HomeMy WebLinkAboutMinutes CC - 02/01/2010 - 02-01-10 Reg. Mins (Migrated from Optiview) (2)Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 1 of 14
bw.w This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to
transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments
are noted and heard by Council, but not quoted. This document includes limited presentation by Council and
invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings.
Official Meetings are audio recorded.
The Regular Meeting of the Mayor and Council of the City of Milton was held on February 1, 2010 at
6:00 PM, Mayor .Toe Lockwood presiding.
INVOCATION
Associate Pastor David Ford, Community of Christ Church
CALL TO ORDER
Mayor Lockwood called the meeting to order.
ROLL CALL
Interim City Clerk Gordon called the roll and made general announcements.
Council Members Present: Councilmember Karen Thurman, Councilmember Julie Zahner Bailey,
Councilmember Bill Lusk, Councilmember Burt Hewitt, Councilmember Alan Tart.
fw� Council Member Absent: Councilmember Joe Longoria was absent/excused.
PLEDGE OF ALLEGIANCE
Mayor Lockwood led the Pledge of Allegiance.
APPROVAL OF MEETING AGENDA
Approval of Meeting Agenda (Agenda Item No. 10-1042)
Mayor Lockwood:
• Do we have any changes or other items to add to this Agenda?
Staff recommended the following change to the Meeting Agenda:
• Add an Executive Session to discuss Land Acquisition.
Motion and Vote: Councilmember Tart moved to approve Agenda Item 10-1042, Approval of Meeting Agenda,
as amended. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0).
PUBLIC COMMENT
Mayor Lockwood read the rules for Public Comment.
• Public comment is a time for citizens to share information with the Mayor and City Council and to
provide input and opinions on any matter that is not scheduled for its own public hearing during today's
meeting.
• There is no discussion on items on the Consent Agenda or First Presentation from the public or from
Council.
• Each citizen who chooses to participate in public comment must complete a comment card and submit it
to the City Clerk.
n� • Please remember this is not a time to engage the Mayor or members of the City Council in conversation.
• When your name is called please step forward and speak into the microphone stating your name and
address for the record.
• You will have five minutes for remarks.
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 2 of 14
There was no public comment.
CONSENT AGENDA
Interim City Clerk Gordon read the Consent Agenda items:
1. Approval of the January 6, 2010 Regular Meeting Minutes.
(Agenda Item No. 10-1043)
2. Approval of January 11, 2010 Work Session Minutes.
(Agenda Item No. 10-1044)
Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda as presented. Councilmember
Hewitt seconded the motion. The motion passed unanimously 6-0.
REPORTS AND PRESENTATIONS (None)
FIRST PRESENTATION (None)
ZONING AGENDA (None)
UNFINISHED BUSINESS (None)
NEW BUSINESS
Interim City Clerk Gordon read Agenda Item 10-1045.
1. Approval of a Resolution Adopting the City of Milton Parks and Recreation Assessment Plan and
Pattern Book for Use by the City of Milton Parks and Recreation Department.
(Agenda Item No. 10-1045)
RESOLUTION NO. 10-02-140
(Presented by Cyndee Bonacci, Parks and Recreation Director)
Cyndee Bonacci, Parks and Recreation Director:
• Good evening Mayor and Council. As you are aware, the City of Milton completed a Park and
Recreation Assessment Plan over the past year and contracted the firm of EDAW, Inc. The presentation
was made to Mayor and Council at the December 14, 2009 Work Session.
• At this point we are ready to move forward with acknowledging the documents that were created by
EDAW, Inc., which is the Parks and Recreation Assessment Plan and the Pattern Book, to acknowledge
those to serve as future guides as we move forward with Parks and Recreation initiatives here in Milton.
Mayor Lockwood:
• Questions for staff on this?
Councilmember Zahner Bailey:
• As we move forward, will this Pattern Book continue to have more detail and can we modify it as
needed?
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 3 of 14
Cyndee Bonacci:
• I am not aware if the DRB has reviewed the Pattern Book yet. By adopting these documents, we are not
adopting a specific design yet. These are just some ideas that were recognized by citizens to be
acceptable for future furnishing in the parks as we move forward. If we need to go about that process I
think we can, but because we are not recommending a specific design yet, that may not be necessary.
Councilmember Zahner Bailey:
• Just a suggestion, at whatever time you decide to move forward we should go down that path of getting
specific with the design and engage the DRB.
Cyndee Bonacci:
• Absolutely.
Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 10-1045, Approval of a
Resolution adopting the City of Milton Parks and Recreation Assessment Plan and Pattern Book for Use by the
City of Milton Parks and Recreation Department. Councilmember Hewitt seconded the motion. The motion
passed unanimously (6-0).
Mayor Lockwood:
• Will the City Clerk call the next Item.
Interim City Clerk Gordon read Agenda Item 10-1046.
2. Approval of a Contract Between the City of Milton and The Schapiro Group, Inc. for the Parks and
Recreation Needs Assessment and related work.
(Agenda Item No. 10-1046)
(Presented by Cyndee Bonacci, Parks and Recreation Director)
Cyndee Bonacci:
• I went over the gist of how we got to this point at the last Council meeting during Staff Reports and
alluded to the fact that the next step was to actually award a contract to a firm to complete the Needs
Assessment Survey. We have indeed reached that point. Just to remind you, we had three firms reply to
our RFP that went out at the end of 2009. The lowest qualified bidder that responded was The Schapiro
Group, Inc. and the recommendation is to move forward with The Schapiro Group, Inc. for a contract
fixed price of $16,400 with assumed postage costs, including a 25% return in responses, of $3,400.
Mayor Lockwood:
• Do we have any questions for our Parks Director on this? Julie?
Councilmember Zahner Bailey:
• I have a couple of questions to our City Manager. These may have already been addressed. Looking at
the contract, it seemed like our City Attorney had not reviewed it. In the RFP, knowing that Exhibit B-2
captured some of the modifications, I just want to make sure the attachment is specific enough that there
isn't anything that could be misunderstood. On Page 3 initially we talked about a sample of the 11,500
representing all households, I want to make sure the contract is clear that whether it be 11,500 or some
other number, it covers all households.
Cyndee Bonacci:
• To get back to the first part of your question, the initial document that you had in your packet was a draft.
We wanted to provide you with a draft as we move forward with getting legal review of the contract. The
document provided for you tonight is the approved copy that has been reviewed by the City Attorney and
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 4 of 14
some of those questions that I believe you have were addressed during the review process. The
clarification of the 11,500 — again that is a ballpark estimate that we're recognizing as we go through this
process. Once we get the address list, that number will fluctuate a little up or down. But that was the raw
number we wanted to work with in getting a cost estimate.
Councilmember Zahner Bailey:
• Mr. Jarrard, who in the firm have you got to review it?
Ken Jarrard, City Attorney:
• I was just checking with Chris. A lot of times these will go to different attorneys other than me. If Paul
Higby in my office did in fact review it, I would stand by it. If you have specific questions or want me to
look at specific language, I can do that.
City Manager Lagerbloom:
• I can clear that up as well. With all contracts, especially those that relate to purchasing, we paid a long
time ago for a standard purchasing contract, which really saves us money in the long run. We don't start
at a blank slate. That's why you'll see that what came out as a first draft is just our "in the can" contract
and then when it goes to the lawyer what it gets is a cursory review just to make sure that there is nothing
specific to this contract. But yes, contracts do get reviewed but we don't start with nothing every time.
This version that you're seeing did get legal review.
Councilmember Zahner Bailey:
• • On page 20 it makes reference to the questions. I know Ms. Bonacci had made reference to the fact at our
last review that yourself, the Parks and Rec Committee, can you just clarify the fact that the Council and
Mayor will have a chance to see those questions before they're finalized and provide input. It just didn't
make reference to that.
Cyndee Bonacci:
• We are starting our initial meetings with the firm this week. I have already provided a copy of the draft
set of survey questions to the firm for review so that when they come for our meeting on Wednesday,
they're ready to go with reviewing those questions and making recommendations. The draft set of
questions that we currently have in place was drafted by staff and by the Parks and Rec Advisory Board.
Once the Schapiro Group comes on Board and modifies those questions for appropriate language,
appropriate order, appropriate format and layout, my goal is to have them reviewed once again by the
Parks and Rec Advisory Board. Should there be a need to have Council review those before they go out,
I'm happy to entertain and address that.
Councilmember Zahner Bailey:
• In the past with surveys we've at least had an opportunity before it's mailed out to all households to at
least take a look at it and provide any input or pose any questions.
City Manager Lagerbloom:
• If you want us to add that in here we can. I look for direction from the Council to add that or not. Mr.
Mayor? When you start doing these types of surveys it's timing. Any time you add a layer the timing
becomes longer. Just as long as the expectation is that you're not looking for a deliverable by a certain
wpm date and we don't get there, if you want the opportunity to review it, we can give you the opportunity.
am Mayor Lockwood:
• My personal feeling is we have professional staff and are paying a professional consultant to do it, I
would be fine doing that if you think it would delay the timing of it. I think the time delivery is important
too.
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 5 of 14
%NW Councilmember Zahner Bailey:
• I would never want to delay the process. Just to be consistent, though, with the past, when we had an
opportunity at least to review it, sometimes this body might pick up something. Again, because last
meeting it was noted that this is probably one of the key elements coming from the City, I can't imagine it
wouldn't be appropriate for us to at least review those questions before they're mailed to every household
in the City. With that, of course I would want us to be in concert with that timeline.
Councilmember Thurman:
• Personally I wouldn't mind seeing the questions before other people get them in their mailboxes in case
anyone comes to us with questions, but at the same time I feel we have a Parks Committee that is
empowered to do this and I would be very hesitate to make any changes whatsoever to the questions as
they are presented. I don't feel like I need to approve them, I just would like to see them so if anyone has
a question I've seen them.
Mayor Lockwood:
• I would recommend that and then that way if there is something glaring to Council Members we can
address it real quick, not add another layer. So if that's okay with staff and the rest of the Council, we'll
have you send an e-mail.
City Manager Lagerbloom:
• So you wouldn't necessarily entertain a modification of the contract but administratively we would e-mail
you a copy of the questions.
Mayor Lockwood:
• Correct.
Councilmember Zahner Bailey:
• Just to clarify, it's not about wrong. Obviously we have some new staff on board and hopefully
subsequent to those questions being finalized maybe we can also separately make sure that all documents
that are part of that history of things that we'll be reviewing, that all staff have everything, just to ensure
that everything has been transferred.
Councilmember Lusk:
• I have a question about Article 3(b). The second sentence says the total includes the creation and mailing
of 11,500 surveys and return 25% of that. My question is, are they guaranteeing that they'll get a 25%
response?
Cyndee Bonacci:
• What they're expecting is up to a 25% response. It could be as low as 5% or as high as 25%, somewhere
in that range. So when they came back with a cost estimate they based their postage costs on mailing the
initial mailing out and allowed for a 25% return, which gave us a number for the postage cost. We've
talked with Schapiro and anything above 25% we would probably address based on a 23 cent per return.
It would need to be significantly above the 25% before any costs were incurred. As well as, if the
response were 15%, obviously our postage cost would be reduced based on less than the 25% return.
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Mayor Lockwood:
ins • 25% is a pretty good return, isn't it? I would say that if we had a 50% return, we would probably be glad
to address that with them. That would be a good problem to have.
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 6 of 14
Councilmember Thurman:
• So the variable is just the postage? If we had a 50% return, they wouldn't charge us more for looking
over that many surveys?
Cyndee Bonacci:
• No, the fixed price is that. The only fluctuating cost will be anything significantly over or under a 25%
return.
Councilmember Zahner Bailey:
• I know that we've talked about incentives and I know that this contemplates some incentives. It just
wasn't specific in the contract in terms of whether or not that would be managed internally and/or
whether Schapiro would help to do that.
Cyndee Bonacci:
• That is something we are going to address when we meet on Wednesday. Because these are professionals
in the field I want to get their input on how incentives work, do incentives affect your return, are
incentives viewed as swaying responses, etc. Look at all of those questions people may have when you
include incentives to make sure that the City is comfortable either not including an incentive or including
an incentive and what that incentive might be that will be fair and unbiased as we collect and receive the
data.
• As of now there is not an incentive included in their fixed price. It could fall outside the contract price or
+OM it could fall on staff for the city to incur any cost that would recruit and seek out those incentives.
Hopefully, if we do some type of incentive program we would solicit donations from the community that
Vow would help fill that void.
Councilmember Zahner Bailey:
• In terms of the timeline, again going back to the difference between the draft and what became Exhibit
b(1) in Part Il, is it fair to say that that timeline also is adjusted for any of those modifications, i.e., total
households versus a sampling?
Cyndee Bonacci:
• The timeline is still relatively the same. The 12 weeks is still the goal of the entire project from the time
we begin finalizing the draft set of questions till you get your presentation, which should be sometime in
mid- to late May.
Councilmember Zahner Bailey:
• In terms of the length of time to return, obviously we don't know yet when it will be mailed. If we could
make sure we don't mail during a period of time when, for example, Fulton County schools are on spring
break.
Cyndee Bonacci:
• Our goal right now is to complete the instrument, get the survey ready and to have it out and available as
early as the end of this month and then there would be about a month for people to get them and get them
back to us.
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Councilmember Zahner Bailey:
ftw • On Page 22 it talks about the City is going to be provided with raw data in Excel format. My question is
whether that is specific enough because Excel format can come in a lot of different avenues. A
suggestion would be that we might want to be more specific as to what that Excel format might be. Most
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 7 of 14
importantly, when the data is provided, you and your team can manipulate that data from the perspective
of analyzing it. It's up to you guys as to whether that's specific enough.
Mayor Lockwood:
• Any more questions?
City Attorney Jarrard:
• I just want to address Council Members concerns about the contract. Not all the time I will review
everything that one of my attorneys has looked at. Obviously we don't want to duplicate costs on this. I
have reviewed it while we have been talking to the extent that it captures all of the elements. This is
clearly out of my office.
Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 10-1046, Approval of a Contract
Between the City of Milton and The Schapiro Group, Inc. for the Parks and Recreation Needs Assessment and
related work. Councilmember Lusk seconded the motion. The motion passed unanimously (6-0).
Mayor Lockwood:
• Will the City Clerk call the next Item.
Interim City Clerk Gordon read Agenda Item 10-1047.
3. Approval of A Resolution to Attach a Section Called Supplemental Plans to the Partial Plan Update
of the City of Milton 2008-2028 Comprehensive Plan.
(Agenda Item No. 10-1047)
tar (Presented by Lynn Tully, Community Development Director)
City Manager Lagerbloom:
• Mayor and Council I'm going to interject and give us a couple of different options to proceed with this
tonight. One is we can start to work through it and hammer out exactly what supplemental plans should
be attached to this Resolution. We have indicated that there are five in here. I have some information
that shows that that number might truly be seven, eight, nine, somewhere up in there. We could sit here
and hammer it out tonight and potentially adopt a Resolution that incorporates everything that it needs to,
or my preference and my recommendation to you tonight in the spirit of using our time wisely would be
to allow staff to clean up some of that stuff and bring this ordinance back forward. I allowed it to be
called on the Agenda because if in fact you do allow us to defer it, I want to defer it to a date certain and
that date certain would be February 17, 2010, the next regularly -scheduled meeting of the Council.
• Again, if you want to proceed with it tonight, we are prepared to do that and it's probably going to take us
a little bit of time to get through it. Or we can handle this potentially very quickly 14 days from now.
There's no harm in doing that.
Councilmember Lusk:
• Would this be discussed at next week's Work Session?
City Manager Lagerbloom:
• We certainly could. Next week's Work Session is rather lengthy. It already has 8 items on it. It started
today by having 9 and we're already taken one off. I think even if it takes us some time on the 17'h I think
we're going to be pretty tapped out for time next Monday. My preference would be to let us do a bit of
clean-up on it and bring it back on the 17'h and it should be a fairly straightforward process.
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 8 of 14
NOW Councilmember Tart:
• Just so I can figure out what it is we're talking about, are we talking about things like keeping Northwest
Fulton rural documents and some of those documents that we have traditionally seen and carried forward
over the years? Is that what we're talking about?
City Manager Lagerbloom:
• I think the answer to your question is yes. I don't have the list in front of me. Lynn probably has it in
front of her.
Lynn Tully, Community Development Director:
• Yes, in fact the things that are currently listed include Crabapple Crossroads Plan, Birmingham
Crossroads Plan and Development Standards, the maintaining rural character in Northwest Fulton
County, Georgia, the Milton Trails Plan and the Milton Transportation Plan. Those are what are currently
on the list. There may be some more.
Councilmember Thurman:
• If you get a list together beforehand, can you give it out to us and that way we can e-mail you with any
questions we might have and that way we can minimize the time on the 17t'?
Councilmember Zahner Bailey:
• I have already provided some input that hopefully is self- explanatory. I think that we need to correct
**� certain dates and there are some documents that you are looking potentially to add. I want to make sure
when we have a supplement it includes everything.
Motion and Vote: Councilmember Bailey moved to defer Agenda Item No. 10-1047, Approval of A Resolution
to Attach a Section Called Supplemental Plans to the Partial Plan Update of the City of Milton 2008-2028
Comprehensive Plan to a definite date of February 17, 2010. Councilmember Tart seconded the motion. The
motion passed unanimously (6-0).
MAYOR AND COUNCIL REPORTS
Mayor Lockwood:
• Thanked Ann Coggins, with the Milton Disability Awareness Committee.
STAFF REPORTS
City Manager Lagerbloom:
• I have a couple of housekeeping things to get out of the way before Staff Reports. I've already mentioned
that we have a long work session next week and there's a lot that needs to be done so I ask for you to plan
for a late night next Monday.
• We got word today that there's a new business opening in Milton, U See Fitness, 631 North Main Street,
across from Ingle's on the East side of the road. They believed they were in the city of Alpharetta and
were coordinating their ribbon cutting ceremony with the City of Alpharetta. But Alpharetta's
Community Development Dept. figured out that they were in Milton, so we're just now hearing about it.
w•A• The ribbon cutting is this Thursday at 10:30 a.m. They would welcome any participation if you're able to
attend.
w,,,� • Also ribbon cutting tomorrow at 4:00 p.m. at Phillips for any of you planning on attending that one.
• We want to spend a little bit of time tonight discussing the Special Events Plan for 2010 in the City of
Milton. Cyndee is going to lead that discussion.
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 9 of 14
• We have an item that has been delivered to the City from Forsyth County, which relates to a rezoning
matter that is before Forsyth County. You have been provided with a copy and I want to read into the
record and then you can ask any questions you may have:
o You have been notified that "This letter is to serve as Official Notice that Slade Holdings, Inc.
submitted a request to amend Conditions #I I and # 13 placed on ZA# 2189 by the Board of
Commissioners on May 11, 1998. The applicant requests that Conditions #11 and #13 be
amended to read as follows:
0 11. The subject property may be used as a recycling collection facility and shall not be
utilized for a junk yard, scrap metal yard, dumping, incineration, automobile wrecking yard or
any other use that may cause odor, fumes, dust, smoke or pollutants.
0 13. Except for facilities utilized for the collection of recyclables from the public, dumpsters
shall be screened from public view.
o A Public Hearing will be held on Thursday, February 4, 2010 at 5:00 p.m. The meeting will be
held in the Commission Meeting Room (Number 220), second floor of the Forsyth County
Administration Building.
o If you have any questions, feel free to call.
We have provided you with a copy of the application for this modification as well as a GIS map that was
produced by our GIS staff here in the City of Milton indicating where this rezoning request is in relation
to a City of Milton property. This is more just to put you on notice as to when the public hearing would
be in case you, individually or collectively as a body, have input into this particular zoning case.
Councilmember Zahner Bailey:
• So, looking at this map, this property is immediately adjacent to the City of Milton, is that right?
City Manager Lagerbloom:
• Correct. The red parcel is in Milton and the blue parcel is in Forsyth County.
Councilmember Zahner Bailey:
• I just wonder, for our City Attorney and/or City staff whether or not there are some additional things that
we would want to do to ensure that we've been as transparent with our community as we might need to
be, even though individually we may or may not have any comments. What would be some other steps
that we would want to pursue?
Mayor Lockwood:
• I just want to clarify that the red parcel is a Milton parcel but it doesn't have anything to do with Milton
other than it's adjacent, that there's no activity on that parcel.
Lynn Tully:
• Actually Community Development staff today did visit the parcel and did speak with the property owner.
The property owner uses that parcel for agricultural purposes. He's a local restaurateur and grows his
own produce for the restaurant. He didn't seem to have any concern or issue with that property being
developed behind him.
Mayor Lockwood:
• Ken, do you want to comment on that?
rr.r City Attorney Jarrard:
• Just for purposes of disclosure, I do represent Forsyth County as well. To the extent that Community
Development staff would want to secure the planning file from Forsyth County, that may be one way to
become much more educated about what exactly is going on up there. We could certainly get that done
immediately. To the extent that it's an informational concern, you could put something up on your web
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 10 of 14
site if you want to facilitate citizen comment. I will say, I was talking to the city Manager before you got
Um here, and the reason this was sent was just trying to be a good neighbor. The notion that there had
previously been a township developed on the borders of Forsyth County that came in for zoning, I think
there was some concern that the Board perhaps didn't give Milton enough advance notice of that so you
could come and make your voices heard on it. I think that was the concern and that's why this letter was
sent.
Councilmember Zahner Bailey:
• I suspect you're probably relatively familiar with it. Can you just mention at a high level whether or not
the current property in Forsyth, how it's currently zoned.
City Attorney Jarrard:
• To the extent that it's going to be used as a recycling center, I would say it's probably zoned either M-1 or
M-2. Obviously this is not done for no reason — there's going to be a recycling center there.
Mayor Lockwood:
• I have a question for the city Attorney. What effect as a City Council can we have on this application? Is
it nothing more than attending a meeting just as though our citizens could attend just as Forsyth County
citizens could attend?
City Attorney Jarrard:
• That's right. They could attend and certainly voice their concerns and I'm sure they would be well
pow received. If any of the officials wanted to attend they would be well received as well. But other than just
that soft influence....
Councilmember Zahner Bailey:
Obviously if it's already zoned it has certain industrial uses, without going through the list if we were able
to look at the staff analysis in Forsyth through our own Lynn Tully and maybe just evaluate what the
buffers are, think about those things that we would potentially be interested in securing for our own
citizens.
City Attorney Jarrard:
• I would also say for Lynn's purposes, the zoning code is on line. Going to the performance tables under
M-2 would take about 20 seconds and that would also include the buffers, side yard set backs, etc.
Mayor Lockwood:
• Based on this discussion, can I recommend that maybe Lynn could get a copy of everything and give us a
recap. If nothing else, she could give us a quick e-mail.
City Manager Lagerbloom:
• I've looked at the proposed site plan and there's no buffer encroachment. There's an undisturbed 25 foot
buffer that continues to exist adjoining the piece of property that's in Milton. So we have looked at the
site plan before we even brought it forward tonight.
Councilmember Lusk:
• I have one further question. Is there a buffer required in M-2 in Forsyth County?
Lynn Tully:
• It shows a 25 foot undisturbed. I don't imagine they would put an undisturbed unless they were required
to.
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 11 of 14
am Councilmember Lusk:
• What kind of influence would the residents of the City of Milton have in addressing any buffer or any
screening issue with that parcel.
Lynn Tully:
• I believe that particularly the adjoining property owner, if there are any concerns that he or she may have,
would weigh quite heavily with Forsyth County.
City Attorney Jarrard:
• They're going to be bound by the performance standards and the buffers that are in the Code anyway and
anything over and above that is going to be based upon specific concerns by either adjacent property
owners or if Milton had concerns I can guarantee you that the Board of Commissioners of Forsyth County
would look at that.
Lynn Tully:
• The minimum buffer along the side or rear yard abutting the commercial or office district is 25 feet; the
minimum buffer along side or rear yard abutting a residential A-1, A-2 or AG residential is 75 feet.
City Manager Lagerbloom:
• Let's talk briefly about cell phone tower applications. Based on the meetings that we had, we did seek
out qualified individuals or firms or companies that could act on the City's behalf in assisting in providing
opm some analysis with respect to these applications. Ken and I met with and have talked to two different
firms and what we are finding at this point is if the City wishes to use professional consulting staff to
ow, assist with that analysis, we're finding the cost not to exceed $4,000 per tower.
• What we're looking for tonight is not necessarily direction on which particular firm to use, because I
think Ken and I have a mutual understanding as to who can serve us well. For these 3 applications that
are in, what I'm really looking for is just a statement, and I will find a way to fund these 3 particular
studies, it would just be something we would need to then appropriate funds for at mid -year. What I'm
looking for is whether or not a cost not to exceed $12,000 is something in your estimation that is worth
City expense at this point for a thorough analysis of these particular towers.
Mayor Lockwood:
• I kind of got the impression that the Council supports this. I would like to just go down the Council with
a head nod if you're okay with spending the money.
Councilmember Lusk:
• Would you contemplate that any outside consultant would address any future site applications? I notice
that this particular provider has identified other future sites.
City Manager Lagerbloom:
• The direct answer to your question is yes. We're really dealing with a two-part process here. Obviously
Ken and I explored what types of race horses we could bring to our immediate need and what kind of
resources we could bring to a longer term process as it relates to the new telecommunications ordinance
that you just passed as a Council at the end of last year. What I'm looking for tonight is what is
mow addressing the immediate. Our clock is ticking with these first applications, so we really need to move
first with those.
701
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 12 of 14
Now City Attorney Jarrard:
• To Councilmember Lusk, one thing particularly is that for instance some immediate feedback we got that
even with respect to the new telecommunications ordinance, they are recommending that we increase the
amount of money that the applicant has to tender to the City. As you can see, it's more than the $2,000
that we have put in there, so you can expect this is going to be coming back to you at some point with
some recommendations after a field test. That's going to be great. What the City Manager is talking
about is that the immediate issue is going to be addressed and then the ordinance will be looked at, at
some point after that.
Councilmember Zahner Bailey:
• Is it possible that for the $4,000 per site, that some of the data collected would also then be able to be
parlayed into some analysis that would cover all of Milton applications.
City Attorney Jarrard:
• Each of the applications is different and any future application will be different. If there are similarities
between one of these applications and a future application, then the answer to your question is probably
yes. What we've learned through this process is that each of these applications is independent and kind of
stands on its own.
City Manager Lagerbloom:
• I'm going to turn it over to Cyndee to talk about special events.
POMM
Cyndee Bonacci, Parks and Recreation Director:
• I've prepared a written report that I'll read through real quick and then I'll be happy to entertain any
discussion or questions.
• Since beginning with the City of Milton, I have been reviewing and familiarizing myself with all the
Milton Special Events. I have held numerous meetings and discussions with various citizens and staff. I
will present this update on each event based on calendar order.
• Our first event is our annual Memorial Day Ceremony on Monday, May 31. This will be the 3`d year for
the event. We have already begun collecting information and we will meet in February to begin finalizing
the planning. Ideas we are exploring for this year include many of the same components that have been
part of the ceremony previously, but also looking at a new location, an aerial performance, and an essay
contest involving the two Milton middle schools.
• The next event on the calendar would be the July 4th Citizens Parade. July 4th falls on a Sunday this year
and so a new date would need to be explored. My recommendation is to forego the event, at least for this
year, so that we can evaluate whether or not to continue the event in the future. A parade is a wonderful
community event, but also works well when held in conjunction with another event or on a day that is not
already heavily planned like a holiday such as July 4`h. I have an idea for combining a parade with the
Milton Round -up.
• The next event on the calendar is the Crabapple Arts and Antique Festival. This will be held on Saturday,
October 2. I have met with Sally Rich -Kolb and offered to be a resource for her and the Crabapple
Community Association. (The merchant's association is in process of changing its name and acquiring
501(c)(3) status).
... • The next event is the Milton Roundup. I am proposing a date of Saturday, October 16. We want to avoid
being too close to the Crabapple Arts and Antique Festival and considering potential weather with it being
.rr too hot or too cold in the fall. We are exploring moving the event back to Birmingham United Methodist
Church. I hope to go out and tour the site soon. I have also met with Principal Tesch at Milton High
School and he is not opposed to hosting it there again with a few stipulations. I think the Mayor's Run is
a great lead-in for the event and hope that continues. Also, I think a parade would be a great addition to
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 13 of 14
the event. If the Mayor's Run could be held at 8 a.m., and the parade at 10 a.m., then everyone could head
over to the Roundup from noon to 7 p.m. We may even be able to add an evening event to the celebration
as well. Again, these are all just preliminary ideas. I hope to begin meeting with the Milton Roundup
Committee in early March.
• The next two events would be the Christmas Tree Lighting and Christmas in Crabapple. I would like to
explore combining these two events into the same day, which would be the first Saturday of December
each year - December 4 this year. We could hold Christmas in Crabapple in the late afternoon and then
hold the Christmas Tree Lighting that evening. Combining the two events onto the same day should
simplify planning and conserve finances. Citizens would only need to set aside one day on their calendar
instead of two around the busy Christmas season.
• I am also looking into hosting an outdoor movie event this summer through `B at the movies" with
1398.517M. I have already asked to have us considered for a date. I do need to identify and confirm a
location that could potentially accommodate 1,500 — 2,000 people. I am open to suggestions for a
location.
• I would be happy to entertain discussion or address any questions you may have at this time.
City Manager Lagerbloom:
• Let me jump in quickly before we get to the questions. The reason we're bringing this forward is Cyndee
and I talked this week as we looked at the calendar and said, let's figure out what works and what doesn't
work, how do we make things better this year. The one that we struggled with was the 4`b of July parade.
I can tell you that it has been an "okay" event as I classify events in Milton. I understand there's a lot of
competition on the fourth of July. Last year I wasn't satisfied with the result of the fourth of July parade.
It didn't accomplish what we were hoping to accomplish. When we looked at it on the calendar this year,
and this year we're further compounded with the fact that it's not likely we'll have the parade on the
fourth of July if we wanted to have the parade on a Sunday morning. We're not going to interrupt church
services for a parade. We're dealing with an event that has had limited response for 2 years. I don't
know if this is lack of interest or if people are otherwise committed. I'm not trying to say we need less
community events (I think we need more). But I don't know that a fourth of July parade this year on the
third of July makes sense.
• The vision for this year is that we beef up the Round -up and make that a day -long good event in Milton.
Maybe we're better served by having a parade in October. The one thing we were missing from the
parade last year was a band. Bands are hard to get in the summer because the schools aren't in session. I
almost think we can have a better event if we back away from it and look at other options. If you're
really committed to a fourth of July parade, we will have the best fourth of July parade on the third of July
we know how to do.
Councilmember Zahner Bailey:
• Are you contemplating having that included as a survey question? I think that's a reasonable question
that we might want to include in the survey.
Cyndee Bonacci:
• That was not a specific question on the draft of questions, but I have already discussed that with The
Schapiro Group and added that as a notation to discuss when we meet. What type of events would
citizens like to participate in, to bring their children out to?
0004 Councilmember Zahner Bailey:
• Regarding the outdoor movies, I would ask if we could try to use otaw ur park land, depending on what
condition it's in during the summer. The other option would be some other venues we've used in the
past.
• to think about an event that focuses on us as a green
This year or maybe next year, can we start
community? We've got Arbor Day, Earth Day, etc. If we could work to combine that somehow as a City
C' J
Regular Meeting of the Milton City Council
Monday, February 1, 2010 at 6:00 pm
Page 14 of 14
to help to promote us as an increasingly green community, I'm sure it will be a part of what we start to
pursue as an official City of trees, etc.
Cyndee Bonacci:
• I have already started discussions with Mark Law about an Arbor Day event or a beautification day event.
We did hold a beautification day event in Snellville where local clubs, groups, church groups could come
out and help us plant flowers, do some minor maintenance.
Councilmember Thurman:
• I would also like to make sure we have on our calendar the community service days, especially if we can
get it approved for everybody to get a free ticket to Disney world. I think we would probably have a good
turnout. We probably could get a lot of people show up to do some work if they got a free ticket to
Disney World.
Mayor Lockwood:
• Will the clerk call the next Item.
EXECUTIVE SESSION
The purpose for the Executive session is to discuss potential land acquisition.
Motion and Vote: Councilmember Bailey moved to adjourn into Executive Session at 7:04 p.m.
Councilmember Thurman seconded the motion. The motion passed unanimously (6-0).
RECONVENE
Motion and Vote. Councilmember Tart moved to reconvene the Regular Meeting at 7:13 p.m. Councilmember
Thurman seconded the motion. The motion passed unanimously (5-0) (with the exception of Councilmember
Hewitt is not here and Councilmember Longoria is not here).
ADJOURNMENT
(Agenda Item No. 10-1048)
Motion and Vote. Councilmember Lusk moved to adjourn the Regular Meeting at 7:14 p.m. Councilmember
Tart seconded the motion. The motion passed unanimously (5-0).
Date Approved: March 1, 2010.
Sudie AM Gord n, Interim City Clerk
1
Joe Lockwood, )or