HomeMy WebLinkAboutMinutes CC - 01/05/2011 - 01-05-11 Reg. Mins (Migrated from Optiview)Regular Meeting of the Milton City Council
Wednesday, January 5, 2011
Page 1 of 6
This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to
transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments
are noted and heard by Council, but not quoted. This document includes limited presentation by Council and
invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings.
Oficial Meetings are audio recorded.
The Regular Meeting of the Mayor and Council of the City of Milton was held on January 5, 2011,
Mayor Joe Lockwood presiding.
INVOCATION
Reverend Patrick Abent, Inner Quest Church
CALL TO ORDER
Mayor Joe Lockwood called the meeting to order.
ROLL CALL
City Clerk Gordon called the roll and made general announcements.
Council Members Present: Councilmember Karen Thurman, Councilmember Zahner Bailey,
Councilmember Bill Lusk, Councilmember Burt Hewitt, Councilmember Joe Longoria, and
Councilmember Alan Tart.
POM PLEDGE OF ALLEGIANCE
Mayor Lockwood led the Pledge of Allegiance.
APPROVAL OF MEETING AGENDA
Approval of Meeting Agenda (Agenda Item No. 11-001)
Staff recommends the following changes to the meeting agenda:
1. Add an executive Session to discuss land acquisition.
Motion and Vote: Councilmember Thurman moved to approve the Meeting Agenda as amended by
staff. Councilmember Zahner Bailey seconded the motion. The motion passed unanimously 7-0.
PUBLIC COMMENT
Mayor Lockwood read the rules for Public Comment.
• Public comment is a time for citizens to share information with the Mayor and City Council and
to provide input and opinions on any matter that is not scheduled for its own public hearing
during today's meeting.
• There is no discussion on items on the Consent Agenda or First Presentation from the public or
from Council.
• Each citizen who chooses to participate in public comment must complete a comment card and
submit it to the City Clerk.
• Please remember this is not a time to engage the Mayor or members of the City Council in
conversation.
• When your name is called please step forward and speak into the microphone stating your name
and address for the record.
• You will have five minutes for remarks.
Regular Meeting of the Milton City Council
Wednesday, January 5, 2011
Page 2 of 6
There was no public comment.
CONSENT AGENDA
City Clerk Gordon read the Consent Agenda items:
1. Approval of the December 20, 2010 Special Called Work Session.
(Agenda Item No. 11-002)
(Sudie Gordon, City Clerk)
2. Approval of the December 20, 2010 Regular Minutes.
(Agenda Item No. 11-003)
(Sudie Gordon, City Clerk)
3. Approval of a Task Order with Stantec Consulting Services, Inc. for Design of Intersection
Improvements at Hopewell Road and Cogburn Road in the Amount of $ 95,005.00.
(Agenda Item No. 11-004)
(Carter Lucas, Public Works Director)
4. Approval of a Contract for Grading Services with Cook Construction Services, Inc. in the
Amount of $1,980.00.
(Agenda Item No. 11-005)
(Carter Lucas, Public Works Director)
5. Approval of a Construction Services Agreement with Tomal Corporation (d/b/a: Wildcat Striping
and Sealing Co.) for Guardrail Replacement on the Cogburn Road Bridge in the Amount of
$1,996.00.
(Agenda Item No. 11-006)
(Carter Lucas, Public Works Director)
6. Approval of a Contract with Mauldin & Jenkins, LLC to Audit the City's Financial
Statements for the Fiscal Year Ending September, 2010.
(Agenda Item No. 11-007)
(Stacey Inglis, Finance Director)
Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember
Hewitt seconded the motion. The motion passed unanimously 7-0.
REPORTS AND PRESENTATIONS (None)
FIRST PRESENTATION(None)
PUBLIC HEARINGS (None)
ZONING AGENDA (None)
UNFINISHED BUSINESS
1. Approval of an Ordinance to Adopt the Amended Local Emergency Operations Plan.
ORDINANCE NO. 11-01-87
(Agenda Item No. 10-1314)
(First Presentation on December 20, 2010)
(Matt Marietta, Fire Marshal)
Regular Meeting of the Milton City Council
Wednesday, January 5, 2011
Page 3 of 6
,W. Matt Marietta:
• This amended operations plan should be updated as circumstances in the city changes.
,„ • We had a major change in our circumstances last year so I have rewritten this to so it is not as
heavily dependent on a public private partnership.
• The main changes have been highlighted in the document.
Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 10-1314.
Councilmember Zahner Bailey seconded the motion. The motion passed unanimously 7-0.
2. Approval of an Ordinance to Adopt the Job Classification Listing for Current
Approved Positions.
ORDINANCE NO. 11-01-88
(Agenda Item No. 10-1315)
(First Presentation on December 20, 2010)
(Sam Trager, Human Resources Director)
Chris Lagerbloom:
• This is really a clean up as the charter requires that the positions that exist in the city be approved
by the council.
• In our budget document we adopted three pages but not the fourth.
• This is to clean that fourth page up and to acknowledge the fact that the community development
and the public works departments exist.
• On the community development department you all funded a position as an environmental
sustainability coordinator which is being created on this chart as well so we can take action.
• We had to do this by ordinance which is why it is being brought up.
• There is no funding impact on this item.
Motion and Vote: Councilmember Zahner Bailey moved to approve Agenda Item No. 10-1315.
Councilmember Lusk seconded the motion. The motion passed unanimously 7-0.
NEW BUSINESS
1. Approval of a Resolution Establishing the Five Ethics Principles for the Conduct of
City Officials of the City of Milton, Georgia.
RESOLUTION NO. 11-01-168
(Agenda Item No. 11-008)
(Chris Lagerbloom, City Manager)
Chris Lagerbloom:
Again, this is a formality but I want to give some background.
As you are aware, we are a certified city of Ethics by GMA.
It is a four year recertification process meaning we are going to have to be recertified every four years.
We were contacted by GMA that we need to be recertified in June of 2011.
There are two requirements, one that we send GMA a current copy of our Ethics ordinance as it exists,
.W and two, that the council formally adopts a resolution reaffirming their adherence to the five principals
that are listed.
„o, That is why this is before you and will come before you every four years.
Regular Meeting of the Milton City Council
Wednesday, January 5, 2011
Page 4 of 6
Motion and Vote: Councilmember Tart moved to approve Agenda Item No. 11-008. Councilmember
Thurman seconded the motion. The motion passed unanimously 7-0.
2. Approval of a Resolution Amending Resolution No. 10-12-165 Appointing A
Member To The Historic Preservation Commission For The City Of Milton By
Appointing A Member For District 4.
(Agenda Item No. 11-009)
(Councilmember Burt Hewitt)
Councilmember Hewitt:
• I would like to appoint Ken Sisson as my District 4 Historic Preservation Commission member.
• Ken sought me out and had interest in this position.
• Thank you Ken for showing interest.
• Ken was born and raised in Savannah, Georgia.
• He is currently the President of Rogers Electric, a National Electrical Contractor based in
Atlanta.
• Prior to that, he was in general construction and his business was in the adaptive reuse of
historical properties.
• He earned a BS in building construction and an MBA from Auburn University.
• He and his wife Kathy have lived in North Fulton since 1987.
• They have two children that are involved in activities in the city.
Councilmember Tart:
• Based on my appointee, did we confirm that term runs through 2012.
City Clerk Gordon:
• I discussed this with our attorney Ken Jarrard and we have come to the conclusion that due to the
ordinance that says 3 years for each appointee, one of the other staff members was thinking
about staggering and that is why it was done this way.
• Since this is an ordinance and we need to be held to it, I did talk with Mr. Jarrard and we are
going to stay with the Ordinance but change the language to show that we are staggering 2012
and 2013.
• We will have three coming off one year and three the next year.
• We will reflect that in an ordinance and bring that into a council meeting.
• Districts 2, 4, and 6 will end in 2012.
• At Large, 1,3, and 5 will end in 2013.
Councilmember Zahner Bailey:
• How do we determine which is two years and which is three years?
City Clerk Gordon:
• It will go with the election terms.
Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 11-009.
Councilmember Zahner Bailey seconded the motion. The motion passed unanimously 7-0.
Regular Meeting of the Milton City Council
Wednesday, January 5, 2011
Page 5 of 6
,,■" MAYOR AND COUNCIL REPORTS
WAMW Mayor Lockwood:
• I hope that everyone had a great holiday.
• Merry Christmas and a Happy new year!
• Look forward to moving forward with the City of Milton for 2011.
Councilmember Zahner Bailey:
• Thank you to those that participated in Bring one for the chipper.
• It was another successful year for members of the community to recycle all of their Christmas
trees.
• The mulch from that recycling activity will go to Crabapple Crossing Elementary.
• It will also go to Kings Ridge at Bethany and Cogburn.
STAFF REPORTS
Chris Lagerbloom:
• We are coming off of a holiday season.
• 1 am glad everyone had a good holiday.
• We won't meet again until this happens, the North Fulton Mayors Association will be held here
on January 20th.
• Strategic planning kicks off again on Friday.
• I want to put in your head now to think about it, we are starting to think about holding a mock
city council with the youth student government.
• Someone will be coming to the council for this learning process around March 15tH
• Stacey is back if you need anything financial related.
EXECUTIVE SESSION
The purpose of the Executive Session is to Discuss Land Acquisition.
Motion and Vote: Councilmember Tart moved to adjourn into Executive Session to discuss Land
Acquisition at 6:23 p.m. Councilmember Lusk seconded the motion. The motion passed unanimously
7-0.
RECONVENE
Motion and Vote: Councilmember Lusk moved to reconvene the Regular Meeting at 6:47 p.m.
Councilmember Zahner Bailey seconded the motion. The motion passed unanimously 7-0.
Regular Meeting of the Milton City Council
Wednesday, January 5, 2011
Paee 6 of 6
ADJOURNMENT
(Agenda Item No. 11-010)
Motion and Vote: Councilmember Zahner Bailey moved to adjourn the Regular Meeting at 6:48 p.m.
Councilmember Hewitt seconded the motion. The motion passed unanimously 7-0.
Date Approved: January 19, 2011.
Sudie AM Gor on, City Cle
Joe (ockw6'qryor
STATE OF GEORGIA )
AFFIDAVIT RE: CLOSURE OF
POW COUNTY OF FULTON ) OPEN MEETINGS
Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia
to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council
meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his
knowledge and belief the following:
At its Regularly Scheduled Council Meeting held on January 5, 2011, the Council voted to go into closed
session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt
matters addressed during such closed meeting are as follows:
[Check or initial as appropriate]
() Discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary
action, dismissal, periodic evaluation or rating of a government officer or employee [O.C.G.A.
§ 50-14-3(6)];
() Privileged consultation with legal counsel pertaining to pending or threatened litigation, claims,
administrative proceedings or settlements [O.C.G.A. § 50-14-2];
(X) Discussing the future acquisition of real estate [O.C.G.A. § 50-14-3(4)];
( ) Staff meetings for investigative purposes under duties or responsibilities imposed by law
Pon [O.C.G.A. § 50-14-3(1)];
( ) Tax matters made confidential by State law [O.C.G.A. § 50-14-2];
( ) Inspection of physical facilities under the jurisdiction of the CITY OF MILTON [O.C.G.A.
§ 50-14-1(a)(2)];
( ) Meeting with a governing body, officer, agent or employee of another agency at a location outside
the geographical jurisdiction of the CITY OF MILTON or such other agency and at which no final
action is taken [O.C.G.A. § 50-14-1(a)(2)];
( ) Other. [Explanation and citation to statutory authority required]:
I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to
matters of official business or policy, with the exceptions provided by law as set forth above.
SWORN TO AND SUBSCRIBE44o��i////
this 5th day of January, 2011.
0 3a � �►�Z
N `� MAYOR OCKWOOD
Notary Public � y ;0
My Commission Expire : ��� ►, s+,`
No Text