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12-20-10 Packet
Page 1 of 4 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. CITY OF MILTON, GEORGIA Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Julie Zahner Bailey Bill Lusk Burt Hewitt Joe Longoria Alan Tart Monday, December 20, 2010 Regular Council Meeting Agenda Immediately Following Work Session INVOCATION – Dr. Oliver Wagner, Senior Pastor, Alpharetta Presbyterian Church CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by the Mayor) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 10-1307) 4) PUBLIC COMMENT 5) CONSENT AGENDA 1. Approval of the December 6, 2010 Regular Council Meeting Minutes. (Agenda Item No. 10-1308) (Sudie Gordon, City Clerk) 2. Approval of a Professional Engineering Services Agreement between the City of Milton, Georgia and David A. Burre Engineers & Surveyors, Inc. in the Amount of $8,870.00 for a Drainage Repair Project on Thompson Road. (Agenda Item No. 10-1309) (Carter Lucas, Public Works Director) MILTON CITY COUNCIL REGULAR MEETING AGENDA IMMEDIATELY FOLLOWING WORK SESSION Page 2 of 4 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 3. Approval of a Task Order with Stantec Consulting Services, Inc. for Concept Study for Mayfield Road at Mid Broadwell Road Intersection in the Amount of $114,003.58. (Agenda Item No. 10-1310 (Carter Lucas, Public Works Director) 4. Approval of a Memorandum of Agreement between the City of Milton and Georgia DNR Continuing our Commitment to the Early Demonstration Project. (Agenda Item No. 10-1311) (Lynn Tully, Community Development Director) 5. Approval of a Memorandum of Agreement with Fulton County Soil and Water Conservation District and State Soil and Water Conservation Commission to Conduct an Independent Plan Review and Permit Approvals as a Fully Functioning Soil and Erosion Control Issuing Authority. (Agenda Item No. 10-1312) (Lynn Tully, Community Development Director) 6. Approval of a Professional Services Agreement between the City of Milton and Safebuilt Georgia, Inc. to Provide Building Plan Review and Inspection Services. (Agenda Item No. 10-1313) (Lynn Tully, Community Development Director) 6) REPORTS AND PRESENTATIONS 1. A Proclamation Recognizing Road to Safety Winner. (Presented by Mayor Joe Lockwood) 7) FIRST PRESENTATION 1. Approval of an Ordinance to Adopt the Amended Local Emergency Operations Plan. (Agenda Item No. 10-1314) (Matt Marietta, Fire Marshal) 2. Approval of an Ordinance to Adopt the Job Classification Listing for Current Approved Positions. (Agenda Item No. 10-1315) (Sam Trager, Human Resources Director) 8) PUBLIC HEARING (None) MILTON CITY COUNCIL REGULAR MEETING AGENDA IMMEDIATELY FOLLOWING WORK SESSION Page 3 of 4 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 9) ZONING AGENDA 1. RZ10-06 – To Amend the City of Milton Zoning Ordinance, Section 64-1820, Landscaping Business, Plant Nursery or Garden Center with Indoor Retail Component. (Agenda Item No. 10-1300) (First Presentation on December 6, 2010) (Discussed at December 20, 2010 Special Called Work Session) (Presented by Lynn Tully, Community Development Director) 2. RZ10-08 – To Amend the City of Milton Zoning Ordinance, Section 64-1, Definition for Landscaping Business. (Agenda Item No. 10-1301) (First Presentation on December 6, 2010) (Discussed at December 20, 2010 Special Called Work Session) (Presented by Lynn Tully, Community Development Director) 10) UNFINISHED BUSINESS 1. Approval of a Resolution of the Mayor and Council of the City of Milton, Georgia Regarding “9-1-1” Wireless Enhanced “9-1-1” Charges and Voice Over Internet Protocol. (Agenda Item No. 10-1302) (First Presentation on December 6, 2010) (Matt Marietta, Fire Marshal) 2. Approval of a Resolution to Transmit the City of Milton’s Draft 2030 Comprehensive Plan: The Community Agenda to the Atlanta Regional Commission (ARC) and the GA Department of Community Affairs (DCA) for their Sixty Day Review. (Agenda Item No. 10-1286) (Previously Introduced at November 1, 2010 Special Called Work Session) (First Presentation and Public Hearing at November 15, 2010 Regular Council Meeting) (Presented by Michele McIntosh-Ross, City Planner) 11) NEW BUSINESS 1. Approval of a Resolution Amending Resolution No. 10-09-155 Appointing A Member To The Historic Preservation Commission For The City Of Milton By Appointing A Member For District 6. (Agenda Item No. 10-1316) (Presented by Councilmember Alan Tart) 2. Approval of a Resolution to Approve the Highway 9 Design Guidelines. (Agenda Item No. 10-1317) (Presented by Lynn Tully, Community Development Director) MILTON CITY COUNCIL REGULAR MEETING AGENDA IMMEDIATELY FOLLOWING WORK SESSION Page 4 of 4 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 3. Approval of a Resolution to Adopt the 2011 Zoning and Use Permit, Zoning Modification, Board of Zoning Appeals, Historic Preservation Commission and the City of Milton Design Review Board Schedules. (Agenda Item No. 10-1318) (Presented by Lynn Tully, Community Development Director) 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS 14) EXECUTIVE SESSION(None) 15) ADJOURNMENT (Agenda Item No. 10-1319) The minutes will be Provided electronically City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: December 2, 2010 Agenda Item: Approval of a Professional Services Agreement between the City of Milton, Georgia and David A. Burre Engineers & Surveyors, Inc. in the Amount of $8,870.00 for a Drainage Repair Project on Thompson Road. Background: This contract is for professional engineering services related to the design of a drainage repair project along Thompson Road in the vicinity of 14515 Thompson Road. The drainage issue was found as part of our routine inspections of the stormwater system. Discussion: During our routine inspections it was found that the 36” RCP pipe under Thompson Road had, and continues to have, a severe erosion issue at the outlet end of the pipe. Several sections of pipe have already been undermined to the point that they have separated from the main system. Failure to repair this system would lead to continued erosion of the system and ultimately could result in damage to the road itself. The budget for this work will come from the Capital Project Fund, Public Works – Repair Major Stormwater Structures. These funds are available in this account. Legal Review: Paul Higbee, Jarrard & Davis on November 19, 2010 Attachments: 1. Professional Services Agreement City of Milton PROFESSIONAL SERVICES AGREEMENT THOMPSON ROAD DRAINAGE IMPROVEMENTS ADJACENT TO 14515 THOMPSON ROAD This Agreement made and entered into this V day of _ d , in the year 2010, by and between The City of Milton, Georgia (sometimes referred to herein as the "City"), having its principle place of business at 13000 Deerfield Parkway Suite 107G, Milton GA 30004 and David A. Burre Engineers & Surveyors, Inc. ("Consultant") having its principle place of business at 11660 Alpharetta Highway, Suite 100 Roswell, Georgia 30076 WHEREAS, the City of Milton will require certain professional public works services beginning on December 1, 2010; and WHEREAS, the City's Purchasing Policy authorizes the procurement of professional services contracts of $30,000.00 or less; and WHEREAS, the City has determined that this Agreement constitutes such professional services; NOW THEREFORE, in consideration of the mutual covenant and promises contained herein, the parties agree as follows: 1.0 Scope of Work; Compensation The Consultant agrees to provide all Services specified in Exhibit "A," attached hereto and incorporated herein by reference, for the compensation described therein. No payments will be made for unauthorized work. Invoices should be submitted to Rick Pearce, 13000 Deerfield Parkway, Milton GA 30004, for approval. Payment will be sent to the designated address by U. S. Mail only; payment will not be hand -delivered. City agrees to pay Consultant for the services performed and costs incurred by Consultant upon the City's certification that the services were actually performed and costs actually incurred in accordance with this Agreement. Compensation for services performed and, if applicable, reimbursement for costs incurred shall be paid to Consultant upon the City's receipt and approval of an invoice, submitted upon completion of the Work, setting forth in detail the services performed and costs incurred. Invoices shall reflect charges incurred versus charges budgeted. The total amount paid under this Agreement for the Work shall not, in any case, exceed a lump sum fee not to exceed $8,870.00 (the "Contract Price") without prior written approval from the City. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principles of Consultant's industry, Consultant will give written notice thereof immediately to the City. city of Milton 2.0 Independent Contractor 2.1. The Consultant is an independent Contractor. The Consultant is not an employee, agent or representative of the City of Milton. The Consultant shall obtain and maintain, at the Consultant's expense, all permits, license or approvals that may be necessary for the performance of the services. 2.2 Inasmuch as the City of Milton and the Consultant are entities independent of one another, neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both parities hereto. The Consultant agrees not to represent itself as the City's agent for any purpose to any party or to allow any employee of the Consultant to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. The Consultant shall assume full liability for any contracts or agreements the Consultant enters into on behalf of the City of Milton without the express knowledge and prior written consent of the City. 3.0 Indemnification The Consultant covenants and agrees to take and assume all responsibility for the services rendered in connection with this Agreement. The Consultant shall bear all losses and damages directly or indirectly resulting to it on account of the performance or character of the services rendered pursuant to this Agreement. Consultant shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees and agents from and against any and all claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to, attorney's fees, which may be the result of willful, negligent or tortuous conduct arising out of the Work, performance of contracted services, or operations by the Consultant, any sub -consultant, anyone directly or indirectly employed by the Consultant or sub -consultant or anyone for whose acts the Consultant or sub -consultant may be liable, regardless of whether or not the offending act is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the City or any of its agents or employees, by any employee of the Consultant, any sub -consultant, anyone directly or indirectly employed by the Consultant or sub -consultant or anyone for whose acts the Consultant or sub - consultant may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant or any sub -consultant under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify and defend the City, its members, officers, agents, employees and volunteers shall survive termination of this Agreement. 4.0 Insurance (1) Requirements: The Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Consultant, its agents, representatives, employees or sub -consultants. All policies shall be subject to approval by the City Attorney to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. 2 #rciry of Milton (2) Minimum Limits of Insurance: Consultant shall maintain limits no less than: (a) Comprehensive General Liability of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting there from. (b) Comprehensive Automobile Liability (owned, non -owned, hired) of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting there from. (c) Professional Liability of $1,000,000 limit for claims arising out of professional services caused by the Consultant's errors, omissions, or negligent acts. (d) Workers' Compensation limits as required by the State of Georgia and employers Liability limits of $1,000,000 per accident. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City. (4) Other Insurance Provisions: The policy is to contain, or be endorsed to contain, the following provisions: (a) General Liability and Automobile Liability Coverage. (i) The City, its officials, employees, agents and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, leased, or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, employees, agents or volunteers. (ii) The Consultant's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City, its officials, employees, agents or volunteers. Any insurance or self-insurance maintained by the City, its officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, employees, agents or volunteers. (iv) Coverage shall state that the Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 'moi City of Milton (v) Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Consultant for the City. (vii) All endorsements to policies shall be executed by an authorized representative of the insurer. (b) Workers' Compensation Coverage. The insurer will agree to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Consultant for the City. (c) All Coverages. (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates. (5) Acceptability of Insurers: Insurance is to be placed with insurers with an A.M. Bests' rating of no less than ANII. (6) Verification of Coverage: Consultant shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of work. The certificates of insurance and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance and endorsements shall be on a form utilized by Consultant's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. The Consultant shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Sub -consultants: Consultant shall include all sub -consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub -consultant. All coverage for sub -consultants shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the parties as additional insured. -�°`C Civ of Milton (8) Claims -Made Policies: Consultant shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later. (9) City as Additional Insured and Loss Payee: The City shall be named as an additional insured and loss payee on all policies required by this Agreement. 5.0 Term; Termination The term of this Agreement shall be from December 1, 2010 to December 31, 2010, at which point this Agreement shall terminate absolutely and without further obligation on the part of the City. Absent the City providing at least twenty (20) days prior written notice of non -renewal to Consultant, this Agreement shall automatically renew on January 1, 2011 to March 1, 2011, provided that the work described in Exhibit A shall be completed within 45 calendar days of the issuance of a Notice to Proceed (NTP). The City may terminate this Agreement upon a breach of any provision of this Agreement by Consultant and Consultant's subsequent failure to cure such breach within fifteen (15) days of receipt from the City of a written notice of the breach. Title to any supplies, materials, equipment, or other personal property shall remain in the Consultant until fully paid for by the City. 6.0 Compliance with All Laws and Licenses The Consultant must obtain all necessary licenses and comply with local, state and federal requirements. The Consultant shall comply with all laws, rules and regulations of any governmental entity pertaining to its performance under this Agreement. 7.0 Assignment The Consultant shall not assign or subcontract the whole or any part of this Agreement without the City of Milton's prior written consent. 8.0 Amendments in Writing No amendments to this Agreement shall be effective unless it is in writing and signed by duly authorized representatives of the parties. 9.0 Expertise of Consultant Consultant accepts the relationship of trust and confidence established between it and the City, recognizing that the City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the services in pursuit of the timely and competent completion of the Work undertaken by Consultant under this Agreement. 10.0 Governing Law This Agreement shall be governed in all respects by the laws of the State of Georgia. 4 City of Milton 11.0 Interpretation of Documents In the event of a conflict in language between this Agreement and any exhibit to this Agreement, the provisions most favorable to the City shall govern. 12.0 Entire Agreement This Agreement constitutes the entire Agreement between the parties with respect to the subject matter contained herein; all prior agreements, representations, statements, negotiations, and undertakings are suspended hereby. Neither party has relied on any representation, promise, nor inducement not contained herein. 13.0 Waiver of Agreement The City's failure to enforce any provision of this Agreement or the waiver in a particular instance shall not be construed as a general waiver of any future breach or default. 14.0 Sovereign Immunity Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. 15.0 Notices All other notices, writings or correspondence as required by this Agreement shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (2) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the addresses given below, unless a substitute address shall first be furnished to the other Parties by written notice in accordance herewith: NOTICE TO THE CITY shall be sent to: City Manager City of Milton 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 NOTICE TO THE CONSULTANT shall be sent to: David Burre David A. Burre Engineers & Surveyors, Inc. 11660 Alpharetta Highway Suite 100 Roswell, Georgia 30076 6 City of Milton 16.0 No Personal Liability No member, official or employee of the City shall be personally liable to the Consultant or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant's performance of services under this Agreement shall not subject Consultant's individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against Consultant or the City, respectively, and not against any employee, officer, director, or elected or appointed official. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed by their duly authorized officers as of the day and year set forth next to each signature. [SIGNATURES ON THE FOLLOWING PAGE] C ty of Milton Approved as to form: City Attorney N [NOTARY AND DELIVERED My Commission Expires: David A. Burre Engineers & Surveyors, Inc. Signature:-'-- \ Printed Name: P1 Ati K>�g Title: V, f. [AFFIX CORPORATE SEAL] SCHC/L� D7tiRy '4Y MY C0VU,,':SS10N G DECFi'J:E.�'rio, X011 Q C? <�C) Cou N' OF MILTON: Signature: Printed Nz Title: [CITY SEAL] SIGNED, SEALED, AND DELIVERED in the presence of: Witness Notary Public [NOTARY SEAL] My Commission Expires: 8 A city of Milton EXHIBIT "A" SCOPE OF WORK Provide professional engineering services to the city for the design of drainage improvements for the culvert under Thompson Road located adjacent to 14515 Thompson Road. The work is generally described as the repair of the downstream headwall and surrounding slope and the work necessary to provide the connection of sidewalk, approximately 230 If, on the southeast side of the right-of-way. Those services are more fully described as follows: TASK 1— SURVEY Provide a survey sufficient to design the drainage repairs described in this scope. Survey shall include, at a minimum the following information: a. Right-of-way location. b. All improvements within the right-of-way within the scope of the project, including, but not limited to edge of pavement, utilities, sidewalk, drainage structures, curb and gutter, etc.... c. Adjacent property owners. d. The character and location of all walls, fences, buildings, poles, and other visible improvements within the project or within twenty-five feet of the project, e. Driveways, alleys or other means of access on or crossing the project or within twenty-five feet of the project, f. Topographic survey with a minimum of 2 foot topographic contour intervals. Contours shall extend a minimum of twenty-five feet beyond the project limits. g. Provide spot elevations at all critical points such as drainage breaks, high points, low points, edge of pavement etc... h. Location and type of all overhead and underground utilities within the project limits, i. All streams and defined channels within the project limits. j. The location of any specimen tree within 100 feet of the project limits. Specimen trees will include any beech or magnolia or walnut tree 24" dbh or greater, any other hardwood or pine 27"dbh or greater and any dogwood, redbud or sourwood 8" dbh or greater. Call out tree. type, size and show location. k. Any other information which the engineer determines is necessary for the completion of the design drawings. TASK 2 — DRAINAGE DESIGN Provide engineering drawings signed and sealed by a professional engineer registered in the state of Georgia and qualified in the field of hydraulic design and engineering. The drawings shall be suitable for the city to solicit construction bids for the completion of the work and be completed in a manner consistent with all local, state, federal regulation and standard engineering practice for projects of this type. At a minimum the drawings shall include the following information: 1. Grading plan, including the area required to make the sidewalk connection on the southeast side of the right-of-way (approx. 2301f), ditch modifications and drainage modifications as necessary to make the sidewalk connection, . 2. Erosion and sediment control plan and details, 3. Storm sewer profile, C ty of Milton 4. Detail sheet sufficient to accurately describe the work required, 5. General notes, 6. Summary of quantities. Provide digital files of all work completed in .dwg or .dxf format toed to state plane coordinates and including any benchmark information. Provide 5 sets of signed and sealed drawings to be used by the city to accompany the bid documents. 10 City of Milton City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: December 8, 2010 for the December 20, 2010 Council meeting Agenda Item: Approval of a Task Order with Stantec Consulting Services, Inc. for Concept Study for Mayfield Road at Mid Broadwell Road Intersection in the Amount of $114,003.58 Background: Street Smarts, now Stantec was selected as one of our on call planning and engineering consultants and they were approved by Mayor and Council on October 20, 2008. Stantec was selected for this task as the most qualified, already bid, on call consultant for this study. Discussion: The work to be completed under this Agreement (the “Work”) is referenced in the Contract. Individual project work will be defined by task orders. This task order is subject to the terms and conditions of the Stantec - City master agreement dated November 12, 2008 and shall serve as authorization by the City of Milton to (“Consultant”) to perform the services described therein. The Stantec task order for design services for the intersection improvements includes: 0. Public Involvement 1. Concept Development with environmental screening The budget for this work will be from Capital Grant Fund (GDOT HPP Funds) and 80% is reimbursable from Federal Funds through GDOT. Legal Review: Stantec Consulting Services, Inc. Task Order 10-SSI-07 – Paul Higbee, Jarrard & Davis on 12/8/10 Attachments: 1. Task Order 10-SSI-07 PROFESSIONAL SERVICES AGREEMENT WITH STANTEC CONSULTING SERVICES, INC. DATED ___________________ TASK ORDER 10-SSI-07 CONCEPT STUDY FOR MAYFIELD RD AT MID BROADWELL RD INTERSECTION This TASK ORDER between the parties is entered into pursuant to the above referenced AGREEMENT (RFQ #08-001), incorporated herein by reference, and shall serve as authorization by the City of Milton to Street Smarts, Inc., now Stantec Consulting Services, Inc. (referred to herein alternately as “Consultant” and “Stantec”) to perform the services described herein pursuant to the terms and conditions, mutual covenants and promises provided herein and in the AGREEMENT (RFQ #08-001). Now therefore, the parties agree as follows: Description of PROJECT: The PROJECT consists of a concept study along with environmental screening for intersection improvements to CR 1324/Mayfield Road @ CR 1336/Mid-Broadwell Road in North Fulton County, G.M.D. 121. Description of Professional Services: The services to be furnished by the CONSULTANT under this Agreement shall be those necessary to design by a Computer Aided Design and Drafting (CADD) System and provide both hard copy and electronic files for: data base preparation, preliminary plans and layouts, right-of-way and easement plans and plats, and final design and construction plans for the PROJECT. The allowable CADD systems to be used for this Agreement shall be Microstation, CAiCE/Inroads (most current GDOT approved version), Hydrain, SYNCHRO, HCS, and NETSYM. The CONSULTANT shall not use any other design, drafting or coordinate geometry software unless approved in writing by the CITY. Plans shall be prepared in accordance with the CITY standards as to design criteria, procedures, and format. The CONSULTANT shall prepare all written specifications in the usual format used by the CITY. The CONSULTANT shall provide all materials required for the preparation of the plans, supplemental specifications, and special provisions as contemplated by the AGREEMENT and this Task Order. The CONSULTANT shall procure the CITY'S written approval to proceed with each phase of the PROJECT. Failure to procure such approval prior to CONSULTANT’s initiation of work on a phase will result in the CONSULTANT assuming all costs for that phase until written approval to proceed has been obtained from the CITY. The PROJECT plans shall be developed as follows: PHASE 0 – PUBLIC INVOLVEMENT For this project CONSULTANT will conduct up to two (2) PIOH meetings that will present information for the intersection. Below is a detailed description of these meetings. Public Information Open House (PIOH) Stantec will also conduct one (1) Public Information Open House (PIOH) between CAC Meeting #3 and Meeting #4. The purpose of the PIOH is to present the public with the preferred alternative for each intersection. Typically a PIOH is an informal meeting with an open house format that generally lasts two to three hours. The goal is to inform the public of a project that is proposed in their area, gather information from the public and to receive comments from the public about the proposed project. No formal presentations are made at these meetings; however, handouts describing the proposed project and maps showing the proposed project area are available for everyone attending. City of Milton representatives (including Stantec staff working on the project) must attend these meetings and must be prepared to discuss the project and answer questions. Additional Tasks The CONSULTANT has also identified additional tasks that would enhance the public involvement process for this project. These tasks include: • Project Website: Existing intersection project website will be used as a general information exchange tool. The site will present information related to the intersection improvement projects and will include related items such as project description, project status updates, proposed intersection alternatives, and project contact information. • Electronic Newsletter: A maximum of (4) electronic newsletters will be created to present information related to the intersection improvement project. The newsletter, which will be distributed via e-mail, will include project related information such as project description, project status updates, proposed intersection alternatives, a response to comments summary after the PIOH, and project related contact information. • Traffic Simulation of Intersection on the Website: A traffic simulation of each alternative will be created using Synchro/SimTraffic and will be posted on the project website. This real-time simulation will illustrate existing intersection conditions. Additional simulations can also be created to illustrate future proposed alternatives and the preferred alternative for the intersection. CONSULTANT DELIVERABLES FOR PHASE 0 – PUBLIC INVOLVEMENT 1) Electronic copy of letter(s) distributed to list of invitees for PIOH meeting. 2) Electronic copies of any handouts, maps and graphics, charts, and comment cards needed for the PIOH. 3) Electronic copies of Public Notices developed and produced for the PIOH. 4) Summary of questions received and responses to all PIOH comments. 5) Electronic copies of all newsletter PHASE I - CONCEPT DEVELOPMENT Concept Development includes exploring various alternatives to improve operations of the facility and surrounding facilities, both existing and under development, in order to have a high degree of confidence that the best alternative is selected. The CONSULTANT shall gather from the CITY available data and information pertinent to the preparation of the PROJECT plans the CITY has in its possession and requested by the CONSULTANT. The CONSULTANT shall check and verify the data and information furnished by the CITY for accuracy and sufficiency. Any errors, omissions, or insufficiency in the data furnished by the CITY shall be corrected or supplemented by the CONSULTANT. The CONSULTANT shall submit a PROJECT Management Plan (PMP) for the CITY’S review and approval within 30 days of the CITY’S authorization to proceed with Phase I. The PMP is to provide all PROJECT personnel with the basic information needed to complete their assignments on time and within established budgets while meeting the requirements of the PROJECT. The PMP shall include a minimum of: 1. A distribution list of the key contact people 2. A paraphrased scope of work detailing the responsibility of the key people 3. A schedule of deliverables (updated when necessary) 4. Budget, expenses, and billing procedures (internally to the CONSULTANT) 5. Planning and review process (internally to the CONSULTANT) 6. Invoicing procedures (internally and with subconsultants) 7. Document Control Procedures a. Designate personnel responsible for Document Control b. Establish location of all PROJECT documents c. Develop procedures to transmit and receive documents (internal and external) The Project Management Plan shall be organized in a 3-ring binder using 1-7 above as headings. Two updated copies will be submitted to the CITY. The CONSULTANT shall submit a Quality Control Plan (QCP) for the CITY’S review and approval within 30 days of the CITY’S authorization to proceed with PHASE I. The QCP is to provide all PROJECT personnel with the requirements to assure a quality design is delivered to the CITY. The QCP shall include a minimum of: 1. PROJECT quality control requirements 2. Project deliverables showing person responsible and estimated date of completion 3. Planning and review process for the project 4. Organization chart showing Quality Control responsibilities of each manager 5. Format for checking plans and calculations 6. Format for quality assurance records; the Project Manager or his assignee shall be responsible for documenting and maintaining quality assurance records for the PROJECT. The records will include, but not be limited to, the following: a. Check prints, review calculations b. Marked-up plans c. Quality control audit reports and findings d. Quality assurance findings and recommended corrective actions e. Completeness checklists f. Minutes of coordination meetings/quality assurance meetings g. Phone logs h. Quality control review letters i. Review comments from senior technical advisors and responses j. Peer review letters and responses k. Any other correspondence regarding quality assurance/control 7. Quality assurance activities shall be included in the monthly progress report. The Quality Control Plan shall be organized in a 3-ring binder using 1-7 above as headings. The CONSULTANT shall work closely with the CITY’S environmental personnel or its environmental consultants during concept development in order to identify and resolve environmental issues in the earliest stages of concept development. The CONSULTANT shall establish the appropriate American Association of State Highway and Transportation Officials (AASHTO) design criteria, parameters and guidelines that will be used throughout the PROJECT. The CONSULTANT shall use these parameters to study up to three reasonable concept alternates plus the “No Build” Alternate in a Concept Alternative Report with the criteria listed herein. The CONSULTANT shall examine in a Concept Alternative Report each proposed alternative in sufficient detail to ensure that the following issues have been addressed for each of the alternatives: 1. Traffic Operations: safety, capacity, and efficiency (includes laneage requirements, capacity analysis of roadway segments, weave areas, ramps, auxiliary lanes, intersections, and signage). 2. Design exceptions/variances 3. Sight distance 4. Recommendations for traffic signal locations. 5. Interfacing with adjacent projects 6. Constructability 7. Maintenance of traffic 8. Environmental concerns 9. Locations of probable Underground Storage Tanks (UST) 10. Impacts to adjacent properties, including number of displacements 11. Access and access control 12. Utilities conflicts and relocations 13. Special drainage considerations 14. Location and condition of existing major strictures 15. Required new major structures 16. Required permits 17. Preliminary construction and right of way costs The Concept Alternative Report shall be organized in a 3-ring binder using 1-17 above as headings. Each alternative shall include 1” = 200’ scale plan and profile and other supporting details for analysis. A field review of the alternatives under consideration may be conducted jointly with the CITY and the CONSULTANT to assess the impacts of the project. The CONSULTANT shall prepare a Concept Alternate Selection Summary/Report that describes the selected alternate in detail and the process through which other alternatives were dismissed. The Concept Alternate Selection Report shall include a 1” = 100’ scale plan and profile of the selected alternate. The CONSULTANT shall prepare a PROJECT DESIGN DATA book. The project data book shall define the selected alternative design criteria, parameters and guidelines and as a minimum contain the following: 1. The name of each roadway, classification of each roadway, general description (including but not limited to proposed number of through lanes, lane widths, median type and width, shoulder type and width, sidewalks, and bike lanes) maximum horizontal curve, maximum grade, maximum superelevation, speed design, and minimum right-of-way width. 2. Preliminary horizontal and vertical alignments, preliminary earthwork cross sections, preliminary construction limits and an evaluation of intersection sight distances at all intersections and proposed median openings. 3. Clear zone requirements for each roadway. Vertical and horizontal clearances at structures (not to be reconstructed) and visible utilities. 4. A traffic capacity (NETSIM, SYNCHRO, CORSIM, HCS) analysis for the PROJECT to determine the intersection lane and storage requirements. 5. A preliminary sketch of each roadway intersection showing basic laneage, auxiliary and turn lanes, and length of turn lanes and tapers. 6. A preliminary sketch of each bridge and wall location. 7. Drainage criteria for each roadway for the major types of systems, rivers and streams, cross drains, longitudinal drains, low point, and normal basins. 8. An evaluation of environmental concerns as it pertains to the PROJECT (including but not limited to archeological, historic, wetlands, UST’s and endangered species). The evaluation shall be coordinated with the GDOT’S Office of Environment and Location. 9. Driveway design parameters such as maximum and minimum widths for residential and commercial driveways and maximum driveway grades for residential and commercial driveways. 10. Typical sections (excluding pavement structure) for all roadways included in the PROJECT as described in “1” above. 11. List of known utility facilities on the PROJECT to be coordinated with the CITY’S Office of Utilities. The Project Design Data Book shall be organized in a 3-ring binder using 1-11 above as headings. The CONSULTANT shall scan aerial photographic negatives using a high-quality photogrammetric scanner at a minimum resolution of 0.5 feet per pixel to be used for all concept and public meeting displays. A digital terrain surface from a USGS digital elevation model (DEM) of the study area shall be prepared. Should multiple negatives be required to construct an image for the entire study area, low-accuracy GPS surveyed control points shall be obtained to ensure a match to the DEM. Approximately three control points per scanned negative are required. The CONSULTANT shall provide a digital ortho image as a seamless mosaic of the scanned images and rectified to the DEM and/or control point data. The image shall be supplied as a TIFF file (or files should the image area be very large), properly scaled and positioned to metric state plane coordinates. All proposed concepts and/or alternates shall be drawn and plotted in color using a color scheme and legend approved by the CITY. The CONSULTANT shall prepare and submit to GDOT and the CITY a draft Concept Report using a format provided by the GDOT. The Concept Report shall include, at a minimum, the information indicated on the sample report. In addition, the CONSULTANT shall prepare drawings showing the project alignments and geometry, existing and proposed right of way, property lines and property owners’ names, intersection details, locations of proposed traffic signals, typical sections, and other information as required for a concept meeting. The CONSULTANT shall attend the concept meeting and any other meetings as requested. The CONSULTANT shall take an active role in these meetings, including making presentations and compiling and distributing meeting minutes. A final Concept Report shall be submitted to the CITY and GDOT for review and approval. The report shall incorporate any changes to the concept discussed at the concept meeting and the meeting minutes. Alternate plans and descriptions may be required for presentation at the concept meeting, as directed by the CITY. After the concept report is approved, the CONSULTANT shall prepare four public meeting displays of each alternate on digitized photography and a location map of the project for a minimum of up to three public meetings. The CONSULTANT shall provide PROJECT knowledgeable staff for each display at every public meeting to answer questions about the roadway design. These staff members are responsible for set-up and takedown of the displays. The displays shall be plotted at a scale of 1” = 50’ or as otherwise approved by the CITY. Each display shall show all roadway features including but not limited to: travel and turn lanes, bike lanes, median and median openings, sidewalks, bridges, major walls, right-of way, environmental features (wetlands, historic sites, parks, noise walls, regulated floodways, etc.), property lines and owners, a legend (showing the PROJECT name, the scale and symbols), and a typical section. The CONSULTANT shall prepare electronic plan sheet as per the CITY standard. The CONSULTANT shall submit an example plan sheet for approval by the CITY. The CONSULTANT shall prepare a list of information or data that will be needed from the CITY for the completion of PHASE IV - PRELIMINARY PLANS. CONSULTANT DELIVERABLES FOR PHASE I – CONCEPT DEVELOPMENT: 1. PROJECT Management Plan (1 PDF form and 2 binders, updates will be provided as necessary) 2. PROJECT Quality Control Plan (1 PDF form and 2 binders, updates will be provided as necessary) 3. PROJECT Concept Alternative Summary/Report with 1” = 200’ scale plan and profile (1 PDF form and 2 binders, updates will be provided as necessary) 4. PROJECT Concept Alternate Selection Report with 1” = 100’ scale plan and profile (1 PDF form and 2 binders, updates will be provided as necessary) 5. PROJECT Design Data Book (1 PDF form and 2 binders, updates will be provided as necessary) 6. Project TIFF Files and Concept layouts in electronic format 7. Draft and Final PROJECT Concept Report 8. Four (4) public meeting displays for up to 4 alternate per public meeting (up to 3) 1” = 50’ scale 9. Written Material (fact sheets, newsletters, media releases) to be distributed to the public 10. Information for the CITY’S public meeting responses 11. Database/mailing list of all contacts relating to the PROJECT 12. PROJECT Sample plan sheet The PROJECT DESIGN DATA book shall define the proposed PROJECT design parameters and as a minimum contain the items as listed in the GDOT’S Manual of Quality Standards for Consultant Services, current edition. The manual is available on-line at: http://www.dot.state.ga.us/doingbusiness/PoliciesManuals/roads/Pages/DesignPolicies.aspx PHASE 2 – ENVIRONMENTAL SCREENING The environmental screening services will be provided according to the following December 2, 2010 letter from Edwards-Pitman Environmental, Inc. to Ms. Kari Ward (Stantec): Design Specifications and Guidelines The CONSULTANT shall coordinate the proposed services with any proposed construction plans and within the project limits. This TASK ORDER is subject to the terms and conditions of the original AGREEMENT (RFQ #08-001) entered between the parties. General Scope of Service: The WORK under this TASK ORDER is to be commenced upon CONSULTANT’S receipt from the City of a written “Notice to Proceed” (NTP) for each phase. The WORK will be completed within 60 calendar days after Notice to Proceed. The CONSULTANT shall prepare a schedule showing milestone completion dates based on completing the WORK within 60 calendar days (hereinafter referred to as the “Schedule for Completion”), excluding City review time. The Schedule for Completion will be revised to reflect the actual NTP date and will be updated as required throughout the project’s duration. Every 30 days commencing with the execution of this TASK ORDER, the CONSULTANT shall submit to the City a written report which shall include, but not be limited to, a narrative describing actual work accomplished during the reporting period, a description of problem areas, current and anticipated delaying factors and their impact, explanations of corrective actions taken or planned, and any newly planned activities or changes in sequence (hereinafter referred to as “Narrative Report”). No invoice for payment shall be submitted and no payment whatsoever will be made to the CONSULTANT until the Schedule for Completion, and the completion of Narrative Reports are updated and submitted to the City. In no event shall payment be made by the City to the CONSULTANT more often than once every 30 days. The CONSULTANT shall coordinate and attend periodic meetings with the CITY regarding the status of the TASK ORDER. The CONSULTANT shall submit to the City transmittals of all correspondence, telephone conversations, and minutes of project meetings. The fee shall be paid as provided in the AGREEMENT; however, CONSULTANT agrees that fees are earned pursuant to the WORK performed, which in no event shall exceed the amount set forth in the attached Fee Schedule. Attachments: Attachment A – Fee Schedule CITY OF MILTON: CONSULTANT: By: __________________________ By: ________________________________ Title:_________________________ Title:_______________________________ Name:________________________ Name:______________________________ Date: ________________________ Date: ______________________________ 12/9/20108:49 AM R:\PWProjects\CIP\GDOT Prj\PI7313 Crabapple\Mayfield at Mid Broadwell Page 1 of 1Year--->2011 2011 2011 2011 2011 2011 2011Mayfield Rd at Mid Broadwell Rd Intersection ConceptFirm:Item---->SS:Principal SS:PrjMgr SS:SrEngr SS:Engineer SS:Tech SS:AdminEP:EnviScrn Rate--->$202.57 $147.98 $122.74 $105.91 $81.06 $63.00 $12,527.42TaskUnit--> hour hour hour hour hour hour Lump Sum821 51 222 186 263 76 23 10 - Public Involvement17019 72 67 121 - Concept Development63530 142 186 196 72 92 - Environmental Screening162 84 2 1Mayfield Rd at Mid Broadwell Rd Intersection ConceptTotals 2011:SS:Principal 2011:SS:PrjMgr 2011:SS:SrEngr 2011:SS:Engineer 2011:SS:Tech 2011:SS:Admin2011:EP:EnviScrn Totals$114,003.58$10,331.07 $32,851.56 $22,829.64 $27,854.33 $6,160.56 $1,449.00 $12,527.420 - Public Involvement$22,355.36$3,848.83 $10,654.56 $7,095.97 $756.001 - Concept Development$77,081.58$6,077.10 $21,013.16 $22,829.64 $20,758.36 $5,836.32 $567.002 - Environmental Screening$14,566.64$405.14 $1,183.84$324.24 $126.00 $12,527.42 City of Milton 13000 Deerfield Parkway Suite 107C Milton, GA 30004 To: Honorable Mayor and City Council Members From: Lynn Tully, AICP, Community Development Director Date: Submitted on December 1, 2010 for the December 20, 2010 Regular Council Meeting Agenda Item: Approval of a Memorandum of Agreement between the City of Milton and GA DNR continuing our commitment to the Early Demonstration Project City Manager’s Office Recommendation Approve the Memorandum of Agreement as proposed by GA DNR continuing our commitment to participate in the Early Demonstration Project by providing appropriate GIS data, participate in identifying affected properties and distribute notification letters to affected parcels. Discussion The Georgia Flood Map Modernization program began five years ago with the State and FEMA, and is nearly concluded. Digital Flood Maps will soon be available for all 159 Georgia counties. The web site to access the new maps is georgiadfirm.com. In an effort to better protect the community and provide more meaningful information to insurers and the public, the State has continued its partnership with FEMA under the Risk M.A.P. (Mapping, Assessment and Planning) Program to restudy certain communities along the Chattahoochee River. The new maps will not only provide the standard flood delineations, but will also seek to quantify the “Risk” that a property may be subjected to under certain hazards. It is believed that better flood hazard data and awareness leads to action that reduces risk to life and property. An explanation of the proposed Early Demonstration Project is included in appendix C. The State is requesting that all local governments involved in the re-mapping effort enter into a Memorandum of Agreement confirming our commitment to the program. The commitment includes the following actions: The community will provide appropriate parcel information to GA DNR-EPD; To work together to identify affected parcels; GA DNR-EPD will provide letter templates and identified parcels to the community; The community will distribute notification letters to affected parcel owners. Our commitment to the program will be in keeping with our goals to provide the best service to the citizens of Milton and our desire to remain a National Flood Insurance Program (NFIP) Community. Staff is in support of the program and is prepared to assist the State in the identification of affected properties. City of Milton 13000 Deerfield Parkway Suite 107C Milton, GA 30004 If there are any questions about our involvement in the process, please let me know. Funding and Fiscal Impact There will be some costs associated with preparing notices and postage anticipated for the 2011-12 budget year. Concurrent Review Chris Lagerbloom, City Manager [MOA Demonstration project 12-1-10] Georgia Department of Natural Resources Environmental Protection Division, Watershed Protection Branch Reply to: 4220 International Parkway, Suite 131, Atlanta, Georgia 30354 Floodplain Unit 4041675-6232 Phone: 4041675-6233; Fax 4041675-6246 Memorandum of Agreement November 5, 2010 The Honorable Joe Lockwood Mayor, City of Milton City Hall 13000 Deerfield Parkway, Building 100, Suite 107 Milton, Georgia 30004 Dear Mayor Lockwood: Under a Cooperating Technical Partner (CTP) Agreement with the Federal Emergency Management Agency (FEMA), the State of Georgia through the Department of Natural Resources -Environmental Protection Division (GA DNR-EPD) accepted responsibility for the remapping of all 159 counties including municipalities. This five-year mapping initiative is known as Map Modernization. As a result of the State's efforts, county -wide digital flood hazards maps will be available to local officials as well as to citizens. As Map Modernization draws to a conclusion, FEMA has begun to evolve into Risk MAP (Mapping, Assessment and Planning), which will, through collaboration with Federal, State, and Local entities, deliver quality flood hazard data that increases public awareness of flood risk and leads to action that reduces risk to life and property. As part of FEMA's Risk MAP program, the State of Georgia through the GA DNR-EPD will continue to participate as a CTP and manage the maintenance and remapping of Georgia's counties and municipalities under the Georgia Flood M.A.P. Program. As you are aware, the Georgia Flood M.A.P. Program is in the process of updating the Flood Insurance Rate Map (FIRM) and Flood Insurance Study (FIS) report for your community through the Upper Chattahoochee River Basin Project (UCRB). In a direct effort to examine ways in which to increase public awareness of flood risk as part of the UCRB Project, an Early Demonstration Project has been approved by FEMA to provide additional outreach and risk communication after development of the revised flood hazard areas for select counties within UCRB Project area. This Early Demonstration Project was presented at your community's UCAS Project Kickoff Meeting held on .Tune 29, 2010, at Roswell City Hall. Community Officials in attendance at this meeting expressed an interest in participating in this Early Demonstration Project. Attached are two (2) signed copies of a Scope of Work that details the Early Demonstration Project. Please review the scope of work. Please sign both Signature Pages if you choose to support and participate in this Early Demonstration Project and return one (1) signed copy to my attention by November 24`h, 2010. The second fully executed copy is your community's copy to keep on file. My office will continue to work closely with you throughout this project to provide any assistance that may be required. Should you have questions regarding this Memorandum. of Agreement, please contact Tom Shillock at 404-557-1607 or Yongqing Yu at 404-575-1588. Sincerely, Collis 0. Brown, CFM State Floodplain Management Coordinator Attachments GA Property Notification Scope Signature Page cc: FIoodplain Administrator Jimmy Sanders, Plan and Review Engineer Reply to: Collis Q. grown, CFM Georgia Department of Natural Resources Environmental Protection Division Floodplain Management 4220 International Parkway Suite 101 Atlanta, GA 30354 (404) 675-6233 Signature Page Memorandum of Agreement The undersigned acknowledge that they have reviewed the Property Notification Scope detailing the scope of work for the City of Milton, Georgia. Both parties agree: • the community will provide appropriate parcel information to GA DNR-EPD • to work together to identity affected parcels • GA DNR-EPD will provide letter templates and identified parcels to the community ■ the community will distribute notification letters to affected parcel owners CITY OF MILTON Community Name (city, town, or county) Community Representative Title Date Collis D. Brown, CFM State Coordinator Title Date GA PROPERTY NOTIFICATION MOA - GA DNR-EPD COPY - SIGN & RETURN Memorandum of Agreement Signature Page The undersigned acknowledge that they have reviewed the Property Notification Scope detailing the scope of work for the City of Milton, Georgia. Both parties agree: ■ the community will provide appropriate parcel information to GA DNR-EPD ■ to work together to identity affected parcels • GA DNR-EPD will provide letter templates and identified parcels to the community • the community will distribute notification letters to affected parcel owners CITY OF MILTON Community Name (city, town, or county) Community Representative Title Date Collis O. Brown, CFM State Coordinator Title Date GA PROPERTY NOTIFICATION MOA - COMMUNITY COPY - SIGN & KEEP FOR COMMUNITY RECORD .Outreach/Risk Communication - Enhanced Property Notification . Responsible Mapping Partner: GA DNR-EPD Study Contractor Scope: The objective of this pilot project is to provide additional outreach and risk communication during the Post Preliminary Processing of Digital Flood Insurance Rate Maps (DFIRM) for select counties scheduled for a flood map revision under GA DNR-EPD MAS FY09.09. Through Map Modernization, the State of Georgia has remapped all 159 counties, consisting of vastly different levels of engagement of the local governments and public sector. Throughout the State, the main comment heard repeatedly was that the public was unaware the flood maps were changing and that it had different implications. Recognizing this and attempting to better communicate the level of risk associated at the parcel level, GA DNR-EPD proposes the following Pilot Project: Enhanced Property Notification. The funding for this project will be relatively minimal compared to the potential value of risk communication. It is estimated that for each county it will cost approximately $6,500. The FY09 counties that have expressed interest to participate in this pilot project include Cobb, Coweta, DeKalb, Douglas, Forsyth, and Fulton Counties. When preliminary DFMMs are issued, GA DNR-EPD will analyze the Special Flood Hazard Areas (SFHA) as shown on the preliminary maps and compare that back to the area as shown on the current effective reaps. Additionally, local parcel data will need to be acquired for the entire project site from the local government. In cases where the parcel data will not be released to GA DNR-EPD, a step-by-step guide will be delivered to the local government to run their own analysis. Using the recently developed DFIRM data and newly acquired parcel data, a report will be created that categorizes each parcel within the project area as shown in the table below. The nine (9) major categories that every parcel within a project area will be designated are summarized below: 1. Newly Added to SFHA — The flood hazard data as shown on the preliminary DFIRMs will add the parcel or portions of the parcel into the SFHA. The mandatory flood insurance requirement may apply to properties within this category. The Letter of Map Amendment (LOMA) process will be recommended for those contesting their inclusion in the SFHA. 2. Newly Added to Floodway — The flood hazard data as shown on the preliminary DFIRMs will add the parcel or portions of the parcel into the regulatory floodway and the SFHA.'The mandatory flood insurance requirement may apply in addition to the more stringent requirements for properties located within the regulatory floodway to properties within this category. The LOMA process will be recommended for those who feel they have been inadvertently included in the floodway. FY10 ED MAS/SOW Template Version 1.0 Early Demonstration Project Mapping Activity Statement No. FY10,,1:,Q 3. Remains In SFHA — The flood hazard data as shown on the preliminary DFIRMs will continue to show the parcel or portions of the parcel in the SFHA. The mandatory flood insurance requirement may apply to properties within this category. The LOMA process will be recommended for those contesting their inclusion in the SFHA. 4. Newly Out of SFHA (within 500 feet of SFHA) — The flood hazard data as shown on the preliminary DFIRMs will remove the parcel from the SFHA. The mandatory flood insurance requirement will not apply to properties within this category. However, due to the close proximity of the SFHA, the level of risk should be communicated to the property owner and the purchase of the Preferred Risk Policy is recommended. 5. Newly Out of SFHA (over 500 feet outside of SFHA) -- The flood hazard data as shown on the preliminary DFIRMs will remove the parcel from the SFHA. The mandatory flood insurance requirement will not apply to properties within the category. However, a Preferred Risk Policy should be discussed to protect their investment, 5. Newly Out of SFHA (in area shown as being protected by a levee) — The flood hazard data as shown on the preliminary DFIRMs will remove the parcel from the SFHA due to protection from a levee. However, due to the close proximity of the SFHA and the risk of flooding due to levee failure or overtopping, the level of risk should be communicated to the property owner and the purchase of the Preferred Risk Policy is recommended. 7. Remain Out of SFHA (within 500 feet of SFHA) — The flood hazard data as shown on the preliminary DFIRMs will continue to show the parcel outside the SFHA. However, due to the close proximity of the SFHA, the level of risk should be communicated to the property owner and the purchase of the Preferred Risk Policy is recommended. 8. Remain Out of SFHA (over 500 feet outside of SFHA) — The flood hazard data as shown on the preliminary DFIRMs will continue to show the parcel outside of the SFHA. The mandatory flood insurance requirement will not apply. However, a Preferred Risk Policy should be discussed to protect their investment. 9. Remains Out (in area shown as being protected by a levee) — The flood hazard data as shown on the preliminary DFIRMs will continue to show the parcel outside of the SFHA. However, due to the risk of levee failure or overtopping, the level of risk should be communicated to the property owner and the purchase of the Preferred Risk Policy is recommended. Individual template letters will be developed for each of the aforementioned categories and will explain how the new flood maps will personally affect them. The template letters will adequately address potential concerns the property owners may have and will give contact information for GA DNR-EPD staff that can individually assist them should the need arise_ The letter will also reference the Georgia Flood M.A.P. website and the availability of supplemental flood risk information on the dynamic mapping portal available for property owner's to view. Finally, the letters will discuss options that the homeowners can investigate such as the Letter of Map Amendment process. The communities/counties participating in this project will receive a spreadsheet that categorizes each parcel in their community/county. They will also receive all nine template letters, ready for a mail merge and distribution by the community/county. This project will effectively reach out to all affected property owners including those that do not have a federally backed mortgage who in the past would not be notified of changes to the floodplain designation for their property. FY 10 ED MASISDW Template Version 1.0 Early Demonstration Project Mapping Activity Statement No. y , , Standards: All processes and deliverables shall be completed in. accordance. to the Federal Emergency Management A envy's (FENIA's) Guidelines and Spec'r#icatior s for Flood Hazard Mapping Partners (G&S) and appropriate Procedure Memoranda (PMs). Deliverables:. The GA DNR-EPD's SC shall deliver the following to the FEMA Regional Project Officer in .accordance with the schedule outlined in Section 4— Schedule, 1. A Summary Report including. a. A table that has accurately identified the levels of risk for all properties in a project area b. A lessons learned summary detailing recommendations for future projects 2. Step -By -Step Guide for Communities to perforin their own analysis 3. All Records of Communication Each party has. caused this. MA5 to be executed by its duly authorized representative. Collis Brown, CFM Project Manager Georgia D Kristen Martinenza, P.E., AM Regional Project Officer Federal Emergency Management Agency, Region N FY10 PM MASISOW Template Version 1.0 Program Management Mapping Activity Statement No. WM 9-13-'7?�0/0 Date I 4'�� 10 Date City of Milton 13000 Deerfield Parkway Suite 107C Milton, GA 30004 To: Honorable Mayor and City Council Members From: Lynn Tully, AICP, Community Development Director Date: Submitted on December 7, 2010 for the December 20, 2010 Regular Council Meeting Agenda Item: Approval of a Memorandum of Agreement between the City of Milton and the Fulton County Soil and Water Conservation District for the purpose of independent review of soil erosion control plans City Manager’s Office Recommendation Approve the Memorandum of Agreement as proposed by Fulton County Soil and Water Conservation District allowing local review of soil & erosion control plans with regular reporting only to the District and Georgia Soil and Water Conservation Commission. Discussion After several years of hard work Milton may soon receive full Issuing Authority status. Our first overview was in February of 2009 which went well and it was agreed to schedule a follow up meeting in about a year. In September of this year staff met with representatives of the Georgia Soil and Water Conservation Commission (GSWCC) and the Fulton County Soil and Water Conservation District (FCSWCC) for them to review our permitting and erosion control program. Inspections were made at the new high school site and several other large residential projects and at the last District meeting staff was advised that Milton had received an unusually high score owing to the excellent condition to which all the sites were found. We are currently in receipt of documents which will need to be approved by Council to begin the certification process. When issued, Milton will be a full issuing authority and will no longer be required to send erosion control plans to the State for review. The County Conservation District is asking the City Council to affirm and approve the Memorandum of Agreement outlining our responsibilities to the Commission upon execution of the document. Please note that approval of this agreement will cut review times by about 30 days for developments disturbing more than one acre of land. Milton will continue to provide the highest level of oversight and review for compliance with the state and local regulations on soil erosion and water quality. Staff is in support of the proposal and is trained and prepared to take on this responsibility. If there are any questions about our involvement in the process, please let me know. City of Milton 13000 Deerfield Parkway Suite 107C Milton, GA 30004 Funding and Fiscal Impact There will be no additional costs attributed to this agreement. Concurrent Review Chris Lagerbloom, City Manager Paul Higbee, Esq. – 12/01/10 [MOA approval FCSWCD.EPD.120710] 1 MEMORANDUM OF AGREEMENT BETWEEN THE FULTON COUNTY SOIL AND WATER CONSERVATION DISTRICT AND THE CITY OF MILTON OF FULTON COUNTY, GEORGIA This Memorandum of Agreement entered into between the Fulto n County Soil and Water Conservation District, hereinafter referred to as the "District" and the City of Milton, hereinafter referred to as the “City.” WHEREAS, the City has adopted an erosion and sedimentation control ordinance (the “Ordinance”) governing land-disturbing activities, which Ordinance meets or exceeds the standards, requirements and provisions of the Erosion and Sedimentation Act of 1975, Ga. Laws 1975, p. 994, as amended to date of execution of this agreement; and WHEREAS, the City has been certified by the Director of the Environmental Protection Division as an issuing authority for purposes of the Erosion and Sedimentation Act of 1975, as amended; and WHEREAS, the City has demonstrated to the District its capabilities to review and approve erosion and sediment control plans and has requested an agreement with the District to conduct such review and approval; and WHEREAS, the District enters into this agreement with the intent of allowing the City to conduct the review and approval of ero sion and sediment control plans without referring the applications and plans to the District, in compliance with Section 7(d) of the Erosion and Sedimentation Act of 1975, as amended; and WHEREAS, both parties to this agreement, the District and the City, understand that this Agreement cannot be effective until the State Soil and Water Conservation Commission gives its written concurrence hereto, as indicated by execution of this document; NOW THEREFORE, the parties to this Agreement, the District and th e City, based on the mutual considerations as set forth below, hereby agree as follows: I. 1. The City shall conduct technical review and approval of erosion and sediment control plans in accordance with standards set forth in the Ordinance. The City shall take appropriate steps to assure that approved plans are properly installed and maintained and that all measures and practices are in compliance with the Ordinance. 2 2. The City shall submit to the District on a quarterly basis , as may be agreed upon by the parties, a report of the erosion and sediment control program. The report shall contain the number of plans reviewed and the overall program status. The report shall be submitted on a timely basis and of a form and content that is acceptable to th e District and to the City. 3. The City shall keep the District informed of land -disturbing plans that might affect soil and water conservation. 4. The City shall maintain a system of records, plans, applications, etc., of all actions taken under this Agreement, and shall make such records available to the District or its representative upon request. II. 1. The District will allow the City to conduct the review and approval of erosion and sediment control plans without the necessity of referring the a pplication and plan to the District, so long as the City complies with the conditions specified in this Agreement. 2. The District will review and carefully consider the reports submitted by the City and shall make recommendations with regard to the adequacy of the program and its compliance with the Erosion and Sedimentation Act of 1975, as amended. 3. The District shall provide the City with expertise available through the District and through memoranda of agreement between the District and other agen cies. 4. The District assures that erosion and sediment control assistance shall continue to be a priority item of the District program. 5. The District shall, upon request, provide or conduct informational and educational programs to train individuals charged with review of erosion and sediment control plans, manpower and funding permitting. 6. The District shall provide to the City an annual evaluation of the effectiveness of its erosion and sediment control program. III. It is mutually understood and agreed as follows: 1. This memorandum shall not be amended without consent of both parties and concurrence of the State Soil and Water Conservation Commission. 2. The City’s files of erosion and sediment control plans and actions shall remain accessible to the District. 3. The District may secure additional review services before making recommendations on the adequacy of the program of the City. 4. This memorandum may be terminated at any time by either party, upon sixty (60) days written notice. It will terminate automatically and without written notice if the Environmental Protection Division revokes the certification of the City’s program pursuant to Section 8 (c) of the Erosion and Sedimentation Act of 1975, as amended. 3 5. This memorandum shall be effective on the date of the concurrence herewith by the State Soil and Water Conservation Commission. Sworn to and subscribed before me This _________ day of ________, 20____ Notary Public My commission expires: City of Milton By:__________________________________ Title:________________________________ Sworn to and subscribed before me This _________ day of ________, 20____ Notary Public My commission expires: Fulton County Soil & Water Conservation District By:__________________________________ Title:________________________________ This memorandum is hereby concurred in by the State Soil and Water Conservation Commission this _____ day of _________, 20____. Sworn to and subscribed before me This _________ day of ________, 20____ Notary Public My commission expires: State Soil and Water Conservation Commission By:__________________________________ Title:________________________________ City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 1 To: Honorable Mayor and City Council Members From: Lynn Tully, AICP, Community Development Director Date: Submitted on December 7, 2010 for the December 20, 2010 Regular Council Meeting Agenda Item: Approval of a contract for the Building Department Plan Review and Inspection Services RFP#10-CD02 City Manager’s Office Recommendation Approval of a contract with SAFE Built Georgia, Inc. for provision of certified building department plan review and inspection services. Discussion The City of Milton has an active commitment to customer satisfaction. Although many employees have been brought under the City of Milton umbrella, building department activities have continued to be outsourced. This has allowed for the ebb and flow of the construction economy. While continuing to provide qualified and nationally certified inspectors, plan reviewers and building officials. This has worked well in Milton and Building Services are still housed within the Community Development Department under the overall supervision of the Community Development Director. An openly competitive Request for Proposals was advertised in Mid-August of this year and many responses were received. The responses included companies from each coast resulting in a careful selection of the winning proposal. SAFE Built will continue to provide a high level of professionalism and qualifications as they represent the City of Milton to our contractors, developers and tradesmen. Funding and Fiscal Impact In compliance with the city’s purchasing policy City Staff put out a Request for Proposals from qualified firms. We received 8 proposals and sealed bids. Following review of the bid documents, four proposals were requested to present in oral interviews. Of these four the top candidate was SAFE Built Georgia, Inc. They will be providing these services at 70% of the base permit fee and 70% of the plan review fee with the exception of fire plan reviews which will be billed at the same 90% fee as was agreed upon in the previous contract. The contract has been approved by the legal department. Concurrent Review Chris Lagerbloom, City Manager [Contract memo to city council.SAFEbuilt.120710] City of Milton PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is effective as of this day of , 2010, by and between the CITY OF MILTON, a municipal corporation of the State of Georgia, acting by and through its governing authority, the Mayor and Council of the City of Milton ("City"), and SAFE Built Georgia Inc., a Georgia Corporation, ("Consultant"), collectively referred to as the "Parties". WITNESSETH THAT: WHEREAS, the City desires to retain Consultant to provide certain services generally described as City of Milton Building Plan review Inspection Services {RFP 10 -CD2} (the "Work"}; and WHEREAS, the City finds that specialized knowledge, skills, and training are necessary to perform the Work contemplated under this Agreement; and WHEREAS, the Consultant has represented that it is qualified by training and experience to perforin the Work; and WHEREAS, the Consultant desires to perform the Work under the terms and conditions set forth in this Agreement; and WHEREAS, the public interest will be served by this Agreement; and NOW, THEREFORE, the Parties hereto do mutually agree as follows: I. SCOPE OF SERVICES AND TERMINATION DATE A. Proiect Description City of Milton Building Plan review Inspection Services (RFP 10 -CD2) B. The Work The Work to be completed under this Agreement (the "Work") is described in Exhibit A, attached hereto and incorporated herein by reference, and the Consultant's response (attached hereto and incorporated herein by reference as Exhibit B). In the event of a conflict among the terms of this Agreement, Exhibit A and Exhibit B, the term that is most advantageous to the City shall govern. n PG. 1 Y C. Schedule, Completion Date, and Term of Agreement Consultant warrants and represents that it will perform its services in a prompt and timely manner, which shall not impose delays on the progress of the Work. This Agreement shall commence as of the date first written above. 11. WORK CHANGES A. The City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written change orders executed by the Consultant and the City. Such change orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by the City in its sole discretion, the City shall have the right to determine reasonable terms and the Consultant shall proceed with the changed work. B. Any work added to the scope of this Agreement by a change order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written change order duly executed on behalf of the City and the Consultant. C. The City Manager has authority to execute without further action of the City of Milton Mayor and Council, any number of change orders so long as their total effect does not materially alter the terms of this Agreement or materially increase the total amount to be paid under this Agreement, as set forth in Section III(B) below. Any such change orders materially altering the terms of this Agreement or increasing the total amount to be paid under this Agreement in excess of $25,000 must be approved by resolution of the City of Milton Mayor and Council. I11. COMPENSATION, METHOD OF PAYMENT and TERM A. City agrees to pay the Consultant for the services performed and costs incurred by Consultant upon certification by the City that the services were actually performed and costs actually incurred in accordance with the Agreement. Compensation for services performed and reimbursement for costs incurred shall be paid to the Consultant upon receipt and approval by the City of invoices setting forth in detail the services performed and costs incurred. Invoices shall be submitted on a monthly basis, and such invoices shall reflect charges incurred versus charges budgeted. Any material deviations in tests or inspections performed, times or locations required to complete such tests or inspections and like deviations from the Work described in this Agreement shall be clearly communicated to the City before charges are incurred and shall be handle through change orders as described in Section 11 above. The City shall pay the Consultant within thirty (30) days after approval of the invoice by City staff. PG. 2 ''Yi�, Ciryd MAoM1 B. The compensation for services performed shall be fee based as described in Exhibit B. C. The term of this Agreement shall be from the date of execution until December 31, 2010, unless terminated earlier as provided for herein. This Agreement shall automatically renew on January 1, 2011 and on January 1 of each year thereafter absent written notice of non -renewal provided by the City to the Contractor at least sixty (60) days prior to the termination of the then current renewal terns, provided that this Agreement shall terminate absolutely and without further obligation on the part of the City on December 31 of each year. This Agreement shall terminate absolutely and without any further obligation on the part of the City or automatic renewal on September 30th 2015. Title to any supplies, materials, equipment or other personal property shall remain the Contractors' until fully paid for by the City. IV. COVENANTS OF CONSULTANT A. Expertise of Consultant Consultant accepts the relationship of trust and confidence established between it and the City, recognizing that the City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the services in pursuit of the timely and competent completion of the Work undertaken by Consultant under this Agreement. B. Budgetary Limitations Consultant agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Consultant's profession and industry. Consultant shall take no calculated risk in the performance of the Work. Specifically, Consultant agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principals of Consultant's profession and industry, Consultant will give written notice immediately to the City. C. City's Reliance on the Work The Consultant acknowledges and agrees that the City does not undertake to approve or pass upon matters of expertise of the Consultant and that; therefore, the City bears no responsibility for Consultant's services performed under this Agreement. The Consultant acknowledges and agrees that the acceptance of PG. 3 ..YF.ay c,tiW>:u= designs, plans, and specifications by the City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. The City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Consultant's performance. Consultant further agrees that no approval of designs, plans, or specifications by any person, body or agency shall relieve Consultant of the responsibility for adequacy, fitness, suitability, and correctness of Consultant's professional and industry standards or for performing services under this Agreement in accordance with sound and accepted professional and industry principals. D. Consultant's Reliance of Submissions by the Ci Consultant must have timely information and input from the City in order to perform the services required under this Agreement. Consultant is entitled to rely upon information provided by the City, but Consultant shall be required to provide immediate written notice to the City if Consultant knows or reasonably should know that any information provided by the City is erroneous, inconsistent, or otherwise problematic. E. Consultant's Representative Jon Walker shall be authorized to act on Consultant's behalf with respect to the Work as Consultant's designated representative. F. Assignment of Agreement The Consultant covenants and agrees not to assign or transfer any interest in, nor delegate any duties of this Agreement, without the prior express written consent of the City. As to any approved subcontractors, the Consultant shall be solely responsible for reimbursing them and the City shall have no obligation to them. G. Responsibility of Consultant and Indemnification of City The Consultant covenants and agrees to take and assume all responsibility for the services rendered in connection with this Agreement. The Consultant shall bear all losses and damages directly or indirectly resulting to it on account of the performance or character of the services rendered pursuant to this Agreement. Consultant shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected officials, employees and agents fxom and against any and all claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to, attorney's fees, which may be the result of willful, negligent or tortious conduct arising out of the Work, performance of contracted services, or operations by the Consultant, any subcontractor, anyone directly or indirectly employed by the Consultant or subcontractor or anyone for whose acts the Consultant or subcontractor may be liable, regardless of whether or not the offending act is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the City or any of its agents or employees, by any employee of the Consultant, any subcontractor, anyone directly or indirectly employed by the Consultant or subcontractor or anyone for whose acts the Consultant or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Consultant or any subcontractor AG. 4 under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify and defend the City, its members, officers, agents, employees and volunteers shall survive termination of this Agreement. H. Independent Contractor Consultant hereby covenants and declares that it is engaged in an independent business and agrees to perform the services as an independent contractor and not as the agent or employee of the City. The Consultant agrees to be solely responsible for its own matters relating to the time and place the services are performed; the instrumentalities, tools, supplies and/or materials necessary to complete the services; hiring of Consultants, agents or employees to complete the services; and the payment of employees, including compliance with Social Security, withholding and all other regulations governing such matters. The Consultant agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. Any provisions of this Agreement that may appear to give the City the right to direct Consultant as to the details of the services to be performed by Consultant or to exercise a measure of control over such services will be deemed to mean that Consultant shall follow the directions of the City with regard to the results of such services only. I. Insurance (1) Requirements: The Consultant shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work by the Consultant, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City Attorney to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Consultant shall maintain limits no less than: (a) Comprehensive General Liability of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting there from. (b) Comprehensive Automobile Liability (owned, non -owned, hired) of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting therefrom. (c) Professional Liability of $1,000,000 limit for claims arising out of professional services caused by the Consultant's errors, omissions, or negligent acts. (d) Workers' Compensation limits as required by the State of Georgia and employers PG. 5 h -ray ukor,v, Liability limits of $1,000,000 per accident. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City. (4) Other Insurance Provisions: The policy is to contain, or be endorsed to contain, the following provisions: (a) General Liability and Automobile Liability Coverage. (i) The City, its officials, employees, agents and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, leased, or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, employees, agents or volunteers. (ii) The Consultant's insurance coverage shall be primary noncontributing insurance as respects to any other insurance or self-insurance available to the City, its officials, employees, agents or volunteers. Any insurance or self-insurance maintained by the City, its officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, employees, agents or volunteers. (iv) Coverage shall state that the Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Coverage shall be provided on a "pay on behalf 'basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Consultant for the City. (vii) All endorsements to policies shall be executed by an authorized representative of the insurer. (b) Workers' Compensation Coverage. PG. 6 yh� 1 Gty d Mow The insurer will agree to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Consultant for the City. (c) All Coverages. (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates. (5) Acceptability of Insurers: Insurance is to be placed with insurers with an A.M. Bests' rating of no less than A: VII. (6) Verification of Coverage: Consultant shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of work. The certificates of insurance and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance and endorsements shall be on a fonn utilized by Consultant's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. The Consultant shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage. (7) Subcontractors: Consultant shall include all subcontractors as insured under its policies or shall famish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the parties as additional insured. (8) Claims -Made Policies: Consultant shall extend any claims -made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later. (9) City as Additional Insured and Loss Payee: The City shall be named as an additional insured and loss payee on all policies required by this Agreement. PG. 7 n -''� A> Gsy d lerapn J. Employment of Unauthorized Aliens Prohibited It is the policy of City that unauthorized aliens shall not be employed to perform work on City contracts involving the physical performance of services. Therefore, the City shall not enter into a contract for the physical performance of services within the State of Georgia, unless the Contractor shall provide evidence on City -provided forms, attached hereto as Exhibits "E" and "F" that it and Contractor's subcontractors have within the previous twelve (12) month period conducted a verification of the social security numbers of all employees who will perform work on the City contract to ensure that no unauthorized aliens will be employed. The City Manager or his/her designee shall be authorized to conduct an inspection of the Contractor's and Contractor's subcontractors' verification process to determine that the verification was correct and complete. The Contractor and Contractor's subcontractors shall retain all documents and records of its verification process for a period of three (3) years following completion of the contract. This requirement shall apply to all contracts for the physical performance of services where more than three (3) persons are employed on the City contract. The City Manager or his/her designee shall fin-ther be authorized to conduct periodic inspections to ensure that no City Contractor or Contractor's subcontractors employ unauthorized aliens on City contracts. By entering into a contract with the City, the Contractor and Contractor's subcontractors agree to cooperate with any such investigation by making its records and personnel available upon reasonable notice for inspection and questioning. Where a Contractor or Contractor's subcontractors are found to have employed an unauthorized alien, the City Manager or his/her designee may order the Contractor to terminate or require its subcontractor to terminate that person's employment immediately and to report same to the Department of Homeland Security. The Contractor's failure to terminate the employee, or otherwise cooperate with the investigation may be sanctioned by termination of the contract, and the Contractor shall be liable for all damages and delays occasioned by the City thereby. Compliance with the requirements of O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 is mandatory. Contractor's compliance with the requirements of O.C.G.A. § 13-10-91 and Rule 300-10-1-.02 shall be attested by the execution of the contractor's affidavit attached as Exhibit "E." The above requirements shall be in addition to the requirements of State and federal law, and shall be construed to be in conformity with those laws. K. Records Re arts and Audits (1) Records: (a) Records shall be established and maintained by the Consultant in accordance with requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized, such records shall be maintained for a period of three years from the date that final payment is made under this Agreement. Furthermore, records that are the subject of audit findings shall be retained for three years PG. 8 or until such audit findings have been, resolved, whichever is later. (b) All costs shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, the Consultant shall furnish to the City any and all statements, records, reports, data and information related to matters covered by this Agreement in the form requested by the City. (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary, there shall be made available to the City for examination all records with respect to all matters covered by this Agreement. The Consultant will permit the City to audit, examine, and make excerpts or transcripts from such records, and to audit all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and or data relating to all matters covered by this Agreement. L. Conflicts of Interest Consultant agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics. M. Confidentiality Consultant acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. The Consultant agrees that confidential information it receives or such reports, information, opinions or conclusions that Consultant creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the City. The Consultant shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. N. C Mhance with Laws Regulating Illeeal Aliens The United States Congress enacted the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99- 603, which required the former Immigration and Naturalization Service (now the Department of Homeland Security) to establish a system for verifying the immigration status of non -citizen applicants for, and recipients of, certain types of federally funded benefits, and to make the system available to Federal, State, and local PG. 9 benefit -issuing agencies and institutions that administer such benefits. The Consultant covenants and declares that it is enrolled in the Basic Employment Verification Pilot Program, and that it has verified the employment eligibility of all its employees utilizing such program. Consultant shall likewise require all subcontractors or sub -consultants to verify the employment eligibility of all their respective employees utilizing the Basic Employment Verification Pilot Program. Consultant shall provide documentation prior to commencing work under this Agreement, in a form acceptable to the City, affirming the Consultant's compliance with this Section. D. Licenses, Certifications and Permits The Consultant covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of the Consultant by any and all national, state, regional, City, local boards, agencies, commissions, coinrnittees or other regulatory bodies in order to perform the services contracted for under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily expected of competent professionals. P. Key Personnel All of the individuals identified in Exhibit "C" are necessary for the successful prosecution of the Work due to their unique expertise and depth and breadth of experience. There shall be no change in Consultant's Project Manager or members of the project team, as listed in Exhibit "C", without written approval of the City. Consultant recognizes that the composition of this team was instrumental in the City's decision to award the work to Consultant and that compelling reasons for substituting these individuals must be demonstrated for the City's consent to be granted. Any substitutes shall be persons of comparable or superior expertise and experience. Failure to comply with the provisions of this section shall constitute a material breach of Consultant's obligations under this Agreement and shall be grounds for termination. Consultant shall not subcontract with any third party for the performance of any portion of the Work without the prior written consent of the City. Consultant shall be solely responsible for any such subcontractors in terms of performance and compensation. Q. Authority to Contract The Consultant covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Consultant to the terms of this Agreement, if applicable. R Ownership of Work All reports, designs, drawings, plans, specifications, schedules, work product and other materials prepared or in the process of being prepared for the services to be performed by the Consultant ("materials") shall be the property of the City and the City shall be entitled to full access and copies of all such materials. Any such materials remaining in the hands of the Consultant or subcontractor upon completion or termination of the work shall be delivered immediately to the City. The Consultant assumes all risk of loss, damage or destruction of or to such materials. if any materials are lost, damaged or destroyed before final r. PG. 10 WGry mmn delivery to the City, the Consultant shall replace theca at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Consultant agrees to execute any additional documents that may be necessary to evidence such assignment. V. COVENANTS OF THE CITY A. Ri alit of Entry The City shall provide for right of entry for Consultant and all necessary equipment to the City of Milton, in order for Consultant to complete the Work. B. City's Representative Lynn Tully shall be authorized to act on the City's behalf with respect to the Work as the City's designated representative. VI. TERMINATION A. The City shall have the right to terminate this Agreement for any reason whatsoever by providing written notice thereof at least five (5) calendar days in advance of the termination date. The Consultant shall have no right to terminate this Agreement prior to completion of the Work, except in the event of the City's failure to pay the Consultant within thirty (30) days of Consultant providing the City with notice of a delinquent payment and an opportunity to cure. B. Upon termination, City shall provide for payment to the Consultant for services rendered and expenses incurred prior to the termination date. r PG. 11 -^C A5 � . C. Upon termination, the Consultant shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to the City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by the Consultant in performing this Agreement, whether completed or in process, in the form specified by the City. D. The rights and remedies of the City and the Consultant provided in this Section are in addition to any other rights and remedies provided under this Agreement or at law or in equity. VII. NO PERSONAL LLABILITY No member, official or employee of the City shall be personally liable to the Consultant or any successor in interest in the event of any default or breach by the City or for any amount which may become due to the Consultant or successor or on any obligation under the terms of this Agreement. Likewise, Consultant's performance of services under this Agreement shall not subject Consultant's individual employees, officers or directors to any personal liability. The Parties agree that their sole and exclusive remedy, claim, demand or suit shall be directed and/or asserted only against Consultant or the City, respectively, and not against any employee, officer, director, or elected or appointed official. VIII. ENTIRE AGREEMENT This Agreement constitutes the complete agreement between the Parties and supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter of this Agreement. No other agreement, statement or promise relating to the subject matter of this Agreement not contained in this Agreement shall be valid or binding. This Agreement may be modified or amended only by a written document signed by representatives of both Parties with appropriate authorization. IX. SUCCESSORS AND ASSIGNS Subject to the provision of this Agreement regarding assignment, this Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the respective Parties. r. PG. 12 X. APPLICABLE LAW If any action at law or in equity is brought to enforce or interpret the provisions of this Agreement, the rules, regulations, statutes and laws of the State of Georgia will control. XI. CAPTIONS AND SEVERABILITY The caption or headnote on articles or sections of this Agreement are intended for convenience and reference purposes only and in no way define, limit or describe the scope or intent thereof, or of this Agreement nor in any way affect this Agreement. Should any article(s) or sections), or any part thereof, later be deemed unenforceable by a court of competent jurisdiction, the offending portion of the Agreement should be severed and the remainder of this Agreement shall remain in full force and effect to the extent possible. XII. BUSINESS LICENSE Prior to commencement of the services to be provided hereunder, Consultant, if appropriate, shall apply to the City for a business license, pay the applicable business license fee, and maintain said business license during the term of this Agreement. XIII. NOTICES A. Communications Relating to Daily Activities All communications relating to the day-to-day activities of the Work shall be exchanged between Lynn Tully for the City and Wallace Greene for the Consultant. B. Official Notices PG. 13 All other notices, writings or correspondence as required by this Agreement shall be in writing and shall be deemed received, and shall be effective, when: (1) personally delivered, or (Z) on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested, or (3) upon actual delivery when sent via national overnight commercial carrier to the Parties at the addresses given below, unless a substitute address shall first be furnished to the other Parties by written notice in accordance herewith: NOTICE TO THE CITY shall be sent to: City Manager City of Milton 13000 Deerfield Parkway, Suite 107f Milton, Georgia 30004 NOTICE TO THE CONSULTANT shall be sent to: Mike McCardie, President Safe Built, Inc. 3755 Precision Drive, Suite 140 Loveland, CO 80538 XIV. WAIVER OF AGREEMENT The City's failure to enforce any provision of this Agreement or the waiver in a particular instance shall not be construed as a general waiver of any future breach or default. XV. SOVEREIGN IMMUNITY Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. XVI. FORCE NIAJEURE Neither the City nor Consultant shall be liable for their respective non -negligent or non -willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (a) any cause beyond their respective reasonable control; (b) any act of God; (c) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (d) earthquake, fire, explosion or flood; (e) strike or labor dispute, excluding strikes or labor disputes by employees and/or agents of CONSULTANT; (f) delay or failure to act by any governmental or military authority; or (g) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts and all PG. 14 Approved as to form: City Attorney CONSULTANT: P si ent \—, ( rl,14 jt -D Attest: Secretary — ►tris ll—.1; e� [AFFIX CORPORATE SEAL] cuy or MIM PG. 16 SIGNED, SEALED, AND DELIVERED in the presence of: Witness NotaryW' CN v')r��4l�rrr:a My Commis ib Expires: S/ CITY OF MILTON By: Its: SIGNED, SEALED, AND DELIVERED in the presence of - Witness Notary Public [NOTARY SEAL] My Commission Expires: [CITY SEAL] PG. 17 "�r � Cily of rAllton 4 .� .Exhibit A CITY OF MILT -ON rcity of Milton R EGLIESQ' FOR PROPOSAL ,THIS IS NOT AN ORDER RFP Number: RFP Title: 10 -CM2 Pratessionall Building Enspection and Plan Reev iew Services RFI•+ Due Date and Time: SeiitefAitr"'. 20t0'1:�rE1 luaus tlrne± _._...__... ISSUING DEPARTMENT INFORMAT110N Procurement Dltice Contact: Issue Dale: I Hick Pearce August 167°.2010 City of Winn Phone; 678-2 -2540 13000 Dtmerlleld Pkwy, Suite t47'G Fax': 578-242-2499 Melton, Ga. 30004 Websile: WWW.cit}afrrli4on00-us INSTRUCTIONS T4 OFFEROR$..... - -- Return €'ropossl to: Mark Face of EnvelapaePackagw City of Milton Bld Number; 14-CD62 Attn: Rick Pearce, Purchasing Ctflce Name of Company or Flrm 73004 De!erlield Pkwy Suite 1071G Milton, Gs. 30004 Special Instructions: Deadline for WrMan Questions Auciust 30"', 2010cai 5:401PM Em mil(prrfrrredi yurslioiLs to Birk Prone til s"icic.[►I:wrri E��t� �F'fmikl�rn�u.lx ��r )' quMkins Atte: Hick I1earm at 678-242-24'1!i — CFFEF 61RS MUST COMPLETE THE FOLLCVING Otfaror Name. Address: Authorized Offeror Signatory: [iIHNS� pflf![ RFr11W Al1h YI R In IR41 — �- �- Offieror Phone Number.- Offeror FAX Humber: r0ff�!(or Federal f. C}. Number, Offeror E-mail Address: OFEERQRS MUST RETURN THIS fiOYI R SHEETV11TK IIFP RESPONSE n PG. 18 arty or hiam TABLE 60 CONTENTS Offeror's HFP Chookiist..................... ........,..............,................... .... DisclosureForm...,...................................................,........__...._._...............__.................. Proposalietter...... ...................... .............. ....................... ........ ,.......... ................... ........ Scheduleof Events ........... .-_......... ....... ......... .............................................. .................. Section 1; Project Overview and Instructions ---...... ____ .... ................ .......... .......... Section 2; RFP Standard Information_.............._..............._......................................... Section3: Scope of Project .---.--...................,,,,................................................... Section 4: Ofteror Qualifications.............................................................................. . Sec#ion 5_ Cost Propcsai.................. ............... ............................................................ Section 6: Evaluation Criteria . ....... ............................................. ............................. ... Section 7: Staridard Contract tntorrmation................................................................ Appendix A: Standard Contract ........................ ....... ....---------------------- _......... Appendix B: Submittal Requirements Summary. ......................_ ................__... PG. 19 0FFERQR'5 RPP CHECKLIST 1. Read the va ire dockiment- Nple- c:rijival iMrns wide as: m nri�fcxy ecquiremcni�; supplieslservloses required; Sub nittal aateS; rlurrlbet of copies reqs red for su$Mittai, fundirg anoint and Source; contract roe uiremems "i.e.. cord pr:rfurrnanue Spt:urily. insurancerequire mer ts. palorrnarce and;ar reporting reqs rements, etc.;. 2. Nate the procurement officers name, address, phone numbers and a-maii arddreas, Ti,. 6s is _he only person yac ar'$ allowed m =mm.unicate with regarding Oe H F P and is axe excellent source at :ritarrnation for any a.resi oris you rrray havo, $. Attend the pre-Aropasal conterarim if one Is cffcrea. These conferences prauide an opportunity to ask clarify N quos'ions, obtain a better uncerstarding of tte project, or :o nctfir ft Cly of any aneb M� itiea. InCrSrS stances, r.r nrrors in thn RFR b. Take advantage of the "question and answer" period. Suemit your gaesUur s .ri the pfocurMm nn otfi cer dv the du c da:c l lstcd n thw Schedule of Everr q and view tre ans%vers dlvBn In the formal "addenda" issusd for the RFP. All addenda iasucd '-X an HFH are pnslwl tui IN Gly's wptAiln :arid will include a l gr.estions asked arra answered Cflrcerning the Hi H. 5. Fallow the format required in the RFP A -her. preparing yv,ar rescarrse. Provide poini- W-point r"peruses to cif sec,ians In a clear and concise manrer_ 5. Pro Woe complete, onswers,'descrlpl;Ions. pts and atw mgr all :ijw.1lons and require3nen;s, Oori t assurrw :he City pr oval tri r r uorrrrni ItHH wilt kr row wvha l your comcanycapabilities ase orwhat i:erns'services you can provide, even t you have previously ccntractod with the Chy. The proposals are evaluated based solely an the Irformaticn and mal Rriaals provided In your responsia. 7. Use the torm9 providW, i.e., ccveY pada, sample budget'orm, ovr fira?.r..n forms, •etc. B. _____------ - Check the City websfte for RFP addenda, Before subm tttrq your response, check the Ghy websde at J�� ';'u. unn _city �irrt,l:0[1 s LtuL and ht10;,':ssl.do-as.state.aa.4s+PRSapp PR ineex isu to se�c wheter any addenda tivere issuod for the RFPL It so; ya a must Sven it a Signed c vrcr sheet fa r each addend:rrn issu6d aloncr wlih your RFP response. �. Review and reard the RFP dceument again to rne�e sura ;f rat you have addressed all reqs: rcmcros, Your original rescansc and the re%e, -,ted ,,,,pies mist ha ide.n1cal grid kip. complete- The copies are provided to the eY450,uat1orr committee members and wili be ;ised to scc,rc your rcapnnsa. 10, Submit your response on time. Nu [e a1I Iire dales �&d limes Iislcd In ihn Schedule of Even:s and Ath n the avcu.ment, ana be sure to suornit s1I required nems on bang. I ate nr000.a] rospon:ies arc ncvaraccep_ed_ Thi$ t heCklitil s provided for assislaax only and OoOl rapt t arl)rrlillErl with Offen)v's Response. h PG. 20 '��� Gtyar rxuw. t c, ,city (A Milton CITY OF MILTON DISCLOSURE FORM MUST BE RETURNED WITH BID Th.s 'orm is lot -Jisclosure. of c�'�t:rpaign contrIbuhors and tarrily member relations with City ct Mi Ran n ff iciala' c m pf:yocs. PIS cornPpl(- if•iy lorm arui rpIarn as part or your RFP po,c '. Up w,,wri it is puhmitled. Name pi offeror f A10 And :hla oflir)al po�:lh: r c0 Itl(' NVII Srt MUM 10 Wt10e1) Ih tN (ill CiOTIbloutO"ores made Yp'leass rae EL separate Corm for each oftic al to «horn a coMhbu tion has been •-rade in the pRst lam (2;I -jexrs.l Lisl the dolkr mX c1",r:r pliPr1 rrf mzh uarnpaigri rxintr hutir;r• ITr rdH t3u4x tlirz paM Yoar; by the Appli;;EvU0pponwil ,Q;lie naltied Mil tun CAlirxal, Am DuoirValuc f]o.,c ptlon Please Ilse any [arniIV mom -,Dr that is curran .y r; r has bsan alnployed A h!n ilia les,, 12 inorthsl by tqe City ❑t Milter, arra] ynur rulaI tin: PG. 21 h� ,1 Gty d �As1Gn /111, G1ty of Milton City of Milton RFP# 10-Gi?02 PROPOSAL LETTER (Bidder to sign and return with proposal) Wr, prapona -n furniglh and iolivm Arra and all of ta dAlivafablas and services namarl jr- the Rcqucs- tar isioposal i:RFP) regarding tie CI'y al Millen Prol6Ssnna€ &ddi% lrepectl.n and Plain Rev m-iSGry cas. It �s understood and agreed that we have rear the GRy's specifications shmvn or relerenGed in the RFP aro that this proposal Is made .n 2courdanec with [he provisions of such spec H17,100n$. By ovr written signature an this oroposat, wg guarantee and ceatity that a111tarns InGILdod :moat or exoaed any and a such City epentficai ons. We lurther agree, ii award ed a cor•trect, to def ver poorly and Nwvivi—,, wht ;h areal or exceed the specificatiors. The Ghy reserves the r�ht -o nejec- ary or all pro pusals, waive .echniaslitias, and nfornlalitios, and to matte an oveard in the best Into= of tie city. PROPOSAL SIGNATURE AND CERTI FI CATION I Wily that 7h is proposal is mzidn without prior Irndarstanding, agroornont. a connection with any corporat Dr, t.rtn; or persan submiltinp a proposal Isr lho. adrim , malarlals, supplleG, equipment, r,r sauces and is in all respeE: s fair azul ofkh w rulhiskil us fraud. I tirndeq lArid c:tr[utiivR. bidding K- a viowliun of S'a-c and rrneral maw and car resuR it tires, prison sentences, and civil damage awards. I agree io abide by all condiliors DI ,he proposal arr- comity that I am authorzed to sigr• fnr my company. I further certify that the prnviskmis' of lrie 4fl6W Code of Georgia Annotated- Sections 45•? 0.20 et, seq. have not beer viola -ed and will not be violated ill ally respecl. Auj,urzod Si41na. rre ... hale PrintTyoc Cornpany Marne Here PG. 22 SCHEDULE OF EVENTS EVENT DATE" RFP Issue Date. ........................... --- ........ ............... .............AUuS[ 201 Deadline for Receipt cf Written Questions ............. —......... ,......... Au-qust 30 `h, 2010 Posting of Written Answers by City to Websites ..................September 3rd, 2010 RFP Response Due Date (2:00pm local time).....................,,.....September 9"', 2010 Estimated Elate for Oral Presentations ........................... ... aepternber 2OL"' 2010 Estimated Elate for RFP Award ............ ...................... ............... ._...October 18"', 2010 6 PG. 23 SECTION 1: PROJECT OVERVIEW AND INSTRUCTIONS 1.0 BACKGROUND AND STATEMENT OF INTENT IiimFpora ed Decetribe. 1, 2D0I a Cily of Mil 1s uornittitlw.i la iiia ri[$ining a uasq. ue yua]fty of IU. for its 4orstiluents, sh le efficiently delivering essemial ervices to reslderrts and businsIUs En a ycirrnrnunry- interactive erviranmen:.. 'Alton is a dz-.inctiva anmmunity embracing smWi-town lila and heritage, while prasoraing ard onnanrirq aur neral eftractar. This -nrmar mananament plan for lin oily was to ase outsido aansullai is rot rYxiCli a1 its d iia rrl�arr3lEaris. i }n.s tans chanq4I and many ref :he putslda pamonnei have b"r replared with City employees in 2010. HOWeVer, building perm tting and rev�_-tiv and inspect ipns hKve remained an otrsour rev sen ice. The Qi r has continued s sloyr and steady pace of commercial and residential d^vclopm cnt -.hro.igh the economic downturn. melaena 2009 totals irr.:lade: 974 • Tot eiI Peri iii lv l.,,stj rf MA - ISI an Rovi'awt C:nducted 14 - Averarle Errsperfirarn; per day 2011) ouageting rrciected a apprcximam 30%decrease from 2009 1ete+3, hMeve% parrNt totals year to date era h ighef th an the s ame ponrd i t '2.1{1'x. In 2009 the tort 4akx. of pannus sold vras app,,oxii macly: $41 5 rni`liom_ The Gita ul fvliltur has an act^re commiirrlent to customer sa5sfactcn. Euildirg Services are nuused w!lkiif- It -e Gm rn.inity Deva, acme n- Doparimcnt ander rho avc rail superr,sion of 'he Community Dovel:pmeat D rooter. A full rar'roc of=ucrvico& is e:Vcwlod with otos: cootdi tatcn and moperation with Public Werks. Fire and Frr6rroempy Services fJgpXnri"griS, 1 tie Eery o' N11 ton, th erei rial �er reterred to as "the Ci: 1 irvrea you to sudrri- a proposal for a Iro`see610nal Building tnypection and Plan Rev 1aw g3wvices, A more oumpiete de cr ption of the serukms smig111 '(er :his propct is p�orided in Secton 3, Supe of Project. Proposals submIled in response to this soli citalon mist comply,.viii)1)c irlstfW ans and procedures r or Lnincd here~ n. 1.1 SINGLE POINT OF CONTACT From tho data This Roquest fcr PrcpoGal ;RFP) ,s issuoc un -.:l an offriror is selocacd rr.d the soloc7on s ailnnunu2d by Ilia prrr i.tsrnert aff ce, offerors are not allowed to communicale with any Oily alaff or elected QMi;iols "arclanp this procuremorrt, except at that 4iromion of Rick Pearce. Airy :jri.a.j,htirizwI cmdaut may disqualify :he ofletor lrow further cons iderat or] . Contac: inftr*r•.natiori lur :fie Hit igle Wirt Ul wi16r i LG a-. to IIovis : Nrooaremsot Office -. Hick,, Pearce Address: 1300 Deerfiei0 P nrkwny. Milton, GA 3C61A Telephone Mumber: 676.242-2.511 Fw x fila n lwr: I', R-242-2499 E-mail Mdress: rick.pean;e4c4otmiltvnga,us 1.2 REQUIRE© REVIEW 1.2.1 Review RFP. CMerors should carefully rev aw 1 he instructions; mandatory recuiremenz, speeificotions, standard lernia and cardillraris, and slandard cn4iw:_el sol a-il n th s RFP and prrraplly roti' the PG. 24 } ptocuremelrt affce identfied above via e•rnEif of any amaigui-y, : nconxistercy, unduly restnetive speGfieKl6ras, or orrnr •nhs:h Way rilscoac upon cx imina-ion of this AFP. 1.2.2 Fu rrn i an _ O'lerocs w I I i gioslirms or regAting ciari'Icatlon or intsipretation of any section wtthir this R FP must address these nuestions it wriVnp vla tax or a-mai€ (preferred) 1u 1tie pr=,jFar r.erd o'fice rcfcroaced above an or bclora Aug Li 3C°!, 2010. Each c1miior rnuel :,'rwdt Wear r6'ere11W to'Ae sadion. page, aii� i°ern in quest on. Ouastio-ns roc civad atter the dead lino may rDt ba considered, 1a -3 Clty'S Anr�wrAr{. The City w1i pro+d� q offic al wrirml 1nswer to a!I question or u :bent September 3m,2010- Thr Cify's rr?sponge wit be by rannaI torEi1W,) ackwiclum, Shay other form of irtcrpretation, cmremior, or change to this 9 F wN not be b!wfing upon the City. Any formal wrluen adderuhFor will bo p:stod alongside the posing of the RFP at httpn5.ctvafmi torlria.6�+ and h tp :ays1.dsas.statc.oa. RGanarPR irdcx.6E. Offerors must sign and mtum any sddendum wilh their RFP response. 1.2A Sterid* rd Cardrect. 9y sub -Hilt n•l a response to the RFP; offaror agr-Cas to acceptance of the Gty's s arxlard c;-,ttract. Mutt of -he larQuage inelucied in 11he stWsrisrri minlrarl re&-.<tR reqs fema;nts of state last. Raquests for exceptions to the stardar3 cortract terms, or any added provisions must be submitled to the pror:urartnnt off cc rcfcronccd abm by the dole for FCC Cipt of vKi-enie-mailed gLestions or'wiih -he offerors RFP rarsponse xrtc MSt br: &:;con+p&rtiiwJ 4y an expWiation of why the oxcapton is being taken and Ax speoific efled it .611 have or the o'leror's abil ty to respgred to the Rr-P Qr perrnrnt lho wn7act. The pity reserves the fight to aid dress non- materiar, mirror, insubstantial req 6asta tar excepfbns with the highest 5oorinq 010ror during cnn-rac; nego-ixion. Any materiat, substow.ivo. important exceptions req uenled ano {bran led to It it; elandard lams are Coro coons and standard Con [ra t Ianpjape W11 be acdressoc in any Iormal writter addenourn issued for ;lt 5 RFP ani,' will apply to alt rafferura stiImitirrr3 a IMpt-Al it) !o this RFP. 1 U Mandatory Fleouiremerrts. To he eligible mr cons deratior,. yr crfertx rnomI nipvi II -A lrlrnt 4I ni, rnaodslory requirements. The City will da:ermire vrhather an offerors RFP response complies wth the in1€arrl (if Iha rrwi.ircmonis- RFP ra:sponsos that do not incot tl•.-c full irrteid of all r-qujrements listed in this RFP may be subject to polrt reductions during the avaluatior, prD ass or may bo dQomcd rcn rcnponsiva. 1.3 PRE -PROPOSAL CONFERENCE Ikon e 1.4 SUBMITTING A PROPOSAL 1 AA la anlaation of Proosat- Ti)o, separate propcaals shall be prcpared by i me rested ' irms. a'tech.nical pro posey" and a Roost wopoSal"- (SDe section 5 for WS1 prcposa;)" Clie i I1 ariginai and four (.4) copics of each prvx sal should tie provided to 11-w Cily brl:)rr II•-- req:lasted d,ji� date. Phase also provlde a Cf] of each proposal. TECHNICAL PROPOSAL FORMAT: One ,l ; pr jirel, lots (4) praf�iey, acid a CD of Ilm f nqv. ai shot,ld brz provided to the G ty hoforc the requestec due date. Minimum of 11 paint 1,ord is rt *jlred. l he proposal should to stapled Q sp rat -bound- No bindors. TV Max morn length for A -H below is rmcnry (20) single ;ided pages (ten pules it dautzle-s dol). Tecl'nical Proposal shall irdude 11,afdllow ng: PG. 25 A) Latter of Introduction Sriefly descrice the firm as well as a summary of yot r under darning c like Z=pe u seniuee W Id overall uoproach. Include in your letter any addi-ional resources being made available -a provide excel ant service tC the City. 5ugges- ary scerarfic ackfilions, or alternatives as activities deacribed ,n the scopc of son ian,,sL Tho Isttkar nhinuld he signad by an officar of the respondcrt's firm autharized to nirrn the `. nn to all wy)M rents m&aa in the moposai- [3} 1_acp�nw�I�g end,�ualifr�tio[as Itianlify f min riiombw)] and i.irluriA a c:omplcale lislirg of all nannas, phco4 rnumbors. and email Atkt, I AA&P,.S IUr PvwyrAle lislad, Inf kidic rq fir• c.rrtarzieatlQrlaf d3 grl. 2. Ouuwr Ge rele•raril exper enue arild oualk ieuliui r5 oI key i I Idividuals UW. may lad InVONOd I n prDvid n„ or develaping arch servioes noludIN releydrr: IW Certfiea5cns. Provi�B resume* nor all principals ane for proposed haV permnneI. 3. Debcribu oj)[iily .v per Wrrr I 11 &ppe of�,^prvi[xsv "If:r:ienLIF and in awnrdancn v►Ilt I112 I6nulrr-rnc?nksnf C Hy, Stale and Feder:41 re�ul:tli4alS- 4. ❑eeoIt) s;m%I prrtotrnNrk.r: it (-Crnp1e,[41y rirDjer;,s er` S rni is lylte. sacra. sWpe and oonipler.Iry arld lite r'esporxlwnt's lime kurd wvrale wIrIplel n a' services. 5. Desenbe tale tearrrs experience awith green buildirg oon structi or, teehriques and LI: EL3 cerrfied construction. Cj References A lis( of all rauileirq nspactio n and pian roview comracts hold during the last fivo yca:s and the ar;r n iri:xa I rFl rr F,µn lalive I nun pp`r ,.n lueal lor- IPM '.tra Gil y may =1 lad. I he list of ref"noes should nffrrify whe.lhw each nnmir,.pOily is :-A c:r.rrenl or F]dsl 1:14-Lr11. D) Castomer satisfaction and citizen Jim pracliah I- Flroride a description of your approach to dispute resoiutlon Eric ahemative solutions, 2- Doscribo haw poi,;cr:ncl Faye dem.cnstra:cd ar ab iliy to work urdcr to direo:ion of City staff and how you hay. V:3icaliy rcccivcdr' ospondcd to todback an City satisfaction. Ej Plan Review process Desch be the ' M s appraac h to pian revew prccess. Include the trackin g F, rid reporl ng al de -aits. the pracossing of plars and the format for commerts (please proridc an example o= ccmmenls for a, re5joen al and commercial crloject) PG. 26 F} lnspcctions process D--s,.rbc-the firm's approach -o •nspection regje$% ands MC05slnpto innludo-ranWrig and rczorting. G) Firm's availability to Mtiltart pity kcal I 1.. Prescribe the Key personnei's abi:ity to report to City Hall durIN normal wo* 09 hows (Ewn-5pnV ano tate ability -or customers to meet at the oi°ice ai the City Men recessa ry in miler id provide customers of fvliRon Aih erccellent cr,stOmer service. 2. Outline the ability and process -or resporrdirg to emergency calls regarding building-relaled i sues such as fi rer., accAarms, tpmados, otiiidir. p collapse, otc. H) Number of woridna days for plan review. t. indicate tl-e lurr•EHMIL.". n ;(jrrrI,v pi wnrkirILI rjH )r: for A tiryl ilri!e rev Dkv. Thla ti maraund tlrne V tuud be vwasured Itutrr Ilse lirlle L pIFr, i5 I uuelve: aw sent track with complota commcnts 2. 'r d cafe tl' e t €r€tsrpu nc tithe n 7EILM rat working} days for a re -review. [his turnaroond 'irne should be measured from tate -i me a plan is received -Jid ser t bacA to tie applicant. Submit the, foflow ing tattle: TYPE OF JOB First review Turn Atti'und R - --review in Tinte in working working days day5 Residential Itlr!LS' construction Addi on RernrA k cn Residential NatY ec�nstruction Addition f Re made - 5 -W section 5 10 PG. 27 �f�� ur arm 1.4._2 Failure to Comely with Instructions. Offerors fail ng to comply veli? Wp instnact ans rnFy be suhjac'In point doductans. Tho City may also chnasa to tint evaluate, may deem non-responsive, andrar may d squahfy from ',jrlher Dons deratior any proposals that do not follow this RFP fonnat, arc di'fa cult lo nr3er5;ar,d: Pro? d Vcult to read; or �w � cn tisir-U eriy molt -Psi K,, infnrnlaI.cn. i f ProI . 'Twm "panni€: propo.5als shall tae prepared by irterosted 'irms- a •'technical praposai l' and a "cost proposal"Owe oil giral and tour (4) cop, -,s of earh psnposa; sMuld ba erovidoc To Th.- Gita+. Proposals must be mccivad sl the recepdarrist s desk prior 16 2 OOPM. locai (terra. 6M bar e. 201 a FecsimIto or errrafled Dtam uses to roaa WS for VMPO&Mts are not acceoFahfe_ 1.4.4 Late Pro owls. Regarcriess, ot• cause, late prppcp"Is will ml he g000pteet and velli errtarrtatiGar!!y ba rfi gtteliYied (roan furrherconsdomWrr. h shall be the offeror's vele risk to assure delivery .f3 -he Y?!C:rSpirurfrSl'b duck 'ii ha desigr )taut t ffco by Ila nngignatod Brno. Late prcpasals valt rat b; npene�j and may ba re umad to the offeror T the evense of to offeror or destrcyc& I requested. 1.5 OFFEROWS CERTIFICATION 1.5.1 Under21am1ng of Soecifioations and necuirements; By suhrinil InG n rasponbo In thIs RFP, offeror sprees tp an understanding of and compl ance with the specifications ane reqWrerneri described ,n this R Fp. 1.5.2 dtW In Effect for t 20 20vs_ A prop,,BM may rot tae modified, w,thdrRvn or cancAlnn %sy Thn taffergr Fora 112q -day period `nlltvHinri the ode: thine 'or wopysal sobm'ssion ,as dry' riKi in tote *k:Ve Bide? tit Events, or racelp. o' bes- and t rel offar. r required, and offeror so agrees in submitting the proposal. 1.6 COST OF PREPARING A PROPOSAL 1.8.1 00 Not Res risible for Pre ration Costs. The cosis for aevefopinp and delivering r-wpons9a to this RFP Banc any si bsN 6Qnt prosentations of ti -:e proposa as noquaw.od by the City are entirely the re5pon5ibiiily of the nfferor. Thr, C t is ficI liable for aroy xf ei114 inc:L.ira-d lay I 1 of(pror in Ihp prop atatlail end pre --- ntatien of their proposal. 1.8.2 All Tlmaly Su61nit1ad Materials 6ec4me CItV Prousriv. Al' materials ss bmittcd in response to this PPP mrfaH tfrw larr)PP( Y ra' If - p City n! F11iI_QF 1 arocj ere ;rs by apperxjw] Iia any for.unl documoiM21or. vrhich. would furhe r defire or expar:u a -iv oontractuat relatonship between the City and offeror resultirlpi tram this RFP process. 11 n PG. 28 C� 5 caves w _._ . SEC*nON 2: RFP STANDARD INFORMATION 2•0 AUTHORITY This HFI' is issued Under if aultrvrily Ui .f't Lily tel Topton. I ilk Hf -R proure$S $a prOOLIOrneiry option alouu.ng the award a he based on stated evar.raliun orite,ia_The RFP stat[ -s the rela:ivE? Tarp briemi'A o! all Awll.AIlur criteria. No other evaluation criteria° other than as twfdined in the RFP, will oe used. 2.1 OFFEROR COMPETITION, MULTIPLE VENDORS The CTS encourages frQo and upon cvmpctition among afford rs. Wicnever passible, tie City will design Fpeclf.caliDns, proposal ragr:ests, and condiinnsta aCComplish this ohjectva-xilsistanivAth the necessi:yto satisfy the 01Y reed la prvcure technically sm,rd, r.nsk,0edive 5ert:Qe5 art[: tilappliem. MAIiple: YOvsldors may forms teen to submit a juin' pmpasal. However, no more thein two Yendors per team will be constdered foraward. Al:finits and individuals involved jr Nach team mist f� deriff;PA in (ha prvpmat, A dr)Ulo Ind�7dual and 'i an must �s designated as hav r�g ova rall resaonsibili 'or senrces. T -e lead individual am frrn will serve as thin City's prim g:rp conte.~[ and will be resfxau2ibic �ar ensuring agreed upon timet i res and Wok l`QquIr011ie III$ we J."10 1, 2.2 RECEIPT OF PROPOSALS AND PUBLIC INSPECTION 2.2.1 Pulstlo Informatlon. All Information racel"d In r6sporSe to this RFP, nriuding ropyrrghted Material, is deemed p,lhlic irfomtution artc vA II be made available for public: efev rKj and copying Hilor lite IHIE,- for receipt of prcpa4ab has pawed, and the award has been rnade, voith the foil VA fig too exe ti7n5: (1) bona fide tradc secrets mecting conf dcntialIty rcqu rampnts .hat have bean properly marked, separated, and ciOW-* ttkd; (2) manors r"Iving individual safety as clowmined by'.h9 City Cf Milton; y3; any "rnpany linancial iniarmaton revllested Oy the City of lot Ituo to determine vendor re5porsibili:y, tjnless- WicIt writ P.n consent has teen given by die offerer; and (4) other carstf.Oanal protections_ 2.2.;g PLggUMmen I 4,f„I Cor R9ylew of Pr2gigglis. Upon q;:2nlnq:h& proloosaIs receivtied in rosponsa to this IFP, the prac•L•rerpent :sffi a will rev mm-vrhe praposads and �epdrit(L olA �rny ininrrFla Iior• IhaI moot i rho reterenced exceptions in Section 2.2 - I above, providing the folly,• ng cor-ftons have beiFn met: o Cor fidontial information is clearly rnarker and separated irom the rest of the proposal. ■ the c opmal does not contain conf donna) material n the Cost or price section- • Art affidavit from an offerors legal counsel attesting to and explair ng the valldi_y of the tr-dde Kerr -r clrirrl is attached tc each proplisal contair ng trade secrets_ Counsel must, use the City of foiltor, ''4ftidavit for Trade Sermt•'Privato Informatan" toms in rcqucst:ng irforrnatiart rDmair -,onfdential. This aft avrt form is available by con_act nq the Department of Rnanae, PfIn cur emant;Pjrchasing Tarn (678) 297 6464. Irto"ion sepmaled out undc-this process �v!I be avalaaie for revew only by the pfoc.r-errant oi' ca: the evaILIE0601 committee mernbers, and limited other duDignees. Ctfarors mtist be prepared to pay all loyal rx1sL,� ane fans assocatsd with def Ondirip a ala 1-0 for confidentiality In the even- of a'ripht to )mow' (open records] request ::•in aiurkhNrprlr[y. 2.3 CLASSIFICATION AND EVALUATION OF PROPOSALS 2.3.1 Initial l ifi t of PURMIags Ff on ve or Art prjCdSals Y.M initially km classfficd as &Lhor'rosponsjvc' or'nor tosponsivc". F'roparals may be found non!'csponsive any limn during Me cdalue-iarl pfocoss or, wwr;lct repo?Wtan if r r q at the rcguircd :alorrrldSOn in ncA provided; the snl3ml'Eed f�fCe is IOr..nrf tv Ge ex,vess��•e ar inadequate �s meas�rred �'i Orltara �tatgn in rhe RFP; nr thn /A PG. 29 proposal s not wi-herr the plar.5 aw ,,pnilications described srro required is r ;he RrP. Ila crboosal is Irlund -o be non.,aspor.sive. it will pat be consid-ved further. 2.3.2 Dolorrnirattion of Rosuonsi6ili y, The procurement offlco will oetermine whether an offeror 1`1 as rriet €`tat staf0daids 0' res::ansibility. Such a dotcrrninadon truly ho made at an} time dur.€ g the evalua,:un CrtyoAerS ttrk'i thtdttph onrEtract nsprtiatlon i� irfnrrnatinn SUrfar:ns that wnrrki result in a doterrnina�crr oT rrir1irHLill( rrys VO 2.3.3 tvafuation4 Prono# .: Thr avKIt,sliruE oprnlirlilleI- mill rrvNlual� the nt�iialning prnpnAo1s and recoMmend pAiether ,a award die contrast to the highest scoring wl`eror or, if necessary, tp seeh diswssioninogatintier Dr a gest and final offer in artier to dc:crminc the highest scaring offeror. All responsive proposals w 11 be evaluated basad on stated 2p:aivadan crharia. in scoring against sized criteria, the City may crxr5ider 5t3eh fa4lnrs as: c'l;p pled in0,11,1ry alary-wtds and a cc inxwjr al ive cvalLAon of all other qualified nFR reecon ses in terms of drfer.ng trice, qualify, and contractual-amrors. T hesa sooras w Il he used to determine tho most advantageous arter.ng to ibc; City. 2.3.4 Complaloness of Proposals. Solt clion :and award will be basod on the off erol's proposal aru .Aww items (jullit)vp in this HFI'. Subrnl:,ed responses tray not r Jude references w Intormafi❑n iocated 8I5V rn?•e: 5uCh 3s Intpmet c-Jeb5ite$ orIibrade s, ,miss 5pecffical y requested. Itikin rreli4ni or tnaIPi1ahr, cresemed by oVerors Quts<de> the formal response or sut�sequent disouSSionmepct atlon or 'heat ttno final ❑f'cr,' if raqucamd, Fill rat be cons dcrcd, t,& have no hcarirg an any award. and may re: r. it in the offerer n -:ng o squalified from further considerate n. 2.3.5 , &h]2v2 Pilssino ire; N:A 2.3.6 Qaparturbite.rgr Q1,9,'rfjHj &Neuratiaition end?or Orril PFesentatiorrrPruduct Dem onstrio;on - After reticipt of all proposals and prnr to the deterrnination of the awand, Ve City- may nitia-e discussions with Orta or more offerors should clarifcattan or negatiation lyre necessary. 0flerars may also no rcgLi red to make ar3 orAI errant Ia1F3n arxirrtr prrxii,c: dl ?nlonsli ❑r ir.lurlIi8( rtellno l offer- w.ekhercaAla, offerors should ce preaared to send quaii=ed personnel tc M Iton, Georgira to disau5s tech nlra.l and cvntresotual wjp c:iw is! it rr- prop3sai. Oral poscnnhons and aroduct dotnonstralrns. if requested, shall be at the wferor's expense. 2.3.3 Best and FinyoI Offer. Tata "Br5,3 and RnirI Off Nr" ik an npsf• i^ ava lablo to the Ci --y urdar the RFP process which permits t h a City t request a"ties€ and until 4lfsr' from ore or more pftervrs it additional rfarrsoation is rcqu red io make a final clDds.on. Offerors may ba contacted askirg that:hey submit their best and final offal:' whic1, must include any and all discussed and or nagotated changes. TV City resersr�-- :he rigid [n req,iest o 'tietit anti nt--Ki print' iuf this RFP, 11' ary. bK,-rk� on prier 'rnsl alrme_ 2.3.8 Evaluation Committee Reeornrnendaticin for Contract Award_ The F c't uH1 cti finmail I lee, Will provide a written recommer>dati>:n for contract F, 4arc. 2.3.9 Ra uast for Documents Noti oc Upor corcurrorrce with the overljation comrrr mo s reCprrrnpndaiern fpr r;krrlrict award, the procurernent officer may issue a'Regimst ICr LRxirnlesi:s Not to the higbast scorirg otferor to obtain the required insurance onournen-s, contract *ertormrarce 9evt'Hty. and any other necessary documaMs- ILaceipi of the "rY❑gar,-St fcr Documcn-s NoTce" d oes no-. cons-itute a contract and no work may seq n until a contract signed by alI par -as ie in place. 2.3. 10 Contrj�ut,Ntagtiatjor}, t he pr; curement officer and'or c+ty depart-Qnt rpprH&rrIlalivraki rr rr.y begirt czrrvact nepc-,at an with the respons ve and respansible offeror M -lose proposal achieves the highest wzra and is; th=re'.or'e, —io most acvartaqua js to tha Clty. I` contract nagotiadan is Lrisucc©ssfuI or tho hicllrest srnrinU off env f I; tq pr;,v:rte srtryr rTr rEin6-rits or infionialirrrt it a I tnply manner, or fails to negotiate in good raitn. the City may teirrtinate negotiations and begin negotiafor15'with the nett 1110eat scoriiq o'ter-r. I? PG. 30 �1'� 5 w � 2. .i 1 Comact ComaAward. Cortrae: award, it any. will be made to the hlghW rrisprinq Offen~ �it1a Prrrvdpr , al' r4gWred dt7C.frTIPF115 and sucr;e:+sfOl mrrrploov mnlrac' neWiliatipn. 2.4 FLIGHTS RESERVED VA :k, 'ie Gale has every intention to aorard a contract is a reslfl; 0? this RFF, iss lanae trl the RFP it, rig -,vay ctrr::itules a oarnmitmern by the City ot Mi lion to award .and eXeCute a avny act. Upon a determination such actions would be in i:s Gess lntirem the City. in its sole discretidr, reserves the r9M to! ■ cancel or;eirninate this RFP; ■ rHiRK - an•r or all prepasals receivK in rt5conse; tQ ihis KWN; • waive ary urdesirable, in consequarhial, or inconsistent prcv,sienz of this H -F which w[si.ld not have �OgniNubul.lriipao! ❑n any proposal: ■ riul riwa; it :l is it, Ihrf- rest riteres'. of the C ty not to proceed w1h contradl exmotior ,, or- ] 1 r11 aroardwi, IonWr�lI- ally cnulrarl iI the City de3ernr`u 4 arlN. tjate f ends are not avallable_ I4 PG. 31 --- - _ SEC110N 3: SCOPE OF PROJECT A.PURPOSE The purposo of ws FTeq.rasl for Prpp�sals f'RFP ; is tc G licit cam pet tive proposals frvrn q.ial fled persons ;rr'dlcr firrrrs k).nF[rvide R,iiEding 0Hcial, Au (ding Inspectans Pnd Pian Revew services on ar as reedec basis trr to 0ty et Mi ftt n. T he City intent is to m iniMize response same and imprave customer so wic& by or.tsa,rrcirg far services or ar. "as noMed" basis .n the areas of building irspoctions, oodos irterpretat on and building plant renew. A prfaritp of the Gomrrrunity Devoe aoment Daoanmor. t Is -o eraaW i 000prara.t vo Trunk environment with tho rm+im icam and rxirrivRrno a Ire ir•rx"se lxmTipIiant-,r an rd rrriTxpvCi th0quality of desigr submittals, lhorw y redtrprt� th-r nuir Dw Ot reviews necessary IQ( Penn It! rig. 8. SCOPE OF SERVICES The sclecWd GDnsLAI tant shaft grm,ido ixuibinp and safety safkAuas as req iestad by Ura Cl,.y- Such sartiras shall include Ittterprotallon ;cru ur'mcp,r1wiI of ;he 04y's h.iilding Iawu and tcdes and all epullcable State Conies; revow of oons'.rualor ordw nys to assure Compliance with City and S we adopted law., and codes_ irika,rinir lig witti pt-,,r?rnI clr!Acar-rs and Camrnunry Deus;'aesrion( smf : and conducing inspactions. Spoc.fic projec.s may include residential, cccnmercial, instfot:�anal- ;ndusrrial and (Ys u111-1@initf resrcianlla, ixnjof.K-. Any sirgle jola may req uirc aro or s:jbsaquani MViPvs Of SLJhrnilI�JA pLmrr�.. Tyve4 o proz:ased plan revreiv work may inpli h a now ocristrict on, remcdei, additiors grean building, LEER and public nuisance abatement. It is exper..Frrd !t,a1 all teerswirPI will be JCC Certified in :hely relative fields or ,^Lain a sufficient comic:nation of experience and educatior to achieve such eeiliI,cation- Please note'hat tho salactad `irin may no called upan as an expert witness relating to any ct -ho so�,po items. I. PLAN REVIEWING ConSuziarlt, up0rt reyuvsl al Ilie City, shall review plans prepares by or on behal` of an apalicant fnr con' plianoe will .he Ru.1dirg la%s of the Cily and State including fire codes. When saisf od tha- the plans comply with the applicable Br.11dinq kntiws of ih-n 01.y a rd 91alo., C,sawwkani 4wil etxxowr- pirtnr• arm,' ffrward plana for issuanrA of perm I. Corsultan; wlli return a set Ott ralized plans and all supporting documentation. 2. BUILDING lNSPECTon Corsulta.n: upor. raqu$St a` lhr G ty shell Provtds %ilding nspentlon szryices during the co.rrse of the cunslrur:Iti:rr icr en'c5r,;e cxomplia+rrA with rhe conditiors of approval, prQvisionsof Building laws arc the Cc& requirements set Korth on the approved glans for whien a permit was iss md. In -he performance of such eludes Consull ant shall observe Dash ptojeot at -,he r..ornplalirrw of vwIOU ri eiluge�5 rI t:orrs'?[wlirar far compliance with dlc appropnato City and 5t ate oews. All IllspeCJuns are 'O be oui1ducltvf If,e next business day wrhin tt•e norma[ twsiress ho -jr>; of Sam icr 5p, 111 W -day thmug h Friday, except and .InIe5s. an emergency btuation Occurs acrd tre Commuiity Davelopmer d Director is notified. The Consultant may be required to corduct surveys u° exs:irig au Idings tc de-errnine lack of prescribed rnaintcnance that may vn, rrant artinns rnL , .ing tazardous conditions. Tho Gonsultant will ahserve sa'sry and seeurl:yprooedure4 cirri irrurkriialoty rYlkO pote ntafly unsafe condit Ons. 4. 1N -HOUSE PLAN REVIEW Cansuftant upon requost of tho City shall prevido an KM Cerlifiw—, pbin rpuiruwrr [c, per-lorm ir. Ircuse plan rCVIC'.9 a ; needed- A�fditikna,ll•r ;hs r$wie��r :,1t��Id I.y� avp3lablB t4r reCttrnrnendsiians `ar l;u:ldi3iQs, main limn, ;arid dos kiri kx C:ity prjects and faclr;ies. 5. CCOL;NTERPRETATiON AND REVISIONS PG. 32 yC�A> an w ram C vt't;Jld.nl shWI make avail) l*le a B,1:IaJirig 0 lc.ial wN) urC.,Ak I� hojtwd in Jio Cily falriC: S and wo.11e be available to the public *or code inleraretation and explanadcr, .the Llr}iiding CJ} Fiat is �xpecteE! to rr�bpc�nd tla all inquiries oiring rormal buSlne3s hours and velthin one busi r.r ss day. Add tionally II -e Building Dffioial should maintain lead role it process of local adoption and revisions tt; the building codes. The lquildir:g Official s ha.11d also develop ar•d condi n jously update a program ,nt cisserni na'ing i nforma�on to City personnel. contmr.-arn and ether cittzonry to ko fnnm mvnro of any and all coda changes. ar rclevant pri)cossinq changes and lite lack for V -Ne chanpss. 5. TURN AROUNR TIME Consultant upon request of the City shall rets; n the plars io the Ci -y for the first review no later than vr:th:in 21 Cak'E"om dAy:`s IP-SIi:Y011iNl-. shAl fir? re:inne_d In the Ciiy w Iriller Own 1�%n wLcks- The return i rnl for an accelerated plan review shall be a mak rnAm of too weeks for the first revie�y and one week for any re- z.ibrnittals- The City would 1 ke io sea radumd turriaroura time,, based an ty m of projecr Int hi- r�Lxdf- imeO KI imWove efficiency and cur torner service. 6. PLAN RSVIEW'AND BJILa1N0 PERMIT FEES Con sul-ant upon tee nest at ti -e- City shall prepare the tee calcuiations. invoieinp, and D Ifir•g Fr. ethrx V lot, Iding plan review and perm t relatea fees, based on City aciWted fee schedule tha. may be updated from time m time ;Sea Wlmvj. Pcrmit'ocs are tmsed, 1. a minim-irn, on .he project valuatior as stated n the "E3uilding VaLiatlton Data' labia published bg llhe, ICC BOlding "Afcty Jourrnl. All Guild.ng related applicattonsana nrpartilanp WII! he entarac and lNgati d -fly via ft C' EnerGa:nl.ftinns Sotrivr_rn- Familiarity v►itft the sisFlwa:r�! Is pre<arrtrJr., tllll rn31 ri=if:iirHd- RESIDENTIAL PERINT FEE SCHEDULF r 3C al 1`01-011 � lie: tc be 3 ey %kvi Hous ,rr�nh7ase frcm the SSS2 an Grztia Lip UL, adrrh W' CO Perrtic Fee l'CC Flan flavus• iup Io 500 Eq ft:, EZ:'U t len ZE�I'err t;V eg ij *jW 'ler Fla•reu• f. 6.r7u I sc ft and u ' &]FiNs`. Sat rmnn es S2S t lydn Kitehe'l Rr,MAol, I NSU to Pefrll' ree Aduk vi $' CO flea - F ri,r ex• iup t: i 5067 aq hs $2l it Pier. ieywfY ;500- t�? ICLE33 Sq-tl V50 1W fievew I.OX : se N efC up: SIM SNE to-li, fnCuse addtilan 1111A exlerch our from ofigi-al Dz,,. Addili on, Poo House, Ste, nk G'araCa, ocrncnxd P3 -ch S25 adri-i F aernit fee.INo:Fis Joel =Z Sit" 525 Adittil Fr.,w re8(N,,ir�C.%) F1ac16:81 Peen -.t SPG admin PLmb r►q Parmit , Fc-inFars (Nn U%, M"Chaniad perinK r'pr C:.2�.Ei: n PG. 33 f7ext RDP1_,,aslan1'Pf ndxrs, Cram..im".11m. SGS admin Roz; ace SF r rales: els M Pyar•', F;� lho Grot Inj Lrp, W -,w s*cll Ffar if'.n `:ry' �f�7nr 11)Lwj. Our six millg [3111y vi Ile far Up Ic M; Jays 51 5 cite �x:hl,lrtf, iv;mdltEls; valixiviorml $s5 admin :-ILIh} ya . ntrs P pemi-md vcrk fs auDatandally +e lrr" FEe N3 501,:1 .. Ftn�e oomplale su eozeroec'DY U sit InS aevion ra_ods st z u ng $25 adlrlin I anF-ri Mush. InWrlor Wom -1n $2; edmn Fq� 111. rce Lw-, fifrtil uemolmon Ct $Inde f-aRJI V ia,Wdone as apo icao a w S:b admin House FI all f emo.%Y ,3C,'% at RE-rm I Fee $1U13'ernrt Fee Devia d at lar St vd u'4Z It tle r"I.11ltted wolk In flax F°g3 Zr310.F µr PFJ Lig tha'18L>55 mrnplele tri reJllyUlll:.itl'LSI ;ales `ra, il)r 1 3PL or F 11nr Cram..im".11m. F4 DO 3e -:='ged Nrrr Ccrnmorial buk hq 1rar s3 c sitz, lho Grot Inj Lrp, W -,w s*cll 575 ❑Linin ar II IHr;iKl xirL :lur9S +rrvdu [3111y vi Ile far Up Ic M; Jays $nll 70 �x:hl,lrtf, iv;mdltEls; valixiviorml �r:rl-lil FEN! :-ILIh} ya . ntrs P pemi-md vcrk fs auDatandally Plan RP.vir.Y '-W. . rf Pf,wn t Fac Llw� OGM01NO oomplale su eozeroec'DY zvm,JFII:. InS aevion ra_ods st z u ng r $V6 y w_ i�L".if'Sll f:{) ill Ili I anF-ri Mush. InWrlor Wom -1n $2; edmn t;gmlrsrrcll I''nt1�,11y $;il :.tJ ia,Wdone as apo icao a w 101 nit Fe. e FI all f emo.%Y ,3C,'% at RE-rm I Fee amount; It tle r"I.11ltted wolk In flax X125 hlrsHewesr f4� to--Uu'rq Lig tha'18L>55 mrnplele tri reJllyUlll:.itl'LSI ;ales `ra, il)r Ti1i r; SiIC E': '�eTtio_ti by ilapec 1::a !='x%1'']5 ��5 :Ifil hir5 PCrrrll CC ND 50%P Cell TDnEr ar Cc-�v ata ssSC sits Rkk wYyk has INOPpot rrRt-wtl:IS $2h adrlln 1:11 •.:V. gl1JMI taVilJy1'I.' irr31t3"1.Url 160J,O COMMERCIAL PERMIT FEE SCHEDULE Othsr Fess T e of Permlt Cram..im".11m. FEE to 5e Crre ed Rs-InaNz Tb-. Su0per a-ir>;pws i F -e •e ins ox ai •I�� per re, IaD-=o—.. FenpAr r} Oar lifnro. M [3111y vi Ile far Up Ic M; Jays voo N., Ire:: perupanry ReinszernordY expired pa'mir P pemi-md vcrk fs auDatandally 5100 plus arty rs-irnpacton fcoi� Llw� OGM01NO oomplale su eozeroec'DY InS aevion ra_ods st z u ng uakae� f•arriLlQ end rne:=s ia,Wdone as apo icao a w Ncooc c' :tiad: x-rr-l=d Heir 'sWeTIerl a- expired pslnl It tle r"I.11ltted wolk In flax Herle kwal le r- m Orr?' n3r, i5U-:SJ 7 Lig tha'18L>55 mrnplele ormpwe19ar: lne ILi.3PF tee 3s meed al it gn91 E': '�eTtio_ti by ilapec 1::a !='x%1'']5 L-ui: di lld pel fill iasu3, Lut -ot IeaB mar, SwD.im RI: I'c10M 1 R=r I11 nxprW Wil I, Rkk wYyk has INOPpot rrRt-wtl:IS npiirl'�.raka-mr41 r, wiiv J ix Fl dl 1:11 •.:V. gl1JMI taVilJy1'I.' irr31t3"1.Url 160J,O mR vrlil l i - .l7 PG. 34 i, PLAN REVIEW RELATED MEETINGS Consaftant upon rogLicst of the Ci -y shall atrcnc ory rcq.rimd mcciing s connected with the plan review tx fi;Od irspeclon of projects. This macs require aenodic a[,orid aric& at a Planning Commission, Design Review Board Arid nil r(m Gi`y GD.irwA rnpwirxl % r rzc}r,rdi rrc} i le ws re -!4+M to ®u ildieq 1;w%oicns. S. PRClV*I0N GF FACILITIES AND MATERIALS Thr (iit.y will praviu-r 'arrrrsfiod pffir.g a;tl�,rz4 audati-mpw ar fwit ii iDrtm4w, prn10er lcalnpla41)V� "no,!;Marnat r�[rnrl lions: o'Iire aU:pii�6, {�;C. 10r ;# lsu'Idir{p ofliciat antl ar} fn5pdGZQr. 7 n1& Shall Serve X3 the asslgned personnel's mciliog addrew. toIaphoqe n6maer for schedul ng inspctirars, aaxfring complaints and for general inquires. Thw Consultant is cxpecrcd to prravido rranspormlon to and from all construrtlon sites arta the owes maintalrfd by this City, onrnmunlcalion egLlpnten: luelluw talsphone „ candicatan maintenance and Q1 sLlary ri.A7ror! expunses. Any alhor rrx)uiitad rnalL-rlil 'wiiI tart prnv Lded on spnrAflc approval. 1S r. PG. 35 SECTION 4: OFFEROR QUALIFIOATI[7NS 4.0 CITY'S RIGHT TO INVESTIGATE The City may make such investigations as doomed racessarV :o data rnino - o abil ry of the cifarer m provide tl)e Gupplios arr.,;c;t pprlwr 1hQ s&rvlr; apoaffle& 4.1 OFFEROR INFORMATIONAL REQUIREMENTS F rmc; intcroatcal .n pfawl rw Tho wflsutting sarviccs doscHmd in this RFP should he able to ocmanstrato oxpsr arcs and sfnfl HxK;omuw in ihs>;e arses: + �u1 nirnnrrt ��f Ilirsat� yo:arti exr�rieYFE:e ir' �rinKo rxl Ixril�iini3 rQrvk:ra5 ��s�f i�nt:'_v7Y1)•. ■ At minimum, one Ce-nr;ed Building official + At minimum, one parson wrtf:ed by the ICC for Residow ai ara Commercial Buioing nspcnans + At minimum, one person owfted by the ICC in residential and Commercial Plan Review + At m FirrlUm, ane person oertif•ed by the IGC in f=ire ? an Re►Letivs 19 n PG. 36 SECTION 5: COST PROPOSAL Gity of Mil it MUST BE RETURNED WITH DID Rake el ad Service §I: myium Fee Structure for plan review Providc 'CG as a pPrcontage of Gityf 5 col lecW plan roviow fop of a first Hume Fcvicve and arc ra-review_ This fee Should inr,lude all oosir, as i1 ressary , Percontaga (0/.) 0 City's call ectod plan roviow fcc Proposed fee structure should be based on GKtir Fee Schedule. (5% of EvefuarFan) Fee Structure mr In ectiGns Provide fee as a percentage of the City's rol€acted base permit feta. Percentagle (1Q of Cry's collected base permit fee Proposed fee structure should be based cn the City Fee Schedule, (15% of Evaluation] ?C! PG. 37 Supplemental costs Not included in the evaluation) Fee Structure far Personnei in Ernergency Response or othef Ikon-Ro0ne Requesta Hourly Rates for Con ifiad Suildinn InsVect*!: This rate should be an all inclusive rate far CFrlified Building Inspector. Hourly Rata for Ce-iified Building -OffidaimmThis rate should he an all inclusive rate for a Certified Building Official. Hourly Hate for in•housn CmIliiled Plan reviewer. phis rate should be an all inclusive rate for a Cartified Plan reviewer. Subrnit the IoI1mving table: PEFi bNNEI A -I- Incl usive- Houri� [into Certified Building, y Inspnc m Cer Iied Building Official xf PG. 38 SECTION 6: EVALUATION CRITERIA 6.0 EVALUATION CRITERIA The evaluation commit;9e kni l fevlQm, and evaluate the offers aoofdlnq ;q the following criteria_ A wkq linrE team for lfEe oily[ w II initla'ly evaluate and sere all lechnic.0; rEa;:Ojved, PrnpnsaIs rant mpelivq Ilio minirmiai I(-,c.hEricai rsquirPrr)enls sand those rrtia ire nan tnspon&VC -00 net be oanwfef". •A 8ht?R list o' p`op )$er8 vall[ be rdeVejopL�a c2sw span the highest =w on �he twhnirW evaluaton. Those short-listed will Ce asked ICE Pnr ,Pnt ,u 0w suleckrE lw rE. Conlwl o' lho Pr ksmdQlkA wit Gt- determined after -he evFkiEticn at ttie et:hrjoW pvevaaFla, Praparal Evaluation Criteria crali�zl.-n ■ Prajeci Approach: 30% -Customer Sat slactionrCa zen I rt mcv o Praluot'Piar, Roviaw prac&ssiry lnep Jlons prnow; hq - Av�ilaiailil)� • 1)ueliioabons and experience 40 - Firm�Tearn Experenca Qualificannas Assigciod Stuff Expericnco and Quali` .-ations Morcnu:s Related prntocts cxperiorcc Firy,vr F,,a0ua1yn • Prr�Nnt:�tipn 1 f1' ■ Pric:E iSr c;�EarE 6.aj 2t1, ?2. PG. 39 SECTION 7: STANDARD CONTRACT INFORMATION 7.1 STANDARD CONTRACT T#,r viip's slaoul:�r�zcnrrlracE is a:Eat:lred tc :H5,Urx.r.n ent as Apperidx A. Offerms sfrntild rialify IF. Cily tri any terms w-th n the stardard confrFd that either xeclade tre n from responding to the RFPDr and unnecessary cost. Thts nviificais.n anus" be made by the deadline far receipt of writtersre-rnai.ed questicrs or with the ofloler's RFP response. Any rcquovs for maNrial, s ubstantive, important cm options to the standard cortract wili be addressed In any fnntial wnnrprl addeadim Issued by the pracommeni c'ficcr In charge of the r,oIldt9t on- Tho (ity resoryAS 1,hA rghi In the rtss. the contraot, address emy ren-rnmpr'ial, minor, insi;nst�ntlai r'•xcprIlcns 11r 111 rx3rrtrwl wth the highest �suvfing offPrCTr at the ti meGrl uunirac:t rrTKjoli41ior. 7.2 ADDITIONAL CONTRACT PROVISIONS AND TERMS l h s HFP and arp addenda, the o'leror's RFf response, �ncl.iding arry arnend merl:8, a bas turd final alter, any ciariltcation question responses, and any nego- ations shall be inciuded in any resulting cortrac1. The City's standard "n'ract,. attached as Apperdix A, contains 11i car.traot ,orms and oanditons xh:ich wilt fvrm the basis of any cont act nQgw atad beiwean the C.ly and the hig1,ogt fit-rlrIng olie ior, The carAraca language rontainad in Appondix A do -as n of de-. ne the t^.A a Ktent ct the oantract language that may be nap"A atw - 11 Try the intent of the City to anter into a multi-year annual tencwebie agreement (rnost likely three years) with the winning bidder, In the even[ of a dispute its to trc dot cs and respens unities e` the parties ,ander this contract, the camract. aiang with any° attachments prepared Ly the C11 V. wII19a+ ern in the same ordc: of prcondcnre as listed :r "hc conifact. 7,5 S UBC4D NTR ACTORS T'ie higher: scaring offeror Wk bethe prime cor.tractar if a contract is awarded and shall be resoons ble, in tote€. for all %vork of any succantraators. All subcontractors, if any, musi he listoo in th',o proposal. The City resarat?w Ihrr rzjIII lit arrprnvH all si,bi;nr•trar,Iurs, The Cur trackor Oialli be responsible- icy JtF. 0: y for i.t,e at::s and omissions of all sulWntraclors or agents and of persons directly or indirect emplayed by sroh subcontramrs, and for the acts aria amissians of persons employed directly by thu Ccctsactor. Further, nothing odniminod wi-h r th'•is document @r any contract doasamorts ar"iod as a rosult of any contract awmrds dedvad'rorn this R r P sirrll t i,e Ie ary rnnlraclual rnlaIk)nshilss bwwPvn arty sn#x,.Orzlrariar oral [lie City. 75. GENERAL INURAII`iCE REQUIREMENTS Sen sectior I V { 1) of the contract in Appendix A. 7.7 COMPLIANCE WITH WORKERS' COMPENSATION DICT Thr; Cnntmr mr is required to supply the Gity of 1,11ilTon with ypnf at or. mplianr.n with •h$ Wt)tkcrs' CDrF1P4W1sahon Aral whHepartorminrg work 10r II re City. N"IIil-r It iv Cerrt'rael¢sr rn,r ilS H111Noykws are sinployees o? tFe City. the prep{ (;f irsuranpt"rexSmp-tan must be receives oy the city o' K114on ArtFin 1 G working days ref tte Request for Documents Notice and mus: be kept currert fof the en:ire term at the coniract. CON IHAC'1SWILL N01 131~ 138tlht7 ICJ VLNDOR8 WH() FAIL T(} PRQVIDE TH17 Flki�L.1fN1 t7 DOC WITHIN THE: ALL OTTEC TIPAE FRAME. 2r PG. 40 —C�, � cmr nr croon 7.8 COMPLIANCE WITH LAWS Tho Can:ractor must in pulormance of work ur,:gr this wnlrap:_ fw1ly comply W!:h all aoslicablQ feaaraL stale. Or Irrcal la4as, r.tlas and rA[q.]la[h)F)',, irnt.luk;irn7 the Civil t=ligh,g A(jpl 19[34, the AuN UisurimhpaJi; ;i A,':l N i9?5, the Americans wOh Dsabilities Act of 1990, and Sedlor. 5D4 of the Rehaziiitmcn Act of 1973. Any subletfin9 or subcontracting by the Contractor subjects sibcontractom to the ssrne prod sivn. Tho CuritractoF agrees that the hiring of persvns to pvrorm th6 CC11trac, Kill ba mads Qr, thB psis o? n.ert and goal fications and Ghora will be rc alecrimiration ::dsix upoi' lace, roVir, ratlpinr; cre-en, poll [iral irtPAN. sex, agp, rnP,- H la slalus, physichI •ar meatal disaa,lity, or rational origin by the persons pettorming the coniract. 7.11 CONTRACT TERMINATION See gei: carr VI ul Aie cnvi-racI :rt Apppndix A- 24 PG. 41 APPENDIX A; STANDARD CONTRACT Rc?crencc only 8ubjeclto change at City's disi)r'etiun 1 pity of Milton CONTRACT AGREEMENT RFP #1 O-CDO2 Professional Building Inspection and Plan ffevlew Services PROFESSIONAL SERVICES AGREEMENT T H IS AGR EEME NT is of c Vivo as of this day of . 2010; by and atrtwoc n the CITY OF MILTON, a municipal 0orpgration of the State of Georgia, acting by and thfough ire govetring a0t0rily. the Mayor and Council of the Cily of Miltarr (-City"). and XXXX a Georgia Cvrporativr:; �'Cons�l#ant"} ccslloctivcaly rafomc�+ to es the "F�arries" WITNESSETH THAT: WHFREAS, the City desires to retain Censullant to provide z..Grtain services generally dcscrihA,d is Protessicnai Building Inspection and Plan Remew Services I FP# 110-CD02 (the ''Wurk");aruf WHEREAS, the Cityfinds that sped-nized hnowledge, skills, and training) are necessary to perlotrn the Work =templated under this Agr--ernQnt; and WHEREAS, the Consultarle has represented that it is qualified by training and experience to perform the Work: and WHEREAS. the Consultant deli=es to perform Lie Wcfk under the terms and condrbons set forth in this Agreement: and WHEREAS, R^.e public interest will be served by this Agreement: and NOW, THEREFORE, the Partios horcW do mutually mgrs Q A$ follow$ - 1. NCOPF OF RT•'RVTICFq Ah -D TRRiw"ATFON T7k'1 F A. Proieot Descriytton Pr0c,usional Qui.ding Inspection ane Plan Roviow Services 75 PG. 42 ��y cm d nwnm R. Tl�ge „ Y F The dark to be Cu tlpleted L-ridur this Agieenrerit (the "Work"} curlsists of Exhibit A and the Consuitans, rosponso (Exhibit 8 part t and part 2,i. In the avant of a conflict among the tn.-ms of this Agreament, Exhibit A and Exhibit f3, the term ,hat is most ad", ntageoas to the City $half gpvprn. C. Schedule Com pletion pate and Term of 6D ream ant CnnsultaN warrants and ravresents that it Aill perform its services in a prompt and timely ,nanner, which skull not impose delays vii the progress of the Work. This Agreement shall commence as of the date first written above; and the Nrork shall ha cornpfeted on or before sixty days (601 tram e)recujon of contract. 11_ NV9)11K CHATIS GHS A. The City reserves t`3e right tc order changes in the Work to be performed under this Agreement by altering, adding to: or deducting from thr, Work. All Such chargos shall be inraoWated in written change enders executed by the Con suliaril and the City. Srsch change otders shall specify Vie char7geu ordered and any ncoessary adjustment of compensation and completion time_ if the Parses cannot reach an agreernent on the terms for performing the changed work within a reasonable fime to avoir dC:l:ly or othor unlavgrablo impacts as doterwaiGd by the CV in '* Sols discrofaon, the City shall have the right to determine reasonable terms and the Consultant shall prLreed with the changed ruork. 8. Any work a6ded to the scope of this Agreement by a change order shall be executed under all the applicable conditluns of This Agreement. No claim for additional crampensatinrr or extension of tirno shall bo rgwgnized, unless contained in a writmn Change order duty oxocuted on behalf of the Gity and the Consultant. C. The City Manager has authority to execute without further action of Vie City of Milton ,Mayor and Council, any nutinber of change orders sa Ian as their :ectal Vllett does not rnaierially alter the to rrTrs ut this Agree mo nt or materially me roast tho total armor t t6 bo paid undof this Agrearno nt, as sat forth in Sactian fll(S) helow. Any =;11th ahanga Orders materlalily altering the terrnc,� of this ,A(greement or Increa5ing the total amount w to paid undef chis Agree:rnieuL In excess of S2 5..000 mUSt be approved by resulutian of the City of falilton 1Y1ayor and Council. m. CDNIPFI ;ATtf1N AKD NTFTH011 4F PAYMEN' r A. Cilyr agrees to pay the. Cons u"tam for the services porformod and casts incurred by Cansultant Capon ce rtif ira I! o n by the City that the Services were aMlatly perfprrrll�0 and Co S r7Civar.ly Incurfed in accordance wilh the Agreernew. Compensaiien for services perlornled and reimbursennent for costs incurred shall be paid to the Consultan- upan receipt and apDroval by the City of invoices setting forth in detail the seruces performed and costs incurred. Invoices shall be submitted on a M0.1thly basis, and such invoices shall reflect charges incurred versus charges budgeted. Any material deviations in test or inspectians portoin ed, times or Incations rnquited m COMPICtc such torts or instxctions and like devialians from tie Work described in dllis Agreerne-ll shall be clearly cornmunirated le the City be(um charges are incurred and shall be handle through 26 PG. 43 cfiwigL- orders as described in 5nction II above. The City shall pay tho Consukant within thirty (30) days after approva{ of the invoice by City staff. 113_ The val aincunl paid urider this Areemera as comperrsatiorl fur services performed and reimbursement for cads incurred shall be XXX XXXX XX. A. EMrbse of Consultant Consultant accepts the relationship of rust and contidnnae established botiverm it ann the Cfty, rocagnizing that She City's inter!tion and purposo in e1ilering into this AgreenianI is to engage an entity with the requisite capacity, experience, and professional skill and judgment to prevics the seIVICes in pursuit of rare timely and competent completion ref the Wnrk undertaker: by Consultant undcrthis Agrmm-rrt. B. Sudoetary Urnifatlong Consultant agrees and ac'nowfedges that budyelary Nrnitations are not a justification for breach of snund prircipafs of CQnsult-,nt'S protcssion and industry. Consultan, Shall ;akp na calculated risk in tho perfotmance of the Work. 5pedffcaily, Cansuitart agrees that, in the event it cannot perform the Work within the budgelary limitations establi;ried without disregarding tourist prkicipa-6 of Car%uhant's profession and industry, Con3ulknt will givo writton noloo immodiatoiy tv thio City. C. Clfv's Reliance on the Work The ConsuItarrt acknowledges and agrees that fie City does not vnderLake to approve or pass upon matters of expertise of the Consultant and tFat therefcre; the City bears ria responsibility fo, Consultant's servires performed uncle r th is Ag reernerr_ € he Consulta nt acknowledges and ag roes that tha acnrpinncm of designs, plens, and specifications by the City is limited to the functiort of determining whether there has town cuiripliance ovule what is recL;ired to be produced under this Agreement. The City will not, and need riot, inquire into adequacy, fitness, suitability or correcvtness of Consr+ltnnf':s porto,mance. Consultant further agrees that no approval of designs, plans, or specifivations by arty person. body or agency shall relieve Cons -hart of the responsibility for adequacy, fitness, suitability, and axrcrtnoss of Consultant's prola%sionaf and industry Stmidards ar for performing seryloas under this Agreerneol. in M-00rdarice with sound and a=epted professional and industry principals. D. Q7n5ultant's Reliance of Submissions fav the City C.onwltrint wv t :'rave bluely wfunnariutt Turd hipul hurri Ilya City in ut&i w perform die ser ricea rtigiiLmi nmdo- this Agwcmcvt. C mscrliart is cad ied to illy upon bibarniation vtovid'A by dX City, brit Consultant A&H be r cquitcd to pravidc im diau;,-%,IAlza ivatice to thio. City if cons utraui kagws or Ximio' rabfy Hhould krOW LhA any iTiFrrruzLmr's PnwidtiI by rhe (AIy is z-rnnnra-4r4, tnc onsisfmi. err mhcmiwL pmhra -lwic, Z7 PG. 44 L� `F GTy C1 {iLUXS E Ccn9l11tarlt'5 Representative shall by authon;%,d to act on Consultant's hc,,hait with re,peot to Che Work as Gonsultant's desiglnaterl represootative. AL sig:jn,.rrt Of : rrr mint The Consultant covenams and acor�-es not to assign or transfer any interest in, nor rtctcWc. arty duties of this Ny reeinent, without the prior express written wnsent of the Gity. As to any approved subcontractors, the Consultant shall be saleiy responsible fo,, reintbursinq them and the City Shall hava no obligation to thom. O, Responsibilliv. of Consultant and Indemnification of Cit The GOngultant covenants and agree$ tg take and allUrne all rosponsibtlity for ft sumces renvered in connection with this Agreement The Consultant shall bear al losses and damages directly or inoirectly resulting ;o it on aocuutit of 1e pet terrnaice or cizarac.er of the services rendered pursuant to this Agroornont. Con5ultam shall doforrd, indarnnify and hold harmless the City, its officars, boards, commissions, alerted offi{ckai%: ampjayees and agom.; from and again%: any and all claims, suits, ac;ians. liability, judgmenis, damages, losses. and expenses. incuding but not limited to, attorney's foes, which may be the result of willful, nogligcnt or tortious conduct arisinp out of the Work, performance of contracted services, cr' operaiioris by thR Consultant, any subcontractor, anyone directly cr indirectly ernployed by the Consultant or sunwritracYtor or anyone for wi!ase acts the Consultant or subcnntracTor may las €iah[o. regardl-P%% of whether or not the offending act is caused in part by a party indemnified hereunder, Such obligatiori shall not be construed to negate, abridge, or othenvise reduce any other right Cl' cbiiga1on of indemnity which veould otrterwise exist t,s to any party or person described in this provision. In any and all claims against ttis City or any of its agents or employees, by any employee of the Consbltant, any subcontractor, anyone directly or indirectly erriployed by the Consultant or subcontractor or anyone far whose anis the Gorisultarll or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any ways by any limitation on the amount or type of darnages, compensation or boncFitS payable by or for ttre GonsUl[ant Or any sutGQrr d,:;tor under workers' or wurknien's COmpensabon acts, disability benefit Sets ar other employee benefit acts. Tnis ob ign-ion to indemnify and defend tho City, its mernhors, pitir,C,rs, 79nnt$, crnpinyWS a td volUntoors Shall survive trnnination of this Agre etre at. H. Independent Cantratcfgr Cronsult frit hereby L-ovenarits and declares that it is eaigaged in ani induperideni business and agrees to per[or ni the services as ail irideperrdent conlFdLtar arra nut as the agent or employee of the City. The Consultant agrees tic be solely responsible for its own matters re sting to the time and place ;he servir..es art- perfUTe61; the instrumeMaliities, tools, supplies and+Or materials nerensary to Complete the ServiCOS; hiring of Consultants, agents or employees to complete V -t SGrvir<,s, and the payment of omployces, including compliance with Social Security, withholding and all other regulations goveming such matters. The Consultant agrees to he solely responsible for its own acts and base or its subordlrates. employees, and subcontractors during the Iola at this Agreement. Any provisions of this Agreeirrent that may appear to give the City the rigtrt to direr:t Crinsuitant as to [he details W the services to ixe perfarrred by Gorisu'tam or to exercise a treasure of control over such services will as deemed to rnean that Consultant shall follow the directions of 1:1*6 Cit} wah regard to that rt?su05 of such %eraNs only. �.s n PG, 45 -ray � Insurance (t) Rca►iircrnents: The Consultant shall have and maintain in tull t(xcc and Otect for tho duFation of this Agreermt;nt, iiIsurznGe insuring against claims for injuries to perswis or damages to prOperfy whish may arise from or in connectiori vrith the performance of the Work by the Con-sul'tam. Its agents. representatives. employees or subcontractars. All policies shalt be subject [o npprmn, I by the City Attornoy to form and (tontont. These requirements are subject to artmandrrtent or waiver if so approved in Evnting by the City I'd anaget. 112) r0inirn urn Lirni f I rLs ura.i consu haat shall irainlain lirrrits no less t1isrl: (a) Co*nprehensive General Liability 01 Si,000,000 combined single limit per OOcurrenw for bodily and personal injury, sickness, disease or death, injury to or dose ucticn of property, including loss of lisp resulting there from. ib} Comprehensive Automobile Liability ownad, non owned, hirodl of 51,000,040 combined single limit per ocnurrano;; for tx)dily and personal injury. sickness, disease_ or death, injury to or destruction o! property, including loss of use resulting therefrom. +cj Profossional Liability of $i J) O,OnD imit for claims arising out of pro#essionaI services caused by the ConsultanVs errors. omissions, or negligent acts. id W o*n rs' Camprnsation Ii m its as regti ired by the State of Georgia acid em pi Dyers Uabliity lirnits of $1,000,000 per acuidenf. (3'; Uedu rti le & .2nd It In u r od Incto ritio n Any deductibles or self-insured retentions must hr: dnelnrod to and approved by the City i4y C]iher Iaisurarice Provisions; The policy is to oontain, ar be endorsed to contain, 0* Vlu vii rig pfovisioris_ {a Ge nc ral Liabilily and Autom obis Li il'ry Cpl._p.rqge, (i) The Clty, its oIII c1als, erTip luyees; ayerits and voluntocrs are fo be covered as irfsurcd as respcctn_ liability arising vet of acrivitias pnriarmed by or an behalf of the Consultant; products and Completed operalions of [he Cor:.suitafit; prernlses owned, leased, or used by tno Consultant automoNles owned, Loosed, hired. or bon'owed by the GOML liant. The cov$rage shall contain no speclai limitations on the :,r-ope of prutectiaTT afforded to the City, its officials, employees, agents or valuweers. �y n PG. 46 3 � !ii) The Consultant's insurance coveWe shall be primary noncontributing insurance as respects to any other insurance orseif-insurance aaaitabIa to Vie City, its officials, emplayees, agents or volunteers. Any insurance or $Olt insurance mairtainod by tho City, its officials, employees w volunteers sftail be excess of the Consultant' -s insurance and shall not ❑oniri&ute with it. (iii) Any failLrQ to .comply with rGoortir_g provisions of the policies shall not affect coverage prmaded to Che City, its officiai.s, employ�mpfi, agem of volunteers, Ov) Coverage small state 91 at the Consultant's iilsura sce shall apply separately to each insured apainstwhom claim is made or suit is brought, except with respect to thQ limits of the insurer's liability. (vi Coverage sha.il be prnvided on a `pay or± behaff" basis, veith defense casts payablip in addition to pcGuy limits. 'there shall he no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City, its altirials, ompinynt:s, agrnts and voluntners for losses arising tram work performed by the Gonsultant for the City. ;vii] All eadorspmerts to polirics shall be exemicd by i 3 authorized reprosantative o'the insurer. {b} Workurs' Co_rmmnisation Cgy_craoo. The insurer will agree ler vdaive al; rights of subrogation again3l the City, its offielals, cmpicyco:s, agents a,nd vclunlvors for 14Ss45 arising from work p-or€ormod by tMo Gons::ltant for the City. (c) At; Govoragos_ 6" Each i`isuraic a policy required by this elau&e sha}I be endorsed to stale that coverage shall not be suspended; voided, came:ed; reduced it coverage or in limits exc.ppt after thirty i:90t days prior wrOon nc oa by certified mail. reiu+n receipt requested, has been given to the City. (ii) Policies shall trove onncirrrr nt Storting jrid ending dmtes. A Acce0ability of Insurers: Insurance is to be placed with imu rers with an A.M. Bests' rating of no less Oar) A; VII, [:onsuit=lM ;hrslf htrnish thG City +faith crrtafi Ctrs of ingy,3nrc nrrd endorsements iD the policies evidencing corverege required by this clause prior to the start of work. The 34 PG. 47 nortificoto; nt inswanrn and nndorsrmcnts tar each insurance policy are to be signed by a person authorized by that insurer to bind covomge art its t]ehalf. Tho ct:rtitiratn rnt insurance and endorsements shall be on a form utilized by Consultant's insurer in OF, nvrmol course of tsusinOM.; and shrttl be romived and approved by the City prior to execution of this Agreement by the City. The City reserves the right To roquirc mniplete, certified copies of all required insurance policies, at any time. The Consultant shall providc proof that any expiriaq coverage has been renewed or replaced al least two (2f weeks prior to the expiration pf th6 covoragc, f7) suhcon:faytors: Consultant shall inCiudfl all suhrontractors as insured under its policies or shall furnish wparate certificates and endarsernents for each subcontractor. All Mveracda for subcontractors stall ue subject :o all of Lie requirements stated in this Agreement, including but r.a-, limit€ad to naming the parties as additional insured. -;$} Claims -Mace Policies: Consultant shall extend any clairzs-made Insurance policy for at IQast six (F) yobs nttor termination or final payment under the Agreement. whichever is later. f9, Div as Additional Insured and Loss Payee: Thn City shnll hrr named as an addi6nnaI insarad and lass payee on all palleies required oythis Agreement. J. Employment of Unauthorized Aliens Prahibited It is the policy of City that unauthorized aliens shall not be employed to perform work vn City contracts in°rolvinq the physical perfoanunce cl services. Therefore, Ifie City Shelli +lot enter Into a curtract for the physical purformanco of services within trio Stfato of Goorgia, unloss the Corrraftor shall provide evidenoe on City -provided farms. attached hereto as Exhibits 'E" and 'F' that is aria Contractor's subcontractors have %W iin the previous Nvelve (12) month period Conducted a vsritication of the serial sartfrity nurnhers of all amployaes cvha +,+rill perform work an the City can tract to ensure that no unauth%izod aliens will be employed. The City Nlanarger or hislher designee shat: be aulhcrizod to eonduLl an inspection of the Contractor's and Contractor's subc:onlracters' varifiaation prpoess to dnmrmine that the verification was rwrem acrd complete. The Contractor and Curttraclar's subcorrirac furs snail retain all documents and records of its verification process for a period of tt-res (3) years foliornin$ mmpledDn of the contract. This requirement shall apply to all contracts far thp physira.I hartormance of services ,Vhare mora titan fhrao (3) persons are employed or the City Contract I he City Manage: or his;her cesignee ,hall turtrrer be authorized to conduct pe•!adic inspections to ensure that no Clty Contractor or Contractors subcontractors employ uintithorizro aliens on Oily contrauls. By entering into, a cc;ntraut with ttre City. the Contractor and Conlractor's sijbcontvaolam ardreo to cnoperr"#e ruith Dr,y surh investigation by massing its recap ds and personr..e( available uprun reasonaUe nulice for inspection and questicning. Whore a Goritractor or Go,itrnrtiar's subcontractors are found to have employed an unauthorized alien. the City Manager or his ler oesignnn riiy ornortho Onntractor to forminato or roquirn its sutac:nrttrnr1rr to terminate that person's employment im•'nediately and lc report same to the f)epartment of Homeland Security- Tho 31 PG. 48 Contractor's failure ra terminate the employee. or otherwise cooperate with the investigation may be sanctioned oy termination at the coiVact, Md the Conttae°or shall be liable for all damages and delays ocuisivnod by thu City :hcrcby. Comnlianoe with the requirements of a.C_G.A. § 1;3--10.91 and Rule 300-10-1-.32 is mar{dalory. CnntfaCsor'; Mllp~ anCa WiVi the rocl,jirements of O-C.G-A- y 13.10.91 and Rule 309.10.1-.02 shall be attested by the execution of the contractor's affidavit attached as Exhibit 'E,' The above req. irernents shall be in adcAon to the requiraments of State and 'federal law, ard shall be construed :o be in conformity w1h. those laws. K. Records. Reports and Audits 1;1y Reuurds Records shall be established and maintained by the ConsuR 1: in aceordanca with requirernents prescribed by the City with respect to all rnalters oavered by this Agreement_ Except as otherwise au rhori zed; such records shall be maintained for a paned of three years frorn the date that final paymont is made udder this Agreement. Furthermore, records that are the subject of auai, findings shall be telained for three years or until such audit Ilndings have been resolved, whiGhcvor is laloi. i15; All nests shall be supported by properly executed payrolls, time records, invoices, contracts; or vouchers; or Qthor pitici.RJ documentation avidencinq in proper detail the nature and propriety of the chergeq. AEI checks. payrolls. invoices. nontraats, vouchers, orders or other accounting docurnents pertaining in whole or in part to this Agreement shall be cleariy idantifiad and readily accgnaible. (2i Revert;, and Infurmation- llp�n requesi. the Consultant shall furnish to the City any and all statements, records, ref oils, data and Informaiiorr related .o rnaiters covered by this Agrserrien•'. in [tie form req usstvdbythe Ci';y. (3) Audils and Insaet"Einns; At any timo during norraal business hours and as otten as tho City may norm r1Ac;essary, [here shall be made available to tl•.e 'Gity for exaviination all records with respect to all rnatte:s covered by this Agreement, The Consultant will permit the Gity to audit, owarnina- and rnakiD excerpts or transcripts frorn such rocords, a;,;i to auffit 111 00ntracts, invoices, materials. payrolls. records of personnel. condltions of Orn p:vyment and or data rclathq to all matters covored by this Agreement. L. Con3flcls of Interest Consultant agrees that it shall not engage in any activity or ocnd,ct that would result in a wlolation of the City al MilLori Cade of EI ics. PG. 49 M. Conftdentlellty Consultant acknoWledgss that it may receive confidential infmmatian at thr: City and that it will protect the oonfidentlaiity of any such confidential intornation ane will r"uire ary of its �utrrrmtrartars, T*nsi fta3nts, nr36?or statt to 11kr%vise protect %uch ronfidenlial hilunnallorr. The Consultant agrees that confidential information it receives or such reports, information, opinions or currclusians that Consultant creates under this Agreement shall no: be Dade available o, or d4,Passod with, any individual or organizatiorr, including the rievirs media, withuul priar wiAten app, -oval of the Gity. The Consultarit shall exercise reasonable precautions to prov,ont rho unauthorized disclosure a,,rd use of C e y information whethor specifroally deerrred confidential or not. H. Cornpliance with taws Regulating thenal Aliens The Urlled Sltiates Congress enacted the Immigration Reform and C(Intral Act of 1956 iIRCA+, P.L, 99-6013, which required the Termer Immigration and Naturalization Service the Deparlrnen' of Horneiand Sec;-jrity} to establish a systarm for verifying the immigratian status of nor, -citizen applicankS for: and recipients of, Certain types of federally funded t7cnefits, and to make thn systorn available to Federal. State, and local benefit -ice piny agencies and inslilulions Thal administer at,Ch be roet its. The Ccrisuftant cove nards and declares that it is enrolled in the Basic Einploynlen I Ve4liGaliOn Pilot Program, and that it has ueritind the cmploym nt eligibility of all its employees utilizing such program. Consultant shall likewise req lire all sulocaritractors yr sub-consrrltants to verify ;hc employment eilgibiiity of all !heir respective employees utilizing the Basic Empinyment Verification Pilot Program- Consulhnt shall prnvicic dnmmnntation prior to commencing work under this Agreement, in a form acceptable to the City, aiflrming the Consultant's comp;iance with tnis Section. 0. Licanos, CartificaMni and Permits The Consultantcovenaris and declares Mat It has obtained all diplornas, ce€tif-icoles, licenses, permits or the like required of the Consultant by any acrd all rratiorral, state, regional, City. local boards, agoriciss, commissions, committees or other regu-atony bodies in order to Perform the serwi;oes contractee for kinder this Agreement. All work performed by Consultant undiar this Agreement shall be in accordance with applicable legal requirerrienis drift shall meet the staqdard o1 quality ordinarily oxpoctod of camp©tont professionals. P. Key personnel All of illu 1ndivlduals idenLf ieu in Exhibit YC" are Stec e55ary for the successful prosecution of the Work clfe to their unique expertise and depth and breadth of experience. There shall be no change in Consultants Project Manager of rnember5 or the project team; as I stud in Exhihit "C', without Written a~oprovai of the Cite, Gunsultant recognizes firat ate composition of this team was instrumental in the City's ceeisia(l to aviard the work to Ccnsu.;tant and that compelling reason; far sub.0tuting these ndividual5 retest be dcrnrjr.strated for the City's consent to be g s l)10. Any qubstihites shat[ be persons of ccrnparable or superior expertise and experienDe. Failure t0 wrnpfy •vtith the provisions e1 this section shall constiitute a mate=rial breach of Consultant's obligalDris under this AO'evinent and shall he wountts for tcrmination_ CttnSUltant sheV1 not s1Jbconlracr with any third party for the performance of any partiun of the Work without the prier wrCien censont of the Gky. Consutant :,ball be solely responsible for any such subcontractors in terms of parfarmanae and compensation. S., PG. 50 —f�A5 0. Authority to Contract Tln Cons tlumc covenants rad deeloies that it his obmivad all rleC4--5ruy ripprn aIN; al'iks huan[ of tlittietcis. sto-; nccddcrs, •er;rto ll puricIs. litmi(CdPtuttt}Xs'Rrsi lnF fluthcniTir. tis 3im��liorn �u�lyrx�Grise aLxl b.nc ConsultAnt to the tams of this Agr.;'t mit, if appl.iomblc. R. Ownership at Work All ncnori�L. ik*.igm drawirie4.1111 s, hj'V'U GaUimv'. zclie;lxt3e,, work prciluctaud OtUx mirrrials Prt-p:isra or iri the trrme:;� ol- hu:F'jg pi+��vtl t'of the scr['ivo5 to bo pettom i L„ ilia consulmm ,"vimefi;d] '-1 shall lie the I.liopea y 1i't he City and the 0(y sltttl] N cntit][xt to tt,I l i - air ;ill stich lftw c Ats. Anti' each [ aw-tints irmaitibig in tiec hgn�ls of 4hr CoomilWn1 iir -uUko itrackar ulatm c-ompletion or tcrtuivatiou of tiro work small bc- dc.d-mW ilmfcdiatcly to tho City. The C'omialtatu :mKtmt,;. risk ikermiun ur ilewlruuian 14 Or w suGtt malaria&.. Tf iii.y maLm-lals ate IwL, dimna, t:_l or }.ekirc fineil dciivrry w the niiy; the C'.imtiullunt-nt01 mpliK:c [}lollI at its lu-wii tixlxuise' (illi ami all copyTiotahie suhjeCL matr,er in 13 malzrinlls is hereby asci-qned to the City and the. CADmulran: aE.tee, tis L* tn:v'-said' [0 evidence SVC[) mignrncrtr. V. COVENANTS Of YBE CITY +t1. Riaht of Emirw The City shall provkle t'nr right of entre for C'rm �111TVTlt rnii yIl NMONmry c:yuipmcrn w Its City of MiIron, is rmicr for f'rmmrdmni m im mfslcrc d—L WiYrk, B. City's Representative Lvnm I u I I v A ICP shall be autl-ori rcd to act on tt:c,! City'a beet if ••ith respect w the 'Work m rho City's akn• iVaImt re Tt,*;rnL'ai i vv. V1- TEItM Iwi71()N A. The City shall have the right to temtins:e this Agreement hur any reason 'OV hatsaever by pra%lidinr writton notirc therm at lr:nst fig 15) rmIcndar days in advance of the termination dale. The Cansullam Shall have no right Io tem mate this AgreGment prior t -p mmplr:tion nt tho Wore, except in the event of the City's fnikire to pay the Consultant Mthin thirty (30) days of Consultant providing the Qty w# It notice 0 a dol inqucnt nnyrmmnt and an opparttar'ity to cure. B. Upor: terminating, City shall pr�cvide 4a payment to the Cans0ant °or services. rondore d and expensGa 11cijrrac prior to tnn iorminaticn d -mc - 34 PG. 51 C. Upon tenninztJon, the Consultant shall: {t) promptly disc4n5nue all SaNiom affected. unless the nonce directs otherwise: and 42) promptly deliver to the Gity all data, drawings, reports, summaries. and such other inlmmation and rnaterias as may have been genera#gid or used by the Consultant in prrrfnrmirry this AgreBITI nt, wh.ether completed or in process, in the form specified by th e City. D. The riglrs ani remedies of the City and the Consultant provided in this Secdon arc in additicr to any otMorrightS and romudios provided under this Agri-ernent or at law ar in equity. VFL NO PERSONAL L1.-kn11JW No rnember. official orernplcyee of tl'e City shall be personally liRble to the Consultant or any succcsscr in interest in ttie went of any default or Weach k3y the Gity or for any amo nt whieh may beccvne clue to thu Gvnsultant or successor a on any r3bligatian under the terms of this Agreernent- Likewise, Conaijll2mf; performance of sandcas undar this Agreement shall not subject Consultant's individual employees. uffkcers or directors to any personal liability. The Parnas agree that fieir svfe and cxcludve eorrrcdy, c:aim, demand or suit shall be directed and;ar asserted only agsinst Consult�nt or the City, respoctivoly, and not against arey employee, offluer, direutur. Or eluted or appointed of li;clal. N71H. Eh TME ACREEMEW This Agreeine?it Constitutes the comwate agreemei►t botwoon the Parks and supersedes any and all other agreements, either oral e.r in writing, between the Parties with respect to the: stibjact wattor aa this Agmamcm. No other agrccrnont, statement or promise relating to the subject matte, of tNs ,agreement rot contained in this Agreom�nt shall bo valirl or tAndin€g. This A,yreernent may be modified or amended only by a written document signed by representatives of both Partics with aPprapriato authorizatian. LY. 9UCCE&RORS AND A&STGNS 5uk}ject to tho provis€un of this ApmC.,mont regarding assignment, this Agreement shah be binding on the heirs, executors, administrators, successors and assigns of tno rospoctivc Parties_ X_ APPT.TrARIX LAW If any action at law or in equity is Nought to enforce or interpret the prcvisicns of this Agroom ont, the rules, rer{uir3tic ns, atalutes and laws ❑t fhe 5lale of Georgia twit) control. 35 r PG. 52 'V. C:3PTK)N5 ANT)SPTvTRAttTT,Pf'F Tie caption w heacinole on articles or secllons of this Agreennent are integded i0i convenience and rcfc,vr�ce purposes only and in no way define., limit or dcscribe the scrape car intent thereof, or of this Agreement nor in any way affect this Agreement- Should any articles} or sectionQs), or any part thereof, Inter be deemed unenforceable by a carat of mrnpntont jwrirdirtion, the offending portion of the Ag eemc-nt should be severed and the remainder of this Agreement shall remain in full farce and effect to -he extent possible, NTT. t SINFSS LICENSP Prior to ccmm.encement of the services to be provided hereunder. Consultant, if dppropriate. shall apply to the City tar a busincas iiconsn, pny iho applic:-tbre 0winoss hromw "=, and maintain said business license dowing the! term of ibis AgreerrrenL. YTFL Torras A. Communications Relatino to Daily, Activities A'I comminiratinns °elatinrg to the clay -to -may activities of the Work shall be exenanged N4,A*en I ynn Tully, AICP tarthe Gity and lot the Consultant. B. 04ficial Notices All other nolces. vaitings or correspondence as recuired by this Agreement shall be in writing and shall by dcarnod roreivad, a nd shall be r:fir:riivc:, Inmrn: f 1 i porwrial I -dolivered, or {2) on the third Okay after the postmark date when mailed oy certified mail, p=age prepaid, retsrn twelot requested, of (3, upon actual defivery when sent via national overniohi comrnemial carrier to the Parties at ft acdrosws given bslow, unless a substitute adcress shall first be furnished W the Gthpr Parties by written notice in accorda-ice herewith: N('ffTC'T TO TRE CITY shall be sent to: City Manager City of Miltoa 13000 Deertield Parkway, Saito 107t fvtiltbn, C;nor r9ia U004 NOTICE TO THE CONSULTANT shall he sent to: PG. 53 cry m mown XIV, % UVER QT AGRE:.E]fE(11")i' the City's failure to U00 Me W1 prauision of Uds AgreemenI crthe waiver in a particular in Giant* shall not be construed 3s a general waluer-of any future breach or default. M 50AHEIGN IMMUNFrY Nothing contained in tt,is Agreernen- shall be construed to he a wain of the City's wvargigr irtimuni'y or arty individual's qualified good faftll ar offiLIM [Mmunitles, M. FORCE MAlEURE Neftliar the, pity nn- Gmnsullant shall he liable for their respective nen-negligert or nort-willful failure to periornt or shall be deemed in default 1AQh respect to the failure to pertorrn (or afro a tatitim to perform) any of 'heir respective duties or obligations under this Agreeme=ti or for any delay in such periarmance cirfrs to_ (a) any cause beyond their respective reasonable control: (b) any act of Goca (c) any charge in app icabie governrr.eFilal rules or regulations rcndr:ring thr. pertarmance of any portion of oris Agreen-eiil legally impossible; I;d3 earingtake, fire. explosion or flood; (c) strike or labor dispute_ excluding strikes or labor disputes by ernployees wid6or agents of CONSULTANT; it) delay nr failure to act. hy.iny gavernmental or miftry authorilly; cr;rt) anywar-, hostility, arnharoo, nbotage. civil diswrbanw. riot, insuireu;ion or invasion. In such evoni, tho bill, for perfafmancc shnii he extended by an arr.ount of time equal to the period of relay caused by such acts and all other o hlig aho ns shall remain intact. IN WITNESS WHEREOF the City and the Consultant have executed this Agreement effective as o` tho dear the c.1y Managor pxocutes this Ag.coment on behalt of the City. [51GNATURES ON FOLLOWING PA�Ej 3; PG. 54 0-1 ��_S5 Approved as to farm: City Attorr, ay CONSO LTANT. A t: [AFFIX COR PO RATE SEAL] SIGNED, SEALED, AND DELIVERED in #h9 presence of: womm Notary Public [NOTARY SEAL] My C'ammi��i+m T xpircy= in tt:e prescr:cc at: wiltness i otary 1' UC CITY OF .-VVL77JN -............. . Its, _. ICIiY SEALI _8 PG. 55 [NOTAPY SEAL] MY C01111116*1 a F�tpirra: 39 PG. 56 -APPENDIX B: 'SUBMITTAL REQUIREMENTS SUMMARY Submittal Requirements; One (7) original tc.Ir (4) copies of each Prupz6ai (plus a s_ U), Taohr tql Pra a sal: I- [;:1y of M l: rm R+Lgij�-si Iran I=roprsml (X -ver page (Firti•. page O 11158 tk5nurnra410m. rd L�-Q 911)nrad) 2. C'ty of fa4iharr r sr lasrrre form 3. F'ropo5d etW_ r 14-Tc&uical suhmi^a! (2ce soction 1.4. I; 5, AppllcahleAddenda Acknomocqemen: (ff ar-V) Gast propo6al: ,;[' -t 8F31;ilp17 5,0 40 n PG. 57 y � City of 101tvn ACICrVOV4 L I)C1;NJEAT RECLIFF OF ADDENDUM #1 RFP 1I!-CD02 L: pov reeelpt of documents, please email, bs or ❑tail this gale to: City corMiltnn AUn: hick Ilearm IlUmMsing Oftive DOW 17cerlidd rlatisr 510itt.- 07C 11wton, (4A, 311M f lime: X78-213-2511 rax. ,67Fr247-1499 >;m:+il: rich.peat'+ceiE'rifr-ofniiltan.2a.►s� I hereby im),nowledge nercip# of doeument45 pertaining; to the abevc rckrmeed Ri+P. C'Q1wi I NY NAME- C-ONTAC-r PERSON: :Wi]la;EM, C'IT'Y: Se7'ATIK.- zir, it1rolLIA EMAIL ADDRk.SS- IFAX: Sig:bvtu" Mae A nT)FND T'Nf #1 PG. 58 NFL' 10-L,D02 VIV Ti W! n ciott-d hims- si-phro it ftsi anti City or -matioF, pG, 59 QU ESION I ANSWER 'N."Rm ,be HI T C-Ath; to- fOnr' Szi-"m 01- , Huildlf%x I-It"11 le�E hx"a -AlEmd �16'10013, F". torusakrT. n -.s 'Lin it P I 11,1VI in' "IN, H-111 o dal: 311-1]. t I, r, ri - k-'% epi I Flat rp.vn a mi llpoidoc kcs. i$ it "mjbtc m mz-tjxv mformlim a7:tort Wtktl ki%.xA1(!cW in P". H: I R,-VjkW h%7'btPV' JU :1'k!(I 2 'R2AI , 'X41, chrsc c-:.wgcrios, by ft cky for the pac SK-19Wc, md S, 53,4Cq .in 200 M,'PIl L. to dau.- 71) 1 k It ();,L- yrum ma pap 7 a §e ]R -FP - ANI) STAT MOFATOE' IN n-mr pf qjcawd Lit L"p. OX411= fl Dru :9 `1U'WV V,,7, FW TILL IV3I6 vu Lm Ojai u !IL I PJ Ltl I IMP I JI1L MOP k: lit 01,xi if I 2I.Q9 I -n 20(K lh. Ivjw'Lvii]O;s; 4f�e mil u,Wfl W" ;Iprn ix hr Pal r1v $91..i Off! I U(," ' Vhml is the total rcortam, in lytioLdiog jw. rrniS,sand pI wn a h" -k len i. NO D)? 7. On par 16 cA thv -RFF- I Indrirrbe c _nwryt fpr- v."irti tre -Krrr. is ro VU, Or re -,ie taw fee 6, PLAN R UVI WAI AND ij Q1 LVI.14G ki I IFR N1 I'I' I.1•:1''4 Howw.TT. in --ht Tw�w. wb,.%,W. w,, OX bk, z SHK PIZA I mm R6N amw ai=Agk-t1w-.Y bmr- M fo]Wmy frmthk 4ip,,,,tkn3r PJIR rzmcw of 1,ss [hilt 5000 SIA. S,200 A% A 4. fL, arj 1150 fof Lfi}' du LIP u .tM4MZA WOK) RA. Fmwl fimo5 pir. basial, ol i- Tft-1. rr. Jim, co 31 -oari �-v mw lk vi aw .4l)$: 1-f al $4 Ito m; I fuu. it[CL Vn ijt,,Ci !':Ill poll i"i ,% ;Ii [p.:4 i n I lie. bl.,- "RAW ing V diu7,`.cn Mm" utile V'zl icd V'zlWicd by the XC Bvild-ng Saf-ry Isj11 ]181. we li;sve. i I m ("Ill Pr.We Rir ;A " 1: 1111 err` Nc Jwj -1 -4," whil -,I N11i v, ItiCW 1fi3L1n-%%M1fthUtJ-,a r fa :h;! (4VoLI UP 'b= 1!, a SIODkF1'lr- Fe%-i-�W ZeC rfJ7 1L;:v,, Sku.-A.t'L (,Vm ynu clarify- Use toL I p a PP1L;l UULI 111a pi clu ck fee thr A 5911111 >qXL 1ex hi-Prrke? I herr is u6ii::iawy a im loplier k h3k im imw. i I pr.r %, lowm , Or i i mv pG, 59 d 147%frR(1R IN70RMATION AI" ALOLIMEh1L415 i]LY1L ;att!�,nt(vJ ili rnme.l'in lr Iht 1` rg a .rvicrm Allw.rihed ;n iii s RI Y shiAd 'ac 3W to dem-1AM Er Papel mte,. and auff ca:F sc :r th-*c [Q vw' -. At [ninirn:l_-c, var Cor --,F rrl Rrliklli ng {]:ficial C 'tin. I1f IN Bi Yfi rlr.'n3 ElCl4 u!!I]i wrilC. fids, n)v rrr=firalrinm it Ihl:ir reive flekL;. Curacra staff b_Jds ¢R of -ar io Cr: urdi fiC'$LIAY43. Eximing c:alfln prna•i&4 Ln} ,Qu;aYiar's :r.,Iudea: 1 nil Ad in, f] f1.'inl7f°cn Er!mmial 4 Residcmi%i Mill R—ina., 1 - DOW" Imiprr.lcr 1 - HllildinF h�nnil.'f'�c'Lrlicialr raiMicMuntad ,y" . p-rrL LIFTW Pi.re Vlr IiUvi. nt! •il rnininl.lir,;ime trn:En! cm IiIle, L hr Lhr Cutant LOwsdEm-,; ALO dark tip rr;. cO-I1e: UL th,' ICC for 1kesikwA.-1 and C'ksmr4r6 1 sanr rallbu drd[lie LUnras ar �uhlr I!l"i :731 11 1 Ally Ibcik'inr incpcc- :als .`iod a iy ftp.`.: &wLiel frn•r Lhr nfti:.r.. AL rniJ1ilayU, unc Iasrwc cwili! �J b, dw ICU E:11211"[It:IE1lNlN1llL1.11111!!IL'I IiG�ICti' Al 1 r!i n n n 111', a ac p. -,! s ort it o-a[iflei by the 1(.,E: i'! Hire 11Isr. Ree it'.,,�,d Is W% tha current vmMrix Irrely of the builld in kpartmcnl" if nn i W M41 is tm currcat stuMar le7dO PG. 60 EXHIBIT "B" SAFEbuilt_Technical Proposal F, CITY OF MILTON -`C4°f REQUEST FOR PROPOSAL {TFIIS 15 NOT AN ORDER) RFP Number- RFP Tit: - lo-CD02 Professional RLMdinlm e�',%cn and Pian Review Serw S RFP Euue Date and Time: Atin: Rick Pearce, Pirchasing Office September9th, 2010 LV 2;00pfn local t;rm2 13000 Deerfield Pkwy lSSU1NG DEPARTMENTWFORMA-THM Procurement Ofisre Contact- Issue Date: Rick Pearce August 16th, 2010 City of Milton Phone: 578-242-2500 13x00 Deerfield Pkwy, Suite 107G Fax: 678-242-2499 1Niiton GA 300104 VvEbsite- www_ kton a us IWRUCrION TO OFFE MORS Return Proposal to: Mark Face of Envelope%Pad[age- City of Milton Bid Number- 10 CDO2 Atin: Rick Pearce, Pirchasing Office Name of Conul3any of Firm 13000 Deerfield Pkwy Suite 107G special instructions: MAon, GA 30004 Deadline for Written Questions August 30th, 2010 tB 3:00PM Em ai [(preferred) questions to Rim Pearce at R" peame�@cityofmiltonga.ras or Fax (Westions Attn: Rick Pearce at 576-242-2494 OFIFEROR.S MUST [YfAW W THE F013.0Si1lING O€ferocNamefAddress: Authori- Offeror SignatM- SAFEbuilt Gecr�k� Jan Walker 326fi1 Print Pkwy NW #100 Norcross, GA 30092 Mike McCurdie, President Offeror Phone Number= Offerne Fax N=ber Office- 770-83-7-M31) TFA-817-W26 Cell: 770409-4714 OffeFor Federal 1.0- Nuanber biter ,r E-mail Address: 84-1495507 j ralkers�€ebuih.4�rr OFFERORS MUST RETURN THIS COVER SHEETWITH ITH Rirp mpoim PG. 61 r� •'[v City nFM lien .�' 07Y OF N1 LTOK DISCLOSUR E FO RM MLAI fit' N I T dk Ni 1? WITH 6 I Thls form is for diSelosure of campaign r.Dntributions and f:arniiy memhr.r reht.,im -Wth Cary of N1 it ton rift itielsferr:playees_ Pieasc oanapiete tia,s f3MI add rcturn as part aFyaur RFP packo8e sNhrn +t 1S submIttcd. Narne r,f rMPrrar: 5APFhariit Gi iioLEra Name ana The rnffv:Fal pnsitinn of the WiTan Oficial to .,whom the campaign contribution was made {Please use a separaIe furan For eaL.I aFflcial to whom a cantniamtic) n has. beerl made in the pas: t-1ro (2) years.i nfa —1AFt ftlIt ItaS u c t made any r a mpalF,ii c icribk1W I iSt the dallar amountivalue and oe5cnption of each campaign corrtril�utnn made over the past low IZJ years by Lhe Applitar.y'f)irporient LQ the riamud Mik uri Of{ cia;. AmGLinuValue Desc rl p,lon n/a n/a P:t?ase. list any family member that isturft-ALly dor has been employed within the last 12 months} by the ON of Mi#to n a real your relatkm: Statcy Inulin Palar-cc D rertvr 5tatc,r is married to_Tm__Inghs. Tirn is one of 5AFEWIL's 0.w1d,-ng C"cials and Nurks..sdS 4f.4ur JcahrVs r_rPak. SA o -- 1 1 F'sgs PG. fit -T�� cnra atm, t! skn� ce A,1N[Git 'y. Ci Ly of Mil [ori Wit W-CU02 PROPOSAi LMLK (6idOef Lo Sign acid re turnw-,th pvoWsaIJ Wt' Prcpnse TO furnish and delluef ar)y and all Of We du,'iverab:es and services rrarned ir; thi2 Rey ue si Fat Prupasal (R FF) regi; rd ing the City of Milmn ar, ifr Aiona l Ki til d i n g Inspection and lila n Review Servic€.5. It is unCEMUR) j and agrwed that we have read tlw Clty'S SPeclfIca t10ns Showa Or referenctd in Cite UP and that this proposal is made is, eLcardante with the pro+tisions of st,ch sfaecifications . By aur •n•r1tWrk SUriaturn an this proposal, we guararitag and cerTifv that a 1 items included meet or excer?rl any arsaf all such City €pe0icali:otl5, :die future ag-ee, if awarded a canLiacl, Lu deliver goods and services v�hith ute`l or ex.ced Lhc spccificatier s. The City reserves the right to rojert ar. y or all prupu sale, waho,�: techn ira litieG, and irtMrma frti es, and to mike an award 4) the test inrPn .st ofthF City. PROPOSAL S IU NA I U 4>: AND 1: WTI FICATION I cert6L that this propnaal is madewl-hovt prier urrder-staidir%g. a7reern?nt, or {otrreCYon vrlth any corporation, firm, or person tibrrrilang a prupas l for the same materials, supplies, cyuipmutt, ur services and is to all Tesparh fair and wi[hotrr c411Li5i,n pr trafid. I under5tand collusive Ndding IS a VlOhalkn Of StALC artfi Fe'derul Uw dn4 cari ruulL in liens, phwn scnterices, drrd civil dwvapt awards. I ag'ea to abidp by all rendir3nn.s of the nrojinsal and certify [hat I am autnoriyed to slpn for my r;ompany i futwe certify Lhut [ht prvvisiuirs of Lht Offi0ill Codc of Gfurgiu AT%rruiulcd, Secdiar s 45-1L-20 et. seat, have not tta�-.n violated and will not tie ;dnlated in a ny res p¢r.t. Authorized Signatur:. Mike trlc:Curdip. PYrsitlinL SAFEbuilt Georgia Date Z f Pu G• -- PG. 63 F E built inc. Bulaw ycPiahne a akn" Sep:ar-dyer 9, 21)IC City of W i fto n 13WO D eerk id Pkwy Milton, Grp 30901 SAF -WAR: is pleased Ip piovsde the altadied pruWsal fur building department SErY; res to the City of MilLur1 in fmPanse to RFP 10=2. SAFEhuit ha.a hemi prnvidinp huildinlq hispe>•.tivn5, plan reviev; and pPrruitrirg .wrvice-i to ptl1�IiG agencies since 1992. Wtt urnlersland droL cwcrf puhlic a -zona+ has u unique LUIUJR: and spLcific requirements .r preterancfm "r -hair building. Cep4dr-tent serwi[es. VW-- pride aijvw€vP.S on 13roOdit. custon) ized soltltlori for each tllent. I he quality and training of our 51aff, our ruliusl busirusy !,pstcras and uur cin commitment to aur cl cnts ensure that you reteiue the highest leuels nt sPrvite and nP5170115ivene5s in the industry. W LL have carefulIV mwiewed rhe RFP fnr PmfewonaI Kul ldlnv I nsp%,ct Ionand ?Ian RfivlCvr Services ,ind are confdarst we can curttirtuu LU rteLat [ire City's needs. A significant henent of the SArRuilt rroadel results from a:i!, ability In prnvkle addit.nnol-.taffing resources from Our Othcr raeofeia nffVe� a5 the City's woridoad Fluctuates. Our tcam has exttnaive expPrlPnr.P rnmpk-inq plan revietiv and performinF, Inspettfon services oo a wide mi-147ty Of res dent tai, co-nmitf6aI anti indun-L--iJ prujccts. This uxpeficnccd tLarn consisting Of Built 717 ,, JffidUh., Plan Examiners, Building €nsperrnrs, and faprmit Tethnit.lars5 ha$ O+er 3{1{1 combined years of hui Iriing depa rtm a n; 5eryice SAFE huiIt is currently providing budding department services to 20 Georgia public agi,rues. Sime our founding, tut have worked only an t;�ehaIf at pubo;; agencies. We bel 1eve ;hat the safety of Vour tommunity is tno important for us tin risk any po'tcntlal for a conflict of interest with a dove€oper. or builder. Thank you fortheoppnailnity to prrvirI rh s proposai foryour pulld3ngdepartmeiit Services 'vV� have eniOY'ec su0rid ne with you= ukr-nr•unil'r to create a qualit3 departmer:t with clearly &.19nPd prcresses and expecratinns fnr rhr- r.—Anxtirrl community. It is Our sincere delve _o OOrilirrue this rAajrjOlssiiip. Tharlkyou furyout cuusiuesatian- 4- ou have a iy puwiocis regard1rr, eithef the curnLerituFuur response or aurcapabilfties, please Jho 11 l 'IC skiiu: to •Uri tatt me - Si xet c l y Mike McCAirdie, Pfe5fdeltt 970-292-22w m mrr�ndfedteSfl SGl» iTiS hw-i,.11* 9,U� 1sJ , : .ad :0 :U: s0- i Guar. dW kr,-on ; Not 1R1l" i�lgak s.rrx.Y5l livEl.eam n PG. 54 I'Ableefo4:)nteUt5 sxpoF-,;eNCzANnnoAupICmIOmS..... __----_------_---------------------- ----s u",,mwn"p*v.................. ........... .... .................................. ................... -'-.............. -s Oarvwnpow_........................... ...... ---_....................... ...... ............ ---............. -.s o/xvmnixv"........... ............. .......... ----........... ........ .......... .................. -.............. -* Qua Inmanom mrOur Team ..... ----_--........................................ ............ ................... __7 Emxoyeemcmu^�,�mdmru,bum'........... ...... ........ ------_-_--......... ............. z mwmmemmr,...... _----.......... -_-_...... ........ ..... .................... .......... ....... ........ '7 'm»r"vuwmop,------~_........ -..... -''............ -......... -_---_-_--zu Postporfonnmnm-_--......... ---- ----------- ............... _-................................................... oO Green mum/nWLFn,(pqino (*ogm«mo......................... --.......... .......................... -u xeLxmcsaDEMONSTRATED smccsSS--....... ....... ----_-........................... ...... ....... 1n cusnOmsn SATI SFACTIONICI TIZF N wTrRaC,num-......... ---.~'....................... ............ z^ cvmmonilyreeubad,*uwmuor�.o&vo&poNit Edu:'mm........ ......... _... ....... ....... ---m PLAN noumxXtINSPECTION PROCESS ............... _...... --- .... ... __1s mwIuAmUnY. .... '_-_-............. ................... ............ ...... ----zs V1^mxs/lkwwerxIC5.......................... '_---_-'_-_...... ...... -................. ....... /s na.meviewTurn- AnmmdnFns r ....................... -_-........... .-._.---_----..m /"s p~4 -Ii°mmrwcz........ .............. .................... ...................................................................... 'uo ATTACHMENTS ... ......................... -A7 o�a"xeviemC*mrn*ntwnno ----_-.__... o '-- 4 > pau* EXPERIENCE AND QUAL[Fl CATI ONS 0 1r FJa:d,rsrl�l�tr SAFEbuilt knows that every piihEr- agpnry has .a rr qkK. ckdtrare Ono ,peL-Iflf r(CltNrernr nts or prefe•rplxces for their buildine; depaItolent servrLt,•�. We pride cursulvcs gyri }rrtNizd0it: UuslarTriccd sulutiorts fur 4ach client. The quaftV and training of m staff, aur robust husiripss sistams, and our corp comnrkMenc to our clients ensure that s=ou receive the highest levels of servvLe aird reouunsivenese in the industrq, ��.., SAFEbuflt •;: W"� fl�dr• Prxr fx.r.�� provides a€ variety of SAFFhk,iIt wras founded in t992 far the Sole vorpo5e of rlrov111nR building code consulting Wild lodtpit trncntsa_€vices to iuuji howrrnimunZ, Wu oill y Avurk 5('rviccs to over 100 with puhlir- agencias rr, Rmid any pntrntiai tar rnnhirr nt intarest. Tada y we a re one of lite leadi nP, taro vider3 of buiICi nt; dtpu r trae n l public agen[ies Berri{es in thi ceuntrf. Thr- primary foc.;15 of any building dcpdr[rr)enL is to cmuru life sufeLV fur tfw mn�idtnts and bushlesscs vrrill in a community. That affar: requires uniquely skihed indh,iduaIs with tprhniraI knowledge and a dpaire for the contiltuom training needed to keep up with the erer [la8nginr construction indu5try. 'Ne iluveouhilunditrg umplvyc�s, t9 aurckcnts, and aartidpatc inthe mmMunitiRS we sane. wtbuilfs success is built ort two impartant factors our nrganiratinnal prnresses and our e mplovees. ,Vith fiver 18 years of focus on the provision of bu ildirg vre °:awe rctlncd aur ;VMMS to be an efficlont and effedMl solation. Wer achieve our inspection and plan rey4evr goals with les$ Overhead ,ban mes: o;her ouildinr departments. Additionally, •rre are constantly looking for ways that we can Improve. Dur employee; are also the best In the Industry and a key rop9an for aur success. In addition to the nmissary technica< skills, aur hiring and training processes focus an ensuring our team members hate the sklls needed ro work well with other municipal departmerts, outside ageneres, and applrrants to mikt, tyle process as effdent and tostorner-friendly as possible. It has taken years to dewelup and rLfint! puma hiring practices to ensure ;hat are staff our o rga n izatla ns with indiuldualt Who pnssPss a nNque balance of teehnleit experience ind custamor service Or Is. 'rhe result speaks fur iLself, wilts LIirant satistactiun ratiryg5 that. Consistently exceed 95% traced on s)S r1bu llt"s hvri nnual rli Pnr sm rveys. We carry the tu• I tam p iernent Of business lm.rar <p inelrarl img, Vn)r_-M , l is iy .Or +Lutra 'In -1 workman',, Corn pensxlon with our (hor:[ partners rrarr:ed as adrlitianill insured. 5AFEL uill's stdf i u-rnsists of full-time Learn rnemaers with dimer owisrrur--inn franc a><taarienrr and all ns:r¢.tisary statpliren5esand 3nternat14ni1WdeCounci:,ICQct-rli€ica[luns. 5 1 ? e v PG. 66 i?r you Ovation Fnr the pti rpose of 111 Is propoSa I o N vespo nse to vii RFP, the Gley Of laflILO r1's prim iry ton las.l wi U SAFC6uiit is: Jon waiicp.r, ❑irarrrirrstOpeYat ipn5 Phony: 77,WO9-4711 3260 Pr>iwP Pa;irr.ayWd, Salta 1N) Tax: 770-817-08)6 Nrin'rnss, OMNI9 3W92 Email: l+va`•ker�safeil Ilt,earn 7he chart below represel►ls il",e url,.rnieuLiun urSAFE built ir. re5pime tti .he City'srcquast. JOr1 WSlker I.hr3Gb]r r3T C];jeF3[•CI':8 Assist w& additional suppert aria re:cu rcr- s ?olicv and ordinance rzolslons C_.StRn1eF sr-MIW araJ sri.i+da<:tiesrr C lty of Milton ..V L"Jxde Ornarre Cr:f[irsi=d suiiclirl 4i Primary plant 1=xamiriLq ✓ Reg art o:reCtly to MI.tnn's Cnrrrrr.nity oPo4r-iollrnP.iIt olrac-ar Fulflllall trplcal dalesofa BuildingOff dal Admin star T E hu (ding deparrne'tt Se arra lab le x• [ put: iL for code t qterprmat2 tion and explar atic - ✓ xespe nd to a 1.: qu1.les d_ nr.g norr+ a business he urs wit -in ane business da'r Nlaintoir a .Ead rc a 1n local code acoptier and rev sons { Plity and ordinances rev'c-O i DF-�veinp a ed cont, roru: iy ..pdarp is pi r g'a of far dk'se iunmirg n:or1riatiMI to Clry ppr-ioniwlr i'=l,ai:1[!i, akId other d11senry Aftpik7 mppl iiig d, rrrtdr?(l er r:.•ii k. lly-i ilri:1IR 6t.p+ sp I n) tnl I erjol (> ra dir rGRr I 'J.esrkFlrrr[IyieilltC.l•f; 'Jilwn.5tali +� F�•u•tidc trri�•rk!:nr:; r:z;vrrn•r� ds dirNcled ?�,7 tieixier r_erika, pra rc 6wrr mrr n»- atri;irr FrFnary' �;pC rcr LiW'M•i ,:Iny I ro rn ac•nu � --M P an9 Em tnor "Y'd tixcl'nen PAIkL D� sc 4Yq r_; n 6 { l=)2._ PG. 67 -Y b? VA , Q[1a0lica7vtts o/ Our'rutile :n ga:meral, SAFEbuilt Cadril rneRibers Piave direCt Cdiri- IU iWbni Lf8de expefiellee gild Carte t},e necessary state licenses ant hit Ernazional Code Council ([CC) Certific3tiom. In addition to tradC experlence and ICC certifications, our learn has m diverse iaackgrokirid Ir, pnividing munidpal bijiId if it; di:! ParLrrien l set VIL*s, she suppor L oar sla n wi L'i paid on•haf n�, kfa[Ond and the encu crape and financially raward nue team fur obtaining additional ICC cer[lficatons. St,periQr custorricr SZYvICe and canimunitatfon skills are EnmrnC i tra:Cs shared by our hiiilding ottirials, edam; cx"MkWJ5, irrspucWrs and pernilt LeulrrriLiikny. in sliur4 we hi!c- Uiiin, and retain Lhe mosi. qu;alitiecd individuals in the. inriu.crry. SAFFbuiit has a rigarors hiring process tea rind experienced and techniolly capabic peeplu who also fit the C"oa0s care values of: Integrity We choas2 to do the right thing a,eery time. lmprovernerkt A'e �Ariue to continuously iwrprati•e and Unde■stand haw we car, do better tomorrow. Respect we are respectful iii the way vie interact vii th ewecyone. Teamwork We Piave aft enieiionrnent uirere eweryuile is able to Loritir bute ideas. We enfourai?e and reward creativity and initiative. Service We: alvrays provide unequaled sets ice levels to our customers, extet-n al rand in wmul. J.rnptQj" u Hei.rrli�.ira rt r:rl f�r7.erifiri�i SAa Fhuilt is whir tri ,cavort and retain The hest people rAue to the rnrpnrate rukure :ve haves eslahiished. :Rix Brie proud to suppurl Din Learn inernUers wish (lie follovdog: a cnr.iprehensive hem -.fit package ft -.c ir. ludFs; me-dical, dental, vision, life. and diryahitiry insurance r_rsuerage, an lndustry tuinpetiUve .vaeu, profit sharing, paid [line ufr; a flexible vior't environment, <oynpanu paid training, and mcngnikicrfor outstanding arhieaemeuts. W.e also provice all of the trams and resources necesiaq for our team to prowde building Otpartment services In a safe, effgctwe and efficient manner, Tearin Mernha s SAFEbullt is w°cll qualified to perform services rfiqu red by the Clty of latf'ton and Che licorgfa *.tate Minim urn Standa rid Ru ild in Cades_ P u rsua nt to the Off[ cis I Cide of Georgia Annotated 14, C. G.A_j Ser(it}n $J -7b.7, 3Aphbuflt Inspectors asslgoed Cr: peftorrn rdntie,� an hehalf of TKR Ciry ane "gLie] IWO his pet.turs" as uelined by said code seLliun ;sal Staisdaru 6uilaing Code Inspcctlons Willi a mi n'smum of three years of caps rienrs. neem merrslwrs assipnad to yoi:r ovmmunity incl ude: > Wade Greeny,Ccrtlflfitt Builci ing i]ffit: al, PrVma iy lilacs E xam lnr r it Ari 6Niriaro Fife Plans Ex arninerj(3uildirrglnspeutor Yr l]auid [ion d Mari Fi+a plan . F xami ne.rj kla ns Fxaml ner 51 etarienG0firltkei Plarrsrxa1nineIjRuild;nglnsp czar Y Tim All kim Primary Bijilding Impertor ;,Mike David Electrical mspector Stevan Kinnaird RuilydirZ Inspertor The fnllawing details td,e speriftc qualif r-Uirmn of each of rho Team members. They ail have the necessarecertfir-cations orad experierrLe required. 7 1 r'P,_ PG. 68 �� 5 i�i�. Wade Greene, 8 jild ing Offid irl Cnntaft InfoMAaTiOrt: 7/0-409 4tt¢7 ]�nr{i'n'�cGaf^t}ililt tL7nl Wade has nvc�r 11 years of vXwrleme in muaiOpal building departrnenis, !'erving as Chiet Buildir>g Official in Cartes, Calrradn and nolo Milton, Civnreia. He carved ti ypam in Tho unim: n states Air rorre., Ci-Al ". ineenng Squadron cworkire til the Construction Field and CUM- 'Fuetion 141anag,einent. Wade pr�esenaly serves on &a lnmrnadonal buil cede IntQrpratetion f6 mmittpe. its N01.1;ny of tial, he adminiStPr4s the building department §Mees for tine City Wider Elle diretticm of Itie Curnriiunity N-Adupmerit Oirectur, pruvicies plan reii.v� and tprhninal scrpport, and lends nor Team of ICE; it-rrified plAnc rxxminers ar5d nspectors to res*ond to the City of MttoiYs neods. Ca- ificaticns: Certified Bu l:dIrR 0mctaI Oulid Inpinspec.of Bulddirig Plans Ex:aminzr Commercial EFertrical Inspaecor Elertnrai Plans Fxaminpr Art Birrnard. Ply it LxwW ncri 3u i Id ng !hope cto r ContrartInfarmatinn: f7iS-�t{i 6d7 ahernard[ satehrfilr.rnen W vxrked for Della Airline; for 28 years as au airciOt rntulwriju, owned a rt:rnudel nK rwniparsy fur 14 years during that carne time period. In 1976, Art jnined the Paarhtree city fire department a5 a vol,rnteer and made first C•la5s Fre Fgllter after his fflurth vear lie beta nle a Uptu n after L-wv yvx:i Lind had cornmand status. In 1983 he assumed tree position of Assistant fire Chief and prplid " of the volunteer association. 14e remained the 4%15 tart Chi er uilIii 1994 urid l:icii bLlcurzic ii curt iIll cd arson irwm:- igatar. After leaving the fire scrvlce in 1994 hp herainp a corn merrial niFiIding inSrieMr and plans examiner tar the Peachtree c�: building department. Art attended the Kalional Fire: Aciidenry to beuorrit a rxrEikd plura examiner for Peachtree rity in ZRIT He worked trrr 'he Ci' y ni pearhtrep City as Plans Ekwolner, aild Combination Commer6al J Kesidenlial building Inspecl.ur fur 8 yt:ats. Certltic a tlan s: Su tld ing Insrae ctr; r aui ld irg P: ans Lxami ne r Commercial Plurnhing Inspector Fire flan Examiner lNational Fire �caden,r C4YId Goodman, Fire Plans Lkarniner/Nlons Exam=ner Contact InfoCnation: 977-•762-11322 r` deoodmanPsafebulIt:xom David hss 5 plus years of pian review experience, Fie vrorked as a fire protection carie rperialist end a plans examiner for the willdan Group b4 fOre jolrting the SAFEb.dlt team. Ce rlf Flcatkins: Building Flans rxaminer Hv-,Adentl3l Llectrical Inspector Conlfllor-L:al r-rwrgy Plans Exaininei Re sl deritial Cum hi nation lnspectDr fire Plans Examineir residential Plumbing lo%p,+rtor Bulldh+g Inspeclor Residential Mertiauical Inspectur Commercial Building wrrsperty Aga ntpnanixsA Iln:ls!ngtnrpo.rt , Re54dent1aI SUI Iding Iils} attorr Accessibieily €nsper:tur,Plaris ExamIntr hike ai atd, t Iectrlcal In specco r CuritacE Irilorrmtlion: 678-901-6321 j mdavid safehuilt,cam. Nellie is a fnrmer Chapter Presldent of the .Allarrta In:cmr 'Io ,al Association of Electrical Insptr1w. t1AS) and lunrierchieF electrical inspw_+Ltur For ru>wn County. He is a state limmied master elegy[ ririan. C. f~rti`ira2ln n ; ; Sime Licensed VastwrFlectritian Residential Electricai Insnertnr 9 I Pr7AT- PG. 69 Stephe n Gehdit h. Pians Ocanti ver/ttw [di ng I n spemnr Cantaclnformat'on: 1578-901.-61GSIMkLtrlkii salehuifl. r:anr 'stephea sTarted his rarr_Pr in Gwinnett County after recciving hh- Ruyidlujabl Construcbrin Malra,UnWIIL ASseciAeS Clef'ree from OalIneit TW, HP later worked fn HD Supp?y as a Structurai Prcduct Flcld Inspr.-;:tor. C-erCiflcatln� s: Mmiwr Cudc ;lrufns::ional Property NlgIcenw,i7m 8e Hcus trg Irmpector Certiti"fiiiik.,1ng0Mr..ial Comme_rLiu Cornbi;•a:ioaInspeclor cuIdhedauflairip, Code OfFclai Ru[ldIng Pions Fstamin,-r RP. if Pm lalCom hlnatif}n imspector P1urr,bing 13aiii; f.xe,n,inef Colnrriefdal Building Inspector trlerwhanicai Plans Esaminar Cammereial Plumbing inspcctur Ktniider Lial L ner'> y Inspector/Plan Fxamia-.r Commercial i i?chaniral lfnapecwr &cewii h i I ity Inapecto r, !` I in u, txjv i inti Civw.tercidI Elrclrical Irspec. Lor Residential flans FxAm3r.t!r Steven kinnaird, ftuilding irasisecTnr {;orrlucL �nfornisliuli: !Ib-2th$-�9I4 �aitinnaird�safebrtilt_.�rni Steve an crag the construction industry In 1991 and spent time with many of the national 1iorne hiri4ers before l o-ing o building inspector. -G,-rtlficatiovs: Ce,lified auildtng Official Carrrmeeclal El ectrlca I I nspecrn r Ce"tlfie d f10U5ingCoot- OffidaI Comma -tial MetharlicaI ill i Sui,ding Inspecror „ccessiblllty incpectcrjPlars ruaminer Combination Inspector P 4p_rty Mtaintenance,Housiiighispector Residential Plans Exa.mirrcr Permit IePhnirian Fm irYitkins, Bui ld I"i I nspector ContarlInformation x70 8,9 4511rr tv�ilkin}[ safeF�uil:.eorrt Tlrn'S pvtlor• a5 a 1; Ylnnett C'rttnty In.t�ctnr for 7 years has gwan him vast eieperierrce willl loco, state ane federal ri2l�Jlatio ns mitt WOO cWes. T1Cit has also owned and OOP. raT-Fd T'RO Suc-eWtlI bwine55'.'5. Certif ica tiarr s: Cnmmerrial Plum hing Inspector Resiriential Eli,elfital InsoNMr Plumhi"g Inspecr.or Rp-cider,fial Mechanical Inspector Reside MIA Buildirig Iasper_Lor RCSldentlaI Vltsmhing:resF---rtnr lon Walker, Di -ret Lor of Operations (;n ntact Informat inn: 77(i -$,N-4714 rr jlvxlkerO+satebLiiit-corn .Ian rornierly srrucd as tric Ghlef Admlrristratiwe Officer [sf [7rnn.ee County, Georgia, My Manaher & laneshoro, Georgia and Interim Cite i4lanag�Hr ❑FAv:andale Estates, Georgla, Prior Lo Lhasa experiences, he served In the Stme's uffice of Planning and Fiudget :n the Physical anis Frnnaritir. Ot�l:sprren: Dh:ision. Hisexperiente idenlifpirr� �iitp options Sr1d SSSQ�rdtfd fiscal lm pacts for comm -unity dccisw n m *er, helps inn to Pvaluate. yrur situation, urn &�ntar id your needs and ensure aur pea crmance b.iffills your curnr urAy's vision Prtafessfonnl kxUPriPnre: SAf'Ehuill, irK.-Oiie[liir ui Re�lOnal4peratons ittj�L►s-f r?s�enti City of Avond;0z F.sTatPs, C,4 - I nterirn City rutan ager {V6 - I.D/06 City of ]ones bo GA- City Manager ;7;'Cl3 - 7/lk4j Board off]ammi.,sionars.,Oconee Caucity,GA CIVJAdm inlstratrrr;10199-12'/47) Athens -Clarke Counor un fieri (irvernrnem - isudget analyst I4fM - 10195) 9 l 'a�5 c PG. 70 Stti�Lt� rrf.St'ruitr•.:ti Oiir name describes mir argan;zwrian's purpose — insuring v safe built erivironreent for the Loin Lit r l dtC that Da rtner with (is. Since 1997 allr r..,prnpany hae had a iat JSed mItsion to prcnrlde build ing departm Ent scryicrs vnii Luh iny, the scu ps of services provided in the City of M ilto ri's RF P. l}wwr state olperatinn.s staff manstantly rrli�nitcrS stair laws and ICC inte.rpretetions to determine uj)otot ng iirnpacts and desil;n responses for our tamin unities. Over the Wt 18 years of prOyidiq this service, our repulatlon, core values and carnmitrnent to building safety has bueri ane cor, nwl tC k+e the touridation foroursuccess. in 90nerni, wse provide the full ranen nF.Sersices required of a municipalitylo move a ar:i'dirg projectfrorn the prezonstrucliof, review phase all the way through issuano� of the cer:Ificatc ofoccuponcy, SAME wilt hassworked Mith the City of Milton to create and xlere alta hitildinq department svluliuii [hat Ensu res c4rnpl lance wvith the building eudzs vrh it a lit iii ig :f re ei L•�'s u n A Liv nc ods. As the city s sitaRtibh has Chane -ed Over the last three yrnrs, HSP have adapted m the changing needs and rtquirernents with iriput frurn OLy doff. Moana, forward. Wk.b-Att staff wauld ccxntinue to be pni.tn in rlty hall `n work with. c.ity .;raft in answering na-m challenges. liy acting as a ranmrnunity's agent, we ai%5wne the respurtsibility for all b:ulding department svrllcos, so NliltrnWs ntanagesnent can fern. nn rrthr. r critiraI matters. WP provide a01 ala(1111& in.tluding saleriey and benerls, vehicles, 'rsurar[c and certifiratior, a, part of nun service. We handle all idmiriisrratinn, plan reWelrs, building :nspectiorzs, peirrii,'Ung and c©Innwnlcation vuith it wrna I dep art rrnents as requlrcfl, Pers* PpryTar rnr;�re WE�vilt r5 partnered with 20 tomniunitiLs Ir <ieorgtn id nti•Pr 1011 nationally Zn pru ide full sereize uuiding, departmova strAom in addition frr tuorkinq with The City of Swtiltun to create Ilie Lurreril bullelrig departwrent pmcets and prnvicia existing slarf, vie f.aVe itad the zUrtup of o.er Stn h.lilrlir�g departments and transitioned anathe" 3 frC r7 In house services to SAI Eai ilt provided seryiLes. "SP F •Punt takes the initiativti to assist a urisllr:hori vpidi its permitting ar.d inspactions nprrJs_ .r.ascprnvidoe-sureinct,timely afld :irL�feSSibn.il advice r:pdrd!!lF buitdingccide zi tavlsiors and offers 6nderstandakle, Cl Stonier-friernaiyguidelinez for ::ss in orocharc, and otiter cl"uTents distribvwd to the pub�ic" !'arra Lbriror Curr•,munihy DeveAopment DirclUor Cita of Pn'nd er s p ung5, GA Alow excrrip!es of SAFrbuilt's post performo,^rr wirii ON(rji, f rj SninliiL"-S: Peachtr^e Cjtu ; s .mile : pn pUbVu n 3 5 MU, Raceritly, SAFEbu71 worked ,with NmOitrxe city, ceorgla to trgnSitinn from an in-house deparwient to SaFFhuRt rirnviderl services. In 2009 the city w•ns fi6rL6ud to rake action based on a ❑unOderahle dUVlrlLLlrr� in building oermit actfvlty by eliminating three positions within Lfic hiwilding deparrmi?rit. In 2010 the city identified the ecunurnie dowr:Urn as well as the City's near bilinnuLstatus a5 prirrasy reasons. frra conthuied hudget shr.rtfall. Rased on thiz'nternal res LW, the city elinti natFd the remaining four poOi Dns ir. its bu ildine, depa r Lme nt and elected to [oi-trait k-Adi 5AFEI:uili Lu pfovide Its building clepartment solurion. AS Mayan Eton Haddix stated, Mi nsourring bjilding instiections saups rhe roller txaaslxr hiring of additionaI Infpector5 one year and eliminating them .he next due to lank of tunrk. SAFFhuiIt provides a stab]c irispucwi p3ul dprause, they wa rk with so fn any ci ii es.' 10 j PaRv ry PG. 71 ��� 5i lice assmninr th'e h U ildi nN Iepa r lment role in May 291a}, Wi bullt has worked with C ity sraff to imp;ament netiv aduratinnal ma rials and a rely perm ittir a suftz�rurc systtrrs. The tit3 6lso quickly :P41+ adwantage of &%rFhuiI . depth of resowrps within thv company, as additional staff was uelled upon Lo helo with Lhe plan reviews for a neer ti 3C million industriai project that will hnu.se a 4q(11,000.q. sq. it. a ssembly plant and office space fur SANY America. Tile prtrjctit rcccivod o b ui lding Penni[ iV Julle, 201D, Powder 5prings CA IPQpuIMjgrt 12-5.M Vehile fur usirg Un the regular rnunagerncn; a= buildiny. dc}lurlrnr:nl:cervices. SAFE' built do -es not lose .sight of our n'ii55inn to prnte t Iih--satety. IN Irl ng th P tail lit 28-111. Priwde r Songs suffe red a n "epic" [loud auwiding to Uw FL MA analysis, SA*L66Ot w6r'ke6 with city staIFand represented >he rity at ievrral Frnergency ma.tagement rnettings to help homeowners ►vlth the dIso stcr. yye bra ughtit staff from other of resW assist;nith the damageasses=-meat process and helped the city create''[oed permits' that were issued at no charge to the hem eovrner sA that tnei� could rebuild. North Ien'S CCl i PO tl",*tlon'37 UUU- raced with increasing Ludget pressures t arra a corMrivad CIE eliIle in Luildin6 p9PnrlIS, tho City Of NWhglr+nrr, Cnlnradn eler:tP,1 rte rnntrantthpir h,riIding dapartmert serairss to smEbuiIt in Oc to ber, 24013. Even of to I F W c".i their sta If W 3 FTE'S, they Conti n tiod to run at a deficit in rhe dP.partmP.nt and ne�-_ded nthrr 7f1Tion6_ Bata use n the nature of h.filding ifepartrnent vrulk lrep'2alab_�. elatWN short tinge frame, easy to tra c and measure;, they coi i.s Id P. red it an eKcel1Rnt Candidate for mn:ratting out to a private tirrn. A ftdr revle+uing the six proposaIs sutrrtlitted, City staff rY'CilrllrTRkIIded �waAll rlg the CC 11trdCt to SAFFbd It and cited the. following Nene its to this applrnar.h: • Ccst Snv nes • Leonom=e s of sra Ie — capacity management tisk tlame by ccntractvr . Gfeater focus roe City staff on core activites and projects More co ntrol over service levels ■ G reater aczi 55 Ca to lent, o our; -e5, a nrl esparienre The City estimated a first-year .,,avings of over 5119,CiCfl_ 5lnce tmpscrncnU iK aur prugram in rtiurthe •e w. SAFLbu i1t has helped the City reali2e these savings vrhj:e also in: rna.si ng s eiVice. ievP Is, pirividing our permitting sraftmare at no test, and increasing exptrr se. Whilc 5AFLLuilt i3 Ilot the solution to all of NorOrlenn's [keens, the building sfepartnFmt h nrw nne Ipss rhallenge to uvartome. Grier: Pv irlifry bff ;.) Carr7fkml rori>zr yr_[r`r,r, The en force lnent of Rreen b uild i ng coae s is currently?ar.d rapidly; drveloping within the State of Georgia. Dur t=ff tics spent a gruel deal of Grnc atuuyiu,,, and eralc:a[ine rhe ri?vAy developed International Green Construc.tinn CndPS and the State of Garrgia's new "green' inspwctor requirements. The City of ChWmblec was the first community In Georgia to enact a preen rnn5tructian ordinanra'. As a rlientfpartnPr rnmrnunlrr with SAFEbuiit, wL huvu Leen working r,i€h Chamblee's staff to better define the process and enforcement o`015 ard-nanre. SAFFtluiit r..rrrently has 2 green building certified indIvidtials and is working with vur diced currlmui4ies of Chamblee and Decatur to participate in energy crude training thrnugh a GFFA grant. 13 I PUS PG. 72 f�- REFERENCES 164 mA1msniil m 3uccESS Please fee Ifreeto Cc MO anyot purhd1 service clients to obtai11 additbrlal inlu'rrriivio•► arkuuL us and ou r sclwicc's Rolow Js a list of clur full servxx clients over the rka st ffvP Vdart. 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I"-""------------ vollingcnn :"' C rs•titnt Clit![t LaR'F Lol*A-len, 7'Sdd] rvT3nd�`jaT•�J7G,5b�',3 i3� " ------------ W:nricar ... i.u•I::r 11 tli'- IIL ..------ ------- --- -- a,2 f IL:"(.tog Df PlaRnlrg-97a 6:56.7.1lu F:L C1W!!Fri.Elieut i'_.•If,GJC[1a1":.a.StA-, liProjects 226.949.62V Tort .�I 1A Fail Ci mf'4 51rel.urr Vrd'.-i, 1 o,d -;'2c.b.23i,!VJbi t.ssw_I1 aw"t NE Cul rent clic- rrt llnOrtor, iutlrhrg cairn.'Iris-•�r;�r•+i!?., i:i..,a7_ W Zasu -� . Cu[Fent �IFCpt_ 'rr W, Alirrn , Hhna ink Ili rt:): -]11:37 L. 13Z Undycraei Nc Gllfr8nt ICOt .W Robot Crl4C, Klmpr EAO'c jSSa $ei'Itori"Ci[Fr tvA C:rrrrFrrsfiiartt .ri-r�hanic Hocg[•q C[zrk-3rwsurer-1[9.559.3322 _. Coulee Cres WA C,urrFntI lea nr _ _ " FLra r..rL kc,v i, C Fmk TF —i I- 59 S13 5.131 �,7Lt1Ee lii WA f'ttrregtdWrt (.WA 4ixkn r. Up. -L-Ti ee sury r -509A 3103 kc. QaJ31�CvrC %VA [uncikC11CFt --�•:�n A-. nr.rrri,i iiyA.wn;o tt:srnr-fArv.735_d3S2 L(rne�. Oily ✓.tib, CYrrrialtilleFrt ::C iC� I ' narl. Clark T vas[•rcr p9.f33.78'2 GePr�e twi C'urtv.it(:'IPrt )er,,-r! 'Ii•r::�_ I11:Inril8+2,jl-riris.rjls-""-- ! 6•arn e�r<se WON CnrrEitv*rt =.= F.�rict, ['�rnrer i?r r Jirax::ur-Srl9.fa91 :1�6 _......_._.. Mdestield .__--,...-....._...... SVA _.._.__... f-urtrit4' IC'rt ... .. .. , .......... .._._.....__...--- : r:::r•I',Irrr•.[ IIS•l. ler-.•.r nr-5419.�.Fi...1lli Ma wwa WA carreztC;lcrt r,asr-.1—, ncpueyC erk•505.932.dG3? mcuo 'AA Cul'err, Cl ert . . . _................._- _ - Teresa ktacdr:dKe, dark-Treasurer-S+Y.' 765.1351 _ WA ?aa. Cl gnt Lh^lali$�I eidon. tits lkfmiFiistraMr-59MSS. S13M W.A. ?as. Cliem G.TryCroi&fiYlu, City 1.441rzc RhpS[Lktt .VA C4Cren CI errt Ei'::abr:th EdicCi�1', ivTuyor :73.849.7242 Rexslyn i4h tiurrentCl:er:t aYvr�eL[art'nt2 Ot.trr:al SC►�.bAJ. �aus Royal City �WA Past Glom. Kedy 4041lr; fl^.a ce �irsctor_yy�.3d5,2�6� __ rOA _ iasi Clien: Mvr1uh rk d5-7ay.3541 .. ..... _....... Sc d7'11 IF W1% mast C.1ien.: _W Kazerl Dillon, Cityr Clerk-SM246.1231 - - Scuth :Ic Elum 1 C-TIk- rl ciir o EXna tianni.:ter, dem- 're asu rer -SCIJA7 4.4312 Warden W.±S�Currcrrtagra Kiis�'or5h;ilei, f'le+k-Tr�isurctrviLld�,�9�:232& t3 ! F=Rtx PG. 74 -'i'�-15 o�Y cx r�nm Ci15TOMIJERSAIISPACTIONfC•7'I.1"NI3+C rtRa1CTION n;s jrur,= Resole crmilAfiernatfve Solutions StAFEbuilts gual is to inUeruct %vllh ox customers on a level that preYents a dispute fnrn occurring 'he take a rorrmnn sense apprazrh tQ code intcrprelutiar: and Ilsten and re5pond to the customer or Vre'r LLmn&, We fallovo up dlrectN with individuals to rnaxa sure they knLk-, LFcy have t»",n heard and work t,k th all partios to find a rrtulurilly agreed Uon 501€rtinn, 0Ur experieucvd SWImenlbers are empowered to work vrirh r .0nmers an aSternziLwt: solulion5. 00lm are hound to arise f*om time -m time and we make cvr ry uffurt Co rrsor•re them ma way teat wri H6 fur cvcryune. We hire ltecltle whe, knovt hrrw to deliver proper cuAcme r screicu and 5parlfiralIV train them in how to handle thcsc tunflUU! . Irl Lhe event of a corkHitt, wa %,A I notify LAe appmorlate City BCA ft immedlately and maks arrarrgcm;:nU to rczalve the issue. Should the issue udditiuriul SFFLbuilt staff wFay he ronsrtlied nr hrnught in for 0 SeCond 4prnlorl, Should the city d�Prn it rier=essary, SAFEauilt carr uiwidt� another qualified person to work with tjic t usLorner thro upil the A- Ma oder of 14, ;]r ajp.Ct. %7trr Supe -vu'fon SAFE bulIt staff me mber.5 assTgned to the. City of MiItvn arL: under Lliv d4 Qu 6Uperyision of the ctyr's rrprc=_ntatpip vii Lk regards to the scope of serrices outline -d in nut a,rer.ment. In addItIon to Our technical staft pertnrm ing the w rk, SAFEbui INS operAim d it cetar is maila bie to the city at ary time, I a a Nu Iktr }rat, se rt•d as tht Operatlon5 Director to r the 1 a st fnur years a nd mgula rly 5chedu hes mF rPVraa with City r-;�.prese ntativc-s to insure oar zA; putts are meeting your needs. In addiUurr to pcinu utl mLereiction,-WEaeiitemployga hi -annual safsfection survev with our eVents togal n teed hark an nrir,ien•iccs. Carrrtlrrw`ty Fw-di)rrr.k, 17wremIa.,lr'Cdrian S. F'ahfic hVilca ban Erna;I slir+gys gill ttp enpinysd to determine whether aursurvitrs ure meeting the needs otthi° humcu.v:urs trod builders in your jurlsdpetlo,�. WhPn a new huiiding oodc is irk Ltn: piuk;tSS or Dina adopted :ve prrrfide workshops to Lfeu uu(&Ueturs ants ale other intprprXen pimips on the rnajvr,=lanNeS altd bort It may affect them. 1VF Isr.cnnduivt ho.•nestwricr a•urkshupt, Lllat provide dFtailsd 4elph:l infornabDr; on 'Set it yuursejl'• pro etts We are ahways availahk-- by phcnt to answer ani• and all cede questinns. We 'hide ilU45tiIYE5 in dcvQlupircy auvd Opel relationsl'•igs with all of our custarncrs — huth prifnury and 1,ec011c1a11i. Building guides and Suh,mitral r.hockiists help. builders and chines '? get their profed sL-rlte thruugII 1`8 buildliq department process gtiFckla and 5moothly. In thr UFA we. prcride Immedlatc Ir dlsaek *` to homsownL,rs Lrid cuntIA:tors So thatcor.,etitions are timehtand ' accurate. We rleariy identify requ.red inspection, and provide wnsislcnE uiri[srcement. On-site consultations are a •aiiahlo to hP.lp the hrmpowner after the hudellng permit has been issued. PG. 75 PLAN REVIEW !& INSPECTION Y.l2t10ESS All plan reviews will be candurted by SAFEboilt st3f" and cnrrespundetwo ,r llI be alrertly % th rh>P app icent unless otWmisc d-wt*d by the c'ny of hsilt�rn- All Irian reMews and caminerrls will be maintained at the City offices. Plan revie&, crsmnrents are k;hmiilod to the applicant and nom the code secti6n whecc aPPlleahle (exgmPles rf romrnpnts 3 attached to L -kis rP_,i n el. Ali plait reviews are legged dnd t racked ori the city's Sx,i m ttIng sof Bare as Drell as SAFEbuilt's repo rting software, our --nttwa:w track& the dates of all actions and rep r:rls ivm4round times- 0-1-L all COMM erlty aro grid r"",d and plana appravrd, the appl irant and city are nrstifimd drat we perrnlI Is. ready to ha hmed. -Or,re the projucl is parrnittcd, the applicant will ka ahla tow.hpdule inxaettiov,s_ Thr pzrmk terhnl6an fnr the city vrauld retrieve! alt calls un ibis line d ild KhetlLlle trasperrinn; in the system. SAFEballt Inspectors will perform all n5pr?rtions an the next business Jay and result tho5p lnspett?ans into the CFLe >uftware anti 5AFLbul€es tracking sCtterara. Copies of the InWuctiun ticket are left, %kiith the- trriilder and Fled at the cite. SArtb01 will: I co-lorate staff a the City of M11t0n orfrees. The Esu€idiei}5 alfid,#I w1T meet with and re portta the; iily'S repmt.CULulive on a reend ar basis Additionally, wF, car pravida plan review ana inspprr:nn rpprrrts to the City of Milton gernctulud frurn lire permitting saftvrare or SAFE buiIt's ower Lwtkirig saftevare. skvLbulit will lacllitate, a conpprativa work envirnnmeznt between SAFLbuilfs plan reOew team, contractars. and appliGunla Lu increase compliance an4 improve the quality 6f design ;tI1)MiTM1I;, therel)y rp-du Ong -ha numberaf ravia'm nctessary farpermitting. SAF EhuHt -ml I provide two ted in nrernbers LhaI wliI be co•locate d %%&hia the City of Mlitorr ufRies and ava11able(Iwring norma( ken rking hours (Sam — Sprn). 5AFEbui€L'S hey Slats x111 be avail0LAP, m meet with custUMers H Millon or.fice± anytime during the work we PN, ;additionally. Millon w!11 have f4 hour acrq-ss to I hF sR ir-dMid uals a s Weli as ti)e Geargia Opera L€any Director in the rasp of a Laui,.;ii(g relaLed emerSeocy ('Ire S, accldPnts, iauiirling rz:lapses, natrsraIdisastrr)_ t�liltsrrr Icy Staff: WadpGteer,-, %Uildirg0fficial Tim Wll*Jn s, Primary Build Ing Inspecm r We tivill InanaE,p Ilse daily npef-ninns rdthp department Wrhilc cunstanLly rnorutoring workload5t4 ensure Ire are in srrripl€arLe Will IL he uperafional met dr5 specified in our contracts. If addiLiu nal res4UrQs are iF*dPr1 frr, plan review. insp=ions ur L-mLf6encN sltuatiom wr rAn bring in itn,ources fforn other ofrlrp €orations a4 nandpd or harvk. additinnai stair if there -Is a low -term need. In the case of errLrgeracy response, SAFEbuI't fulfills t+te rate of assessng damagui, pashng placards on both sats arm, unsafe sir�rctures, and p!c•perly -evork Orough any rMAA or GFMA prnucss, ouz staff ire; Iweo trained on the Applled Tc t.hnnlogy Council (ATC) dumugc u5sessmen, Oroce55. SAFFbuiR provides immediate response to lccali4t!d emcTrencies (5trrh aS tire, huildin,g cul lupsc, cic.) Lhrtuehto-1ccated staff, Ir the rase at large scala em?rgendcs,sus;}r:.s Lhe PCwder PG. 75 �� Rf CPY W 6b1k� 5prirlh:s fluod ;n i0:)9, our hUiIdIAg otticial will li+ork dlrL�,fly with the rommunitV Uevelopmment dfrartnr and emergcney ma7agement personnel to d, lAunikure an appropriate reLsponse and roobilize additional rEw.Irck5 as n:c&,d. PU%N REVIEW MliTHI.CS This is the single-rnusL in1poftanI nierrtctar rnPa.a:ring the a(' mericy of the plan rtvlety prnt P., s. wo are Ole to rommit to the failcmint; nLI [-W-e.xCetd pian review srhPdule: Remodels _ Non-iteSidential (greater than Ssm in vat wIon S New CoriAructlon, Addltlons and 20 working days in r le iL7 tiarurkirig digs us It SS Rotrodcls hispecif.3a MciTics Al I ' pi Spectlo 1- 14.01 he PF, rtnrraed m the mixt business day after they are requ ested. 16 j Pau PG. 77 _..— .......... 7um-4nauod TimA Re-Roview liim-Anauod TYPE Y)FJOg hirtY Review - fvrnrkirrg dayr5;< • ASIr]P.'141i ..- NS CuII$iI SIS- Ic11, :1 wnrkirg days ar Wns i 3 wur kine lap's or Additions and Rtlttodr_ Is _ i on -Re slkentlaI Iles than $5M in project vaiu.stiurr) - New Conmtruction. Additi Uns and iia +~orating daps of less 5 wiirkIng days n less Remodels _ Non-iteSidential (greater than Ssm in vat wIon S New CoriAructlon, Addltlons and 20 working days in r le iL7 tiarurkirig digs us It SS Rotrodcls hispecif.3a MciTics Al I ' pi Spectlo 1- 14.01 he PF, rtnrraed m the mixt business day after they are requ ested. 16 j Pau PG. 77 AT'TA MNW.NT'S s lun Reviav CrJmfrwrit Furm tit +rrIIM8firJOI J*rn Xl'T3*l-- CarMMVf-t r. ..r " r ' Ri City ili N1111bR ;lx�e::•wa p.l,or Y,a i_•a,a u, •.a �uw ""xfa>:ri�•x:a-,r r: a.:.lk-:Y iT OF NiT6N 8SlILdlrt3 bEPRRTtRENTt-orWCommE!!TS TO- Ililipti,ik M,= FAIL: nan mrtlkl.rrlr LEIN] FAX is yry-1 1a-1'1kr a[4 w %A,; 2:021 N51MBER OF PAGES: FRCMI Gale 1r.,c PATE: aPJr•1 z: K B VILDING PERMIT MN@RS UAW. If AI SII[ ADDl M: iSlRWINI'SION: Type or CONSTRUCTION: H'JNktF_bC VF SILJAiLS: I I he J`_ An ,5n]JR'CTA lac.. Ited Sr :15 pmpu ru.r ttC ,2 W1 Wm+tW -j i'1Pri:Al A'Nrll Ire a ave .fJv,tc. Irl.':.r i S e Ito TnllryArin8 commanta mutt as addrmeea oef" a 4wWklq panni[ s immaaj. F+ r nmaa!Wmyg n.... gam. I$i vl.mirri a[_m spy!„��Ikiill.CtlCa1 duC CanMtccrMrin�!hr Ir crmat1w p; an -cv aron:: &S]h aM mrlafvn¢chsPrdrdar MLh..•wiwsLieJxarilGau 1 ayrw rGLull xl In w•ni�r.J ea cxh camm�,F{ h,.y f1�WJ�1�i"•k' � ttl�•TL�p1 �jjt Ar �rpMren F} c , n�a �L.b�r_ Qj yQl t:.f83 9f+!?J, hPIAi iCCfAll;fn Cr iiaCJlalp!l:hS1Y ,v- (^. il' f 9 r tans r>iY53nr: ao'tc a-1^_'1133> >I %.?afy i•!;M'.0 E4.1' Vii' Y_ }: nA al!ing Pe . t 32'Jt Call]l :ILr•,'1pl PKIM.. Ro3 p%ijils” v,IGtl 44'wlll t$rnpiy AKIN Halla° aru nar aamquals. Rv lsed wwA%ii" ivuvt cwily 12LF cco u ccMil an c e. A RlFSPONSF I_=TTFR MUzi ,- HE I j aJGED WRN Ti{[ RLMED 3+'yAM 3l1ETAiTTAL :'-ems k4. �N,9, I1111�U1 -:, lllt ee�!_.:i!iyl:15'dnofna�rs 7i:i ehf.Cit'S, wsl-wimp. ailnerrA S4iilr-r_I'�r•.4= r:rq tale on 3-c :"cr �;=,�ce3IV _4r r•al %6.OWJiln4 Pfi MnWlLrg I=ZdJ 3 n MRK.3),.}Y elite r'Cly nL nnL r�.. rnr :pvr,mwnnl nr m:lS.Arrl: a•¢laOr a SrCCraf uj. tjAu MiAmrAn 1?' 1 Hlp0 r.. PG. 78 Fikf 3ul-a W,t -A A ar AakAiiO. LIK: 73-',1.$ KJA& uc o ....sante EMPHFIC-W Q0,TrAflrft%: Rggf.A -IFIAN I S I P cr „ I., PG. 79 Fi4!�: F M{ ;i'RE^4Y:TL Lworae.i+• d'rrle.re,•r;. R �''�,` � Gty aF7llillan ��� laittiyy7�iy7�kvF,•xr 9�:r �a�r•uar. ,;.a�w:.. .- ---��-------------�—r+a�+a�c3ri e+a:e. ru Pian Review Information ct"r milWn IWAdo" Fe ,nd 111E 1`_ le Km mt Ns tvl,`Wmcl'3up6-I LaIIIIIIII I'zieet tr!dvx ij;', Pip nWkq !.--�. Garth eau yy'g Qui %rnr�yw ,v, -L F u„v a fj7. K' ?W3 6A 6F% R Clan hreiev'fine. For ; S & I:5 63 r mu VM d-irn=I iII'Al Peri no ig0a Fkullq:np n.rl:+�nr. f .igii�re ecatape iCf[] ,5 ':xr,il,aa aC %uxk Vxafmm i W Aiu :,uvre:eil ;;dd.:ly Cu:e Bt�u,I eA 74t:fli[ i:m'eY,Mnie.ea0'.BF44ItihlY,aTif+'1ormadHi[sYe l art' CU xCasdda•r Lei)Wkw 9:e1 jia I dvi,avn rMd tert Ip is b ariz SC In t^mpc m �•IaTs Per IV. W � k� L -wt -m' Martllo .fdaLr: f elf S Z61J 19 1 Pagfl. PG, 80 h 1itlrA�rr{it! A.{:&F![yi�terJ�errrrrarf. rt� #�CiIY crF M1`,1iar� A t�►''V01�iE0C�4�1Y'1' RFP Y D -(-TW Ulm ncript of 6we rds, pka rnsii, lux it yawl Ode p pul City nI S1l ltm ,illus X" IWM, Vu Imsisc <XD� 13M lkzr&U Pkwy. NUbdiffi,ak 3W4 YhgnC: 4�lHiiri--w".5T9 Fmull:rk9[_ILl=rih NnVttnrea.xc I he4: aVdrlu+ Wfty iwv4 l of den dw pe duloog to the ahmv rc&r.:mc,d RTP, f j r 1:{]MV4r4Y NAME: _ • �- !-. M'+_ L,,t I � '(J}-�' f:(7NPAF:P PF[i[5iI1M: .. 7Y4 I i •rt�rwwno }stn P�, Al to f ✓n,� +n } wiz ? "� PHONY• •frf.�' �r�7--�7a !',3x:_� iC:-- S': % —Ci�3 ^�, 'r KmA I I. AINIRDINS: r_!hI hT rixfG'--�; �'- i r.�F✓'� ni rr. iln.6 vuura ri 20 { P5�vQ n PG. $1 IQS � EXHIBIT "B" -continued SAFEbuilt Cost Proposal i '_built Georgia Cost Proposal Professional Building Inspection and Plan Review Services RFP# 10-CD02 fortheUty of Milton SAFEbuilt Suildirg GOepalnient Services since ] 992 wwur.sAFEbulltA=n Submitted: 09 Suptember 2010 By: Jon Wa Ikrr, Dirf dor of Opr.rati❑ns 770-809-4714 i aIkerPSAFEbia11-txom Wade G reene, Certified Buiidiing Off lei a! 7717-809-4867 wr. reen(-_ @ SAFEbu i Ctx&rn PG. 82 h ��A5 FF.FS & INSIIFd, NCE �l Glty t�f !vliltran MUST BE RETURNED WITH BID "t ;rod Service 5truet llrC �8e Structure for Marl Apwiew Provide rev as a percentage of clty S col IpcIed plan rPvwA,v fpr. 0 h first time reviev• ansa line re -review. This Fee shuuid include ail suds 65 70 PerionIagc (A) of aWs collected pk)n rev.ew fee "Fi.h= nlnn rpv;�P'as MR be hided =90%o1 rhe CJEY s eraiiecterPl^re Ptah) review fees. FP.P Structurr-for Lasjgg Lians Provide fee as a pme nt igs of the Cary ,, rrn ller4d hasp p-.rm it fee. Il] Percentage (�6� of 0ty's rrlit, rtad hast? nprm t fes Fru iwsetit l ee NU :Tcture is based nn City Fee SCgedale 5L1GVIern,dril2d r sts ree strusturPfrr �ef."nnel in Finargomyftk-spnnsF or other Nan RLLtlne Rc4uesl5 ceftif ed Rini-oll17Z I 5 75.06 Cerrlfred $115.00 Op.rrlited Plan Re viavwier $1DDM 1 Altirnate'.a,dditior,:AI Sc Ki{ s pr int Counter Suppart — SArEhuiit Will provide an adEWTlistrAVC suplzort Or permit tet -widen position to fit Iftll front ca a r,Cer d utie.s. 'ibis position twnuld be arai la hie 101 Pther dutil* as asSigF)ed W the 4.Wrnmunity deVelapnreul director when not fukftlling frnnt oountor respenslhllides, Nosed nn current activity Duels, WE Rs;d nate ttre city wuuld need ane FTE. 201Q0.Ul , I virly HBTr. ,yAo Inve0ignilwe ServIeWProperty Assessment— SArEbuilt mill hill all hivestlgativc Cases at 575f9iatrr, n:,5afdlc5s oft[IQ r135SAUllion nfthe empInyee psrtnn7;€ng the inue5ligdLie n. 2 Page PG. 83 -�15urwr It :s r:ur standard prdLtiCC! W invuicr� niont7byand our to mrs are Ncl 3u. Dur billiiq rvi.I include illi ,,ijppn rh n ; clone mr-ntat€nn a.s req u2rrd try the. t:ity nt h1 iltnn. All nt our r jsts, sur=h as labo-, vehidtl &, mileage, and maierialare ineiuded inoat Ite. [vuuure, Nr1FEbuilt carries the fulI ro.,nplementotbusiness 03 ,-mranL$ in dudirg er ofs and omissinrns IE&O), property liabilI'Y, 0 U1 and workers compensation. We hake: provided ce=.ifice:es of insurance that name the City of Milton a s a ddit ional i nsu red. 3 i raga PG. 84 �r raILY M Ma,,,,, t' EXHIBIT "C" Key Personnel Wade G reeve, a'Jild ing Officl a I CMITatt Intnrrrtati0n. rrli 8(19 4807/&,I= AQE�afehullt Com Wade his over 11 fears of experience in mum ipal bL;ildlrk; departments, 50ming as Chief BuiIding 0fficial in Carr az, Cclr,radn anti now Ivliitnn, Genrgia- HP served ti yaars in tha LInitad Staten air force OuP trilneeirng 1quaorcn working In the Gol)SIN(Uon Field and CunsGrorfl r; Mdnagernent. Wade presently sorves on th-a lnvernotiona! Building Cede Interpretation Cnmmhter. its bnild"emg nffrial, he adrmnlstem the huJding department Services for the city udder :he direcllol) of the Carnr1run11y dcryeiupmrera Directar, pravidvis ,plan review and tach niral skip port, and leads aur spam rof 1Ct: certified plans zuaminerx and 'I7spectoeS W reSoorld to the City of MIN Loo's netd Cerrkficatians: C'.ertif le d Solid IA R Off rld l Building Inspsc:or Buildin_K Plan s Eke7rlilTic r Ccmmercial Electrical fnspa=r E€ectriral PlansFxaminpr Art Bernard, Flu n5ExumkncriauiIding I -is ncttor Cuntractlnfnrmation: fi73-216-06,47;'ahernarrlLa",atphlJilt.CA7m Art worked for Leel la Airlines tog 2ki yVLI1 111. kau d rra11 HVr CIrerm rt.�. usvncd d ri rrl udel i 1 c Lir it parry for 14 yea rs during that same d me p e r irA. in 1976, Aft jo Ine d the. PeFir htrPF rite fire d'�pnrtmr?nt as a valonteer argil made f est Class fre C0-rter after his ianfth p*zis lie bec3Me a c,ipLurn allrr Lwo years and had cumnand status. In 1983 he assumed tele pasibDn of Assistant Fire Chief and [srwxiderpt of the voiirnreer association. Fe remained the Assistant Chi eruniii 1994 Lind UK:H bM Ol-iC eE SCrllf cd ursun irwLstiptur. Aitcrleaving the flreSTrvicc in 1977 hn bPramr a cnmrnercial mai id hp ins pe-mr and pla ns exarri ner tDr €he P earhtree ON building department, Art attended the National Fire' rkcudCrny LU IJLCVrnL a ucrUliLd pluna exarniner for Peachtree city in 2rM7. He svnrited tar rhe 1, y nt Pparhtrre City as Plans Examiner, and ComVnativn Comnier6al it Hesidenlial Building itispccL❑r fur 8years. Gertificatlons: Bu ilding ln$pe ctar DO Id irA Pans Liam ine r Cornmerclai Plumbing lnspeetor Fire Plan Examiner INano nol Fire Acodamyj David Goodman, Fire Plans Lxaminer/Plans i:xarn<ner rorrtoct 1nf+LlnYmabom: 877-162-1222 f dpor:dman[5Sateisuilt.c0m Da•.Lfd hos 5 plus Years at plan review experience. lie worked as a fire proteaion code spprkpli-,t and a plans examiner far the llld-m Group tmforc joinine. the SAFEb4Adt tram. CertfrEea Liuma: BuildiM Plans fxarniner Hesidendal t,lectfrtol Inspector CDrnmors=al Enemy Plans aaarniver RLA deniiai C4Jm6inst1Un Inspes:_nr Fire Plans Examiner IRe.5ident ial PItimbirg Inspert4" Bulfdirtg Inspector Residential Me fids Al InspecW r Commercial BuRdinp, Inc�_r for Pn3perty k48'nte.nlnr,-. k I inimng Inspector Resldentfal Building Inspector &LLssJbility InapecrtirrPlansExaminer nnike rxavld, EicttrlCal Itts.gcctor Cubic" Inforruadon: 57E Sal -6321 f and lid ri7safebuilt.5nm Mike is a firmer C:h.; 1pter I'Iesrderr: of the Atlanta Iniefnati0 nal Assodat�on of Efecctncal Inspectors (IAEI).4nd former thief electrical inspector ksr FinnCounty. He is a s vte iiaerrsed ma ster el ectfirka n. 4ertificatkon.s; 5lake Licensed MaitrarElect rician Rasidential Ele!rtrirai Irrsaector PG. 85 n ''rt�� Gry or scj Stephen GehHit h, PIArl,S Da mi rerj BuiUng Iapector Contac; lOcrmatan: G7&941 -67G8 f elrrEir;i sel!0uill Cam itephe^ started his rarerr in ChOnne" Cnunip after receiving. his Rusi&miul Cunstructian loalidderreiot Asaueieles pepree from Cvtinnett Tech, He later worked tar HI} Supp9y as a Structural Pruduct FLA Insprciur. Certlflcali4hs: liFastrr CUdc'rufusriarl3l ?rope rtvKlitt ww—,rt= Pi Hnu:sirg Inspector Certified Buiidi ng Citfid al Corn mcrrwi Ctsrn hi,, u;ion Inspecko r Cco Ll rred Guildi rip, Code QfFf tldl !Bili Id ing Ptans FxaminPr IReaidPrrtialCom h1natian Inspettor PIum51ngPlunsLAusniner Caminerda1DutldIIng lnspector Me.chanit-Lim IPlansFxaminer CammerdaI Plu:n6irig Inspevkir nesiden tied Lnergy Inspectot/Plan Fwaminar com"'Kial mechanical Inspertar Accessibility Inspectorfplanukxdrtlint F Cummurdul Lier[ricul Irsiiei_tor Residential plans FtramirsPr Steven llinnaird, RuiIditeg InspPrtnr i;tyrsiucicnfonrsdlrsn: 1}u-�tiS-S924r slsinnairu�s5afeL�u=lt�3tnt StP•:e. F"raa the casnWuctltin induatry In 1991 and spent time with many at the national home b(Jiders before beComfnBa bulldIng inzpectar. Cerdficatlans: Ce-titied Bu iWing Official Commie cial El ectrkcal I mpecto r Certified IlousingCcc-2 DfFcial C4rnme`cial McCha-tical Inspactor Du irL:g irnspeeta r AoccssINIlly I nspWor, Plaits Exam iner Lombination Inspector p.•gperty Mai ntenancu�HuusiiiaGispettur Residential Plans W,Miner Permlt Iechnirian Tim,Wiiikins, 6uildi-115 Inspector Contact information; 770 $� 9X151 r° twrilki3tisPsatehuil�.wsr Tun's ptsltlor as a Gwlnnett [Monty Imis - :tnr for .7 yeafs has pivpn him vast experience VA III Iota, state anc federal regulations anri huildinr, circles. Ti<rs has al;p otwir, d and ope. rated rxn ^n; "fill Winesse". Ce rti IIca [ions: Cr,mmerdal Pfumhin6 .nspector KeOdii ,AWI Eleutrival I!isaLxlor Plum blr. P,, Inwector F gsidenriai Mechani :a l inspet tar Residential BuildingIMop eCtor Reside �itlal FlurriWng7gr.3,cMr Jun Walker, Dirkit tur of Oporctiarns [;anrarr Infrsrmatinn: 770-A>�-d71d f j:valker�saiebuilt_>;um Jon lorri*rly sCIV d as the Chlef .Admill istratlun UfPirer of OroktPF Canntyt, Georgia, City Manage rof Ionesbnna, Goa gia and Interim City MarraBeo ul Autautiale Istates, {;eOrSla, r'r1vr la those experienc.s, he in the state's Office of Planming and Budget -ri the PhysicdI and Fr4 ramie DevP,lapmena Division. HisexWrien•=e -td enlilyirid polky opt] ons and associated fi-cU Impacts forcornmunttydectssoA makers I eMps.ltn to r•.ryliIata your situation, understarid you needs and ensure oLr pertormance lu[fills your rtlrnnlvrlty's vision P (ofe c5lanal F%QP.rleti�P: SAF Ebuil t, Im, - Di let lur ur Region 61 Ope rats AS f LC.f Db - Prewnt) 0 t of Avnndal,- FSt izAR, GA - I nte rim City IJI as^ aper r7JOG- IDJOG) CI [y p f 10 nesboso, GA- City Manager ', IAJJ - 7lL€.j Bowra of Commissioners, Oconee Cc nty, GA - Chi e C AdriaIrdstre [or ;' 0f 95 m 17+47) ,Athenstlmke Go Un:y Unsfied Oavemment - bli dget ArV sr j4/91- 1CMT9 PG. 86 -'T �^eiryw Mmcn STATE OF GEORGIA CITY OF MILTON EXHIBIT "E" CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Milton has registered with and is participating in a federal work authorization program, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Milton, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 in the form attached hereto as Exhibit "1." Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Milton at the time the subcontractors) is retained to perform such service. �T1L) User Identification Number BY: Authori�ed-Offj er or Agent Date SAFE Built Georgia,,, Inc. AAMU 1\ I' , ire A, Title of Authorized Officer or Agent of Contractor Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE l 7-tk DAY OF , 2010 Notary Public My Commission Expires: PG.' STATE OF GEORGIA CITY OF MILTON EXHIBIT 44F" Not_Applicable --- No Subcontractors SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O_C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (name of contractor) on behalf of the City of Milton has registered with and is participating in a federal work authorization program, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91. Not A licable EEV 1 Basic Pilot Program User Identification Number Not ARplicable BY: Authorized Officer or Agent Date [INSERT SUBCONTRACTOR NAME] Nat A licable Title of Authorized Officer or Agent of Subcontractor _Not Applicable Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 200 Notary Public My Commission Expires: n PG. 88 Honoring the Road to Safety Program and its first winner, Alpharetta High School Student Andrew Jeschke WHEREAS, The Road to Safety Program was created in 2010 by Milton residents Lisa Cauley and Tim Enloe, and; WHEREAS, Their companies, Protect Milton, Inc. and Access Milton, sponsored the program with the Fulton County Board of Education to educate, inform, and increase the awareness of the distractions and dangers teenagers face as new and inexperienced drivers with an ultimate goal of saving lives, and; WHEREAS, The contest allowed students to submit a two-minute video they created that sent a clear message to other students about the distractions and dangers they all face as new drivers, and; WHEREAS, This year’s contest was the first annual event and included participants from Alpharetta and Milton high schools and support from the Milton and Alpharetta police departments, and; WHEREAS, Next year’s contest will include all seven Fulton County high schools north of the Chattahoochee River, and; WHEREAS, This year’s winner was Alpharetta High School student Andrew Jeschke, who won a full day of defensive driving at the Richard Petty Defensive Driving school at Atlanta Motor Speedway. NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, hereby proclaim our commitment to the Road to Safety Program in the City of Milton, Georgia and congratulate Andrew Jeschke for his work and creativity. Given under our hand and seal of the City of Milton, Georgia on this 29th Day of December, 2010. _______________________ Joe Lockwood Mayor (Seal) City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 1 To: Honorable Mayor and City Council Members From: Matt Marietta Date: Submitted on November 30, 2010 for First Presentation on the December 20th, 2010 Council Meeting and Adoption on the January 5, 2010 Council Meeting Agenda Item: An Ordinance to Adopt the Amended Local Emergency Operations Plan City Manager’s Office Recommendation Adopt the attached ordinance approving the amended Local Emergency Operations Plan (Plan) for the City of Milton. Background Municipal ordinance, Federal mandate and general prudence require that a professional City government plan for the possibility of a catastrophic emergency occurrence that require resources beyond standard police, fire and public works response. This may include weather disasters, flood, terrorism, large fires and even drought. The proposed Plan provides the framework to guide interdepartmental (and inter-jurisdictional) response. Discussion Police, fire and other municipal departments will manage standard emergencies based on their Standard Operating Procedures as well as routine mutual aid agreements. However, prudence demands that the City prepare for non-routine emergencies in order to best protect the life and property of the Citizens and the region. To this end, the City of Milton has developed a Local Emergency Operations Plan that mirrors the state and federal plans but allows for the unique character of our community and government. This iteration of the Plan represents the mandated review and updating of the document in the wake of organizational changes within the City of Milton and its evolving operating structure. It will serve as the outline for the planning and coordination of the various City departments as well as coordination with the Atlanta Fulton County Emergency Management Agency, GEMA and FEMA should the need arise. Funding and Fiscal Impact There is no direct fiscal impact associated with the approval of the Local Emergency Operations Plan. However, should an event occur, a properly prepared City should see a long-term savings through proper disaster mitigation and timely, coordinated response to such an event. Alternatives There is no relevant alternative to this Plan other than a redrafting of the document based on City needs and Council direction. City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 2 Concurrent Review Chris Lagerbloom, City Manager Deb Harrell, Police Chief Robert Edgar, Fire Chief Carter Lucas, Public Works Director ORDINANCE NO. STATE OF GEORGIA COUNTY OF FULTON AN ORDINANCE TO ADOPT THE AMMENDED LOCAL EMERGENCY OPERATIONS PLAN BE IT ORDAINED by the City Council of the City of Milton, Georgia while in a Regular called Council meeting on the 5th day of January, 2011 at 6:00 p.m. as follows: SECTION 1. That the Ordinance relating to the approval of the Local Emergency Operations Plan for the City of Milton was initially adopted and approved on February 2, 2009; SECTION 2. That professional practice and the Local Emergency Operations Plan require periodic updates of the Plan as changes in the City’s government and characteristics require; SECTION 3. That the Local Emergency Operations Plan has been reviewed and amended to meet the City’s changing needs, and is attached hereto as if fully set forth herein; and, SECTION 2. All Ordinances, parts of ordinances, or regulations in conflict herewith are hereby repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED the 5th day of January, 2011. _______________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) City of Milton LOCAL EMERGENCY OPERATIONS PLAN Fall 2010 Revision - 2 - EXECUTIVE SUMMARY - 3 - Executive Summary This Emergency Operations Plan (EOP) describes the management and coordination of resources and personnel during periods of major emergency. This plan was developed in consultation with those various municipal departments having key roles during emergencies or disasters. It is incumbent upon those departments named as having key roles during emergencies to properly plan for their individual responsibilities in the event of an emergency. This plan is meant to serve as a local guide to emergency operations, but is not meant to supersede the emergency operations plan generated collectively under the auspices of the Atlanta Fulton County Emergency Management Agency (AFCEMA). In keeping with State Law, the City of Milton recognizes that Fulton County serves as the primary emergency management entity in the County and expects that the Milton public safety staff will be incorporated in the development of the County Plan. The Milton Emergency Operations Plan incorporates lessons from the Georgia Emergency Management Agency’s (GEMA) EOP. The basic outline for these documents is founded in the planning methodology developed by the Federal Emergency Management Agency. The Plan will be updated at least every four years and will be reviewed annually. The individual municipal departments represented in each Emergency Support Function (―ESF‖) (such as Public Works) have been charged with the responsibility of reviewing and implementing these changes. They are also responsible for advising the City Manager (or his/her designee) of any substantive changes in planning for the ESF. With this in mind, this plan will: • Define emergency response in compliance with the State-mandated EOP process; • Establish the need for emergency response policies that provide Departments and Agencies with guidance for the coordination and direction of municipal plans and procedures; and • Provide a basis for unified training and response exercises. The plan consists of the following components: The Base Plan; Emergency Support Function Annexes; Legislative Annex; and A COOP Pandemic Annex. - 4 - The following pages contain a summary of the Emergency Support Functions: 1. Transportation Support and assist municipal, county, private sector, and voluntary organizations requiring transportation for an actual or potential large-scale emergency or disaster. 2. Communications Ensure the provision of communications support to municipal, county, and private- sector response efforts during an actual or potential large-scale emergency or disaster. 3. Public Works and Engineering Coordinate and organize the capabilities and resources of the municipal and county governments to facilitate the delivery of services, technical assistance, engineering expertise, construction management, and other support to prevent, prepare for, respond to, and/or recover from an actual or potential large-scale emergency or disaster. 4. Firefighting Enable the detection and suppression of structural, wildland, and rural fires resulting from or occurring coincidentally with an actual or potential large-scale emergency or disaster. 5. Emergency Management Responsible for supporting overall activities of the City of Milton, its Police and Fire Departments, and functioning as a coordination entity between departments within the City and with various other municipal, county, state, and federal agencies. 6. Mass Care, Housing and Human Services Support municipal and non-governmental organization efforts to address non-medical mass care, housing, and human services needs of individuals and/or families impacted by an actual or potential large-scale emergency or disaster. 7. Resource Supports Support volunteer services and City Departments in tracking, providing, and/or requiring resource support before, during, and/or after an actual or potential large- scale emergency or disaster. 8. Public Health and Medical Services - 5 - Provide the mechanism for coordinated City response to public health and medical care needs (to include veterinary and/or animal health issues when appropriate) for actual or potential large-scale emergency or disaster, and/or during a developing potential health and medical situation. 9. Search and Rescue Rapidly deploy components of the City’s Search and Rescue function (and those of surrounding municipal partners) to provide specialized life-saving activities. 10. Hazardous Materials Coordinate the City response to an actual or potential discharge and/or uncontrolled release of oil or hazardous materials during an actual or potential large-scale emergency or disaster. 11. Food and Water Support City authorities and other agency efforts to address provision of nutrition assistance, control and eradication of an outbreak of a highly contagious or economically devastating animal/zoonotic disease, assurance of food safety and food defense, and protection of natural/cultural resources and historic properties. 12. Energy Restore damaged energy systems and components during a potential or actual large- scale emergency or disaster. 13. Public Safety and Security Provide primary law enforcement services and any needed security-related support to other ESFs during potential or actual large-scale emergencies or disasters. 14. Long-Term Recovery and Mitigation Establishes a framework for government to take a primary role through the Building Department and Community Development Department to plan for and guide the long- term recovery process through employing zoning regulations, infrastructure improvement, code implementation, and economic development activities to create a more hazard-resilient community. This ESF will also support nongovernmental organizations and the private sector in order to enable community recovery from the long-term consequences of a large-scale emergency or disaster. 15. External Affairs Ensure that sufficient assets are deployed to the field during a potential or actual large-scale emergency or disaster, to provide accurate, coordinated, and timely - 6 - information to affected audiences including governments, media, the private sector, and the populace. - 7 - BASIC PLAN - 8 - Table of Contents The City of Milton Emergency Operations Plan (‖EOP‖) is based on the model of the Georgia Emergency Operations Plan and is drafted in consideration of its outline and requirements to provide operational continuity between the various levels of government. It is premised on the authority of the City Executive and Municipal government and contains Emergency Support Functions (ESFs). However, the development of Standard Operating Procedures in mitigation, preparedness, response, and recovery from and emergency within each ESF are the responsibility of each of the detailed City Departments. These should be developed in conjunction with each other with the goal of developing an integrated plan under the auspices of this EOP in the interest of a comprehensive emergency management system in the City of Milton. The following document outlines the Plan and is organized into three main sections, including: The Basic Plan—which outlines the legal basis for the Plan and the municipal recognition thereof, situations and assumptions, responsibilities, concepts of operations, direction, and coordination of emergency operations; The Emergency Support Function Annexes—establishes specific assistance roles, describes each primary Department’s responsibility and authority, each support organization’s responsibilities, and indicates the direction and coordination of each function; The Plan also includes a Legislative Annex, which covers the Municipal establishment and arrangement of the program; and Any hazard-specific annexes developed by the City. Given the limited nature of the City of Milton EOP, additional procedural guidelines shall also be addressed in the policies and procedures of the individual agencies delineated in the ESF Annexes. - 9 - I. Introduction II. Purpose III. Situations and Assumptions A. Situations 1. Vulnerability Analysis (Demographics) 2. Risk Assessment B. Assumptions IV. Concept of Operations A. Phases of Emergency Management 1. Mitigation 2. Preparedness 3. Response 4. Recovery B. Responsibilities of the City of Milton C. Responsibilities of the Atlanta Fulton County Emergency Management Agency D. Responsibilities of the Government of the State of Georgia E. Responsibilities of the Federal Government V. Direction and Coordination of the Emergency Management Function A. Director of Emergency Management B. Emergency Management Planning C. Emergency Support Functions D. Training E. Emergency Communications F. Incident Command Post G. Emergency Operations Center H. Mutual Aid in Expanding Incidents I. Records Management J. Return to Normal Operations K. Internal Audit VI. Responsibilities of the Emergency Manager VII. Responsibilities of the Public Safety Command Staff VIII. Responsibilities of City Department Heads IX. Funding and Accountability A. Expenditure of City Funds 1. During Normal Business Hours 2. After Normal Business Hours (or When Conditions Warrant) B. Expenditure of State Funds C. Expenditure of Federal Funds - 10 - X. Development and Maintenance of the Plan Emergency Support Function Annex Table of Contents Emergency Support Functions Primary Department Support Department Transportation ESF 1 Public Works Police/Fire Communications ESF 2 Alpharetta E- 911 AFCEMA Public Works ESF 3 Public Works Police/Fire Firefighting ESF 4 Milton Fire Milton Police Emergency Management ESF 5 Emergency Manager AFCEMA Mass Care, Housing and Human Services ESF 6 Emergency Manager Community Development Resource Support ESF 7 Finance Emergency Manager Health and Medical ESF 8 Milton Fire Rural Metro Ambulance Search and Rescue ESF 9 Milton Fire Milton Police Hazardous Materials ESF 10 Milton Fire Milton Police Food / Water ESF 11 Community Development Human Resources Energy ESF 12 Milton Fire Public Works Public Safety and Security ESF 13 Milton Police Milton Fire Long Term Recovery and Mitigation ESF 14 Community Development Building Department External Affairs ESF 15 Communications Manager Police and Fire PIO - 11 - Acronyms AFCEMA Atlanta Fulton County Emergency Management Agency EMAG Emergency Management Assistance Group EOC Emergency Operations Center EOP Emergency Operations Plan FCO Federal Coordinating Officer FEMA Federal Emergency Management Agency GAR Governor’s Authorized Representative GCO Grant Coordinating Officer GEMA Georgia Emergency Management Agency HSPD Homeland Security Presidential Directive LEOP Local Emergency Operations Plan NIMS National Incident Management System NRF National Response Framework OCGA Official Code of Georgia, Annotated SBA Small Business Administration USDA US Department of Agriculture - 12 - I. Introduction This plan establishes guidelines for emergency management preparedness and response within the City of Milton to: Prevent emergency situations; Reduce vulnerability; Establish capabilities to protect residents from effects of crisis; Respond effectivel y and efficiently to emergencies; and Provide for rapid recovery from an emergency or disaster. Emergency Support Functions (ESFs) and accompanying services will be maintained to save lives, protect health, prevent or minimize property damage, and to provide assistance to people and communities threatened by an emergency or disaster. When emergency or disaster response and recovery operations exceed local government capabilities, assistance will be sought and coordinated with other local governments, private agencies/organizations, other states, and the federal government as needed and coordinated by the Emergency Manager under the auspices of the Office of the City Manager. The City Manager—in consultation with the Mayor and the Emergency Manager—will determine the level and duration of resource commitment. The Mayor will declare a State of Emergency and request a gubernatorial declaration when appropriate. II. Purpose The purpose of this plan is to prevent or minimize injury to people and damage to property resulting from emergencies, disasters, or catastrophes of natural, technological, or human origin. This plan is intended to detail responses to non-routine emergencies, including but not limited to: Natural disasters; Incidents of terrorism/weapons of mass destruction; Violence at educational facilities; Civil disturbances; and Any other disasters or non-routine emergencies that require extended deployment of Milton Police, Fire and other City resources, and extended use of mutual aid resources (local-AFCEMA, state-GEMA, or federal-FEMA). - 13 - III. Situations and Assumptions A. Situations—the City of Milton identifies hazards that have the potential to disrupt day-to-day activities and/or cause extensive property damage, personal injury, and/or casualties. Priority for emergency management planning is based on the Hazard Profile developed in concert with the various City Departments. 1. Vulnerability Analysis (Demographics) The City of Milton’s Emergency Manager shall, in conjunction with all relevant City Departments, conduct an annual Vulnerability Analysis of the City, to include the identification and assessment of the vulnerability of any high-risk targets within the jurisdiction. (State Standard 5.33.a) The Police Department shall then develop and document special security procedures for any identified high-risk targets in coordination with any other relevant stakeholders or authorities (for example, with the Fulton County School Police regarding school facilities). These plans shall be reviewed concurrently with the annual threat assessment described above. (State Standard 5.33.b) According to the current GIS-based estimates, Milton’s population is estimated at approximately 27,000 residents. This number reflects an estimate of the population since the City was not incorporated at the time of the last census and current figures incorporate more than the City’s jurisdictional boundaries (this number should be confirmed following the 2010 Census). The following statistics provide a baseline from which to consider the primary hazards facing the City of Milton’s population. Due to the lack of specific census data, demographic percentages are based on Zip 30004 (which encompasses Milton as well as a portion of Alpharetta, southwest Forsyth County and southeast Cherokee County): - 14 - Demographics for Zip 30004 (Milton and portions of north Alpharetta, southeast Cherokee County, and southwest Forsyth County) General Characteristics 30004 National Male 49.9 49.1 Female 50.1 50.9 Median Age 34.9 35.3 Under 5 YOA 8.3 6.8 18 and Over 73.2 74.3 65 and Over 7.2 12.4 Average Household Size 2.62 2.59 Average Family Size 3.11 3.14 Owner Occupied Homes 75.1 66.2 Renter Occupied 24.9 33.8 Social Characteristics 30004 National High School Graduate 90.9 80.4 Bachelor's Degree or Higher 48.1 24.4 Civilian Veterans 10.1 12.7 Disability Status 13.4 19.3 Foreign Born 9.8 11.1 Male, Married 67 56.7 Female, Married 63.5 52.1 Speak a Language Other than English 11.8 17.9 Economic Characteristics 30004 National Commute Time 30.3 25.3 In Labor Force 72.4 63.9 Median Household Income (1999 Dollars) 72,951 41,994 Median Family Income (1999 Dollars) 87,251 50,046 Per-Capita Income (1999 Dollars) 38,125 21,587 Families Below Poverty Level 3.2 9.2 Individuals Below Poverty Level 5.5 12.4 Housing Characteristics 30004 National Single Family Owner Occupied Homes Median Value 203000.0 119600.0 - 15 - The above data yields important information for the vulnerability of the citizenry in the City of Milton. High median household income (nearly twice the national average) demonstrates that we have a generally less economically vulnerable population. Additionally, the number of families below the poverty level is one third the national average. The percentage of disabled residents and elderly residents are also significantly below the national average. As a result of this demographic information, citizens that would be either economically or physically dependent upon government resources for evacuation and other types of direct assistance (beyond traditional public safety and municipal infrastructure lines) will be lower than the national average. 2. Risk Assessment The City of Milton has no regionally critical infrastructure. As a consequence, emergency planning needs to focus on ensuring the safety of its citizens, visitors, and personnel. Essential services such as water, electricity, and gas are routed through surrounding jurisdictions. The hazards faced by the City primarily involve more routine emergencies such as a fire in a multi-family dwelling or multi-story office complexes. These are primarily concentrated in and around the Deerfield Parkway area and, to a lesser extent, in the Crabapple character area. The largest concentration of vulnerable population in the City is in the several schools within our borders. Most of these fall under the auspices of the Fulton County School System. The system has its own EOP and emergency management function. As a consequence, the City will serve in a support role for any activity that takes place within the schools in accordance with any Memorandums of Understanding or other such agreements between the City and the Fulton County School System. The areas of high-density population additionally may face the ubiquitous threat of terrorism, but not to the extent of a jurisdiction with critical infrastructure within its borders. Finally, the City faces the threat of weather emergencies, including tornados, ice storms, severe thunderstorms, and flooding. One of these events may easily stretch our response capacity beyond its limits and represent the most likely large-scale emergency we will face. It is therefore important that potential weather emergencies be discussed and the responses planned as far ahead of the event as possible. Current statistics prove that a weather emergenc y is the most likely to occur of all potential risks faced by a community and should therefore be given attention in the planning process. - 16 - B. Assumptions-- City Departments (or private contractors serving in the function or under the auspices of City Departments) and/or support organizations assume responsibility for emergency management operations within their professional bailiwick. These Departments (or contract units) are to commit available resources to save lives and to minimize personal injury and property damage. Assistance from other local and state jurisdictions as well as the federal government may be available when emergency or disaster response and recovery operations exceed local government capabilities. IV. Concept of Operations The plan encompasses three levels of government: local, state, and federal. The private sector is also a part of this planning process. The private sector shall include local business and community interests and shall not necessarily be limited to those organizations serving as direct contractors for the routine provision of Municipal services (such as Public Works field contractors). For the purposes of this Plan, all references to private sector involvement shall be construed to mean those entities or commercial enterprises that are extra-municipal. As such, private entities fulfilling daily municipal operations that are normally reserved to the public sector are considered ―public‖ for the purposes of this Plan. All local and state operations will be in compliance with the National Response Framework (NRF) and National Incident Management System (NIMS) legislation promulgated through Homeland Security Presidential Directive 5 (HSPD 5), the Stafford Act, and all other Federal and State homeland security mandates. Emergency operations are initiated at the local jurisdiction and, as a routine matter, will be handled at the local level. However, should local resources be exhausted (or threaten to be exhausted by the scope of the emergency), then AFCEMA is recognized by the State as the emergency management entity for all of Fulton County, including the City of Milton. Therefore, any emergency that exceeds the routine abilities of the Fire, Police or Public Works Departments (or their routine mutual aid partners) will be handled through AFCEMA. At this point, Milton shall fall under the County EOP. At the request of AFCEMA (with the advice and consent of the City of Milton) GEMA will process all requests for state assistance. GEMA will also serve to request assistance from the Federal Emergency Management Agency (FEMA) for disasters resulting in a Presidential Declaration. A. Phases of Emergency Management 1. Mitigation Activities that may prevent an emergency or disaster, reduce a community’s vulnerability, and/or minimize the adverse impact of disasters and emergencies. This may include fire sprinkler ordinances or other building codes that reduce the likelihood of the occurrence of an emergency. - 17 - 2. Preparedness Activities that occur prior to an emergency or disaster to support and enhance response; planning, training, exercises, community awareness, and education are among such activities. 3. Response Activities that address the immediate and short-term effects of an emergency or disaster that has already occurred. These activities help to reduce casualties and damage and to speed recovery. Response includes coordination and direction, communications and warning, evacuation, and the application of specific ESF responsibilities. In terms of the City operations, this will be founded in police and fire activities, as well as public works, information technology, and other City departments upon the occurrence of a large-scale incident. 4. Recovery Activities that involve restoring the community to a day-to-day operational state. Short-term recovery activities include damage assessment and the return of vital functions to minimum operating standards. This may include restoration of power to residential areas, the reopening of City Hall, and the return of police and fire functions to relatively normal operating capacity. Long-term recovery activities may continue for years. This may include reconstruction and relocation of heavily damaged areas of the City (such as impacted apartment residents), restoration of pre- event commercial activity, and even re-evaluation of municipal planning priorities. B. Responsibilities of the City of Milton 1. The City of Milton is responsible for all emergency management functions necessary to save lives and protect property. The Milton Department of Public Safety (to include the Milton Fire Department and the Milton Police Department), in accordance with City Ordinance Chapter 15, Section 3.3 and 3.4, assumes responsibility for the development and implementation of the Local Emergency Operations Plan (LEOP). The Ordinance also requires that the City Manager designate an Emergency Manager as the primary emergency management official in the City due to the need to coordinate all City Departments during a catastrophic incident. The Emergency Manager shall consult with the City Manager in all aspects of the management of an emergency. Refer to Section V. ―Direction and Coordination of the Emergency Management Function‖ for further explanation of the relationship between the City’s emergency management capacity and that of the Atlanta Fulton County Emergency Management Agency (AFCEMA). - 18 - 2. The various City Departments are encouraged to establish mutual aid agreements (within their area of operation) with other agencies and activate bi-jurisdictional agreements with bordering jurisdictions for emergencies and disasters. 3. The Milton Police and Fire Departments and the other applicable City Departments will utilize all available resources from within the jurisdiction, including voluntary and private assets, before requesting county/state assistance during any natural disaster, incidents of terrorism, school or workplace violence, civil disturbances, and other unusual disturbances that exceed normal emergency response parameters. Under the auspices of the Chiefs of the Police and Fire Departments, and/or the City Finance Department (depending upon the size of the event), documentation of personnel, equipment and resources will be maintained in time of an emergency or disaster for local, state, and/or federal purposes. The City of Milton shall endeavor to manage its relative responsibility by acquiring the necessary equipment to efficiently carry out any potential emergency response, including the pre-event procurement of: A Mobile Command Post (or some manner of portable Incident Command Post); Basic command post accoutrements (including vests, command boards, rehabilitation supplies, etc); and Current lists typing all department resources, including personnel, vehicles, and machinery/tools. The respective City departments shall maintain all resources required by their respective disciplines and required by the emergency operations plan prepared by each ESF. This shall be maintained by the Emergency Manager as a part of the general resource/equipment list for the City. (State Standard 5.17.l) 4. For ease of communication and structure all incidents involving multiple City Departments or any activation of this plan will utilize the Incident Command System (ICS) that follows the National Incident Management System (NIMS) model. It shall also be employed on all multi-jurisdictional incidents All directors or managers of the designated City Departments (ESFs) shall ensure that all potential emergency management personnel are familiar with this system in accordance with current State and FEMA guidelines. (State Standard 5.17.d) 5. When a catastrophic incident exceeds the City of Milton’s capacity to respond, and routine mutual aid partners are unavailable or unable to offer sufficient support—and upon official request from the Mayor for - 19 - regional/state assistance—the City Manager (or designee) shall appoint a municipal official to represent the City’s interests in any extra-municipal Emergency Operations Center or similar emergency operations coordination point. 6. When necessary, the Mayor may make request for military support in any incident of a natural disaster, incident of terrorism, school-place violence, or civil disturbance. This shall be done upon consultation with the City Manager and the City’s Emergency Manager, the Director of Emergency Management for AFCEMA, and all other relevant officials. (State Standard 5.17.i) C. Responsibilities of the Atlanta Fulton County Emergency Management Agency (NIMS 25) 1. Any event that requires mutual aid beyond regular agreements with surrounding jurisdictions shall be processed by the Emergency Manager (or his/her designee) through the AFCEMA. 2. AFCEMA shall prepare and maintain an Emergency Operations Plan, a Local Mitigation Plan, and any other necessary and prudent documents required by GEMA and FEMA. The City of Milton shall be included in the development of these plans, and a copy of any pertinent planning on the part of the City shall be provided to AFCEMA. 3. Per state law and current accepted practice, AFCEMA shall serve as the coordinating entity for the request and disbursement of all disaster related federal monies. It is therefore essential that Milton personnel maintain records during any large-scale event and involve AFCEMA in any catastrophic emergency that may require state or federal assistance. D. Responsibilities of the Government of the State of Georgia 1. When mutual aid partners are overwhelmed with either their own emergency response or are incapable of providing sufficient resources, the City, though AFCEMA, may request assistance from GEMA. The Governor may declare a State of Emergency to activate necessary state resources. If the emergency or disaster exceeds the state’s capacity, assistance may be requested from surrounding states through the Emergency Management Assistance Group (EMAG). In this instance, the Governor may also request assistance from the President of the United States. Upon a Presidential Declaration, assistance as requested by the state will be provided through federal ESFs. This may include military support in the event of a declaration of martial law in the most extreme of circumstances. - 20 - 2. State services and resources are supplements to local governments and follow matching ESFs. State agencies and organizations serve as support agencies/organizations for functional responsibilities primarily assumed by the affected jurisdiction. E. Responsibilities of the Federal Government 1. Federal assistance will supplement state and local governments’ response capabilities and shall be provided under governing authorities. Examples of agencies providing assistance are FEMA, Small Business Administration (SBA) and the United States Department of Agriculture (USDA). Assistance from federal agencies is provided through public laws and regulations. 2. Federal assistance made available to relieve the effects of an emergency or disaster will be coordinated by the Governor’s designated representative(s). 3. Upon a Presidential Declaration, federal regulations require the appointment of the following representatives: a. Governor’s Authorized Representative (GAR) The GEMA Director or designee will serve in this capacity and execute on behalf of the state necessary documents for federal assistance following a disaster. b. Federal Coordinating Officer (FCO) FEMA will appoint an FCO to serve as a liaison to the state working in coordination with the GAR. c. Grant Coordinating Officer (GCO) The Human Resources Department—Division of Family and Children Services Disaster Coordinator will assume this responsibility and administer the Individual and Family Grant (IFG) Program made available through FEMA. All reports and documents will be submitted through the GAR. V. Direction and Coordination of the Emergency Management Function A. Emergency Manager In accordance with City Code, Chapter 15, Section 3, the City Manager shall designate a primary coordinator of emergency management services in the City of Milton. This is to vest the authority necessary to command all City departments in a time of emergency in an optimal manner. This allows proper coordination through all phases of emergency management. For instance, the Police or Fire Chief may be the most knowledgeable asset - 21 - during the emergency response phase, but the Director of Community Development may be the most important official during the recovery phase as that individual would understand the long-term impact of zoning decisions. It is therefore appropriate to establish a single coordinator over all disaster operations as the proper person to direct all phases of emergency management, as different departments may move to the forefront during mitigation, preparedness, response, and recovery. In the interest of a concerted municipal vision and effort in combating the emergency, the Emergency Manager shall include the City Manager and other public officials in the emergency management process and shall work in conjunction with the Mayor and City Manager in managing the event to the optimal benefit of the citizens of Milton. This shall not preclude, however, the ability of the Emergency Manager or the respective chiefs to make an immediate decision should the emergency dictate to ensure the safet y and well-being of City employees, the City’s future, and its citizens. However, the City of Milton also recognizes the authority of AFCEMA according to OCGA 38-3-27. The City shall defer to AFCEMA in any large-scale emergency that requires sustained deployment of personnel, resources from sources other than routine mutual aid partners, and potential federal and state funding. In this situation, the Emergency Manager or his/her designee may serve as a municipal representative in all deliberations and actions taken on behalf of the City during the duration of the emergency. B. Emergency Management Planning The City Code establishes the appointed Emergency Manager as the primary catalyst for emergency planning and preparation. Though this position does not encompass all aspects of emergency planning and preparation, the Emergency Manager has the capacity and resources to coordinate the planning process by bringing together all municipal partners. C. Emergency Support Functions Emergency Support Functions (ESFs) are matched with the Georgia Response Plan and the National Response Framework (NRF) to assure efficient and effective response. Additional ESFs may be included to meet the City’s needs. City departments with primary ESF responsibilities shall develop and maintain, in coordination with support agencies and organizations, a Standard Operating Procedure (SOP). D. Training Disaster preparedness information, training, and exercises will be coordinated by the Emergency Manager and the training officers of the police and fire departments as needed. Such training can be arranged through AFCEMA, the Georgia Public Safety Training Center, or any other training forum meeting the professional standards of current public safety practice. - 22 - E. Emergency Communications The Emergency Manager shall ensure the proper function of all disaster communications within the City in the event of a large-scale emergency. In accordance with routine operations procedures, the primary means of emergency communications will be Alpharetta 911 Dispatch. Dispatch will also provide GIS-based situation maps through their dispatch/AVL public safety resource management system. This will provide current mapping for planning, operations, and logistical purposes during the duration of the response to any natural disaster, incident of terrorism/weapons of mass destruction, violence at educational facilities, civil disturbances, or other unusual disturbances. (State Standard 5.17.b) Public information briefings, news releases and all other emergency information generated by City departments and organizations associated with the emergency/disaster response will be coordinated and/or released through the designated department’s PIO. Should a broader event occur that incorporates AFCEMA, the Emergency Manager (or designee) shall appoint an individual to coordinate communications with the Joint Information Center established by AFCEMA. F. Incident Command Post In any exercise or actual emergency that involves extended emergency response and recovery operations in accordance with this policy, or in any incident which requires multi-jurisdictional coordination on an extended basis, the incident commander shall establish an Incident Command Post (or Field Command Post). Circumstances that will demand the establishment of a Command Post include, but are not limited to, natural disasters, incidents of terrorism/weapons of mass destruction, violence at educational facilities, civil disturbances and other unusual occurrences. This command post shall be established in a location accessible to the scene and capable of supporting the required coordination activities. The Incident Command Post should be clearly established so that responding units can identify where they should report for operational assignment and should be the center of operations for the Incident Commander and General Staff positions. It shall be clearly marked by a flag, activated emergency lights, or a flashing/revolving green light if available. The Incident Command Post shall be established close enough to properly manage the incident, but far enough from the incident scene that operational security and the safety of staging personnel and Command Staff is maintained. For example, at a hazardous materials incident, the Incident Command Post shall be staged (at a minimum) uphill and upwind from the incident location. (State Standard 5.17.c) - 23 - G. Emergency Operations Center Upon escalation of an emergency or disaster beyond routine emergenc y services delivery, the Emergency Manager may require partial or full activation of an Emergency Operations Center (EOC) with representation of primary and/or support agencies and organizations. The Emergency Manager or his/her designee will perform EOC functional responsibilities. A primary EOC may be established in the Executive Conference Room at the City Hall with a potential alternate location in the squad room of the Fire Station located on Hickory Flat Hwy in the City of Milton. Briefings on the situation will be provided in the EOC. Situation reports will be provided to all pertinent departmental officials. H. Mutual Aid in Expanding Incidents As a standard practice, if the City needs additional assistance with a natural disaster, incident of terrorism/weapons of mass destruction, violence at educational facilities, civil disturbance or other unusual occurrence, then the Emergency Manager may seek additional assistance from other jurisdictions through mutual aid agreements. However, as the event expands beyond routine emergency management, the City shall seek management and coordination assistance from AFCEMA. The Emergency Manager will work with AFCEMA to coordinate the response. If the situation appears to be approaching disaster status, AFCEMA will be requested to send a liaison to the EOC (or the City will have a representative sent to the AFCEMA EOC if it is activated). AFCEMA then request assistance from GEMA and/or FEMA. Upon a Presidential Declaration, federal assistance will be provided as requested by the State. An FCO will be assigned to work with the state upon Presidential Declaration. (State Standard 5.17.h) I. Records Management Expenditure reports that include personnel, travel, supplies and equipment must be in accordance with local, state and federal laws and regulations. Strict financial record keeping is essential in a disaster response for both planning purposes and for application for financial relief when the expenditures exceed the City’s financial resources. Any reports generated by the individual departments involved in the emergency response shall be kept in accordance with the current professional practices of the organization. All emergency planning and response forms prepared in accordance with NIMS and FEMA standards (that is, those forms that are prepared which are beyond the standard practice of the individual departments/agencies) shall be retained as well. Officers and firefighters shall keep strict track of time, tasks performed (when and where) and what equipment was used for potential reimbursement purposes. It is the - 24 - responsibility of field supervisors to ensure that these documents are accurate and complete. For audit and financial purposes, all officer/firefighter activity logs and other pertinent paperwork (including, but not limited to, receipts, activity logs, equipment requisitions, NIMS forms, financial accounting statements, police and run reports etc.) shall be retained for a minimum of three years (or in accordance with the individual report’s legally mandated retention schedule, whichever is greater). This retention is for audit purposes as well as for after-incident reviews. Where appropriate, Milton employees shall use the NIMS Forms (e.g. 201 Incident Briefing Forms). This will ease coordination with State and federal resources for any reimbursement, mutual aid, and other coordination issues that may arise during the operational period. Otherwise, if there is not an appropriate form available, then the routinely used City form may be used (e.g. a purchase order). J. Return to Normal Operations The Emergency Manager, in coordination with the AFCEMA personnel, will determine the proper time to reduce the Operating Conditions (OPCON) Level and close the EOC, as appropriate. Emergency operations will cease when the situation has decreased to a departmental level within the City. K. Internal Audit The City shall conduct an internal audit of the emergency response individually and/or in conjunction with the AFCEMA after the City has returned to normal operations. This audit shall encompass all aspects of the incident management operations, including—but not necessarily limited to—Command, Operations, Logistics, Planning and Finance. VI. Responsibilities of the Emergency Manager A. Coordinate execution of all aspects of any emergency or disaster that requires extended deployment of personnel, extensive use of mutual aid partners, or official activation of an EOC. Coordination may be among intercity departments, local and state governments, and private agencies/organizations; B. Ensure the preparation and dissemination of all emergency operations plans generated both by the City and AFCEMA; C. Initiate and/or encourage emergency management agreements with intercity departments, private agencies/organizations, local and state governments; D. Initiate and participate in periodic exercises to evaluate emergency plans in order to maintain a high standard of preparedness; and - 25 - E. Advise the Mayor, City Manager, City departments, private agencies/organizations, local governments and state agencies of the severity and magnitude of an emergency situation as necessary. VII. Responsibilities of the Public Safety Command Staff A. Maintain surveillance of potentially threatening conditions and direct appropriate communications, warning, and preparedness actions; B. Provide training, technical assistance, and planning guidance to City departments; C. Conduct and participate in periodic exercises to evaluate emergency plans in order to maintain a high standard of preparedness; D. Advise the Emergency Manager in the event of a disaster and in any areas of emergency management planning or execution in order to ensure the safety of the community and City employees; and E. Coordinate (or appoint a designated coordinator) of all routine emergency situations that do not require extended deployment of personnel, extensive use of mutual aid partners, or official activation of an EOC. The Command Staff shall notify the Emergency Manager and the City Manager when a routine emergency exceeds the capacity of the standard operating capabilities of the police and fire departments and the various municipal support agencies. VIII. Responsibilities of City Department Heads A. Appoint a primary and alternate Emergency Coordinator with the authority to commit department personnel and resources to expedite the provision of services in emergencies and disasters; B. Assume responsibility for preparing and maintaining ESF planning and operational responsibilities as designated by the Emergency Manager (with the advice and consent of the City Manager); C. Prepare and maintain a SOP for ESF responsibilities; D. Assign personnel to augment the EOC, in accordance with emergency and disaster requirements, upon request by the Emergency Manager; E. Mobilize and utilize department personnel and resources to meet emergency and disaster requirements as necessary; - 26 - F. Support and/or conduct training and exercises for department personnel assigned to execute respective ESF responsibilities and participate with other City Departments in all training exercises as directed by the Emergency Manager; G. Maintain a 24-hour response team and internal notification system for emergency management; H. Collaborate with state agency representatives on respective ESF responsibilities and assist during a disaster; and I. Review and update respective ESF responsibilities and SOPs on an annual basis or as directed by the Emergency Manager. IX. Funding and Accountability A. Expenditure of City Funds In order to ensure proper stewardship of public monies, document expense for any potential reimbursement, and to adequately allocate available financial resources in the areas of most critical need during an emergency, careful financial accounting practices shall be followed in any disaster or significant emergency declared under the auspices of this EOP. 1. During Normal Business Hours If an emergency occurs during normal business hours, the Budget Coordinator is to be contacted regarding an emergency purchase order. 2. After Normal Business Hours (or when Conditions Warrant) According to City purchasing policy, the below listed procedures should be followed: In the event of an emergency where immediate actions is required, the Purchasing Agent (City Manager) has the authority to ―purchase commodities or services where there exists an emergency constitution a threat to public health, safety or welfare or to the soundness and integrity of public property or to the delivery of essential services and where the adverse effect of such emergency may worsen materially with the passage of time.‖ (City of Milton Financial Management Program: Purchasing Polices, V. E.) In keeping with this policy, the public safety official making an emergency purchasing request regarding a disaster response shall attempt to fulfill all of the requirements enumerated by the City’s purchasing policy. However, this does not prevent the City Manager from making - 27 - emergency purchases for the immediate protection of the life and safety of the Milton community when all of these requirements have not been met. To this end, the following provisions shall be kept in mind in the emergency procurement of commodities or services: o Complete description and specifications of the items/services to be purchased; o Quantity/Duration of the items/services to be purchased; o Date needed for the items/services; o Estimated cost of the item/service; o Associated freight/shipping requirements; o Complete budget account number; o Previous purchase information or quotation; o Suggested vendors; o Approval of department head and/or division director with budgetary authority; and o Approval from the Finance Department. As a consequence, the City Manager (or designee) may make an emergency purchase in the event of an emergency. However, it is incumbent upon the Incident Commander, with the assistance of the Finance, Logistics, Planning, and Operations section to properly use, document, and track the purchase in the most efficient and fiscally responsible manner possible. If the situation is evolving and the City Manager (or designee) is not yet on scene, prior approval of emergency purchases should be obtained if at all possible. This may be done through a City-issued purchase card or other means in the most extreme circumstances. B. Expenditure of State Funds Expenditures of state funds will be in accordance with state laws and regulations and subject to state and federal audits. Utilizing emergency powers, the Governor may mobilize all available state resources as necessary to cope with an emergency or disaster. State agencies, local governments and private agencies/organizations are responsible for collecting, reporting and maintaining records of expenditures, including costs for - 28 - personnel, incurred as a result of an emergency or disaster. These records shall serve as supporting data in order to determine the need for and preparation of requests for federal assistance. C. Expenditure of Federal Funds Federal funds provided to the state as a result of a Presidential Declaration will be coordinated through the Governor or his designee. Use of federal funds is subject to verification and state and federal audit. State agencies, local governments and private agencies/organizations are responsible for establishing reporting and accounting systems for emergency and disaster purposes. Federal law prohibits the duplication of benefits. Individuals, businesses or other entities shall not receive federal disaster assistance when compensation for the loss has been received from insurance or other sources. Discrimination against persons on the basis of age, color, economic status, nationality, race, religion, sex or handicap in the administration of emergency services or disaster relief is prohibited. X. Development and Maintenance of the Plan This plan is the principal source of documentation for the City of Milton’s emergency management responsibilities. Each primary City department has the responsibility for developing and maintaining the respective ESF(s) for this plan. Overall coordination of the planning process resides with the Emergency Manager. This responsibility extends to timely plan updates and revisions. For the plan to be effective, those who will implement it must understand its contents. Thus, the Emergency Manager or designee will brief the appropriate officials on their roles in emergency management. He or she (or designee) will also brief newly employed/elected officials as they assume their duties. The Emergency Manager (or designee) will conduct an annual review of this plan by all agencies. Officials and Department Heads can recommend changes or provide information at any time. However, the Emergency Manager must approve any changes, and in compliance with City Ordinance, the revision shall be approved by the Mayor and Council. This plan or any portions thereof will be activated by the order of the Mayor through the City Manager. For training purposes and exercises, the Emergency Manager may activate this plan to ensure a continuous readiness posture. - 29 - This plan will be undated as required based on deficiencies identified through drills and exercises, changes in local government structure, technological changes, etc. It will also undergo an annual review to ensure that it is still in compliance with current law, professional practice and corresponds with the current capabilities of the City of Milton and its public safety partners. This plan will become effective upon the date it is approved and signed by the Mayor and Council of the City of Milton. - 30 - EMERGENCY SUPPORT FUNCTION ANNEXES - 31 - Emergency Support Function 1 Transportation I. Introduction This Emergency Support Function (ESF) supports State/Federal response plan ESF 1 (Transportation). It is also subordinate to the AFCEMA ESF if the City activates the county emergency management function. The Department of Public Works (and its routine subcontractors) is responsible for coordination of transportation resources, assisting with evacuation and mobilizing transport of personnel, supplies, and equipment. II. Purpose The purpose of ESF 1 is to provide coordination of department resources in order to assist with evacuation and transport of personnel, supplies and equipment during a natural disaster, incident of terrorism/weapons of mass destruction, violence at educational facilities, civil disturbances and other unusual occurrences (State Standard 5.17.p). III. Responsibility A. Primary- Public Works B. Support AGENCY RESOURCE Police and Fire Department Personnel, Vehicles IV. Concept of Operations A. The Department of Public Works will coordinate with appropriate City departments to ensure operational readiness. They will develop and maintain a Standard Operating Plan (SOP) in preparation for the activation of this ESF. B. Transportation will be coordinated with the Milton Department of Public Works will ensure the transportation infrastructure is adequate to meet transport needs. C. The Department of Public Works will designate a primary and alternate emergency support function coordinator for this ESF and will coordinate with the other ESFs to ensure that their task is safely and efficiently carried out. D. Emergency operations necessary for the performance of this ESF include, but are not limited to: - 32 - 1. Mitigation/Preparedness a. Develop a coordinated approach among and between designated City departments and organizations and identify available resources; b. Locate areas likely to contain citizens with special needs; c. Establish a system to respond to requests for transportation assistance; and d. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Respond to assistance requests from the Milton Police and Fire Departments requiring transportation support; b. Assist other City departments in determining the most viable available transportation networks to, from, and within the emergency or disaster area; c. Obtain volunteer transportation services to meet additional transportation needs; d. Coordinate public information with and provide updates for ESF-15, External Affairs; e. Continue to render transportation support as long as the situation exists; f. Maintain financial records on personnel, supplies and other resources utilized and report expenditures to ESF 7 and MDPS upon request; and g. Resume day-to-day operations. V. Succession of Authority The Department of Public Works shall provide an Emergency Coordinator and Alternate to meet the responsibilities of the department. The designee(s) shall represent the department during an emergency or disaster and provide for operational support in the Emergency Operations Center when requested by the Emergency Manager. VI. AFCEMA Response In the instance that the Emergency Manager and the City Manager decide that an emergency/disaster is beyond the routine capabilities of the City resources, the City may contact AFCEMA for assistance. In this instance, the Milton Public Works Emergency - 33 - Coordinator or Alternate shall be directed to serve as a liaison with AFCEMA in the performance of this ESF. VII. State Response A. The Georgia Department of Transportation (GA DOT) can coordinate emergency or disaster response as authorized through a State Declaration to assist local governments with personnel, equipment, operations, and maintenance. B. GA DOT can provide financial assistance to local departments for transportation services and issue necessary rules and regulations. - 34 - Emergency Support Function 2 Communications I. Introduction This Emergency Support Function (ESF) supports State/Federal response plan ESF 2 (Communications). This ESF includes: information and reporting; surveillance of threatening conditions; 24-hour radio, teletype and telephonic capability; and activation of the Emergency Alert System (EAS). The City of Milton and/or AFCEMA provides assistance for this ESF including the utilization of equipment and personnel to coordinate and disseminate information before, during and after an emergency or disaster. If Communications become overburdened or destroyed, other resources shall be used to: augment City communication and warning systems and to disseminate instructions and operational guidance. In the City of Milton, Communications is coordinated by the Alpharetta E-911 Dispatch Center, and thus provides 24 hour radio, teletype and telephonic capability; and activation of the Emergency Alert System (EAS). II. Purpose To provide communications, surveillance and warning coordination among City, state and other local agencies and organizations to save lives and protect property. III. Responsibility A. Primary – Alpharetta E-911 Dispatch B. Support AGENCY RESOURCE AFCEMA Communications, Vehicles, Equipment IV. Concept of Operations A. Per the current Inter-Governmental Agreement designation the standards of performance for the communications contract service, the City of Alpharetta E- 911 Dispatch will be responsible to coordinate with appropriate agencies and organizations to ensure operational readiness before, during and after an emergency, natural disaster, incidents of terrorism/weapons of mass destruction, violence at educational facilities, civil disturbances and other unusual occurrences. Communications will develop and maintain a Standard Operating Plan (SOP) (State Standard 5.17.a). - 35 - B. Communications will initiate actions appropriate to the functions of communications before, during and after an emergency or disaster. Every effort will be made to support City equipment and personnel needs. C. Dispatch communications and warning network will be maintained to provide City-wide emergency alert communications. Advisories will be made through local communication networks to alert the City to conditions. These advisories will be received from the National Weather Service (NWS). As the imminent threat of a disaster warrants, warning systems will be employed until stable conditions return. D. Communications will be maintained between the City of Milton public safety personnel and Alpharetta Dispatch, the Atlanta Fulton County Emergency Management Agency (AFCEMA), Georgia Emergency Management Agency (GEMA) and other local Emergency Management Agencies to coordinate and provide guidance and assistance. E. Agreements and contracts will be maintained to ensure equipment and system maintenance on a 24-hour-a-day basis. Alternate communications systems shall be maintained and tested for back up capability. F. Emergency operations necessary for the performance of this function include, but are not limited to: 1. Mitigation/Preparedness a. Recruit, train, and designate radio operators to operate equipment in the Communications Center; b. Develop a plan for the use of alternate or backup systems; c. Provide reliable communication links for federal, state, and local emergency and disaster warning systems to ensure an integrated communication network; d. Monitor operating conditions; and e. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Maintain constant two-way communication with City departments and appropriate state agency emergency operation systems; - 36 - b. Provide communication systems assistance in order for officials to receive emergency information and communicate decisions; c. Operate Emergency Alert System (EAS); d. Arrange for alternate communication system to replace systems that become inoperable in order to maintain contact with Emergency Operations Centers (e.g., Georgia Emergency Management Center, and other local jurisdiction’s emergency management agencies), as capabilities allow; e. Coordinate public information with and provide updates for ESF 15, External Affairs; f. Maintain financial records on personnel, supplies, and other resources utilized and report expenditures upon request; and g. Resume day-to-day operations. V. SUCCESSION OF AUTHORITY Alpharetta Department of Public Safety shall provide an Emergency Coordinator and an Alternate to meet responsibilities of the department. Designees shall represent the department in an emergency or disaster and provide for operational support in the Emergency Operations Center when requested. VI. REFERENCES The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93- 288, as amended. - 37 - Emergency Support Function 3 Public Works I. Introduction This Emergency Support Function (ESF) supports State/Federal response plan ESF 3 (Public Works and Engineering). ―Public Works‖ refers to water and sewer services, including temporary restoration of water systems and provision of water for fire fighting. Engineering activities include: supporting ice, snow, and debris removal; determining structural safety of damaged buildings, bridges, and highways; and coordinating repairs to public facilities and appropriate construction service (i.e. electrical, plumbing and soils). The Department of Public Works assumes this responsibility. An emergency or disaster may cause unprecedented property damage. Homes, public buildings, bridges, and other facilities may have to be reinforced or demolished to ensure safety. Debris may make streets and highways impassable. Public utilities may be damaged and become partially or fully inoperable. Such a disaster may affect the lives of response personnel, preventing restoration of essential services. Equipment may also be damaged or inaccessible. State assistance may be required to identify and deploy resources from outside the affected area to ensure a timely, efficient, and effective response. If alternate power supplies are not adequate, a critical water shortage may develop which can be met through transporting water into affected areas in tanker trucks or by using portable water treatment facilities with local surface supply. II. Purpose To establish priorities for the control of water resources and use of sewer facilities and provide for coordination of engineering resources and expertise in an emergency or disaster. To ensure that critical City-maintained infrastructure (such as roads and bridges) are kept operational and passable for all emergency vehicles, for public/evacuation access, and for general municipal operations. III. Responsibility A. Primary – Public Works B. Support AGENCY RESOURCE Police and Fire Department Vehicles, Equipment, Personnel - 38 - IV. Concept of Operations Public Works (Water/Sewer) A. The Department of Public Works will coordinate with appropriate agencies and organizations to ensure operational readiness. Public Works will develop and maintain a Standard Operating Plan (SOP). B. Public Works will provide overall guidance concerning water supply matters, sewage treatment and disposal to the City of Milton. They will be the primary coordinating point with the Fulton County Department of Public Works and other surrounding jurisdictions. Protection of health will be an overriding consideration in water conservation and treatment/disposal of sewage. C. Essential water needs will be identified, along with measures for conservation, distribution and use of water. Regulatory standards for the treatment and disposal of waste will be maintained by the Fulton County Department of Public Works, but the City Department of Public Works shall coordinate with them in the event of an emergency and on a regular basis (as needed for normal City Operations). D. Milton Public Works will provide personnel, supplies, equipment and facilities at the request of the Public Works Emergency Coordinator. E. Emergency Operations necessary for the performance of this function may be tasks primarily assigned to Milton Public Works or to Fulton County Public Works. In the case of the latter, Milton Public Works shall coordinate these functions with the County to ensure preparedness and response/recovery operations. These tasks include, but are not limited to: 1. Mitigation/Preparedness a. Develop policies for conservation, distribution and use of water and other duties routinely maintained by the Milton Department of Public Works; b. Identify, locate and maintain a list of chemicals and/or stockpile chemicals for portability of water supply; c. Establish and ensure the enforcement sewage treatment and disposal standards; and d. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Establish priorities to repair damaged water/sewer systems and - 39 - coordinate provision of temporary, alternate or interim sources of water/sewer; b. Identify supporting products and services such as casing, pipes, pumps, valves, generators, cables, staff and transportation to facilitate industry response; c. Implement requirements for water priorities and allocations; d. Assist water suppliers with obtaining specialized personnel, equipment and transportation to repair or restore water systems; e. Provide technical assistance on water and sewer systems; f. Monitor repair and restoration of water/sewer systems; g. Establish and maintain coordination with support agencies and organizations for emergency priorities, repair and restoration; h. Monitor restoration operations until services are restored; i. Coordinate public information with and provide updates for ESF 15 External Affairs; j. Maintain financial records on personnel, supplies and other resources utilized and report expenditures to ESF 7 and upon request to the Emergency Manager; and k. Resume day-to-day operations. - 40 - Engineering (Roads/Bridges/Facilities) A. The Department of Public Works will coordinate with appropriate agencies and organizations to ensure operational readiness of engineering services. Public Works will develop and maintain Standard Operating Procedures (SOPs). B. Assistance includes: provision of personnel and equipment to save lives; protect health and safety throughout response; emergency clearance of debris in damaged areas; temporary designation/construction of access routes (roads, streets, bridges, waterways and facilities) necessary for rescue personnel; technical assistance and evaluation for demolition of unsafe structures; engineering services, construction management and inspection; and emergency contracting. C. Emergency Operations necessary for the performance of this function include, but are not limited to: 1. Mitigation/Preparedness a. Develop SOPs; b. Establish liaison with support agencies and organizations; c. Maintain an inventory of equipment and supplies required to sustain emergency operations and respective suppliers; d. Establish operational priorities for restoration of services and resources; and e. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Participate in rapid damage assessment to determine potential workload; b. Maintain liaison with support agencies and organizations regarding repair and restoration priorities; c. Obtain necessary response resources and arrange for engineering and construction resources; d. Provide engineering, contracting and procurement assistance for emergency debris clearance, demolition, public works repair and water supply; e. Monitor restoration operations; - 41 - f. Coordinate public information with and provide updates for ESF 15, External Affairs; and g. Maintain financial records on personnel, supplies and other resources utilized and report expenditures to ESF 7 and upon request to Emergency Manager. V. Succession of Authority The Department of Public Works shall provide an Emergency Coordinator and an Alternate to meet emergency responsibilities of the City. The designees shall represent the department in an emergency or disaster and provide for operational support in the Emergency Operations Center when requested by Emergency Manager. VI. References A. Georgia Water Quality Control Act, Official Code of Georgia Annotated (O.C.G.A.) § 12-5-20 et seq. B. Georgia Comprehensive Solid Waste Management Act, O.C.G.A. § 12-8-20 et seq. - 42 - Emergency Support Function 4 Firefighting I. Introduction This Emergency Support Function (ESF) supports State/Federal response plan ESF 4 (Firefighting). Assistance under this function shall include actions taken through the application of equipment, staffing and technical expertise to suppress fires. The Milton Fire Department is responsible for administering this function and suppression of all fires, including those involved in a declared disaster. Milton Fire suppresses fires through a network of City stations and automatic/mutual aid agreements with other local jurisdictions. In the instance that an EOC is activated due to the severity of an emergency, assistance is coordinated through the Department representative assigned to the EOC. II. Purpose To provide comprehensive fire suppression services in an effort to control rural and wild land/urban interface fires. III. Responsibility A. Primary – Milton Fire Department B. Support AGENCY RESOURCE Police Department Personnel/Administrative Support IV. Concept of Operations A. The Milton Fire Department will coordinate with appropriate agencies and organizations to ensure operational readiness. The Milton Fire Department will develop and maintain a Standard Operating Plan (SOP) that will cover routine and extraordinary incident management procedures. B. City wide responses to fires approaching a State of Emergency will be coordinated by the Emergency Manager in the City EOC through the deployment of the Incident Command System. The Fire Chief or his/her designee will maintain operational control of the incident. - 43 - C. Fire situation reports for the affected area(s) will be directed to the Battalion Chief (or the on-scene incident commander) who will then: 1. Inform the Fire Chief, the Emergency Manager, and the City Manager of imminent fire emergency/disaster situations; 2. Implement mutual aid agreements as the situation dictates; 3. Monitor fire suppression activities in the affected area(s); 4. Provide fire forecasts; and 5. Coordinate deployment of available fire control resources. D. The Emergency Manager is responsible for requesting state support in accordance with current emergency management protocols when a fire exceeds local capabilities. E. The Fire Chief is responsible for the development, implementation, and administration of all fire programs as well as mutual aid agreements. F. The emergency operations necessary for the performance of this function include, but are not limited to: 1. Mitigation/Preparedness a. Keep fully informed on weather and fire danger; b. Keep personnel and equipment in a state of readiness; c. Perform fire prevention activities; and d. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Fight fires with all available resources; b. Monitor and ―mop-up‖ all fire until completely suppressed; c. Coordinate public information with and provide updates for ESF 15, External Affairs; d. Maintain financial records on personnel, supplies, and other resources utilized and report expenditures to ESF 7; and - 44 - e. Provide damage assessment in burned area(s). 3. De-Escalation Procedures The Milton Fire Department in conjunction with the other relevant ESFs, shall, at the direction of the Emergency Manager, initiate and manage de- escalation procedures when the situation has returned to a normal operational level. Primarily, de-escalation may begin when it appears that the initializing event has ended and there is no longer a serious threat to public safety and the effects of the emergency no longer pose a danger to the Milton community. The de-escalation process may include, but is not necessarily limited to: o The return of personnel to their normal operating schedules and activities; o The closing of the EOC and/or Incident Command Post; and o Completion of all necessary reports (including operational debriefings, incident reports and so on). The de-escalation procedures need not wait until all recovery activities are completed, but rather, shall begin when the primary operation of City departments drops back to their routine levels. At this point, municipal departments may focus on short-term recovery goals such as helping to return citizens to their residences and reopening businesses. The Milton Fire Department may also be called on to assist in long-term recovery and mitigation activities V. Succession of Authority The Milton Fire Department shall provide an Emergency Coordinator and Alternate to meet the responsibilities of the department and to support the Emergency Manager and the City Manager in emergency operations and planning. During an emergency, the Battalion Chief of the Fire Department shall act as the emergency coordinator for on- scene activity. The designee shall represent the department in an emergency or disaster and provide for operational support in the EOC when requested by the City Manager. - 45 - Emergency Support Function 5 Emergency Management I. Introduction This Emergency Support Function (ESF) supports State/Federal response plan ESF 5 (Emergency Management). ESF 5 provides the core management and administrative functions in support of all primary City departments with Emergency Support Functions. ESF 5 will also incorporate the information, planning, and homeland security functions during an emergency. Information and Planning involves collection and dissemination of information by the Emergency Manager, the Police, and the Fire Department. All primary City departments with Emergency Support Functions will provide information to assist with this function during an emergency or disaster. During activation of the Emergency Operations Center (EOC) this function is considered Intelligence (Intel). The Emergency Manager, at the direction of the City Manager, assumes responsibility for crisis management and consequence management. Crisis Management includes measures to identify, acquire, and plan for the use of resources in anticipation, prevention, and/or resolution of a threat, a terrorist act, or a natural disaster. Technical operations and consequence management may support crisis management response concurrently. Consequence Management includes measures to protect public health and safety, restore essential services, and provide emergency assistance to the private sector and individuals affected by the consequences of terrorism or a natural disaster. II. Purpose Emergency Support Function (ESF) 5 – Emergency Management is responsible for supporting overall activities of the City Government for domestic incident management. ESF 5 provides the core management and administrative functions in support of an Emergency Operations Center (EOC), Incident Command Post, Area Command Posts, and Joint Field Office (JFO) operations. ESF 5 serves as the support ESF for all City of Milton departments and agencies across the spectrum of domestic incident management from prevention to response/recovery. ESF 5 facilitates information flow in the pre- incident prevention phase in order to place assets on alert or to preposition assets for quick response. During the post-incident response phase, ESF 5 transitions and is responsible for support and planning functions. ESF 5 activities include those functions that are critical to support and facilitate multi-agency planning and coordination for operations involving potential and actual incidents of significance. This includes alert and notification, coordination of the deployment and staffing of the City emergency response - 46 - teams, incident action planning, coordination of operations, logistics and material, direction and control, information management, facilitation of requests for mutual aid assistance, resource acquisition and management (to include allocation and tracking), worker safety and health, facilities management, financial management, and other support as required. III. Responsibility A. Primary – Emergency Manager B. Support - Multiple AGENCY RESOURCE Milton Fire and Police Departments Operations/Support Services Finance Department Coordinator and/or Alternate Public Works Coordinator and/or Alternate Community Development Coordinator and/or Alternate Human Resources Coordinator and/or Alternate Information Technology Coordinator and/or Alternate IV. Concept of Operations A. ESF 5 provides a trained and experienced staff to fill management positions in the Command, Operations, Planning, Logistics, and Finance/Administration Sections of the Emergency Operations Center and/or to represent the City of Milton in the event that the AFCEMA EOC is opened. B. The EOC staffed by ESF 5 and other ESFs when activated, monitors potential or developing incidents, and supports the efforts of regional and field operations C. The Incident Command Post, staffed by ESF 5 and/or qualified field personnel of other ESFs as required, coordinates operations, and situational reporting until the EOC is operational. V. Organizational Structure A. Command Support ESF 5 supports the command function by providing incident action planning capabilities, information, administrative, logistics, and finical support functions. When appropriate, ESF 5 activates the Safety Officer to provide appropriate staff to coordinate and implement the safety functions required by the command staff. - 47 - The Safety Officer will be a representative of Fire Services assigned to the Emergency Management Team which comprises ESF 5. B. Operations The Milton Police or/and Fire Departments provides staff for the Operations Section Chief and Operations Branch Director positions to coordinate the Human Services, Infrastructure Support, Emergency Services, and Mitigation and Community Recovery Branches (various ESF’s also provide key staff for these areas), processes requests for assistance, and initiates and manages the mission assignment. Members of the City’s Finance Department assigned to the Emergency Management Team which comprises ESF 5 will be responsible for all reimbursement agreements. C. Planning ESF #5 provides the Planning Section Chief and Planning Branch Director positions. ESF #5 provides for the collection, evaluation, dissemination, and use of information regarding incident prevention and response actions and the status of resources during any natural disaster, incident of weapons of mass destruction/terrorism, violence at educational facilities, civil disturbances, and any other unusual incident that exceed the normal emergency response parameters of Milton Police, Fire and Public Works. The Planning Section is responsible for the City of Milton incident action planning process. This includes preparing and documenting incident priorities, establishing the operational period and tempo, and developing contingency, long-term, demobilization, and other plans related to the incident as needed. The Planning Section also coordinates with Homeland Security representatives and technology services agencies with special technical capabilities to request support for geospatial intelligence, modeling, and forecasting. The Planning function may include collection of any and all casualty, damage- loss and resource usage reports that may be generated as a part of the emergency operation and shall be made available to the ESF 15/JIC (External Affairs) as needed (State Standard 5.17.e). Additionally, under the auspices of the Planning function of ESF #5, after normal operations are resumed (though not necessarily after all long-term recovery activities are completed), the Emergency Manager shall ensure a full after-action review of the operation. This process shall be used to identify any deficiencies as well as best-practices in the Milton response to the incident. A report detailing the operation shall be complied and made available to City Staff and the public in accordance with current open records laws (State Standard 5.17.o). - 48 - D. Logistics ESF 5 provides staff for the Logistics Section Chief to manage the control and accountability of City supplies and equipment, resource ordering, delivery of equipment, supplies, and services, resource tracking, facility location and operations, transportation coordination, information technology systems services, and other administrative services. The Logistics Section coordinates closely with ESF 7 – Resource Support. E. Finance / Administration ESF 5 provides staff for the Finance and Administration Section Chief to monitor funding requirements and incident costs. Two members of the City’s finance department are assigned to the Emergency Management Team which comprises ESF 5. VI. Succession of Authority The City Manager shall designate an Emergency Manager and Alternate to meet emergency responsibilities of the City. The designee(s) shall represent the City during an emergency or disaster and provide for operational support in the EOC when activated. The Emergency Manager and his / her alternate must be certified Emergency Managers as outlined by GEMA (or any recognized similar credentialing system). VII. State Response A. In a State Declaration, GEMA and FEMA will provide support for ESF 5 functions. - 49 - Emergency Support Function 6 Mass Care, Housing and Human Services I. Introduction This Emergency Support Function (ESF) supports State/Federal response plan ESF 6 (Mass Care, Emergency Assistance, Housing and Human Services). This ESF encompasses: sheltering, feeding, first aid at mass care facilities and designated sites, and Disaster Welfare Inquiry (DWI) to reunite families or inform family members outside the disaster area. The Emergency Manager has primary responsibility for ensuring this function is fulfilled, but the primary planning for Mass Care falls under the auspices of AFCEMA. II. Purpose To ensure coordination of efforts to provide mass care (e.g., sheltering and feeding), operate the DWI System and provide emergency first aid in mass care facilities. III. Responsibility A. Primary – Emergency Manager B. Support AGENCY RESOURCES Community Development Vehicles, Personnel, Facilities IV. Concept of Operations A. The Emergency Manager will coordinate with appropriate agencies and organizations to ensure operational readiness and will develop and maintain a Standard Operating Plan (SOP) and will coordinate with community groups and support agencies to fulfill this function. B. Emergency shelter, mass shelter, or other shelters are provided during and after an emergency or disaster where individuals are housed as a result of evacuation or— on a limited scale—pending repair of owner dwellings. An emergency shelter is not intended for prolonged periods of occupancy. The provision of emergency shelter for victims includes: the use of pre-disaster designated shelter sites in existing structures, creation of temporary facilities and use of similar facilities outside the affected area. C. The provision for feeding disaster victims and emergency workers via fixed sites, mobile feeding units and bulk food distribution can be accomplished in coordination with the American Red Cross and other volunteer organizations. - 50 - Operations will be based on nutritional standards and include special dietary requirements of persons with special needs. D. Emergency first aid services will be provided to disaster victims and workers at all mass care facilities and designated sites within the disaster area. First aid will be available to supplement emergency health and medical services established to meet victims' needs. E. ESF 6 will aid in reunification of family members within the affected area who are separated at the time of emergency or disaster. F. Requests for emergency clothing, bedding and other items lost, damaged or destroyed as a result of an emergency or disaster can be forwarded to volunteer organizations. G. Mass care shelter facilities will receive priority consideration for logistical and accessibility support requirements and structural inspections to ensure health and safety of victims. H. The emergency operations necessary for the performance of this ESF may include, but are not limited to: 1. Mitigation/Preparedness a. Develop memorandums of understanding with volunteer organizations and the American Red Cross; b. Identify and survey shelters to ensure sufficient space and services for victims and essential workers; c. Maintain a list of shelter managers and train personnel in all phases of shelter management; d. Prepare shelter management kits (e.g., registration forms and logs); e. Develop Memorandums Of Understanding (MOUs) with vendors and public information materials to support shelter operations; and f. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Manage and operate shelters through the use of an outside organization and in coordination with the City’s Emergency Management function; - 51 - b. Provide mobile feeding and meals at fixed feeding locations; c. Distribute donated goods and potable water; d. Provide DWI services; e. Secure personnel and operate shelters, feeding units, emergency first aid services, and DWI; f. Secure transportation; g. Establish communications between shelters, feeding units, emergency first aid services, and volunteer location(s); h. Close and restore shelters to pre-emergency conditions; i. Coordinate public information with and provide updates for ESF 5, Information and Planning; j. Maintain financial records on personnel, supplies, and other resources utilized and report to ESF 7; and k. Resume day-to-day operations. V. Succession of Authority The Emergency Manager shall coordinate with AFCEMA to meet emergency responsibilities of the agency and organization. The designee shall represent the department in an emergency or disaster and provide for operational support in the Emergency Operations Center. VI. State Response A. The American Red Cross (ARC) Operations, at their State Headquarters, can direct the activities of the State Mass Care housing and human services (ESF #6) and represent ARC on the Catastrophic Disaster Response Group (CDRG) at GEMA. B. The Governor may request federal Individual and Family Grant Program funding to assist individuals and families who, as a result of a major disaster, are unable to meet necessary or serious needs. VII. References - 52 - A. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended B. ARC Board of Governors’ Disaster Services Policy Statement of July 1977. - 53 - Emergency Support Function 7 Resource Support I. Introduction This Emergency Support Function (ESF) supports and corresponds to ESF 7 (Logistics Management and Resource Support) in the State and Federal Response Plans. There may be shortages of supplies and equipment necessary for responding to an emergency or disaster. This ESF addresses the necessity to evaluate, locate, procure, and provide essential materials and resources. This ESF is the responsibility of the City’s Finance Department. II. Purpose The purpose of ESF 7 is to provide for an expedient approval and purchase of supplies and equipment essential to emergency or disaster operations, but not available through normal purchasing and ordering processes. III. Responsibility A. Primary – Finance Department B. Support AGENCY RESOURCES Emergency Manager Personnel IV. Concept of Operations A. Finance will coordinate with appropriate agencies and organizations to ensure operational readiness. Finance will develop and maintain a Standard Operating Plan (SOP). B. Emergency assistance will consist of a cooperative effort between Finance and each City department with primary and support ESF responsibilities in order to facilitate borrowing, renting, leasing, and purchasing emergency items. C. Finance is responsible for the implementation and administration of procurement activities necessary to support emergency operations of City departments. D. All other City departments will be responsible for requirements to maintain emergency operations and inventory. - 54 - E. The Emergency Coordinator for each department will provide information on purchase request needs and will assume responsibility for reimbursement of items utilized by the department in an emergency or disaster. The cost will be absorbed by the department through budget approval or reimbursement arrangements. All requested logistical resource support will be provided for immediate emergency operations. F. Reasonable efforts will be made to borrow, rent, or lease equipment. Purchases will be made only with the joint approval of the appropriate Emergency Coordinator and Finance Emergency Coordinator and at the discretion of the City Manager or his/her designee. G. Each City department will prepare Standard Operating Procedures (SOPs) for implementation utilizing available personnel, equipment, and resources. H. Emergency operations necessary for the performance of this function include, but are not limited to: 1. Mitigation/Preparedness a. Develop procedures for recording expenditures for personnel and resources; b. Enter agreements to ensure prompt resource support where necessary; and c. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Provide procurement support for logistical requirements of departments responding; b. Alert departments whose personnel, equipment, or other resources may be available; c. Locate, procure, and issue necessary resources to City departments; d. Coordinate public information with and provide updates for ESF 5, Emergency Management; - 55 - e. Maintain financial records on personnel, supplies, and other resources utilized and report expenditures to the Emergency Manager upon request; f. Continue to conduct procurement activities as long as necessary; and g. Resume day-to-day operations. V. Succession of Authority The Finance Department shall provide an Emergency Coordinator and Alternate to meet the emergency responsibilities of the department. The Finance designee(s) shall represent the department in an emergency or disaster and provide for operational support in the Emergency Operations Center when requested by the City Manager or the Emergency Manager. VI. State Response A. The Georgia Emergency Management Agency (GEMA) will provide State government support for procurement activities. Procurement will be made in accordance with state and federal laws and regulations. B. State and Federal laws and regulations authorize emergency purchasing under any ―situation of unusual and compelling urgency.‖ All procurement actions made at the request of state agencies in support of the plan will be in accordance with GEMA statutory and administrative requirements and accomplished using appropriate fund citation/reimbursement procedures. - 56 - Emergency Support Function 8 Health and Medical Services I. Introduction This Emergency Support Function (ESF) supports the State/Federal response plan ESF 8 (Public Health and Medical Services). This function consists of health and medical services and resources. The Milton Fire Department will assume primary responsibility for this function. This ESF involves coordination and/or service delivery in three areas: A. Medical Care - Emergency Medical Services (EMS), specialized medical care, pharmaceutical, as well as doctors, nurses, technicians, supplies, equipment, hospitals, clinics, first aid stations, facilities, immunization, and other medically related services; B. Environmental Health - staffing, supplies and equipment essential to: (1) prevent communicable diseases and contamination of food and water, and (2) develop and monitor health information, inspection and control of sanitation measures, inspection of individual water supplies, disease vector and epidemic control, laboratory testing, facility and shelter inspections; and C. Crisis counseling, grief assistance, and rehabilitation services - professional personnel, services, and facilities to relieve mental health problems of victims caused or aggravated by an emergency or disaster or the aftermath, and rehabilitation services, including accessibility determinations of shelter facilities. II. Purpose To coordinate and/or deliver medical, environmental health, rehabilitation, and mental health services; to facilitate and/or seek private resources; and to supplement disrupted or overburdened service delivery personnel and resources to relieve suffering and/or trauma of victims. III. Responsibility A. Primary – Milton Fire Department (via Fulton County) B. Support AGENCY RESOURCE Human Resources Personnel, Employee health programs - 57 - IV. Concept of Operations A. Milton Fire Department will coordinate with appropriate county departments and organizations to ensure operational readiness. B. Milton Fire Department will facilitate and coordinate medical care, public health, environmental services, and accessibility C. Milton Fire Department can manage crisis counseling and mental health assistance in coordination with the American Red Cross (ARC), local religious organizations and private agencies/organizations. In the case of an airline accident, federal law designates the American Red Cross as the coordinator of crisis counseling and mental health services. In this case, Milton Fire Department will coordinate with the ARC and render assistance as requested. D. Emergency operations necessary for the performance of this function include, but are not limited to: 1. Mitigation/Preparedness Expand relationships with professional associations and private agencies/organizations that may be of assistance in medical, environmental health, mental health, and rehabilitation services; Identify, train, and provide technical assistance to professional staff and volunteers of emergency medical, environmental health, mental health, and rehabilitation services; and Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Support emergency or disaster medical, environmental health, mental health, and rehabilitation needs with available personnel and resources; b. Coordinate, deliver, and/or manage emergency medical, environmental health, mental health, and rehabilitation services for victims including medical services for people with special needs; c. Manage crisis counseling and mental health assistance; - 58 - d. Provide representation to designated shelters and other facilities for the provision of health and medical services to disaster victims; e. Coordinate public information with ESF 15 and provide updates for ESF 5, Emergency Management; f. Maintain financial records on personnel, supplies, and other resources utilized and report expenditures to ESF 7; and g. Resume day-to-day operations. V. Succession of Authority The Milton Fire Department shall provide an Emergency Coordinator and Alternate to meet the emergency responsibilities of the department. The Fire Chief’s designee(s) shall represent the department in an emergency or disaster and provide for operational support in the EOC when requested by the City Manager and/or the Emergency Manager. VI. State Response In a State Declaration, state agencies are authorized to provide local governments with emergency personnel, equipment, facilities, and supplies essential to save lives and to preserve or protect public health and safety. VII. References Georgia Emergency Management Act of 1981, as amended, Official Code of Georgia Annotated § 38-3-22(b) (6) - 59 - Emergency Support Function 9 Search and Rescue I. Introduction This Emergency Support Function (ESF) supports the State/Federal response plan’s ESF 9 (Search and Rescue). Search and Rescue includes air, ground, and water searches for lost or missing persons and rescue of endangered, sick, or injured persons. The Milton Fire Department will assume primary responsibility for this function. II. Purpose The purpose of ESF 9 is to provide coordination of City resources for search and rescue operations during an emergency or disaster. III. Responsibility A. Primary – Milton Fire Department B. Support AGENCY RESOURCES Milton Police Department Personnel, Equipment, Dogs IV. Concept of Operations A. The Milton Fire Department will coordinate with appropriate departments and organizations to ensure operational readiness. Milton Fire Department will develop and maintain a Standard Operating Plan (SOP). B. The Milton Fire Department is responsible for the coordination of search and rescue activities. The Department will integrate personnel and resources available from other departments, local jurisdictions, and organizations. C. If there is an emergency or disaster, the Milton Fire Department is responsible for the activation of plans and appropriate use of personnel and equipment for search and rescue before requesting state assistance. D. Emergency operations necessary for the performance of this function include, but are not limited to: - 60 - 1. Mitigation/Preparedness a. Establish and maintain Search, Rescue, and Recovery standards; b. Recruit, train personnel to serve in a search and rescue capacity; c. Develop record reporting procedures to reflect local and state assistance; d. Establish and maintain search and rescue support and reporting procedures; e. Promote a survival education program for the public; and f. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Modify aspects of this ESF that prove impractical; b. Coordinate public information with ESF 15 and provide updates for ESF 5, Emergency Management; c. Maintain financial records on personnel, supplies and other resources utilized and report expenditures to ESF 7; and d. Resume day-to-day operations. V. Succession of Authority The Milton Fire Department shall provide an Emergency Coordinator and Alternate to meet the emergency responsibility of the department. The Fire Chief’s designee(s) shall represent the agency in an emergency or disaster and provide for operational support in the Emergency Operations Center when requested. VI. State Response The Georgia Emergency Management Agency (GEMA) is authorized to provide state assistance as emergency protective measures. The GEMA Director will consult with the FEMA Regional Director on federal assistance requests. Upon federal approval, assistance will be coordinated through GEMA. - 61 - VII. References The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended. - 62 - Emergency Support Function 10 Hazardous Materials I. Introduction This Emergency Support Function (ESF) supports State/Federal response plan ESF 10 (Oil and Hazardous Materials Response). An emergency or disaster could result from hazardous materials including radiological materials being released into the environment. Fixed facilities (e.g., chemical plants, laboratories, operating hazardous waste sites) which produce, generate, use, store, or dispose of hazardous materials, including radioactive materials, could be damaged so that spill control apparatus and containment measures are not effective. Hazardous materials that are transported may be involved in rail accidents, highway collisions, and waterway and airline mishaps. The Milton Fire Department assumes responsibility for this function and will either cover the responsibilities themselves or ensure that this ESF is managed through a mutual/automatic aid partner. If an emergency or other disaster does not cause an actual hazardous material release, there may be concern about facilities located in or near the affected area. These facilities will need to be assessed and monitored. Information submitted in compliance with Title III of the Superfund Amendments and Reauthorization Act (SARA Title III), Clean Air Act Amendments of 1990, Oil Pollution Act (OPA) of 1990 and Hazardous Materials Transportation Uniform Safety Act of 1990 will be useful in identifying such facilities. II. Purpose The purpose of ESF 10 is to provide for a response by City departments to minimize adverse effects on the population and environment resulting from the release of or exposure to hazardous materials. III. Responsibility A. Primary – Milton Fire Department B. Support AGENCY RESOURCE Milton Police Department Communications, Personnel Public Works Equipment, Personnel - 63 - IV. Concept of Operations A. Milton Fire Department will coordinate with appropriate agencies and organizations to ensure operational readiness. They will develop and maintain a Standard Operating Plan (SOP). B. Milton Fire Department will coordinate, integrate, and manage overall the City’s efforts to detect, identify, contain, clean up, dispose of, or minimize releases of oil or hazardous substances and prevent, mitigate, or minimize the threat of potential releases. Milton Fire Department can provide expertise on environmental effects of oil discharges, releases of hazardous substances, pollutants, contaminants, and environmental pollution control techniques through the assistance of outside agencies. In order to ensure efficient response, damage information must be gathered quickly, analyzed and response priorities established as soon as possible. C. Milton Fire Department is responsible for coordination of City departments and responding agencies in response to an incident involving a hazardous materials incident. D. Milton Fire Department is also responsible for training first responders in dealing with a hazardous materials incident as appropriate or deemed necessary by mutual/automatic aid. E. Private industries with hazardous materials must comply with SARA Title III and advise DNR of spills, accidents and other situations that cannot be controlled effectively. F. Milton Fire Department assumes responsibility for the protection and well-being of City residents. However, owners, shippers, and utility companies are responsible for clean up and containment. The Milton Fire Department will respond to hazardous materials incidents of all types and sizes make initial assessments as to severity/magnitude of the situation and take appropriate first responder protection measures to prevent or minimize injuries and property damage. G. The emergency operations necessary for the performance of this function include, but are not limited to: 1. Mitigation/Preparedness a. Prepare an inventory of existing threats and facilities list; b. Plan for responses to hazardous materials incidents; - 64 - c. Develop detailed procedures for identification, control, and cleanup of hazardous materials through their own resources or via mutual/automatic aid partners; d. Identify training for response personnel through GEMA, the Georgia Fire Academy, and manufacturers/transporters of hazardous materials; e. Provide for or obtain training in radiological monitoring for hospital and emergency personnel in self-protection; f. Maintain a listing of private contractors capable of performing emergency and/or remedial actions associated with a hazardous materials incident; g. Develop mutual aid agreements with other local jurisdictions, state agencies, federal agencies, and private agencies/organizations; h. Collect and utilize licensing, monitoring, and/or transportation information from the local, state, or federal agencies and/or private organizations to facilitate emergency response; and i. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Assess the situation to protect life, health, and the environment; b. Review initial reports of an incident and maintain surveillance over reported incidents that may require department personnel and resources; c. Request additional information necessary to evaluate a hazardous materials or radiological incident; d. Provide 24-hour response team capability and dispatch personnel to the incident scene through their own resources or via mutual/automatic aid partners; e. Consult with support departments to determine assistance necessary and/or available to mitigate health and environmental effects; - 65 - f. Recommend evacuation or other protective measures; g. Determine the extent of the contaminated area and consult with support departments/organizations to provide access and egress control to contaminated areas through their own resources or via mutual/automatic aid partners; h. Consult with local, state or federal agencies, and/or private agencies/organizations about the need for decontamination; i. Coordinate decontamination activities with local, state, and federal agencies; j. Coordinate with local, state and federal agencies to ensure proper disposal of wastes associated with hazardous materials and assist in monitoring of such shipments to disposal facilities; k. Seek cooperation of response teams, owner/shipper, and federal environmental personnel during clean up operations; l. Provide area security and prohibit all unauthorized personnel from entering area; m. Determine, in coordination with appropriate agencies/organizations, guidelines for reentry of emergency personnel and residents; n. Conclude clean up operations when all danger is past and the area has been declared safe by responsible personnel and restored to the best condition possible through their own resources or via mutual/automatic aid partners; o. Coordinate public information with ESF 15, External Affairs, and provide updates for ESF 5, Emergency Management; p. Maintain financial records on personnel, supplies, and other resources utilized and report expenditures to ESF 7; and q. Resume day-to-day operations. - 66 - V. Succession of Authority The Milton Fire Department shall provide an Emergency Coordinator and Alternate to meet the emergency responsibilities of the department. The designee shall represent the respective department and provide for operational support in the Emergency Operations Center when requested. VI. State Response Upon a State Declaration, the Mayor will consult with the State Director of the Georgia Emergency Management Agency (GEMA) concerning assistance. Assistance related to hazardous materials incidents is available from, but not limited to, the following state agencies: A. Environmental Protection Agency (EPA); B. Georgia Emergency Management Agency (GEMA) VII. References A. Georgia Air Quality Control Act B. Hazardous Materials Transportation Uniform Safety Act of 1990 C. Official Code of Georgia Annotated (O.C.G.A.) §12-8 D. The Clean Air Act Amendments of 1990 E. The Oil Pollution Act (OPA) of 1990 F. Title III of the Superfund Amendments and Reauthorization Act (SARA) G. Water Quality Control Act - 67 - Emergency Support Function 11 Food and Water I. Introduction This Emergency Support Function (ESF) supports ESF 11 (Agriculture and Natural Resources) in the State/Federal response plan (NRF). A disaster may partially or totally destroy food products stored in the affected area. There may be a disruption of energy sources (e.g., electricity and gas). Oil for generators and propane tanks may be essential. Commercial cold storage and freezer facilities may be inoperable. Bordering areas affected, schools, and other facilities may have food and supplies sufficient to feed victims. Obtaining food, drinking water, and supplies, in addition to arranging for transportation and authorizing assistance may be required. Food and water must be suitable for household distribution or congregate meal service. Transportation and distribution of food, drinking water, and supplies can be arranged through a secondary party, (i.e. state or volunteer agencies). Community Development (via the Emergency Manager) assumes overall coordination for this function with the appropriate agency should an emergency occur. II. Purpose The purpose of ESF 11 is to identify, secure and distribute food and supplies and to support the provision for sanitary food storage, distribution and preparation during an emergency or disaster. III. Responsibility Primary – Community Development Support AGENCY RESOURCE Human Resources Personnel IV. Concept of Operations A. Community Development will assist the Emergency Manager in coordinating with appropriate agencies and organizations to ensure operational readiness. The Community Development Department will develop and maintain a Standard Operating Plan (SOP). - 68 - B. Food and supplies will be transported to designated staging areas. C. Community Development will provide personnel, supplies, equipment, and facilities at the request of the Emergency Manager. D. Emergency operations necessary for the performance of this function include, but are not limited to: 1. Mitigation/Preparedness a. Develop an operational plan that will ensure timely distribution of food and drinking water; b. Assess the availability of food supplies and storage facilities capable of storing dry, chilled, or frozen food; c. Assess the availability of handling equipment and personnel for support; d. Determine the availability of support personnel and equipment; e. Develop notification procedures for mobilizing food services, personnel, and resources; and f. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Determine needs of the affected population, location, and food preparation facilities for congregate feeding; b. Secure food, transportation, equipment, storage, and distribution facilities; c. Evaluate available resources relative to need and location; d. Initiate procurement of essential food and supplies not available from existing inventories; e. Establish linkages with private agencies/organizations involved in congregate meal services; f. Replace products transferred from existing inventories; g. Phase down feeding operations as victims return home; - 69 - h. Refer victims needing additional food to private agencies/organizations; i. Coordinate public information with ESF 15, External Affairs, and provide updates for ESF 5, Emergency Management; j. Maintain financial records on personnel, supplies, and resources utilized and report expenditures to ESF 7 and ESF 5 upon request; and k. Resume day-to-day operations. V. Succession of Authority Community Development shall provide an Emergency Coordinator and Alternate to meet the emergency responsibilities of the agency. The designee(s) shall represent the department in time of emergency or disaster and provide operational support in the EOC when requested by the City Manager or the Emergency Manager. - 70 - Emergency Support Function 12 Energy I. Introduction This Emergency Support Function (ESF) supports ESF 12 (Energy) in the State/Federal response plan (NRF). Generally, energy includes producing, refining, transporting, generating, transmitting, conserving, building, and maintaining energy systems and system components. While the City of Milton’s control over the function of such state/corporate interests is limited, this ESF should plan for the coordination of the City’s response to a large-scale disaster that impacts energy-related functions. An emergency or disaster can jeopardize energy lifelines, constrain supply in impacted areas or in areas with supply links to impacted areas and affect transportation, communication, and other lifelines necessary for health and safety. There may be widespread and prolonged electrical power failure. Without electrical power, communications will be interrupted, traffic signals will not operate, and surface movement may gridlock. Such outages will impact emergency health and safety, access to petroleum products, and emergency power. There may be pollution from leaking oil. Fires may ignite on floating oil. Natural gas lines may break and fire may erupt. Energy services include actions required for the allocation and distribution of bulk fuels stored or purchased by state agencies in an emergency or disaster. Energy services address the acquisition and restoration of natural gas and electric power services and arrangements for temporary sources of electrical power following an emergency or disaster. The Department of Public Works assumes coordination for this function. II. Purpose To coordinate the provision of emergency power and fuel for support of immediate response operations and restoration of electric and fuel supply to normal after an emergency or disaster. III. Responsibility A. Primary – Public Works B. Support - 71 - AGENCY RESOURCE Fire Department Emergency Response Police Department Security IV. Concept of Operations Electric Power/Natural Gas A. Public Works will coordinate with appropriate agencies and organizations to ensure operational readiness. Public Works will develop and maintain a Standard Operating Plan (SOP). B. Public Works is responsible for implementation and administration of the electric power and natural gas function. C. Owners and operators of private and public utilities systems shall be responsible for activation of plans, allocation of resources, personnel, equipment, and services to maintain or restore utility service. D. Emergency operations necessary for the performance of this function include, but are not limited to: 1. Mitigation/Preparedness a. Develop and maintain listings of suppliers, services, products, and locations; b. Establish liaison with support agencies and organizations; c. Determine priorities to repair damaged energy systems and coordinate sources of temporary, alternate or interim sources of emergency fuel and power; and d. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Assess fuel, electric power damage, and energy supply then identify requirements to repair energy systems; b. Convey requirements for repair/restoration of services to the utility industry; c. Prioritize (e.g., nursing homes, medical centers, shelters) in the restoration of emergency utility service and coordinate with affected private and public utility companies; - 72 - d. Maintain coordination with support agencies and organizations on operational priorities and emergency repair/restoration; e. Secure and/or procure resources for products and service delivery such as casing, pipe, pumps, valves, generators, transformer cables, power lines, personnel, and transportation to facilitate energy industry’s response; f. Administer statutory authorities for energy priorities and allocations; g. Assist energy suppliers with obtaining equipment, specialized assistance, and transportation to repair or restore energy systems; h. Conduct/Coordinate restoration operations until all services are restored; i. Coordinate public information with ESF 15, External Affairs, and provide updates for ESF 5, Emergency Management; j. Maintain financial records on personnel, supplies, and other resources utilized and report expenditures to ESF 7 and ESF 5 upon request; and k. Resume day-to-day operations. Petroleum/Liquefied Petroleum Gas A. Public Works will coordinate with appropriate agencies and organizations to ensure operational readiness. Public Works will develop and maintain any necessary Standard Operating Procedures (SOPs). B. Public Works may seek assistance through the State of Georgia in the location of alternative fuel sources and establishment of distribution priorities. - 73 - State program assistance includes state-controlled resources of petroleum, liquefied petroleum gas (LPG), and solid fuel to minimize disruption of normal activities in an affected area. This ESF will be implemented when an emergency or disaster is severe enough to prevent normal replenishment of petroleum or when LPG and solid fuel supplies require redistribution. Emergency operations necessary for the performance of this function include, but are not limited to: 1. Mitigation/ Preparedness a. Maintain directories of commercial and industrial petroleum, LPG, and solid fuel storage handling and distribution facilities within the state; b. Establish contacts based on location, distribution territory, and operating capacity; c. Establish fuel distribution priorities based on established directories of fuel storage, handling, and distribution; d. Develop mutual aid agreements with the private petroleum, LPG, and solid fuel industries; and e. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Analyze affected areas to determine operational priorities and emergency repair needed; b. Assist in acquisition of specialized personnel from areas not affected by the emergency or disaster to alleviate problems; c. Coordinate rebuilding processes to restore petroleum/LPG services to affected individuals; d. Maintain coordination with support agencies and organizations to ensure response and recovery priorities; e. Allocate personnel and resources in accordance with established priorities; - 74 - f. Assist energy suppliers in obtaining product, equipment, specialized personnel, and transportation to repair or restore energy systems; g. Assist agencies and organizations in obtaining fuel for transportation, communications, and disaster operations; h. Obtain security as required; i. Coordinate public information with ESF 15, External Affairs, and provide updates for ESF 5, Emergency Management; j. Maintain financial records on personnel, supplies, and other resources utilized and report expenditures to ESF 7 and Emergency Management upon request; and k. Resume day-to-day operations. V. Succession of Authority Public Works shall provide an Emergency Coordinator and Alternate to meet the emergency responsibilities of the department. The designees shall represent the department in time of emergency or disaster and provide for operational support in the Emergency Operations Center when requested by the Office of the City Manager and/or the Emergency Manager. - 75 - Emergency Support Function 13 Public Safety and Security I. Introduction This Emergency Support Function (ESF) supports ESF 13 (Public Safety and Security) in the State Response Plan. ESF 13 capabilities support incident management requirements including force and critical infrastructure protection, security planning, technical assistance, technology support, and public safety in both pre-incident and post-incident situations. ESF 13 generally is activated in situations requiring extensive assistance to provide public safety and security. II. Purpose ESF 13 – Public Safety and Security integrates City of Milton public safety and security capabilities and resources to support the full range of incident management activities associated with potential or actual Incidents of significance. To provide law and order functions, traffic control, crowd control, protection of Very Important Persons (VIPs), and other functions of law enforcement during an emergency or disaster. III. Responsibility A. Primary – Milton Police Department B. Support AGENCY RESOURCE Emergency Management External Resources IV. CONCEPT OF OPERATIONS A. The Police Department will coordinate with appropriate departments, agencies, and organizations to ensure operational readiness. All functionally related ESFs will provide support as necessary. B. The Police Department, through coordination with appropriate City departments, state agencies, and private organizations will ensure consequence management readiness. - 76 - C. All departments with Emergency Support Functions (ESFs) will provide personnel, supplies, equipment, and facilities at the request of the Police Department. D. Emergency operations during any natural disaster, incident of terrorism/weapons of mass destruction, violence at educational facilities, civil disturbances, and other unusual occurrences, necessary for the performance of ESF 13 (Public Safety and Security) include, but are not limited to: 1. Mitigation/Preparedness a. Supporting incident management planning activities and pre-incident actions required to assist in the prevention or mitigation of threats and hazards. This includes the development of operational and tactical public safety and security plans to address potential or actual incidents of significance; b. The conducting of technical security and/or vulnerability assessments as requested by the community; c. The deployment of public safety and security resources in response to specific threats; d. Develop mutual aid agreements; e. Train first responders and emergency management personnel; and f. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Follow protocols for notification; b. Share emergency information with support departments, agencies and organizations; c. Coordinate with AFCEMA, GEMA, FBI, DHS, FEMA, Georgia Mutual Aid Group, and other local Emergency Management Agency Directors; d. Coordinate technical assistance and consequence and crisis management activities with support departments; - 77 - e. Coordinate public information with ESF 15, External Affairs, and provide updates for ESF 5, Emergency Management; f. Provide security for all public services and facilities (State Standard 5.17.j); g. Provide direction and control of all vehicular traffic within the corporate limits of Milton in consultation with the other ESFs and with adjacent jurisdictions (State Standard 5.17.k); h. Maintain financial records on personnel, supplies, and other resources utilized and report expenditures to ESF 7; and i. Resume day-to-day operations. 3. Investigative and post-incident activities for all incidents of terrorism, use of weapons of mass destruction, school or workplace violence, and civil disturbances where a criminal action may have precipitated the invocation of this LEOP: a. ESF 13 (specifically, the Criminal Investigations Division) shall assume primary responsibility for ensuring that any investigations (including any and all evidence collection and maintenance) are initiated in a timely fashion and that they are properly managed/documented and carried through to the relevant court of jurisdiction. CID will request resources as needed from standard mutual aid partners and will liaise with state and federal agencies as well as the relevant court through the incident, investigation, and any subsequent prosecution (State Standard 5.17.g). b. ESF 13 shall be a primary participant in the post-incident debrief and the production of after-action reports. Careful records of all ESF 13 activities shall be kept for this purpose. Other post-incident duties include preparation of all incident reports, collection of evidence, support of any necessary prosecutions, and active participation in all short and long-term recovery efforts (State Standard 5.17.n). c. The Milton Police Department, in conjunction with the other relevant ESFs, shall, at the direction of the Emergency Manager, initiate and manage de-escalation procedures when the situation has returned to a normal operational level. Primarily, de-escalation may begin when - 78 - it appears that the initializing event has ended and there is no longer a serious threat to public safety and the effects of the emergency no longer pose a danger to the Milton community. The de-escalation process may include, but is not necessarily limited to: The return of personnel to their normal operating schedules and activities; The closing of the EOC and/or Incident Command Post; and Completion of all necessary reports (including operational debriefings, incident reports and so on). The de-escalation procedures need not wait until all recovery activities are completed, but shall begin when the primary operation of City departments drops back to their routine levels. At this point, municipal departments may focus on short-term recovery goals such as helping to return citizens to their residences and reopening businesses. The Milton Police Department may also be called on to assist in long-term recovery and mitigation activities (State Standard 5.17.m). V. Succession of Authority The Milton Police Department shall provide an Emergency Coordinator and Alternate to meet the responsibilities of the department and to support the Emergency Manager and the City Manager in emergency operations and planning. During an emergency, the Shift Commander shall act as the emergency coordinator for on-scene activity. The designee shall represent the department in an emergency or disaster and provide for operational support in the EOC when requested by the City Manager. VI. References A. Federal Bureau of Investigation (FBI) Crisis Management B. Federal Emergency Management Agency (FEMA) Guide for All-Hazard Emergency Operations Planning - State and Local Guide (SLG) 101 - 79 - C. Presidential Decision Directives - Numbers 39, 62 and 63 D. National Response Framework 2006 ESF 13 - 80 - Emergency Support Function 14 Long-Term Recovery and Mitigation I. Introduction This Emergency Support Function (ESF) supports ESF 14 (Long-Term Community Recovery) in the National Response Framework and State Emergency Operations Plan. Community Development is responsible for this function. II. Purpose Long term recovery encompasses assistance to City departments and eligible non- profit organizations to repair or replace damaged public facilities after a state emergency or major disaster declaration. It also provides for emergency work including debris removal and protective measures to protect public health, safety and improved property. III. Responsibility A. Primary – Community Development B. Support AGENCY RESOURCE Building Department Equipment, Personnel IV. Concept of Operations A. Community Development will coordinate with appropriate departments, agencies, and organizations to ensure operational readiness. Community Development will develop and maintain a Standard Operating Procedure (SOP) to include, but not limited to, damage assessments (windshield surveys), debris removal, hazard reduction, and elimination as it pertains to building codes, land development and use, and debris mitigation. B. Community development will coordinate with GEMA and FEMA representatives to facilitate the efficient distribution of public assistance. C. Emergency operations necessary for the performance of this function include, but are not limited to: 1. Mitigation/Preparedness - 81 - a. Develop mutual aid agreements with professional associations and private agencies/organizations; b. Identify key staff positions for emergency assistance; c. Identify agencies, organizations, and individuals to support public assistance recovery operations; d. Coordinate hazard mitigation projects. These may be federally funded under certain types of public assistance and specific types of hazard mitigation assistance. e. Conduct training sessions and workshops to assist local communities and support agencies/organizations; and f. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Support the disaster response and recovery with all available resources; b. Coordinate local emergency response with the Emergency Manager and AFCEMA, this will ensure that reimbursements are available if the event is labeled as a state or federal disaster; c. Coordinate and conduct preliminary damage assessments (PDA’s) (windshield surveys); d. Requisition personnel and equipment to assist with PDA’s; e. Secure supplies, equipment, personnel, and technical assistance from support agencies/organizations and other resources; f. Restore equipment and supplies to normal state of operational readiness; g. Coordinate public information with ESF 15, External Affairs, and provide updates for ESF 5, Emergency Management; h. Maintain financial records on personnel, supplies, and other resources utilized and report to ESF 7 and the ESF 5 upon request; and - 82 - i. Resume day-to-day operations. V. Succession of Authority Community Development shall provide an Emergency Coordinator and Alternate to meet the emergency responsibilities of the department. The designee(s) shall represent the department in time of an emergency or disaster, provide for operational support in the Emergency Operations Center, when requested by the City Manager or the Emergency Manager. VI. State Response A. All requests for state assistance shall be routed through Georgia’s State Operations Center using the 1-800-TRY-GEMA telephone number. B. All requests for federal assistance will be coordinated by GEMA. C. In a disaster, state agencies are authorized to provide local governments with equipment, facilities, personnel, and supplies essential for emergency assistance to disaster victims. VII. Reference Georgia Emergency Operations Plan 2006 ESF 14 National Response Framework ESF 14 - 83 - Emergency Support Function 15 External Affairs I. Introduction This Emergency Support Function (ESF) supports ESF 15 (External Affairs) in the State Response Plan and the National Response Framework (NRF). This ESF involves the collection and dissemination of information by the City of Milton’s Public Information Officer (PIO). All City departments with an ESF will assist by providing information to ESF 15 during an emergency or disaster. Before, during, and after an emergency or disaster, the public will be apprised through reports to the news media and the Emergency Alert System (EAS). The function includes provision of information in a clear, concise, and accurate manner, actions taken by local and state governments, and actions to be taken by the public. Every effort shall be made to prevent and counter rumors and inaccurate information. II. Purpose The purpose of this ESF is to provide communications and inform news media of emergency preparedness and response for conveyance to the public, to assure appropriate agency/organization preparedness and response for protection of life and property, and to convey additional information. This may include restrictions and limitations to normal daily business in Milton due to any natural disaster, incident of terrorism or weapons of mass destruction, school-place violence, civil disturbances, or any other event that is beyond Milton’s normal operating parameters. ESF 15 will also ensure the appropriate elected officials will be notified on the status of response and recovery activities and assisted with constituent inquiries directed to their offices. The Communication’s Manager assumes primary responsibility for these functions, however, the City PIO shall work in close coordination with the Fire and Police PIOs (State Standard 5.17.f). (NIMS 26) III. Responsibility Primary – Communications Manager Support AGENCY RESOURCE Police and Fire PIO Personnel - 84 - IV. Concept of Operations A. The Milton Communications Manager will coordinate with appropriate departments and organizations to ensure emergency operational readiness. The police and fire departments will develop and maintain their respective Standard Operating Plans (SOP). B. The Communications Manager is responsible for informing the public of emergency and disaster information in the City. Assistance can be provided by public information offices from other local jurisdictions or organizations. C. Milton can request qualified personnel from other jurisdictions to assist as media representative escorts either at the emergency site or at the EOC. State agencies and organizations can provide public information personnel and equipment resources when requested. D. The Georgia Emergency Alert System will be utilized in cooperation with the relevant state and federal agencies via the Joint Information Center (JIC) or AFCEMA, as appropriate. 1. Mitigation/Preparedness a. Develop a briefing and reporting system to include an EOC briefing, situation report, and public information operations; b. Update the information and planning system as required; c. Identify agencies, organizations, and individuals capable of providing support services; d. Train regular and support personnel in emergency duties; and e. Participate in and/or conduct exercises and tests. 2. Response/Recovery a. Promote the welfare of residents by disseminating emergency information to news media that will foster efficient and positive actions, help prevent public unrest, and build morale; b. Provide a representative to the regional JIC; - 85 - c. Continue dissemination of accurate/timely information to counteract misinformation and public unrest; d. Maintain financial records on personnel, supplies, and other resources utilized and report expenditures to ESF 7; and e. Resume day-to-day operations. V. Succession of Authority The Milton police and fire departments shall provide a Public Information Officer (Emergency Coordinator) to meet the emergency responsibilities of the ESF, including offering support/coordination to the Communications Manager. The designee(s) shall represent the department in time of emergency or disaster and provide for operational support in the Emergency Operations Center (EOC) when requested by the City Manager or the Emergency Manager. VI. State Response All requests for state assistance shall be routed through Georgia’s State Operations Center using the 1-800-TRY-GEMA telephone number. GEMA personnel will notify the primary agencies. The primary agencies will notify support agencies as needed. - 86 - LEGISLATIVE ANNEX - 87 - I. Initial Enabling Legislation Pending Passage II. Supporting Legislation Milton City Code specifically addresses the Emergency Management function in Chapter 15, Article Two and Article Three. These articles detail the authority in municipal emergency management and the roles and responsibilities of the different municipal employees. In addition to Emergency Management, the Chapter also addresses the routine operations of the Milton Police Department and the Milton Fire Department. These sections are not contained in this annex, but may be available if the need to review routine operations arises. The following pages detail Chapter 15 as it addresses Emergency Management: Article 2: Departments and Public Safety Functions The City of Milton shall offer public safety services through the Milton Police Department and the Milton Fire Department. The City Manager shall have the power to appoint a Chief of Police and a Chief of Fire to serve as the executive officer for each of these Departments. The City Manager shall also desig nate an individual to serve as the Emergency Management Director for the City to coordinate the City’s Emergency Management Services function. a. The Chief of Fire shall have the authority to appoint the Fire Marshal and any other authorized subordinate chief officers as necessary for the proper function of the department. Any appointment shall be in accordance with the City’s approved Personnel Handbook and based in fiscal approval from the City Manager’s office. b. The Chief of Police shall have the authority to appoint any authorized ranking assistant(s) required for the proper operation of the department. Any appointment shall be in accordance with the City’s approved Personnel Handbook and based in fiscal approval from the City Manager’s office. c. The Emergency Management Director shall be appointed to coordinate preparedness, mitigation, response and recovery services in conjunction with the various City Departments. This responsibility may be assigned as an ancillary duty of the Chief of Police/Fire or in any other individual possessing the qualifications and vested with the proper authority to carry out this function. Article 3: Emergency Management Services - 88 - Section 1: Purpose The purposes of this section are to: a. Reduce vulnerability of people and the community to damage, injury and loss of life and property resulting from natural or manmade catastrophes, riots or hostile military or paramilitary action, b. Prepare for prompt and efficient rescue, care and treatment of persons victimized or threatened by disaster, c. Provide a setting conducive to the rapid and orderly start of restoration and rehabilitation of persons and property affected by disasters, d. Clarify and strengthen the roles of the mayor, city council, City Manager and city departments in prevention of, preparation for, response to and recovery from disasters, e. Authorize and provide for cooperation of activities relating to disaster mitigation, preparedness, response and recovery, f. Authorize and provide for coordination of activities relating to disaster mitigation, preparedness, response and recovery by departments and officers of the City, agencies of the private sector and similar activities in which the federal government, the state and its political subdivisions may participate, and g. Provide a disaster management system embodying all aspects of pre-disaster preparedness and post-disaster response. Section 2: Emergency Defined. As used in this Article, ― emergency‖ shall mean the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within the City caused by such conditions as air pollution, disease, fire, flood, storm, epidemic, riot, or earthquake, or other conditions, including conditions resulting from war or the imminent threat of war. Such term shall not include conditions resulting from a labor controversy, which conditions are, or are likely to be, beyond the control of the services, personnel, equipment, and facilities of the City, requiring the combined forces of other political subdivisions to combat. Section 3: Emergency Management Services. In accordance with Article 2 of this Chapter, the City Manage r shall appoint an individual to serve as the Emergency Management Director of the City. This individual shall assume Emergency Management duties as the needs of the City require. The duties of the Emergency Management Director shall be as follows: a. To represent the City of Milton on all matters pertaining to emergency management; b. To coordinate the development of community-wide emergency preparedness; c. To develop an emergency and disaster operations plan for effective mobilization of all the resources of the City, both private and public; - 89 - d. To prepare and recommend for approval by the city council mutual aid programs and agreements between other local governments and the City; e. To prepare and effectuate legal action for continuity of government in the event of emergency; f. To coordinate and advise government departments in development and implementation of the emergency and disaster operations plan and other required agencies or groups; g. During periods of emergency, to obtain vital supplies and equipment lacking, needed for the protection of life and property of people and bind the City for the value thereof and if required immediately, requisition same; h. To procure federal and state assistance through emergency management channels and through federal assistance programs in such areas as law enforcement, highway safety, ambulance procurement, or emergency medical services and others; and i. In the absence of the City Manager, to represent his/her office in the direction of municipal services as they pertain to the emergency response in consultation with the City Manager, the mayor and the Atlanta Fulton County Emergency Management Agency. In addition to the above duties, the Emergency Management Director shall be responsible during an emergency to advise the City Manager in operational situations, public information and privileged information implementation of the emergency plan, to direct and coordinate the activities of the emergency ope ration center staff, and to assist the mayor in assuring the execution of operations plans and procedures required by the emergency. Section 4: Disaster Plan. The Emergency Management Director shall prepare a comprehensive disaster basic plan which shall be adopted and maintained by resolution of the council. Incorporated into such plan and expressly made a part thereof, shall be a crisis communications plan. In the preparation of this plan as it pertains to city organization, it is the intent that the services, equipment, facilities and personnel of all existing departments and agencies be used to the fullest extent. The disaster plan shall be considered supplementary to this ordinance and have the effect of law whenever emergencies have been proclaimed. Section 5: Emergency; Special Powers. In the event of man-made or natural disaster, mass electrical failure, rioting, actual enemy attack upon the United States or any other emergency which may affect the lives and property, the mayor may declare that a state of emergency exists by written proclamation setting out the circumstances of the emergency, and thereupon, the City Manager (or the Emergency Management Director in the absence of the City Manager as delineated in Section 3) shall have and may exercise for any period as this state of emergency exists or continues, the following emergency powers: a. to enforce all rules, laws and regulations relating to emergency management and to assume direct operational control over all emergency management resources; - 90 - b. to seize, take for temporary use, or condemn any property for the protection of the public; c. to sell, lend, give or distribute all or any property or supplies among the inhabitants of the City; to maintain a strict accounting of property or supplies distributed and for funds received for the property or supplies; d. to declare a limited or general curfew as may be needed to restore public order; e. ordering the closing of any business; f. closing to public access any public building, street or other public place; g. to prohibit or regulate the possession, sale or use of explosives, gasoline or other flammable liquids, or dangerous weapons of any kind, excluding firearms or components of firearms; and h. to perform and exercise any other functions and duties and take any emergency actions as may be necessary to promote and secure the safety, protection and well being of the inhabitants of the City. Section 6: Mutual Aid. In periods of local emergency, the City is granted full power to provide mutual aid to any affected area in accordance with local laws, ordinances, resolutions, emergency plans or agreements therefore. The City may request from state agencies mutual aid, including personnel, equipment and other available resources to assist the city during the local emergency plans or at the directions of the governor. Section 7: Civil Liabilities. (a) The City shall not be liable for any claim based upon the exercise or performance, or the failure to exercise or perform, a discretionary function or duty on the part of the city or any employee of the city excepting willful misconduct, gross negligence or bad faith of any such employee, in carrying out emergency services as defined in Article 2 above. (b) The immunities from liability, exemptions from laws, ordinances and rules, all pensions, relief, disability workers’ compensation and other benefits which apply to the activity of officers, agents or employees of the City when performing their respective functions within the territorial limits of the City s hall apply to them to the same degree and extent while engaged in the performance of any of their functions and duties extra territorially under the provisions of this chapter, excepting willful misconduct, gross negligence, or bad faith. (c) Volunteers duly enrolled or registered with the City in a local emergency, a state of emergency, or a war emergency, or unregistered persons placed into service during a state of war emergency, in carrying out, complying with, or attempting to comply with any order or regulation issued pursuant to the provisions of this chapter or performing any of their authorized functions or duties or training for the performance of their authorized functions or duties, shall have the same degree of responsibility for their actions and enjoy the same immunities as officers and employees of the City performing similar work. Section 8: Adoption of the National Incident Management System - 91 - It is the policy of the City to adopt the National Incident Management System as promulgated by the Federal Emergency Management Agency under the auspices of the Department of Homeland Security. It is the policy of this City to use the National Incident Management System to organize all emergency management activities and to encourage its use by community partners though training and mutual aid exercises that employ this system. - 92 - City of Milton COOP PANDEMIC PLAN Fall 2010 Revision - 93 - TABLE OF CONTENTS I. Introduction II. Purpose III. Concept of Operations IV. General Pandemic Planning Assumptions A. World Health Organization Phases B. FEMA’s General Assumptions Regarding Pandemics C. Milton Specific Assumptions V. Elements of the Pandemic COOP Plan A. Basic Procedures B. Essential Functions C. Delegations of Authority D. Alternate Operating Facilities E. Security of Operating Facilities F. Vital Records and Databases G. Human Resources H. Return to Normal Operating Status VI. Conclusion - 94 - I. Introduction For the Citizens of Milton, the City government represents the first and most important link in the management of any local or regional disaster—whether natural or human-caused. While we are clearly not equipped with all potential necessary resources for responding to any conceivable disaster, the federal government has recognized that the primary responsibility for management of the disaster lies with the most local of jurisdictions because these organizations best understand the needs of their citizens. Resources such as FEMA and GEMA are therefore support organizations that will (for example) supplement what resources we can field in the response phase, and—potentially—reimburse for expenses incurred during the response. This first-line responsibilities of the Milton government (including all of our essential functions and services) that may be adversely impacted in the event of a natural or man-made disaster should have plans to continue to operate their core missions. Maintaining these essential functions and services is a vital element in an organization’s ability to continue operations. Indentifying those essential functions and then establishing a plan to ensure their continued provision during times of emergency is known as Continuity of Operations plan (COOP, hereinafter). Continuity of operations for various agencies, businesses, and governmental jurisdictions may be disrupted during a pandemic; therefore, it is important for these entities, in this case, the City of Milton, to ensure it can execute its essential missions in the event of a threat to its normal continuity of operations. Additionally, the nature of the response and the associated COOP issues will vary with a pandemic and therefore require special consideration during the planning process. The basic assumptions will therefore vary in this instance from a natural disaster COOP plan and should be specifically addressed. II. Purpose The purpose of this annex is to establish a COOP plan for the core government operations, which have been identified as: o Administration City Manager Emergency Management Communications Human Resources o Police o Fire - 95 - o Public Works o Finance o Information Technology Each sub-department is responsible for maintaining its own internal COOP as necessary (for example, fire department succession and call-out procedures will be addressed by MFD policy and not this or any City-Wide COOP plan). This annex neither replaces nor supersedes the General COOP plan; rather it supplements it, bridging the gap between the traditional, all-hazards COOP planning and the specialized COOP planning required for a pandemic by addressing those considerations, challenges, and elements specific to the dynamic nature of a pandemic. The Annex emphasizes that maintaining essential functions in a pandemic environment may not entail an official ―COOP‖ declaration, that maintaining essential functions may be accomplished through contact intervention (social distancing) strategies, and may not require the relocation of the entire City Hall organization (as would a tornado touch-down on City Hall, for example). The annex recognizes that relocation may be necessary due to a separate or concurrent event, but that there may be alternative responses (such as teleworking) that provide the same level of continuity. III. Concept of Operations This Annex is built upon the assumption that the Pandemic Influenza Federal Response Stages will serve as the Pandemic COOP Plan activation criteria or ―triggers‖ for Milton’s actions. In accordance with state law and the Local Emergency Operations Plan (LEOP), Fulton County shall serve as the primary coordinator for any Emergency Management program. However, in the case of a pandemic or other similar emergency, the Fulton County Department of Health and Wellness has been identified (by the CDC and the County) as the local coordinator for public health emergencies. The COOP plan shall establish general guidelines regarding each of the following areas: o Basic Procedures; o Establishing Essential Functions; o Creating Delegations of Authority; o Identifying Potential Alternate Operating Facilities; o Ensuring Communications Continuity; o Vital Records and Databases; o Human Capital; o Test, Training and Exercises; o Devolution of Control and Direction; and - 96 - o Reconstitution. IV. General Pandemic Planning Assumptions The Assumptions section should address the overarching planning assumptions that were used for development of the Pandemic Influenza COOP Plan Annex i.e. those provided in the National Strategy for Pandemic Influenza Implementation Plan. A. World Health Organization (WHO) Pandemic Phases The World Health Organization (WHO) has developed a global influenza preparedness plan, which defines the stages of a pandemic, outlines the role of WHO, and makes recommendations for national measures before and during a pandemic. The phases are: a. Inter-pandemic period Phase 1 : No new influenza virus subtypes have been detected in humans. An influenza virus subtype that has caused human infection may be present in animals. If present in animals, the risk of human infection or disease is considered to be low. Phase 2: No new influenza virus subtypes have been detected in humans. However, a circulating animal influenza virus subtype poses a substantial risk of human disease. b. Pandemic alert period Phase 3: Human infection(s) with a new subtype but no human-to- human spread, or at most rare instances of spread to a close contact. Phase 4: Small cluster(s) with limited human-to-human transmission but spread is highly localized, suggesting that the virus is not well adapted to humans. Phase 5: Larger cluster(s) but human-to-human spread still localized, suggesting that the virus is becoming increasingly better adapted to humans but may not yet be fully transmissible (substantial pandemic risk). c. Pandemic period Phase 6: Pandemic: increased and sustained transmission in general population. - 97 - B. FEMA’s General Assumptions Regarding Pandemics a. Susceptibility to the pandemic influenza virus will be universal. b. Efficient and sustained person-to-person transmission signals an imminent pandemic. c. The clinical disease attack rate will likely be 30 percent or higher in the overall population during the pandemic. Illness rates will be highest among school-aged children (about 40 percent) and decline with age. Among working adults, an average of 20 percent will become ill during a community outbreak. Some persons will become infected but not develop clinically significant symptoms. Asymptomatic or minimally symptomatic individuals can transmit infection and develop immunity to subsequent infection. d. Of those who become ill with influenza, 50 percent will seek outpatient medical care. With the availability of effective antiviral drugs for treatment, this proportion may be higher in the next pandemic. e. The number of hospitalizations and deaths will depend on the virulence of the pandemic virus. Estimates differ about 10-fold between more and less severe scenarios. Two scenarios are presented based on extrapolation of past pandemic experience (Table 1). Planning should include the more severe scenario. Risk groups for severe and fatal infection cannot be predicted with certainty but are likely to include infants, the elderly, pregnant women, and persons with chronic medical conditions. f. Rates of absenteeism will depend on the severity of the pandemic. In a severe pandemic, absenteeism attributable to illness, the need to care for ill family members, and fear of infection may reach 40 percent during the peak weeks of a community outbreak, with lower rates of absenteeism during the weeks before and after the peak. Certain public health measures (closing schools, quarantining household contacts of infected individuals, ―snow days‖) are likely to increase rates of absenteeism. g. The typical incubation period (interval between infection and onset of symptoms) for influenza is approximately two days. h. Persons who become ill may shed virus and can transmit infection for up to one day before the onset of symptoms. Viral shedding and the risk of transmission will be greatest during the first two days of illness. Children usually shed the greatest amount of virus and therefore are likely to post the greatest risk for transmission. - 98 - i. On average, infected persons will transmit infection to approximately two other people. j. A pandemic outbreak in any given community will last about six to eight weeks for each wave of the pandemic. k. Multiple waves (periods during which community outbreaks occur across the country) of illness could occur with each wave lasting two-three months. Historically, the largest waves have occurred in the fall and winter, but the seasonality of a pandemic cannot be predicted with certainty. l. The stages of the pandemic should occur sequentially, though they may overlap or occur so rapidly as to appear to be occurring simultaneously or being skipped. Table 1 Characteristic Moderate Pandemic Severe Pandemic (e.g. 1958/1968 outbreak) (e.g. 1918 outbreak) Illness 90 Million (30%) 90 Million (30%) Outpatient Care 45 Million (50%) 45 Million (50%) Hospitalization 865,000 9,900,000 ICU Care 128,750 1,485,000 Mechanical Ventilation 64,875 745,500 Death 209,000 1,903,000 *Estimates based on extrapolation from past pandemics in the United States. Note that these estimates do not include the potential impact of interventions not available during the 20th century pandemics. C. Milton Specific Assumptions The City of Milton government will be operational during a pandemic influenza outbreak. This document outlines the pandemic-related COOP plans and capabilities essential government services. Alternate facilities may be activated for use during a pandemic. For example, Fire and Police operations may be moved in entirety to the Birmingham location. Milton may make its alternate facilities, along with other locations, available to be used as a precaution to separate staff i.e., implement social distancing protocols. It should be noted that pandemic influenza event does not necessarily require the use of alternate facilities, and because of the - 99 - limited nature of Milton’s available space, at-work distancing may not be as important as other precautions (including teleworking). Some essential functions in Milton will continue to be people-dependent, requiring human interactions to be carried out. However, many interactions may not require face-to-face contact or can be conducted with precautionary measures (e.g. through personal protective equipment). Travel restrictions, such as limitations on mass transit, implemented at Federal, State, and local may affect the ability of staff to get to work. V. Elements of the Pandemic COOP Plan A. Basic Procedures 1. COOP Coordinator The Emergency Manager for the City of Milton shall serve as the pandemic coordinator as well as the general COOP coordinator. Should the Emergency Manager be unavailable, the Fire Chief will serve as the Alternate Pandemic Coordinator. This individual will coordinate the maintenance of the plan amongst the City departments and ensure its annual review and update. The COOP coordinator may call a meeting of identified critical staff to conduct periodic training, plan review and, in the event of a true emergency, the regular planning of daily operations in accordance with NIMS guidelines. 2. Sustaining Operations The COOP pandemic plan is intended to sustain essential services to the Citizens of Milton during the duration of operational interruption caused by the pandemic. These ―sustaining operations‖ will be performed until normal business activity can be reconstituted. It should be noted that in the case of a pandemic, this may take longer than 30 days. The principal reason determining the length of this type of operation will be the minimization of the effects of a pandemic on staff and operations. The City Manager’s Office will emphasize and implement procedures - 100 - such as social distancing techniques, infection control and personal hygiene, cross-training, and telework to sustain operations. 3. Risk Communications The Communications Manager shall develop a Risk Communications Plan for communicating with the Public. This shall be conducted in concert with the Public Information Officers (PIO) for the Milton Police Department and the Milton Fire Department and the Emergency Manager as well as any established Joint Information Center (JIC) established at the County or Regional level. Internal Communications (to the various departments) shall be conducted by the Emergency Manager (or designee) to coordinate the smooth implementation and sustenance of a COOP plan. 4. Response Phases As outlined in the LEOP, Milton’s response phases will generally coincide with the Fulton County Department of Health and Wellness as well as the Atlanta Fulton County Emergency Management Agency. However, if the Mayor and Council (and/or City Manager in an emergency) determines that it is in the immediate interest of the City of Milton and its operations, this plan or any portion of it may be implemented irrespective of the Fulton County/AFCEMA indicated phase. 5. Record Keeping Careful track of personnel assignments, expenses and operations conducted during the COOP period should be kept. The City Hall working group should make use of the NIMS forms at the beginning of each operational period (e.g. weekdays when City Hall is open) and when needed throughout the day. Department heads/essential personnel should briefly journal their contacts and activities throughout the operational period. Fire and police shifts shall make full use of the NIMS operational paperwork during the COOP phase. B. Essential Functions During a pandemic, essential City functions must be maintained in order to facilitate emergency management and overall recovery. Given the expected duration and potential multiple waves of a pandemic, the City of Milton must - 101 - review its essential functions and services to take into account the need to perform essential functions beyond the traditional 30-day COOP requirement. 1. Essential Functions The City must identify of essential functions and services needed to sustain operations for several months. For pandemic planning purposes, essential services and functions are likely to be different than the traditional COOP essential functions. For example, in a pandemic, social distancing is used to prevent the spread of disease. In this case, employees may be capable of working, but the City chooses to tell them to stay home to prevent excessive public contact. In this case, teleworking and other alternative methods may be employed. Such options may not be available in other types of emergencies. As part of the general City Hall plan, Table 2 is the list of the essential functions of the City and indentifies key personnel, vital records and databases, and mission critical systems and equipment required to perform each of the essential functions. In order to minimize the effects of a pandemic on staff and operations and continue essential functions and services, the City will emphasize and implement procedures such as social distancing techniques, infection control and personal hygiene, cross-training, and telework. Table 2 Essential Functions Personnel Vital Records and Databases Mission Critical Systems and Equipment Finance Finance Director Database Access Computer w/ Internet Access and local printer Public Works Public Works Director Database Computer with Internet Access & Domain Access Fire Fire Chief Firehouse & OSSI Computer with Internet Access & Domain Access Police Police Chief OSSI Computer with Internet Access & Domain Access IT IT Director Firehouse, OSSI , Computer with - 102 - Optiview Internet Access & Domain Access Human Resources HR Director Optiview DB Computer with Internet Access & Domain Access 2. Identification of Essential Positions and Skills Each department shall identify positions, skills, and personnel needed to continue essential functions and services. Components will also identify back-up personnel by position, and ensure that all personnel needed to perform those essential functions shall also receive COOP training. 3. Alternative Work Arrangements Each department shall assess which essential functions and services can be conducted through the use of alternative work arrangements (e.g., home, staggered work hours, flex time, etc.). This shall be done with an eye on minimizing the person-to-person contact required to carry out the specific function while still fulfilling the department’s mission. This assessment should be conducted in conjunction with IT. 4. Essential Contract and Support Services and Other Interdependencies Contractual Staff- the City of Milton shall initiate pre-solicited, signed and standing agreements with contractors and other third parties to ensure fulfillment of mission requirements. 5. Impact Analysis on Operations Milton shall conduct an impact analysis of an influenza outbreak on all operations, using multiple scenarios, including: • Workforce reductions (up to 40 percent absenteeism for 1 month, 2 months, 3 months); • Limited access to facilities; and • Impact of telework and social distancing policies. C. Delegations of Authority At the height of a pandemic wave, absenteeism may reach a peak of 40 percent. As such, delegations of authority are critical. Each Department shall therefore ensure that personnel are adequately cross-trained to serve in their stead should it become necessary. - 103 - The Department should bear in mind that not all functions must be conducted on- site and look for off-site options if possible. 1. Three Deep per Responsibility Where possible, Milton shall plan for delegations of authority that are at least three deep per responsibility to take into account the expected rate of absenteeism to help assure continuity of operations over an extended time period. Remember that this planning should look toward potential COOP Plan activation for periods of 30 to 90 days. This list shall be maintained in accordance with changes in staff and as the City changes in structure and composition. Additionally, given the relatively small size of the City of Milton, personnel may be tasked to fill roles outside of their traditional departments in the event of an emergency. This is taken into consideration in this delegation of authority. 2. Delegation List City Manager’s Office: 1) City Manager 2) Assistant City Manager 3) Emergency Manager Finance Department: 1) Finance Director 2) Purchasing Coordinator 3) Accountant Public Works Department: 1) Public Works Director 2) Public Works Manager 3) Public Works Superintendent Information Technology 1) IT Director 2) IT Manager 3) GIS Manager Communication 1) City Communication Manager - 104 - 2) Police PIO 3) Fire PIO Police Department 1) Police Chief 2) Police Operations Captain 3) Police Administrative Captain Fire Department 1) Fire Chief 2) Battalion Chief 3) Administrative Captain Human Resources 1) Human Resource Director 2) Human Resource Manager 3) Assistant City Manager Personnel from: Parks; Community Development; and The City Clerk’s Office; should be used to fill in positions in these departments or their own department as determined by the needs of the City and their availability. D. Alternate Operating Facilities The traditional use of alternate operating facilities to maintain essential functions and services may not be a viable option during a pandemic and are fairly difficult given Milton’s limited space availability. Instead, for those who must come to work for continuity of operations purposes, safe work practices, which include contact interventions and transmission interventions, reduce the likelihood of contacts with other people that could lead to disease transmission. Strategies for maintaining essential functions and services will largely rely on social distancing and dispersion of the workforce including telework, preventative health practices, and other efforts to reduce the chance of infection. Social distancing may involve the operation of public safety field services out of the Birmingham facility (Police and Fire) and limiting interaction between field personnel and command and control City Hall functions to telephone and computer communications. E. Security of Operating Facilities - 105 - Personnel in all City facilities that continue to operate during a pandemic should attempt to keep as sanitary and secure a work environment as possible. To this end, broad public access to facilities may be restricted. For example, citizens should be treated in the lobby or the bay at fire stations and not in the common room or dormitory so that more specific decontamination/cleaning processes can be followed. Additionally, City Hall access should be restricted to one public entrance. Such restrictions are meant to try to isolate the living/working environment of critical personnel from potential contaminates so that operations may continue without interruption for the duration of the event. F. Vital Records and Databases All vital records and databases will be addressed in the Information Technology Department’s Disaster Recovery Plan. The IT Disaster Recovery Plan will also address remote access to databases necessary for the distancing policies discussed in this document. G. Human Resources The Human Resources Manager shall be responsible for the coordination of pandemic-related sick-leave, disability and FMLA benefits issues during the COOP period. This shall include: Specific records of personnel absenteeism; Teleworking costs (salary-overtime-benefit related); On-site personnel condition and associated costs; Control of overtime/abuse prevention); and Health benefit administration. H. Return to Normal Operating Status The City shall demobilize from the COOP period at the direction of the City Manager in consultation with the Fulton County Department of Health and with the Advice and Consent of the Mayor and Council. During this phase, care should be taken to ensure the safe habitability of all City buildings. The Communications Manager shall widely publicize the return to normal operations among the citizens and Department heads are responsible for re- organizing and coordinating their staffs’ return to duty. - 106 - All employees returning to work after illness should also meet the physician’s note requirement delineated in the City Personnel Policy. The Finance Department and the Emergency Manager shall conduct a thorough review of expenses incurred due to the event. This shall be included in an-after action report and be made available as needed for reimbursement in the wake of an official disaster declaration. The Emergency Manager shall conduct a thorough review of all forms and documentation complied during the event. A complete report of the COOP operation shall be assembled as soon as practicable. VI. Conclusion Maintaining essential functions and services in the event of a pandemic requires additional considerations beyond traditional COOP planning. Unlike other hazards that necessitate the relocation of staff performing essential functions to an organization’s alternate operating facility, an influenza pandemic will not directly affect the physical infrastructure of an organization. As such, a traditional ―COOP activation‖ may not be required under a pandemic influenza scenario. However, a pandemic threatens an organization’s human resources by removing essential personnel from the workplace for extended periods of time. Accordingly, COOP plans should be modified or supplemented to achieve a pandemic influenza capability. An annual review of the Pandemic COOP plan should be conducted to ensure that the outline still fits the organization and needs of the City. Protecting the health and safety of employees must be the focus of planning in order to ensure the continuity of essential functions and continuity of government. City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 1 To: Honorable Mayor and City Council Members From: Sam Trager, Director of Human Resources Date: Submitted on December 7, 2010 for First Presentation on the December 20th, 2010 Council Meeting and Unfinished Business on the January 5, 2010 Council Meeting. Agenda Item: An Ordinance to Adopt the Job Classification Listing for Current Approved Positions. City Manager’s Office Recommendation Adopt the attached document approving the amended job classification listing. Background As part of the annual budget, a listing of approved classifications is included for council approval. This year, two departments were inadvertently left off the list. Discussion All positions were funded in the FY 2010/11 budget, this request simply updates the list of positions to more accurately reflect our current structure. Funding and Fiscal Impact There is no direct fiscal or budget impact to this item. Alternatives Other Council directed action. Concurrent Review Chris Lagerbloom, City Manager STATE OF GEORGIA COUNTY OF FULTON ORDINANCE NO. AN ORDINANCE TO ADOPT THE AMENDED JOB CLASSIFICATION LIST BE IT ORDAINED by the City Council of the City of Milton, Georgia while in a Regular called Council meeting on the 5th day of January, 2011 at 6:00 p.m. as follows: SECTION 1. That the annual city budget contains a listing of Job Classifications that are approved by city council; SECTION 2. That in the 2011 budget, two departments were inadvertently left off the listing of positions; SECTION 3. That no additional costs for salaries are to be incurred as amended in this list; SECTION 4. That the Job Classification listing has been reviewed and amended to meet the City’s changing needs, and is attached hereto as if fully set forth herein; and, SECTION 5. That this Ordinance shall become effective upon its adoption. ORDAINED the 5th day of January, 2011. _______________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) Department Job Title Mayor City Council Member District 1 City Council Member District 2 City Council Member District 3 City Council Member District 4 City Council Member District 5 City Council Member District 6 Department Job Title City Clerk Records Clerk Receptionist Deputy City Clerk Department Job Title City Manager Executive Aide Deputy City Manager Department Job Title Finance Director Budget & Procurement Manager Accounting Manager Revenue Coordinator Payroll & Disbursement Coordinator Department Job Title Director of Information Technology IT Manager IT Tech GIS Manager Department Job Title HR Director HR Manager HR Generalist Department Job Title Communications Manager Human Resources Department Public Information & Marketing Department Information Technology Department City Positions for FY 2011 (Full and Part Time) Elected Officials City Clerk's Office City Manager's Office Finance Department City Positions for FY 2011 (Full and Part Time) Department Job Title Court Clerk Court Administrative Assistant Judge (PT) Associate Judge (PT) Court Solicitor (PT) Bailiff (PT) (2) Department Job Title Parks & Recreation Director Recreation Program Coordinator Summer Camp - (9) (Part-time) Department Job Title Police Chief Public Safety Administrative Assistant Records Clerk Captain (2) Lieutenant (2) Sergeant (5) Police Officers/FTO (4) Investigator (3) Community Outreach Officer Police Officer (11) Crossing Guard (PT) Department Job Title Fire Chief Battalion Chief (4) Fire Marshal Fire Lieutenant (12) Fire Apparatus Operator (12) Fire Fighter (21) Fire Fighter - SAFER Grant (3) Municipal Court Department Parks & Recreation Department Police Department Fire Department City Positions for FY 2011 (Full and Part Time) Department Job Title Public Works Director Public Works Superintendent Public Works Manager Customer Service Representative Equipment Operator (1 Part-time) Department Job Title Community Development Director Planner (3) Plans Review Enginner Arborist/Code Enforcement Officer Code Enforcement Officer Land Development Inspector Sustainability Coordinator - PT position Permit Technician Public Works Department Community Development City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 To: Honorable Mayor and City Council Members From: Robyn MacDonald, Community Development Department Date: December 7, 2010 for Submission onto the December 20, 2010, City Council Meeting (First Presentation December 6, 2010, Special Called Work Session December 20, 2010) Agenda Items: RZ10-06 - To amend the City of Milton Zoning Ordinance, Section 64-1820, Landscaping business, plant nursery or garden center with indoor retail component. RZ10-08 - To amend the City of Milton Zoning Ordinance, Section 64-1, Definition for Landscaping business. CMO (City Manager’s Office) Recommendation: To approve the recommended amendments of Chapter 64, City of Milton Zoning Ordinance as it pertains to Landscape Business Use Permit and Definition. Background: The Planning Commission began work on the existing Use Permit for Landscaping business, plant nursery or garden center with indoor retail component (Section 64-1820) in 2009 prompted in part by the increasing number of applications for landscape businesses within the City. Discussion: This proposed text amendment is a result of several meetings in 2009 and more recently where the Planning Commission deliberated on the revised use permit and definition for a landscape business. Below is the current Use Permit and Definition for a landscape business which is more comprehensive in scope as it relates to balancing the proposed use with adjacent residential and agricultural uses. Existing Definition – Sec 64-1 Definitions Landscaping business means a business whose primary operation is the sale or storage of organic or inorganic materials, plants, mulch, pine straw, or other limited related accessory products for the landscape industry or the storage or use of associated landscape vehicles. The Planning Commission amended the definition to be more descriptive in what may be included within a landscape business. City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 Existing Use Permit Sec. 64-1820 Landscaping business, plant nursery or garden center with indoor retail component. (a) Required districts. AG-1(Agricultural). (b) Standards. (1) No access shall be allowed from local streets. (2) No parking is permitted in the minimum front yard. (3) All use areas/structures other than parking and pedestrian walkways shall be located at least 50 feet from any adjoining residential district or AG-1 (Agricultural) district. (4) Limit hours of operation from 6:00 a.m. to 8:00 p.m. (5) The minimum buffers and landscape strips required for the O-I (Office- Institutional) zoning district as specified in article III of this zoning ordinance shall be required. (6) Structures for retail sales shall be limited to 1,000 total gross square feet. Staff notes that the proposed Use Permit does not include a plant nursery based on the fact that it is already permitted under the AG-1 (Agricultural) district and it was determined that there should be no retail component associated with a landscape business. A plant nursery is currently permitted to sell the product(s) raised on their property as dictated by the AG -1 (Agricultural) district. Alternatives: The Council may allow the ordinances to remain as they exist or make other amendments to the proposed revisions. Concurrent Review: Chris Lagerbloom, City Manager Ken Jarrard, City Attorney STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ10-06 AN ORDINANCE TO AMEND SECTION 64-1820 OF THE CITY OF MILTON ZONING ORDINANCE (CHAPTER 64 OF THE CITY CODE OF ORDINANCES) TO AMEND THE USE PERMIT FOR LANDSCAPING BUSINESS, PLANT NURSERY OR GARDEN CENTER WITH INDOOR RETAIL COMPONENT AND TO REPLACE THE CURRENT NAME WITH “LANDSCAPE BUSINESS” BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on December 20, 2010 at 6:00 p.m. as follows: SECTION 1. That the Ordinance relates to Amending Section 64-1820, and to replace the current name with “Landscape Business”, is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 20th day of December, 2010. ___________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) 1 Text Amendment – RZ10-06 prepared for the Mayor and City Council Meeting, December 20, 2010 Sec 64-1820. Landscape Business It is the purpose of the regulation to permit the filing of a Permit application, within an area zoned AG-1(Agricultural), for the operation of a Landscape Business. Such use may only be permitted where it is determined that such use will be compatible within the specific area identified within the application. Allowing such use by Permit, but not otherwise, provides an opportunity for a business owner to operate such use in property zoned AG-1(Agricultural), while creating a mechanism for review, oversight and registration of the use. The following standards place basic limitations on such use and establish criteria to aid in the evaluation of an application for a Landscape Business. It is understood that proposals for a Landscape Business will vary in scope and that based on the specific location and surrounding uses, individual properties will be suited for differing levels of operation. It is further understood that some sites will simply not be suited at all for such use. The burden shall be on the applicant to demonstrate that the proposed use is compatible with the specific site and surrounding area and in compliance with the criteria set forth in this Section. In accordance with the above purpose, a Permit for a Landscape Business in an area zoned AG-1 (Agricultural) may be issued, subject to the following requirements. 1. The scope of the Landscape Business shall be appropriate to the size of the property and its neighboring uses. 2. All sales from the property are prohibited excluding Roadside Produce Stands. 3. No individual building, used for the business operation, shall exceed 2,000 square feet, and the total square footage of all such buildings shall not exceed 5,000 square feet. The size of each building and the total size of all buildings may be reduced based on the compatibility with surrounding uses. 4. The design of any proposed building(s) shall comply with the appropriate Overlay District. 5. All use areas, storage areas, dumpsters, or structures other than parking and pedestrian walkways shall be located at least 75 feet from any adjoining residential district or AG-1 (Agricultural) district. 6. A maximum of six employee vehicles may be parked on the property at any time. Parking spaces shall be designed and placed in a manner that minimizes the impact or detraction from neighboring properties. Personal vehicles shall only be parked in approved designated locations. Vehicles and equipment used for the landscape business shall be garaged or screened. 2 Text Amendment – RZ10-06 prepared for the Mayor and City Council Meeting, December 20, 2010 7. Vendor material deliveries shall occur between the hours of 7:30 a.m. and 7:00 p.m. 8. Limit the hours of operations from 7:00 a.m. to 9:00 p.m. 9. Storage of landscape materials on the property may be permitted in limited quantities provided the materials are specifically identified on the site plan and confined. Such plan shall show the location and means of confinement of any material to be stored. Material may include bark mulch, topsoil, sand-based material, stone, brick, concrete block, peat moss, plants and timbers. Limited quantities of fertilizer and/or insecticide may also be stored, provided they are in the manufacturer’s original sealed containers and placed inside of a building and in compliance with local, state and federal regulations. 10. All landscape debris, and refuse, shall be contained in appropriate sized containers and no debris or refuse shall be stored on the ground. 11. Landscape vehicles and equipment used in the operation of the business shall be stored in specifically approved areas on the property, if it is determined that the property can accommodate such vehicles and that storage of such vehicles. All vehicles and associated equipment shall be screened from view from any adjacent street or property. 12. The on-site bulk storage of gasoline, diesel fuel, other petroleum products, fertilizers, insecticides or any other material is prohibited. 13. The proposed use shall not create traffic, noise, odors or produce light that are considered a nuisance. 14. Access shall only be allowed from arterial or collector streets. 1 Text Amendment – RZ10-06 prepared for the Mayor and City Council Meeting, Work Session and December 20, 2010 CITY ATTORNEY’S RECOMMENDED EDITS Sec 64-1820. Landscape Business It is the purpose of the regulation to permit the filing of a Permit application, within an area zoned AG-1(Agricultural), for the operation of a Landscape Business. Such use may only be permitted where it is determined that such use will be compatible within the specific area identified within the application. Allowing such use by Permit only , but not otherwise, provides an opportunity for a business owner to operate such use in property zoned AG-1(Agricultural), while creating a mechanism for review, oversight and registration of the use. The following standards place basic limitations on such use and establish criteria to aid in the evaluation of an application for a Landscape Business. It is understood that proposals for a Landscape Business will vary in scope and that based on the specific location and surrounding uses, individual properties will be suited for differing intensities of operation. It is further understood that some sites will simply not be suited at all for such use. The burden shall be on the applicant to demonstrate that the proposed use is compatible with the specific site and surrounding area and in compliance with the criteria set forth in this Section. In accordance with the above purpose, a Permit for a Landscape Business in an area zoned AG-1 (Agricultural) may be issued, subject to the following requirements. 1. The scope of the Landscape Business shall be appropriate to the size of the property and its neighboring uses. Item 1 appears redundant to item 3 and is therefore unnecessary. Moreover, I am not convinced that the term “scope” is equivalent to the size of the buildings. 2. All sales from the property are prohibited excluding Roadside Produce Stands. No retail or wholesale sales shall occur on the property except for sales at Roadside Produce Stands. 3. No individual building, used for the business operation, shall exceed 2,000 square feet, and the total square footage of all such buildings shall not exceed 5,000 square feet. The size of each building and the total size of all buildings may be reduced based on the compatibility with surrounding uses. 4. The design of any proposed building(s) shall comply with the appropriate Overlay District. Item 4 is already covered by the Overlay District standard, and therefore item 5 is unnecessary. 2 Text Amendment – RZ10-06 prepared for the Mayor and City Council Meeting, Work Session and December 20, 2010 5. All use areas, storage areas, dumpsters, or structures other than parking and pedestrian walkways shall be located at least 75 feet from any adjoining residential district or AG-1 (Agricultural) district. 6. A maximum of six employee vehicles may be parked on the property at any time. Parking spaces shall be designed and placed in a manner that minimizes the impact or detraction from neighboring properties. Personal vehicles shall only be parked in approved designated locations. Vehicles and equipment used for the landscape business shall be garaged or screened such that they cannot be viewed from adjacent properties or the public right of way, and shall be parked or stored on specifically identified portions of the property. 7. Vendor material deliveries shall occur between the hours of 7:30 a.m. and 7:00 p.m. 8. Limit the hours of operations from 7:00 a.m. to 9:00 p.m. Hours of operation shall be limited to 7 a.m. to 9 p.m. 9. Storage of landscape materials on the property may be permitted in limited quantities provided the materials are specifically identified on the site plan and confined. Such plan shall show the location and means of confinement of any material to be stored. Material may include bark mulch, topsoil, sand-based material, stone, brick, concrete block, peat moss, plants and timbers. Limited quantities of fertilizer and/or insecticide may also be stored, provided they are in the manufacturer’s original sealed containers and placed inside of a building and in compliance with local, state and federal regulations. 10. All landscape debris, and refuse, shall be contained in appropriate sized containers and no debris or refuse shall be stored on the ground. 11. Landscape vehicles and equipment used in the operation of the business shall be stored in specifically approved areas on the property, if it is determined that the property can accommodate such vehicles and that storage of such vehicles. All vehicles and associated equipment shall be screened from view from any adjacent street or property. 12. The on-site bulk storage of gasoline, diesel fuel, other petroleum products, fertilizers, insecticides or any other material is prohibited. 13. The proposed use shall not create traffic, noise, odors or produce light spillage that is considered a nuisance under Georgia law. 14. Access shall only be allowed from arterial or collector streets. City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 To: Honorable Mayor and City Council Members From: Robyn MacDonald, Community Development Department Date: December 7, 2010 for Submission onto the December 20, 2010, City Council Meeting (First Presentation December 6, 2010, Special Called Work Session December 20, 2010) Agenda Items: RZ10-06 - To amend the City of Milton Zoning Ordinance, Section 64-1820, Landscaping business, plant nursery or garden center with indoor retail component. RZ10-08 - To amend the City of Milton Zoning Ordinance, Section 64-1, Definition for Landscaping business. CMO (City Manager’s Office) Recommendation: To approve the recommended amendments of Chapter 64, City of Milton Zoning Ordinance as it pertains to Landscape Business Use Permit and Definition. Background: The Planning Commission began work on the existing Use Permit for Landscaping business, plant nursery or garden center with indoor retail component (Section 64-1820) in 2009 prompted in part by the increasing number of applications for landscape businesses within the City. Discussion: This proposed text amendment is a result of several meetings in 2009 and more recently where the Planning Commission deliberated on the revised use permit and definition for a landscape business. Below is the current Use Permit and Definition for a landscape business which is more comprehensive in scope as it relates to balancing the proposed use with adjacent residential and agricultural uses. Existing Definition – Sec 64-1 Definitions Landscaping business means a business whose primary operation is the sale or storage of organic or inorganic materials, plants, mulch, pine straw, or other limited related accessory products for the landscape industry or the storage or use of associated landscape vehicles. The Planning Commission amended the definition to be more descriptive in what may be included within a landscape business. City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 Existing Use Permit Sec. 64-1820 Landscaping business, plant nursery or garden center with indoor retail component. (a) Required districts. AG-1(Agricultural). (b) Standards. (1) No access shall be allowed from local streets. (2) No parking is permitted in the minimum front yard. (3) All use areas/structures other than parking and pedestrian walkways shall be located at least 50 feet from any adjoining residential district or AG-1 (Agricultural) district. (4) Limit hours of operation from 6:00 a.m. to 8:00 p.m. (5) The minimum buffers and landscape strips required for the O-I (Office- Institutional) zoning district as specified in article III of this zoning ordinance shall be required. (6) Structures for retail sales shall be limited to 1,000 total gross square feet. Staff notes that the proposed Use Permit does not include a plant nursery based on the fact that it is already permitted under the AG-1 (Agricultural) district and it was determined that there should be no retail component associated with a landscape business. A plant nursery is currently permitted to sell the product(s) raised on their property as dictated by the AG -1 (Agricultural) district. Alternatives: The Council may allow the ordinances to remain as they exist or make other amendments to the proposed revisions. Concurrent Review: Chris Lagerbloom, City Manager Ken Jarrard, City Attorney STATE OF GEORGIA ORDINANCE____ COUNTY OF FULTON RZ10-08 AN ORDINANCE TO AMEND SECTION 64-1 “DEFINITIONS” OF THE CITY OF MILTON ZONING ORDINANCE (CHAPTER 64 OF THE CITY CODE OF ORDINANCES) TO AMEND THE DEFINITION OF “LANDSCAPING BUSINESS” AND TO REPLACE THE CURRENT NAME WITH “LANDSCAPE BUSINESS” BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on December 20, 2010 at 6:00 p.m. as follows: SECTION 1. That the Ordinance relates to Amending Section 64-1 “Definitions” for Landscaping Business”, and to replace the current name with “Landscape Business”, is hereby adopted and approved; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 20th day of December, 2010. ____________________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) 1 Text Amendment – RZ10-08 prepared for the Mayor and City Council Meeting, December 20, 2010 Section 64-1 - Definitions Landscape business means a business that provides services in locations away from the landscape business operator’s property. While most of the actual landscape activity occurs off site, the business owner’s property may be approved for equipment storage, parking, material storage and a building or buildings for storage and plant propagation. Landscape businesses typically include activities as: lawn installation; mowing and maintenance; fertilization and/or insecticide treatment; the planting and maintenance of trees; shrubs and flowers; tree and stump removal; the spreading and grading of top soil, mulch or other ground covers; the installation of stone; brick and block walkways and stonewalls and the temporary storage of plant trimmings. 1 Text Amendment – RZ10-08 prepared for the Mayor and City Council Meeting, Work Session and December 20, 2010 CITY ATTORNEY’S RECOMMENDED EDITS Section 64-1 - Definitions Landscape business means a business that providesing the services described below in at remote, off-site locations other thanaway from the landscape business operator’s property. While most of the actual landscape activity occurs off- site, the business owner’s property may be approved for equipment storage, parking, material storage and a building or buildings for storage and plant propagation. Landscape businesses typically include activities such as: lawn installation; mowing and maintenance; fertilization and/or insecticide treatment; the planting and maintenance of trees; shrubs and flowers; tree and stump removal; the spreading and grading of top soil, mulch or other ground covers; the installation of stone; brick and block walkways and stonewalls and the temporary storage of plant trimmings. City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 1 To: Honorable Mayor and City Council Members From: Matt Marietta Date: Submitted on November 8, 2010 for Public Hearing on December 6, 2010 and for Adoption at the December 20, 2010 Council Meeting Agenda Item: A Resolution Continuing the Wired and Wireless Enhanced 911 Charge, and Establishing a Concurrent Enhanced 911 Charge on VoIP, for all such Communications within the City of Milton City Manager’s Office Recommendation Adopt the attached resolution continuing the Enhanced 911 charge on wired and wireless communications in the City of Milton and including a charge on Voice over Internet Protocol (VoIP) services. Background State law allows for each telecommunications line established within the corporate limits of the City of Milton to charge a fee to support the provision of emergency 911 services. The resolution continues that fee. Funding and Fiscal Impact This resolution provides funding to support our Enhanced 911 Service that is currently provided by an intergovernmental agreement with the City of Alpharetta. Alternatives: The City may assume the costs for 911 provision and begin to fund it out of the Maintenance and Operating budget. Concurrent Review: Chris Lagerbloom, City Manager Deb Harrell, Police Chief Bob Edgar, Fire Chief RESOLUTION NO. STATE OF GEORGIA COUNTY OF FULTON RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA REGARDING “9-1-1,” WIRELESS ENHANCED “9-1-1” CHARGES AND VOICE OVER INTERNET PROTOCOL BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on the 20th day of December, 2010 at 6:00 pm. as follows: WHEREAS, the Mayor and Council of the City of Milton provide Enhanced “9-1-1” services for the citizens of the City of Milton through an intergovernmental agreement with the City of Alpharetta, Georgia; WHEREAS, the Mayor and Council of City of Milton on November 21, 2006 adopted a resolution imposing “9-1-1” charges on landline and wireless telecommunications with billing addresses within the City of Milton, Georgia; WHEREAS, pursuant to the requirements of O.C.G.A. § 46-5-134, the wireless enhanced “9-1-1” system implemented in the City of Milton through its intergovernmental agreement with the City of Alpharetta, Georgia is capable of providing automatic number identification and automatic location identification of a wireless telecommunication connection, and the City of Milton is thus authorized to assess a fee not exceeding $1.50 per month per telephone service provided to the telephone subscriber pursuant to O.C.G.A. § 46-5- 134; WHEREAS, this Resolution has been adopted only after at least ten (10) days public notice and a public hearing as required by O.C.G.A. § 46-5-133(b)(1)(B); and WHEREAS, it being in the best interest of the residents of the City of Milton and those persons using the City of Milton “9-1-1” and wireless enhanced “9-1-1” systems for the “9-1-1” fees to be assessed at their maximum allowable rates in all allowable instances, the Mayor and Council desires to affirm the necessity for the “9-1-1” and the wireless enhanced “9-1-1” charges. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Milton that, in accord with O.C.G.A. §§ 46-5-133(a) and 46-5-134(a)(1)(A) and (a)(2)(B), the necessity for the “9-1-1,” the wireless enhanced “9-1-1,” and VoIP “911” charges is hereby affirmed, and the maximum allowable fee rates are set at a rate not to exceed One Dollar, Fifty Cents ($1.50) per month: 1) per telephone service subscribed to by telephone subscribers whose exchange access lines are in the areas served or which would be served by the City’s emergency 9 -1-1 service; and 2) per each wireless telecommunications connection, other than a connection for prepaid wireless service, subscribed to by telephone subscribers whose place of primary use is within the geographic area that is served by the City or that would be served by the City for the purpose of the City’s emergency 9-1-1 system. A copy of this Resolution shall be made available to each supplier providing telecommunication services, including voice over internet protocol service and any other communication, message, signal, or information delivery system capable of initiating a 9-1-1 emergency call, in the City of Milton, Georgia. RESOLVED the 20th day of December, 2010. _______________________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie AM Gordon, City Clerk (Seal) City of Milton 13000 Deerfield Parkway Suite 107C Milton, GA 30004 To: Honorable Mayor and City Council Members From: Michele McIntosh-Ross, Community Development Planner Date: December 7, 2010 for Submission onto the December 20, 2010 City Council Meeting Agenda Item: Request to transmit the City of Milton Draft 2030 Comprehensive Plan: The Community Agenda to the Atlanta Regional Commission (ARC) and the state of Georgia Department of Community Affairs (DCA). COM (City Manager’s Office) Recommendation: To allow the public to hear and comment on the 2030 Comprehensive Plan: the Community Agenda Background: The state of Georgia requires all municipalities to have a local Comprehensive Plan that describes the vision for its future and states the policy for the realistic growth and development that may occur over a 20 year period. Prior to the City of Milton’s incorporation in 2006, the area was under the direction of Fulton County’s Comprehensive Plan: Focus Fulton 2025 Plan. Upon incorporation in 2006 the City adopted this plan as an interim comprehensive plan. The preparation of the City’s first Comprehensive Plan was initiated in 2007. The new Georgia Standards and Procedures for Local Comprehensive Planning regulation require three basic sections of the Comprehensive Plan: 1. Community Assessment; 2. Community Participation Plan; and 3. Community Agenda Both the Community Participation Program (CPP) and the Community Assessment portions of the Plan are completed. In a letter dated May 28, 2008, ARC and DCA agreed that the Community Assessment and the Community Participation Program were developed in accordance with the state regulations and authorized the City of Milton to proceed with the final phase of the plan which is the Community Agenda. There was also the opportunity to prepare a Partial Plan Update which served as a bridge between the Fulton County’s Focus Fulton 2025 Plan that was created under the previous state planning regulations and those to be prepared by the City of Milton under the current regulations. The Partial Update would function as Milton’s Comprehensive Plan in the interim before the completion of the Community Agenda. On December 15, 2008, the City of Milton approved a resolution to transmit the Partial Plan Update to ARC and DCA; and in a letter dated February 12, 2009, the Partial Plan was City of Milton 13000 Deerfield Parkway Suite 107C Milton, GA 30004 determined to be in compliance with the state regulations and was adopted by the City of Milton on December 21, 2009. In preparing the Partial Update, major sections needed for the Community Agenda were fulfilled allowing for the progress and completion of the Community Agenda following the completion of the Partial Update. Discussion: CPAC and Staff have worked with the community-based involvement process through all the stages of the comprehensive planning process toward the completion of the Community Agenda, the final phase for the City of Milton Comprehensive Plan initiative. If adopted, the Community Agenda will replace the Partial Plan Update as the official Comprehensive Plan for the City of Milton. Upon completion of the Draft Community Agenda the state requires several steps to occur before the final adoption of the Plan. 1. The first step is an official public hearing to allow the community to comment on the draft Plan. This was held at the City Council meeting on November 15, 2010. 2. After the public comments have been addressed by CPAC and Staff, the second step is a city resolution to seek approval to transmit the Plan to ARC and DCA for a 60 day review and comment period. This is scheduled for the City Council meeting on December 20, 2010. 3. The final step is the city resolution to adopt the plan. This will be scheduled in the spring of 2011. Concurrent Review: Chris Lagerbloom, City Manager CPAC Attachments: Community Assessment/Community participation compliance letter dated May 28, 2008. Partial Plan Update compliance letter dated February 12, 2009. Draft Community Agenda 12-10-2010 STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. RESOLUTION REQUESTING THE TRANSMITTAL OF THE DRAFT CITY OF MILTON 2030 COMPREHENISVE PLAN: THE COMMUNITY AGENDA TO THE ATLANTA REGIONAL COMMISSION (ARC) AND THE STATE OF GEORGIA DEPARTMENT OF COMMUNITY AFFAIRS (DCA) BE IT RESOLVED by the City Council and the Mayor of the City of Milton, GA while in a Regular Meeting on December 20, 2010 at 6:00pm as follows: WHEREAS, prior to the City of Milton’s incorporation in 2006, the area was under the direction of Fulton County’s Comprehensive Plan: Focus Fulton 2025 Plan, and upon incorporation in 2006 the City adopted this plan as an interim comprehensive plan; and WHEREAS, in 2007, the preparation of the City’s first Comprehensive Plan was initiated and a 16-person Comprehensive Plan Advisory Committee (CPAC) was appointed by the Mayor and City Council to facilitate the development of the Comprehensive Plan; and WHEREAS; in May, 2008 the City of Milton completed the first two requisite components, the Community Assessment and Community Participation Program documents; and WHEREAS; the City prepared and adopted a Partial Plan Update in December, 2009 that replaced the Focus Fulton 2025 Plan and serves as a bridge document to the final comprehensive plan component, the Community Agenda WHEREAS, the City has prepared a draft of the final component of the comprehensive plan documents, the Community Agenda; and WHEREAS, this document was prepared in accord with the Standards and Procedures for Local Comprehensive Planning effective May 1, 2005 and established by the Georgia Planning Act of 1989, and the required public hearing was held on November 15, 2010. NOW THEREFORE BE IT RESOLVED, that the City Council and the Mayor of the City of Milton does hereby transmit the Draft 2030 Comprehensive Plan, the Community Agenda to the Atlanta Regional Commission and the State of Georgia Department of Community Affairs for official review. RESOLVED this 20th day of December 2010. Approved: _________________________ Joe Lockwood, Mayor Attest: ________________________ Sudie AM Gordon, City Clerk (Seal) May 28,2008 The Honorable Joe Luckwood, Mayor City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 RE: Comprehensive Plan Update Dear Mayor Lockwood: We have completed the regional review of the City of Milton's Community Assessment. We are pleased to inform you that the Georgia Department of Community Affairs (DCA) has determined that the Comrnunity Assessment and Community Participation Plan meet the Local Planning compliance requirements. The scope of the Atlanta RegionaI Commission's (ARC) review focuses on the adequacy of issue- identification and regonal planning issues of the Community Assessment. Please review the attached coinments from ARC and BCA. You do not need to re-submit your Community Assessment for review, but we strongly recommend that you consider these comments as you move forward in the planning process. I commend you and the City of Johns Creek for your commitment to the comprehensive planning process. Please contact Jon Tuley at 404-463-5581 if you have any questions or if we can provide further assistance. Charles Krautler Director Enclosures: 3 C: Jim Frederick, Georgia Department of Community Affairs Tom Wilson, Community Development Director ARC REVIEW FINDINGSREPORT City of Milton -Communitv Assessment Accorcling fo the Minimum Planning Stundnrds, f he Atlanta Regional Cornrnissia~~ revietts the Cornrnrini@ Assessment +forifs udeqzmcy in identzhing poten tial issues and uppurrunities to be dealt with in the subsequent porfions of the plan. ARC also reviews fhe Coalmiinity Assessment to identi& potential opporhcnities for interjr~risdilictionaI/regianalsolutions to common issues. In addifion,ARC wiJI compile and reviett!comarents received from other interested parties. Comments received from interested parties: Attached are comments from ARC'S Environmental Plannii~gDivision and the Georgia Department of Community Affairs. Adequacy in identifying issues: The City of Milton has generally done an adequate job in identifying issues to be addressed in the comprehensive plan. Items that did not appear to be adequately addressed or that may need revision include: Section A: Issues and Opportunities The issues and opportunities section covers most topics that the city should address, however, the section has several topics that are hard to understand and even confusing. While the topics themselves are appropriate, many should be reworded and done so in a way that anyone, planner or everyday citizen, can pick up the plan and understand what is being discussed. o For reference, a few topic discussions that should be improved are: Page A-1 0, "(6) Development parterns don't encourage interaction with neighbors" Page A-1 4, (1) Regional and multi-jurisdictional coordination and cooperation'" The importance rankings seem to be missing from most of the issues and opportunities, if this is intentional it should be explained. a At the end of "a. Development Patterns Issues" en page A-5, an issue could be added stressing the growth pressures on the city that will make it difficult to slow or prevent growth in the areas identified as rural. Maybe called "Maintaining Rural Character in designated parts of the City". To coincide with the above added issue. At the end of '%. Development Patterns Opportunities" on page Ad, an issue could be added discussing the opportunity to focus development in already developed areas thus relieving pressure on the less developed areas. Otha opportunities could include growth of the tax base and the use of existing infrastructure instead of building new capacity where it is not wanted. Pages A-8 -A-9, regarding the discussion on "No sense of place.. .",the city should talk with the other new cities in the region that have gone through this same process. The location of Milton's city hall should be a highly visible and highly accessible location. -Page A-1 1, "(8) Not enough affordable housing", first sentence of the fourth paragraph should not include, "or close by." The City cannot control what other jurisdictions do and must do its part in creating affordable housing in the region. It is helpful to show whatlwhere affordable housing is already available in the City and compare to neighboring jurisdictions. o The plan could also mention the congestion issues associated with this inability to provide affordable housing close to jobs. Page A-1 8, "b. Preservation/Conservation Opportunities", introductory paragraph needs to include language about preserving environment not just providing recreational facilities. City could identify areas that are available for presen/ation/conservation. Page A-1 8, "b. PreservatiodConservation Opportunities", another opportunity is the development or adoption of zoning supportive of preservation and consesvation. o There are several conservation subdivision codes in the Atlanta regon that can be adapted to Milton's specific needs. o Transfer of Development Rights (TDR) have been implemented in south Falton county and the city of Chattahoochee Hills and could be a viable option for protecting environmentaTly sensitive areas or rural properties that the City desires to keep in its current developed state. Page A-20, "b. Mobility Opportunities", the City should review the ARC Bicycle and Pedestrian Plan to identify potential conflicts and solutions. m Page A-2 1 -A-22, '"13) Not enough affordable housing", as stated before, the City cannot depend on other jurisdictions to provide affordable housing for its workers. Page A-2 1, "6. Economic Development", the City should consider parhering with the City of Alpharetta to earn hnds for an LC1 study in the Windward area as this is the City's best option for dense, mixed-use and multi-modal development-771eEnviro-onmentnl!Division at ARC It as several important comments on this section, see attaclzment. Potential inter-jurisdictionaVre~ona1solutions: Based on the issues affecting Milton, these are a few potential interjurisdicational and regional solutions that should be explored when debeloping the-remainder of the comprehensive plan. These include: Section I -City Projle-Work with o~ganizationssuch as PEDS to coordinate safe routes to school programs. * Continue coordination with MARTA, GRTA and ARC to ensure existing and future bus routes/stops are appropriately planned for and incorporated in the regional transportation network and land use plan. Take into consideration circulation from proposed future transit stations including shuttles, bike, and pedestrian facilities. Other Comments: On page D4-5, the plan discusses cost-burdened households. This section is a good narrative about cost-burdened households but it needs to include statistics for Milton and the North Fulton area. Attached are the cost-burdened statistics for the two census tracts in Milton (1 15.01 and 1 16.04) from the American FactFinder website. While this data is not completely accurate for the City, it is a good estimate to work from. Page D4-4, Table 4.7 -Jobs-Housing Balance does not display jobs-housing balance for the City of Milton. Use total l~ouseholdsand employment to calculate the correct ratio. Page D8-11 references MPO area as 10 counties but needs to say 18 counties Pages DX-12 and DS-13 reference Mobility 2030 RTP but should be using Envision 6 RTP and FY 2008-201 3 TP Page D8-13 should say RTP required to be updated every 4 years. How long does Milton plan to rely on assistance from other local governments for public facilities and services? The plan makes no mention of current or planned service areas for city/county services; this is a vital part of the plan and should be inwrporated both in the text as well as in the map. What perfomance measures or evaluation process does the City have in place regarding use of a "privatization" model? Is the City coordinating with other new cities in North Fulton using the same model to share lessons learned? The Iocnl government is encouraged to revise #he Community Assessment to address ll~eserecommendations. For further assistance with adcir~ssingthese recornnzendatiesrs, pIease conract Jon Tdey at 404-463-5581. ARC Environmental Planning Division Comments City of Milton Community Plan May 2,20Q8 ARC Environmental Planning Division has the following comments on the City of Milton Community Assessment Plan: r Part D: Data Appendix. Section 5: Natural and CulturaI Resources, Subsection 5.2, Environmental Planning Criteria. Water Suppl~Watersheds. Page D5-1 : This section discusses the Water Supply Watershed Criteria under the Georgia Part 5 Environmental Planning Criteria. 11 states that the Etowah is not a water supply watershed and that the portion of the City within the Big Creek Watershed is subject to the Part 5 criteria. It is correct that the Little River flows into the Etowah downstream of all water intakes, but the River flows into Lake Allatoona, which is a water suppIy source. However, it is a Corps of Engineas lake and Corps lakes are exempt from the watershed criteria under the current Part 5 Criteria. For Big Creek, the local governments in the watershed developed the Big Creek Watershed Study, which was completed in 2000 and provides alternate protection measures for the watershed, The City may wish to consider the a1 ternate criteria. * Part D: Data Appendix, Section 5: Natural and Cultural Resources, Subsection 5.2, Environmental Planning Criteria, Protected Rivers, Pa~e D5-2: The Etowah is a protected river, as defined in the Criteria, but the Little River is not. This does not prevent the City fiom adopting the protected river criteria, or stricter criteria, if it wishes. Part D: Data Appendix, Section 5: Natural and CuIturaF Resources, Subsection 5.4, Significant Natural Resources, Programs, Rules and Remlations, Metropolitan River Protection Act (MRPAI, Page D5-8: No part of the City is within the River Corridor. The only MRPA requirements that apply in the City are for the adoption of soil erosion and sedimentation and tributary buffer ordinances for areas in the drainage basin of the Chattahoochee River. The City-wide ordinances required under other legislation already meet these criteria. Part D: Data Appendix. Section 5: Natural and Cultural Resources, Subsection 5.4, Significant Natural Resources, Programs, Rules and Regulations, Page D5-9: This paragraph is untitled but refers to the plans and requirements of the Metropolitan North Georgia Water Planning District. This paragraph needs to updatjng by stating that in September 2003, the District Board adopted three comprehensive plans to ensure adequate supplies of drinking water, to protect water quality and to minimize the impacts of development on the District's watersheds and downstream water quality and that the City will coordinate with the Atlanta Fulton 'County Water resources Comimissien in implementing the District Plans. Also, the adoption status of the six model ordinances should be addressed. The stream buffer ordinance is discussed in a separate paragraph at the bottom of Page D5-9. The other ordinances should also be cited. Part D:Data Appendix, Section 7: Intergovernmental Coordination, Subsection 7.6, Federal, State, Regional and County Programs, Water Planning Districts, Metropolitan North Geosca Water Planning Dish-ict, Page D7-5: As stated in the previous paragraph, this section needs to reference the current status of the plans. We would like to propose the following language to clarify the Plan status: In September 2003, the Metropolitan North Georgia Water Planning District Board adopted three comprehensive plans to ensure adequate supplies of drinking water, to protect water quality and to minimize the impacts of development on the District's watersheds and downstream water quality. The City of Milton will coordinate with the Atlanta Fulton County Water resources Commission in implementing the District PIans. Part E: Compliance with Environmental.Planning Criteria, River Conidor Protection Page E-5: No part of the City is subject to the requirements of the Cha~ahoocheeCorridor Plan. The only Metropolitan River protection Act requirements that apply in portion of the City within the Chattahoochee (Big Creek) Basin are the requirements fox adoption of erosion control and stream buffer ordinances. -- - --- - - - -- Detailcd Tables -American EactFinder Page 1 of 2 HCT882. HOUSEH.0LDJEIGQME..IN~999 BY SELECTED MONTHLY OWNER COSE AS-A PERCENTAGE OF HOUSEHOLD INCOME IN 1999.[571-Universe-Specified-owner_+ccupied ho_u_singuni$ Data Set: Census 200O&mrnarv File 4 (SF 4) -Sample Data NOTE Data based on a sample. For information an confidentialityprotection, sampling ermr, nonsampllng error, defin~t~ons, seeand count corred~ons M~facSfinder,ce~us.gov/homelenldatanoleslex~sf4htrn. --_ ---- - ---- Census Tmct I 15.01, Fulton County, Georgia Census Tract 116.04, ful&-Eounty, Georgia Total: 3.498 3,609 Less than $10,000: -_ _ -9 1 2--_ -_ -_ ---------85 Less Ihan 20 percent n n 20 to 24-percent _ 25 to 29 percent 30 to 34 percent 35 percent or mare Not computed $10.000 to $19.999: Less than 20 percent -16, 8 20 to 24 percent v ..-18 -9 25 to 29 percent 10 9 30 to 34 percent 0 8 35 percent or more -". "___ ---78 _ __..-_ ---37 Not computed s20.000 to $34,999. Less than 20 percent 20 to 24 percent 25 to 29 percent 30 to 34 percent 35 percent or more Not computed 535.~00to 549.999 Less than 20 percent 20 to 24 percent 25 to 29 percent 30 lo 34 percent 35 percent or mom , A 79-a -.,", -" ---156 Not wmputed $50.000 lo $74.999: Less Ihan 20 percent 20 to 24 percent 25 to 29 percent 30 to 34 percent 35 percent or mom Not computed $75.000 to $99,999. Less than 20 percent 1928 -284 A -20 to 24 percent . -_ --136 ....... _ ..-_ _ ..-..175 25 to 29 percent 45 . --. 116 30 to 34 percent -70' 30 35 percent or more 79 59 Not computed $100.000 to $149.999: Less Ihan 20 percent 20 to 24 percent 25 to 29 percent 30 to 34 percent 35 percent or more Not computed S?50.000or more. Less than 20 percent 20 to 24 percent 25 to 29 percent 30 to 34 percent _ - 35 percent or more Not computed U.S. Census Bureau Sonny Perdue Mike Balatty Governor Cornrniss~oner May 29,2008 Mr. Charles Krautler Executive Director Atlanta Regonal Commission 40 Courtland Street, NE Atlanta, Georgia 30303 Dear Mr. 'Krautlex: Our staff has reviewed the draft Community Assessment and Community Participation Program for the City of Milton and finds that both adequately address the Local Planning Requirements. The City may therefore immediately proceed with development of its Community Agenda. Please include the enclosed listing of planning assistance resources with your report of findings and recommendations to the local government. Our records indicate that the Service Delivery Strategy for Fulton County and its cities must be updated by October 31, 2009. We. recommend that you remind these jurisdictions to renew or renegotiate their Strategy prior to this date in order to remain in compliance with the Service Delivery Strategy Law. Smes R.Fredmck, Director Office of Planning and Quality Growth JFJjwh Enclosure cc: Tom Weyandt, Atlanta Regional Commission Planning Director Jon West, DCA Area Planner RESOURCES FOR LOCAL PLANNING, IMPLEMENTATION, AND QUALITY GROWTH Who can help? DCA's Office of Planning and Quality Growth (OPQG) offers a variety of assistance for developing and implementing your local plan and for carrying out quality growth initiatives. This includes: o Facilitation of key plan stakeholder meetings. o Quality community objectives assessment for your city or county. o Facilitated Priority Setting Meetings to get you started with implementing your plan. In these meetings, local officials are guided through an interactive process of identifying which plan implementation activities should be undertaken first and what's needed to get these underway. o Direct: hands-on technical assistance for specific implementation projects. o Resource teams to help develop ideas for your community vision or to develop detailed plans for particular character areas identified in your community vision. Call OPQG at (404) 679-5279 or visit www.georpiaplanning.coin for more infomation about the above assistance resources. E OPQG and its partner organizations offer periodic workshops on a wide variety of planning or quality growth topics, including: o How to develop community vision o Good community participation processes o Alternatives to zoning for regulating development o Impact fees o Effective site plan review Call (404) 679-5279 or visit wvvw.georr;iaplanning~cornfor details and schedule of upcoming training events. You may take your planning and implementation questions directly to the experts by signing up for OPQG-sponsored Quality Growth Advisory Clinics, offered at regular conferences of Georgia Municipal Association and Association County Commissioners of Georgia. Call (404) 679-5279 or visit www.geor~iaplannin~.comfor details and schedule of upcoming events. Review our guidebook on "Selecting a Plan Preparer," available at www.georgiaplanni~.corn,or by calling (404) 679-5279. Many of OPQG's partner organization offer assistance with planning and quality growth issues. Visit the assistance menu at htt~>:/l~.dca.state~~a~us/toolkit/di~for details. Getting good ideas * The State Planning Recommendations are intended to give you good ideas for all aspects of your planning and plan implementation process. They include lists of issues and opportunities; recommended character areas and development strategies for each; suggested stakeholders and public participation techniques; recommended deveIopment patterns to encourage; implementation best practices; and suggested policies. They are available on our website at: htt~://www.dca.state.~a.us/development/Plan~~in~QuaIit~ndex.asp * OPQG provides examples of good local plans that we've previously reviewed on the Georgia Planning website at www.georgiaplanning.cnm. The Quality Growth Toolkit provides a clearinghouse of information and resources about a broad range of implementation tools. It can be accessed through the Georga Quality Growth website at www .geor~aqualitv.~owth.com. Peruse the Qualjty Growth Resource Team Reports to see recommendations made by our team of experts on visits to various communities around the state. These can be accessed by choosing the "Resource Teams" link on ow Georgia QuaIity Growth website at wzvw.~eor~iaaualitvmowth.com. The requirements, plain and simple OPQG's requirements for content and process of deveIoping the required plan updates are found on the web at ww~v.~eor~aplannin~.~om.These include: o Local Planning Requirements -Qualified Local Government (QLG) designation is linked to the successful completion of the update of your Comprehensive Plan in accordance with these requirements. QLG designation enabIes your local government to maintain its eligbility for grants and loans from DCA, the Department of Natural Resources and the Georgia Environmental Facilities Authority as well as other state agency assistance. o Minimum Planning Sfandardsfor Solid WasfePlanning. Eligibility for solid waste grants, loans and permits from the State, depends upon your local government's Solid Waste Management Plan, which must be prepared in accordance with these standards. o Revising an Existing Sewice Delivery Strategy -provides details about reviewing and/or revising your existing Service Delivery Strategy. o Capital Improvemertcs E!emenl-in order to legally charge impact fees, a local government must include a Capital Improvements Element (CIE) in its Comprehensive Plan. A local government that does not currently include a CIE in its plan can amend the Comprehensive Plan to include a CIE at any time if it wishes to initiate an impact fee program. Gaidebooks am! other rc-~ources OPQG offers several guidebooks on various aspects of plan development and implementation, including: o "Why Do We Plan?" provides an overview of planning, its benefits, and why it is important. o "Planning for Community Involvement'Vfocuses on tools. techniques and best practices for effectively involving stakeholders and the general public in your local planning process. o "Discovering and Flaming Your Community Character" describes character areas, provides tools and techniques for identifying character areas, and discusses the processes for developing a vision for your community. These guidebooks are available at www.georgiaplanning.com or by calling (404) 479-5279. If you're looking for help with selling your community on planning and quality growth ideas, visit our "Selling Planning and Quality Growth" webpage at www.dca.state,~a.us/developmentlPlannin~QualE~Gro~Wpro~ams/seI1in~.asp Digital data and maps specific to your community are provided for download and use atwww.~mrgiaplanning.com. * A Quality Communii;v Objectives Assessment tool is available to assist with evaluating the community's current policies, activities and development pattans for consistency with DCA's Quality Community Objectives. It can be accessed at ww.~eor~aplannin~.com. w The Model Development Code provides a number of viable alternatives to conventional zoning. The code is presented as a relatively simple, modular, set of land use management techniques that can be pieced together to create unique regulations tatbred to fit local circumsta:~ces. Model Ccde may be accessed at ww.~e~s~iaplanninfi.~~m. h hC ATLANTA REGIONAL COMMISSION PLANNING • LEADERSHIP • RESULTS February 12, 2009 Honorable roe Lockwood, Mayor City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 RE: City of Milton Partial Plan Update Dear Mayor Lockwood: We are pleased to inform you that the Georgia Department of Community Affairs has determined that the Partial Plan Update for the City of Milton meets the Local Planning Requirements (letter attached). Please note that ARC has provided comments regarding the Partial Plan. You do not need to re -submit your Partial Plan for review, but we recommend that YOU consider these comments as you move forward with plan adoption. In order to meet the Local Planning Requirements, the County must adopt the plan and forward the adoption resolution to ARC. Furthermore, please provide ARC with a final copy of the adopted plan, in hard copy and digital copy (MS Word document), and digital copies of both the existing land use and future development maps (SSRI shapefile). Once the City has adopted the Partial Plan Update, you must publicize the availability of this plan for public information. This requirement may be met by providing notice in a local newspaper of general circulation identifying where a complete copy of the Community Agenda may be reviewed. I commend you and the City of Milton for your commitment to the comprehensive planning process. Please contact Ton Tuley at 404-463-3309 if you have any questions or if we can provide further assistance. Sincerely, C Charles Krautter Director CK -jt Enclosures: 2 c, Michele McIntosh -Ross, City of Milton 40 COURTLAN❑ STREET. NE, ATLANTA, GEORGIA 30303 404 463.3100 FAX 404 463.3 Toy WWW.ATLANTAREGIONAL-COM No Text ARC REVIEW FINDINGS REPORT City of Milton — Partial Update According to the Department of Community Affairs Office of Planning and Quality Growth, the Atlanta Regional Commission (ARC) reviews Partial Updates of Local Comprehensive Plans for potential conflicts with neighboring jurisdictions, opportunities for interjurisdictionalfregional solutions to common issues, and consistency with the Regional Development Pian. In addition, ARC will compile and review comments received from other interested parties. Comments received from interested parties: See attached comments from the Georgia Department of Community Affairs and Gwinnett County. Conflicts with neighboring jurisdictions: There are no apparent conflicts with the City of Milton Comprehensive Plan Partial Update and pians of neighboring jurisdictions. Potential interjurisdictional/regional solutions: • There are several planning efforts recently completed or underway in North Fulton including the Blueprint North Fulton master plan and the North Fulton Comprehensive Transportation Plan (CTP). The city should stay involved in these and adapt the comprehensive plan as needed. • The City should continue to work with MARTA and other North Fulton cities to ensure transit service and transit amenities are available and efficient. The City should work with organizations such as PEDS to coordinate safe routes to school programs and PXrH or GeorgiaBikes for multiuse path connections. Consistency with the Regional Development Plan: ■ The City of Milton Comprehensive Plan Partial Update is largely consistent with the Regional Development Plan (RDP). ■ The plan states that the City is identified as Mega Corridor, Urban Neighborhood and Suburban Neighborhood on ARC's Unified Growth Policy Map (UGPM). According to the map, the city is only identified as Mega Corridor and Suburban Neighborhood. This should be corrected before the update is adopted Other Comments: ■ The Issues and Opportunities section should be revisited. While the sections discussing environmental preservation, mobility and economic development are fairly clear, the other sections are confusing and seem to repeat many of the same issues without explaining how they relate to the various issue categories. • Issues in the Issues and Opportunities section are meant to be challenges that the City is facing or will face over the life of the plan. Opportunities should be potential improvements to the City's current economic, social or physical state. As the plan is written now, many of the issues and opportunities are actually assets and liabilities respectively and should be revisited. • On pages A-2 through A-4, issues A, B and C are similar and confusing and should be combined or made more concise. Page A-7, section b, Development Patterns could include an opportunity stating that rural character can be preserved by focusing development in centers and major corridors. Atlanta Regional Commission 02/12/09 Page A-13, section (4), "No unix of housing..." should include an explanation of why this is important for the City. Page A-19, section (1), "Local interest in application..." needs to be simplified. It could read "Update of local zoning to include innovative design codes." There are several words cut off on page A-23. For further assistance with addressing these recommendations, please contact Jon Tuley at 404-463-3309. Atlanta Regional Commission 02/12/09 City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 i Table of Contents Part Section Page I. Executive Summary • Community Assessment and Community Participation Plan • Partial Plan Update • Community Survey • Community Agenda • Community Vision • State Planning Goals and Objectives II. Community Issues and Opportunities • Overall • Development Patterns and Land Use • Community Facilities and Services • Housing • Intergovernmental Coordination • Natural and Cultural Resources – Preservation, Protection, and Conservation • Transportation and Mobility • Economic Development • Financing III. Future Development Map and Supporting Narrative IV. Character Areas, Character Area Map and Supporting Narrative • Birmingham • Arnold Mill • Central Milton • Deerfield • Bethany • Crabapple • Milton Lakes • Sweet Apple V. Future Land Use Map and Supporting Classifications VI. Polices City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 ii Part Section Page VII. Implementation Measures • Implementation Matrix • Short Term Work Program • Long Term and Ongoing Activities VIII. Report of Accomplishments IX. Consistency with Service Delivery Strategy X. Supplemental Plans XI. Glossary City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Executive Summary 1 I. Executive Summary The City of Milton, chartered in 2006, has been diligent in drafting the required components of its Community Comprehensive Plan. As its charter plan, this document will help guide growth and development within the community, therefore great care and attention to detail have been undertaken in this process. Citizens of Milton have demonstrated a high degree of civic- mindedness with their active participation in the Comprehensive Plan process. Community Assessment and Community Participation Plan. The City of Milton was incorporated in November 2006, and at this time, the city adopted Focus Fulton 2025 as their Comprehensive Plan. Shortly thereafter, in 2007 they implemented the development of their Comprehensive Plan. By mid-2008, the city had successfully completed the Community Assessment and Community Participation Plan, and both documents had been reviewed and accepted by ARC and DCA by the end of the year Partial Plan Update. As the City was approaching a deadline for plan adoption, it was agreed by local and state officials that completing a Partial Plan Update to Focus Fulton 2025 would allow for more time to complete the Community Agenda of the Comprehensive Plan. By January 2008, ARC and DCA had accepted this Partial Plan update and local officials were ready to initiate the development of the Community Agenda and move toward adopting their local Comprehensive Plan. Community Survey. As identified in the Community Participation Plan, prior to undertaking the Community Agenda, the city of Milton and its Comprehensive Plan Advisory Committee (CPAC) initiated a community-wide survey early in 2008. In an effort to better clarify and understand the values of the citizens of Milton, approximately 40 survey questions queried responses to a variety of issues, including the city’s mission and vision, future development patterns, and financing of future programs and projects. One survey was sent to each address in the city which resulted in the issuance of about 12,000 surveys. To achieve 95% confidence level in the survey results, the city needed to receive at least 372 responses (or 3%). The city received 2,925 responses, which translates into an impressive 24% response rate. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Executive Summary 2 The results of this survey provide a guide to the development of the Community Agenda and underscore many of the key points that were repeated throughout the process. A summary of survey findings presented to the community in August 2008, is still relevant at the conclusion of the Community Agenda facilitation process. The survey demonstrated overwhelming support of the city’s stated Mission and Vision. The Mission Statement holds that the city of Milton is committed to maintaining the unique quality of life for our constituents while efficiently delivering essential services to residents and businesses in a community interactive environment, and the Vision Statement indicates Milton is a distinctive community embracing small-town life and heritage while preserving and enhancing our rural character. The survey provided further details about quality of life and community development issues. It showed strong citizen support for a growth management strategy that does not exceed the capacity of public infrastructure and limits density by use of septic tanks. The preservation of community character was an important issue and could be accomplished by mechanisms such as requiring capital improvements that are characteristic of historic precedent, preserving historic assets, and providing incentives for the preservation of open space, natural areas, and environmental resources. Respondents generally did not favor tax increases, but identified that any additional tax revenue should be spent on improvements for transportation, parks and recreation, and greenways and trail systems. Respondents also noted wanting more dense development to remain where it already exists or where it is targeted. The Community Agenda underscores many of the ideas generated through the initial steps in the city’s Comprehensive Plan process, as well as key issues articulated in the community-wide survey. A dynamic process of review and feedback among CPAC representatives, community members, and public officials allowed for the capture of citizens’ perspectives and input throughout the process. This has been translated to the policies, issues, opportunities, and implementation measures herein with the goal that the Community Agenda will be a key component in maintaining the balance between accommodating growth and preservation in the Milton community. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Executive Summary 3 Community Agenda Per state standards, the Community Agenda is the road map for the community’s future, developed through a very public process of involving community leaders and stakeholders in making key decisions about the future of their community. This section is the most important part of the plan, and it provides the momentum to move community plans and programs forward. Whereas the Community Assessment serves as a snapshot of the existing conditions of the City of Milton, and the Community Participation Plan ensures appropriate public involvement in the Comprehensive Plan process, the Community Agenda is fundamentally an action plan driving goals, policies, and decision-making. Community Vision Throughout the planning process, the city’s vision has guided discussion and consideration of the various plan elements. Per state standards, the community vision is intended to paint a picture of what the community desires to become, providing a complete description of the development patterns to be encouraged within the jurisdiction. The City of Milton has adopted a simple and straightforward vision statement for its community: Milton is a distinctive community embracing small town life and heritage while preserving and enhancing our rural character. To the extent that a community vision reflects what the community desires to become, the City of Milton is content with what they are, a sentiment underscored repeatedly in public hearings and workshops for the development of the Community Agenda. In making such a straightforward assertion, the community recognizes that growth pressures are inevitable, but growth should be weighed in balance of preserving those elements of the community that have attracted its existing residents and businesses. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Executive Summary 4 State Planning Goals and Objectives In addition to the Community Vision, the State of Georgia has outlined Goals and Objectives that are broadly applicable to all of its communities. As each community considers their future patterns of growth and development, pursuit of these Goals and Objectives established by the state will ensure that each community is incrementally contributing to the overall improvement of the State. • Statewide Planning Goals o Economic Development Goal. To achieve a growing and balanced economy, consistent with the prudent management of the state’s resources, that equitably benefits all segments of the population. o Natural and Cultural Resources Goal. To conserve and protect the environmental, natural and cultural resources of Georgia’s communities, regions and the state. o Community Facilities and Services Goal. To ensure the provision of community facilities and services throughout the state to support efficient growth and development patterns that will protect and enhance the quality of life of Georgia’s residents. o Housing Goal. To ensure that all residents of the state have access to adequate and affordable housing. o Land Use and Transportation Goal. To ensure the coordination of land use planning and transportation planning throughout the state in support of efficient growth and development patterns that will promote sustainable economic development, protection of natural and cultural resources and provision of adequate and affordable housing. o Intergovernmental Coordination. To ensure the coordination of local planning efforts with other local service providers and authorities, with neighboring communities and with state and regional plans and programs. • Quality Community Objectives o Regional Identity Objective. Regions should promote and preserve an “identity,” defined in terms of traditional regional architecture, common economic linkages that bind the region together, or other shared characteristics. o Growth Preparedness Objective. Each community should identify and put in place the prerequisites for the type of growth it seeks to achieve. These may include housing and infrastructure (roads, water, sewer, and telecommunications) to support new growth, appropriate training of the City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Executive Summary 5 workforce, ordinances to direct growth as desired, or leadership capable of responding to growth opportunities. o Appropriate Business Objective. The businesses and industries encouraged to develop or expand in a community should be suitable for the community in terms of job skills required, linkages to other economic activities in the region, impact on the resources of the area, and future prospects for expansion and creation of higher-skill job opportunities. o Educational Opportunities Objective. Educational and training opportunities should be readily available in each community – to permit community residents to improve their job skills, adapt to technological advances, or to pursue entrepreneurial ambitions. o Employment Options Objective. A range of job types should be provided in each community to meet the diverse needs of the local workforce. o Heritage Preservation Objective. The traditional character of the community should be maintained through preserving and revitalizing historic areas of the community, encouraging new development that is compatible with the traditional features of the community and protecting other scenic or natural features that are important to defining the community’s character. o Open Space Preservation Objective. New development should be designed to minimize the amount of land consumed, and open space should be set aside from development for use as public parks or as greenbelts/ wildlife corridors. o Environmental Protection Objective. Air quality and environmentally sensitive should be protected from the negative impacts of development. Environmentally sensitive areas deserve special protection, particularly when they are important for maintaining traditional character or quality of life of the community or region. Whenever possible, the natural terrain, drainage, and vegetation of an area should be preserved. o Regional Cooperation Objective. Regional cooperation should be encouraged in setting priorities, identifying shared needs, and finding collaborative solutions, particularly where it is critical to success of a venture, such as protection of shared natural resources. o Transportation Alternatives Objective. Alternatives to transportation by automobile, including mass transit, bicycle routes and pedestrian facilities, should be made available in each community. Greater use of alternate transportation should be encouraged. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Executive Summary 6 o Regional Solutions Objective. Regional solutions to needs shared by more than one local jurisdiction are preferable to separate local approaches, particularly where this will result in greater efficiency and less cost to the taxpayer. o Housing Opportunities Objective. Quality housing and a range of housing size, cost, and density should be provided in each community, to make it possible for all who work in the community to also live in the community. o Traditional Neighborhood Objective. Traditional neighborhood development patterns should be encouraged, including use of more human scale development, mixing of uses within easy walking distance of one another, and facilitating pedestrian activity. o Infill Development Objective. Communities should maximize the use of existing infrastructure and minimize the conversion of undeveloped land at the urban periphery by encouraging development or redevelopment of sites closer to the downtown or traditional urban core of the community. o Sense of Place Objective. Traditional downtown areas should be maintained as the focal point of the community or, for newer areas where this is not possible, the development of activity centers that serve as community focal points should be encouraged. These community focal points should be attractive, mixed use, pedestrian-friendly places where people choose to gather for shopping, dining, socializing, and entertainment. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 1 Community Issues and Opportunities The community issues and opportunities are a snap shot of the community’s concerns, and its perception of the strengths they possess and the challenges they face. The articulation of issues and opportunities began as a part of the Community Assessment, and after thoughtful review and deliberation, culminates in this final form in the Community Agenda. The issues and opportunities included herein were formulated by CPAC as a result of initial public facilitation during the community assessment and community participation plan processes. For the development of the community agenda, community members were given opportunities to review and comment on the proposed list. Feedback from community members was used to generate the final list presented here and provide direction toward crafting the policies and implementation goals for the city. Overall Overall Issues and Opportunities were derived from the consistent concerns that have been reiterated throughout the Comprehensive Plan process from its initiation with the Community Assessment to its completion with the Community Agenda. These include an emphasis on community aesthetics, the need for more parks and greenspace, the need to enhance community connectivity, and the importance of accessibility and universal design to benefit citizens of all abilities. Issues • Community residents have articulated a desire for more public greenspace and/or active/passive park land. • Unattractive commercial sprawl detracts from the community’s appearance. • Many neighborhoods have limited access to commercial services in proximity to their location. • Current development patterns do not encourage interaction with neighbors. • Current development patterns do not reflect a comprehensive awareness of accessibility and universal design concepts. Opportunities • The city currently has acquired land that can be developed into public greenspace and active and passive parkland, and there are additional opportunities for the further acquisition of land for similar purposes. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 2 • The development and implementation of commercial design standards for each character area will enhance community aesthetics. • New residential development should be connected to existing neighborhoods and commercial service areas. • The development and implementation of rural design standards within appropriate character areas will enhance community aesthetics. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 3 Development Patterns/Land Use Development within Milton boomed through much of the 1990s and into the early 2000s while the city was still a part of unincorporated Fulton County. This is a timeframe that coincides with the rising awareness of many of the negative impacts sprawling commercial and residential land use patterns. The issues and opportunities identified for Development Patterns/Land Use emphasize the importance of limiting sprawl and preserving the unique rural character of much of the city. Community preference has been articulated for Master Plans tied to existing and potential development, rigorous aesthetic design controls, specific geographic boundaries and specified densities to prevent sprawl, and the protection of open space, woodlands, specimen trees stream buffers, steep slopes, the night sky, agricultural land and other environmentally sensitive areas. Issues • Unattractive sprawl development has lead to visual clutter along roadways that can distract drivers and detract from the community’s appearance. • Lack of design standards have resulted in unattractive subdivisions and subdivision entrances. • Sprawl development threatens the indistinct boundary between town and countryside. • Widespread opposition to typical high-density development patterns limits the diversity of housing options available in the city. • Large tracts of land suitable for continued agricultural uses are being sold for residential development. • New development threatens to encroach upon areas that are not suited for development. Opportunities • Milton has preserved a unique pattern of equestrian-oriented development as well as open/green space and woodlands that should be enhanced and promoted. • Plentiful scenic areas, and pastoral areas and woodlands are the hallmark of community character and should be preserved. • Proactive stewardship of the community’s extensive greenspace and woodlands can be an asset for current and future generations. • Emphasis on the redevelopment of existing areas can preserve and enhance the community’s greenspace and sense of place. • Policies and regulations should maintain and promote the rural character of the city, including the preservation of “open road” neighborhoods, inclusion of a conservation subdivision option, and locating new residential development in areas contiguous to existing neighborhoods. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 4 • Policies and regulations should protect and enhance current agricultural land by defining zoning districts that appropriately differentiate agricultural and residential land uses to preserve character and limit potential land use conflicts. • Preserve the gravel roads in Milton – along with the larger lots (minimum 3 acres) required on gravel roads – as a part of the special character of Milton as well as including this asset as a part of the transportation and recreation plans for the City. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 5 Community Facilities and Services The city City continues to establish its new municipal government, and it faces unique challenges and prospects to maintaining establishing its identity. Issues and Opportunities for Community Facilities and Services focus on the broad themes of community spaces, community character and sense of place. The city can concentrate its efforts on preserving the high quality of existing development and enhancements that will improve community aesthetics. Issues • Milton needs to better define its community character – including areas around municipal boundaries and gateways – to foster a sense of place so visitors know they have arrived to a unique community. • The city lacks both indoor and outdoor community gathering spaces, including spaces for arts activities and performances. Opportunities • Currently there are virtually no areas of decline due to the relative newness of development in Milton. Policies and regulations can promote high development standards to prevent the decline of existing development. • The city should support the build out of Birmingham Crossroads consistent with its adopted plan as the village activity center that anchor the Birmingham character area; and support the continued build out of Crabapple Crossroads as would be recommended per a revised Crabapple plan as the activity center to anchor the Crabapple character area. • The redevelopment of the Highway 9 Corridor consistent with an adopted set of community design guidelines would enhance the character and sense of place in the Deerfield character area. • Implementing a community branding campaign – including standards for the design and placement of signage – can foster a visual aesthetic and sense of place within the city. • The design and location of a city hall/government center should consider an area which best serves all residents and visitors and enhances a sense of community for the city. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 6 Housing The relative newness of development and the limited infrastructure in the city of Milton have resulted in property values and housing stock that tends toward the higher end. The needs of land-extensive agricultural uses, such as equestrian estates, also impact housing, land values and development patterns. There are higher density residential options within the city that include townhomes and single family homes on small lots. However, the perceptions of a lack of housing diversity underscore the need for more study and analysis of the existing housing stock before any significant changes are made to current zoning policies or land use patterns. Additionally, diversity should not just focus on smaller-lot, higher-density development but also consider preserving choices for individuals who need large acreages for land-extensive agricultural and recreational uses as well as a life style choice. Issues • Current development patterns include little mix of housing sizes, types and income levels within neighborhoods. • Current development patterns include limited development of housing in proximity to employment centers. Opportunities • Undertaking a comprehensive inventory of current housing stock would enable better planning and preparation for future growth and development patterns • Based on a comprehensive inventory of current housing stock, identify ways to create greater diversity in housing options within the city. • Identify opportunities to create housing and employment centers within the city to mitigate the need to commute outside of the city for employment. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 7 Intergovernmental-Coordination Multi-jurisdictional coordination provides partnership opportunities that more efficiently allocate public resources to accomplish the programs of the Community Agenda. As a new city, Milton has the opportunity to engage with the adjacent cities in Fulton County, but also has the benefit of working with established departments within Fulton County and regional and state entities that facilitate economic development, environmental monitoring, and infrastructure improvements. Issues • The city needs to proactively engage in regional/multi-jurisdictional coordination and cooperation. • Local officials and/or neighborhoods are resistant to new or innovative development ideas. Opportunities • The city can work with adjacent jurisdictions to adopt consistent design standards for new development that will promote community aesthetics and sustainability. • There is potential to form partnerships with adjacent jurisdictions for pursuit of LCI/CID funds for Hwy 9 (SR 9), Windward Parkway, and Arnold Mill Road (SR 140). • The City of Milton can help educate and leverage its unique characteristics for the benefit of the region and our citizens. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 8 Natural and Cultural Resources – Preservation, Protection and Conservation The city of Milton contains numerous examples of locally significant historic resources as well as environmentally sensitive areas, including lakes, streams, floodplains, and wetlands. In addition to those natural resources protected by state and local legislation, citizens have identified preservation of tree canopy and wildlife habitat as and important priorities. All of these elements contribute to the rural character and rural lifestyle that plays a central role in community identity. Issues • The disappearance of rural scenery threatens the character of the community and detracts from the community vision. • The community lacks the necessary regulations to adequately protect our historic resources, and their loss jeopardizes our collective heritage. • Loss of tree canopy and specimen trees detracts from community aesthetics, threatens environmentally sensitive areas, and exacerbates heat-island effects experienced throughout the metropolitan area. • The effects of environmental pollution and contaminated properties compromise public health and welfare and should be mitigated. • There is a lack of active/passive recreation programs and recreational areas for the children and youth of the community. Opportunities • Development of Birmingham Park according to a master plan with sensitivity to the vision of Milton’s citizen expectations would provide active/passive recreational and greenspace amenities for the city. • Development of Providence Park could create opportunities for active and passive recreation for citizens of all ages, lifestyles, and abilities. • Giving priority to the protection of environmentally sensitive areas with will further compliance with state and federal environmental regulations and avoid detrimental actions to our natural ecosystem and costly fines and/or penalties for lack of compliance. • The development of pocket parks in areas that are already established would enhance the community’s greenspace and provide recreational opportunities for its citizens. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 9 Transportation/ Mobility Milton faces traffic challenges that result from development patterns within its municipal boundaries, but also significant impacts from development in adjacent communities, including the cities of Roswell and Alpharetta, and Cherokee and Forsyth Counties. Mobility could be further enhanced by implemented implementing alternative forms of transportation. Concurrent with the development of the Comprehensive Plan, the city has worked to develop a comprehensive transportation plan that provides detailed analysis and specific recommendations for transportation improvements. Issues • Traffic congestion is a persistent problem within the community. • The city lacks a network of sidewalks, bike lanes, pedestrian and bridle paths, and trails that would enhance transportation choices. pedestrian and cycling opportunities. • The city lacks options for public transit, with the exception of the southeastern edge. • Adequate funding is needed to implement road improvements. Opportunities • Policies and regulations can be modified to promote the use of context sensitive design to maintain roadway characteristics – including the protection of our gravel roads. • Policies and regulations can promote localized activity centers to concentrate development at specific locations to mitigate traffic congestion. • Funding and implementation of the 2006 Milton Trails Plan (or subsequent revised version) will enhance alternatives for pedestrian mobility, including walking and cycling. • A local shuttle service could provide transportation services for people within the city. • Promote connectivity when evaluating new/existing development, road abandonment, closures, alternative roadways, etc. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 10 Economic Development A creative and innovative economic development agenda will have impacts on many community issues and opportunities. Commercial and professional employment opportunities will balance the city’s tax digest, alleviate commuting times as well as traffic congestion, and provide needed services to local residents. Encouraging commercial and professional development in Milton should also balance impacts on residential, rural and environmentally sensitive areas of the community. Issues • The city needs to pursue innovative economic development initiatives. • The city needs greater employment opportunities to serve local residents within Milton. • Future development plans need to include opportunities for greater commercial densities. Opportunities • The city should continue to promote the unique residential niche of low density development with high value properties that is found in Milton. • The city should promote the creation of economic development centers. • New developments can be mixed-use without necessarily being high-end. • Proactively work to educate the region and adjacent jurisdictions regarding the value that Milton’s unique characteristics bring to the entire region with respect to economic benefits. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Issues and Opportunities 11 Financing Fiscal responsibility was reiterated throughout each step of the Comprehensive Plan process. The overwhelming response to the community survey underscored a resistance to new taxes and a preference for creative alternatives to generate revenues needed for city improvements. Only a The small percentage of survey respondents that were willing to consider an annual tax increase. Of those, the amount specified as an acceptable increase was only one of less than $100.00. Issues • The high cost of providing public services and facilities for new development is a challenge for a new city. • The capacity of existing public facilities may need to be expanded to attract new development. • Financing for new or innovative development ideas can be difficult to obtain. • City revenues need to fund desired service levels without an increase in taxes on current residents. • Based on the limited financial analysis of this plan, it appeard there would be a potential shortfall in revenue versus expenses as early as 2013. • The City lacks a long term capital plan. Opportunities • The city can explore innovative management and governance policies as a result of the lack of pre-existing bureaucratic commitments. • A financial planning model should be a tool to help The city’s financial planning model will help evaluate planning alternatives and scenarios to ensure an optimized development plan. • Opportunities for alternative sources of funding and revenues can enhance programs and projects and should be pursued. • Modifying expenses is another necessary approach in order to balance fiscal requirements. • The City should develop a five year capital spending plan that is “base-loaded” with those capital expenditures that are required to maintain the City’s assets and then identifies opportunities for growing or enhancing that asset base. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Future Development Map and Supporting Narrative 1 Future Development Map and Supporting Narrative The Future Development Map along with the Future Land Use Map represents the City’s future development policy and will be used to guide City officials in land use decisions. The Future Development Map is a general illustration of development policy showing the City’s eight Character Areas as the base, and further identifies areas that requires special attention for either rural preservation or economic development. Such areas are Gateways, Rural Viewsheds, Future Development Area, Master Planning Area, and Priority Master Planning area. These areas deserving special classifications will be discussed in more detail below. The Future Land Use Map is a more specific illustration of development policy showing allowable land uses for each parcel and this will be discussed in more detail in the Future Land Use and Supporting Narrative section. The Future Development Map also identifies community facilities such as schools, churches, parks, and fire stations. The current City Hall is identified, as well as sites of cultural significance such as cemeteries. Environmentally sensitive areas including floodplains, streams and lakes are identified, and the proposed city trail networks is overlaid on top of existing transportation networks. Areas with concentrations of equestrian estates were highlighted, though not every horse farm was noted on the map. The areas identified as requiring special attention for rural preservation and/or economic development are: Gateways. Gateways are important identifiers that distinguish the community from all others. Having a distinguished community lends itself to niche marketing for economic development purposes. The community expressed a desire for the city’s branding efforts to be carried out at key entry points into the city by posting “Welcome to Milton” signage accompanied by specific landscaping. The gateways into the city of Milton are identified on the Future Development Map at principle roads leading into the community, including: o Arnold Mill Road/SR 140 (North and South points with the city limits) o Batesville Road o Hickory Flat Road at the Cherokee County line City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Future Development Map and Supporting Narrative 2 o Birmingham Highway (SR 372) at the Cherokee County line o Crabapple Road (SR 372) at Green Road o Cogburn Road (North and South points within the city limits) o Hamby Road o Francis Road at the Forsyth County line o Hwy 9 (North and South points within the city limits) o McGinnis Ferry Road o Deerfield Pkwy at Windward Parkway o Hopewell Road o Broadwell Road o Bethany Road at Mayfield Road In 2010 Milton received a recommendation for grant funding from the GA Department of Transportation’s GATEway grant program. The grant program offers grants for communities to enhance and beautify roadways (state routes) at gateway points. Milton applied for Hwy 9 (SR 9) at the Forsyth County line, Hwy 9 at Webb Road, Birmingham Hwy (SR 372) at the Cherokee County line, and Crabapple Road (SR 372) at Green Road. Plans are set to install signs and landscaping in Spring 2011. The other gateway points along local roads will be funded through the City’s General Fund. Rural Viewsheds. The rural viewshed refers to the characteristic pastoral views that can be seen along the roads as one travels through Milton. Rural viewsheds contribute to the rural character and sense of place of the city of Milton. The bucolic scenic qualities of many of Milton’s roads are considered to be character defining features within several of the larger character areas, and concerns have been expressed about maintaining and preserving these viewsheds and cherished characteristic of Milton. The Future Development Map identifies the roads that should be considered for protection as rural viewsheds. Ideas about a context sensitive design standards overlay, as well as placing potential value as sending areas for a Transfer ofable Development Rights program, have been discussed as tools that can be used along these identified rural viewsheds to protect their rural character. These are priority areas for resource surveys and development of design guidelines and buffers as part of a larger program to mitigate development pressures along the rural roadways. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Future Development Map and Supporting Narrative 3 Future Development Areas. There are two areas identified on the Future Development Map that are referred to as future development areas. They are Crabapple Crossroads and Birmingham Crossroads. The development of these areas proceeded after a Master Plan was done; Crabapple Crossroads Plan 2003 and Birmingham Crossroads Plan 20042003. In addition to a Master Plan, both areas are governed by respective overlay zoning districts as well as a city-wide zoning overlay district. The Master Plans provide aesthetic and design controls that cover the build out of the existing areas within their plan boundaries. Non-residential development should be concentrated within these areas according to the specifications of their current Master Plans and zoning controls. The Birmingham Crossroads Master Plan is confined to a total area of about 40 acresdefined as the area at the intersection of Birmingham Highway and Birmingham Road/Hickory Flat Road. Of these 40 acres, only 27.1 acres are buildable. At this writing the Birmingham Crossroads has not built out to the limits of the Master Plan and the surrounding area has not been a source of development pressure, or brought unmanageable traffic volume to the area. The existing Birmingham Crossroads Master Plan is still viable for its continued growth as defined in the master plan. The Crabapple Crossroads Master Plan boundary is significantly larger and – approximately 511 acres in 119 parcels – located at the intersection of Crabapple Road, Birmingham Highway, Mayfield Road, Mid-Broadwell Road and Broadwell Road. At this writing, there have been several discussions among community members, community leaders, the business community and councilmembers about the status and future of Crabapple and its Master Plan. The sentiment at these discussions has been that the Crabapple Crossroads Master Plan should be revised given the age of the plan, the development pressure from its surrounding area, the overwhelming traffic volume through the area, and the current square footage limitations in the plan and the deviations from the plan prior to incorporation. This plan recommends the revision of the Crabapple Master Plan as a short term work program item to be done within the next twelve to eighteen months. With the revision of the Crabapple Master Plan, the area may be considered as a receiving area for a possible Transfer of Development Rights program. Master Planning Areas. Arnold Mill Road (SR 140) (also designated as a rural viewshed) is an area of limited development with mostly rural residential and agricultural uses. However, community feedback identified it as an area that could potentially accommodate the development of limited non-residential uses at some point in the future (possibly beyond the 20 year scope of City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Future Development Map and Supporting Narrative 4 this plan). The zoning and future land use classifications for this area are predominantly residential, though the area is subject to a zoning overlay that includes aesthetic controls and design review requirements for any new non-residential development. The community has expressed a desire to develop a Master Plan for the area similar to those for the Crabapple Crossroads and Birmingham Crossroads. The Master Plan should avoid strip commercial development (foot note definition), such as the pattern of Hwy 9. Non-residential development should be clustered in sections along the roadway and emphasis should be placed on preserving open space, rural viewsheds, and protecting environmentally sensitive features. If more than one development cluster is formed along this road way, they should respect the rural viewshed and be separated by areas of open space and/or attractive rural-residential development. During the Master Planning process, the area will be thoroughly studied to determine the appropriate land uses. The comprehensive future land use map in this document does not forecast the future land uses for this area, but will be amended to reflect the determination of the master plan. Though the lack of non-residential zoning or future land use classifications will help mitigate the demand for commercial uses along Arnold Mill Road (SR 140) at this time, it is recommended that the master planning get underway ahead of any development pressure; and give ample time to be considered as a receiving area for a possible Transfer of Development Rights (TDR) program. TDR’s should be aggressively pursued following the adoption of a master plan before any commercial nodes are considered or allowed to develop so as to ensure the protection of the more rural areas in Milton. Also, proactively approach the City of Roswell given the shared territory along Arnold Mill Road (SR 140). Priority Master Planning Area. The Hwy 9 area has developed a concentration of commercial and service uses for the city of Milton. Though the area is subject to a zoning overlay district that includes aesthetic controls and design review requirements, the community has expressed the desire to develop a full Master Plan and Market Study for the area similar to those for Crabapple Crossroads and Birmingham Crossroads. The Master Plan should ensure that the area remains economically viable, avoids unattractive strip development and recruits businesses and services that will benefit the city of Milton while being sensitive to the many residents that live line in the area. Unlike Arnold Mill, Hwy 9 has commercial zoning in place that would allow new development and redevelopment to occur. This allows Hwy 9 to be vulnerable to unplanned development. Realizing this threat, the master planning of Hwy 9 is considered a high priority and is City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Future Development Map and Supporting Narrative 5 designated as a Priority Master Planning Area on the Future Development Map. Regardless, any development project posed in the area prior to the completion of the master planning will be scrutinized for compliance with goals and policies of this document. As an area identified for future development, the master plan should consider the Hwy 9 area as a receiving area for a possible Transfer of Development Rights program that should be pursued in the short term. During the Master Planning process, the area will be thoroughly studied to determine the appropriate land uses and suggest any amendments to the comprehensive future land use map in this document. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 1 Character Area Map and Supporting Narrative [Insert Map] Pursuant to state standards, the foundation for the Future Development Map should be the character areas identified as a part of the Community Assessment. However, the Character Area Map created as part of the Community Assessment was deemed too complex and therefore unsuitable for the purpose of creating the Future Development Map. Therefore, as a part of the Community Agenda process, CPAC, city staff, and project consultants undertook a revision to the previously developed Character Area Map, which included eleven Character Areas. Following several opportunities for public review and feedback, the initial Character Area map was revised to include reflect eight Character Areas: Birmingham, Arnold Mill, Central Milton, Deerfield, Bethany, Crabapple, Milton Lakes, and Sweet Apple. The following narratives were developed for each of these eight Character Areas, including development patterns, appropriate zoning districts and land use classifications, and Quality Community Objectives that should be pursued in each Character Area. A summary of appropriate implementation measures for each Character Area also follows each of the narratives. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 2 Birmingham [map] Birmingham displays the rich, rural nature of the City of Milton. Located in the northwest portion of the City of Milton, this Character Area is dominated by horse farms, pastures and woodlands. Other uses include large estates, residential lots and large land holdings. There are undeveloped natural areas and environmentally sensitive steep slopes in areas such as Pritchard Mountain. In addition, at the intersection of Birmingham Highway and Birmingham Road is the Birmingham Crossroads, which is a rural, mixed use village. This limited rural-style village that includes commercial activities and limited residential use was comprehensively planned for a 27.1 acre parcel that covers three of the four corners at this intersection. Birmingham Crossroads provides a sense of place as well as services to residents in the Birmingham Character Area. There are several active farms near Mountain Road with cattle pastures and chicken houses located along the Cherokee County border. Many of the roads, including Hickory Flat/Birmingham Road, Mountain Road, and Freemanville Road provide scenic and linear greenspace corridors. Also, the largest park in the City of Milton is located in this area – 200 acre Birmingham Park. Currently, this park is undeveloped and has limited access. The terrain is rolling and includes both floodplain and steep slopes along the Little River. This parkland includes beautiful viewsheds, woodlands, specimen trees and some endangered flora and fauna. This park needs to have a unique approach to take in its design and development to protect the special characteristics of this land. There are several institutional uses including schools and places of worship in the Birmingham Character Area. The Birmingham Character Area also includes gravel roads, waterways, woodlands, specimen trees, historic areas and structures. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 3 Development Patterns in this Area • Birmingham Crossroads serves as the activity center for this Character Area, and is typical of mixed use village developments with buildings clustered at the center, a clearly defined perimeter, and surrounded by open space. Buildings are and should be architecturally integrated with the site and one another, and developed at a sufficient scale to be identified as an activity center. But, this activity center should nonetheless retain a pedestrian friendly environment. Birmingham Crossroads is connected to the larger community via existing transportation networks as well as the proposed community trail system. Any additional non-residential development within the Birmingham Character Area should be limited to the boundaries of Birmingham Crossroads as defined in the master plan for that area. A continued focus on strong development and design standards, including context sensitive transportation considerations, remain essential as do the protection of specimen trees, tree coverage, and the overall unique setting in which this rural village co-exists. • Birmingham includes areas that are typical of Milton’s distinct rural-residential land use pattern. Active agricultural and equestrian estates co-exist with low density residential land uses. New development should match the typical densities found within this area and should minimize undesirable impacts on surrounding rural/agricultural uses. Significant site features, such as view sheds and environmentally sensitive areas, should be enlisted as amenities that shape identity and character of new development within this character area. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 4 Appropriate Land Uses in this Area • Agriculture, Equestrian and Estate Residential (AEE) • Residential Low: 1 unit/Acres or less • Parks, Recreation and Conservation • Community Facilities • Living-Working/Mixed Use Appropriate Zoning Districts in this Area • Agricultural District (AG1) • Mixed Use District (MIX) • Community Business District (C1) • Birmingham Crossroads Overlay District • Northwest Fulton Overlay District Quality Community Objectives pursued in this Area • Regional Identity Objective: Preserve Birmingham Crossroads which was established in the early 1900s with a general store, school, and several churches that served an adjacent residential community. • Appropriate Business Objective: TheImplement the Master Plan for Birmingham Crossroads which includes additional non-residential development for commercial, professional and civic uses. • Employment Options Objective: The Master Plan for Birmingham Crossroads is one of four development areas in the City that allow for non-residential development and creates employment opportunities. • Heritage Preservation Objective: The Birmingham Character Area typifies the type of rural character valued by the community, including horse farms, pasture and woodlands. The rural village at Birmingham Crossroads is designed to be compatible with the historic development patterns of northwest Fulton County. • Open Space Preservation Objective: In addition to tThe preservation of rural character typified by open spaces and limited development, Birmingham Park is included in this Character Area and should be developed in a way that is in keeping with the unique characteristics of the area. • Environmental Protection Objective: Among its several Preserve environmentally sensitive resources, this Character Area includinges significant portions of floodplain along the Little River. • Traditional Neighborhood Objective: The development of Birmingham Crossroads allows for mixed-use, pedestrian oriented amenities within this Character Area. Residential uses are planned for the southeast corner of the intersection, including both single family residential lots and higher density, town homes. • Infill Development Objective: Implementing the development of Birmingham Crossroads per its Master Plan will minimize the demand for inappropriate development in rural areas of the community. This will include the ultimate development of the northwesteast corner City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 5 of the Birmingham Crossroads in a way that is consistent with the development of and access to Birmingham Park. • Sense of Place Objective: Birmingham Crossroads serves as a focal point of small scale development activity in the northwestern portion of the community intended to serve the local community. The protection of gravel roads is also important for this character area as is the protection of the waterways that run through this more rural part of Milton. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 6 Arnold Mill [map] Narrative This Character Area serves as one of the gateways into the City. State Route 140 is now a two-lane route that provides access from Cherokee County across the Little River into Milton, Alpharetta and Roswell. It is anticipated that this will become a four-lane route during the span of this plan. The Milton Transportation Plan, however, makes it clear that any future widening of this roadway should be done with context-sensitive design. The Character Area includes several large properties, but the nature of the area changes as it approaches the Crabapple Silos area. The southern portion of the area includes a difficult angles intersection with New Providence Road, and is adjacent to the relatively densely developed residential subdivisions located along Green Road. Also, Chadwick Landfill is located in this character area. There is only so much capacity left in the landfill and there needs to be proactive plans for this land once that capacity is met so that the area can become a community asset. Development Patterns in this Area • The area along SR 140/Arnold Mill Road is typical of the rural, low density character of Milton. Future development within this character area should respect existing rural character and rural-residential development predominant in its adjacent character areas, Sweet Apple and Central Milton. • SR 140/Arnold Mill Road should include some mixed use development along its travel from Cherokee County to the Silos, but should avoid strip commercial development. Clustering higher density, predominantly non-residential development intermittently along the corridor preserves open space and protects environmentally sensitive features. If more than one commercial area is developed along this corridor, they should be separated by areas of open space and/ or attractive rural-residential development. • Development should be tied to a Master Plan with specific boundaries, design specifications, and City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 7 allowable uses, similar to Crabapple Crossroads or Birmingham Crossroads including historic preservation, tree save of woodlands and specimen trees, viewsheds and buffers transitioning from higher density areas back to residential and agricultural settings. • Planning for development along Arnold Mill/SR 140 must involve the City of Roswell given that parts of Arnold Mill are adjacent to the City of Roswell. While Specific Land Use and Zoning will be determined in the Master Plan, Appropriate Land Uses in this Area Include: • Agriculture, Equestrian, and Estate Residential (AEE) • Residential low: 1 Unit/ Acre or Less • Residential medium: 1-3 Units/ Acre • Retail & Service • Parks, Recreation & Conservation While Specific Land Use and Zoning will be determined in the Master Plan, Appropriate Zoning Districts in the Area Include: • Agricultural District (AG1) • Single-Family Dwelling District (R2A) • Community Business District (C1) • Commercial District (C2) • Office Institutional District (OI) • Northwest Fulton Overlay District • Arnold Mill Overlay (Master Plan) Quality Community Objectives pursued in this Area • Growth Preparedness Objective: The potential for pockets of non-residential development along SR 140/ Arnold Mill Road necessitate an analysis of infrastructure needs to support this transitional pattern. In anticipation of future growth potential for development along Arnold Mill the area is designated as a Master Plan Area (defined on page X). This designation indicates that a detailed master plan of the area should be completed before further development of the area. • Appropriate Business Objective: Though t The Arnold Mill Character Area is currently sparsely developed, but there are areas it is appropriate for small areas of non-residential development in the future., so long as c Care is taken to avoid strip ensure appropriate commercial development. • Employment Options Objective: Non-residential development in a small, separated areas) along SR 140/ Arnold Mill Road would create employment opportunities in the western portion of the community. • Open Space Preservation Objective: Preservation of rural, open spaces between small areas of non-residential development has been identified as a priority for the transitional development of the Arnold Mill Character Area. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 8 • Environmental Protection Objective: Transitional development from rural, low-density to small areas of mixed, predominantly non-residential development should protect environmentally sensitive resources. • Regional Cooperation Objective: Regional cooperation with Alpharetta and Roswell is should be an integral part of this Character Area's Master Plan, particularly with respect to transportation and design/aesthetics with well defined geographic boundaries and appropriate transitions back to residential and agricultural areas. • Regional Solutions Objective: A regional solution to the transitioning development along SR 140/Arnold Mill is needed due to the jagged nature of adjacent jurisdictional boundaries of Roswell and Alpharetta in this area. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 9 Central Milton [map] Narrative This largest character area in Milton and is dominated by residential subdivisions with large lots in excess of 1 acre – some of the most expansive in the city. These high value residential developments with very large houses are anchored by golf courses and other private amenities such as swim and tennis. Many were developed in the 1990s and with similar lot sizes, have created a uniform overall density in the area. Even with the existing development, this area has retained much of the rural characteristics of the City of Milton. Along with the many subdivisions within this area, it is also characterized by several horse farms, pastures, woodlands and several large properties. In addition, many of the roads provide scenic and linear green space corridors such as Birmingham Highway, Freemanville Road, Thompson Road and Hopewell Road. Most of these scenic corridors include rural home sites, horse farms, wetland crossings and access to country clubs, equestrian facilities and more open space. The visual aesthetics of this Character Area should be maintained even as residential development continues. Development Patterns in this Area Central Milton includes areas that are typical of the city’s distinct rural-residential land use pattern. Equestrian estates co-exist with low density residential land uses. Newer developments with private recreational amenities have integrated with older, established open road subdivisionsneighborhoods. New development should match the typical densities found within this area and should minimize undesirable impacts on surrounding rural/ agricultural uses. Significant site features, such as view sheds and environmentally sensitive areas, should be enlisted as amenities that shape identity and character of new development within this character area. New development should incorporate elements that enhance connectivity to the proposed Milton trail system City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 10 and other alternative modes of transportation. Residential developments should consider clustering to maintain scenic, linear green space without increasing overall residential density. Appropriate Land Uses in this Area • Agricultural, Equestrian, and Estate Residential (AEE) • Private Recreation • Parks, Recreation, and Conservation • Residential low: 1 Units/Acre or Less • Community Facilities Appropriate Zoning Districts in this Area • Agricultural District (AG1) • Single Family Dwelling District (R2) • Single Family Dwelling District (R2A) • Community Unit Plan District (CUP) • Northwest Fulton Overlay District Quality Community Objectives pursued in this Area • Heritage Preservation Objective: Central Milton comprises the largest Character Area in the community and includes examples of historically and culturally significant resources, including residential and farm structures. • Open Space Preservation Objective: Central Milton has a low-density pattern of residential development with large open spaces including pasture and woodlands separating residential uses and suburban subdivisions. • Environmental Protection Objective: Central Milton contains a significant network of creeks, streams, wetlands and floodplains among other environmentally sensitive areas. • Transportation Alternatives Objective: The city has developed an extensive plan for recreational trails throughout Central Milton that provide options for pedestrian, cycling and equestrian uses. A transportation solution that moves traffic around Central Milton rather than through it should be the goal. • Housing Opportunities Objective: A significant amount of residential development is concentrated in central Milton with a mix of lot sizes that generally exceed one-acre. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 11 Deerfield [map] Narrative One of the Deerfield Character Area’s primary assets is its location adjacent to Georgia 400, a limited access expressway, its proximity to the Windward Parkway interchange in Alpharetta and to Forsyth County. This character area represents a quality of life that embraces the concept of “live, work, play.” It is characterized by a mixture of higher density residential, commercial and office uses. The retail and commercial uses along Highway 9, the office uses along Deerfield Parkway and the numerous apartment units located south of Bethany make this Character Area one of the main activity centers for the City of Milton. There are also several single family subdivision and townhouse developments located within this area. The properties along both sides of Deerfield Road and Morris Road provide a campus-style employment center and office park. A significant amount of space in this area has been developed and is available for lease. This area provides a strong and realistic opportunity for mixed uses at a regional scale in association with nearby development in Alpharetta and with Forsyth County in conjunction with the possible creation of a McGinnis Ferry Road interchange on GA 400. The City of Milton recognizes the development pressure that this character area faces. In anticipation of the major growth projected for this area, the city is taking a proactive approach to prevent or mitigate the ill effects of unmanaged growth by designating the area along Highway 9 and Bethany Bend as a Priority Master Plan Area (defined on page X). This designation indicates that a detailed master plan of the area should be completed before further development of the area. Development Patterns in this Area • Creating a Master Plan for the Highway 9 Corridor including Bethany Bend is a high priority for the community, and it is strongly recommended that City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 12 development occur in this area only after the Master Plan has been adopted. • The existing patterns of mixed-use development within this Character Area should be encouraged and expanded. There are a limited number of vacant undeveloped parcels, but there nonetheless are opportunities for redevelopment along the Highway 9 Corridor and within the Deerfield Character Area. • New non-residential development should adhere to the Highway 9 Overlay District regulations and the Highway 9 Design Guidelines, where innovative design elements such as locating parking to the rear, limiting signage and incorporating street trees and pedestrian amenities are encouraged. To mitigate overdevelopment of parking areas, new parking should only be developed in areas where shared parking or existing parking is not an option. If necessary, new parking should utilize permeable paving alternatives and landscaping to mitigate the deleterious effects of stormwater run-off, heat islands and other environmental considerations. • To further the demand for employment opportunities in proximity to residential development in the city of Milton, redevelopment of the Deerfield Character Area should encourage professional uses and office space in addition to expanding existing commercial and service sectors. • The majority of higher density residential development is currently within or adjacent to the Deerfield Character Area, and new development in this Character Area should continue to reflect traditional neighborhood design principles, such as smaller lots, mix of housing types, access to pocket parks and pedestrian access to commercial services and community amenities. Preservation of environmentally sensitive areas by setting them aside as public parks, trails, or greenbelts should be encouraged. Appropriate Land Uses in this Area • Parks, Recreation, and Conservation • Residential low: 1 Unit/ Acre or Less • Residential medium: 1-3 Units/ Acre • Residential high: 3-5 Units/ Acre • Residential Multi: 5 or more • Living-Working/Mixed Use • Retail & Service • Office • Community Facilities Appropriate Zoning Districts in this Area • Single Family Dwelling District (R5A) • Townhouse Residential District (TR) • Medium Density Apartment District (A) • Community Unit Plan District (CUP) • Mixed Use District (MIX) • Community Business District (C1) • Commercial District (C2) • Office Institutional District (OI) • State Route 9 Overlay District City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 13 Quality Community Objectives pursued in this Area • Growth Preparedness Objective: The infrastructure to support the continued development and redevelopment of the Highway 9 Corridor and adjacent areas within this Character Area makes Deerfield stand out for its potential for live, work play development in the city. • Appropriate Business Objective: This area accounts for much of the existing and future development potential for commercial and service sectors to meet the needs of the community. • Employment Options Objective: Continued development and redevelopment of this area will localize employment opportunities in the Deerfield Character Area. • Open Space Preservation Objective: The need for pocket parks within this development has been articulated by members of the community. Pocket parks will enhance and diversify greenspace opportunities with the community. • Environmental Protection Objective: Future development within the Deerfield Character Area should be mindful of significant environmental resources., including floodplains. Continued development within this Character Area will lessen the demand for sprawl patterns of development in other parts of the community. • Regional Cooperation Objective: There is recognized potential and efforts underway for the city of Milton to cooperate with adjacent jurisdictions (City of Alpharetta and Forsyth County) for an LCI/ CID project for the Highway 9 Corridor. • Transportation Alternatives Objective: The 2006 Milton Trails Plan identifies the expansion of trails along both sides of the Highway 9 Corridor, portions of Webb Road, and McGinnis Ferry Road in the Deerfield Character Area. The North Fulton 2010 Comprehensive Transportation Plan identifies trail connections between Milton and Forsyth County. MARTA service access in the southeastern portion of the city and local transportation within Milton should be considered. • Regional Solutions Objective: The development of this Character Area, clustered around Highway 9, Deerfield Parkway, and Windward Parkway, ties into adjacent developments within Forsyth County (east) and City of Alpharetta (south), therefore a regional planning approach to this area will be beneficial. • Housing Opportunities Objective: The Deerfield Character Area currently includes a diversity of housing types, including apartments, townhouses, and single family detached homes. It also includes potential for future development and redevelopment that will expand the diversity of housing that currently exists within the community. • Infill Development Objective: The Deerfield Character Area has potential for redevelopment that will include both new commercial and residential development, all of which should be done in a way that results in a more homogeneous streetscape consistent with Highway 9 design guidelines. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 14 • Sense of Place Objective: The Deerfield Character Area is a gateway for the city of Milton, and development of commercial and residential design standards in this area will enhance future development. Developing a Master Plan for the Highway 9 Corridor is a priority. As it redevelops, it has the potential to emerge as a new activity center and focal point of the community. Given the loss of tree coverage in this area, particular attention should be given to specimen trees, overall tree coverage and tree canopy. Undisturbed buffers in and among development - whether that be residential, commercial or office - will remain essential to this area. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 15 Bethany [map] Narrative This area is made up of a variety of subdivisions developed in the 1990s and early 2000s. These neighborhoods are stable with a mixture of lot sizes and open space. Although this area is located in close proximity to commercial activity centers in both the City of Milton and Forsyth County, Bethany is unique in that it also retains some private amenities provided within these residential subdivisions such as the golf course of theadjacent to the Crooked Creek subdivision. Development Patterns in this Area • The predominant land use of the Bethany Character Area should remain residential. Given its proximity to the Deerfield Character Area and small pockets of non-residential zoning, there may be pressure to expand non-residential uses into stable residential areas, but this should be strictly limited. Redevelopment of the area to include higher density multi-family residential uses should be avoided, and new residential development should match the mix of housing types and styles of established neighborhoods in this character area. Existing recreational amenities should be preserved and enhanced and connectivity to the proposed Milton trail network should be encouraged. This area would benefit from the creation of pocket parks that would serve the residential neighborhoods that lack such amenities. • The Highway 9 Corridor, which extends through both the Deerfield and Bethany Character Areas, has been identified as a corridor in need of a Master Plan. Creating a Master Plan for the Highway 9 Corridor is a high priority for the community, and development is only encouraged in this area after the Master Plan has been adopted. Development along Highway 9 in the Bethany area should respect the unique character of Bethany and should be distinct from, but compatible with, development along Highway 9 in the Deerfield City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 16 Character Area. Development in close proximity to the new Fulton County high school should be done in a way that ensures appropriate transition between residentially zoned land and higher density uses. Appropriate Land Uses in this Area • Private Recreation • Parks, Recreation, and Conservation • Residential low: 1 Unit/ Acre or Less • Residential medium: 1-3 Units/ Acre • Residential high: 3-5 Units/Acre • Live Work/Mixed Use • Retail & Service • Office Appropriate Zoning Districts in this Area • Agricultural District (AG1) • Single Family Dwelling District (R2A) • Single Family Dwelling District (R4A) • Single Family Dwelling District (R5) • Townhouse Residential District (TR) • Community Unit Plan District (CUP) • Community Business District (C1)-Limited to what currently exists • Office Institutional District (OI) • State Route 9 Overlay District • Northwest Fulton Overlay District Quality Community Objectives pursued in this Area • Open Space Preservation Objective: Golf courses and other recreational amenities account for much of the open space within the Bethany Character Area. There is a need for multiple pocket parks throughout the area. • Transportation Alternatives Objective: The 2006 Milton Trails Plan identifies the expansion of the trail network into this area. • Housing Opportunities Objective: This area contains a higher density of residential development than other Character Areas, but residents are nonetheless attuned to their sense of rural community. This area provides diversity to the pattern of large lot development that is typical of the rest of the community. • Infill Development Objective: The residents within the Bethany Area have expressed a strong sense of community identity. Though much of the development is relatively new (within the last 20 years), the existing character and pattern of development should be respected. Sensitivity to buffers, woodlands, specimen trees, waterways and remaining agricultural areas within the Bethany Character Area should remain a priority as one way of helping to protect and uphold the residential component of this area. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 17 Crabapple [map] Narrative This Character Area has seen intense mixed use development at the crossroad of Crabapple Road and Birmingham Highway with low density residential development radiating outside of the core. There are at least two 1-acre lot subdivisions located in the Crabapple character area. In addition, within Crabapple there are several institutional uses – including schools and places of worship. Crabapple represents a unique rural based village center that would lend itself to becoming the “City Center” for Milton. Crabapple has the highest concentration of historic resources of any character area in Milton. Development Patterns in this Area • Crabapple Crossroads serves as the activity center for this Character Area, and is typical of village developments with buildings clustered at the center, a clearly defined perimeter, and surrounded by open space and rural residential development. Buildings will be architecturally integrated with the site and one another, and developed at a sufficient scale to be identified as an activity center, but will nonetheless promote pedestrian friendliness. Uses may include a mix of residential, commercial and community facilities. Crabapple Crossroads is connected to the larger community via existing transportation networks as well as the proposed community trail system. • Crabapple includes areas that are typical of Milton’s distinct rural-residential land use pattern. New development should match the typical densities found within this area and should minimize undesirable impacts on surrounding rural/ agricultural uses. Significant site features, such as view sheds and environmentally sensitive areas, should be enlisted as amenities that shape identity and character of new development within this character area. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 18 Appropriate Land Uses in this Area • Community Facilities • Residential low: 1 Unit/ Acre or Less • Residential medium: 1-3 Units/Acre • Live Work/Mixed Use • Residential high: 3-5 Units/Acre • Parks, Recreation, and Conservation • Private Recreation Appropriate Zoning Districts in this Area • Agricultural District (AG1) • Single Family Dwelling District (R2) • Single Family Dwelling District (R3) • Single Family Dwelling District (R4) • Mixed Use District (MIX) • Community Unit Plan District (CUP) • Community Business District (C1) • Crabapple Crossroads Overlay District • Northwest Fulton Overlay District Quality Community Objectives pursued in this Area • Regional Identity Objective: The Master Plan for Crabapple Crossroads defines traditional architectural elements and patterns of growth for this area that reflect a tangible link to its rural, agrarian roots. • Growth Preparedness Objective: Crabapple is identified as an area of future growth for the community, and it contains the water/ wastewater infrastructure to support the build out concept for the Master Plan. However, transportation infrastructure in this area still needs improvement to support the build out of the concept for the Master Plan. The Master Plan for this Character Area should be updated to reflect the current state of development, to address the transportation issues/opportunities and to ensure that the development of this area is completed in a way that is consistent with the original objectives of the Master Plan. Additional development should not be promoted until this revised Master Plan is completed and there are specific design standards in place for any such additional development. • Appropriate Business Objective: As a rural village center, Crabapple provides limited businesses that serve the needs of the local neighborhoods and is also a destination for visitors from adjacent communities. • Employment Options Objective: Crabapple is one of three Character Areas that foster concentrations of non-residential development and employment opportunities. • Heritage Preservation Objective: With the highest concentration of historic resources in the city of Milton, Crabapple can inform design standards that are unique to the character of the community. • Open Space Preservation Objective: The Crabapple Crossroads Master Plan considers the need for open space preservation within its development boundaries. The revised master plan should consider the need for more open space. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 19 • Environmental Protection Objective: As a rural village center, future development in Crabapple will need to be environmentally sensitive. • Transportation Alternatives Objective: The 2006 Milton Trails Plan identifies the expansion of the trail network into this area. • Housing Opportunities Objective: The Crabapple Crossroads Master Plan allows for the development of single-family and multi-family housing options within its boundary. • Traditional Neighborhood Objective: The Crabapple Crossroad Master Plan calls for a mix of uses at an appropriate scale for the area. However, a revised Master Plan will address the need for more “balanced” development on both the east and west sides of this intersection. • Infill Development Objective: The Crabapple Character Area has potential infill development opportunities that should be pursued in order to achieve a better balance of uses around this intersection. • Sense of Place Objective: Crabapple is probably the closest thing the Milton community has to a traditional downtown area, even though it historically didn’t serve that function. It should be considered for development as the Milton “City Center.” City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 20 Milton Lakes [map] Narrative This area represents a variety of neighborhoods in the southernmost portion of the City, bordering the City of Alpharetta. There are environmentally sensitive areas such as several water bodies and floodplain. The major corridors are Hopewell Road and Cogburn Road. These corridors include mostly suburban neighborhoods developed in the late 1990s with a mixture of lot sizes. Included in this area is Providence Park. There are several institutional uses such as places of worship, schools and the site of the new high school at the intersection of Bethany Bend and Cogburn Road. Development Patterns in this Area • This area reflects the rural-residential development pattern typical of much of the city, but its access to limited sewer connections as well as its proximity to commercial zoning and institutional uses within the area suggest it may be appropriate for a live-work pattern of development. The intensity to which the live-work concept has been developed within the Deerfield Character Area would not be suitable for Milton Lakes, and unlike Crabapple or Birmingham, there is no identifiable “crossroads community” to anchor a mixed use development. The possibility of sprawling patterns of development exists in this area, and mitigation against this should be a priority. • The predominant land use of the Milton Lakes Character Area should remain residential, even though there may be pressure to expand non- residential uses into stable residential areas. Redevelopment of the area to include higher density multi-family residential uses should be minimized, and new residential development should primarily match the mix of housing types and styles of established neighborhoods in this character area. Existing recreational amenities should be preserved and enhanced and connectivity to the proposed Milton trail network should be encouraged. This area would benefit from the creation of pocket parks that would City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 21 serve the residential neighborhoods that lack such amenities. • Development should be well designed and blend into existing neighborhoods and buffers should separate more intense areas of development from nearby neighborhoods or other lower intensity areas. New development on the edge of urbanized areas should minimize undesirable impacts on surrounding residential uses. • The Milton Lakes character area contains a diversity of residential lot sizes, and future residential development should reflect an average of the current diversity of densities and housing patterns. Enhancements such as scenic corridor overlays and bicycle and pedestrian trail options may augment existing development and mitigate the effects of sprawling development. Appropriate Land Uses in this Area • Parks, Recreation, and Conservation • Private Recreation • Community Facilities • Residential low: 1 Unit/Acre or Less • Residential medium: 1-3 Units/ Acre • Residential high: 3-5 Units/ Acre Appropriate Zoning Districts in this Area • Agricultural District (AG1) • Single Family Dwelling District (R2) • Single Family Dwelling District (R2A) • Single Family Dwelling District (R3) • Single Family Dwelling District (R3A) • Single Family Dwelling District (R4A) • Single Family Dwelling District (R5A) • Townhouse Residential District (TR) • Community Unit Plan District (CUP) • Community Business District (C1)Limited to what already exists • State Route 9 Overlay District • Northwest Fulton Overlay District Quality Community Objectives pursued in this Area • Open Space Preservation Objective: Providence Park provides open space and recreational opportunities within this Character Area. Additional pocket parks would benefit the area. • Environmental Protection Objective: Milton Lakes contains water features including lakes, floodplain and waterways floodplain that should be protected as this area transitions and development continues to occur. • Transportation Alternatives Objective: The 2006 Milton Trails Plan identifies the expansion of trails into this area. • Housing Opportunities Objective: The Milton Lake Character Area contains a concentration of “open road” subdivisions, or neighborhoods that developed using existing road frontage. There is a sense of identity among residents of these “open road” subdivisions. • Traditional Neighborhood Objective: This area contains civic/ institutional uses such as schools and churches and will probably experience development pressure for additional City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 22 non-residential uses, but the area should remain predominantly residential. Design standards should ensure traditional neighborhood development patterns are implemented. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 23 Sweet Apple [map] Narrative Sweet Apple is made up of two areas located in the southwest portion of the City of Milton, bounded by the City of Roswell on three sides (north, south and to the west). Horse farms, pastures and woodlands dominate these this Character Aareas. Two of the equestrian estates in the City are located in this character area as well as Georgia Golf Center - a golf practice facility driving range. Other uses include churches, estate residential, large rural sites and pleasant pastoral views. Development Patterns in this Area The Sweet Apple character area is typical of Milton’s agricultural and rural-residential pattern of development. It is dominated by its rural character and equestrian uses, but is unique in that it is virtually surrounded by land within the city of Roswell, outside of Milton’s jurisdiction. The land use patterns in this area may be impacted by land use decisions within the City of Roswell, as well as the potential development of SR 140/ Arnold Mill Road, but care should be taken to protect the existing uses and rural character on the urban/ rural fringe. Economically viable agricultural uses, such as forestry and equestrian facilities, can be sustained in this area with the assistance of preferential taxation programs. Estate residential uses with limited hobby agricultural will also preserve the pastoral character of the area. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Character Areas 24 Appropriate Land Uses in this Area • Agricultural, Equestrian, Estate Residential (AEE) • Residential low: 1 Unit/ Acre or Less • Community Facilities • Parks, Recreation, and Conservation • Private Recreation Appropriate Zoning Districts in this Area • Agricultural District (AG1) • Single Family Dwelling District (R1) Quality Community Objectives pursued in this Area. • Regional Identity Objective: The Sweet Apple Character Area is typical of the rural character embraced by the City of Milton. The City must work closely with the City of Roswell to ensure that the character of this area is maintained in the face of future non-residential development along SR 140. • Heritage Preservation Objective: The rural character of these areas is a traditional feature of the community, and mechanisms to ensure the preservation of land use patterns and scenic views should be encouraged. • Open Space Preservation Objective: The agricultural land use in this area lends itself to open space amenities. • Environmental Protection Objective: The Sweet Apple Character Area contains creeks, lakes, floodplain and other environmentally sensitive areas. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Future Land Use Map and Supporting Classifications 1 Future Land Use Map and Supporting Classifications The Future Land Use Map is a parcel-based map that identifies land use patterns using standard categories, such as Residential, Commercial, Industrial, Public/Institutional, etc. The land use designation for a particular parcel of land represents the City’s official policy for the recommended future development of that parcel over the next 20 years. The Future Land Use Map shows the land use designations of all the parcels of land within the City of Milton, and this map will continue to guide future development and be an important tool in making zoning decisions. A detailed description of each future land use classification is below. There are eleven land use designations recognized and portrayed on the City’s future land use map. They are 1) Agriculture, Equestrian, Estate Residential (AEE); 2) Low Density Residential (LDR); 3) Medium Density Residential (MDR); 4) High Density Residential (HDR); 5) Multi-Family Residential (MFR); 6) Retail and Services (RS); 7) Office (O); 8) Community Facilities (CF); 9) Private Recreation (PR); 10) Parks, Recreation and Conservation (PRC); 11) Mixed Use/Living- Working (MLW). Land use relates to zoning in that the zoning should be compatible with the land use designation (see compatibility chart). Each land use designation is more generalized than any individual zoning district and may be considered to be compatible with several zoning districts. Since land use is more general and less specific, there are more zoning classifications than land use designations. Zoning is a very specific means of regulating property as compared to land use designation. The land use map and policies guide the land use pattern of the city in general, while the zoning districts impose specific controls and permissions on property. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Future Land Use Map and Supporting Classifications 2 Residential: Residential uses include all properties where the principal structures are designed for human habitation. Several residential categories, listed below, are shown on the Land Use Map. The categories show the recommended densities per acre. • Agriculture, Equestrian, Estate Residential (AEE) – This category consists of scattered single family homes, each on at least one acre, but are typically on several acres. This land use promotes hobby farms, equestrian facilities, and large lot residential estates including minimum 3 acre lots on gravel roads. • Low Density Residential (LDR) – This residential category consists of one single-family home on at least one acre. • Medium Density Residential (MDR) – This residential category consists of one to three single family homes per acre. • High Density Residential (HDR) – This residential category consists of three to five single family homes per acre. • Multifamily Residential (MFR) – This residential category consists of five or more residential units per acre. This could be single family homes, duplexes, townhomes and low to moderate density apartments Land Use Designation Compatible Zoning District Agriculture, Equestrian, Estate Residential AG1, R1, R2 Low Density Residential R1, R2, R2A Medium Density Residential R1, R2, R2A, R3 High Density Residential R1, R2, R2A, R3, R3A, R4, R4A Multifamily Residential R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, TR, A City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Future Land Use Map and Supporting Classifications 3 Commercial: Retail, services and offices are appropriate uses in this category. • Retail and Service (RS) – Retail, service and office uses are appropriate uses in this category. These uses may be located in a single building or as part of a shopping center. • Office (O) – Office uses are appropriate for this category. The office uses may be in single office buildings as well as office parks. Mixed-Use/Live Work (MLW): The purpose of the Mixed-Use/Live Work land use district is to allow an appropriate and balanced mix of uses to create a living, working environment at a scale and character that is compatible with its surrounding community. Mixed-Use/Live Work areas will be activity centers where the community can live, work, shop, meet and play. These areas should be compact, pedestrian-oriented, with a mix of office, commercial and residential uses and incorporate open space. This will result in the protection of environmental resources, accessible open space, a balance of all modes of transportation, housing choices and civic interaction. Detailed development standards are outlined below. Density will be defined by the specific zoning conditions or overlay district as applicable. Land Use • Live Work land uses should have a compatible mix of office, commercial, services, institutional, civic and residential uses. These should be integrated both vertically and horizontally. The uses within the live/work areas should be in proximity to each other in order to encourage walking and to increase mobility to those who do not drive, especially the elderly and the young. Within the Live/Work land use there should be transition of land uses, height and density. The Live/Work land use should also serve the adjacent community. • Live/Work areas should have an integrated transportation system. The transportation system should provide connectivity within the node and to and from the surrounding community. The transportation system should incorporate automobile, transit when available, bicycle, and pedestrian facilities. The streets should form an interconnected transportation network. This street network will create options, improve access and mobility, shorten auto trips and reduce congestion. Interconnected networks of streets should be designed to promote walking, biking, and transit usage where present. The pedestrian and bicycle facilities should facilitate safe, attractive and convenient pedestrian and bicycle circulation and minimize conflicts between pedestrians and vehicles. Open Space • A range of parks and open space, from village greens to active recreation and passive open space, should be distributed throughout the Live Work district. Open space should be centrally located and accessible for the enjoyment of residents and workers. Open space and parks could be used to define and connect neighborhoods and uses. Environmentally sensitive areas should be protected and their fragmentation should be avoided. At least 20% of a development should be set aside as open space. Housing • Live Work areas should have a diversity of housing types to meet the needs of the workforce and of City residents. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Future Land Use Map and Supporting Classifications 4 General • 20% of the project shall be comprised of open space of which the community gathering space is a part. • Projects that are 15 acres or less shall have two uses of which residential is one of the uses. • Projects that are 15 acres or more shall have three uses of which residential is one of the uses. • Live Work projects shall provide a balance of uses with a minimum of 20% of each of the uses on the site and/ or in the area. Land Use Designation Compatible Zoning District Retail and Service MIX, C1, C2 Office OI, MIX, M1-A Mixed Use/Living- Working AG1, R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, TR, A, OI, MIX, C1, C2, CUP, NUP Community Facilities (CF): this land use includes public uses such as community centers, government facilities such as senior centers, health centers, fire and police stations, libraries, government centers, and schools, semi-public uses such as churches and cemeteries and institutional uses such as hospitals. Private Recreation (PR): Privately owned recreational facilities such as golf courses and common open spaces are included in this land use. Parks, Recreation and Conservation (PRC): This includes parks, open space and recreational facilities owned by public entities. Land Use Designation Compatible Zoning District Community Facilities AG1, R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, TR, A, OI, MIX, C1, C2, CUP, NUP, M1, M2, M1-A Private Recreation AG1, R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, TR, A, OI, MIX, C1, C2, CUP, NUP, M1, M2, M1-A Parks, Recreation and Conservation AG1, R1, R2, R2A, R3, R3A, R4, R4A, R5, R5A, TR, A, OI, MIX, C1, C2, CUP, NUP, M1, M2, M1-A City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Future Land Use Map and Supporting Classifications 5 Compatibility Chart Land Use Designation Zoning Classifications AG1 R1 R2 R2A R3 R3A R4 R4A R5 R5A TR A CUP NUP OI MIX C1 C2 M1 M2 M1-A Retail & Service Office Mixed Use/Living Working Community Facilities Private Recreation Parks, Recreation, Conservation Agricultural, Equestrian, Estate Residential Low Density Residential Medium Density Residential High Density Residential Multifamily Residential City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 1 Policies The following policies identify the recommendations of the community and give direction to community leaders for future decision-making. They are derived from the broad issues identified in the Community Vision and Issues and Opportunities and have been refined through feedback from CPAC and community members throughout the comprehensive planning process. Consideration was also given to a variety of existing plans and small area studies adopted by the community, including The Crabapple Crossroads Plan (2003), Birmingham Crossroads Plan and Development Standards (2004), Maintaining Rural Character in Northwest Fulton County, Georgia (2001), The Milton Trails Plan (2007), The Milton Transportation Plan (2009) and the Partial Plan Update for the City of Milton, Georgia (2010). 1. Economic Development Policies 1.1. We will identify and put in place the requisites of the desired quality of life within our community and carefully consider costs as well as benefits in making decisions on proposed economic development projects. Strategy: Balance housing, transportation, infrastructure, resource protection and economic development considerations in decision making. Strategy: Utilize the unique economic assets of Milton to attract appropriate and sustainable economic activities that can be accommodated without changing the character of the City. Strategy: Encourage diversified economic development centers within mixed-use non- residential areas and balance commercial densities with local demand, being mindful of existing vacant commercial space as well as commercial density approved, but not yet built. Strategy: Ensure the city’s economic development initiatives are fiscally sustainable and will enhance community revenues to support the Comprehensive Plan. Strategy: Implement use of a financial model as one criterion in decision making on economic development projects. 1.2. We will support programs that retain, expand and create businesses that provide a good fit for our community’s economy in terms of job skills required and links to existing businesses and locate them appropriately within the City. Strategy: Support the existing agricultural and equestrian related economy of the city. Strategy: Support the development of small businesses within the community. Strategy: Support the growth of knowledge-based industries and office/professional uses in designated employment centers. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 2 1.3. We will consider access and/ or impacts to housing and transportation when considering economic development projects. Strategy: Support the use of planning studies, value studies, cost/benefit studies and analyses of sustainability to identify cost effective projects. Strategy: Limit the expansion of business and/or commercial uses into established, stable residential areas. Embrace and protect defined geographic boundaries and defined density levels for specific areas including those with a master plan as well as other areas not yet planned. Strategy: Identify primary employment areas that motivate out-of-city commuting patterns and focus economic development initiatives to recruit those employment sectors to the city. 1.4. We will consider impacts on infrastructure and natural resources in our decision making on economic development projects. Strategy: Limit the expansion of facilities and services to areas close to existing infrastructure before extending into areas that require larger extensions and/or greater costs. Strategy: Encourage adaptive reuse of existing facilities and infill development in established areas to accommodate new commercial enterprises where appropriate and consistent with the land use and infrastructure development policies and vision of the City of Milton. 1.5. We will consider employment needs and skill levels of our existing population in making decisions on proposed economic development projects. Strategy: Work with the Greater North Fulton Chamber of Commerce, Cherokee and Forsyth Counties, the cities of Alpharetta, Roswell, and Johns Creek, and other organizations to encourage expansion and retention of professional jobs within employment centers in the City of Milton and surrounding jurisdictions. Strategy: Encourage recruitment of individuals with disabilities for jobs in various employment sectors. 2. Natural and Cultural Resources 2.1. We will encourage the preservation of natural resources areas and preserve contiguous green open spaces development of land in appropriate designated areas as development occurs. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 3 Strategy: Maintain density neutral development practices through innovative land development techniques, such as conservation subdivisions and transferable development rights. Strategy: Acquire conservation easements for the protection of environmental sensitive land. Strategy: Promote low impact site development that encourages maintaining the natural topography and existing vegetation on a site when feasible, and in some cases when required. Strategy: Encourage projects that protect and/or integrate the preservation of natural areas, stream corridors, and green space as amenities and required development. 2.2. We will encourage new development to locate in suitable locations close to transportation and infrastructure resources in order to protect environmentally sensitive areas, agricultural lands, and valuable historic, archaeological or cultural resources from encroachment. Strategy: Cross check proposed development sites with inventories of existing natural, historic, archaeological, and cultural resources to prevent encroachment on these sites. Strategy: Designate areas of valuable historic archaeological or cultural resources through the city’s historic preservation ordinance to mitigate impacts of new development. Strategy: Ensure development/infill projects are consistent with land use policies and citizen wishes to protect and preserve the low-density rural areas of Milton. Strategy: Work with public utilities to protect the rural viewshed and other natural and scenic views. 2.3. We will consider potential impacts to air and water quality in making decisions on new developments and transportation improvements, and we will steer new development away from sensitive natural resource areas. Strategy: Encourage new development projects to commit to providing water, storm water, and air pollution control facilities that fully meet and exceed city standards. Strategy: Encourage changes to current codes that address air and water quality improvements and/or which provide flexible design that results in a reduction of air or water quality impacts. Strategy: Encourage local governments and/or local land trusts to acquire stream corridors along the Little River corridor and their tributaries to provide floodway protection, natural habitat corridors, and passive recreation resources. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 4 2.4. We will expand the identification, documentation, and protection of historic, cultural, and archaeological resources in the city, and when possible encourage access by the public. Strategy: Review and refine existing inventories of historic, cultural, and archaeological resources to include previously undocumented resources. Strategy: Collaborate with local and regional libraries and archives, as well as local historians and long-time residents, to document previously undocumented resources. Strategy: Ensure historic and cultural sites that are open to the public are barrier-free, ADA accessible venues. Strategy: Identify those elements of the rural landscape (i.e. specimen trees, tree canopies, woodlands, fences, hedgerows, structures, etc.) that contribute to rural character and scenic viewsheds within the community. 2.5. We will promote the protection and maintenance of trees and contiguous green open space in new development. Strategy: Promote community awareness regarding the economic value and sustainability of green space preservation and maintenance of existing vegetative cover and protection of trees. Strategy: Promote design standards which prefer favor the retention of existing trees and tree coverage to above new plantings. Strategy: Ensure existing tree canopy along scenic streets and other public rights of way are protected. Strategy: Increase setbacks and undisturbed buffers between roadways and developments including both residential and commercial. 2.6. We will protect ground and surface water sources to promote the maintenance of safe and adequate supplies of water. Strategy: Adopt the appropriate recommendations to protect existing water quality consistent with the City’s land use policies, and as recommended by the Metropolitan North Georgia Water Planning District, ARC, Fulton County Water Resources that protect ground and stream water quality. Strategy: Coordinate with Fulton County, Forsyth County, Cherokee County, and other local governments in implementing the three comprehensive plans adopted by the Metropolitan North Georgia Water Planning District to ensure adequate supplies of drinking water, protection of water quality, and minimized impacts of development on the District’s watersheds and downstream water quality. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 5 Strategy: Consider expansion of riparian buffers for sites affected by topography, soils, wetlands, or other conditions that may accelerate groundwater or surface water intrusion. Strategy: Coordinate programs of Fulton County Water Resources to conserve outdoor water use. Strategy: Create and implement a septic tank maintenance program for the unsewered areas of Milton which are consistent with the lower density areas of the city. 3. Facilities and Services 3.1. We will incorporate sustainable policies and practices in projects undertaken and services offered by the City of Milton. Strategy: Design government buildings and projects including parkland, transportation projects, etc. to meet “Green” certification standards. Encourage these standards for private development. Strategy: Work with the Milton Grows Green (MGG) committee to implement environmentally responsible policies and practices throughout Milton. Strategy: Explore certification through the Atlanta Regional Commission’s Green Communities program. 3.2. We will explore opportunities for multiple transportation alternatives. Strategy: Implement the recommendations of the Milton Transportation Plan and Milton Trails Plan. Strategy: Consider the development of bicycle and pedestrian transportation modes to provide barrier free alternative travel opportunities for short trips. 3.3. We will invest in parks and open space to enhance the quality of life for our citizens. Strategy: Develop and implement Master Plans for Birmingham Park, Providence Park and Bell Memorial Park, ensuring that multiple needs of multiple users are met (i.e. children, youth, adults, the elderly, individuals with disabilities, etc.) with a sensitivity towards the unique characteristics of the area in which the park is being developed and the land itself. Strategy: Ensure parks and parkland are developed with the city’s mission and vision statements in mind including the protection of the rural characteristics of Milton as well as “green” practices and development standards. Strategy: Identify and protect other areas that serve as parks or parklands to the City’s residents, such as pocket parks, equestrian areas, greenways, and other recreational lands. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 6 Strategy: Work with Fulton County to provide community parks, regional parks, and large active and passive recreation facilities, including consideration of barrier free access to all amenities, to serve City residents and visitors. Strategy: Encourage parks and other green spaces to be protected in perpetuity through appropriate legal mechanisms. 3.4. We will seek opportunities to provide pleasant, accessible, public gathering places and parks throughout the community. Strategy: Develop community gathering spaces and pocket parks in village and neighborhood centers to serve as meeting places and destinations. Strategy: Establish appropriate requirements for new development to set-aside specific amounts of land for green space or meet acceptable alternative requirements to provide for future needs for green space. Strategy: Ensure public gathering spaces have barrier-free, ADA compliant amenities. 3.5. We will determine an appropriate location(s) for a city hall/government center within the city. Strategy: Consider a location that will best serve residents and visitors to the community. Strategy: Consider a location that will allow for future expansion of municipal functions. Strategy: Maintain current levels of service for fire and police protection to the southeastern area of Milton if the fire/police are relocated to a city hall/government center elsewhere in the community. Strategy: Consider an area that can accommodate the traffic demands without exacerbating congestion or posing a burden upon the city’s transportation networks. Strategy: Ensure the site is ADA accessible and planned with barrier free access. 3.6. We will work with the Fulton Public Schools to encourage school location decisions that support overall growth and development plans of the community. Strategy: Encourage the Fulton County Public Schools to improve access and egress into existing school properties to minimize traffic disruption and congestion. Strategy: Encourage Fulton County Public Schools to locate future facilities that are consistent with the Milton future land use plan. Strategy: Encourage Fulton County Public Schools to design new schools consistent with the design standards unique to Milton including site planning, building design, the utilization of “green” standards, access/egress, parking configuration, and tree preservation/replacement review, appropriate buffers and the integration of trailways where possible. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 7 Strategy: Work with Fulton County Public Schools to identify opportunities to use recreational fields during periods when the schools are not using the facilities. 3.7. We will seek ways for new growth to pay for public infrastructure and services to support the development to the maximum extent possible. Strategy: Work with private developers to encourage the development of public infrastructure by building connections to existing infrastructure and new development sites. Strategy: Adopt an impact fee ordinance and use impact fees for specific improvements allowed by state law. Strategy: Actively pursue partnerships and grant opportunities to facilitate infrastructure expansion and enhance community services. 3.8. We will use planned infrastructure expansion to support development in areas identified as suitable for such development in the Comprehensive Plan. Strategy: Encourage the balanced development of Crabapple Crossroads, Birmingham Crossroads, Hwy 9 and Arnold Mill that is 1) consistent with land use policies and adopted overlays or master plans for the areas, and 2) concurrent with needed infrastructure improvements. Strategy: Encourage the stated development of character areas concurrent with the growth of service infrastructure as a method of maintaining sustainability. Strategy: Establish and protect defined development boundaries and sustainable density levels as defined specifically by the Master Plan for that given area to identify and maintain appropriate edges between areas with planned infrastructure and adjacent areas where infrastructure may be unplanned or deferred. 3.9. We will promote enhanced initiatives for solid waste reduction and recycling. Strategy: Coordinate solid waste management with Fulton County and other cities in the County. Strategy: Reduce the volume of waste entering the solid waste disposal system by sponsoring recycling education, and provide opportunities and incentives to sort plastics, paper, glass, metals and other materials. Strategy: Require private waste management contractors to provide curbside recycling options. Encourage and educate recycling throughout the city including the integration of development standards that create a recycling pick up location at commercial and non-commercial sites. Strategy: Consider the long term alternatives to use of landfills. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 8 4. Housing 4.1. We will accommodate our diverse population by encouraging a compatible mixture of housing types, densities and costs within the City. Strategy: Encourage a mix of housing types, densities and amenities appropriate for the development patterns of each character area to accommodate a mix of income and family needs. Strategy: Develop accessibility guidelines and policies for ADA accessible homes concept to accommodate full participation in housing choice by people with disabilities. Strategy: Promote policies that protect the existing low-density, rural residential housing throughout the Birmingham, Central Milton, Arnold Mill, and Sweet Apple Character Areas of the City. Strategy: Promote policies that provide more housing choices, including apartments, town homes, condominiums, and single family homes with smaller footprints on smaller lots in the Deerfield Character Area. 4.2. We will encourage development of housing opportunities that enable residents to have easier access to commercial services and employment opportunities. Strategy: Increase and expand mobility in neighborhoods with more barrier free bicycle, wheelchair, and pedestrian options. Strategy: Construct more sidewalks or alternative pathways that connect homes to work and shopping facilities as well as parks/gravel roads and institutional uses, as appropriate. Strategy: Integrate housing transportation and land use plans to improve mobility to and from jobs and other primary destinations. 4.3. We will encourage housing policies, choices and patterns that increase opportunities for people to move into affordable owner-occupied housing. Strategy: Encourage the completion of undeveloped parcels in existing subdivisions. Strategy: Identify opportunities for infill residential development in existing neighborhoods. Strategy: Assess community housing stock to accurately determine the current mix of residential uses and identify areas of need. 5. Land Use and Development Patterns 5.1. We will encourage development that is sensitive to the overall setting of the community and will contribute to our community’s character and sense of place. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 9 Strategy: Obtain broad support for the Comprehensive Plan from community leaders and the public through education initiatives and consensus-building meetings. Strategy: Encourage the maintenance of equestrian and agricultural areas with large tracts of land in order to maintain this important aspect of the community. Strategy: Protect natural areas, viewsheds, floodplains, wetlands, tree canopy, heritage, and specimen trees through strict adherence to codes during site preparation and construction, and avoidance of clear-cutting. Strategy: Encourage land uses which integrate the rivers and streams and environmental aesthetics into their planning and design. Strategy: Protect the dark night sky especially in lower density residential, conservation and natural areas of the city. Strategy: Work with utility companies to protect city assets. 5.2. We will encourage development of a balanced network of commercial activity centers that are vibrant areas of the community which, 1) improve overall attractiveness and local quality of life 2) meet the service needs of our citizens and 3) avoid unattractive and inefficient sprawling strip development. Strategy: Emphasize the development of barrier-free smaller, pedestrian oriented streets, shops and parking in the denser areas of the city to support existing structures and appropriate commercial uses. Strategy: Encourage compact mixed-use development in the Crabapple Crossroads Area as reflected in the Crabapple Crossroads Master Plan; the Birmingham Crossroads Area as reflected in the Birmingham Crossroads Master Plan; and along Hwy 9 and Arnold Mill Road pursuant to their recommended Master Plans. Strategy: Provide safe accessible crossings for persons who are blind, deaf, and/or wheelchair users. 5.3. We want development whose design, landscaping, lighting, signage and scale add value to our community. Strategy: Create more specific, detailed design guidelines for Hwy 9, Arnold Mill Road (SR 140), and other specific areas of the City. Strategy: Develop context sensitive standards for protecting and enhancing rural viewsheds in the City. Strategy: Develop context sensitive residential development standards for entrances and right of way amenities for residential subdivision developments. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 10 5.4. We will create gateways to establish a “sense of place” for our community. Strategy: Create consistent images (including the equestrian logo) to help “brand” Milton as a unique and desirable community on street signs, public buildings, and public vehicles. Incorporate branding images into City documents, special event signage, and gateways to the City. Strategy: Identify prospective sites for unique public signs at the major gateways to the City and acquire rights to place substantial gateway signs that convey pride and sense of place. Strategy: Identify specific design standards for public gateway investments (i.e. signage, landscape, hardscape, sidewalks, lighting, street furnishings etc.) 5.5. We will encourage mixed-use developments, where appropriate, that are human- scale, less auto-oriented and include neighborhoods that are walkable, bicycle and wheelchair friendly. Strategy: Coordinate infrastructure design where appropriate to provide barrier-free, safe, walkable connections between activity centers, institutions and residential neighborhoods. Strategy: Encourage developers to incorporate appropriate amenities such as sidewalks or pathways, shallow front setbacks, porches, streetlights, street furnishings, and small green space sites in grid-style TND development patterns close to existing transportation and community facility infrastructure. Strategy: Provide local street and/or pedestrian connections between existing and new subdivisions in addition to access from primary streets. 5.6. We will be open to land planning and development concepts that may be new to our area, but have been tried successfully in other places. Strategy: Consider using transfer of development rights as a method to protect the low- density, rural and agricultural areas of the city. Strategy: Consider adopting policies and standards related to “Universal Design” and/or “Visitable Homes” concepts. Strategy: Consider implementing context sensitive and form based zoning. Strategy: Consider conservation subdivisions in rural and environmentally sensitive areas in addition, consider a conservation subdivision classification that incorporates gravel roads. 5.7. We support appropriate residential and non-residential infill development and redevelopment in ways that complement surrounding areas. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 11 Strategy: Support infill development that meets appropriate design standards on local streets within the city. Strategy: Encourage infill of existing subdivisions and development projects as a priority before constructing new residential subdivisions. 6. Transportation 6.1. We will encourage walking, biking, car-pooling, and other alternative transportation choices in making development decisions. Strategy: Encourage new development projects adjacent to the proposed Milton Trail Network. Strategy: Support the inclusion of sidewalks, alternative pedestrian pathways, bicycle lanes, equestrian trails and multipurpose lanes in the design of local and collector streets where feasible. 6.2. We will target and encourage transportation improvements that support desired development patterns for the community. Strategy: Consider creating a “Complete Streets” program to establish road design criteria that includes consideration of transit, bicycle, and pedestrian measures of service in addition to automobile levels of service. Strategy: Promote connectivity of our road network through fostering a grid network of streets in newly developing areas as well as those already in place and establishing multiple local street access connections between residential subdivisions. Strategy: Consider options for an internal transit shuttle, that may connect to MARTA services, to serve as a transportation alternative for local residents. 6.3. We will require that our new and reconstructed roadways be appropriately designed using context sensitive design considerations to enhance community aesthetics and to minimize environmental impacts and accommodate multiple functions, where appropriate. Strategy: Coordinate context sensitive road design with adjacent development design, including identification of appropriate rural road standards on city roads in the low- density rural, agrarian, and equestrian areas. Strategy: Encourage the use of bioswales, rain gardens, and other forms of natural drainage adjacent to transportation corridors to mitigate stormwater run-off and enhance community aesthetics. Strategy: Leverage rural road design, roundabouts, context sensitive design characteristics, and other alternatives to enhance community aesthetics. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 12 Strategy: Keep and maintain gravel roads where they encourage preservation of existing rural character consistent with polices of the City of Milton and consider new gravel roads in environmentally sensitive areas. Strategy: Ensure the night sky is a consideration when evaluating lighting of roadways. In the more rural roadways of Milton allow the roadways to remain unlit, or minimally lit. 6.4. We support the creation of a community-wide barrier free pedestrian/bike path network. Strategy: Implement the recommendations of the 2006 Milton Trails Plan. Strategy: Establish priorities for sidewalks and bicycle lanes not reflected in the 2006 Milton Trails Plan and identify criteria for their development. 6.5. We will limit the impacts of excessive vehicular traffic on the peaceful nature of our existing residential neighborhoods by using traffic calming, signage, and other design considerations. Strategy: Implement the recommendations of the 2009 Milton Transportation Plan. Strategy: Protect existing neighborhoods from traffic impacts along travel corridors through traffic calming methods such as signage, lane markings, warning signals, speed humps, reduced speed limits, or other means. Strategy: Appropriate traffic calming methods should also be applied to arterials and collectors as needed to improve protection of automobile, transit, freight, bicycle, or pedestrian users and adjacent land uses. 7. Intergovernmental Coordination Policies 7.1. We will proactively identify opportunities to share facilities and services with neighboring jurisdictions when they would be mutually beneficial. 7.2. We will initiate efforts to work with neighboring jurisdictions to develop shared solutions for regional issues (such as growth management, watershed protection, transportation solutions, etc.) 7.3. We will initiate efforts with neighboring jurisdictions to pursue joint processes for collaborative planning and decision-making. 7.4. We will consult with Fulton County and other public entities in our area when making decisions that are likely to impact them. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Policies 13 7.5. We will provide input to Fulton County and other public entities in our area when they are making decisions that are likely to have an impact on our community or our plans for future development. 7.6. We will engage in cooperative planning between the City of Milton, Fulton County, and Fulton County Public Schools in regard to the appropriate location and use of schools as community facilities, as well as needed transportation improvements to accommodate traffic to, from and around schools and improve opportunities for walking, biking, and other forms of alternative transport for individuals of all abilities. 8. Financing 8.1 We will be fiscally responsible by developing and maintaining a five-year capital spending plan that is updated annually as an integral part of our annual budget process. Strategy: Financial modeling capacity will be used by the city as a tool to proactively guide the City’s financial decisions in the future. Strategy: Alternative funding sources will be identified and aggressively pursued to support the City’s short and longer term capital requirements. Strategy: The City’s five year capital plan will be based on funding those expenditures that are needed to maintain the quality of life desired by our residents and only then funding those opportunities that provide enhancements as funds are available. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 1 Implementation Measures The Implementation Measures pursued in each Character Area were compiled from the State Planning Recommendations as well as community feedback throughout the Comprehensive Planning process. The list was reviewed by CPAC, city staff, and project consultants to streamline options and include those that were most effective and practicable within the community vision and scope of this plan. Utilizing State Planning Recommendations as a guide, descriptions of each implementation measure tailored to the specific needs of Milton were developed by CPAC, city staff, and project consultants. Citizens provided feedback on how and where these measures would be most effective. The following summary identifies proposed implementation measures considered for the scope of the plan, and the following table identifies each character area to which the implementation measure is particularly relevant. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 2 Economic Development Implementation Items • Choosing Businesses to Recruit and Support: Prepare and economic development plan targeting specific needs in the community • Evaluating Business Formation: Analyze the rate and causes of growth and decline in local businesses. • Financial Impact: Evaluate the financial implications of prospective businesses; use modeling software to evaluate alternatives and tax implications for prospective businesses with and without incentives • Coordination: Proactively engage and coordinate development activities with the Milton Business Alliance and the Greater North Fulton Chamber of Commerce; actively seek opportunities for partnerships with these organizations and leverage these opportunities for additional community development and improvement • Seek Synergies: Identify and proactively recruit businesses just outside Milton to relocate to Milton; promote employment opportunities for those that live in Milton. • Gathering Community Opinions on Economic Development: Input on types of businesses stakeholders support and want in the community. • Identifying Workforce Training Resources: Finding training opportunities to match the need of the local workforce. These may be from formal educational programs, private providers, specialized workforce training (such as from a department of labor), or other sources. • Tracking Business Needs: Collecting information on local economic conditions and local business needs. • Agricultural Marketing: Assisting local farmers in selling their products. This can include agri-tourism, farmers’ markets and similar activities. Revise zoning ordinance to reflect the allowance of agri-tourism and farmer’s market activities. • Equestrian Marketing: Investigate the opportunity to make the equestrian facilities become a profit center for the city. • Niche Marketing: Marketing the community as a regional center for a particular purpose or attraction, such as commercial activity, tourism, education, medical services, arts, recreation, etc. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 3 Natural and Cultural Resource Protection Implementation Items 1. Cultural Resources • Archaeological Sites Survey: Collect and record information about archaeological sites for future protection from development. The completed survey should be kept in GIS database for use in reviewing planning, zoning and development applications. • Historic Resources Design Standards: Develop and implement design standards for infill and material design changes to historic properties or districts to maintain historic integrity and significance. • Grants: Identify grant opportunities to preserve and improve historic structures. 2. Environmentally Sensitive Resources • Proactively Manage Water Resources: Manage and protect watersheds; ensure integrity and quality of aquifers • Environmental Planning Criteria for Wetlands: Establish local protection for wetlands that may extend beyond the regulations recommended by state or federal agencies. • Environmental Planning Criteria for Steep Slopes: Establish local protection for areas with steep slopes that may extend beyond the regulations recommended by state or federal agencies. • Enforce Riparian Buffer Standards: Require strips of land along banks of streams and rivers to be set aside from development to protect water quality. • Floodplain and River Protection: Study potential greenway and greenspace protection through land trusts, preservation via easements, etc. 3. Ordinances and Regulations • Environmental Impact Review: Modify current ordinance to require a formal, comprehensive analysis of environmental effects of proposed developments that may suggest mitigation measures. • Storm water Management: Consider low impact design for new developments. • Conservation Design: Include conservation design techniques in new development, study the use of conservation subdivision regulations and transfer of development rights and prepare ordinances as needed to implement them. • Green: Create an ordinance to support a green infrastructure. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 4 4. Alternative Ownership • Conservation Easements: Develop a mechanism for the protection of natural resources or open space that involves donation of private property development rights in exchange for income tax, property tax or estate tax benefits. A conservation easement is a legally binding agreement between a property owner and a governmental body or land trust that restricts the amount and type of development on the land in perpetuity. • Preserve Land: Identify land that can be permanently protected natural resources, open space or farmland. • Utilize a Land Trust: Non-profit land trusts, working with communities, to save valued areas (generally environmental resources) through voluntary land conservation; typically a private, non-profit entity that may serve multiple functions include holding and monitoring easements, education and advocacy. Facilities and Services Implementation Plan • Create Pocket Parks: Small (1-3 acres) open spaces throughout a community that may be publicly owned or owned and managed by nearby residents and property owners. They provide free, open access to green space in more densely developed areas and contribute to protection of wildlife and landscape. They may feature the work of local artists, provide small-scale play equipment or simply provide a welcome resting place for pedestrians. • Create Trails and Greenway Networks: Trails and greenways positively impact individuals and improve communities by providing not only recreation and transportation opportunities, but also by influencing economic and community development. Study the feasibility of creating a Milton Greenway. • Milton Trails Plan: Update the Milton Trails Plan to be consistent with the Milton Parks Master Plan. • Creation of City Center: Complete City needs analysis and develop a short and long range plan for the location and development of a “city center” for Milton. • Integration of School Locations: Proactively seek to engage with the School Board to anticipate locations for new and/or rebuilt schools and ensure that the infrastructure requirements are clearly understood and addressed as a part of any such development as well as encouraging adherence to development standards including tree preservation, stream buffer protections, adjacent landowner buffering, design standards, etc. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 5 • Park Development: Develop and implement a comprehensive parks plan (including programming) that considers the entirety of parklands and/or programs available; work with surrounding communities to realize any economies of scale that are feasible. Ensure park plans and development include adherence with the Milton vision and mission including the preservation of the unique rural and equestrian character of the city. “Green” standards should be employed along with protection of specimen trees, woodlands, stream buffers, steep slopes, appropriate buffering, etc. when creating plans for any of Milton’s parklands. Preservation of the parklands for perpetuity via a conservation land trust is a consideration when planning our parklands to ensure active and passive parkland availability for future generations. • Fire and Police Services: Location analysis study to determine locations for new police precincts and fire stations, City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 6 Housing Implementation Items • Inventory Current Housing: Conduct in-depth study of existing housing availability, condition and status in a locality, providing important information about communities’ housing needs and the health of the housing market. • Conventional Residential Subdivisions: Develop and enforce an ordinance requiring that as new subdivisions are developed they are required to be livable and sustainable; providing more connectivity, pedestrian and bicycle accessibility, open space and amenities. • Redevelopment/Retrofitting of Existing Residential Subdivisions: Develop and enforce an ordinance that requires connectivity, pedestrian/bicycle accessibility, open space and amenities as appropriate • Development Standards: Create, adopt and enforce a development standard ordinance for residential development in each Character Area. • Increase setbacks and expand visual buffers along roadways and adjacent lands when residential subdivisions and neighborhoods are developed. • Encourage Creative Design for Higher Density: Encouraging the design of higher density development to blend with the surrounding neighborhood, perhaps by masking the high-density aspects of the development through landscaping or architectural details. For example, multi-family housing can be designed to appear as a single-family residence from the street, or heavy landscaping can be used to hide parts of the development. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 7 Land Use and Development Controls Implementation Items 1. Land Use • Agricultural Buffers: Require new non-agricultural development adjacent to active agricultural uses to provide an agricultural buffer to minimize future potential conflicts between them; require new agricultural development adjacent to residential uses to provide a buffer to minimize future potential conflicts between them. • Agricultural Use Notice and Waiver: Require new non-agricultural uses abutting or within 1,000 feet of active agricultural land uses to sign a waiver and deed restriction against future nuisance complaints about agricultural operations and their noise, odor or other effects into perpetuity. • Agricultural Land Use Regulations: Develop incentives to encourage preservation of agricultural and equestrian operations • Agricultural Zoning: Establishing zoning districts with very large minimum lot size requirements appropriate for agricultural and equestrian uses in order to protect farmland and rural character and limit development of urban uses. • Agricultural Residential Zoning: Divide current AG-1 zoning classification into truly agricultural uses and residential uses. Create an “Estate Residential” zoning district. • Conservation Use Valuation: A property tax system based on the current use of land (agriculture, forestry, or environmentally sensitive) instead of the Fair Market Value for ad valorem taxation; enrollment in this program is at the discretion of the local Board of Assessors and requires commitment to a 10-year renewable covenant that restricts the use of the property during the covenant period. Proactively educate Milton residents and landowners about this program and work with Fulton County to expand the program and options. • Arnold Mill, Highway 9 and Crabapple Areas: Create a master plan for each of these areas to guide land use and/or redevelopment; prepare a Traditional Neighborhood Development (TND) ordinance or Form Based Code to allow for more traditional neighborhood design within appropriate character areas. 2. Development Standards • Develop Landscape Design Guidelines: May include requirements for protection of existing trees, planting of trees that will create a certain amount of shade over time, establishment of landscaped strips as buffers between City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 8 developments, etc. Benefits include creation of safe shaded areas for pedestrians and bicyclists, preservation and restoration of natural scenic qualities, mitigation of building and parking lot impact, and addition of aesthetic character. • Promote Environmentally Sensitive Site Design: Designing parkland or a development to protect environmentally sensitive areas and prevent mass grading and clear-cutting. • Sustainable/Green Design for Development: Creating environmentally-sound and resource-efficient buildings by using an integrated approach to design; promoting resource conservation, energy efficiency, renewable energy and water conservation features; reducing operation and maintenance costs; and addressing issues such as historic preservation, tree preservation, required open space, access to public transportation and other community infrastructure systems. Create and adopt minimum Green Design Standards for, at a minimum, specific areas of the City. • Development Performance Standards: Establishes minimum criteria for assessing whether a particular project is appropriate for a certain area in terms of its impact upon, and compatibility with, surrounding land uses. For example, performance standards might seek to reduce traffic impacts instead of restricting the type of land use for a particular site. • Develop and Enforce Design Standards and/or Guidelines: Review architecture, aesthetics, and site characteristics of new commercial and multifamily development as well as parklands to achieve compatibility with existing development and maintain community character. Review and revise as necessary existing design overlay districts and criteria, including the Arnold Mill area. • Create Consistent Imaging. Provide entryway signage denoting the city limits on important corridors. Further, require signage to be designed as part of overall signage package plans within specific areas that will reinforce/promote the Milton brand (e.g., at Crabapple and Birmingham). 3. Development Controls/Regulations • Purchase of Development Rights: Purchase of private development rights, by a qualified conservation organization or government agency, to protect properties from development and preserve open space. • Provide for Transferable Development Rights: Develop an ordinance that will enable landowners in an area planned to remain as open space to sell their City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 9 property development rights for use in other “receiving” areas of the community where higher density development can be accommodated. Purchasing these additional development rights enables developers to build at higher density than would otherwise be allowed in the receiving areas. • Establish an Impact Fee Ordinance: Impose a fee collected by a local government on new or proposed development to help assist or pay for a portion of the costs where new development may increase needed public services; impact fees may only be assessed for capital improvements and may not be used for operating expenses. • Create a Conservation Subdivision Ordinance: Residential or mixed use development with a significant portion of site a set aside as undivided, protected open space while dwelling units or other uses are clustered on the remaining portion of the site. • Create micro Parks. Create small (less than 1 acre) public spaces that may or may not be green, but will serve as gathering places and respite areas for the public. Typically these are found in commercial areas. They may also feature public art or other amenities. These are sometimes referred to as “micro-parks.” • Monitor Septic Systems: Develop an ordinance that will require septic systems to have a maintenance and operating permit that runs with the land. Renewal would require inspection by City or a third party authorized by City. Permits would require a fee that would be used to educate property owners and enforce minimum requirements for monitoring and maintenance of existing septic systems. Transportation Implementation Items 1. Pedestrian and Alternative Transportation Options • Walkability Audit: Conduct a walkability assessment based on commonly used measurements such as connected street networks, high densities at intersections, few dead ends, short block lengths, and mixed land uses in close proximity to one another. • Transportation Linkages: Explore transit and multi-modal linkages especially between Crabapple and Deerfield. • Transit: Explore opportunities for the expansion of transit in appropriate areas of Milton. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 10 2. Corridor Enhancements • Perform Commercial Corridor Studies: Identify and plan for needed improvements along a strip commercial corridor. Such a study typically involves key stakeholders (property owners, businesses, neighborhood leaders, service providers) to achieve consensus on improvements to be made along the corridor. • Develop Rural Viewshed Districts: Protect rural views by requiring land uses to complement rather than detract from the rural experience. Also ensure a proactive working relationship and suggested approaches for utility companies. 3. Design Elements • Roadway Planning, Design and Operation: Use context sensitive design for streets as appropriate for roadway planning, design, and operation that takes into account compatibility, livability, sense of place, urban design, cost and environmental impacts while meeting transportation goals of safety, efficiency, capacity, and maintenance. This should include the consideration and use of round-abouts in and around Milton. • Utilize Flexible Street Design Standards: Revising street design requirements in local development regulations to adjust streets to the scale of the neighborhood and types of traffic they serve. Revisions may include reducing required street widths, requiring bicycle lanes, or adding on-street parking. • “Complete Streets Model:” Create a complete streets program to establish road design criteria that includes consideration of bicycle and pedestrian measures of service in addition to automobiles levels of service. 4. Traffic Movement • Traffic Impact Studies: Develop and implement criteria for conducting traffic impact studies that will enable the local governments to determine the transportation demands of development proposals and provide for reduction of adverse impacts on the transportation system. • Incorporate Traffic Calming Measures: Physical improvements designed to decrease traffic speed and increase the pedestrian-friendliness of roadways. Typical traffic calming improvements include bump-outs, pedestrian refuges, City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Implementation Measures 11 landscaped medians, raised crosswalks, narrower traffic lanes, and creation of on-street parking as well as the use of round-abouts. • Connectivity. Required connections in and between new residential developments. • Transportation Plan: Implement recommendations set forth in the Milton Transportation Plan Intergovernmental Coordination • Identify Areas of Coordination with Other Programs, Jurisdictions, Agencies and Organizations: Local governments, within other planning or program jurisdictions, must ensure consistency regarding goals, objectives, plans and programs, such as the Governor’s Greenspace Program, Water Planning Districts, etc. • Identify Areas of Planning Coordination with Other Governments and Public Entities: Local governments should strive to maintain consistency regarding goals, objectives, plans, and programs with other local governments, agencies and authorities, including comprehensive plans of adjacent or potentially affected local governments; annexation, municipal incorporation, and joint service delivery areas; applicable portions of plans of school boards and other public entities related to the sitting of new facilities that may require local government service support and affect land use patterns. • Be Proactive: Seek participation by Milton residents/representatives in regional and intergovernmental activities; promote community involvement in regional opportunities. Implementation Matrix L= Long Term Item to be initiated in 5+ years; S= Short Term Item to be initiated in 1 - 5 years.Arnold MillBethanyBirminghamCentral MiltonCrabappleDeerfieldMilton LakesSweet AppleALL Choosing Businesses to Recruit and Support L S S S Evaluating Business Formation L S S S Financial Impact L S S S Coordination L S S S Seek Synergies L S S S Gathering Community Opinions on Economic Development S Identifying Workforce Training Resources S Tracking Business Needs S Agricultural and Equestrian Marketing S S S S S Niche Marketing S Archaeological Sites Survey S Historic Resources Design Standards S Grants ONGOING Proactively Manage Water Resources ONGOING Environmental Planning Criteria for Wetlands S Environmental Planning Criteria for Steep Slopes S Enforce Riparian Buffers Standards ONGOING Floodplain S Environmental Impact Review S Conservation Design S Green Initiatives S Conservation Easements S Preserved Land L Utilize a Land Trust L Economic Development Implementation Items Cultural Resources Environmentally Sensitive Resources Ordinances and Regulations Alternative Ownership Natural and Cultural Resource Protection Implementation Items Implementation Matrix L= Long Term Item to be initiated in 5+ years; S= Short Term Item to be initiated in 1 - 5 years.Arnold MillBethanyBirminghamCentral MiltonCrabappleDeerfieldMilton LakesSweet AppleALL Create Pocket Parks S S S S Create Trails and Greenway Network S Milton Trails Plan update S Creation of City Center S&L S&L Integration of School Locations S Park Development S&L Fire and Police station and precinct locations study S Inventory Current Housing S Conventional Residential Subdivisions S Redevelopment/Retrofitting of existing residential subdivisions L Development Standards S Encourage Creative Design for Higher Density L S S S Agricultural Buffers S S S S S S Agricultural Use Notice and Waiver S S S S S S Agricultural Land Use Regulations S S S Agricultural Zoning S S S Agricultural Residential Zoning S S S S S Conservation Use Valuation S Arnold Mill, Highway 9 and Crabapple Areas S S S S Develop Landscape Design Guidelines S Promote Environmentally Sensitive Site Design S Sustainable/ Green Design for Development S&L Development Performance Standards S Housing Implementation items Development Standards Land Use Land Use and Development Controls Implementation Items Facilities and Services Implementation Plan Implementation Matrix L= Long Term Item to be initiated in 5+ years; S= Short Term Item to be initiated in 1 - 5 years.Arnold MillBethanyBirminghamCentral MiltonCrabappleDeerfieldMilton LakesSweet AppleALL Develop and Enforce Design Standards and/or Guidelines S Create Consistent Imaging S Purchase of Development Rights L Provide for Transferable Development Rights S&L Establish and Impact Fee Ordinance S Create a Conservation Subdivision Ordinance S Create mini Urban Parks S S Monitor Septic Systems S Conduct a Walkability Audit L S S S S L Transit L Transportation Linkages L Perform Commercial Corridor Studies L S S Develop rural viewshed districts S S S S Use Context Sensitive Design for Streets S Utilize Flexible Street Design Standards S Complete Streets S Conduct Traffic Impact Studies S Incorporate Traffic Calming Measures S Connectivity L Transportation Plan ONGOING Pedestrian and Alternative Transportation Options Corridor Enhancements Transportation Implementation Items Development Controls/Regulations Design Elements Traffic Movement Implementation Matrix L= Long Term Item to be initiated in 5+ years; S= Short Term Item to be initiated in 1 - 5 years.Arnold MillBethanyBirminghamCentral MiltonCrabappleDeerfieldMilton LakesSweet AppleALL Identify Areas of Coordination with Other Programs, Jurisdictions, Agencies and Organizations S Identify Areas of Planning Coordination with Other Governments and Public Entities ONGOING Be Proactive ONGOING Intergovernmental Coordination Implementation Items Project #Project Description 2011 2012 2013 2014 2015Responsible PartyCost EstimateFunding SourceNotes/ ExplanationEconomic DevelopmentED1Economic Development Plan to attract businesses to Milton. Including agricultural and equestrian economic developmentx xCommunity Development & ChamberStaff General FundED2Create an information database of economic development resources including a list of vacant buildings and available commercial properties that can be identified and managed by a GIS systemx xCommunity Development & ChamberStaff General FundED3Evaluate tax implications for prospective businesses.x x x x xCommunity DevelopmentStaff General FundED4Evaluate business license requirements and fees for Milton as compared with adjacent jurisdictions to insure that rates are competitive and will encourage new businesses to locate inside the city. xCommunity DevelopmentStaff General FundED5Encourage the expansion of the North Fulton CID to include Deerfield and along Hwy 9x xCommunity Development, CID ChamberStaff General FundNatural and Cultural ResourcesNRC1 Create an historic zoning code x xCommunity DevelopmentStaffNRC2Develop and implement Design Standards for historic propertiesx xCommunity DevelopmentStaffNRC3Pursue grant funding from GA Forestry Commission to conduct a Tree Canopy Study to establish a baseline for tree preservationx xCommunity Development30000Georgia Forestry Commission Grant2011 application for 2012 award and implementationShort Term Work Program 2011-2015Page 1STWP Project #Project Description 2011 2012 2013 2014 2015Responsible PartyCost EstimateFunding SourceNotes/ ExplanationShort Term Work Program 2011-2015NRC4Implement an inventory of current street trees within key areas of Milton, such as Crabapple Crossroads, Birmingham Crossroads, and Highway 9 Corridor that can be identified and managed by a GIS system. x xCommunity DevelopmentGeorgia Forestry Commission GrantNRC5Review ordinance for adequate local protection for wetlandsxCommunity DevelopmentGeneral FundNRC6Review ordinance for adequate local protection for areas with steep slopesxCommunity DevelopmentGeneral FundNRC7Study potential greenway and greenspace protection through easements, land trusts, etc.x xCommunity Development & Parks and Recreation120000 General FundTo be proposed as part of the 2012 budgetNRC8Create ordinance to support the creation of green infrastructurexCommunity DevelopmentStaff General FundNRC9Adopt DNR Part 5 Criteria 4. Groundwater Recharge areas and Wetland protectionxCommunity DevelopmentStaff General FundFacilities and ServicesParks and RecreationFS1Parks and Recreation 15-year Comprehensive PlanxParks and Recreation25000 CapitalBased on survey results and assessment plansFS2Complete a Greenprint Plan to identify key elements of Milton's green infrastructure and identify mechanisms and recommendations for its acquisition, preservation and community use. x xCommunity Development & Parks and RecreationCapitalFS3 Revise the Birmingham Park Master Plan xParks and Recreation25000 CapitalRevisit 2005 Plan/New Concept PlanPage 2STWP Project #Project Description 2011 2012 2013 2014 2015Responsible PartyCost EstimateFunding SourceNotes/ ExplanationShort Term Work Program 2011-2015FS4 Trail Plan UpdatexParks and Recreation15000 CapitalRevisit existing Trail Plan using Needs Assessment Data and staff inputFS5 Trail Plan Implementationx x xParks and Recreation1000000$300,000 Trail Fund/ $700,000 Capital FundFS6 Crabapple Crossing Park PartnershipxParks and Recreation75000 CapitalPartnership with Crabapple Crossing to develop 2 acres as neighborhood parkFS7 Crabapple Community Center/ParkxParks and Recreation40000 CapitalSite Plan, Construction Doc, Site ImprovementsFS8 Bell Memorial Park ImprovementsxParks and Recreation50000$40,000 - HYA Reinvestment/$10,000 Capital FundPhase II - Drainage Project, New Dugouts (2-4), Green Initiatives-RR Faucets, lights, heaters, field netting, Bennett House interiorFS9 Bethwell Community Center & ParkxParks and Recreation110000 CapitalSite Plan, Construction Doc, Playground, Arbor, Parking, Building ImprovementsPage 3STWP Project #Project Description 2011 2012 2013 2014 2015Responsible PartyCost EstimateFunding SourceNotes/ ExplanationShort Term Work Program 2011-2015FS10Hopewell Middle School/Cogburn Woods and Birmingham Fall Elementary School and Northwestern Middle School ImprovementsxParks and Recreation75000 CapitalBased on IGA for facility usage, will allow City to utilize field space for several years-includes 3 multi-purpose fields, 1 baseball/softball field, etc.FS11 Park Sign ProgramxParks and Recreation15000 CapitalNew Park entrance signs and add directionals along roadwaysFS12 Land Acquisition/Site Improvementsx x x x xParks and Recreation200000$100,000 Capital Fund/$100,000 MARTA Funds - $160,000 for purchase, $40,000 for improvementsFS13Identify and Create Pocket parks in the Bethany, Deerfield, Crabapple and Arnold Mill Character Areas consistant with the future Master Plans of the Character Areasx x x x xParks and Recreation & Community DevelopmentCapitalunderway in Deerfield and Crabapple. Bethany forthcoming. Arnold Mill is a longer term priorityFS14Create a Master Plan for Providence Park and implement construction per the Master Plan recommendationsx xParks and RecreationCapitalCommunity DevelopmentPage 4STWP Project #Project Description 2011 2012 2013 2014 2015Responsible PartyCost EstimateFunding SourceNotes/ ExplanationShort Term Work Program 2011-2015FS18Pursue certification through the Atlanta Regional Commission's Green Communities program working with the Milton grows Green Communities (MGG). x x xCommunity DevelopmentStaff General FundMore information on this program is available at http://www.atlantaregional.com/html/4708.aspx FS19Pursue LCI grant funding for Windward Parkway/Deerfield with Alpharetta and North Fulton CID and or CrabapplexCommunity Development100000General Fund & ARC GrantFS20 Gateway Grant Programx xCommunity Development & Public Works10000Gateway Grant & General FundPoliceFS21Improve current training curriculum options for city police officers.xpolice/ administrationFS22Improve reporting software for police department. xpolice/ administration200000FS23Plan the location for police stations to maintain adequate service coverage throughout the city. Also applies to Fire Deptx x xpolice/fire/ administrationFireFS24Improve current training curriculum options for city fire personnel.xfire/ administrationFS25Expand EMS service to Advanced Life Support (ALS)xfire/ administration80000FS26Continue to expand the large animal rescue program. xfire/ administrationFS27 Continue renovations to Station 41 xfire/ administration60000FS28Plan the location for fire stations to maintain adequate service coverage throughout the city. Also applies to Police Deptx x xpolice/fire/ administrationPage 5STWP Project #Project Description 2011 2012 2013 2014 2015Responsible PartyCost EstimateFunding SourceNotes/ ExplanationShort Term Work Program 2011-2015Public WorksFS29Continue to make improvements to the city Maintenance Facility. xPublic Works 50000 CapitalFS30Develop and implement a stormwater management plan for Bell Memorial Park. xPublic Works Capital in progressAdministrationFS31 City HallxAdministration 200000 General Fund in progressFS32Sponsor recycling education programs and increase opportunities for curbside recycling options. x x x x xAdministration General FundHousingH1Undertake a city wide housing survey to determine the existing diversity of housing types, sizes, and values throughout Milton. xCommunity DevelopmentGeneral FundH2 Ordinance for New Subdivisionsx xCommunity Development & Public WorksGeneral FundH3Develop Creative Design Guidelines for higher density housingxCommunity DevelopmentGeneral FundLand Use and Development ControlsLUDC1Review and evaluate city wide buffer requirements and establish alternative requirements as needed to mitigate incompatibilities of adjacent land uses and to protect viewsheds. xCommunity DevelopmentStaff General FundPage 6STWP Project #Project Description 2011 2012 2013 2014 2015Responsible PartyCost EstimateFunding SourceNotes/ ExplanationShort Term Work Program 2011-2015LUDC2Agricultural/Equestrian incentive land uses and zoning. Review and evaluate the standards of the Northwest Fulton Zoning Overlay and the AG-1 Zoning District to ensure protection of residential uses, traditional agriculture, and equestrian uses. Assemble a committee of citizens and stakeholders to discuss alternatives and make recommendations for improvements. x xCommunity DevelopmentStaff General FundLUDC3Adopt Development Regulations - Unified Development CodexPublic Works Staff General FundLUDC4Create a Master Plan for the Highway 9 Corridor, including visual design standards.x xCommunity Development80000 CapitalLUDC5Create a Master Plan for the SR 140/ Arnold Mill Road Corridor, including visual design standards collaborating with the City of Roswellx xCommunity Development120000 CapitalLUDC6Prepare a Traditional Neighborhood Development (TND) ordinance or appropriate Form Based CodexCommunity DevelopmentCapitalLUDC7 Develop Rural Viewshed Districtsx xCommunity DevelopmentStaff General FundLUDC8 Establish a Green Building OrdinancexCommunity DevelopmentGrants & CapitalLUDC9Establish a Transfer of Development Rights and Purchase of Development Rights program x xCommunity Development$75,000 (feasibility study)CapitalLUDC10 Establish an Impact Fee Ordinancex xCommunity Development80000 CapitalPage 7STWP Project #Project Description 2011 2012 2013 2014 2015Responsible PartyCost EstimateFunding SourceNotes/ ExplanationShort Term Work Program 2011-2015LUDC11Develop a conservation development design ordinance that is compatible with vision and policies of the Comprehensive Plan for the city of Milton. x xCommunity DevelopmentStaff General FundLUDC12 Establish a system to monitor septic systemsxCommunity Development & Fulton Health DepartmentGeneral FundLUDC14Conduct a parking audit of existing surface parking in the city to determine if the amount is disproportionate to need and review current parking regulations to determine if too much surface parking is required for new development. xCommunity DevelopmentGeneral FundLUDC15Develop digital and web-based information systems to better inform citizens of land use and development matters and other elements of the planning process.x x x x xCommunity Development & GISStaff General Fund ongoingLUDC16Crabapple Master Plan Update including transportionx xCommunity DevelopmentGeneral FundTransportationT1Context Sensitive design for Streets improvementsx x x x xPublic Works CapitalT2 Create a Complete Streets Programx x x x xPublic Works & Community DevelopmentCapitalT3Develop criteria for traffic impact studies for development proposalsxPublic Works & Community DevelopmentT4Install new compliant road signs, as required by safety studies and engineering review. xPublic WorksPage 8STWP Project #Project Description 2011 2012 2013 2014 2015Responsible PartyCost EstimateFunding SourceNotes/ ExplanationShort Term Work Program 2011-2015T5 Rebuild Cogburn Road BridgexPublic Works 500000 Capital/GDOT$100,000 is Milton's portion, the balance is GDOTT6 Replacement of Landrum Road BridgexPublic Works 320000 Capital/GDOT$64,000 is Milton's portion the balance is GDOTT7 Pavement Management PlanxxxxxPublic Works 1.75M Capital ongoingFN-199Install fiber optic cable and upgrade traffic signal system along SR 9.xGDOT State FundingFN-206SR 140/ Arnold Mill Road at New Providence Road installation of turn lanes, intersection realignment and streetscape improvements and the use of roundabouts. x x xPublic Works & GDOT$2.8MState High Priority Project FundFN-209SR 372/ Birmingham Highway at Providence/ New Providence Road intersection realignment and improvement, as well as streetscape improvements. x x xPublic Works & GDOT$4MState High Priority Project FundFN-237Mayfield Road and Mid-Broadwell Road intersection realignment with drainage and streetscape improvements.x x xPublic WorksState High Priority Project FundIntergovernmental CoordinationIC1Proactively seek opportunities for Milton's Council, staff & residents to be involved in development discussions/coordination with other jurisdictions, esp. Forsyth, Cherokee, Alpharetta and Roswellx x x x xAdminitration Community DevelopmentIC2Increase Milton's presence/influence with the North Fulton Chamber x x x x xAdminitration Community DevelopmentPage 9STWP Project #Project Description 2011 2012 2013 2014 2015Responsible PartyCost EstimateFunding SourceNotes/ ExplanationShort Term Work Program 2011-2015IC3Work with Alpharetta and Roswell to develop an amicable system for non-resident park usage x xAdminitration Parks and RecreationPage 10STWP City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Long Term and Ongoing Activities 1 Long Term and Ongoing Activities Economic Development • Maintain relationships with partners to foster coordination and leveraging of opportunities • Track and collect information on local economic conditions and local business needs • Proactively recruit businesses outside Milton to relocate to Milton • Promote employment opportunities for those who live in Milton • Continue to utilize financial software and tools to evaluate the financial impact of new businesses to the city • Periodically audit business fees and incentives to ensure economic competitiveness Natural and Cultural Resources • Continue to aggressively seek grant opportunities for various projects • Proactively manage water resources • Enforce the City’s buffer standards • Preserve land and utilize all tools available including land trusts to aid in the acquisition of lands Facilities and Services • Continue developing the Parks and Recreation system to include parks and programming, the greenway network and trails • Continue to be proactive in engaging the Fulton County School Board to appropriately locate new schools • Implementation of the fire and police facilities plan • Proactively work with utility companies regarding the placement of transmission lines, sub-stations, buffering of existing sub-stations as well as transfer stations, pruning of trees along roadways, etc. Housing • Redevelopment/Retrofitting of existing residential subdivisions • Encourage creative design to mitigate the look of higher density housing developments Land Use • Maintain the rural character of the city • Institute and maintain sustainable/green building practices • Transfer and purchase of development rights City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Long Term and Ongoing Activities 2 Transportation • Expand regional public transit to parts of the city where expansion is most appropriate • Create and maintain intra-city transit and multi-modal linkages within the city • Promote inter-neighborhood connections in new developments to aid in traffic movement • Continue the implementation and periodic review of the Comprehensive Transportation Plan Intergovernmental Coordination • Identify areas of planning coordination with other governmental and public entities • Proactively seek opportunities for Milton’s council, staff and residents to be involved in development discussions/coordination with other jurisdictions, especially with Forsyth County, Cherokee County, the City of Alpharetta and the City of Roswell • In the event that Milton County actualizes the Comprehensive Plan should be revised accordingly City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Long Term and Ongoing Activities 3 City of Milton 2030 Comprehensive Plan: Draft Communtiy Agenda 2009-2013 Short Term Work ProgramReport of AccomplishmentsProject # Project Description Completed Underway PostponedNot AccomplishedNotes/ ExplanationExpansion of North Fulton CID to include DeerfieldXThis is part of Milton's economic developemtn strategy,informal discussion have been initiated with the North Fulton CID.None IdentifiedWrite the Historic Preservation OrdinanceXWrite the Tree Preservation OrdinanceXStorm water Maintenance/ NPDES ProjectsXDevelop a septic tank education programXThe Commuity Development Department plan to publish online newsletters on various topics including septic tank education. Support a hazardous waste education programXPublic Safety Department Vehicles and RadiosXRenovation of Milton Fire Station on Thompson Road including furniture, fixtures and equipmentXReconstruct or relocate fire station on Arnold Mill RoadXCity of Milton Park Development - General Park Development ProjectsXBell Memorial Park/ Playground/ Parking Lot/ Lighting/ RestorationPartially completeThe playground and parking lot are completeAssessment and Inventory of Parks in MiltonXEconomic DevelopmentHousingNatural and Historic ResourcesCommunity Facilities112/10/2010 City of Milton 2030 Comprehensive Plan: Draft Communtiy Agenda 2009-2013 Short Term Work ProgramReport of AccomplishmentsProject # Project Description Completed Underway PostponedNot AccomplishedNotes/ ExplanationBirmingham Park Master Plan/ Phase 1: ConstructionPartially underwayThe Master Plan is budgeted for 2011. Phased items will be scheduled per the master planBell Memorial Park EnhancementsXProvidence Park Building Repair and RenovationXThis Park is not yet under the City of Milton's jurisdiction. The park will become the City of Milton's property in 2012, after which a master plan will be intiated.Bell Memorial Park Maintenance FacilityXThis project was mis-identified. The maintenance facility was slated for Birmingham Park not Bell Memorial Park (see item below)Birmingham Park Maintenance FacilityXSee explanation aboveBirmingham Park Phase IIXThe Master Plan is budgeted for 2011. Phased items will be scheduled per the master planProvidence Park General Site ImprovementsXThis Park is not yet under the City of Milton's jurisdiction. The park will become the City of Milton's property in 2012, after which a master plan will be intiated.Park Land Acquisition and Park EnhancementsXNew 25,000 sq ft library to be located in MiltonXFulton County has not yet identified a site for this library.Miscellaneous Unit Price Water LinesN/AN/AN/AN/AThis is County functionLand Acquisition for Water System ProjectsN/AN/AN/AN/AThis is County functionDOT Reimbursement for Water Main RelocationsN/AN/AN/AN/AThis is County functionSewer Standby ProjectsN/AN/AN/AN/AThis is County function212/10/2010 City of Milton 2030 Comprehensive Plan: Draft Communtiy Agenda 2009-2013 Short Term Work ProgramReport of AccomplishmentsProject # Project Description Completed Underway PostponedNot AccomplishedNotes/ ExplanationWastewater Control ImprovementsN/AN/AN/AN/AThis is County functionFCS-MINew Birmingham Elementary School with 54 instructional units and elementary school support facilitiesXFCS-M2New Bethany/ Cogburn Road High School with 99 Instructional Units and high school support facilitiesXFCS-M3New Freemanville Road Middle School with 77 instructional units and middle school support facilitiesXDesign Guidelines for State Route 9 Highway CorridorXUpdate to Comprehensive PlanXLCI Plan for Design of StreetscapeXArnold Mill Road Master Planning StudyXBudgeted for 2011Land Use/ Economic Development Information DatabaseXPI#7312a-bTransportation Master PlanXFN-206 (#533)aSR 140/ Arnold Mill Road at New Providence Road - Intersection ImprovementXFN-209 (#544)bSR 372/ Birmingham Highway at New Providence Road - Intersection ImprovementXLandrum Road Bridge - Bridge ReplacementXMilton Trail - inspect trail sites and include compliance with ADA in planning before plan is adoptedXThe new revised Trail Plan will consider ADA criteria in planning and designLand UseTransportation312/10/2010 City of Milton 2030 Comprehensive Plan: Draft Communtiy Agenda 2009-2013 Short Term Work ProgramReport of AccomplishmentsProject # Project Description Completed Underway PostponedNot AccomplishedNotes/ ExplanationCitywide Sidewalks Program and Safe Routes ProgramXThis is an ongoing maintenance projectTraffic CalmingXThis is an ongoing maintenance projectTraffic Signs and Signals MaintenanceXThis is an ongoing maintenance projectBridges and Dams Inventory and MaintenanceXThe inventory is complete, the maintenance is ongoingPavement ManagementXThis is an ongoing maintenance projectCC-1a FN-237 (PI#7313)bCrabapple Traffic Improvements ProjectsXCC-2bCrabapple Streetscape Implementation ProjectsXNew High School related improvements to Cogburn Road corridor, stream crossings and intersectionsX412/10/2010 City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Service Delivery Strategy 1 Service Delivery Strategy Consistency with Service Delivery Strategy Agreement In 1997, the Georgia General Assembly enacted the Local Government Services Delivery Strategy Act (HB 489). This bill was created to limit duplication among local governments and authorities that provide local services and establish processes to assist in the resolution of disputes between local governments. This legislation is important to avoid the past problems that have arisen when cities and counties were in dispute over public services or annexation of unincorporated lands. When the City of Milton was established in December 2006, a formal ordinance was adopted to maintain the laws and ordinances of Fulton County as the laws of the City of Milton. Ordinance No. 06-11-01 was the first ordinance adopted by the City of Milton and provided for the continuation of the ordinances and the laws adopted by Fulton County during the two-year transition period allowed by the State of Georgia for the establishment of the City of Milton and the adoption of new ordinances and laws by the City of Milton. The Service Delivery Strategy agreements with Fulton County are assumed to be continued until the City of Milton adopts such ordinances to establish a replacement for services provided by the county or until an agreement is made between the City and some other entity to provide those services. The status of the current Service Delivery Strategy agreement among incorporated and unincorporated Fulton County jurisdictions is unsettled. Therefore there is no Service Delivery Strategy agreement that Milton is a part of. Table X is a list of all the services in the last Service Delivery Strategy agreement (October 2005) along with notes on the current provision and whether the City of Milton should consider providing those services in the future. Actions to Update the Service Delivery Strategy The City of Milton’s service delivery strategy is based on providing excellent local services for the city with the resources available to the city and working with Fulton County and other communities to provide those services that could best be provided at a larger scale. The constitutional county officers will continue to provide services to the residents of the city. However, a Service Delivery Strategy is needed to provide formal agreements regarding what services are needed, what the probable costs are expected to be, and what level of services are sought. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Service Delivery Strategy 2 Shared Agreements for Facility or Service Provision The following table identifies some of the groups that have been formed by potential governmental partners to participate an aid in coordination of issues and service delivery. Multi-Jurisdictional Committees, Work Groups and Associations Group Participants Purpose Metro Atlanta Mayors’ Association Mayors of most cities within the core Metro Atlanta area Discussion and coordination of general issues and needs among the jurisdictions Fulton County Mayors’ Luncheon Mayor of all cities in Fulton County and the Chair of the Fulton County Commission Discussion and coordination of general issues and needs among the jurisdictions Atlanta Regional Commission All jurisdictions within the designated Metro Atlanta Area Regional strategies to address growth and development issues as required by GA DCA. Fulton County Schools Transportation Committee Elected officials from North Fulton and members of the Board of Education Discuss transportation issues and promotion of the use of school buses Substantive Issue Areas Annexation. Each local government is required to have and follow a dispute resolution procedure for annexations and land use changes, and the Atlanta Regional Commission is responsible for determining compatibility of proposed land use plans and comprehensive plans with other affected local governments. The recent incorporation of the City of Milton and the concurrent annexation of unincorporated land up to Milton’s city limits by Alpharetta and Roswell have left no room for the annexation of any additional land by the City of Milton in Fulton County. Even though the adjacent portions of Cherokee County and Forsyth County are unincorporated, the City of Milton is unlikely to annex any property in either of the adjacent counties. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Service Delivery Strategy 3 Schools. The Fulton County Board of Education serves the area of Fulton County outside the city limits of Atlanta, including the cities of Milton, Alpharetta, Roswell, Johns Creek, and Mountain Park in the north, and College Park, East Point, Fairburn, Hapeville, Union City, Palmetto, Chattahoochee Hills, and unincorporated portions of Fulton County in the south. Past efforts by the Fulton County Board of Education tended to site school facilities based on the availability of large parcels of land with good transportation access rather than working with local land use and transportation planners. Recently Fulton County Board of Education purchased property in northern Milton for the location of a high school and a middle school occurred shortly after the city denied zoning for a private school to be built on the same property. These gestures have led to Milton residents calling for better intergovernmental coordination for school siting between the school board and the City. Independent Development Authorities. The North Fulton Community Improvement District (CID) is a self-taxing district that uses additional property taxes on land within the CID area to help accelerate transportation and infrastructure improvement projects. CIDs provide a mechanism to charge for the implementation of vital transportation enhancements and relevant land use and zoning strategies to enhance mobility and improve access to the North Fulton activity centers. Although the North Fulton CID does not include land in Milton, it is active in Alpharetta and one of its board members is appointed by the city of Milton. The city’s Director of Engineering and Public Works serves as the chief staff-level transportation planner and is a participant in all meetings of the CID. The CID is working closely with the cities of Alpharetta and Roswell on advancing the completion of Westside Parkway, a key arterial and vehicular roadway for relieving congestion on Highway 9, North Point Parkway and to a degree, Georgia 400 and the City of Milton. In this capacity, the CID leverages private sector funds to accelerate the project and coordinates the efforts of the two cities. The North Fulton CID thus aids the city in advancing transportation infrastructure projects at a more rapid pace. The City of Milton does not have an independent development authority. Adjacent cities partner with the Fulton County Development Authority (FCDA), which is an independent authority, on specific projects. While not an active participant in local land use planning, the Fulton County Development Authority can serve as a tool by which commercial projects are attracted to the city, thus contributing to the realization of the future land use plan. Additionally the City is actively coordinating with economic development specialists at the Greater North Fulton Chamber of Commerce. A local economic development plan is being prepared by staff with assistance from community stakeholders and business groups. City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Service Delivery Strategy 4 Developments of Regional Impact (DRIs). Developments of Regional Impact (DRIs) are those developments that are likely to have effects outside of the local government jurisdiction in which they are developed. The Georgia Planning Act of 1989 established the DRI process. The Department of Community Affairs (DCA) established the procedures for review of these projects. The DRI process is utilized to improve communication between affected governments and provide a means of assessing potential impacts and conflicts the development may create. 20 year Comprehensive PlanServiceConsiderations for future serviceMilton Fulton Alpharetta Atlanta Other/Notes Comments911XAnimal ControlXMilton should consider taking the lead on large animal control and rescue.Arts Grants Program XArts ProgramXAtlanta/Fulton County Public LibraryXBoards of Equalization XBuilding Inspections & Permits XBuilding Maintenance XCode Enforcement XCourts (Superior,State, Juvenile) XCourts (Municipal) XComputer Maps (GIS) XDisability AffairsXDistrict AttorneyXDrug Task Force X X Milton will have own HIDTAMilton should coordinate with Fulton County.Economic Development X XCities and county work cooperativelyMitlon should take the lead in its own economic development and programs.ElectionsXCountywide elections are provided by Fulton. Municipal elections are handeled by Fulton on a cost reimbursement basisMilton should consider and study the feasiblity of providing its own elections.Electricity XProvided through contacts with GA power & Sawnee EMCMilton will continue this arrangement.Emergency Management XProvided by AMR Ambulance Co.Milton should consider and study the feasiblity of providing its own emergency management.Engineering XEnvironmental Health X XEnvironmental Regulations XFireXProviderService Delivery 2010 20 year Comprehensive PlanServiceConsiderations for future serviceMilton Fulton Alpharetta Atlanta Other/Notes CommentsProviderService Delivery 2010Fulton County Airport XHartsfield Jackson Atlanta International AirportXHomelessnessXHousingXNo housing programs in MiltonIndigent CareXLaw Enforcement (Police ) XLaw Enforcement (Marshal) XManagement Information System XMartaXMedical ExaminerXMental Health/Development Disabiltiy/Addictive Disease (MH/DD/AD)XParksXPhysical HealthXPlanning and Zoning XPublic DefenderXPurchasing XRecreation Programs XRecycling Programs/Curbside XProvided through contacts with private waste haulers.Milton will continue this arrangementRefuse Collection XProvided through contacts with private waste haulers.Milton will continue this arrangementSenior CentersXNone located in Milton. Milton will consider providing senior centers for its senior residents.SolicitorX XStreet Construction XStreet Maintenance XStorm Water XTax AssessmentXVehicle Maintenance X 20 year Comprehensive PlanServiceConsiderations for future serviceMilton Fulton Alpharetta Atlanta Other/Notes CommentsProviderService Delivery 2010Voter RegistrationXMilton should consider and study the feasiblity of providing its own voter registrationWastewater (Treatment & Collection)XWater System (Treatment & Distribution)XWelfare ServicesXWorkforce Development XMilton should consider and study the feasiblity of providing its own workforce development per Milton's own economic development plans.Yard Waste Collection XProvided through contacts with private waste haulersMilton will continue this arrangement City of Milton 2030 Comprehensive Plan: Draft Community Agenda 12-13-2010 Supplemental Plans 1 Supplemental Plans Supplemental Plans This section incorporates by reference the following documents that focus on special areas, situations or issues of importance to the community. • Crabapple Crossroads Plan, approved June 4, 2003 • Birmingham Crossroads Plan and Development Standards, approved March 3, 2004 • Maintaining Rural Character in Northwest Fulton County, Georgia plus appendices (also known as The Rural Preservation Ordinance), approved December 5, 2001 • Milton Trails Plan Trails Plan, approved July, 2007 • Milton Transportation Plan, approved December 21, 2009 STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 10-09-155 APPOINTING A MEMBER TO THE HISTORIC PRESERVATION COMMISSION FOR THE CITY OF MILTON BY APPOINTING A MEMBER FOR DISTRICT 6. BE IT RESOLVED by the City Council of the City of Milton, GA while in regular session on the 20th day of December 2010 at 6:00 pm. as follows: SECTION 1. That (_________ __________) (District 6) is hereby appointed for a term commencing __________, 2010 and ending December 31, 2012; and SECTION 2. That this Resolution shall become effective upon its adoption; RESOLVED this 20th day of December, 2010. Approved: __________________________ Attest: Joe Lockwood, Mayor ____________________________________ Sudie AM Gordon, City Clerk (Seal) City of Milton 13000 Deerfield Parkway, Suite 107C Milton, GA 30004 To: Honorable Mayor and City Council Members From: Robyn MacDonald, Planner Date: December 8, 2010 for Submission onto the December 20, 2010 Mayor and City Council Meeting Agenda Item: Resolution to Adopt the City of Milton Highway 9 Design Guidelines CMO (City Manager’s Office) Recommendation: To approve the attached Resolution to adopt the following: The City of Milton Highway 9 Design Guidelines. Background: The Mayor and City Council adopted Resolution No. 08-12-55 to create a committee to serve as the Highway 9 Design Guidelines Committee on December 1, 2008 to meet at regular intervals to review and revise, where needed the current State Route 9 Overlay to incorporate design guidelines. The first meeting of the committee met on March 19, 2009 to begin the process of creating a Design Guidelines document for Highway 9. Over the next eighteen months the committee met on a consistent basis to create the document and to work with Urban Collage who provided additional professional planning and design services which are reflected in the final document. Discussion: One of the primary purposes of the Design Guidelines document is to provide a visual example for developers, professional designers and builders of the Hwy 9 Overlay District requirements. From the numerous discussions of the Committee, Staff and the collaboration with Urban Collage, there are new design elements to encourage a more aesthetically pleasing and pedestrian friendly corridor. Some of those design elements recommended include access, building placement, parking and paving, stormwater management facilities, street furniture/lighting, fencing, architecture, and amenities. Many of these elements may be incorporated into the zoning ordinance and other applicable city ordinances to help ensure that future developments are required to implement these design elements. Another initiative that came out of the discussions was to implement a new overlay district within the State Route 9 Overlay District. The area of Deerfield as defined by the Deerfield Master Association should be created as a sub-set overlay district within the State Route 9 Overlay district in the same manner as Crabapple Crossroads is to the Northwest Fulton Overlay. The primary goal is to adopt the same architectural standards as required by Deerfield to assist future development/redevelopment to be consistent with the existing buildings. City of Milton 13000 Deerfield Parkway, Suite 107C Milton, GA 30004 The intent of the document is to provide an overarching, unifying document – adjunct to State Route 9 Overlay District, other ordinances and not the central repository of design elements found elsewhere (example: signage detailed in Chapter 64, Article XVI of the Milton Zoning Ordinance). It is also a living document, intended to be updated and amended as required in the future. Alternatives: Approve, Approve with Changes, Deny, Table Concurrent Review: Chris Lagerbloom, City Manager STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION ADOPTING THE CITY OF MILTON HIGHWAY 9 DESIGN GUIDELINES The Council of the City of Milton hereby resolves while in regular session on the 20th day of December, 2010 at 6:00 pm as follows: WHEREAS, the City of Milton Mayor and City Council created a committee to serve as the Highway 9 Design Guideline Committee on December 1, 2008 to create said document; and, WHEREAS, the 14 member Committee as appointed by the Mayor and City Council diligently met with Staff to create the attached Guidelines; and, WHEREAS, the Guidelines is to provide an overarching, unifying document adjunct to the State Route 9 Overlay District and other City Ordinances as they pertain to the design and development of Highway 9; and, WHEREAS, the Guidelines is a living document, intended to be updated and amended as required in the future; and, NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY OF MILTON MAYOR AND CITY COUNCIL that the City of Milton Highway 9 Design Guidelines is hereby adopted and accepted; and be it further RESOLVED, that this Resolution shall become effective upon its adoption this 20th day of December, 2010. Approved: __________________________ Joe Lockwood, Mayor Attest: _____________________________ Sudie AM Gordon, City Clerk (Seal) CITY OF MILTON, GEORGIA HIGHWAY 9 DESIGN GUIDELINES Prepared by the Highway 9 Design Guidelines Committee and The Community Development Department with updates by UrbanCollage, Inc. and JB+a December 2010 Vic Jones Co-Chair Adam Orkin Co-Chair Terry Herr DRB Chair Anna Anton John Bratten Roger Festa Brenda Hemphill Paul Norfleet Tom MacPherson John McMillan Rick Mohrig Diane Palmer Dennis Potts Rodney Reese COMMITTEE MEMBERS TABLE OF CONTENTS CHAPTER 1 INTENT AND PURPOSE A. Introduction B. Boundary Map CHAPTER 2 PLANNING CONCEPTS A. Access B. Building Placement C. Landscape Buffers D. Parking/Pavement E. Open Space and Site Amenities F. Service Areas G. Stormwater Management Facilities CHAPTER 3 DESIGN GUIDELINES A. Streetscape Character Areas B. Commercial Areas C. Non-Commercial Areas D. Secondary Streets (Commercial) E. Secondary Streets (Non-Commercial) F. Bicycle Amenities G. Street Furniture H. Lighting I. Fencing J. Street Trees K. Landscape Material L. Signage M. Architecture N. Amenities CHAPTER 4 IMPLEMENTATION A. Application to Ongoing Development and Re-development B. Guideline Availability C. Governance 4 5 6 7 8 9 10 11 12 13 14 15-16 17 18 19 20 21 22 23 24-26 27 28-29 30 31 31 31 PAGE 1A. INTRODUCTION These Design Guidelines for Highway 9 were initiated by the City of Milton Mayor and City Council in 2009 based on the desire to give this area of the City a more recognizable and cohesive appearance resulting from ongoing development and future redevelopment. Additionally, the purpose of the Design Guidelines is to achieve and maintain a unified, pleasing aesthetic quality in site planning, architectural styles, landscaping, hardscapes, signage, lighting, and amenities in keeping with Milton’s equestrian atmosphere and small, rural town vision. These Guidelines are important because the Highway 9 corridor and its contiguous parcels are the commercial and transportation core of the City of Milton where there is a mixture of commercial, office, residential, and institutional uses to serve the community. The Highway 9 corridor is the major employment center and provides services to both commuters and local residents. In creating these guiding principles, the authors have sought to emphasize several factors that shape one’s impression of the City, including. CHAPTER 1 INTENT AND PURPOSE 4 Furthermore, these Design Guidelines assist in reinforcing and interpreting the State Route 9 Overlay District but do not change any of the existing or future land uses for property within the City’s Comprehensive Land Use Plan including the State Route 9 Overlay District (Article 12, Division 5 of the City of Milton Zoning Ordinance). Property owners are encouraged to follow these guidelines implementing the overall streetscape program including sidewalks, located on their respective properties. Consistent development themes that readily identify Milton from its surroundings. Pleasing architecture and design that invite visitation. Ease of access and proximity of multi-use facilities that promote pedestrian traffic. 1B. BOUNDARY MAP The map in Figure 1 depicts the boundaries for the Highway 9 Design Guidelines. The Guidelines are only for newly constructed or redeveloped commercial, office, institutional, mixed-use, and multi- family developments. CHAPTER 1 INTENT AND PURPOSE 5Hopewell RdCogbur n RdTh o m p so n R d ¬«9 ¬«9 £¤19 ¬«400 C r e e k Club DrF r a n c i s R d M c G innis Ferry Rd B e t h a n y B n d N M a i n S t Wi n d war d P k w yDe erfie ld P k w y Webb R d Morris RdCogburn RdSerenade Ct Barberry DrFiv e A cre R d Ced a r Farms Ct ¬«9 ¬«9 £¤19 ¬«400 C r e e k Club DrF r a n c i s R d M c G innis Ferry Rd B e t h a n y B n d N M a i n S t Wi n d war d P k w yDe erfie ld P k w y Webb R d Morris RdX:\GIS\CommunityDevelopment\Projects\Hwy9StreetClip\Mxd\Hwy9Street s.mxd G-E-O-R-G-I-A Hwy 9 Overlay 07/07/2009 Hwy 9 Street Highway 9 Overlay 2007 Tax Digest sel ec tion Milton City Li mi t This map has been compiled from the most accurate source data from Fulton County and the City of Milton. However, this map is for informational purposes only and is not to be interpreted as a legal document. The City assumes no legal responsibility for the infor mation shown on this map. For inquir ies please contact the City of Milton. Copyright © 2006 City of Milton, GA 30338. All rights reserved.Maps may be reproduced or tr ansmitted for personal and informationalpurposes, but not for commercial use. No part of this work may be reproduced or transmitted for commercial purposes, in any form or by anymeans, electronic or mechanical, including photocopying and recording, or byany information storage or retrieval system, except as expr essly permittedin writing by the City of Milton. Requests should be made to the City's GIS Department at dawn.abercrombie@cityofmiltonga.us or 404.405.1850 §¨¦I-985 §¨¦I-575 §¨¦I-285 §¨¦I-85 §¨¦I-75 §¨¦I-85 §¨¦I-675 §¨¦I-20 §¨¦I-20 §¨¦I-75 µ 0 0.25 0.5 Mile s FIGURE 1 - Boundary Map CHAPTER 2 2A. ACCESS As of the writing of these Guidelines, an access management program is being developed for Highway 9 beginning at Bethany Bend north to the Forsyth County line. Once this is finished it will provide both the Public Works and Community Development Departments a guide for approving new developments along this portion of the corridor. Every new development goes through a development review process prior to the issuance of a Land Disturbance Permit (LDP). It is at this point that the Transportation Engineer within the Public Works Department would require every new development to comply with the current regulations such as the Georgia Department of Transportation Engineering Manual, City of Milton Right-of-Way Ordinance as well as other transportation standards. VEHICLE CIRCULATION AND INTER-PARCEL ACCESS Internal access and rear service drives should be designed to join together existing streets and to connect adjoining properties. Vehicular circulation between parcels should be encouraged by inter-parcel access in order to minimize traffic on streets and to encourage pedestrian traffic between parcels. (Figure 2) PLANNING CONCEPTS FIGURE 2 - Example of typical intra-parcel access - not to scale 6 2B. BUILDING PLACEMENT Placement/orientation of buildings on the site should front the street with parking to the side and to the rear of the building to create a town-like feel. Additional buildings should be located to allow open spaces such as plazas and courtyards as well as space for outdoor dining. For buildings located at major street intersections of arterials, the majority of the building shall be placed at the corner. To maximize the street frontage of buildings and minimize the street frontage of parking lots, buildings should be placed so that the long side of the building front the arterial street. CHAPTER 2 PLANNING CONCEPTS 7 The city should consider maximum setback requirements, per the following: For buildings less than 50,000 square feet, the maximum setback from S.R.9 right of way shall be 100 feet. A maximum of two rows of parking may be provided between the building and S.R. 9. For buildings over 50,000 square feet, the maximum setback from S.R.9 right of way shall be 300 feet. All buffers and landscaping required shall apply. Max setback for > 50,000 sf = 300’ Max setback for < 50,000 sf = 100’ Max 2 rows of parking along frontage Observe S.R.9 buffer and landscaping requirements Preferred Building Placement 2C. LANDSCAPE BUFFERS In addition to streetscape requirements (Section 3A), a 20-foot wide landscape buffer (from back of sidewalk) shall be provided along State Route 9, Windward Parkway, Deerfield Parkway, Cogburn Road, Webb Road, Morris Road, and Bethany Bend. All remaining non-residential properties located within the State Route 9 Overlay District are required to provide a 10-foot minimum (from back of sidewalk) landscape buffer along all public and private road frontages. The State Route 9 Overlay District requires a minimum 10-foot wide landscape buffer along any interior property line adjacent to a nonresidential zoning and/or use. Approved plant materials to be used in these buffer zones are listed in the City of Milton Tree Preservation Ordinance. The City should consider maximum setbacks in commercial areas along State Route 9. CHAPTER 2 PLANNING CONCEPTS 8 2D. PARKING & PAVING PARKING As mentioned previously, on-site parking should be located to the side and rear of buildings so as not to create a sea of parking in front of buildings. Newly-developed streets should be designed to accommodate on-street parking. The type of on-street parking, parallel or angled should be determined at the time of development. See section 3D for specifics regarding on-street parking. On-site shared parking should be encouraged to help with reducing the number of parking spaces required to be developed. In addition, the City of Milton Zoning Ordinance allows a 10 percent parking reduction and is strongly encouraged which can be granted by the Community Development Director. Loading areas shall be located in the rear or side yards with vegetated screenings or other approved methods per the ordinance. Neither parking lots nor areas immediately adjacent to a building shall be used for long-term or permanent storage or sale of goods. CHAPTER 2 PLANNING CONCEPTS 9 PAVING It is highly recommended that any new development or redevelopment within the State Route 9 Overlay District minimize the amount of impervious paving materials used when possible. The use of permeable paving materials appropriate to service use is highly recommended. Example of pervious grass paver Landscaped parking islands are required every 6 spaces in the State Route 9 Overlay District. 2E. OPEN SPACE AND SITE AMENITIES Public spaces are imperative for the long-term viability of the State Route 9 Overlay District and the City of Milton. Public open spaces should be buffered from passing cars so users can enjoy and relax within the space. These spaces may be visible from streets and internal drives but should not be wholly exposed to them. Open spaces should be defined by buildings, landscaping, or hardscaping. Areas between the landscape strip and buildings should be designed to incorporate pedestrian courtyards and defined entries into individual tenant spaces as well as areas for outside dining. Outdoor seating, trash receptacles, bicycle racks and other site furnishings should be provided throughout the development. These furnishings should be of uniform design and color and shall not include advertising. One bike parking rack must be provided on each non-residential development site. Bike racks should be located close to building entrances. Pedestrian circulation should be an integral part of the overall development of the area. Whenever pedestrian access points traverse internal roadways, driveways or curb cuts, a highly visible or raised crosswalk shall be provided. They should contrast with vehicular surfaces such as concrete in asphalt, stamped asphalt, unit pavers in concrete, etc. CHAPTER 2 PLANNING CONCEPTS 10 A bike parking rack must be provided on each development site. Pedestrian courtyards and outdoor seating areas are elements of design that enhance visual appeal and invite visitation. Outdoor seating areas encourage pedestrian activity and social interaction. 2F. SERVICE AREAS In order to provide and maintain a high quality design aesthetic for the State Route 9 Overlay District, service areas for new development and redevelopment should be screened and be inconspicuous whenever possible. SCREENING AND DUMPSTERS Utility equipment such as HVAC and other mechanical equipment should be designed and located in a manner to be as hidden as possible. Screens which are used for exterior equipment should exceed the height of the equipment itself and should not interfere with the operation of the equipment. Additionally, screens which are used for exterior equipment must utilize building materials that are used on the exterior of the building. Utility equipment and facilities such as electric, cable, telephone, gas, or any other similar utilities shall be screened to the best extent possible with evergreen and other plantings as determined by the Department of Community Development. Utility meters which are mounted on building exteriors should be located to the side or rear of the building and be painted to match the color of the building. Similarly, heating and air cooling units, exhaust hoods and fans, vent piping, satellite dishes, antennae, solar panels, and other appurtenances on the roof of a building should not be visible from the ground by the general public and must be permanently screened. Condensate of any roof top HVAC units should be internally drained allowing for capture and reuse. Dumpster enclosures shall be placed in the least visible location from public streets and be enclosed on 3 sides with opaque walls. Dumpster walls shall be constructed of non-combustible brick or stone that is compatible with the design and color selections used on the principle building. Interior dumpster walls should be painted to match the exterior color of the enclosure. Dumpster enclosures must contain gates which are made from non- combustible material and remain closed when the dumpster is not being used. Additionally, dumpster gates must be maintained and kept in working order. CHAPTER 2 PLANNING CONCEPTS 11 Black four-board fencing. See Section 3I. Utility meters should be painted to match the color of the building. Dumpster walls shall be constructed of non-combustible brick or stone and is compatible with the design and color selections used on the principle building. CHAPTER 2 PLANNING CONCEPTS 12 Care should be taken to locate storm water detention or retention areas in the least conspicuous areas of the project site or design them to create a natural look. Utilization of the retention or detention pond as an attractive site feature is the preferred alternative if concealing the feature is not possible. Care should be taken to mitigate the visual intrusion of detention or retention areas through the use of heavy landscaping or concealing these areas underground. (Ramsey-Washington Metro Watershed District) 1 2G. STORMWATER MANAGEMENT FACILITIES 3A : S.R. 9 STREETSCAPE CHARACTER AREAS Because the road character of State Route 9 within the City of Milton varies widely, its future design should respond accordingly. The corridor today can be segmented into three different “Character Areas”, including: 1) Commercial Areas - Sections of the corridor that are predominated by existing and anticipated future large-scale commercial uses. As shown in red on the map to the right, such areas include the stretch between Windward and Deerfield Parkways as well as centered around the S.R.9/Bethany Bend intersection. These areas typically include wider roadways, accel/ decel lanes and are adjacent to parking zones. The design of the corridor in these areas should accommodate secondary vehicular access between parcels as well as incorporate generous pedestrian and bicycle amenities. 2) Non-Commercial Areas - Stretches of the corridor that are made up of uses other than commercial, as shown in yellow on the map to the right. This includes the stretch between Deerfield Parkway and the Bethany Bend commercial area adjacent to primarily residential neighborhoods. It also includes the existing residential and future office areas north of Bethany Bend stretching to the City limits. These areas are currently characterized by more narrow roadways as well as fewer center turn lanes and accel/decel lanes. The design of the corridor in these areas should accommodate pedestrian connections to adjacent commercial uses as well as anticipate recreational pedestrian and bicycle usage of sidewalks and multi-use trails. 3) Secondary Areas - Existing and future “side streets” or collector roads that serve to connect adjacent neighborhoods to S.R.9. These areas are typified by lower speed limits, lower handling capacities and smaller roadways, as shown in blue on the map to the right. Future design of these areas should accommodate a balance of vehicular, bicycle and pedestrian circulation patterns. CHAPTER 3 DESIGN GUIDELINES 13 Sidewalk Curb + GutterTurn Lane 8’ 2.5’12’ Landscape Strip 10’ Curb + Gutter2.5’ Travel Lane 12’ Travel Lane 12’ Landscape Strip 10’ Sidewalk 8’ Turn Lane 12’ 3B : S.R. 9 STREETSCAPE IN COMMERCIAL AREAS The desired right-of-way through commercially-dominated areas along State Route 9 includes a 10’ wide landscape strip between the back of curb and 8’ wide sidewalk. Trees and lights are to be placed at 8’ from face of curb and 60’ apart within this landscape strip. Lights are to be alternated between pedestrian and street light (see section 3H). These guidelines are illustrated in the diagrams below and are contingent upon the speed limit along S.R.9 being re-designated as 35 MPH. 14PLEASE NOTE: Travel lane configurations shown above illustrate typical conditions only. Actual configurations are determined by DOT requirements and are subject to change based on future DOT plans. CHAPTER 3 DESIGN GUIDELINES CHAPTER 3 DESIGN GUIDELINES 15 Sidewalk Curb + GutterTurn Lane 8’ 2.5’12’ Landscape Strip 10’ Curb + Gutter2.5’ Travel Lane 12’ Travel Lane 12’ Landscape Strip 10’ Sidewalk 8’ Median/Turn Lane varies 3C : S.R. 9 STREETSCAPE IN NON-COMMERCIAL AREAS The desired right-of-way through non-commerical areas along State Route 9 includes a 10’ wide landscape strip between the back of curb and 8’ wide sidewalk. Trees and lights are to be placed at 7.5’ behind the curb and 60’ apart within this landscape strip. Lights are to be alternated between pedestrian and street light (see section 3H). These guidelines are illustrated in the diagrams below and are contingent upon the speed limit along S.R.9 being re-designated as 35 MPH. PLEASE NOTE: Travel lane configurations shown above illustrate typical conditions only. Actual configurations are determined by DOT requirements and are subject to change based on future DOT plans. CHAPTER 3 DESIGN GUIDELINES 16 Median/Turn Lane varies Planting Area Curb + GutterTurn Lane 8’ 2.5’12’Curb + Gutter2.5’ Travel Lane 12’ Travel Lane 12’ Sidewalk Landscape Strip3-4’ Planting Area 8’ Sidewalk Landscape Strip3-4’ 3C : S.R. 9 STREETSCAPE IN NON-COMMERCIAL AREAS (Alternate Scenario) In the case that the S.R.9 corridor cannot be re-designated as 35 MPH, vertical elements such as lights and trees will be required to be set back at least 14’ from the curb. As shown in the diagram below, this alternate streetscape scenario within non-commercial areas includes a 3-4’ landscape strip behind the curb with an 8’ sidewalk behind the landscape strip. All lights and trees would be placed behind the sidewalk at 60’ spacing. Lights are to be alternated between pedestrian and street light (see section 3H). PLEASE NOTE: Travel lane configurations shown above illustrate typical conditions only. Actual configurations are determined by DOT requirements and are subject to change based on future DOT plans. Sidewalk Curb + Gutter8’ 2’ Landscape Strip 5’ Parallel Parking 8’ Sidewalk 8’ Landscape Strip 5’ Curb + Gutter2’ Parallel Parking 8’ Travel Lane 12’ Travel Lane 12’ CHAPTER 3 DESIGN GUIDELINES 17 3D : STREETSCAPE ON SECONDARY STREETS (Commercial) The desired right-of-way configuration along secondary streets in commercial areas intersecting State Route 9 includes 8’-wide on-street parking and a 5’ wide landscape strip between the back of curb and 8’ wide sidewalk. Trees and lights are to be placed at 2.5’ behind the curb and 60’ apart within this landscape strip. Lights are to be alternated between pedestrian and street light (see section 3H). These guidelines are illustrated in the section and plan diagrams below. PLEASE NOTE: Travel lane configurations shown above illustrate typical conditions only. Actual configurations are determined by DOT requirements and are subject to change based on future DOT plans. Sidewalk Curb + Gutter8’ 2’ Landscape Strip 5’ Sidewalk 8’ Landscape Strip 5’ Curb + Gutter2’ Travel Lane 12’ Travel Lane 12’ CHAPTER 3 DESIGN GUIDELINES 18 3E : STREETSCAPE ON SECONDARY STREETS (Non-Commercial) The desired right-of-way configuration along non-commercial secondary streets intersecting State Route 9 includes a 5’ wide landscape strip between the back of curb and 8’ wide sidewalk. Trees and lights are to be placed at 2.5’ behind the curb and 60’ apart within this landscape strip. Lights are to be alternated between pedestrian and street light (see section 3H). These guidelines are illustrated in the section and plan diagrams below. PLEASE NOTE: Travel lane configurations shown above illustrate typical conditions only. Actual configurations are determined by DOT requirements and are subject to change based on future DOT plans. Curb + Gutter2.5’ Travel Lane Landscape Strip 6’ Sidewalk Bike Lane4’ CHAPTER 3 DESIGN GUIDELINES 19 3F : BICYCLE AMENITIES Bicycle routes are important future components of the S.R.9 corridor, especially as population growth and associated auto traffic congestion are sure to increase. There are several options for accommodating such routes. Any of the sidewalk areas within any of the cross sections shown on the previous pages can be widened to 10’ and converted to multi-use trails. Another option (as shown in the diagram to right) is to install 4’ wide bike lanes within the roadway between the vehicular travel lanes and the curb/gutter. Installation of bike lanes would affect curb and gutter placement, but would not impact lights and trees. CHAPTER 3 DESIGN GUIDELINES 20 3G : STREET FURNITURE The bench, trash receptacle and pedestrian street light which are required for future streetscape improvements along State Route 9 are shown in the photos and descriptions below. As show in above photo, the specified S.R.9 streetscape bench is the Victor Stanley Classic Series CR-138 in black (with no center arm rest). The specified trash receptacle is the Victor Stanley SD-35 (side-opening) in black. S.R.9 Lighting Specifications: Lumec Domus Series (see section 3H for examples) See City of Milton Public Works Department for specifications on Mast Arm poles for signalized intersections within the corridor. CHAPTER 3 DESIGN GUIDELINES 3H. LIGHTING 21 Lights shall be architecturally decorative, following the specifications below according to specific lighting application. The same type of design must be used along pedestrian pathways and/or common areas. Within these areas, lights should include decorative skirts or aprons. Shoe box, cobra lighting fixtures, and neon lighting are prohibited. Any lighting fixture must be a cutoff luminary whose source is completely concealed with an opaque housing. Fixtures must be recessed in the opaque housing. Drop dish refractors are prohibited. Light sources (lamps) shall be incandescent, fluorescent, metal halide, mercury vapor, natural gas, or color corrected high pressure sodium (CRI of 60 or better). Mounting fixtures must be modified in such a manner that the cone of the light is not directed at any property line. The minimum mounting height for a pole is 12 feet. The maximum mounting for a pole is 28 feet. Any fixture and pole located within 20 feet of a residential zoning shall be a type four or forward throw distribution. Models other than the Domus Series are discouraged and must be approved by the S.R.9 Design Guidelines Committee. >>Philips Lumec reserves the right to substitute materials or change the manufacturing process of its products without prior notification. For the latest updates go to www.lumec.com ASSEMBLy ExAMPLES DOS-DBA DOS-DBA-2 DOS-DBA-M Philips Lumec reserves the right to substitute materials or change the manufacturing process of its products without prior notification. For the latest updates go to www.lumec.com MAINTENANCE ACCESS TO LAMP The luminaire’s hood can be opened by simply pulling the latch located on the lens frame. The lens frame can then be pivoted along a hinge. A built-in stopper holds the cover vertically and ensure safe and easy lamp replacement. 18 5.49 22 6.71 24 7.32 16 4.88 26 7.92 20 6.10 14 4.27 12 3.66 10 3.05 8 2.44 6 1.83 4 1.22 2 0.61 ft m Luminaire: DMS55-SG-SMB Luminaire: DMS55-SG Luminaire: DMS55-SG Luminaire: DMS55-SG-SMD & DOS-SG Mounting: RyM6-1A Mounting: NM-1A Mounting: LM-1A Mounting: cRM6 Pole: SSM8-24 Pole: RS61-18 Pole: RTA907-20-BA Pole: R92-22-BA ASSEMBLY ExAMPLES Roadway Light Luminaire: DMS55-SG-SMB Mounting: RYM6-1A Pole: SSM8-24 Pedestrian Light DOS-DBA Philips Lumec reserves the right to substitute materials or change the manufacturing process of its products without prior notification. For the latest updates go to www.lumec.com MAINTENANCE ACCESS TO LAMP The luminaire’s hood can be opened by simply pulling the latch located on the lens frame. The lens frame can then be pivoted along a hinge. A built-in stopper holds the cover vertically and ensure safe and easy lamp replacement. 18 5.49 22 6.71 24 7.32 16 4.88 26 7.92 20 6.10 14 4.27 12 3.66 10 3.05 8 2.44 6 1.83 4 1.22 2 0.61 ft m Luminaire: DMS55-SG-SMB Luminaire: DMS55-SG Luminaire: DMS55-SG Luminaire: DMS55-SG-SMD & DOS-SG Mounting: RyM6-1A Mounting: NM-1A Mounting: LM-1A Mounting: cRM6 Pole: SSM8-24 Pole: RS61-18 Pole: RTA907-20-BA Pole: R92-22-BA ASSEMBLY ExAMPLES Variation of Domus for Commercial Lighting CHAPTER 3 DESIGN GUIDELINES 3I : FENCING FENCING MATERIALS AND SPECIFICATIONS Along public streets, fencing materials should be primarily dark stained wood and could include accents of natural or man-made stone, brick, aluminum, ornamental or decorative wrought iron or architectural concrete. Unpainted pressure treated wood is prohibited. Fences adjacent to a public streets shall not exceed 55 inches in height measured from finished grade and are recommended to be of uniform design, materials and construction throughout a development. Chain link fencing may be used along golf courses, play fields, and other recreational areas. All chain link fencing shall be black or hunter green vinyl coated. Chain link fencing is not allowed if it can be seen during any month of the year from the following streets: Windward Parkway, Deerfield Parkway, Cogburn Road, State Route 9, Webb Road, Morris Road, and Bethany Bend. Chain link fencing may be required around detention/ retention facilities. 22 PREFERRED FENCING STYLES The equestrian and rural character of Milton is important to its identity as a city. New development and redevelopment in the State Route 9 Overlay District should provide fencing in keeping with one of the preferred styles pictured here. four-board cross-board three-board CHAPTER 3 DESIGN GUIDELINES 3J : STREET TREES (within public right-of-way) Trees within the streetscape landscape strip along State Route 9 shall vary by character area, both to delineate desired aesthetic treatments within specific zones and as a safeguard against any potential tree diseases. Desired street tree species are shown below. All street trees are to be limbed up to 7’ after the first growing season. Princeton American Elm is the primary street tree for COMMERCIAL AREAS along S.R.9 ‘October Glory’ Red Maple is the primary street tree for NON-COMMERCIAL AREAS along S.R.9 The Princeton Elm is a medium to large native tree characterized by large leathery foliage, resistance to Elm Leaf Beetle and Dutch Elm Disease and rapid growth. It’s “vase” shape is particularly conducive to maintaining visibility for nearby commercial signage/storefronts. It’s rapid growth and large adult size will add significant amounts of shade for pedestrians within commercial areas. (Zelkova can be used as an alternate tree with permission from City Arborist) Red Maples are a medium-sized tree characterized by brilliant orange to red fall color and a particular suitability for the southeastern U.S. Their comparatively smaller size and slower growth pattern is appropriate for non- commercial areas along S.R. 9 where commercial signage is less of an issue. (‘Autumn Flame’ or ‘Red Sunset’ Maples can be used an alternate trees with permission from City Arborist)23 CHAPTER 3 DESIGN GUIDELINES 3K : LANDSCAPE MATERIAL Corners of street intersections, particularly gateways and site entrances should be distinguished by special landscape treatments including trees, shrubs, groundcover and annual color. The designs of such landscape areas shall be informal in nature and utilizing as many native plant species as feasible within the required landscape strips. Trees shall be placed as required by the City of Milton Tree Preservation Ordinance and Zoning Ordinance. The City of Milton expects developers to preserve existing trees on the building site, particularly specimen trees. 24 STATE ROUTE 9S E C O N D A R Y S T R E E T Ground-cover 1 Ground-cover 2 Shrub 1 Shrub 2 Shrub 5 Ornamental Trees Evergreen Trees Annual/Perennial Width varies based on setbacks and available land EXAMPLE LANDSCAPE PLAN (Not to scale) CHAPTER 3 DESIGN GUIDELINES 3K : LANDSCAPE MATERIAL (con’t) 25 SHRUBS Dwarf Burning Bush Dwarf Burford Holly Abelia ‘Sherwoodi’Knockout Rose India Hawthorne GROUNDCOVER / GRASSES Festuca Spring Blue, ‘Elijah Blue’ DayliliesMuhly Grass (Muhlenbergia capillaris) Prince of Wales Juniper Variegated Liriope Big Blue Liriope Crimson Pygmy Barberry Carissa Holly Loropetalum Daffodils (can be combined with liriope) CHAPTER 3 DESIGN GUIDELINES 3K : LANDSCAPE MATERIAL (con’t) 26 ORNAMENTAL TREES (NOT STREET TREES) Dogwood Crabapple (as approved by Arborist) Little Gem Magnolia American Holly Smoketree Fringetree Autumnalis Cherry CHAPTER 3 DESIGN GUIDELINES 3L : SIGNAGE Article 26 of the Milton Zoning Ordinance outlines general provisions for the display of signs within the City of Milton as well as more specific regulations for the State Route 9 Overlay District. These regulations shall be followed to give the area a unified appearance. 27 CHAPTER 3 DESIGN GUIDELINES 3M : ARCHITECTURE New development as well as redevelopment within the State Route 9 Overlay District shall include architectural elements such as columns, arcades, covered entry-walkways, arches, facade offsets, windows, balconies, offset walls, clock towers, cupolas, and/or courtyards. The principle entry area of a building must be articulated and express greater architectural detail than other portions of the building. Additionally, all buildings shall be oriented to face a street or courtyard. RESIDENTIAL Building plans for townhouse and duplex developments shall exhibit differentiated exterior wall materials on the vertical wall faces within each grouping of units and architectural features such as porches, balconies, bay windows, stoops, which are consistent with one overall architectural theme. EXTERIOR MATERIALS The exterior wall materials of non- residential and multifamily units must consist of a minimum of 75% (per vertical wall plane) of the following: brick or natural stone. Accent building materials for non-residential and multifamily units are limited to a maximum of 25% brick, tile, non- reflective glass, natural stone or cultured stone with weathered, polished or fluted face, textured traditional cement stucco, architectural concrete masonry with fluted, split- face, or broken-face finish, Portland cement plaster and lath systems, architectural (either precast or tilt-up) concrete or Hardi-plank. 28 Deerfield Green on Webb Road CHAPTER 3 DESIGN GUIDELINES COMMERCIAL & OFFICE Developments shall demonstrate a variety of appearances which are all compatible with one selected architectural theme. Buildings on street corners should be designed to address the street corner and engage the interest of pedestrians and drivers at the intersection. They should also provide a building entry, additional building mass, changes in roof line, or distinctive architectural elements facing the corner. A 2 story, 30 foot height limitation is required in the State Route 9 Overlay District, excluding development on Morris Road and Deerfield Parkway. Building entrances and front exteriors shall be articulated and designed to create additional visual interest by varying architectural details, building materials, and by varying the roof line and building offsets. The State Route 9 Overlay District prescribes permitted colors for exterior walls, building components, and other accent and decorative elements. WINDOWS Storefront windows should be transparent. Mirrored glass with a reflection greater than 20% and faux or display casements are strongly discouraged in lieu of exterior window treatments for the frontage elevation. Grouping of windows or architectural elements on elevations facing major thoroughfares or internal courtyards shall not exceed 15 feet in length. Wherever possible, long expanses of exterior wall should be broken with building offsets. Facades of multi-tenant building should be varied with building offsets and/or parapet height. Roof parapets should be articulated to provide visual diversity. Parapets should include articulation or architectural features at least every 100 feet. 29 Bethany Bend Village Office Park 3M : ARCHITECTURE (con’t) CHAPTER 3 DESIGN GUIDELINES 3N : AMENITIES The provision of amenities in the State Route 9 Overlay District will be imperative for the viability of the area. The City of Milton strongly encourages that developments (especially those over 75,000 square feet gross building area) furnish amenity areas such as pocket parks, plazas, public art, and walking and recreational trails. 30Martin Family homestead relocated onto Webb Road CHAPTER 4 IMPLEMENTATION A. APPLICATION TO ONGOING DEVELOPMENT AND RE-DEVELOPMENT While the Highway 9 Design Guidelines are intended to reinforce and interpret the State Route 9 Overlay District and applicable ordinances, it is the desire and intent of the City residents, Milton City Council and the City Design Review Board (DRB) that any person, company or entity engaged in property development or re-development within the Highway 9 corridor adhere to the letter and spirit of these Guidelines. Further, • The applicant should use this guide as a reference during the conceptual stage of the project to assist with any design or aesthetic details, • The applicant should have early discussions with City Staff on how these Guidelines are being implementated, and • The applicant should utilize the construction/design details provided herein, or be prepared to discuss deviations with City Staff or the DRB. B. GUIDELINE AVAILABILITY Review of these Guidelines should accompany all projects within the Milton Highway 9 corridor. Copies of these Guidelines or additional information/answers to questions may be obtained from the Milton City website, www.cityofmiltonga.us, or by calling the Milton Community Development Staff at 678-242-2500. C. GOVERNANCE Ongoing oversight of and the responsibility to maintain these Guidelines reside with the Milton Community Development Staff and the City Design Review Board (DRB). Revisions will be posted as required and will be available as indicated under paragraph B. GUIDELINE AVAILABILITY above. 31 City of Milton 13000 Deerfield Parkway, Suite 107C Milton, GA 30004 To: Honorable Mayor and City Council Members From: Robyn MacDonald, Planner Date: December 7, 2010 for Submission onto the December 20, 2010 Mayor and City Council Meeting Agenda Item: Resolution to adopt the 2011 Zoning and Use Permit, Zoning Modification, Board of Zoning Appeals, Historic Preservation Commission and the City of Milton Design Review Board Schedules. CMO (City Manager’s Office) Recommendation: To approve the attached resolution to adopt the following: 2011 Zoning and Use Permit, Zoning Modification, Board of Zoning Appeals, Historic Preservation Commission and the City of Milton Design Review Board Schedules. Background: To ensure that all the boards and commissions related to Community Development meet regularly throughout the year, new schedules need to be approved by the Mayor and City Council. Discussion: The approval of these schedules allows staff to plan and prepare for reports and recommendations that go to each Board or Commission. One additional schedule has been added to include the newly formed Historic Preservation Commission. The schedules are posted so that applicants can submit their applications at the correct time. Attempts have been made to avoid major holidays and school closings. Lastly, the general public can plan to attend meetings as they deem necessary. Alternatives: Approve, Approve with Changes, Deny, Table Concurrent Review: Chris Lagerbloom, City Manager Sudie Gordon, City Clerk STATE OF GEORGIA COUNTY OF FULTON RESOLUTION NO. A RESOLUTION ADOPTING THE CITY OF MILTON 2011 ZONING AND USE PERMIT SCHEDULE, ZONING MODIFICATION SCHEDULE, BOARD OF ZONING APPEALS SCHEDULE, HISTORIC PRESERVATION COMMISSION AND THE DESIGN REVIEW BOARD SCHEDULE The Council of the City of Milton hereby resolves while in regular session on the 20th day of December, 2010 at 6:00 pm: SECTION 1. That the Rezoning and Use Permit Schedule is hereby approved as attached; SECTION 2. That the Zoning Modification Schedule is hereby approved as attached; SECTION 3. That the Board of Zoning Appeals Schedule is hereby approved as attached; SECTION 4. That the Historic Preservation Commission Schedule is hereby approved as attached; SECTION 5. That the Design Review Board Schedule is hereby approved as attached; SECTION 6. That this approval be effective December 20th, 2010. RESOLVED BY THE COUNCIL OF THE CITY OF MILTON this 20th day of December, 2010. Approved: __________________________ Joe Lockwood, Mayor Attest: _____________________________ (Seal) Sudie AM Gordon, City Clerk 2011 City of Milton Rezoning/Use Permit Schedule Application Filing Deadline (1st Tuesday) Community Zoning Information Meeting (CZIM) 7 P.M. Design Review Board Meeting 6 P.M. Planning Commission Meeting 7 P.M. City Council (Zoning Agenda) 6 P.M. 12/7/10 1/5/11 1/4/11 1/25/11 2/23/11 1/4/11 1/26/11 2/1/11 2/22/11 3/21/11 2/1/11 2/23/11 3/1/11 3/22/11 4/25/11** 3/1/11 3/23/11 4/5/11 4/26/11 5/16/11 4/5/11 4/27/11 5/3/11 5/24/11 6/20/11 5/3/11 5/25/11 6/7/11 6/28/11 7/18/11 6/7/11 6/29/11 7/5/11 7/26/11 8/15/11 7/5/11 7/27/11 8/2/11 8/23/11 9/19/11 8/2/11 8/24/11 9/6/11 9/27/11 10/17/11 9/6/11 9/28/11 10/4/11 10/25/11 11/21/11 10/4/11 10/26/11 11/1/11 11/16/11*** 12/19/11 11/1/11 11/30/11*** 12/6/11 12/21/11*** 1/18/12* 12/6/11 1/4/12*** 1/4/12 1/24/12 2/22/12* * Indicates a Wednesday Meeting ** Indicates a 4th Monday based on Spring Break ***Indicates a change in normal schedule based on Holidays 2011 City of Milton Zoning Modification Schedule (City Council Agenda) 3rd Monday of the month unless otherwise indicated 6:00 P.M. Application Filing Deadline 5 P.M. (1st Tuesday) City Council (Zoning Agenda) 6 P.M. 12/7/10 1/19/11 1/05/11 2/23/11* 1/18/11 3/1/11 2/15/11 4/25/11** 3/22/11 5/16/11 4/19/11 6/20/11 5/24/11 7/18/11 6/22/11 8/15/11 7/19/11 9/19/11 8/23/11 10/17/11 9/20/11 11/21/11 10/18/11 12/19/11 11/22/11 1/18/12* * Indicates a Wednesday Meeting ** Indicates a 4th Monday based on Spring Break 2011 City of Milton Board of Zoning Appeals Schedule (3rd Tuesday) 7 P.M. Application Filing Deadline 5 P.M. (1st Tuesday) Design Review Board 6 P.M. Board of Zoning Appeals Meeting 7 P.M. (3rd Tuesday) 12/7/10 1/4/11 1/18/11 1/4/11 2/1/11 2/15/11 2/1/11 3/1/11 3/15/11 3/1/11 4/5/11 4/19/11 4/5/11 5/3/11 5/17/11 5/3/11 6/7/11 6/21/11 6/7/11 7/5/11 7/19/11 7/5/11 8/2/11 8/16/11 8/2/11 9/6/11 9/20/11 9/6/11 10/4/11 10/18/11 10/4/11 11/1/11 11/15/11 11/1/11 12/6/11 12/20/11 2011 City of Milton Historic Preservation Commission Schedule (3rd Wednesday) 6 P.M. Application Filing Deadline 5 P.M. (15 days prior to meeting) Historic Preservation Commission 6 P.M. (3rd Wednesday) 1/4/11 1/19/11 2/1/11 2/16/11 3/1/11 3/16/11 4/5/11 4/20/11 5/3/11 5/18/11 5/31/11 6/15/11 7/5/11 7/20/11 8/2/11 8/17/11 9/6/11 9/21/11 10/4/11 10/19/11 11/1/11 11/16/11 12/6/11 12/21/11 2011 City of Milton Design Review Board (1st Tuesday) 6 P.M. Application Filing Deadline 5 P.M. (3rd Tuesday of prior month) City of Milton Design Review Board 6 P.M. 12/21/10 1/4/11 1/18/11 2/1/11 2/15/11 3/1/11 3/15/11 4/5/11 4/19/11 5/3/11 5/17/11 6/7/11 6/21/11 7/5/11 7/19/11 8/2/11 8/16/11 9/6/11 9/20/11 10/4/11 10/18/11 11/1/11 11/15/11 12/6/11 12/20/11 1/2/12