Total Council Member District 2 2,720 2,720 - 2,720 2,720 2,720 Council Member District 3 STIPEND - 2,720 - 2,720 2,720 2,720 Total Council Member District 3 - 2,720 - 2,720 2,720 2,720 Council Member District 4 STIPEND - 2,720 - 2,720 2,720 2,720 Total Council Member District 4 - 2,720 - 2,720 2,720 2,720 Council Member District 5 STIPEND 2,249 2,720 - 2,720 2,720 2,720 Total Council Member District 5 2,249 2,720 - 2,720 2,720 2,720 Council Member District 6 STIPEND 850 2,720 485 2,235 2,720 2,720 Total Council Member District 6 850 2,720 485 2,235 2,720 2,720 Mayor STIPEND 2,733 3,720 794 2,926 3,720 3,720 Total Mayor 2,733 3,720 794 2,926 3,720 3,720 401A (SS Match)401A (SS MATCH)3,802 3,788 2,433 1,355 3,791 3,791 Total 401A (SS Match)3,802 3,788 2,433 1,355 3,791 3,791 FICA Medicare FICA MEDICARE 1,989 1,465 941 524 1,468 1,468 Total FICA Medicare 1,989 1,465 941 524 1,468 1,468 Unemployment Insurance UNEMPLOYMENT INSURANCE 1,559 1,610 1,087 523 1,610 1,610 Total Unemployment Insurance 1,559 1,610 1,087 523 1,610 1,610 Workers Comp WORKERS COMP 8,101 1,436 914 522 505 505 Total Workers Comp 8,101 1,436 914 522 505 505 Professional Fees FACILITATOR FOR RETREATS - 5,500 5,097 403 5,000 5,000 ADA COORDINATOR 33,328 - - - - - MISCELLANEOUS 16,261 - - - - - Total Professional Fees 49,589 5,500 5,097 403 5,000 5,000 Advertising MILTON HIGH SCHOOL BOOSTER AD 475 600 30 570 400 400 Total Advertising 475 600 30 570 400 400 Printing BUSINESS CARDS - 225 31 194 248 248 Total Printing - 225 31 194 248 248 Travel GENERAL 453 1,500 - 1,500 1,500 1,500 ANNUAL GMA CONFERENCE 5,132 12,000 3,297 8,703 8,800 8,800 RETREATS 3,177 - - - 1,000 1,000 Total Travel 8,762 13,500 3,297 10,203 11,300 11,300 Dues & Fees GREATER NORTH FULTON CHAMBER - 5,000 5,000 - 5,000 5,000 GEORGIA MUNICIPAL ASSOCIATION - - - - 4,000 4,000 Total Dues & Fees -5,000 5,000 -9,000 9,000 BUDGET DETAILS MAYOR & COUNCIL CITY OF MILTON Total Dues & Fees - 5,000 5,000 - 9,000 9,000 Education & Training GENERAL 885 1,500 - 1,500 1,500 1,500 ANNUAL GMA CONFERENCE COSTS 3,395 3,500 3,925 (425) 4,000 4,000 MAYOR'S DAY 430 3,000 1,935 1,065 2,500 2,500 Total Education & Training 4,710 8,000 5,860 2,140 8,000 8,000 General Supplies GENERAL OFFICE SUPPLIES 1,860 1,500 1,004 496 1,000 1,000 Total General Supplies 1,860 1,500 1,004 496 1,000 1,000 Food/Meals CITIZEN MEETINGS 676 2,200 1,442 758 800 800 Total Food/Meals 676 2,200 1,442 758 800 800 Promotional PROMOTIONAL ITEMS 1,251 1,000 - 1,000 2,000 2,000 Total Promotional 1,251 1,000 - 1,000 2,000 2,000 Non - Recurring CONGRATS/BEREAVEMENT 581 750 220 530 750 750 Total Non-recurring 581 750 220 530 750 750 GRAND TOTAL 193,296 167,614 93,508 74,106 166,912 166,912 City of Milton 23 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 24 FY 2011 Proposed Budget                 City Manager                           City of Milton 25 FY 2011 Proposed Budget City Manager’s Office  2011 Goals and Objectives:      Goal Objective Time Period Status The City Manager is charged with serving the Citizens of Milton, delivering on the policy direction of the Mayor and Council to the city through the staff, and maintaining healthy communication amongst all parties involved. In reality, the goals and objectives assigned to the City Manager are truly a compilation of each departments goals, merged with the vision of the Mayor and Council. Some of the more specific goals are stated here, although the goals and objectives of the city as a whole are included in many places in this budget document. Maintain a strong financial position and fiscal discipline • Evaluate deregulation, ordinance reduction, contracting-out and other methods of cost reduction in every spending proposal On-going • Ensure service delivery costs are competitive and represent the best value for our citizens through the competitive fiscal administration of city services On-going • Provide expenditure data and best practice information from comparable cities On-going • Facilitate the FY2011 budget process focusing on budget optimization October 2011 • Provide cost-benefit analysis with each proposal as well as for the leading policy alternatives On-going Improve operational efficiency and effectiveness • Plan training which will enhance the customer relations skills of all city employees 1st Qtr. 2011 • Work on a citizen service plan with clearly established standards 4th Qtr. 2011 • Survey front-line city employees on barriers to, and ideas for matching the best practice in municipal service 2nd Qtr. 2011 Actively improve our streets, sidewalks, parks and facilities while addressing other infrastructure needs • Continue the implementation of the Transportation Master Plan both locally and in continued partnership on a regional level focusing on the optimization of vehicle and pedestrian mobility. On-going • Evaluate the needs and desires of the Mayor and Council with respect to a City Hall facility On-going • Facilitate a site needs study and appropriate master plan update if needed relating to a City Hall. 4th Qtr. 2010 Enhance workforce recruitment, retention and development. Attract and retain qualified employees by providing competitive compensation, benefits, working conditions and development opportunities. • Conduct a comprehensive compensation and retention study in 2011 to ensure that internal and external equity of the plan is maintained and communicate the results to Council. 1st Qtr. 2011 – 3rd Qtr. 2011 • Continue to develop and implement an employee training program focused on best practices and current trends On-going • Develop management tools and a philosophy that standardizes the management process and provide the requisite management training and development. On-going   City of Milton 26 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries and Wages 147,177$ 232,000$ 199,567$ 199,567$ Benefits 30,823 53,489 47,537 47,537 3 FTEs Professional Fees 97 3,500 6,000 33,000 Communications 1,165 2,400 2,400 2,400 Printing 93 200 200 124 Travel 5,184 3,500 3,000 8,195 Dues/Fees 3,764 7,825 1,520 2,320 Education/Training 2,270 2,500 5,000 2,850 General Supplies 628 - - 250 Food/Meals 464 1,250 1,250 1,000 Promotional Items - 300 300 - Machinery 37 250 250 100 Non-Recurring - 300 - - TOTAL EXPENDITURES 191,702$ 307,514$ 267,024$ 297,343$ BUDGET SUMMARY CITY MANAGER CITY OF MILTON City of Milton 27 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES 147,177 232,000 125,587 106,413 199,567 199,567 Total Salary and Wages 147,177 232,000 125,587 106,413 199,567 199,567 Car Allowance CAR ALLOWANCE 4,431 7,192 4,708 2,484 7,192 7,192 Total Car Allowance 4,431 7,192 4,708 2,484 7,192 7,192 Group Insurance GROUP INSURANCE 4,546 17,300 11,664 5,636 18,069 18,069 Total Group Insurance 4,546 17,300 11,664 5,636 18,069 18,069 401A (SS Match)401A (SS MATCH)5,685 8,700 3,609 5,091 7,484 7,484 Total 401A (SS Match)5,685 8,700 3,609 5,091 7,484 7,484 FICA Medicare FICA MEDICARE 2,230 3,400 1,809 1,591 2,894 2,894 Total FICA Medicare 2,230 3,400 1,809 1,591 2,894 2,894 401A 1% Match to 457B 401A 1% MATCH TO 457B 417 2,000 948 1,052 1,995 1,995 Total 401A 1% Match to 457B 417 2,000 948 1,052 1,995 1,995 Pension PENSION 1,276 8,200 2,127 6,073 7,723 7,723 Total Pension 1,276 8,200 2,127 6,073 7,723 7,723 Unemployment Insurance UNEMPLOYMENT INSURANCE 839 690 447 243 460 460 Total Unemployment Insurance 839 690 447 243 460 460 Workers Comp WORKERS COMP 5,316 3,607 2,538 1,069 1,720 1,720 Total Workers Comp 5,316 3,607 2,538 1,069 1,720 1,720 Flexible Spending FLEXIBLE SPENDING 750 2,400 2,400 - - - Total Flexible Spending 750 2,400 2,400 - - - Temporary Housing TEMPORARY HOUSING 5,333 - - - - - Total Temporary Housing 5,333 - - - - - Professional Fees STAFF RETREAT - 2,500 2,423 77 2,500 2,500 OTHER - - - - - 500 APPRAISALS/SURVEYS 97 1,000 3,346 (2,346) 3,500 - KEEP MILTON BEAUTIFUL CONSULTANT - - - - - 30,000 Total Professional Fees 97 3,500 5,769 (2,269) 6,000 33,000 Communications CELL PHONE SERVICE 1,165 2,400 1,312 1,088 2,400 2,400 Total Communications 1,165 2,400 1,312 1,088 2,400 2,400 Printing BUSINESS CARDS 93 200 93 107 200 124 Total Printing 93 200 93 107 200 124 Travel TRAVEL 5,184 3,500 346 3,154 3,000 - GMA CONFERENCE - - - - - 1,275 ICMA CONFERENCE - - - - - 1,320 LEADERSHIP ICMA (2)- - - - - 5,600 GACP - - - - - - Total Travel 5,184 3,500 346 3,154 3,000 8,195 Dues & Fees ICMA 861 2,000 1,096 904 1,200 2,000 GCCMA 200 200 100 100 200 200 BUDGET DETAILS CITY MANAGER CITY OF MILTON GCCMA 200 200 100 100 200 200 GACP 125 125 120 5 120 120 GMA ANNUAL DUES 2,578 5,500 3,871 1,629 - - MISCELLANEOUS - - 515 (515) - Total Dues & Fees 3,764 7,825 5,702 2,123 1,520 2,320 Education & Training VARIOUS 2,270 2,500 425 2,075 2,000 - GMA CONFERENCE - - - - - 325 ICMA CONFERENCE - - - - - 600 GCCMA - - - - - 425 LEADERSHIP ICMA - - - - 3,000 1,500 Total Education & Training 2,270 2,500 425 2,075 5,000 2,850 General Supplies GENERAL SUPPLIES 628 - - - - 250 Total General Supplies 628 - - - - 250 Food & Meals CITY BUSINESS RELATED LUNCHEONS 464 1,250 859 391 1,250 1,000 Total Food & Meals 464 1,250 859 391 1,250 1,000 Promotional Items PROMOTIONAL ITEMS - 300 - 300 300 - Total Promotional Items - 300 - 300 300 - Mach/Equip GENERAL 37 250 87 163 250 100 Total Mach/Equip 37 250 87 163 250 100 Non-Recurring FLOWERS FOR STAFF AND FAMILY - 300 (11) 311 - - Total Non-Recurring - 300 (11) 311 - - GRAND TOTAL 191,702 307,514 170,417 137,097 267,024 297,343 City of Milton 28 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 2,900 Improves efficiency: Professional Fees- Contracted 522-2100 30,000 Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 500 Printing 523-4000 1,000 Travel 523-5000 1,000 Dues & Fees 523-7000 500 Education & Training 523-6000 1,000 Maintenance Contracts 523-8501 - General Supplies 531-1000 1,500 Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utiliti El t i it 531 2300 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM City Manager Keep Milton Beautiful Executive Director / Environmental Education Coordinator Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: Select from drop down list Detail Description of New Program/Service or Improvement of Existing Service Level: The City of Milton has historically relied upon a Council created committee to form a vision and deliver environmental and sustainability goals to it. In looking at the project list created by the committee for the next year, partnered with the need and desire to have a local KAB affiliate, it is proper for the City to look at an environmental education coordinator. We spend a lot of time talking about sustainability and "green" initiatives, yet have relied on a citizen committee for results. My proposal is to bring a Keep Milton Beautiful Executive Director / Environmental Education Coordinator to Milton to serve in several roles. In addition to those listed, this staff person would also have immediate impact in the NPDES requirements of the City. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Presently, the Council created committee known as Milton Grows Green (MGG) has more project goals than can be managed haphazardly by current staff. Staff has tried to find a good internal leader who possesses the proper skill set to act as a liaison and to date has Utilities: Electricity 531-2300 - Gasoline/Diesel 531-2700 Food/Meals 523-3000 250 Uniforms 531-7000 - Mach/Equip 542-1000 3,000 Furniture/Fixtures 542-3000 - Other Equipment 542-5000 1,000 TOTAL $ 42,650 - 42,650 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 42,650 44,356 46,130 47,975 49,894 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 42,650 $ 44,356 $ 46,130 $ 47,975 $ 49,894 Milton Grows Green has submitted a project list for ongoing programs (attached). The ones that request funding are: 1. Stream Buffer Protection Pamphlet - Postage $500, 2. Fees for KAB affiliate (included in this initiative) - $2900, 3. Bring one for the chipper - General Supplies $400, 4. Bulky Trash Days - $2400, 5. Hazardous Waste Collection Day - $30,000, 6. Earth Day Festival - $5000, 7. School Education Program - $3000 per school for a total of $18,000 = $59,200. These operating requests will be captured in the Community Development and Public Works budget requests. This position would assist in implementing and delivering the programs which are contemplated. gppp not. This is understandable insomuch as there really isn't a specialist internally. It is envisioned a coordinator (this person requested) can bring some synergy to the environmental and sustainability efforts of the City. Most importantly, to date, MGG has not pursued becoming Milton's affiliate with Keep America Beautiful. It is imperative we pursue this locally and for stability sake, I want a staff member to act as the KAB Executive Director and not a member of a created committee. NPDES needs also. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There will be a fiscal impact related to this initiative request. Any time there is staff requested, it comes with recurring financial obligations. One of the benefits of this position is the potential future return on its investment to the City of Milton in the form of grants awarded, efficiencies gained and positive impacts realized both in community education and environmental sustainability. Salary/Benefits Maintenance & Operating Notes: City of Milton 29 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 30 FY 2011 Proposed Budget                 City Clerk                           City of Milton 31 FY 2011 Proposed Budget 2011 Goals and Objectives:     Goal Objective Time  Period  Status  Agenda/Packet  Publication     • Master Agenda with linked supporting documents  on the website.  • Reduce digital space size of all Agendas/Packets  from 2006 through current and moving forward  Ongoing   Meeting Minutes  Transcription and  Publication   • “Action” Minutes in Summary form published on  City Website within 48 hours of council meeting.      • Regular Minutes transcribed and approved at next  council meeting, posted to City’s website.  Zoning  minutes are verbatim    Ongoing   Citizen Committees • Maintain and update Member Contact Information  • Facilitate nominations/appointments with Council  for new appointees   • Facilitate/Liaison for Milton Disability Awareness  Committee  • Facilitate/Liaison for Ethics Committee  Ongoing   City Calendar  Management  • Council Meeting agendas posted via City Clerk to  include media notification  • Committee/Board agendas posted via City Clerk  within legal required timeframe  Ongoing     Open Records Requests     • Centralized through the Records Clerk for all  departments excluding Police records  • Emphasis towards fulfilling FOIA’s digitally, when  possible    Ongoing   Municipal Elections • Serves as Filing Officer for elected officials Ongoing   Records Management               • Continued management of all City records to  include managing destruction of duplicate  Community Development, Public Works staff files   • Serves as liaison for departments in records  management system  • Work with departments to begin back scanning  documents into OptiView   • Work with IT to secure solution to offsite digital  storage of City Hall records (excluding Fire/Police  records) since OptiView is housed within City Hall  • Finalize Records Management Policy and Records  Retention Procedures  Ongoing                          Granicus Meeting  Manager and Live  Streaming via the  website  • Continued use of  Granicus software to utilize the  system to its full potential  Ongoing   City of Milton 32 FY 2011 Proposed Budget  City of Milton  City Clerk’s Office  2011 Goals and Objectives:     MuniCode    • Effectuate NOW process with immediate posting of  ratified Ordinances   • Oversee proofing of codification process before  final supplement is approved to MuniCode and  continue to  provide timely supplemental  documents for codification  Ongoing   Staff Training and  Education   • Interim City Clerk will continue attending  training  for CMC certification and all mandated training  requirements   •  Record’s Clerk will continue attending training with  GRA   Ongoing       City of Milton 33 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries 84,291$ 126,552$ 142,653$ 142,653$ Benefits 14,426 23,479 39,928 39,928 3 FTEs Professional Fees - 48,074 - - Professional Fees - Contracted 498,714 102,290 - - Communications 1,051 977 715 715 Advertising - 500 2,000 1,000 Printing - 150 250 250 Travel 1,698 1,500 1,600 1,600 Dues/Fees 152 385 500 295 Education/Training 1,331 1,600 1,800 1,000 Contract Labor - 31,200 - - Maintenance Contracts - 41,300 41,300 36,300 General Supplies 348 - 1,000 1,000 Food/Meals 139 600 600 - Other Equipment 48,327 150 - - TOTAL 650,477$ 378,757$ 232,346$ 224,741$ BUDGET SUMMARY CITY CLERK CITY OF MILTON City of Milton 34 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES 84,291 126,552 73,878 52,674 142,653 142,653 Total Salary and Wages 84,291 126,552 73,878 52,674 142,653 142,653 Pension PENSION 1,276 4,520 1,474 3,046 5,521 5,521 Total Pension 1,276 4,520 1,474 3,046 5,521 5,521 Unemployment Insurance UNEMPLOYMENT INSURANCE 223 805 745 60 690 690 Total Unemployment Insurance 223 805 745 60 690 690 Workers Comp WORKERS COMP 917 535 270 265 1,434 1,434 Total Workers Comp 917 535 270 265 1,434 1,434 Flexible Spending FLEXIBLE SPENDING 300 2,000 3,400 (1,400) - - Total Flexible Spending 300 2,000 3,400 (1,400) - - Professional Fees ELECTION COSTS: General Election - 46,074 46,074 0 - - GENERAL - 2,000 2,000 - - Total Professional Fees - 48,074 46,074 2,000 - - Professional Fees - Contracted CH2M CONTRACT 498,714 102,290 102,290 0 - - Total Professional Fees-Contracted 498,714 102,290 102,290 0 - - Communications CELL PHONE SERVICE 1,051 977 666 311 715 715 Total Communications 1,051 977 666 311 715 715 Advertising ADVERTISING - PUBLIC HEARINGS - 500 410 91 2,000 1,000 Total Advertising - 500 410 91 2,000 1,000 Printing NAME PLATE/BUSINESS CARDS/GENERAL PRINTING - 150 866 (716) 250 250 Total Printing - 150 866 (716) 250 250 Travel CITY CLERK TRAVEL 1,698 1,500 497 1,003 1,600 1,600 CVIOG - - - - - - GMA ANNUAL CONFERENCE - - - - - - Total Travel 1,698 1,500 497 1,003 1,600 1,600 Dues & Fees GMC/FOA 72 80 - 80 52 60 GEORGIA ELECTION OFFICIALS - 30 - 30 30 50 IIMC - 125 - 125 165 165 GEORGIA RECORDS ASSOCIATION - - 20 (20) 20 20 MISC 80 150 30 120 233 - Total Dues & Fees 152 385 50 335 500 295 Education & Training PROFESSIONAL TRAINING 1,331 1,600 - 1,600 1,800 1,000 CVIOG - - 155 (155) - - GMA ANNUAL CONFERENCE - - 400 (400) - - Total Education & Training 1,331 1,600 555 1,045 1,800 1,000 Contract Labor TEMPORARY RECEPTIONIST - 31,200 8,936 22,264 - - Total Contract Labor -31,200 8,936 22,264 -- BUDGET DETAILS CITY CLERK CITY OF MILTON Total Contract Labor - 31,200 8,936 22,264 - - Maintenance Contract MUNICODE - 20,100 - 20,100 20,000 15,000 GRANICUS - 21,200 19,434 1,766 21,300 21,300 Total Maintenance Contract - 41,300 19,434 21,866 41,300 36,300 General Supplies GENERAL SUPPLIES 348 - 472 (472) 1,000 1,000 Total Supplies 348 - 472 (472) 1,000 1,000 Food/Meals VARIOUS OCCASIONS 139 600 - 600 600 - Total Food/Meals 139 600 - 600 600 - Other Equipment CELL PHONE - 150 - 150 - - MISC - - 150 (150) - - WEBCASTING 48,327 - - - - - Total Other Equipment 48,327 150 150 (0) - - Other Equip/Cell Phone CELL PHONE - - 68 (68) - - Total Other Equip/Cell Phone - - 68 (68) - - GRAND TOTAL 650,477 378,757 270,325 108,432 232,346 224,741 City of Milton 35 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 36 FY 2011 Proposed Budget               General Administration                         City of Milton 37 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Professional Fees -$ 150$ 150$ 150$ Vehicle Repairs & Maint - - 1,500 1,500 Rental Land & Buildings - 456,015 465,144 465,144 Postage - 5,000 7,000 7,000 Maintenance Contracts - 5,650 4,900 900 Other Purchased Services - 26,400 36,000 36,000 General Supplies - 25,000 40,000 35,000 Gasoline - - 3,000 3,000 TOTAL EXPENDITURES -$ 518,215$ 557,694$ 548,694$ BUDGET SUMMARY GENERAL ADMINISTRATION CITY OF MILTON City of Milton 38 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Professional Fees ANNUAL INSPECTION FOR FIRE EXTINGUISHERS - 150 93 57 150 150 Total Professional Fees - 150 93 57 150 150 Vehicle R&M GENERAL R&M FOR POOL CAR - - - - 1,500 1,500 Total Vehicle R&M - - - - 1,500 1,500 Rental Land & Buildings CITY HALL LEASE - 456,015 318,704 137,311 465,144 465,144 Total Rental Land & Buildings - 456,015 318,704 137,311 465,144 465,144 Postage GENERAL POSTAGE - 5,000 4,049 951 7,000 7,000 Total Postage - 5,000 4,049 951 7,000 7,000 Maintenance Contracts SHREDDING - 650 463 187 900 900 COFFEE SERVICE - 5,000 3,378 1,622 4,000 - Total Maintenance Contracts - 5,650 3,841 1,809 4,900 900 Other Purchased Service CITY HALL COMMON AREA MAINTENANCE - 26,400 12,170 14,230 36,000 36,000 Total Other Purchased Service - 26,400 12,170 14,230 36,000 36,000 General Supplies GENERAL SUPPLIES - 25,000 19,123 5,877 30,000 25,000 TONER 10,000 10,000 Total General Supplies - 25,000 19,123 5,877 40,000 35,000 Gasoline/Diesel GASOLINE FOR POOL CAR - - - - 3,000 3,000 Total Gasoline/Diesel - - - - 3,000 3,000 GRAND TOTAL - 518,215 357,980 160,235 557,694 548,694 BUDGET DETAILS GENERAL ADMINISTRATION CITY OF MILTON City of Milton 39 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 40 FY 2011 Proposed Budget                 Finance                           City of Milton 41 FY 2011 Proposed Budget 2011 Goals and Objectives:     Goal Objective Time  Period  Status  Identify opportunities to  improve processes    • Create first budget book to submit for GFOA’s  Budget Presentation Award  • Update Revenue Book  • Craft the City’s 3rd CAFR and submit for GFOA’s  Excellence in Financial Reporting Award  • Update the financial policies  • Create/update internal control procedures    Ongoing  throughout the  year        Improve/Enhance  revenue collections  • Continue to use the services of DTSi for  delinquent tax collection  • Employ  the services of GMA for Alcohol Tax  Recovery  • Analyze other revenue sources for potential  improvement in collections  Ongoing   Identify funding  opportunities for future  capital projects  • Research and identify what funding opportunities  the city has:  • Grants  • Debt Issuance:  • General obligation bonds  • Revenue bonds  • Create a debt policy  • Explore the possibility of hiring a financial advisor  to carry the City through the issuance of bonds, if  needed.  Ongoing  throughout the  year                    City of Milton 42 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries 27,038$ 243,551$ 301,653$ 301,653$ Benefits 3,469 54,877 75,112 75,112 5 FTEs Administrative Fees 46,497 65,000 39,300 39,300 Professional Fees 50,806 41,969 85,449 85,449 Professional Fees - Contracted 1,004,354 220,014 - - Communications 312 800 960 960 Postage - 9,500 4,800 4,800 Advertising 709 2,900 2,000 2,000 Printing 1,870 8,360 4,462 4,462 Travel 1,017 1,500 1,532 600 Dues & Fees 50 575 975 975 Education & Training 504 1,900 1,100 1,000 Maintenance Contracts - 116,415 - - General Supplies 32 - 500 500 Machinery & Equipment 59 - 200 200 TOTAL EXPENDITURES 1,136,717$ 770,361$ 518,043$ 517,011$ BUDGET SUMMARY FINANCE CITY OF MILTON City of Milton 43 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES 27,038 243,551 138,538 105,013 301,653 301,653 Total Salary and Wages 27,038 243,551 138,538 105,013 301,653 301,653 Unemployment Insurance UNEMPLOYMENT INSURANCE 223 1,150 1,114 36 1,150 1,150 Total Unemployment Insurance 223 1,150 1,114 36 1,150 1,150 Workers Comp WORKERS COMP - 1,013 100 913 3,026 3,026 Total Workers Comp - 1,013 100 913 3,026 3,026 Flexible Spending FLEXIBLE SPENDING 100 3,600 3,600 - - - Total Flexible Spending 100 3,600 3,600 - - - Miscellaneous Reimbursement EMPLOYEE REIMB FOR 07 & 08 TAX FILING - 3,000 3,005 (5) - - Total Miscellaneous Reimbursement - 3,000 3,005 (5) - - Administrative Fees BANK FEES 3,902 4,800 2,718 2,082 4,800 4,800 CREDIT CARD FEES 29,485 60,200 28,365 31,835 34,500 34,500 ADP FEES 13,110 - - - - - Total Administrative Fees 46,497 65,000 31,084 33,916 39,300 39,300 Professional Fees THE VALUATION ADVISORY GROUP 4,740 1,000 - 1,000 3,000 3,000 DUNS & BRADSTREET 449 449 - 449 449 449 AUDIT FEES 44,218 40,520 40,520 - 52,000 52,000 FINANCIAL ADVISOR - - - - 30,000 30,000 VARIOUS 182 - - - - - TAX BILL MAILING FEES 1,182 - - - - - PRE-EMPLOYMENT DRUG SCREEN 35 - - - - - Total Professional Fees 50,806 41,969 40,520 1,449 85,449 85,449 Professional Fees - Contracted CH2M CONTRACT COSTS 1,004,354 220,014 220,014 0 - - Total Professional Fees- Contracted 1,004,354 220,014 220,014 0 - - Communications CELL PHONE 312 800 488 312 960 960 Total Communications 312 800 488 312 960 960 Postage POSTAGE FOR PROPERTY TAX BILLS - 9,500 4,690 4,811 4,800 4,800 Total Postage - 9,500 4,690 4,811 4,800 4,800 Advertising PUBLIC HEARINGS/BIDS 709 2,900 549 2,351 2,000 2,000 Total Advertising 709 2,900 549 2,351 2,000 2,000 Printing CITY CHECKS 458 800 199 601 400 400 PROPERTY TAX BILLING 133 7,000 3,383 3,617 3,500 3,500 CAFR 1,279 500 330 170 500 500 BUSINESS CARDS - 60 62 (2) 62 62 Total Printing 1,870 8,360 3,974 4,386 4,462 4,462 Travel CARL VINSON TRAINING - - - - 600 600 GGFOA CONFERENCE - - - - 932 - TRAVEL EXPENSES 1,017 1,500 247 1,253 - - Total Travel 1,017 1,500 247 1,253 1,532 600 BUDGET DETAILS FINANCE CITY OF MILTON Total Travel 1,017 1,500 247 1,253 1,532 600 Dues & Fees GFOA/GGFOA MEMBERSHIP 50 475 275 200 375 375 GCCMA 100 - 100 100 100 CAFR AWARD FEES 435 (435) 500 500 Total Dues & Fees 50 575 710 (135) 975 975 Education & Training CARL VINSON TRAINING 279 500 159 341 600 1,000 GFOA CONFERENCE - 500 370 130 - - GGFOA CONFERENCE 225 900 900 500 - Total Education & Training 504 1,900 529 1,371 1,100 1,000 Maintenance Contracts HTE MAINTENANCE - 116,415 55,271 61,144 - - Total Maintenance Contracts - 116,415 55,271 61,144 - - General Supplies GENERAL SUPPLIES 32 - - - 500 500 Total General Supplies 32 - - - 500 500 Machinery/Equipment CELL PHONE 59 - 50 (50) 200 200 Total Machinery & Equipment 59 - 50 (50) 200 200 GRAND TOTAL 1,136,717 770,361 529,310 241,051 518,043 517,011 City of Milton 44 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 30,000 Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 - Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - 8 City Hall Future Needs Detail Description of New Program/Service or Improvement of Existing Service Level: A financial consultant would assist the city with identifying the funding sources for the upcoming capital projects, such as building a new city hall and public safety complex. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) A financial consultant has the market expertise needed regarding financing large scale projects. Current staff does not have this particular expertise. The consultant will also educate the staff and council on the various funding sources that are available and what the City must do to utilize them. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Finance Financial Consultant Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: y Gasoline/Diesel 531-2700 Food/Meals 523-3000 - Uniforms 531-7000 - Mach/Equip 542-1000 - Furniture/Fixtures 542-3000 - Other Equipment 542-5000 - TOTAL $ 30,000 - 30,000 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 30,000 - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 30,000 $ - $ - $ - $ - City must do to utilize them. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) At this point, it is unclear what impact this initiative will have on future budgets. It might become apparent that the city needs to retain the services of the consultant to assist with other projects.Salary/Benefits Maintenance & Operating Notes: City of Milton 45 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 46 FY 2011 Proposed Budget                 Legal                           City of Milton 47 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Legal Fees 179,943$ 240,000$ 240,000$ 240,000$ TOTAL EXPENDITURES 179,943$ 240,000$ 240,000$ 240,000$ BUDGET SUMMARY LEGAL CITY OF MILTON City of Milton 48 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Legal Fees LEGAL SERVICES 179,943 240,000 129,374 110,626 240,000 240,000 Total Legal Fees 179,943 240,000 129,374 110,626 240,000 240,000 GRAND TOTAL 179,943 240,000 129,374 110,626 240,000 240,000 BUDGET DETAIL LEGAL CITY OF MILTON City of Milton 49 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 50 FY 2011 Proposed Budget                 Information Technology                           City of Milton 51 FY 2011 Proposed Budget 2011 Goals and Objectives:     Goal Objective Time  Period  Status  Provide technology  leadership to all  departments for the city  of Milton by providing  solutions that enable a  more efficient and  effective work  environment    • Provide installation, configuration and ongoing  support for the implementation of the new  Records Management system for the Public  Safety department.  • Provide support for the Granicus Web Streaming  software for departmental meetings and council  sessions.  • Provide support, maintenance, and operation of  audio/visual equipment .  • Provide support for Firehouse Web records  management software.  • Provide network support for the new Public  Safety network that will be the tunnel for  Sungard OSSI software in conjunction with the  City of Alpharetta.  • Oversee the transition from Sungard‐HTE to  Energov and Tyler Incode management  applications, then manage user accounts and  security.  • Purge remaining CH2M Hill and other legacy  settings from the servers and networking  equipment, and optimize the domain efficiency.  • Implement and maintain web security.  • Implement the Netmotion VPN system, granting  Police and Fire Departments remote access to  network resources.      Ongoing    Ongoing  Troubleshoot and  resolve all computer  issues related to all  supported hardware and  software within City Hall  and Fire stations  41, 42  and 43 and Alpharetta  Station 1     • Make monthly visits to the stations to check  computer health and answer any end user  questions.    Ongoing Ongoing  Update Police  Department hardware    • Coordinate the installation and activation of  hardware for police vehicles, including AVL units  and replacement of ICOP systems, as it pertains  to the IT department.      Ongoing Ongoing  City of Milton 52 FY 2011 Proposed Budget  City of Milton  IT Department  2011 Goals and Objectives:     Roll‐outs and end‐user  support  • Begin the rollout of Windows 7 in conjunction  with computer refreshes at city hall.   • Offer training for users not familiar with Windows  7.  Ongoing Ongoing  IT Department Audit • Perform an audit of recurring IT expenses to see  if there is redundant or unnecessary costs being  incurred.  Ongoing Ongoing    City of Milton 53 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries -$ 187,314$ 213,971$ 213,971$ Benefits - 35,277 49,494 49,494 3 FTEs Professional Fees 9,191 - - - Professional Fees-Contracted 966,795 257,238 - - Communications - 65,627 86,100 103,420 Printing - - 75 93 Travel - 500 500 500 Dues & Fees - - 250 250 Education & Training - 1,500 1,500 500 Maintenance Contracts - 13,527 144,843 144,843 General Supplies - - 3,000 3,000 Food/Meals - 57 150 - Computer/Software - 124,724 3,000 3,000 Computer/Hardware - 58,554 66,000 - Machinery & Equipment - 5,250 9,800 6,500 TOTAL 975,986$ 749,568$ 578,683$ 525,571$ BUDGET SUMMARY INFORMATION TECHNOLOGY CITY OF MILTON City of Milton 54 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES - 187,314 107,892 79,422 213,971 213,971 Total Salary and Wages - 187,314 107,892 79,422 213,971 213,971 Overtime OVERTIME - - - - - - Total Overtime - - - - - - Group Insurance GROUP INSURANCE - 17,390 12,837 4,553 25,107 25,107 Total Group Insurance - 17,390 12,837 4,553 25,107 25,107 401A (SS Match)401A (SS MATCH)- 6,949 4,046 2,903 8,025 8,025 Total 401A (SS Match)- 6,949 4,046 2,903 8,025 8,025 FICA Medicare FICA MEDICARE - 2,687 1,527 1,160 3,103 3,103 Total FICA Medicare - 2,687 1,527 1,160 3,103 3,103 401A 1% Match to 457B 401A 1% MATCH TO 457B - - - - 2,140 2,140 Total 401A 1% Match to 457B - - - - 2,140 2,140 Pension PENSION - 6,560 984 5,576 8,281 8,281 Total Pension - 6,560 984 5,576 8,281 8,281 Tuition Reimbursement TUITION REIMBURSEMENT - - - - - - Total Tuition Reimbursement - - - - - - Unemployment Insurance UNEMPLOYMENT INSURANCE - 920 720 200 690 690 Total Unemployment Insurance - 920 720 200 690 690 Workers Comp WORKERS COMP - 771 56 715 2,148 2,148 Total Workers Comp - 771 56 715 2,148 2,148 Professional Fees HIGH SPEED DATA CONN-43 TO ALPH 9,191 - - - - - Total Professional Fees 9,191 - - - - - Professional Fees - Contracted CH2M HILL CONTRACT 966,795 257,238 257,238 0 - - Total Professional Fees-Contracted 966,795 257,238 257,238 0 - - Communications CELL PHONE - 4,300 2,263 2,038 3,600 1,920 FIRE DEPT POTS LINES - - - - 12,500 12,500 ATT - CITY HALL POTS LINES & BANDWIDTH - 61,327 26,582 34,745 70,000 89,000 Total Communications - 65,627 28,845 36,782 86,100 103,420 Printing BUSINESS CARDS - - 31 (31) 75 93 Total Printing - - 31 (31) 75 93 Travel TRAVEL EXPENSES - 500 354 146 500 500 Total Travel - 500 354 146 500 500 Dues & Fees VARIOUS DUES & FEES - - 40 (40) 250 250 Total Dues & Fees - - 40 (40) 250 250 Education & Training STAFF EDUCATION & TRAINING - 1,500 170 1,330 1,500 500 Total Education & Training - 1,500 170 1,330 1,500 500 Maintenance Contracts ADVANCED PROCESSING & IMAGING (OPTIVIEW)- 12,100 12,100 - 12,100 12,100 BLACKBERRY SERVER -249 249 --- BUDGET DETAILS INFORMATION TECHNOLOGY CITY OF MILTON BLACKBERRY SERVER - 249 249 - - - GODADDY.COM WINDOWS HOSTING - 585 585 (0) 100 100 WUFOO - 175 100 75 - - EXPERTS-EXCHANGE - 90 52 38 180 180 ENERGOV MAINTENANCE - - - - 26,544 26,544 ARC GIS MAINTENANCE - - - - 7,700 7,700 SHORETEL PHONE SYSTEM MAINTENANCE - - - - 5,900 5,900 TYLER INCODE MAINTENANCE - - - - 23,000 23,000 MDS MAINTENANCE - - - - 6,000 6,000 ALEN SIMS - - - - 2,000 2,000 OFFSITE BACKUP SERVICE - - - - 4,800 4,800 FIREHOUSE MAINTENANCE - - - - 9,700 9,700 NETMOTION MAINTENANCE - - - - 2,893 2,893 GUARDIAN TRACKING MAINTENANCE - - - - 1,000 1,000 OSSI MAINTENANCE - - - - 26,576 26,576 ICOP DIGITAL - - - - 16,000 16,000 DIGICERT - 328 328 - 350 350 Total Maintenance Contracts - 13,527 13,414 113 144,843 144,843 General Supplies GENERAL SUPPLIES - - - - 300 300 PRINTER MAINTENANCE KITS - - - - 1,500 1,500 PLOTTER INK - - - - 700 700 PLOTTER PAPER - - - - 500 500 Total General Supplies - - - - 3,000 3,000 Food / Meals FOOD FOR STAFF WORKING OT ON PROJ - 57 57 (0) 150 - Total Food / Meals - 57 57 (0) 150 - Computer/Software VARIOUS SOFTWARE - 124,724 120,722 4,002 3,000 3,000 Total Computer/Software - 124,724 120,722 4,002 3,000 3,000 Computer/Hardware VARIOUS HARDWARE - 58,554 58,522 32 - - LAPTOP REFRESH - - - - 16,000 - DESKTOP REFRESH - - - - 15,000 - BACKUP SERVER - - - - 7,000 - PD LAPTOP REFRESH - - - - 28,000 - Total Computer/Hardware - 58,554 58,522 32 66,000 - Machinery/Equipment CELL PHONE - 250 236 14 800 - COMPUTER EQUIPMENT & SUPPLIES - 5,000 1,526 3,474 7,500 5,000 DESKTOP PRINTERS - - - - 500 500 CITY PHONE SYSTEM - - 48,963 (48,963) 1,000 1,000 Total Machinery & Equipment - 5,250 50,725 (45,475) 9,800 6,500 GRAND TOTAL 975,986 749,568 658,179 91,389 578,683 525,571 City of Milton 55 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 56 FY 2011 Proposed Budget                 Human Resources                           City of Milton 57 FY 2011 Proposed Budget FY 2011 Goals and Objectives – Human Resources  7/14/2010    Goal Objective Time Period Status  Maintain classification plan Review current job descriptions with each department. Annually Complete in-house salary survey • Develop participant list and email surveys to selected cities and counties. • Receive and analyze data. • Establish market rates/lines and determine position relative to market. Survey sent in January 11, due back in February – should have analysis complete and recommendation by April 30, 2011. Develop and maintain individual performance management system • Utilize class specs to develop individualized performance evaluation system. • Train all supervisors to utilize system and properly evaluate staff. Develop instrument and complete training to start program for FY 11. Overall goal will be to link evaluations to pay for FY 12 (increase awarded 10/2011) Complete Revisions to City Personnel Handbook • Rewrite handbook to meet current needs of city. One draft of rewrite completed prior to start of FY 11. Look at adding several policies such as workplace violence, email/internet policy, update to comply with current federal laws. Implement HRIS System • New HRIS would allow us to better track employee and applicant data. Ideally identify system that will require little duplication of work between Finance and HR Develop comprehensive employee training program. • Work with department and employees to develop training program necessary to enhance skills of staff. Program will include basic issues such as customer service, diversity management, sexual and workplace harassment, and management development as well as specific subjects department heads and employees request. Develop one new training program per quarter. Maintain required training programs for ongoing issues like workplace harassment. City of Milton 58 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries -$ 127,000$ 147,600$ 147,600$ Benefits - 20,600 33,659 36,659 2 FTEs Administrative Fees 7,705 24,996 36,225 36,225 Professional Fees - 8,000 3,762 3,762 Professional Fees - Contracted 329,705 26,934 - - Communications - 1,200 1,200 1,200 Advertising - 3,500 2,000 1,500 Printing - 10,000 - - Travel - 1,500 780 780 Dues & Fees - 615 1,130 1,130 Education & Training - 1,500 6,600 5,300 General Supplies - - 1,500 1,500 Food/Meals - 5,000 5,000 2,500 Furniture & Fixtures - 500 250 250 Computer/Software - - 5,000 - Machinery & Equipment - 200 200 - Other Equip/Cell Phone - - - 200 TOTAL EXPENDITURES 337,410$ 231,545$ 244,906$ 238,606$ BUDGET SUMMARY HUMAN RESOURCES CITY OF MILTON City of Milton 59 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES - 127,000 76,827 50,173 147,600 147,600 Total Salary and Wages - 127,000 76,827 50,173 147,600 147,600 Group Insurance GROUP INSURANCE - 6,550 4,775 1,775 16,854 16,854 Total Group Insurance - 6,550 4,775 1,775 16,854 16,854 401A (SS Match)401A (SS MATCH)- 4,760 2,881 1,879 5,535 5,535 Total 401A (SS Match)- 4,760 2,881 1,879 5,535 5,535 FICA Medicare FICA MEDICARE - 1,845 1,107 738 2,140 2,140 Total FICA Medicare - 1,845 1,107 738 2,140 2,140 401A 1% Match to 457B 401A 1% MATCH TO 457B - - - - 1,476 1,476 Total 401A 1% Match to 457B - - - - 1,476 1,476 Pension PENSION - 4,500 656 3,844 5,712 5,712 Total Pension - 4,500 656 3,844 5,712 5,712 Tuition Reimbursement TUITION REIMBURSEMENT - - - - - 3,000 Total Tuition Reimbursement - - - - - 3,000 Unemployment Insurance UNEMPLOYMENT INSURANCE - 690 668 22 460 460 Total Unemployment Insurance - 690 668 22 460 460 Workers Comp WORKERS COMP - 605 37 568 1,482 1,482 Total Workers Comp - 605 37 568 1,482 1,482 Flexible Spending FLEXIBLE SPENDING - 1,650 1,650 - - - Total Flexible Spending - 1,650 1,650 - - - Administrative Fees FLEXIBLE SPENDING ADMINISTRATION 6,205 7,004 3,113 3,891 7,004 7,004 ICMA RC FEES 1,500 1,250 1,500 (250) 2,000 2,000 ADP FEES - 16,742 9,927 6,815 16,621 16,621 ADP FEES FOR HRIS - - - - 10,600 10,600 Total Administrative Fees 7,705 24,996 14,540 10,456 36,225 36,225 Professional Fees RANDOM DRUG SCREEN PROGRAM - 3,000 595 2,405 1,500 1,500 PRE-EMPLOYMENT DRUG SCREEN - 5,000 1,580 3,420 720 720 POLICE POST-OFFER PHYSICALS - - - - 752 752 FIRE POST-OFFER PHYSICALS - - - - 790 790 OTHER - - 524 (524) - - Total Professional Fees - 8,000 2,699 5,302 3,762 3,762 Professional Fees - Contracted CH2M CONTRACT COSTS 329,705 26,934 26,934 (0) - - Total Professional Fees- Contracted 329,705 26,934 26,934 (0) - - Communications CELL PHONES - 1,200 740 460 1,200 1,200 Total Communications - 1,200 740 460 1,200 1,200 Advertising RECRUITMENT ADS - 3,500 550 2,950 2,000 1,500 Total Advertising - 3,500 550 2,950 2,000 1,500 Printing TRAINING - 5,000 - 5,000 - - QUARTERLY TRAINING -5,000 -5,000 -- BUDGET DETAILS HUMAN RESOURCES CITY OF MILTON QUARTERLY TRAINING - 5,000 - 5,000 - - EMPLOYEE HANDBOOKS - - - - - - Total Printing - 10,000 - 10,000 - - Travel GLGPA CONFERENCES - 1,500 83 1,417 780 780 Total Travel - 1,500 83 1,417 780 780 Dues & Fees VARIOUS - 160 20 140 - - SHRM - - - - - 320 IPMA - - - - - 360 GLGPA - - - - - 100 WORLD AT WORK - - - - - 350 PROFESSIONAL MEMBERSHIPS - 455 395 60 1,130 - Total Dues & Fees - 615 415 200 1,130 1,130 Education & Training GLGPA CONFERENCES - 1,500 1,061 439 2,600 1,300 EMPLOYEE TRAINING - - - - 4,000 4,000 Total Education & Training - 1,500 1,061 439 6,600 5,300 General Supplies GENERAL SUPPLIES - 797 - 1,500 1,500 Total General Supplies - - 797 - 1,500 1,500 Food / Meals EMPLOYEE APPRECIATION - 5,000 214 4,786 5,000 2,500 Total Food / Meals - 5,000 214 4,786 5,000 2,500 Furniture/Fixtures FILING CABINETS, BOOKSHELVES, TABLE - 500 55 445 250 250 Total Furniture/Fixtures - 500 55 445 250 250 Computer/Software PERSONNEL HANDBOOK-SOFTWARE - - - - 5,000 - Total Computer Software - - - - 5,000 - Machinery/Equipment CELL PHONE - 200 - 200 200 - Total Machinery & Equipment - 200 - 200 200 - Other Equip/Cell Phone CELL PHONE REPLACEMENT - - 171 (171) - 200 Total Cell Phone - - 171 (171) - 200 GRAND TOTAL 337,410 231,545 136,859 95,483 244,906 238,606 City of Milton 60 FY 2011 Proposed Budget                 Risk Management                           City of Milton 61 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Insurance: General Liability 36,393$ 40,239$ 40,239$ 40,239$ Law Enforcement Liability 9,320 9,287 9,287 9,287 Public Officials Liabiltiy 68,977 66,602 66,602 66,602 Automobile Liability 25,978 25,579 25,579 25,579 Property & Equipment Liability 4,029 4,304 4,304 4,304 Fidelity Bond - - - - Automobile Physical Damage 10,615 10,735 10,735 10,735 Boiler & Machinery 733 800 800 800 Claims and Adjustments 12,098 15,000 15,000 15,000 Police Animal Mortality 1,234 1,250 1,250 1,250 Crime/Fidelity 1,799 1,825 1,825 1,825 TOTAL EXPENDITURES 171,175$ 175,621$ 175,621$ 175,621$ BUDGET SUMMARY RISK MANAGEMENT CITY OF MILTON City of Milton 62 FY 2011 Proposed Budget Account Description Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Insurance: General Liability 36,393 40,239 26,504 13,735 40,239 40,239 Law Enforcement Liability 9,320 9,287 6,284 3,003 9,287 9,287 Public Officials Liabiltiy 68,977 66,602 46,917 19,685 66,602 66,602 Automobile Liability 25,978 25,579 17,793 7,786 25,579 25,579 Property & Equipment Liability 4,029 4,304 2,987 1,317 4,304 4,304 Fidelity Bond - - - - - - Automobile Physical Damage 10,615 10,735 7,358 3,377 10,735 10,735 Boiler & Machinery 733 800 547 253 800 800 Claims and Adjustments 12,098 15,000 3,175 11,825 15,000 15,000 Police Animal Mortality 1,234 1,250 916 334 1,250 1,250 Crime/Fidelity 1,799 1,825 1,056 769 1,825 1,825 171,175 175,621 113,539 62,082 175,621 175,621 GRAND TOTAL 171,175 175,621 113,539 62,082 175,621 175,621 BUDGET DETAIL RISK MANAGEMENT CITY OF MILTON City of Milton 63 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 64 FY 2011 Proposed Budget                 Public Information & Marketing                           City of Milton 65 FY 2011 Proposed Budget 2011 Goals and Objectives:    Goal Objective Time  Period  Status  Inform and educate  citizens and staff on the  goals, successes and  interests of the City  while increasing the  number of involved  citizens   • City information – Continue distribution of  pertinent city information through e‐mail. Non‐ pertinent information can be used in addition on  Web site to keep it fresh and keep new users  coming back. Maintain quick turnaround of  information in house, with citizens and with  media to ensure their happiness and willingness  to work together.  • Media Relations – Maintain strong relationships  with local and metro media outlets/members to  ensure consistent posting and publication of  positive news stories related to the City and its  activities. Utilize press release distribution as  push‐news tactic, post press releases on City Web  site and distribute to media via Constant Contact  or e‐mail.  • Advertising –Create non‐event specific  advertising budget for Communications  Department.  This money would be used for  advertisements in the Chamber Guide, Georgia  visitor’s guide, various magazines, etc.  • Electronic Newsletter –Continue publication of  one electronic newsletter per month. Reposition  newsletter as a catch‐all for community and non‐ profit events so we can touch and maintain  contacts with the various non‐city sponsored  citizen groups in the community. Employ  connections for greater reach into community,  like sign‐ups at school events after they’ve been  included in the newsletter.  • eBlast Newsletter Subscriber database – Increase  subscriber database by approximately 25%.  Current database holds 2,125 members. Target  increase to achieve 2,750 members by December  31, 2011.  • City Web Site – After completion of new site,  maintain as source of ongoing important news  and information for citizens and staff. Maintain  quick turnaround of information. Continue to add  additional sections to each department, penitent  information for citizens, and photos.  • Social media functions – After completion of new  site, maintain as source of ongoing important  news and information for citizens. Useful  Throughout  year              Throughout  year              Throughout  year              Throughout  year        Throughout  year          Throughout  year                  City of Milton 66 FY 2011 Proposed Budget 2011 Goals and Objectives:    especially for non‐release specific items and  event photos.  • Annual Report – Create a comprehensive annual  report utilizing existing calendar template.  Annual Report will feature financial information,  departmental updates, plus a chosen theme.   Goal Objective Time  Period  Status  Promote and publicize  city special events to  increase volunteer and  citizen participation and  to promote positive  messaging for the City                • Media Relations – Maximize publicity of events  through strong media relations activity, including  notification pre‐ and post‐event, photography,  news releases, and posting within local media  and on regional event/tourism sites/calendars.  • Web site/social media – Continue to build a  strong event information resource for citizens,  including pre‐ and post‐event publicity,  announcements, and photography/photo gallery.  • Electronic and print publications – Create and  distribute pre‐ and post‐event announcements create a sense of excitement and community.   to  Throughout  year        Throughout  year        Throughout  year      Contribute to the  building of a positive  perception and feeling  of value around the City  and its activities   • Monthly Mayor’s Letter – Continue working with  Mayor Lockwood for approval of Mayor’s Letter  to be published in local publications, on City Web  site and in City’s monthly electronic newsletter.  • Media Relations ‐‐ Work closely with the media to  maintain a positive perception and relationship  and providing fast response and easy access to  information. Push updates on positive stories and  activities, special events & information  campaigns to maximize positive coverage in local  media. Respond quickly and transparently to  developing news.  Throughout  year      Throughout  year                        Create larger  photography and image  library to give more  “sense of place” and to  minimize costs for  purchasing outside  photography sources  • Photograph City events, scenes and images ‐‐  Ensure that adequate photographs are taken to  build library of important images and a historical  record of City events.  • Continue to organize photos in electronic gallery ‐ ‐ Store and organize all photos in one place. Also  continue storing and organizing all media  clippings.  • Use online photo media options to create larger  of  photo resources ‐‐ Maximize availability of  photographic resources as well as diversity  shots by using citizen volunteers as photo‐ Throughout  year      Throughout  year      Throughout  year      City of Milton 67 FY 2011 Proposed Budget  City of Milton  Public Information & Marketing Department  2011 Goals and Objectives:    journalists.  Goal Objective Time  P Status  eriod  Improve presentations  ns of City  Internal Design – Continue process of moving all  ting ‐‐ Act as available resource for    Throughout  hroughout  hroughout    and outgoing  communicatio news and information  • design in‐house to minimize cost and maximize  efficiency.  • Resource/edi the development of copy. Provide copy‐editing  services. Create pamphlets, posters, web sites,  etc. for all city sponsored events and functions.  • Photo/Image library – Provide photos to staff for all city endeavors.  year    T year      T year  Improve Web site    ble   Flickr throughout year.    If  Throughout  hroughout    accessibility for Milton’s vision and hearing‐ impaired residents and  visitors              • Continue Web site development processes –  Continue to implement recommended Section 508 guidelines for increasing accessibility,  continue adding photo/image tags, clearly  defined URL tags and screen‐reader accessi secondary pages.  • Streaming Video – Maintain Granicus system.  Integrate video on • Reduce/eliminate posting of pdf image pages – not done already, convert documents to  readable/searchable pdfs. This will be carried out  after the launch of the new site.  year              T year                         City of Milton 68 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries -$ 44,835$ 60,900$ 60,900$ Benefits - 8,262 18,100 15,100 1 FTE Professional Fees - 11,780 1,200 1,200 Professional Fees - Contracted 494,558 133,764 - - Communications - 1,530 1,530 960 Postage 4,867 3,733 4,000 - Advertising 459 660 5,000 2,000 Printing - 14,608 15,131 131 Travel - - - 1,000 Education & Training - - 1,500 1,500 Maintenance Contracts - - 1,960 2,280 General Supplies - - - 300 TOTAL EXPENDITURES 499,884$ 220,192$ 109,321$ 85,371$ BUDGET SUMMARY PUBLIC INFORMATION & MARKETING CITY OF MILTON City of Milton 69 FY 2011 Proposed Budget Account Name Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES - 44,835 24,231 20,604 60,900 60,900 Total Salary and Wages - 44,835 24,231 20,604 60,900 60,900 Group Insurance GROUP INSURANCE - 3,927 178 3,749 8,125 8,125 Total Group Insurance - 3,927 178 3,749 8,125 8,125 401A (SS Match)401A (SS MATCH)- 1,681 909 772 2,284 2,284 Total 401A (SS Match)- 1,681 909 772 2,284 2,284 FICA Medicare FICA MEDICARE - 650 347 303 883 883 Total FICA Medicare - 650 347 303 883 883 401A 1% Match to 457B 401A 1% MATCH TO 457B - - - - 609 609 Total 401A 1% Match to 457B - - - - 609 609 Pension PENSION - 1,587 328 1,259 2,357 2,357 Total Pension - 1,587 328 1,259 2,357 2,357 Tuition Reimbursement TUITION REIMBURSEMENT - - - - 3,000 - Total Pension - - - - 3,000 - Unemployment Insurance UNEMPLOYMENT INSURANCE - 230 223 7 230 230 Total Unemployment Insurance - 230 223 7 230 230 Workers Comp WORKERS COMP - 187 - 187 612 612 Total Workers Comp - 187 - 187 612 612 Professional Fees PHOTOGRAPHY - 1,000 120 880 400 400 WEBSITE DESIGN - 10,780 5,390 5,390 800 800 Total Professional Fees - 11,780 5,510 6,270 1,200 1,200 Professional Fees - Contracted CH2M CONTRACT COSTS 494,558 133,764 133,764 0 - - Total Professional Fees- Contracted 494,558 133,764 133,764 0 - - Communications CELL PHONE - 1,530 639 891 1,530 960 Total Communications - 1,530 639 891 1,530 960 Postage POSTAGE FOR ANNUAL REPORT 4,867 3,733 3,733 0 4,000 - Total Postage 4,867 3,733 3,733 0 4,000 - Advertising NON-EVENT SPECIFIC PROMOTIONS 459 660 - 660 5,000 2,000 Total Advertising 459 660 - 660 5,000 2,000 Printing PRINTING ANNUAL REPORT - 14,505 14,505 - 15,000 - BUSINESS CARDS - 31 31 - 31 31 SIGNAGE - 72 72 - 100 100 Total Printing - 14,608 14,608 - 15,131 131 Travel LEADERSHIP NORTH FULTON - - 174 (174) - 1,000 Total Travel - - 174 (174) - 1,000 Education & Training LEADERSHIP NORTH FULTON - - - - 1,500 1,500 Total Education & Training - - - - 1,500 1,500 Maintenance Contracts CONSTANT CONTACT (E-BLAST SERVICE) - - 160 (160) 160 480 ANNUAL WEB SITE MAINTENANCE - ---1,800 1,800 BUDGET DETAILS PUBLIC INFORMATION & MARKETING CITY OF MILTON ANNUAL WEB SITE MAINTENANCE - - - - 1,800 1,800 Total Maintenance Contracts - - 160 (160) 1,960 2,280 General Supplies GENERAL SUPPLIES - - - - - 300 Total General Supplies - - - - - 300 Food/Meals FOOD/MEALS FOR STAFF - - 15 (15) - - Total Food/Meals - - 15 (15) - - Other Equipment CELL PHONE - - 22 (22) - - Total Other Equipment - - 22 (22) - - Other Equipment/Camera CAMERA - 1,020 1,062 (42) - - Total Other Equipment/Camera - 1,020 1,062 (42) - - GRAND TOTAL 499,884 220,192 185,903 34,289 109,321 85,371 City of Milton 70 FY 2011 Proposed Budget                 Municipal Court                           City of Milton 71 FY 2011 Proposed Budget 2011 Goals and Objectives:     Goal Objective Time  Period  Status                • Research improvements to be made to  courtroom security  • Research the ability to offer community service to  defendants  • Research need for additional court calendars   • Each staff member will continue training and  comply with all mandated training requirements   • Research the need for Court Amnesty Program  for failure to appear cases   • Begin scanning court citations into CW  • Research need for a in‐house defensive driving  course  Ongoing    Ongoing    Ongoing  Ongoing    Ongoing    Ongoing  Ongoing                                  City of Milton 72 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Regular Employees 70,302$ 215,069$ 162,345$ 162,345$ Benefits 16,106 34,182 38,649 38,649 4 FTEs Professional Fees 11,085 15,000 16,000 16,000 Professional Fees - Contracted 332,476 - - - Communications 4,061 4,500 3,150 3,150 Printing - 1,500 1,500 1,500 Travel 1,116 2,000 2,000 2,000 Dues & Fees 125 175 200 200 Education & Training 900 800 800 1,270 Maintenance Contracts 289 270 640 640 General Supplies 197 - - 200 Food/Meals 526 - - - Books/Periodicals - - 200 200 Uniforms 351 250 250 - Furniture & Fixtures - 755 - - Other Equipment - - 450 450 Other Equip/Cell Phones 7 - 100 - TOTAL 437,542$ 274,801$ 226,284$ 226,604$ BUDGET SUMMARY MUNICIPAL COURT CITY OF MILTON City of Milton 73 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES 70,302 215,069 127,006 88,063 162,345 162,345 Total Salary and Wages 70,302 215,069 127,006 88,063 162,345 162,345 Overtime OVERTIME - 300 208 92 - - Total Overtime - 300 208 92 - - Stipend STIPEND 4,800 4,800 2,954 1,846 4,800 4,800 Total Stipend 4,800 4,800 2,954 1,846 4,800 4,800 Group Insurance GROUP INSURANCE - 10,754 6,881 3,873 15,632 15,632 Total Group Insurance - 10,754 6,881 3,873 15,632 15,632 401A (SS Match)401A (SS MATCH)2,657 8,015 4,381 3,634 6,268 6,268 Total 401A (SS Match)2,657 8,015 4,381 3,634 6,268 6,268 FICA Medicare FICA MEDICARE 3,760 3,065 1,666 1,399 2,424 2,424 Total FICA Medicare 3,760 3,065 1,666 1,399 2,424 2,424 401A 1% Match to 457B 401A 1% MATCH TO 457B - 430 35 395 954 954 Total 401A 1% Match to 457B - 430 35 395 954 954 Pension PENSION - 1,522 656 866 3,691 3,691 Total Pension - 1,522 656 866 3,691 3,691 Unemployment Insurance UNEMPLOYMENT INSURANCE 880 2,300 1,656 644 1,610 1,610 Total Unemployment Insurance 880 2,300 1,656 644 1,610 1,610 Workers Comp WORKERS COMP 4,008 1,496 410 1,086 3,270 3,270 Total Workers Comp 4,008 1,496 410 1,086 3,270 3,270 Flexible Spending FLEXIBLE SPENDING - 1,800 1,800 - - - Total Flexible Spending - 1,800 1,800 - - - Professional Fees COURT APPOINTED ATTORNEY 4,249 6,000 4,290 1,711 6,000 6,000 SUB JUDGES 475 - - - 1,000 1,000 SUB SOLICITORS - 1,000 - 1,000 1,000 1,000 TRANSLATORS 6,301 8,000 5,113 2,888 8,000 8,000 MISC PROFESSIONAL FEES 60 - - - - - Total Professional Fees 11,085 15,000 9,402 5,598 16,000 16,000 Professional Fees - Contracted CH2M Contract Cost 332,476 - - - - - Total Professional Fees Contracted 332,476 - - - - - Communications CELL PHONE SERVICE & WIRELESS CARDS 2,182 3,000 1,072 1,928 3,000 3,000 MONTHLY MONITORING FEE 1,159 1,200 776 424 - - GCIC ACCESS 720 300 2 298 150 150 Total Communications 4,061 4,500 1,850 2,650 3,150 3,150 Printing PRINTING - 1,500 1,437 64 1,500 1,500 Total Printing - 1,500 1,437 64 1,500 1,500 Travel COURTS TRAVEL 1,116 2,000 1,385 615 2,000 2,000 Total Travel 1,116 2,000 1,385 615 2,000 2,000 Dues & Fees COURTS DUES & FEES 125 175 175 -200 200 BUDGET DETAILS MUNICIPAL COURT CITY OF MILTON Dues & Fees COURTS DUES & FEES 125 175 175 - 200 200 Total Dues and Fees 125 175 175 - 200 200 Education & Training COURTS EDUCATION & TRAINING 900 800 525 275 800 - GCCA CONFERENCE - - - - - 400 COURT CLERK ASSOC - - - - - 150 MICHIGAN STATE JUDICIAL ADMIN PROGRAM - - - - - 270 JUDGES TRAINING - - - - - 450 Total Education and Training 900 800 525 275 800 1,270 Maintenance Contracts ONLINE PAYMENT SYSTEM 289 240 120 120 240 240 PANIC BUTTON - - - - 400 400 ACCESS TO SUPERIOR COURT DOCKETS - 30 40 (10) - - Total Maintenance Contracts 289 270 160 111 640 640 General supplies GENERAL SUPPLIES 197 - 55 (55) - 200 Total General Supplies 197 - 55 (55) - 200 Food / Meals MISC 526 - - - - - Total Food / Meals 526 - - - - - Books/Periodicals BOOKS - - 155 (155) 200 200 Total Books/Periodicals - - 155 (155) 200 200 Uniforms JUDGE ROBES & BAILIFFS' UNIFORMS 351 250 - 250 250 - Total Uniforms 351 250 - 250 250 - Furniture & Fixtures FURNITURE - 755 1,157 (402) - - Total Furniture & Fixtures - 755 1,157 (402) - - Other Equipment SCANNER - - - - 150 150 PANIC BUTTON - - - - 300 300 Total Machinery / Equipment - - - - 450 450 Other Equip/Cell Phones CELL PHONE PURCHASE/REPLACEMENT 7 - 186 (186) 100 - Total Cell Phones 7 - 186 (186) 100 - GRAND TOTAL 437,542 274,801 164,139 110,662 226,284 226,604 City of Milton 74 FY 2011 Proposed Budget                 Police                           City of Milton 75 FY 2011 Proposed Budget 2011 Goals and Objectives:     Goal Objective Time  Period  Status  Increase Patrol Staffing  by 2 patrol units                                                    Reclassify 4 current  police officers to  corporal  • According to the I.A.C.P.’s patrol staffing formula,  Milton should have just over 16 patrol officers.   We currently have 14.    • One additional officer on each shift would  provide more efficient services, less officer  burnout and overtime, and greatly improve shift  scheduling and officer safety.    • The 16 recommended patrol officers do not take  into account supervisors, detectives, etc.    • Currently, with four patrol units per shift one unit  is usually off for vacation, training, sick, or court.   This leaves three units working most days. As  soon as something unexpected comes up, patrol  is immediately down to two units.  To put “two  units” into perspective; three units would be  needed on most vehicle accidents due to Milton’s  two lane curvy roads.  One officer is needed on  each end of the accident scene to direct traffic  and one officer actually works the accident.  • With one additional patrol unit per shift, five  patrol units would be assigned per shift.  One unit  would be able to be scheduled off and if another  is called to court, calls in sick, or otherwise pulled  off patrol (i.e. court security, council security, at  hospital with detainee, etc.) there would still be 3  units on the road.    • Currently, due to our organizational structure on  most shifts there is only one level of supervision,  which is a lieutenant or a sergeant. It is  recommended that a corporal be added to each  shift in order to provide a much needed resource  in cases where a second level of supervision is  needed.     • The addition of a corporal on each shift will  ensure that in all cases, a departmentally  sanctioned supervisor will be in command of the  watch. As it stands now, the lieutenant has to  cover he shift when the sergeant is out, this  leaves only one supervisor per shift.   For this  reason, it is requested that four (4) corporal  positions be added to our organizational chart.  The corporals would meet several needs.      City of Milton 76 FY 2011 Proposed Budget 2011 Goals and Objectives:       • The Corporal would serve as the assistant shift  supervisor in times when the Lieutenant or  Sergeant is present. When they are not he/she  would serve as the shift supervisor. The corporals  would also serve as field training officers for all  new police officers. This would help alleviate  some of the additional costs in adding the  position. This change would also set the  framework for our department and any potential  growth that we may have. It would allow us to  grow up to eight officers per shift before there  would be a need to add any extra supervision.           City of Milton 77 FY 2011 Proposed Budget 2011 Goals and Objectives:      time    ational  ly  Hire Policy and Planning  Officer              • The police department will be awarded  certification through the GA Association of Chiefs  of police in late 2010.  This certification will now  have to be monitored and maintained.    • Current staffing does not allow anyone the to complete this task. This officer will also handle planning and policy writing for the department  and critical reporting, i.e., crime analysis, traffic  analysis, use of force analysis, etc.   • In addition, this officer will pursue N Accreditation for the agency which will great increase the positive perception of the agency  with the citizens.  Improve community    er of active MPACT  a formal  .  izen Police Academy classes  ations     of our efforts in the  e     relations between the Police Department and Citizens                  • Increase the numb neighborhoods from three to ten.  • Each police officer will take part in  community function throughout the year (i.e career day).  • Conduct 2 Cit • Implement age appropriate safety present for elementary (back to school/bike safety) and  middle school students (internet safety).  • Enhance the safety of our citizens through educational programs on rape defense and  identity theft prevention  • Ensure the public is aware community through press releases and use of th city’s website.                      City of Milton 78 FY 2011 Proposed Budget  City of Milton  Police Department  2011 Goals and Objectives:     Goal Objective Time  Period  Status  Decrease tr ashes on  city streets by 5%.  • Analyze crash ata and focus  enforcement efforts in the areas with the    ol. This will    affic cr   /accident d highest number of crashes.   • Conduct two driver safety/drug awareness seminars at Milton High Scho allow officers to speak to all freshman  students at the school.    Continued focus on  detecting and apprehending   DUI/Sobriety  heckpoints throughout the year.     send all     impaired drivers  • Conduct a minimum of 4 c • Continue to improve officer training in this type of enforcement by attempt to officers to Standardized Field Sobriety  Training or Intox Training.     Continue professional  development f employees  ing Intermediate  ertification   Program  ule  tional plan for each    n    • Assist two officers in obtain C • Assist two officers in obtaining Advanced  Certification  • Send CID Commander  to Professional  Management • Send one supervisor to supervision mod • Develop a career educa officer. This plan should include specific  classes an officer can take so that he/she can become skilled in a specialized field withi law enforcement.      City of Milton 79 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries 1,086,508$ 1,350,671$ 1,469,314$ 1,469,314$ Benefits 586,855 630,927 635,927 31.5 FTEs Professional Fees 5,103 29,775 24,680 25,600 Professional Fees-Investigations - 1,500 1,800 1,800 Equipment R & M - 6,300 - 2,000 Vehicle R & M - 51,500 51,500 60,000 Rental Land & Buildings - 1,000 1,200 1,200 Communications 18,278 22,656 20,304 20,304 Printing - 5,000 3,600 3,620 Travel 1,536 3,500 3,500 3,500 Dues & Fees 665 1,460 1,510 1,510 Education & Training 14,457 15,550 15,880 10,655 Maintenance Contracts 10,230 169,556 125,300 110,000 General Supplies 12,334 19,888 16,500 16,150 General Supplies-Investigations - 100 - - Gasoline/Diesel - 90,000 100,000 92,500 Food/Meals - 500 500 500 Books & Periodicals - - 500 500 Uniforms 19,269 31,000 27,000 27,750 Furniture & Fixtures 730 730 500 500 CtSft 4 000 BUDGET SUMMARY POLICE CITY OF MILTON Computer Software - 4,000 - - Other Equipment:7,997 14,225 16,500 15,500 Cell Phones 256 500 500 500 Weaponry 23,024 4,200 4,200 2,100 Cameras - 500 500 - Motorola Radios 17,862 30,671 5,000 9,000 Hardware - 9,958 16,000 - Misc Equipment-Investigations - 15,647 10,950 13,950 TOTAL 1,616,863$ 2,467,242$ 2,548,165$ 2,524,380$ City of Milton 80 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES 1,086,508 1,350,671 843,678 506,993 1,469,314 1,469,314 Total Salary and Wages 1,086,508 1,350,671 843,678 506,993 1,469,314 1,469,314 Overtime OVERTIME 44,074 56,500 37,778 18,722 58,344 58,344 Total Overtime 44,074 56,500 37,778 18,722 58,344 58,344 Holiday Pay HOLIDAY PAY 51,314 66,059 34,399 31,660 63,648 63,648 Total Holiday Pay 51,314 66,059 34,399 31,660 63,648 63,648 Group Insurance GROUP INSURANCE 93,774 186,119 134,035 52,084 241,527 241,527 Total Group Insurance 93,774 186,119 134,035 52,084 241,527 241,527 401A (SS Match)401A (SS MATCH)44,396 53,463 34,333 19,130 55,096 55,096 Total 401A (SS Match)44,396 53,463 34,333 19,130 55,096 55,096 FICA Medicare FICA MEDICARE 18,152 20,673 12,807 7,866 21,309 21,309 Total FICA Medicare 18,152 20,673 12,807 7,866 21,309 21,309 401A 1% Match to 457B 401A 1% MATCH TO 457B 6,978 14,044 5,997 8,047 14,688 14,688 Total 401A 1% Match to 457B 6,978 14,044 5,997 8,047 14,688 14,688 Pension PENSION 29,101 49,714 24,879 24,835 56,042 56,042 Total Pension 29,101 49,714 24,879 24,835 56,042 56,042 Tuition Reimbursement TUITION REIMBURSEMENT 2,134 7,000 4,392 2,608 7,000 12,000 Total Tuition Reimbursement 2,134 7,000 4,392 2,608 7,000 12,000 Unemployment Insurance UNEMPLOYMENT INSURANCE 6,175 7,820 6,904 916 7,360 7,360 Total Unemployment Insurance 6,175 7,820 6,904 916 7,360 7,360 Workers Comp WORKERS COMP 80,891 109,863 73,118 36,745 105,913 105,913 Total Workers Comp 80,891 109,863 73,118 36,745 105,913 105,913 Flexible Spending FLEXIBLE SPENDING 21,625 15,600 15,600 - - - Total Flexible Spending 21,625 15,600 15,600 - - - Professional Fees LASER & RADAR RECERTIFICATION 100 1,000 1,000 500 500 K-9 2,165 1,500 1,088 412 1,500 1,500 NEW EMPLOYEES - 1,100 1,174 (74) 1,500 1,000 GRAPHICS FOR PATROL CARS - 3,900 2,913 987 2,000 2,000 MISCELLANEOUS 918 3,000 624 2,376 3,000 2,500 INMATE MEDICAL SERVICES 1,394 5,000 3,020 1,980 5,000 5,000 TAG & TITLE APPLICATIONS 95 300 306 (6) 400 400 RECRUITMENT TESTING-POLYGRAPH - 1,400 600 800 1,000 1,000 RECRUITMENT TESTING - PYSCH - 4,400 2,712 1,688 3,000 3,000 WRITTEN ENTRY LEVEL TEST - 1,800 595 1,205 1,000 1,000 PROMOTION EXAMINATIONS - - - - 1,380 - EMPLOYMENT BACKGROUND CHECKS 430 1,575 656 919 1,500 1,000 IACP NET YEARLY FEES - 800 800 - 800 800 HEALTH & WELLNESS PROGRAM - - - - 5,900 TB TESTING - ---2,100 - CITY OF MILTON POLICE BUDGET DETAILS TB TESTING - - - - 2,100 - MISC PROFESSIONAL FEES - 2,500 - 2,500 - - BID ADVERTISING - 1,000 - 1,000 - - COPY SERVICE - 500 - 500 - - Total Professional Fees 5,103 29,775 14,488 15,287 24,680 25,600 Professional Fees-Investigations INVESTIGATIVE DATABASE SUBSCRIPTION - - 237 (237) 300 300 OTHER INVESTIGATIVE FEES - 1,500 - 1,500 1,500 1,500 Total Professional Fees-Investigations - 1,500 237 1,263 1,800 1,800 Equipment R & M EQUIPMENT REPAIRS & MAINT - 1,500 - 1,500 - 1,000 MOTOROLA RADIOS - 4,800 445 4,355 - 1,000 Total Equipment R & M - 6,300 445 5,855 - 2,000 Vehicle R & M VEHICLE REPAIRS & MAINTENANCE - 50,000 38,427 11,573 50,000 60,000 PRIORITY STARTS - 1,500 725 775 1,500 - Total Vehicle R & M - 51,500 39,152 12,348 51,500 60,000 Rental Land & Buildings RANGE FEES - 1,000 1,200 (200) 1,200 1,200 Total Rental Land & Buildings - 1,000 1,200 (200) 1,200 1,200 Communications WIRELESS CARD & CELL PHONE SERVICE - - - - 20,304 20,304 CELL PHONES/BLACKBERRYS 10,496 9,456 5,542 3,914 - - WIRELESS CARDS 7,782 13,200 8,312 4,888 - - Total Communications 18,278 22,656 13,854 8,802 20,304 20,304 Printing CITATIONS, FORMS & DOCUMENTS - 4,500 2,029 2,471 3,000 3,000 BUSINESS CARDS - 500 434 66 600 620 Total Printing - 5,000 2,463 2,537 3,600 3,620 Travel TRAVEL EXPENSES 1,536 3,000 756 2,244 3,000 3,000 CRUISE CARDS - 500 146 354 500 500 Total Travel 1,536 3,500 902 2,598 3,500 3,500 Dues & Fees POST FEES 120 250 48 202 250 250 INTERNATIONAL ASSN OF CHIEFS OF POLICE - 360 240 120 360 360 GEORGIA ASSN OF CHIEFS OF POLICE - 300 100 200 300 300 GEORGIA POLICE ACCREDITATION COALITION 50 50 50 - 100 100 VARIOUS & UNANTICIPATED 330 500 345 155 500 500 PROFESSIONAL MEMBERSHIPS 165 - 130 (130) - - Total Dues & Fees 665 1,460 913 547 1,510 1,510 City of Milton 81 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 CITY OF MILTON POLICE BUDGET DETAILS Education & Training PROFESSIONAL DEVELOPMENT UPD - 3,750 1,916 1,834 3,500 1,750 GACP CONFERENCE 100 700 100 600 335 335 RECORDS CLERK CONFERENCE - 500 200 300 345 345 ADMINISTRATIVE ASSISTANT CONFERENCE - 300 200 100 300 300 CRIMINAL INVESTIGATIONS - 2,000 500 1,500 2,000 1,000 CANINE TRAINING - 1,000 190 810 1,000 1,000 NCGLEA - 4,800 2,500 2,300 5,600 5,600 IACP CONFERENCE - - - - - 325 PROFESSIONAL MANG. PROGRAM 14,357 2,500 2,800 (300) 2,800 - Total Education & Training 14,457 15,550 8,406 7,144 15,880 10,655 Maintenance Contracts INMATE SERVICES - 5,000 - 5,000 5,000 5,000 PROPERTY & EVIDENCE IGA - 65,200 39,467 25,733 65,200 65,200 800 MHZ FEES TO FULTON COUNTY - 8,629 8,974 (345) 9,500 9,500 INNOVATIVE DATA SOLUTIONS(POWER DMS)- 2,652 2,652 - 3,000 4,700 ANIMAL CONTROL - FULTON COUNTY - 37,000 18,195 18,805 37,000 20,000 CHOICEPOINT/CLEAR 150 2,220 1,080 1,140 2,000 2,000 CRIME REPORTS - - - 3,600 3,600 AMERICAN LAW ENFORCEMENT NETWORK 10,080 8,280 6,939 1,341 - - MAINTENANCE ON OSSI RMS - 26,575 26,576 (1) - - MDS SOFTWARE - 6,000 6,000 - - - LAPTOP WARRANTY EXTENSION - 8,000 - 8,000 - - Total Maintenance Contracts 10,230 169,556 109,882 59,674 125,300 110,000 General Supplies AMMUNITION - 6,360 4,078 2,282 4,000 4,000 K-9 366 1,000 20 980 1,000 1,000 NEW EMPLOYEES - 2,000 554 1,446 2,000 2,500 RANGE SUPPLIES - 1,000 65 935 1,000 750 FIRST AID KITS - 1,108 - 1,108 1,000 500 ALCO SENSOR MOUTH PIECES - 220 130 90 200 200 ID CARDS AND SETUP FEE 270 200 135 65 300 200 GENERAL SUPPLIES 11,698 8,000 4,565 3,435 7,000 7,000 Total General Supplies 12,334 19,888 9,547 10,341 16,500 16,150 General Supplies-Investigations FILM DEVELOPING - 100 - 100 - - Total General Supplies-Investigations - 100 - 100 - - Gasoline/Diesel GASOLINE - 90,000 58,202 31,798 100,000 92,500 Total Gasoline/Diesel - 90,000 58,202 31,798 100,000 92,500 Food/Meals FOOD/MEALS - 500 200 300 500 500 Total Food/Meals - 500 200 300 500 500 Books & Periodicals EDUCATION & REFERENCE - - - - 500 500 Total Books & Periodicals ----500 500Total Books & Periodicals - - - - 500 500 Uniforms UNIFORMS 19,269 30,500 16,595 13,905 26,000 27,000 AWARDS AND RECOGNITION - 500 510 (10) 1,000 750 Total Uniforms 19,269 31,000 17,105 13,895 27,000 27,750 Furniture & Fixtures FILING CABINET 730 - 456 (456) 500 500 GUN SAFE - 730 781 (51) - - Total Furniture & Fixtures 730 730 1,237 (507) 500 500 Computer Software CERTIFICATION SOFTWARE - 4,000 4,000 - - - Total Computer Software - 4,000 4,000 - - - Other Equipment MISCELLANEOUS EQUIPMENT 7,997 8,500 6,117 2,383 8,500 7,500 CRIME PREVENTION MATERIALS - 2,500 720 1,780 4,000 4,000 ICOP STORAGE - 1,200 1,013 187 2,000 2,000 TRAINING AIDS - 700 - 700 1,000 1,000 LIND ADAPTERS - 1,325 - 1,325 - - PHONE REPLACEMENTS 256 500 90 410 500 500 WEAPONS 23,024 4,200 3,212 988 4,200 2,100 CAMERAS - 500 253 247 500 - MOTOROLA RADIOS 17,862 30,671 31,043 (372) 5,000 9,000 FIRE EXTINGUISHERS - - - - 1,000 1,000 ICOP DIGITAL - 9,958 10,294 (336) 16,000 - Total Machinery & Equipment 49,139 60,054 52,742 7,312 42,700 27,100 Other Equipment-Investigations CRIME SCENE KITS-UPD - 1,287 1,600 (313) 1,600 1,600 CRIME SCENE EQUIPMENT - CID - 2,750 1,695 1,055 2,500 2,000 CELLEBRITE SYSTEM - NEW INITIATIVE - - - - - 8,000 SURVEILLANCE EQPT (INTERVIEW ROOM)- 1,000 - 1,000 1,600 1,600 LANGUAGE LINE - 250 - 250 250 250 TRAFFIC ACCIDENT INVESTIGATIONS - 500 - 500 500 500 RADAR UNITS - 6,900 3,183 3,717 3,500 - K-9 - 1,000 - 1,000 1,000 - PRINTER/COPIER/SCANNER/FAX - 300 - 300 - - COLOR PRINTER FOR CID - 500 - 500 - - CREDIT CARD READERS - 250 - 250 - - WALL MOUNTED GUN LOCKERS - 610 - 610 - - PRISONER TRANSPORT - 300 - 300 - - Other Equipment-Investigations - 15,647 6,478 9,169 10,950 13,950 GRAND TOTAL - POLICE 1,616,863 2,467,242 1,569,372 897,870 2,548,165 2,524,380 City of Milton 82 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 53,776 Removes/reduces a hazard: Professional Fees 521-2000 600 Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 4,000 Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 1,000 Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police #1 Increased Patrol Staffing Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: 5/6 Public Perception of Police Dept Detail Description of New Program/Service or Improvement of Existing Service Level: Accoring to the IACP's staffing formula and based on the City of Milton's calls for service the patrol division should have 16 officers. It currently has 14. With the community's demand for a highly effective and efficient community service oriented agency, patrol must be staffed at adequate levels to provide officers time to answer calls and be proactive. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Increased community focused law enforcement services. Only funded one position y Gasoline/Diesel 531-2700 - Food/Meals 523-3000 - Uniforms 531-7000 1,000 Mach/Equip 542-1000 36,000 Furniture/Fixtures 542-3000 - Other Equipment 542-5000 - TOTAL $ 96,376 53,776 42,600 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 96,376 58,936 61,293 63,745 66,295 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 96,376 $ 58,936 $ 61,293 $ 63,745 $ 66,295 Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Future cost of salary and equipment for these two officers. Salary/Benefits Maintenance & Operating Only funded one position City of Milton 83 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 11,318 Removes/reduces a hazard: Professional Fees 521-2000 - Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 - Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police #8 Reclassify Captains to Majors Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: 7 Improve Quality of Life Detail Description of New Program/Service or Improvement of Existing Service Level: Due to their level of responsibility the two current captains positions need to be reclassified to Majors. Each of these Captains is responsible for running a division of the agency. One of the two is left in charge when the Chief is out of town. These two attend meetings with fellow Chief's, Directors, city Staff and the Sheriff in the absence of the Chief. These two are essentially assistant chiefs of the agency and their title, class, and pay should reflect such. This will also re-establish parity in the ranks of the police and fire department. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The implementation of this will give them a title reflective of their position, a pay class that fits their responsibilities and will re-establish parity between the police and fire departments. Only bump salary up to same scale as Fire Battalion  y Gasoline/Diesel 531-2700 - Food/Meals 523-3000 - Uniforms 531-7000 - Mach/Equip 542-1000 - Furniture/Fixtures 542-3000 - Other Equipment 542-5000 - TOTAL $ 11,318 11,318 - Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 11,318 11,771 12,242 12,731 13,240 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 11,318 $ 11,771 $ 12,242 $ 12,731 $ 13,240 Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Recurring salary costs. Salary/Benefits Maintenance & Operating Only bump salary up to same scale as Fire Battalion  City of Milton 84 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 - Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 - Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police 10 Purchase of CelleBrite UFED PRO System Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: 7 Improve Quality of Life Detail Description of New Program/Service or Improvement of Existing Service Level: Purchase of a CelleBrite UFED Forensic System Physical PRO for capturing data / information from cellular telephones. A large portion of the cases investigated by this department will involve a confiscated cellular telephone. We have found that these phones often contain crucial information related to the case. This information may be key evidence used in the prosecution of theses cases.We currently have a BK Forensics system that will accomplish this job but it is labor intensive and not user friendly. Milton Police only has one detective that has been trained to use the BK Forensic equipment. The CelleBrite system is user friendly enough that any detective or officer could use this equipment with minimal instruction. Information downloads with the BK Forensic system is tedious and very time consuming...up to a day on some phones. Complete downloads with the Cellebrite sytem are accomplished within 3-5 minutes or less. (See detailed justifcation memo attached) What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The implementation of this will give all of the detectives easy access to crucial information stored in cellular phones that are part of their cases. Instead of this information sitting on hfd ibltttdtllANY d t ti ill b bl t d l d Utilities: Natural Gas 531 2200 Utilities: Electricity 531-2300 - Gasoline/Diesel 531-2700 - Food/Meals 523-3000 - Uniforms 531-7000 - Mach/Equip 542-1000 8,000 Furniture/Fixtures 542-3000 Other Equipment 542-5000 - TOTAL $ 8,000 - 8,000 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 8,000 3,000 3,000 3,000 3,000 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 8,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) phones for days, or possibly not extracted at all, ANY detective will be able to download forensic information in a matter of minutes. This should streamline investigations and efficiency would be improved exponentially. There is a upgrade fee to keep the device current. There are two separate upgrades that may be purchased. The UFED Standard Upgrade kit for the second year and thereafter is $999.00.The UFED Physical PRO upgrade second year support cost is $1,999. They are only required if new technology for cellular phones is introduced that the CelleBrite does not support currently.(See detailed justifcation memo attached) Salary/Benefits Maintenance & Operating City of Milton 85 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 86 FY 2011 Proposed Budget                 Fire                           City of Milton 87 FY 2011 Proposed Budget   Fiscal Year 2011 Goals and Objectives:    Goal Objective Time  Period  Status         FY‐2011 Goal –    INFORMATION  TECHNOLOGY     Improved Efficiency  Initiative    Expanded use of the  Firehouse RMS program.      • Increase module utilization all capability of the  software, moving   away from having to use paper  forms and other programs to maintain Fire  service records.   • Implement the CAD module of the Firehouse  software (rollover from FY 2010).   • Deploy the FH mobile modules.  Information    Technology is moving toward backup systems  which will not only back up live but will also  maintain a back up copy of all records guarding  against catastrophic failure of the system.   • Place all past Incident reports in a database in  Firehouse software that can be used for  referencing the Data.     • Purchase and implement the new Sketch module  for Firehouse software making it possible to  create pre‐incident plains in Firehouse software  without the need to import and attach files  created in other programs more costly and less  user friendly.        ONGOING  FY 2011 Goal –  HEALTH AND WELLNESS –     Improved Efficiency  Initiative    Quality of Life    To establish a work  environment that promotes  healthy lifestyles, decreases  the risk of disease, and  enhances the quality of life.  Improve firefighter health  and well‐being through  educational wellness  activities and self‐ improvement.    • Stress‐induced heart attack is the leading cause  of on‐duty death among firefighters.  This goal  will provide the baseline in a multi‐year program  to implement a health management program for  our firefighters to reduce and eliminate this  threat.  • Begin a program for routine annual baseline  screening for Hepatitis, TB and heart conditions  (e.g. stress test).  • Establish a remedial program to improve the  wellness of at‐risk employees identified by the  screenings.    •   Implement a basic instructional program meant  to foster an environment supportive of a healthy  lifestyle, provide knowledge and skills to  improve and maintain a healthy work force  • Implement a 1/2 hour minimum of group fitness  activity (job related) by each employee per shift  to be determined by the company officer.   ONGOING  City of Milton 88 FY 2011 Proposed Budget   Fiscal Year 2011 Goals and Objectives:    Goal Objective Time  Period  Status       FY 2011 Goal – POLICY     Improved Efficiency  Initiative    Complete and update  Standard Operating  Procedures and Guidelines  in order to protect the City  and its employees.      • Update administrative and operational policy and  procedures by establishing a policy review  process within the ranks of fire suppression staff.    • Implement operation efficiency upgrades,  including:  o Limit or restrict phone usage, other than city  business, during normal business hours  between 7:00 am – 5:00 pm.  o Limit or restrict TV and internet usage, other  than city business during normal business  hours between 7:00 am – 5:00 pm.  o Mandatory minimum of 1 hour job related  reading/ studying every shift.   o Annual upgrade of station library and study  materials and map books.  o Schedule IT Management to perform training  classes to enhance employee’s computer  knowledge and skills.    Spring 2011 NEW  FY 2011 Goal – POLICY    Improved  Efficiency  Initiative    Develop a career  development plan for all fire  positions.      • Review and update with HR the job descriptions  for Firefighter, Firefighter‐Paramedic, Fire  Apparatus Operator, Lieutenant, Captain,  Battalion Chief, Fire Marshal, Assistant Chief and  Fire Chief.  • Review and update with HR the minimum  training, education, and experience requirements  for each of the careers above or any anticipated  fire positions so that employees may prepare.   • If any employee already occupies a position listed  above does not meet the minimum requirements  determined then a plan to meet the requirements  or equivalent should be determined and met.  • Identify future positions and determine job  descriptions.  • To conduct assessments and keep a current  promotional list and hiring list to minimize  waiting time when a position becomes available.    Spring 2011 NEW  City of Milton 89 FY 2011 Proposed Budget   Fiscal Year 2011 Goals and Objectives:    Goal Objective Time  Period  Status       FY 2011 Goal – EQUESTRIAN  AND PUBLIC OUTREACH  PROGRAM ENHANCEMENT    Equestrian Friendly Policy    Quality of Life    Foster a Sense of  Community    Enhance the capabilities of  the Technical Large Animal  Emergency Rescue Team  (TLAER Team).      • Seek advanced training for the three team  leaders.  Currently these leaders are trained at  the Operations Level of large animal rescue.   During the 2011 calendar year these leaders will  attend training classes and be certified at the  Technician Level.  • Seek advanced training for 2‐3 members on each  of the three shifts.  Currently members of our  Department have been trained only to the  Awareness Level of TLAER.  The advance training  will add up to 9 members trained to the  Operations Level.  This level of training will  ensure that each shift will have available  personnel on duty to handle TLAER Emergency  Calls.  • Organize and participate in a barn evacuation drill  during the year.  This is standard annual training  for all members of our department.  This drill is  required to keep evacuation practices and horse  handling skills current and proficient.  • Purchase and take delivery of an A‐Frame lifting  device for TLAER operations.  Currently, we are  completely dependent on outside resources to  assist us with vertical lifts of large animals. If  these resources are not available to respond to  our incident, we cannot complete the rescue.  There are instances where an A‐Frame is the only  possible means of completing the rescue due to  the location of the incident or other determining  factors.   • Begin in house training utilizing the newly  delivered training aid.  Conduct two drills per  shift during the year that challenge all animal  rescue skills.  One drill will involve removing the  training aid from a body of water and the second  will involve a roadway accident simulation with  an overturned horse trailer.    Ongoing ONGOING  City of Milton 90 FY 2011 Proposed Budget   Fiscal Year 2011 Goals and Objectives:    Goal Objective Time  Period  Status       FY 2011 Goal – VEHICLE  MAINTENANCE     Improved Efficiency  Initiative    Management of a  comprehensive preventive  maintenance program for all  City of Milton Fire  Apparatus to include the  addition of the City’s first  reserve apparatus.     • Continued management of a comprehensive  preventive maintenance program for all City of  Milton Fire Apparatus.  As the fire apparatus  transition further out of warranty coverage it is  critical that proper maintenance is maintained.   This program will ensure response readiness and  will minimize the frequency of costly emergency  repairs.  • The Firehouse Software will be configured to  electronically manage the apparatus  maintenance records.  End user training will be  provided to all Company Officers and active  drivers to ensure accurate and consistent data  entry.    • Maintain annual pump testing certification for in  house personnel so to continue performing this  service at minimal expense to the City.  • Begin 6 month DOT inspections of all fire  apparatus.  The DOT inspections limit liability in  the event of an accident and also save costly  repairs by catching problems before they  manifest.  • The program will continue to maintain an  approved vendor list for each type of repair work  as well as routine maintenance.  These  contractors will be selected and monitored based  on quality of work, cost management, and speed  of service.    • Take delivery of a fifth fire apparatus that will  provide the City of Milton with its first ready  reserve apparatus.  This will significantly shorten  downtime when a breakdown occurs and will  greatly enhance coverage to the citizens during  periods of routine maintenance to our fleet.    Ongoing ONGOING  City of Milton 91 FY 2011 Proposed Budget   Fiscal Year 2011 Goals and Objectives:    Goal Objective Time  Period  Status       FY 2011 Goal – POLICY       Streamlined Permitting  Process    Improved Efficiency  Initiative    Design and Implement a  System for Managing Annual  Fire and Life Safety  Inspections.       • While MFD conducts sporadic annual inspections  of Milton’s 861 businesses and numerous  community/government  buildings and schools,  there is no organization or tracking of the  inspections, nor are directions given to our  firefighters on the expectations, purpose and  technical requirements of annual inspections.  • In order to streamline Milton’s relationship with  the business community, an orderly and  professional administrative system for managing  the annual inspection process MUST be  implemented.    Dec.  2010   FY 2011 Goal – POLICY     Quality of Life    Improved Efficiency  Initiative    Streamlined Permitting  Process    Design and Implement a  Regular Program and Policy  for Pre‐Planning Milton  Businesses in Accordance  with ISO Requirements      • Pre‐planning for incidents is a critical part of the  fire and life safety program in any City, and will  impact the community both through its ISO rating  (impacting insurance rates) as well as increasing  the safety of our citizens and firefighters.    • A systematic process for developing incident pre‐ plans must be implemented.  • Establish quality control oversight to the pre‐ planning process.    Dec.  2010   City of Milton 92 FY 2011 Proposed Budget   Fiscal Year 2011 Goals and Objectives:    Goal Objective Time  Period  Status       FY 2011 Goal – POLICY     Quality of Life    Improved Efficiency  Initiative    Transition Preplanning from  Hard‐Copy Books to a GIS  Based Mapping System      •  Work with GIS to transition Milton’s pre‐plans  from a collection of loose leaf binders to an  interactive web‐based mapping system .  March  2011   FY 2011 Goal –  POLICY/TRAINING     Improved Efficiency  Initiative    Train and field arson  investigators in Milton to  assume responsibility for  investigating fires within the  City.       • We currently have no serving fire investigators in  Milton and are relying on the Alpharetta Fire  Department (AFES) to take the lead on all of the  fires that occur in Milton.  From April to July  2010, this included 5 investigations Alpharetta  was called out on and took primary investigation  responsibility inside Milton city limits.    • In FY 2011, Milton will identify and certify fire  investigators so that we can become an equal  partner with AFES in regional investigations.      Ongoing        City of Milton 93 FY 2011 Proposed Budget   Fiscal Year 2011 Goals and Objectives:    Goal Objective Time  Period  Status       FY 2011 Goal –   POLICY /TRAINING    Streamlined Permitting  Process    Quality of Life    Improved Efficiency  Initiative    Develop and Institute a  Training Program for  Company Officers and Fire  Fighters to Professionally  Conduct Code‐Related  Annual Inspections      • Due to our small size, we currently rely on our  firefighters to conduct our annual re‐inspection of  all businesses.  In addition to creating and  managing this system (Goal  1), the firefighters  need to be instructed in fire inspection principles  and codes so that they can perform this critical  function accurately.    • Currently, the department only has two people  certified to conduct these inspections.  • This will establish a program for certification and  annually recurring training for field personnel on  principles of code enforcement and inspection.    Ongoing   FY 2011 Goal – EQUIPMENT  UPGRADE    Quality of Life    Foster a Sense of  Community    Enhance the Public  Education Program through  Retrofitting the Command  Trailer to Also Serve as a  Fire Safety Education Trailer.      • The FEMA Command Trailer is now only rarely  used.  The FMO plans to retrofit this unit to serve  as a public education Fire Safety House.  This will  be done in‐house as a departmental project  instead of purchasing an already outfitted trailer.    Sept. 2011   City of Milton 94 FY 2011 Proposed Budget   Fiscal Year 2011 Goals and Objectives:    Goal Objective Time  Period  Status       FY 2011 Goal – POLICY    Improved Efficiency  Initiative    Develop a policy framework  for the Fire Marshal’s Office      • The FMO currently has no policy governing its  operations (including the above outlined  objectives).  • A comprehensive operational policy needs to be  developed for the MFD to coordinate and guide  investigations, inspections, permitting, plan  review, public education, emergency  management, grants management and pre‐ incident planning.    Sept. 2011 /  Ongoing       City of Milton 95 FY 2011 Proposed Budget  City of Milton  Fire‐Rescue    Fiscal Year 2011 Goals and Objectives:    Goal Objective Time  Period  Status       FY 2011 Goal – P/T  INSPECTOR    Streamlined Permitting  Process    Improved Efficiency  Initiative    Foster a Sense of  Community    Create and Staff a Part‐Time  Inspector Position to  support the above  objectives.      • The Milton Fire Department’s  Fire Marshal’s  Office is an essential player in the council goals of  enhancing the quality of life, realizing efficiency  in government operations (including streamlining  the permitting process) and developing a  business‐friendly environment because of the  close association between building, community  development and the functions covered by the  Fire Marshal.    • The previous seven objectives are fairly broad in  their scope and require a significant  administrative commitment.  The addition of a  part‐time inspector position will assist in meeting  these goals while still keeping up with the  everyday requirements of permitting, new  occupancy 80% and final inspections, follow‐up to  annual inspections, support of public education  programs and paperwork/process management.  • It will also build a foundation for expanding the  program when the economy recovers and  construction (residential and commercial) begins  to return to pre‐recession levels.    Oct. 2010       City of Milton 96 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries 2,164,674$ 2,436,672$ 2,514,917$ 2,514,917$ Benefits 743,160 902,079 993,232 993,232 54 FTEs Professional Fees 23,681 37,150 34,500 49,350 Equipment R & M 7,168 102,245 108,876 93,675 Facilities R & M 8,200 9,000 10,000 - Vehicle R & M - 700 1,200 1,200 Grounds R & M - 6,000 1,500 1,500 Rental Land & Buildings 220,273 222,197 209,709 209,709 Rental Equip & Vehicles 761 800 500 500 Communications 14,296 22,440 14,000 14,000 Travel 1,603 3,000 3,000 2,500 Dues & Fees 439 5,025 4,750 4,750 Education & Training 8,201 14,480 11,000 9,200 Maintenance Contracts 2,099 31,548 9,800 8,000 General Supplies-Suppression 25,365 33,525 32,600 32,600 General Supplies-Prevention 4,027 15,010 14,000 31,722 Water/Sewage 5,070 4,200 6,500 6,500 Natural Gas 18,183 21,000 18,000 18,000 Electricity 25,488 22,000 22,000 22,000 Gasoline/Diesel - 73,000 60,000 60,000 Fd/Ml 40 200 200 200 BUDGET SUMMARY FIRE CITY OF MILTON Food/Meals 40 200 200 200 Books/Periodicals 2,427 1,085 4,500 1,500 Cable Service 2,420 2,400 2,400 2,400 Uniforms 30,630 44,470 54,700 57,100 Machinery - 3,600 1,800 1,800 Furniture & Fixtures-Prevention 2,000 10,507 3,000 3,000 Computer/Software - 2,923 4,000 4,000 Computer/Hardware-Prevention - 445 - - Other Equipment 3,807 48,640 50,000 52,298 Other Equipment-Cell Phones 717 400 1,000 1,000 Other Equip-Motorola Radios 8,191 7,262 3,957 - TOTAL 3,322,919$ 4,084,003$ 4,195,641$ 4,196,653$ City of Milton 97 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES 2,164,674 2,436,672 1,592,770 843,902 2,514,917 2,514,917 Total Salary and Wages 2,164,674 2,436,672 1,592,770 843,902 2,514,917 2,514,917 Overtime OVERTIME 32,590 46,458 23,872 22,586 46,512 46,512 Total Overtime 32,590 46,458 23,872 22,586 46,512 46,512 Holiday Pay HOLIDAY PAY 105,490 95,000 62,834 32,166 103,275 103,275 Total Holiday Pay 105,490 95,000 62,834 32,166 103,275 103,275 Group Insurance GROUP INSURANCE 236,790 354,000 282,802 71,198 423,252 423,252 Total Group Insurance 236,790 354,000 282,802 71,198 423,252 423,252 401A (SS Match)401A (SS MATCH)86,307 91,419 62,980 28,439 94,309 94,309 Total 401A (SS Match)86,307 91,419 62,980 28,439 94,309 94,309 FICA Medicare FICA MEDICARE 33,844 35,440 23,761 11,679 36,465 36,465 Total FICA Medicare 33,844 35,440 23,761 11,679 36,465 36,465 401A 1% Match to 457B 401A 1% MATCH TO 457B 13,893 25,842 14,457 11,385 26,259 26,259 Total 401A 1% Match to 457B 13,893 25,842 14,457 11,385 26,259 26,259 Pension PENSION 57,258 90,100 47,150 42,950 97,327 97,327 Total Pension 57,258 90,100 47,150 42,950 97,327 97,327 Tuition Reimbursement TUITION REIMBURSEMENT 1,750 6,000 6,000 6,000 6,000 Total Tuition Reimbursement 1,750 6,000 - 6,000 6,000 6,000 Unemployment Insurance UNEMPLOYMENT INSURANCE 12,262 12,420 11,979 441 12,420 12,420 Total Unemployment Insurance 12,262 12,420 11,979 441 12,420 12,420 Workers Comp WORKERS COMP 121,077 118,400 99,093 19,307 147,413 147,413 Total Workers Comp 121,077 118,400 99,093 19,307 147,413 147,413 Flexible Spending FLEXIBLE SPENDING 41,900 27,000 26,197 803 - - Total Flexible Spending 41,900 27,000 26,197 803 - - Professional Fees BIO HAZARD WASTE DISPOSAL - 500 - 500 500 500 MEDICAL DIRECTION 22,025 29,000 19,731 9,269 30,000 30,000 TLAER TRAINING INSTRUCTOR - 3,150 - 3,150 4,000 4,000 HEALTH & WELLNESS PROGRAM - - - - 14,850 VARIOUS FEES 1,656 1,500 665 835 - - EMPLOYEE FIT TEST - 3,000 - 3,000 - - Total Professional Fees 23,681 37,150 20,396 16,754 34,500 49,350 Equipment R & M STATION EQUIPMENT R & M - 8,000 4,733 3,267 12,000 12,000 BREATHING APPARATUS TESTING & REPAIR - 6,600 - 6,600 8,000 8,000 INSPECT/REPAIR HYDRAULIC RESCUE TOOLS - 5,500 - 5,500 5,500 5,500 APPARATUS R & M INCLUDING PUMP TESTING 919 37,500 23,728 13,772 40,600 40,600 APPARATUS EMERGENCY REPAIRS 3,939 36,000 - 36,000 36,000 18,000 GAS DETECTOR REPAIR - 3,245 - 3,245 4,076 4,076 NOZZLES, VALVES, APPLIANCES, HOSE - 3,600 - 3,600 1,500 1,500 ANNUAL HYDRANT MAINTENANCE - --- -2,799 CITY OF MILTON FIRE BUDGET DETAIL ANNUAL HYDRANT MAINTENANCE - - - - - 2,799 LADDER TESTING 2,310 1,200 - 1,200 1,200 1,200 FIRE HOSE REPAIR - 600 - 600 - - Total Equipment R & M 7,168 102,245 28,461 73,784 108,876 93,675 Facilities R & M FACILITY R&M 8,200 9,000 5,847 3,153 10,000 - Total Facilities R & M 8,200 9,000 5,847 3,153 10,000 - Vehicle R & M VEHICLE REPAIRS & MAINTENANCE 700 216 484 1,200 1,200 Total Vehicle R & M - 700 216 484 1,200 1,200 Grounds R & M GROUNDS MAINTENANCE 6,000 584 5,416 1,500 1,500 Total Grounds R & M - 6,000 584 5,416 1,500 1,500 Rental Land & Buildings STATION 43 LEASE 220,273 220,197 78,809 141,388 209,709 209,709 ROSWELL / ALPHARETTA TRAINING FACILITY - 2,000 - 2,000 - - Total Rental Land & Buildings 220,273 222,197 78,809 143,388 209,709 209,709 Rental Equip & Vehicles RENTAL EQUIPMENT & VEHICLES 761 800 101 699 500 500 Total Rental Equip & Vehicles 761 800 101 699 500 500 Communications WIRELESS CARD & CELL PHONE SERVICE 2,869 10,440 7,496 2,944 14,000 14,000 TELEPHONE SERVICE 11,427 12,000 7,352 4,648 - - Total Communications 14,296 22,440 14,848 7,592 14,000 14,000 Travel TRAVEL EXPENSES 1,603 3,000 828 2,172 3,000 2,500 Total Travel 1,603 3,000 828 2,172 3,000 2,500 Dues & Fees PROFESSIONAL LICENSE RENEWALS 439 4,525 1,526 2,999 4,500 4,500 SUBSCRIPTIONS - 500 500 250 250 Total Dues & Fees 439 5,025 1,526 3,499 4,750 4,750 Education & Training PROFESSIONAL DEVELOPMENT=$150/EMP - 8,000 4,500 3,500 5,000 5,000 CONTRACT - ANNUAL EMT/PM TRAINING - 3,000 1,985 1,015 3,000 3,000 MGMT PROFESSIONAL DEV=$600/MGR - 2,280 2,280 3,000 1,200 VARIOUS FEES 8,201 1,200 1,064 136 - - Total Education & Training 8,201 14,480 7,549 6,931 11,000 9,200 Maintenance Contracts COFFEE SERVICE FIRE STATIONS 2,099 1,700 806 894 1,800 - 800 MHZ FEES TO FULTON COUNTY - 4,488 4,487 1 4,500 4,500 ANNUAL MAINTENANCE FIREHOUSE - 9,015 9,015 - - - PEST CONTROL - FIRE STATIONS - 2,160 485 1,675 2,000 2,000 FIRE EXTINGUISHER/SPRINKLER ANNUAL INSP - 1,500 - 1,500 1,500 1,500 NETMOTION ANNUAL MAINTENANCE - 6,100 - 6,100 - - SCBA MAINTENANCE - 6,585 - 6,585 - - Total Maintenance Contracts 2,099 31,548 14,793 16,755 9,800 8,000 General Supplies-Suppression GENERAL SUPPLIES 17,512 21,500 11,536 9,964 20,000 20,000 OXYGEN REFILLS - 600 108 492 600 600 City of Milton 98 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 CITY OF MILTON FIRE BUDGET DETAIL HIGH/LOW ANGLE RESCUE EQUIPMENT - 4,425 - 4,425 - - MEDICAL SUPPLIES 7,853 7,000 5,861 1,139 12,000 12,000 Total General Supplies-Suppression 25,365 33,525 17,505 16,020 32,600 32,600 General Supplies-Prevention ARSON INVESTIGATION EQUIPMENT - 2,150 - 2,150 1,000 1,000 PREVENTION AND EDUCATION MATERIALS - 3,000 1,062 1,938 3,000 3,000 HEART READY CITY PROGRAM SUPPLIES 3,999 9,550 - 9,550 10,000 5,000 HYDRANT MARKER SYSTEM - - - - - 21,680 HYDRANT FLOW TEST KIT - - - - - 1,042 DISPOSABLE SUPPLIES 28 310 - 310 - - Total General Supplies-Prevention 4,027 15,010 1,062 13,948 14,000 31,722 Utilities WATER / SEWAGE 5,070 4,200 4,324 (124) 6,500 6,500 NATURAL GAS 18,183 21,000 10,072 10,928 18,000 18,000 ELECTRICITY 25,488 22,000 13,154 8,846 22,000 22,000 CABLE SERVICE 2,420 2,400 1,364 1,036 2,400 2,400 Total Utilities 51,161 49,600 28,913 20,687 48,900 48,900 Gasoline/Diesel GASOLINE/DIESEL 73,000 28,786 44,214 60,000 60,000 Total Gasoline/Diesel - 73,000 28,786 44,214 60,000 60,000 Food/Meals FOOD/MEALS 40 200 - 200 200 200 Total Food/Meals 40 200 - 200 200 200 Books/Periodicals TRAINING MATERIALS 2,427 1,085 - 1,085 4,500 1,500 Total Books/Periodicals 2,427 1,085 - 1,085 4,500 1,500 Uniforms FIRE STANDARD UNIFORMS 16,182 17,200 6,166 11,034 21,200 22,700 TURN OUT GEAR 14,448 25,770 3,546 22,224 32,000 32,000 CLASS A UNIFORMS - - - - - 2,400 FOOTWEAR ALLOWANCE - 1,500 - 1,500 1,500 - Total Uniforms 30,630 44,470 9,712 34,758 54,700 57,100 Machinery HYDRAULIC CUTTER REPLACEMENT - 3,600 - 3,600 1,800 1,800 Total Machinery & Equipment - 3,600 - 3,600 1,800 1,800 Furniture & Fixtures-Prevention FURNITURE 2,000 10,507 1,672 8,835 3,000 3,000 Total Furniture & Fixtures 2,000 10,507 1,672 8,835 3,000 3,000 Computer/Software EMS TRAINING SOFTWARE - 2,923 2,923 4,000 4,000 Total Computer/Software - 2,923 - 2,923 4,000 4,000 Computer/Hardware-Prevention LAP TOP COMPUTER (TRAINING, EMS, OPERATIONS and INVESTIGATIONS)- 445 - 445 - - Total Computer/Hardware-Prevention - 445 - 445 - - Other Equipment SMALL EQUIPMENT 2,176 6,800 16,072 (9,272) 49,000 49,000 EMS TRAINING AIDS - 3,055 1,867 1,188 1,000 1,000 RADIO CHARGERS & SPARE BATTERIES - - - - - 2,298 RIT RESCUE SCBA HARNESS 1,631 13,225 -13,225 --RIT RESCUE SCBA HARNESS 1,631 13,225 - 13,225 - - EXHAUST EXTRACTOR SYSTEM - 25,560 - 25,560 - - Total Other Equipment 3,807 48,640 17,939 30,701 50,000 52,298 Other Equipment/Cell Phones BLACKBERRY/CELL PHONE PURCHASE/REPLACEMENTS 717 400 749 (349) 1,000 1,000 Total Cell Phones 717 400 749 (349) 1,000 1,000 Other Equip/Motorola Radios RADIO FOR F-150 (CAPTAIN)- 4,000 - 4,000 - - RADIOS / PORTABLE 8,191 3,262 160 3,102 3,957 - Total Motorola Radio 8,191 7,262 160 7,102 3,957 - TOTAL FIRE 3,322,919 4,084,003 2,528,351 1,555,652 4,195,641 4,196,653 City of Milton 99 FY 2011 Proposed Budget Supportive of which Council work plan item (required field) ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 521-2000 - Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100 - Improves efficiency:Equipment R & M 522-2100 - Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Land/Building Rental 522-3100 - Communications 523-2000 2,000 Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 Utilities: Water 531-2100 - This capital request involves making a minor upgrade to the Battalion Command Vehicle to bring its functionality in line with all of the surrounding fire departments. Current professional practice (including all surrounding fire departments and several police departments) provide a mobile work station in the rear of the vehicle so that the numerous resources can be safely tracked and coordinated among the different responding agencies. The command vehicle we are using is currently configured with little more than a stock pickup bed that provides limited secured storage and no incident command platform, leaving our battalion chiefs to set up a command post on the lowered tailgate. This project would provide a platform more consistent with the needs of all-hazards incident command, including a camper shell to increase the storage space to accommodate ISO recommended equipment, additional lighting at the rear of the shell, and an extendable platform with shelving, a whiteboard, mobile radio access, etc to serve as a functional command center on the scene of any fire or life-threatening incident CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Milton Fire Department - Command Upgrade Enter Funding Request by Account in the Area Below: Select from drop down list What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the initiative? (this can be a current performance measurement or the addition of a new measurement)implementation of this This initiative will allow the fire department to increase its efficiency and more safely Utilities: Water 531 2100 Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - Food/Meals 523-3000 - Uniforms 531-7000 Mach/Equip 542-1000 6,000 Promotional 533-1000 - Non-Recurring 532-4000 TOTAL $ 8,000 - 8,000 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues Other - - - - - Total Operating Impact $ - $ - $ - $ - $ - pyy manage emergencies with the same type of coordiantion support that are available to all surrounding jurisdictions. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The initiative will have no impact on future budgets, but may serve to the safety of personnel and the general public as well as the better preservation of property in the event of an emergency.Salary/Benefits Maintenance & Operating City of Milton 100 FY 2011 Proposed Budget Supportive of which Council work plan item (required field) ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 - Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100 - Improves efficiency:Equipment R & M 522-2100 - Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Land/Building Rental 522-3100 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 2,799 Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - Food/Meals 523-3000 - Uniforms 531-7000 - Our annual hydrant maintenance program relied on the Fulton County Water Authority for the annual supplies for maintaining our hydrants in the City of Milton. Recently they have changed their program and no longer furnish maintenance supplies to us. This change will cause us to assume the cost of maintenance for the bi-annually servicing of hydrants in the City of Milton. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire-Rescue Hydrant Maintenance Enter Funding Request by Account in the Area Below: Select from drop down list What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the initiative? (this can be a current performance measurement or the addition of a new measurement)implementation of this The implementation of this program will allow us to maintain our hydrants at the current level of service. Uniforms 531-7000 - Mach/Equip 542-1000 - Promotional 533-1000 - Non-Recurring 532-4000 - TOTAL $ 2,799 - 2,799 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs $ 2,799 2,911 3,027 3,148 3,274 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 2,799 $ 2,911 $ 3,027 $ 3,148 $ 3,274 Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The cost of this program includes the cost of aluminum paint ($42.80 per gal x 18 gal=$770.40), reflective paint (5 gal @ $300), lubricant (mineral oil at $139.42 for 5 gals), rags ($60), brushes ($80), gloves (96 pr @ $3=$288), Misc equipment ($50), plastic bottles for lubricant ($50). Purchase 50 Out of Service Hydrant Rings at $9.35 each=$467.50 , 50 lb. bags of reflective glass beads to be added to the paint $99.00 each (6 bags = 594.00) Salary/Benefits Maintenance & Operating City of Milton 101 FY 2011 Proposed Budget Supportive of which Council work plan item (required field) ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100 - Improves efficiency:Equipment R & M 522-2100 - Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Land/Building Rental 522-3100 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 - Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - Food/Meals 523-3000 - Uniforms 531-7000 2,400 Mach/Equip 542-1000 - Class A uniforms are considered a dress uniform, which is only worn on special occasions (award presentations, funerals, promotional ceremonies etc). Class A uniforms are comprised of dress pants, coat, shirt, tie, hat and dress shoes. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire-Rescue Class A Uniforms Enter Funding Request by Account in the Area Below: Select from drop down list What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the initiative? (this can be a current performance measurement or the addition of a new measurement)implementation of this Currently, our personnel do not have a dress uniform. qp Promotional 533-1000 - Non-Recurring 532-4000 - TOTAL $ 2,400 - 2,400 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 2,400 - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 2,400 $ - $ - $ - $ - Notes: Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) 54 Fire Employees - dress shirt $30 - Pants $45 - Coat $170 - Tie/belt $32 - Hat $50 - Shoes $70 = $397 per employee Begin with senior staff = $2400 Total = $2400 Salary/Benefits Maintenance & Operating This project can be phased in beginning with chief officer/captain/fire marshal (6 = $2382) - lieutenants (12= $4764) - FAO/firefighters (36= $14,292) City of Milton 102 FY 2011 Proposed Budget Supportive of which Council work plan item (required field) ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 30,251 Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100 - Improves efficiency:Equipment R & M 522-2100 - Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Land/Building Rental 522-3100 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 - Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - Food/Meals 523-3000 - Uniforms 531-7000 - The Fire Department is now providing a higher level of care with the inception of Advanced Life Support (ALS) on E-42. With this higher level of care comes additional responsibility, training and certifications. Our paramedics (9) have excepted this responsibility, but it is time to compensate our paramedics. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire-Rescue Paramedic Assignment Pay Enter Funding Request by Account in the Area Below: Select from drop down list What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the initiative? (this can be a current performance measurement or the addition of a new measurement)implementation of this Across the country paramedics receive additional compensation for their knowledge, skills and abilities in providing emergency care to the sick and injured. A paramedic incentive program will also encourage other employees to seek a higher level of education and service to the community. Uniforms 531-7000 - Mach/Equip 542-1000 - Promotional 533-1000 - Non-Recurring 532-4000 - TOTAL $ 30,251 - 30,251 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 30,251 31,461 32,719 34,028 35,389 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 30,251 $ 31,461 $ 32,719 $ 34,028 $ 35,389 Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) I propose three options based on the current annual salary of the 9 paramedics: (3% assignment pay = $18,239) (5% assignment pay = $30,251) ($100 assignment pay per pay period = $26,000) Salary/Benefits Maintenance & Operating City of Milton 103 FY 2011 Proposed Budget Supportive of which Council work plan item (required field) ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 - Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100 - Improves efficiency:Equipment R & M 522-2100 Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 - Facilities R & M 522-2200 Vehicle R & M 522-2300 - Land/Building Rental 522-3100 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 General Supplies 531-1000 2,120 Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - Food/Meals 523-3000 - Uniforms 531-7000 - This initiative includes purchasing four additional portable radios, a multi unit conditioning charger, and vehicle mounted battery chargers for the Fire Apparatus. XTS 5000 radio with software $3549.78 x 4 = $ 14199.12 Multi unit conditioning charger $ 1050.00 Vehicle charger $312.00 x 4 = $ 1248.00 CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire-Rescue Communications Enter Funding Request by Account in the Area Below: Select from drop down list What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the initiative? (this can be a current performance measurement or the addition of a new measurement)implementation of this Additional portable radios are needed as "back-up" when units are out of service for repairs, or for use when incidents involving units from other agencies that have no means of communication on our frequency. Without this, units from other agencies are unable to communicate via radio causing a potential delay in time sensitive information on the fire ground. Vehicle chargers are essential for maintaining radio communication on incidents involving prolonged on-scene times such as structure fires or technical rescues. Portable Uniforms 531-7000 - Mach/Equip 542-1000 1,837 Promotional 533-1000 - Non-Recurring 532-4000 TOTAL $ 3,957 - 3,957 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 3,957 - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 3,957 $ - $ - $ - $ - gp g radio batteries have a finite talk time and we currently have no way of replenishing batteries on-scene. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) With proper installation and, use these items have no anticipated reoccurring yearly cost. Salary/Benefits Maintenance & Operating City of Milton 104 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2008 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 20,750 Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 - Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Health and Wellness Program Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: Select from drop down list Detail Description of New Program/Service or Improvement of Existing Service Level: Stress-induced heart attack is the leading cause of on-duty death among firefighters. This initiative will provide the baseline in a multi-year program to implement a health management program for our firefighters to reduce and eliminate this threat. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Initiate a program for routine annual baseline screening for hepatitis, TB and heart conditions (e.g. stress test). Establish a remedial program to improve the wellness of at-risk employees identified by the screenings. Implement a basic instructional program meant to foster an environment supportive of a healthy lifestyle, provide knowledge and skills to y Gasoline/Diesel 531-2700 Food/Meals 523-3000 - Uniforms 531-7000 - Mach/Equip 542-1000 - Furniture/Fixtures 542-3000 - Other Equipment 542-5000 - TOTAL $ 20,750 - 20,750 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 14,850 15,296 15,908 16,544 17,206 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - Total Operating Impact $ 14,850 $ 15,296 $ 15,908 $ 16,544 $ 17,206 A comprehensive medical physical for each firefighter - $275.00 each x 54 = $14,850 Salary/Benefits Maintenance & Operating Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) foster an environment supportive of a healthy lifestyle, provide knowledge and skills to improve and maintain a healthy work force. City of Milton 105 FY 2011 Proposed Budget Supportive of which Council work plan item (required field) ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 - Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100 - Improves efficiency:Equipment R & M 522-2100 - Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M 522-2040 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Land/Building Rental 522-3100 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 21,680 Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - Food/Meals 523-3000 - Uniforms 531-7000 - Buy hydrant street markers that will be placed in the street next to a hydrant. This will allow the fire apparatus to see where fire hydrants are located before they arrive at the location which will limit the possibility of driving by a hydrant during an emergency. Cost of buying markers with adhesive pad ($6 x 3,500=$21,000), Propane torch ( 4 x $50=$200), propane fuel (40 gal x 4 @ $3 per gal=$480). CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire/Rescue - Hydrant marker system Enter Funding Request by Account in the Area Below: Select from drop down list What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the initiative? (this can be a current performance measurement or the addition of a new measurement)implementation of this We will monitor the effectiveness of this program during emergency operations when an engine needs to locate a fire hydrant Uniforms 531-7000 - Mach/Equip 542-1000 - Promotional 533-1000 - Non-Recurring 532-4000 - TOTAL $ 21,680 - 21,680 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 21,680 270 270 270 270 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 21,680 $ 270 $ 270 $ 270 $ 270 Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Each year after the first year will cost $240 for replacement markers plus $30 for propane Salary/Benefits Maintenance & Operating City of Milton 106 FY 2011 Proposed Budget                 EMS Operations                           City of Milton 107 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Maintenance Contracts 132,250$ 132,250$ 136,881$ 136,881$ TOTAL 132,250$ 132,250$ 136,881$ 136,881$ BUDGET SUMMARY EMS OPERATIONS CITY OF MILTON City of Milton 108 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Maintenance Contracts SUBSIDY FOR EMS SERVICE 132,250 132,250 99,187 33,063 136,881 136,881 Total Maintenance Contracts 132,250 132,250 99,187 33,063 136,881 136,881 GRAND TOTAL 132,250 132,250 99,187 33,063 136,881 136,881 BUDGET DETAILS EMS OPERATIONS CITY OF MILTON City of Milton 109 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 110 FY 2011 Proposed Budget                 Public Works                           City of Milton 111 FY 2011 Proposed Budget Public Works Department  2011 Goals and Objectives:      Goal Objective Time Period Status Transportation Maintain roads and streets at an adequate level of service • Resurface/Reconstruct Roads • Patch and Repair Roads March-July 2011 • Repair potholes, as requested/needed • Edge of Pavement Repair On-going • Re-striping of existing roads Aug 2011 • Traffic Signs and Signal Maintenance On-going • Dead tree removal • Add overhead trimming and maintenance services On-going • Replace outdated signs • Maintenance of traffic signals On-going Address critical infrastructure needs (bridges, dams, etc.) • General bridge repair and maintenance March – Aug 2011 • Replace Cogburn Road bridge May 11 – Aug 11 Address roadway bottlenecks • Complete SR 140 and New Providence Road preliminary engineering plans and right-of-way plans • Complete SR 372 and Providence Road preliminary engineering and right-of-way plans Aug 10 – Aug 11 • Begin Mayfield and Mid Broadwell Intersection concept design July 2011 • Crabapple Streetscape Project March 2011 • Complete design of Bethany Bend-Cogburn Road intersection August 2011 • Complete design of Hopewell Road-Francis Road intersection October 2011 Address safety and speeding issues • Install traffic calming measures Ongoing Provide support for emergencies and natural disasters • During snow or ice, place salt/sand on bridges and roads Dec 10 – March 11 Preserve the rural character of gravel roads • Grade and place dust abatement on 13 miles of gravel roads twice per year Oct 10 and April 11 • Add additional grading for higher use gravel roads July 2011 Stormwater Maintain stormwater system • Develop capital improvement program from FY10 inventory and inspection program January 2011    City of Milton 112 FY 2011 Proposed Budget                                                                                                City of Milton  Public Works Department  2011 Goals and Objectives:      Goal Objective Time Period Status Maintain stormwater system • Education and outreach • Streamside clean-up, storm drain markers, • Inventory and inspection of storm water assets, including some cleaning • Outfall screening and water quality • Program Management • Floodplain mapping • Annual report to EPD On-going • Repair Thompson Road Drainage Jan – March 2011 Administration Develop tools for public works continued success • Construction inspectors and project management for the large construction projects April – Sept 2011 Provide oversight of sanitation, recycling, and litter issues • Improvements to Maintenance Facility November 2011 • Provide support services for Milton Grows Green On-going Provide support for emergencies and natural disasters • Support to the Public Safety for the Emergency Preparedness Plan On-going                                                                                       City of Milton 113 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries -$ 217,000$ 300,198$ 300,198$ Benefits - 66,050 138,943 138,943 4.5 FTEs Professional Fees 50,867 93,800 12,400 12,400 Professional Fees-Contracted 1,813,267 1,087,385 146,500 146,500 Equipment R&M 6,224 25,000 - - Vehicle R & M - 2,000 1,500 1,500 Grounds R & M - 20,000 2,500 2,500 Road R & M 4,200 55,000 - - Communications - 2,200 3,765 3,405 Advertising 162 - - - Other Purchased Service - 6,000 7,500 7,500 Printing - 100 100 93 Travel 1,560 1,560 Dues & Fees - 300 291 291 Education & Training - 1,610 2,600 2,100 Maintenance Contracts - 50,000 - - General Supplies 1,143 5,000 3,000 3,000 Electricity 305,040 307,540 315,040 315,040 Gasoline 17,500 17,500 Uniforms - 1,552 950 950 If t t 554 000 554 000 BUDGET SUMMARY PUBLIC WORKS CITY OF MILTON Infrastructure - - 554,000 554,000 Other Equipment 10,051 46,116 6,500 6,500 Motorola Radios - 7,577 - - TOTAL EXPENDITURES 2,190,954$ 1,994,230$ 1,514,847$ 1,513,980$ City of Milton 114 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES - 217,000 112,870 104,130 300,198 300,198 Total Salary and Wages - 217,000 112,870 104,130 300,198 300,198 Group Insurance GROUP INSURANCE - 21,000 18,376 2,624 33,450 33,450 Total Group Insurance - 21,000 18,376 2,624 33,450 33,450 401A (SS Match)401A (SS MATCH)- 8,200 4,233 3,967 11,257 11,257 Total 401A (SS Match)- 8,200 4,233 3,967 11,257 11,257 FICA Medicare FICA MEDICARE - 3,200 1,585 1,615 4,353 4,353 Total FICA Medicare - 3,200 1,585 1,615 4,353 4,353 401A 1% Match to 457B 401A 1% MATCH TO 457B - - - 2,842 2,842 Total 401A 1% Match to 457B - - - - 2,842 2,842 Pension PENSION - 7,700 1,312 6,388 10,999 10,999 Total Pension - 7,700 1,312 6,388 10,999 10,999 Unemployment Insurance UNEMPLOYMENT INSURANCE - 1,150 970 180 1,150 1,150 Total Unemployment Insurance - 1,150 970 180 1,150 1,150 Workers Comp WORKERS COMP - 23,000 23,000 74,892 74,892 Total Workers Comp - 23,000 - 23,000 74,892 74,892 Flexible Spending FLEXIBLE SPENDING - 1,800 1,800 - - - Total Flexible Spending - 1,800 1,800 - - - Professional Fees WASTE MANAGEMENT PROGRAMS - 2,000 - 2,000 - - BULKY TRASH DAY 215 1,800 2,084 (284) 2,400 2,400 SOLID WASTE MANAGEMENT PLAN 24,024 - - - - - TRANSPORTATION STUDY 23,782 - - - - - ENGINEERING & SURVEYING SERVICES 978 10,000 727 9,273 10,000 10,000 DEAD TREE REMOVAL PROGRAM - 5,000 - 5,000 - - CONTRACT CONSULTANT - 75,000 61,438 13,563 - - MISC 1,868 - 395 (395) - - Total Professional Fees 50,867 93,800 64,643 29,157 12,400 12,400 Professional Fees - Contracted CH2M CONTRACT COST 1,813,267 404,015 404,015 0 - - OPTECH MONETTE, LLC - 472,000 216,216 255,784 - - GEORGIA MANAGEMENT AGENCY - 68,900 31,524 37,376 - - SNOW REMOVAL SERVICES - 4,470 4,470 (0) - - LOWE ENGINEERS - 108,000 48,000 60,000 116,500 116,500 OVERHEAD TRIMMING & GRAVEL ROADS - 30,000 - 30,000 30,000 30,000 Total Professional Fees - Contracted 1,813,267 1,087,385 704,224 383,161 146,500 146,500 Equipment Repair & Maint TRAFFIC SIGNS & SIGNALS MAINTENANCE 6,224 25,000 - 25,000 - - Total Equipment Repair & Maint 6,224 25,000 - 25,000 - - Vehicle Repair & Maint VEHICLE REPAIRS & MAINT - 2,000 1,554 446 1,500 1,500 Total Vehicle R & M - 2,000 1,554 446 1,500 1,500 Grounds Repair & Maint GROUNDS REPAIR AND MAINTENANCE -20,000 803 19,197 2,500 2,500 CITY OF MILTON PUBLIC WORKS BUDGET DETAILS Grounds Repair & Maint GROUNDS REPAIR AND MAINTENANCE - 20,000 803 19,197 2,500 2,500 Total Grounds Repair & Maint - 20,000 803 19,197 2,500 2,500 Road Repair & Maint POTHOLE REPAIRS 4,200 30,000 18,898 11,103 - - MATERIALS - 25,000 948 24,052 - - Total Road Repair and Maintenance 4,200 55,000 19,846 35,154 - - Communications CELL PHONES - 2,200 1,321 879 3,240 2,880 800 MHZ FEES TO FULTON COUNTY - - - - 525 525 Total Communications - 2,200 1,321 879 3,765 3,405 Advertising PUBLIC HEARING ADVERTISING 162 - 135 (135) - - Total Advertising 162 - 135 (135) - - Other Purchased Service GUARDRAIL REPAIR - 6,000 - 6,000 7,500 7,500 Total Other Purchased Services - 6,000 - 6,000 7,500 7,500 Printing BUSINESS CARDS - 100 31 69 100 93 Total Printing - 100 31 69 100 93 Travel TRAVEL - - 50 (50) 1,560 1,560 APWA CONFERENCE - - - - FULL DEPTH RECLAMATION SEMINAR - - - - Total Travel - 50 (50) 1,560 1,560 Dues & Fees DUES & FEES - 300 223 77 291 - IMSA - - - - 100 APWA - - - - 141 PE LICENSE - - - - 50 Total Dues and fees - 300 223 77 291 291 Education & Training EDUCATION AND TRAINING - 1,610 1,010 600 2,600 - FULL DEPTH RECLAMATION SEMINAR - - - - 250 APWA - - - - 350 LEVEL II SIGNING & MARKING - - - - 550 NHIA - - - - 450 VARIOUS OTHER TRAINING - - - - - CONTINUING EDUCATION - - - - 500 Total Education and Training - 1,610 1,010 600 2,600 2,100 Maintenance Contracts ANIMAL CONTROL - - - - - - RECYCLE CENTER - 50,000 - 50,000 - - Total Maintenance Contracts - 50,000 - 50,000 - - General Supplies OFFICE SUPPLIES 1,143 - 1,251 (1,251) 1,500 1,500 ADOPT-A-ROAD/STREAMSIDE CLEANUP SUPPLI - 5,000 - 5,000 1,500 1,500 Total General Supplies 1,143 5,000 1,251 3,749 3,000 3,000 City of Milton 115 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 CITY OF MILTON PUBLIC WORKS BUDGET DETAILS Electricity STREET LIGHTING & TRAFFIC SIGNALS 305,040 307,540 175,675 131,865 315,040 315,040 Total Electricity 305,040 307,540 175,675 131,865 315,040 315,040 Gasoline GASOLINE - - 3,738 (3,738) 17,500 17,500 Total Gasoline - 3,738 (3,738) 17,500 17,500 Uniforms UNIFORMS - 1,552 402 1,150 950 950 Total Uniforms - 1,552 402 1,150 950 950 Infrastructure OPTECH RWM, LLC - - - - 435,000 435,000 SIGNAL ALLOWANCE - - - - 10,000 10,000 EMERGENCY SERVICES ALLOWANCE - - - - 10,000 10,000 MATERIALS ALLOWANCE - - - - 30,000 30,000 TREE REMOVAL - - - - 5,000 5,000 DUMPSTER FEES - - - - 12,000 12,000 SIGNAL MATERIALS - - - - 12,000 12,000 SIGN MATERIALS - - - - 40,000 40,000 Total Infrastructure - - - - 554,000 554,000 Other Equipment SOLAR SIGNS 8,116 8,116 8,116 - - - SPEED TRAILER - 15,000 3,555 11,445 - - ADOPT-A-ROAD SIGNS 1,935 5,000 - 5,000 1,500 1,500 AFTER-MARKET VEHICLE SUPPLIES - 4,000 - 4,000 - - SAND SPREADERS - 12,000 - 12,000 - - TOOLS/BATTERIES/CHEMICALS - 2,000 2,197 (197) 5,000 5,000 MOTOROLA RADIOS - 7,577 7,577 1 - - Total Other Equipment 10,051 53,693 21,445 32,248 6,500 6,500 GRAND TOTAL 2,190,954 1,994,230 1,137,498 856,732 1,514,847 1,513,980 City of Milton 116 FY 2011 Proposed Budget                 Parks & Recreation                           City of Milton 117 FY 2011 Proposed Budget Updated 2010 and New 2011 Goals & Objectives:     Goal Objective Time  Period  Status  Park Amenities    • Fund and install new park signs to  identify entrances to Milton parks  • Purchase and install park site amenities  in accordance with Design Standards to  begin “branding” Milton parks  • Equipment will conform to  recommendations of design standards  manual from EDAW, Inc.  • Begin installation in  existing parks 11/1;  signs installed by  3/1  • Ongoing –  Will be  coordinated  with DRB and  is included in  FY11 Capital  Identification of  potential capital  project  improvements     • Drainage and erosion issues at Bell  Memorial Park  • Repair of Birmingham Park house  • Development Plans for Birmingham Park  and Providence Park including the  community center rehab  • First phase development of Birmingham  Park (recommend concentrating this FY  on the plans and postpone actual  development until FY 2011)  • Identify and purchase suitable property  for park system expansion  • Identify lease opportunities for  additional field space at schools and  private facilities  • Partner with FCSB to utilize schools for  athletic endeavors  • Bell‐Engineering  study performed in  concert with PW by  2/1; construction to  take place during  down time at fields‐  July‐Aug  • House‐ Repairs  begin 11/1;  • Development Plans‐  RFPs begin 10/1, on  the street 12/1;  consultants selected  1/1; Plans prepared  through 9/30  • Park land purchase‐ identify possible  parcels by 12/31;  • Lease‐ identify  possible sites by  12/31;  • FCSB‐ IGA signed  and executed by 3/1    • Ongoing ‐  • Phase I  Drainage  work being  completed  Summer 2010  using HYA  RF/Phase II  scheduled for  Late Fall 2010  using HYA RF  • Birmingham  House is not  needed and  will be  demolished at  some point –  being used for  training by FD  • Birmingham  Park Concept  Plan/2005  Plan being  reviewed/will  adopt new  plan FY11  • Key parcels  are being  identified for  quick  purchase FY11 • Working   variety of  private and  public facility  use  City of Milton 118 FY 2011 Proposed Budget Updated 2010 and New 2011 Goals & Objectives:     partnerships –  Schools,  BUMC  Improve  marketing,  communications , and community  input      • Post “Tech Tips” in the monthly  newsletter.  • Conduct comprehensive needs  assessment  • Improve and add to Parks and Rec link  on city website  • Create and distribute a semi‐annual  parks and recreation brochure or  marketing periodical to publicize  facilities, activities, and programs  • In coordination with new staff  programmer    Needs Assessment RFP start  10/1; on street 11/1;  consultant on board 12/1;  assessment to public in  January; findings to Council  3/15  Website upgrades will be  conducted throughout year  Brochure dependent on  programmer‐ first edition  would happen in spring  • Ongoing –  Passing along  regular  updates and  links to Jason  for PR, web  updates  • Needs  Assessment  Completed,  write in  responses  being entered  by intern  • Ongoing –  FY11 includes  Parks and  Recreation  Brochure  Printing and  Mailing – to  be designed in  house by  Jason Wright  • New  Recreation  Program  Coordinator  and PT  Program  Assistant  included in  FY11  City of Milton 119 FY 2011 Proposed Budget Updated 2010 and New 2011 Goals & Objectives:     To develop plans to  recruit more Milton  Volunteer pacers and to  interest them in  becoming more involved.  • Continue to send out email  blasts about upcoming events  and the need for volunteers   • Create a Q&A to be sent to all  MVPs seeking information on  their interests and what the  City can do to attract their  willingness to participate  • Create new and smaller events  for Milton citizens  • Create an event to show  appreciation for city volunteers  • Attendance at community clubs  and  Organization  Ongoing        Not done      WIP  Event held in May  Ongoing  • Ongoing – Jason  is collecting new  volunteers via  web and  forwarding them  to me/Send out  volunteer needs  periodically  • Q&A not done  • New events being  added – Movie,  Community Kick‐ off, Earth Day,  Larger Tree  Lighting event  • Volunteer  appreciation  funding still  included in  budget for  FY10/FY11  • I would like to  attend more  community  meetings, but I  do not have the  time     To enhance the  established city events,  creating ownership by  Milton Residents  • Continue to give out t‐shirts  and branding items that mark  the Roundup as a Milton event  • the revitalization and growth of  the Crabapple A&A Fair is a  vital part of the community  ‐  need to work toward it being  part of “Milton”      • Memorial Day ceremony  will  continue to be enhanced and  grow as an annual event  recognizing Milton’s citizen  contributions    • July 4th parade has already  distinguished itself as a Citizens  Ongoing      Crabapple A&A Fair is  increasing in size and  attendance‐rec’d grant  money from Fulton  County Arts Council –  reaffirms it as a vital part  of the community.  Memorial Day Ceremony  well rec’d in 2009 – will  continue to improve.  4th of July Citizens Parade  – 2nd year well received by  citizens  Held Christmas in  Crabapple vent 1st Sat. in  • Ongoing – Have  given out   numerous  magnets, key  chains, etc. this  year – using what  we have  • CAAF is not  currently a COM  event –  sponsorship  support is being  given with  conditions, If  requested the  COM will take on  the event in the  future  City of Milton 120 FY 2011 Proposed Budget Updated 2010 and New 2011 Goals & Objectives:     Parade and we will continue to  focus on this issue as being  uniquely Milton  • The creation of a Holiday event  that does not create  dissatisfaction among the  businesses in Milton and  includes everyone to as much  of a degree as possible.   Dec.  Scheduled again for  this year.  Well received.  • Memorial Day  was a great  event, largest  crowd to date  with great  feedback, will  improve again  FY11  • No July 4th  parade held this  year and no  complaints  shared, currently  not planned for  FY11 either  • Christmas in  Crabapple will  continue in  conjunction with  COM Christmas  Tree Lighting  ‐  same day,  different times  To create a website with  city logo products that  citizens could access and  order products   • Establish a new working  agreement with a company  who has the ability to offer the  website and products by a  design and costs approved by  City staff  • Place logo products for sale in a  few boutiques in Milton     July 2009 • Not sure what  happened with  this idea?,  Christmas cards  are still available  at City Hall  To help the Milton  Disability Awareness  Committee with their  goals  • Create a website for the MDAC   ‐ linked from the City of Milton  website – that gives all types of  information that would be  helpful to disabled persons      • Create ways for all citizens to  become more informed about  disabilities  MDAC link worked on by  Allie Taylor‐still needs  more info.  I attend all  MDAC meetings and work  with them on projects.  Ongoing  • This committee is  now supported  by Sudie Gordon,  City Clerk due to  her experience  • I have attended  MDAC meeting  and offered  support, looking  at Summer Camp   program for kids  with mild  disabilities for  Summer 2011  City of Milton 121 FY 2011 Proposed Budget  City of Milton  Parks and Recreation/Special Events  Updated 2010 and New 2011 Goals & Objectives:     To create a “Welcome”  package for all new  citizens in the city of  Milton  • Research welcome packages  given by other cities and  contact businesses for their  donation and participation    • Create a line of communication  that would advise the City  when someone new arrived  Ongoing • Jason Wright is  working on this, I  have provided  him with a few  examples from  other cities  • Not sure of this?  New for FY 2010     Create a Spring Event for  the City  • Research other NF city events  as to type and dates and create  one for Milton  I would like the event to  coincide with the First Day  of Spring or Arbor Day  • Earth Day was  held by MGG,  event was  started late,  several issues,  currently still  included in FY11  budget but only  with more  oversight by City  New Holiday Event • Working with Mark Law to  place a “tree” at the corner of  Hwy 9 and Webb Road to be  the official holiday tree  Waiting for Mark to find a  tree.  We have permission  from   GDOT and the Target  shopping area to place the  tree and have a  celebration  • The Tree Lighting  was held and will  expand this year,  will be held the  same day as  Christmas in  Crabapple but in  evening    City of Milton 122 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries -$ 63,100$ 144,695$ 144,695$ Benefits - 16,734 48,859 48,859 2 FTEs Professional Fees 57,156 2,000 27,000 2,000 Professional Fees - Contracted 56,863 25,200 107,000 107,000 Facility R & M 19,097 2,650 4,500 4,500 Grounds R&M 889 3,500 2,000 4,500 Rental Land & Buildings - - 5,000 5,000 Communications - 675 675 960 Postage - - 2,700 2,700 Printing - 100 3,000 3,000 Travel - 1,000 1,600 1,900 Dues & Fees - 525 635 625 Education & Training - 200 810 585 Contract Labor - 1,000 3,000 3,000 General Supplies 596 2,000 2,500 2,500 Water Sewage 3,840 3,635 4,000 4,000 Natural Gas 1,375 1,466 1,400 1,400 Electricity 18,641 18,500 20,000 20,000 Food/Meals - 150 150 150 TOTAL 158,457$ 142,435$ 379,524$ 357,374$ BUDGET SUMMARY PARKS & RECREATION CITY OF MILTON City of Milton 123 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES - 63,100 33,346 29,754 144,695 144,695 Total Salary and Wages - 63,100 33,346 29,754 144,695 144,695 Group Insurance GROUP INSURANCE - 6,600 4,446 2,154 16,180 16,180 Total Group Insurance - 6,600 4,446 2,154 16,180 16,180 401A (SS Match)401A (SS MATCH)- 2,364 1,251 1,113 5,426 5,426 Total 401A (SS Match)- 2,364 1,251 1,113 5,426 5,426 FICA Medicare FICA MEDICARE - 914 445 469 2,098 2,098 Total FICA Medicare - 914 445 469 2,098 2,098 401A 1% Match to 457B 401A 1% MATCH TO 457B - - - - 1,188 1,188 Total 401A 1% Match to 457B - - - - 1,188 1,188 Pension PENSION - 2,744 328 2,416 4,597 4,597 Total Pension - 2,744 328 2,416 4,597 4,597 Unemployment Insurance UNEMPLOYMENT INSURANCE - 230 223 7 2,530 2,530 Total Unemployment Insurance - 230 223 7 2,530 2,530 Workers Comp WORKERS COMP - 3,882 - 3,882 16,840 16,840 Total Workers Comp - 3,882 - 3,882 16,840 16,840 Professional Fees PARKS MASTER PLAN 40,500 - - - 25,000 - VARIOUS - - 150 (150) - - SURVEYS & APPRAISAL 16,656 2,000 1,950 50 2,000 2,000 Total Professional Fees 57,156 2,000 2,100 (100) 27,000 2,000 Professional Fees - Contracted CH2M Contract Cost 56,863 - - - - - PARKS AND REC CONTRACTOR 16,200 16,200 - - - PARK MOWING, LITTER PICKUP, & SUPPLIES - 9,000 3,942 5,058 107,000 107,000 Total Professional Fees Contracted 56,863 25,200 20,142 5,058 107,000 107,000 Facility R & M FACILITY REPAIRS & MAINTENANCE 16,734 2,650 - 2,650 1,500 1,500 LIGHTING MAINTENANCE 2,363 - - - 3,000 3,000 Total Facility R&M 19,097 2,650 - 2,650 4,500 4,500 Grounds R & M ANNUAL GAS TANK RENTAL 64 - - - - - GROUNDS REPAIR & MAINTENANCE 825 3,500 3,500 - 2,000 4,500 Total Grounds R&M 889 3,500 3,500 - 2,000 4,500 Rental Land & Buildings FCBOE LEASE - - - - 5,000 5,000 Total Rental Land & Buildings - - - - 5,000 5,000 Communications WIRELESS CARD & CELL PHONE SERVICE - 675 354 321 675 960 Total Communications - 675 354 321 675 960 Postage PARKS & REC BROCHURE POSTAGE - - 2,665 (2,665) 2,700 2,700 Total Postage - - 2,665 (2,665) 2,700 2,700 Printing BROCHURES, MISC.- 100 59 41 3,000 3,000 Total Printing - 100 59 41 3,000 3,000 Travel TRAVEL EXPENSES -1,000 492 508 1,600 BUDGET DETAILS PARKS & RECREATION CITY OF MILTON Travel TRAVEL EXPENSES - 1,000 492 508 1,600 GRPA CONFERENCE (2)- - - - - 400 NATIONAL GRPA - - - - - 1,325 MEALS & MILEAGE - - - - - 175 Total Travel - 1,000 492 508 1,600 1,900 Dues/Fees PROFESSIONAL MEMBERSHIPS - 525 525 - 635 45 GRPA AGENCY DUES - - - - - 350 GRPA DISTRICT DUES - - - - - 50 GRPA ADVISORY BD DUES - - - - - 60 GRPA - CYNDEE DUES - - - - - 65 NRPA CPRP DESIGNATION - - - - - 55 Total Dues/Fees - 525 525 - 635 625 Education & Training PROFESSIONAL TRAINING - 200 159 41 810 175 GRPA CONFERENCE (2)- - - - - 350 WINTER MGMT SEMINAR - - - - - 60 Total Education & Training - 200 159 41 810 585 Contract Labor PROGRAMS/ACTIVITIES CONTRACT LABOR - 1,000 - 1,000 3,000 3,000 Total Contract Labor - 1,000 - 1,000 3,000 3,000 Maintenance Contracts MAINTENANCE CONTRACTS - - - - - - Total Maintenance Contracts - - - - - - General Supplies GENERAL SUPPLIES 596 2,000 - 2,000 2,500 2,500 Total General Supplies 596 2,000 - 2,000 2,500 2,500 Utilities WATER 3,840 3,635 - 3,635 4,000 4,000 NATURAL GAS 1,375 1,466 1,290 176 1,400 1,400 ELECTRICITY 18,641 18,500 9,764 8,736 20,000 20,000 Total Utilities 23,857 23,601 11,053 12,548 25,400 25,400 Food/Meals FOOD/MEALS - 150 27 123 150 150 Total Food/Meals - 150 27 123 150 150 GRAND TOTAL 158,457 142,435 81,115 61,320 379,524 357,374 City of Milton 124 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 45,476 Removes/reduces a hazard: Professional Fees 521-2000 - Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 45 Education & Training 523-6000 175 Maintenance Contracts 523-8501 - General Supplies 531-1000 - Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - Select from drop down list Detail Description of New Program/Service or Improvement of Existing Service Level: This new FT position would be responsible for coordinating and creating all programs, activities, IGAs, and public/private partnerships. They would assist with planning and conducting all special events. They would serve in absense of the director as needed. They would assist with planning initiatives, customer service, and committee/volunteer coordination. This position is needed to continue moving the department forward. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Almost all performance measures would be improved by the addition of another FT employee. The department would be more efficient and responsive. The Director would be able to focus on more priority initiatives and would prevent burnout. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation New Hire - Recreation Program Coordinator - FT Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: y Gasoline/Diesel 531-2700 Food/Meals 523-3000 - Uniforms 531-7000 - Mach/Equip 542-1000 - Furniture/Fixtures 542-3000 - Other Equipment 542-5000 - TOTAL $ 45,696 45,476 220 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 45,696 47,524 49,425 51,402 53,458 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 45,696 $ 47,524 $ 49,425 $ 51,402 $ 53,458 Starting salary would be approximately $32,500 with benefits (33%). GRPA membership and annual conference would be budgeted. Salary and benefits would increase potentially each year going forward. Revenues would be impacted because more programs could be offered. Salary/Benefits Maintenance & Operating Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) City of Milton 125 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 12,288 Removes/reduces a hazard: Professional Fees 521-2000 - Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 - Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - Select from drop down list Detail Description of New Program/Service or Improvement of Existing Service Level: 5 Lead Counselors total would be needed to assist the Day Camp Director with each of the su What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This would allow the addition of two day camps for COM citizens. One would allow 30-35 campers. One would allow 20 campers with mild disabilities. Day camps have been requested repeatedly this year. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Seasonal Hiring - Summer Day Camp Counselor(s) - PT Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: y Gasoline/Diesel 531-2700 Food/Meals 523-3000 - Uniforms 531-7000 - Mach/Equip 542-1000 - Furniture/Fixtures 542-3000 - Other Equipment 542-5000 - TOTAL $ 12,288 12,288 - Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 12,288 12,780 13,291 13,822 14,375 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 12,288 $ 12,780 $ 13,291 $ 13,822 $ 14,375 The salary expense was calculated by $8 per hour x 40 hours x 8 weeks x 4 counselors. Salary/Benefits Maintenance & Operating Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) City of Milton 126 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 10,284 Removes/reduces a hazard: Professional Fees 521-2000 - Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 - Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - Select from drop down list Detail Description of New Program/Service or Improvement of Existing Service Level: 1-2 Lead Counselors would be needed to assist the Day Camp Director with each of the summer camps. This position would be in charge in the Director's absence. The position would pay $9 per hour. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This would allow the addition of two day camps for COM citizens. One would allow 30-35 campers. One would allow 20 campers with mild disabilities. Day camps have been requested repeatedly this year. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Seasonal Hiring - Summer Day Camp Lead Counselor(s) - PT Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: y Gasoline/Diesel 531-2700 Food/Meals 523-3000 - Uniforms 531-7000 - Mach/Equip 542-1000 - Furniture/Fixtures 542-3000 - Other Equipment 542-5000 - TOTAL $ 10,284 10,284 - Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 10,284 10,695 11,123 11,568 12,031 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 10,284 $ 10,695 $ 11,123 $ 11,568 $ 12,031 The salary expense was calculated by $9 per hour x 40 hours x 8 weeks x 3 lead counselors. Salary/Benefits Maintenance & Operating Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) City of Milton 127 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 8,276 Removes/reduces a hazard: Professional Fees 521-2000 - Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 - Utilities: Water 531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 - Select from drop down list Detail Description of New Program/Service or Improvement of Existing Service Level: Two summer day camp directors would be responsible for planning and oversight of each summer day camps planned for Summer 2011. One camp is a regular day camp to be held at Bethwell. The other camp is for children with mild disabilities that would be held at CWES. The day camp director position would pay $11 per hour and would be considered PT Seasonal. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This would allow the addition of two day camps for COM citizens. One would allow 30-35 campers. One would allow 20 campers with mild disabilities. Day camps have been requested repeatedly this year. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Seasonal Hiring - Summer Day Camp Director(s) - PT Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: y Gasoline/Diesel 531-2700 Food/Meals 523-3000 - Uniforms 531-7000 - Mach/Equip 542-1000 - Furniture/Fixtures 542-3000 - Other Equipment 542-5000 - TOTAL $ 8,276 8,276 - Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 8,276 8,607 8,951 9,309 9,682 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ 8,276 $ 8,607 $ 8,951 $ 9,309 $ 9,682 The salary would be $11 per hour for each director working 40 hours per week for 8 weeks. This salary and expense would remain relatively the same from year to year. By having this director for the camp, revenues would be impacted.Salary/Benefits Maintenance & Operating Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) City of Milton 128 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 - Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 1,000 Utilities: Water 531-2100 Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 Select from drop down list Detail Description of New Program/Service or Improvement of Existing Service Level: Summer Day Camp at CWES would allow for 20 campers ages 6-12. Hours would be 7:30- 5:30 p.m. M-F for 8 weeks of the summer. This program would mirror the program offered by the City of Alpharetta called Camp Happy Hearts. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Camp will be held Summer 2011 and will require 5 staff included as separate initiative.This would assist COM citizens that have children with mild disabilities. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Mild Disabilities Summer Day Camp at CWES Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: y Gasoline/Diesel 531-2700 Food/Meals 523-3000 - Uniforms 531-7000 - Mach/Equip 542-1000 - Furniture/Fixtures 542-3000 - Other Equipment 542-5000 - TOTAL $ 1,000 - 1,000 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 1,000 1,040 1,082 1,125 1,170 Decreases Operating Costs - - - - - Additional Revenues (15,000) Other - - - - - Total Operating Impact $ (14,000) $ 1,040 $ 1,082 $ 1,125 $ 1,170 Fees would be set at approximately $120 per week for Milton Citizens. Non-residents would pay 50% more. Salary/Benefits Maintenance & Operating Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) City of Milton 129 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACCOUNT NUMBER FY 2011 FUNDING REQUEST Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees 521-2000 - Improves efficiency:Equipment R & M 522-2100 - Facilities R & M 522-2200 - Vehicle R & M 522-2300 - Grounds R & M 522-2400 - Land/Building Rental 522-3100 - Vehicle/Equip Rental 522-3200 - Communications 523-2000 - Advertising 523-3000 - Printing 523-4000 - Travel 523-5000 - Dues & Fees 523-7000 - Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies 531-1000 1,000 Utilities: Water 531-2100 Utilities: Natural Gas 531-2200 - Utilities: Electricity 531-2300 Select from drop down list Detail Description of New Program/Service or Improvement of Existing Service Level: Summer Day Camp at Bethwell would allow 30-35 campers ages 6-12. Hours would be 7:30- 5:30 p.m. M-F for 8 weeks of the summer. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Summer Camp will be held Summer 2011 and will require 4-5 staff included as separate initiatives. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Parks & Recreation Summer Day Camp at Bethwell Supportive of which Council work plan item (required field) Enter Funding Request by Account in the Area Below: y Gasoline/Diesel 531-2700 Food/Meals 523-3000 - Uniforms 531-7000 - Mach/Equip 542-1000 - Furniture/Fixtures 542-3000 - Other Equipment 542-5000 - TOTAL $ 1,000 - 1,000 Impact on Operating Budget FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 Increases Operating Costs 1,000 1,040 1,082 1,125 1,170 Decreases Operating Costs - - - - - Additional Revenues (20,000) Other - - - - - Total Operating Impact $ (19,000) $ 1,040 $ 1,082 $ 1,125 $ 1,170 Fees would be set at approximately $110 per week for Milton Citizens. Non-residents would pay 50% more. Salary/Benefits Maintenance & Operating Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) City of Milton 130 FY 2011 Proposed Budget                 Community Development                           City of Milton 131 FY 2011 Proposed Budget 2011 Goals and Objectives:     Goal Objective Time  Period  Status  To develop plans and  policies that will guide  growth and  development, promote  historic preservation, and  ensure a high quality of  life for all residents and  future generations     • Continue to process zoning/land use related  applications and permits   • Complete Comprehensive Plan/Final Phase –  Community Agenda   • Update the Zoning Text w/ various changes to  incorporate new definitions and uses  • Complete revision to Tree Preservation  Ordinance and related process  • Initiate steps to become Tree City USA  • Update Highway 9 Overlay  to establish design  guidelines to enhance the visual appeal along  the corridor  • Complete Historic Preservation Ordinance and  establish HP Commission  • Complete Historic Preservation Guidelines to  enhance the Historic Preservation Ordinance  • Initiate the planning process to develop Master  Planning for Arnold Mill road/SR 140, including  working with the City of Roswell   • Explore the feasibility of a fully implemented  impact fee program for the City of Milton  • Develop a master  (re)development plan for Hwy  9 in implementation of the Community Agenda  • Prepare and submit a Joint LCI Grant Application  with the City of Alpharetta  Ongoing    Dec 2010    Ongoing    July 2010  April 2010      Oct 2009    June 2010    Jan 2011      May 2011       Dec 2010    Jan 2011    Oct 2010  Ongoing    Underway    Ongoing    Complete  Complete      Underway    Complete    No Action      No Action      No Action    No Action    Underway  To protect and maintain  the rural and  agricultural/equestrian  character of City    • Review and evaluate the standards of the  Northwest Overlay and the AG‐1 Zoning District  to ensure protection of residential uses,  traditional agricultural/equestrian uses   • Create a Conservation Design Initiative with  follow on green space ordinances and policies  Create the opportunity for new Conservation  Easements to protect rural properties  • Study the feasibility and provision of Transfer of  Development Rights in Milton  Aug  2010        Aug 2010    Dec 2010    Pending  Comp Plan  Underway by PC        No Action    No Action    No Action  To ensure maximum  adherence to City codes,  policies and objectives to  enhance the aesthetics  and overall appearance  of the City    • Continue to increase code enforcement to  ensure compliance with conditions of zoning  and/or the property maintenance code  • Prepare a session on Code Enforcement for  presentation at/in conjunction with the Citizen’s  Police Academy  • Establish annual sweep of commercial business  and multi‐family developments  Ongoing      Nov. 2010      Ongoing    Ongoing      No Action      Ongoing  City of Milton 132 FY 2011 Proposed Budget 2011 Goals and Objectives:     Goal Objective Time   Period  Status  To provide information  and assistance to meet  the needs of the citizens,  business community,  developers and agencies            • Encourage annual training for various boards  and commissions.  • Provide an annual retreat or work session for  board/commission work items following the City  Council Retreat   • Develop standard monthly & year‐end reports  on all Community Development activities  • Develop web based applications to provide the  public with timely information on  land use and  development matters • Work with the Communication Department to  design a series of brochures on the various  planning processes to educate the public and  make accessible via the web July 2010    April 2011      Pending  Energov   Pending  Energov     Ongoing  Ongoing    No Action      Ongoing    Ongoing      Ongoing  Enhance processing of  development plans,  permits and inspections  in an effort to enhance  quality service  • Continue training and cross‐training employees   • Develop Standard Operating Procedures for  reviewing development plans, permits, zonings,  variances and scheduling on‐site inspections  • Prepare and publish a Request for Proposals for  Building Inspection/Permitting Services  Ongoing  Ongoing      Aug 2010  Ongoing  Ongoing      Ongoing  To provide support and  training for staff  development  • Encourage professional certification for staff  • Make available training and conferences  • Encourage membership and participation in  industry organizations such as CPESC, GACE,  GFC, APA and GPA  Ongoing  Ongoing  Ongoing        Ongoing  Ongoing  Ongoing                        City of Milton 133 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Salaries -$ 353,100$ 488,900$ 488,900$ Benefits - 91,120 121,014 121,014 8 FTEs Professional Fees - 52,105 25,000 - Professional Fees-Contracted 1,611,726 368,909 - - Vehicle Repairs & Maintenance - 5,000 7,500 2,500 Communications - 5,580 5,600 7,680 Advertising - 4,095 5,000 5,400 Printing - 500 500 500 Travel - 900 3,000 3,000 Dues & Fees - 1,260 3,120 5,785 Education & Training - 3,000 4,200 2,645 General Supplies 28 - - 500 Gasoline - 10,800 10,800 10,800 Food/Meals 316 400 400 200 Uniforms - 1,000 1,200 600 Furniture & Fixtures 7,002 1,000 1,000 1,000 Other Equipment-Cell Phones - - 100 200 Other Equipment-NPDES 1,559 2,500 2,000 2,000 TOTAL EXPENDITURES 1,620,631$ 901,269$ 679,334$ 652,724$ BUDGET SUMMARY COMMUNITY DEVELOPMENT CITY OF MILTON City of Milton 134 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Salary and Wages SALARY AND WAGES - 353,100 185,817 167,283 488,900 488,900 Total Salary and Wages - 353,100 185,817 167,283 488,900 488,900 Group Insurance GROUP INSURANCE - 55,610 24,545 31,065 65,039 65,039 Total Group Insurance - 55,610 24,545 31,065 65,039 65,039 401A (SS Match)401A (SS MATCH)- 13,250 6,826 6,424 18,332 18,332 Total 401A (SS Match)- 13,250 6,826 6,424 18,332 18,332 FICA Medicare FICA MEDICARE - 5,120 2,485 2,635 7,088 7,088 Total FICA Medicare - 5,120 2,485 2,635 7,088 7,088 401A 1% Match to 457B 401A 1% MATCH TO 457B - - - - 4,889 4,889 Total 401A 1% Match to 457B - - - - 4,889 4,889 Pension PENSION - 12,500 2,624 9,876 18,920 18,920 Total Pension - 12,500 2,624 9,876 18,920 18,920 Unemployment Insurance UNEMPLOYMENT INSURANCE - 2,070 1,781 289 1,840 1,840 Total Unemployment Insurance - 2,070 1,781 289 1,840 1,840 Workers Comp WORKERS COMP - 1,470 - 1,470 4,906 4,906 Total Workers Comp - 1,470 - 1,470 4,906 4,906 Flexible Spending FLEXIBLE SPENDING - 1,100 1,400 (300) - - Total Flexible Spending - 1,100 1,400 (300) - - Professional Fees CRABAPPLE MASTER PLAN UPDATE - 25,000 - 25,000 25,000 - MISC - 105 155 (50) - - REVIEW OF CELL TOWER APPL.- 12,000 12,000 - - - HWY 9 DESIGN GUIDELINES - 15,000 5,764 9,236 - - Total Professional Fees - 52,105 17,919 34,186 25,000 - Professional Fees - Contracted CH2M HILL 1,611,726 368,909 368,909 (0) - - Total Professional Fees - Contracted 1,611,726 368,909 368,909 (0) - - Vehicle R & M VEHICLE REPAIRS & MAINT - 5,000 110 4,890 7,500 2,500 Total Vehicle R & M - 5,000 110 4,890 7,500 2,500 Communications CELL PHONE - 5,580 2,047 3,533 5,600 7,680 Total Communications 5,580 2,047 3,533 5,600 7,680 Advertising ADVERTISING - 4,095 1,810 2,285 5,000 5,000 BRING ONE FOR THE CHIPPER - - - - - 400 Total Advertising - 4,095 1,810 2,285 5,000 5,400 Printing PRINTING - 500 190 310 500 500 Total Printing 500 190 310 500 500 Travel GPA CONFERENCES Spring & Fall - 900 402 498 800 800 GAZA CONFERENCE - - - - 400 400 APA CONFERENCE - - - - 1,350 1,350 CPESC Exam - - - - 100 100 GACE Conference-Spring & Fall - ---350 350 BUDGET DETAILS COMMUNITY DEVELOPMENT CITY OF MILTON GACE Conference - Spring & Fall - - - - 350 350 Total Travel 900 402 498 3,000 3,000 Dues & Fees VARIOUS MEMBERSHIP FEES - 25 25 1,330 - KEEP AMERICAN BEAUTIFUL - - - - - 2,900 GA ARBORIST - - - - - 125 TCIA - - - - - 75 AMERICAN FORESTRY - - - - - 25 SOCIETY OF MUNICIPAL ARBORIST - - - - - 150 GACE (2)- - - - - 50 IECA - - - - - 175 ASFPM - - - - - 100 CPESC - - - - - 100 CPSWQ - - - - - 100 CFM - - - - - 50 SWCS - - - - - 100 GFC - - - - - 30 U.S. GREEN BUILDING COUNCIL - - - - - 65 GAZA - - - - - 50 TAG & TITLE FOR VEHICLES - - 84 (84) 100 100 APA DUES - 1,235 550 685 1,690 1,590 Total Dues & Fees - 1,260 634 626 3,120 5,785 Education & Training PROFESSIONAL TRAINING - 3,000 670 2,330 4,200 - APA CONFERENCE - - - - 700 GACE CONFERENCE - FALL - - - - 350 GA URBAN FORESTRY COUNCIL SEMINARS - - - - 120 CPESC - - - - 475 GA APA CONFERENCE - SPRING & FALL - - - - 700 GAZA CONFERENCE - SUMMER - - - - 300 Total Education & Training - 3,000 670 2,330 4,200 2,645 Maintenance Contracts SOFTWARE ANNUAL MAINTENANCE - - 18,424 (18,424) - - Total Maintenance - - 18,424 (18,424) - - General Supplies SUPPLIES 28 - - - - 500 Total General Supplies 28 - - - - 500 Gasoline/Diesel GASOLINE - 10,800 2,602 8,198 10,800 10,800 Total Gasoline/Diesel - 10,800 2,602 8,198 10,800 10,800 Food/Meals BOARD ACTIVITIES 316 400 - 400 400 200 Total Food/Meals 316 400 - 400 400 200 Uniforms UNIFORMS - 1,000 159 841 1,200 600 City of Milton 135 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 BUDGET DETAILS COMMUNITY DEVELOPMENT CITY OF MILTON Total Uniforms - 1,000 159 841 1,200 600 Furniture & Fixtures FILING CABINETS & STORAGE BINS 7,002 1,000 353 647 1,000 1,000 Total Furniture & Fixtures 7,002 1,000 353 647 1,000 1,000 Other Equip/Cell Phones CELL PHONE REPLACEMENT - - 30 (30) 100 200 Total Cell Phones - - 30 (30) 100 200 Other Equip/NPDES Equipment NPDES Equipment 1,559 2,500 - 2,500 2,000 2,000 Total NPDES Equipment 1,559 2,500 - 2,500 2,000 2,000 GRAND TOTAL 1,620,631 901,269 639,738 261,531 679,334 652,724 City of Milton 136 FY 2011 Proposed Budget                 Debt Service                           City of Milton 137 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Capital Lease Principal 606,626$ 637,831$ 662,622$ 662,622$ Capital Lease Interest 102,768 78,710 53,921 53,921 Other Debt/TAN Interest 33,590 - - - TOTAL 742,984$ 716,541$ 716,543$ 716,543$ BUDGET SUMMARY DEBT SERVICE CITY OF MILTON City of Milton 138 FY 2011 Proposed Budget                 Other Financing Uses                           City of Milton 139 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 Unallocated -$ 7,194,120$ 134,878$ 133,450$ Op Transfer Out to Cap Proj Fd 4,118,139 2,434,161 3,598,573 3,598,573 Op Transfer Out to Cap Grant Fd 290,662 - 238,240 238,240 Op Transfer Out to Op Grant Fd 12,843 32,596 81,471 81,471 TOTAL 4,421,644$ 9,660,877$ 4,053,162$ 4,051,734$ BUDGET SUMMARY OTHER FINANCING USES CITY OF MILTON City of Milton 140 FY 2011 Proposed Budget                 Special Events Fund                           City of Milton 141 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 ACTUALS AS OF 6/7/10 BUDGET BALANCE FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 REVENUES: Interest Revenue 120 - - - Milton Roundup 7,700 5,000 3,800 1,200 10,000 10,000 Donations 2,000 2,000 Holiday Card Sales 405 - - - T-Shirt Sales 440 - - - 500 500 Mayor's Run - - 2,367 (2,367) 2,000 2,000 Op Transfer In-Htl/Mtl Tax Fd 40,000 40,000 24,828 15,172 35,000 35,000 Budgeted Fund Balance - - - - TOTAL REVENUES 48,665 45,000 30,994 14,006 49,500 49,500 ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 ACTUALS AS OF 6/7/10 BUDGET BALANCE FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 EXPENDITURES: Professional Fees 6,032 8,300 11,900 (3,600) 13,500 13,500 Rental Equip & Vehicle 7,421 8,700 10,546 (1,846) 8,500 8,500 Advertising 2,322 10,100 2,733 7,367 7,000 7,000 Printing 5,939 4,500 1,863 2,637 2,750 2,750 General Supplies 6,776 7,200 7,597 (397) 4,300 4,300 Food/Meals 3,277 3,700 427 3,273 2,100 2,100 Machinery & Equip - 2,500 - 2,500 600 600 Unallocated - - - - 10,750 10,750 TOTAL EXPENDITURES 31,768 45,000 35,065 9,935 49,500 49,500 BUDGET SUMMARY SPECIAL EVENTS FUND CITY OF MILTON City of Milton 142 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2008 Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Approved Budget FY 2011 Professional Fees Crabapple Arts Festival 1,092 (2,370) 500 5,500 (5,000) 3,500 3,500 Total Professional Fees 1,092 (2,370) 500 5,500 (5,000) 3,500 3,500 - Rental Equip & Vehicles Crabapple Antique & Art Festival 1,940 580 1,000 - 1,000 Total Rental Equip & Vehicles 1,940 580 1,000 - 1,000 - - - Advertising Crabapple Arts Festival 4,271 85 5,000 - 5,000 Total Advertising 4,271 85 5,000 - 5,000 - - - Printing Crabapple Arts Festival 1,344 123 500 - 500 Total Printing 1,344 123 500 - 500 - - - General Supplies Crabapple Arts Festival Supplies 646 31 100 - 100 Total General Supplies 646 31 100 - 100 - - - Food/Meals Crabapple Arts 13 - - - - Total Food & Meals 13 - - - - - - - Machinery/Equip Crabapple Arts - - - - - Total Promotional - - - - - - - - GRAND TOTAL 9,306 (1,550) 7,100 5,500 1,600 3,500 3,500 - CITY OF MILTONSPECIAL EVENTS FUND BUDGET DETAILS CRABAPPLE ANTIQUE & ART FESTIVAL EVENT City of Milton 143 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2008 Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Approved Budget FY 2011 Professional Fees Milton Roundup 17,084 3,765 2,000 4,050 (2,050) 5,000 5,000 Total Professional Fees 17,084 3,765 2,000 4,050 (2,050) 5,000 5,000 - Rental Equip & Vehicles Milton Roundup - 1,741 5,000 3,826 1,174 2,000 2,000 Total Rental Equip & Vehicles - 1,741 5,000 3,826 1,174 2,000 2,000 - Advertising Milton Roundup - 1,000 533 467 2,500 2,500 Total Advertising - - 1,000 533 467 2,500 2,500 - Printing Milton Roundup - 20 1,000 994 7 1,500 1,500 Total Printing - 20 1,000 994 7 1,500 1,500 - General Supplies Milton Roundup Supplies 996 21 1,000 5,758 (4,758) 2,000 2,000 Total General Supplies 996 21 1,000 5,758 (4,758) 2,000 2,000 - Food/Meals Milton Roundup 190 314 - 372 (372) 100 100 Total Food & Meals 190 314 - 372 (372) 100 100 - Machinery/Equip Milton Roundup - - 2,500 - 2,500 600 600 Total Promotional - - 2,500 - 2,500 600 600 - GRAND TOTAL 18,270 5,861 12,500 15,532 (3,032) 13,700 13,700 - CITY OF MILTONSPECIAL EVENTS FUND BUDGET DETAILS MILTON ROUNDUP EVENT City of Milton 144 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2008 Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Approved Budget FY 2011 Professional Fees Veteran's Day - - - - Total Professional Fees - - - - - - - - Rental Equip & Vehicles Veteran's Day - - - - - Total Rental Equip & Vehicles - - - - - - - - Advertising Veteran's Day - 634 700 634 66 500 500 Total Advertising - 634 700 634 66 500 500 - Printing Veteran's Day - - - Total Printing - - - - - - - - General Supplies Veteran's Day - - - - Total General Supplies - - - - - - - - Food/Meals Veteran's Day - - - - - Total Food & Meals - - - - - - - - Machinery/Equip Veteran's Day - - - - - Total Promotional - - - - - - - - GRAND TOTAL - 634 700 634 66 500 500 - CITY OF MILTONSPECIAL EVENTS FUND BUDGET DETAILS VETERAN'S DAY EVENT City of Milton 145 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2008 Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Approved Budget FY 2011 Professional Fees Tree Lighting 1,000 1,000 Total Professional Fees - - - - - 1,000 1,000 - Rental Equip & Vehicles Tree Lighting 1,000 1,000 Total Rental Equip & Vehicles - - - - - 1,000 1,000 - Advertising Tree Lighting 1,000 1,000 Total Advertising - - - - - 1,000 1,000 - Printing Tree Lighting 250 250 Total Printing - - - - - 250 250 - General Supplies Tree Lighting 200 200 Total General Supplies - - - - - 200 200 - Food/Meals Tree Lighting Total Food & Meals - - - - - - - - Machinery/Equip Tree Lighting Total Promotional - - - - - - - - GRAND TOTAL - - - - - 3,450 3,450 - CITY OF MILTONSPECIAL EVENTS FUND BUDGET DETAILS TREE LIGHTING CEREMONY EVENT City of Milton 146 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2008 Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Approved Budget FY 2011 Professional Fees Christmas in Crabapple 4,194 2,283 2,000 1,350 650 1,000 1,000 Total Professional Fees 4,194 2,283 2,000 1,350 650 1,000 1,000 - Rental Equip & Vehicles Christmas in Crabapple 300 715 - 3,295 (3,295) 1,000 1,000 Total Rental Equip & Vehicles 300 715 - 3,295 (3,295) 1,000 1,000 - Advertising Christmas in Crabapple - 400 585 (185) 1,000 1,000 Total Advertising - - 400 585 (185) 1,000 1,000 - Printing Christmas in Crabapple - 4,023 1,500 309 1,191 250 250 Total Printing - 4,023 1,500 309 1,191 250 250 - General Supplies Christmas in Crabapple 850 1,088 500 243 257 200 200 Total General Supplies 850 1,088 500 243 257 200 200 - Food/Meals Christmas in Crabapple - - - 55 (55) Total Food & Meals - - - 55 (55) - - - Machinery/Equip Christmas in Crabapple - - - - - Total Promotional - - - - - - - - GRAND TOTAL 5,344 8,109 4,400 5,836 (1,436) 3,450 3,450 - CITY OF MILTONSPECIAL EVENTS FUND BUDGET DETAILS CHRISTMAS IN CRABAPPLE EVENT City of Milton 147 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2008 Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Approved Budget FY 2011 Professional Fees Earth Day/Spring Event - 300 500 (200) 500 500 Total Professional Fees - - 300 500 (200) 500 500 - Rental Equip & Vehicles Earth Day/Spring Event - - - 379 (379) 1,000 1,000 Total Rental Equip & Vehicles - - - 379 (379) 1,000 1,000 - Advertising Earth Day/Spring Event - 500 - 500 Total Advertising - - 500 - 500 - - - Printing Earth Day/Spring Event - - 561 (561) 250 250 Total Printing - - - 561 (561) 250 250 - General Supplies Earth Day/Spring Event - 2,000 1,404 596 500 500 Total General Supplies - - 2,000 1,404 596 500 500 - Food/Meals Earth Day/Spring Event - - - - - Total Food & Meals - - - - - - - - Machinery/Equip Earth Day/Spring Event - - - - - Total Promotional - - - - - - - - GRAND TOTAL - - 2,800 2,844 (44) 2,250 2,250 - CITY OF MILTONSPECIAL EVENTS FUND BUDGET DETAILS EARTH DAY EVENT City of Milton 148 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2008 Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Approved Budget FY 2011 Professional Fees Memorial Day 800 274 1,000 500 500 1,000 1,000 Total Professional Fees 800 274 1,000 500 500 1,000 1,000 - Rental Equip & Vehicles Memorial Day - 730 1,200 3,046 (1,846) 1,800 1,800 Total Rental Equip & Vehicles - 730 1,200 3,046 (1,846) 1,800 1,800 - Advertising Memorial Day - 334 1,500 980 520 1,500 1,500 Total Advertising - 334 1,500 980 520 1,500 1,500 - Printing Memorial Day 195 1,174 1,200 - 1,200 250 250 Total Printing 195 1,174 1,200 - 1,200 250 250 - General Supplies Memorial Day Supplies 274 55 100 193 (93) 200 200 Total General Supplies 274 55 100 193 (93) 200 200 - Food/Meals Memorial Day - - - - - Total Food & Meals - - - - - - - - Machinery/Equip Memorial Day - - - - - Total Promotional - - - - - - - - GRAND TOTAL 1,269 2,567 5,000 4,719 281 4,750 4,750 - CITY OF MILTONSPECIAL EVENTS FUND BUDGET DETAILS MEMORIAL DAY EVENT City of Milton 149 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2008 Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Approved Budget FY 2011 Professional Fees Volunteer Appreciation - - - - - 500 500 Total Professional Fees - - - - - 500 500 - Rental Equip & Vehicles Volunteer Appreciation - 3,136 1,000 - 1,000 1,000 1,000 Total Rental Equip & Vehicles - 3,136 1,000 - 1,000 1,000 1,000 - Advertising Volunteer Appreciation - - - - - Total Advertising - - - - - - - - Printing Volunteer Appreciation - - - - - Total Printing - - - - - - - - General Supplies Volunteer Appreciation - 3,969 3,000 - 3,000 1,000 1,000 Total General Supplies - 3,969 3,000 - 3,000 1,000 1,000 - Food/Meals Volunteer Appreciation - 2,964 3,500 - 3,500 2,000 2,000 Total Food & Meals - 2,964 3,500 - 3,500 2,000 2,000 - Machinery/Equip Volunteer Appreciation - - - - - Total Promotional - - - - - - - - GRAND TOTAL - 10,068 7,500 - 7,500 4,500 4,500 - CITY OF MILTONSPECIAL EVENTS FUND BUDGET DETAILS VOLUNTEER APPRECIATION City of Milton 150 FY 2011 Proposed Budget Account Description Account Detail Actuals FY 2008 Actuals FY 2009 Final Amended Budget FY 2010 Actuals as of 6/7/10 Budget Balance FY 2010 Budget Requests FY 2011 City Manager Approved FY 2011 Approved Budget FY 2011 Professional Fees Other Events - 100 - - - 1,000 1,000 Total Professional Fees - 100 - - - 1,000 1,000 - Rental Equip & Vehicles Other Events 700 700 Total Rental Equip & Vehicles - - - - - 700 700 - Advertising Other Events 500 500 Total Advertising - - - - - 500 500 - Printing Other Events 250 250 Total Printing - - - - - 250 250 - General Supplies Other Events 200 200 Total General Supplies - - - - - 200 200 - Food/Meals Other Events Total Food & Meals - - - - - - - - Machinery/Equip Other Events Total Promotional - - - - - - - - GRAND TOTAL - 100 - - - 2,650 2,650 - CITY OF MILTONSPECIAL EVENTS FUND BUDGET DETAILS OTHER EVENTS City of Milton 151 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 152 FY 2011 Proposed Budget                 Confiscated Assets Fund                           City of Milton 153 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 BUDGET REQUESTS FY 2011 CITY MANAGER APPROVED FY 2011 REVENUES: Cash Confiscations 43,763$ -$ -$ -$ -$ -$ Interest Earned 47 85 69 16 - - Budgeted Fund Balance - 43,810 - 43,810 2,800 2,800 TOTAL REVENUES 43,810$ 43,895$ 69$ 43,826$ 2,800$ 2,800$ ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 BUDGET REQUESTS FY 2011 CITY MANAGER APPROVED FY 2011 EXPENDITURES: Education & Training -$ -$ 5,000$ (5,000)$ 2,800$ 2,800$ Maintenance Contracts - 1,843 1,843 0 - - Other Equipment - - 764 (764) - - Cameras - 1,880 3,760 (1,880) - - Unallocated 43,673 40,172 - 40,172 - - TOTAL EXPENDITURES 43,673$ 43,895$ 11,367$ 32,528$ 2,800$ 2,800$ BUDGET SUMMARY CONFISCATED ASSETS FUND CITY OF MILTON City of Milton 154 FY 2011 Proposed Budget               Emergency 911 Fund                             City of Milton 155 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 BUDGET REQUESTS FY 2011 CITY MANAGER APPROVED FY 2011 REVENUES: Wireless 911 Fees 734,215$ 700,000$ 598,889$ 101,111$ 700,000$ 700,000$ Interest Earned 60 - - - TOTAL REVENUES 734,275$ 700,000$ 598,889$ 101,111$ 700,000$ 700,000$ ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 BUDGET REQUESTS FY 2011 CITY MANAGER APPROVED FY 2011 EXPENDITURES: Communications 21,885$ -$ 17,619$ (17,619)$ 21,000$ 21,000$ Maintenance Contract (IGA Alph)536,419 638,231 598,677 39,554 606,787 606,787 Unallocated - 61,769 - 61,769 72,213 72,213 TOTAL EXPENDITURES 558,304$ 700,000$ 616,297$ 83,703$ 700,000$ 700,000$ BUDGET SUMMARY EMERGENCY 911 FUND CITY OF MILTON City of Milton 156 FY 2011 Proposed Budget               Operating Grant Fund                             City of Milton 157 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 REVENUES: SAFER Grant 101,996$ 85,934$ 71,450$ 14,484$ 50,032$ 50,032$ GEMA (Flood Reimbursement)- 40,348 40,348 0 - - Crabapple Festival 2,370 1,016 1,016 1 - - Interest Revenues 66 - - Op Transfer In from General Fd 12,843 32,596 17,863 14,733 81,471 81,471 TOTAL REVENUES 117,274$ 159,894$ 130,676$ 29,218$ 131,503$ 131,503$ ACCOUNT DESCRIPTION ACTUALS FY 2009 FINAL BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 BUDGET REQUEST FY 2011 CITY MANAGER APPROVED FY 2011 EXPENDITURES: City Manager GCDD Mini Block Grants -$ -$ -$ -$ 3,350$ 3,350$ General Administration: Professional Fees 2,370 1,016 - 1,016 - - Public Safety: Salaries & Wages 106,906 118,530 79,461 39,069 111,182 111,182 Holiday Pay - - 3,617 (3,617) 6,885 6,885 401A (SS Match)4,009 - 3,117 (3,117) 4,170 4,170 FICA Medicare - - 437 (437) 1,612 1,612 Pension 3,496 - 2,682 (2,682) 4,304 4,304 Public Works: Professional Fees - 40,348 - 40,348 TOTAL EXPENDITURES 116,780$159,894$89,313$70,581$131,503$131,503$ OPERATING GRANT FUND CITY OF MILTON BUDGET SUMMARY TOTAL EXPENDITURES 116,780$ 159,894$ 89,313$ 70,581$ 131,503$ 131,503$ City of Milton 158 FY 2011 Proposed Budget               Hotel/Motel Tax Fund                             City of Milton 159 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 APPROVED BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 BUDGET REQUESTS FY 2011 CITY MANAGER APPROVED FY 2011 REVENUES: Hotel/Motel Taxes 46,439$ 47,000$ 33,089$ 13,911$ 35,000$ 35,000$ TOTAL REVENUES 46,439$ 47,000$ 33,089$ 13,911$ 35,000$ 35,000$ ACCOUNT DESCRIPTION ACTUALS FY 2009 APPROVED BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 BUDGET REQUESTS FY 2011 CITY MANAGER APPROVED FY 2011 EXPENDITURES: Op Transfer Out to General Fd 6,439$ 7,000$ -$ 7,000$ -$ -$ Op Transfer Out to Special Ev Fd 40,000 40,000 33,089 6,911 35,000 35,000 TOTAL EXPENDITURES 46,439$ 47,000$ 33,089$ 13,911$ 35,000$ 35,000$ HOTEL/MOTEL TAX FUND CITY OF MILTON BUDGET SUMMARY City of Milton 160 FY 2011 Proposed Budget               Capital Projects Fund                             City of Milton 161 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 AMENDED BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 PROJECTED BUDGET FY 2011 CITY MANAGER APPROVED FY 2011 REVENUES: Infrastructure Maintenance Fee 74,266$ 65,000$ 48,483$ 16,517$ 65,000$ 65,000$ Sidewalk Replacement - 70,558 - 70,558 - - Tree Recompense 12,800 12,800 - 12,800 - - Landfill Use Fees 138,264 185,000 129,147 55,853 155,000 155,000 HYA Fees - 57,650 13,142 44,508 20,000 20,000 Interest Revenue 2,840 2,000 - 2,000 2,000 2,000 Realized Gain on Investments 14,487 - - - 2,000 2,000 Capital Lease Proceeds - 446,500 20,500 426,000 - - Op Transfer In from General Fd 4,118,139 2,376,511 - 2,376,511 3,598,573 3,598,573 Budgeted Fund Balance - 4,800,315 - 4,800,315 - - TOTAL REVENUES 4,360,796$ 8,016,334$ 211,272$ 7,805,062$ 3,842,573$ 3,842,573$ ACCOUNT DESCRIPTION BUDGET BALANCE FY 2009 AMENDED BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 BUDGET REQUESTS FY 2011 CITY MANAGER APPROVED FY 2011 EXPENDITURES: City Council: City Hall 2,231$ 2,231$ 2,231$ 0$ 175,000$ 175,000$ UASI Funding - - - - 250,000 250,000 General Administration: New Vehicles - 27,300 12,300 15,000 - - Finance: Financial Software - 181,000 20,389 160,611 - - IT: Color Orthophotography - 31,325 31,325 - - - Computer Refreshes ----30 000 30 000 BUDGET SUMMARY CAPITAL PROJECTS FUND CITY OF MILTON Computer Refreshes - - - - 30,000 30,000 Police: New Vehicles 37,412 120,233 101,328 18,905 36,000 36,000 Vehicle Reserve 55,966 405,966 - 405,966 50,000 50,000 Police Record Mgmt Software 3,599 3,599 14,841 (11,242) - - Fire: Fire Station Improvements 23,729 23,729 632 23,097 - - New Vehicles - 22,400 - 22,400 - - Fire Apparatus - 426,000 - 426,000 - - Furniture & Fixtures 7,950 - - - - - Vehicle Replacement Reserve - - - - 40,000 40,000 Advanced Life Support Equip 50,000 50,000 29,580 20,420 10,000 10,000 SCBA Cascade Trailer - - - - 60,000 60,000 Public Works: Construction Inspectors 69,698 69,698 - 69,698 20,000 20,000 Gravel Roads Maintenance 177,355 177,355 48,872 128,483 145,000 145,000 Stormwater Maintenance 216,620 216,620 995 215,625 75,000 75,000 NPDES Permit Compliance 335,450 760,450 294,150 466,300 100,000 100,000 Pavement Management 1,415,036 1,915,036 676,107 1,238,929 1,750,000 1,750,000 Traffic Calming 31,942 56,942 - 56,942 10,000 10,000 Bridge Repairs-Landrum Rd 242,868 242,868 - 242,868 - - Resurface & Patch Artials/Collectors - - - - - - Resurface Local Roads - - - - - - Re-Striping 71,515 96,515 73,067 23,449 60,000 60,000 Edge of Pavement Program 50,000 50,000 - 50,000 - - Bridge Replacement Program 21,468 696,468 62,737 633,731 100,000 100,000 Sidewalks 100,000 - - - 10,000 10,000 New Vehicles - 100,000 69,322 30,678 - - Bethany/Cogburn Intersect Impr - - - - 575,000 575,000 Hopewell/Francis/Cogburn Intersect Impr - - - - 112,103 112,103 Relocate PW Yard - - - - 50,000 50,000 Parks & Recreation: Land Acquisition/Park Improvemts 1,208,234 1,498,514 16,400 1,482,114 (1,080,000) (1,080,000) City of Milton 162 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2009 AMENDED BUDGET FY 2010 ACTUALS AS OF 7/31/10 BUDGET BALANCE FY 2010 PROJECTED BUDGET FY 2011 CITY MANAGER APPROVED FY 2011 BUDGET SUMMARY CAPITAL PROJECTS FUND CITY OF MILTON Park Improvements 290,280 - - - - - Milton Trails 200,000 300,000 - 300,000 (300,000) (300,000) Bell Memorial Cap Improvmts - 57,650 - 57,650 20,000 20,000 Trail Plan Implementation - - - - 1,000,000 1,000,000 Trail Plan Update - - - - 15,000 15,000 Schools IGA - - - - 75,000 75,000 Park & Rec 15-Year Comp Plan - - - - 25,000 25,000 Sign Program - - - - 15,000 15,000 Crabapple Crossing Partnership - - - - 75,000 75,000 Crabapple Community Center/Park - - - - 40,000 40,000 Birmingham Park Master Plan - - - - 25,000 25,000 Bethwell Community House Renovations - - - - 110,000 110,000 Community Development: Comprehensive Plan 109,520 109,520 58 109,463 (84,463) (84,463) Arnold Mill Corridor Study 150,000 150,000 - 150,000 (30,000) (30,000) Tree Recompense 12,800 12,800 175 12,625 - - New Vehicles - 39,115 38,774 341 - - Community Dev Software - 173,000 115,911 57,089 - - Hwy 9 Master Plan - - - - 80,000 80,000 TDR Feasibility Study - - - - 75,000 75,000 Crabapple Master Plan - - - - 25,000 25,000 Unallocated - - - - 98,933 98,933 TOTAL EXPENDITURES 4,883,673$ 8,016,334$ 1,609,192$ 6,407,142$ 3,842,573$ 3,842,573$ City of Milton 163 FY 2011 Proposed Budget Capital Project FY 2007 Budget FY 2008 Budget FY 2009 Amended Budget FY 2010 Amended Budget Project Exp. As of 6/7/10 FY 2010 Budget Balance Remaining FY 2011 Budget Requested FY 2012 Plan FY 2013 Plan Beyond Total Project Cost Mayor & Council UASI* - - - - - - 250,000 125,000 - - 375,000 City Hall* - - - - - - 175,000 - - - 175,000 TOTAL MAYOR & COUNCIL - - - - - - 425,000 125,000 - - 550,000 General Administration New Vehicles 27,300 12,300 15,000 - - - - 27,300 TOTAL GENERAL ADMINISTRATION - - - 27,300 12,300 15,000 - - - - 27,300 Finance Financial Software 181,000 18,361 162,639 - - - - 181,000 TOTAL FINANCE - - - 181,000 18,361 162,639 - - - - 181,000 Information Techonology Color Orthophotography & LiDAR 31,325 31,325 - - - - - 31,325 Computer Refreshes 30,000 30,000 TOTAL INFORMATION TECHNOLOGY - - - 31,325 31,325 - 30,000 - - - 61,325 Police Records Management Software 78,000 124,043 - 198,444 3,599 - - - - 202,043 Vehicle Replacement Reserve 5,966 50,000 44,034 - 100,000 50,000 200,000 230,000 - 580,000 New vehicle for additional officer 97,237 62,720 82,821 223,873 18,905 36,000 - 278,778 TOTAL POLICE - 181,203 236,763 126,855 422,317 122,504 86,000 200,000 230,000 - 1,060,821 Fire Tanker-Pumper Truck - 426,000 - 426,000 - - - - 426,000 Station Renovation & Repair 50,000 10,000 - 40,993 19,007 - - - - 60,000 Advanced Life Support Equipment 50,000 - 29,580 20,420 10,000 - - 60,000 New Vehicle - - - 22,400 - 22,400 - 22,400 Vehicle Replacement Reserve 305,966 305,966 40,000 345,966 SCBA Cascade Trailer* - - - - - - 60,000 - - - 60,000 TOTAL FIRE - 50,000 60,000 754,366 70,573 793,793 110,000 - - - 974,366 Public Works Pavement Management 635,000 1,330,000 500,000 1,221,720 1,243,280 1,750,000 2,275,000 2,240,000 10,505,000 19,235,000 Replace Landrum Road Bridge 320,000 - - 77,132 242,868 - - - - 320,000 Construction Inspectors 75,000 - 5,302 69,698 20,000 220,000 230,000 240,000 785,000 Re-Striping of Existing Roads 50,000 70,000 25,000 121,552 23,448 60,000 80,000 85,000 90,000 460,000 Edge of Pavement Repair 50,000 - - 50,000 - 60,000 65,000 70,000 245,000 Traffic Calming 35,000 35,000 25,000 38,058 56,942 10,000 62,000 69,000 76,000 312,000 Repair Major Stormwater Structures 159,750 65,000 - 9,125 215,625 75,000 180,000 250,000 1,100,000 1,829,750 FY 2011 Capital Requests pj , Bridge Replacement Program 50,000 675,000 60,007 664,993 100,000 810,000 820,000 930,000 3,385,000 Gravel Roads Maintenance 201,000 175,000 - 247,518 128,482 145,000 150,000 205,000 335,000 1,211,000 NPDES 433,500 425,000 392,200 466,300 100,000 250,000 250,000 350,000 1,808,500 New Vehicles - - - 100,000 69,322 30,678 - - - - 100,000 Bethany/Cogburn Intersection Improvmts* - - - - - - 575,000 - - - 575,000 Hopewell/Francis/Cogburn Intersection Impr* - - - - - - 112,103 750,000 - - 862,103 Relocation of PW Yard* - - - - - - 50,000 - - - 50,000 PW-Sidewalk Repair* - - - - - - 10,000 - - - 10,000 TOTAL PUBLIC WORKS - 1,400,750 2,283,500 1,750,000 2,241,936 3,192,314 3,007,103 4,837,000 4,214,000 13,696,000 31,188,353 Parks & Recreation Land Acquisition & Park Enhancement 90,434 1,208,234 233,000 43,864 1,487,804 (1,080,000) 451,668 Milton Trails 200,000 100,000 - 300,000 (300,000) - Trail Plan Implementation* - - - - - - 1,000,000 - - - 1,000,000 Trail Plan Update* - - - - - - 15,000 - - - 15,000 Schools IGA* - - - - - - 75,000 - - - 75,000 Parks & Rec 15-Year Comp Plan* - - - - - - 25,000 - - - 25,000 Sign Program* - - - - - - 15,000 - - - 15,000 Crabapple Crossing Partnership* - - - - - - 75,000 - - - 75,000 Crabapple Community Center/Park* - - - - - - 40,000 - - - 40,000 Birmingham Park Master Plan* - - - - - - 25,000 - - - 25,000 Bethwell Community House Renovations* - - - - - - 110,000 - - - 110,000 Bell Memorial Capital Improvements - - 32,650 25,000 - 57,650 20,000 - - - 77,650 TOTAL PARKS & RECREATION - 90,434 1,440,884 358,000 43,864 1,845,454 20,000 - - - 1,909,318 Community Development Arnold Mill Master Plan 150,000 - - 150,000 (30,000) - - - 120,000 Comprehensive Plan 200,000 - - 90,537 109,463 (84,463) - - - 115,537 Tree Recompense - - - 12,800 - 12,800 - - - - 12,800 New Vehicles - - - 39,115 38,774 341 - - - - 39,115 Comm Dev Software - - - 173,000 78,975 94,025 - - - - 173,000 Community Agenda Financial Model* - - - - - - - - - - - Hwy 9 Master Plan* - - - - - - 80,000 - - - 80,000 Impact Fee Feasibility Study* - - - - - - - 80,000 - - 80,000 TDR Feasibility Study* - - - - - - 75,000 - - - 75,000 Crabapple Master Plan* - - - - - - 25,000 - - - 25,000 TOTAL COMMUNITY DEVELOPMENT 200,000 - 150,000 224,915 208,286 366,629 65,537 80,000 - - 720,452 Total 200,000 1,722,387 4,171,147 3,453,761 3,048,963 6,498,332 3,743,640 5,242,000 4,444,000 13,696,000 36,672,935 City of Milton 164 FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design 124,000 - - - - - 124,000 Study / Consultant Project 50,000 - - - - - 50,000 Legal Services (related to project only) - - - - - - - Advertising (related to project only) 1,000 - - - - - 1,000 Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 175,000 - - - - - 175,000 Financing SourcesCapital Project Fund (300) 400,000 - - - - - 400,000 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 400,000 - - - - - 400,000 Capital Project Request FormMilton City HallProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)City ManagerNewImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: There will be further detail on the impact on the operating budget as this project moves forward. NoneDetail Project Description: Supportive of which Council goal: (required field) In the next several fiscal years, the Milton Mayor and City Council have expressed an interest in moving away from the monthly rental, business park, type environment where the current City Hall is located. Over the next years, there will be a need to re-evaluate a master plan, design, engineer and build a City Hall structure. At the onset of this budget year, staff remains in the "planning for the next steps" phase. Staff is of the belief there should be money programmed related to City Hall and therefore estimates conservatively the revisit of a master plan at a cost not to exceed $50,000. Additionally, it appears planning and design range industry wide between 30% and 35% of the project total cost. Making several of the assumptions we have made as a group, a total project cost of $6,000,000 would result in planning and design somewhere in the neighborhood of $400,000.8 City Hall Future NeedsMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton165FY 2011 Proposed Budget FY 2008BudgetFY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011PlanFY 2012PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design - - - - - - - - - - Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted - - - - - - - - - - Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition 78,000 124,043 - 198,444 - 3,599 - - - 202,043 Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 78,000 124,043 - 198,444 - 3,599 - - - 202,043 Financing SourcesCapital Project Fund (301) - - - - - - - Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources - - - - - - - - - - Impact on Operating BudgetSungard OSSI Record Management SoftwareCapital Project Request FormProject NumberSelect from drop down listRequesting Department:300-3210-542.40-10 PD0803Type of Project or Acquisition:Select from drop down listImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - 24,906 24,906 24,906 24,906 24,906 124,530 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - 24,906 24,906 - 24,906 24,906 24,906 74,718 Supportive of which Council goal: (required field) Relation to Other Projects: Meets legal mandate:Detail Impact on Operating Budget: Improves efficiency:Included in an approved departmental work plan:Removes/reduces a hazard:Other Project Priorities: (choose all that apply)Select from drop down listDetail Project Description: City of Milton166FY 2011 Proposed Budget FY 2008BudgetFY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 8/23/09BudgetBalanceRemainingFY 2011PlanFY 2012PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design - - - - - - - - - - Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted - - - - - - - - - - Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition 5,966 50,000 350,000 - - 405,966 108,024 200,000 230,000 943,990 Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 5,966 50,000 350,000 - - 405,966 108,024 200,000 230,000 943,990 Financing SourcesCapital Project Fund (301) 5,966 50,000 350,000 108,024 200,000 230,000 943,990 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 5,966 50,000 350,000 - - - 108,024 200,000 230,000 943,990 Impact on Operating BudgetCapital Project Request FormAPPARATUS & VEHICLE REPLACEMENT RESERVEProject NumberRequesting Department:Type of Project or Acquisition:300-3110-542.20-20Public SafetyReplacementImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: Apparatus and vehicles in public safety have a anticipated useable life and then require replacement. It makes prudent budgeting sense to fund a replacement each year so that when the apparatus or vehicle must be replaced, the funding impact in one fiscal year is less. A fire engine or aerial apparatus has an estimated useable life, absent major unanticipated damage, of 10 - 12 years. Other vehicles have an anticipated useable life of 5 years.Select from drop down listOther Project Priorities: (choose all that apply)Meets legal mandate:Removes/reduces a hazard:Included in an approved departmental work plan:Improves efficiency:Detail Impact on Operating Budget: No impact expected.Relation to Other Projects: NoneCity of Milton167FY 2011 Proposed Budget Supportive of which Council work plan item (required field) ACCOUNT DESCRIPTIONACCOUNT NUMBERFY 2008FUNDING REQUESTOther Project Priorities: (choose all that apply)Meets legal mandate:Salary/Benefits - Removes/reduces a hazard: Professional Fees521-2000 - Included in an approved comprehensive plan: Professional Fees - CH2M 521-2100 - Improves efficiency:Equipment R & M522-2100 - Detail Description of New Program/Service or Improvement of Existing Service Level:Grounds R & M522-2040 - Facilities R & M522-2200 - Vehicle R & M522-2300Land/Building Rental 522-3100 - Communications523-2000 - Advertising523-3000 - Printing523-4000 - Travel 523-5000 - Dues & Fees523-7000 - What measurement will be used to gauge the performance of this new service/program or Purchase apparatus capable of conducting water operations so that we can provide quick and capable service to the citizens who have low water pressure or no hydrants in their area. The proposed apparatus will be configured as a tanker/pumper with a 1500GPM single stage pump with a 2000 gallon tank.CITY OF MILTONCAPITAL PROJECT REQUEST FORMFire-Rescue Department - Reserve Apparatus Pumper/TankerEnter Funding Request by Account in the Area Below:Select from drop down listDues & Fees523-7000Education & Training 523-6000 - Maintenance Contracts 523-8501 - General Supplies531-1000 - Utilities: Water531-2100 - Utilities: Natural Gas 531-2200 - Utilities: Electricity531-2300 - Food/Meals523-3000 - Uniforms531-7000 - Mach/Equip542-1000 426,000 Promotional533-1000 - Non-Recurring532-4000 - TOTAL$ 426,000 - 426,000 Impact on Operating BudgetFY 2010FY 2011FY 2012FY 2013FY 2014Increases Operating Costs - - 5,000 5,200 5,408 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact $ - $ - $ 5,000 $ 5,200 $ 5,408 what current performance measure will be improved through the initiative? (this can be a current performance measurement or the addition of a new measurement)implementation of this The apparatus as configured would come fully equipped to serve in its primary capacity, provide a means of water to areas of the City with no water supply and serve a secondary function as the back-up (reserve) apparatus.Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs)Vehicle - $485,000 - $500,000 Equipment - $70,000 Rescue Equipment - $40,000 Annual Maintenance Cost - $5,000 Total Cost $615,000Salary/BenefitsMaintenance & OperatingCity of Milton168FY 2011 Proposed Budget FY 2008BudgetFY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011PlanFY 2012PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design - - - - - - - - - - Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted 50,000 10,000 - 36,271 4,722 19,007 - - - 60,000 Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 50,000 10,000 - 36,271 4,722 19,007 - - - 60,000 Financing SourcesCapital Project Fund (300) 50,000 10,000 - - - - 60,000 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 50,000 10,000 - - - - - - - 60,000 Impact on Operating BudgetCapital Project Request FormFIRE STATION REPAIR / RENOVATIONProject NumberRequesting Department:Type of Project or Acquisition:300-3110-541.30-10Public SafetyRenovationImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: This capital project serves to continue the renovation of Station 41 and Station 42 and is funded in the budget request from last year. Both of these stations are older and are in regular need of repair to various fixtures as well as general updating of the facade and interior of these buildings.Relation to Other Projects: Station 42 renovationIncluded in an approved departmental work plan:Improves efficiency:Detail Impact on Operating Budget: No impact anticipated.Select from drop down listOther Project Priorities: (choose all that apply)Meets legal mandate:Removes/reduces a hazard:City of Milton169FY 2011 Proposed Budget FY 2009BudgetFY 2010PlanPrior YearExpendituresCurrent YearExpendituresas of 8/23/09BudgetBalanceRemainingFY 2011PlanFY 2012PlanFY 2013PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design - - - - - - - - - - Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted - - - - - - - - - - Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition 50,000 - - 29,580 20,420 10,000 - - - 60,000 Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 50,000 - - 29,580 20,420 10,000 - - - 60,000 Financing SourcesCapital Project Fund (301) - - - - - - - Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources - - - - - - - - - - Impact on Operating BudgetCapital Poject Request FormFIRE - Advanced Life Support EquipmentProject NumberRequesting Department:Type of Project or Acquisition:300-3510-542.10-00Public SafetyNewImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: The Milton Fire Department is anticipating a transition from Basic Life Support to Advanced Life Support service in FY 2009. This increased level of service would bring the City in line with surrounding agencies and allow for life-saving care by the Milton Fire Department while the ambulance service (who offers advanced life support) is still en route. In order to meet this objective, Milton Fire must acquire not only full-function defibrillators, but also certain advanced medications. This capital initiative would fund the purchase of four advanced life support drug boxes. This improves efficiency by overcoming the possible time delay in the response of the contract ambulance service, removes a hazard by making critical care available to citizens, and meets the mandated standard of care for advanced life support services. Other Project Priorities: (choose all that apply)Meets legal mandate:Removes/reduces a hazard:Included in an approved departmental work plan:Improves efficiency:Detail Impact on Operating Budget: There will be recurring costs to keep the pharmacological components of these kits up-to-date. The medicines involved have a shelf-life and must be replaced either when they are used or on a regular cycle (depending upon manufacturer's specifications). Relation to Other Projects: This project is meant to work in conjunction with the SSD Fund initiative to purchase Lifepak 12's. Both are necessary for ALS (paramedic) service.City of Milton170FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - 60,000 - - - - - 60,000 Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures - 60,000 - - - - - 60,000 Financing SourcesCapital Project Fund (300) - - - - - - - - - Capital Grant Project Fund (340) - - - - - - - - - Other - - - - - - - - - Total Financing Sources - - - - - - - - - Impact on Operating BudgetCapital Project Request FormFire Department - Essential Air Supply Support TrailerProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Public SafetyNewImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating -$ 800$ 824$ 849$ 875$ 1,829$ 5,177 Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - 800 824 849 875 1,829 5,177 Supportive of which Council goal: (required field) Detail Project Description: This project involves the purchase of an Air and Light Trailer (Cascade System) that has the capability to refill firefighters' Self Contained Breathing Apparatus tanks while on scene of a fire. A mobile cascade unit would be used on a regular basis to meet the demands of our agricultural, residential, and commercial areas. It would increase the safety of our firefighters and citizens by allowing personnel to stay active on the scene of a fire longer while maintaining compliance with OSHA 1910.134 which governs the use of respiratory protection equipment. Ownership of this operations and safety equipment would lessen our demands on neighboring jurisdictions to render mutual aid and supply a more adequate response time. In some cases on site response to a structural fire would be 30 minutes from a neighboring jurisdiction. Time is critical for the safety of our firefighters and our residents. The performance metric for this initiative will be simply the use of the equipment on the fire and emergency scene and the health and safety of our personnel. This item will also allow us to conduct training exercises (which require use of the system, as well) and keep our firefighters fully operational during the training cycle as well as ready to respond to any calls that occur during the training. Quality of Life - Supporting Efficient and Coordinated Public Safety OperationsOther Project Priorities: (choose all that apply)Meets legal mandate:Removes/reduces a hazard:Included in an approved departmental work plan:Improves efficiency:Detail Impact on Operating Budget: Initial capital outlay will be $85,000 or less. This item will have also have a recurring operating cost similar to any other small tool or generator. It will require regular preventative maintenance, tires, gasoline/oil for the comperssor, hydrostatic testing on the cylendars, etc.Relation to Other Projects: This is a basic life safety project that would allow us to support ourselves rather than continue to use Alpharetta's equipment on a regular basis.City of Milton171FY 2011 Proposed Budget FY 2008BudgetFY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011PlanFY 2012PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design - 25,000 - - - 25,000 25,000 25,000 300,000 375,000 Study / Consultant Project - - - - - - - - 150,000 150,000 Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted 635,000 1,305,000 500,000 549,964 671,757 1,218,280 1,725,000 2,250,000 12,295,000 18,710,000 Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 635,000 1,330,000 500,000 549,964 671,757 1,243,280 1,750,000 2,275,000 12,745,000 19,235,000 Financing SourcesCapital Project Fund (300) - - - - - - - - - Capital Grant Project Fund (340) - - - - - - - - - Other - - - - - - - - - Total Financing Sources - - - - - - - - - Pavement ManagementCapital Project Request FormProject NumberRequesting Department:Comm Services - PW300-4101-522.26-00Type of Project or Acquisition:RenovationImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Detail Project Description: Supportive of which Council goal: (required field) Relation to Other Projects: Meets legal mandate:Detail Impact on Operating Budget: Improves efficiency:Included in an approved departmental work plan:Removes/reduces a hazard:Other Project Priorities: (choose all that apply)Select from drop down listAs part of the annual pavement resurfacing program these funds would be used to provide deep patching and roadway repair for those sections of roads which have not yet been identified for reconstruction but require localized patching and repair. These funds would also be used to provide any pre-overlay repair for those roads approved un the GDOT LMIG program.Provides for reconstruction of the remaining portion of S. Thompson, Freemanville Road (from Louis to Providence Rd)Dinsmore Rd, Webb Rd (SR9 to Cogburn) and New Bullpen Rd in accordance with the Pavement Management Plan. A portion of the requested funding is to be allocated to the repair and paving of residential streets.City of Milton172FY 2011 Proposed Budget FY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011 PlanFY 2012PlanFY 2013PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design - - - - - - - - - - Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted - - - - - - - - - - Construction - in-house 50,000 - - - 50,000 - 60,000 65,000 70,000 245,000 Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 50,000 - - - 50,000 - 60,000 65,000 70,000 245,000 Financing SourcesCapital Project Fund (300) - - - - - - - - - Capital Grant Project Fund (340) - - - - - - - - - Other - - - - - - - - - Total Financing Sources - - - - - - - - - Impact on Operating BudgetType of Project or Acquisition:Capital Project Request FormProject NumberRequesting Department:MaintenanceEdge of Pavement RepairComm Services - PW300-4101-541.40-11Impact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Detail Project Description: Supportive of which Council goal: (required field) Relation to Other Projects: These funds would be used to repair edge of pavement failures and drop-offs along our major roads.These funds are part of the overall pavement management program.Meets legal mandate:Detail Impact on Operating Budget: Improves efficiency:Included in an approved departmental work plan:Select from drop down listRemoves/reduces a hazard:Other Project Priorities: (choose all that apply)City of Milton173FY 2011 Proposed Budget FY 2008 BudgetFY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011PlanFY 2012 PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design - - - - - - - - - - Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted 50,000 70,000 25,000 48,485 73,067 23,448 60,000 80,000 175,000 460,000 Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 50,000 70,000 25,000 48,485 73,067 23,448 60,000 80,000 175,000 460,000 Financing SourcesCapital Project Fund (300) - - - - - - - - - Capital Grant Project Fund (340) - - - - - - - - - Other - - - - - - - - - Total Financing Sources - - - - - - - - - Impact on Operating BudgetRe-Striping of Existing RoadsCapital Project Request FormProject NumberRequesting Department:Comm Services - PW300-4101-541.40-09Type of Project or Acquisition:MaintenanceImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Relation to Other Projects: Meets legal mandate:Detail Impact on Operating Budget: Improves efficiency:Included in an approved departmental work plan:Removes/reduces a hazard:Other Project Priorities: (choose all that apply)Select from drop down listDetail Project Description: Continue the proactive re-striping of roads.City of Milton174FY 2011 Proposed Budget FY 2008BudgetFY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011PlanFY 2012PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design 25,000 - - 6,338 995 17,667 25,000 30,000 300,000 380,000 Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted 134,750 65,000 - 1,792 - 197,958 50,000 150,000 1,050,000 1,449,750 Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 159,750 65,000 - 8,130 995 215,625 75,000 180,000 1,350,000 1,829,750 Financing SourcesCapital Project Fund (300) - - - - - - - - - Capital Grant Project Fund (340) - - - - - - - - - Other - - - - - - - - - Total Financing Sources - - - - - - - - - - Capital Project Request FormProject NumberRequesting Department:Comm Services - PW300-4101-522.25-00Type of Project or Acquisition:MaintenanceRepair Major Stormwater Structures, as neededImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Detail Project Description: Supportive of which Council goal: (required field) Meets legal mandate:Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency:Included in an approved departmental work plan:Removes/reduces a hazard:Other Project Priorities: (choose all that apply)Select from drop down listThese funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. Funding includes the design and repair to two drainage systems in Thompson Road as well as minor repairs systemwide.City of Milton175FY 2011 Proposed Budget FY 2008BudgetFY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011PlanFY 2012PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design - 25,000 - - - 25,000 - 25,000 Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted 201,000 150,000 - 198,645 48,872 103,482 - - - 351,000 Construction - in-house - - - - - - 145,000 150,000 540,000 835,000 Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 201,000 175,000 - 198,645 48,872 128,482 145,000 150,000 540,000 1,211,000 Financing SourcesCapital Project Fund (300) - - - - - - - - - Capital Grant Project Fund (340) - - - - - - - - - Other - - - - - - - - - Total Financing Sources - - - - - - - - - Comm Services - PW300-4101-522.20-30Type of Project or Acquisition:Capital Project Request FormProject NumberRequesting Department:RenovationGravel Road MaintenanceImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Detail Project Description: Supportive of which Council goal: (required field) Select from drop down listRemoves/reduces a hazard:Other Project Priorities: (choose all that apply)These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads that would be in addition to those activities covered in the agreement with CH2M HILL.Meets legal mandate:Detail Impact on Operating Budget: Could reduce the maintenance costs of gravel roads caused by poor drainage areas.Relation to Other Projects: Improves efficiency:Included in an approved departmental work plan:City of Milton176FY 2011 Proposed Budget FY 2008BudgetFY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011PlanFY 2012PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design 5,000 - - - - 5,000 - 12,000 30,000 47,000 Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted 30,000 35,000 25,000 38,058 - 51,942 10,000 50,000 115,000 265,000 Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 35,000 35,000 25,000 38,058 - 56,942 10,000 62,000 145,000 312,000 Financing SourcesCapital Project Fund (300) - - - - - - - - - Capital Grant Project Fund (340) - - - - - - - - - Other - - - - - - - - - Total Financing Sources - - - - - - - - - Comm Services - PW300-4101-541.40-04Type of Project or Acquisition:Capital Project Request FormProject NumberRequesting Department:NewTraffic Calming (PW.07.3037)Impact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Detail Project Description: Supportive of which Council goal: (required field) Select from drop down listRemoves/reduces a hazard:Other Project Priorities: (choose all that apply)In FY 08 9 projects were identified as eligible for inclusion in the approved traffic calming program. The intial funding for this project was established to install those measures in the approved neighborhoods in accordance with the standards in place at that time. In FY10 the standards were updated and the the qualifications thresholds were modified. While future funding will be allocated on a first come-first serve basis, the existing neighborhoods will be re evaluated based on the new criteria.Meets legal mandate:Detail Impact on Operating Budget: NegligibleRelation to Other Projects: Traffic Calming ProgramImproves efficiency:Included in an approved departmental work plan:City of Milton177FY 2011 Proposed Budget FY 2008BudgetFY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011PlanFY 2012PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design 40,000 - - 77,132 - (37,132) - - - 40,000 Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted 280,000 - - - - 280,000 - - - 280,000 Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 320,000 - - 77,132 - 242,868 - - - 320,000 Financing SourcesCapital Project Fund (300) - - - - - - - - - Capital Grant Project Fund (340) - - - - - - - - - Other - - - - - - - - - Total Financing Sources - - - - - - - - - Impact on Operating BudgetComm Services - PW300-4101-541.40-06Type of Project or Acquisition:Capital Project Request FormProject NumberRequesting Department:ReplacementReplace Landrum Road Bridge (PW.08.3002)Impact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Meets legal mandate:Detail Project Description: This includes the design and construction of a replacement bridge on Landrum Road. The superstructure for the existing bridge is seriously corroded and the bridge is currently rated well below its normal operating capacity.Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency:Included in an approved departmental work plan:Select from drop down listRemoves/reduces a hazard:Other Project Priorities: (choose all that apply)City of Milton178FY 2011 Proposed Budget FY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011PlanFY 2012PlanFY 2012PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design 50,000 150,000 28,532 - 171,468 45,000 225,000 230,000 285,000 985,000 Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted - 525,000 - 31,474 493,526 55,000 585,000 590,000 645,000 2,400,000 Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 50,000 675,000 28,532 31,474 664,993 100,000 810,000 820,000 930,000 3,385,000 Financing SourcesCapital Project Fund (300) - - - - - - - - - Capital Grant Project Fund (340) - - - - - - - - - Other - - - - - - - - - Total Financing Sources - - - - - - - - - Capital Project Request FormProject NumberRequesting Department:Comm Services - PW300-4101-541.40-12Type of Project or Acquisition:ReplacementBridge Replacement ProgramImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Detail Project Description: Supportive of which Council goal: (required field) Meets legal mandate:Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency:Included in an approved departmental work plan:Removes/reduces a hazard:Other Project Priorities: (choose all that apply)Select from drop down listThese funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. Rplacement of the Cogburn Road Bridge is included as well as maintenance activities to the Bethany Road Bridge over Copper Sandy Creek, Birmingham Road Bridge over Chicken Creek, Birmingham Road Bridge over an unnamed tributary of Chicken Creek and Hopewell Road Bridge over Chicken Creek. City of Milton179FY 2011 Proposed Budget FY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011 PlanFY 2012PlanFY 2013PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design - - - - - - - - - - Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted - - - - - - - - - - Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other 75,000 - 5,302 - 69,698 20,000 220,000 230,000 240,000 785,000 Total Project Expenditures 75,000 - 5,302 - 69,698 20,000 220,000 230,000 240,000 785,000 Financing SourcesCapital Project Fund (300) - - - - - - - Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources - - - - - - - - - Capital Project Request FormProject NumberRequesting Department:Comm Services - PW300-4101-521.20-50Type of Project or Acquisition:RenovationConstruction and Inspection ServicesImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Detail Project Description: Supportive of which Council goal: (required field) Meets legal mandate:Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency:Included in an approved departmental work plan:Removes/reduces a hazard:Other Project Priorities: (choose all that apply)Select from drop down listThese funds for assistance in project management and construction inspection for projects in excess of $50,000.City of Milton180FY 2011 Proposed Budget FY 2009BudgetFY 2010PlanPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011PlanFY 2012PlanFY 2012PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design - - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other 433,500 425,000 98,050 294,150 466,300 100,000 250,000 250,000 350,000 2,667,000 Total Project Expenditures 433,500 425,000 98,050 294,150 466,300 100,000 250,000 250,000 350,000 2,667,000 Financing SourcesCapital Project Fund (300) - - - - - - - - - Capital Grant Project Fund (340) - - - - - - - - - Other - - - - - - - - - Total Financing Sources - - - - - - - - - Impact on Operating BudgetCapital Project Request FormNPDES Permit ComplianceRequesting Department:RenovationProject Number300-4101-522.25-10Comm Services - PWType of Project or Acquisition:Impact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Detail Project Description: Supportive of which Council goal: (required field) Relation to Other Projects: These funds provide for compliance with the city's NPDES stormwater permit compliance requirementsImproves efficiency:Detail Impact on Operating Budget: Included in an approved departmental work plan:Select from drop down listOther Project Priorities: (choose all that apply)Meets legal mandate:Removes/reduces a hazard:City of Milton181FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design 20,000 - - - - - 20,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 450,000 - - - - - 450,000 Construction - in-house - - - - - - - Land Acquisition, including ROW 105,000 - - - - - 105,000 Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 575,000 - - - - - 575,000 Financing SourcesCapital Project Fund (300) - - - - - - - Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources - - - - - - - Capital Project Request FormBethany Bend/Cogburn Road Intersection ImprovementsProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Public WorksExpansionImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: A signal currently exists at this intersection so the impact to the operating budget would be minimal.Detail Project Description: Supportive of which Council goal: (required field) Intersection improvements at the Bethany Bend/Cogburn Road intersection associated with the construction of the new high school.Select from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton182FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design 112,103 - - - - - 112,103 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - 750,000 - - - - 750,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 112,103 750,000 - - - - 862,103 Financing SourcesCapital Project Fund (300) - - - - - - - Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources - - - - - - - Capital Project Request FormHopewell/Francis/Cogburn Road Intersection ImprovementsProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Public WorksNewImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: Detail Project Description: Supportive of which Council goal: (required field) Intersection improvements at the Hopewell/Francis/Cogburn Road intersection. Year 1 includes the evaluation of design alternatives and the development of construction documents. Select from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton183FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 50,000 - - - - - 50,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 50,000 - - - - - 50,000 Financing SourcesCapital Project Fund (300) - - - - - - - Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources - - - - - - - Capital Project Request FormRelocation of Public Works YardProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Public WorksNewImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: Detail Project Description: Supportive of which Council goal: (required field) Relocation of the Public Works Yard within Birmingham ParkSelect from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton184FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 10,000 - - - - - 10,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 10,000 - - - - - 10,000 Financing SourcesCapital Project Fund (300) - - - - - - - Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources - - - - - - - Capital Project Request FormCitywide sidewalk repairsProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Public WorksMaintenanceImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: Detail Project Description: Supportive of which Council goal: (required field) Citywide sidewalk and curb & gutter repairs.Select from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton185FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design 100,000 - - - - - 100,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 900,000 - - - - - 900,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 1,000,000 - - - - - 1,000,000 Financing SourcesCapital Project Fund (300) 700,000 - - - - - 700,000 Capital Grant Project Fund (340) - - - - - - - Other - Trails Fund 300,000 - - - - - 300,000 Total Financing Sources 1,000,000 - - - - - 1,000,000 Capital Project Request FormTRAIL PLAN IMPLEMENTATION - PHASE IProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Parks & RecreationNewImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: There will be some impact for trail/sidewalk maintenance but that will fall under Public Works Trail Plan update should be completed prior to implementationDetail Project Description: Supportive of which Council goal: (required field) Implementation of first phase of updated Trail Plan in area with highest need, highest visibility and highest user populationSelect from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton186FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design 15,000 - - - - - 15,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 15,000 - - - - - 15,000 Financing SourcesCapital Project Fund (300) 15,000 - - - - - 15,000 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 15,000 - - - - - 15,000 Capital Project Request FormMILTON TRAIL PLAN UPDATEProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Parks & RecreationReplacementImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: The plan should be updated prior to beginning any trail implementation projects.Detail Project Description: Supportive of which Council goal: (required field) This project would include an update to the Milton Trail Plan including any changes or recommendations that have occurred since the plan was adopted. This Trail Plan needs to be as up to date as possible prior to any trail implementation. This update would be lead primarily by several interdepartmental staff and PRAB.Select from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton187FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 75,000 - - - - - 75,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 75,000 - - - - - 75,000 Financing SourcesCapital Project Fund (300) 75,000 - - - - - 75,000 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 75,000 - - - - - 75,000 Capital Project Request FormFULTON COUNTY SCHOOLS - IGA FOR HOPEWELL MS, COGBURN WOODS ES, BIRMINGHAM FALLS ESProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Parks & RecreationNewImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating 5,000 - - - - - 5,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact 5,000 - - - - - 5,000 Other Project Priorities: (choose all that apply)Relation to Other Projects: Once improvements are in place, COM will be responsible for water and field maintenanceDetail Project Description: Supportive of which Council goal: (required field) Improvements for baseball field at Hopewell Middle School, Improvements for multi-purpose fields at Hopewell Middle Schoo, Cogburn Woods Elementary School, and Birmingham Falls Elementary for use by COM or COM partners for recreatins programs and activities - Part of IGA requirements with FCBOESelect from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton188FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design 25,000 - - - - - 25,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 25,000 - - - - - 25,000 Financing SourcesCapital Project Fund (300) 25,000 - - - - - 25,000 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 25,000 - - - - - 25,000 Capital Project Request FormPARKS AND RECREATION 15-YEAR COMPREHENSIVE MASTER PLANProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Parks & RecreationNewImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: The Plan should be completed after the Birmingham Park Master Plan and in conjuction with the Trail Plan Update.Detail Project Description: Supportive of which Council goal: (required field) Parks and Recreation 15-year Comprehensive Plan is needed for future Capital planning. The plan will incorporate the Assessment Plan and Pattern Book, Needs Assessment Survey Results and will clearly establish the City's approach to Parks and Recreation for the next 15 years. This plan should be updated every 5-10 years. This plan will allow for grant funding applications and bond programs.Select from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton189FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 14,000 - - - - - 14,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition 1,000 - - - - - 1,000 Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 15,000 - - - - - 15,000 Financing SourcesCapital Project Fund (300) 15,000 - - - - - 15,000 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 15,000 - - - - - 15,000 Capital Project Request FormPARK SIGN IMPLEMENTATION Project NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Parks & RecreationReplacementImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: Signs should be added once other improvements are made on sites - Bell Memorial, Bethwell, Crabapple (possibly Birmingham)Detail Project Description: Supportive of which Council goal: (required field) Update entrance signage/onsite signage for park property and include ROW directionals in vacinity of parksSelect from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton190FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other 75,000 - - - - - 75,000 Total Project Expenditures 75,000 - - - - - 75,000 Financing SourcesCapital Project Fund (300) 75,000 - - - - - 75,000 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 75,000 - - - - - 75,000 Capital Project Request FormCRABAPPLE CROSSING PARK PROJECTProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Parks & RecreationNewImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: Once this park is open, COM would most likely cover utilitiesDetail Project Description: Supportive of which Council goal: (required field) This project would include a partnership with FCBOE/Crabapple Crossing Elementary to create an active/passive 2-acre park for use by the school and by the City of Milton - This concept is still being discussed so this partial Capital allocation is based on that ongoing discussion.Select from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton191FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 40,000 - - - - - 40,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 40,000 - - - - - 40,000 Financing SourcesCapital Project Fund (300) 40,000 - - - - - 40,000 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 40,000 - - - - - 40,000 Capital Project Request FormCRABAPPLE COMMUNITY CENTER/PARK Project NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Parks & RecreationRenovationImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: Detail Project Description: Supportive of which Council goal: (required field) Demolish the Crabapple Community Building and create a passive park with ornamental features that will compliment and enhancethe Crabapple area OR apply this money toward renovation of the building should Mayor and Council choose.Select from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton192FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design 25,000 - - - - - 25,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 25,000 - - - - - 25,000 Financing SourcesCapital Project Fund (300) 25,000 - - - - - 25,000 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 25,000 - - - - - 25,000 Capital Project Request FormBIRMINGHAM PARK MASTER PLANProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Parks & RecreationNewImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: Is related to proposed project for 15-year Parks and Recreation Comprehensive Plan and related to Milton Trail Plan UpdateDetail Project Description: Supportive of which Council goal: (required field) Create a Master Plan for Birmingham Park and establish phases for implementation with cost estimates for future capital projects - can use 2005 plan as base and apply needs assessement survey results and other initiativesSelect from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton193FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design 20,000 - - - - - 20,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 70,000 - - - - - 70,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition 20,000 - - - - - 20,000 Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 110,000 - - - - - 110,000 Financing SourcesCapital Project Fund (300) 110,000 - - - - - 110,000 Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources 110,000 - - - - - 110,000 Capital Project Request FormBETHWELL COMMUNITY CENTER/PARKProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Parks & RecreationRenovationImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating 2,000 - - - - - 2,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service 40,000 - - - - - 40,000 Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact 42,000 - - - - - 42,000 Other Project Priorities: (choose all that apply)Relation to Other Projects: Increase Expense - Water, Electricity, General Maintenance; Increase Revenue - Program fees, facility rentalDetail Project Description: Supportive of which Council goal: (required field) Site Plan and Elevations; Construction Documents; Contracted Renovation - add ADA ramp accessibility, ADA parking, gravel parking, sidewalk, playground, expanded porch, new floor, windows, interior ADA accessible single-occupancy male and female restrooms, new sink, hot water, refridgerator, microwave, 2 heating/air wall units, 2 ceiling fans, new paint, small arbor, small playground (To be used for public rentals - birthday parties, meetings, family gatherings; recreation program classess and activities; summer day camp)Select from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton194FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 45,000 - - - - - 45,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) 5,000 - - - - - 5,000 Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 50,000 - - - - - 50,000 Financing SourcesCapital Project Fund (300) 10,000 - - - - - 10,000 Capital Grant Project Fund (340) - - - - - - - Other - HYA Reinvestment Fees 40,000 - - - - - 40,000 Total Financing Sources 50,000 - - - - - 50,000 Capital Project Request FormBELL MEMORIAL PARK IMPROVEMENTSProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Parks & RecreationRenovationImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply)Relation to Other Projects: Cannot quantify energy savings for green initiativesDetail Project Description: Supportive of which Council goal: (required field) Completion of Phase II of the Drainage Project affecting the area inside and near Field 1 - grading, plantings, ground cover; New Landscapting; 2-4 New Dugouts at Fields 1 and 2; Green initiatives - including push-button faucets, light sensors for restrooms/concession stand/Bennett House; Wall/Ceiling Heaters added to restrooms to protect pipes in winter months; Bennett House improvements - interior and exterior projects.Select from drop down listMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton195FY 2011 Proposed Budget FY 2009BudgetFY 2010BudgetPrior YearExpendituresCurrent YearExpendituresas of 6/7/10BudgetBalanceRemainingFY 2011 PlanFY 2012PlanFY 2013PlanYearsBeyond 5ProjectBudgetTotalProject spending by categoryPlanning & Design 150,000 - - - 150,000 (30,000) - - - 120,000 Study / Consultant Project - - - - - - - - - - Legal Services (related to project only) - - - - - - - - - - Advertising (related to project only) - - - - - - - - - - Utility Relocates - - - - - - - - - - Construction - contracted - - - - - - - - - - Construction - in-house - - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - - Equipment Acquisition - - - - - - - - - - Fleet Acquisition - - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - - Economic Development Program - - - - - - - - - - Other - - - - - - - - - - Total Project Expenditures 150,000 - - - 150,000 (30,000) - - - 120,000 Financing SourcesCapital Project Fund (301) - - - - - - - Capital Grant Project Fund (340) - - - - - - - Other - - - - - - - Total Financing Sources - - - - - - - - - Capital Project Request FormProject NumberRequesting Department:Community Development300-7410-521.20-75Type of Project or Acquisition:NewARNOLD MILL MASTER PLANImpact on Operating BudgetIncreases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Meets legal mandate:Detail Impact on Operating Budget: Improves efficiency:Relation to Other Projects: Community Agenda (Comprehensive Plan), Milton Transportation PlanRemoves/reduces a hazard:Other Project Priorities: (choose all that apply)7 Improve Quality of LifeThis request compliments the work of the CPAC Committee by preparing a plan in response to their recommendations in the Community Agenda. This is a Small Area Study that will analyze in detail the current and future development potential of the Arnold Mill Character Area and formulate strategies for controlled growth and development. This plan is intended to be created in cooperation with the City of Roswell. The master plan will address potential changes in development patterns and encourage redevelopment patterns in a cohesive manner along the city limits. Potentially this will lead to additional staff led overlay districts and other changes. Detail Project Description: City of Milton196FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Study / Consultant Project              25,000                           ‐                           ‐                           ‐                           ‐                           ‐  25,000 Legal Services (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Advertising (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Utility Relocates                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ contracted                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ in‐house                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Land Acquisition, including ROW                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Equipment Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Fleet Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Maintenance & Repair (non‐construction)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Technology ‐ Hardware/Software Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Economic Development Program                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Other                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Total Project Expenditures              25,000                           ‐                           ‐                           ‐                           ‐                           ‐             25,000 Financing SourcesCapital Project Fund (300)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Capital Grant Project Fund (340)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Total Financing Sources                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Impact on Operating BudgetOiCSl& fiCapital Project Request FormCOMMUNITY AGENDA FINANCIAL MODEL COMPLETIONProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Community DevelopmentSelect from drop down listIncreases Operating Costs:  Salary & Benefits                        ‐                          ‐                           ‐                          ‐                          ‐                          ‐                        ‐ Increases Operating Costs:  Maintenance & Operating                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Decreases Operating Costs: Salary & Benefits                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Decreases Operating Costs: Maintenance & Operating                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Taxes                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Charges for Service                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Fines & Forfeitures                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Licenses & Permits                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Intergovernmental                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Total Operating Impact                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other Project Priorities: (choose all that apply)Relation to Other Projects: Community Agenda (Comprehensive Plan)Detail Project Description: Supportive of which Council goal: (required field) This request is to reserve some of the original Community Agenda Consultant monies to refine our financial model in support of the Community Agenda as it comes to a close.2/3 Innovative Zoning ClassificationMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton197FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Study / Consultant Project              80,000                           ‐                           ‐                           ‐                           ‐                           ‐  80,000 Legal Services (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Advertising (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Utility Relocates                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ contracted                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ in‐house                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Land Acquisition, including ROW                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Equipment Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Fleet Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Maintenance & Repair (non‐construction)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Technology ‐ Hardware/Software Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Economic Development Program                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Other                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Total Project Expenditures              80,000                           ‐                           ‐                           ‐                           ‐                           ‐             80,000 Financing SourcesCapital Project Fund (300)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Capital Grant Project Fund (340)                         ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Total Financing Sources                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Impact on Operating BudgetOiCSl& fiCapital Project Request FormHIGHWAY 9 (RE)DEVELOPMENT MASTER PLANProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Community DevelopmentSelect from drop down listIncreases Operating Costs:  Salary & Benefits                        ‐                          ‐                           ‐                          ‐                          ‐                          ‐                        ‐ Increases Operating Costs:  Maintenance & Operating                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Decreases Operating Costs: Salary & Benefits                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Decreases Operating Costs: Maintenance & Operating                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Taxes                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Charges for Service                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Fines & Forfeitures                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Licenses & Permits                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Intergovernmental                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Total Operating Impact                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other Project Priorities: (choose all that apply)Relation to Other Projects: Hwy 9 Design Guidelines and CPAC Committee recommendations, Community Agenda, Transportation Plan, and may impact any future LCI requestsDetail Project Description: Supportive of which Council goal: (required field) This request compliments the work of the Hwy. 9 Design Guidelines and CPAC Committees by preparing a plan in response to their recommendations. Hwy. 9 is the economic engine for the City of Milton. The master plan will address potential changes in development patterns and encourage redevelopment patterns along Hwy. 9 in a cohesive manner. Potentially this will lead to additional staff led amendments to the current Hwy 9 overlay district and other changes. 7 Economic Development for BusinessesMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton198FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Study / Consultant Project                         ‐                80,000                           ‐                           ‐                           ‐                           ‐  80,000 Legal Services (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Advertising (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Utility Relocates                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ contracted                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ in‐house                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Land Acquisition, including ROW                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Equipment Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Fleet Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Maintenance & Repair (non‐construction)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Technology ‐ Hardware/Software Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Economic Development Program                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Other                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Total Project Expenditures                         ‐                80,000                           ‐                           ‐                           ‐                           ‐             80,000 Financing SourcesCapital Project Fund (300)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Capital Grant Project Fund (340)                         ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Total Financing Sources                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Impact on Operating BudgetOiCSl& fiCapital Project Request FormIMPACT FEE FEASIBILITYSTUDY/ORDINANCE/CIEProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Community DevelopmentSelect from drop down listIncreases Operating Costs:  Salary & Benefits                        ‐                          ‐                           ‐                          ‐                          ‐                          ‐                        ‐ Increases Operating Costs:  Maintenance & Operating                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Decreases Operating Costs: Salary & Benefits                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Decreases Operating Costs: Maintenance & Operating                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Taxes                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Charges for Service                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Fines & Forfeitures                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Licenses & Permits                         ‐   VARIES                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Intergovernmental                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Total Operating Impact                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other Project Priorities: (choose all that apply)Relation to Other Projects: This study will heavily rely on the Milton Transportation Plan, and completion of the Parks and Recreation Master Plan, as well as the findings of the Community Agenda.Detail Project Description: Supportive of which Council goal: (required field) Investigating the feasibility of implementing an impact fee structure in the City of Milton will identify the ability for new development to pay for their increased share of demand for services instead of relying on the existing taxpayer base to provide those services. Upon the findings of the study, the follow on projects would include preparation of an impact fee ordinance and an addition to the Community Agenda entitled Capital Improvement Element. These items could work together to help provide funding for parks and recreation land and equipment, storm water facilities, public safety facilities & equipment, and transportation improvements. 1 Parks & Recreation Master PlanningMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton199FY 2011 Proposed Budget Prior YearExpendituresCurrent YearExpendituresYear 1 BudgetYear 2 PlanYear 3 PlanYear 4PlanYear 5 PlanYearsBeyond 5 TotalsProject spending by categoryPlanning & Design                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Study / Consultant Project              75,000                           ‐                           ‐                           ‐                           ‐                           ‐  75,000 Legal Services (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Advertising (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Utility Relocates                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ contracted                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ in‐house                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Land Acquisition, including ROW                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Equipment Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Fleet Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Maintenance & Repair (non‐construction)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Technology ‐ Hardware/Software Acquisition                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Economic Development Program                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Other                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Total Project Expenditures              75,000                           ‐                           ‐                           ‐                           ‐                           ‐             75,000 Financing SourcesCapital Project Fund (300)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Capital Grant Project Fund (340)                         ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Total Financing Sources                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Impact on Operating BudgetOiCSl& fiCapital Project Request FormTDR FEASIBILITY STUDY and ORDINANCEProject NumberRequesting Department: Type of Project or Acquisition:(assigned by Finance if approved)Community DevelopmentSelect from drop down listIncreases Operating Costs:  Salary & Benefits                        ‐                          ‐                           ‐                          ‐                          ‐                          ‐                        ‐ Increases Operating Costs:  Maintenance & Operating                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Decreases Operating Costs: Salary & Benefits                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Decreases Operating Costs: Maintenance & Operating                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Taxes                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Charges for Service                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Fines & Forfeitures                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Licenses & Permits                         ‐                          ‐                           ‐                           ‐                           ‐                        ‐ Additional Revenues:  Intergovernmental                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Total Operating Impact                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                        ‐ Other Project Priorities: (choose all that apply)Relation to Other Projects: This study will heavily rely on the completion of the Community Agenda.Detail Project Description: Supportive of which Council goal: (required field) Investigating the feasibility of implementing a Transfer of Development Rights structure in the City of Milton will identify the ability for new development to pay for increased density in appropriate areas while preserving rural lands from development as identified by the Community Agenda. Rural lands will continue to see monetary value in their properties using this transfer. Upon the findings of the study, the follow on projects would include preparation of a TDR ordinance and develop a method of "rights banking" administered by the City. 2/3 Innovative Zoning ClassificationMeets legal mandate:Removes/reduces a hazard:Improves efficiency:Detail Impact on Operating Budget: City of Milton200FY 2011 Proposed Budget               Capital Grant Fund                             City of Milton 201 FY 2011 Proposed Budget ACCOUNT DESCRIPTION ACTUALS FY 2008 ACTUALS FY 2009 AMENDED BUDGET FY 2010 ACTUALS AS OF 6/7/10 BUDGET BALANCE FY 2010 BUDGET REQUESTS FY 2011 CITY MANAGER APPROVED FY 2011 APPROVED BUDGET FY 2011 REVENUES: Transportation Master Plan $ - $ 270,531 $ 121,741 $ 121,741 $ 0 $ - $ - GDOT HPP Funds - - 1,265,184 106,079 1,159,105 2,220,000 2,220,000 LCI Funds 100,000 100,000 GA Urban Forestry Grant 20,000 20,000 AED Units 11,250 - - - Bathroom Renovation - 17,500 - - Interest Revenue 1,537 14 - - Realized Gain on Investments 1,107 5,584 - - Firemans Fund Grant - - - - Op Transfer In from General Fd 699,300 290,662 - - 238,240 238,240 Budgeted Fund Balance - - 242,088 242,088 TOTAL REVENUES $ 713,194 $ 584,291 $ 1,629,013 $ 227,820 $ 1,401,193 $ 2,578,240 $ 2,578,240 $ - PROJECT # ACCOUNT DESCRIPTION BUDGET BALANCE FY 2008 BUDGET BALANCE FY 2009 AMENDED BUDGET FY 2010 ACTUALS AS OF 6/7/10 BUDGET BALANCE FY 2010 BUDGET REQUESTS FY 2011 CITY MANAGER APPROVED FY 2011 APPROVED BUDGET FY 2011 EXPENDITURES: Public Safety: Assistance to FF (Cascade) - - - - - - - Firemans Fund Grant - - - - - - - Other Equip/Exhaust System - - - 25,560 (25,560) - - Public Works: CG0803 Transportation Master Plan 500,000 55,435 47,533 47,533 0 - - CG0801 Birmingham @ Providence 280,800 809,490 918,980 148,401 770,579 1,309,490 1,309,490 CG0802 Arnold Mill @ New Providence 268,500 593,750 662,500 102,219 560,281 968,750 968,750 Mayfield @ Mid Broadwell - - - - - 150,000 150,000 Parks & Recreation: Bathroom Renovation - - - - Public Works: Liveable Centers Initiative Study - - - - - 120,000 120,000 GA Urban Forestry Grant - 30,000 30,000 TOTAL EXPENDITURES $ 1,049,300 $ 1,458,675 $ 1,629,013 $ 323,713 $ 1,305,300 $ 2,578,240 $ 2,578,240 $ - CAPITAL GRANT FUND CITY OF MILTON BUDGET SUMMARY City of Milton 202 FY 2011 Proposed Budget Project Name FY 2008 Budget FY 2009 Amended Budget FY 2010 Amended Budget Project Expense As of 7/31/10 FY 2010 Budget Balance Remaining FY 2011 Plan FY 2012 Plan FY 2013 Plan Beyond Total Birmingham & Providence Road Design City Funding 280,800 208,690 109,490 148,401 450,579 109,490 109,491 - 817,961 Grant Funding - 320,000 - 65,135 254,865 1,200,000 1,751,845 - 3,271,845 Project Total 280,800 528,690 109,490 213,536 705,444 1,309,490 1,861,336 - 4,089,806 Arnold Mill & New Providence Rd Design City Funding 268,500 85,250 68,750 102,219 320,281 68,750 68,750 - 560,000 Grant Funding - 240,000 - 40,944 199,056 900,000 1,100,000 - 2,240,000 Project Total 268,500 325,250 68,750 143,163 519,337 968,750 1,168,750 - 2,800,000 Mayfield & Mid Broadwell City Funding - - - - - 30,000 130,000 225,000 385,000 Grant Funding - - - - - 120,000 520,000 900,000 1,540,000 Project Total - - - - - 150,000 650,000 1,125,000 1,925,000 Crabapple Streetscape City Funding - - - - - - 100,000 25,000 125,000 Grant Funding - - - - - - - 500,000 500,000 Project Total - - - - - - 100,000 525,000 625,000 Liveable Centers Initiative Study City Funding - - - - 20,000 - - - 20,000 Grant Funding - - - 100,000 - - - 100,000 Project Total - - - - 120,000 - - - 120,000 Georgia Urban Forestry Grant City Funding - - - - 10,000 - - - 10,000 Grant Funding - - - 20,000 - - - 20,000 Project Total - - - - 30,000 - - - 30,000 Total City Funding 549,300 293,940 178,240 250,620 770,860 238,240 408,241 250,000 - 1,917,961 Total Grant Funding - 560,000 - 106,079 453,921 2,340,000 3,371,845 1,400,000 - 7,671,845 Grand Total 549,300 853,940 178,240 356,699 1,224,781 2,578,240 3,780,086 1,650,000 - 9,589,806 FY 2011 Capital Grant Fund Requests City of Milton 203 FY 2011 Proposed Budget FY 2008 Budget FY 2009 Budget FY 2010 Budget Current Year Expenditures as of 6/7/10 Budget Balance Remaining FY 2011 Plan FY 2012 Plan Years Beyond 5 Totals Project spending by category Planning & Design 80,000 320,000 - 213,536 186,464 - - - 400,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - 109,490 109,490 - 218,980 109,490 1,861,336 - 2,189,806 Construction - in-house - - - - - - - - - Land Acquisition, including ROW 200,800 99,200 - 300,000 1,200,000 - - 1,500,000 Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 280,800 528,690 109,490 213,536 705,444 1,309,490 1,861,336 - 4,089,806 Financing Sources Capital Project Fund (300) - - - - - - Capital Grant Project Fund (340) 280,800 208,690 109,490 42,707 556,273 109,490 109,491 - 817,961 Federal Reimbursement - 320,000 - 65,135 254,865 1,200,000 1,751,845 - 3,271,845 Total Financing Sources 280,800 528,690 109,490 107,842 811,138 1,309,490 1,861,336 - 4,089,806 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Project Number Requesting Department: Comm Services - PW340-4101-541.40-01 CG0801 Type of Project or Acquisition: Select from drop down list SR 372 & Providence Road Design Detail Project Description: Birmingham Hwy 372 at Providence PI #5448 The Birmingham Hwy at Providence intersection improvement project is the highest priority intersection improvement for the Public Works department. From a safety standpoint, the Birmingham at Providence intersection is arguably the worst in our City. This has been documented with crash data as well as from citizen Other Project Priorities: (choose all that apply) Select from drop down list intersection is arguably the worst in our City. This has been documented with crash data as well as from citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: Included in an approved departmental work plan: Removes/reduces a hazard: Meets legal mandate: City of Milton 204 FY 2011 Proposed Budget FY 2008 Budget FY 2009 Budget FY 2010 Budget Current Year Expenditures as of 6/29/10 Budget Balance Remaining FY 2011 Plan FY 2012 Plan Years Beyond 5 Project Budget Total Project spending by category Planning & Design 60,000 240,000 - 143,163 156,837 - - - 300,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - 68,750 68,750 - 137,500 68,750 1,168,750 - 1,375,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW 208,500 16,500 - 225,000 900,000 - - 1,125,000 Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 268,500 325,250 68,750 143,163 519,337 968,750 1,168,750 - 2,800,000 Financing Sources Capital Project Fund (300) - - Capital Grant Project Fund (340) 268,500 85,250 68,750 102,219 320,281 68,750 68,750 - 560,000 Federal Reimbursement - 240,000 - 40,944 199,056 900,000 1,100,000 - 2,240,000 Total Financing Sources 268,500 325,250 68,750 143,163 519,337 968,750 1,168,750 - 2,800,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Other Project Priorities: (choose all that apply) SR 140 & New Providence Road Design Capital Project Request Form Project Number Requesting Department: Detail Project Description: Arnold Mill SR 140 at New Providence PI #533 The Arnold Mill SR 140 at New Providence intersection improvement project is the second highest priority intersection improvement for the Public Works department. This has been documented with staff recommendations and citizen feedback from our Transportation Town Hall Meeting and Transportation survey. Type of Project or Acquisition: Comm Services - PW340-4101-541.40-05 CG0802 New Select from drop down list Relation to Other Projects: Included in an approved departmental work plan: Removes/reduces a hazard: Meets legal mandate: Improves efficiency: recommendations and citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. Detail Impact on Operating Budget: City of Milton 205 FY 2011 Proposed Budget Prior Year Expenditures Current Year Expenditures Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design -$ - 150,000 150,000 - - - - 300,000 Study / Consultant Project -$ - - - - - - - - Legal Services (related to project only)-$ - - - - - - - - Advertising (related to project only)-$ - - - - - - - - Utility Relocates -$ - - - - - - - - Construction - contracted -$ - - - 1,125,000 - - - 1,125,000 Construction - in-house -$ - - - - - - - - Land Acquisition, including ROW -$ - - 500,000 - - - - 500,000 Equipment Acquisition -$ - - - - - - - - Fleet Acquisition -$ - - - - - - - - Maintenance & Repair (non-construction)-$ - - - - - - - - Technology - Hardware/Software Acquisition -$ - - - - - - - - Economic Development Program -$ - - - - - - - - Other -$ - - - - - - - - Total Project Expenditures -$ - 150,000 650,000 1,125,000 - - - 1,925,000 Financing Sources Capital Project Fund (300)-$ - Capital Grant Project Fund (340)-$ - 30,000 130,000 225,000 - - - - Federal Reimbursement -$ - 120,000 520,000 900,000 - - - 385,000 Total Financing Sources -$ - 150,000 650,000 1,125,000 - - - 1,925,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Project Number Requesting Department: Comm Services - PW(assigned by Finance if approved) Type of Project or Acquisition: Select from drop down list Mayfield at Mid Broadwell Intersection Detail Project Description: Mayfield at Mid Broadwell PI #7313 The Crabapple Crossroads area including Mayfield at Mid Broadwell intersection is a congested area and a community concern. The scope of this project will be evaluated along with the Comprehensive Land Use Plan and the Comprehensive Transportation Plan. This intersection is an active "high priority Other Project Priorities: (choose all that apply) Select from drop down list Land Use Plan and the Comprehensive Transportation Plan. This intersection is an active high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: Included in an approved departmental work plan: Removes/reduces a hazard: Meets legal mandate: City of Milton 206 FY 2011 Proposed Budget Prior Year Expenditures Current Year Expenditures Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design -$ - 100,000 - - - - - 100,000 Study / Consultant Project -$ - - - - - - - - Legal Services (related to project only)-$ - - - - - - - - Advertising (related to project only)-$ - - - - - - - - Utility Relocates -$ - - - - - - - - Construction - contracted -$ - - 525,000 - - - - 525,000 Construction - in-house -$ - - - - - - - - Land Acquisition, including ROW -$ - - - - - - - - Equipment Acquisition -$ - - - - - - - - Fleet Acquisition -$ - - - - - - - - Maintenance & Repair (non-construction)-$ - - - - - - - - Technology - Hardware/Software Acquisition -$ - - - - - - - - Economic Development Program -$ - - - - - - - - Other -$ - - - - - - - - Total Project Expenditures -$ - 100,000 525,000 - - - - 625,000 Financing Sources Capital Project Fund (300)-$ - Capital Grant Project Fund (340)-$ - 100,000 25,000 - - - - - Other -$ - - 500,000 - - - - 125,000 Total Financing Sources -$ - 100,000 525,000 - - - - 625,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Project Number Requesting Department: Detail Project Description: Crabapple Streetscape PI #6652 The Crabapple Streetscape is a Transprotation Enhancement (TE) project through the Georgia Department of Transportation (GDOT). The scope of this project will be evaluated along with the Comprehensive Land Use Plan, the Comprehensive Transportation Plan and the Crabapple Master Plan. Type of Project or Acquisition: Crabapple Streetscape Comm Services - PW(assigned by Finance if approved) Other Project Priorities: (choose all that apply) Select from drop down list Select from drop down list Meets legal mandate:Comprehensive Land Use Plan, the Comprehensive Transportation Plan and the Crabapple Master Plan. Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: Included in an approved departmental work plan: Removes/reduces a hazard: City of Milton 207 FY 2011 Proposed Budget Prior Year Expenditures Current Year Expenditures Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - - - - - - Financing Sources Capital Project Fund (300) - - - - - - - Capital Grant Project Fund (340) 20,000 - - - - - 20,000 Other 100,000 - - - - - 100,000 Total Financing Sources 120,000 - - - - - 120,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Detail Project Description: Supportive of which Council goal: (required field) This grant match request would allow for application to ARC for the Livable Centers Initiative (LCI) monies in cooperation with The City of Alpharetta. This grant is only given to areas within an Activity/Employment Center identified by the ARC Growth Planning Map. Currently this would include the areas immediately adjacent to Windward Parkway north to the McGinnis Ferry Bridge and west almost to Hwy. 9. The LCI program encourages the development of plans and implementation strategies that link transportation improvements and land use. This initiative is the first step toward qualifying for LCI Implementation funds. 7 Economic Development for Businesses Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form LCI APPLICATION Project Number Requesting Department: Type of Project or Acquisition: (assigned by Finance if approved)Select from drop down list Select from drop down list Relation to Other Projects: Comprehensive Plan & Milton Transportation Plan & Hwy 9 Master (Re)development plan Detail Impact on Operating Budget: City of Milton 208 FY 2011 Proposed Budget Prior Year Expenditures Current Year Expenditures Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Study / Consultant Project                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Legal Services (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Advertising (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Utility Relocates                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ contracted                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ in‐house                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Land Acquisition, including ROW                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Equipment Acquisition                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Fleet Acquisition                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Maintenance & Repair (non‐construction)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Technology ‐ Hardware/Software Acquisition                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Economic Development Program                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Other                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Total Project Expenditures                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Financing Sources Capital Project Fund (300)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Capital Grant Project Fund (340)              20,000                           ‐                           ‐                           ‐                           ‐                           ‐            20,000  Other                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Total Financing Sources               20,000                           ‐                           ‐                           ‐                           ‐                           ‐            20,000  Impact on Operating Budget Increases Operating Costs:  Salary & Benefits                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Increases Operating Costs:  Maintenance & Operating                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Decreases Operating Costs: Salary & Benefits                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Decreases Operating Costs: Maintenance & Operating                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Additional Revenues:  Taxes                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Additional Revenues:  Charges for Service                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Additional Revenues:  Fines & Forfeitures                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Additional Revenues:  Licenses & Permits                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Additional Revenues:  Intergovernmental                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Other                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Total Operating Impact                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Other Project Priorities: (choose all that apply) Detail Project Description: Supportive of which Council goal: (required field) This grant match request would allow for application to ARC for the HUD Sustainable Community and Regional Planning Grants monies in cooperation with The City of Alpharetta. This grant is a redisbursement from HUD through ARC and only applies to areas with a valid transit center i.e. the Windward park & ride. This is for master planning a Transit Oriented Development in that area The HUD program encourages the development of residential/commercial plans that link to transportation improvements to reduce the environmental effects from long travel patterns. This initiative is dependent on ARC securing the funding from HUD. 7 Promote Sense of Community for Residents & Businesses Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form ARC/HUD SUSTAINABILITY IN COMMUNITY AND REGIONAL PLANNING GRANT Project Number Requesting Department: Type of Project or Acquisition: (assigned by Finance if approved)Select from drop down list Select from drop down list Relation to Other Projects: Comprehensive plan, Milton Transportation Plan and Hwy 9 Master (re)Development Plan Detail Impact on Operating Budget: City of Milton 209 FY 2011 Proposed Budget Prior Year Expenditures Current Year Expenditures Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Study / Consultant Project                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Legal Services (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Advertising (related to project only)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Utility Relocates                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ contracted                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Construction ‐ in‐house                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Land Acquisition, including ROW                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Equipment Acquisition                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Fleet Acquisition                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Maintenance & Repair (non‐construction)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Technology ‐ Hardware/Software Acquisition                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Economic Development Program                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Other                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐  - Total Project Expenditures                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Financing Sources Capital Project Fund (300)                         ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Capital Grant Project Fund (340)              10,000                           ‐                           ‐                           ‐                           ‐                           ‐            10,000  Other               20,000                           ‐                           ‐                           ‐                           ‐                           ‐            20,000  Total Financing Sources               30,000                           ‐                           ‐                           ‐                           ‐                           ‐            30,000  Impact on Operating Budget Increases Operating Costs:  Salary & Benefits                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Increases Operating Costs:  Maintenance & Operating                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Decreases Operating Costs: Salary & Benefits                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Decreases Operating Costs: Maintenance & Operating                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Additional Revenues:  Taxes                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Additional Revenues:  Charges for Service                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Additional Revenues:  Fines & Forfeitures                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Additional Revenues:  Licenses & Permits                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Additional Revenues:  Intergovernmental                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Other                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Total Operating Impact                          ‐                           ‐                           ‐                           ‐                           ‐                           ‐                       ‐  Other Project Priorities: (choose all that apply) Detail Project Description: Supportive of which Council goal: (required field) This grant match request would allow for application to the Georgia Urban Forestry Council for monies related to education and furthering forestry preservation in cities. This grant works with communities to create a forestry master plan addressing tree canopy and inventory such that the data is available to calculate tree loss and potential "hot spots". It also includes support monies for education efforts and enforcement. This initiative is supportive of our Tree City USA designation. 8 Environmental Protection Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Capital Project Request Form GEORGIA URBAN FORESTRY GRANT Project Number Requesting Department: Type of Project or Acquisition: (assigned by Finance if approved)Select from drop down list Select from drop down list Relation to Other Projects: Tree Ordinance education and enforcement Detail Impact on Operating Budget: City of Milton 210 FY 2011 Proposed Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Milton 211 FY 2011 Proposed Budget STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2011 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2011 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2011 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2011 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. ADOPTED AND APPROVED this 8th day of September, 2010. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor _________________________ ________________________ Council Member Karen Thurman Council Member Burt Hewitt _________________________ ________________________ Council Member Julie Zahner Bailey Council Member Joe Longoria _________________________ ________________________ Council Member Bill Lusk Council Member Alan Tart Attest: _______________________________ Sudie AM Gordon, Interim City Clerk (SEAL) STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 10-08-68 APPOINTING MEMBERS TO THE HISTORIC PRESERVATION COMMISSION FOR THE CITY OF MILTON BY APPOINTING MEMBERS FOR AT LARGE, DISTRICT 1 AND DISTRICT 4. BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on the 8th day of September 2010 at 6:00 pm. as follows: SECTION 1. That (_________ __________) (At Large) is hereby appointed for a term commencing __________, 2010 and ending December 31, 2013; and SECTION 2. That (_________ __________) (District 1) is hereby appointed for a term commencing __________, 2010 and ending December 31, 2013; and SECTION 3. That (__________ __________) (District 4) is hereby appointed for a term commencing __________, 2010 and ending on December 31, 2012; and SECTION 4. That this Resolution shall become effective upon its adoption; RESOLVED this 8th day of September, 2010. Approved: __________________________ Attest: Joe Lockwood, Mayor ____________________________________ Sudie AM Gordon, Interim City Clerk (Seal) STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 10-01-126, A RESOLUTION APPOINTING A MEMBER TO THE CITY OF MILTON DESIGN REVIEW BOARD AT LARGE BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on September 8, 2010 at 6:00 p.m. as follows: SECTION 1. That __________ __________ (At Large) is hereby appointed for a term commencing __________, 2010 and ending on December 31, 2014; and SECTION 2. That this Resolution shall become effective upon its adoption. RESOLVED this 8th day of September, 2010. Approved: ____________________________ Joe Lockwood, Mayor Attest: _____________________________ Sudie AM Gordon, Interim City Clerk (Seal) Page 1 of 1 STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION APPOINTING SUDIE AM GORDON AS THE CITY CLERK FOR THE CITY OF MILTON, GEORGIA EFFECTIVE SEPTEMBER 8, 2010 The Council of the City of Milton hereby resolves while in a Regular Council Meeting on the 8th day of September, 2010 at 6:00 pm.: SECTION 1. That Sudie AM Gordon was selected by the Mayor as the City Clerk on September 8, 2010; SECTION 2. That Sudie AM Gordon has acted in the capacity as the Interim City Clerk on a full-time basis since January 6, 2010; SECTION 3. That Sudie AM Gordon shall serve as the City Clerk and is hereby appointed with all the duties of the City Clerk as set forth in Article IV, Section 4.13 of the City Charter; SECTION 4. That this appointment is effective September 8, 2010; SECTION 5. That this Resolution shall become effective upon its adoption. RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MILTON on this 8th day of September, 2010. Approved: ____________________________ Joe Lockwood, Mayor Attest: ________________________________ Sudie AM Gordon, City Clerk (Seal)