Loading...
HomeMy WebLinkAboutMinutes CC - 09/07/2007 - Reg Mins 09 07 11 (Migrated from Optiview)Regular Meeting of the Milton City Council September 7, 2011 Page 1 of 9 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Oficial Meetings are audio recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on September 7, 2011, Mayor Joe Lockwood presiding. INVOCATION Pastor Patrick Abent, Inner Quest Church, Alpharetta, GA CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL City Clerk Gordon called the roll and made general announcements. Councilmembers Present: Councilmember Thurman, Councilmember Zahner Bailey, Councilmember Hewitt, Councilmember Longoria, and Councilmember Tart. Councilmember Lusk was absent/excused from the meeting. PLEDGE OF ALLEGIANCE Mayor Lockwood led the Pledge of Allegiance. APPROVAL OF MEETING AGENDA Approval of Meeting Agenda (Agenda Item No. 11-177) Motion: Councilmember Tart moved to approve the meeting agenda with the following changes: 1. Under New Business, move Agenda Item No. 11-194, Approval of a Resolution Amending Resolution No. 11-03-173, A Resolution Appointing A Member To The City of Milton Parks and Recreation Advisory Board For District 6 to after Reports and Presentation. 2. Add Executive Session to Discuss Pending Litigation, Land Acquisition & Personnel. Second and Vote: Councilmember Longoria seconded the motion. The motion passed unanimously (6 —0 ). Councilmember Lusk was absent/excused from the meeting. PUBLIC COMMENT Mayor Lockwood read the rules for Public Comment. • Public comment is a time for citizens to share information with the Mayor and City Council and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. Regular Meeting of the Milton City Council September 7, 2011 Pase 2 of 9 • There is no discussion on items on the Consent Agenda or First Presentation from the public or from Council. • Each citizen who chooses to participate in public comment must complete a comment card and submit it to the City Clerk. • Please remember this is not a time to engage the Mayor or members of the City Council in conversation. • When your name is called please step forward and speak into the microphone stating your name and address for the record. • You will have five minutes for remarks. There was no public comment. CONSENT AGENDA City Clerk Gordon read the Consent Agenda items: 1. Approval of the August 1, 2011 Regular Council Minutes. (Agenda item No. 11- 1781 (Sudie Gordon, City Clerk) 2. Approval of the August 8, Work Session Minutes. (Agenda Item No. 11- 179) (Sudie Gordon, City Clerk) 3. Approval of a Professional Services Agreement between the City of Milton and Land Specialists, Inc. for Bethany Bend at Cogburn Road Right of Way Services. (Agenda Item No. 11- 180) (Carter Lucas, Public Works Director) 4. Approval of a Construction Services Agreement between the City of Milton and Blount Construction Company, Inc. for Curb and Gutter Replacement on Kensington Drive. (Agenda Item No. 11- 181) (Carter Lucas, Public Works Director) 5. Approval of a Construction Services Agreement between the City of Milton and The Tomal Corporation for Guardrail Replacement on Francis Road. (Agenda Item No. 11.- 182) (Carter Lucas, Public Works Director) 6. Approval of a Construction Services Agreement between the City of Milton and Blount Construction Company, Inc. for Intersection Pedestrian Improvements. (Agenda Item No. 11- 183) (Carter Lucas, Public Works Director) 7. Approval of a Construction Services Agreement between the City of Milton and Strickland Pipeline and Construction, Inc. for Storm Drain Repair at 369 Taylor Glen Drive. (Agenda Item No. 11- 184) (Carter Lucas, Public Works Director) Regular Meeting of the Milton City Council September 7, 2011 Page 3 of 9 8. Approval of a Professional Services Agreement between the City of Milton and Urban Collage, Inc. regarding the City of Milton FY11 Livable Centers Initiative (LCI) Hwy 9 — Hwy 400 Small Area Master Plan. (Agenda Item No. 11- 185) (Tom Wilson, Interim Community Development Director) 9. Approval of a Contract between the City of Milton, Birmingham United Methodist Church and Special Events Network for the "B at the Movies" Event on September 10, 2011. (Agenda Item No. 11- 186) (John Rebar, Parks & Recreation Director) 10. Approval of a Revised Parks and Recreation Event License Agreement Between the City of Milton and Kolleen Riddick of CorePhysique to Offer Fitness Camp Classes and Other Related Programs. (Agenda Item No. 11.-187) (John Rebar, Parks & Recreation Director) 11. Approval of Ratification of Ordinance No. 11-08-108 "Brown Bagging Ordinance" Previously Adopted at the Council's August 1, 2011 Regular Council Meeting to Correct Scrivener's Error in the Ordinance Form, Changing a Reference to Chapter 7 to Chapter 4. (Agenda Item No. 11- 188) (Ken Jarrard, City Attorney) Motion and Vote: Councilmember Zahner Bailey moved to approve the Consent Agenda. Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Lusk was absent/excused from the meeting. REPORTS AND PRESENTATIONS 1. A Proclamation Recognizing 9/11 National Day of Service and Recognition. (Presented by Councilmember Alan Tart) Councilmember Tart presented A Proclamation Recognizing 9/11 National Day of Service and Recognition. 2. A Proclamation Recognizing Detective Kevin Barry as Milton's 2011 Officer of the Year. (Presented by Mayor Joe Lockwood) Mayor Lockwood presented A Proclamation Recognizing Detective Kevin Barry as Milton's 2011 Officer of the Year. 3. A Proclamation Honoring Taylor Parrish and His Heroic Actions. (Presented by Councilmember Bill Lusk) Mayor Lockwood presented A Proclamation Honoring Taylor Parrish and His Heroic Actions. 4. Presentation of City of Milton's Georgia Recreation and Park Association "2011 Visibility & Marketing Award" to Jason Wright, Communications Manager. (Presented by Mayor Joe Lockwood) I I I Regular Meeting of the Milton City Council September 7, 2011 Page 4 of 9 Mayor Lockwood presented Jason Wright with the City of Milton's Georgia Recreation and Parks Association 2011 Visibility & Marketing Award. Motion and Vote: Councilmember Tart made a motion to move Agenda Item No. 11-194 to the last item under New Business. Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Lusk was absent/excused from the meeting. FIRST PRESENTATION 1. Approval of an Ordinance to Amend Chapter 22: Fire Prevention and Protection. (Agenda Item No. 11- 189) (Matt Marietta, Fire Marshal) 2. Approval of an Ordinance to Adopt Amendments to the Fiscal 2011 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda .Item No. 11- 190) (Stacey Inglis, Finance Director) 3. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2012 Budget for Each Fund of the City of Milton, Georgia, Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda .Item No. 11- 191) (Stacey Inglis, Finance Director) 4. Approval of an Ordinance to Amend Chapter 11 - Business Occupation Tax, Licenses, and Regulation, of the City of Milton Code of Ordinances to Modify the Annual License Fee Levied on Insurers; to Provide for the Repeal of Conflicting Ordinances; to Provide an Effective Date; and for Other Lawful Purposes. (Agenda Item No. 11- 192) (Ken Jarrard, City Attorney) 5. Approval of an Ordinance to Amend Chapter 48 - Streets, Sidewalks and Other Public Places, Article III, Division 2 of the City of Milton Code Of Ordinances for the Abandonment or Acceptance of Public -Right -of -Way. (Agenda Item No. 11- 193) (Discussed at May 9th and June 13th, 2011 Work Sessions) (Carter Lucas, Public Works Director) Motion and Vote: Councilmember Tart moved to approve the First Presentation Items No. 11-189, 11- 190, 11-191, 11-192 and 11-193. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Lusk was absent/excused from the meeting. Regular Meeting of the Milton City Council September 7, 2011 Page 5 of 9 FIRST PUBLIC HEARINGS 1. Approval of an Ordinance to Adopt Amendments to the Fiscal 2011 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 11- 190) (First Presentation on September 7, 2011) (Stacey Inglis, Finance Director) Stacey Inglis: • The goal of the fiscal year 2011 budget amendment is to revise the departmental budget and inner fund transfers based on activity and future projections. • The revenue appropriation increases by $767,079. • Expenditure appropriation increases by $1,496,174.00. • The change for these amounts was a calculation error. • The total amount that will be taken out of the fund balance, is $729,095.00. • At the end of FY 2010, the fund balance totaled $7.8M. • FY 2011 we acquired two pieces of property totaling $1,645,457.00. • The revenue amendments are done based on an analysis by activity to date. • Data indicated that FY2011 revenue amounts could be adjusted by an increase of property taxes by $617,389.00. • Licenses and permits increased $101,867.00 due to a change in building inspection services. • Departments such as IT and Public works had an excess of funds in the budget this year. • Community Development was in deficit. Councilmember Tart: For salaries and wages, if we had a loss of a director and a gain of a director, why would the cost be higher? Stacey Inglis: • The amount goes up due to vacation payout as well as the pay we did for the Interim Community Development Director. Councilmember Zahner Bailey: • Do you anticipate any other changes? Stacey Inglis: • We do not anticipate any other changes. 2. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2012 Budget for Each Fund of the City of Milton, Georgia, Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda .Item No. 11- 191) (First Presentation on September 7, 2011) (Stacey Inglis, Finance Director) Regular Meeting of the Milton City Council September 7, 2011 Page 6 of 9 Stacey Inglis: • This is the same document that we discussed during the August 22, 2011 work session. • This document is posted on the city website. • The total projected revenues for the general fund in 2011 are $17,390,380.00. Total expenditures were $18,689,251 leaving the difference of $1.3M. • We are still in the final phases of working out costs for employee benefits, so this will change before the September 12, 2011 work session. • It will change for the better. Councilmember Zahner Bailey: • Do we have a sense of improved costs for the healthcare? City Manager Lagerbloom: • I am still waiting on data on costs. Councilmember Thurman: • I think we should make a quick sheet to show the changes in our budget to make it easier for VitiZeilS + Iookatour Midget gild 1J11a16eJ. ZONING AGENDA (None) UNFINISHED BUSINESS (None) NEW BUSINESS 1. Approval of A Resolution to Accept the "City of Milton Visioning Plan" Dated March 11, 2011 Prepared by Lew Oliver, Inc. — Whole Town Solutions and as Amended by the Community Development Department. (Agenda Item No. It- 195) (Presented by Tom Wilson, Interim Community Development Director) Tom Wilson: • This amendment just amends the paper document. • The amendment seeks to align your concerns with the paper document that staff and council received. • This is an acceptance of a document into your library of information. • It does not change any existing ordinances or regulations. • The Crabapple plan is still in place. Councilmember Tart: • What are our plans from here? • What are the specific things aside from traffic that you see changing? City Manager Lagerbloom: • Traffic is the biggest issue that we have. • Right now is the time to help adjust how much traffic we have and how to move it through Milton. Regular Meeting of the Milton City Council September 7, 2011 Page 7 of 9 Councilmember Zahner bailey: • Can you clarify if this includes sewer extensions? Tom Wilson: • This plan does not contemplate sewer extension in any areas. • The city attorney suggested a change at the end of the paragraph that starts with "Generally". • The city attorney suggests that we make that sentence read "or aspirational and not mandatory or binding". Councilmember Longoria: • What we are voting on is to allow this document to become part of the library of things that we can reference for when we start to build a real plan we will know it is accepted and reviewed? Tom Wilson: • Yes, sir. Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 11-195 with the following changes in the City of Milton, Georgia, Visioning Study specifically in the paragraph entitled Generally: 1. In the last sentence removing the words "and not prescriptive" and adding "or aspirational and not mandatory or binding". Councilmember Tart seconded the motion. The motion passed unanimously (6-0). Councilmember Lusk was absent/excused from the meeting. 2. Approval of a Resolution Amending Resolution No. 11-03-173, A Resolution Appointing A Member To The City Of Milton Parks And Recreation Advisory Board For District 6. (Agenda Item No. I1- 194) (Presented by Councilmember Alan Tart) Councilmember Tart: • My appointee tonight for district 6 will be Ron Hill for the Parks and Recreation Advisory Board. • Coach Hill has spent the last 26 years devoted to coaching at high schools at various levels. • He currently serves as the assistant athletic director, director of student life at Atlanta Sports Academy in Dawsonville, Georgia. • His career started in Chesapeake Bay in Virginia. • In 2000, Coach Hill had the opportunity to coach in the arena II league for Seven Seasons rising to head coach with the Manchester Wolves in New Hampshire. • Coach Hill and his family moved to Milton in 2005 while coaching in the arena II league and his wife, Dana, relocating with her company. • They have six daughters and one son, each attending college and thriving in their own careers. • Ron and Dana's youngest are third graders at Cogburn Woods Elementary. • Thank you for stepping up Coach Hill. We look forward to working with you and seeing what you have planned for the city. Regular Meeting of the Milton City Council September 7, 2011 Page 8 of 9 Motion and Vote: Councilmember Tart moved to approve Agenda Item No. 11-194 to the last item under New Business. Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Lusk was absent/excused from the meeting. MAYOR AND COUNCIL REPORTS Mayor Lockwood: • The city of Milton is having a joint memorial service for 911 this Sunday at 1:30 pm with Alpharetta. • This will take place at the Alpharetta public safety center. Councilmember Zahner Bailey: • How is the two acre park land coming along? • I wanted to thank our Parks and Recreation Director for helping make this project move forward. STAFF REPORTS John Rebar, Parks and Recreation Director: • I received the 90% drawings from the engineer and I have put them on the review desk for erosion control. • We are waiting for comments to come back. • If all goes well, we can be looking at doing a ground breaking ceremony in December. • It depends on how long the erosion control approval takes with the state. • We are going through all of the processes now. City Manager Lagerbloom: • I wanted to thank Tom Wilson for all that he has done for us and stepping in as an Interim Community Development Director. • I would also like to introduce officially our Parks and Recreation Director, John Rebar. • He is stepping in to take the place of Cyndee Bonacci. He has started out strong and we appreciate his hard work. • I would also like to introduce you to our new Community Development Director, Kathy Field. • Kathy came to us from the city of McDonough. • She is a very seasoned professional with Community Development. • We look forward to working with you guys. • During our work session next week, we will not be discussing the future of the Hopewell House. • We are awaiting the documents that Lew Oliver is preparing for us that documented the house. 0 He said he would have it no later than the 15th this month. Regular Meeting of the Milton City Council September 7, 2011 Page 9 of 9 EXECUTIVE SESSION Motion and Vote: Councilmember Longoria moved to adjourn to Executive Session to discuss pending litigation, land acquisition and personnel at 7:39 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Lusk was absent/excused from the meeting. RECONVENE: Councilmember Hewitt moved to reconvene the Regular Meeting at 8:07 p.m. Councilmember Longoria seconded the motion. The motion passed unanimously (6-0). Councilmember Lusk was absent/excused from the meeting. ADJOURNMENT (Agenda Item No. 11-196) Motion and Vote: Councilmember Longoria moved to adjourn the Regular Meeting at 8:30 p.m. Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Lusk was absent/excused from the meeting. Date Approved: October 3, 2011. 15m4fu�4 Sudie AM Girctbn, City C frk i Joe LockwoMayor No Text STATE OF GEORGIA ) AFFIDAVIT RE: CLOSURE OF COUNTY OF FULTON ) OPEN MEETINGS Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths, Joe Lockwood, who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At its Regularly Scheduled Council Meeting held on September7, 2011, the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] () Discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action, dismissal, periodic evaluation or rating of a government officer or employee [O.C.G.A. § 50-14-3(6)]; () Privileged consultation with legal counsel pertaining to pending or threatened litigation, claims, administrative proceedings or settlements [O.C.G.A. § 50-14-2]; (X) Discussing the future acquisition of real estate [O.C.G.A. § 50-14-3(4)]; ( ) Staff meetings for investigative purposes under duties or responsibilities imposed by law [O.C.G.A. § 50-14-3(1)]; ( ) Tax matters made confidential by State law [O.C.G.A. § 50-14-2]; ( ) Inspection of physical facilities under the jurisdiction of the CITY OF MILTON [O.C.G.A. § 50-14-1(a)(2)]; ( ) Meeting with a governing body, officer, agent or employee of another agency at a location outside the geographical jurisdiction of the CITY OF MILTON or such other agency and at which no final action is taken [O.C.G.A. § 50-14-1(a)(2)]; ( ) Other. [Explanation and citation to statutory authority required]: I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. M SWORN TO AND SUBSCRIBED be* GI this 7th day of September, 2011. ••� ycA"�"aBkM rwr Notary Public '•,� My Commission Expires: t-Z'o -/� MAYOR JO. OCKWOOD No Text