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HomeMy WebLinkAboutMinutes CC - 01/19/2010 - 01-19-11 Reg. Mins (Migrated from Optiview)Regular Meeting of the Milton City Council Wednesday, January 19, 2011 Page 1 of 6 pow This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and Mum invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on January 19, 2011 immediately following the Special Called Work Session, Mayor Joe Lockwood presiding. INVOCATION Chaplain Remco Brommet, Chaplain for City of Milton Police and Fire CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL City Clerk Gordon called the roll and made general announcements. Council Members Present: Councilmember Karen Thurman, Councilmember Zahner Bailey, Councilmember Bill Lusk, Councilmember Burt Hewitt, and Councilmember Alan Tart. Councilmember Longoria was absent from the meeting. PLEDGE OF ALLEGIANCE Mayor Lockwood and Paul Lagerbloom led the Pledge of Allegiance. APPROVAL OF MEETING AGENDA Staff recommends the following changes to the meeting agenda: 1. Add under New Business, A Resolution Authorizing the City Manager to Execute Time Sensitive Documents Regarding the Financial of the Acquisition of Certain Real Property Located at 13690 Highway 9, Milton, Georgia Which will be financed or Refined Pursuant to Either a Lease - Purchase Agreement or an Installment Sale Agreement Between The Georgia Municipal Association, Inc. and the City of Milton, Georgia. 2. Add an executive Session to discuss Pending Litigation. Motion and Vote: Councilmember Zahner Bailey moved to approve the Meeting Agenda as amended by staff. Councilmember Thurman seconded the motion. The motion passed unanimously 6-0. Councilmember Longoria was absent from the meeting. PUBLIC COMMENT Mayor Lockwood read the rules for Public Comment. • Public comment is a time for citizens to share information with the Mayor and City Council and to provide input and opinions on any matter that is not scheduled for its own public hearing "" during today's meeting. • There is no discussion on items on the Consent Agenda or First Presentation from the public or from Council. Regular Meeting of the Milton City Council Wednesday, January 19, 2011 Page 2 of 6 • Each citizen who chooses to participate in public comment must complete a comment card and submit it to the City Clerk. • Please remember this is not a time to engage the Mayor or members of the City Council in conversation. • When your name is called please step forward and speak into the microphone stating your name and address for the record. • You will have five minutes for remarks. There was no public comment. CONSENT AGENDA City Clerk Gordon read the Consent Agenda items: I. Approval of the January 5, 2011 Regular Minutes. (Agenda Item No. 11-012) (Sudie Gordon, City Clerk) 2. Approval of a Contract with JJE Constructors, Inc. for Repairs to the Abutments on the Cogburn Road Bridge in the Amount of $13,500.00. (Agenda Item No. 11-013) (Carter Lucas, Public Works Director) 3. Approval of a Professional Services Agreement between the City of Milton and Engineering & Inspection Systems, Inc. to Provide Civil Engineering, Planning and Design Services for Exterior Improvements as Part of the Bethwell Community Center Renovation Project in the Amount of $5,250.00. (Agenda Item No. 11-014) (Cyndee Bonacci, Parks and Recreation Director) 4. Approval of a Professional Services Agreement between the City of Milton and MPZ Architects, PC to Provide Architectural, Engineering and Design Services for the Building Improvements as Part of the Bethwell Community Center Renovation Project in the Amount of $9,850.00. (Agenda Item No. 1.1-01.5) (Cyndee Bonacci, Parks and Recreation Director) 5. Approval of a Construction Services Agreement Between the City of Milton and Marietta Fence Company for Demolition and Construction of Four New Dugouts at Bell Memorial Park in the Amount of $14,172.00. (Agenda Item No. 11-016) (Cyndee Bonacci, Parks and Recreation Director) Regular Meeting of the Milton City Council Wednesday, January 19, 2011 Paee 3 of 6 6. Approval of Subdivision Plats as Follows: Name of Action I Comments The Shops at Windward Village Revise Property LinesRevision between Tracts B 86 C The Shops at Revise Property Lines Revision Windward Village between Tracts A 8s D Braeburn Phase II Final Plat Creates 21 Lots Braeburn Phase III Final Plat Creates 31 Lots Deerfield Green Final Plat Creates 28 lots Phase 2 (Agenda Item No. 11-ui t) (Lynn Tully, Community Development Director) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember Hewitt seconded the motion. The motion passed unanimously 5-0. Councilmember Longoria was absent from the meeting. Councilmember Hewitt Recused himself from the entirety of the vote on the Consent Agenda. REPORTS AND PRESENTATIONS (None) FIRST PRESENTATION(None) PUBLIC HEARINGS (None) ZONING AGENDA (None) UNFINISHED BUSINESS (None) NEW BUSINESS Added by Motion and Vote 1. A Resolution Authorizing the City Manager to Execute Time Sensitive Documents Regarding the Financial of the Acquisition of Certain Real Property Located at 13690 Highway 9, Milton, Georgia Which will be financed or Refined Pursuant to Either a Lease - Purchase Agreement or an Installment Sale Agreement Between The Georgia Municipal Association, Inc. and the City of Milton, Georgia. RESOLUTION NO. 11-01-169 (Chris Lagerbloom, City Manager) Chris Lagerbloom: • As part of our financing for the piece of property located on Highway 9 that we are intending on closing in on February 15th, we need to line up financing for that. • We have elected to go with either GMA lease purchase agreement or an installment sale agreement. • During that process GMA will cause our proposal to go out to banks for bids. .. • We will evaluate the bids based on fees, interest rates, and conditions. • We may or may not need this resolution. • One bank that typically responds to these bids is Bank of America. Regular Meeting of the Milton City Council Wednesday, January 19, 2011 Page 4 of 6 • One requirement is within 24 hours of a bid the council has to take action to agree to it. • That would mean if Bank of America bids, we can take action. • This resolution will allow me to take action on a time sensitive basis. • The bids are due back a week from Friday. to" Councilmember Thurman: • With any of the other banks would we be able to have a meeting prior to that time? Chris Lagerbloom: • Yes. Motion and Vote: Councilmember Hewitt moved to Approve A Resolution Authorizing the City Manager to Execute Time Sensitive Documents Regarding the Financial of the Acquisition of Certain Real Property Located at 13690 Highway 9, Milton, Georgia Which will be financed or Refined Pursuant to Either a Lease -Purchase Agreement or an Installment Sale Agreement Between The Georgia Municipal Association, Inc. and the City of Milton, Georgia. Councilmember Thurman seconded the motion. The motion passed unanimously 6-0. Councilmember Longoria was absent from the meeting. MAYOR AND COUNCIL REPORTS Mayor Lockwood: • I appreciate all that you did. Councilmember Zahner Bailey: • I want to thank public safety, city staff, and public works for all of the work that went into last week. • We all appreciate that everyone was still very involved at the City. STAFF REPORTS 1. Discussion on the Use of the Crabapple Streetscape TE Grant. (Carter Lucas, Public Works Director) Carter Lucas: • Fulton County was awarded a grant for enhancements in the Crabapple area. • The phase I streetscape improvements have been done along Crabapple road. • We have held that grant fund since that time anticipating to tack it onto some proposed transportation construction. • We have been notified that we have to move forward with this grant. • With projects in that particular area, our concern is what happens if we begin this project without knowing how the other projects end up? • This overall grant is a $500K grant. • This grant requires a $125K match from Milton. • We do have the option to move these grant funds to the Highway 9 corridor where we would have a better opportunity to use those funds in a timely fashion. Regular Meeting of the Milton City Council Wednesday, January 19, 2011 Page 5 of 6 • The time limit we have is to have construction bids out in two years. • I am here tonight to get feedback on if we want to continue this grant and find a place to use it, if we would prefer to move this grant from the Crabapple area while we have these other studies going on. Councilmember Thurman: field Road that they would like to have sidewalks. • I have heard from many store owners on May • The lack of sidewalks has hurt their business. • Is it possible to use some of it at Highway 9 and some at Crabapple? Carter Lucas: • Without knowing the results of the other projects, we may run the risk of making improvements and then those improvements have to be taken out due to other traffic projects. Councilmember Zahner Bailey: • I support continuing to use those funds. • We don't get those sorts of federal dollars often, we should use them. • I think we should look into sidewalks in that area. • When do we expect to have the results from the current studies that are in progress? Carter Lucas: • It probably won't be within that 2 year time frame. • We just started the concept evaluation on Mayfield and Mid- Broadwell. • The project was specifically for enhancement type projects. Mayor Lockwood • I am open to Staff's recommendations as to what can be done in Crabapple that won't ultimately get changed. • I would be in support of putting some smart money on Highway 9 too. Councilmember Lusk: • With street lighting in Crabapple, if we were to decide upon a street light lamp could we go ahead and purchase enough lamps to do the Crabapple area and put them in stock? • Do we have to have work in place to collect the grant? Carter Lucas: • We would have to follow their design guidelines. • We would be required to go through all of the preliminary steps. • We can ask, but under this type of Grant it probably wouldn't be allowed. • If we did a new application for repackaging we would not lose any dollar amount. "NOM Chris Lagerbloom: • The next time we have a storm we are looking into something we can do before the storm occurs. 'b" • We made one emergency purchase for the storm and that was for the removal equipment that we rented. • We are trying to shrink down our space here at City Hall. Regular Meeting of the Milton City Council Wednesday, January 19, 2011 Page 6 of 6 • We are looking at options with trying to downsize our space. • I will update you as we move further. EXECUTIVE SESSION The purpose of the Executive Session is to Discuss Pending Litigation. Motion and Vote: Councilmember Thurman moved to adjourn into Executive Session to discuss Pending Litigation at 6:47 p.m. Councilmember Lusk seconded the motion. The motion passed unanimously 6-0. Councilmember Longoria was absent from the meeting. RECONVENE Motion and Vote: Councilmember Zahner Bailey moved to reconvene the Regular Meeting at 6:58 P.m. Councilmember Tart seconded the motion. The motion passed unanimously 6-0. Councilmember Longoria was absent from the meeting. ADJOURNMENT (Agenda Item No. 11-018) Motion and Vote: Councilmember Tart moved to adjourn the Regular Meeting at 6:59 p.m. Councilmember Hewitt seconded the motion. The motion passed unanimously 6-0. Councilmember 014 Longoria was absent from the meeting. Date Approved: February 7, 2011. Sudie AM Gor on, City erk Joe Loc wood, Mayor STATE OF GEORGIA ) AFFIDAVIT RE: CLOSURE OF COUNTY OF FULTON ) OPEN MEETINGS Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At its Regularly Scheduled Council Meeting held on January 19, 2011, the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] () Discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action, dismissal, periodic evaluation or rating of a government officer or employee [O.C.G.A. § 50-14-3(6)]; (X) Privileged consultation with legal counsel pertaining to pending or threatened litigation, claims, administrative proceedings or settlements [O.C.G.A. § 50-14-2]; ( ) Discussing the future acquisition of real estate [O.C.G.A. § 50-14-3(4)]; ( ) Staff meetings for investigative purposes under duties or responsibilities imposed by law �... [O.C.G.A. § 50-14-3(1)1; Tax matters made confidential by State law [O.C.G.A. § 50-14-2]; ( ) Inspection of physical facilities under the jurisdiction of the CITY OF MILTON [O.C.G.A. § 50-14-1(a)(2)]; ( ) Meeting with a governing body, officer, agent or employee of another agency at a location outside the geographical jurisdiction of the CITY OF MILTON or such other agency and at which no final action is taken [O.C.G.A. § 50-14-1(a)(2)]; ( ) Other. [Explanation and citation to statutory authority required]: I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. SWORN TO AND SUBSCRIBED befo 1►� �lry this 19th day of January, 2011. parte MAYOR J CKWOOD Notary Public My Commission Expires: 2`2` �%`/»�, � � �� �� �z�$ 6� \` m^' � - 2y�� .� ¥� \ �� � \ � � ƒ \ � \� • � � ~ y�6z � � � �-� � }�xaw� �¢ . �~ � � . }a \� � ���\Raw»