HomeMy WebLinkAbout05-21-2012-PacketPage 1 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
CITY OF MILTON, GEORGIA
Joe Lockwood, Mayor
CITY COUNCIL
Karen Thurman
Matt Kunz
Bill Lusk
Burt Hewitt
Joe Longoria
Lance Large
Monday, May 21, 2012 Regular Council Meeting Agenda 6:00 PM
INVOCATION - Pastor Patrick Abent, Inner Quest Church, Alpharetta, GA
CALL TO ORDER
1) ROLL CALL
2) PLEDGE OF ALLEGIANCE (Led by VFW Alpharetta Post 12002)
3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)
(Agenda Item No. 12-119)
4) PUBLIC COMMENT
5) CONSENT AGENDA
1. Approval of the April 23, 2012 Regular Council Minutes.
(Agenda Item No. 12-120)
(Sudie Gordon, City Clerk)
2. Approval of the May 7, 2012 Regular Council Minutes.
(Agenda Item No. 12-121)
(Sudie Gordon, City Clerk)
MILTON CITY COUNCIL REGULAR COUNCIL MEETING MAY 21, 2012
Page 2 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
3. Approval of Financial Statements for the Period Ending April, 2012.
(Agenda Item No. 12-122)
(Stacey Inglis, Finance Director)
4. Approval of a Construction Services Agreement between the City of Milton and
Strickland Pipeline and Construction, Inc. for Storm Drain Improvements on Thompson
Road.
(Agenda Item No. 12-123)
(Carter Lucas, Public Works Director)
6) REPORTS AND PRESENTATIONS
1. Proclamation Recognizing Milton High School Lady Eagles State Golf Champions.
(Presented by Councilmember Karen Thurman)
2. Proclamation Recognizing Milton High School Eagles State Golf Champions.
(Presented by Councilmember Karen Thurman)
3. Proclamation Recognizing Operation GiveBack.
(Presented by Councilmember Bill Lusk)
4. Proclamation Recognizing MDA Firefighter Appreciation.
(Presented by Mayor Joe Lockwood)
5. Proclamation Recognizing Memorial Day.
(Presented by Councilmember Bill Lusk)
7) FIRST PRESENTATION AND PUBLIC HEARINGS
1. Approval of an Ordinance to Adopt Amendments to the Fiscal 2012 Budget for Each
Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as
Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting
Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual
Funding Available.
(Agenda Item No. 12-124)
(Stacey Inglis, Finance Director)
ALCOHOL BEVERAGE LICENSE APPLICATION
1. Approval of the Issuance of an Alcohol Beverage License to D Squared Development
LLC d/b/a Shell Food Mart located at 3100 Bethany Bend, Milton, Georgia 30004. The
Applicant is Mehdi Jannatkhah – Wine and Malt Beverages.
(Agenda Item No. 12-125)
(Stacey Inglis, Finance Director)
MILTON CITY COUNCIL REGULAR COUNCIL MEETING MAY 21, 2012
Page 3 of 3
Milton City Hall
City Council Chambers
13000 Deerfield Parkway, Suite E
Milton, GA 30004
Persons needing special accommodations in order to participate in any City
meeting should call 678-242-2500.
8) ZONING AGENDA (None)
9) UNFINISHED BUSINESS (None)
10) NEW BUSINESS
1. Approval of City of Milton Reimbursement Resolution.
(Agenda Item No. 12-126)
(Chris Lagerbloom, City Manager)
2. Approval of a Memorandum of Understanding between the City of Alpharetta, City of
Milton, and the City of Roswell for a joint SWAT and Crisis Negotiation Team.
(Agenda Item No. 12-127)
(Captain Shawn McCarty, Milton Police Department)
11) MAYOR AND COUNCIL REPORTS
12) STAFF REPORTS
13) EXECUTIVE SESSION (if needed)
14) ADJOURNMENT
(Agenda Item No. 12-128)
The minutes will be
Provided
electronically
City of Milton
13000 Deerfield Parkway Suite 107G Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Finance Director
Date: May 21, 2012 City Council Meeting
Agenda Item: Financial Statements for Period 7 –April 2012
OVERVIEW and FINANCIAL HIGHLIGHTS:
General Fund
Revenue collections for the General Fund are 7.0% higher than anticipated for the seventh
period of the fiscal year.
Total expenditures to‐date are $11,066,140 and are 2.5% less than expected for this period of
the fiscal year.
Capital Project Fund
Expenditures within this fund continue to occur on a project‐by‐project basis. With a total
project expenditure budget of $10,889,671, capital expenditures‐to‐date total $992,055.
FINANCIAL OPERATIONS:
Tree Replacement Fund: Balance: $15,825
Sidewalk Replacement Fund: Balance: $80,308
1 of 9
City of Milton
STATEMENT OF REVENUES & EXPENDITURES
General Fund
For the Period Ending April 2012
Actual Budgeted
Variance
over/(under)Actual Budgeted
Variance
over/(under)
Property Tax 8,362,600 26,249 25,860 389 336,454 326,440 10,014
Motor Vehicle Tax 495,000 57,403 41,250 16,153 282,875 247,500 35,375
Intangible Tax 160,000 16,616 13,333 3,282 112,552 80,000 32,552
Real Estate Transfer Tax 37,000 2,140 3,083 (944) 17,725 18,500 (775)
Franchise Fees 1,700,000 286,706 255,000 31,706 943,517 935,000 8,517
Local Option Sales Tax 3,650,000 358,898 304,167 54,731 1,972,153 1,825,000 147,153
Alcohol Beverage Excise Tax 275,000 25,756 22,917 2,839 141,477 137,500 3,977
Business & Occupation Tax 550,000 83,565 82,500 1,065 452,243 522,500 (70,257)
Insurance Premium Tax 825,000 - - - - - -
Financial Institution Tax 26,000 - - - 32,795 26,000 6,795
Penalties & Interest 64,500 5,021 2,159 2,862 30,748 22,796 7,952
Alcohol Beverage Licenses 140,000 - - - 134,350 134,400 (50)
Other Non-Business Permits/Licenses 11,700 1,050 975 75 6,515 6,825 (310)
Zoning & Land Disturbance Permits 20,000 5,475 1,667 3,808 21,518 11,667 9,851
Building Permits 175,000 32,468 14,583 17,885 157,198 102,083 55,115
Other Charges for Service 343,640 41,740 25,970 15,770 258,847 200,457 58,391
Municipal Court Fines 451,000 42,186 28,208 13,978 271,127 263,083 8,043
Interest Earnings 15,000 571 1,250 (679) 10,441 8,750 1,691
Contributions & Donations - - - - 5,875 - 5,875
Other Revenue 54,940 1,495 1,495 0 31,852 10,465 21,387
Other Financing Sources 34,000 - - - - - -
Total Revenues 17,390,380 987,338 824,417 162,920 5,220,262 4,878,966 341,296
Actual Budgeted
Variance
over/(under)Actual Budgeted
Variance
over/(under)
Mayor and Council 169,170 8,807 10,182 (1,375) 84,881 87,850 (2,968)
Clerk of the Council 298,850 13,373 17,010 (3,637) 119,303 201,324 (82,021)
City Manager 294,937 21,621 21,281 340 168,678 171,686 (3,008)
General Administration 34,110 2,105 2,843 (737) 21,991 19,898 2,094
Finance 495,873 31,774 32,082 (308) 288,954 280,109 8,845
Legal 220,000 20,105 18,333 1,771 106,816 91,667 15,149
Information Technology 535,557 10,787 14,109 (3,322) 326,329 339,777 (13,448)
Human Resources 251,523 19,608 19,297 312 139,472 142,435 (2,963)
Ri k M t 191 500 13 486 15 958 (2 472)114 405 111 708 2 697
Revenues Annual Budget
Current Month Year-to-Date
Operating Expenditures Annual Budget
Current Month Year-to-Date
Risk Management 191,500 13,486 15,958 (2,472) 114,405 111,708 2,697
General Government Buildings 564,989 42,736 47,082 (4,346) 351,642 372,114 (20,472)
Public Information & Marketing 90,910 6,384 9,166 (2,781) 51,587 52,460 (872)
Municipal Court 231,274 15,840 17,601 (1,761) 125,180 130,123 (4,943)
Police 2,912,020 197,997 246,012 (48,015) 1,630,883 1,687,106 (56,223)
Fire 4,381,219 350,339 404,561 (54,222) 2,545,944 2,601,063 (55,119)
EMS Operations 140,988 11,021 11,749 (728) 77,146 82,243 (5,097)
Public Works 1,540,706 137,498 126,745 10,753 812,059 867,555 (55,497)
Parks & Recreation 356,292 30,400 27,227 3,173 177,987 191,978 (13,990)
Community Development 798,035 70,669 60,427 10,242 459,394 449,845 9,550
Debt Service - Capital Lease Payment 857,231 - - - 807,310 807,310 -
Operating Transfers to Other Funds 4,180,048 339,699 339,699 0 2,377,893 2,377,893 0
Operating Reserve 144,019 - - - - - -
Total expenditures 18,689,251 1,344,249 1,441,363 (97,114) 10,787,853 11,066,140 (278,287)
Net Income/(Loss)(1,298,871) (356,911)(5,567,591)
Fund Balance - Beginning 9,295,628
Fund Balance - Ending 3,728,037
2 of 9
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Milton Roundup Vendor Fee 4,000$ -$ 1,034$ (2,966)$
Earth Day Vendor Fee 240 955 1,270 1,030
Interest Revenues 100 7 41 (59)
Milton Roundup Sponsor 12,000 - 3,000 (9,000)
Earth Day Sponsor - - 1,250 1,250
Concert Sponsor 1,500 - - (1,500)
T-shirt Sales 250 - 169 (81)
Mayor's Run Reg. Fees 5,240 - 2,229 (3,011)
Contributions & Donations - - - -
Total revenues 23,330$ 962$ 8,993$ (14,337)$
EXPENDITURES
Current:
Special Events 86,280$ 4,734$ 41,464$ 44,816$
Total Expenditures 86,280$ 4,734$ 41,464$ 44,816$
OTHER FINANCING SOURCES (USES)
Transfers in from Hotel/Motel Tax Fund 30,000$ 4,803$ 25,506$ (4,494)$
Total other financing sources and uses 30,000$ 4,803$ 25,506$ (4,494)$
Net change in fund balances (32,950)$ (6,965)$
Fund balances - beginning 62,563
City of Milton
Special Events Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2012
gg
Fund balances - ending 55,598$
3 of 9
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Cash Confiscations/State Funds -$ -$ -$ -$
Cash Confiscations/Fed Funds/US Marshal - 259 7,817 7,817
Cash Confiscations/HIDTA - -
Interest Revenues/State Funds - - 36 36
Interest Revenues/Federal Funds - 11
Realized Gain on Investments/State Funds - - -
Budgeted Fund Balance - - - -
Total revenues -$ 259$ 7,864$ 7,853$
EXPENDITURES
Current:
Police -$ 1,746$ 8,281$ (8,281)$
Total Expenditures -$ 1,746$ 8,281$ (8,281)$
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund -$ -$ -$ -$
Total other financing sources and uses -$ -$ -$ -$
Net change in fund balances -$ (417)$
Fund balances - beginning 89,270
Fund balances - ending 88,853$
City of Milton
Confiscated Assets Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2012
4 of 9
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Wireless 911 Fees 700,000$ 131,313$ 398,164$ (301,836)$
Interest Revenue - 61 403 403
Total revenues 700,000$ 131,374$ 398,567$ (301,433)$
EXPENDITURES
Current:
Public Safety 681,400$ 160,443$ 513,476$ 167,924$
Total Expenditures 681,400$ 160,443$ 513,476$ 167,924$
OTHER FINANCING USES
Unallocated 18,600$ -$ -$ (18,600)$
Total other financing sources and uses 18,600$ -$ -$ (18,600)$
Net change in fund balances -$ (114,909)$
Fund balances - beginning 604,821
Fund balances - ending 489,912$
City of Milton
E-911 Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2012
5 of 9
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
SAFER Grant 30,096$ -$ 8,738$ (21,358)$
Bulletproof Vest Program - - 761 761
Byrne-JAG Grant - - 14,618 14,618
GDCC Mini Grants - 4,531 8,131 8,131
Interest Revenues - 3 9 9
Total revenues 30,096$ 4,534$ 32,257$ 2,161$
EXPENDITURES
Current:
General Administration 3,350$ 300$ 8,575$ (5,225)
Police - - 14,618 (14,618)
Fire 133,760 - 25,349 108,411
Total Expenditures 137,110$ 300$ 48,541$ 88,569$
Excess of revenues over expenditures (107,014) 4,234 (16,284) 90,730
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 103,664$ -$ -$ (103,664)$
Total other financing sources and uses 103,664$ -$ -$ (103,664)$
Net change in fund balances (3,350) (16,284)
Fund balances - beginning 10,671
Fund balances - ending (5,613)$
City of Milton
Operating Grant Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2012
6 of 9
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Taxes
Hotel/Motel Taxes 40,000$ 4,803$ 25,506$ (14,494)$
Total revenues 40,000$ 4,803$ 25,506$ (14,494)$
OTHER FINANCING SOURCES/(USES)
Transfers out to General Fund 10,000$ -$ -$ (10,000)$
Transfers out to Special Events Fund 30,000 4,803 25,506 (4,494)
Total other financing sources and uses 40,000$ 4,803$ 25,506$ (14,494)$
Net change in fund balances - -
Fund balances - beginning -
Fund balances - ending -$
City of Milton
Hotel/Motel Tax Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2012
7 of 9
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Charges for Service
Infrastructure Maintenance Fee 65,000$ 12,658$ 27,765$ (37,235)$
Sidewalk Replacement Account - - - -
Crabapple Paving Fee - - 8,400 8,400
Tree Recompense - - 3,500 3,500
Landfill Host Fees 100,000 20,028 38,238 (61,762)
HYA Fees 16,500 - - (16,500)
Interest Revenue 2,000 674 4,247 2,247
Realized Gain or Loss on Investments 2,000 - - (2,000)
Insurance Proceeds/Public Works - - - -
Atlanta HIDTA Stipend - - 1,500 1,500
Capital Lease Proceeds 144,000 - - (144,000)
Total revenues 329,500 33,360$ 83,651$ (245,850)$
EXPENDITURES
Capital Outlay
City Council 225,000$ 13,946$ 69,190$ 155,810$
IT 49,317 - 32,309 17,008
Police 350,742 139,326 155,082 195,660
Fire 556,066 5,868 90,200 465,866
Public Works 7,643,811 95,416 527,572 7,116,239
City of Milton
Capital Project Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2012
Parks & Recreation 1,772,730 21,300 83,200 1,689,530
Community Development 292,005 5,571 34,502 257,503
Total Capital Outlay 10,889,671$ 281,427$ 992,055$ 9,897,616$
Excess of revenues over expenditures (10,560,171) (248,067) (908,405) (10,143,465)
OTHER FINANCING SOURCES/(USES)
Transfers in from General Fund 3,505,688$ 292,141$ 2,044,987$ (1,460,701)$
Unallocated (106,441) - - 106,441
Total other financing sources and uses 3,399,247 292,141 2,044,987 (1,354,260)
Net change in fund balances (7,160,924) 1,136,582
Fund balances - beginning 5,809,267
Fund balances - ending 6,945,849$
8 of 9
Original
Budgeted
Amounts
Current Period
Actuals
Year-to-Date
Actuals
Variance with
Final Budget -
Positive (Negative)
REVENUES
Intergovernmental Revenues
GDOT HPP Funds 3,195,498$ 39,444$ 96,564$ (3,098,934)$
LCI Funds 100,000 - 25,200 (74,800)
GA Urban Forestry Grant 20,000 - - (20,000)
MARTA Grant 321,326 - 90,000 (231,326)
Interest Revenues - 157 973 973
Total revenues 3,636,824$ 39,601$ 212,736$ (3,424,088)$
EXPENDITURES
Capital Outlay
Public Works 5,196,250$ 52,149$ 121,131$ 5,075,119$
Community Development 147,400 53,500 108,000 39,400
Total Capital Outlay 5,343,650$ 105,649$ 229,131$ 5,114,519$
Excess of revenues over expenditures (1,706,826) (66,049) (16,395) 1,690,431
OTHER FINANCING SOURCES (USES)
Transfers in from General Fund 570,696$ 47,558$ 332,906$ (237,790)$
Total other financing sources and uses 570,696$ 47,558$ 332,906$ (237,790)$
Net change in fund balances (1,136,130) 316,511
Fund balances - beginning 956,996
Fund balances - ending 1,273,507$
City of Milton
Capital Grant Fund
Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual
For the Period Ended April 30, 2012
9 of 9
City of Milton
13000 Deerfield Parkway Suite 107C Milton, Georgia 30004
To: Honorable Mayor and City Council Members
From: Carter Lucas, PE – Public Works Director
Date: April 30, 2012
Council
Meeting Date: May 21, 2012
Agenda Item: Approval of a Construction Services Agreement between the City of
Milton and Strickland Pipeline and Construction Inc. for Storm Drain
Improvements on Thompson Road
Discussion:
Project Location------- O
Location Map
The discharge from a 36” RCP culvert under Thompson Road has damaged the shoulder and
caused the last two sections of pipe to separate from the main pipe structure. This project is
intended to install a new drop structure to bring the invert elevation of the pipe in line with the
existing streambed and provide for energy dissipation prior to discharging from the pipe and
rebuilding the shoulder.
In accordance with the city’s standard purchasing policy three written quotes were obtained for
this work. Strickland Pipeline and Construction, Inc. was determined to be the lowest reliable
bidder. Staff is recommending approval of a lump sum contract in the amount of $49,135 with
Strickland Pipeline and Construction, Inc. for the storm drain improvements on Thompson
Road.
City of Milton
13000 Deerfield Parkway Suite 107C Milton, Georgia 30004
Legal Review:
Jarrard & Davis, LLP – Paul Higbee-4/2/2012
Financial:
Funding for this project is available in the Repair Major Stormwater Structures capital account.
Attachments:
1. Construction Services Agreement
City of Milton
CONSTRUCTION SERVICES AGREEMENT
FOR
THOMPSON ROAD (S-14515) STORM DRAIN SYSTEM IMPROVEMENTS
This Agreement (the , greern nC) to provide intersection pedestrian improvements is
made and entered into this day a �� , ZQ12, by and between the CITY OF MILTON, a
municipal corporation of the State of Georgia, acting by and through its governing authority, the
Milton City Council (hereinafter referred to as the "City"), Strickland Pipeline and Construction,
Inc., a Georgia corporation with its principal place of business located at 1009 Lipper Burris
Road, Canton, Georgia 30114-4157 (hereinafter referred to as the "Contractor").
L'AN.& Al *Y&V 5 I1R1 :1
WHEREAS, the City issued a Request For Bid Thompson Road (S-14515) Storm Drain
System Improvements, to solicit bids for drainage improvements at various locations within the
City; and
WHERF,AS, based upon Contractor's bid to construct and to install the storm drain and
shoulder improvements as required by the bid documents, the City has selected Contractor as the
winning bidder, and
WHEREAS, Contractor has agreed to perform such work as set forth in this Agreement,
according to the terms and conditions provided in this Agreement; and
WHEREAS, Contractor has familiarized itself with the nature and extent of the Contract
Documents, the Project, and the Work, with all local conditions and federal, state and local laws,
ordinances, rules and regulations in any manner that may affect cost, progress or performance of
work, and Contractor is aware that he must be licensed to do business in the State of Georgia.
NOW THEREFORE, the City and Contractor, in consideration of the mutual promises
contained herein and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, agree as follows:
Section 1 Contract Documents
The following documents are incorporated herein by reference and constitute the
Contract Documents:
A. This Agreement (.17 Pages);
B. Request For Bid RFB (G Pages), attached hereto as Exhibit "A";
C. Proposal and Bid from Contractor dated (1 Page), attached hereto as Exhibit "B";
D. Performance and Other Bonds, attached hereto collectively as Exhibit "C";
E_ Plans and specifications, attached hereto collectively as Exhibit "D",
F. Contractor Affidavit and Agreement, attached hereto as Exhibit "E";
G. Subcontractor Affidavit, attached hereto as Exhibit "F";
H. Save Affidavit, attached hereto as Exhibit "G";
The following which may be delivered or issued after the Effective Date of the
Agreement and are not attached hereto: All Written Amendments and other
documents amending, modifying, or supplementing the Contract Documents if
properly adopted in writing and executed by the Parties; and
J. City of Milton Code of Ethics.
In the event of any discrepancy among the Contract Documents, that provision that inures most
to the benefit of the City, as determined by the City in its sole discretion, shall govern.
Section 2 Project Description
This project includes the construction of drainage and road shoulder improvements at the
location of an existing 36" RCP located on Thompson Road in the City of Milton. The project
includes installation of new pipe, headwalls, junction boxes, slope improvements, sidewalks, and
erosion and sediment control measures as shown on the attached plans. The contractor is
responsible for all erosion and sediment control measures and for re -shaping the shoulders and
slopes, and re-establishing a vegetative ground cover.
Section 3 The Work
The Work is specified and indicated in the Contract Documents (the "Work"). In the
event of any discrepancy among the Contract Documents, the provision operating most to the
benefit of the City, as determined by the City in its sole discretion, shall govern. The Work
previously described includes all material, labor, insurance, tools, equipment, and any other
miscellaneous items necessary to complete the Work as described. Contractor shall complete the
Work in strict accordance with the Contract Documents.
Section 4 Contract Time
This Contract shall take effect on i , I E t ►Contractor agrees to complete the
Project within 45 calendar days from the da a of Nckice to Proceed. Every effort will be made by
Contractor to shorten this period.
N
Section 5 Contractor's Cam ensation• Time and Method of Pavment
Contractor shall be paid in one lump sum for the full agreed -to contract amount of
$49,135. The City shall pay Contractor upon Final Completion of the Project as such is
determined by the City, net thirty (30) days from the date of invoice. No payments will be made
for unauthorized work. Upon the City's certification of Final Completion of the Project, an
invoice should be submitted to Rick Pearce (Budget and Procurement Coordinator), for approval.
Payment will be sent to the designated address by U. S. Mail only; payment will not be hand -
delivered.
Section 6 Work Changes
A. The City reserves the right to order changes in the Work to be performed under
this Agreement by altering, adding to, or deducting from the Work. All such
changes shall be incorporated in written change orders executed by the Contractor
and the City. Such change orders shall specify the changes ordered and any
necessary adjustment of compensation and completion time. If the Parties cannot
reach an agreement on the terms for performing the changed work within a
reasonable time to avoid delay or other unfavorable impacts as determined by the
City in its sole discretion, the City shall have the right to determine reasonable
terms and the Contractor shall proceed with the changed work.
B. Any work added to the scope of this Agreement by a change order shall be
executed under all the applicable conditions of this Agreement. No claim for
additional compensation or extension of time shall be recognized, unless
contained in a written change order duly executed on behalf of the City and the
Contractor.
C. The City Manager has authority to execute without further action of the Milton
City Council, any number of change orders so long as their total effect does not
materially alter the terms of this Agreement or materially increase the total
amount to be paid under this Agreement. Any such change orders materially
altering the terms of this Agreement or increasing the total amount to be paid
under this Agreement in excess of $10,000, must be approved by resolution of the
Milton City Council.
Section 7 Covenants of Contractor.
A. Ethics Code
Contractor agrees that it shall not engage in any activity or conduct that would be
in violation of the City of Milton Code of Ethics.
B. Time is of the Essence
Contractor specifically acknowledges that TIME IS OF THE ESSENCE for
completion of the Project.
C. Expertiseof Contractor
Contractor accepts the relationship of trust and confidence established between it
and the City, recognizing that the City's intention and purpose in entering into this
Agreement is to engage an entity with the requisite capacity, experience, and
professional skill and j udgment to provide the services in pursuit of the timely and
competent completion of the Work undertaken by Contractor under this
Agreement.
D. Budgetary Limitations
Contractor agrees and acknowledges that budgetary limitations are not a
justification for breach of sound principals of Contractor's profession and
industry. Contractor shall take no calculated risk in the performance of the Work.
Specifically, Contractor agrees that, in the event it cannot perform the Work
within the budgetary Limitations established without disregarding sound principals
of Contractor's profession and industry, Contractor will give written notice
immediately to the City.
E. City's Reliance on the Work
The Contractor acknowledges and agrees that the City does not undertake to
approve or pass upon matters of expertise of the Contractor and that; therefore,
the City bears no responsibility for Contractor's services performed under this
Agreement. The Contractor acknowledges and agrees that the acceptance of
Work by the City is limited to the function of determining whether there has been
compliance with what is required to be produced under this Agreement. The City
will not, and need not, inquire into adequacy, fitness, suitability or correctness of
Contractor's performance. Contractor further agrees that no approval of designs,
plans, specifications, or work by any person, body or agency shall relieve
Contractor of the responsibility for adequacy, fitness, suitability, and correctness
of Contractor's professional and industry standards or for performing services
under this Agreement in accordance with sound and accepted professional and
industry principals.
F. Contractor's Reliance of Submissions by the City
Contractor must have timely information and input from the City in order to
perform the services required under this Agreement_ Contractor is entitled to rely
upon information provided by the City, but Contractor shall be required to
provide immediate written notice to the City if Contractor knows or reasonably
n
should know that any information provided by the City is erroneous, inconsistent,
or otherwise problematic.
G. Contractor's Representative
S '�-N QCQrk4-�" shall be authorized to act on
Contractor's behatf with respect to the Work as Contractor's designated
representative.
H. Assignment of Agreement
The Contractor covenants and agrees not to assign or transfer any interest in, nor
delegate any duties of this Agreement, without the prior express written consent
of the City_
1. Responsibilfty of Contractor and Indemnification of Ci
The Contractor covenants and agrees to take and assume all responsibility for the
services rendered in connection with this Agreement_ The Contractor shall bear all
losses and damages directly or indirectly resulting to it on account of the
performance or character of the services rendered pursuant to this Agreement.
Contractor shall defend, indemnify and hold hanWess the City, Its officers,
boards, commissions, elected and appointed officials, employees and agents from
and against any and all claims, suits, actions, liability, judgments, damages,
losses, and expenses, including but not limited to, attorney's fees, which may be
the result of willful, negligent or tortuous conduct arising out of the Work,
performance of contracted services, or operations by the Contractor, any
subcontractor, anyone directly or indirectly employed by the Contractor or
subcontractor or anyone for whose acts the Contractor or subcontractor may be
liable, regardless of whether or not the negligent act is caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate,
abridge, or otherwise reduce any other right or obligation of indemnity which
would otherwise exist as to any party or person described in this provision. In any
and all claims against the City or any of its agents or employees, by any employee
of the Contractor, any subcontractor, anyone directly or indirectly employed by
the Contractor or subcontractor or anyone for whose acts the Contractor or
subcontractor may be liable, the indemnification obligation set forth in this
provision shall not be limited in any way by any limitation on the amount or type
of damages, compensation or benefits payable by or for the Contractor or any
subcontractor under workers' or workmen's compensation acts, disability benefit
acts or other employee benefit acts_ This obligation to indemnify and defend the
City, its members, officers, agents, employees and volunteers shall survive
W1
termination of this Agreement. Contractor shall not be required to indemnify the
City or its officers, boards, commissions, elected or appointed officials,
employees or agents against liability or claims for damages, losses, or expenses,
including attorney fees, arising out of bodily injury to persons, death, or damage
to property caused by or resulting from the sole negligence of the City or its
officers, boards, commissions, elected or appointed officials, employees or agents.
J. Inde rident Contractor
Contractor hereby covenants and declares that it is engaged in an independent
business and agrees to perform the services as an independent contractor and not
as the agent or employee of the City. The Contractor agrees to be solely
responsible for its own matters relating to the time and place the services are
performed; the instrumentalities, tools, supplies and/or materials necessary to
complete the services; hiring of Contractors, agents or employees to complete the
services; and the payment of employees, including compliance with Social
Security, withholding and all other regulations governing such matters. The
Contractor agrees to be solely responsible for its own acts and those of its
subordinates, employees, and subcontractors during the life of this Agreement.
Any provisions of this Agreement that may appear to give the City the right to
direct Contractor as to the details of the services to be performed by Contractor or
to exercise a measure of control over such services will be deemed to mean that
Contractor shall follow the directions of the City with regard to the results of such
services only.
The Contractor shall obtain and maintain, at the Contractor's expense, all permits,
licenses, or approvals that may be necessary for the performance of the services.
The Contractor shall furnish copies of all such permits, licenses, or approvals to
the City of Milton Representative within ten (1 0) days after issuance.
Inasmuch as the City of Milton and the Contractor are contractors independent of
one another neither has the authority to bind the other to any third person or
otherwise to act in any way as the representative of the other, unless otherwise
expressly agreed to in writing signed by both parties hereto. The Contractor
agrees not to represent itself as the City's agent for any purpose to any party or to
allow any employee of the Contractor to do so, unless specifically authorized, in
advance and in writing, to do so, and then only for the limited purpose stated in
such authorization. The Contractor shall assume full liability for any contracts or
agreements the Contract enters into on behalf of the City of Milton without the
express knowledge and prior written consent of the City.
K. Insurance
(1) Requirements: The Contractor shall have and maintain in full force and
effect for the duration of this Agreement, insurance insuring against
2
claims for injuries to persons or damages to property which may arise
from or in connection with the performance of the Work by the
Contractor, its agents, representatives, employees or subcontractors. All
policies shall be subject to approval by the City Attorney to form and
content. These requirements are subject to amendment or waiver if so
approved in writing by the City Manager.
(2) Minimum Limits of insurance: Contractor shall maintain limits no less
than:
(a) Comprehensive General Liability of $1,000,000 combined single
limit per occurrence for bodily and personal injury, sickness,
disease or death, injury to or destruction of property, including loss
of use resulting there from.
(b) Comprehensive Automobile Liability (owned, non -owned, hired)
of $1,000,000 combined single limit per occurrence for bodily and
personal injury, sickness, disease or death, injury to or destruction
of property, including loss of use resulting there from.
(c) Professional Liability of $1,000,000 limit for claims arising out of
professional services caused by the Contractor's errors, omissions,
or negligent acts.
(d) Workers' Compensation limits as required by the State of Georgia
and employers Liability limits of $1,000,000 per accident.
(3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured
retentions must be declared to and approved by the City.
(4) Other Insurance Provisions: The policy is to contain, or be endorsed to
contain, the following provisions:
(a) General Liability and Automobile Liability CoveMgee.
(i) The City, its officials, employees, agents and volunteers are
to be covered as insured as respects: liability arising out of
activities performed by or on behalf of the Contractor;
products and completed operations of the Contractor;
premises owned, leased, or used by the Contractor;
automobiles owned, leased, hired, or borrowed by the
Contractor. The coverage shall contain no special
limitations on the scope of protection afforded to the City,
its officials, employees, agents or volunteers.
(ii) The Contractor's insurance coverage shall be primary
7
noncontributing insurance as respects to any other
insurance or self-insurance available to the City, its
officials, employees, agents or volunteers. Any insurance or
self-insurance maintained by the City, its officials,
employees or volunteers shall be excess of the Contractor's
insurance and shall not contribute with it.
(iii) Any failure to comply with reporting provisions of the
policies shall not affect coverage provided to the City, its
officials, employees, agents or volunteers.
(iv) Coverage shall state that the Contractor's insurance shall
apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of
the insurer's liability.
(v) Coverage shall be provided on a "pay on behalf' basis,
with defense costs payable in addition to policy limits.
There shall be no cross liability exclusion.
(vi) The insurer agrees to waive all rights of subrogation against
the City, its officials, employees, agents and volunteers for
losses arising from work performed by the Contractor for
the City.
(vii) All endorsements to policies shall be executed by an
authorized representative of the insurer.
(b) Workers' Com ensation Coverage: The insurer will agree to waive
all rights of subrogation against the City, its officials, employees,
agents and volunteers for losses arising from work performed by
the Contractor for the City.
(c) All Coverages:
(i) Each insurance policy required by this clause shall be
endorsed to state that coverage shall not be suspended,
voided, canceled, reduced in coverage or in limits except
after thirty (3 p) days prior written notice by certified mail,
return receipt requested, has been given to the City.
(ii) Policies shall have concurrent starting and ending dates.
(iii) Policies shall include an endorsement incorporating the
Indemnification obligations assumed by the Contractor
under the terms of this Agreement, including but not
8
limited to Section 7(I) of this Agreement.
(iv) Policies shall include an endorsement incorporating the
Indemnification obligations assumed by the Contractor
under the terms of this Agreement, including but not
limited to Section 7(I) of this Agreement.
(5) Acceptability of Insurers: Insurance is to be placed with insurers with an
A.M. Bests' rating of no less than A: VII.
(6) Verification of Coverage: Contractor shall furnish the City with
certificates of insurance and endorsements to the policies evidencing
coverage required by this clause prior to the start of work. The certificates
of insurance and endorsements for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The
certificate of insurance and endorsements shall be on a form utilized by
Contractor's insurer in its normal course of business and shall be received
and approved by the City prior to execution of this Agreement by the City.
The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. The Contractor shall provide
proof that any expiring coverage has been renewed or replaced at least two
(2) weeks prior to the expiration of the coverage_
(7) Subcontractors: Contractor shall include all subcontractors as insured
under its policies or shall furnish separate certificates and endorsements
for each subcontractor. All coverage for subcontractors shall be subject to
all of the requirements stated in this Agreement, including but not limited
to naming the parties as additional insured.
(8) Claims -Made Policies: Contractor shall extend any claims -made
insurance policy for at least six (6) years after termination or final
payment under the Agreement, whichever is later.
(9) City as Additional Insured and Loss Payee:
additional insured and loss payee on
Agreement.
L. Employment of Unauthorized Aliens Prohibited
(1) E-VerifyAffidavits
The City shall be named as an
all policies required by this
It is the policy of the City of Milton that unauthorized aliens shall not be
employed to perform work on City contracts involving the physical performance
of services_ Therefore, the City shall not enter into a contract for the physical
performance of services within the State of Georgia, unless the Contractor shall
0
provide evidence on City -provided forms, attached hereto as Exhibits "E" and "F"
that it and Contractor's subcontractors have within the previous twelve (12)
month period conducted a verification of the social security numbers of all
employees who will perform work on the City contract to ensure that no
unauthorized aliens will be employed. The City Manager or his/her designee
shall be authorized to conduct an inspection of the Contractor's and Contractor's
subcontractors' verification process to determine that the verification was correct
and complete. The Contractor and Contractor's subcontractors shall retain all
documents and records of its verification process for a period of three (3) years
following completion of the contract. This requirement shall apply to all
contracts for the physical performance of services where more than three (3)
persons are employed on the City contract.
The City Manager or his/her designee shall further be authorized to conduct
periodic inspections to ensure that no City Contractor or Contractor's
subcontractors employ unauthorized aliens on City contracts. By entering into a
contract with the City, the Contractor and Contractor's subcontractors agree to
cooperate with any such investigation by making its records and personnel
available upon reasonable notice for inspection and questioning. Where a
Contractor or Contractor's subcontractors are found to have employed an
unauthorized alien, the City Manager or his/her designee may order the
Contractor to terminate or require its subcontractor to terminate that person's
employment immediately and to report same to the Department of Homeland
Security. The Contractor's failure to terminate the employee, or otherwise
cooperate with the investigation may be sanctioned by termination of the contract,
and the Contractor shall be liable for all damages and delays occasioned by the
City thereby.
Compliance with the requirements of O.C.G.A. § 13-10-91 and Rule 300-10-1-.02
is mandatory.
Contractor agrees that, in the event the Contractor employs or contracts with any
subcontractor(s) in connection with this Agreement, the Contractor will secure
from the subcontractor(s) such subcontractor(s') indication of the above
employee -number category that is applicable to the subcontractor.
Contractor's compliance with the requirements of O.C_G.A. § 13-10-91 and Rule
300-10-1-.02 shall be attested by the execution of the contractor's affidavit
attached as Exhibit "E."
The above requirements shall be in addition to the requirements of State and
federal law, and shall be construed to be in conformity with those laws.
(2) SAVE Affidavit and Secure Verifiable Document
Pursuant to O.C.G.A. § 50-36-1, the City must obtain a SAVE Affidavit and a
10
secure and verifiable document evidencing the Contractor's legal status in the
Country each time that Contractor obtains a public benefit, including any
contract, from the City. Contractor hereby verifies that it has, prior to executing
this Agreement, executed a SAVE Affidavit (to be sworn under oath under
criminal penalty of false swearing pursuant to d.C.G.A. § 16-10-71), a form of
which is attached hereto as Exhibit "G", and submitted such affidavit to the City
in person, electronically, or by mail. Further, Contractor verifies that it has, prior
to executing this Agreement, submitted a secure and verifiable document,
evidencing the Contractor's legal status, to the City either in person or
electronically (in compliance with the Uniform Electronic Transactions Act).
Contractor verifies that it is in compliance with the Residency Status of an
Applicant for Public Benefit, as required by the Georgia Security and Immigration
Compliance Act (Q.C.G.A. § 50-36-1).
M. Records Reports and Audits
(1) Records:
(a) Records shall be established and maintained by the Contractor in
accordance with requirements prescribed by the City with respect
to all matters covered by this Agreement. Except as otherwise
authorized, such records shall be maintained for a period of three
years from the date that final payment is made under this
Agreement. Furthermore, records that are the subject of audit
findings shall be retained for three years or until such audit
findings have been resolved, whichever is later.
(b) All costs shall be supported by properly executed payrolls, time
records, invoices, contracts, or vouchers, or other official
documentation evidencing in proper detail the nature and propriety
of the charges. All checks, payrolls, invoices, contracts, vouchers,
orders or other accounting documents pertaining in whole or in
part to this Agreement shall be clearly identified and readily
accessible.
(2) Reports and Information: Upon request, the Contractor shall furnish to the
City any and all statements, records, reports, data and information related
to matters covered by this Agreement in the form requested by the City.
(3) Audits and Inspections: At any time during normal business hours and as
often as the City may deem necessary, there shall be made available to the
City for examination all records with respect to aII matters covered by this
Agreement_ The Contractor will permit the City to audit, examine, and
make excerpts or transcripts from such records, and to audit all contracts,
invoices, materials, payrolls, records of personnel, conditions of
employment and or data relating to all matters covered by this Agreement.
11
M Conflicts of Interest
Contractor agrees that it shall not engage in any activity or conduct that would
result in a violation of the City of Milton Code of Ethics.
0. Confidentiality
Contractor acknowledges that it may receive confidential information of the City
and that it will protect the confidentiality of any such confidential information and
will require any of its subcontractors, consultants, and/or staff to likewise protect
such confidential information. The Contractor agrees that confidential
information it receives or such reports, information, opinions or conclusions that
Contractor creates under this Agreement shall not be made available to, or
discussed with, any individual or organization, including the news media, without
prior written approval of the City. The Contractor shall exercise reasonable
precautions to prevent the unauthorized disclosure and use of City information
whether specifically deemed confidential or not.
P. Licenses, Certifications and Permits
The Contractor covenants and declares that it has obtained all diplomas,
certificates, licenses, permits or the like required of the Contractor by any and all
national, state, regional, county, local boards, agencies, commissions, committees
or other regulatory bodies in order to perform the services contracted for under
this Agreement. All work performed by Contractor under this Agreement shall be
in accordance with applicable legal requirements and shall meet the standard of
quality ordinarily expected of competent professionals.
Q. Reserved
R. Authority to Contract
The Contractor covenants and declares that it has obtained all necessary approvals
of its board of directors, stockholders, general partners, limited partners or similar
authorities to simultaneously execute and bind Contractor to the terms of this
Agreement, if applicable.
S. Ownership of Work
All reports, designs, drawings, plans, specifications, schedules, work product and
other materials prepared or in the process of being prepared for the services to be
performed by the Contractor ("materials") shall be the property of the City and
the City shall be entitled to full access and copies of all such materials. Any such
materials remaining in the hands of the Contractor or subcontractor upon
12
completion or termination of the work shall be delivered immediately to the City.
The Contractor assumes all risk of loss, damage or destruction of or to such
materials. If any materials are lost; damaged or destroyed before final delivery to
the City, the Contractor shall replace them at its own expense. Any and all
copyrightable subject matter in all materials is hereby assigned to the City and the
Contractor agrees to execute any additional documents that may be necessary to
evidence such assignment.
T. Me� etims
The Contractor is required to meet with the City's personnel, or designated
representatives, to resolve technical or contractual problems that may occur
during the term of the contract, at no additional cost to the City_ Meetings will
occur as problems arise and will be coordinated by the City. The Contractor will
be given a minimum of three full working days notice of meeting date, time, and
location. face-to-face meetings are desired. However, at the Contractor's option
and expense, a conference call meeting may be substituted. Consistent failure to
participate in problem resolution meetings, two consecutive missed or
rescheduled meetings, or to make a good faith effort to resolve problems, may
result in termination of the contract.
Section 8 Covenants of the Ci
A. Right of Ent
The City shall provide for
equipment along the Bethany
complete the Work.
B. City's Representative
right of entry for Contractor and all necessary
Bend Road right-of-way, in order for Contractor to
Jim. Seeba shall be authorized to act on the City's behalf with respect to the Work
as the City's designated representative
Section g Warranty
Except as may be otherwise specified or agreed, the Contractor shall repair all defects in
materials, equipment, or workmanship appearing within one year from the date of Final
Completion of the Project at no additional cost to the City. An inspection shall be conducted by
the City or its representative{s} near the completion of the one-year general warranty period to
identify any issues that must be resolved by the Contractor.
Section ld Termination
A. The City may terminate this Agreement for convenience at any time upon written
notice to Contractor. In the event of a termination for convenience, Contractor
13
shall take immediate steps to terminate work as quickly and effectively as
possible and shall terminate all commitments to third -parties unless otherwise
instructed by the City. Provided that no damages are due to the City for
Contractor's failure to perform in accordance with this Agreement, the City shall
pay Contractor for work performed to date in accordance with Section S herein.
The City shall have no further Iiability to Contractor for such termination.
B. The City may terminate this Agreement for cause if Contractor breaches any
material provision of this Agreement. The City shall give Contractor seven (7)
days written notice of its intent to terminate the Agreement and the reasons
therefore, and, if Contractor, or its Surety, fails to cure the default within that
period, the termination shall take place without further notice. The City shall thea
make alternative arrangements for completion of the Project and deduct the cost
of completion from the unpaid Contract Price. The City will make no payment to
the Contractor or its Surety until all costs of completing the Project are paid. If
the unpaid balance of the amount due the Contractor, according to this agreement,
exceeds the cost of finishing the Project, the Contractor or its Surety will receive
the applicable funds due. If the costs of completing the Project exceed the unpaid
balance, the Contractor or its Surety will pay the difference to the City.
C. If the City terminates this Agreement for cause, and it is later determined that the
City did not have grounds to do so, the termination will be treated as a termination
for convenience under the terms of this Section (A) above.
D. Upon termination, the Contractor shall: (1) promptly discontinue all services
affected, unless the notice directs otherwise; and (2) promptly deliver to the City
all data, drawings, reports, summaries, and such other information and materials
as may have been generated or used by the Contractor in performing this
Agreement, whether completed or in process, in the form specified by the City.
E. The rights and remedies of the City and the Contractor provided in this Section
are in addition to any other rights and remedies provided under this Agreement or
at law or in equity.
Section 1 l Miscellaneous
A. Complete Agreement. This Agreement contains all of the understandings and
agreements of whatsoever kind and nature existing between the parties hereto
with respect to the subject matter contained herein.
B. Governing Law. This Agreement shall be governed by and construed under the
laws of the State of Georgia.
C. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be an original, but all of which together shall
14
constitute one and the same instrument.
D. Invalidity of Provisions. Should any part of this Agreement for any reason be
declared by any court of competent jurisdiction to be invalid, such decision shall
not affect the validity of any remaining portion, which remaining portion shall
continue in full force and effect as if this Agreement had been executed with the
invalid portion hereof eliminated, it being the intention of the parties that they
would have executed the remaining portion of this Agreement without including
any such part, parts or portions which may for any reason be hereafter declared
invalid.
E. Notice. All notices requests, demands and other communications hereunder shall
be in writing and shall be deemed received, and shall be effective when personally
delivered or on the third day after the postmark date when mailed by certified
mail, postage prepaid, return receipt requested or upon actual delivery when sent
via national overnight commercial carrier to the parties at the addresses given
below, unless a substitute address shall first be furnished to the other parties by
written notice in accordance herewith:
NOTICE TO CITY shall be sent to:
City of Milton
Attn: City Manager
13000 Deerfield Parkway, Suite I07F
Milton, Georgia 30404
NOTICE TO CONTRACTOR shall be sent to:
Strickland Pipeline and Construction, Inc.
1049 Upper Burris load
Canton, Georgia 30114-4157
F. Sovereign Immunity. Nothing contained in this Agreement shall be construed to
be a waiver of the City's sovereign immunity or any indi'vidual's qualified good
faith or official immunities.
G. Force Majeure. Neither the City nor Contractor shall be Iiable for their respective
non -negligent or non -willful failure to perform or shall be deemed in default with
respect to the failure to perform (or cure a failure to perform) any of their
respective duties or obligations under this Agreement or for any delay in such
performance due to: (i) any cause beyond their respective reasonable control; (ii)
any act of God; (iii) any change in applicable governmental rules or regulations
rendering the performance of any portion of this Agreement legally impossible;
15
(iv) earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding
strikes or labor disputes by employees and/or agents of Contractor; (vi) delay or
failure to act by any governmental or military authority; or (vii) any war, hostility,
embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event -
the time for performance shall be extended by an amount of time equal to the
period of delay caused by such acts and all other obligations shall remain intact_
H. Headings. All headings herein are inserted only for convenience and ease of
reference and are not to be considered in the construction or interpretation of any
provision of this Agreement.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
under seal as of the date first above written.
[SIGNATURES ON FOLLOWING PAGE]
16
[Strickland Pipeline and Construction, Inc.]
Print Name
fr�S i
Title
SIGNED SEALED ANI} DELIVERED [AFFIX CORPORATE SEAL]
In the presence of-
[NOTARY
f
[NOTARY SEAL]
M Commission Ex ires-
,t
MILTON CITY COUNCIL:
Joe Lockwood, Mayor
[CITY SEAL]
SIGNED SEALED AND DELIVERED
In the presence of:
W imess
Notary Public
[NOTARY SEAL]
My Commission Expires:
Secretary of Owner should attest Give proper title of each person -executing affidavit. Attach seal as
17
required.
18
EXHIBIT "A"
REQUEST FOR BID
19
Thompson Road (S-14515)
Storm Drain System Improvements
BIDS DUE March 15, 2012 BY 1:00 PM
General Description of Proiect Scope: This project includes the construction of drainage and road
shoulder improvements at the location of an existing 36" RCP located on Thompson Road in the City
of Milton. The project includes installation of new pipe, headwalls, junction boxes, slope
improvements, sidewalks, and erosion and sediment control measures as shown on the attached plans.
Any new drainage pipes, structures, roadway fill, slopes, sidewalks, road bed, and pavement shall be
re -constructed in accordance with the City of Milton standards.
The contractor will be required to provide appropriate payment and performance bonds as part of
the bid submittal. For additional details on this scope, see attachments_
The undersigned, as bidder, declares and represents that it has examined the site of the work and
informed himself/herself fully in regard to all conditions pertaining to the place where the work is to
be performed, including those conditions affecting the cost of the work and the delivery, handling and
storage of materials and equipment. The bidder has examined and read the Bidding Document and
has satisfied himself/herself that the Bidding Document is an adequate and acceptable reflection of
the work which is required to be performed and that the bidder is willing and able to perform all of
the work necessary. The bidder further certifies that no additional information is required to complete
the work encompassed by this bid within the cost and schedule established and agreed upon within
this bidding document.
The bidder proposes and agrees that if this bid is accepted to contract with the City of Milton to
provide all construction labor, materials, equipment, products, transportation, and other facilities and
services as necessary and/or required to execute and complete the work in full in accordance with the
scope of work provided to the full satisfaction of the city.
THE. BASE BID IS THE AMOUNT UPON WHICH THE BIDDER WILL BE FORMALLY
EVALUATED AND WHICH WILL BE USED TO DETERMINE THE LOWEST RESPONSIBLE
BIDDER.
The base bid may not be withdrawn or modified, except at the request of the city, for a period of sixty
(60) days following receipt of the bids.
Base Bid Amount
(Dollar Amount in Numbers)
(Company Name)
(Signature)
Name
20
1.0 General Conditions
a) The contractor is responsible for visiting the site before submittal of bids to verify
scope.
b) One lane of traffic shall be open at all times.
c) Construction activity within 1000 feet on an occupied residence will be allowed
Mon. -Fri. between the hours of 7:30 AM and 7:30 PM and Sat. between 8:30 AM and
5:00 PM. Construction activity more than 1000 feet from an occupied residence will
be allowed Mon.- Fri. between the hours of 7:00 AM and 10:00 PM and Sat. between
the hours of 8:30 AM and 6:00 PM.
d) Contractor must notify the City of Milton (678) 242-2500, twenty-four (24) hours
prior to beginning construction.
e) Burial of construction materials is not permitted within the City of Milton. All
construction materials and debris within the work area shall be properly disposed of
by the contractor.
f) The contractor is responsible for any damaged property which occurs as a result of
this project. The contractor shall replace any damaged property at his own expense.
g) Unless otherwise stated, the City shall provide all necessary permits and easements
associated with this project prior to issuance of the Notice to Proceed.
2.0 Materials, Equipment and Employees
a) The contractor shall, unless otherwise specified, supply and pay for all labor,
transportation, materials, tools, apparatus, lights, power, fuel, sanitary facilities and
incidentals necessary for the completion of his work, and shall install, maintain and
remove all equipment of the construction, other utensils or things, and be responsible
for the safe, proper and lawful construction, maintenance and use of same, and shall
construct in the best and most workmanlike manner, a complete job and everything
incidental thereto, as shown on the plans, stated in the specifications, or reasonably
implied there from, all in accordance with the contract documents.
b) All materials shall be new and of quality specified, except where reclaimed material
is authorized herein and approved for use. Workmanship shall at all times be of a
grade accepted as the best practice of the particular trade involved, and as stipulated
in written standards of recognized organizations or institutes of the respective trades
except as exceeded or qualified by the specifications.
c) No changes shall be made in the Work except upon written approval and change
order of the city.
d) Products are generally specified by ASTM or other reference standard and/or by
manufacturer's name and model number or trade name. When specified only by
reference standard, the Contractor may select any product meeting this standard, by
any manufacturer. When several products or manufacturers are specified as being
21
equally acceptable, the Contractor has the option of using any product and
manufacturer combination listed. However, the contractor shall be aware that the
cited examples are used only to denote the quality standard of product desired and
that then do not restrict bidders to a specific brand, make, manufacturer or specific
name; that they are used only to set forth and convey to bidders the general style,
type, character and quality of product desired; and that equivalent products will be
acceptable. Substitution of materials, items or equipment of equal or equivalent
design shall be submitted to the architect or engineer for approval or disapproval;
such approval or disapproval shall be made by the architect or engineer prior to the
opening of bids.
e) If at any time during the construction and completion of the work covered by these
contract documents, the conduct of any workman of the various crafts be adjudged a
nuisance to the Owner or if any workman be considered detrimental to the work, the
Contractor shall order such parties removed immediately from the site_
f) The contractor shall designate a foreman/superintendent who shall direct the work.
3.0 Erosion and Sediment Control
a) The contractor will provide suitable erosion and sediment control measures so as to
prevent sediment from leaving the site. Maintenance of erosion and sediment control
measures is required at all times. The contractor shall have certified erosion and
sediment control personnel on site at all times. All NPDES, GSWCC and City of
Milton guidelines should be followed.
b) All erosion and sediment control work shall be performed in accordance with the
standards provided in the Georgia Manual for Erosion and Sediment Control in
Georgia, latest edition.
c) Provide double row of Type C silt fence along the down slope side of all disturbed
areas. All barriers shall be in place prior to any land disturbing activities.
d) Silt fences and hay bale barriers shall be cleaned or replaced and maintained in
functional condition until permanent erosion control measures are established. All silt
fences and other temporary measures will be removed by the contractor/developer
when the site is stable.
e) Silt fence fabric shall be comprised of Ga. Department of Transportation qualified
products Section 171, ly ems, for silt fence fabric. Type "A" silt fence fabric and
construction may be allowed with prior written approval from the land development
inspector.
f) Temporary vegetation and/or heavy mulch will be used to stabilize areas. In no case
shall a site be left bare for more than fourteen (14) days.
g) No clearing beyond the limits of disturbance shown on the approved plans shall be
allowed without approval.
22
h) Provide matting, temporary and permanent seeding of all slope faces.
i) Provide a minimum of % inch of mulching, temporary and permanent seeding of all
other disturbed areas.
4.0 Earthwork
a) The area within the typical grading section shall be cleared of all trees, brush, stumps,
logs, grass roots, vegetable matter, poles, stubs, rubbish, refuse dumps, sawdust piles,
and all other matter resting on or protruding through the original ground surface or
appearing or being placed on the area within the typical grading section before final
acceptance of work.
b) All depressions below the ground surface containing water shall be drained,
unsuitable material removed and filled with suitable material and compacted to the
ground surface before the embankment proper is begun_ Any area deemed
jurisdictional under federal, state or local regulations shall obtain required approvals
or permits prior to any land disturbing activities in those areas.
c) Sub -grade preparation shall be in accordance with GDOT specifications and these
regulations.
d) if any sections of the sub -grade are composed of topsoil, organic, or other unsuitable
or unstable material, such material shall be removed and replaced with suitable
material and then thoroughly compacted as specified for fill or stabilized with stone
or a geo-textile or geo-grid.
e) Fill shall be placed in uniform, horizontal layers not more than 8" thick (loose
measurement). Moisture content shall be adjusted as necessary to compact material to
95% maximum laboratory dry density as determined by AASHTO method T-99.
f) After the earthwork has been completed, all storm drainage, water, and sanitary sewer
utilities have been installed within the right-of-way as appropriate, and the backfill in
all such ditches thoroughly compacted, the sub -grade shall be brought to the lines,
grades, and typical roadway section shown on the plans.
g) Provisions shall be made by the contractor to ensure adequate drainage and prevent
possible damage to the work area.
5.0 Utilities
a) The contractor shall be required to coordinate and manage any and all utility locates
andlor relocations within the scope of this project.
6.0 Performance
a) All work performed shall be in accordance City of Milton Construction Standards.
The contractor will adhere to all current State and Federal construction safety
23
regulations, including OSHA regulations. The Contractor will conform to MUTCD
and the State of Georgia Department of Transportation standards for traffic control.
The Contractor must maintain a safe work zone for their employees, pedestrians, and
vehicular transportation. All work shall be inspected and approved by the City of
Milton Department of Public Works (MDPW).
7.0 Safety Requirements
a) The Contractor shall be responsible for the entire site and the construction of the same
and provide all the necessary protections as required by laws or ordinances governing
such conditions and as required by the Owner or Designer_ He shall be responsible
for any damage to the Owner's property or that of others on the job, by himself, his
personnel or his subcontractors, and shall make good such damages. He shall be
responsible for and pay for any claims against the Owner arising from such damages.
b) The Contractor shall provide all necessary safety measures for the protection of all
persons on the work. Contractor shall clearly mark or post signs warning of hazards
existing, and shall barricade excavations and similar hazards. He shall protect against
damage or injury resulting from falling materials and he shall maintain all protective
devices and signs throughout the progress of the work.
8.0 Wetlands and Stream Buffers
a) No work shall be permitted within any designated wetland or stream buffer area
without prior approval of the City of Milton. Wetland areas and Stream buffers shall
be designated by the City of Milton prior to the issuance of notice to Proceed.
9.0 Codes, Permits and Inspections
a) The Contractor shall obtain the required permits, if required, give all notices, and
comply with all laws, ordinances, codes, rules and regulations bearing on the conduct
of the work under this contract. If the Contractor observes that the drawings and
specifications are at variance therewith, he shall promptly notify the Designer in
writing. If the Contractor perforins any work knowing it to be contrary to such laws,
ordinances, codes, rules and regulations, and without such notice to the Owner, he
shall bear all cost arising there from.
10.0 Clean Up
a) The Contractor shall keep the sites and surrounding area reasonably free from rubbish
at all times and shall remove debris from the site from time to time or when directed
to do so by the Owner. Before final inspection and acceptance of the project, the
Contractor shall thoroughly clean the sites, and completely prepare the project and
site for use by the Owner.
11.0 Schedule
a) Project shall start within I week of date of award and be completed in satisfactory
manner, as deemed by MDPW, within 3 weeks from date of award, with final,
inspection scheduled within 3 weeks from the date of award.
12.4 Detail/Drawings (See Attached)
24
S ite -jo iG.
L-ocation 11.1ap
25
EXHIBIT "B"
BID FROM CONTRACTOR
26
Thompson Road (5-14515)
Storm Drain System Improvements
BIDS DLII Marsh 14, 2012 BY 1:00 PM
Ganeral Dssclrptioo of Project scone: TF -,is prgmu�t I-1cludes .114' const 3clesl' r:•I �:I_ rrarl ,Im. wi
rrprrrs�e a': [rrc }caller- of an ax!Er inc 36" RCP locsfza on T^wipEon P.nad i^ tea Gi •:f 1'.11 -c -I T ro FII,Jc::k
rt .ua4s rlstaila:iull ul !1�w ;)Pvu. hec3Yial s. •ur-=L,l t::xes slope ruprsrrcr Cl ILs. s;l .7r colas -tLi rr•. ,i•an flt
.�rlmer t CO -Ml ME1 iE-L, te- as zhnsn nR the arlacied n ans Mr ry n .v d1a nage pjp s, st r :oras l OLJ.Lk -i� 'll'. ; �:ucs
_ide+"oaks- toad bee. acrd pa:'er-ent sI -a h4 re constructed in aeeerdst-•:e .vith the C-ty cf NA Itnn s;37da "Cs.
d•4} i.._ reom.—w. '1- ,. iu•9ic H1Ji!'; lr.•3!F' 1Jd�•lTk4!1: r3f Y11 �!oI��AR 7: P1 a:r :Sr VU a7i );,V? I-.' fIye &I
Lf=JiarIs Yx.' !!•S ti;"OpSSfi �!la;:+r!ri ra^IS
The 1r.-jFrs rn.d 35 tC.Ve-. r! or_sEiTs Tl31 it -las eKaTir:ed ric- s t_ •_f Ve , 3r. and ir.ro-mac,.
:.-I' II IY tllllt+u "ts I;r-•lairlrrQ xr Sha place wl ,s :.: t;e ofrfor-,7ei. Inwud la
nr:r .. r. 1 - t rh- 1,-,rk and tnt- :leiiv ar: rl,3ndlinr a -t# vcwr :j rf i.,15 and arl.ripr-ert T ne
I�itry r:,-. l- r", .•�., l.•,.I I• li„1, i•,I I)re.nYrr-r• ^FLd f•:T.r ea115Tlrstl hlrl•ar T'l: Rir.IPip ;lrc;tlr-?!11 's
ate u,'C.I •r ];< ��r''.i .�: 3'r' -• .•"I ?rJ' 'r'r'lrUf K'7r l trr_' I is r-4 ItI, hr. PnLf tY( rtlrl:.y+:d F •i; !lir. :: n', I -I w c1:!il nq r. -Id
Role tC Put lufnt -A .JI .I I: r:._I hvCw•U_art'. IIIL' CII:JcI PANIC' vflIles IN4 11:: adds, J1 rl'L''lit --t*-, 'egW{ed :o
crVmFlarf ;rimp F5ed ?,- tllr= l.i�i I•Iir Itr• -:g; cord NI! `�pviur r•qr"�4ti•n•Ir:vr1 .•r r•r1 rlilnn :a,'1zm -iltr:
t.Iddii-3 Etl ,•Jr`CiS t.
The adder ptcpn.+ L -s and areas :1':41 i; .r)is LwA is icc:+!p1Ld lu I.c'ur= l '/1101 t'It L [l; u f,$I1Lrr lU fsluvjl ,. 3 i
rt:ns n.rJaIrbrx mr,tarals, est iprn=.-}" 7RTdelCf5 l'anspa fa torr and :dhel far-ilm � ana xLrilCn 5 as r��C•.'
RPOI-nr 'ecured in e7, CFc ut? and o�Jntplma the vra x in t.0 n ac. c'dancv wl th_ scor._ of vfo-h pro'.• d c to tltc •utf
ft -r- 7r:
THF RAFfF Rlrl f& -D-F AMONNT III ON Va'HICH T -IF fiIMM VIM I RF *OOP Al L Y FVAA IJATFO AMD WHICH
V%jLL aE .)FED Tr' DETERMINE THE LOVVE8T REePONSIBLE BIDER
I le Na5e Oro May M. '."vE',vith:l'aw) yr n1(i;tr'y, a: tMs re.j.rr--t nt -11f.:xV, rnr ea f;ar ^c n' stxry jutq dc.y5
BSse Birt M
_ r
;p'irC:cd N3ntz�
27
EXHIBIT "C"
BONDS
28
EXHIBIT "D"
PLANS AND SPECIFICATIONS
Plans entitled Thompson Road Culvert Repair ad Proposed Sidewalk addition, prepared by -
David A. Burre Engineers and Surveyors, Inc, (now known as Engineering 303.com) dated
111312011, last revised 411912011.
35
No Text
No Text
EXHIBIT "E"
STATE OF GEORGIA
CITY OF MILTON
CONTRACTOR AFFIDAVIT AND AGREEMENT
By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. §
13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with
the City of Milton has registered with and is participating in a federal work authorization
Program, in accordance with the applicability provisions and deadlines established in O.C.G.A. §
13-1Q-91.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in
connection with the physical performance of services pursuant to this contract with the City of
Milton, contractor will secure from such subcontractor(s) similar verification of compliance with
O.C_G.A. § 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 in the form
attached hereto as Exhibit "F" Contractor further agrees to maintain records of such compliance
and provide a copy of each such verification to the City of Milton at the time the subcontractor(s)
is retained to perform such service.
EEV 1 Basic Pilot Progr ser Ident' on Number
BY: Autharic or Agent Date
Strickland Pipeline and Construction, Inc.
'It C-11S—C-ly
Title of A thorized Officer or Agent of Contractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON S THE
IL DAY OF r�r r , 2012
Nom Public
1V1}' �M,n1i551� �E�Cp1Te5:
38
STATE OF GEORGIA
CITY OF MILTON
EXHIBIT "F"
SUBCONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A.
§ 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the
physical performance of services under a contract with Strickland Pipeline and Construction, Inc.
on behalf of the City of Milton has registered with and is participating in a federal work
authorization program, in accordance with the applicability provisions and deadlines established
in O.C.G.A. § 13-10-9 1.
EEV 1 Basic Pilot Program User Identification Number
BY: Authorized Officer or Agent Date
Subcontractor Name
Title of Authorized Officer or Agent of Subcontractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
DAY OF , 2012
Notary Public
My Commission Expires:
39
EXHIBIT "G"
STATE OF GEORGIA
CITY OF MILTON
SAVE Affidavit
By executing this affidavit ender oath, and as an applicant for a public benefit, as referenced in
O.C.G.A. § 50-36-1, from the City of Milton, the undersigned applicant verifies one of the following with
respect tomy ap ication for a public benefit:
1) I am a United States citizen.
2) I am a legal permanent resident of the United States.
3) 1 am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act
with an alien number issued by the Department of Homeland Security or other federal
immigration agency.
My alien number issued by the Department of Homeland Security or other federal
immigration agency is:
The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided
at least one secure and verifiable document, as required by O.C.G.A.
§ 50-36-1(e)(1), with this affidavit.
The secure and verifiable document provided with this affidavit can best be classified as:
In making the above representation under oath, I understand that any person who knowingly and willfully
makes a false, fictitious, or fraudulent statement or representation in an affidavit small be guilty of a
violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute.
Executed in ['A-nlTl�) RI (city), (state).
Signatureli ant
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
I� DAY OF r� , 2-0
N Y UBI:IC
My Commission Expires:
tcl • p
Printed Name of Applic
40
Bond Number: SB 6665693
PERFORMANCE BOND
CITY OF MILTON, GEORGIA
KNOW ALL MEN BY THESE PRESENTS THAT Strickland Pipeline and
Construction, Inc. (as CONTRACTOR, hereinafter referred to as the "Principal"), and
Penn s4N, VNa���N . cremanm4alty Irtst�an deto as�e���ONTRACTOR'S SURETV' are
[[ erezna er re erre ),
held and firmly bound unto the City of Milton, Georgia (as OWNER, hereinafter referred to as
the "City"), for the use and benefit of any "Claimant," as hereinafter defined, in the sum of
forty nine thousand one hundred thirty five dollars ($49,135), lawful money of the United States
of America, for the payment of which the Principal and the Contractor's Surety bind themselves,
their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by
these presents.
WHEREAS, the Principal has entered, or is about to enter, into a certain written
agreement with the City, dated the a_ of r� , 2012 which is incorporated
herein by reference in its entirety (hereinafter referred to as the "CONTRACT"), for the
construction of a project known as Thompson Road (S-14515) Storm Drain System
Improvements. (hereinafter referred to as "the PROJECT").
NOW THEREFORE, the conditions of this obligation are as follows:
That if the Principal shall fully and completely perform each and all of the terms,
provisions and requirements of the Contract, including and during the period of
any warranties or guarantees required thereunder, and all modifications,
amendments, changes, deletions, additions, and alterations thereto that may
hereafter be made, and if the Principal and the Contractor's Surety shall
indemnify and hold harmless the City from any and all losses, liability and
damages, claims, judgments, liens, costs and fees of every description, including
but not limited to, any damages for delay; which the City may incur, sustain or
suffer by reason of the failure or default on the part of the Principal in the
performance of any and all of the terms, provisions and requirements of the
Contract, including all modifications, amendments, changes, deletions, additions,
and alterations thereto and any warranties or guarantees required thereunder, then
this obligation shall be void; otherwise to remain in full force and effect;
2. In the event of a failure of performance of the Contract by the Principal, which
shall include, but not be limited to, any breach of default of the Contract:
a. The Contractor's Surety shall commence performance of its obligations
and undertakings under this Bond no later than thirty (30) days after
written notice from the City to the Contractor's Surety: and
K The means, method or procedure by which the Contractor's Surety
undertakes to perform its obligations under this Bond shall be subject to
the advance written approval of the City.
The Contractor's Surety hereby waives notice of any and all modifications, omissions,
additions, changes and advance payments or deferred payments in or about the Contract, and
agrees that the obligations undertaken by this Bond shall not be impaired in any manner by
reason of any such modifications. omissions, additions, changes, and advance payments or
deferred payments, The Parties further expressly agree that any action on this Bond may be
brought within the time allowed by Georgia law for suit on contracts under seal.
IN WITNESS WHEREOF, the principal and Contractors Surety have hereunto affixed
32
their corporate seals and caused this obligation to be signed by their duly authorized officers or
attorneys -in -fact, this [ day of Y'' 12012.
Attest:
Strickland Pipeline and Construction, Inc.
r
By:
Title:SEAL)
Title: %-V1+-,*-e5
Date: L_ Ems• L-0-,
Attest.
(Warne of Contractor's Surety)
Pennsylvania National Mutual Casualty Insurance Company
By:///Z
Title:_ Marvala_Ednkitola, Attorney -In -Fact _(SE-kL)
, Attorney -In -I`
(ATTACH SURETY'S POWER OF ATTORNEY)
33
Bond Number: 5B 0605693
PAYMENT BOND
CITY OF MILTON, GEORGIA
KNOW ALL MEN BY THESE PRESENTS THAT Strickland ['i pel i tie tinct Construction, Inc.
(as CONTRACTOR, hereinafter referred to as the "Principal"), and Pennsylvania National
Mutual Casualty Insurance Company (as SURETY COMPANY, hereinafter
referred to as the "CONTRACTOR'S SURETY"). are held and firmly bound unto the City of
Milton, Georgia (as OWNER, hereinafter referred to as the "City"), for the use and benefit of
any "Claimant," as hereinafter defined, in the sum of forty nine thousand one hundred thirty five
dollars ($49,135) lawfitl money of ffie United States of America, for the payment of which the
Principal and the Contractor's Surety bind themselves, their heirs, executors, administrators,
successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered, or is about to enter, into a certain written
agreement with the City, dated &K )which is incorporated herein by reference in
its entirety (hereinafter referred to as the "CON'TRACT"), for the construction of a project
known as Thompson Road (S-14515) Storm Drain System Improvements (hereinafter referred to
as `:the PROJECT").
NOW THEREFORE, the condition of this obligation is such that if'the Principal shal I
promptly make payment to any Claimant, as hereinafler defined, for all labor, services and
materials used or reasonably required for use in the performance of the Contract, then this
obligation shat I be void; otherwise to remain in full force and effect.
A "Claimant" shall be defined herein as any Subcontractor, person, Party, partnership,
corporation or other entity furnishing labor, services or materials used or reasonably required for
28
use in the performance of the Contract, without regard to whether such labor, services or
materials were sold, Ieased or rented, and without regard to whether such C laintant is or is not in
privity of the Contract with the Principal ar any Subcontractor performing Work on the Project.
In the event of any claim made by the Claimant against the City, or the filing of a Lien
against the property of the City afTected by the Contract, time Contractor's Surety shall either
settle 'Or resolve the Claim and shall remove any such Lien by bond or otherwise as provided in
the Contract.
The Parties further expressly agree that any action on this Bond may be brought within
the time allowed by Georgia law for suit on contracts under seal.
IN WITNESS WHEREOF, the Principal and Contractor's Surety have hereunto affixed
their corporate seals and caused this obligation to be signed by their duly authorized officers on
_/'
this day of � 01 2012.
Strickland Pipeline and Construction, Inc.
B:
y V,
Title: r i L)
(Signatures Continued on Next Page)
Attest:
"Title:
Date:
(Nance of Contractor's Surety)
Pennsylvania National Mutual Casualty Insurance Company
Title: Marvala Erinkitola, Attorney -In -Fact (SEAL,}
(ATTACH SURETY'S POWER 4F A'17FORNEY)
PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY
Harrisburg, Pennsylvania
7197
POWER OF ATTORNEY
Know All Men By these Presents, That PENNSYLVANIA NATIONAL MUTLIAL CASUALTY INSURANCE COMPANY, a corporation of the
Commonwealth of Pennsylvania, does hereby make. constitute and appoint JOHN DAVID POTTS, LISA E, POTTS, ]MICHAEL MURPHY_.
MARVALA ERiNKITOLA. ALL OF L' OODSTOCK, GEORGIA (EACFI) its true and lawful Attorneys) -in -Fact to make. execute, seal and
deliver for and on its behalf, as surety, as its act and deed:
ANY AND AL1. BONDS AND UNDERTAKINGS PROVIDED TIIE AMOUNT OF NO ONE BOND OR UNi]ERTAKING EXCEEDS THF-.
SLIM OF FIVE MILLIOIN DOLLARS -------------- (S5,00o,000,00) ALL POWER AND AUTHORITY HEREBY CONFERRED SHALL
HEREBY EXPIRE AND TERMINATE WITHOUT NOTICE AT MIDNIGHT ON' SEPTEMBER 30, 2020, AS RESPECTS EXECUTION
SUBSFQUENT THERETO.
And the execution of such bonds in pursuance of these presents shall be as binding upon said Company as fully and amply, to all intents and
purposes. as if they had been duly executed and ackno,.vledged by the regularly elected otitcers of the Company at its office in Harrisburg.
Pennsylvania. in their own proper persons.
This appointment is made by and under the authorization of a resolution adopted by the Board of Directors of the Company on October 24, 1973 at
Harrisburg, Pennsylvania which is shown below and is now in full force and effect.
RESOLVED, that (1 ) the President, any Vice President, the Secretary, or any Department Secretary shall have power to appoint, and to revoke the
appointments of, Attomeys-in-Fact or agents with power and authority as defined or limited in their respective powers of attorney, and to execute on
behalf of the Company; and affix the Company's sea] thereto, bonds, undertakings, recognizance's, contracts of indemnity and other written obligations in
the nature thereof or related thereto; and (2) any of such Officers of the Company may appoint and revoke the appointments of joint -control custodians
agents for acceptance of process, and Allornevs•in-Fact w ah authority to execute waivers and consents on behalf of the Company, and (3) the signature of
any such Officer or of any Assistant Secretary or Department Assistant Secretary and the Company seal may be affixed by facsimile to any power of
attorney or certification given for the execution of any bond, undertaking, recognizaricc. contract of indemnity or other written obligattvn in the nature
thereof or related thereto, such signature and sea] when so used whether hcrelofore or hereafter, being hereby adopted by the Company as the original
signature of such Officer and the original seal of the Company- to be valid and birtding upon the Company with the same force and effect as though
manually affixed
In Witness Whereof. PENNSYLVANIA NA-riONAL MUTUAL CASUALTY INSURANCE COMPANY has caused these presents to be signed
and its corporate seal to be hereto affixed on September 9, 2010.
s PEN INSYLVANIA NATIONAL MUTUAL C'ASUAI 'I Y INSURANCE COMPANY
Obert R Han ,Vic •-
r don, 5cntar t. President ( ]ndetu'riting Operations
Ywy
4V )I
Cnmmon weal th of Pennsylvania. County of Dauphin — ss:
On September 9, 2010, before me appeared Robert 13. Brandon to me personally known, who being by me duly sworn, did say that he resides in the
Commonwealth of Pennsylvania, that he is the Senior Vice -President, IJnderwriting Operations of PENNSYLVANIA NATIONAL MU
C'ASLIALTY INSURANCE COMPANY. that he is the individual described in and who executed the preceding instrument, and that the seal affixed
to said instrument is the corporate seal of said Company. and that said instrument was signed and sealed on behalf of said Company by authority and
direction of said Company, and the said office acknowledged said instrument to be the free act and deed of said Company.
.U+
COMMONWEALTH OF PENNSYLVANIA
LA Q
Notarlal Seal
-CLC"
NOTMY ipr BUB ,
� p
Traci A Kimmicb, Notary Public
City Of HarrIsburg, Dauphin County
My Commission Expires Oct 31, 11312
Notary Public
a�
Mamber, Pennsylvania Association of Notaries
I. Robert B. Brandon, Senior Vice -President, Underwriling Operations of the PENNSYLVANIA NATIONAL, MUTLIAL CASL1Al.TY
INSURANCE COMPANY, a corporation o1'the Commonwealth or Pennsylvania. do hereby cerlif'y that the above and foregoing is a true and correct
copy of a Power of Anorney. execuled by the said Company, which is still in full force and effect.
In Witness Whereof, 1 have hereunto sct my hand and affixed the corporate seal of said Company on
cruor ice -President, Underwriting Operations
78-190c i Rev 0317{1161
Milton High School Lady Eagles State Golf Champions
WHEREAS, golf is a centuries old sport that values not only athletic excellence, but mental acuity and
toughness over hours of competition, and;
WHEREAS, the Milton High School Lady Eagles golf team has a tradition of excellence and
accomplishment in athletic and academic competition reflecting the highest ideals of hard
work, training and sportsmanship, and;
WHEREAS, the Lady Eagles boast four players on the 2012 roster ranked by Golfweek's Sag arin
Rankings System in the Top 20 in Georgia, and;
WHEREAS, under Deborah Martina in her third season as Head Coach, the Eagles 2012 team racked
up seven straight tournament wins this season, including a region championship in which
the Lady Eagles beat Centennial High by 39 strokes, and;
WHEREAS, the Milton Lady Eagles were declared state champions of the 5-A Division Monday, May
7 at West Lake Country Club in Augusta, GA becoming the first Milton girls team to
earn the state title, and;
WHEREAS, the team beat their closest opponent by 11 strokes, posting a 142 to Cherokee High
School’s 153, and;
WHEREAS, Freshman Rachel Dai, ranked 4th in the state, was low medalist in the tournament, posting
a back nine of three under par for 69 , and;
WHEREAS, Sophomore Kayla Jones, ranked 11th in the state, shot a one over par 73; Freshman
Sabrina Long, ranked 16th in the state, shot a 76; and Junior Sally Morgan, ranked 19th in
the state, shot an 84, and;
WHEREAS, alternates Taylor Chisholm, a senior, and Ali Fahey, a junior, contributed to the team’s
success all season, and;
WHEREAS, the players on the Milton High School Lady Eagles golf team are champions not only on
the course, but in the classroom, in the community and in life and we are proud this great
team is located in Milton, Georgia.
NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, hereby dedicate Monday,
May 21, 2012 as MILTON HIGH SCHOOL GOLF CHAMPIONSHIP DAY in the City of Milton,
Georgia.
Given under our hand and seal of the City of Milton, Georgia on this 21st Day of May, 2012.
_______________________
Joe Lockwood
Mayor
Milton High School Eagles State Golf Champions
WHEREAS, golf is a centuries old sport that values not only athletic excellence, but mental acuity and
toughness over hours of competition, and;
WHEREAS, the Milton High School Eagles golf team has a tradition of excellence and
accomplishment in athletic and academic competition reflecting the highest ideals of hard
work, training and sportsmanship, and;
WHEREAS, Coach Peter Vajda has led the program to three straight Region 6 championships,
including winning the 2012 title by 17 shots, and;
WHEREAS, the Milton Eagles were declared state champions of the 5-A Division Monday, May 7 at
Champions Retreat Golf Club in Evans, GA, and;
WHEREAS, the final was a nail-biter, with Milton overcoming Benedictine by just one stroke, posting
a 302, and;
WHEREAS, the Eagles were led by Senior Sanders Park with an even-par 72, followed by a 75 from
Senior Brandon Lee, a 77 from Vanderbilt signee and Senior Zack Jaworski and a 78
from Junior Ian Shapiro, and;
WHEREAS, alternates Ryan Stachler, Chase Knox and Dawson Kipniss contributed to the team’s
success all season, and;
WHEREAS, the players on the Milton High School Eagles golf team are champions not only on the
course, but in the classroom, in the community and in life and we are proud this great
team is located in Milton, Georgia.
NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, hereby dedicate Monday,
May 21, 2012 as MILTON HIGH SCHOOL GOLF CHAMPIONSHIP DAY in the City of Milton,
Georgia.
Given under our hand and seal of the City of Milton, Georgia on this 21st Day of May, 2012.
_______________________
Joe Lockwood
Mayor
Operation Giveback at Summit Hill Elementary
WHEREAS, Operation Giveback nonprofit organization created by veterans of Operat ions Enduring
and Iraqi Freedom, and;
WHEREAS, this winter and spring, Summit Hill Elementary fifth graders collected food, movies,
games and more to send to soldiers currently stationed in Afghanistan as part of the
program, and;
WHEREAS, the children raised more than $600 and the community gave generously. Students filled
more than 150 care packages for troops in Afghanistan stuffed with high -quality, tasty
and fun items for the service men and women, and;
WHEREAS, American Legion Post 201 sent off an extra 80 packages in the name of the school, and;
WHEREAS, a number of local businesses and volunteers helped, including Susan Lea, Cari Bowers,
Barbara Sanders, Paula Roland, Wendi Behrmann Barber, Aimee Jackson, the City of
Milton Fire Department, Atlanta Fitness, Starbucks, Crabapple Orthodontics, Nail
Dynasty, Alpine Bakery, Moe's, The Brace Place, Arbor/Terrace Assisted Living,
Crabapple Senior Center, Cafe Efendi, American Legion Post 201, Menchie's, Brownie
Troop #11744, Brooklyn Joe's, Walmart and Target.
NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, hereby congratulate the
students of Summit Hill Elementary, their families, their teachers, and the community at large for
supporting this worthy cause.
Given under our hand and seal of the City of Milton, Georgia on this 21st Day of May, 2012.
(Seal)
_______________________
Joe Lockwood
Mayor
MDA City of Milton Firefighter Appreciation
WHEREAS: dedicated and selfless firefighters in Milton provide vital and lifesaving services to the
citizens of their community; and
WHEREAS: at a moment’s notice, these men and women risk their lives subduing fires and rescuing
those trapped in infernos, as well as saving citizens from emergencies that could have
been deadly situations; and
WHEREAS: Georgia firefighters contribute significantly to the continued well-being of Georgians
through their outstanding commitment to community service. Their sense of duty and
responsibility is evidenced by their hundreds of volunteer hours in annual boot drives to
collect funds to fight Muscular Dystrophy; and
WHEREAS: firefighters in the City of Milton unselfishly donate their time and energy to supporting
the Muscular Dystrophy Association, raising more than $22,000 over our five year
partnership; and
WHEREAS: many of Milton’s most deserving citizens have benefited from the funds raised by
firefighters in the “Fill-the-Boot” Campaign, and these public servants make invaluable
contributions to our community in all tasks they perform;
NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, hereby proclaim June through
September, as “MDA Firefighter Appreciation” time in the City of Milton, Georgia and encourage all citizens of
Milton, Georgia to recognize and support the efforts of these firefighters on behalf of MDA.
Given under our hand and seal of the City of Milton, Georgia on this 21 st day of May, 2012.
_________________________
Mayor Joe Lockwood
Memorial Day
WHEREAS, Memorial Day was first officially proclaimed on May 5, 1868 by General John
Logan in his General order Number 11, and in 1968, by act of Congress, it was
determined that the holiday would be observed on the last Monday in May; and
WHEREAS, from the opening battles of the American Revolution through the turmoil of the
Civil War, to World War I, World War II, Korea, and Vietnam, to the Persian
Gulf and today’s operations in the war on terror in Afghanistan, Iraq, and all
around the world, the members of our military have built a tradition of h onorable
and faithful service; and
WHEREAS, as we observe Memorial Day, we remember the more than one million Americans
who have died to preserve our freedom, the more than 140,000 citi zens who were
prisoners of war, and all those who were declared missing in action. We also
honor our veterans for their dedication to America and their sacrifice; and
WHEREAS, we have honor and privileges of living in a free count ry, and Georgia has a rich
history of great leaders who died fighting for our great nation. Today, all who
wear the uniform of the United States are serving at a crucial hour in history, and
each has answered a great call to serve our nation on the front lines of freedom.
Let us pray for the safety and strength of our troops, and for God’s blessing on
them and their families, and for those who have lost loved ones; and
WHEREAS, on this Memorial Day, we honor our fallen soldiers, and their commitment to our
country and their legacy of patriotism and sacrifices of many men and women
who answered the nation’s call to duty and fought with honor and valor and, in the
end, gave the ultimate sacrifice to safeguard the rights of all Americans; and
WHEREAS, by giving their lives in this cause of freedom, these heroes have protected and
inspired all Americans and we are truly grateful for the ir sacrifice; and
WHEREAS, the citizens of Milton join with people across the nation in remembrance of those
who died while courageously serving their country during war.
NOW, THEREFORE, we, the Mayor and City Council of the City of Milton, Georgia hereby dedicate and
proclaim Monday, May 28th, 2012 as Memorial Day in the City of Milton and call this observance to the
attention of all of our citizens.
Given under my hand and seal of the City of Milton, Georgia on this 21st Day of May, 2012.
_________________________________
Joe Lockwood, Mayor
Page 1 of 2
ORDINANCE NO.
STATE OF GEORGIA
FULTON COUNTY
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON,
GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2012 BUDGET FOR
EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE
AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING
THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING
EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING
EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE.
BE IT ORDAINED by the City Council of the City of Milton, GA while in a
council meeting on June 4, 2012 at 6:00 p.m. as follows:
WHEREAS, the City Manager of the City of Milton has presented
amendments to the fiscal year 2012 Budget to the City Council on each of the
various funds of the City; and
WHEREAS, each of these budget amendments results in a balanced
budget, so that anticipated revenues equal proposed expenditures for each fund;
and
WHEREAS, the amended fiscal year 2012 budget provides a financial
plan for the government, establishing appropriations for each operating
department in order to extend services;
NOW, THEREFORE BE IT ORDAINED that this budget amendment,
“Exhibit A” attached hereto and by this reference made a part hereof this
ordinance shall be the City of Milton’s amended fiscal year 2012 budget; and
BE IT FURTHER ORDAINED that this budget be and is hereby approved
and the several items of revenues shown in the budget for each fund in the
amounts anticipated are adopted and that the several amounts shown in the
budget for each fund as proposed expenditures are hereby appropriated to the
departments named in each fund; and,
BE IT FURTHER ORDAINED that the expenditures shall not exceed the
appropriations authorized by this budget or amendments thereto provided; that
expenditures for the fiscal year shall not exceed actual funding available.
Page 2 of 2
ADOPTED AND APPROVED this 4th day of June, 2012.
CITY OF MILTON, GEORGIA
By: ________________________
Mayor Joe Lockwood
_________________________ ________________________
Councilmember Karen Thurman Councilmember Burt Hewitt
_________________________ ________________________
Councilmember Matt Kunz Councilmember Joe Longoria
_________________________ ________________________
Councilmember Bill Lusk Councilmember Lance Large
Attest:
_______________________________
Sudie AM Gordon, City Clerk
(SEAL)
City of Milton, Georgia
Fiscal Year 2012
Summary of Departmental Budget Amendments
The goal of the fiscal year 2012 budget amendment is to revise departmental budgets and interfund transfers based on
activity-to-date and future projections.
GENERAL FUND
The General Fund is the principal operating fund of the government and is used to facilitate current year operations.
General Fund revenues have unrestricted use. Expenditure requests are categorized into two categories: Salary/Benefits
and Maintenance/Operating. Salary / benefits line items include salaries, overtime, vacation pay, retirement and other
associated payroll expenditures. The maintenance/ operating category includes expenditures related to operational line
items such as, supplies, professional fees, training, dues/fees, travel, utilities, communications, machinery & equipment,
etc.
GENERAL FUND SUMMARY:
Revenue Appropriation Increase 552,058
Expenditure Appropriation Increase 929,581
Net Revenue/(Expenditure) Requests:(377,523)
Budgeted Fund Balance:
An adequate level of fund balance (i.e., the difference between the City’s assets and liabilities) is essential to mitigate
current and future risks and to ensure stable service levels. It also is a crucial consideration in long-term financial planning
for capital projects. At the end of fiscal year 2011, the City’s General Fund fund balance totaled approximately $9.6
million. During fiscal year 2012, opportunities arose to acquire several pieces of property to extend the current park
facilities. The total amount of the acquisitions will be roughly $1.4 million. This is funded by the contingencies in both the
Capital Projects Fund and the General Fund as well as a portion of the fund balance. The General Fund fund balance will
decrease by $448,709.
Revenue Amendments:
The change in original revenue estimates for the following revenue sources is driven by analysis of the activity-to-date. A
projection was completed using available data indicating the fiscal year 2012 revenue estimates could be adjusted by the
amounts indicated in the table on page 3. Some of the most significant changes are explained as follows:
1. Property Taxes were decreased by an overall total of $559,819 due to the tax collections for 2011 taxes being
higher than anticipated in FY 2011, thus decreasing the amount of prior year taxes to collect in FY 2012.
2. Insurance Premium Tax increased by $675,000 to account for higher-than-anticipated collections.
3. License and Permits were increased by $56,350 due to higher-than-anticipated building permit revenues.
4. Charges for Services increased by $88,500 due to the Court Admin Fees and Commissions from park
programming trending higher than anticipated.
5. Miscellaneous Revenue was increased by $36,206 to account for insurance proceeds from damaged property.
This is offset by an increase to the appropriate expenditure accounts.
Fiscal Year 2012 Budget Amendments
1 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Budget
Adjustment
Requests
Adjusted
Budget
Balance
TAXES
Current Yr Property Taxes‐Real 7,300,000 ‐ 7,300,000 7,300,000
Current Yr Property Taxes‐Utility 50,600 59,227 (8,627) 8,627 59,227
Prior Yr Property Taxes‐Real 850,000 280,278 569,722 (529,000) 321,000
Current Yr Prop Taxes‐Personal 150,000 ‐ 150,000 150,000
Motor Vehicle Tax 495,000 282,875 212,125 55,000 550,000
Intangible Tax 160,000 112,552 47,448 20,000 180,000
Prior Yr Prop Taxes‐Personal 12,000 4,076 7,924 (7,900) 4,100
Real Estate Transfer Tax 37,000 17,725 19,275 37,000
Franchise Fees 1,700,000 953,377 746,623 1,700,000
Local Option Sales Tax 3,650,000 1,972,153 1,677,847 175,000 3,825,000
Alcohol Beverage Excise Tax 275,000 145,696 129,304 275,000
Business & Occupation Tax 550,000 530,222 19,778 (10,000) 540,000
Insurance Premium Tax 825,000 ‐ 825,000 675,000 1,500,000
Financial Institution Tax 26,000 32,795 (6,795) 6,795 32,795
Penalties & Interest‐Real Prop 60,000 24,174 35,826 (32,000) 28,000
Penalties & Interest‐Pers Prop 300 754 (454) 454 754
Penalties & Interest‐Business Lic 3,500 3,249 251 3,500
Penalties & Interest‐Other 700 3,851 (3,151) 3,151 3,851
Total: Taxes 16,145,100 4,423,003 11,722,097 365,127 16,510,227
LICENSES & PERMITS
Alcohol Beverage Licenses 140,000 134,350 5,650 140,000
Advertising Fee 1,000 800 200 1,000
Pouring Permit 6,000 3,870 2,130 6,000
Solicitation Permit 300 ‐ 300 300
Zoning & Land Use Permits 5,000 6,350 (1,350) 1,350 6,350
Revenues
Application Fees ‐ ‐
Land Disturbance 5,000 9,943 (4,943) 5,000 10,000
Impact Fees ‐ ‐
Modification 2,000 1,250 750 2,000
Variance 8,000 4,100 3,900 8,000
Seasonal & Special Events 600 960 (360) 600
Sign Permits 3,500 1,175 2,325 3,500
Erosion Control Permit ‐ ‐
Building Permits 175,000 159,728 15,272 50,000 225,000
Retaining Wall ‐ ‐ ‐
NPDES Fees 300 275 25 300
Total: Licenses & Permits 346,700 322,800 23,900 56,350 403,050
CHARGES FOR SERVICES
Finance Admin Fee 66,000 52,803 13,197 (8,000) 58,000
Court Admin Fee 135,000 106,494 28,506 50,000 185,000
Maps & Cert Letters 300 120 180 300
Plan Review Fees 62,000 50,203 11,797 62,000
Open Records Fees 600 570 30 600
Online Payment Convenience Fee ‐ 3,455 (3,455) 7,000 7,000
Development Bond Fee 500 200 300 500
Election Qualifying Fee 2,640 2,640 ‐ 2,640
Accident Reports 5,000 3,006 1,994 5,000
Expungement Fees 1,000 1,220 (220) 1,000
Alarm Registration 5,000 3,950 1,050 5,000
Alarm Registration Penalties ‐ ‐
False Alarms 15,000 3,900 11,100 15,000
Fiscal Year 2012 Budget Amendments
2 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Budget
Adjustment
Requests
Adjusted
Budget
Balance
Revenues
Fire Plan Review 700 450 250 700
Fire Inspection 600 1,600 (1,000) 600
CPR Classes ‐ 50 (50) ‐
Background Check Fees 10,000 8,985 1,015 10,000
Activity Fees ‐ ‐ ‐
Activity Fees/Camp Bethwell 17,500 ‐ 17,500 (17,500) ‐
Activitiy Fees/Joyful Soles 11,500 4,513 6,988 11,500
Facility Rental 3,000 1,005 1,995 3,000
Activity Commissions 7,000 22,904 (15,904) 57,000 64,000
Bad Check Fees 300 150 150 300
Total: Charges for Services 343,640 268,218 75,422 88,500 432,140
FINES & FORFEITURES
Fines & Forfeitures 450,000 271,127 178,873 450,000
Ordinance Fines 1,000 ‐ 1,000 1,000
Total: Fines & Forfeitures 451,000 271,127 179,873 ‐ 451,000
INVESTMENT INCOME
Interest Revenue 5,000 3,603 1,397 5,000
Tan Proceeds Interest ‐ ‐ ‐ ‐
Realized Gain/Loss on Investmt 10,000 7,557 2,443 10,000
Total: Investment Income 15,000 11,160 3,840 ‐ 15,000
CONTRIBUTIONS & DONATIONS
Donation Revenue‐City Mgr
Donation Revenue‐Pub Sfty ‐ ‐ ‐ ‐
Donation Revenue‐Public Safety Fd ‐ 5,875 (5,875) 5,875 5,875
Donation Revenue‐Mayor & Council ‐ ‐ ‐ ‐
Total: Contributions & Donations ‐ 5,875 (5,875) 5,875 5,875
MISCELLANEOUS REVENUE
Merchandise & Products
Cell Tower Lease 17,940 8,970 8,970 17,940
Insurance Proceeds‐Pub Sfty ‐ 19,654 (19,654) 19,654 19,654
Insurance Proceeds‐PW ‐ 10,552 (10,552) 10,552 10,552
Damaged Property‐Citizen Reimb ‐ ‐ ‐
Other Misc Revenue 37,000 (8) 37,008 6,000 43,000
Over/Short Cash Drawer ‐ 1 (1) ‐
Total: Miscellaneous Revenue 54,940 39,168 15,772 36,206 91,146
OTHER FINANCING SOURCES
Operating Transfers In‐Htl/Mtl Fd 10,000 ‐ 10,000 10,000
Sale of Surplus Equipment 24,000 ‐ 24,000 24,000
Total: Other Financing Sources 34,000 ‐ 34,000 ‐ 34,000
TOTAL $ 17,390,380 $ 5,341,352 $ 12,049,028 $ 552,058 $ 17,942,438
Fiscal Year 2012 Budget Amendments
3 of 33
Expenditure Amendments:
The recommended expenditure amendments are presented on the following pages by department.
Approved
Budget
FY 2012
Requested
Budget
Amendment
FY 2012
Amended
Budget
FY 2012
Revenues
Taxes 16,145,100 365,127 16,510,227
Licenses & Permits 346,700 56,350 403,050
Charges for Services 343,640 88,500 432,140
Fines & Forfeitures 451,000 - 451,000
Investment Income 15,000 - 15,000
Contributions & Donations - 5,875 5,875
Miscellaneous Revenue 54,940 36,206 91,146
Other Financing Sources 34,000 - 34,000
Total Revenues 17,390,380 552,058 17,942,438
Expenditures
Mayor & Council 169,170 - 169,170
City Manager 294,937 - 294,937
City Clerk 298,850 (71,964) 226,886
General Administration 34,110 - 34,110
Finance 495,873 - 495,873
Legal 220,000 40,000 260,000
Information Technology 535,557 2,562 538,119
Human Resources 251,523 6,000 257,523
Risk Management 191,500 10,585 202,085
General Govt Buildings 564,989 - 564,989
Public Info & Marketing 90,910 - 90,910
Municipal Court 231,274 6,180 237,454
Public Safety:
Administration - - -
Police 2,912,020 51,294 2,963,314
Fire 4,381,219 (94,776) 4,286,443
EMS Operations 140,988 - 140,988
Public Works 1,540,706 7,085 1,547,791
Parks & Recreation 356,292 5,131 361,423
Community Development 798,035 - 798,035
Debt Service 857,231 (49,920) 807,311
Other Financing Uses 4,180,048 1,161,423 5,341,471
Contingency 144,019 (144,019) -
Total Expenditures 18,689,251 929,581 19,618,832
Total Revenues Over/(Under)
Expenditures (1,298,871) (377,523) (1,676,394)
Beginning Fund Balance 9,635,945 8,337,074
Ending Fund Balance 8,337,074 7,959,551
General Fund Summary
Fiscal Year 2012 Budget Amendments
4 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 133,145 73,792 59,353 133,145
Total: Salaries & Wages 133,145 73,792 59,353 ‐ 133,145
Employee Benefits
EMPLOYEE BENEFITS / GROUP INSURANCE 19,637 6,486 13,151 19,637
EMPLOYEE BENEFITS / 401A (SS MATCH) 5,368 2,767 2,601 5,368
EMPLOYEE BENEFITS / FICA MEDICARE 2,075 1,047 1,028 2,075
401A 1% MATCH 1,431 150 1,281 1,431
PENSION (GMEBS)7,242 4,240 3,002 7,242
UNEMPLOYMENT INSURANCE 690 91 599 690
WORKER'S COMPENSATION 778 875 (97) 778
FLEXIBLE SPENDING 2,400 2,400 ‐ 2,400
Total: Employee Benefits 39,621 18,056 21,565 ‐ 39,621
Purchased Professional and Technical Services
PROFESSIONAL FEES: Election Costs 72,039 345 71,694 (71,964) 75
CONTRACTED: CH2M Contract Costs ‐ ‐ ‐ ‐
Total: Purchased Professional and Technical Services 72,039 345 71,694 (71,964) 75
Other Purchased Services
COMMUNICATIONS 715 355 360 715
POSTAGE ‐ ‐ ‐ ‐
ADVERTISING 900 708 193 900
PRINTING: Name plates, business cards, general 700 387 313 700
TRAVEL
CVIOG 720 279 441 720
GMA ANNUAL CONFERENCE 80 80 80
City Clerk
GMA ANNUAL CONFERENCE 80 ‐ 80 80
ELECTIONS TRAINING ‐ ‐ ‐ ‐
GRA ANNUAL CONFERENCE 450 ‐ 450 450
Total: Travel 1,250 279 971 ‐ 1,250
DUES AND FEES
GMC/FOA 60 ‐ 60 60
GEORGIA RECORDS ASSOCIATION 20 20 ‐ 20
MISC ‐ ‐ ‐ ‐
Total: Dues and Fees 80 20 60 ‐ 80
EDUCATION & TRAINING
CVIOG 800 360 440 800
GMA ANNUAL CONFERENCE ‐ ‐ ‐ ‐
GRA ANNUAL CONFERENCE ‐ ‐ ‐
MISC ‐ 250 (250) ‐
Total: Education & Training 800 610 190 ‐ 800
CONTRACT LABOR 10,000 5,734 4,266 10,000
MAINTENANCE CONTRACTS
MUNICODE 14,000 5,038 8,962 14,000
GRANICUS 24,600 16,389 8,211 24,600
Total: Maintenance Contracts 38,600 21,426 17,174 ‐ 38,600
Total: Other Purchased Services 53,045 29,519 23,526 ‐ 53,045
Supplies
SUPPLIES / GENERAL SUPPLIES 1,000 14 986 1,000
SUPPLIES / FOOD/MEALS ‐ ‐ ‐ ‐
Total: Supplies 1,000 14 986 ‐ 1,000
Fiscal Year 2012 Budget Amendments
5 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
City Clerk
Machinery & Equipment/Other Equipment
OTHER EQUIPMENT ‐ ‐ ‐ ‐
OTHER EQUIPMENT / CELL PHONES ‐ ‐ ‐ ‐
Total: Other Equipment ‐ ‐ ‐ ‐ ‐
Total: City Clerk 298,850 121,726 177,124 (71,964) 226,886
BUDGET AMENDMENT NOTES
Account Name
DECREASE
1. Professional Fees (71,964)
Total Decrease (71,964)$
(71,964)$
Decreased to cover actual cost of election
TOTAL LEGAL BUDGET AMENDMENTS
Amendment Reason
Fiscal Year 2012 Budget Amendments
6 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Purchased Professional and Technical Services
PROFESSIONAL FEES / LEGAL FEES 220,000 106,816 113,184 40,000 260,000
Total: Purchased Professional and Technical Services 220,000 106,816 113,184 40,000 260,000
Total: Legal 220,000 106,816 113,184 40,000 260,000
BUDGET AMENDMENT NOTES
Account Name
INCREASE
1. Legal Fees
40,000
Total Increase 40,000$
40,000$ TOTAL LEGAL BUDGET AMENDMENTS
Legal
Amendment Reason
Increased to cover higher‐than‐anticipated legal
costs
Fiscal Year 2012 Budget Amendments
7 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Employee Benefits
WORKER'S COMPENSATION 286 286 0 286
Total: Employee Benefits 286 286 0 ‐ 286
Other Purchased Services
COMMUNICATIONS
CELL PHONE 670 426 244 670
FIRE DEPT POTS LINES 12,214 6,514 5,700 12,214
ATT ‐ CITY HALL POTS LINES/BANDWITH 86,520 57,251 29,269 86,520
ATT ‐ PUBLIC SAFETY BANDWITH 17,520 3,172 14,348 17,520
POSTAGE ‐ ‐ ‐ ‐
Total: Communications 116,924 67,364 49,560 ‐ 116,924
MAINTENANCE CONTRACTS
OPTIVIEW 20,350 12,100 8,250 20,350
GODADDY .COM 100 ‐ 100 100
EXPERTS‐EXCHANGE 160 78 82 160
ENERGOV 26,544 13,272 13,272 26,544
ARC GIS 7,700 7,700 ‐ 7,700
SHORETEL 5,900 2,462 3,438 5,900
INCODE 18,210 18,210 (0) 18,210
MDS MAINTENANCE ‐ ‐ ‐ ‐
ALEN SIMS 1,440 1,080 360 1,440
OFFSITE BACKUP 12,000 6,100 5,900 12,000
FIREHOUSE 9,285 9,285 ‐ 9,285
NETMOTION 7,100 3,319 3,781 7,100
GUARDIAN TRACKING 680 680 680
Information Technology
GUARDIAN TRACKING 680 680 ‐ 680
OSSI 32,300 28,966 3,334 32,300
DIGICERT 367 367 ‐ 367
SYMANTEC ANTI‐VIRUS 2,800 2,800 ‐ 2,800
IT IGA JOHNS CREEK 223,000 130,358 92,642 223,000
BARRACUDA MESSAGE MAINT.‐ 2,561 (2,561) 2,562 2,562
L‐3 COMMUNICATIONS 2,164 ‐ 2,164 2,164
EMS TRAINING AIDS 2,812 2,813 (1) 2,812
OTHER ‐ ‐ ‐ ‐
Total: Maintenance Contracts 372,912 242,151 130,761 2,562 375,474
Total: Other Purchased Services 489,836 309,515 180,321 2,562 492,398
Supplies
SUPPLIES / GENERAL SUPPLIES 500 ‐ 500 500
PRINTER MAINTENANCE KITS 1,500 901 599 1,500
PLOTTER INK 700 239 461 700
PLOTTER PAPER 600 534 66 600
Total: General Supplies 3,300 1,674 1,626 ‐ 3,300
SUPPLIES / FOOD/MEALS ‐ ‐ ‐ ‐
Total: Supplies 3,300 1,674 1,626 ‐ 3,300
Machinery & Equipment
COMPUTER / SOFTWARE 4,105 2,083 2,022 4,105
COMPUTER / HARDWARE 28,573 10,117 18,456 28,573
OTHER EQUIPMENT
COMPUTER EQUIP&SUPPLIES 6,000 1,605 4,395 6,000
DESKTOP PRINTERS 1,122 1,122 0 1,122
Fiscal Year 2012 Budget Amendments
8 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Information Technology
CITY PHONE SYSTEM 1,000 ‐ 1,000 1,000
SCANNERS 1,335 1,335 ‐ 1,335
Total: Other Equipment 9,457 4,062 5,395 ‐ 9,457
Total: Machinery & Equipment 42,135 16,261 25,874 ‐ 42,135
Total: Information Technology 535,557 327,736 207,821 2,562 538,119
BUDGET AMENDMENT NOTES
Account Name
INCREASE
1. Barracuda Message Maintenance
2,562
Total Increase 2,562$
2,562$
TOTAL INFORMATION TECHNOLOGY BUDGET
AMENDMENTS
Amendment Reason
To cover the cost of email backup
Fiscal Year 2012 Budget Amendments
9 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 151,290 84,302 66,988 151,290
Total: Salaries & Wages 151,290 84,302 66,988 ‐ 151,290
Employee Benefits
EMPLOYEE BENEFITS / GROUP INSURANCE 20,285 12,674 7,611 20,285
EMPLOYEE BENEFITS / 401A (SS MATCH)5,674 3,161 2,513 5,674
EMPLOYEE BENEFITS / FICA MEDICARE 2,194 1,167 1,027 2,194
401A 1% MATCH ‐ ‐ ‐ ‐
PENSION (GMEBS)7,656 4,481 3,175 7,656
TUITION REIMBURSEMENT 3,000 3,000 ‐ 3,000
UNEMPLOYMENT INSURANCE 460 67 393 460
WORKER'S COMPENSATION 821 410 411 821
FLEXIBLE SPENDING ‐ ‐ ‐ ‐
Total: Employee Benefits 40,090 24,961 15,129 ‐ 40,090
Purchased Professional and Technical Services
ADMINISTRATIVE FEES
FLEXIBLE SPENDING ADMIN.3,200 2,715 486 3,200
ICMA RC FEES 3,000 1,500 1,500 3,000
PAYROLL FEES 25,100 11,262 13,838 25,100
ADP FOR HRIS 7,358 7,358 0 7,358
Total: Administrative Fees 38,658 22,835 15,823 ‐ 38,658
PROFESSIONAL FEES
RANDOM DRUG SCREEN 1,200 388 812 1,200
PRE‐EMPLOYMENT DRUG SCREEN 245 75 170 245
POLICE POST OFFER PHYSICALS 1 600 735 865 1 600
Human Resources
POLICE POST‐OFFER PHYSICALS 1,600 735 865 1,600
FIRE POST‐OFFER PHYSICALS 2,065 1,200 865 2,065
OTHER 100 88 12 1,000 1,100
Total: Professional Fees 5,210 2,486 2,724 1,000 6,210
CONTRACTED ‐ ‐ ‐ ‐
Total: Purchased Professional and Technical Services 43,868 25,321 18,547 1,000 44,868
Other Purchased Services
COMMUNICATIONS 720 423 297 720
COMMUNICATIONS/POSTAGE 30 13 17 30
ADVERTISING 5,000 880 4,120 5,000
TRAVEL: GLGPA Conferences 390 ‐ 390 390
DUES AND FEES
SHRM 320 180 140 320
IPMA 360 145 215 360
GLGPA 100 100 ‐ 100
WORLD AT WORK 350 245 105 350
OTHER ‐ ‐ ‐ ‐
Total: Dues & Fees 1,130 670 460 ‐ 1,130
EDUCATION & TRAINING
GLGPA CONFERENCE 700 ‐ 700 700
EMPLOYEE TRAINING 5,000 2,483 2,517 5,000 10,000
Total: Education & Training 5,700 2,483 3,217 5,000 10,700
Total: Other Purchased Services 12,970 4,470 8,500 5,000 17,970
Supplies
SUPPLIES / GENERAL SUPPLIES 1,000 410 590 1,000
Fiscal Year 2012 Budget Amendments
10 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Human Resources
5 YEAR PINS 942 942 0 942
SUPPLIES / FOOD/MEALS 948 202 746 948
Total: Supplies 2,890 1,554 1,336 ‐ 2,890
Machinery & Equipment
FURNITURE & FIXTURES 315 ‐ 315 315
OTHER EQUIP/CELL PHONE REPLACEMENT 100 52 48 100
Total: Machinery & Equipment 415 52 363 ‐ 415
Total: Human Resources 251,523 140,659 110,864 6,000 257,523
Fiscal Year 2012 Budget Amendments
11 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Insurance
GENERAL LIABILITY 30,335 19,835 10,500 30,335
LAW ENFORCEMENT LIABILITY 10,074 6,648 3,426 10,074
PUBLIC OFFICIALS LIABILITY 62,161 41,096 21,065 62,161
AUTOMOBILE LIABILITY 26,661 17,443 9,218 26,661
PROPERTY & EQUIPMENT LIABILITY 3,853 2,635 1,218 3,853
AUTO PHYSICAL DAMAGE 11,658 7,781 3,877 11,658
BOILER & MACHINERY 748 502 246 748
CLAIMS AND ADJUSTMENTS 15,000 20,000 (5,000) 5,000 20,000
POLICE ANIMAL MORTALITY 1,004 744 260 1,004
CRIME/FIDELITY 1,976 1,314 662 1,976
POLLUTION 28,030 33,615 (5,585) 5,585 33,615
Total: Insurance 191,500 151,614 39,886 10,585 202,085
Total: Risk Management 191,500 151,614 39,886 10,585 202,085
BUDGET AMENDMENT NOTES
Account Name
INCREASE
1. Claims and Adjustments 5,000
2. Pollution 5,585
Total Increase 10,585$
Increase in the cost of pollution insurance
Risk Management
Amendment Reason
To cover higher‐than‐anticipated cost of claims
10,585$
TOTAL RISK MANAGEMENT BUDGET
AMENDMENTS
Fiscal Year 2012 Budget Amendments
12 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 166,829 88,605 78,224 166,829
OVERTIME 5,000 3,311 1,689 5,000
STIPEND 4,800 2,400 2,400 4,800
Total: Salaries & Wages 176,629 94,316 82,313 ‐ 176,629
Employee Benefits
EMPLOYEE BENEFITS / GROUP INSURANCE 14,723 12,974 1,749 5,300 20,023
EMPLOYEE BENEFITS / 401A (SS MATCH)6,623 3,319 3,304 6,623
EMPLOYEE BENEFITS / FICA MEDICARE 2,263 1,241 1,022 2,263
401A 1% MATCH 977 426 551 977
PENSION (GMEBS)4,344 2,896 1,448 4,344
UNEMPLOYMENT INSURANCE 1,707 158 1,549 1,707
WORKER'S COMPENSATION 2,893 3,773 (880) 880 3,773
FLEXIBLE SPENDING ‐ ‐ ‐ ‐
Total: Employee Benefits 33,530 24,786 8,744 6,180 39,710
Purchased Professional and Technical Services
PROFESSIONAL FEES
TRANSLATORS 6,500 3,344 3,156 6,500
COURT APPOINTED ATTORNEY 6,000 1,085 4,915 6,000
SUBSTITUTE JUDGES 717 ‐ 717 717
SUBSTITUTE SOLICITORS 1,000 ‐ 1,000 1,000
OTHER ‐ ‐ ‐ ‐
Total: Professional Fees 14,217 4,429 9,788 ‐ 14,217
CONTRACTED ‐ ‐ ‐ ‐
Total:Purchased Professional and Technical Services 14 217 4 429 9 788 14 217
Municipal Court
Total: Purchased Professional and Technical Services 14,217 4,429 9,788 ‐ 14,217
Other Purchased Services
COMMUNICATIONS 1,920 511 1,409 1,920
GCIC ACCESS ‐ ‐ ‐ ‐
Total: Communications 1,920 511 1,409 ‐ 1,920
PRINTING 500 62 438 500
TRAVEL ‐ ‐ ‐ ‐
GCCA Conference (2)900 527 373 900
Municipal Court Clerk Annual Training 178 178 0 178
GCIC TAC Conference 700 ‐ 700
Total: Travel 1,778 705 373 ‐ 1,778
DUES AND FEES ‐
GCCA 75 ‐ 75 75
Municipal Court Clerk 35 ‐ 35 35
Total: Dues and Fees 110 ‐ 110 ‐ 110
EDUCATION & TRAINING ‐
GCCA CONFERENCE 400 400 ‐ 400
COURT CLERK ASSOC 150 150 ‐ 150
JUDGES TRAINING 450 450 ‐ 450
MSU CERTIFICATE 220 146 74 220
GCIC TAC Conference 105 ‐ 105 105
Total: Education & Training 1,325 1,146 179 ‐ 1,325
MAINTENANCE CONTRACTS
MAINT CONTRACTS/ONLINE PYMT SYSTEM 240 120 120 240
MAINT CONTRACTS/PANIC BUTTON 400 198 202 400
Fiscal Year 2012 Budget Amendments
13 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Municipal Court
Total: Maintenance Contracts 640 318 322 ‐ 640
Total: Other Purchased Services 6,273 2,742 2,831 ‐ 6,273
Supplies
SUPPLIES / GENERAL SUPPLIES 250 280 (30) 250
SUPPLIES / FOOD/MEALS ‐ ‐ ‐ ‐
SUPPLIES / BOOKS AND PERIODICALS 75 ‐ 75 75
SUPPLIES / UNIFORMS ‐ ‐ ‐ ‐
Total: Supplies 325 280 45 ‐ 325
Machinery & Equipment
FURNITURE & FIXTURES ‐ ‐ ‐ ‐
OTHER EQUIPMENT ‐ ‐ ‐ ‐
OTHER EQUIPMENT / CELL PHONES ‐ ‐ ‐ ‐
Total: Other Equipment ‐ ‐ ‐ ‐ ‐
Total: Machinery & Equipment ‐ ‐ ‐ ‐ ‐
Total: Municipal Court 230,974 126,553 103,721 6,180 237,154
BUDGET AMENDMENT NOTES
Account Name
INCREASE
1. Group Insurance 5,300
2. Worker's Compensation 880
Total Increase 6,180$
To cover cost of worker's compensation
Amendment Reason
To cover cost of employee health care
6,180$
TOTAL MUNICIPAL COURT BUDGET
AMENDMENTS
Fiscal Year 2012 Budget Amendments
14 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 1,684,698 833,758 850,940 1,684,698
SALARIES AND WAGES / OVERTIME 41,331 29,542 11,789 41,331
SALARIES AND WAGES / HOLIDAY PAY 66,340 53,160 13,180 66,340
Total: Salaries & Wages 1,792,369 916,460 875,909 ‐ 1,792,369
Employee Benefits
EMPLOYEE BENEFITS / GROUP INSURANCE 256,458 154,526 101,932 256,458
EMPLOYEE BENEFITS / 401A (SS MATCH)61,954 34,581 27,373 61,954
EMPLOYEE BENEFITS / FICA MEDICARE 23,955 12,786 11,169 23,955
401A 1% MATCH 16,313 5,183 11,130 16,313
PENSION (GMEBS)82,512 48,319 34,193 82,512
TUITION REIMBURSEMENT 3,000 ‐ 3,000 3,000
UNEMPLOYMENT INSURANCE 8,280 1,228 7,052 8,280
WORKER'S COMPENSATION 59,558 59,558 0 59,558
FLEXIBLE SPENDING 5,800 5,800 ‐ 5,800
Total: Employee Benefits 517,830 321,979 195,851 ‐ 517,830
Purchased Professional and Technical Services
PROFESSIONAL FEES 1,500 79 1,421 1,500
LASER & RADAR RECERTIFICATION 1,100 350 750 1,100
K‐9 2,250 1,071 1,179 2,250
NEW EMPLOYEES 750 ‐ 750 750
GRAPHICS FOR PATROL CARS 1,400 365 1,035 1,400
INMATE MEDICAL SERVICES 20,000 17,799 2,201 20,000
TAG & TITLE APPLICATIONS 600 401 199 600
RECRUITMENT TESTING POLYGRAPH 1 400 950 450 1 400
Police
RECRUITMENT TESTING‐POLYGRAPH 1,400 950 450 1,400
RECRUITMENT TESTING ‐ PYSCH 4,000 2,800 1,200 4,000
WRITTEN ENTRY LEVEL TEST 900 475 425 900
PROMOTION EXAMINATIONS 537 537 0 537
EMPLOYMENT BACKGROUND CHECKS 1,363 802 561 1,363
IACP NET YEARLY FEES 800 800 ‐ 800
HEALTH & WELLNESS PROGRAM 8,160 8,160 ‐ 8,160
Total: Professional Fees 44,760 34,590 10,170 ‐ 44,760
PROFESSIONAL FEES / INVESTIGATIONS
OTHER INVESTIGATIVE FEES 1,500 205 1,295 1,500
Total: Professional Fees/Investigations 1,500 205 1,295 ‐ 1,500
EQUIPMENT REPAIR & MAINT 700 ‐ 700 700
EQUIPMENT R&M/MOTOROLA RADIOS 1,000 123 877 1,000
Total: Equipment Repair & Maintenance 1,700 123 1,577 ‐ 1,700
VEHICLE REPAIR & MAINT 100,000 58,696 41,304 100,000
RENTAL LAND & BUILDINGS: Range fees 6,680 5,040 1,640 6,680
Total: Purchased Professional and Technical Services 154,640 98,653 55,987 ‐ 154,640
Other Purchased Services
COMMUNICATIONS 39,543 15,915 23,628 39,543
POSTAGE 300 63 237 300
PRINTING
CITATIONS, FORMS & DOCUMENTS 2,500 1,187 1,313 2,500
BUSINESS CARDS 1,400 872 528 1,400
Total: Printing 3,900 2,059 1,841 ‐ 3,900
TRAVEL 733 733 (0) 733
Fiscal Year 2012 Budget Amendments
15 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Police
CRUISE CARDS 300 125 175 300
IACP CONFERENCE 1,175 100 1,075 1,175
CALEA CONFERENCE 1,500 864 636 1,500
UPD 1,000 263 737 1,000
K‐9 300 ‐ 300 300
SWAT 1,200 ‐ 1,200 1,200
RECORDS CLERK CONFERENCE 650 ‐ 650 650
GACP CONFERENCE 500 ‐ 500 500
GPSTC 700 345 355 700
Total: Travel 8,058 2,430 5,628 ‐ 8,058
DUES AND FEES 500 405 95 500
GEORGIA POLICE ACCREDITATION COALITION 75 75 ‐ 75
GEORGIA ASSN OF CHIEFS OF POLICE 1,000 620 380 1,000
INTERNATIONAL ASSN OF CHIEFS OF POLICE 360 240 120 360
POST FEES 250 30 220 250
ACCREDITATION FEES 3,065 ‐ 3,065 3,065
IALEFI 60 55 5 60
Total: Dues and Fees 5,310 1,425 3,885 ‐ 5,310
EDUCATION & TRAINING 750 805 (55) 750
PROFESSIONAL DEVELOPMENT UPD 750 390 360 750
GACP CONFERENCE 350 ‐ 350 350
RECORDS CLERK CONFERENCE 500 500 ‐ 500
CRIMINAL INVESTIGATIONS 500 250 250 500
CANINE TRAINING 200 ‐ 200 200
NCGLEA 5 960 3 200 2 760 5 960NCGLEA5,960 3,200 2,760 5,960
IACP CONFERENCE 350 ‐ 350 350
SWAT 800 ‐ 800 800
PROFESSIONAL MANAGEMENT PROGRAM 2,500 948 1,552 2,500
CALEA CONFERENCE 675 675 ‐ 675
Total: Education & Training 13,335 6,768 6,567 ‐ 13,335
MAINTENANCE CONTRACTS
INMATE SERVICES 5,000 ‐ 5,000 5,000
PROPERTY & EVIDENCE IGA 65,200 38,277 26,923 65,200
800 MHZ FEES TO FULTON CTY 13,537 10,819 2,718 13,537
INNOVATIVE DATA SOLUTIONS 4,200 2,860 1,340 4,200
ANIMAL CONTROL ‐ FULTON CO 22,000 10,158 11,842 22,000
CHOICEPOINT/CLEAR 3,300 1,628 1,672 3,300
CRIME REPORTS 4,700 3,576 1,124 4,700
CELLEBRITE SYS 3,000 2,999 1 3,000
Total: Maintenance Contracts 120,937 70,317 50,620 ‐ 120,937
Total: Other Purchased Services 191,383 98,976 92,407 ‐ 191,383
Supplies
SUPPLIES / GENERAL SUPPLIES 12,222 8,423 3,799 12,222
AMMUNITION 5,000 3,157 1,843 5,000
K‐9 317 189 128 317
NEW EMPLOYEES 2,283 2,283 0 2,283
RANGE SUPPLIES 500 1,698 (1,198) 2,375 2,875
FIRST AID KITS 400 ‐ 400 400
ALCO SENSOR MOUTH PIECES 200 ‐ 200 200
Fiscal Year 2012 Budget Amendments
16 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Police
ID CARDS AND SETUP FEE 400 92 308 400
Total: General Supplies 21,322 15,842 5,480 2,375 23,697
SUPPLIES / GASOLINE/DIESEL 142,000 83,262 58,738 142,000
SUPPLIES / FOOD/MEALS 200 ‐ 200 200
BOOK & PERIODICALS/EDUCATION & REFERENCE 200 54 146 200
SUPPLIES / UNIFORMS 35,912 35,721 191 35,912
AWARDS AND RECOGNITION 1,700 720 980 1,700
Total: Supplies/Uniforms 37,612 36,441 1,171 ‐ 37,612
Total: Supplies 201,334 135,599 65,735 2,375 203,709
Machinery & Equipment
FURNITURE & FIXTURES 1,000 494 506 1,000
OTHER EQUIPMENT 4,500 4,135 365 4,500
CRIME PREVENTION MATERIALS 3,000 1,771 1,229 3,000
ICOP STORAGE 2,350 80 2,270 2,350
TRAINING AIDS 100 ‐ 100 100
FIRE EXTINGUISHERS 100 ‐ 100 100
CELL PHONES 500 128 372 500
WEAPONRY 3,000 ‐ 3,000 3,000
CAMERAS 21,880 68,639 (46,759) 48,919 70,799
MOTOROLA RADIOS 14,884 14,884 (0) 14,884
Total: Other Equipment 50,314 89,637 (39,323) 48,919 99,233
OTHER EQUIPMENT/INVESTIGATIONS
CRIME SCENE KITS‐UPD 1,500 ‐ 1,500 1,500
CRIME SCENE EQUIP ‐CID 1,000 359 641 1,000
LANGUAGE LINE 150 150 150LANGUAGE LINE 150 ‐ 150 150
TRAFFIC ACC. INVEST. 500 ‐ 500 500
Total: Other Equipment/Investigations 3,150 359 2,791 ‐ 3,150
Total: Machinery & Equipment 54,464 90,490 (36,026) 48,919 103,383
Total: Police 2,912,020 1,662,158 1,249,862 51,294 2,963,314
BUDGET AMENDMENT NOTES
Account Name
INCREASE
1. Range Supplies
2,375
2. Cameras
48,919
Total Increase 51,294$
51,294$
Increased to purchase replacement cameras
due to the old system no longer being
supported by software company
TOTAL POLICE BUDGET AMENDMENTS
Amendment Reason
Increase is offset by donation from Public Safety
Fund
Fiscal Year 2012 Budget Amendments
17 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 2,637,133 1,504,881 1,132,252 2,637,133
SALARIES AND WAGES / OVERTIME 48,000 27,174 20,826 48,000
SALARIES AND WAGES / HOLIDAY PAY 107,510 64,466 43,044 107,510
Total: Salaries & Wages 2,792,643 1,596,521 1,196,122 ‐ 2,792,643
Employee Benefits
EMPLOYEE BENEFITS / GROUP INSURANCE 379,767 263,551 116,216 379,767
EMPLOYEE BENEFITS / 401A (SS MATCH)98,892 59,886 39,006 98,892
EMPLOYEE BENEFITS / FICA MEDICARE 39,955 21,968 17,987 39,955
401A 1% MATCH 27,557 12,385 15,172 27,557
PENSION (GMEBS)133,439 81,629 51,810 133,439
TUITION REIMBURSEMENT 6,000 2,714 3,286 6,000
UNEMPLOYMENT INSURANCE 12,651 1,509 11,142 12,651
WORKER'S COMPENSATION 164,239 69,463 94,776 (94,776) 69,463
FLEXIBLE SPENDING 24,000 24,000 ‐ ‐
Total: Employee Benefits 886,500 537,105 349,395 (94,776) 767,724
Purchased Professional and Technical Services
PROFESSIONAL FEES
HEALTH & WELLNESS PROGRAM 20,000 14,450 5,550 20,000
TLAER TRAINING INSTRUCTOR ‐ ‐ ‐ ‐
MEDICAL DIRECTION 20,000 10,000 10,000 20,000
BIO HAZARD WASTE DISPOSAL 1,440 ‐ 1,440 1,440
FIRE ACCREDITATION 525 525 ‐ 525
Total: Professional Fees 41,965 24,975 16,990 ‐ 41,965
GARBAGE PICKUP 4 900 2 900 2 000 4 900
Fire
GARBAGE PICKUP 4,900 2,900 2,000 4,900
EQUIPMENT REPAIR & MAINT
STATION EQUIPMENT R & M 15,000 7,499 7,501 15,000
BREATHING APPARATUS TESTING/REPAIR 7,000 1,750 5,250 7,000
INSPECT/REPAIR HYD. RESCUE TOOLS 6,000 ‐ 6,000 6,000
APPARATUS R&M INCLUDING PUMP TEST 52,000 19,261 32,739 52,000
APPARATUS EMERGENCY REPAIRS 45,000 17,231 27,769 45,000
GAS DETECTOR REPAIR 4,200 ‐ 4,200 4,200
NOZZLES, VALVES, APPLIANCES, HOSE 5,432 885 4,547 5,432
ANNUAL HYDRANT MAINTENANCE 3,200 302 2,898 3,200
LADDER TESTING 1,300 ‐ 1,300 1,300
THERMAL IMAGING CAMERA MAINTENANCE 3,000 ‐ 3,000 3,000
Total: Equipment Repair & Maintenance 142,132 46,929 95,203 ‐ 142,132
FACILITY REPAIR & MAINT ‐ ‐ ‐ ‐
VEHICLE REPAIR & MAINT 4,500 885 3,615 4,500
GROUNDS REPAIR & MAINT 3,500 14 3,486 3,500
Total: Purchased Professional and Technical Services 196,997 75,703 121,294 ‐ 196,997
Purchased‐Property Services
RENTAL LAND & BUILDINGS/STATION 43 LEASE 230,278 230,277 1 230,278
RENTAL EQUIP & VEHICLES 500 ‐ 500 500
Total: Purchased‐Property Services 230,778 230,277 501 ‐ 230,778
Other Purchased Services
COMMUNICATIONS 14,000 7,892 6,108 14,000
POSTAGE 50 ‐ 50 50
PRINTING 50 31 19 50
Fiscal Year 2012 Budget Amendments
18 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Fire
TRAVEL 5,880 8 5,872 5,880
DUES AND FEES 14 14 ‐ 14
PROFESSIONAL LICENSE RENEWALS 4,500 1,302 3,198 4,500
SUBSCRIPTIONS 300 64 236 300
Total: Dues & Fees 4,814 1,380 3,434 ‐ 4,814
EDUCATION & TRAINING 1,000 744 256 1,000
PROFESSIONAL DEVELOPMENT=$150 4,200 2,150 2,050 4,200
CONTRACT‐ANNUAL EMT/PM TRAIN.3,000 ‐ 3,000 3,000
MGMT PROFESSIONAL DEV 4,850 965 3,885 4,850
Total: Education & Training 13,050 3,859 9,191 ‐ 13,050
MAINTENANCE CONTRACTS
800 MHZ FEES TO FULTON COUNTY 5,025 5,016 9 5,025
PEST CONTROL ‐ FIRE STATIONS 2,600 998 1,603 2,600
FIRE EXTINGUISHER INSPECT.1,100 858 242 1,100
Total: Maintenance Contracts 8,725 6,872 1,853 ‐ 8,725
Total: Other Purchased Services 46,569 20,042 26,527 ‐ 46,569
Supplies
SUPPLIES / GENERAL SUPPLIES/SUPPRESSION 18,000 8,105 9,895 18,000
OXYGEN REFILLS 1,100 337 763 1,100
MEDICAL SUPPLIES 15,600 10,346 5,254 15,600
Total: General Supplies/Suppression 34,700 18,789 15,911 ‐ 34,700
SUPPLIES/GENERAL SUPPLIES/PREVENTION 43 43 (0)
ARSON INVESTIGATION EQ ‐ ‐ ‐ ‐
PREVENT. & EDU MAT.1,500 6 1,494 1,500
HEART READY CITY PGR 1 300 190 1 110 1 300HEART READY CITY PGR 1,300 190 1,110 1,300
HYDRANT MARKER SYSTEM ‐ ‐ ‐ ‐
HYDRANT FLOW TEST KIT ‐ ‐ ‐ ‐
Total: General Supplies/Prevention 2,843 240 2,603 ‐ 2,800
SUPPLIES / WATER / SEWAGE 2,400 1,243 1,157 2,400
SUPPLIES / NATURAL GAS 16,000 7,013 8,987 16,000
SUPPLIES / ELECTRICITY 25,000 12,557 12,443 25,000
SUPPLIES / GASOLINE/DIESEL 70,000 29,575 40,425 70,000
SUPPLIES / FOOD/MEALS 200 27 173 200
BOOKS & PERIODICALS/TRAINING MATERIALS 500 85 415 500
SUPPLIES / TELECOMMUNICATIONS 4,500 1,900 2,600 4,500
SUPPLIES / UNIFORMS
UNIFORMS/FIRE STANDARD UNIFORMS 15,415 8,264 7,151 15,415
UNIFORMS/TURN OUT GEAR 39,000 24,299 14,701 39,000
UNIFORMS/CLASS A UNIFORMS ‐ ‐ ‐ ‐
Total: Uniforms 54,415 32,563 21,852 ‐ 54,415
Total: Supplies 210,558 103,989 106,569 ‐ 210,515
Machinery & Equipment
MACHINERY & EQUIPMENT / MACHINERY 500 168 332 500
FURNITURE & FIXTURES / PREVENTION 1,000 ‐ 1,000 1,000
COMPUTER / SOFTWARE ‐ ‐ ‐ ‐
OTHER EQUIPMENT 3,074 3,073 1 3,074
SMALL EQUIPMENT 7,800 2,683 5,117 7,800
EMS TRAINING AIDS ‐ ‐ ‐ ‐
RADIO CHARGERS & SPARE BATTERIES 3,400 198 3,202 3,400
Fiscal Year 2012 Budget Amendments
19 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Fire
CELL PHONES 1,400 87 1,313 1,400
MOTOROLA RADIOS ‐ ‐ ‐ ‐
Total: Other Equipment 15,674 6,042 9,632 ‐ 15,674
Total: Machinery & Equipment 17,174 6,210 10,964 ‐ 17,174
Total: Fire 4,381,219 2,569,847 1,811,372 (94,776) 4,262,400
BUDGET AMENDMENT NOTES
Account Name
DECREASE
1. Worker's Compensation (94,776)
Total Decrease (94,776)$
(94,776)$
Decreased to reflect actual cost
TOTAL FIRE BUDGET AMENDMENTS
Amendment Reason
Fiscal Year 2012 Budget Amendments
20 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 462,703 250,006 212,697 462,703
Total: Salaries & Wages 462,703 250,006 212,697 ‐ 462,703
Employee Benefits
EMPLOYEE BENEFITS / GROUP INSURANCE 43,734 29,222 14,512 (10,915) 32,819
EMPLOYEE BENEFITS / 401A (SS MATCH)17,608 9,375 8,233 17,608
EMPLOYEE BENEFITS / FICA MEDICARE 6,809 3,485 3,324 6,809
401A 1% MATCH 4,424 1,129 3,295 4,424
PENSION (GMEBS)22,385 13,104 9,281 22,385
UNEMPLOYMENT INSURANCE 1,840 240 1,600 1,840
WORKER'S COMPENSATION 38,033 38,033 ‐ 38,033
FLEXIBLE SPENDING 2,400 2,400 ‐ 2,400
Total: Employee Benefits 137,233 96,989 40,244 (10,915) 126,318
Purchased Professional and Technical Services
PROFESSIONAL FEES
BULKY TRASH DAY 3,600 675 2,925 3,600
ENGINEERING & SURVEYING SERVICES 11,500 1,156 10,344 11,500
Total: Professional Fees 15,100 1,831 13,269 ‐ 15,100
CONTRACTED
LOWE ENGINEERING ‐ ‐ ‐ ‐
OVERHEAD TRIMMING & GRAVEL RD 20,000 ‐ 20,000 20,000
Total: Professional Fees/Contracted 20,000 ‐ 20,000 ‐ 20,000
EQUIPMENT REPAIR & MAINT ‐ ‐ ‐ ‐
VEHICLE REPAIR & MAINT 2,250 1,370 880 2,250
GROUNDS REPAIR & MAINT ‐ ‐ ‐ ‐
Public Works
GROUN S RPAIR&MAINT
ROAD REPAIRS & MAINT ‐ ‐ ‐ ‐
Total: Purchased Professional and Technical Services 37,350 3,202 34,148 ‐ 37,350
Other Purchased Services
COMMUNICATIONS 2,880 1,585 1,295 2,880
ADVERTISING ‐ ‐ ‐
OTHER PURCHASED SERVICES: Guardrail Repair 7,500 3,610 3,890 7,500
PRINTING 100 ‐ 100 100
TRAVEL 1,284 69 1,215 1,284
DUES AND FEES 192 192 ‐ 192
PE LICENSE ‐ ‐ ‐ ‐
APWA 145 145 ‐ 145
IMSA 160 160 ‐ 160
ASHE 50 ‐ 50 50
ITE ‐ ‐ ‐ ‐
Total: Dues & Fees 547 497 50 ‐ 547
EDUCATION & TRAINING 1,500 565 935 1,500
FULL DEPTH RECLAMATION SEMINAR ‐ ‐ ‐ ‐
APWA 790 375 415 790
LEVEL II SIGNING & MARKING 550 ‐ 550 550
NHIA ‐ ‐ ‐ ‐
CONTINUING EDUCATION ‐ ‐ ‐ ‐
ASHE TECHNICAL SEMINAR ‐ 45 (45) ‐
ITE TECHNICAL SEMINAR ‐ ‐ ‐ ‐
GA TRANSPORTATION SUMMIT ‐ ‐ ‐ ‐
STORMWATER CERTIFICATION TRAINING ‐ ‐ ‐ ‐
Fiscal Year 2012 Budget Amendments
21 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Public Works
APWA IN‐HOUSE TRAINING ‐ ‐ ‐ ‐
CRYSTAL REPORT ‐ ‐ ‐ ‐
Total: Education & Training 2,840 985 1,855 ‐ 2,840
MAINTENANCE CONTRACTS
800 MHZ FEES 519 388 131 519
Total: Maintenance Contracts 519 388 131 ‐ 519
Total: Other Purchased Services 15,670 7,135 8,535 ‐ 15,670
Supplies
SUPPLIES / GENERAL SUPPLIES 1,500 82 1,418 1,500
ADOPT‐A‐ROAD/STREAMSIDE CLEANUP 805 ‐ 805 805
Total: General Supplies 2,305 82 2,223 ‐ 2,305
SUPPLIES / ELECTRICITY 315,300 183,628 131,672 315,300
SUPPLIES / GASOLINE/DIESEL 27,250 6,227 21,023 27,250
SUPPLIES / FOOD/MEALS 345 345 0 345
SUPPLIES / UNIFORMS 1,000 275 725 1,000
Total: Supplies 346,200 190,556 155,644 ‐ 346,200
Infrastructure
INFRASTRUCTURE/OPTECH RWM 448,050 223,693 224,357 448,050
INFRASTRUCTURE/SIGNAL ALLOWANCE 10,000 23,090 (13,090) 15,000 25,000
INFRASTRUCTURE/EMERGENCY SERVICES ALLOWANCE 10,000 ‐ 10,000 10,000
INFRASTRUCTURE/MATERIALS ALLOWANCE 20,000 1,558 18,442 20,000
INFRASTRUCTURE/TREE REMOVAL 5,000 1,300 3,700 5,000
INFRASTRUCTURE/DUMPSTER FEES 12,000 1,822 10,178 12,000
INFRASTRUCTURE/SIGNAL MATERIALS 12,000 13,113 (1,113) 3,000 15,000
INFRASTRUCTURE/SIGN MATERIALS 20,000 7,267 12,733 20,000
Total: Infrastructure 537,050 271,843 265,207 18,000 555,050
Machinery & Equipment
OTHER EQUIPMENT ‐ ‐ ‐ ‐
OTHER EQUIP/ADOPT‐A‐ROAD SIGNS 500 491 9 500
OTHER EQUIP/TOOLS/BATTERIES/CHEMICALS 4,000 3,112 888 4,000
OTHER EQUIPMENT / MOTOROLA RADIOS ‐ ‐ ‐ ‐
Total: Other Equipment 4,500 3,604 896 ‐ 4,500
Total: Machinery & Equipment 4,500 3,604 896 ‐ 4,500
Total: Public Works 1,540,706 823,335 717,371 7,085 1,547,791
BUDGET AMENDMENT NOTES
Account Name
INCREASE
1. Infrastructure/Signal Allowance
15,000
2. Infrastructure/Sign Materials 3,000
Total Increase 18,000$
DECREASE
1. Group Insurance (10,915)
Total Decrease (10,915)$
Increased to cover anticipated costs.
Decreased to reflect cost of employee health
insurance
Amendment Reason
Increased to cover anticipated costs. Partially
offset by insurance proceeds of $10,552.
Fiscal Year 2012 Budget Amendments
22 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Public Works
7,085$
TOTAL PUBLIC WORKS BUDGET
AMENDMENTS
Fiscal Year 2012 Budget Amendments
23 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Salaries & Wages
SALARIES & WAGES/REGULAR EMPLOYEES 147,963 79,334 68,629 147,963
Total: Salaries & Wages 147,963 79,334 68,629 ‐ 147,963
Employee Benefits
EMPLOYEE BENEFITS / GROUP INSURANCE 15,107 12,438 2,669 4,288 19,395
EMPLOYEE BENEFITS / 401A (SS MATCH)5,549 2,975 2,574 5,549
EMPLOYEE BENEFITS / FICA MEDICARE 2,147 1,119 1,028 2,147
401A 1% MATCH 1,263 142 1,121 1,263
PENSION (GMEBS)6,389 3,740 2,649 6,389
UNEMPLOYMENT INSURANCE 1,840 507 1,333 1,840
WORKER'S COMPENSATION 5,317 5,317 ‐ 5,317
Total: Employee Benefits 37,612 26,239 11,373 4,288 41,900
Purchased Professional and Technical Services
PROFESSIONAL FEES
SURVEYS & APPRAISALS ‐ ‐ ‐ ‐
Total: Professional Fees ‐ ‐ ‐ ‐ ‐
CONTRACTED
B'HAM PARK MOWING & LITTER PICKUP 100,000 49,257 50,743 100,000
Total: Professional Fees/Contracted 100,000 49,257 50,743 ‐ 100,000
FACILITY REPAIR & MAINT 1,000 534 466 1,000
LIGHTING MAINTENANCE 7,750 6,978 772 7,750
Total: Facility Repair & Maintenance 8,750 7,513 1,237 ‐ 8,750
GROUNDS REPAIR & MAINT 2,000 1,748 252 2,000
Total: Purchased Professional and Technical Services 110,750 58,518 52,232 ‐ 110,750
Purchased Property Services
Parks and Recreation
Purchased‐Property Services
RENTAL LAND & BUILDINGS ‐ ‐ ‐ ‐
FCBOE LEASE 10,000 ‐ 10,000 10,000
Total: Rental Land & Buildings 10,000 ‐ 10,000 ‐ 10,000
RENTAL EQUIPMENT & VEHICLES 1,395 600 795 843 2,238
Total: Purchased‐Property Services 11,395 600 10,795 843 12,238
Other Purchased Services
COMMUNICATIONS 760 199 561 760
POSTAGE 5 5 0 5
PRINTING 300 62 238 300
TRAVEL: Nat'l GRPA, Meals & Mileage 154 154 0 154
DUES AND FEES: GRPA Dues 1,460 885 575 1,460
EDUCATION & TRAINING: Nat'l GRPA ‐ ‐ ‐ ‐
CONTRACT LABOR: For programs & activities 3,500 ‐ 3,500 3,500
Total: Other Purchased Services 6,179 1,304 4,875 ‐ 6,179
Supplies
SUPPLIES / GENERAL SUPPLIES 13,000 221 12,779 13,000
SUPPLIES / WATER / SEWAGE 4,000 545 3,455 4,000
SUPPLIES / NATURAL GAS 1,900 1,075 825 1,900
SUPPLIES / ELECTRICITY 22,500 11,339 11,161 22,500
SUPPLIES / FOOD/MEALS 150 142 8 150
Total: Supplies 41,550 13,322 28,228 ‐ 41,550
Total: Parks & Recreation 355,449 179,317 176,132 5,131 360,580
BUDGET AMENDMENT NOTES
Fiscal Year 2012 Budget Amendments
24 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Parks and Recreation
Account Name
INCREASE
1. Group Insurance 4,288
2. Rental Equipment & Vehicles 843
Total Increase 5,131$
5,131$
To cover anticipated costs
TOTAL PARKS AND RECREATION BUDGET
AMENDMENTS
Amendment Reason
To cover the cost of employee health insurance
Fiscal Year 2012 Budget Amendments
25 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Debt Service ‐ Principal
CAPITAL LEASE PRINCIPAL 818,268 768,348 49,920 (49,920) 768,348
Total: Debt Service ‐ Principal 818,268 768,348 49,920 (49,920) 768,348
Debt Service ‐ Interest
INTEREST / CAPITAL LEASE INTEREST 38,963 38,962 1 38,963
OTHER DEBT / TAN INTEREST ‐ ‐ ‐ ‐
Total: Debt Service ‐ Interest 38,963 38,962 1 ‐ 38,963
Total: Debt Service 857,231 807,310 49,921 (49,920) 807,311
BUDGET AMENDMENT NOTES
Account Name
DECREASE
1. Capital Lease Principal (49,920)
Total Decrease (49,920)$
(49,920)$ TOTAL DEBT SERVICE BUDGET AMENDMENTS
Decreased due to the decision to purchase the
police vehicles with cash
Debt Service
Amendment Reason
Fiscal Year 2012 Budget Amendments
26 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Operating Transfers Out
TO CAPITAL PROJECTS FUND 3,505,688 2,044,987 1,460,701 1,003,491 4,509,179
TO CAPITAL GRANT FUND 570,696 332,906 237,790 157,932 728,628
TO OPERATING GRANT FUND 103,664 ‐ 103,664 103,664
Total: Operating Transfers Out 4,180,048 2,377,893 1,802,155 1,161,423 5,341,471
Total: Other Financing Uses 4,180,048 2,377,893 1,802,155 1,161,423 5,341,471
BUDGET AMENDMENT NOTES
Account Name
INCREASE
1. Transfer to Capital Projects Fund 1,003,491
2. Transfer to Capital Grant Fund
157,932
Total Increase 1,161,423$
1,161,423$
TOTAL OTHER FINANCING USES BUDGET
AMENDMENTS
Increased to offset prior year budgeting error
and to cover the city's match for the LCI grant
Other Financing Uses
Amendment Reason
Increased to offset cost of park land acquisition
and other budget amendments
Fiscal Year 2012 Budget Amendments
27 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Contingencies
CONTINGENCY 144,019 ‐ 144,019 (144,019) ‐
Total: Contingencies 144,019 ‐ 144,019 (144,019) ‐
Total: Other Costs 144,019 ‐ 144,019 (144,019) ‐
BUDGET AMENDMENT NOTES
Account Name
DECREASE
1. Contingency (144,019)
Total Decrease (144,019)$
(144,019)$
Decreased to help offset the cost of park land
acquisition
TOTAL CONTINGENCY BUDGET AMENDMENTS
Other Costs
Amendment Reason
Fiscal Year 2012 Budget Amendments
28 of 33
CAPITAL PROJECTS FUND
The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition
and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project
is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that
has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an
improvement/addition to an existing capital asset.
Fiscal Year 2012 Budget Amendments
29 of 33
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
INFRASTRUCTURE MAINTENANCE FEES 65,000 28,921 36,079 65,000
CRABAPPLE PAVING FUND ‐ 8,400 (8,400) 8,400 8,400
TREE RECOMPENSE ‐ 3,500 (3,500) 3,500 3,500
LANDFILL USE FEES 100,000 38,238 61,762 (20,000) 80,000
HYA FEES 16,500 ‐ 16,500 16,500
INTEREST REVENUE 2,000 4,247 (2,247) 2,000
REALIZED GAIN OR LOSS ON INVESTMENTS 2,000 ‐ 2,000 2,000
OTHER MISC REV/ATLANTA HIDTA STIPEND ‐ 1,500 (1,500) 3,000 3,000
CAPITAL LEASE PROCEEDS 144,000 ‐ 144,000 (144,000) ‐
OPERATING TRANSFER IN FROM GENERAL FUND 3,505,688 2,044,987 1,460,701 1,003,491 4,509,179
BUDGETED FUND BALANCE 7,160,924 ‐ 7,160,924 (144,100) 7,016,824
Total Revenue 10,996,112 2,129,793 8,866,319 710,291 11,706,403
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Mayor & Council
CONTRACTED/UASI 50,000 1,830 48,170 50,000
LAND ACQUISITION ‐ 12,706 (12,706) ‐
Expenditures
Capital Projects Fund
Revenues
BUILDINGS/FUTURE CITY FACILITIES 175,000 63,454 111,546 175,000
Mayor & Council Total 225,000 77,990 147,010 ‐ 225,000
Information Technology
COMPUTER REFRESH 49,317 34,771 14,546 49,317
Information Technology Total 49,317 34,771 14,546 ‐ 49,317
Police
VEHICLES / REPLACEMENT RESERVE 343,057 201,524 141,533 3,000 346,057
Police Total 343,057 201,524 141,533 3,000 346,057
Fire
FIRE STATION IMPROVEMENTS 35,007 19,668 15,339 35,007
VEHICLE REPLACEMENT RESERVE 461,214 35,586 425,628 461,214
ADVANCED LIFE SUPPORT EQUIP ‐ 2,032 (2,032) 2,032 2,032
AED UNITS 51,993 32,914 19,079 51,993
SCBA CASCADE TRAILER 48,696 ‐ 48,696 48,696
Fire Total 596,910 90,200 506,710 2,032 598,942
Public Works
CONSTRUCTION INSPECTORS 59,892 ‐ 59,892 59,892
GRAVEL ROADS MAINTENANCE 355,223 71,115 284,108 355,223
STORMWATER MAINTENANCE 355,555 96,951 258,604 355,555
NPDES PERMIT COMPLIANCE 533,099 7,539 525,560 533,099
Fiscal Year 2012 Budget Amendments
30 of 33
Capital Projects Fund
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
PAVEMENT MANAGEMENT 2,225,184 200,675 2,024,510 2,225,184
PAVEMENT MGMT/CRABAPPLE PAVING FUND 6,300 ‐ 6,300 8,400 14,700
SITE IMPROVEMENTS/PW YARD RELOCATION 35,165 7,650 27,515 35,165
INFRASTRUCTURE / TRAFFIC CALMING 50,000 489 49,511 50,000
BRIDGE REPAIRS LANDRUM RD 242,868 ‐ 242,868 242,868
INFRASTRUCTURE / RESTRIPING 127,818 61,722 66,096 127,818
INFRASTRUCTURE / EDGE OF PAVEMENT 100,000 ‐ 100,000 100,000
INFRASTRUCTURE / BRIDGE REPLACEMENT 672,190 37,487 634,703 672,190
INFRASTRUCTURE / SIDEWALKS 42,225 13,412 28,813 42,225
BETHANY@COGBURN RD INTERSECTION IMPROVMTS 578,619 20,720 557,899 578,619
HOPEWELL/FRANCIS/COGBURN INTERSECTION 910,779 15,022 895,757 910,779
HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 77,500 ‐ 77,500 77,500
VEHICLES / NEW VEHICLES 30,678 ‐ 30,678 30,678
Public Works Total 6,403,095 533,886 5,869,209 8,400 6,411,495
Parks & Recreation
PROF FEEES/PARKS & REC 15 YEAR COMP PLAN 25,000 ‐ 25,000 25,000
PROF FEES/SIGN PROGRAM 15,000 ‐ 15,000 15,000
PROF FEES/B'HAM PARK MASTER PLAN 25,000 24,963 37 25,000
Expenditures
FACILITY R&M/BETHWELL HOUSE RENOVATIONS 4,200 4,200 ‐ 4,200
RENTAL LAND & BUILDINGS/FCBOE LEASE 100,000 5,900 94,100 100,000
SITES / PARK LAND ACQUISTION 497,269 21,118 476,152 919,800 1,417,069
SITE IMPROVEMENT/CRABAPPLE CROSSING
PARTNERSHIP 139,766 4,094 135,672 139,766
BUILDINGS / PARK IMPROVEMENTS ‐ ‐ ‐ ‐
TRAILS/TRAIL PLAN IMPLEMENTATION 905,000 ‐ 905,000 905,000
TRAILS/TRAIL PLAN UPDATE 15,000 15,000 ‐ 15,000
INFRASTRUCTURE / BELL PARK 50,695 10,769 39,926 50,695
Parks & Recreation Total 1,776,930 86,044 1,690,886 919,800 2,696,730
Community Development
PROF FEES/TDR FEASIBILITY STUDY 75,000 17,820 57,180 75,000
CONSERVATION EASEMENT ‐ ‐ ‐ ‐
ARCHITECTURAL CODE 50,000 29,723 20,277 50,000
FORM BASED CODE/TDR ORDINANCE 35,000 ‐ 35,000 35,000
COMPREHENSIVE PLAN ‐ ‐ ‐ ‐
ARNOLD MILL MASTER PLAN 120,000 ‐ 120,000 (120,000) ‐
PROPERTY / SITE IMPROVEMENTS ‐ ‐ ‐ ‐
SITE IMPROVEMENT/TREE RECOMPENSE 12,005 ‐ 12,005 3,500 15,505
VEHICLES / NEW VEHICLES ‐ ‐ ‐ ‐
COMPUTER / SOFTWARE ‐ ‐ ‐ ‐
Community Development Total 292,005 47,542 244,463 (116,500) 175,505
Fiscal Year 2012 Budget Amendments
31 of 33
Capital Projects Fund
Account Name
Approved
Budget
Actuals
as of
5/10/12
Remaining
Budget
Balance
Requested
Amendments
Amended
Budget
Unallocated
UNALLOCATED 106,441 ‐ 106,441 (106,441) ‐
Unallocated Total 106,441 ‐ 106,441 (106,441) ‐
Total Expenditures 9,792,755 1,071,958 8,720,797 710,291 10,503,046
BUDGET AMENDMENT NOTES
Account Name
REVENUES
1. Crabapple Paving Fund 8,400
2. Tree Recompense Fund 3,500
3. Landfill Host Fees (20,000)
4. Atlanta HIDTA Stipend 3,000
5. Capital Lease Proceeds
(144,000)
6. Operating Transfer in from General Fund 1,003,491
7. Budgeted Fund Balance
(144,100)
Total Revenues 710 291$
To offset park land acquisition
Decreased to correct a budgeting error due to
lower than anticipated landfill host fee revenue
collections
Amendment Reason
Increased to account for funds received
Increased to account for funds received
Decreased based on revenue trend
To account for Drug Task Force Agent's vehicle
stipend received from Atlanta HIDTA
Decreased because it was decided that the new
police cars would be purchased with available
funds
Expenditures
Total Revenues 710,291$
EXPENDITURES
1. Police/Vehicle Replacement Reserve
3,000
2. Fire/Advanced Life Support Equipment 2,032
3. Public Works/Crabapple Paving Fund 8,400
4. Parks/Park Land Acquisition 919,800
5. Comm Dev/Arnold Mill Master Plan
(120,000)
6. Comm Dev/Tree Recompense 3,500
7. Contingency
(106,441)
Total Expenditures 710,291$
710,291$
Decreased to transfer this project to the Capital
Grant Fund. The intent is to apply for an LCI
grant with ARC.
To account for revenues collected
Decreased to help offset the park land
acquisitions
TOTAL CAPITAL GRANT FUND BUDGET
AMENDMENTS
Increase to account for Drug Task Force Agent's
vehicle stipend received from Atlanta HIDTA
Increase to account for equipment purchased
To account for revenues collected
Increase to account for the purchase of park
land
Fiscal Year 2012 Budget Amendments
32 of 33
CAPITAL GRANT FUND
The Capital Grant Fund is considered to be a capital project fund that accounts for capital grants used to finance major
capital projects.
Account Name
Approved
Budget
Actuals
as of
4/11/12
Remaining
Budget
Balance
Budget
Amendment
Requests
Amended
Budget
STATE GOV GRANT/GDOT HPP FUNDS 3,195,498 57,120 3,138,378 3,195,498
STATE GOV GRANT/LCI FUNDS 100,000 25,200 74,800 100,000 200,000
STATE GOV GRANT/GA URBAN FORESTRY GRANT 20,000 ‐ 20,000 20,000
STATE GOV GRANT/MARTA GRANT 321,326 90,000 231,326 321,326
INTEREST REVENUE ‐ 816 (816) ‐
OPERATING TRANSFER IN FROM GENERAL FUND 570,696 332,906 237,790 157,932 728,628
BUDGETED FUND BALANCE 1,136,130 ‐ 1,136,130 (137,932) 998,198
Total Revenue 5,343,650 506,042 4,837,608 120,000 5,463,650
Account Name
Approved
Budget
Actuals
as of
4/11/12
Remaining
Budget
Balance
Budget
Amendment
Requests
Amended
Budget
Public Works
TRANSPORTATION MASTER PLN ‐ ‐ ‐ ‐
INFRASTRUCTURE / BHAM @ PROVIDENCE 2,645,572 28,093 2,617,479 2,645,572
INFRASTRUCTURE/ARNOLDMILL@NEW PROVIDENCE 1,771,650 14,446 1,757,204 1,771,650
INFRASTRUCTURE/MAYFIELD@MID BROADWELL 311,674 48,741 262,933 311,674
INFRASTRUCTURE/MARTA 309,552 23,400 286,152 309,552
INFRASTRUCTURE/CRABAPPLE STREETSCAPE 125,000 ‐ 125,000 125,000
Public Works Total 5,163,448 114,681 5,048,767 ‐ 5,163,448
Community Development
PROFESSIONAL FEES/LIVEABLE CENTERS INITIATIVE 114,000 108,000 6,000 120,000 234,000
PROFESSIONAL FEES/GA URBAN FORESTRY GRANT 25,000 ‐ 25,000 25,000
Community Development Total 139,000 108,000 31,000 120,000 259,000
Expenditures Total 5,302,448 222,681 5,079,767 120,000 5,422,448
BUDGET AMENDMENT NOTES
Account Name
REVENUES
1. State Gov't Grant/LCI Funds
100,000
2. Operating Transfer in from General Fund
157,932
3. Budgeted Fund Balance (137,932)
Total Revenues 120,000$
EXPENDITURES
1. Liveable Centers Initiative
120,000
Total Expenditures 120,000$
120,000$
Expenditures
Capital Grant Fund
Revenues
TOTAL CAPITAL GRANT FUND BUDGET
AMENDMENTS
Transfer the Arnold Mill Master Plan from
the Capital Projects Fund ‐ to be funded by
ARC LCI Study
Amendment Reason
To transfer the Arnold Mill Master Plan from
the Capital Projects Fund ‐ to be funded by
ARC LCI Study
Increased to fund budgeting error as
described below and to fund the city match
for LCI study
Decrease to correct a budgeting error from
prior years
Fiscal Year 2012 Budget Amendments
33 of 33
City of Milton
13000 Deerfield Parkway, Suite 107, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Stacey Inglis, Finance Director
Date: May 21, 2012 City Council Meeting
Agenda Item: Approval of the Issuance of an Alcohol Beverage License to D Squared
Development LLC d/b/a Shell Food Mart
City Manager’s Office Recommendation:
Approve the issuance of an Alcohol Beverage License to D Squared Development LLC d/b/a
Shell Food Mart for package retail of wine and malt beverages.
Background:
City of Milton Ordinance Chapter 4 allows for the issuance of Alcohol Beverage Licenses to
businesses that properly submit application for and meet all the legal requirements to hold such
license.
Discussion:
Staff has processed the application for the following business and recommends issuance of the
applicable license:
Business Name: D Squared Development LLC d/b/a Shell Food Mart
Owner(s) Name: Mehdi Jannatkhah
Business Address: 3105 Bethany Bend, Milton, GA 30004
Type of License to be Issued: Package Retail – Wine and Malt Beverages
Concurrent Review:
Chris Lagerbloom, City Manager
Deb Harrell, Chief of Police
Kathy Field, Director of Community Development
City of Milton
13000 Deerfield Parkway, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Chris Lagerbloom, City Manager
Date: Submitted on May 7, 2012 for the May 21, 2012 Regular Council Meeting
Agenda Item: Approval of City of Milton Reimbursement Resolution
City Manager’s Office Recommendation:
Approval of City of Milton Reimbursement Resolution.
Background:
The City of Milton intends to acquire, construct and equip a public safety building that will
accommodate the police department, a fire station and a courthouse.
Discussion
The City of Milton intends to finance all or a portion of the costs of the above project with
proceeds of tax-exempt obligations (bonds) to be issued by the city. However, there will be
costs paid by the city before the issuance of the bonds.
Funding and Fiscal Impact:
This resolution will allow Milton to reimburse itself for costs paid prior to the issuance of the
bonds to the extent permitted by Section 1.150-2 of the Income Tax Regulations. The
maximum principal amount of debt the city expects to be issued for the public safety building is
approximately $9,000.000.
Alternatives:
Do not approve the Milton Reimbursement Resolution
Concurrent Review:
Chris Lagerbloom, City Manager
STATE OF GEORGIA
COUNTY OF FULTON RESOLUTION NO. ______
CITY OF MILTON REIMBURSEMENT RESOLUTION
WHEREAS, the City of Milton, Georgia (the “City”) intends to acquire, construct and equip a
building that will house a police station, a fire station and a courthouse (collectively, the
“Project”); and
WHEREAS, the City also intends to finance all or a portion of the costs of the Project with the
proceeds of tax-exempt obligations (the “Bonds”) to be issued by the City or an authority on
behalf of the City; and
WHEREAS, the City also intends to pay for a portion of the costs of the Project prior to the
issuance of the Bonds; and
WHEREAS, the City may reimburse itself with Bond proceeds for the costs of the Project paid
by it prior to the issuance of the Bonds.
NOW, THEREFORE BE IT RESOLVED, that the Mayor and City Council of the City of
Milton, does hereby adopt;
1. The City reasonably expects to reimburse itself with Bond proceeds for the costs of the
Project paid by it prior to the issuance of the Bonds to the extent permitted by Section
1.150-2 of the Income Tax Regulations.
2. The maximum principal amount of debt which the City presently expects to be issued
relating to the Project is currently estimated to be $9,000,000.
RESOLVED this 21st day of May, 2012.
__________________________________
Joe Lockwood, Mayor
Attest:
_______________________________
Sudie AM Gordon, City Clerk
(Seal)
CLERK’S CERTIFICATE
The undersigned Clerk of the City of Milton, Georgia (the “City”) DOES
HEREBY CERTIFY that the foregoing pages of typewritten matter constitute a true and correct
copy of a resolution adopted by the City, at a meeting which was duly called and assembled on
the 21st day of May, 2012, at which meeting a quorum was present and acting throughout, and
that the original of said resolution appears in the minute book of the City which is in my custody
and control.
WITNESS my hand this 21st day of May, 2012.
___________________________________
Sudie AM Gordon, City Clerk
City of Milton
13000 Deerfield Parkway, Milton, Georgia 30004
1
To: Honorable Mayor and City Council Members
From: Chief Deborah Harrell
Date: Submitted on November 30, 2011 for the December 19, 2011 Regular Council
Meeting
Agenda Item: Approval of a Memorandum of Understanding between the City of Alpharetta,
the City of Milton and the City of Roswell for a Joint SWAT and Crisis Negotiation
Team
City Manager’s Office Recommendation:
Approval of the Memorandum of Understanding (MOU), thus joining the North Fulton SWAT
Team.
Discussion:
The Milton Police Department has had officers assigned as a part of the Alpharetta SWAT team
for the past several years. Beginning last year the Alpharetta Police Department, Milton Police
Department and Roswell Police Department began discussions to combine the two teams into
one regional SWAT Team. The two teams have been training together for the past year and it
is now time to execute a formal agreement to move forward. This Regional team will benefit the
City of Milton by giving the city a larger resource to call upon during any type of unusual event
that might occur.
Funding and Fiscal Impact:
There will be no change from what the city is currently allocating as part of the Alpharetta SWAT
team.
Alternatives:
Not sign the agreement and continue with present operations.
Concurrent Review:
Chris Lagerbloom, City Manager
Ken Jarrard, Jarrard & Davis
Page 1 of 4
ALPHARETTA POLICE DEPARTMENT, M ILTON POLICE DEPARTMENT
AND
ROSWELL POLICE DEPARTMENT
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MOU) is entered into by and between the City of
Alpharetta Police Department, City of Milton Police Department and the City of Rosw ell
Police Department, to receive and extend assistance in the form of unified SWAT a nd
C ri si s Ne go tia ti on t eams with related services and resources to one another when
assistance is requested.
SECTION I
AUTHORITY
This MOU is effective as to the date of signature by the chief executive law enforcement officer
of each Participating Agency and applies to all activities engaged in by the Participating Agency
and s h a l l c ontinue in f u l l force a n d effect until J une 30, 2013 . The
designated representative identified below represents that he is authorized by his jurisdiction or
Participating Agency to enter into this agreement on behalf of the Participating Agency. This
MOU may not be renewed, amended, or extended except in writing and by all of the Participating
Agencies.
SECTION II
PROVISIONS FOR OPERATIONS ASSISTANCE
The Participating Agencies hereby approve and enter into this MOU whereby each Participating
Agency so represented may request and render SWAT a nd C ri si s Ne go tia ti on team
assistance to each another including but not limited to a large scale extra ordinary event, a
prolonged operation, or any operation with expansive dynamics, or when the operation requires
unified SWAT a n d Cr i si s Ne go tia ti on team or related services and resources to one
another.
SECTION III
REQUEST FOR ASSISTANCE
Respective Participating Agency chief of police and/or designee shall have the authority to
request or render SWAT a nd C ri si s Ne go tia t io n team assistance.
In the event that a Participating Agency of this MOU is in need of assistance as set forth above,
such party shall notify the unified SWAT Team commander which may be contacted directly or
through the Roswell or Alpharetta 911 Communications Center. In conjunction with the
contacting agency, the unified SWAT Team commander shall evaluate the situation and his
available resources, and will respond as appropriate. The unified SWAT Team commander shall
take steps to make sure all participating agency chiefs of police are immediately notified upon a
unified SWAT Team activation.
Page 2 of 4
SECTION IV
COMMAND AND SUPERVISORY RESPONSIBILITY
The unified SWAT Team will operate under the National Incident Management System, Incident
Command System via Unified Command with one exception; the chief of police or designee of
the req uesting agency shall have tactical operation veto authority.
Whenever a Team member is rendering assistance pursuant to this MOU, the Team member
shall abide by and be subject to the rules and regulations, personnel policies, general orders, and
standard operating procedures of his own employer. If any such rule, regulation, personnel
policy, general order or standard operating procedure is contradicted, contravened or otherwise
in conflict with a direct order of a superior officer of the unified SWAT Team then such rule,
regulation, policy, general order or procedure shall control and shall supersede the direct order.
SECTION V
USE OF FORCE I COMPLAINTS
Whenever the unified SWAT Team is involved in a use of force or there is cause to believe that a
complaint has arisen as a result of a cooperative effort as it may pertain to this MOU, the
participating agencies will conduct a joint review of the use of force and/or complaint. The
unified SWAT Team commander or his designee shall be responsible for the documentation of
the Use of Force and/or complaint with a disposition recommendation. A mirror copy of the
documentation shall be provided to each participating agency for review per their respective
policies. Upon review any participating agency chief of police or designee may request
additional investigation which will be conducted jointly by the participating agencies. The
Participating Agency chiefs of police or their designee will make a joint determination of the
overall actions of the unified SWAT Team after a review of the documentation and/or
investigation; however, the review of individual actions will be the sole responsibility of their
respective chief of police according to his agency's pol icies and procedures. Each Participating
Agency engaging in any assistance pursuant to this MOU, agrees to cooperate with such joint
investigative efforts.
Should an application of force on behalf of the unified SWAT Team result in serious injury or
death or a complaint arise as a result of a cooperative effort as it may pertain to this MOU that if
sustained resul ted in the serious injury or death, it is agreed by the Participating Agencies that
t he Georgia Bureau of Investigation will be requested to conduct a separate and independent
crim inal investigation as appropriate.
Page 3 of 4
SECTION VI
LIABILITY
Each Participating Agency engaging in any assistance pursuant to this MOU, agrees to assume
responsibility for the acts, omissions, or conduct of each of its SWAT Team members or conduct
of such Participating Agencies'/Team's own employees while engaged in rendering such
assistance pursuant to thi s MOU.
SECTION VII
PROCEDURES & TRAINING
All standard operating procedures and training conducted with and/or for the unified SWAT
Team will meet or exceed National Tactical Officer Association (NTOA) Standards.
SECTION VII
POWERS, PRIVILEGES, IMMUNITIES AND COSTS
SWAT a n d C ri si s N e gotia tio n team m embers of each Participating Agency when
actually engaging in assistance outside of their jurisdictional limits, but inside the City of
Alpharetta, City of Milton or the City of Roswell, shall have the same powers, duties, rights,
privileges and imm unities as if the t eam member was performing duties inside the member's
political subdivision in which normally employed.
Each Participating Agency agrees to furnish necessary equipment, resources and facilities and to
render services to each Participating Agency to this MOU; provided however, that no
Participating Agency shall be required to deplete unreasonably its own equipment, resources,
facilities, and services in furnishing such assistance.
Each Participating Agency that furnishes equipment pursuant to this MOU must bear the cost of
loss or damage to that equipment and must pay any expense incurred in the operation and
maintenance of that equipment. Nothing herein shall prevent one participating agency from
providing necessary equipment on loan to any other Participating Agency team member for
operational purposes pursuant to this MOU.
The Participating Agency furnishing assistance pursuant to this MOU shall compensate i ts
SWAT Team members during the time such assistance is rendered and shall assume the actual
travel and maintenance expenses of its members while they are rendering such assistance ,
including any amounts paid or due for compensation due to personal injury or death while such
SWAT Team members are engaged in rendering such assistance.
The privileges and immunities from liability, exemption from laws, ordinances and rules, and all
pension, insurance, relief, disability, worker's compensation, salary, death and other benefits that
apply to the activity of a SWAT Team member of a Participating Agency when performing the
Page 4 of 4
Member’s duties within the territorial limits of the member 's Agency apply to the employee to
the same degree, manner, and extent while engaged in the performance of the employee's duties
outside the territorial lim its of the member 's Agency under the provisions of this MOU. The
provisi ons of thi s sect i on sha ll apply with equal effect to paid, volunteer, and reserve employees.
Nothing herein sha ll prevent the requesting Agency from requesting su ppl emental appropriations
from entities other than its governing political sub-division for reimbursement for itself and the
assisting Team for any actual costs or expenses incurred by the assisting Participating Agency
performing hereunder.
SECTION V III
CANCELLATION
Any Part icipating Agency may cancel their participation in thi s MOU upon delivery of written
notice to the ot her Participating Agencies (90) days prior to the MOU termination date.
Cancellation will be at t he direction of any subscribing party ; however, the (90) day notice of
withdrawal from the MOU is required. Upon cancellation Participating Age nc ie s agree
to coordi nate the immediate return of any loaned equipment to the proper agency owner.
IN WITN ESS WHEREOF; THE PARTICIPATING AGENCIES HERETO CAUSE THESE
PRESENTS TO BE SIG NED ON THE DATE SPECIFIED.
AGREED TO AN D ACKNOWLEDGED THIS ______ DAY OF ______, 2012.
Alpharetta Police Department
______________________ _____________________
Signature Date
Milton Police Department
______________________ _____________________
Signature Date
Roswell Police Department
______________________ _____________________
Signature Date