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HomeMy WebLinkAboutMinutes CC - 10/10/2011 - Mins 10 10 11 WS (Migrated from Optiview)Work Session of the Milton City Council Monday, October 10, 2011 at 6:00 pm Page I of 5 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio recorded. The Work Session of the Mayor and Council of the City of Milton was held on October 10, 2011 at 6:00 PM, Mayor Lockwood presiding. Council Members Present: Councilmember Thurman, Councilmember Zahner Bailey, Councilmember Lusk, Councilmember Hewitt, and Councilmember Tart. Councilmember Longoria was absent/excused from the meeting. Mayor Lockwood: • Work Sessions are an informal setting to update Council on business items. • No votes will be taken during these sessions. • There are four (4) items on our Agenda tonight. • Public comment is allowed that is germane to an Agenda Item. • If you wish to speak you are required to fill out a comment card and turn it into the City Clerk staff. • Public comment will be allowed for a total of 10 minutes per agenda item and no more than 2 minutes per person. • Public comment will be heard at the beginning of each Item. • Once the item is called, no other comment cards will be accepted. City Clerk Gordon read Agenda Item #1. 1. Discussion of Future Vision of Hopewell House. (Presented by Chris Lagerbloom, City Manager) City Manager Lagerbloom: • The city has come into possession of the Hopewell House. • Right now, the house is stabilized and is not deteriorating any further. • The land is being maintained. • I have a handout that explains Phase I of the plans for the Hopewell House. • We want to start to put together a vision for what stays and what goes with the house. • You should anticipate for this item to come back up at least three more times. • We will meet with Lew Oliver at our next work session meeting. Councilmember Lusk: • Would this presentation, given the current layout, can we determine what codes will be applied and what levels of occupancy there would be? Robyn MacDonald: 0 We will work on that and try to have it for the next meeting. Work Session of the Milton City Council Monday, October 10, 2011 at 6:00 pm Page 2 of 5 City Clerk Gordon read Agenda Item #2. 2. Discussion of Establishing A Charter Commission For The City Of Milton. (Presented by Ken Jarrard, City Attorney) City Attorney Jarrard: • At the first regularly scheduled meeting, five years after the city was created we are required to reestablish a charter. • There can be one change from the Mayor, if any, and one from the Council as a whole. • If we adopt this, you would be recommending that a charter commission would be established to review the city's experience and recommend the general assembly any changes to the city Charter. • I think you should put together a list of areas that you would like to focus on. City Manager Lagerblooin: • I would like to have someone from the Attorney's office represented in this charter. • Johns Creek and I have to do this document at the same time. • Johns Creek has elected to have a professional facilitate this document. • I do not believe that we need to have this facilitated. City Attorney Jarrard: • We will make a recommendation to add someone from the Attorney's office. Councilmember Zahner Bailey: • I think someone from Ken's office could facilitate this for us along with Chris to avoid spending more money. City Clerk Gordon read Agenda Item #3. 3. Discussion on Establishing A Revised Zoning Overlay District For Crabapple. (Presented by Kathleen Field, Community Development Director) Kathleen Field: • This item is a proposed overlay for the Crabapple district. • In March a master plan was developed for the Crabapple area. • The next goal is to work on the overlay zone that will hit the two following points. • It will implement the master plan vision. • It will revise the existing 2003 current overlay zone. • In addition, there are other factors affecting the proposed creation of the overlay. • We have had significant developer interest in this area. • We have a desire to finalize a road alignment for a proposed Northwest bypass road. • There are two options that we can consider for overlay zones. • We could use the regulatory zoning based on use. • Over the last 10 years cities have been using form based codes. • With a form based code, you get a lot more flexibility. Work Session of the Milton City Council Monday, October 10, 2011 at 6:00 pm Page 3 of 5 • You are able to achieve a sense of place and it talks about using form (height, setback, and light) to create the space. • Caleb Rosocoe is here tonight to speak to you about form based codes. • The area on the southwest end of the Crabapple character area (southern end of the Arnold Mill Character) the area we would like to include it as part of the Crabapple area as we move forward. • If you look at the future land use plan, it shows part of this purple area as a mixed use development. • There are no guidelines on how to implement the mixed use. Caleb Rosocoe: • There are two approaches as to how zoning is handled in communities. • The uses of a code are the most important part of a code with the most direction. • In form base coding, the most important element is the form or design of a building. • Use is also part of that discussion, but will be secondary. • The primary objective is to make sure the development meets the vision of your community. • Form based coding focuses on shaping the form of several things. • The built environment is the overall configuration of the neighborhood, town, or the district. • The building is the fagade or the materials. (These items area already regulated in Milton). • It is important to carefully place building on lots. • The single most important part of form -based code, is creating community envisioned streets and public spaces. • The text of the ordinance is more important than the drawings to make sure the language is legally defensible. • Form based coding is based on traditional neighborhood development. • The most common form based code that is used today is the smart code. • The smart code is a model ordinance that can be adopted and customized by different cities. • There is a free template for the cities to work with and customize. • This template is not intended to be approved without specific modification. • The smart code and form based codes are the most important tools for codifying the communities' vision. • We would strongly encourage creating an equivalency matrix that shows in simple form, the relationship between what is required and what is proposed. Councilmember Lusk: • What kind of push back or acceptance have you had from corporate entities that have a specific image to uphold? Caleb Rosocoe: • Most chains will cooperate if they want to be in the location. Councilmember Lusk: • What is your experience with corporate image signage? Caleb Rosocoe: • I haven't dealt much with signage with the coding process. Work Session of the Milton City Council Monday, October 10, 2011 at 6:00 pm Page 4 of 5 Councilmember Thurman: • I would like to ask that we please have this information put up on the website for citizens to see. City Manager Lagerbloom: • We have a vision and a picture as to what we want for the Crabapple area. • We want to figure out where we want to start and get the project started. • We believe there is an urgency to get the plans moving. • We would like to know if the Council believes there is an urgency to make this project come to fruition. Councilmember Tart: • I understood that this form based code would dictate what canp g o u and what type of buildings would be put up. • I believe if there is any area of town where this would work, it would be Crabapple. • I think this we should look at transfer development rights so it is a positive thing for the entire city. • I am. in favor with moving forward with this plan. Councilmember Hewitt: • I am in favor of this plan. • We have many people that want to make this project successful and I believe we are in a good place to push this forward and make it reality. Councilmember Lusk: • This has been the best option I have seen thus far. • I think that an area that pulls together like this would be attractive to all parties involved such as business owners and citizens. Councilmember Thurman: • I would like to see this plan moved forward as quick as possible. • This is what was recommended to us by Lew Oliver, and I believe we need to move as fast as we can. Councilmember Zahner Bailey: • I am in favor of moving forward with this project tonight. • I am not sure if it should be form based or overlay. • I do think form based is one of the better options, but I think we need more time to think it through. • I think it is critical that we evaluate transfer development rights as well. City Clerk Gordon read Agenda Item #4. 4. RZ11-16 — To Amend Article XVIII (Historic Preservation Commission) of the City of Milton Zoning Ordinance. (First Presentation Heard on October 3, 2011) (Kathy Field, Community Development Director) Work Session of the Milton City Council Monday, October 10, 2011 at 6:00 pm Page 5 of 5 Kathleen Field: • This article was adopted by on June 21, 2010. • The Historic Preservation Commission was formed and had their first official meeting in February 2011. • They sent the ordinance to the state for review. • The state has come back with some changes to the ordinances. • They made reference to the fact that they want to remove all references to the "H" for Historic Zoning District because this ordinance doesn't represent land use. • They wanted more definitions added. • They wanted to reduce the size of the Historic Preservation Commission. • They want to remove all references to Historical Site of Interest. • They recommend removal of references to erecting markers at historic sites. • They want the language strengthened for retaining outside professional help. • They recommended reducing the number days that the Historic Preservation Commission has to recommend transmitting their decision to the Mayor and City Council. • The HPC met and did approve these changes. • They held a joint work session with the Planning Commission. • The PC also agreed to these changes. • The PC asked for the state conditions to be modified on page 9 regarding Certificates of Appropriateness- the state took out noncontributing building and they wanted the HPC to only act on contributing buildings. • The planning commission decided they wanted to put contributing buildings back in and non contributing buildings when the amount of new construction equals or exceeds 25% of the land area or building ground floor area of the property in question. After no further discussion, the Work Session adjourned at 7:40 p.m. Date Approved: November 7, 2011. i yor Sudie AM Gordon, Cit Clerk Joe Lockwood, M No Text