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HomeMy WebLinkAboutMinutes CC - 04/11/2011 - 04-11-11 Reg. Mins (Migrated from Optiview)Regular Meeting of the Milton City Council April 11, 2011 Page 1 of 7 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on April 11, 2011, Mayor Joe Lockwood presiding. INVOCATION Pastor Ken Murphy, Stonecreek Church, Milton, Georgia. CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL City Clerk Gordon called the roll and made general announcements. Councilmembers Present: Councilmember Thurman, Councilmember Zahner Bailey, Councilmember Lusk, Councilmember Longoria, and Councilmember Tart. Councilmember Hewitt was absent/excused from the meeting. .-�• PLEDGE OF ALLEGIANCE Mayor Lockwood led the Pledge of Allegiance. APPROVAL OF MEETING AGENDA Approval of Meeting Agenda (Agenda Item No. 11-060) Motion and Vote: Councilmember Tart moved to approve the meeting agenda as read. Councilmember Thurman seconded the motion. The motion passed unanimously (6 — 0). Councilmember Hewitt was absent from the meeting. PUBLIC COMMENT Mayor Lockwood read the rules for Public Comment. • Public comment is a time for citizens to share information with the Mayor and City Council and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. • There is no discussion on items on the Consent Agenda or First Presentation from the public or from Council. • Each citizen who chooses to participate in public comment must complete a comment card and submit it to the City Clerk. • Please remember this is not a time to engage the Mayor or members of the City Council in conversation. • When your name is called please step forward and speak into the microphone stating your name mod and address for the record. • You will have five minutes for remarks. Regular Meeting of the Milton City Council April 11, 2011 Page 2 of 7 There was no public comment. CONSENT AGENDA City Clerk Gordon read the Consent Agenda items: L Approval of the March 14, 2011 Special Called Work Session. (Agenda Item No. 11-061) (Sudie Gordon, City Clerk) 2. Approval of the March 14, 2011 Work Session. (Agenda Item No. 11- 062) (Sudie Gordon, City Clerk) 3. Approval of the Settlement Agreement and General Release, Fulton County, Georgia vs. The City of Milton, Georgia, Civil Action 2009 -EV -007712B. (Agenda Item No. 11-063) (Ken Jarrard, City Attorney) 4. Approval of an Emergency Services Contract between the City of Milton and J.J.E. Contractors, Inc. for Repair Work on the Birmingham Road Bridge (MLT -04) Over an Unnamed Tributary of Chicken Creek not to Exceed $9,550.00. (Agenda Item No. Il- 064) (Carter Lucas, Public Works Director) 5. Approval of a Contract between the City of Milton and Interciti Development, LLC for the Bethwell Community Center Renovation Project, 11-PRO1, in the Amount of $110,616.02. ad (Agenda Item No. 11- 065) (Cyndee Bonacci, Parks and Recreation Director) 6. Approval of an .Agreement with Tyler Technologies, Inc. for the Purchase of an Online Payment Module for Property Taxes. (Agenda Item No. 11- 066) (Stacey Inglis, Finance Director) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda. Councilmember Zahner Bailey seconded the motion. The motion passed unanimously (6-0). Councilmember Hewitt was absent from the meeting. REPORTS AND PRESENTATIONS Proclamation Honoring Principal Bill Thompson, Hopewell Middle School, Milton Georgia. (Presented by Mayor Joe Lockwood) Mayor Lockwood read and presented a Proclamation Honoring Principal Bill Thompson from Hopewell Middle School, Milton, Georgia. Councilmember Zahner Bailey: • Thank you very much for being here and it is an honor to have you here. 0 I have known Principal Thompson for many years. Regular Meeting of the Milton City Council April 11, 2011 Paee 3 of 7 • I have known you as a student, educator, citizen, and councilmember and I applaud all that you have done for 39 years. 2. A Georgia Cities Week Proclamation. (Presented by Mayor Joe Lockwood) Mayor Lockwood read a Proclamation recognizing Georgia Cities Week. FIRST PRESENTATION RZ11-02 — Requested by Ashton Atlanta Residential, LLC Located at State Route 9 (south side) just west of Sunfish Bend to Rezone from C-1 (Community Business) to TR (Townhouse Residential) to Develop 43 Single Family Lots on 8.26 Acres for an Overall Density of 5.21 Units Per Acre. (Agenda Item No. 11-067) (Presented -by Lynn Tully, Community Development Director) 2. U11-01NC11-01 — Requested by Union Primitive Baptist Church Located at 335 Cox Road to Increase the Size of the Existing Fellowship Hall 2,060 Square Feet to 3,000 Square Feet and a Concurrent Variance to Delete the 50 -foot �^ Undisturbed Buffer and 10 -foot Improvement Setback along the West Property Lines to Allow the encroachment of the Existing Driveway, Basketball Court, .�..,. Portion of the Fellowship Hall and the Cemetery. [Sec. 64-1141(3)a.] (Agenda Item No. 11-068) (Presented by Lynn Tully, Community Development Director) 3. ZM11-01— Requested by Charles Feyt Located at Lot #9 — Atlanta National Subdivision (Crooked Stick Drive) to Modify Condition Le. (R7-85-181)to Reduce the 100 -foot Building Setback Along the South Property Lines to 50 feet and to Reduce the 100 -foot Building Setback Along the West Property Line to 40 Feet. (Agenda Item No. 11-069) (Presented by Lynn Tully, Community Development Director) 4. RZII-03 — To Amend Chapter 64, Article VII, Division 5 (State Route 9 Overlay District). (Agenda Item No. 11-070) (Presented by Lynn Tully, Community Development Director) 5. RZ11-04 — To Amend Chapter 64, Article VIII, Divisions 1 and 2 (Off -Street Parking and Loading). (Agenda Item No. 11-071) (Presented by Lynn Tully, Community Development Director) OWN 6. RZII-05 — To Amend Chapter 64, Article XVII, Section 64-2453 (Creation of a Historic Preservation Commission). maw (Agenda .Item No. 11-072) (Presented by Lynn Tully, Community Development Director) Regular Meeting of the Milton City Council April 11, 2011 Page 4 of 7 Motion and Vote: Councilmember Zahner Bailey moved to approve First Presentation items 11-067, 04 11-068, 11-069, 11-070, 11-071 and 11-072. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Hewitt was absent from the meeting. No" PUBLIC HEARINGS (None) ZONING AGENDA (None) UNFINISHED BUSINESS (None) NEW BUSINESS 1. Approval of a Contract between the Georgia Council on Developmental Disabilities and the City of Milton for the Award of Grant Monies. (Agenda Item No. 11-073) (Presented by Chris Lagerbloom, City Manager) City Manger Lagerbloom: • In front of you is a proposal for a receipt of a Grant from Georgia Council on Developmental Disabilities. • This is one we had anticipated and one we funded prior to October. • This grant allows for the City to have at its disposal what is termed as a citizen advocate who will be delivering a mini grant program and a way to connect to people in Milton. • We are one of five cities in the state that has received this grant. • The match is budgeted. • The total amount of this Grant is $24,248.75. • The contract has been through Ken's comments with some modest comments although none were deal killers. • This was a state contract that we don't have the ability to modify. • We recognize the contract, although not perfect, does not have any deficiencies that would cause us not to bring it forward for your consideration and adoption. • If this is approved, Ann Coggins will serve as our citizen advocate. Councilmember Zahner Bailey: • This is for a one year period initially, correct? • Can we apply for another grant or is it a onetime thing? City Manager Lagerbloom: • I believe our relationship gets stronger. • We didn't actually apply for this but we received a call about this grant. Motion and Vote: Councilmember Tart moved to approve Agenda Item 11-073. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Hewitt was absent from the meeting. Regular Meeting of the Milton City Council April 11, 2011 Page 5 of 7 MAYOR AND COUNCIL REPORTS Councilmember Zahner Bailey: • I wanted to encourage everyone to attend the Earth Day festival on Saturday and I wanted to thank Milton grows Green and all of their efforts. Councilmember Longoria: • I have been using the Zoom that the City of Milton provided for a test in an effort to see if it could be used as a substitute for all of the papers we receive weekly. • I wanted to report that it has been a blessing and I have enjoyed using it. • It has cut down on the amount of time I spend reviewing the documents and helps me keep in touch with the folks that email council on a regular basis. • It has been a pleasure to use and made it much easier. City Manager Lagerbloom: • We will refresh your laptops with a Zoom. • It will be 1/3rd of the cost of a laptop. STAFF REPORTS Cindy Eade: I am proud to be part of the team here in Milton. • We have a great Earth Day event planned for the community coming up on Saturday. • Jason has been sending out updates on the event. • We have a ton of activities for the family. • Almost all of it is free. • We have sponsors such as Waste Management, Republic Services, Whole Foods, Wellness Center of America, Home Depot, Children's Healthcare of Forsyth, Verizon, Exide, Community Waste Services, Games To You, Doctors Express of Alpharetta and we still have some people wanting to sponsor. • We have had a great response from Vendors this year. • If anyone would like to pick up a flyer to take home or pass out we would appreciate you all getting the word out to all of the people that you represent. • If anyone would like to volunteer we would love to have anyone come out. • We could still use some volunteers for the day. We hope to see you all there! w■. City Manager Lagerbloom: .. • Sometime in the next 18 days or 2 '/2 weeks, I would like for all of you to come see me for an hour. • There are some items that I want to bring everyone up to speed on. • Please look at the calendars and I will be available. Regular Meeting of the Milton City Council April 11, 2011 Page 6 of 7 • Redistricting is something we are looking at for the Council districts. • The population based on the census data in these districts is not distributed evenly across the city. • We are working on it now and the report will be provided to me. • We have a map that shows what the population is now after the Census. • You are welcome to take a look at the map. • The census data that we have right now are all preliminary numbers. • We cannot rely upon these numbers until they are certified in 2012. • We won't be dealing with revenue numbers based on the new numbers this next year. • We talked about the grant earlier and how we were one of five cities in Georgia to have it. • We applied for the Calea grant to bring out police agency to be accredited and we are one of five agencies that were awarded the Calea grant. • The Calea process from the time that we sign the contract to the time that it has to be completed is three years. • We will be together a week from tonight for the Work Session, the next council meeting will be long. • It has five to six items on it for the work session. Mayor Lockwood: • What do we expect to get out of the Library meeting tomorrow? City Manager Lagerbloom: • We pretty much expect to get comments out of it. • We were approached by the library board to be able to use our facility. • We were not asked to help plan the meeting other than provide the space. Councilmember Zahner Bailey: • Do you believe that it would be helpful for Lew Oliver to be present for the library meeting from an architectural standpoint? • I would like to see if Lew's schedule would allow that. • With regards to the design review board, I would think it would be helpful to have some DRB members present at that meeting. City Manger Lagerbloom: • We can contact the DRB Members to see if they are available to attend. • I will also reach out to Lew as well. EXECUTIVE SESSION (None) ADJOURNMENT (Agenda Item No. 11-074) Regular Meeting of the Milton City Council April 11, 2011 Page 7 of 7 Motion and Vote: Councilmember Thurman moved to adjourn the Regular Meeting at 6:42 p.m. Councilmember Longoria seconded the motion. The motion passed unanimously (6-0). Councilmember Hewitt was absent from the meeting. Date Approved: May 2, 2011. Sudie AM iiobrdon, City lerk