Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
09-17-2012-Packet
Page 1 of 6 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. CITY OF MILTON, GEORGIA Joe Lockwood, Mayor CITY COUNCIL Karen Thurman Matt Kunz Bill Lusk Burt Hewitt Joe Longoria Lance Large Monday, September 17, 2012 Regular Council Meeting Agenda 6:00 PM INVOCATION - Chaplain Remco Brommet, Chaplain for City of Milton Police and Fire CALL TO ORDER 1) ROLL CALL 2) PLEDGE OF ALLEGIANCE (Led by the Mayor) 3) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 12-229) 4) PUBLIC COMMENT 5) CONSENT AGENDA 1. Approval of the August 20, 2012 Special Called Work Session Minutes. (Agenda Item No. 12-230) (Sudie Gordon, City Clerk) 2. Approval of the August 20, 2012 Regular Council Meeting Minutes. (Agenda Item No. 12-231) (Sudie Gordon, City Clerk) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 17, 2012 Page 2 of 6 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 3. Approval of the August 27, 2012 9:00 AM Special Called Council Meeting. (Agenda Item No. 12-232) (Sudie Gordon, City Clerk) 4. Approval of the August 27, 2012 5:00 PM Special Called Council Meeting. (Agenda Item No. 12-233) (Sudie Gordon, City Clerk) 5. Approval of a Contract between the City of Milton and Pictometry and Approval of a User Agreement between the City of Milton and Fulton County, Georgia for the Use of Aerial Imagery in GIS Mapping. (Agenda Item No. 12-234) (Nick O’Day, GIS Manager) 6. Approval of a Construction Services Agreement between the City of Milton and Strickland Pipeline and Construction, Inc. for Storm Drain Repair on Bethany Road. (Agenda Item No. 12-235) (Carter Lucas, Public Works Director) 7. Approval of the Acquisition of 7,256.47 SF of Right of Way, 15,042,33 SF of Permanent Construction and Maintenance Easement of 12625 Arnold Mill Road from Shefield Family Investments LLP for a Total Combined Purchase Price of $25,900. (Agenda Item No. 12-236) (Carter Lucas, Public Works Director) 8. Approval of the Acquisition of 1,299.49 SF of Permanent Construction and Maintenance Easement at 13770 Birmingham Hwy from Robert Eldredge for a Total Combined Purchase Price of $700. (Agenda Item No. 12-237) (Carter Lucas, Public Works Director) 9. Approval of the Acquisition of 1586.31 SF of Right of Way, 5046.00 SF of Permanent Construction and Maintenance Easement at 13790 Birmingham Hwy from Mary and Martin Altolaguirre for a Total Combined Purchase Price of $6,000. (Agenda Item No. 12-238) (Carter Lucas, Public Works Director) 10. Approval of the Acquisition of 29,709.30 SF of Right of Way at 14575 Providence Road from Ray Sheppard and Melanie Lynn Brooks for a Total Combined Purchase Price of $52,000. (Agenda Item No. 12-239) (Carter Lucas, Public Works Director) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 17, 2012 Page 3 of 6 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 11. Approval of the Acquisition of 1,457.98 SF of Permanent Construction and Maintenance Easement at 14600 Providence Road from Deena Hannah and Scott Luton for a Total Combined Purchase Price of $1,700. (Agenda Item No. 12-240) (Carter Lucas, Public Works Director) 12. Approval of the Acquisition of 1,499.79 SF of Permanent Construction and Maintenance Easement at 19055 Providence Road from 19055 Providence LLC for a Total Combined Purchase Price of $2,400. (Agenda Item No. 12-241) (Carter Lucas, Public Works Director) 13. Approval of the Acquisition of 371.11 SF of Right of Way, 5,506.62 SF of Permanent Construction and Maintenance Easement, at 130 Providence Oaks Point from Christopher and Amber Copp for a Total Combined Purchase Price of $11,700. (Agenda Item No. 12-242) (Carter Lucas, Public Works Director) 14. Approval of the Acquisition of 1,247.47 SF of Right of Way, 5,434.51 SF of Permanent Construction and Maintenance Easement at 12655 New Providence Road from Panayotis and Zoe Theofandis for a Total Combined Purchase Price of $17,500. (Agenda Item No. 12-243) (Carter Lucas, Public Works Director) 15. Approval of an Intergovernmental Agreement between the City of Milton, Georgia and the Georgia Department of Transportation for the Use of Local Maintenance and Improvement Grant Funds. (Agenda Item No. 12-244) (Carter Lucas, Public Works Director) 16. Approval of the following plats: Name of Development Action Comments The Preserve @ North Valley Revision 1. Revise property lines between lots 1, 2, and 3 2. Renumber remaining lots 3. Remove water vault and easements lot 3 4. Remove hydrant on lot 3 5. Add new owner information 6. Revise addresses lots 2 and 3 7. Remove grass channel easement lot 3 Deerfield Green II Revision 1. Revise lots 412-452 2. Remove lot 456 3. Add lot table MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 17, 2012 Page 4 of 6 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. Clearbrooke II Revision 1. Revise property lines between lots 9 and 10 Kingsley Estates Phase I Unit 2B Final Plat 1. Create 6 lots Vickery Crest II Final Plat 1. Create 9 lots Vickery Crest III Final plat 1. Create 6 lots Braeburn II Revision 1. Revise property line between lot 11 and common area Braeburn III Revision 1. Remove LS easements lots 49 and 50 (Agenda Item No. 12-245) (Kathleen Field, Community Development Director) 6) REPORTS AND PRESENTATIONS 1. Proclamations Recognizing Constitution Week Presented to the Daughters of the American Revolution and the Sons of the American Revolution. (Presented by Councilmember Bill Lusk) 2. Proclamation Honoring Milton High School Girls’ Lacrosse Team Day. (Presented by Councilmember Karen Thurman) 7) FIRST PRESENTATION 1. Approval of an Ordinance to Amend Chapter 12, Article II, of the Code of the City of Milton, Georgia to Require Pain Management Clinics to Obtain a Pain Management Clinic Occupation Tax Certificate and Other Regulations. (Agenda Item No. 12-246) (Ken Jarrard, City Attorney) (Discussed at September 10, 2012 Work Session) 8) SECOND PUBLIC HEARINGS 1. Approval of an Ordinance to Adopt Amendments to the Fiscal 2012 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 12-219) (Stacey Inglis, Finance Director) (First Presentation and First Public Hearing at September 5, 2012 Regular Council Meeting ) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 17, 2012 Page 5 of 6 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 2. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2013 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 12-220) (Stacey Inglis, Finance Director) (First Presentation and First Public Hearing at September 5, 2012 Regular Council Meeting ) 9) ZONING AGENDA 1. ZM12-02/VC12-05 – 5304 Windward Parkway (Panera Bread), Applicant ArcVision, Inc. to request the Following Conditions of ZM08-04 be Modified to the Following for the Purpose of a New Drive Through for Panera Bread: 2a. To the site plan received by the Community Development Department on September 4, 2012. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. The Applicant is also Requesting the Following one part Concurrent Variance: 1) To allow four additional wall signs. [Sec. 64-2324 (i)]. (Agenda Item No. 12-221) (Kathleen Field, Community Development Director) (First Presentation at September 5, 2012 Regular Council Meeting ) 10) UNFINISHED BUSINESS 1. Approval of an Ordinance to Adopt Amendments to the Fiscal 2012 Budget for Each Fund of the City of Milton, Georgia Amending the Amounts Shown in Each Budget as Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 12-219) (Stacey Inglis, Finance Director) (First Presentation and First Public Hearing at September 5, 2012 Regular Council Meeting ) (Second Public Hearing at September17, 2012 Regular Council Meeting ) MILTON CITY COUNCIL REGULAR COUNCIL MEETING SEPTEMBER 17, 2012 Page 6 of 6 Milton City Hall City Council Chambers 13000 Deerfield Parkway, Suite E Milton, GA 30004 Persons needing special accommodations in order to participate in any City meeting should call 678-242-2500. 2. Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Adopt the Fiscal 2013 Budget for Each Fund of the City of Milton, Georgia Appropriating the Amounts Shown in Each Budget as Expenditures, Adopting the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available. (Agenda Item No. 12-220) (Stacey Inglis, Finance Director) (First Presentation and First Public Hearing at September 5, 2012 Regular Council Meeting ) (Second Public Hearing at September17, 2012 Regular Council Meeting) 3. Approval of an Ordinance to Amend Appendix A, Fees and Other Charges of the Milton City Code. (Agenda Item No. 12-222) (Kathleen Field, Community Development Director) (First Presentation at September 5, 2012 Regular Council Meeting) 11) NEW BUSINESS 1. Approval of a Resolution to Approve the Transmittal of an Application to Fulton County for Community Development Block Grant (CDBG) Funds to Renovate the City Property at 15690 Hopewell Road for Use as a Senior Center. (Agenda Item No. 12-223) (Michele McIntosh-Ross, City Planner) (Public Hearing at September 5, 2012 Regular Council Meeting) 2. Approval of an Intergovernmental Agreement with MARTA for the Use of Offset Funds for the Installation of Sidewalks. (Agenda Item No. 12-247) (Carter Lucas, Public Works Director) 12) MAYOR AND COUNCIL REPORTS 13) STAFF REPORTS 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 12-248) The minutes will be Provided electronically City of Milton 13000 Deerfield Parkway, Milton, Georgia 30004 1 To: Honorable Mayor and City Council Members From: Nick O’Day, GIS Manager Date: Submitted on August 27, 2012, for the September 17th, 2012 Regular Council Meeting Agenda Item: Approval of a Contract between the City of Milton and Pictometry and Approval of a User Agreement between the City of Milton and Fulton County, GA for the Use of Aerial Imagery in GIS Mapping. Discussion Currently the City of Milton utilizes aerial imagery from our 2010 data capture. Fulton County has purchased aerial imagery from Pictometry for the 2012 season and is making it available to us for use by our GIS, and as a result, by all staff requiring mapping products from GIS. There is no cost that will be passed along to the City of Milton since Fulton County has already purchased and paid for the aerial imagery. Executing this contract and user agreement will keep us from using City funds to purchase comparable imagery. Funding and Fiscal Impact There is no cost to the City of Milton for executing this contract and user agreement. Executing this contract and user agreement will enable City of Milton to reap significant cost savings as we will not need to procure our own aerial imagery. Legal Review Paul N. Higbee, Jarrard & Davis, LLP – August 23, 2012 Concurrent Review Chris Lagerbloom, City Manager KEN E. JARRARD ANGELA E. DAVIS PAUL N. HIGBEE, JR. VIA EMAIL Nick O'Day Milton GIS Manager 13000 Deerfield Parkway Milton, Georgia 30004 JARRARD CO DAVIS , LLP Limited Liability Partnership 105 Pilgrim Village Drive, Suite 200 CHRISTOPHER J. HAMILTON Cumming, Georgia 30040 PAUL B. FRICKEY TELEPHONE: 678.455.7150 KENNETH P. ROBIN FACSIMILE: 678.455.7149 ELIZABETH M. WHITWORTH SEAN KANE PHIGB EEgJARRARD-DAVIS. COM August 23, 2012 Re: Authorized Subdivision Agreement with Fulton County Regarding June 24, 2010 Agreement between Fulton County and Pictometry International Corp. ("Pictometry Agreement") Dear Nick: You requested that our office review the above referenced proposed Authorized Subdivision Agreement between the City and Fulton County. As you have advised that Fulton County has indicated that it will not agree to gny changes to the Agreement form, I have reviewed the Agreement only for "deal -breakers," and have found no such issues. Please know that if our office had the latitude to modify the Agreement, there would be changes we would propose. I do want to note that the Agreement states that the City will be an agent of Fulton County, but that "agency shall be limited and apply solely to the [Pictometry Agreement] . . . and shall not be construed to create any other relationship with Fulton County ...." I also note that the Pictometry Agreement provides in Section 2.3 that Pictometry "may look to the [County] alone for assuring compliance with" the Pictometry Agreement by entities such as the City. These are simply matters for which you should pay particular attention during the executor stage of performance. Please let me know if you have any questions. Kindest Regards. Sincerely, JARRARD & DAVIS, LLP 4-mj) lVrr.r Paul N. Higbee, . � PNWws Cc: Chris Lagerbloom, City Manager, City of Milton Ken E. Jarrard, Esq. Page 1 of 3 05012009 STATE OF GEORGIA KNOW ALL MEN BY THESE PRESENTS: COUNTY OF FULTON AUTHORIZED SUBDIVISION AGREEMENT WHEREAS, Fulton County, Georgia, a political subdivision of the State of Georgia (hereinafter referred to as “Fulton County”) is entering into a License Agreement (hereinafter referred to as” the License Agreement” or “License Agreement”) with Pictometry International Corp (hereinafter referred to as “Pictometry”) for the provision of certain Licensed Pictometry products (“Licensed Products”), encompassing, among others, specified aerial images of Fulton County and all or portions of selected adjacent jurisdictions; and WHERERAS, the governmental entities that are located within the boundaries of Fulton County, Georgia (hereinafter referred to as “Subdivisions” or “Subdivision”) have/has evaluated the contemplated Pictometry Licensed Products and determined that those Licensed Products would be beneficial to the Subdivision(s) and the governmental units it serves; and WHEREAS, Fulton County’s contemplated License Agreement with Pictometry incorporates specific provisions under which authorized Subdivisions (“AUTHORIZED SUBDIVISION”) can utilize Pictometry Licensed Products; and WHEREAS, a Subdivision, as a governmental entity located within Fulton County’s established boundaries, qualifies as an AUTHORIZED SUBDIVISION under the aforementioned License Agreement. NOW, THEREFORE, Fulton County and AUTHORIZED SUBDIVISION agree as follows: 1. The AUTHORIZED SUBDIVISION is herewith designated as an AUTHORIZED SUBDIVISION pursuant to the License Agreement by and between Fulton County and Pictometry International Corp., a copy of which is attached hereto and made a part hereof as if fully set forth herein. 2. FULTON COUNTY, in accord with the aforementioned License Agreement, shall: A. Furnish the AUTHORIZED SUBDIVISION, in a mutually agreeable format, for its installation, those Licensed Products (including Licensed Software and Licensed Images) provided under the License Agreement, with such Licensed Products and software being used solely for AUTHORIZED SUBDIVISION’s governmental purposes and exclusively on designated workstations/computers used and owned and/or leased by the AUTHORIZED SUBDIVISION; B. Coordinate and arrange (as part of the initial implementation of the Pictometry Licensed Products provided herewith and in conjunction with the scheduled training of other Authorized Users from other AUTHORIZED SUBDIVISIONS) for Pictometry to train the AUTHORIZED SUBDIVISION’s designated Authorized Users. Such training shall include End User training for all AUTHORIZED SUBDIVISION’s Authorized Users and a combination of End User and Advanced User technical training for up to two designated Authorized Users from the AUTHORIZED SUBDIVISION. C. Provide, as feasible and within Fulton County’s capabilities and know-how, telephone technical support to help resolve issues and problems in the installation, maintenance, and use of the Licensed Products provided herewith. Should Fulton County be unable to timely or otherwise address and resolve the issues or problems, Pictometry will be contacted by Fulton County to directly provide the needed technical support and assistance; and 05312008 2 D. Notify the AUTHORIZED SUBDIVISION within ten business days after Fulton County receives notice from Pictometry of any Pictometry actions, conditions, or circumstances that could affect the AUTHORIZED SUBDIVISION’s rights under this Agreement. 3. AUTHORIZED SUBDIVISION shall: A. Be deemed both an agent of Fulton County and an AUTHORIZED SUBDIVISION under the License Agreement and, as such, fully comply with and abide by all the applicable obligations and responsibilities of the License Agreement including, but not limited to, those regarding the use and distribution of Licensed Products; however, this agency shall be limited and apply solely to this License Agreement and Licensed Products and shall not be construed to create any other relationship with Fulton County nor limit or waive any of Fulton County’s immunities. B. Designate a “Pictometry Coordinator” who will serve as the primary contact for Fulton County and Pictometry in technical, training, reporting, and other matters arising out of this Agreement, the License Agreement, and the Licensed Products; C. Assure that it will only allow its listed Authorized Users to use, operate, and/or have access to any of the Licensed Products, that it will only allow access to any of the Licensed Software and any Licensed Images through its listed Authorized Workstations, that it will protect Licensed Products against unauthorized use, disclosure, copying, and/or dissemination, and that it will cause all of its listed Authorized Users to comply with the provisions, terms, conditions, and limitations of the License Agreement; D. Direct all questions, requests, and other technical matters and issues to Fulton County’s designated representatives for appropriate handling; E. Meet or exceed the minimum workstation and server system requirements stipulated in the License Agreement; and F. Inform Fulton County, in writing, at least 145 days before expiration of the initial 24- month term of the License Agreement as to whether or not it wishes to continue this cooperative endeavor and, if so, its specific Pictometry Licensed Products and Images desires and commitment to compensate Fulton County for same for an additional two- year period. 4. Compensation A. For its use of all the Fulton County Licensed Images, Licensed Software, and other Licensed Products, the training, and services provided herewith, the AUTHORIZED SUBDIVISION shall pay Fulton County a fee not to exceed zero Dollars ($0) per year for two years. B. The initial $0 annual fee payment shall be due following delivery and installation completion of the Licensed Images and applicable Licensed Software at the AUTHORIZED SUBDIVISION and within 10 business days of the AUTHORIZED SUBDIVISION’s receipt of an invoice for same from Fulton County. C. The second $0 annual fee payment shall be due 12 months after the delivery and installation completion date and within 10 business days of the AUTHORIZED SUBDIVISION’s receipt of an invoice for same from Fulton County. 5. Terms and Conditions A. Should any conflicts or differences in language and/or interpretation between this Agreement and applicable provisions of the License Agreement occur, the applicable provisions and language of the License Agreement shall govern. B. Fulton County makes no representations or warranties (oral, written or implied) concerning, nor does it accept any responsibility or liability of any kind and in any respect for, the Licensed Pictometry Products, Pictometry training, and other Pictometry Licensed Products and services being made available under this Agreement, and the AUTHORIZED SUBDIVISION fully understands and accepts this disclaimer. 05312008 3 C. The AUTHORIZED SUBDIVISION is responsible for all costs and obligations associated with AUTHORIZED SUBDIVISION personnel, facilities, computers, servers, accessories, devices, tools, software, and other tangible and intangible AUTHORIZED SUBDIVISION resources and property used and/or maintained in conjunction with this Agreement, and Fulton County has no responsibilities, legal, financial or otherwise, with respect thereto. 6. Term A. This Agreement shall commence on the latest of the signature dates specified below and shall continue, unless terminated sooner as provided hereunder, for the same term as the License Agreement by and between the Fulton County and Pictometry International Corp. IN WITNESS WHEREOF, duly authorized representatives of the parties hereto have executed this Agreement on the dates shown below. FULTON COUNTY:_____________________ AUTHORIZED SUBDIVISION:___________________________ Authorized Signature: Authorized Signature: ______________________________ ______________________________ Printed Name: Printed Name: Title: Title: Date: __________________________ Date: __________________________ P:\CAContracts\IT\5.4.12.PictometryAuthorizedSubdivisionUserAgreement.doc PICTOMETRY INTERNATIONAL CORP. GENERAL LICENSE TERMS AND CONDITIONS THIS AGREEMENT is made as of the 2e day of ]—UDC, . 2010 (the "Effective Date") by and between Pictometry Intemational, Corp., a Delaware caryomtion with offices at 100 Town Centre Drive, Suite A, Rochester, NY 14623 ("Pictometry"), and F, LTnJ C�nu.t-ry G A with offices located at HI PLI nit Sra6Lr STF 10L9 ATLAWA CA (the "Licensee"). Intending to be legally bound, Pictometry and the Licensee (each a "parry") hereby agree: 1. ARTICLE—DEFINITIONS for purposes ofthis Agreement: 1.1 °Plctometric Licensed Images" ("Licensed Images") means orthogonal and oblique digital images of portions of the earth's surface, captured from airborne platforms using Pictometry's patented and proprietary hardware and software capture system. 1.2 "Community Images" ("Cl") means a set ofviews, each covering an entire Image Sector. One view from directly overhead and other views from different oblique angles. 1.3 "Neighborhood Images" ("NI") means a set ofoverlapping, orthogonal and oblique views blanketing the entire sector, providing for a higher degree of detail than Community Images. 1.4 "Image Sector" means a portion of an image collection project and defined as approximately one square mile in area. 1.5 "Geographic MetaData" ("Metadata") means data supplied by Pictometry that is captured from airborne platforms using Pictometry's patented and proprietary hardware and software capture system. 1.6 "Electronic Field Study" ("EFS") means a proprietary software and file structure package that allows for the display, navigation, measurement, annotation and analysis ofPictometric Licensed Images. 1.7 "Pictometry Licensed Software" ("Licensed Sofhvare") means any proprietary software provided by Pictometry. This includes, but is not limited to, programs such as EFS and Change Analysis and program modules such as 911 or GIS integration / interfaces. 1.8 "Image Warehouse" ("IW") means a hierarchical storage system of Pictomelric Images, as well as data and elevation models, that allows fast, random access by geo-location. 1.9 "Digital Elevation Model" ("DEM") means a general definition for a file containing ground elevation data. This may be a digital elevation model, a digital terrain model, or a reflective surface model and is meant to encompass all means of production, including LIDAR and stereo pairs. 1.10 "Licensed Documentation" ("Documentation") means written and/or electronic materials containing instructions and other information related to ncc use of the Licensed Images and the Licensed Software. 2. ARTICLE—GENERAL 2.1 Licensed Products. This Agreement pertains to the particular Images described in Schedule A and attached to this Agreement (the "Licensed Images"), the particular copies of the Software listed in Schedule A (the "Licensed Software"), the associated Metadata (the "Licensed Metadata"), and the DEM described in Schedule A allached to this Agreement (the "Licensed DEM"), all of which, along with the Documentation, are together referred to as the "Licensed Products." The terms and conditions of this Agreement may also apply to other products or services that may from time to time be licensed from Pictometry by the Licensee. 2.2 System Installation. Pictometry shall install a copy of the Licensed Products on storage media either provided by Licensee or purchased from Pictometry, as specified in Schedule A. With the assistance of Pictometry, the Licensee will install the Licensed Products from that media onto computers, including server computers. The Licensee will be responsible for assuring that the computer system being used for these purposes will satisfy the minimum system requirements set forth on Schedule A. Licensee and its Authorized Subdivisions (as provided in Section 2.3) may use and execute the Licensed Software for official purposes only. 2.3 Licensee May Authorize Subdivisions and Users. The Licensee may authorize any department, sub unit, or location within the Licensee (hereinafter "Authorized Subdivisions") to have the Licensed Products installed on computers owned (or leased) and used by those Authorized Subdivisions. The installation of the Licensed Imagery and EFS, and the training of the Licensee and Authorized Subdivision Personnel ("Authorized Users"), may be performed only by Pictometry or by the Licensee's employees who have received special training from Pictometry. All Authorized Subdivisions and Authorized Users shall operate under this Agreement as agents of the Licensee and comply with all obligations of Licensee with respect to the use and distribution of the Licensed Products, and Pictometry may look to the Licensee alone for assuring compliance with the terms and conditions of this Agreement. Licensee agrees: (a) that it will not allow any persons other than Authorized Users to use or operate, or to have any other access to, any of the Licensed Products (other than as described in Article 3.1 of this Agreement), (b) that it will not allow access to any of the Licensed Software except through Licensee and Authorized Subdivisions workstations, and (c) that it will cause all Authorized Users to comply with all of the terms, conditions, and limitations applicable to the Licensee under this Agreement. 3. ARTICLE -GRANT OF LICENSE 3.1 License Grant, Uses and Certain Fees. Inconsideration for the payment of the License Fees provided for in Article 4 below, and subject to the other temrs and conditions of this Agreement, Pictometry hereby grants to Licensee, and Licensee hereby accepts, a nonexclusive, nontransferable, limited license (the "License") for the following: (a) Installation. To install the Image Warehouse on servers and install related Licensed Products on workstations, all of which shall be owned (or leased) by, shall be located on the awned or leased property of, shall be under the control of, and shall be used only by the Licensee or by Authorized Subdivisions. None of the Licensed Products (except Licensed Images) shall be accessed except through such designated servers and workstations. Page I of 5 05012009b (b) Documentation. To copy and use the related Documentation included in the Licensed Products in connection with the activities described in this Section 3.1. (c) Uses. Through Authorized Users only, to use and operate the Licensed Software on those designated servers and workstations in the conduct of the public business of the Licensee, or of the Authorized Subdivisions, and to use the Licensed Products in the following activities (and no others): (1) For Internal Business. To use and execute the Licensed Products for internal pursuit of its or their public responsibilities. (2) For Persons Doing Business With Licensee ("Project Participants"). Under the supervision of Authorized Users, allow representatives of persons doing business with the Licensee or an Authorized Subdivision on Licensee Projects (defined below) to use and execute the Licensed Software at the Licensee's or Authorized Subdivisions' facilities only. For these purposes, "Licensee Projects" shall mean any plan or effort, tangible or intangible, such as construction, real estate disposition, facilities management, environmental studies, or public information brochures or notices used or to be used by the Licensee or an Authorized Subdivision in pursuit of its public responsibilities. The Licensee or Authorized Subdivisions shall cause each Project Participant to agree to use the hard copies (or jpg copies) of Licensed Images solely in connection with the Licensee's or Authorized Subdivision's Project. (3) For Public Use. Through Authorized Users only, to use and execute the Licensed Software solely for the purpose of making hard copies and/or digital copies of Licensed Images for persons desiring them (which copies may contain annotations of information stored in the Licensed Software and related to the property shown). Reproductions of individual (or limited quantities of) Licensed Images using the Licensed Software, or reproduction or copying of the Licensed Images in any form by any other means by Licensee or an Authorized Subdivision thereof, shall be permitted for distribution to Licensee's or Subdivision's constituency and/or public users. Licensee may charge reproduction fees or no fees to the persons or entities receiving the Images. The foregoing not withstanding, Licensee may not distribute images directly or indirectly to Google or Google Affiliates. 3.2 Limitations on License. Licensee agrees: (a) that nothing under this Agreement authorizes it to engage in any service bureau work, to exercise or provide any multiple-user license, or to enter into any time-sharing arrangement, except as expressly authorized with respect to Authorized Subdivisions, (b) that Licensee will not authorize or allow any remote access, by any unauthorized persons, to the Licensed Products except as expressly provided in this Agreement for Licensee and Authorized Subdivisions workstations, (c) that Pictometry shall not be obligated to revise, improve, or otherwise change the Licensed Software in any way, (d) that the Licensee is responsible for selecting Authorized Users who are qualified to operate the Licensed Products on licensee workstations and arc familiar with the Licensed Products and trained as provided in Section 2.3, (e) that the Licensee and its Authorized Subdivisions may not copy, download, store, publish, transmit, transfer, sell, or otherwise install or use the Licensed Products (except for Licensed Images) in any form or by any means, except (i) as expressly permitted by this Agreement, (ii) with Pictometry's prior written permission, or (iii) to the extent not expressly prohibited by this Agreement, as allowed under the fair use provision of the Copyright Act (17 U S.C. § 107). Licensee agrees that it will deliver to all recipients of any hard copies, and to any other persons who may have access to any of the Images, all such disclaimers and other information so as to assist those persons in understanding the limitations on the accuracy of the information developed through the Licensed Products. For purposes of this Agreement, service bureau work shall be deemed to include, without limitation, use of the Licensed Products to process or to generate output data for the benefit of or for purposes of, rendering services to, any third party over the Internet or other public communications medium. Authorized access through designated servers and workstations includes remote access by Licensee's employees for the business/governmental purposes of Licensee. 3.3 Pictometry's Reserved Rights. Pictometry reserves the right, at its sole discretion and without liability to Licensee, to create new versions of, or modules, with additional functionality for any part of the Licensed Products, which may be acquired on a nonexclusive basis by Licensee under a separate agreement. Pictometry may, in addition, produce upgrades to enhance operations of the Licensed Products, which will be supplied without additional cost to Licensee during the initial term of this License Agreement. 4. ARTICLE - LICENSE FEES 4.1 License Fees. In consideration for the License, and subject to the other terms and conditions of this Agreement, the Licensee hereby agrees to pay to Pictometry the fees described on Schedule A (altogether the "License Fees") and payment shall be made as provided in Schedule A. Any tax, including sales tax, is in addition to the License Fees and is the responsibility of the Licensee unless documentation of tax exemption is provided to Pictometry. All License Fees shall be earned on the date Licensed Products arc shipped. For the convenience of the Licensee, the payment of these fees may be spread over the initial term of this Agreement as provided on the attached Schedule A. 5. ARTICLE - OBLIGATIONS OF LICENSEE 5.1 Geographic Data. If available, Licensee agrees to provide to Pictometry geographic data in industry standard format, shape, DBF, etc., including digital elevation models, street centerline maps, tax parcel maps, centroids, etc., which data, to the extent practicable, shall be incorporated into the Image Library licensed to the Licensee. Licensee agrees that any of this data that is owned by the Licensee, may be distributed by Pictometry with the Image Library that is used in the Pictometry On-Line product and in licensing the Image Library to other licensees. At no time shall Pictometry claim ownership of that data. 5.2 Notification. Licensee will: (a) notify Pictometry in writing of any claim or proceeding involving any of the Licensed Products within ten (10) days after Licensee learns of the claim or proceeding; and (b) report promptly to Pictometry all claimed or suspected defects in any Licensed Product. 6. ARTICLE -ASSIGNMENT 6.1 General. The provisions of this Agreement shall be binding upon and inure to the benefit of the parties, their successors and permitted assigns, but shall not be assignable by either party except as provided in Sections 6.2 and 6.3 below. 6.2 Assignment By Licensee. This Agreement will not be assignable by Licensee, and Licensee may not delegate its duties hereunder without the prior written consent of Pictometry. 6.3 Assignment By Pictometry. Pictometry shall have the right to assign its rights to receive License Fees under this Agreement, but no such assignment shall affect Pictometry's obligations hereunder. In addition, Pictometry shall have the right to assign all its rights to any person or entity, provided the assignee has assumed all of Pictometry's obligations under this Agreement. Except as provided above in this Section 6.3, this Agreement will not be assignable by Pictometry. 7. ARTICLE - DURATION AND TERMINATION OF LICENSE Page 2 of 5 05012009b 7.1 Initial Term. The initial term of this Agreement shall commence upon the shipment of substantially all of the Image Warehouse and the initial term shall expire as indicated on Schedule A, unless the parties enter into a written agreement extending that initial term. At the end of that initial term of this Agreement, and after all License Fees for the initial term have been paid, this License shall automatically convert to a royalty—free, perpetual license and Pictometry shall allow the Licensee to keep, use, and operate the Licensed Products forever. Licensee will be responsible for ongoing support/maintenance/upgrade fees for this Perpetual License unless the Licensee has renewed this License for additional Image Libraries. Under the Perpetual License, Licensee's obligations under this agreement shall continue in perpetuity except for its obligations to pay License Fees. Pictometry shall have no obligations under this Agreement except for those with regard to the additional Support, Upgrades and Maintenance for their Licensed Software. If Licensee renews this License Agreement for an additional term, all support, upgrades and maintenance on Licensed Products under a perpetual license shall be provided at no charge to Licensee during the term of the renewal. Effective as of the expiration of the initial term as provided in Schedule A, Licensee will no longer be able to add images to the existing Image Library unless a renewal occurs. 7.2 Termination for Cause. This Agreement may be terminated by either parry in the event that the other party has failed to perform a material obligation or has otherwise breached a material term of this Agreement, and if that other party has failed to cure that failure or breach within thirty (30) days after receipt of written notice thereof from the other party. 7.3 Effect of Termination. Upon termination of this Agreement as provided in Section 7.2 above, Licensee shall immediately cease any and all further use of the Licensed Products and shall promptly purge all copies of the Licensed Products from all computers and workstations on which any of them may be stored or available at the time. Within thirty (30) days of the date of termination of this Agreement, Licensee shall also pay Pictometry all amounts, if any, due hereunder. The provisions of Articles 6, 7, 8, 9 and 10 of this Agreement shall survive any termination of this Agreement. 8. ARTICLE -INTELLECTUAL PROPERTY RIGHTS AND RESERVATION OF OWNERSHIP 8.1 Licensed Products. The parties acknowledge and agree that Pictometry shall have and retain sole and exclusive ownership and all right, title, and interest in and to any Licensed Images, Licensed Metadata, Licensed Software, Licensed DEM and Licensed Documentation provided under this Agreement and all copyrights, patents, trademarks, trade names, logos, trade secrets, and other proprietary rights in or associated with each of the Licensed Products (altogether the "Proprietary Rights"). Licensee agrees; (a) that it will never assert or claim any interest in, or do anything that may adversely affect the validity of, or infringe on, or affect Pictometry's right, title, and interest in, any Proprietary Right, and (b) that it will use reasonable efforts to protect the Proprietary Rights, including placing or maintaining all copyright, patent, and other notices and other indications of Pictometry's ownership thereof on all Licensed Products and on all copies of Licensed Images and all other property of Pictometry when instructed by Pictometry, and (c) that it will notify Pictometry promptly after leaming about any actual or suspected breach of any Proprietary Rights. 8.2 Use of Pictometry's Marks. Licensee agrees not to attach any additional trademarks, trade names, logos or designations to any Licensed Products or to any copies of any of the Licensed Images without prior written approval from Pictometry. Licensee may, however, include a Licensee seal and Licensee's contact information so long as the seal and contact information in no way obscure or deface the Pictometry marks. Licensee further agrees that Licensee will not use any Pictometry trademark, trade name, logo, or designation in connection with any product or service other than the Pictometry Licensed Images and the other Pictometry Licensed Products. Licensee's nonexclusive right to use Pictometry's trademarks, trade name, logos, and designations is coterminous with this Agreement. 8.3 Electronic and Other Publishing. Except as provided in Article 3.1 of this Agreement, Licensee is specifically prohibited from publishing any Licensed Products (other than Licensed Images) in any way, whether separately or as part of any other publication. For these purposes, publishing includes, making available on the Internet or World Wide Web or any other general access electronic network, method or medium. 8.4 Confidentiality of Licensed Products. The Licensed Products arc commercially valuable, proprietary products owned by Pictometry, the design and development of which reflect an investment of considerable time, effort, and money. The Licensed Products are treated by Pictometry as confidential and contain substantial trade secrets of Pictometry. Licensee agrees that it will not disclose, provide a copy of, or disseminate the Licensed Products (other than Licensed Images) or any part thereof to any person who docs not need to obtain access thereto consistent with Licensee's rights and obligations under this Agreement. Licensee agrees to use its best efforts to assure (a) that all its personnel, and any others afforded access to the Licensed Products, will protect the Products against unauthorized use, disclosure, copying, and dissemination, and (b) that access to the Licensed Products and each part thereof will be strictly limited. Licensee understands that Pictometry does not disclose source code and Licensee agrees that it will take all reasonable actions to assure that persons who might access the Licensed Software will not "unlock" or "reverse engineer" any part of the Licensed Software so as to find or uncover the source code or other trade secrets included therein. 9. ARTICLE - LIMITED WARRANTY; DISCLAIMER OF WARRANTIES; LIMITED REMEDIES 9.1 Limited Warranties. Pictometry warrants that the Licensed Images and the Licensed Products installed by Pictometry on any Authorized Workstation supplied by Licensee pursuant to this Agreement will be true and usable copies as of the date of capture. Upon notice to Pictometry of any breach of that warranty, Pictometry will use its reasonable efforts to correct the problem so as to allow the Licensed Products to produce Images and related data that are usable for the general purposes intended. The foregoing warranty is the sole and exclusive warranty that Pictometry makes with respect to the Licensed Products, and the remedy set forth above is the sole and exclusive remedy for breach of that warranty. 9.2 Disclaimer of Other Warranties. Except as provided in Section 9.1 above, EACH OF THE LICENSED PRODUCTS IS PROVIDED TO LICENSEE "AS IS" AND "WITH ALL FAULTS." PICTOMETRY MAKES NO OTHER WARRANTIES OR REPRESENTATIONS OF ANY KIND, EXPRESS, IMPLIED, OR STATUTORY. ALL IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO WARRANTIES OF PERFORMANCE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, AND NONINFRINGEMENT, ARE HEREBY DISCLAIMED AND EXCLUDED BY PICTOMETRY. 9.3 Limitations and Exclusions of Remedies. The remedy set forth in Section 9.1 is the sole and exclusive remedy provided for breach of the warranty given. With respect to any other claims that Licensee may have at any time against Pictometry on any matter relating to this Agreement, or the installation, operation, design, distribution, or use of the Licensed Products, the total liability of Pictometry shall in the aggregate be limited to the aggregate amounts of money that Licensee has paid to Pictometry under this Agreement. In addition, because of scheduling and other considerations in preparing current Licensed Images, Pictometry cannot assure delivery of the Licensed Products on a specified delivery date, and Pictometry shall not be liable for any such late delivery except in a case of its gross negligence or willful misconduct. IN NO EVENT SHALL EITHER PARTY BE LIABLE, UNDER ANY CAUSE OF ACTION OF ANY KIND ARISING OUT Page 3 of 5 05012009b OF OR RELATED TO THIS AGREEMENT, THE LICENSED PRODUCTS, OR IMAGES (INCLUDING UNDER THEORIES INVOLVING TORT, CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR BREACH OF WARRANTY), FOR ANY LOST PROFITS OR FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, OR OTHER SPECIAL DAMAGES SUFFERED BY THE OTHER PARTY OR BY ITS CUSTOMERS OR OTHERS, EVEN IF A PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 9.4 Imagery Specifications. Ground Sample Distance ("GSD") may be affected by Air Traffic Control or terrain restrictions. Images shall have an unobstructed view of the ground. In controlled airspace around airports (and other areas) and in areas of rapid elevation changes, the image footprint sizes and resolutions may vary. There may be varying degrees of ground illumination and color variations due to lighting and cloud shadows. Pictometry's Orthogonal images provide the coordinate accuracy fulfilling most planemetric requirements. Pictometry data, however, arc not intended for authoritative or definitive mapping or surveying replacement. If there is a need for authoritative mapping products, additional work is required by licensed individuals in order to certify Pictometry's orthogonal imagery. 10. ARTICLE - GENERAL 10.1 Entire Agreement. This Agreement, which includes the attached Schedules, contains the entire agreement between the parties and supersedes all written or oral agreements, descriptions, representations, and understandings with respect to the subject matter hereof. Where differences occur between the main body of the Agreement and the attached Schedules, the Schedules shall supersede the Agreement. Licensee acknowledges that it is not entering into this Agreement on the basis of any representations not expressly contained herein. Any modifications of this Agreement must be in writing and signed by a duly authorized officer of each party. 10.2 Rights of Others. This Agreement is solely intended to provide rights to and be enforceable by Pictometry and Licensee (including its Authorized Subdivisions). No other person shall acquire or enforce any rights or any representations or warranties given under this Agreement. 10.3 Waiver. The waiver by either party of any default by the other shall not waive subsequent defaults of the same or different kind. 10.4 Notices. All notices and demands hereunder shall be in writing and shall be delivered by personal service, mail, courier service, or confirmed facsimile transmission at the address of the receiving party set forth below (or at such different address as may be designated by one party by written notice to the other). All notices or demands by mail shall be sent by certified or registered United States mail, return receipt requested, and all notices and demands shall be deemed complete upon receipt. If to Licensee: If to Pictometry: Company: Company: Pictometry International, Corp. Address: Address: 100 Town Centre Drive, Suite A Rochester, NY 14623 Attention: Attention: Michael J. Neary Email: Email: Mike.Near�i)Pictometry.com Phone: Fax: Phone: (585) 486-0093 Fax: (585) 486-0098 If to Licensee Billing: If to Pictometry Billing: Company: Company: Pictometry International, Corp. Address: Address: 100 Town Centre Drive, Suite A Rochester, NY 14623 Attention: Attention: Accounts Receivable Email: Email: AccountsRcceivabicoaPictometry.cam Phone: Fax: Phone: (585) 486-0093 Fax: (585) 486-0098 10.5 Export Control. Licensee agrees to comply fully with the export laws and regulations of the United States Government with respect to the Licensed Products supplied by Pictometry. Accordingly, Licensee agrees that all technical data, software, or other information or assistance (other than publicly available information) furnished by Pictometry, and any product thereof, shall not be re-exported by Licensee, or its authorized transferees, if any, directly or indirectly from the United States unless explicitly permitted by U.S. export control laws and regulations. These obligations of the Licensee shall survive any satisfaction, termination, or discharge of this Agreement. 10.6 Severability. In the event that any of the provisions of this Agreement shall be held by a court or other tribunal of competent jurisdiction to be unenforceable, such provision will be enforced to the maximum extent permissible and the remaining portions of this Agreement shall remain in full force and effect. 10.7 Force Majeure. Pictometry shall not be responsible for any failure to perform due to unforeseen circumstances or to causes beyond Pictometry's reasonable control, including but not limited to acts of God, war, riot, embargoes, acts of civil or military authorities, fire, floods, accidents, strikes, failure to obtain export licenses or shortages or delays of transportation, facilities, fuel, energy, supplies, labor or materials. In the event of any such delay, Pictometry may defer the delivery of Licensed Products for a period equal to the time of the delay. Page 4 of 5 05012009b IN WITNESS THEROF, the Parties hereto have caused this Contract to be executed by their duly authorized representatives as attested and witnessed and their corporate seals to be hereunto affixed as of the day and year date first above written. LICENSEE: FULT FCCOIJNTY, GEORGIA V/ JohnEaves, Commission Chair Board of Commissioners ATTFRT- APPROVED AS TO FORM: Office of a Cou lttorney APPROVED AS TO CONTENT: 9 Burt Manning Chief Apprais r PICTOMETRY INTERNATIONAL CORP Mfchdel J. Nea Executive Vice President, Administration ATTEST: elary/ Assistant Secretary (Affix Corporate Seal) Attachments: Schedule A: Description of Licensed Products — Must be initialed by Licensee Schedule B: EAP— Economic Alliance Partnership Schedule C: Imagery Specifications (if attached) Schedule D: Sectorized Map- Must be initialed by Licensee NOTE: "Notices"information must be entered in Articic 10.4 of this Agreement. ITEM# 0_0? / RM REGULAR MEEM Page 5 of 5 050120096 SCHEDULE "Alp FULTON COUNTY, GEORGIA One (1) Year License Agreeement with Two (2) Image Captures 1. The following products shall be delivered to Futon County, GA ('Licensee") by Pictometry Intemational Corp.: A. Licensed Images procured with a 16 megapixel camera (as listed below and also portrayed on the attached Schedule D — Sectorized Map): 1) PREMIER Two Way Community Package (0) covering 629 sectors of the licensee as indicated on the attached map. Premier Community Images are nominal 12' GSD. Each sector will have approximately: a. 8 Ortho -rectified images and your choice for the following (please check if mosaic is desired) one 1 -meter standard mosaic sector file for each ortho sector xx one 1 -meter standard area -wide mosaic(s) (area -wide mosaic in ECW format — MRSID available for an additional charge — see section B below) 4 Oblique images and 4 additional Oblique images taken from the opposite direction. PREMIER Community Images (0) to be taken when there is less than 30°% leaf cover. PREMIER COMMUNITY Image Price $ 45.00 per sector per $ 45.00 @ 629 Sectors = $ 28,305.001 st image capture $ 45.00 @ 629 Sectors = $ 28,305.00 2nd Image capture 2) ELITE Four Way Neighborhood Images (N5) covering 629 sectors of the Licensee as indicated on the attached map. Premier Neighborhood Images are nominal 4' GSD with submeter accuracy. Each sector will have approximately: a. 52 Ortho -rectified images, one 4" premium ortho mosaic tile, one 1 meter premium ortho mosaic sector tile, one 4' inch standard area -wide premium ortho mosaic (area -wide mosaic in MRSID format) covering the sectors shown below. 104 Oblique images from four perpendicular directions (note: Nominal image counts above are based on flat terrain captures and will increase in mountainous terrain captures) ELITE Neighborhood Images will be taken when there is less than 30°% leaf cover. ELITE NEIGHBORHOOD Image Price $ 400.00 per sector $ 400.00 @ 629 Sectors = $ 251,600.00 lot Image capture $ 400.00 @ 629 Sectors = $ 251,600.00 2nd image capture B. Pictometry images (individual frames) are delivered in Pictometry .PSI and .PMI format (JPG combined with a meta -data trailer). For each sector that includes ortho imagery (Community or Neighborhood), Pictometry includes a 1 m ortho sector mosaic file created from the individual ortho frames in JPG with a world file and separate trailer, minimal overlap, projected in State Plane, NAD 83, feet unless the projection is stated otherwise (other projection desired: ). These 1 m Ortho Sector Tiles are primarily for use in EFS. 1) Images are to be delivered with an image size of approximately 3-5 MB. C. Image Captures: Two (2) Images Captures during this agreement. The Second Capture shall be identical to First Capture (with regard to sector count and types of images) unless Licensee submits a "Request for Change' prior to each capture. Sector price shall stay the same for these changes. CONFIDENTIAL Page 1 of 4 05012009b Pictometry A4,)tL icensee D. US Census Bureau TIGER line files of County or a base map supplied by Licensee. E. DEMS (Digital Elevation Models) — check one: U.S.G.S Digital Elevation Models (DEMs) (provided by Pictometry) xx Customer will supply their LIDAR Licensee DEMs must be provided to Pictometry within 30 days of signing this agreement, or a re- processing fee may be charged. 2. Documentation: Pictometry International Corp. shall furnish 1 digital copy of the Licensed Documentation for the Licensed Software Training: Pictometry Intemational Corp. shall conduct two (2) End User orientation sessions, of up to 25 people per training session, for employees of the Licensee, or Authorized Subdivisions thereof, at the Licensee's site and using Licensee computers. In addition there will be one (1) Advanced User technical training for one group of up to 10 people using Licensee computers. Pictometry also provides one Administration / IT training session designed to provide the administrators of the Pictometry image library with the knowledge they will need to manage and distribute access to the Pictometry solution. This session is done remotely using online tools such as GotoMeeting. Optional Advanced Training Program. Pictometry Advanced Training (FutureView) is designed to provide the participants with a better working knowledge of existing and new technologies as well as introducing partner integrations. This 3 -day annual training program is invaluable for Assessment, GIS, Public Safety, Environmental, Public Works and all other levels of government. Each Advanced Training Package includes registration, hotel room for three nights and round-trip airfare up to $500.00. Licensee will be supplied with a discount code (via email) to be used when registering for the FutureView Training. This code will indicate that the Training Package was pre -paid in this license Agreement. Training Packages must be redeemed during the term of this agreement. . (Air Travel Restrictions: 30 Day advance purchase for airfare — continental US flights only - - per person, round trip airfare at standard coach class rates for the registrant's individual travel only, transportation booking must be made through Pictometry's travel provider.) TWO (2) All-inclusive Training Package(s) in year one ( 2010) of this Agreement @ $ 2,165 = $ 4,330.00 TWO (2) All-inclusive Training Package(s) in year two ( 2011) of this Agreement @ $ 2,165 = $ 4,330.00 4. Telephone Support: Pictometry shall provide twenty (20) hours of telephone support to people who have completed the Advanced User Technical Training and who are individually identified by Licensee. 5. Licensed Software: Pictometry International Corp. shall supply one copy of the Pictometry Electronic Field Study (EFS) software, latest version, on the Storage Media supplied as specified herein. licensed Software: Pictometry International Corp. shall supply one copy of the Pictometry Electronic Field Study (EFS) software, latest version, on the Storage Media supplied as specified herein. Licensee and Authorized Users may download updated versions of the Licensed Software free of charge for a period of three years from the initial date of shipping of the EFS software, along with a copy of the updated documentation. 6. License Fee of TWO HUNDRED SEVENTY NINE THOUSAND NINE HUNDRED FIVE Dollars ($ 279,905.00) First Image Captue. License Fee of TWO HUNDRED SEVENTY NINE THOUSAND NINE HUNDRED FIVE Dollars ($ 279,905.00) Second Image Capture • Above are theLicenseFees for the Licensed Images, Licensed Software, Licensed Documentation and support. • The initial duration of the License is One year with payments for maintenance, support and upgrades. The license may be renewed for 2 additional years at the option of said parties • At the end of this three (3) years, Licensee is granted a Perpetual License for all Licensed Images and Licensed Software at no additional cost. • Fulton county has the right to return to a two (2) year term license interval at any time during this 3 (three) year term and payment period of this agreement at any time without penalty. At that time, any outstanding balance owed Pictometry must be paid before entering into a new agreement. • Pictometry Economic Alliance Partnership (EAP) — Licensee shall be eligible for the Pictometry Economic Alliance Partnership as outlined on Schedule B. The EAP Program described on the attached Schedule B shall stay in effect for a two (2) year period. EAP coverage beyond that two years shall be based on the then prevailing EAP Program. CONFIDENTIAL Page 2 of 4 050120041b PictomctryAjaicensce The annual cost of the Images is fixed for a period of one (1) year from the date of this License Agreement to provide consistency in pricing should the Licensee wish to amend the Schedule A to purchase annual imagery (an additional set of images on the one year anniversary of this License). Storage Media. Delivery media will be a 1.8 TB storage purchased from Pictometry at a cost of $1,190.00 for each year Licensee will make available on Licensee Server enough disk storage space to accommodate the Licensed Products. This is estimated to be 1.5 TB in a NTFS file system (size may vary in other file systems). Licensee will also provide a 100 Mbls network link to the server. On delivery, the Licensed Images and Licensed Software may be copied to the Licensee server via the network connection. (note: Image Library deliveries on Licensee -supplied Delivery media shall be charged a $100 copy fee) 8. Total Cost: The Total Cost of this License Agreement is FIVE HUNDRED TWENTY THOUSAND FIVE HUNDRED THIRTY Dollars ($520,530.00) broken down as follows: Is' capture License Fee $ 279,905.00 Advanced Training (2 pkg for 2010) $ 4,330.00 Delivery Media (1.8 tb) $ 1,190.00 5000 parcel ChangeFindr Pilot"' $ 0.00 Sub total $ 285,425.00 Sharing Grant if signed by 07/15/2010 - 25,160.00 Total $ 260.265.00 2nd capture License Fee $ 279,905.00 Advanced Training (2 pkg for 2011 $ 4,330,00 Delivery Media (1.8 tb) $ 1,190,00 Sub total $ 285,425.00 Sharing Grant if signed by 07/15/2010 - 25,160.00 Total $ 10. Taxes: All License Fees or other prices listed in this Agreement are exclusive of Federal, State and Local taxes. Licensee will be responsible for any taxes due under this License Agreement, including sales tax, unless a tax exempt certificate is submitted to Pictometry. 11. Pictometry shall provide the following terms and payment options of this one year License as follows: Due upon Flight planning (prior to December 31, 2010) = $43,377.50 Due upon shipment of first image library: the first shipment to occur on or about the first quarter in 2011 and the second shipment to occur within a1 year period from first shipment = $130,132.50 Due January 2012 for maintenance support training and software upgrades = $173,510.00 Due January 2013 for maintenance support training and software upgrades = $173,510.00 (note: If license agreement is not renewed and the above payments are not paid by Licensee in accordance with the above terms and payments Licensee shall cease use of Licensed Products, purge Licensed Products from its computers/servers and return all Licensed Products to Pictometry.) CONFIDENTIAL Page 3 of 4 05012009b Pictometryicensee 12. Delivery Schedule: The image capture process and the delivery date may be affected by weather conditions or aircraft availability. Licensee will accept delivery within thirty (30) days of notification by Pictometry. 13. Recommended Minimum System Requirements for Electronic Field Study. A Pentium III with a 450 MHz processor, 256MB memory minimum 512MB+ recommended, Windows 2000/XP, a video card with 4 MB memory capable of 1024 x 768 resolution, ,display color of 24bit or higher, 100MB NIC and 50MB free disk space for software. 14. Training and Support Services: Additional training and support services are available to Licensee at the then prevailing prices. CONFIDENTIAL Pag�e,4 of b �4 05012009 Pictometry,l jlt Licensee SCHEDULE`B" Pictometry Economic Alliance Partnership (EAP benefits apply to the initial term of the License Agreement as noted on Schedule A) 1. Benefits A. Imagery–with Pictometry's EAP program the Licensee shall keep its imagery forever, the EFS Software and Image License becomes perpetual at the end of the term of the License Agreement. • Ortho Imagery –With the purchase of Pictometry Oblique Imagery, Licensee receives Ortho Imagery at no additional charge • Ortho Mosaic Imagery – With the purchase of Pictometry Oblique Imagery, Licensee receives Ortho Mosaics at no additional charge, including an area -wide Mosaic of all imagery captured. B. Disaster Coverage at No Additional Charge – Pictometry's proven background in rapid response image capture, processing, and delivery is unmatched. Cities, Counties and States can benefit from Pictometry's expertise. Pictometry will image up to 200 sq mi of affected areas of Federally Declared Disasters caused by Hurricanes (category 2 and above), populated areas affected by fires, terrorist attacks, Tsunami and Earthquakes at no charge. Affected areas are determined by Pictometry and Pictometry will work with county and state governmental licensees and request their additional input regarding their needs. Note: There is no wait for a Federal Declaration under the following circumstances: • Hurricane Coverage at No Cost– Pictometry will capture and quickly deliver imagery of affected areas of Category li hurricanes and above to your city, county or state at no additional expense. Coverage for hurricanes below this category may be arranged at reduced EAP rates. • Tornado Coverage at No Cost– Pictometry will capture and quickly deliver imagery of areas impacted by Tomados with ratings of EF4 and above to your city, county or state at no additional cost. Coverage, for tornados below EF4, may be arranged at reduced EAP rates. • Terrorist Coverage at No Cost–Pictometry will capture and quickly deliver imagery of damage due to terrorist attack for up to 200 square miles at no additional cost. Software– Use of Pictometry Change Analysig" or Web Deployment of Disaster Imagery – Pictometry's Rapid Response Program includes the use of our ready -to -use, unique Change Analysis software for ninety days. The powerful Change Analysis software simultaneously compares pre and post disaster images to make recovery and restoration efforts more effective and efficient. Pictometry Web Deployment of disaster imagery may also be available at no charge for ninety days. C. Enterprise -wide Infrared Software at No Additional Charge– Pictometry will provide Eco-View7m, an easy-to-use Infra -Red Software solution, at no additional charge when you purchase Pictometry's Near Infra - Red imagery. D. Software Installation and Maintenance Costs - During the initial term of the Pictometry License Agreement, Pictometry shall provide Licensed Software to Licensee with no charge for upgrades, maintenance or support under License's EAP. At the end of the term of the Software License Agreement, the license for software and imagery becomes perpetual. Support for the Perpetual Licensed Software may be continued at no charge with the signing of a License Agreement with EAP Program for another Image Library. E. Marketing– Pictometry will market your GIS Layer data to Pictometry's many business partners only upon your written request. Revenue derived from this sale shall be split 50/50 between Licensee and Pictometry. Pictometry initial—M t0 Licensee initial: 05012009 SCHEDULE "C" Digital Imagery Specifications Dimensions and Resolution: All values are approximates based on target height -over -ground. The actual values vary due to elevation changes. Individual Images: Premier Community Images C5 Oblique (Nominal 12 Inch) Footprint: Front Line: Back Line: Front to Back: Ground Sample Distance: Front Line: Middle Line: Back Line: 3,700 feet (1128 meters) 5,100 feet (1554 meters) 4,600 feet (1402 meters) 0.9 feet/pixel (0.27 meters/pixel) 1.1 feet/pixel (0.34 meters/pixel) 1.3 feet/pixel (0.40 meters/pixel) C5 Orthol=_onal (Nominal 12 Inch) Footprint. 3,600 x 2,400 feet (1097 x 731 meters) Ground Sample Distance: 0.9 feet/pixel (0.27 meters/pixel) Premier Community Images C3 Oblique (Nominal 12 Inch) Footprint: Front Line: Back Line: Front to Back: Ground Sample Distance: Front Line: Middle Line: Back Line: 3,100 feet (975 meters) 6,300 feet (1524 meters) 6,100 feet (13 11 meters) 1.0 feet/pixel (0.24 meters/pixel) 1.3 feet/pixel (0.30 meters/pixel) 2.0 feet/pixel (0.38 meters/pixel) C3 Orthogonal (Nominal 12 Inch) Footprint: 4,000 x 2,700 feet (1219 x 823 meters) Ground Sample Distance: 1.0 feet/pixel (0.31 meters/pixel) Elite Community Images Obliaue (Nominal 8 Inch) Footprint: Front Line: Back Line: Front to Back: Ground Sample Distance: Front Line: Middle Line: Back Line: Orthogonal (Nominal 8 Inch) Footprint: Ground Sample Distance: 3,000 feet (915 meters) 6,000 feet (1830 meters) 4,700 feet (1,433 meters) 0.8 feet/pixel (0.24 meters/pixel) 1.0 feet/pixel (0.30 meters/pixel) 1.5 feet/pixel (0.46 meters/pixel) 2,600 x 1,700 feet (793 x 518 meters) 0.6 feet/pixel (0.18 meters/pixel) CONFIDENTIAL Page I of 05012009a Not for distribution to third parties Premier Neighborhood Images ObliQue (Nominal 6 Inch) Footprint. Front Line: Back Line: Front to Back: Ground Sample Distance: Front Line: Middle Line: Back Line: Orthoeonal (Nominal 6 Inch) Footprint: Ground Sample Distance: Elite Neighborhood Images Oblique (Nominal 4 Inch) Footprint. Front Line: Back Line: Front to Back: Ground Sample Distance: Front Line: Middle Line: Back Line: Ortho (Nominal 4 Inch) Footprint: Ground Sample Distance. Sector Tiles: One -Meter Sector Tiles 2,500 feet (762 meters) 4000 feet (1220 meters) 3400 feet (1037 meters) 0.6 feet/pixel (0.18 meters/pixel) 0.8 feet/pixel (0.24 meters/pixel) 1.0 feet/pixel (0.30 meters/pixel) 2,000 x 1,330 feet (6 10 x 405 meters) 0.5 feet/pixel (0.15 meters/pixel) 1,400 feet (427 meters) 2,000 feet (610 meters) 1,800 feet (549 meters) 0.35 feet/pixel (0.11 meters/pixel) 0.41 feet/pixel (0.12 meters/pixel) 0.49feet/pixel (0.15 meters/pixel) 1,385 x 923 feet (422 x 281 meters) 0.35 feet/pixel (0.11 meters/pixel) Footprint: 5,280 x 5,280 feet (1,609 x 1,609 meters) Pixel Size: 3.28 feet/pixel (1.0 meters/pixel) Source Imagery: Community Orthogonal (12 and 9 inch) and/or Neighborhood Orthogonal (Premier and Standard) Radiometry: Not radiometrically balanced, may have observable cut lines and could consist of imagery taken over a period of several days. File Size (Approx.): 8,000 KB (JPG format) One -Foot Sector Tiles Footprint: 2,640 x 2,640 feet (805 x 805 meters) Pixel Size: 1.0 feettpixel (0.3048 meters/pixel) Source Imagery. Community Orthogonal (12 and 9 inch) and/or Neighborhood Orthogonal (Premier and Standard) Radiometry: Not radiometrically balanced, may have observable cut lines and could consist of imagery taken over a period of several days. File Size (Approm): 20,900 KB (JPG format) Six -Inch Ouarter Sector Tiles Footprint. 2,640 x 2,640 feet (805 x 805 meters) Pixel Sie: 0.5 feet/pixel (0.1524 meters/pixel) Source Imagery: Premier Neighborhood Orthogonal and/or Neighborhood Orthogonal Radlometry: Not radiometrically balanced, may have observable cut lines and could consist of imagery taken over a period of several days. File Sue (Approx.): 83,500 KB (JPG format) Custom Ortho -Mosaics: Pictometry can create custom ortho-mosaics based on the resolution of the imagery captured. If a custom ortho-mosaic is desired, the full specifications will be spelled out in a separate addendum. It is important to note that while the ortho-mosaic can CONFIDENTIAL Page 2 of 05012009a Not for distribution to third parties be created at any pixel resolution, up or down, creating an ortho-mosaic with a pixel size smaller than the ground sample distance of the input imagery will not contain any more information than the resolution of the input imagery. In other words, if you create a six-inch ortho-mosaic from one -foot imagery, even though the pixels will be six-inch, the overall image data resolution will still only be one -foot. For this reason, it is important to ensure the base imagery purchased meets or exceeds the resolution requirements of any ortho-mosaics you need. Under -sampling, for instance creating a one -foot ortho-mosaic from six- inch resolution imagery, is not a problem and generally produces very good results. Pictometry also has licensed partners who can create an ortho-mosaic product that can be certified to a particular accuracy. In general, ortho-mosaics from Pictometry's neighborhood orthogonal imagery can meet WAS 1:1200 (1.0 -meter RMS error at 95% confidence interval) in relatively flat terrains or areas with good elevation data. For areas with highly variable terrain or areas with poor elevation data, this number generally drops to WAS 1:2400 (2.0 -meter RMS error at 95% confidence interval). Certified ortho-mosaics can be created from Pictometry's community orthogonal imagery, but only under certain capture parameters. As such, it is important to include any custom ortho-mosaic requirement with the image capture requirements such that the community orthogonal imagery can be captured in a way consistent with certification requirements. General Specifications: Orthogonal Images Sensor Size Pixels: 4008 x 2672 (or 3208 x 2672 for some Community level imagery) in a Landscape orientation. Image Format Industry -standard image format with proprietary image trailer, including JFIF (JPEG), TIFF, and BMP. Image Quality Images will have an unobstructed view of the ground. In controlled airspace around airports, etc., and in areas of rapid elevation changes, the image footprint sizes and resolutions may vary. There may be varying degrees of ground illumination and color variations due to lighting and cloud shadows. Measurement Accuracy X0.5% measurement error, excluding user pixel selection error Pixel Placement Accuracy Pictometry provides a visualization system and therefore does not certify image accuracy. CONFIDENTIAL Page 3 of 4 05012009a Not for distribution to third parties However, some Pictometry customers have done their own certification on the Pictometry data after delivery and have shared their results. On average, customers have been seeing better than 1.0 -meter RMS error at a 95% confidence level (LAMAS 1:1200) for orthogonal imagery over relatively flat terrain or in areas with accurate elevation data, and 2.0 -meter RMS error at a 95% confidence level (LAMAS 1:2400) for more varied terrain or in areas with poor elevation data. However, Pictometry does not guarantee these accuracies and your results may vary. Sensor Orientation Pictometry utilizes an IMU (Inertial Measurement Unit), ground station post -corrected differential GPS, and Kalman filtering to achieve a high degree of positional and directional accuracy. Sensor Positional Accuracy mean 15cm absolute Sensor Directional Accuracy 0.015 degrees absolute (roll/pitch) 0.035 degrees absolute (heading) Ortho -Rectification The images are ortho-rectified to back out the optical deviations of the capture system and the variations due to elevation changes (utilizing the best DEM data available, including customer provided DEM data), resulting in geographically square pixels aligned to a rectilinear grid. This grid can be one of any number of coordinate systems, including Latitude/Longitude, State Plane, UTM, and more. The desired coordinate system should be specified in the contract, or a default coordinate system will be used. Image Export JFIF (JPEG), TIFF, BMP EFS software can be utilized to export the images into any of the above industry -standard formats. The orthogonal images can optionally be re -projected during this export process, and an associated geography file can be created as well for use in importing the images into GIS mapping software. Image Tiling Individual orthogonal images are edge -feathered and mosaiced to produce orthogonal image tiles with tile sizes selected to balance single image coverage as well as manageability of open images. CONFIDENTIAL Page 3 of 4 05012009a Not for distribution to third parties These orthogonal tiles provide continuous coverage across the area of interest. While some color balancing is done, these orthogonal tiles are not fully radiometrically balanced or edge -matched. Oblique Imases Sensor Size Pixels: 4008 x 2672 (or 3208 x 2672 for some Community level imagery) in a Landscape orientation. Image Format Industry -standard image format with proprietary image trailer, including JFIF (JPEG), TIFF, and BMP. Image Quality Images will have an unobstructed view of the ground. In controlled airspace around airports, etc., and in areas of rapid elevation changes, the image footprint sizes and resolutions may vary. There may be varying degrees of ground illumination and color variations due to lighting and cloud shadows. Due to the nature of oblique aerial photography, there may also be artifacts such as haze and glint and glare caused by reflected sunlight. Measurement Accuracy <0.75% measurement error, excluding user pixel selection error Pixel Placement Accuracy Pictometry provides a visualization system and therefore does not certify image accuracy. However, some Pictometry customers have done their own certification on the Pictometry data after delivery and have shared their results. On average, customers have been seeing better than 2.0 -meter RMS error at a 95% confidence level (LAMAS 1:2400) for oblique imagery over relatively flat terrain or in areas with accurate elevation data, and 4.0 -meter RMS error at a 95% confidence level (LAMAS 1:4800) for more varied terrain or in areas with poor elevation data. However, Pictometry does not guarantee these accuracies and your results may vary. Sensor Orientation Pictometry utilizes an IMU (Inertial Measurement Unit), ground station post -corrected differential GPS, and Kalman filtering to achieve a high degree of positional and directional accuracy. Sensor Positional Accuracy mean 15cm absolute Sensor Directional Accuracy 0.015 degrees absolute (roll/pitch) 0.035 degrees absolute (heading) Image Export JFIF (JPEG), TIFF, BMP EFS software can be utilized to export the images into any of the above industry -standard formats. Notes I . The existing National Map Accuracy Standards focus on conventional analog aerial photography products. When used for digital mapping products, it is necessary to specify the approximate image scale (e.g. 1:1200) when stating NMAS requirements. 2. Pictometry's orthogonal images provide the coordinate accuracy fulfilling most planemetric requirements, however, Pictometry data is not intended for authoritative definitive mapping or surveying replacement. if there is a need for authoritative mapping products, additional work is required by licensed individuals in order to certify Pictometry's orthogonal imagery. Alternatively, a separate, authoritative orthogonal image capture can be done and those orthogonal images used inside of Pictometry. Our oblique images are unique to Pictometry and are intended to provide data not available elsewhere and lateral views with more visual information, such as building stock analysis. In Pictometry the orthogonal and oblique images are linked for your convenience and additional study. With a few clicks you can find the revealing lateral views, height measurements, and other information afforded by the oblique images while using the coordinate accuracy afforded by the orthogonal images. CONFIDENTIAL Page 4 of 4 05012009a Not for distribution to third parties R City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: September 5, 2012 Council Meeting Date: September 17, 2012 Agenda Item: Approval of a Construction Services Agreement between Strickland Pipeline and Construction, Inc. and the City of Milton for a Storm Drain Repair on Bethany Road. Discussion: Location Map The 24” RCP culvert under Bethany Road has eroded at the end of the pipe which has caused a separation of the first joint. This repair will reset this joint and install a junction box and new section of pipe to lower the discharge to the proper elevation. In accordance with the city procurement procedures an invitation to bid was issued to secure a qualified contractor to complete this project. T he city received 3 bids on the project and Strickland Pipeline and Construction, Inc. was determined to be the lowest reliable bidder. Staff is recommending approval of a Construction Services Agreement with Strickland Pipeline and Construction, Inc. in the amount of $7,950. Legal Review: Jarrard & Davis, LLP – Paul Higbee 8/28/2012 Project Location City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 Financial: Funding for this project is available in the capital Repair Major Stormwater Structures fund. Attachments: 1. Construction Services Agreement City of Milton CONSTRUCTION SERVICES AGREEMENT FOR BETHANY ROAD (13785) STORM DRAIN SYSTEM IMPROVEMENTS This Agreement (the " greement") to provide intersection pedestrian improvements is made and entered into this ay of , 2012, by and between the CITY OF MILTON, a municipal corporation of t ie State of Georgia, acting by and through its governing authority, the Milton City Council (hereinafter referred to as the "City"), Strickland Pipeline and Construction, Inc., a Georgia corporation with its principal place of business located at 125 Equest Drive, Canton, Georgia 30115 (hereinafter referred to as the "Contractor"). VAM"i:M-*3 Al r:I WHEREAS, the City issued a Request For Bid Bethany Road (13785) Storm Drain System Improvements, to solicit bids for drainage improvements at various locations within the City; and WHEREAS, based upon Contractor's bid to construct and to install the storm drain and shoulder improvements as required by the bid documents, the City has selected Contractor as the winning bidder, and WHEREAS, Contractor has agreed to perform such work as set forth in this Agreement, according to the terms and conditions provided in this Agreement; and WHEREAS, Contractor has familiarized itself with the nature and extent of the Contract Documents, the Project, and the Work, with all local conditions and federal, state and local laws, ordinances, rules and regulations in any manner that may affect cost, progress or performance of work, and Contractor is aware that he must be licensed to do business in the State of Georgia. NOW THEREFORE, the City and Contractor, in consideration of the mutual promises contained herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, agree as follows: Section 1 Contract Documents The following documents are incorporated herein by reference and constitute the Contract Documents: A. This Agreement ( 17 Pages); B. Request For Bid RFB (7 Pages), attached hereto as Exhibit "A"; C. Proposal and Bid from Contractor dated (1 Page), attached hereto as Exhibit "B"; D. Performance and Other Bonds, attached hereto collectively as Exhibit "C"; E. Plans and specifications, attached hereto collectively as Exhibit "D", F. Contractor Affidavit and Agreement, attached hereto as Exhibit "E"; G. Subcontractor Affidavit, attached hereto as Exhibit "F"; H. Save Affidavit, attached hereto as Exhibit "G"; 1. The following which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: All Written Amendments and other documents amending, modifying, or supplementing the Contract Documents if properly adopted in writing and executed by the Parties; and J. City of Milton Code of Ethics. In the event of any discrepancy among the Contract Documents, that provision that inures most to the benefit of the City, as determined by the City in its sole discretion, shall govern. Section 2 Project Description This project includes the construction of drainage and road shoulder improvements at the location of an existing 24" RCP located on Bethany Road in the City of Milton. The project includes installation of new pipe, a headwall, a junction box, slope improvements, and erosion and sediment control measures as described herein. The contractor is responsible for all erosion and sediment control measures and for re -shaping the shoulders and slopes, and re-establishing a vegetative ground cover. Section 3 The Work The Work is specified and indicated in the Contract Documents (the "Work"). in the event of any discrepancy among the Contract Documents, the provision operating most to the benefit of the City, as determined by the City in its sole discretion, shall govern. The Work previously described includes all material, labor, insurance, tools, equipment, and any other miscellaneous items necessary to complete the Work as described. Contractor shall complete the Work in strict accordance with the Contract Documents. Section 4 Contract Time This Contract shall take effect on SePT I F 2,0 Lpatractor agrees to complete the Project within 21 calendar days from the date of Notice to Proceed. Every effort will be made by Contractor to shorten this period. 2 Section 5 Contractor's Compensation; Time and Method of Payment Contractor shall be paid in one lump sum for the full agreed -to contract amount of $7,950. The City shall pay Contractor upon Final Completion of the Project as such is determined by the City, net thirty (30) days from the date of invoice. No payments will be made for unauthorized work. Upon the City's certification of Final Completion of the Project, an invoice should be submitted to Rick Pearce (Budget and Procurement Coordinator), for approval. Payment will be sent to the designated address by U. S. Mail only; payment will not be hand - delivered. Section 6 Work Chances A. The City reserves the right to order changes in the Work to be performed under this Agreement by altering, adding to, or deducting from the Work. All such changes shall be incorporated in written change orders executed by the Contractor and the City. Such change orders shall specify the changes ordered and any necessary adjustment of compensation and completion time. If the Parties cannot reach an agreement on the terms for performing the changed work within a reasonable time to avoid delay or other unfavorable impacts as determined by the City in its sole discretion, the City shall have the right to determine reasonable terms and the Contractor shall proceed with the changed work. B. Any work added to the scope of this Agreement by a change order shall be executed under all the applicable conditions of this Agreement. No claim for additional compensation or extension of time shall be recognized, unless contained in a written change order duly executed on behalf of the City and the Contractor. C. The City Manager has authority to execute without further action of the Milton City Council, any number of change orders so long as their total. effect does not materially alter the terms of this Agreement or materially increase the total amount to be paid under this Agreement. Any such change orders materially altering the terms of this Agreement or increasing the total amount to be paid under this Agreement in excess of $10,000, must be approved by resolution of the Milton City Council. Section 7 Covenants of Contractor. A. Ethics Code Contractor agrees that it shall not engage in any activity or conduct that would be in violation of the City of Milton Code of Ethics. B. Time is of the Essence 3 Contractor specifically acknowledges that TIME IS OF THE ESSENCE for completion of the Project. C. Expertise of Contractor Contractor accepts the relationship of trust and confidence established between it and the City, recognizing that the City's intention and purpose in entering into this Agreement is to engage an entity with the requisite capacity, experience, and professional skill and judgment to provide the services in pursuit of the timely and competent completion of the Work undertaken by Contractor under this Agreement. D. Budgetary Limitations Contractor agrees and acknowledges that budgetary limitations are not a justification for breach of sound principals of Contractor's profession and industry. Contractor shall take no calculated risk in the performance of the Work. Specifically, Contractor agrees that, in the event it cannot perform the Work within the budgetary limitations established without disregarding sound principals of Contractor's profession and industry, Contractor will give written notice immediately to the City. E. City's Reliance on the Work The Contractor acknowledges and agrees that the City does not undertake to approve or pass upon matters of expertise of the Contractor and that; therefore. the City bears no responsibility for Contractor's services performed under this Agreement. The Contractor acknowledges and agrees that the acceptance of Work by the City is limited to the function of determining whether there has been compliance with what is required to be produced under this Agreement. The City will not, and need not, inquire into adequacy, fitness, suitability or correctness of Contractor's performance. Contractor further agrees that no approval of designs, plans, specifications, or work by any person, body or agency shall relieve Contractor of the responsibility for adequacy, fitness, suitability, and correctness of Contractor's professional and industry standards or for performing services under this Agreement in accordance with sound and accepted professional and industry principals. F. Contractor's Reliance of Submissions by the Ci Contractor must have timely information and input from the City in order to perform the services required under this Agreement. Contractor is entitled to rely upon information provided by the City, but Contractor shall be required to provide immediate written notice to the City if Contractor knows or reasonably should know that any information provided by the City is erroneous, inconsistent. 4 or otherwise problematic. G. Contractor's Representative Thomas N. Strickland. Jr. shall be authorized to act on Contractor's behalf with respect to the Work as Contractor's designated representative. H. Assignment of Agreement The Contractor covenants and agrees not to assign or transfer any interest in, nor delegate any duties of this Agreement, without the prior express written consent of the City. 1. ResWnsibility of Contractor and Indemnification of City The Contractor covenants and agrees to take and assume all responsibility for the services rendered in connection with this Agreement. The Contractor shall bear all losses and damages directly or indirectly resulting to it on account of the performance or character of the services rendered pursuant to this Agreement. Contractor shall defend, indemnify and hold harmless the City, its officers, boards, commissions, elected and appointed officials, employees and agents from and against any and all claims, suits, actions, liability, judgments, damages, losses, and expenses, including but not limited to, attorney's fees, which may be the result of willful, negligent or tortuous conduct arising out of the Work, performance of contracted services, or operations by the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable, regardless of whether or not the negligent act is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this provision. In any and all claims against the City or any of its agents or employees, by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by the Contractor or subcontractor or anyone for whose acts the Contractor or subcontractor may be liable, the indemnification obligation set forth in this provision shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. This obligation to indemnify and defend the City, its members, officers, agents, employees and volunteers shall survive tennination of this Agreement. Contractor shall not be required to indemnify the 5 City or its officers, boards, commissions, elected or appointed officials, employees or agents against liability or claims for damages, losses, or expenses, including attorney fees, arising out of bodily injury to persons, death, or damage to property caused by or resulting from the sole negligence of the City or its officers, boards, commissions, elected or appointed officials, employees or agents. J. Independent Contractor Contractor hereby covenants and declares that it is engaged in an independent business and agrees to perform the services as an independent contractor and not as the agent or employee of the City. The Contractor agrees to be solely responsible for its own matters relating to the time and place the services are performed: the instrumentalities, tools, supplies and/or materials necessary to complete the services; hiring of Contractors, agents or employees to complete the services; and the payment of employees, including compliance with Social Security, withholding and all other regulations governing such matters. The Contractor agrees to be solely responsible for its own acts and those of its subordinates, employees, and subcontractors during the life of this Agreement. Any provisions of this Agreement that may appear to give the City the right to direct Contractor as to the details of the services to be performed by Contractor or to exercise a measure of control over such services wi I I be deemed to mean that Contractor shall follow the directions of the City with regard to the results of such services only. The Contractor shall obtain and maintain, at the Contractor's expense, all permits, licenses, or approvals that may be necessary for the performance of the services. The Contractor shall furnish copies of all such permits, licenses, or approvals to the City of Milton Representative within ten (1 Q) days after issuance. Inasmuch as the City of Milton and the Contractor are contractors independent of one another neither has the authority to bind the other to any third person or otherwise to act in any way as the representative of the other, unless otherwise expressly agreed to in writing signed by both parties hereto. The Contractor agrees not to represent itself as the City's agent for any purpose to any party or to allow any employee of the Contractor to do so, unless specifically authorized, in advance and in writing, to do so, and then only for the limited purpose stated in such authorization. The Contractor shall assume full liability for any contracts or agreements the Contract enters into on behalf of the City of Milton without the express knowledge and prior written consent of the City. K. Insurance (1) Requirements: The Contractor shall have and maintain in full force and effect for the duration of this Agreement, insurance insuring against claims for injuries to persons or damages to property which may arise 0 from or in connection with the performance of the Work by the Contractor, its agents, representatives, employees or subcontractors. All policies shall be subject to approval by the City Attorney to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. (2) Minimum Limits of Insurance: Contractor shall maintain limits no less than: (a) Comprehensive General Liability of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting there from. (b) Comprehensive Automobile Liability (owned, non -owned, hired) of $1,000,000 combined single limit per occurrence for bodily and personal injury, sickness, disease or death, injury to or destruction of property, including loss of use resulting there from. (c) Professional Liability of $1,000,000 limit for claims arising out of professional services caused by the Contractor's errors, omissions. or negligent acts. (d) Workers' Compensation limits as required by the State of Georgia and employers Liability Iimits of $1,000,000 per accident. (3) Deductibles and Self -Insured Retentions: Any deductibles or self-insured retentions must be declared to and approved by the City. (4) Other Insurance Provisions: The policy is to contain, or be endorsed to contain, the following provisions: (a) General Liability and Automobile Liability Coverage. (i) The City, its officials, employees, agents and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, employees, agents or volunteers. (ii) The Contractor's insurance coverage shall be primary noncontributing insurance as respects to any other 7 insurance or self-insurance available to the City, its officials, employees, agents or volunteers. Any insurance or self-insurance maintained by the City, its officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. (iii) Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, employees, agents or volunteers. (iv) Coverage shall state that the Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (v) Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion. (vi) The insurer agrees to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Contractor for the City. (vii) All endorsements to policies shall be executed by an authorized representative of the insurer. (b) Workers' Compensation Coverage: The insurer will agree to waive all rights of subrogation against the City, its officials, employees, agents and volunteers for losses arising from work performed by the Contractor for the City. (c) All Coverages: (i) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended. voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. (ii) Policies shall have concurrent starting and ending dates. (iii) Policies shall include an endorsement incorporating the Indemnification obligations assumed by the Contractor under the terms of this Agreement, including but not limited to Section 7(I) of this. Agreement. 8 (iv) Policies shall include an endorsement incorporating the Indemnification obligations assumed by the Contractor under the terms of this Agreement, including but not limited to Section 7(1) of this Agreement. (5) Acceptability of Insurers: Insurance is to be placed with insurers with an A.M. Bests' rating of no less than A: Vll. (5) Verification of Coverage: Contractor shall furnish the City with certificates of insurance and endorsements to the policies evidencing coverage required by this clause prior to the start of work. The certificates of insurance and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate of insurance and endorsements shall be on a form utilized by Contractor's insurer in its normal course of business and shall be received and approved by the City prior to execution of this Agreement by the City. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. The Contractor shall provide proof that any expiring coverage has been renewed or replaced at least two (2) weeks prior to the expiration of the coverage_ (7) Subcontractors: Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated in this Agreement, including but not limited to naming the parties as additional insured. (8) ClaimN-Made Policies: Contractor shall extend any claunN-made insurance policy for at least six (6) years after termination or final payment under the Agreement, whichever is later. (9) City as Additional Insured and Loss Pam: additional insured and loss payee on Agreement. L. Employment of Unauthorized Aliens Prohibited (1) E -Verify Aiddavits The City shall be named as an all policies required by this It is the policy of the City of Milton that unauthorized aliens shall not be employed to perform work on City contracts involving the physical performance of services. Therefore, the City shall not enter into a contract for the physical performance of services within the State of Georgia, unless the Contractor shall provide evidence on City -provided forms, attached hereto as Exhibits "E" and "F" 9 that it and Contractor's subcontractors have within the previous twelve (12) month period conducted a verification of the social security numbers of all employees who will perform work on the City contract to ensure that no unauthorized aliens will be employed. The City Manager or his/her designee shall be authorized to conduct an inspection of the Contractor's and Contractor's subcontractors' verification process to determine that the verification was correct and complete. The Contractor and Contractor's subcontractors shall retain all documents and records of its verification process for a period of three (3) years following completion of the contract. This requirement shall apply to all contracts for the physical performance of services where more than three (3) Persons are employed on the City contract. The City Manager or his/her designee shall further be authorized to conduct periodic inspections to ensure that no City Contractor or Contractor's subcontractors employ unauthorized aliens on City contracts. By entering into a contract with the City, the Contractor and Contractor's subcontractors agree to cooperate with any such investigation by making its records and personnel available upon reasonable notice for inspection and questioning. Where a Contractor or Contractor's subcontractors are found to have employed ail unauthorized alien, the City Manager or his/her designee may order the Contractor to terminate or require its subcontractor to terminate that person's employment immediately and to report same to the Department of Homeland Security. The Contractor's failure to terminate the employee, or otherwise cooperate with the investigation may be sanctioned by termination of the contract, and the Contractor shall be liable for all damages and delays Occasioned by the City thereby. Compliance with the requirements ofa.C.G.A. § 13-10-91 and Rule 300-10-1-.02 is mandatory. Contractor agrees that, in the event the Contractor employs or contracts with any subcontractor(s) in connection with this Agreement, the Contractor will secure from the subcontractor(s) such subcontractor(s) indication of the above employee -number category that is applicable to the subcontractor. Contractor's compliance with the requirements of D.C.G.A. § 13-10-91 and Rule 300-10-1.-.02 shall be attested by the execution of the contractor's affidavit attached as Exhibit "E." The above requirements shall be in addition to the requirements of State and federal Iaw, and shall be construed to be in conformity with those laws. (2) SAVE Affidavit and Secure Verifiable Document Pursuant to O.C.G.A. § 50-36-1, the City must obtain a SAVE Affidavit and a secure and verifiable document evidencing the Contractor's legal status in the 10 Country each time that Contractor obtains a public benefit. including any contract, from the City. Contractor hereby verifies that it has, prior to executing this Agreement, executed a SAVE Affidavit (to be sworn under oath under criminal penalty of false swearing pursuant to G.C.G.A. § 16-10-71), a form of which is attached hereto as Exhibit "G", and submitted such affidavit to the City in person., electronically, or by mail. Further, Contractor verifies that it has, prior to executing this Agreement, submitted a secure and verifiable document, evidencing the Contractor's legal status, to the City either in person or electronically (in compliance with the Uniform Electronic Transactions Act). Contractor verifies that it is in compliance with the Residency Status of an Applicant for Public Benefit, as required by the Georgia Security and Immigration Compliance Act (Q.C.G.A. § 50-36-1). M. Records. Reports and Audits (1) Records: (a) Records shall be established and maintained by the Contractor in accordance with requirements prescribed by the City with respect to all matters covered by this Agreement. Except as otherwise authorized, such records shall be maintained for a period of three years from the date that final payment is made under this Agreement. Furthermore, records that are the subject of audit findings shall be retained for three years or until such audit findings have been resolved, whichever is later. (b) All costs shall be supported by properly executed payrolls, time records, invoices, contracts, or vouchers, or other official documentation evidencing in proper detail the nature and propriety of the charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. (2) Reports and Information: Upon request, the Contractor shall furnish to the City any and all statements, records, reports, data and information related to matters covered by this Agreement in the form requested by the City. (3) Audits and Inspections: At any time during normal business hours and as often as the City may deem necessary. there shall be made available to the City for examination all records with respect to all matters covered by this Agreement. The Contractor will permit the City to audit, examine, and make excerpts or transcripts from such records, and to audit all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and or data relating to all matters covered by this Agreement. 11 N. Conflicts of Interest Contractor agrees that it shall not engage in any activity or conduct that would result in a violation of the City of Milton Code of Ethics. D. Confidentiality Contractor acknowledges that it may receive confidential information of the City and that it will protect the confidentiality of any such confidential information and will require any of its subcontractors, consultants, and/or staff to likewise protect such confidential information. The Contractor agrees that confidential information it receives or such reports, information, opinions or conclusions that Contractor creates under this Agreement shall not be made available to, or discussed with, any individual or organization, including the news media, without prior written approval of the City. The Contractor shall exercise reasonable precautions to prevent the unauthorized disclosure and use of City information whether specifically deemed confidential or not. P. Licenses, Certifications and Permits The Contractor covenants and declares that it has obtained all diplomas, certificates, licenses, permits or the like required of the Contractor by any and all national, state, regional, county, local boards, agencies, commissions, committees or other regulatory bodies in order to perform the services contracted for under this Agreement. All work performed by Contractor under this Agreement shall be in accordance with applicable legal requirements and shall ineet the standard of quality ordinarily expected of competent professionals. Q. LResmedl R. Authority to Contract The Contractor covenants and declares that it has obtained all necessary approvals of its board of directors, stockholders, general partners, limited partners or similar authorities to simultaneously execute and bind Contractor to the terms of this Agreement, if applicable. S. Ownership of Work All reports, designs, drawings, plans, specifications, schedules, work product and other materials prepared or in the process of being prepared for the services to be performed by the Contractor ("materials") shall be the property of the City and the City shall be entitled to full access and copies of all such materials. Any such materials remaining in the hands of the Contractor or subcontractor upon completion or termination of the work shall be delivered immediately to the City. 12 The Contractor assumes all risk of loss, damage or destruction of or to such materials. if any materials are lost, damaged or destroyed before final delivery to the City, the Contractor shall replace them at its own expense. Any and all copyrightable subject matter in all materials is hereby assigned to the City and the Contractor agrees to execute any additional documents that may be necessary to evidence such assignment. T. Meetiny-s The Contractor is required to meet with the City's personnel, or designated representatives, to resolve tecluiical or contractual problems that may occur during the term of the contract, at no additional cost to the City. Meetings will occur as problems arise and will be coordinated by the City. The Contractor will be given a minimum of three full working days notice of meeting date, time. slid location. Face-to-face meetings are desired. However, at the Contractor's option and expense, a conference call meeting may be substituted. Consistent failure to participate in problem resolution meetings, two consecutive missed or rescheduled meetings, or to make a good faith effort to resolve problems, may result in termination of the contract. Section 8 Covenants of the City A. Right of Entry `l -he City shall provide for right of entry for Contractor and all necessary equipment along the Bethany Bend Road right-of-way. in order for Contractor to complete the Work. B. City's Representative Jim 5eeba shall be authorized to act on the City's behalf with respect to the Work as the City's designated representative Section 9 Warrantv Except as may be otherwise specified or agreed, the Contractor shall repair all defects in materials, equipment, or workmanship appearing within one year from the date of Final Completion of the Project at no additional cost to the City. An inspection shall be conducted by the City or its representative(s) near the completion of the one-year general warranty period to identify any issues that must be resolved by the Contractor. Section 10 Termination A. The City may terminate this Agreement for convenience at any time upon written notice to Contractor. In the event of a termination for convenience, Contractor shall take immediate steps to terminate work as quickly and effectively as 13 possible and shall terminate all commitments to third -parties unless otherwise instructed by the City. Provided that no damages are due to the City for Contractor's failure to perform in accordance with this Agreement, the City shall pay Contractor for work performed to date in accordance with Section S herein. The City shall have no further liability to Contractor for such termination. B. The City may terminate this Agreement for cause if Contractor breaches any material provision of this Agreement. The City shall give Contractor seven (7) days written notice of its intent to terminate the Agreement and the reasons therefore, and, if Contractor, or its Surety, fails to cure the default within that period, the termination shall take place without further notice. The City shall then make alternative arrangements for completion of the Project and deduct the cost of completion from the unpaid Contract Price. The City will make no payment to the Contractor or its Surety until all costs of completing the Project are paid. If the unpaid balance of the amount due the Contractor, according to this agreement, exceeds the cost of finishing the Project, the Contractor or its Surety will receive the applicable funds due. If the costs of completing the Project exceed the unpaid balance, the Contractor or its Surety wil I pay the difference to the City. C. If the City terminates this Agreement for cause, and it is later determined that the City did not have grounds to do so, the termination will be treated as a termination for convenience under the terms of this Section (A) above_ D. Upon termination, the Contractor shall: (1) promptly discontinue all services affected, unless the notice directs otherwise; and (2) promptly deliver to the City all data, drawings, reports, summaries, and such other information and materials as may have been generated or used by the Contractor in performing this Agreement, whether completed or in process, in the form specified by the City. E. The rights and remedies of the City and the Contractor provided in this Section are in addition to any other rights and remedies provided under this Agreement or at law or in equity. Section 11 Miscellaneous A. Complete Agreement. This Agreement contains all of the understandings and agreements of whatsoever kind and nature existing; between the parties hereto with respect to the subject matter contained herein. B. Governina Law. This Agreement shall be governed by and construed under the laws of the State of Georgia. C. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. 14 D. InvatidLty of Provisions. Should any part of this Agreement for any reason be declared by any court of competent jurisdiction to be invalid, such decision shall not affect the validity of any remaining portion, which remaining portion shall continue in full force and effect as if this Agreement had been executed with the invalid portion hereof eliminated, it being the intention of the parties that they would have executed the remaining portion of this Agreement without including any such part, parts or portions which may for any reason be hereafter declared invalid. E. Notice. All notices requests, demands and other communications hereunder shall be in writing and shall be deemed received, and shall be effective when personally delivered or on the third day after the postmark date when mailed by certified mail, postage prepaid, return receipt requested or upon actual. delivery when sent via national overnight commercial carrier to the parties at the addresses given below, unless a substitute address shall first be furnished to the other parties by written notice in accordance herewith: NOTICE TO CITY shall be sent to: City of Milton Attn: City Manager 13000 Deerfield Parkway, Suite 107F Milton, Georgia 30004 NOTICE TO CONTRACTOR shall be sent to: Strickland Pipeline and Construction, Inc. 125 Equest Drive Canton, Georgia 30115 F. Sovereign lmmuni1y. Nothing contained in this Agreement shall be construed to be a waiver of the City's sovereign immunity or any individual's qualified good faith or official immunities. G. Force Majeure. Neither the City nor Contractor shall be liable for their respective non -negligent or non -willful failure to perform or shall be deemed in default with respect to the failure to perform (or cure a failure to perform) any of their respective duties or obligations under this Agreement or for any delay in such performance due to: (i) any cause beyond their respective reasonable control; (ii) any act of God; (iii) any change in applicable governmental rules or regulations rendering the performance of any portion of this Agreement legally impossible; (iv) earthquake, fire, explosion or flood; (v) strike or labor dispute, excluding 15 strikes or labor disputes by employees and/or agents of Contractor; (vi) delay or failure to act by any governmental or military authority; or (vii) any war, hostility, embargo, sabotage, civil disturbance, riot, insurrection or invasion. In such event, the time for performance shall be extended by an amount of time equal to the period of delay caused by such acts and all other obligations shall remain intact. H. Headings. All headings herein are inserted only for convenience and ease of reference and are not to be considered in the construction or interpretation of any provision of this Agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed under seal as of the date first above written. [SIGNA"TURES ON FOLLOWING PAGE] 16 [Strickland Pipeline and Construction, Inc.] Signature E_� - 66Wsc i G- sic J� Print Nance i itle _SIGNED, SEALED, AND DELIVERED In the presence of.- Witness f:Witness iti(#ry P&lic - r • FXF+rf��g •L t f�.I+�GTiGrIA [NOTARY S: Gr A{"ZLVp } .2rJt4 My Commission • ;� . 14 ,►►► r r (;%j JAFFIX CORPORATE SEAL] MILTON CITY COUNCIL: Joe Lockwood, Mayor [CITY SEAL] SIGNED, SEALED, AND DELIVERED In the presence of: Witness Notary Public [NOTARY SEAL] My Commission Expires: Secretary of Owner should attest Give proper title of each person -executing. affidavit. Attach seal as 17 No Text EXHIBIT "A" REQUEST_ FOR BID 9 13785 Bethany Road Storm Drain System Improvements BIDS DUE August 24, 2011 BY 1:00 11 General Description of Proiect Scope. This project scope includes the extension of an existing storm drain, installation of new structures, re -grading and slope protection at 13785 Bethany Road. Milton, Georgia. Specifically, the scope calls for the removal of an existing section of damaged concrete pipe, construction of a new junction box (with an estimated 4 foot inside drop, with ring/cover), addition of approximately 4 to 5 If of 24" RCP, installation of a new headwall, re -grading slopes, grassing, slope protection and rip -rap outlet protection. For additional details see attachments. The undersigned, as bidder, declares and represents that it has examined the site of the work and informed himself/herself fully in regard to all conditions pertaining to the place where the work is to be performed, including those conditions affecting the cost of the work and the delivery, handling and storage of materials and equipment. The bidder has examined and read the Bidding Document and has satisfied himselflherseif that the Bidding Document is an adequate and acceptable reflection of the work which is required to be performed and that the bidder is willing and able to perform all of the work necessary. The bidder further certifies that no additional information is required to complete the work encompassed by this bid within the cost and schedule established and agreed upon within this bidding document. The bidder proposes and agrees that if this bid is accepted to contract with the City of Milton to provide all construction labor, materials, equipment, products, transportation, and other facilities and services as necessary and/or required to execute and complete the work in full in accordance with the scope of work provided to the full satisfaction of the city. THE BASE BID IS THE AMOUNT UPON WHICH THE BIDDER WILL BE FORMALLY EVALUATED AND WHICH WILL BE USED TO DETERMINE THE LOWEST RESPONSIBLE BIDDER. The base bid may not be withdrawn or modified, except at the request of the city, for a period of sixty (tau) (jays tmowmg receipt or the oios. Base Bid Amount (Dollar Amount in Numbers) (Company Name) (Signature) (Printed Name) 2[) 1.0 General Conditions a) Construction activity within 1000 feet on an occupied residence will be allowed Mon. -Fri. between the hours of 7:30 AM and 7:30 PM and Sat. between 8:30 AM and 5:00 PM. Construction activity more than 1000 feet from an occupied residence will be allowed Mon. - Fri. between the hours of 700 AM and 10:00 PM and Sat. between the hours of 8:30 AM and 6:00 PM. b) Contractor must notify the City of Milton (678) 242-2500, twenty-four (24) hours prior to beginning construction - r,) Burial of construction materials is not permitted within the City of Milton. All construction materials and debris within the work area shall be properly disposed of by the contractor. d) The contractor is responsible for any damaged property which occurs as a result of this project. The contractor shall replace any damaged property at his own expense. e) Unless otherwise stated, the City shall provide all necessary permits and easements associated with this project prior to issuance of the Notice to Proceed. f) Contractor is responsible for visiting the site prior to bid submittal in order to verify scope. g) Contractor is responsible for traffic control. h) Contractor is responsible for utility locates and any coordination with utility companies. 0 There shall be no change in scope without approval from the City of Milton PWD. 2.0 Materials, Equipment and Employees a) The contractor shall, unless otherwise specified, supply and pay for all labor, transportation, materials, tools, apparatus, tights, power, fuel, sanitary facilities and incidentals necessary for the completion of his work, and shall install, maintain and remove all equipment of the construction, other utensils or things, and be responsible for the safe, proper and lawful construction, maintenance and use of same, and shall construct in the best and most workmanlike manner, a complete job and everything incidental thereto, as shown on the plans, stated in the specifications, or reasonably implied there from, all in accordance with the contract documents. b) All materials shall be new and of quality specified, except where reclaimed material is authorized herein and approved for use. Workmanship shall at all times be of a grade accepted as the best practice of the particular trade involved, and as stipulated in written standards of recognized organizations or institutes of the respective trades except as exceeded or qualified by the specifications. c) No changes shall be made in the Work except upon written approval and change order of the city. d) Products are generally specified by ASTM or other reference standard and/or by manufacturer's name and model number or trade name. When specified only by reference standard, the Contractor may select any product meeting this standard, by any manufacturer. When several products or manufacturers are specified as being equally acceptable, the Contractor has the option of using any product and manufacturer combination listed. However, the contractor shall be aware that the cited examples are used only to denote the quality standard of product desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific name; that they are used only to set forth and convey to bidders the general style, type, character and qualfty of product desired, and that equivalent -?l products will be acceptable. Substitution of materials, items or equipment of equal or equivalent design shall be submitted to the architect or engineer for approval or disapproval; such approval or disapproval shall be mane by the architect or engineer prior to the opening of bids. e) If at any time during the construction and completion of the work covered by these contract documents, the conduct of any workman of the various crafts is adjudged a nuisance to the Owner or if any workman be considered detrimental to the work, the Contractor shall order such parties removed immediately from the site - 0 The contractor shall designate a foreman/superintendent who shall direct the work 3.0 Erosion and Sediment Control a) The contractor will provide suitable erosion and sediment control measures so as to prevent sediment from leaving the site. Maintenance of erosion and sediment control measures is required at all times. The contractor shall have certified erosion and sediment control personnel on site at all times. All NPDES, GSWCC and City of Milton guidelines should be followed. b) All erosion and sediment control work shall be performed in accordance with the standards provided in the Georgia Manual for Erosion and Sediment Control in Georgia, latest edition. c) Provide double row of Type C silt fence along the down slope side of all disturbed areas. All barriers shall be in place prior to any land disturbing activities. d) Silt fences and hay bale barriers shall be cleaned or replaced and maintained in functional condition until permanent erosion control measures are established. All silt fences and other temporary measures will be removed by the contractor/developer when the site is stable. e) Silt fence fabric shall be comprised of Ga. Department of Transportation qualified products Section 171, type "C", for silt fence fabric. Type "A" silt fence fabric and construction may be allowed with prior written approval from the land development inspector. f) Temporary vegetation and/or heavy mulch will be used to stabilize areas. In no case shall a site be left bare for more than fourteen (14) days. g) No clearing beyond the limits of disturbance shown on the approved plans shall be allowed without approval. h) Provide matting, temporary and permanent seeding of all slope faces. i) Provide a minimum of 1/2 inch of mulching, temporary and permanent seeding of all other disturbed areas. 4.0 Earthwork a) The area within the typical grading section shall be cleared of all trees, brush, stumps, logs, grass foots, vegetable matter, poles, stubs, rubbish, refuse dumps, sawdust piles, and all other matter resting on or protruding through the original ground surface or appearing or being placed on the area within the typical grading section before final acceptance of work. b) All depressions below the ground surface containing water shall be drained, unsuitable material removed and filled with suitable material and compacted to the ground surface before the embankment proper is begun. Any area deemed jurisdictional under federal, state or local regulations shall obtain required approvals or permits prior to any land disturbing activities in those areas. c) Sub -grade preparation shall be in accordance with GDOT specifications and these regulations. d) If any sections of the sub -grade are composed of topsoil, organic, or other unsuitable or unstable material, such material shall be removed and replaced with suitable material and then thoroughly compacted as specified for fill or stabilized with stone or a geo-textile or geo- grid. e) Fill shall be placed in uniform, horizontal layers not more than 8" thick (loose measurement). Moisture content shall be adjusted as necessary to compact material to 95% maximum laboratory dry density as determined by AASHTO method T-99. 0 After the earthwork has been completed, all storm drainage, water, and sanitary sewer utilities have been installed within the right-of-way as appropriate, and the backfill in all such ditches thoroughly compacted, the sub -grade shall be brought to the lines, grades, and typical roadway section shown on the plans - g) Provisions shall be made by the contractor to ensure adequate drainage and prevent possible damage to the work area. 5.0 Utilities a) The contractor shall be required to coordinate and manage any and all utility locates and/or relocations within the scope of this project. 6.0 Performance ay All work performed shall be in accordance City of Milton Subdivision Construction Standards. The contractor will adhere to all current State and Federal construction safety regulations, including OSHA regulations. The Contractor will conform to MUTCD and the State of Georgia Department of Transportation standards for traffic control. The Contractor must maintain a safe work zone for their employees, pedestrians, and vehicular transportation. All work shall be inspected and approved by the City of Milton Department of Public Works (MDPVV). 7.0 SAFETY REQUIREMENTS ay The Contractor shall be responsible for the entire site and the construction of the same and provide all the necessary protections as required by laws or ordinances governing such conditions and as required by the Owner or Designer. He shall be responsible for any damage to the Owner's property, or that of others on the job, by himself, his personnel or his subcontractors, and shall make good such damages. He shall be responsible for and pay for any claims against the Owner arising from such damages. bj The Contractor shall provide all necessary safety measures for the protection of all persons on the work. Contractor shall clearly mark or post signs warning of hazards existing, and shall barricade excavations and similar hazards. He shall protect against damage or injury resulting from falling materials and he shall maintain all protective devices and signs throughout the progress of the work. 8.0 Wetlands and Stream Buffers a) No work shall be permitted within any designated wetland or stream buffer area without prior approval of the City of Milton. Wetland areas and Stream buffers shall be designated by the City of Milton prior to the issuance of a notice to Proceed. 8.0 CODES, PERMITS AND INSPECTIONS a) The Contractor shall obtain the required permits, if required, give all notices, and comply with all laws, ordinances. codes, rules and regulations bearing on the conduct of the work under this contract. If the Contractor observes that the drawings and specifications are at variance therewith, he shall promptly notify the Designer in writing. If the Contractor performs any 23 work knowing it to be contrary to such laws, ordinances, codes, rules and regulations, and without such notice to the Owner, he shall bear all cost arising there from. 10.0 CLEAN UP a) The Contractor shall keep the sites and surrounding area reasonably free from rubbish at all times and shall remove debris from the site from time to time or when directed to do so by the Owner. Before final inspection and acceptance of the project, the Contractor shall thoroughly clean the sites, and completely prepare the project and site for use by the Owner. 11.0 Schedule ay Project shall start within 2 weeks of notice to proceed and shall be completed in satisfactory manner, as deemed by MDPW, within 1 week of start. 12.0 Detail/Drawings (See Attached) 24 Scope of Work: This project scope includes the following: 1) Removai of an existing section of damaged concrete pipe (approx.. 3 feet in length) 2) Construction of a new junction box (brick or concrete). The box shall have an inside drop of approximately 4 feet. The box shall have a ringlcover. 3) Add approximately 4 to 6 If of 24" RCP extending from outlet of box along existing ditch line. 4) Install new headwall. 5) Re -grade, re -shape slopes. 6) Re -grass. Tj Provide rip -rap outlet protection. 25 r Site Location Map F�. 0Fields Crossroads n m 26 EXHIBIT "B" BID FROM CONTRACTOR 27 3.3755 Bethany Road Storm Drain System Improvements l3Ii)4 M. F. August 24, 20I 1 BY l-00 PNI G n ral i n of t'r Sca e. This project scopa tnetudes the extension of an exrsUrrg storm drain, :nstallatiarl of re"' stt uctums, rc-grading and siope prulectioD at 13785 Sairiany Road, Mlilon. Georgia Spertfically rhe scope calls for the removal of an existmg seclJon of damaged concrete pipe. rwnstnaction at a new jurict}un box ;with an estrrrraterl 4 foot inside drop. with ringlcoverl- addition of approximately 4 to 6 If of 24" RCP, inslai]afioo dr a new headwa0l. regrading stupes prnasing, slope proteetlon and ilp-rap out[et protaiiction For additional details soe- mlacfiments The undersigned. as bidder, declares and represents that it has exarnrand She Site ❑f the work and Informed h i rnsaiflh eMelf fully in regard to all conditions pertaining to the place where the work is to be perfn need, including those rwndifions affecting the (mst of the work and the delivery, handling and storage cf materials and equipment. The Udder has exarnmed and read the Bidding 00currlent and has satisfied himselflherse[f that the Bidding Document Ia an adequate and acceptable reflection -�it the work which is required to be performed and that the bidder is wflijng and able la "flown all of the work ne : scary. The bidder further Lelfifles that rip additional information i6 re-quirad In campiete the Wark ailcomo:assed by this had within the cast and 50redu[e estahllshed and agreed upon within this Welding doCUrnerl I - Th© bidder proposes and agrees that it this pid is ac pled lc coritraU with lite City of Millar to provide all cnstructan labor, material-,. equiprnent_ products, transperfatinn. and other fed hies and services as necessary andfor required to execute and Complete the work tri full in acrordancr, with the scope of work provided to the full sanefaclion of the city THE SASE Sto IS 1'HF AMOUNT UPON WHICH THE BWL-R WILL BE FORMALLY EVALUATED AND'AHICH WILL BE USEC TD DFzTERMIN E THE LOWEST REBAONSISLC 811)pFR. The base bid may not be withdrawn or modified. except a! the request of the city, for a pbhod of sixty ;60) days fol[owing rpfx eipl of the bids: Base Old Antourst � 4� $ 79r -• �: , I'eC f0ollar Air iinr in N:imb^r, T irolasfr]r.y.NdTt�et. f:.. C rte_ f • _ {Signature] prinlo Names 1.0 General Conditions conslructabn activity within 1000 feet VN an xcupled residence will be allowed Mon.-Frl between the ria urs of 7 341 AM and 7 30 PM and Sal betweErn 8:3[i AM and 500 PM- Construction activity more than 1000 heel knm an occu}area residence will tae allowed Mdrl • Fri. bejwean the hours of 7.00 AM and 10-00 PAA and Sat between the liGurs of 0.30 AM and 6!60 PM 28 EXHIBIT "C" BONDS W Bond Number: SB 0606129 PERFORMANCE BOND CITY OF MIUi'ON, GEORGIA KNOW ALL MEN BY THESE PRESENTS T11 -AT Strickland Pipeline and Construction, Inc. (as CONTRACTOR, hereinafter referred to as the "Principal"), and Pennsylvania National Mutual Casualty. Insurance Company (as SURETY COMPANY, hereinafter referred to as the "CONTRACTOR'S SURETY"), are held and firmly bound unto the City of Milton, Georgia (as OWNER, hereinafter referred to as the "City"), for the use and benefit of any "Claimant," as hereinafter defined, in the sum of seven thousand nine hundred fifty dollars ($7.95(]), lawful money of the United States of America, for the payment of which the Principal and the Contractor's Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City, dated the Zi �nf , 2012 which is incorporated herein by reference in its entirety (hereinafter referred to as the "CONTRACT"), for the construction of a project kno-wn as Bethany Road (13785) Storm Drain System Improvements, (hereinafter referred to as "the PROTECT"). NOW THEREFORE, the conditions of this obligation are as follows: 1. That if the Principal shall Fully and completely perforin each and ail of the terms, provisions and requirements of the Contract, including and during the period of any warranties or guarantees required thereunder, and all modifications, amendments, changes, deletions, additions, and alterations thereto that may hereafl:er be inade, and if the Principal and the Contractor's Surety shall indemnify and hold harmless the City from any and all losses, liability and damages, claims, judgments, liens, costs and fees of every description, including but not limited to, any damages for delay; which the City may incur; sustain or suffer by reason of the failure or default on the part of the Principal in the performance of any and all of the terms, provisions and requirements of the Contract, including all modifications, amendments, changes, deletions, additions, and alterations thereto and any warranties or guarantees required thereunder, then this obligation shall be void; otherwise to remain in full force and effect; 1 In the event of a failure of performance of the Contract by the Principal, which shall include, but not be limited to, any breach of default of the Contract: a. The Contractor's Surety shall commence performance of its obligations and undertakings under this Bond no later than thirtv (30) days after written notice from the City to the Contractor's Surety; and b, The means, method or procedure by which the Contractor's Surety undertakes to perform its obligations under this Bond shall be subject to the advance written approval of the City. The Contractor's Surety hereby waives notice of any and all modifications, omissions. additions, changes and advance payments or deferred payments in or about the Contract, and agrees that the obligations undertaken by this Bond shall not be impaired in any manner by reason of any such modifications, omissions, additions, changes, and advance payments or deferred payments. The Parties fiirther expressly agree that any action on this Bond may be brought within the time allowed by Georgia law for suit on contracts under seal. 33 IN WITNESS WHERE OF, the principal and Contractor's Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duty authorized officers or attorney-in-fact, this �day of _ .2012. Strickland Pipeline and Construction, Inc. Attest: Title: Date: '3 � 2 c , 3— SEAT..) Pennsylvania National Mutual Casualty Insurance Company (Name of Contractor's Surety) 'Ville: Marvala Erinkitola, Attorney -In -Fact (SEAL) Attest: rsa o s, orney- n- act Date: (ATTACH SURETY'S POWER C]f A] 10RNEY) 34 Bond Number: SB 0606129 PAYMENT BOND CITY OF MILTON, GEORGIA KNOW ALL MEN BY THESE PRESENTS THAT Strickland Pipeline and Construction, hie. (as CONTRACTOR, hereinafter referred to as the "Principal"), and Pennsylvania National Mutual Casualty Insurance Company (as SURETY COMPANY, hereinafter referred to as the " CONTRACTOWS SURETY"), are held and firmly bound unto the City of Milton, Georgia (as OWNER, hereinafter referred to as the "City'), for the use and benefit of any "Claimant," as hereinafter defined, in the sure of seven thousand nine hundred fifty dollars ($7,950) lawful money of the United States of America, for the payment of which the Principal and the Contractor's Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered, or is about to enter, into a certain written agreement with the City, dated hUfAy 2,1,41AVich is incorporated herein by reference in its entirety (hereinafter referred to as the "CONTRACT"), for the construction of a project known as Bethany Road (13785) Storm Drain Systein Improvements (hereinafter referred to as "the PROJECT") NOW THEREFORE, the condition of this obligation is such that if the Principal shall promptly snake payment to any Claimant, as hereinafter defined, for all labor, services and materials used or reasonably required for use in the performance of the Contract, then this obligation small be void; otherwise to remain in full force and effect. A "Claimant" shall be defined herein as any Subcontractor, person, Party, partnership, corporation or other entity furnishing labor, services or materials used or reasonably required for 29 use in the performance of the Contract, without regard to whether such labor, services or materials were sold, leased or rented, and without regard to whether such Claimant is or is not in privity of the Contract with the Principal or any Subcontractor perfonning Work on the Project. In the event of any claim made by the Claimant against the City, or the filing of a Lien against the property of the City affected by the Contract, the Contractor's Suretv shall either settle or resolve the Claim and shall remove any such Lien by bond or otherwise as provided in the Contract. The Parties further expressly agree that any action on this Band may be brought within the time allowed by Georgia law for suit on contracts under seal. IN WITNESS WHEREOF, the Principal and Contractor's Surety have hereunto affixed their corporate seals and caused this obligation to be signed by their duly authorized officers on ZD this 0 L day of , 2012. Strickland Pipeline and Construction, Inc. (Signatures Continued on Next Page) Attest: Title: Date: Pennsylvania National Mutual Casualty Insurance Company (Name of Contractor's Surety) By. '1'itle: Marvala Erinkitola Attorney -In -Fa EAT j Attest: /� ,JJ,Aew gl�E __ lrisa Potts, Attorney -In -Fact Date: (ATTACH SURETY'S POWER OF ATTORNEY) PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY Harrisburg, Pennsylvania 7197 POWER OF ATTORNEY Know All Men By these Presents, That PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY. a corporation ot'tbe Commonwealth of Pennsylvania. does hereby make, constitute and appoint JOHN DAV ID POTTS, LISA E. POTTS, MICHAEL MURPHY. MARVALA ERINKITOLA. ALL OF WOODSTOCK, GEORGIA (EACH) its true and lawful Attorney(s)--in-Fact to make. ececute. mal and deliver for and on its behalf, a$ surety, as its act and deed: ANY AND ALL BONDS AND (NDERTAKINGS PROVIDED T11F AMOUNT OF NO ONE BOND OR UNDER PARING EXCLEDS'I1IL SUM OF FIVE MILLION DOLLARS -------------- (55,00000.00) ALI. POWER AND AUTHORITY HF'PmBY CONFERRED Sl to I.I. ILEREBY EXPIRE AND TE=RMINATE WITHOUT NOTICE AT MIDNIGHT ON SEPT[:MBER 30.2020- AS RESPE:C" I S EXECUTION SUBSEQUENT T IIERETO. Arid the execution oi'such bonds in pursuance ofthese presents shall be as binding upon said Company as fully and amply. 10 all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the Company at its office it) Harrishurg. Pennsylvania. in their own proper persons. This appointment is made by and under the authariration of a resolution adopted by the Board of Directors of the Company on Octobtr 24. 1973 at Harrishurg. Pennsylvania which is shown below and is now in full force and effect. RESOLVED, that (I) the President- :iny Vice President. the Secretary. or any DeNriment Secretary shall have power to appomi. and ui revoke the appointments uf. Attorneys -in -Fact or agents with power and authority as defined or limited in their respective powers of attorney, and to execute on behalf of the Company, and aftis the Company's seal thereto, bonds. undertakings. rmagnicanc:e's. contracts of indemnity and other written obligations in the nature thereof or related thereto; and (2) any of such Officers of the Company may appoint and revoke the appointments of joint -control cuslodians- agents for acceptance of process. and Attorneys- m- Fact with authority to execute waivers and consents nn hetialf of the Company_ and (3 ) the signature of any such Officer or of any Assistant Secretary or Department Assistant Secretary and the Company seal may be affixed by Facsimile to any power of attomey or certification given for the execution of any bond_ undenaking. recognizance. contract of indemnity or other written ohfigataoti in the nature thereof or related thereto, such signature and seal when so used whether heretofore or hereafter, being hereby adopted h} the Company as the original signature nr such officer and the original seal of the Company, to be valid and binding upon [lie Company with the same force and effect as though manually affixed. In Witness Whereof: PENNSYLVANIA NATIONAL MUTUAL CASUALTY INSURANCE COMPANY has caused these presents to be signed and its corporate seal to be hereto aIli xed on September 9. 2010. wFi PENNSYLVANIA COMPANY iiCASUALTYtCE �,pnt r obc rt B. Brandon. senior Vice-Presidrnf. Underwriting Operations; ''"'p+urnNi+mP Commonwealth of Pennsylvania, County of Dauphin — ss: On September 9. 2010. before me appeared Robert B. Brandon to the personally known, who being by me duly Sworn, did say that he resides in the Commonwealth of Pennsylvania, that he is the Senior Vicc-President, Underwriting Operations of PENNSYLVANIA NATIONAL. MUTUAL CASUALTY INSURANCE COMPANY. that lie is the individual described in and who executed the preceding instrument. and that the seal allixed to said instrument is the corporate seal of said Company. arid that said instrument was signed and sealed on behalf'of said Company by authorii) and direction of said Company. and the said office acknowledged said instrument to be the free act and deed of said Company. c.. K� COMMONWEALTH OF PENNSYLVANIA 11-41Notarial Seal ROTARY Pontic • .T r# Traci A Kimmich, Notary Public City Of IiarriSburg, Dauphin County My Cflmmission Expires Oct 31, 2072 Notary Public "'"O Member, Pennsylvania Association of Notaries 1. Robert B. Brandon. Senior Vice -President- Urider" riting Operations of the PENNSYLVAN[A NATIONAL MUTUAL CASUALTY INSI.iRAN CE COMPANY. a corporation of the Com mon weal Ili of Pennsylvania, do hereby cert ily that the above and rereg 0ing is a true and corFCC l copy o f a Power o]'Attomey. executed by the said Company. which is still in full force and cfiect. In Witness Whereof, i have hereunto set my hand and affixed the corporate seal of said Company on ,NNIN��f���iry, �a�"""��" Nixta'is �. error ice -President. Underwriting Operations 78-190c I Rev 050-010) See hid document. EXHIBIT "D" PLANS AND SPECIFICATIONS 36 EXHIBIT '°E" STATE OF GEORGIA CITY OF MILTON CONTRACTOR AFFIDAVIT AND AGREEMENT By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of Milton has registered with and is participating in a federal work authorization program, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the City of Milton, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § I3-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 in the form attached hereto as Exhibit "I"' Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the City of Milton at the time the subcontractor(s) is retained to perform such service. SSS � EEV 1 Basic Pilot Program User Identification Number BY: Auth zed r gen Strickland o u Title of Authorized Officer or Agent of Contractor rjAu&- a(X-2( P Printed Name of Ate horized Officer or Agent SUBSCRIBED AND SWORN � RE ME ON 1' IS THE DAY OF , 2012 oL,ti.,���eer1 N P blit N My Commissio Expires. . (IBORGLA g ,a?ML 1A, 201 a ; :0�% 140r90fCEE'�`'*. 01*+E6#140* 37 STATE OF GEORGIA CITY OF MILTON EXHIBIT "F" SUBCONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13.-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with Strickland Pipeline and Construction, Inc. on behalf of the City of Milton has registered with and is participating in a federal work authorization program, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91. IV EEV 1 Basic Pilot Program User Identif canon Number BY: Authorized Officer or Agent Date Subcontractor Name Title of Authorized Officer or Agent of Subcontractor Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF . 2012 Notary Public My Commission Expires: 38 STATE OF GEORGIA CITY OF MILTON EXHIBIT "G" SAVE Affidavit By executing this affidavit under oath, and as an applicant for a public benefit. as referenced in O.C_G_A. § 50-36-1. from the City of Milton, the undersigned applicant verifies one of the following with respect to my a lication for a public benefit: I) I ani a United States citizen. 2) I am a legal permanent resident of the Llnited States. 3) 1 am a qualified alien or non-immigrant under the Federal Immigration and Nationality Act with an alien number issued by the Department of Homeland Security or other federal immigration agency. My alien number issued by the Department of Homeland Security or other federal immigration agency is: The undersigned applicant also hereby verifies that he or she is 18 years of age or older and has provided at least one secure and verifiable document, as required by O.C.G.A. § 50-35-1(e)(I), with this affidavit. The secure and verifiable document provided with this affidavit can best be classified as: In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of O.C.G.A. § 16-10-20, and face criminal penalties as allowed by such criminal statute. Executed in (city), (state), Signature of p l' nt a4' -;GECk(/, 41* �9 • SUBSCRIBED NIi W RTq BF,EORE II E[41ftm fwi My Commission Expires: o . 5vx Printed Name of A plicant 06 City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: September 5, 2012 Council Meeting Date: September 17, 2012 Agenda Item: Approval of the Acquisition of 7,256.47 SF of right of way, 15,042.33 SF of Permanent Construction and Maintenance Easement at 12625 Arnold Mill Road from Shefield Family Investments LLP for a Total Combined Purchase Price of $25,900. Discussion: To provide for intersection improvements, the acquisition of 7,256.47 SF of right of way, and 15,042.33 SF of permanent construction and maintenance easement is required. The combined purchase price is $25,900. Staff is recommending approval of the acquisition of right of way and easements in the amount of $25,900. Legal Review: N/A Financial: Funding for this acquisition is available in the SR140/Arnold Mill Rd at New Providence Rd Intersection Improvement capital grant fund account and 80% of purchase price is reimbursable. Attachments: Purchase Agreement AGREEMENT TO PURCHASE REAL ESYAYE GA DOT Project # _HPP00-0000-00(533) P. I. Numbsr_0000533 Parcel # 1 Tax Parcel ID # 23-3710-1139-031 GEORGIA, FULTON COUNTY For and in consideration of the sum of One Dollar 1 receipt whereof being acknowledged, the undersigned grants to City of Milton/Georgia Department of Transoortation an option to acquire the following described real estate: Right of Way and/or Easement rights through that tractor parcel of land located in Land Lot 1139 of the _2nd_ District, _2nd_ Section of Fulton County, Georgia, and being more particularly described on Exhibit "A" attached hereto and made a part hereof by reference. For the sum of $ 25,900.00 ,the undersigned agrees to execute and deliver to City of Milton/Georola Department of Transportation fee simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". The following conditions are #imposed upon the grant of this option: 11 This option shall extend for 90 days fr om this date. 2) The consideration recited is full payment for the rights conveyed. 7256.47 Square Feet of Right of Way Linear Feet of Limited Access 15.042.33 Square Feet of Construction and Maintenance Easement Square Feet of Construction Easement 3} All Temporary Easements vrili terminate upon wmpletion and acceptance of the same by tfie Depadmenl of Transportation. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other parties having a claim or interest in the property described above. 5) Special Provisions, if any, are listed on Exhibit "D", which is attached hereto and incorporated herein by reference. Witness my hand and seal this day ofJ oc v Signed, Sealed anc� Delivered / > in the presenc `°e�N11111/q/'*�'y. / gA�7wt Notaryubl%' p � �= Z Et' ��z( �® DOT 663 -A -LG p plltlV�� Rev 08-01-2010 City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: September 5, 2012 Council Date: September 17, 2012 Agenda Item: Approval of the Acquisition of 1,299.49 SF of Permanent Construction and Maintenance Easement at 13770 Birmingham Highway from Robert Eldredge for a Total Combined Purchase Price of $700. Discussion: To provide for intersection improvements, the acquisition of 1299.49 SF of permanent construction and maintenance easement is required. The combined purchase price is $700. Staff is recommending approval of the acquisition of easements in the amount of $700. Legal Review: N/A Financial: Funding for this acquisition is available in the SR372/Birmingham Hwy at Providence Rd Intersection Improvement capital grant fund account and 80% of purchase price is reimbursable. Attachments: Purchase Agreement AGREEMENT TO PURCHASE REAL ESTATE GA DOT Project #_HPP00-0005-00(448) P. I. Number _00005448 Parcel # 1 Tax Parcel ID # 22-3980-0882-038-7 GEORGIA, FULTON COUNTY For and in consideration of the sum of One Dollar ($1.00), receipt whereof being acknowledged, the undersigned grants to City of Milton/Georgia Department of Transportation an option to acquire the following described real estate: Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot 847 and 882 of the 2nd District, 2nd Section of Fulton County, Georgia, and being more particularly described on Exhibit "A" attached hereto and made a part hereof by reference. For the sum of $ 700.00, the undersigned agrees to execute and deliver to City of Milton/Georgia Department of Transportation fee simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". The following conditions are imposed upon the grant of this option: ij This option shall extend for 90 days from this date. 2) The consideration recited is full payment for the rights conveyed. _NlA_ Acres of Right of Way Linear Feet of Limited Access 0.03 Acres of Construction and Maintenance Easement Square Feet of Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of the same by the Depanment of Transportation. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other parties having a claim or interest in the property described above. 5) Special Provisions, if any, are listed on Exhibit "8", which is attached hereto and Incorporated herein by reference. Witness my hand and seal this _18th_ day of 2012 Signed, Sealed and in the presence of: _ Robert S (dredge (Seal) DOT 663 -A -LG Rev 08-01-2010 No Text SoC ��aRPS£1R�' City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: September 5, 2012 Council Date: September 17, 2012 Agenda Item: Approval of the acquisition of 1586.31 SF of right of way, 5046.00 SF of permanent construction and maintenance easement at 13790 Birmingham Hwy from Mary and Martin Altolaguirre for a total combined purchase price of $6,000. Discussion: To provide for intersection improvements, the acquisition of 1586.31 SF of right of way, and 5046.00 SF of permanent construction and maintenance easement is required. The combined purchase price is $6,000. Staff is recommending approval of the acquisition of right of way and easements in the amount of $6,000. Legal Review: N/A Financial: Funding for this acquisition is available in the SR372/Birmingham Hwy at Providence Rd Intersection Improvement capital grant fund account and 80% of purchase price is reimbursable. Attachments: Purchase Agreement GA DOT Project# _1-1111300-0005.00(448) P.I. Nunrber_00005448 Parcel Tax Parcel lD # 22-31370-0882-030-5 GEORGIA, FULTON COUNTY For and inconsideration of the sum of One Dollar ($1.00), receipt whereof being acknowledged, the undersigned grants to City of Milton/Georgia Department of Transportation an option to acquire the following described real estate: Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot IId7 and 882 of the 2nd District, 211d Section of Fulton County, Georgia, and being more particularly described on Exhibit "A" attached hereto and made a part hereof by reference. $6,000.00 For the sum of 4 a09�00, the undersigned agrees to execute and deliver to City of Milton/Georgia Department of Transportation fee simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". The following conditions are Imposed upon the grant of this option: 1) Th(s option shall extend for fl0 days from 1h(s date. 2) The consideration recited is full payment for the rights conveyed. 0.04_ Acres of Right of Way Linear Feet or Limited Access 0.12 Acres of Construction and Maintenance Easement Square Feet of Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of tho samo by iho Dopadmanl of TranspodatlonI 4j The undersigned shalt obtain all quitclaim deeds or releases from any tenant now In possession and any other parties having a claim or Interest in the property described above. 5) Special provisions, if any, are listed on Exhibit "B", which is attached hereto and incorporated hereto by Witness my hand and seal this '�V day of Signed, Sealed and Delivered n < in the presence of:[) NOTq � ECIC . (Seal) Approved -City of MINon DOT 663•A -LO Rev OS -01-2010 off se.00..p 'tt g . @ h3��' 0 53 i pN an m If Pro to " S nI W Soo o offIse' �i0 a ,•" y e• • 6^"�aa<sa"ami �_ � �4e �J •W�� 4 o rxao+.-.WxuB:xWYt &off by �a u 6k Lit a , 60+ 00 t0 mat o of o$ t F A u� aSt ANai '1.NX 9�g i I �'+X'�g+•x2 ti too P4 4:1 for toif aa4 e u�xWa,p� • RI.6e. DVN ` diwi 66 zFoe N�z.-E I ;l i:, i dxao+-�Wrc+.Bi•WAll _ mRN R �FpH o.s/ as o..-.W:u3a:W '�'�•" I \. W ��+ \ g f�i.x�•�I+•, -e.ce , OO.F/ �8�', �• =®W� �•..• , 55+00 e���+^uai.8.'i:+•3Rg � � Twr,Vit xao^-.Wau$.:�M 66400 `, 0% aS./d INL 91 16 - atiam 1• I!/ O'iq t : a,• �= � Vie° ,�. � . �•:., t� '�'•• No i �� i€'€ iii •Eit4€sNc33. ixx€ i3 3 3 3' �; •? 5 4 1 3 a r ' 333 •wmIZ3 i`si i; RRF :Ipl 3''RRRFc RR '<FRNR opB v', ,, '�`e . ¢Y SS14 R �^ .. ;�, ice: t ^%;tl n1 u`u�J'J ate ge.po 8p e'Ra83; 8:^40 ,G c i 4��x ^o is £ a o IP i&3a5 'sa „. by • a5S • s h izits�si IBM ., iat �N s"e oqo :b^gCt� „ Ibb �Lb :3:c�IEs�#�{�Be�aSa Si :81 hihSSaSSSmS^.S^' iFa aQe. :xia. i i p t4 a 6#rBsoZl6Z5 .. No Text City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: September 5, 2012 Council Date: September 17, 2012 Agenda Item: Approval of the acquisition of 29,709.30 SF of right of way at 14575 Providence Rd from Ray Sheppard and Melanie Lynn Brooks for a total combined purchase price of $52,000. Discussion: To provide for intersection improvements, the acquisition of 29,709.30 SF of right of way, is required. The combined purchase price is $52,000. Staff is recommending approval of the acquisition of right of way in the amount of $52,000. Legal Review: N/A Financial: Funding for this acquisition is available in the SR372/Birmingham Hwy at Providence Rd Intersection Improvement capital grant fund account and 80% of purchase price is reimbursable. Attachments: Purchase Agreement AGREEMENT TO PURC{1ASE REAL ESTATE GA D01Project t/ _HPP00-0005.00(448) P. I. Number _00005448 Parcel # _12 Tax ParcellDf/22-3980-0847-014.4 GEORGIA, FULTON COUNTY For and in consideration of the sum of One Dollar (31.00), receipt whereof being acknowledged, the undersigned grants to City of Milton/Georgia Department of Transportation an option to acquire the following described real estate: Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot 847 of the 2nd District, 2nd Section of Fulton County, Georgia, and being more particularly described on Exhibit "A" attached hereto and mh� part hereof by reference. Lt r $52,000.00 --`^ For the sura of S 28350.00 the undersigned agrees to execute and deliver to City Of MiltonMeorgia Department of Transportation fee simple title and easements to the lands owned by the undersigned as feflected on the attached Exhibit "A". h x The following conditions are *imposed upon the grant of this option: 1) This option shall extend for 90 days from this date. 2) The consideration recited is full payment for the rights conveyed. S F _0.359_ Acres of Right of Way ( � S y (p 4 O e/ , I t J Linear Feet of Limited Access ?� 0.323 Acres of 6ensirr{�rslfanand-Mnd-Mainteaancpasement �I (oa,f' S �- Square Feel of Construction Easement + S �3) This agreement includes the purchase of remainder fight (.018 acres) which the BellSouth Utilities are located. 4) All Temporary Easements will terminale upon completion and acceptance of the same by the Department of Transportation. 5) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other parties staving a rAa6n or interest in lite property describer) above. 6) Special Provisions, If any, aro listed on Exhlbil "t3", which is attached hereto and incorporated herein by reference. Witness my [land and seal this dorhday of - a Signed, Sealed an [vered �— in the preseno (Seal) Witness (Seal) (Seal) Approved -City of Milton llOT G63 -A -LG _ Rev 03-01-2010 �g..AYs G 'Do t No Text \ \]\\\\\ \)\ \\ \ \ §() & to w It \INIn � \ { ) °\/G222�22ASDA \ \ \ti \} 7=\\ �i il ti \\\\\ /In� § \\5\\ \\/\\ ADMINISTRATIVE SETTLEMENT ANALYSIS PROJECT #: HPP00-0005-00(448) COUNTY: Fulton P.I.#: 00005448 PARCEL #: 12 OWNER: Ray Sheppard and Melanie Lynn Brooks COUNTER OFFER: $ 52,000.00 A. Estimated Fair Market Value: $28,350.00 Date Rel/General Office: N/A B. Denote with an asterisk (x) the Appraisal or Appraisals listed below which fm ms Basis of the Estimate of Fair Market Value. LAST NAME OIC' APPRAISER AMOUNT OF APPRAISALS DATE Ob' APPRAISALlVALUATION (1) Ford, Richard C. 28,350.00 04-10-2012 (2) B. Possible or Probable Areas of Vulnerability in Approved Value: Subject parcel consists of 14+/- acre residential/agricultural tract located at 14575 Providence Road, Alpharetta, GA. The proposed acquisition includes .36 acres of right of way and .32 acres of permanent easement. A breakdown of the City's offer is as follows: Fee: 15,648.88 SF x $1.25/SF $19,561.00 PCE: 14,060.42 SF x $1.25/3F x 50% $ 8,788.00 $28,350.00 A possible area of vulnerability is that subject parcels appraiser has placed a value of $1.25/SF on the property. The appraiser states in his report that Comparable Sale #4 and #9 are most comparable to subject. Both of these sales have a net overall adjustment of "equal to subject parcel." Sale #9 is adjacent to subject parcel. Sale #9 is similar to subject in access, topography, utilities, and shape. Sale #4 is also similar to subject in regards to access, size, and utilities. It sold for $1.00/SF. Utilizing this information it is felt that Sale #9 is most comparable to subject and subject parcel could be valued at $1.64/SF. The owner presented concerns about the extent of fill required at the east and west areas of the required permanent casement. On the west end of the tract there will be up to 6' of fill within the easement area. There will also be ditches within the easement area. On the east end of the tract there will be up to 8' of fill in areas with 2:1 slopes and ditches in sections and 150 Page 1 of 3 LF of guardrail located in front of the property. It would be very difficult for the owner to utilize the easement area. Also, owner does not want the ditches located on property he is retaining title to based on the limited use owner would have of this area. It is recommended that we acquire easement area in fee. (See attached cross sections) It was also discovered during negotiation that the appraiser did not make any consideration for the remainder right on the property. The remainder right contains 0.018 and will be too small in the after situation to build on; it will also be severed from the parent tract. The owner requests that the City purchase this remnant as it will serve as no use to them. Finally, there was no value contributed for the gravel drives that are located within required right of way. A value was taken from the project data book for this item. In considering the above information, the following would Ue determined: Fee: 15,648.88 SF x $1.64/SF' PCI;: 14,060.42 SF x $1.64/SF (Corvert to Fee) Remainder Right: 776.48 SF x $1,64/SF (too%) Gravel: 2,000 SF x $1.00/SF $25,664.00 $23,059.00 $ 1,273.00 $ 2,000.00 $525000900 (RD) This counter indicates an increase of $23,650.00 above the fair market value. This amount appears to be reasonable based on the information provided above. D. Conclusimns: Counter Offer Fair Market Value Increase $ 52,000.00 $ 28,350.00 $ 235650.00 Page 2 of 3 It is recommended that the counter offer Ue accepted based upon the following: Based on the potential areas of vulnerability listed above, the counter offer increase of $23,650.00 appears reasonable in order to settle with this property owner. There are features of the property that were not taken into consideration in the appraiser's original appraisal. Further consideration must be given to the cost of potential court action. Costs for court alone can run upwards to $7,500.00. Associated costs included in this amount would be the additional expense of court appraisals, depositions, interrogatories, and state personnel time. Based on the above analysis, along with these potential costs and the additional cost of negotiation time, I Uelieve it would Ue in the City's Uest interest to accept this counter offer. Katrina Neidlinger RCCOMM>;ND APPROVAL Circle mie: Local Sponsor / Temn Member / cq APPRO VA L/DISAPPRO V AL Circle one or pat N/A: Local Gov't Agency APPROVAL/DISAPPROVAL Circle one m• put N/A: Dist. Local GovtR/w Com•d. /Appeals Off Team Mgr./Appeals Officer/GO State Local Govt.R/WCom•d./Asst. State Acq.Mgr./State Acq.Mgr Page 3 of 3 - �I : T1 �. h L 7Tl rt1 _ ' 41 1 111 i X111[ �a W Ian Il 1 IN L� - _ K W¢ T LIIT it it Jill tin p �> gFIT Yf Lr� 4 �frf't.. III lit 111 11 L—f L l �r �-J', -ILL q � fir" i�LL y S �.,{ 4 02 L 1 I i + T IT =1t II r r irl : Tom. It 11 0� - It l 'LIP1�(11111P.I y 1�. M1, 1 i aU� ,Lir ¢�� ti sJT r 1 .I1. — 4w �a zi - Ll r 1 lit �FTIM LIJ III -L IT LIT IL L ¢ T.1� 'St1 i"t i81p11 �T I��TT� -I Ir is Tr TF1111111 rift 1 J 1 III -01 i Ft ,e'I n L Li4 t* 1' .T 1 - JIM T 1. III II III HIIIIIII ILL }'. 1T.' y, 1IT THINM41111 11It Tl� RM 4fl,14 it 114t 1$lift 11 Not u + + 1 # 1{ s { , r N��ipn III c. PC" a , yT a?T } RIM Itim It.1:4 i -�R+ pit 1-1fIT VU Ap ripr r 6MITARAI �'• x 'r -t 1u, Y " 7 {:' Tpa u4 l;i _ h -`IT Tilt 1 1 ..f IM E44 i f � I It o fIFf IT IT kill I TillM OW,y r sr•a 0 FIT It Tm1r�1 L '11 111 lit 11 ��•'/� T - ti I Till ill rL-f;. MINI k1 fl , I It Ill i'IrI`11 II�TIT ff 41 T1 i f y E51 7 IT lilt'T . 1 II T I +I-I�I1i it,l li ifll y TT 1 IT, :I it I 111 : 1: `�J ' ' L L T 1�- i T- T �- rrJ FIT it, -i -i 11IFILII '-111 i1 Hill IT .1It r. '11, - e .' -: otIl n1�1, 11111:1111; It i ILL- I kk lilt,PITit 11 lt'1' r L MITr I 111 ji I itt., 1,11 1 T 1 ' _ I R ' -(i� f 1 �I 1 r -�1 IT f'-fi-rf IT I IT q 71 =T 11 JIM 111011a I I I IIt V.14 T� '����Jr� Lill IT '1I �<�81 'If I1 Bi q c:mo. T c IB - litf� 1 1111 1 1 ' LllJ 11ii _1�,:1 Ii 111111 J'1�' 1-1-1JJlJ_l L L:111: II C Y { V=SII Vl i in 2 S7T f7 r » .JCA I ._ _I r IT ¢p (a TIC fn �:07 f CIf ZL git i� n+ r g'.1 n; -Q2 kT4: iJ U 04 V�1 iFIX rr -t-'T T rii r',riY ?� W� ffi g2c i 1 ti� rs a � I � - I • iJ,11�- O o��l I I i�Ti _yam 3 m2 i I 1 ' r .: LAI I HI FIC YT �` ITI-r I f 1 ALLL, f II, yJ I,II` t 1 T. .: -. - JI ht-r� lILI1 :I TYI -flliY1 RM, t �.. 11 1'111 1.1 1 1 I.1 JAFill I_ I Wil lipillilliti�` 7 IT T Ill 11 1 i. It FFIII TIII MJ ui4—C.5llr��{ �n Will 171- . if LLr 3 . 1 I Ml -HE t II n n "1 1' TE T it I Y, IF it EVITITIg I FI it f t i 'e �i T fiMilt t<- _ I rIIIIF ' l Ii I IT IT 11 14 ItIfcc� - .1 cH ` t- IL 1 - - N. 51 f 17tf Tyr- it'll -r— LL4 r t r�r=1—r L_r r sr r tt �_ itIIP t p I. till #I T t 4 MIM FIJI If = J. I - �+ i C IT I ild r1I'ill J y1h` lS To . 11. 1 illi i l K\/ % Lr Ili doll Ill 11I t, ill It Ili 1 lip i--r �T 1ill�� II 1 WL11�-��r I r IT 111111071 "111111 1 Hlim 11 .11 '1 It I + 7ARR'I.,I1 Illif -I Ili TSI iii IJTif III!lipiIlil ill - __ F�'l'�,f e' .,'I '�i'i I�'�yi i�� may--i�Ill� }}.if il�i�l� lilt f Ft _ I1'I " }-'llt 'rh II n� IN If - { II �liiiu lilt Ili I' Wit"{'f'II --:,nIII11ill I6,inv IIe lipi" 11111 11 i 11114111110i'l kk 11111 Ill 31 it it I Pill ilF II I - i'LIIIIII :iiiii :fll: — fit ill L _- IIJiI''IIII 'I ii _ 1l'1I it IIIT III Ili 11 I�fTI�1111 '_ I�LLI�ll - jjj �l'I'71I I'ii i�III II. IIIT TIR r�=',If J-1 II r'TI''Ii'ii ,�!"ii :'i%L-ri 1 'j�IjlIt lip l PH Im I�_�'I N Mill Ill iIIIIIIIII�III:Iu; �i1I'I TIll Il-fF' "I-fF'�I;iI it "I :i rill ii li I� -.I: i 14,11 IF ill .� �i SII it tee. J! it IMF X11 � T 1•!Vic } !� c-"Y'"I If r7F^J —jk 1 11C� +r .it ': ' :I 11m 1:7w ill, .�i �' .ililll- ur :11;IIpit 1 11 ill it' IT3 No Text City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: September 5, 2012 Council Date: September 17, 2012 Agenda Item: Approval of the acquisition of 1,457.98 SF of permanent construction and maintenance easement at 14600 Providence Rd from Deena Hannah and Scott Luton for a total combined purchase price of $1,700. Discussion: To provide for intersection improvements, the acquisition of 1,457.98 SF of permanent construction and maintenance easement is required. The combined purchase price is $1,700. Staff is recommending approval of the acquisition of easements in the amount of $1,700. Legal Review: N/A Financial: Funding for this acquisition is available in the SR372/Birmingham Hwy at Providence Rd Intersection Improvement capital grant fund account and 80% of purchase price is reimbursable. Attachments: Purchase Agreement GA DDT Project #_1-1PPOO-0005-00(448) P. 1. Number00005448 Parcel # 13— Tax Parcel ID # 22-3960-0047.032-0 GEORGIA, EULTON COUNTY For and in consideration of the sum of One Dollar ($1.00), receipt whereof being acknowledged, the undersigns( grants to Oily of an option to acquire the following described real estate: Fight of Way andfor Easement rights through that tract or parcel of land located in Land Lot 847 and 88: the 2nd District, 2nd Section of Fulton County, Georgia, and being more particularly described on Exhibi "A" attached hereto and made a part hereof by reference. $1,700.40 For the sum of J4�22-QM9 the undersigned agrees to execute and deliver to Cita of Mi4tonf_�enrgia deparirner�� t Trans ortatio fee simple title and easements to the lands owned by the undersigned as reflected on the attach Exhibit "A" k * * k A * * * * 7k * * * * * * :4 * * The following conditions are imposed upon the grant of this option: i} This option sliall extents for Ott days from this date_ 2) The consideration recited is full payment for the fights conveyed. NIA. � Acres of Right of Way Linear f=eet of Limited Access 0.033 Acres of Construction and Maintenance Easement Square Feet of Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of the saris ivy the Department "Transportation, 4) The undersigned shall Obtain all quit claim deeds or releases from any tenant now ill posscssion and any other parties raving a cialm or interest in the proporty described above. ) Special Provisions listed on Exhibit "B", wiftli is attached hereto and incorporated tiereln by reference. Witness my hand and seal this clay of _ry, Signed, Sealed and Delivered In the presence of: witrteSs opt ��. _ •� '•.'��. � �' �" �� _{;seal Da rJINK bq s Exhibit "B" Special Provisions- Parcel 13 1. Drive located at STA 67+50 RT to be tied in at a point approximately 58'R of CIL to a joint in existing drive. Property Owner agrees to grant additional driveway easement area to tie in at this location. 2. Large Hardwood tree located at approximately STA 67+35 (60'R) to be removed during construction. 3. This agreement includes $600.00 for landscape buffer replacement for owner to replant landscape buffer. 5�]1 = ti `~Zrni CCj O vz 7 � ��lO�d �i � `/•• � Arf p 1p � •~ �� � ,� s� ~ � b���W yc�j yL a � �N �' � •` \ �'1 e A4~� 51 � �`b fin' � W`Ibx o��x 2� �` e y} �rLyyy..���a•a� vx { -44 U ���ry •� � M1��10.J N6A� � i � � A �i "Ham =�6• � , � � � 8�� ~ vrni n 5 -i DP vq -9k 4 Yf a v �, f r ri•ay. w yz� tea^ re'a.n rwaan`�a $ora �rou:ae wniao saq mm _ ` ,t 15. v 2 a4b��L •� a !'' i'n��mnbmr--y4�x� �a D' 9 Lys � r' � �. �p�,• i•`+N«'�� TM 9® t49 R ��6 �y � 1cNaAaNhoYN .ea"¢ •� / r .� �N' ` p_ Tye " � ' I Yyi-i � 71 y�'�'�:aAa: M�N� �' Q•ye�. i ��q aancny ins&`°9�o�9w�$�^4 r'V y -.L �q g All � a N 4 � dG�] � � � I r•��q�ornvGi� Y W'� k Nps b ��� . � m tae a C � ^,Z•o': a rRi c•� wm�- � �m O y Z VINq xry �S 4 ci .v4f O C 4i q�Y�$�$B$ � `�9� :� : $5$rq�6>>��& � ��; ro � � - �o�$�'�"•V�$8�e��$�$$F�g'G��$����o`-�`�� �� j5"5��': gNmHa2�tza r YnY • � : ���tlu �yi4� rvl yxY th �in�iu.¢ai�n �x�hw�Yia.�i�a a� � �:�': �.P'.,�mm"•'`r�.',:.q"�w.��,,,LLmme;rn� _y.A; Z9y`1" ee'vr^'d• sn� r.�w�re`w_�a �'r.s:3: - N 4 14 Ls v a X 4 7 2 ga 2 a 2 u$ a z 4? a fa' 2 5 2 sa u `3 5a: ti i :M: o v a is $; :rrn: v $i RIP i ;R rm 5M; ; M 1 -TR ; ga ; fTryeh b N W r W Nd Rtl +n 4 a W N NJgQ�nryry����O 4 `y.,"Y°v nom'�p,"—'',°�', y�"..ouon`;�so.ua{..m e�rrV•�Hi�FH; a �°: ..`".`m °E N.°`-6'Rw�� �d�:r;: rn aN�enmw. � �vi� 5 ��• x� b HwHu2 .p. 4 v6�ay9Ndao'oaa g fi sry .•i In M � F 6 :�: i 5 �t � � 9R � rn5owp.ynmY.pn�p,ryr�:�: •�r#ry�W�eFy�'� off:'.': i�_ a m44o4 aq Y ny F:... 9 .p+ N a ry: a•�: O O� O Ci :4: b b� 4 �: •yi City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: September 5, 2012 Council Date: September 17, 2012 Agenda Item: Approval of the acquisition of 1,499.79 SF of permanent construction and maintenance easement at 19055 Providence Rd from 19055 Providence LLC for a total combined purchase price of $2,400. Discussion: To provide for intersection improvements, the acquisition of 1,499.79 SF of permanent construction and maintenance easement, is required. The combined purchase price is $2,400. Staff is recommending approval of the acquisition of easements in the amount of $2,400. Legal Review: N/A Financial: Funding for this acquisition is available in the SR372/Birmingham Hwy at Providence Rd Intersection Improvement capital grant fund account and 80% of purchase price is reimbursable. Attachments: Purchase Agreement AGREEMENT TO PURCHASE REAL ESTATE GA DOT Project # HPP00-0005-00(448) P. I. Number 00005448 Parcel #_14 Tax ParcellD # 22-3960-0847-019-3 GEORGIA, FULTON COUNTY For and In consideration of the sum of One Dollar (51.00), receipt whereof being acknowledged, the undersigned grants to City of Milton/Georgia Department of Transportation an option to acquire the following described real estate: Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot 847 of the 2nd District, 2nd Section of Fulton County, Georgia, and being more particularly described on Exhibit "A" attached hereto and made a art hereof by reference. 'Ip 2 Ito ,O For the sumo 5eZ4t a ujSrstgned agrees to execute and deliver to City of Milton/Georgia Department of Transportation fee simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". The following conditions are imposed upon the grant of this option: 1) This option shall extend for 90 days from this date. 'he consideration recited is full payment for the rights conveyed. LN/A_ Acres of Right of Way /11(l( Linear Feet of Limited Access Acres of Construction and Maintenance Easement Square Feet of Construction Easement �/ HII Temporary Easements will terminate upon completion and acceptance of the same by fhe Department of Transportation. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now 5) Specht Provisions, if any, are listed on Exhibit "B", which is attached hereto and incorporated herein In possession and any by other parties having a Gaim or interest in the property described above. Witness my hand and seat this day of, by reference. 7C)/ Signed, Seated Delivered 0yV $`r nhe presence of: U0T 663-A•LG Rev 08-01-2010 No Text m'aJ.oNr�vNmHmoN�aHaw'a: m m F •�m m F f _ F F F m m m m F �i ��� � — � �m�FgF�� _,�• � �m�F���' ��' U� Ftlmwm+ma �� $ a� ate; a �:m• ������j g o` 1J gA - _ H eFOFo �m_m: a rye F F Fom4 J � oe t.L4 o o�y n o�n P' i City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: September 5, 2012 Council Date: September 17, 2012 Agenda Item: Approval of the acquisition of 371.11 SF of right of way, 5,506.62 SF of permanent construction and maintenance easement, at 130 Providence Oaks Point from Christopher and Amber Copp for a total combined purchase price of $11,700. Discussion: To provide for intersection improvements, the acquisition of 371.11 SF of right of way, 5,506.62 SF of permanent construction and maintenance easement is required. The combined purchase price is $11,700. Staff is recommending approval of the acquisition of right of way and easements in the amount of $11,700. Legal Review: N/A Financial: Funding for this acquisition is available in the SR372/Birmingham Hwy at Providence Rd Intersection Improvement capital grant fund account and 80% of purchase price is reimbursable. Attachments: Purchase Agreement GA DOT Project # _HPP00-0005-00(448) Number _00005448 Parcel Tax ParcellD # 22-3970-0848-076-0 GEORGIA, FULTON COUNTY For and in consideration of the sum of One Dollar ($1.00), receipt whereof being acknowledged, the undersigned grants to City of Milton/Georgia Department of Transportation an option to acquire the following described real estate: Right of Way and/or Easement rights through that tract or parcel of land located in Land Lot 848 of the _2nd_ District, _2nd_ Section of _Fulton County, Georgia, and being more particularly described Exhibit "A" attache ereto and made a part hereof by reference. o0> 1 I "10o For the sum of 9 0.00, the undersigned agrees(&o execute and deliver to City of Milton/Georgia Department of Transportation f e simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". The following conditions are imposed upon the grant of this option: 1) This option shall extend for 90 days from this date. 2) The consideration recited is full payment for the rights conveyed. 371.105 Square Feet of Right of Way Linear Feet of Limited Access 5506.62 Square Feet of Construction and Maintenance Easement Square Feel of Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of the same by the Department of Transportation. 4) The undersigned shall obtain all quit claim deeds or releases from any tenant now in possession and any other parties having a claim or interest in the property described above. 5) Special Provisions, if any, are listed on Exhibit "B", which is attached hereto and incorporated herein by reference. p Witness my hand and seal this .\ n 1 day of _fin „��✓ O (.� Signed, Sealed and Delivered in the presence of� rift ��- (Seal) /v Witness �r� Notary Public PUBV , �0 DOT 663 -A -LG Rev 08-01-2010 No Text No Text 7 � \ \}\\\\ r) \) { )))\) §§§§§ 4\§!!4 \ \}\\\\ r) \) { 4\§!!4 \ r) \) { ADMINISTRATIVE SETTLEMENT ANALYSIS PROJECT #: HPP00-0005-00(448) COUNTY: Fulton P.I.#: 00005448 PARCEL #: 10 OWNER: Christopher W. & Amber D. Coppp COUNTER OFFER: $ 9,800.00.00 A. Estimated Fair Market Value: $11,700.00 Date Rel/General Office: N/A B. Denote with an asterisk (") the ESTIMATE OF VALUE listed below which fm ms Basis of the Estimate of Fair Market Value. LAST NAME OF APPRAISER AMOUNT OF APPRAISALS DATC OF APPRAISAL/VALUATION (1) McJunkin, Mickie $ 9,800 2-6-12 (2) B. Possible or Probable Areas of Vulnerability in Approved Value: Subject parcel consists of a 1.07 acre improved residential lot with a single family dwelling located at 130 Providence Oaks Pointe, Alpharetta, GA. The tract is located in Providence of Atlanta Subdivision. The proposed acquisition includes 371.105 square feet of required right of way and 5506.62 square feet of permanent easement. A breakdown of the City's offer is as follows: Required Right of Way: 371.105 SF x $1.93/SF = $ 716.00 Permanent Easement: 5506.62 SF x $1.93/SF x 50%= $5,314.00 Affected Specialty Landscaping: $ 970.00 Replacement Landscape Buffer: $2,745.00 Total $95800.00 One area of vulnerability could be in the determined land value. The offer was based on a lot value of $90,000/ Lot; or $84,112/Acre or $1.93/SF. Owner provided a copy of a recent appraisal, which was prepared 10-19-11 by owner's appraiser. (A copy of owner's appraisal is retained in the parcel file for reference.)The Lot value indicated by owner's appraiser was $110,000/Lot; or $102,804/Ac or $2.36/SF. This lot value is also supported by the lot sales included in our project Data Book. Comparable Sales 11, 12, 13 and 14 are Subdivision Lots that Sold between a range of $80,000 - $125,000 per Lot. Subject parcel is felt to fall within the mid to upper range of these sales. It is reasonable to apply a lot value of $110,000 for subject tract. Page 1 of 3 Also, it was very difficult to determine at the time of the value inspection how many specialty plantings would be affected. After a second inspection, it is felt that more plantings will be affected. This counter includes the cost of an additional 6 Holly Bushes (6 x $46.96 = $282.00) and an additional 6 Wax Myrtles (6 x $49.95 = $300.00); for a total of Affected Landscaping value of ($970 + $282 + $300 = $1,552.00). (See landscape values attached to Estimate of Appraisal Calculation Sheet.) hi considering the above information, the following would be determined: Required Right of Way: 371.105 SF x $2.36/SF = $ 876.00 Permanent Easement: 5506.62 SF x $2.36/SF x 50%= $ 6,498.00 Affected Landscaping: $ 1,552.00 Replacement Landscape Buffer: $ 2,745.00 Owner has presented a counter offer of $2,400.00. This counter indicates an increase of $1,900.00 above the fair market value. This amount appears to be reasonable based on the information provided above. D. Conclusions: Counter Offer $ 11,700.00 Fair Market Value $ 9,800.00 Increase $ 11900.00 It is recommended that the counter offer be accepted based upon the following: Based on the potential areas of vulnerability listed above, the counter offer increase of $1,900.00 appears reasonable in order to settle with this property owner. There are features of the property that were not taken into consideration in the appraiser's original appraisal. Further consideration must be given to the cost of potential court action. Costs for court alone can run upwards to $7,500.00. Associated costs included in this amount would be the additional expense of court appraisals, depositions, interrogatories, and state personnel time. Based on the above analysis, along with these potential costs and the additional cost of negotiation time, I believe it would be in the City's best interest to accept this counter offer. Page 2 of 3 Mickie McJunkin RECOMMEND APPROVAL Circle one: Local Sponsor / Team Member / cq. APPROVAL/DISAPPROVAL Circle one or put N/A: Local Gov't Agency APP RO V A L/DISAPPROVAL Circle one or put N/A: Local Govt.R/W Com d. /Appeals Off Team Mgr./Appeals Officer/GO State Local Govt.R/WCom•d./Asst. State Acq.Mgr./State Acq.Mgr Page 3 of 3 City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: September 5, 2012 Council Date: September 17, 2012 Agenda Item: Approval of the acquisition of 1,247.47 SF of right of way, 5,434.51 SF of permanent construction and maintenance easement at 12655 New Providence Road from Panayotis and Zoe Theofandis for a total combined purchase price of $17,500. Discussion: To provide for intersection improvements, the acquisition of 1,247.47 SF of right of way, and 5,434.51 SF of permanent construction and maintenance easement is required. The combined purchase price is $17,500. Staff is recommending approval of the acquisition of right of way and easements in the amount of $17,500. Legal Review: N/A Financial: Funding for this acquisition is available in the SR140/Arnold Mill Rd at New Providence Rd Intersection Improvement capital grant fund account and 80% of purchase price is reimbursable. Attachments: Purchase Agreement Pandora Johnston 7706710190 p.1 � �� AGREEMENT TO PURCHASE REAL ESTATE GA DOT Project # _HPP00-0ODO-00(533) P. I. Number_0000533 Parcel # _7 Tax Parcel ID # 22-3710-1139-034-0 GEORGIA, FULTON COUNTY For and in consideration of the sum of One Dollar ($1.00), receiptwhereof being acknowledged, the undersigned granas to City of MiltonlGeorgia Department of Transportation an option to acquire the following described real estate: Right of Way andlor Easement rights Through that tract or parcel of land located in Land Lot 1139 of the 2nd District, 2nd Section of Fulton County, Georgia, and being more particularly described on Exhibit "A" attach�e1�ereSfoQanbd made a part hereof by reference. For the sum of $ _1 the undersigned agrees to execute and deliver to City of MiltonlGeoraia Department of T sportation fee simple title and easements to the lands owned by the undersigned as reflected on the attached Exhibit "A". The following conditions are imposed upon the grant of chis option: 1) This option shall extend for 90 days from this date- 2) The consideration recited is full payment for the rights conveyed. f 247.47 _Square Feet of Right of Way Linear Feet of Limited Access 5 434.507 Square Feet of Construction and Maintenance Easement Square Feet of Temporary Construction Easement 3) All Temporary Easements will terminate upon completion and acceptance of the same by the Department of Transportation. 4) The undersigned shall obkain all quit claim deeds or releases from any tenant now in possession and any other parties having a claim or interest in the property described above. 5) Special Provisions, if any, are fisted on Exhibit "B", which is attached hereto and incorporated herein by reference. Witness my hand and seal this day of _mow, �O 1 `�— Signed, Sealed and Delivered r/� in the presence of: ````��ff,1itt'�rq �� � / d M �i� `'� � r- (Seal) .� fitness ' r% � - �!� Q�cn, ,� � % ��' �; s�� 8 � � ��((.�� - �_>r {Seal) ��; � z .�_.__. ..moi.,. i J.. d 1 DOT 663 -A -LG Rev 08-01-2010 t=� UATCU LIN E STA 15,150, 5E£ 0.YG NO 3 Yoy�m2 \ \\`i- 2 •-' 15.88.9! rp16+00 _ m�-voDxn mR - gl trl o ITI a o m� mmm it Nq xNT� = i ;y - N _ \ iv� FI- Its, fII II; itZ•£a czt cIt Z!4 II ��, �m,m�® A o x Ic r m mi Iz tot l $nom R m I o 18+00 a ,C j 4•W g mR 4 _ ¢ a Ul In / .�• /� ILt ' VIP e 2%1 r tri/ III It ; aA it :r„ i'm Ic m - -:• mn _- pin i, Z4 i m N 1 =< I.d z 4yea �� CII ^R�a ' ' 5,, N 20+00 JJ IIII It _ / n o ) qe. I It III �m /T 33tIlt 0it 0 f AIc o It r ' i — O "� • UATCH LINE STAB 21100, SEE 0.YG NO B u 3i � \§[§ � � � §§§§ &� \\\\\ §§§§§§§ ,:,E A� ����\� / � \, ���\:\�� � � � §§§§ ,:§; &� §§§§§§§ ,:,E A� ����\� / � \, ���\:\�� �:�: \\\\\ \\ ;;;4l� �j) !!!!;� �\� ,:§; �mm„:; &� §§§§§§§ ����\� ���\:\�� �mm„:; §§§§§§§ ����\� ���\:\�� ;;;4l� �j) !!!!;� �\� �mm„:; ��� §(§§§ §§§§§§§ ��� §(§§§ City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE – Public Works Director Date: September 5, 2012 Council Meeting Date: September 17, 2012 Agenda Item: Approval of an Intergovernmental Agreement between the City of Milton, Georgia and the Georgia Department of Transportation for the Use of Local Maintenance and Improvement Grant funds. Discussion: Each year the city is eligible to receive a Local Maintenance and Improvement Grant (LMIG) from the Georgia Department of Transportation. The city has the option of having GDOT manage the projects or managing the projects in-house and being reimbursed. This year we have opted to manage this project in-house to give us better control of the project and this agreement allows us to do that. This agreement is for $213,998.36 to overlay 3.26 miles of road. Staff is recommending approval of the intergovernmental agreement with the Georgia Department of Transportation. Legal Review: Jarrard & Davis, LLP – Paul Higbee 8/28/2012 Financial: Funding for this project is available in the capital Pavement Management fund. Attachments: 1. Agreement Georgia Department of Transportation Contract Date of Opening: NONE Contract ID: C38877-12-000-0 Call Order: 949 Projects: 8014211 Project No. : 8014211-PRC Counties: Fulton Awarded Vendor: 00000000011646 City of Milton DO NOT UNSTAPLE THIS BOOKLET .... Enter all required information either by hand or by stamp. THIS AGREEMENT made and entered into this day of , 201_ by and between the Department of Transportation, an agency of the State of Georgia ("Department") and the City of Milton, Georgia who have been duly authorized to execute this Agreement: WIT N E SSE T H: WHEREAS, the Department and City/County desire the improvements and construction of a certain facility and the City/County desires and agrees to furnish and deliver all the material and to do and perform all the work and labor for said purpose. NOW THEREFORE, for and in consideration of the premises, the mutual covenants herein contained it is agreed by and between the Department and the CitY/County that: A. BASIC AGREEMENT: 1. The City/County shall contract for 3.260 miles of plant mix resurfacing on various streets in Milton, Contract ID No. C38877-12-000-0, hereinafter referred to as the IIProject". It is understood that the quantities shown are approximates only and subject either to increase or decrease and any increases or decreases are to be paid for at the contract unit price given, labeled Exhibit A, attached hereto and incorporated herein by reference. The maximum allowable costs for the Project shall be $213,998.36. 2. The work and materials shall be in strict and entire conformity with the prOVISions of this Agreement and the plans prepared by the City/County and approved by the Chief Engineer or his authorized representative the originals of which are on file at the Department and which said plans are hereby made a part of this Agreement as if fully set forth herein. The Project will be constructed in accordance with the standard specifications, 2001 edition, as further amended, and the Supplemental Specifications and Special Provisions, attached hereto as Exhibit Band incorporated herein by reference. 3. The work can be performed by the local government or can be subcontracted out to a private contractor. If the work is performed by a private contractor the local government is responsible for preparing the bid contract documents and letting the work out for bid in accordance with the express limitations as provided in Part 2 of Article 3 of Title 32 or any other provision of law. The local government shall ensure that the project is constructed in accordance with GDOT specifications regardless of whether the contract is performed by the local government or a private contractor. The local government will also be responsible for notifying the GDOT Area Construction Office prior to work starting on the project regardless of who performs the work. The Department will have Inspectors on the project to perform routine construction inspections and material testing. 4. It is understood that the material pits are to be furnished by the City/County at no cost to the Department. 5. It is understood that the Department will not participate in the cost of any utility facility removal and relocations necessary in connection with the construction of this Project, unless otherwise specified in the Agreement. The City/County shall be responsible for handling the arrangements with the utility owners for any removal and relocation necessary. The City/County shall give the utility owners ample notice, of the impending construction to allow time for engineering and material orders required for any removal and relocations as may be necessary. Also, the City/County agrees to clear right-of-way obstructions without expense to the Department. For purposes of applying provisions of this paragraph, railroads are considered utilities. In addition to the foregoing, the 'City/County shall obtain approval of plans and acquire easements or other property rights from the railroad for construction within railroad property/right-of-way and shall provide for the protection of railroad interests, including flagging and inspection, as may be required by the railroad. 6. The work shall begin after the issuance of a notification to proceed by the Department to the City/County and shall be carried through to completion without unreasonable delay and without suspension of work unless authorized in writing by the Department. The City/County shall perform its responsibilities for the Project until the maximum allowable cost to the Department has been reached or until August 31, 2013, whichever comes first. 7. The work shall be done in accordance with the laws of the State of Georgia under the direct supervision and to the entire satisfaction of the Department. The decision of the Chief Engineer upon any question connected with the execution or fulfillment of this Agreement and interpretation of the specifications or upon any failure or delay in the prosecution of the work by the City/County shall be final and conclusive. 8. The City/County agrees to perform all extra work that may be required of them on the basis of actual cost. 9. The financing of this Project shall be as follows: Payments will be made on monthly statements as the work progresses. B. GENERAL PROVISIONS: 1. Covenants Against Contingent Fees. The City/County shall comply with the relevant requirements of all federal, state and local laws in effect as of the date hereof. The City/County warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the City/County, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the City/County, any fee, commission, percentage, brokerage fee, gifts, or any consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, the DEPARTMENT shall have the right to annul this Agreement without liability or, in its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 2. No Third Party Beneficiaries. Nothing herein shall be construed as conferring upon or giving to any person, other than the parties hereto, any rights or benefit under or by reason of this Agreement. 3. Entire Agreement. This Contract instrument, including all incorporated documents, contains the entire Contract between the parties with regard to the subject matter hereof, and supersedes any and all other prior and contemporaneous agreements and understandings between the parties, whether oral or written. 4. Severability. If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions shall remain in force and unaffected to the fullest extent permitted by law and regulation. 5. Compliance with Applicable Laws. A. The undersigned certify that the provisions of Section 45-10-20 through 45-10-28 of the Official Code of Georgia Annotated relating to Conflict of Interest and State employees and officials trading with the State have been complied with in full. B. IT IS FURTHER AGREED that the City/County shall comply and shall require its subcontractors to comply with the regulations for COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964, as amended, and 23 CFR 200. e. IT IS FURTHER CERTIFIED that the provisions of Sections 50-24-1 through 50-24-6 of the Official Code of Georgia annotated, relating to the "Drug-Free Workplace Act" have been complied with in full. Including compliance by prime contractors and sub-contractors performing work under this Agreement. D. By execution of this contract, I certify under penalty of law that the City/County is in compliance with the service delivery strategy law (House Bill 489) and is not debarred from receiving financial assistance from the State of Georgia. E. By execution of this contract, I certify under penalty of law that the City/County is in compliance State Audit Requirements as provided for in O.e.G.A. § 36-81-7. F. IT IS FURTHER CERTIFIED that pursuant to O.e.G.A. § 13-10-91 I and all contractor and sub contractors performing work under this Agreement are in compliance with the Federal Work Authorization Program. Prime contractors and sub-contractors may participate in any ofthe electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 ("IRCA"). 6. Effective Date. This Agreement shall become effective upon the date above first written. 7. Governing Law. This Agreement is made and entered into in Fulton County, Georgia, and shall be governed and construed under the laws of the State of Georgia. Je covenants herein contained shall, except as otherwise provided, accrue to the benefit of and be nding upon the successors and assigns of the parties hereto, WITNESS WHEREOF, said parties have hereunto set their seals the day and year above first written, EPARTMENT OF TRANSPORTATION CITY/COUNTY omnUSSlOner Mayor/Commissioner Witness This contract approved by theTTEST: ~ City/County at a meeting held at #t~£1 reasurer (f Ci1"YOF-tn,'lft,,, C"ry 1M i();tli/~1 jepr, rr ,"to, V Date 5" { -0('0 etYp 2 Fed ID No. JIRS No, EXHIBIT A Georgia Department of Transportation '" 1'" I, "l' , Contract Schedule Contract 10: C38877-12-000-0 Project(s): S014211 Awarded Vendor: 00000000011646 City of Milton SECTION 0001 ROADWAY $213,998.36 Proposal Line Number Item 10 Description Approximate Quantity and Units Unit Price Dollars Cents Bid Amount Dollars Cents 0005 402-1812 RECYCLED ASPH CONC lEVELING, INCl BITUM MATl &H LIME 124.000 TN 62.50 7,750.00 0010 402-3102 RECYCLED ASPH CONC 9.5 MM SUPERPAVE, TYPE II, BLEND 1, INCl BITUM MATl &H LIME 2,832.000 TN 64.25 181,956.00 0015 402-3103 RECYCLED ASPH CONC 9.5 MM SUPERPAVE, TYPE II, GP 2 ONLY, INCl BITUM MATl &H LIME 201.000 TN 64 12,864.00 0020 413-1000 BITUM TACK COAT 2,913.000 Gl 2.40 6,991.20 0025 652-2501 SOLID TRAFFIC STRIPE, 5 IN, WHITE 6.280 lM 322 2,022.16 0030 652-2502 SOLID TRAFFIC STRIPE, 5 IN, YEllOW 5.700 lM 322 1,835.40 0035 652-3501 SKIP TRAFFIC STRIPE, 5 IN, WHITE 1.280 GlM 276 353.28 0040 652-3502 SKIP TRAFFIC STRIPE, 5 IN, YEllOW 0.820 GlM 276 226.32 Total Bid: $213,998.36 EXHIBIT B DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA Special Provisions Contract 10: C38877-12-000-0 3.260 MILES OF PLANT MIX RESURFACING ON VARIOUS STREETS IN MILTON. S.P. Code 107·1·01·SP 108-1·01-SP 109·1·02·SP 152·1·01-SP 400-1·01·SP 402-1·01·SP 802·1·01·SP 819·1·01·SP 828·1·01·SP 883-1·01·SP A99·0·00 Special Provision Description LEGAL REGULATIONS AND RESPONSIBILITIES TO THE PUBLIC PROSECUTION AND PROGRESS MEASUREMENT & PAYMENT FIELD LABORATORY BUILDING (OFF/SYSTEM 400/402) ASPHALTIC CONCRETE (OFF SYSTEM -400/402) RECYCLED ASPH CONCRETE (OFF SYSTEM· 400/402) AGGR FOR ASPH CONC (Off System 400/402) FIBER STAB ADDITIVES (Off System 400/402) HOT MIX ASPH CONC MIXTURES (Off System 400/402) MINERAL FILLER (Off System 400/402) PLANS 6) Date: May 21, 2010 September 24, 2002 First Use Date 200 I Specifications: November I, 2002 DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA SPECIAL PROVISION (For State Aid Contracts Only) Section 107-Legal Regulations and Responsibility to the Public Delete Subsection J 07. 23.A and substitute the following: 107.23 Environmental Considerations All environmental considerations and clearances shall be the responsibility of the County or municipality to meet. including the requirements of Section 404 of the Clean Water Act (33 USC 1344). After July I, 1991, State funded projects must comply with the requirements of Chapter 16 of Title 12 of the Official Code of Georgia Annotated, the Georgia Environmental Policy Act (GEPA). of 1991. In compliance with GEPA, those projects for which Federal funding is sought, and NEPA compliance is accomplished, are exempt from the requirements ofGEPA. GEPA requires that environmental documentation be accomplished for County or City projects if more than 50 percent of the total project cost is funded by a grant of a State Agency or a grant of more that $250,000.00 is made by the State Agency to the municipality or County. The "responsible official of the government agency shall determine if a proposed governmental action is a proposed governmental action which may significantly adversely affect the quality of the environment." A. The Following Projects Would Not Significantly Adversely Affect The Quality Of The Environment: Non-land disturbing activities and minor land disturbing activities that would not be anticipated to significantly affect the quality of the environment include the following list. These types of projects funded with state money would not be subject to environmental assessment of any kind. Hearing procedures outline in GEPA would not be applicable. 1. Minor roadway and non-historic bridge projects. a. Modernization of an existing highway by resurfacing, restoration, rehabilitation, adding shoulders, widening a single lane or less in each direction and the addition of a median within previously disturbed existing right-of way. b. Adding auxiliary lanes for localized purposes (weaving, climbing, speed changes, etc.) and correcting substandard curves and intersections within previously disturbed existing right-or-way. c. Non-historic bridge replacement projects in existing alignment with no detour bridge. 2. Lighting, signing, pavement marking, signalization, freeway surveillance and control systems, and railroad protective devices. 3. Safety projects such as grooving, glared screen, safety barriers, energy attenuators, median barriers, etc. 4. Highway landscaping and landscaping modification, rest area projects and truck weigh stations within previously disturbed existing right-of-way. 5. Construction of bus shelters and bays within existing right-of-way. 6. Temporary replacement of a highway facility that is commenced immediately after the occurrence of a natural disaster of catastrophic failure to restore the highway for the health, welfare, and safety of the public. Office of State Aid )ection 107--Legal Regulations and Responsibility to the Public l The Following Projects :\1ay Not Significantly Adversely Affect The Quality Of The Environment: For projects that will cause land disturbance and for which there is no anticipation that the project may significantly adversely affect the quality of the environment, certain studies will be undertaken. These studies would serve to document whether or not the County or municipality should anticipate that a project might significantly adversely affect the quality of the environment. Documentation of the studies will be accomplished through the use of the "GEPA Investigation Studies" checklist. The types of projects that would fall under the category, would include: 1. Bridge replacement projects 'on new location or with a detour bridge, where there are no significant adverse impacts to historic or archaeological resources, no involvement with Federally listed threatened and endangered species and no significant adverse impact to wetlands. 2. Passing lanes, median additions and widening projects, where there are no significant adverse impacts to historic or archaeological resources, no involvement with Federally listed threatened and endangered species and no significant adverse impact to wetlands. 3. Safety and intersection improvements where there are no significant adverse impacts to historic or archaeological resources, no involvement with Federally listed threatened and endangered species and no significant adverse impact to wetlands. 4. Rest area projects and truck weigh stations with no purchase of additional right-of-way. 5. New location projects where there are no significant adverse impacts to historic or archaeological resources, no involvement with Federally listed threatened and endangered species and no significant adverse impact to wetlands. Ifstudies demonstrate that the project will not significantly adversely affect the quality of the environment, project files will be documented. If studies demonstrate that the project may significantly adversely affect the quality of the environment, development of an environmental effects report (EER) will be undertaken along with full GEPA compliance. C The Following Projects May Significantly Adversely Affect The Quality Of The Environment: This category of projects may include major widening and new location projects. If such projects result in a significant adverse effect an EER shall be prepared. D, EER Procedure: GEPA calls for consideration of the "cumulative effect of the proposed government actions on the environment.. .. .if a series of proposed government actions are related either geographically or as logical parts in a chain of contemplated actions." Therefore, EER's for sections of roadways to be widened or built as new location facilities will include all projects that are connected geographically or as logical parts in a chain of contemplated actions. I. During preparation of an environmental effect report, the County or Municipality will consult with and solicit comments from agencies that have jurisdiction by law, special expertise, or other interest with respect to environmental impacts. 2. In compliance with GEPA the following shall be contained in the EER, at a minimum: a. Cover sheet; b. Executive summary; c. Alternatives, including the no-build; d. Relevant environmental setting; Geology, soils, water supply and wetlands, floral fauna, archaeology/history, economic environment, energy, cultural resources; e. The environmental impact of the proposed action of the relevant setting and mitigation measures proposed to avoid or minimize adverse impact; f. Unavoidable adverse environmental effects; g. Value of short-term uses of the environment and maintenance and enhancement of its long-term value; h. Beneficial aspects, both long term and short term and its economic advantages and disadvantages; i. Comments of agencies which have jurisdiction by law, special expertise, or other interest with respect to any environmental impact or resource; Office of State Aid Page 2 Section 107--Legal Regulations and Responsibility to the Public 3. At least 45 days prior to making a decision as to whether to proceed with the undertaking, publish in the "legal organ of each County in which the proposed governmental action or any part thereof is to occur, notice that an environmental effects report has been prepared". 4. The County or Municipality shall send a copy of the EER and all other comments to the Director, EPD. 5. The County or municipality shall make the document available to the public and agencies, upon request. 6. A public hearing will be held in each affected county if at least 100 residents of the State of Georgia request on within 30 days of publication in the legal organ of an affected County. The responsible official or his designee may hold a public hearing if less than 100 requests are received. (The county or municipality is not relieved of other State legal requirements of public hearings, however.) 7. Following the public notice period and/or public hearing, a summary of the document, comments received and recommendation as to whether to proceed with the action as originally prepared, to proceed with changes, or not to proceed will be prepared (Notice of Decision). 8. This decision document, when signed by the responsible official, will be sent to the director, EPD, and an abbreviated notice of the decision will be published in the legal organ of each County in which the proposed governmental action or any part thereof is to occur. Any mitigation measures identified in the EER will be incorporated into the final project plans. Office of State Aid Page 3 Date: May 29, 2001 First Use Date 2001 Specifications: November 1,2002 DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA SPECIAL PROVISION Section 108-Prosecution and Progress Retain Subsection 108.03 except as modified below: For this Project, the Progress Schedule required by ~~~~~need not be submitted. Date: July 3, 2001 First Use Date 2001 Specifications: November 1,2002 DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA SPECIAL PROVISION Section 1 09-Measurement & Payment (City ICounty Contracts) Delete the first sentence oj Subsection 109. 07.A, paragraph one, and substitute the Jollowing: A. General: On the tenth day of each calendar month, the total value of Items complete in place will be estimated by the Engineer and certified for payment. Date: August 8, 1002 First Use Date 2001 Specifications: November 1,2002 DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA SPECIAL PROVISION Section 152-Field Laboratory Building t Delete Subsection 152.1. 02.B and substitute the following: !f, ; B. Ref.....ced Docum.nts t GOT 38 Delete Subsection 152.3, 05.D.5.e throuth h First Use: February 3, 2006 Revised: February 6, 2006 Revised: May 1,2006 Revised: July 17, 2006 Revised: September 29, 2006 Revised: December 7, 2006 Off System Revised: February 22. 2007 Off System Revised :December 4, 2007 Georgia Department of Transportation State of Georgia Special Provision Section 400-Hot Mix Asphaltic Concrete Construction Section 400 and Substitute the following: work includes constructing one or more courses of bituminous plant mixtureon the prepared foundation or existing surface. The mixture shall conform with lines, grades, thicknesses, and typical cross sections shown on the Plans or by the Engineer. includes the requirements for all biruminous plart mixtures regardless of the gradation of the aggregates, type of bituminous material, or pavement use. will be accepted on a lot-to-Iot basis according to the requirements of this Section and Section 106. Mixture: Mixture lacking homogeneity in HMA constituents of such a magnitude that there is a reasonable of accelerated pavement distress or performance problems. May bequantified by measurable changes in gradation, asphalt content, air voids, or surface texture. octT1lt'Tum' A roadway section more than 0.5 mile (800 m) long that is not longitudinally adjacent to the existing If one or more lanes is added longitudinally adjacent to the existing lane, the lane or lanes shall be tested under the a resurfacing project. IW.tlpnmcl' Widening no more than 4 ft. (1.2 m) in width. sample: Opposite quarter of material sampled by the Contractor. A sample of the material retained during the quartering process which is used for evaluation if a comparison and Departmental test results is outside allowable tolerances. ''ll~~:IITlInr.f\ sample: Indepenoont sample taken by the Departrnentto verify quality of mix or acceptance decision Rellate'd References tiec'tion 400-Hot Mix Asphaltic Concrete Construction Section 413-Bituminous Tack Coat Section 424--Bituminous Surface Treatment Section 802--Coarse Aggregate for Asphaltic Concrete Section 828-Hot Mix Asphaltic Concrete Mixtures Referenced Documents AASHTOT49 Laboratory Standard Operating Procedure (SOP) 27, "Quality Assurance for Hot Mix Asphaltic Concrete Plants in Georgia" Department of Transportation Standard Operating Procedure (SOP) 15 Georgia Department of Transportation Standard Operation Procedure (SOP) 40 Department requests, furnish formal written invoices from a supplier for all materials used in production of the following on the Bill of Lading: Section 400-Hot Mix Asphaltic Concrete Construction • Date shipped • Quantity in tons (megagrams) • Included with or without additives (for asphalt cement) Purchase asphaltic cement from a supplier who will provide copies of Bill of Lading upon the Department's request. B; Paving Plan Before starting asphaltic concrete construction, submit a written paving plan to the Engineer for approval. Include the following on the paving plan: • Proposed starting date • Location of plant(s) • Rate of production • Average haul distance(s) • Number of haul trucks • Paver speed feet (meter)/minute for each placement operation • Mat width for each placement operation • Number and type of rollers for each placement operation • Sketch of the typical section showing the paving sequence for each placement operation • Electronic controls used for each placement operation • Temporary pavement marking plan If staged construction is designated in the Plans or contract, provide a paving plan for each construction stage. If segregation is detected, submit a written plan of measures and actions toprevent segregation. Work will nOI continue until the plan is submitted to and approved by the Department. . C, Job Mix Formula After the Contract has been awarded, submit to the Engineer a written job mix formula proposed for each mixture type to be used based on an approved mix design. Furnish the following information for each mix: • Specific project for which the mixture will be used • Source and description of the materials to be used • Mixture I.D. Number • Proportions of the raw materials to be combined in tre paving mixture • Single percentage of the combined mineral aggregates passing each specified sieve • Single percentage of asphalt by weight of the total mix to be incorporated in the completed mixture • Single temperature at which to discharge the mixture from the plant • Theoretical specific gravity ofthe mixture at the designated asphalt content • Name of the person or agency responsible for quality control of the mixture during production Do the following to have the formulas approved in accordance with SOP 40 "Approval of Contractor Job Mix Formulas" and to ensure their quality: I. Submit proposed job mix formulas for review at least two weeks before beginning the mixing operations. 2. Do not start hot mix asphaltic concrete work until the Engineer has approved a pb mix formula for the mixture to be used. No mixture will be accepted until the Engineer has given approval. 3. Provide mix designs for all Superpave and 4.75 mm mixes to be used. The Department will provide mix design results for other mixes to be used. 4. After a job mix formula has been approved, assume responsibility for the quality control ofthe mixtures supplied to the Department according to Subsection 106.01, "Source of Supply and Qllantity of Materials." Section 400-Hot Mix Asphaltic Concrete Construction D. Quality Control Program Submit a Quality Control Plan to the Office of Materials and Research for approval. The Quality Control Program will be included as part of the certification in the annual plant inspection report. 400.2 Materials Ensure that materials comply with the specifications listed in Table I. Table 1-Materials Specifications 400.2.01 Delivery, Storage, and Handling Storage of material is allowed in a properly sealed and insulated system for up to 24 hours except that Stone Matrix Asphalt (SMA), Open-Graded Friction Course (OGFC), or Porous European Mix (PEM) mixtures shall not be stored more than 12 hours. Mixtures other than SMA, OGFC, or PEM may be stored up to 72 hours in a sealed and insulated system, equipped with an auxiliary inert gas system, with the Engineer's approval. Segregation, lumpiness,drain-down, or stiffness of stored _,".mA'U'':; is cause for rejection of the mixture. The Engineer will not approve using a storage or surge bin if the mixture segregates, loses excessive heat, or oxidizes during storage . . The Engineer may obtain mixture samples or rocover asphalt cement according to GDT 119. AASHTO T 202 and T 49 will be used to perform viscosity and penetration tests to determine how much asphalt hardening has occurrd. Vehicles for Transporting and Delivering Mixtures Ensure that trucks used for hauling bituminous mixtures have tight, clean, smooth beds. Follow these guidelines when preparing vehicles to transport bituminous mixtures: I. Use an approved releasing agent from QPL 39 in the transporting vehicle beds, if necessary, to prevent the mixture from sticking to the bed. Ensure that the releasing agent is not detrimentalto the mixture. When applying the agent, drain the excess agent from the bed before loading. Remove from the project any transporting vehicles determined to contain unapproved releasing agents. 2. Protect the mixture with a waterproof cover large enough to el4:end over the sides and ends of the bed. Securely fasten the waterproof cover before the vehicle begins moving. 3. Insulate the front end and sides of each bed with an insulating material with the following specifications: • Consists of builders insulating board or equivalent • Has a minimum "R" value of 4.0 • Can withstand approximately 400 OF (200°C) temperatures Install the insulating material so it is protected from loss and contamination.A "Heat Dump Body" may be used in lieu of insulation of the bed. "Heat Dump Body" refers to any approved transport vehicle that is capable of diverting engine exhaust and transmitting heat evenly throughout the dump body to keep asphalt at required temperature. Mark the "Heat Dump Body" clearly with "OPEN" and "CLOSE" position at the exhaust diverter. Install a padlock and lock it in the "OPEN" position when the "Heat Dump Body" is used to transport bituminous mixturd Material Subsection Asphalt Cement, Grade Specified Coarse Aggregates for Asphaltic Concrete 802.2.02 Fine Aggregates for Asphaltic Concrete 802.2.01 Heat Stable Anti-Stripping Additive ~ydrated Lime 882.2.03 Silicone Fluid 831.2.05 Bituminous Tack Coat: PG 58-22, PG 64-22, PG 67-22 1'Iot Mix Asphaltic Concrete Mixtures Section 400-Hot Mix Asphaltic Concrete Construction 4, Mark each transporting vehicle with a clearly visible identification number. 5, Create a hole in each side of the bed so that the temperature of the loaded mixture can be checked. The placement of these holes shall be located to assure that the thermometer is being placed in the hot mix asphaltic concrete. Ensure that the mixture is delivered to the roadway at a terrperature within ± 20 OF (± 11°C) of the temperature on the job mix formula. If the Engineer determines that a truck may be hazardous to the Project or adversely affect the quality of the work, remove the truck from the project. B. Containers for Transporting, Conveying, and Storing Bituminous Material To transport, convey, and store bituminous material, use containers free of foreign material and equipped with sample valves. Bituminous material will not be accepted from conveying vehicles if material has hked or spilled from the containers, 400.3 Construction Requirements 400.3.01 Personnel General Provisions 10 I through 150. " 400.3.02 Equipment Hot mix asphaltic concrete plants that produce mix for Department use are governed by Quality Assurance for HotMix Asphaltic Concrete Plants in Georgia, Laboratory Standard Operating Procedure No. 27, The Engineer will approve the equipment used to transport and construct hot mix asphaltic concrete. Ensure that the , equipment is in satisfactory mechanical condition and can function properly during production and placement operations. Place the following equipment at the plant or project site: A. Field Laboratory Provide a field laboratory according to Section 152. B. Plant Equipment I. Scales Provide scales as follows: a. Furnish (at the Contractor's expense) scales to weigh bituminous plant mixtures, regardless of the measurement method for payment. b. Ensure that the weight measuring devices bat provide documentation comply with Subsection 109.01, "Measurement and Quantities." c. When not using platform scales, provide weight devices that record the mixturenet weights delivered to the truck. A net weight system will include, but is not limited to: • Hopper or batcher-type weight systems that deliver asphaltic mixture directly to the truck • Fully automatic batching equipment with a digital recording device d. Use a net weight printing system only with automatic batching and mixing systems approved by the Engineer. e. Ensure that the net weight scale mechanism or device manufacturer, installation, performance, and operation meets the requirements in Subsection 109.01, "Measurement and Quantities" f. Provide information on the Project tickets according to Department of Transportation SOP-IS. Time-Locking Devices Furnish batch type asphalt plants with automatic time-locking devices that control the mixing time automatically. Construct these devices so that the operator cannot shorten or eliminate any portion of the mixing cycle. Surge-and Storage-Systems Provide surge and storage bins as follows: a. Ensure that bins for mixture storage are insulated and have a working seal, top and bottom, to prevent outside air infiltration and to maintain an inert atmosphere during storage. Bins not intended as storage bins may be 3. Section 400-Hot Mix Asphaltic Concrete Construction used as surge bins to hold hot mixtures for part of the working day. However, empty these surge bins completely at the end of the working day. b. Ensure that surge and storage bins can retain a predetennined minimum level of mixture in the bin when the trucks are loaded. c. Ensure that surge and storage systems do not contribute to mix segregation, lumpiness, drain-down, or stiffness. 4. Controls for Dust Collector Fines Control dust collection as follows: a. Vv'hen collecting airborne aggregate particles and returning them to the mixture, hwe the return system meter al\ or part of the collected dust uniformly into the aggregate mixture and waste the excess. The collected dust percentage returned to the mixture is subject to the Engineer's approval. b. When the collected dust is returned directly to the hot aggregate flow, interlock the dust feeder with the hot aggregate flow and meter the flow to maintain a flow that is constant, proportioned, and uniform. 5. Hydrated Lime Treatment System When hydrated lime is required as a mixture ingredient: a. Use a separate bin and feed system to store and proportion the required quantity into the mixture. b. Ensure that the aggregate is uniformly coated with hydrated lime aggregate before adding the bituminous material to the mixture. Add the hydrated lime so thatit will not become entrained in the exhaust system of the drier or plant. c. Control the feeder system with a proportioning device that meets these specifications: • Is accurate to within ± 10 percent of the amount required • Has a convenient and accurate means of calibration • Interlocks with the aggregate feed or weigh system to maintain the correct proportions for all rates of production and batch sizes and to ensure that mixture produced is properly treated with lime Provide flow indicators or sensing devices for the hydrated lime system and interlock them with the plant controls to interrupt mixture production if hydrated lime introduction failsto meet the required target value after no longer than 60 seconds. 6. Net Weight Weighing Mechanisms Certify the accuracy of the net weight weighing mechanisms by an approved registered scale serviceperson at least once every 6 months. Check the accuracy of net weight weighing mechanisms at the beginning of Project production and thereafter as directed by the Engineer. Check mechanism accuracy as follows: a. Weigh a load on a set of certified commercial truck scales. Ensure that the difference between the printed total net weight and that obtained from the commercial scales is no greater than 4 Ibs/l ,000 Ibs (4 kglMg) ot1oad. Check the accuracy of the bitumen scales as follows: • Use standard test weights. • If the checks indicate that printed weights are out of tolerance, have a registered scale serviceperson check the batch scales and certify the accuracy of the printer. • While the printer system is out of tolerance and before its adjustment, continue production only if using a set of certified truck scales to determine the truck weights. b. Have plants that use batch scales maintain ten 50 Ib (25 kg) standard test weights atthe plant site to check batching scale accuracy. Ensure that plant scales that are used only to proportion mixture ingredients, not to detennine pay quantities, are within two percent throughout the range. Equipment at Project Site L Cleaning Equipment Provide sufficient hand tools and power equipment to clean the roadway surface before placing the bituminous tack coat. Use power equipment that complies with Subsection 424.3.02.F, "Power Broom and Power Blower." 2. Pressure Distributor ------Section 400-Hot Mix Asphaltic Concrete Construction To apply the bituminous tack coat, use a pressure distributor that complies with Subsection 424.3.02.B, "Pressure Distributor." 3. Bituminous Pavers To place hot mix asphaltic concrete, use bituminous pavers that can spread and finish courses that are: • As wide and deep as indicated on the Plans • True to line, grade, and cross section • Smooth • Uniform in density and texture a. Continuous Line and Grade Reference Control Furnish, place, and maintain the supports, wires, devices, and materials required to provide continuous line and grade reference control to the automatic paver control system. b. Automatic Screed Control System. Equip the bituminous pavers with an automatic screed control system actuated from sensor-directed mechanisms or devices that will maintain the paver screed at a pre-determined transverse slope and elevation to obtain the required surface. c. Transverse Slope Controller. Use a transverse slope controller capable of maintaining the screed at the desired slope within ± 0.1 percent. Do not use continuous paving set-ups that result in unbalanced screed widths or off: center breaks in the main screed cross section unless approved by the Engineer~ d. ~creed Control. Equip the paver to permit the following four modes of screed contro\. The method used shall be approved by the Engineer. • Automatic grade sensing and slope control • Automatic dual grade sensing • Combination automatic and manual control • Total manual control Ensure that the controls are referenced with a taut string or wire set to grade, or with a shtype device or mobile reference at least 30 ft (9 m) long when using a conventional ski. A noncontacting laser or sonar-type ski with at least four referencing mobile stations may be used with a reference at least 24 ft. (7.3 m) long. Under limited conditions, a short ski or shoe may be substituted for a long ski on the second paver operating in andem, or when the reference plane is a newly placed adjacent lane. Automatic screed control is required on all Projects; however, when the Engineer determines that Project conditions prohibit the use of such controls, the Engineer may waive the grade contol, or slope control requirements, or both. e. Paver Screed Extension. When the lay down width requires a paver screed extension, use bolt-on screed extensions to extend the screeds, or use an approved mechanical screed extension device. When the screed is extended, add auger extensions to assure a length of no more than 18 inches from the auger to the end gate of the paver. Auger extensions may be omitted when paving variable widths. Ensure the paver is equipped with tunnel extensions when the screed and augers are extended. f. 30 -45 Degree Wedge. When shown on/required by the plans, equip the paver to ensure a 30 degree minimum up to a 45 degree maximum wedge along the outside edge of the roadway (measured from the horizontal plane) is in place after final compaction on the fmal surface course. Use an approved mechanical device that will: • Apply compactive effort to the asphalt mixture to eliminate objectionable voids as the mixture passes through the wedge device • Produce a wedge with a uniform texture, sh<pe, and density while automatically adjusting to varying heights encountered along the roadway shoulder. NOTE: Do not use extendible strike-off devices instead or approved screed extensions. Only use a strike-off device in areas that would normally be luted in by hand labor. Compaction Equipment Section 400-Hot Mix Asphaltic Concrete Construction Ensure that the compaction equipment is in good mechanical condition and can compact the mixture to the required t density. The compaction equipment number, type, size, operation, and condition is subject to the Engineer's ~ approval. !.~... 400.3.03 Preparation, A. Prepare Existing Surface f Prepare the existing surface as follows: I. Clean the Existing Surface. Before applying hot mix asphaltic concrete pavement, clean the existing surface to the Engineer's satisfaction. 2. Patch and Repair Minor Defects Before placing leveling course: a. Correct potholes and broken areas that require patching in the existing surface and base as directed by the Engineer. b. Cut out, trim to vertical sides, and remove loose material from the areas to be patched. c. Prime or tack coat the area after it has been cleaned. Compact patches to the Engineer's satisfaction. Material for patches does not require ajob mix formula, but shall meet the gradation range shown inSection 828. The Engineer must approve the asphalt content to be used. 3. Apply Bituminous Tack Coat Apply the tack coat according to Section 413. The Engineer will determine the application rate, which must be within the limitations Table 2. Table 2-Application Rates for Bituminous Tack, gal/yd 2 (Um2) Minimum Maximum All Mixes * 0.04 (0.180) 0.06(0.270) ·On thin leveling courses and freshly placed asphaltic concrete mixes. reduce the application rate to 0.02 to 0.04 gallyd 2 (0.09 to 0.18 UmZ). B. Place Patching and Leveling Course I. When the existing surface is irregular, bring it to the proper cross section and grade with a leveling course of hot mix asphaltic concrete materials. 2. Place leveling at the locations and in the amounts directed by the Engineer. 3. Use leveling course mixtures that meet the requirements of the job mix formulas defined in: • Subsection 400.3.05.A. "Observe Composition of Mixtures" • Section 828 4. If the leveling and patching mix type is undesignated, determine the mix type by the thickness or spread rate according to Table 3. Table 3-Leveling and Patching Mix Types Thickness Rate of Spread Type of Mix Up to 0.75 in (19 mm) Up to 85 Ibsfyd 2 (45 kgfm2) 4.75 mm Mix or 9.5 mm Superpave Type I 0.75 to 1.5 in (19 to 38 mm) 85 to 165 Ibsfyd 2 ( 45 to 90 kg/m2) 9.5 mm Superpave Type II 1.5 to 2 in (38 to 50 mm) 165 to 220 Ibsfyd 2 (90 to 120 kgfm2 ) 12.5 mm Superpave • 2 to 2.5 in (50 to 64 mm) 220 to 2751bsfyd2 (120 to 150 kg/m2) 19 mm Superpave • Over 2.5 in (64 mm) Over 275 Ibs/yd2 (150 kg/m2) 25 mm Superpave Section 400-Hot Mix Asphaltic Concrete Construction * These mixtures may be used for isolated patches no more than 6 in. (150 mm) deep and no more than 4 ft. (1.2 m) in diameter or length. 400.3.04 Fabrication General Provisions 101 through ISO. 400.3.05 Construction Provide the Engineer at least one day's notice prior to beginning construction, or prior to resuming production if operations have been temporarily suspended. A. Observe Composition of Mixtures L Calibration of plant equipment If the material changes, or if a component affecting the ingredient proportions has been repaired, replaced, or adjusted, check and recalibrate the proportions. Calibrate as follows: a. Before producing mixture for the Project, calibrate by scale weight the electronic sensors or settings for proportioning mixture ingredients. b. Calibrate ingredient proportioning for all rates of production. 2. Mixture control Compose hot mix asphaltic concrete from a uniform mixture of aggregates, bitumilOus material, and if required, hydrated lime, mineral filler, or other approved additive. Make the constituents proportional to produce mixtures that meet the requirements inSection 828. The general composition limits prescribed are extreme ranges within which the job mix formula must be established. Base mixtures on a design analysis that meets the requirements of Section 828. Ensure that the field performance of the in-place mixtures meet the requirements ofSection 828.2.B for Permeability, Moisture Susceptibility, Rutting Susceptibility and Fatigue. The in-place mixtures will be subject to te.sting for compliance with requirements of Section 828.2.B under the following conditims: • Deviates greater than 10 percent on gradation on the mixture control sieves from the approved job mix formula based on acceptance or assurance samples. • Deviates greater than 0.7 percent in asphalt content from the job mix formula based on acceptance or assurance samples. • The calculated mean pavement air voids result in an adjusted pay factor greater than 0.80 or any single sub-lot results in mean pavement air voids exceeding 10.5 %. • Mix produced using an unapproved mix design or job mix formula. Remove and replace (at the Contractor's expense) any areas determined to not meet the requirements of Section 828.2.B If control test results show that the characteristic tested does not conform to the job mix formula contTol tolerances given in Section 828, take immediate action to ensure that the quality control methods are effective. Control the materials to ensure that extreme variatims do not occur. Maintain the gradation within the composition limits in Section 828. Prepare Bituminous Material Uniformly heat the bituminous material to the temperature specified in the job mix formula with a tolerance of ± 20 OF (± 10 QC). Prepare the Aggregate Prepare the aggregate as follows: 1. Heat the aggregate for the mixture, and ensure a mix temperature within the lirrits of the job mix formula. Section 400-Hot Mix Asphaltic Concrete Construction 2. Do not contaminate the aggregate with fuel during heating. 3. Reduce the absorbed moisture in the aggregate until the asphalt does not separate from the aggregate in the prepared mixture. If this problem occurs, the Engineer will establish a maximum limit for moisture content in the aggregates. When this limit is established, maintain the moisture content below this limit. D. Prepare the Mixture Proportion the mixture ingredients as necessary to meet the required job mix formula. Mk until a homogenous mixture is produced. 1. Add Hydrated Lime When hydrated lime is included in the mixture, add it at a rate specified inSection 828 and the job mix formula. Use methods and equipment for adding hydrated lime according to Subsection 400.3.02.8.6, "Hydrated Lime Treatment System." Add hydrated lime to the aggregate by using Method A or B a; follows: Method A-Dry Form.-Add hydrated lime in its dry form to the mixture as follows, according to the type of plant: a. Batch Type Asphalt Plant: Add hydrated lime to the mixture in the weigh hopper or as approved and directed by the Engineer. b. Continuous Plant Using Pugmill Mixer: Feed hydrated lime into the hot aggregate before it is introduced into the mixer so that dry mixing is complete before the bituminous material is added. c. Continuous Plant Using Drier-Drum Mixer: Add hydrated lime so that the lime will not become entrained into the air stream of the drier and so that thorough dry mixing will be complete before the bituminous material is added. Method B-Lime/Water Slurry-Add the required quantity of hydrated lime (based on dry weight) in lime/water slurry form to the aggregate. This solution consists of lime and water in concentrations as directed by the Engineer. Equip the plant to blend and maintain the hydrated lime in suspension and to mix it with the aggregates uniformly in the proportions specified. 2. Add Gilsonite Modifier When required, add the Gilsonite modifier to the mixture at a rate such that eight percent by weight of the asphalt cement is replaced by Gilsonite. Use either PG 64-22 or PG 67-22 asphalt cement as specified in Subj>ection 820.2.01. Provide suitable means to calibrate and check the rate ofGilsonite being added. Introduce Gilsonite modifier by either of the following methods. a. For batch type plants, incorporate Gilsonite into the pugmill at the beginning of the dry mixing cycle. Increase the dry mix cycle by a minimum of 10 seconds after the Gilsonite is added and prior to introduction ofthe asphalt cement. For this method, supply Gilsonie in plastic bags to protect the material during shipment and handling and store the modifier in a waterproof environment. The bags shall be capable of being completely melted and uniformly blended into the combined mixture. Gilsonite may also be added through a mineral filler supply system as described in Subsection 400.3.02.B.5, "Mineral Filler Supply System." The system shall be capable of injecting the modifier into the weigh hopper near the center of the aggregate batching cycle so the material can be accurately weighed. b. For drum drier plants, add Gilsonite through the recycle ring or through an acceptable means which will introduce the Gilsonite prior to the asphalt cement injection point. The modifier shall be proportimately fed into the drum mixer at the required rate by a proportioning device which shall be accurate within± 10 percent of the amount required. The entry point shall be away from flames and ensure the Gilsonite will not be caught up in the air stream and exhaust system. 3. Materials from Different Sources Do not use mixtures prepared from aggregates from different sources intermittently. This will cause the color of the fmished pavement to vary. E. Observe Weather Limitations Do not mix and place asphaltic concrete if the existing surface is wet or frozen. Follow the temperature guidelines in the following table: Section 400-Hot Mix Asphaltic Concrete Construction Table 4-Lift Thickness Table Lift Thickness I 1 in (25 mm) or less 1,1 to 2 in (26 mm to 50 mm) 2.1 to 3 in (51 mm to 75 mm) 3.1 to 4 in (76 mm to 100 mm) 4.1 to 8 in (101 mm to 200 mm) F. Perform Spreading and Finishing Spread and finish the course as follows: Minimum Temperature 55 of (13 °e) 45 of (8 ·e) 40 of (4 °e) 35 of (2°C) 32 OF (0 °e) and rising. Base Material must not be frozen. I. Determine the course's maximum compacted layer thickness by the type mix being used according to Table 5. Table 5-Maximum Layer Thickness Mix Type Minimum Layer Thickness Maximum Layer Thickness Maximum Total Thickness 25 mm Superpave 2 1/2 in (64 mm) 4 in (100 mm) • - 19 mm Superpave 1 3/4 in (44 mm) 3 in (75 mm)' 12.5 mm Superpave 1 3/8 in (35 mm) 2112 in (64 mm)' 8 in (200 mm) 9.5 mm Superpave Type II 1 1/8 in.(28 mm) 11/2in(38mm) 4in(100mm) 9.5 mm Superpave Type I 7/8 in (22 mm) 1 1/4 in (32 mm) 4 in (100 mm) 4.75mm Mix 3/4 in (19 mm) 1 1/8 in (28 mm) 2 in (50 mm) i • Allow up to 6 in (150 mm) per lift on trench widening. Place 9.5 mm Superpave and 12,5 mm Superpave up to 4 I in (100 mm) thick for driveway and side road transition. 2. Unload the mixture into the paver hopper or into a device designed to receive the mixture from delivery vehicles. 3. Except for leveling courses, spread the mixture to the loose depth for the compacted thickness or the spread rate. Use a mechanical spreader true to the line, grade, and cross section specified. 4. For leveling courses, use a motor grader equipped with a spreader box and smooth tires to spread the material or use a mechanical spreader meeting the requirements in Subsection 400.3.02.C, "Equipment at Project Site." 5. Obtain the Engineer's approval for the sequence of paving operations, including paving the adjoining lanes. Minimize tracking tack onto surrounding surfaces. 6. Ensure that the outside edges of the pavement being laid a-e aligned and parallel to the roadway center line. 7. For New Construction or Resurfacing Contracts that contain multiple lifts or courses, arrange the width of the individual lifts so that the longitudinal joints of each successive lift are offset from theprevious lift at least I ft (300 mm). This requirement does not apply to the lift immediately over thin lift leveling courses. Ensure that the longitudinal joint(s) in the surface course and the mix immediately underneath asphaltic concrete OGFC or PEM are at the lane line(s). NOTE: Perform night work with artificial light provided by the Contractor and approved by the Engineer. 8. Where mechanical equipment cannot be used, spread and rake the mixture by hand. Obtain the Engineer's approval of the operation sequence, including compactive methods, in these areas. 9. Keep small hand raking tools clean and free from asphalt build up. Do not use fuel oil or other harmful solvents to clean tools during the work. 10. Do not use mixture with any of these characteristics: Section 400-Hot Mix Asphaltic Concrete Construction • Segregated • Nonconforming temperature • Deficient or excessive asphalt cement content • Otherwise unsuitable to place on the roadway in the work I I. Remove and replace mixture placed on the roadway that the Engineer determines has unacceptable blemish levels from segregation, streaking, pulling and tearing, or other characteristics. Replace with acceptable mixture at the Contractor's expense. Do not continually place mixtures with deficiencies. Do not place subsequent course lifts over another lift or courses pJacedon the same day while the temperature of the previously placed mix is 140 of (60°C) or greater. 12. Obtain the Engineer's approval of the material compaction equipment. Perform the rolling as follows: a. Begin the rolling as close behind the spreader as possible without causing excessive distortion of the asphaltic concrete surface. b. Continue rolling until roller marks are no longer visible. c. Use pneumatic-tired rollers with breakdown rollers on all courses except asphaltic concrete OGFC, PEM and SMA or other mixes designated by the Engineer. 13. If applicable, taper or "feather" asphaltic concrete from full depth to a depth no greater than 0.5 in (13 mm) along curbs, gutters, raised pavement edges, and areas where drainage characteristics of the road must be retained.The Engineer will determine the location and extent of tapering. G. Maintain Continuity of Operations Coordinate plant production, transportation, and paving operations to maintain a continuous operation. If the spreading operations are interrupted, construct a transverse joint if the mixture immediately behind the paver screed cools to less than 250 OF (120 0c). H. Construct the Joints I. 2. \. Construct Transverse Joints a. Construct transverse joints to facilitate full depth exposure of the course before resuming phcement of the affected course. b. Properly clean and tack the vertical face of the transverse joint before placing additional material. NOTE: Never burn or heat the joint by applying fuel oil or other volatile materials. c. Straightedge transverse joints immediately after forming the joint. d. Immediately correct any irregularity that exceeds 3/16 in. in 10 ft (5 mm in 3 m). Construct Longitudinal Joints Clean and tack the vertical face of the longitudinal joint before placing adjoining material. Construct longituiinal joints so that the joint is smooth, well sealed, and bonded. Protect the Pavement Protect sections of the newly finished pavement from traffic until the traffic will not mar the surface or alter the surface texture. If directed by the Engineer, use artificial methods to cool the newly finished pavement to open the pavement to traffic more quickly. Modify the Job Mix Formula If the Engineer determines that undesirable mixture or mat characteristics are being obtained, the job mix formula may require immediate adjustment. """".'>1.\1\1 Quality Acceptance Acceptance Plans for Gradation and Asphalt Cement Content The Contractor will randomly sample and test mixtures on a lot basis. The Department will monitor the Contractor testing program and perform comparison and quality assurance testing. Determine Lot Amount Section 400-Hot Mix Asphaltic Concrete Construction A lot consists of the tons (megagrams) of asphaltic concrete produced and placed each production day. If this production is less than 500 tons (500 Mg), or its square yard (meter) equivalent, Jroduction may be incorporated into the next working day. The Engineer may terminate a lot when a pay adjustment is imminent if a plant or materials adjustment resulting in a probable correction has been made. Terminate all open lots at the end of the montq except for materials produced and placed during the adjustment period. lfthe final day's production does not constitute a lot, the production may be included in the lot for the previous day's run; or, the Engineer may treat the production as a separate lot with a corresponding lower number of tests. 2. Determine Lot Acceptance If the Engineer determines that the material is not acceptable to leave in place, the materials shall be removed and replaced at the Contractor's expense. 3. Provide Quality Control Program Provide a Quality Control Program as established in SOP 27 which includes: • Assignment of quality control responsibilities to specifically named individuals who have been certified by the Office of Materials and Research • Provisions for prompt implementation of control and corrective measures • Provisions for communication with Project Manager, Bituminous Technical Services Engineer, and Testing Management Operations Supervisor at all times • Provisions for reporting all test results daily through the Offx:e of Materials and Research computerized Field Data Collection System; other checks, calibrations and records will be reported on a form developed by the Contractor and will be included as part of the project records • Notification in writing of any change in quality control personnel a. Certification Requirements: • Use laboratory and testing equipment certified by the Department. (Laboratories which pal1icipate in and maintain AASHTO accreditation for testing asphaltic concrete mixtures will be acceptable in leu of Departmental certification.) • Provide certified quality control personnel to perform the sampling and testing. A Quality Control Technician (QCT) may be certified at three levels: I) Temporary Certification -must be a technician trainee who shall be given direct oversight by a certified Level I or Level 2 QCT while performing acceptance testing duties during the first 5 days of training. The trainee must complete qualification requirements within 30 production days after being granted temporary certifration. A trainee who does not become qualified within 30 production days will not be re-eligible for temporary certification. A certified Levell or Level 2 QCT shall be at the plant at all times during production and shipment of mixture to monitor work ofthe temporarily certified technician. 2) Level I -must demonstrate they are competent in performing the process control and acceptance tests and procedures related to hot mix asphalt production and successfully pass a written exam. 3) Level2 must meet Level I requirements and must be capable of and responsible for making process control adjustments, and successfully pass a written exam. • Technician certification is valid for 3 years from the date on the technician's certificate unless revoked or suspended. Eligible technicians may become certified through special training and testing approved by the Office of Materials and Research. Technicians who lose' their certification due to falsification of test data will not be eligible for recertification in the fuure unless approved by the State Materials and Research Engineer. b. Quality Control Management I) Designate at least one Level 2 QCT as manager of the quality control operation. The Quality Control Manager shall meet the following requirements: • Be accountable for actions of other QCT personnel • Ensure that all applicable sampling requirements and frequencies, test procedures, and Standard Operating Procedures are adhered to • Ensure that all reports, charts, and other documentation is completed as required 2) Provide QCT personnel at the plant as follows: Section 400-Hot Mix Asphaltic Concrete Construction • If daily production for all mix types is to be greater than 250 tons (megagrams), have a QCT person at the plant at all times during production and shipment of mixture until all required acceptance tests have been completed • If daily production for all mix types will not be greater than 250 tons (megagrams) a QCT may be responsible for conducting tests at up to two plants, subject to random number sample selection • Have available at the plant or within immediate contact by phone or radio a Level 2 QCT responsible for making prompt process control adjustments as necessary to correct the mix 3) Sampling, Testing, and Inspection Requirements. Provide all sample containers, extractants, forms, diaries, and other supplies subject to approval of the Engineer. Perform daily sampling, testing, and inspection of mixture production that meets the following requirements: (a) Randomly sample mixtures according toOSP 15, and ODT 73 (Method C) and test on a lot basis. In the event less than the specified number of samples are taken, obtain representative 6 in (150 mm) cores from the roadway at a location where the load not sampled was placed. Take enough cores to ensure minimum sample size requirements are met for each sample needed. (b) Maintain a printed copy of the computer generated random sampling data as a part of the project records. (c) Perform sampling, testing, and inspection duties ofOSP 2l. (d) Perform extraction or ignition test or ODT 125) and extraction analysis (ODT 38). If the ignition oven is used, a printout of sample data including weights shall become a part of the project records. For asphalt cement content only, digital printouts of liquid asphalt cement weights may be substituted in lieu of an extraction test for plants with digital recorders. Calculate the asphalt content from the ticket representing the mixture tested for gradation. (e) Save extracted aggregate, opposite quarters, and remaining material (for possible referee testing) of each sample as follows: • Store in properly labeled, suitable containers • Secure in a protected environment • Store for three working days. If not obtained by the Department, within three days they may be discarded. (f) Add the following information on load tickets from which a sample or temperature check istaken: • Mixture temperature • Signature of the QCT person performing the testing (g) Calibrate the lime system when hydrated lime is included in the mixture: • Perform a minimum of twice weekly during production • Post results at the plant for review • Provide records of materials invoices upon request (including asphalt cement, aggregate, hydrated lime, etc.) (h) Take action if acceptance test results are outside Mixture Control Tolerances ofSection 828. • One sample out of tolerance (1) Contact Level 2 -QCT to determine if a plant adjustment is needed (2) Immediately run a process control sample. Make immediate plant adjustments if this sample is also out of tolerance (3) Test additional process control samples as needed to ensure corrective action taken appropriately controls the mixture • Two consecutive acceptance samples of the same mix type out of tolerance regardless of Lot or mix design level, or three consecutive acceptance samples out of blerance regardless of mix type Section 400-Hot Mix Asphaltic Concrete Construction (I) Stop plant production immediately (2) Reject any mixture already in storage that: • Deviates more than lO percent in gradation from the job mix formula based on the acceptance sample • Deviates more than 0.7 percent in asphalt contcrlt from the job mix formula based on the acceptance sample (3) Make a plant correction to any mix type out of tolerance prior to resuming production • Do not send any mixture to the project before test results of a process control sample meets Mixture Control Tolerances • Reject any mixture produced at initial restarting that does not meet Mixture Control Tolerances 4) Comparison Testing and Quality Assurance Program Periodic comparison testing by the Department will be required of each QCT to monitor consistency of equipment and test procedures. The Department will take independent samples to monitor the Contractor's quality control program. a) Comparison Sampling and Testing Retain samples for comparison testing and referee testing if needed as described inSubsection 400.3.06.A.3.b.J. Discard these samples only if the Contractor's acceptance test results meet a 1.00 pay factor and the Department does not procure the samples within three working days. The Department will test comparison samples on a random basis. Results will be compared to the respective contractor acceptance tests and the maximum difference shall be as follows: Table 6-Allowable Percent Difference Between Department and Contractor Acceptance Tests SIEVE SIZE SURFACE SUB-SURFACE 1/2 in. (12.5 mm) 4.0% 3/8 in. (9.5 mm) 3.5% 4.0% NO.4 (4.75 mm) 3.5% 3.5% NO.8 (2.36 mm) 2.5% 3.0% No. 200 (75 !lm) 2.0% 2.0% 0,5%A.C. 0.4% ....~ (1) If test comparisons are within these tolerances: • Continue production • Use the Contractor's tests for acceptance of the lot (2) If test comparisons are not within these tolerances: • Another Departmental technician will test the corresponding referee sample • Results of the referee sample will be compared to the respective contractor and Departmental tests using the tolerance for comparison samples given above. (a) If referee test results are within the above tolerances when compared to the Contractor acceptance test, use the Contractor's test for acceptance of the effected lot. (b) If referee test results are not within the above tolerances when compared to the Contractor acceptance test, the Department will review the Contractor's quality control methods and determine if a thorough investigation is needed. b) Quality Assurance Sampling and Testing Section 400-Hot Mix Asphaltic Concrete Construction (I) Randomly take a minimum of two quality assurance samples from the lesser of five days or five lots of production regardless of mix type or number of projects. (2) Compare test deviation from job mix formula to Mixture Control Tolerances inSection 828. If results are outside these tolerances, another sample from the respective mix may be taken. NOTE: For leveling courses less than 11 0 Ib/yd l (60 kgJm~) that have quality assurance test results outside the Mixture Control Tolerances or-Section 828, use the Department's test results only. If test results of the additional sample are not within Mixture Control Tolerances, the Department will take the following action: • Take random samples from throughout the lot as in Subsection 400.3.06.A.3.b.3 and use these test results for acceptance and in calculations for the monthly plant rating. Determine if the Contractor's quality control program is satisfactory and require prompt corrective action by the Contractor if specification requirements are not being met. • Determine if the QCT has not followed Departmental procedures or has provided erroneous information. • Take samples of any in-place mixture represented by unacceptable QCT tests and use the additional sample results for acceptance and in calculations for the monthly plant rating. The Contractor QCT tests will not be included in the monthly plant rating. B. Compaction Determine the mixture compaction using either GOT 39 or GOT 59. The compaction is accepted in lots defmed in Subsection 400.3.06. A "Acceptance Plans for Gradation and Asphalt Cement Content" and is within the same lot boundaries as the mixture acceptance. I. Calculate Pavement Mean Air Voids The Department will calculate the pavement air voids placed within each lot as follows: a. One test per sub-lot. • Lots::: 500 tons of mix should be divided into 5 sub-lots of equal distance . • Lots < 500 tons of mix should be comprised of a sub-lot or sub-lots consisting of up to 100 tons of mix each. There may be less than 5 sub-lots. b. Average the results of all tests run on randomly selected sites in that lot. c. Select the random sites using GOT 73. Density tests are not required for asphaltic concrete placed at 125 Ibs/yd2 (68 kglm2 ) or less, 4.75 mm mix and mixes placed as variable depth or width leveling. Compact these courses to the Engineer's satisfaction. Density tests will not be performed on tum-outs and driveways. The targeted maximum Pavement Mean Air Void content for all Superpave mixtures is 5.0 percent. Ensure that the maximum Pavement Mean Air Voids for all Superpave mixtures does not exceed 7.8 percent. The maximum Pavement Mean Air Voids for 2 foot shoulder widening is 9.0 percent.The adjustment period for density shall be three lots or three production days, whichever is less, in order for the contractor to ensure maximum compactive effort has been achieved which win yield no more than the specified maximum allowed Mean Air Voids. If the contractor needs to adjust the mixture to improve density results, a change in the job mix formula may be requested for approval during the adjustment period so long as the followirg values are not exceeded: • Coarse pay sieve ±4% • No.8 (2.36 mm) sieve ±2% • No. 200 (75 I-lm) sieve ± 1% • Asphalt Content ±0.2% • All value changes must still be within specification limits Section 400-Hot Mix Asphaltic Concrete Construction If the Office of Materials and Research is satisfied that the contracbr has exerted the maximum compactive effort and is not able to maintain Pavement Mean Air Voids at no more than 7&%, the Engineer may establish a maximum target for Pavement Mean Air Voids. If the Pavement Mean Air Voids within a Lot exceeds 7.8 (or 100% of the maximum target air voids, if established is not maintained); the Engineer may stop the paving operation until appropriate steps are taken by the Contractor to correct the deficiency. Upon approval of the Engineer, the paving operation may be restated but will be limited to a 1000 ft (300 m) test section to verify that the corrective action taken will result in satisfactory density. Continued operation may. not be permitted if the Pavement Mean Air Voids fail to meet the specified density requiremem. 2. Obtain Uniform Compaction For a lot to be accepted for compaction, the air void range cannot exceed 4 percent for new construction or 5 percent for resurfacing projects. The range is the difference between the highest and lowest acceptance test resuts within the affected Int. C. Surface Tolerance In this Specification, pavement courses to be overlaid with an Open-Graded Friction Course or PEM are considered surface courses. Other asphalt paving is subject to straightedge and visual inspection and irregularity correction as shown below: \. Visual and Straightedge Inspection Paving is subject to visual and straightedge inspection during and after construction operations until Final Acceptance. Locate surface irregularities as follows: a. Keep a 10 ft (3 m) straightedge near the paving operation to measure surface irregularities on courses. Provide the straightedge and the labor for its use. b. Inspect the base, intermediate, and surface course surfaces with the straightedge to detect irregularities. c. Correct irregularities that exceed 3116 in. in 10ft (5 mm in 3.m) for base and intermediate courses, and 1/8 in. in 10ft (3 mm in 3 m) for surface courses. Mixture or operating techniques will be stopped if irregularities such as rippling, tearing, or pulling OCCIf and the Engineer suspects a continuing equipment problem. Stop the paving operation and correct the problem. Reevaluation of Lots Reevaluation of Lots and acceptance will be based on Department evaluations. The Department will be reimbursed by the Contractor for all costs of these evaluations. Request for reevaluation shall be made within 5 working days of notification of the lot results. Segregated Mixture Prevent mixture placement that yields a segregated mat by following production, storage, hading, placing, and handling procedures. Also, make needed plant modifications and provide necessary auxiliary equipment. (See Subsection 400.1.01, "Definitions.") If the mixture is segregated in the finished mat, the Departm61t will take actions based on the degree of segregation. The actions are described below. \. Unquestionably Unacceptable Segregation When the Engineer determines that the segregation in the finished mat is unquestionably unacceptable, follow these measures: a. Suspend Work and require the Contractor to take positive corrective action. The Department will evaluate the segregated areas to determine the extent of the corrective work to the in-place mat as follows: • Perform extraction and gradation analysis by taking 6 in (150 mm) cores from typical, visually unacceptable segregated areas. • Determine the corrective work according to Subsection 400.3.06.E.3. b. Require the Contractor to submit a written plan of measures and actions to preventfurther segregation. Work will not continue until the plan is submitted to and approved by the Department. Section 400-Hot Mix Asphaltic Concrete Construction c. When work resumes, place a test section not to exceed 500 tons (500 Mg) of the affected mixture for the Department to evaluate. If a few loads show bat corrective actions were not adequate, follow the measures above beginning with step l.a. above. If the problem is solved, Work may continue. 2. Unacceptable Segregation Suspected When the Engineer observes segregation in the frnished mat and suspects thatit may be unacceptable, follow these measures: a. Allow work to continue at Contractor's risk. b. Require Contractor to immediately and continually adjust operation until the visually apparent segregated areas are eliminated from the finished mat. The Departmen will immediately investigate to determine the severity of the apparent segregation as follows: • Take 6 in (150 mm) cores from typical areas of suspect segregation. • Test the cores for compliance with the mixture control tolerances in Section 828. When these tolerances are exceeded, suspend work for corrective action as outlined in Subsection 400.3.06.E.3. 3. Corrective Work a. Remove and replace (at the Contractor's expense) any segregated area where the gradation on the control sieves is found to vary 10 percent or more from the approved job mix formula, the asphalt cement varies 1.0% or more from the approved job mix formula, or if in-place air voids exceed 12.5% based on GDT 39. The control sieves for each mix type are shown in Subsection 400.5.0 I.B "Determine Lot Acceptance." b. Subsurface mixes. For subsurface mixes, limit removal and replacement to the full lane width and no less than lOft. (3 m) long and as approved by the Engineer. c. Surface Mixes. For surface mixes, ensure that removal and replacement is not less than the full width of the affected lane and no less than the length of the affected areas as determined by theEngineer. Surface tolerance requirements apply to the corrected areas for both subsurface and surface mixes. 400.3.07 Contractor Warranty and Maintenance A. Contractor's Record Maintain a dated, written record of the most recent plant calibration. Keep this record available for the Engineer's inspection at all times. Maintain records in the form of: • Graphs • Tables • Charts • Mechanically prepared data 'IlIlckness and spread rate tolerances for the various mixtures are specified in Subsection 400A.A.2.b, Table 11, Thickness !l!U!!m~.K.!!Knlk!:lill'~[!L~Y..1u·~tiQf~Q.!!. These tolerances are applied as outlined below: Hot Mix Asphaltic Concrete Paid for by Weight I. Plans Designate a Spread Rate a. Thickness Determinations. Thickness determinations are not required when the Plans designate a spread rate per square yard (meter). If the spread rate exceeds the upper limits outlined in the Subsection 400A.A.2.b, Table II, "Thickness and Spread Rate Tolerance at Any Given Location", the mix in excess will not be paid for. If the rate of spread is less than the lower limit, correct the deficient course byoverlaying the entire lot. The mixture used for correcting deficient areas is paid for at the Contract Unit Price of the course being corrected and is subject to the Mixture Acceptance Schedule-Table 9 or 10. b. Recalculate the Total Spread Rate. After the deficient hot mix course has been corrected, the total spread rate for that lot is recalculated, and mix in excess of the upper tolerance limit as outlined in the Subsection 400A.A2.b, Table 11, "Thickness and Spread Rate Tolerance at Any Given Location" is not paid for. Section 400-Hot Mix Asphaltic Concrete Construction The quantity of material placed on irregular areas such as driveways, turnouts, intersections, feather edge section, etc., is deducted from the final spread determination for each lot. 2. Plans Designate Thickness If the average thickness exceeds the tolerances specified in the Subsection 400A.A.2.b, Table 11, "Thickness and Spread Rate Tolerance at Any Given Location", the Engineer shall take cores to determine the area of excess thickness. Excess quantity will not be paid for. If the average thickness is deficient by more than the tolerances specified in the Thickness and Spread Rate Tolerance at Any Given Location table below, the Engineer shall take additional cores to determine the area of deficient thickness. Correct areas with thickness deficiencies as follows: a. Overlay the deficient area with the same mixture type being corrected or with an approved Slrface mixture. The overlay shall extend for a minimum of 300 ft (90m) for the full width of the course. b. Ensure that the corrected surface course complies with Subsection 400.3.06.C.1, "Visual and Straightedge Inspection." The mixture required to correct a deficient area is paid for at the Contract Unit Price of the course being corrected. The quantity of the additional mixture shall not exceed the required calculated quantity used to increase the average thickness of the overlaid section to the maximum tolerance allowed under the following table. Table 11-Thickness and Spread Rate Tolerance at Any Given Location Course Thickness Specified Spread Rate Specified Asphaltic concrete base course ± 0.5 in (±13 mm) +40 Ibs, -50 Ibs (+20 kg, -30 kg) Intermediate and/or wearing course ± 0.25 in (± 6 mm) +20 Ibs, -25 Ibs (+10 kg, -15 kg) Overall of any combination of 1 and 2 ± 0.5 in (±13 mm) +40 Ibs, -50 Ibs (+20 kg, -30 kg) Note 1: Thickness and spread rate tolerances are provided to allow normal variations within a given lot. Do not continuously operate at a thickness of spread rate not specified. When the Plans specify a thickness, the Engineer may take as many cores as necessary to determine the average thickness of the intermediate or surface course. The Engineer shall take a minimum of one core per 1,000 ft (300 m) per two lanes of roadway. Thickness will be determined by average measuremerts of each core according to GDT 42. If the average exceeds the tolerances specified in the Subsection 400A.A.2.b. Table II, "Thickness and Spread Rate Tolerance at Any Given Location", additional cores will be taken to determine the area of excess thickness and excess tonnage will not be paid for. Hot Mix Asphaltic Concrete Paid for by Square Yard (Meter) I. The thickness of the base course or the intermediate or surface course will be determined by the Department by cutting cores and the thickness will be determined by averaging the measurements of each core. 2. If any measurement is deficient in thickness mere than the tolerances given in the table above, additional cores will be taken by the Department to determine the area of thickness deficiency. Correct thickness deficiency areas as follows: a. Overlay the deficient area with the same type mixtures being corected or with surface mixture. Extend the overlay at least 300 ft (90 m) for the full width of the course. b. Ensure that the corrected surface course complies with Subsection 400.3.06.C.1, Visual and Straightedge Inspection" . c. The mixture is subject to the Mixture Acceptance Schedule-Table 9 or 10. 3. No extra payment is made for mixtures used for correction. 4. No extra payment is made for thickness in excess of that specified. Section 400-Hot Mix Asphaltic Concrete Construction , NOTE: Thickness tolerances are provided to allow normal variations within a given lot. Do not I continuously operate at a thickness not specified. I'---------------~ C. Asphaltic Concrete Hot mix asphaltic concrete, complete in place and~accepted, is measured in tons (megagrams) or square yard; (meters) as indicated in the Proposal. If payment is by the ton (megagram), the actual weight is determined by weighing each loaded vehicle on the required motor truck scale as the material is hauled to the roadway, or by using recorded weights if a digital recording device is used. The weight measured includes all materials. No deductions are made for the weight of the individual ingredients. The actual weight is the pay weight except when the aggregates used have a combined bulk specific gravity greaterthan 2.75. In this case the pay weight is determined according to the following formula: % Aggregate x 2.75 +%y%AC +TI T x combined bulk Specific Gravity 100 Where: T1 Pay weight. tonnage (Mg) T= Actual weight r % AC= Percent asphalt cement by weight of tctal mixture % Aggregate Percent aggregate by weight of total mixture Combined Bulk Sp. Gr.= Calculated combined bulk specific gravity of various mineral aggregates used in the mixture % y= Percent hydrated lime by weight of mineral, aggregate Bituminous Material Bituminous material is not measured for sepa-ate payment. Hydrated Lime When hydrated lime is used as an anti-stripping additive, it is not measured for separate payment. Field Laboratory The field laboratory required in this Speciftcation is not measured for separate payment. Asphaltic Concrete Leveling Payment of hot mix asphaltic concrete leveling, regardless of the type mix, is full compensation for furnishing materials, bituminous materials, and hydrated lime (when required) for patching and repair of minor defects, surface preparation, cleaning, hauling, mixing, spreading, and rolling. Mixture for leveling courses is subject to the acceptance schedule as stated in Subsection 400.3.06.A and Subsection 400.3.06.B. Asphaltic Concrete Patching Hot mix asphaltic concrete patching, regardless of the type mix, is paid for at the Contract Unit Price per ton (Megagram), complete in place and accepted. Payment is full compensation for: • Furnishing materials such as bituminous material md hydrated lime (when required) • Preparing surface to be patched --- Section 400-Hot Mix Asphaltic Concrete Construction • Cutting areas to be patched, trimmed, and cleaned • Hauling, mixing, placing. and compacting the materials 400.4.01 Limits \\!hen the asphaltic concrete is paid for by the square yard (meter) and multiple lifts are used, the number and thickness of the lifts are subject to the Engineer's approval and are used to prorate the pay factor for the affected roadway section. 400.5 Payment Hot mix asphaltic concrete of the various types are paid for at tre Contract Unit Price per ton (megagram) or per square yard (meter). Payment is full compensation for furnishing and placing materials including asphalt cement, hydrated lime when required, approved additives, and for cleaning and repairing, preparing surfkes, hauling, mixing, spreading, rolling, and performing other operations to complete the Contract Item. Payment will be made under: Item No. 400 Asphaltic concrete ~Suprpave, group-blend, Including polymer-modified bituminous materials and hydrated lime Per ton (megagram) Item No. 400 Asphaltic concrete ~,Superpave, group-bler'\Q, including bituminous materials and hydrated lime Per ton (megagram) Item No. 400 Asphaltic concrete ~Superpave, group-blend, Including bituminous materials, Gilsonite modifier, and hydrated lime Per ton (megagram) - Item No. 400 inches asphaltic concrete, !YQ§ Superpave, group-bler:ill including bituminous materials, Gilsonite modifier and hydrated lime Per square yard (meter) r---- Item No. 400 Asphaltic concrete !YQ§ Stone Matrix Asphalt, group-blend, including polymer- modified bituminous materials and hydrated lime Per ton (megagram) Item No. 400 Asphaltic concrete ~OGFC, groupl only, including bituminous materials and hydrated lime Per ton (megagram) Item No. 400 , Asphaltic concrete ~OGFC, ~only, including polymer-modified bituminous materials and hydrated lime Per ton (megagram) Item No. 400 AsphaltiC concrete!YQ§ Porous European Mix, ~only, including polymer-modified bituminous materials and hydrated lime - Per ton (megagram) 400.5.01 Adjustments A. Determine Lot Acceptance . The control sieves used in the mixture acceptance schedule for the various types of mix are indicated below: Control Sieves Used in the Mixture Acceptance Schedule Asphaltic concrete 25 mm Superpave 1/2 in., NO.8 (12.5 mm, 2.36 mm) sieves and asphalt cement Asphaltic concrete 19 mm Superpave 3/8 in., No. 8 (9.5 mm, 2.36 mm) sieves and asphalt cement Asphaltic concrete 12.5 mm Superpave 3/8 in., No. 8 (9.5 mm, 2.36 mm) sieves and asphalt ""''',,::0 Il Asphaltic concrete 9.5 mm Superpave No.4, NO.8 (4.75 mm, 2.36 mm) sieves and asphalt A~phaltic concrete 4.75 mm Mix NO.8 (2.36 mm) sieve and asphalt cement The Department will perform the following tasks: 1. Detenn ine the mean of the deviations from the job mix formula per test results per lot. ! Section 400-Hot Mix Asphaltic Concrete Construction 2. Determine this mean by averaging the actual numeric value of the individual deviations from the job mix formula; disregard whether the deviations are positive or negative anounts. C. Calculate Pavement Mean Air Voids The Department will determine the percent of maximum air voids for each lot by dividing the pavement mean air voids by the maximum pavement mean air voids acceptable. D. Asphaltic Concrete For Temporary Detours Hot mix asphaltic concrete placed on temporary detours that will not remain in place as part of the permanent pavement does not require hydrated lime. Hot mix used for this purpose is paid for at an adjusted Contract Price. Where the Contract Price of the asphaltic concrete for permanent pavement is let by the ton (megagram), the Contract Price for the asphaltic concrete placed on temporary detours is adjusted by subtracting $0.7S/ton ($0.8S/mg) of mix used. Where the Contract price of the mix in the permatent pavement is based on the square yard (meter), obtain the adjusted price for the same mix used on the temporary detour by subtracting $0.04/yd 2 ($O.OSI m2) per J.in (2S-mm) plan depth. Further price adjustments required in Subsection 400.3.06, "Quality Acceptance," are based on the appropriate adjusted Contract Price for mix used in the temporary detour work. E. Determine Lot Payment If the Engineer determines that the material is not acceptable to leave in place, remove am replace the materials at the Contractor's expense. First Use Date 200 I Specification: November 18, 2005 Revised: August 9, 2006 Revised September 27, 2006 Revised: December 7, 2006 (Off System) Revised: February 22, 2007 (Off System) Revised: November 2, 2007 (Off System) Revised: December 4,2007 DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA SPECIAL PROVISION Section 402-Hot Mix Recycled Asphaltic Concr_et_e__~~ Delete Subsection 402.5 and substitute the following: 402.5 Payment The work performed and the materials furnished as described in this Specification will be paid for at the Contract Unit Price per ton (megagram). Payment is full compensation for providing materials, hauling and necessary crushing, processing, placing, rolling and fmishing the recycled mixture, and providing labor, tools, equipment, and incidentals necessary to complete the work, including hauling and stockpiling RAP or RAS material. Payment will be made under: Item No. 402 Recycled asphaltic concrete _ mm Superpave. group-blend. including bituminous materials Per ton (megagram) Item No. 402 Recycled asphaltic concrete _ mm Superpave. group-blend. including bituminous materials and hydrated lime Per ton (megagram) Item No. 402 Recycled asphaltic concrete _ mm Superpave. group-blend. including polymer-modified bituminous materials and hydrated lime Per ton (megagram) Item No. 402 Recycled asphaltic concrete _ mm Superpave. Type_. group- blend. including bituminous materials and hydrated lime Per ton (megagram) Item No. 402 Recycled asphaltic concrete mm mix, group-blend. including bituminous materials and hydrated lime Per ton (megagram) Item No. 402 in (mm) recycled asphaltic concrete !YQg Superpave, group-blend. including bituminous materials Per square yard (meter) Item No. 402 in (mm) recycled asphaltic concrete!YQg Superpave, group-blend. including bituminous materials and hydrated lime Per square yard (meter) Item No. 402 in (mm) recycled asphaltic concrete !YQg Superpave. group-blend. including polymer-modified bituminous materials and hydrated lime Per square yard (meter) Item No. 402 - in (mm) recycled asphaltic concrete mm mix, group-blend, including bituminous materials and hydrated lime Per square yard (meter) Item No. 402 Recycled asphaltic concrete patching including bituminous materials Per ton (megagram) Item No. Recycled asphaltic concrete patching including bituminous Per ton (megagram) 402 materials and hydrated lime Item No. 402 Recycled asphaltic concrete leveling including bituminous materials Per ton (mega gram) Item No. 402 Recycled asphaltic concrete leveling including bituminous materials and hydrated lime Per ton (megagram) I 402.5.01 Adjustments A. Determine Lot Acceptance The control sieves used in the mixture acceptance schedule for the various types of mix are indicated below: Control Sieves Used in the Mixture Acceptance Schedule Asphaltic concrete 25 mm Superpave 1/2 in., NO.8 (12.5 mm, 2.36 mm) sieves and asphalt cement Asphaltic concrete 19 mm Superpave 3/8 in., NO.8 (9.5 mm, 2.36 mm) sieves and asphalt cement , Asphaltic concrete 12.5 mm Superpave . 3/8 in., NO.8 (9.5 mm, 2.36 mm) sieves and asphalt cement Asphaltic concrete 9.5 mm Superpave No.4, NO.8 (4.75 mm, 2.36 mm) sieves and asphalt cement Asphaltic concrete 4.75 mm Mix NO.8 (2.36 mm) sieve and asphalt cement The Department will perform the following tasks: 1. Determine the mean of the deviations from the job mix formula per test results per lot. 2. Determine this mean by averaging the actual numeric value of the individual deviations from the job mix formula; disregard whether the deviations are positive or negative amounts. B. Calculate Pavement Mean Air Voids The Department will determine the percent of maximum air voids for each lot by dividing the pavement mean air voids by the maximum pavement mean air voids acceptable. C. Asphaltic Concrete for Temporary Detours Hot mix asphaltic concrete placed on temporary detours that will not remain in place as part of the permanent pavement does not require hydrated lime. Hot mix used for this purpose is paid for at an adjusted Contract Price. Where the Contract Price of the asphaltic concrete for permanent pavement is let by the ton (megagram), the Contract Price for the asphaltic concrete placed on temporary detours is adjusted by subtracting $0.75/ton ($0.85/mg) of mix used. Where the Contract price of the mix in the permanent pavement is based on the square yard (meter), obtain the adjusted price for the same mix used on the temporary detour by subtracting $0.04/yd 2 ($0.05/ m2) per I-in (25 mm) plan depth. Further price adjustments required in Subsection 400.3.06, "Quality Acceptance," are based on the appropriate adjusted Contract Price for mix used in the temporary detour work. D. Determine Lot Payment If the Engineer determines that the material is not acceptable to leave in place, remove and replace the materials at the Contractor's expense. Date: August 8, 2002 First Use Date 2001 Specifications: November 1,2002 DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA SPECIAL PROVISION Section 802-Aggregates for Asphaltic Concrete Delete Subsection 802.2. OJ.A.5. Date: August 8, 2002 First Use Date 2001 Specifications: November 1,2002 DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA SPECIAL PROVISION Section 819-Fiber Stabilizing Additives ,j ,~ 1 .~ 11 Delete Section 819 . .l i ., i Revised: April 11, 2012 DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA SPECIAL PROVISION Section 828-Hot Mix Asphaltic Concrete Mixtures Delete Section 828 and substitute the following: 828.1 General Description This specification includes the requirements for hot mix asphaltic concrete mixtures, including: • Open-graded surface mixtures (OGFC and PEM) • Stone Matrix Asphalt mixtures (SMA) • Superpave mixtures • Fine-graded (4.75 rom) mixtures 828.1.01 Definitions The Nominal Maximum Sieve Size is one standard sieve size larger than the first sieve to retain more than ten percent of the aggregate, per AASHTO R35. Mixture types in this section are identified according to Nominal Maximum Sieve Size. 828.1.02 Related References A. Standard Specifications Section 400-Hot Mix Asphaltic Concrete Construction Section 800-Coarse Aggregate Section 802-Aggregates for Asphaltic <.:;oncrete Section 8 I 9-Fiber Stabilizing Additives Section 820-Asphalt Cement Section 83 I-Admixtures Section 882-Lime Section 883-Mineral Filler B. Referenced Documents AASHTOR30 AASHTO R35 AASHTO T-321 AASHTO T 112 AASHTOT209 AASHTO T 305 AASHTO T 312 AASHTO T-245 AASHTO TP63 SOP-36 SOP-2 GDTI GOT 56 GOT 63 GOT 66 GOT 114 GOT 115 GOT 123 Q.r1.l QPL2 QPL 7 QPL 26 QPL41 QPL 77 QPL 81 828.2 Materials A. Requirements Use approved hot mix asphalt concrete mixtures that meet the following requirements: 1. Produce each asphalt mixture according to a Job Mix Formula and Asphalt Mix Design approved by the Department for submittal and approval of Job Mix Formulas, see Subsection 400.1. 2. Ensure that individual acceptance test results meet the Mixture Control Tolerances specified in the appropriate table below, Subsection 828.2.0J through 828.2.04. 3. Ensure that the Engineer approves all materials used to prepare and place the mixtures before incorporating them into the Work. Use only the ingredients listed in the approved Asphalt Mix Design and Job Mix Formula. For virgin aggregates use sources which meet the requirements of Section 802 and are listed in Q1:L!. or QPL 2; for mixes in which local sand is permitted, use the approved sand source identified in the mix design. For mixtures containing Reclaimed Asphalt Pavement (RAP), use only RAP from the approved stockpile identified in the mix design. Use asphalt cement meeting the requirements of Section 820, from a source listed in QPL 7. 4. Obtain approved SMA mix clesigns, Superpave mix designs and 4.75 rum mix designs from a mix design laboratory certified by the Department. Obtain approved mix designs for types PEM and QGFC mixtures from the Department's Office of Materials and Research, which produces and furnishes these mix designs. 5. Ensure all SMA mix designs are designed in accordance with GDT-123 ("Determining the Design Proportions of Stone Matrix Asphalt Mixtures"). SMA mix designs shall be verified and approved by the Department prior to use, Ensure that Superpave and 4.75 mm mix designs are designed in accordance with SOP-2 (,'Control of Super pave Bituminous Mixture Designs") and are approved by the Department as provided therein. Ensure that these mixes are designed by a laboratory and technician certified in accordance with SOP-36, ("Certification of Laboratories and Personnel for Design of SMA and Superpave Asphalt Mixtures"). 6. Use only mixtures composed of the aggregate groups and blends indicated in the Proposal and Plans by their pay item designations, defined as follows: Pay Item Designation Allowable Aggregate Groups Group I or II Group I, Group II, or Blend I Group II only Group II only Blend I Either 100% Group II material or a blend of Group I and Group II. Do not use Group I material for more than 60%, by weight. of the total aggregate nor more than 50%, by weight, of the coarse aggregate fraction, ! 7. For patching or leveling use Group I, Group II, or Blend 1. Mix types for patching and leveling are specified in Subsection 400.3 .03.B. i 8. Include lime (hydrated lime) from an approved source and meeting the requirements of Section 882 in all paving courses except as otherwise provided in the Contract. For a list of approved sources of lime, see QPL 41. a. Add lime to each mixture at the rate prescribed in the approved mix design. b. Mix designs using only virgin aggregate shall include lime at a minimum rate of 1.00 % of the total dry aggregate weight. Mix designs using RAP shall include lime at a minimum rate equal to 1.00 % of the virgin aggregate fraction plus 0.50 % of the aggregate in the RAP fraction. c. If necessary to meet requirements for mixture properties, and pursuant to an approved mix design, add more lime or add lime plus an approved Heat-Stable Anti-Stripping Additive that meets the requirements of Section ru.. However, the Department will not make additional payment for these materials. For a list of sources of Heat-Stable Anti-Stripping Additives, see QPL 26. d. Where specifically allowed in the contract on LARP, airport, and parking lot projects, an approved Heat Stable Anti-Stripping Additive that meets the requirements of Section 831 may be substituted for hydrated lime. In this case the mix gradation shall be adjusted as necessary to replace the lime with an equivalent volume of fines passing the 0.075 mm sieve. Add Heat-Stable Anti-stripping Additive at a minimum rate of 0.5 percent of the asphalt cement portion. 9. Use performance grade PG 64-22 or PG 67-22 asphalt cement in all mix designs and mixtures except as follows: a. For mixtures containing?: 25% equivalent binder replacement for RAPIRAS mixtures, the State Bituminous Construction Engineer will determine the performance grade to be used, based on Table 2 -Binders Selection Guideline for Reclaimed Asphalt Pavement (RAP) Mixtures, AASHTO M323 and laboratory testing results as required in Section 828.2.B. b. Use only grade PG 76-22, excluding shoulder construction in the following mixes: all SMA, 12.5 mm PEM, 9.5 mm and 12.5 mm OGFC, 12.5 mm Superpave, on projects with ADT greaterthan 25,000; and in all mixtures for which polymer-modified asphalt is specified in the pay item. 10. Use of local sand is restricted as follows: a. Do not place mixtures containing local sand on the traveled way of the mainline or ramps of the Interstate System. Mixtures with local sand may be used for shoulder construction on these facilities. b. Local sand shall not constitute more than 20 % of the total aggregate weight of any mix design or production mix. c. Subject to the above limits, 19 mm, 12.5 mm, and 9.5 mm Superpave mix designs and 4.75 mm mix designs containing local sand may be used on projects with a current ADT not exceeding 2,000. d. 25 mm Superpave mix designs containing not more than 20 % local sand may be used on all facilities except the main line and ramps of the Interstate System. e. Obtain local sand for use in asphalt mixtures from a source approved by the Department. f. Approval of local sand sources: The Department will sample, test, and approve sources of local sand. Local sand shall not contain more than 7.0 % clay by weight and shall be free of foreign substances, roots, twigs, and other organic matter. It shall be free of clay lumps, as determined by AASHTO T 112, and shall have a sand equivalent value exceeding 25%, as determined by GDT 63. B. Fabrication I. Design procedures: For all Superpave and 4.75 mm mixes, designers shall adhere to the Superpave System for Volumetric Design (AASHTO T 312 and AASHTO R30), as adapted in SOP-2. All Superpave mixes are to be designed at a design gyration number (Nde,) of 65 gyrations and initial gyration number (N ini) of 6 gyrations. For 4.75 mm mixes, (Nde,) shall be 50 gyrations, and (Nini) shall be 6 gyrations. The Department will design open graded mixes according to GDT 114. In all cases, the procedure for measuring Maximum Specific Gravity (G mm ) shall be AASHTO T 209. In addition to gradation and volumetric analysis, mix designs shall include the following performance tests, as applicable. 2. Performance Test: a. Permeability test: Superpave and Stone Matrix mix designs shall include testing according to GDT -I Measurement of Water Permeability of Compacted Asphalt Paving Mixtures. Specimen air voids for this test shall be 6.0 ±1.0 %. The average permeability of three specimens may not exceed 3.60 ft per day (125 xl0-5cm per sec). b. Moisture susceptibility test: Mix designs of all types except open-graded surface mixes shall include testing for moisture susceptibility according to GOT 66. Specimen air voids for this test shall be 7.0 ± 1.0% for all mixes excluding Stone Matrix mixes. Specimen air voids for this test shall be 6.0 ± 1.0% for Stone Matrix mixes. The minimum tensile splitting ratio is 0.80, except that a tensile splitting ratio of no less than 0.70 may be acceptable ifall individual strength values exceed 100 psi (690 kPa). Average splitting strength of the three conditioned and three controlled samples shall be not less than 60 psi (415 kPa) for either group. Retention of coating as determined by GDT 56 shall be not less than 95%. c. Rutting susceptibility test. Mix designs ofal! types except Open-graded Surface Mixes (OGFC and PEM), and mixtures designed exclusively for trench widening shall include testing according to GDT 115 or AASHTO TP63. Design limits for this test are as follows: Specimen air voids for this test shall be 5.0 ± 1.0% for all mix types. Testing temperature shall be 64°C (147°F) for all mix types except 19 mm and 25 mm Superpave mixes, which shall be tested at 49°C (120°F). Maximum deformation shall be 5.0 mm for all mixes except 4.75 mm mix, 9.5 mm TypeI and 9.5 mm Type II Superpave mixes. Maximum deformation for the 9.5 mm Type II Superpave mix shall be 6.0 mm at 64°C (147°F) and 8.0 mm at 64°C (147°F) for the 4.75 mm and 9.5 mm Type I Superpave mix. d. Fatigue testing: The Department may verify Superpave designs by fatigue testing according to AASHTO T 321 or other procedure approved by the Department. C. Acceptance See Subsection 106.03 and Section 400. Ensure that individual test results meet the Mixture Control Tolerances listed in Subsections 828.2, 828.2.01 ,828.2.02, 828.2.03, or 828.2.04, whichever applies with the following exception. Field verification results for rutting susceptibility tests performed on laboratory fabricated and/or roadway cores obtained from asphalt plant produced mixtures shall meet specified requirements with a tolerance of +2.0 mm. D. Materials Warranty See General Provisions 101 through 150. 828.2.01 Open-Graded Surface Mixtures A. Requirements Produce the mixture according to an approved mix design and Job Mix Formula. Ensure that Open-Graded Surface Mixtures meet the following mixture control tolerances and mix design criteria: I Sieve Size ! Mixture Control Tolerance, % Design Gradation Limits, % Passing 9.5mmOGFC 12.5 mm OGFC 12.Smm PEM : 3/4 in (19 mm) sieve ±O.O 100* 100* 1/2 in (12.5 mm) sieve ±6.1 100* 85-100 80-100 I 3/8 in (9.5 mm) sieve ±5.6 85-100 55-75 35-60 NO.4 (4.75 mm) sieve ±5.7 20-40 15-25 10-25 I No.8 (2.36 mm) sieve ±4.6 5-10 5-10 5-10 No. 200 (75 ~m) sieve ±2.0 2-4 2-4 1-4 Range for % AC ±OA 6.0-7.25 5.75-7.25 5.5-7.0 Class of stone (Section 800) "A" only "A"only "An only Drain-down (AASHTO T305), % <0.3 <0.3 <0.3 * Mixture control tolerance IS not applicable to thiS sieve for thiS mix. 1. In 12.5 mm and 9.5 mm OGFC and 12.5 mm PEM mixes, use only PG 76-22 asphalt cement (specified in Section 820). 2. All OGFC and PEM mixes shall include a stabilizing fiber of the type (cellulose or mineral) specified in the mix design and meeting the requirements of Section 819. The dosage rate shall be as speCified in the mix design and shall be sufficient to prevent drain-down exceeding the above tolerance. . B. Fabrication See Section 400. 828.2.02 Stone Matrix Asphalt Mixtures A. Requirements Produce the mixture according to an approved mix design and Job Mix Formula. Ensure that Stone Matrix Asphalt mixtures meet the following mixture control tolerances and mix design criteria: Mixture DeSign Gradation Limits, Percent Passing Sieve Size ContrQI 9.5 mm SMA 12.5 mm SMA 19 mm SMATolerance 1-in (25 mm) sieve ±O.O 100· 3/4 in (19 mm) sieve ±7.0 100· 100· 90-100 1/2 in (12.5 mm) sieve ±6.1 98-1 DO·· 85-100 44-70 I 3/8 in (9.5 mm) sieve ±5.6 70-100 50-75 25-60 NO.4 (4.75 mm) sieve ±5.7 28-50 20-28 20-28 No.8 (2.36) mm sieve ±4.6 I 15-30 16-24 15-22 No. 50 (300 !-1m) sieve ±3.8 10-17 10-20 10-20 No. 200 (75 !-1m) sieve ±2.0 8-13 8-12 L 8-12 I I Range for % AC ±0.4 ! 6.0-7.5 I 5.8-7.5 I 5.5-7.5 I(Note 1) (Note 2) Design optimum air voids (%) 3.5 ±0.5 3.5 ±0.5 1 3.5 ±0.5 I % aggregate voids filled with AC (VFA) 70-90 70-90 70-90 Tensile splitting ratio after freeze-thaw cycle 80% 80% I 80% I GOT-66 i I Drain-down (AASHTO T305), % <0.3 <0.3 <0.3 i "'Mixture control tolerance is not applicable to this sieve for this mix. "''''Mixture control tolerance shall be 2.0% for this sieve for 9.5 mm SMA mixes placed at spread rates greater than 135 Ib/yd2 . For 9.5 mm SMA mixes placed at spread rates of 135 Ib/yd 2 or less, 100 % passing is required on this sieve. Note I: Range for % AC is Original Optimum AC (OOAC) at 35 gyrations (Gyratory compactor) or 50 blows (Marshall compactor) prior to Corrected Optimum AC (COAC) calculation detailed in GDT 123 (Appendix A) Note 2: Quality Acceptance Test Results for AC content that deviate> ± 0.3% from the approved Job Mix Formula (JMF) consistently over three lots may subject the mix to a revised AC content on project JMF at the discretion of the Office of Materials and Research based on deviation trend. I. SMA mixtures shall be compacted at 35 gyrations with the Superpave Gyratory compactor or 50 blows with the Marshall compactor. 2. All SMA mixtures shall contain mineral filler and fiber stabilizing additives and shall meet the following requirements: a. Asphalt cement grade PG-76-22 (specified in Section 820) is required in all SMA mixtures. b. Aggregates for SMA shall meet the requirements of Subsection 802.2.02.A.3. c. Use the approved mineral filler specified in the mix design and meeting the requirements of Section 883 Approved sources of mineral filler are listed in QPL 81. Use the approved Fiber Stabilizing Additive of the type (cellulose or mineral) specified in the mix design and meeting the requirements of Section 819. Approved sources of Fiber Stabilizing Additive are listed in QPL 77. The dosage rate will be as specified in the mix design and shall be sufficient to prevent drain-down exceeding the above tolerance. B. Fabrication See Section 400. 828.2.03 Superpave Asphalt Concrete Mixtures A. Requirements for Superpave Mixtures (except Parking Lot Mixtures) Produce the mixture according to an approved mix design and Job Mix Formula. Ensure that Superpave Asphalt Concrete mixtures meet the following mixture control tolerances and mix design limits: I. Gradation limits for Superpave mixtures are as follows: I i I Sieve Size Mixture Design Gradation Limits, Percent Passing Control 9.Smm 9.Smm 12.S mm 19mmTolerance Superpave Superpave Superpave Superpave Type I Type II (Note 1) 1Y2 in (37.5 mm) I 1· in (25.0 mm) ± 8.0 100* 100* 3/4 in (19.0 mm) ±8.0** I 100· 100* 98-100**** 90-100 i 1/2 in (12.5 mm) ±6.0*** I 98-100**** 98-100**** I 90-100 60-89*** i 3/8 in (9.5 mm) ±5.6 90-100 90-100 I 70-89 55-75 NO.4 (4.75 mm) s ±5.6 65-85 55-75 I NO.8 (2.36 mm) ±4.6 48-55 I 42-47 i 38-46 32-36 No. 200 (75 ~m) ±2.0 5.0-7.0 ! 5.0-7.0 4.5-7.0 4.0-6.0 Range for % AC ±0.4 5.5-7.25 5.25-7.00 5.00-6.25 l 4.25-5.50 (Note 3) (Note 2) 2Smm Superpave 100* 90-100 I 55-89** ! 50-70 I i i i 30-36 I 3.5-6.0 I i 4.00-5.25 I i i * Mixture control tolerance is not applicable to this sieve for this mix. ** Mixture control tolerance shall be ± 10.0% for this sieve for 25 mm Superpave. ***Mixture control tolerance shall be ± 8.0% forthis sieve for 19 mm Superpave. """"'*Mixture control tolerance shall be ± 2.0% for this sieve for 12.5 mm and 9.5 mm mixes. Note I: Use PG 76-22 in 12.5 mm Superpave, excluding shoulder construction, on all projects with ADT greater than 25,000 as detailed in the Contract Pay Item. Note 2: Quality Acceptance Test Results for AC content that deviate> ± OJ % from the approved Job Mix Formula (JMF) consistently over three Lots may subject the mix to a revised AC content on project JMF at the discretion of the Office of Materials and Research based on statistical trend. Note 3: Range for % AC is Original Optimum AC (OOAC) at 65 gyrations prior to the Corrected Optimum AC (COAC) calculation detailed in SOP 2 (Appendix D). 2. Volumetric limits are as follows: I Design Parameter I Mix Type Limits I % of Max. SpeCific Gravity (G mm) at design gyrations, Ndes) All i 96% % Gmm at the initial number of gyrations, Ni All i 91.5% maximum I 9.5 mm Type I I Min. 72: Max. 80 I % voids filled with asphalt (VFA) at Ndes I i 9.5 Type II and 12.5 mm 19mm Min. 72; Max. 76 Min. 71: Max 76 I 25mm Min. 69; Max 76 Fines to effective asphalt binder ratio (F/P be) 9.5 mmType I All other types 0.6 to 14 0.8 to 1.6 Minimum Film Thickness (microns)* All > 7.00 ..~ I 25mm 13.0 Minimum % Voids in Mineral Aggregate (VMA) 19mm 14.0 Note: VMA shall be calculated using the effective 12.5 mm 15.0 • specific gravity of the aggregate (Gse ). See SOP9.5 Type I 16.0 1 2SP . 9.5 Type II I 16.0 .." Superpave MIxtures approved pnor to January 31, 20]2, may be grandfathered ill to meet Mmmmm FIlm ThIckness I requirement by mixture adjustments made by the State Bituminous Construction Engineer. B. Requirements for Superpave Parking Lot Mixes (NOT FOR STANDARD HIGHWAY /STREET PAVING) 1. Surface Layers for parking facilities: Sieve Size Mixture I Design Gradation Limits, Percent Passing Control Tolerance 1 4 .75 mm Mix 9.5 mm Superpave 9.5 mm Superpave Type I Type II i 1-in (25.0 mm) sieve ± 8.0 I • 3/4 in (19.0 mm) sieve ±8.0"" i 100 • 100* I ±6.0 i 1/2 in (12.5 mm) sieve 1 100* i 98-100**·· 98-100**** 3/8 in (9.5 mm) sieve I ±5.6 ' 90-100 I 90-100 90-100 I No.4 (4.75 mm) sieve ±5.6 75-95 65-85 I 55-75 I NO.8 (2.36 mm) sieve ±4.6 I 60-65 • 48-55 i 42-47 No. 50 (300 ~m) sieve :!:,3.8 20-50 No. 200 (75 ~m) sieve ±2.0 4-12 i 5.0-7.0 5.0-7.0 Range for Total AC :!:,0.4 6.00 -7.50 5.40-7.25 5.25 -7.00 I i i i i I •I I I i '" Mixture control tolerance is not applicable to this sieve for this mix. "''''''''''Mixture control tolerance shall be ± 2.0% for this sieve for 12.5 rom and 9.5 mm mixes. 2. Subsurface Layers for parking facilities: Sieve Size Tolerance Passin Mixture Control Design Gradation Limits, percent:-k' ~~~~----------~--~ ----------~ : 12.5 mm Superpave I 19 mm I 25 mm Superpave i SuperpaveII 1 100•I ! 1-in (25.0 mm) sieve , + 8.0 i 100* 100* 90-100 ±8.0*" I 98-100****3/4 in (19.0 mm) sieve 90-100 55-89** 1/2 in (12.5 mm) sieve i ±6.0*"* 90-100 i 60-89*** • 50-70 I NO.8 (2.36 mm) sieve I 3/8 in (9.5 mm) sieve I ±5.6 70-89 I 55-75 I t 30-36±4.6 ' 38-46 1 32-36 , No. 200 (75 ~m) sieve 1+2.0 4.5-7.0 4.0-6.0 3.5-6.0 iRange for Total AC :!:,0.4 4.25 -5.50 4.00 -5.25 5.00 -6.25 "'Mixture control tolerance is not applicable to this sieve for this mix. **Mixture control tolerance shall be ± 10.0% for this sieve for 25 mm Superpave mixes. ***Mixture control tolerance shall be ±8.0% for this sieve for 19 mm Superpave mixes. ****Mixture control tolerance shall be ±2.0% for this sieve for 12.5 mm and 9.5 mm Superpave mixes. 3. Volumetric limits for parking facilities are as follows: Design Parameter Mix Type Limits % of Max. Specific Gravity (Gm m) at design gyrations, Ndes) All 96% i 91.5% maximum I 9.5 mm Type I I Min. 72; Max. 80 I % voids filled with asphalt (VFA) at Ndes 9.5 Type II and M;n 72; Max. 78\ 12.5 mm % Gmm at the initial number of gyrations, N, AllI I 19 and 25 mm Min. 71; Max 76 I I Fines to effective asphalt binder ratio (F/Pbe) 9.5 mmType I 0.6 to 1.4 all other types I 0.8 to 1.6 I I 4.75mm >6.00 Minimum Film Thickness (microns)* All other types > 7.00 25mm 13.0 Minimum % Voids in Mineral Aggregate (VMA) 19mm 14.0 Note: VMA shall be calculated using the effective specific gravity of the aggregate (G se ). See SOP-2. 12.5 mm ~ 9.5 mm Types I,ll \ 16.0 * Mixtures approved prior January 31, 2012, may be grandfathered in to meet Minimum Film Thickness requirement by mixture adjustments made by the State Bituminous Construction Engineer. C. Fabrication See Section 400. 828.2.04 Fine-Graded Mixtures A. Requirements Produce the mixture according to an approved mix design and Job Mix Formula. Ensure that fine-graded mixtures meet the following mixture control tolerances and design limits: ASP HALTIC CONCRETE -4.75 mm Mix' I Sieve Size Mixture Control Tolerance Design Gradation Limits, % passingI I 1/2 in (12.5 mm) sieve* ±O.O 100* I i-- 3/8 in (9.5 mm) sieve ±5.6 90-100l NO.4 (4.75 mm) sieve :':5.7 75-95 !I I NO.8 (2.36 mm) sieve :':4.6 I I I I I ! I No. 50 (300 IJm) sieve No. 200 (75 IJm) sieve Range for % AC ±3.8 ±2.0 ±OA 20-50 4-12 6.00-7.50 Design optimum air voids (%) % Aggregate voids filled with AC I 4.0-7.0 60 -80 Minimum Film Thickness (microns)** > 6.00 * Mixture control tolerance is not applicable to this sieve for this mix. ** 4.75 mm Mixtures approved prior January 31,2012, may be grandfathered in to meet Minimum Film Thickness requirement by mixture adjustments made by the State Bituminous Construction Engineer. B. Fabrication See Section 400. C. Acceptance See Subsection 106.3 and Section 400. Ensure that individual test results meet the Mixture Control Tolerances listed in Subsections 828.2,828.2.01, 828.2.02, 828.2.03, 828.2.04, whichever applies. D. Materials Warranty See General Provisions 101 through ISO. Office of Materials and Research Date: August 8, 2002 First Use Date 2001 Specifications: November 1,2002 DEPARTMENT OF TRANSPORTATION STATE OF GEORGIA SPECIAL PROVISION Section 883-Mineral Filler Delete Section 883. 1 125.0 Road Name: Co. Rd. No: Beginning At: Ending At: 2 Road Name: Co. Rd. No: Beginning At: Ending At: 3 Road Name: Co. Rd. No: Beginning At: Ending At: 4 Road Name: Co. Rd. No' Beginning At. Ending At: COGBURN RD WINDWARD PKWY ALPHARETTA CITY LIMITS HENDERSON RD BIRMINGHAM RD FREEMANVILLE RD MOUNTAIN RD HOPEWELL RD COUNTY LINE WILKIE RD MOUNTAIN RD A POINT ON Length (MI); 0.190 Width (FT): 28.000 Required Striping: Length (MI): 1.280 Width (FT): 25.000 Required Striping: Length (MI): 1.670 Width (FT): 24.000 Required Striping, Length (MI): 0.120 Width (FT): 24.000 Required Striping: Center Edge Center Edge Lane Center Edge Center Proposed Construction: ASP LEV, INCL LIME SPE 9.5MM, TP II, GP2 &L Proposed Construction. ASP LEV, INCL LIME SPE 9.5MM, TP II, BL1 &:L Proposed Construction: ASP LEV, INCL LIME SPE 9.5MM, TP II, BLl &L Proposed Construction: ASP LEV, INCL LIME SPE 9.5MM, TP II, BL1 &L 125.0 125.0 125.0 ~{j;f (~p,-.,."':... _. _II LMIG TYPICAL RESURFACING SECTION CUl8 NIl GUTTER IETAIL IETAIL Fill FEATIf:RII£ SlIlFACIt£ [1Jl8 NIl WTTER ~I I. ~L ---I _ ,--I-- - --_ LXISTING PAvEMENT \-CUHB AND GUTfER HEADER [tIlB Jot 21 [ [tf"1\--~;I: ----I..J Al lEHNAlE 'A' --AI~E~NATE 'B' J.IOTEI ME THOO Of FEATHERING AT PAVEMENT EDGE ALTERNATE A III ALTERNATE 8lSl1Al..L BE (ETERMII£O BY TtE E/fiIER. UtUR NmMAl CON)ITI~S.ALTERNATE A SHALL BE USEO FOR FEATHERI/fi tRESS REStJlFACI/fi HAS REOUCEO lIE "EFFECTIVE HEIGHT" Of THE EXISTlt«i CURS TYPE FACILITY. IN THIS EVENT. ALTERNATE "II'SHALL BE USED. MITE: • THE ALGEBRAIC OIFFEREMCE BE TWEEN THE NEW RIDI/fi SURFACE AI() THE FEATHERIMG IN THE [1IlB AI() GUTTER SHALL NOT EXCEED 7 IH' 7/04 IF WI & ruTTER IS EIISInc.. Tt£1I \ E'ER 10 CUl8 & rur TER IE TAL ~, • SEE LMIG PROJECT IlEPII!T 5t(EIISI Fill PAVEMENT WIDTHS REO'D Q) 1 2 5 LBS/SY ASPH CONe Q.5 MM SUPERPAVE. TP II. GP 2 ONL Y. INCL BITUM MATL & H LIME REO'D ®ASPH CONC LEVElING.INCL 8ITUM MATL & H.lIME TO BE PlACED AS DIRECTED BY THE ENGINEER. NOTE: THE LOCAL GOVERNMENT WILL CERTIFY ALL NECESSARY R/W.REMDVE OR ADJUST ALL UTILITIES. AND DO THE NECESSARY PATCHING. AS DIRECTED BY THE ENGINEER. AT NO COST TO THE OEPARTMENT OF TRANSPORTATION. NOTE: THE LOCAL GOVERNMENT SHAlL BE RESPONSIBLE FOR PLACEMENT MAINTENANCE. ANO INSPECTION OF TRAFFIC CONTROL DEVICES AND TEMPORARY EROSION CONTROL ITEMS. NOTE: THE WIDTH OF PAVIt«i OF TURtOJTS FOR SIOEROAOS AND ORIVES SHfU BE AS REWIRED TO PROVIDE A SMOOTH AND WELL DRAINED TRANSITION TO AND FROM PUBLIC ROADS AND DRIVEWAYS. AS APPROVED BY THE ENGINEER. 1THIS TYPICAl SECTION APPliES TO PRIORITY ""51 AS SHOWN ON THE lMIG PROJECT REPORT SHEETISI. S01 Lj ;2 1 1 --p F~ CPROJECT NO. FULTONCOUNTY MIL_TONCITY .""--.---."~- --------- " ~~.~..."':.":""""''' CI.Il8 tHl IlIHER (t'All (t'All FIJI FEATtlAl1£ SIJlfACtl£ C\II8 ~IlITTER -I I.L -.... 1 ~ -_ L----EXISIlNG PAVEMENT \ -CURB AND GU TI Efl " ."''''' C.... "I a [ L~\--~\.: -----l...J At TERNAlt 'A' -~l~ERNATE 'B' NOTE: METHOO OF FEATHERING AT PAVEMENT EIXiE ALTERNATE A III AlTERNATE BISHAll BE DEJERMIt£D BY lHE EtllINEER. IHlER NORMAl.. COIIJITIONS. Al TERNA TE A SHAlL BE USED Fill FEATHERltll IJt.l.ESS RESURFACltll HAS REDOCED TI£ "EFFECTIVE I£IGHT',OF THE EXISTING CUlB TYPE FACILITY. IN THIS EVENT. AI.. TERtlATE 'If Stt'II.L BE USED, NOTE: • THE AlGEBRAIC DIFFERENCE BETIIEEN THE NEW RIOltll SlJlFACE NIl THE FEA THERII(; IN THE CURB NIl GUTTER SHAlL tfJT EXCEED 7 7.. IF CI.Il8 " WnER t.IS UIS'Pr.. Tl(1I REFER TO CI.Il8wrTEA (t1AIL ~. ~,{f" I • SE£ lMIG PAOJEtT lVIII' Sl£ETISI FIJI PAV£I£IIT II/OTHS REO'D Q) 1 2 5 LBS/SY ASPH CONe Q.5 MM SUPERPAVE. TP II. BlEND I. INeL BITUM MA Tl & H. LIME REO'D ®ASPH CONC LEVELING. INCL BITUM MA TL & H,L1ME TO BE PLACED AS DIRECTED BY THE ENGINEER. NOTE: THE LOCAL GOVERNMENT WILL CERTIFY ALL NECESSARY R/W. REMOVE OR ADJUST ALL UTILITIES. AND 00 THE NECESSARY PATCHING. AS DIRECTED BY THE ENGINEER. AT NO COST TO THE DEPARTMENT OF TRANSPORTATION. NOTE: THE LOCAL GOVERNMENT SHALL BE RESPONSIBLE FOR PLACEMENT MAINTENANCE. AND INSPECTION OF TRAFFIC CONTROL DEVICES AND TEMPORARY EROSION CONTROL ITEMS. NOTE: THE WIDTH OF PAVING OF TURNOUTS FOR SUIROAOS AND DRIVES SHALL BE AS REWIRED TO PROVIDE A SMOOTH AND WELL DRAINED TRANSITION TO AND FROM PUBliC ROADS AND DRIVEWAYS. AS APPROVED BY THE ENGINEER. 2 . 3 , 4 , THIS TYPICAL SECTION APPliES TO PRIORITY Ij'S! AS SHOWN ON THE LMIG PROJECT REPORT SHEEHS), PROJECT NO. S014211-rJr~c COUNTY FULTON CITY Mr L. rON 1104 .n••I•••I••I I•••, •••, ry .Iay Dr \t.r/ " ;{f c /} Or I",,· FULTON CITY OF MILTON S014211-PRC I'V 1)/"'\ c) ~0 => " We 0 ~ ~ " CO ,'2 rj (" -~ rr('Jn /~ -1" / / i I R(\ t j) ~ '.~I ~ ,r\;:' I I , I I I FULTON r;,CITY OF50142 MILTONll-PRC ~ K .... p'ng Georg.., Oi'll~" Mo,,, GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT Contract No. and Name: Name of Contracting Entity: By executing this affidavit, the undersigned person or entity verifies its compliance with O.c.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the Georgia Department of Transportation has registered with, is authorized to participate in, and is participating in the federal work authorization program commonly known as ENerify,* in accordance with the applicable provisions and deadlines established in O.c.G.A. § 13-10-91. The undersigned person or entity further agrees that it will continue to use the federal work authorization program throughout the contract period, and it will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the undersigned with the information required by O.c.GA. § 13-1O-91(b). The undersigned person or entity further agrees to maintain records of such compliance and provide a copy of each such verification to the Georgia Department of Transportation at the time the subcontractor(s) is retained to perform such service. _._ I ~1b-!'1--,--,=8~___ EEV / E-VerJlM User Identification Number Date of Authorization BY: Aut~orized 0 cef!l/t--·---Date (Name of Person or Entity) hfJ4t;lte D (l.«.,~_____ Title of Authorized Officer or Agent _ 8-r.4~ ~I-IS Printed Name of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE i Hi ,<:;.,~ (J ~AYOF"'::~~.;;...L_.___~__,2QIJ..., • .- . a/~~;Z,{~ Notary Public My Commission Expires: • or any subsequent replacement operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (iRCA), P,L. 99-603 Revised 8/22111 City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 [Staff Memo - Subdivision Plats] To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: August 28, 2012 for Submission onto the September 17, 2012 City Council Meeting – Consent Agenda Agenda Item: Approval of Subdivision Plats CMO (City Manager’s Office) Recommendation: To approve the subdivision related plats and revisions stated below. Background: The Milton Subdivision Regulations require that the Mayor and City Council approve all Final Plats, Final Plat Re-recording, Revisions, and Minor Plats once the matter has been reviewed and certified by the Community Development Director in accordance with the Subdivision Regulations. Discussion: The following Final Plats, Final Plat Re -recording, Revisions, and Minor Plats have been reviewed and certified by the Community Development Director in accordance with the City’s Subdivision Regulations: Name of Development Action Comments The Preserve @ North Valley Revision 1. Revise property lines between lots 1, 2, and 3 2. Renumber remaining lots 3. Remove water vault and easements lot 3 4. Remove hydrant on lot 3 5. Add new owner information 6. Revise addresses lots 2 and 3 7. Remove grass channel easement lot 3 Deerfield Green II Revision 1. Revise lots 412-452 2. Remove lot 456 3. Add lot table Clearbrooke Revision 1. Revise property lines between lots 9 and 10 Kingsley Estates Phase I Unit 2B Final Plat 1. Create 6 lots Vickery Crest II Final Plat 1. Create 9 lots City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 [Staff Memo - Subdivision Plats] Vickery Crest III Final Plat 1. Create 6 lots Braeburn II Revision 1. Revise property line between lot 11 and CA Braeburn III Revision 1. Remove LS easements lots 49 and 50 Concurrent Review: Chris Lagerbloom, City Manager Constitution Week 2012 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2012 marks the two hundred and twenty-fifth anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of American designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of America citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2012 through September 23, 2012 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to The Chestatee River Chapter of the National Society of Daughters of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 17th day of September, 2012. (Seal) _________________________________ Joe Lockwood, Mayor Constitution Week 2012 WHEREAS, The Constitution of the United States, the guardian of our liberties, is a product of reflection and choice, embodying the principles of limited government in a Republic dedicated to rule by law, not by men; and WHEREAS, September 17, 2012 marks the two hundred and twenty-fifth anniversary of the drafting of the Constitution of the United States of America by the Constitution Convention; and WHEREAS, it is fitting and proper to accord official recognition to this memorable anniversary, and to the patriotic exercises that will commemorate the occasion; and WHEREAS, Public Law 915, guarantees the issue of a proclamation each year by the President of the United States of America designating September 17th through September 23rd as Constitution Week. This Constitution Week, we, the City of Milton, urge all citizens to study the Constitution and to express gratitude for the privilege of American citizenship in our Republic, functioning under the superb body of laws - the Constitution of the United States of America. Now, therefore, I, Joe Lockwood as Mayor of the City of Milton, proclaim the week of September 17, 2012 through September 23, 2012 as Constitution Week in the City of Milton and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Presented to the Sons of the American Revolution. Given under our hand and seal of the City of Milton, Georgia on this 17th day of September, 2012. (Seal) ________________________________ Joe Lockwood, Mayor Milton High School Girls’ Lacrosse Team Day WHEREAS, lacrosse is a sport that requires skillful hand-eye coordination, mental awareness and physical endurance, and; WHEREAS, the girls’ lacrosse program began in 1999 as a club sport at Milton High School and has grown rapidly since that time, and; WHEREAS, in 2002 the Georgia High School Association officially sanctioned lacrosse as a high school sport and in 2005 recognized lacrosse as a full-fledged high school sport, and; WHEREAS, the Milton High School girls’ lacrosse team has a tradition of excellence and accomplishment in academic and athletic competition reflecting the highest ideals of hard work, training and sportsmanship, and; WHEREAS, the girls’ lacrosse team has made it to the Georgia High School Association state championships every year since their inception, and; WHEREAS, the Milton High School girls’ lacrosse team won the Georgia High School AAAAA State Championship in 2005, 2006, 2007, 2008, 2010, 2011 and 2012, and; WHEREAS, the team was ranked number 13 in the country and number 2 in the south in 2011, and number 26 in the country and number 2 in the south for 2012, and; WHEREAS, the Milton High School girls’ lacrosse team racked up an unprecedented amount of player superlatives, including 57 All-State honors, 17 U.S. Lacrosse All-Americans since 2004, four U.S. Lacrosse honorable mention All- Americans since 2005 and 40 U.S. Lacrosse Academic All-Americans, and; WHEREAS, the players on the Milton High School girls’ lacrosse team are champions not only on the field, but also in the classroom, in the community and in life; we are proud that this great team is located in Milton, Georgia. Now, therefore, we, the Mayor and City Council of the City of Milton, hereby dictate and proclaim Monday, September 17 as “Milton High School Lacrosse Team Day” in the City of Milton, Georgia. Given under our hand and seal of the City of Milton, Georgia on this 17th day of September, 2012. (Seal) _________________________________ Joe Lockwood, Mayor STATE OF GEORGIA COUNTY OF FULTON Page 1 of 10 ORDINANCE NO._____ AN ORDINANCE TO AMEND CHAPTER 12, ARTICLE II, OF THE CODE OF THE CITY OF MILTON, GEORGIA TO REQUIRE PAIN MANAGEMENT CLINICS TO OBTAIN A PAIN MANAGEMENT CLINIC OCCUPATION TAX CERTIFICATE AND OTHER REGULATIONS BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on ____________________, 2012 at 6:00 p.m. as follows: WHEREAS, the City of Milton, Georgia (“City”) has reviewed a study and accumulated information regarding Pain Management Clinics, as defined herein; and WHEREAS, O.C.G.A. §§ 16 -13-25 through 16-13-29 identify what are known as Schedule II, III and IV drugs within the State of Georgia; and WHEREAS, the City finds that Pain Management Clinics as facilities who dispense Schedule II, III, and IV controlled substances are often dispensing pain medications to those claiming pain, without performing proper and thorough examinations of said patients and their medical records, do not make proper medical diagnosis , and are sometimes not operated by licensed physicians; and WHEREAS, the City wishes to discourage the operation of these types of “pill mills” within the corporate limits of the City of Milton in order to protect the health, safety and welfare of the citizens of the City of Milton; and WHEREAS , information received from law enforcement officials in several States indicate that criminal activity increases in areas where Pain Management Clinics operating as no more than “pill mills” are located; and WHEREAS, for instance, the Grand Jury in Broward County, Florida, heard testimony and considered evidence concerning the proliferation of such pain clinics in Broward County and South Florida; and WHEREAS, the Broward County, Florida, Grand Jury issued its Interim Report on November 19, 2009, concerning The Proliferation of Pain Clinics in South Florida (“Broward County Grand Jury Report”); and STATE OF GEORGIA COUNTY OF FULTON Page 2 of 10 WHEREAS, the Broward County Grand Jury Report found that, “In 2007 there were 4 pain clinics operating in Broward County. From those 4 pain clinics in Broward County the number swelled to 66 pain clinics opening and operating in South Florida in 2008. From August 2008 to November 2009 the number of pain clinics opening and operating in South Florida exploded in number from 66 to 176, and the number of pain clinics opening in Broward County increased from 47 to 115. Pain clinics, which dispense prescription drugs on site, dispense almost 9 million does [sic] units of Oxycodone in South Florida during the last months of 2008. 6.5 million does [sic] units of the 9 million does [sic] units were dispensed in Broward County alone.” Broward County Grand Jury Report at page 6; and WHEREAS, the Broward County Grand Jury Report reported that the Florida Medical Examiners Commission reported as follows: Calendar Year Number of Deaths Average Number of Detected that were Deaths Detected that Caused by Lethal Doses were Caused by Lethal Of Prescription Drugs Doses of Prescription Drugs 2006 2,780 7 deaths/day 2007 3,317 9 deaths/day 2008 3,750 10 deaths/day Broward County Grand Jury Report at pages 9-10; and WHEREAS, the Broward County Grand Jury Report reported as follows: “The National Survey on Drug Use and Health conducted annually by the Substance Abuse M ental Health Services Administration estimates that in the last 30 days over 5 million Americans used non - medical prescription opioids or narcotic analgesics or pain relievers. In 2005, 11,300,000 Americans age 12 and above had used prescription pain medication in a non-medical use. In 2007, the number increased almost 50% to 16,280,000 Americans. One of the age groups that have shown the highest levels of prescription non-medical use has been young adults age 18 to 25. In 2007, 2,147,000 Americans were first time non-medical users of prescription pain medication.” Broward County Grand Jury Report, at pages 11-12; and WHEREAS, prescription drug abuse is becoming a major problem in Georgia, and according to the Georgia Drug and Narcotics Agency, deaths due to prescription drug overdoses have surpassed those of all other illicit drugs and six times more people died from prescription drug overdoses in 2009 than from all other illegal drugs, accounting for 87 percent of drug- related deaths; and STATE OF GEORGIA COUNTY OF FULTON Page 3 of 10 WHEREAS, federal, state, and local authorities raided Atlanta Medical Group Clinic in Cartersville in June of 2011, based upon suspicions of an illegal pill mill operation; and WHEREAS , the City of Milton Police Department has expressed concern consistent with the above findings; and WHEREAS, the Milton City Council finds the above information relevant in order to protect the public health, safety and welfare of the citizens of the City of Milton; and WHEREAS, the Milton City Council enacted a Moratorium, and later approved extensions of the Moratorium, to provide the City an opportunity to review these important issues, to develop appropriate ordinances to address the issues, and to allow the State of Georgia time to consider legislation on these issues; and WHEREAS, legislation was promulgated by the Georgia General Assembly with an effective date of July 1, 2011, which provides for certain regulation of pain clinics to include the creation of a statewide controlled substance database; and WHEREAS, O.C.G.A. §48-13-6(b) authorizes cities to enact ordinances for the levy, assessment, and collection of occupation tax on those businesses and practitioners of professions and occupations with one or more locations or offices in the corporate limits of the city; to require information from businesses and practitioners of professions and occupations doing business in the corporate limits of the city; and to provide for the punishment of violation of such a local ordinance or resolution; WHEREAS, the City’s Moratorium is due to expire on August 8, 2012; and WHEREAS, the Milton City Council deems it necessary and appropriate to adopt this Ordinance to require additional submittal of business information from Pain Management Clinics in order to obtain a Pain Management Clinic Occupation Tax Certificate; WHEREAS, pursuant to O.C.G.A. §48-13-6(c), the Milton City Council held a public hearing to discuss the adoption of this Ordinance on __________________; NOW, THEREFORE, the Milton City Council hereby ordains the following Ordinance: SECTION 1. Article II of Chapter 12 – Business Regulation and Taxation of the Code of the City of Milton, Georgia is hereby amended to add the following: STATE OF GEORGIA COUNTY OF FULTON Page 4 of 10 “DIVISION 2. - PAIN MANAGEMENT CLINICS Section 12-35: Findings; Public Purpose; Legal Authority . (a) Based upon the experience of other municipalities, counties and states, which experiences we believe are relevant to the problems potentially faced by the City of Milton, Georgia, we take note of the notorious and self-evident conditions attendant to the indiscriminate dispensing of massive amounts of powerful prescription drugs by unconventional pain clinics, which do not vary greatly among generally comparable communities within our country. Illegal pain management clinics commonly known as “pill mill s” dispense large quantities of Schedule II, III, and IV drugs for cash, with little examination of the patient conducted. Moreover, it is the finding of the Milton City Council that the indiscriminate dispensing of massive amounts of powerful prescription drugs by unconventional pain clinics begets criminal behavior, tends to create an undesirable community, and constitutes a danger to the public health, safety and welfare of the citizens of the City of Milton. Among the undesirable community conditions identified are drug addiction, drug overdoses, drug abuse, the illicit use of pharmaceutical drugs and other associated illegal activities. The Milton City Council finds that such conditions increase expenditure for the allocation of law enforcement personnel to preserve law and order, increase the burden on the judicial system as a consequence hereof, and lead to a potentially dangerous condition for the citizens of the City of Milton. Therefore, this Ordinance is established to ensure that anyone dispensing or prescribing drugs within the corporate limits of the City of Milton is doing so in compliance with local, state and federal law. Preliminary information will be gathered from Pain Management Clinics prior to the issuance of a Pain Management Clinic Occupation Tax Certificate. The Ordinance is created in the interest of public welfare and as a matter of governmental interest and concern to prevent the negative impact on the City of Milton as set forth herein. (b) This Ordinance is adopted pursuant to Chapter 13 of Title 48 of the Official Code of Georgia Annotated. (c) This Ordinance is further adopted to protect the public safety, health and welfare of the citizens of the City of Milton. (d) This Ordinance is further adopted pursuant to the police power of the City of Milton. Section 18-36: Definitions: "Physician" means a person licensed to practice medicine under O.C.G.A. § 43-34-21. "Pharmacy" shall mean a pharmacy as defined in O.C.G.A. §26 -4-5. STATE OF GEORGIA COUNTY OF FULTON Page 5 of 10 "Pain Management Clinic" shall mean all privately owned pain management clinics, facilities, or offices (including those which advertise in any medium) for the sale or dispensing of any type of pain management services, or dispensing controlled substance medications, and defined as a Schedule II, III, IV or V controlled substance as defined by Georgia law. A physician is primarily engaged in the treatment of pain by prescribing or dispensing controlled substance medications when the majority of the patients seen are prescribed or dispensed controlled substance medications for the treatment of chronic nonmalignant pain. Excluded from this definition are: (1) A licensed pharmacy of a hospital that dispenses such substances for the purpose of inpatient or outpatient hospital care, a licensed pharmacy of a hospital or retail pharmacy of a hospital that dispenses prescriptions for controlled substances at the time of dismissal or discharge form such a facility, or a licensed pharmacy of a hospital or retail pharmacy of a hospital that dispenses or administers such substances for long-term care patients or inpatient hospice facilities; (2) An institutional pharmacy that serves only a health care facility, including, but not limited to, a nursing home, an intermediate care home, a personal care home, or a hospice program, which provides inpatient care and which pharmacy dispenses such substances to be administered and used by a patient on the premises of the facility; (3) A practitioner or other authorized person who administers such a substance; and (4) A pharmacy operated by, on behalf of, or under contract with the Department of Corrections for the sole and exclusive purpose of providing services in a secure environment to prisoners within a penal institution. This shall include correctional institutions operated by private entities in this state which house inmates under the Department of Corrections. "Schedule II, III or IV drugs" shall mean the drugs defined in O.C.G.A. §§ 16 -13-26 through 16-13-29. Section 18-37: Occupation Tax Certificate Required. It is unl awful for any person, firm, partnership, corporation, business, medical practice, clinic, physician, office, pharmacy, or location or other entity of any type to operate, engage in, conduct, or carry on, in or upon any premises within the incorporated area of the City of Milton a Pain Management Clinic as defined in this article without a valid Pain Management Clinic Occupation Tax Certificate issued by the City of Milton pursuant to this Ordinance. STATE OF GEORGIA COUNTY OF FULTON Page 6 of 10 Section 18-38: Compliance with Occupational Taxes Generally. Except as otherwise provided herein, all Pain Management Clinic Occupational Tax Certificates shall be issued, maintained, renewed, and enforced in compliance with those provisions contained in Article II, Chapter 12 of the Code of The City of Milton, Georgia for general occupation taxes. Section 18-39: Application Contents. Each application for a Pain Management Clinic Occupation Tax Certificate (“Certificate”), whether new or a renewal, shall be submitted to the Community Development Director’s office, and shall contain the following information: (a) The applicant's full name. (b) The present address and telephone number of the applicant. (c) The business license or occupation tax history of the applicant and whether such applicant, in previous operations in this or any other City, state or territory under license, has or had such license or occupation tax certificate or similar type of business license revoked or suspended, the reason therefore, and the business activity or occupation subsequent to such act ion of suspension or revocation. (d) If the applicant is a corporation, the name of the corporation shall be set forth exactly as shown in its articles of incorporation or charter, together with the place and date of incorporation. If the applicant is a part nership, the applicant shall set forth the name, residence address of the partners. If the applicant is a limited partnership, it shall furnish a copy of its certificate of limited partnership filed with the City Community Development Director . If one or more of the partners is a corporation, the provisions of this subsection pertaining to corporations shall apply. The applicant corporation or partnership shall designate one of its officers or general partners to act as its responsible managing officer. Such designated persons shall complete and sign all application forms required of an individual applicant under this chapter, but only one application fee shall be charged. (e) If the applicant, any partners or any corporate officers, if the applicant is a corporation, have been convicted of a felony in the past five (5) years and, if so, a complete description of any such crime including date of violation, date of conviction, jurisdiction and any disposition, including any fine or sentence imposed and whether terms of disposition have been fully completed. (f) If applicant is a person doing business under a trade name, a copy of the trade name properly recorded. If the applicant is a corporation, a copy of authority to do business in Georgia, including articles of incorporation, trade name affidavit, if any, last annual report, if any. STATE OF GEORGIA COUNTY OF FULTON Page 7 of 10 (g) Address of the premises to be licensed. (h) Whether the premises are owned or rented. (i) Each applicant for a Certificate shall be verified and acknowledged under oath to be true and correct by: 1. If the applicant is an individual, by the individual; 2. If by a partnership, by the manager or general partner; 3. If a corporation, by the president of the corporation; 4. If any other organization or association, by the chief administrative official. (j) Attach a copy of any and all of applicant's current licenses issued by the State of Georgia or any agency or board thereof; (k) Provide the following information: 1. The name and DEA number of every physician, nurse practitioner, and physician’s assistant (including applicant) (hereinafter the “identified health care professionals”) who are or may be practicing, associated, or with an ownership interest in the business, along with a copy of a valid license for each such individual. 2. The business's website address, if available. 3. Location of any other clinics or practices associated with or owned by the same parties as the applicant. 4. Detail of the services offered at the proposed pain clinic. 5. If opening a pharmacy, does the proposed pain clinic intend to provide medical treatment services at the location? 6. Does the proposed pain clinic intend to prescribe Schedule II, III and IV drugs at the proposed location? 7. Does the proposed pain clinic intend to dispense Schedule II, III and IV drugs at the proposed location? (l) Each applicant, representing a proposed Pain Management Clinic Certificate, shall in good faith complete this questionnaire. Signatures of the applicant and establishment owner or corporate officer (if not the same as applicant) shall be required on the questionnaire, attesting that all answers and information provided are true and correct to the best of their knowledge. Deception, false statements, and misrepresentations on the questionnaire shall cause enforcement action and penalties against the entity as detailed under this Chapter. STATE OF GEORGIA COUNTY OF FULTON Page 8 of 10 Section 18-40: Application Review. The City shall have up to forty -five (45) days to review the application , the background of the applicant , and verify information concerning the identified health care pro fessionals. Upon completion of the review, the City Community Development Directo r shall grant the Certificate if he or she finds: (a) The required fee has been paid. (b) Application conforms in all respects to the provisions of this chapter. (c) The applicant has not knowingly made a material misrepresentation in the application. (d) The applicant has fully cooperated in the review of the application. (e) The applicant's and the identified health care professionals’ applicable state license(s) and DEA numbers have not been suspended, revoked or not renewed. Section 18-41: Occupation Tax Certificate – Refusal, appeal. If the City, following review of the application, deems that the application does not fulfill the requirements as set forth in this chapter, the City Community Development Directo r shall notify the applicant by certified mail of such denial within forty-five (45) days of the date of application, and provide copies of the review report to the City Clerk. Any applicant that is denied a Pain Management Clinic Occupation Tax Certificate may appeal such denial to the City Council by filing a written notice of appeal within ten (10) days of the receipt of notice. A hearing before the Milton City Council shall be scheduled within forty-five (45) days of such notice. Whenever the City Clerk has scheduled an appeal before the Milton City Council, at the time and date set therefore, the Milton City Council shall receive all relevant testimony and evidence from the applicant, from interested parties and from City staff. The Milton City Council may sustain, over-rule or modify the action complained of. The action of the Milton City Council shall be final. Appeals from the decision of the Milton City Council shall be by certiorari to the Superior Court of Fulton County filed within thirty (30) days of the final action of the Milton City Council . Section 18-42: Renewal of Occupation Tax Certificate. A Pain Management Clinic Occupation Tax Certificates may be renewed on a calendar year basis provided that the applicant continues to meet the requirements set out in this chapter. Section 18-43: Occupation Tax Certificates Nontransferable. No Pain Management Clinic Occupation Tax Certificate may be sold, transferred or assigned by a certificate holder , or by operation of l aw, to any other person or persons. Any such sale, transfer or assignment, or attempted sale, transfer or assignment, shall be deemed to constitute a voluntary surrender of such Certificate and such Certificate shall thereafter be null and void; provided and excepting, however, that if the applicant is a partnership and one or more of the partners should die, one or more of the surviving partners may acquire, by purchase or otherwise, the interest of the deceased partner or partners without effecting a surrender or termination of such Certificate, and STATE OF GEORGIA COUNTY OF FULTON Page 9 of 10 in such case, the Certificate upon notification to the City, shall be placed in the name of the surviving partner. A Certificate issued to a corporation shall be deemed terminated and void when either any out standing stock of the corporation is sold, transferred or assigned after the issuance of a permit, or any stock authorized but not issued at the time of the granting of a Certificate is thereafter issued and sold, transferred or assigned. Section 18-44: Change of Location, Name or Identified Health Care Professionals. (a) No Pain Management Clinic shall move from the location specified on its Certificate until an approval has been obtained from the City Community Development Director . Such approval shall not be given unless all requirements and regulations, as contained in the City's codes, have been met. (b) No applicant shall operate, conduct, manage, engage in, or carry on a Pain Management Clinic under any name other than the name of the business as specified on the Certificate. (c) The applicant shall notify the City Community Development Director of any changes in the name(s), DEA number(s), and status of the state license(s) of any physician, nurse practitioner, and physician’s assistant practicing, associated, or with an ownership interest in the business within thirty (30) days of such change. Failure to notify the City Community Development Director of such a change shall constitute a violation of this Ordinance. Section 18-45: Violation; Penalty. It shall be unlawful and a violation of this Ordinance for any person, firm, partnership, corporation, business, medical practice, clinic, physician, office, pharmacy, or location or other entity of any type to operate, engage in, conduct, or carry on, in or upon any premises within the incorporated area of the City, a Pain Management Clinic as defined in this article without a valid Pain Management Clinic Occupation Tax Certificate issued by the City of Milton pursuant to this Ordinance and without continued compliance with this Ordinance. Any violation of this Ordinance shall be subject to those applicable penalties set forth in Article II, Chapter 12 of the Code of the City of Milton, Georgia for general Occupation Tax Certificates as pertaining to professionals and practitioners classified in O.C.G.A. §48-13-9(c), paragraphs 1 through 22. SECTION 2 Remaining Portions Unaffected. Except as specified hereinabove, all remaining portions of the Code of the City of Milton, Georgia shall continue in full force and effect, and STATE OF GEORGIA COUNTY OF FULTON Page 10 of 10 shall remain unaffected by this amendment. SECTION 3 Severability. It is the express intent of the Milton City Council that this Ordinance be consistent with both federal and state law. If any provision of this Ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect other provisions or applications of the Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared severable. Notwithstanding anything contained herein, this Ordinance shall not operate to impose a precondition or sanction on any applicant licensed by the State of Georgia or any board or authority created by state law. SECTION 4 Conflicting Ordinances Repealed. All Ordinances and provisions of the Code which conflict with any part of this Ordinance are hereby repealed. SECTION 5 Effective Date. This Ordinance shall become effective immediately upon passage. SO ORDAINED this ____ day of _______________, 2012. ____________________________________ Joe Lockwood, Mayor Attest: ______________________________ Sudie AM Gordon, City Clerk (Seal) Page 1 of 2 ORDINANCE NO. STATE OF GEORGIA FULTON COUNTY AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2012 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 17, 2012 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2012 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2012 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2012 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 17th day of September, 2012. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood _________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Lance Large Attest: _______________________________ Sudie AM Gordon, City Clerk (SEAL) ORDINANCE NO. STATE OF GEORGIA FULTON COUNTY AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2012 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA AMENDING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. BE IT ORDAINED by the City Council of the City of Milton, GA while in a council meeting on September 17, 2012 at 6:00 p.m. as follows: WHEREAS, the City Manager of the City of Milton has presented amendments to the fiscal year 2012 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budget amendments results in a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the amended fiscal year 2012 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget amendment, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s amended fiscal year 2012 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. 1 of 2 ADOPTED AND APPROVED this 17th day of September, 2012. CITY OF MILTON, GEORGIA By: ________________________ Mayor Joe Lockwood _________________________ ________________________ Councilmember Karen Thurman Councilmember Burt Hewitt _________________________ ________________________ Councilmember Matt Kunz Councilmember Joe Longoria _________________________ ________________________ Councilmember Bill Lusk Councilmember Lance Large Attest: _______________________________ Sudie AM Gordon, City Clerk (SEAL) 2 of 2 City of Milton, Georgia Fiscal Year 2012 Summary of Departmental Budget Amendments Exhibit A The goal of the fiscal year 2012 budget amendment is to revise departmental budgets and interfund transfers based on activity-to-date and future projections. GENERAL FUND The General Fund is the principal operating fund of the government and is used to facilitate current year operations. GENERAL FUND SUMMARY: Revenue Appropriation Increase - Expenditure Appropriation Increase 271,050 Net Revenue/(Expenditure) Requests:(271,050) Budgeted Fund Balance: As we move forward with the construction of the public safety facility, there are expenditures we are currently incurring that are reimbursable with the bond proceeds. The funds needed to cover the expenses until the bond comes through will be borrowed from the reserves (or fund balance) in the General Fund. The total amount that will be borrowed is $271,050 and should be replaced within the first quarter of fiscal year 2013. Revenue Amendments: At this time, there are no recommended amendments to the revenues in the General Fund. Expenditure Amendments: For this final budget amendment in fiscal year 2012, we are requesting an amendment for Operating Transfers Out to the Capital Projects Fund that will be offset with the fund balance of the General Fund, as mentioned above. Account Name Amended Budget FY 2012 Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Final Amended Budget FY 2012 Operating Transfers Out TO CAPITAL PROJECTS FUND 4,587,389 4,078,909 508,480 271,050 4,858,439 TO CAPITAL GRANT FUND 727,128 648,284 78,844 ‐ 727,128 TO OPERATING GRANT FUND 103,664 63,357 40,307 ‐ 103,664 Total: Operating Transfers Out 5,418,181 4,790,549 627,632 271,050 5,689,231 Total: Other Financing Uses 5,418,181 4,790,549 627,632 271,050 5,689,231 BUDGET AMENDMENT NOTES Account Name INCREASE 1. Operating Transfer Out to Capital Projects Fund 271,050 Total Increase 271,050$ 271,050$ TOTAL OTHER FINANCING USES BUDGET AMENDMENTS Other Financing Uses Amendment Reason Covers the cost of architectural services for the public safety building (will be reimbursed by bond proceeds) Fiscal Year 2012 Budget Amendments 1 of 9 SPECIAL EVENTS FUND This fund accounts for expending the hotel/motel excise tax and the outflow and inflow of funds association with the numerous special events the City sponsors. Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget MILTON ROUNDUP VENDOR FEE 4,000 1,034 2,966 (2,800) 1,200 EARTH DAY VENDOR FEE 240 1,270 (1,030) 1,030 1,270 INTEREST REVENUE 100 56 44 100 MILTON ROUNDUP SPONSOR 12,000 3,000 9,000 (6,000) 6,000 EARTH DAY SPONSOR ‐ 1,750 (1,750) 1,750 1,750 CONCERT SPONSOR 1,500 ‐ 1,500 (1,500) ‐ DONATIONS/BETTER WORLD BOOKS ‐ 81 (81) 81 81 OTHER MISC REVENUE / T‐SHIRT SALES 250 169 81 (81) 169 OTHER MISC REVENUE / MAYOR'S RUN 5,240 2,229 3,011 (3,011) 2,229 HOTEL/MOTEL TAX FUND 30,000 30,000 ‐ 12,000 42,000 Total Revenues 53,330 39,589 13,741 1,469 54,799 Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget OTHER/UNALLOCATED 4,796 ‐ 4,796 ‐ 4,796 SALARIES & WAGES/REGULAR EMPLOYEES 25,000 16,170 8,830 ‐ 25,000 SALARIES & WAGES/OVERTIME 15 14 1 ‐ 15 EMPLOYEE BENEFITS / 401A (SS MATCH)923 607 316 ‐ 923 EMPLOYEE BENEFITS / FICA MEDICARE 363 354 9 ‐ 363 UNEMPLOYMENT INSURANCE 230 ‐ 230 ‐ 230 PROFESSIONAL FEES 22,344 22,344 (0) ‐ 24,138 RENTAL EQUIPMENT & VEHICLES 8,204 8,204 (0) ‐ 6,543 ADVERTISING 13,926 13,925 1 ‐ 13,082 PRINTING 993 992 1 ‐ 788 GENERAL SUPPLIES 7,734 7,721 13 ‐ 7,133 FOOD/MEALS 952 951 1 ‐ 1,115 OTHER EQUIPMENT 800 800 ‐ ‐ 800 Special Events Fund Total 86,280 72,084 14,196 ‐ 84,926 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (32,950) (32,495) (30,127) BEGINNING FUND BALANCE 62,563 62,563 62,563 ENDING FUND BALANCE 29,613 30,068 32,436 BUDGET AMENDMENT NOTES Account Name REVENUES Revenues 1,469 Total Revenues 1,469$ 1,469$ TOTAL SPECIAL EVENTS FUND BUDGET AMENDMENTS Special Events Fund Revenues Expenditure Summary Amendment Reason Bring revenues in line with actuals Fiscal Year 2012 Budget Amendments 2 of 9 CONFISCATED ASSETS FUND This fund was created to account for the expenditures and revenues of seized drug funds. Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget CASH CONFISCATIONS/US MARSHALS ‐ 16,819 (16,819) 16,819 16,819 INTEREST REVENUE/STATE FUNDS ‐ 48 (48) 50 50 INTEREST REVENUE/FEDERAL FUNDS ‐ 18 (18) 19 19 Total Revenues ‐ 16,885 (16,885) 16,888 16,888 Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget EDUCATION & TRAINING STATE FUNDS ‐ 2,431 (2,431) 3,000 3,000 FEDERAL FUNDS ‐ 520 (520) 600 600 Total: Education & Training ‐ 2,951 (2,951) 3,600 3,600 MAINTENANCE CONTRACTS STATE FUNDS ‐ 1,746 (1,746) 2,000 2,000 Total: Maintenance Contracts ‐ 1,746 (1,746) 2,000 2,000 GENERAL SUPPLIES STATE FUNDS ‐ 2,592 (2,592) 3,000 3,000 Total: General Supplies ‐ 2,592 (2,592) 3,000 3,000 OTHER EQUIPMENT STATE FUNDS ‐ 700 (700) 1,000 1,000 FEDERAL FUNDS ‐ 2,128 (2,128) 2,500 2,500 Total: Other Equipment ‐ 2,828 (2,828) 3,500 3,500 Total Expenditures ‐ 16,610 (16,610) 12,100 12,100 TOTAL REVENUES OVER/(UNDER) EXPENDITURES ‐ 275 4,788 BEGINNING FUND BALANCE 89,270 89,270 89,270 ENDING FUND BALANCE 89,270 89,545 94,058 BUDGET AMENDMENT NOTES Account Name REVENUES 1. Cash Confiscations/US Marshals 16,819 2. Interest Revenue/State Funds 50 3. Interest Revenue/Federal Funds 19 Total Revenues 16,888$ EXPENDITURES 1. Education & Training/State Funds 3,000 2. Education & Training/Federal Funds 600 3. Maintenance Contracts/State Funds 2,000 4. General Supplies/State Funds 3,000 5. Other Equipment/State Funds 1,000 6. Other Equipment/Federal Funds 2,500 7. Budgeted Fund Balance 4,788 Total Expenditures 16,888$ 16,888$ TOTAL CONFISCATED ASSETS FUND BUDGET AMENDMENTS Amendment Reason Confiscated Assets Fund Expenditures Revenues Fiscal Year 2012 Budget Amendments 3 of 9 OPERATING GRANT FUND The Operating Grant Fund is used to account for certain budgeted items that receive funding from individual grants and that aren’t classified as “capital”. These funds are appropriated on an annual basis. Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget FED GOV GRANT/SAFER 30,096 27,153 2,943 30,096 FED GOV GRANT/BULLETPROOF VEST 760 761 (1) 760 FED GOV GRANT/BYRNE‐JAG 14,618 14,618 ‐ 14,618 FED GOV GRANT/GCDD MINI GRANTS 16,031 8,431 7,600 16,031 STATE GOV GRANT/GEMA ‐ ‐ ‐ 19,005 19,005 FULTON COUNTY GRANT/FRESH GRANT 3,770 5,570 (1,800) 1,800 5,570 INTEREST REVENUE ‐ 10 (10) ‐ OPERATING TRANSFER IN FROM GENERAL FUND 103,664 63,357 40,307 103,664 Total Revenue 168,939 119,901 49,038 20,805 189,744 Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget General Administration SALARIES & WAGES REGULAR EMPLOYEES 15,941 12,202 3,739 15,941 EMPLOYEE BENEFITS / 401A (SS MATCH)540 458 82 540 EMPLOYEE BENEFITS / FICA MEDICARE 209 177 32 209 UNEMPLOYMENT INSURANCE 230 28 202 230 PROFESSIONAL FEES 285 285 ‐ 285 PRINTING 28 27 1 28 GENERAL SUPPLIES 1,372 1,103 269 1,372 SUPPLIES/FOOD/MEALS 776 864 (88) 776 Total General Administration 19,381 15,145 4,236 ‐ 19,381 Police SUPPLIES/UNIFORMS 760 761 (1) 760 OTHER EQUIPMENT/AFIS 14,618 14,618 ‐ 14,618 OTHER EQUIPMENT/RAPID ID ‐ 19,005 (19,005) 19,005 19,005 Total Police 15,378 34,384 (19,006) 19,005 34,383 Fire SALARIES & WAGES/REGULAR EMPLOYEES 117,330 81,797 35,533 117,330 SALARIES & WAGES/HOLIDAY PAY 5,600 2,940 2,660 5,600 EMPLOYEE BENEFITS/401A (SS MATCH)4,610 3,227 1,383 4,610 EMPLOYEE BENEFITS/FICA MEDICARE ‐ 1,248 (1,248) ‐ PENSION (GMEBS)6,220 2,637 3,583 6,220 Total Fire 133,760 91,849 41,911 ‐ 133,760 Parks & Recreation PROFESSIONAL SERVICES 1,356 1,356 ‐ 1,150 2,506 RENTAL VEHICLE 1,973 1,973 0 650 2,623 GENERAL SUPPLIES 441 432 9 441 Total Public Works 3,770 3,760 10 1,800 5,570 Total Expenditures 172,289 145,138 27,151 20,805 193,094 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (3,350) (25,236) (3,350) BEGINNING FUND BALANCE 10,670 10,670 10,670 ENDING FUND BALANCE 7,320 (14,566) 7,320 Operating Grant Fund Revenues Expenditures Fiscal Year 2012 Budget Amendments 4 of 9 BUDGET AMENDMENT NOTES Account Name REVENUES 1. State Gov't Grant/GEMA 19,005 2. Fulton County Grant/FRESH Grant 1,800 Total Revenues 20,805$ EXPENDITURES 1. Police ‐ Other Equipment/Rapid ID 19,005 2. Parks & Rec ‐ Professional Services 1,150 3. Parks & Rec ‐ Rental Vehicle 650 Total Expenditures 20,805$ 20,805$ This expenditure is offset with grant funding from GEMA To account for FRESH Grant expenditures TOTAL OPERATING GRANT FUND BUDGET AMENDMENTS To account for FRESH Grant expenditures Operating Grant Fund Amendment Reason To account for grant received for purchase of Rapid ID equipment To account for additional FRESH Grant Revenues Fiscal Year 2012 Budget Amendments 5 of 9 HOTEL/MOTEL TAX FUND This fund is used to track the revenues and expenditures related to the hotel/motel excise tax. The City currently collects a 3% excise tax and transfers the funds to the Special Events Fund and the General Fund to be used to generate tourism for the area. Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget HOTEL/MOTEL EXCISE TAX 40,000 44,815 (4,815) 12,000 52,000 Total Revenue 40,000 44,815 (4,815) 12,000 52,000 Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget OPERATING TRANSFER OUT TO GENERAL FUND 10,000 10,000 ‐ ‐ 10,000 OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 30,000 34,815 (4,815) 12,000 42,000 Total Expenditures 40,000 44,815 (4,815) 12,000 52,000 TOTAL REVENUES OVER/(UNDER) EXPENDITURES ‐ ‐ ‐ BEGINNING FUND BALANCE ‐ ‐ ‐ ENDING FUND BALANCE ‐ ‐ ‐ BUDGET AMENDMENT NOTES Account Name REVENUES 1. Hotel/Motel Excise Tax 12,000 Total Revenues 12,000$ EXPENDITURES 1. Operating Transfer Out to Special Events Fund 12,000 Total Expenditures 12,000$ 12,000$ TOTAL HOTEL/MOTEL TAX FUND BUDGET AMENDMENTS Offset for higher‐than‐anticipated revenues Amendment Reason Revenues trended higher than anticipated Hotel/Motel Tax Fund Revenues Expenditures Fiscal Year 2012 Budget Amendments 6 of 9 CAPITAL PROJECTS FUND The Capital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisition and maintenance. Appropriations in Capital Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City’s budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than 3 years with an estimated total cost of $50,000 or more, or an improvement/addition to an existing capital asset. Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget INFRASTRUCTURE MAINTENANCE FEES 65,000 44,935 20,065 (5,000) 60,000 CRABAPPLE PAVING FUND 8,400 10,500 (2,100) 2,100 10,500 TREE RECOMPENSE 3,500 3,500 ‐ 3,500 LANDFILL USE FEES 80,000 62,154 17,846 1,300 81,300 HYA FEES 16,500 7,363 9,138 (9,138) 7,362 INTEREST REVENUE 2,000 6,465 (4,465) 5,700 7,700 REALIZED GAIN OR LOSS ON INVESTMENTS 2,000 ‐ 2,000 (2,000) ‐ OTHER MISC REV/ATLANTA HIDTA STIPEND 3,000 1,500 1,500 3,000 OPERATING TRANSFER IN FROM GENERAL FUND 4,587,389 4,078,909 508,480 271,050 4,858,439 Total Revenue 4,767,789 4,215,325 552,464 264,012 5,031,801 Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget Mayor & Council CONTRACTED/PUBLIC SAFETY COMMUNICATIONS 50,000 ‐ 50,000 (50,000) ‐ BUILDINGS/FUTURE CITY FACILITIES 187,706 95,483 92,223 271,050 458,756 Mayor & Council Total 237,706 95,483 142,223 221,050 458,756 Information Technology COMPUTER REFRESH 49,317 43,640 5,677 49,317 Information Technology Total 49,317 43,640 5,677 ‐ 49,317 Police CONTRACTED/PUBLIC SAFETY COMMUNICATIONS ‐ 1,830 (1,830) 50,000 50,000 VEHICLES / REPLACEMENT RESERVE 346,057 276,468 69,589 346,057 Police Total 346,057 276,468 69,589 ‐ 346,057 Fire FIRE STATION IMPROVEMENTS 35,007 24,094 10,913 35,007 VEHICLE REPLACEMENT RESERVE 461,214 35,586 425,628 461,214 ADVANCED LIFE SUPPORT EQUIP 2,032 2,032 0 2,032 AED UNITS 51,993 32,914 19,079 51,993 Fire Total 550,246 94,626 455,620 ‐ 550,246 Public Works CONSTRUCTION INSPECTORS 59,892 ‐ 59,892 59,892 GRAVEL ROADS MAINTENANCE 355,223 80,315 274,908 355,223 STORMWATER MAINTENANCE 355,555 97,005 258,550 355,555 NPDES PERMIT COMPLIANCE 533,099 65,779 467,320 533,099 PAVEMENT MANAGEMENT 2,225,184 132,721 2,092,463 2,225,184 PAVEMENT MGMT/CRABAPPLE PAVING FUND 14,700 ‐ 14,700 2,100 16,800 SITE IMPROVEMENTS/PW YARD RELOCATION 35,165 9,988 25,178 35,165 INFRASTRUCTURE / TRAFFIC CALMING 50,000 925 49,075 50,000 BRIDGE REPAIRS LANDRUM RD ‐ ‐ ‐ ‐ INFRASTRUCTURE / RESTRIPING 127,818 61,722 66,096 127,818 INFRASTRUCTURE / EDGE OF PAVEMENT 100,000 ‐ 100,000 100,000 Expenditures Capital Projects Fund Revenues Fiscal Year 2012 Budget Amendments 7 of 9 Account Name Approved Budget Actuals as of 9/5/12 Remaining Budget Balance Requested Amendments Amended Budget INFRASTRUCTURE / BRIDGE REPLACEMENT 915,058 354,133 560,925 915,058 INFRASTRUCTURE / SIDEWALKS 42,225 14,353 27,872 42,225 BETHANY@COGBURN RD INTERSECTION IMPROVMTS 578,619 345,792 232,827 578,619 HOPEWELL/FRANCIS/COGBURN INTERSECTION 910,779 17,245 893,534 910,779 HOPEWELL @ BIRMINGHAM INTERSECTION IMPROVMTS 77,500 8,978 68,523 77,500 VEHICLES / NEW VEHICLES 30,678 ‐ 30,678 30,678 Public Works Total 6,411,495 1,188,955 5,222,540 2,100 6,413,595 Parks & Recreation PROF FEEES/PARKS & REC 15 YEAR COMP PLAN 25,000 ‐ 25,000 25,000 PROF FEES/SIGN PROGRAM 15,000 ‐ 15,000 15,000 PROF FEES/B'HAM PARK MASTER PLAN 25,000 24,963 37 25,000 FACILITY R&M/BETHWELL HOUSE RENOVATIONS 4,200 4,200 ‐ 4,200 RENTAL LAND & BUILDINGS/FCBOE LEASE 210,000 143,047 66,953 210,000 SITES / PARK LAND ACQUISTION 1,417,069 398,473 1,018,596 1,417,069 SITE IMPROVEMENT/CRABAPPLE CROSSING PARTNERSHIP 139,766 103,301 36,465 139,766 TRAILS/TRAIL PLAN IMPLEMENTATION 905,000 ‐ 905,000 905,000 TRAILS/TRAIL PLAN UPDATE 15,000 15,000 ‐ 15,000 INFRASTRUCTURE / BELL PARK 50,695 10,769 39,926 (9,138) 41,557 Parks & Recreation Total 2,806,730 699,754 2,106,976 (9,138) 2,797,592 Community Development PROF FEES/TDR FEASIBILITY STUDY 75,000 24,751 50,249 75,000 ARCHITECTURAL CODE 50,000 32,113 17,887 50,000 FORM BASED CODE/TDR ORDINANCE 35,000 ‐ 35,000 35,000 SITE IMPROVEMENT/TREE RECOMPENSE 15,505 ‐ 15,505 15,505 Community Development Total 175,505 56,864 118,641 ‐ 175,505 Total Expenditures 10,577,056 2,457,621 8,119,435 264,012 10,841,068 TOTAL REVENUES OVER/(UNDER) EXPENDITURES (5,809,267) 1,757,705 (5,809,267) BEGINNING FUND BALANCE 5,809,267 5,809,267 5,809,267 ENDING FUND BALANCE 0 7,566,972 0 FY 2012 Expenditures Capital Projects Fund Fiscal Year 2012 Budget Amendments 8 of 9 BUDGET AMENDMENT NOTES Account Name REVENUES 1. Infrastructure Maintenance Fees (5,000) 2. Crabapple Paving Fund 2,100 3. Landfill Use Fees 1,300 3. HYA Fees (9,138) 4. Interest Revenue 5,700 5. Realized Gain on Investments (2,000) 6. Operating Transfer in from General Fund 271,050 Total Revenues 264,012$ EXPENDITURES 1. Mayor & Council ‐ Contracted/Public Safety Comm.(50,000) 2. Mayor & Council ‐ Buildings/Future City Facilities 271,050 3. Police ‐ Contracted/Public Safety Communications 50,000 4. Public Works ‐ Pavement Management/Crabapple Paving 2,100 5. Parks & Rec ‐ Infrastructure/Bell Park (9,138) Total Expenditures 264,012$ 264,012$ Increased to reflect actual revenue collected Decreased to reflect actual revenue collected Increased to account for architectural services costs. Reimbursement from bond proceeds will occur in FY 13. Amendment Reason Revenues are trending lower than Revenues are trending slightly higher than anticipated Capital Projects Fund TOTAL CAPITAL PROJECTS FUND BUDGET AMENDMENTS Revenues are trending higher than anticipated Decreased because all interest earned on investments are booked in the General Fund Increased to fund the architectural services for the public safety building that are to be reimbursed by bond proceeds in FY 13 Budget moved from Mayor & Council Dept. Increased expenditure to offset revenues received Move budget to Police Department Decreased to reflect the offsetting revenue received Fiscal Year 2012 Budget Amendments 9 of 9 Page 1 of 2 STATE OF GEORGIA FULTON COUNTY ORDINANCE NO. AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MILTON, GEORGIA, TO ADOPT THE FISCAL 2013 BUDGET FOR EACH FUND OF THE CITY OF MILTON, GEORGIA APPROPRIATING THE AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, ADOPTING THE SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE. WHEREAS, the City Manager of the City of Milton has presented a proposed fiscal year 2013 Budget to the City Council on each of the various funds of the City; and WHEREAS, each of these budgets is a balanced budget, so that anticipated revenues equal proposed expenditures for each fund; and WHEREAS, the fiscal year 2013 budget provides a financial plan for the government, establishing appropriations for each operating department in order to extend services; NOW, THEREFORE BE IT ORDAINED that this budget, “Exhibit A” attached hereto and by this reference made a part hereof this ordinance shall be the City of Milton’s fiscal year 2013 budget; and BE IT FURTHER ORDAINED that this budget be and is hereby approved and the several items of revenues shown in the budget for each fund in the amounts anticipated are adopted and that the several amounts shown in the budget for each fund as proposed expenditures are hereby appropriated to the departments named in each fund; and, BE IT FURTHER ORDAINED that the expenditures shall not exceed the appropriations authorized by this budget or amendments thereto provided; that expenditures for the fiscal year shall not exceed actual funding available. Page 2 of 2 ADOPTED AND APPROVED this 17th day of September, 2012. CITY OF MILTON, GEORGIA By: ________________________ Joe Lockwood, Mayor __________________________ ________________________ Council Member Karen Thurman Council Member Burt Hewitt _________________________ ________________________ Council Member Matt Kunz Council Member Joe Longoria _________________________ ________________________ Council Member Bill Lusk Council Member Lance Large Attest: _______________________________ Sudie AM Gordon, City Clerk First Reading: September 5, 2012 Second Reading: September 17, 2012 (SEAL) FY13budget Annual Operating & Capital Budget Fiscal Year 2013 (October 1, 2012 through September 30, 2013) City of Milton, Georgia 13000 Deerfield Pkwy Suite 107G Milton, GA 30004 Phone: 678.242.2500 Fax: 678.242.2499 www.cityofmiltonga.us TABLE OF CONTENTS TRANSMITTAL LETTER ................................................................................................................. 1 LISTING OF POSITIONS ................................................................................................................ 9 GENERAL FUND........................................................................................................................... 11 BUDGET SUMMARY ....................................................................................................................... 12 REVENUES ................................................................................................................................... 13 EXPENDITURES ............................................................................................................................ 16 MAYOR AND CITY COUNCIL ................................................................................................. 17 CITY MANAGER ................................................................................................................... 18 CITY CLERK ........................................................................................................................ 19 GENERAL ADMINISTRATION ................................................................................................. 20 FINANCE ............................................................................................................................. 21 LEGAL ................................................................................................................................ 23 INFORMATION TECHNOLOGY ................................................................................................ 24 HUMAN RESOURCES ........................................................................................................... 26 RISK MANAGEMENT ............................................................................................................ 27 GENERAL GOVERNMENT BUILDINGS .................................................................................... 28 PUBLIC INFORMATION AND MARKETING ................................................................................ 29 MUNICIPAL COURT .............................................................................................................. 30 POLICE ............................................................................................................................... 31 FIRE ................................................................................................................................... 34 EMS OPERATIONS ............................................................................................................... 36 PUBLIC WORKS .................................................................................................................. 37 PARKS AND RECREATION .................................................................................................... 39 COMMUNITY DEVELOPMENT ................................................................................................ 40 DEBT SERVICE .................................................................................................................... 42 OTHER FINANCING USES ..................................................................................................... 43 OTHER COSTS (CONTINGENCY) ........................................................................................... 44 MAINTENANCE & OPERATING INITIATIVES ............................................................................. 45 SPECIAL REVENUE FUNDS ........................................................................................................ 76 SPECIAL EVENTS FUND ................................................................................................................ 77 E-911 FUND ................................................................................................................................ 81 OPERATING GRANT FUND ............................................................................................................. 82 HOTEL/MOTEL TAX FUND ............................................................................................................. 83 CAPITAL PROJECTS FUND ........................................................................................................ 84 CAPITAL GRANT FUND ............................................................................................................. 131 City of Milton 13000 Deerfield Parkway Suite 107G Milton, GA 30004 September 5, 2012 To the Honorable Mayor, City Council and the Citizens of Milton: We respectfully submit for your consideration the City of Milton’s proposed balanced budget for fiscal year 2013 (FY 2013). An objective of the City’s budget is to provide a management tool by which our local government can unite its budgeting efforts to provide quality services while operating within available resources. This process results in an updating of the City’s on-going financial plan and provides a vehicle by which management decisions can be made as a result of the formulation and analysis of the respective data. BUDGET PROCESS AND OVERVIEW The fiscal year 2013 budget process began in July with distribution of historical data and forms to all the department directors. Each department formulated budgets in three major areas; maintenance & operating, operating initiatives, and capital project requests. Concurrent with departmental budgeting, finance staff completed the first draft of a salary/benefits budget as well as formulated initial revenue estimates. In early August, each department director met with the City Manager to review their budget requests. Each request was evaluated by the City Manager and the Finance Director according to the priority specified by the department director and available funding. Consideration was also given to the strategies identified in the 2012-2015 Strategic Plan. The budget was presented for the first time during a special-called work session held on August 20, 2012. A public hearing will be held during tonight’s council meeting where citizen input is encouraged. A second work session, if needed, will be held on September 10, 2012 to discuss further changes and to fine-tine the final draft. A second public hearing will be held on September 17, 2012 where the final budget will be presented. KEY BUDGET FACTORS, ISSUES, AND PRIORITIES As with previous years, the foundation for the fiscal year 2013 budget is based on three key financial factors: • Sustainability of existing services • Maintaining the quality of life for constituents, citizens, and businesses through capital programming • Enhancement to services through operating initiatives Sustainability of Existing Services and Enhancements through Operating Initiatives The fiscal year 2013 General Fund balanced budget of $20,138,378 is based on a millage rate of 4.731 mills, which is the same millage rate applied in previous fiscal years. This budget provides financial resources for the City of Milton to sustain the current levels of service and includes areas of improved service via operating initiatives. 1 In appropriating the resources to sustain existing services, the following are the proposed projected revenue sources for the General Fund: Revenue Source Amount Percent Property Taxes 8,077,800 40.11% Other Taxes 8,891,500 44.15% Licenses & Permits 410,900 2.04% Charges for Services 412,470 2.05% Fines & Forfeitures 461,000 2.29% Investment Income 15,000 0.07% Miscellaneous Revenue 25,440 0.13% Other Financing Sources 44,000 0.22% Budgeted Fund Balance 1,800,268 8.94% Total 20,138,378 100.00% Property Taxes, 8,077,800 , 40% Other Taxes, 8,891,500 , 44% Licenses & Permits, 410,900 , 2% Charges for Services, 412,470 , 2% Fines & Forfeitures, 461,000 , 3% Investment Income, 15,000 , 0% Other Financing Sources, 44,000 , 0% Budgeted Fund Balance, 1,800,268 , 9% Revenue Sources Salary and Benefits Detail The salary and benefit budget is based upon approved positions and the associated benefit program costs. For FY 2012, direct City costs for salaries/benefits is $9,270,316, with $7,309,410 appropriated for salaries and $1,960,906 for benefits, making benefit costs 21% of the total salaries/benefit budget. After conducting a salary and wage survey, it became apparent that the salaries for a significant portion of our workforce were below market for this area. As the City recognizes the cost of employee retention is less than employee turnover and recruitment, this budget includes a market adjustment of 5.0% for public safety personnel and 2.5% for non-public safety personnel. This adjustment is prorated by the number of months each employee worked for City during FY 2012. The total City salary/benefits budget is pproximately 46% of the total operating expenditures. a 2 udget Summary by Department – General FundB ayor and City CouncilM the ity Charter. Each elected official receives an annual stipend for expenditure reimbursement. There was an overall 2.2% decrease from the FY 12 budget. ity Manager The FY 2013 budget appropriation for the Mayor and Council is $188,877. This department is comprised of a Mayor and six Council Members. Salaries of the Mayor and Council are set by C C ctions and operations. The ity Manager’s Department is comprised of the following employees: Executive Aide t. It is held in the City Manager’s budget as a placeholder pending selection and appointment. ity Clerk The fiscal year 2013 budget appropriation for the City Manager’s Department is $306,572. The City Manager is responsible for the overall management of all city fun C • City Manager • The FY 13 budget shows a 3.9% increase in comparison to the prior year. There are funds allocated to allow for the conversion of a current position to officially serve in the role of Assistant City Manager. Once that appointment is made, the budget will be amended to show actual funding in the appropriate departmen C anagement program. The City lerk’s Department is comprised of the following employees: • Receptionist nent employee and to the cost of codifying a greater number of ordinances and amendments. inance The fiscal year 2013 budget appropriation for the City Clerk’s Department is $244,172. The Clerk is responsible for the compilation and publication of all council agendas. The City Clerk is holder of all City records, therefore is responsible for the records m C • City Clerk • Records Clerk The budget for this department increased by 7.4% due to costs associated with bringing a temporary staff member on as a full-time perma F sponsible for managing the City’s financial assets and is comprised of the following employees: nager able Coordinator • Revenue Coordinator financial advisor now being accounted for in the future public safety facility bond suance. The total appropriation for the Finance Department for FY 2013 is $487,331. This department is re • Finance Director • Budget/Procurement Ma • Accounting Manager • Payroll and Accounts Pay The budget for this department decreased by 1.7% in comparison to the FY 12 budget due to the funding for a is 3 Legal he budget for legal services and consultation is $230,000. This is 11.5% lower than last ear. formation Technology Legal services are provided to the City through a contractual relationship with Jarrard and Davis, LLP. T y In (IGA) with Johns Creek. dditionally, there are three initiatives proposed for this department: 3. CryWolf False Alarms Solution = $34,900 Y 13 budget, as well as, a programmed increase in the IGA with ohns Creek to cover inflation. uman Resources The fiscal year 2012 budget appropriation for the Information Technology Department is $562,876. IT is responsible for all technology and geographical information services. These services are provided through an intergovernmental agreement A 1. OSSI Jail Module = $9,700 2. Ten iPads for Council Meetings = $4,500 There is a 5.1% increase (excluding the initiatives) in the IT budget over the previous fiscal year. There are additional expenditures related to the construction of the future public safety complex that have been included in the F J H nt, record keeping of all personnel data, and enefits. It currently consists of two employees: • Human Resources Manager Program = $4,046. xcluding the initiative costs, the budget for FY 13 is 1.3% lower than FY 12. ublic Information and Marketing The Human Resources Department budget appropriation is $254,308. This department is in charge of recruitment, training and developme b • Human Resources Director There is one initiative requested for this department: Employee Assistance E P g the City’s numerous pecial events throughout the year. It currently consists of two employees: • Part-Time Special Events Coordinator counted for in this department. Previously, this position was reported in the Special Events Fund. Municipal Court The FY 13 budget appropriation for the Public Information and Marketing department is $148,224. This department is responsible for informing the public through various media outlets of the news and events concerning the City and its citizens and ensuring the City’s image is protected. This department has also taken on the additional responsibilities of coordinatin s • Communications Manager The FY 13 appropriations are 63% higher than FY 12 due to the costs associated with the part- time employee now being ac code enforcement personnel. The Court epartment is comprised of the following employees: and Substitute Judge The fiscal year 2013 budget appropriation for Municipal Court is $237,712. The court staff is responsible for the operation of the City’s municipal court system, scheduling, processing, and tracking all violations issued by public safety and D • Court Clerk • Municipal Judge 4 • City Solicitor • Administrative Assistant Two Bailiffs xpenses for this department are relatively flat over previous year’s expenses. olice Department • E P iation for the Police Department is $3,005,861. It is omprised of the following employees: ch Officer sing Guard ager • Records Clerk here is one additional operating initiative proposed for the Police Department: • Electronic Warrant Interchange System = $6,649 e market adjustment in wages that will bring them to a comparable level with those in the area. ire Department The fiscal year 2013 budget appropr c • Police Chief • Two Captains • Five Lieutenants • Four Sergeants • Three Detectives • One Community Outrea • Sixteen Police Officers • One Part-Time School Cros • Administrative Assistant • Accreditation Man T The FY 13 appropriations are 4.4% higher (excluding the initiative) than the previous year due to th F udget appropriation for FY 13 is $4,561,557. It is comprised of the llowing employees: hiefs rators • Twenty-four Firefighters here is one additional operating initiative proposed for the Fire Department budget: • Porta Count Pro Respirator Fit Test Equipment = $12,810 her (excluding the initiative) than the previous year due to the market adjustment in the wages. MS Operations The Fire Department’s b fo • Fire Chief • Deputy Chief • Four Battalion C • Fire Marshal • Twelve Captains • Twelve Fire Apparatus Ope T Appropriations for this department are 6.3% hig E o. The annual contract costs are $132,250 for FY 13. This is 6.2% lower than the FY 12 budget. EMS services are provided through a contractual agreement with Rural Metr 5 Public Works e activities. It is comprised of the llowing employees (not including subcontracted personnel): • Two Part-Time Equipment Operators rease in tree removal as recommended in the Milton Community Tree anagement Plan. Parks & Recreation The fiscal year 2013 budget appropriation for public works is $1,643,698. Public Works is responsible for transportation and road repair and maintenanc fo • Director of Public Works • Transportation Engineer • Stormwater Engineer • Public Works Manager • Field Superintendent • Public Works Citizen Responder Expenses for this department are 4.4% higher than the previous fiscal year. The primary reason for this increase is a pre-arranged contractual increase with Optech RWM for maintenance and operation services; a significant increase in the cost of electricity for street lights and traffic signals; and an inc M Department appropriations for FY 13 are $581,826. It is comprised of e following employees: inator • Three Part-Time Camp Counselors FY 12 through an intergovernmental agreement with the Fulton County Board f Education. Community Development The Parks and Recreation th • Parks and Recreation Director • Recreation Program Coord • Part-Time Camp Director • Part-Time Camp Supervisor • Part-Time Lead Camp Counselor The budget for this department increased by 51.5% over the previous year. This significant increase is mostly attributable to the maintenance and utility cost for the new park facilities that came on board in o nforcement. The Community Development Department is comprised of e following employees: nity Development view Inspectors ficer • Two Building Inspectors (contractual) large part to the market djustment and the enhanced level of Code Enforcement services. The fiscal year 2013 budget appropriation for the Community Development Department is $877,467. Community Development is responsible for all planning and zoning activities, as well as inspections and code e th • Director of Commu • Three Planners • Environment Engineer/Arborist • Two Construction/Plans Re • Code Enforcement Of • Permit Technician • Part-Time Permit Technician • Building Official (contractual) The budget for this department increased by 6.9% from FY 12 due in a 6 The operating initiatives proposed in the Community Development department are: 0 City Architect Services = $15,000 ther Budgeted Expenditures – Non-departmental • Evergreen School Program = $2,00 • O Included in the expenditure appropriations are the following: upplies, pool vehicle gas and maintenance, and postage for City Hall totaling 39,664. • Property and liability insurance in the amount of $195,015. on area maintenance, and governmental facility maintenance in the amount of $352,402. • The second of five annual lease payments for a fire apparatus in the amount of $90,770. s of the City, a 1% contingency has been appropriated. This totals $141,809 for FY 12. the Capital Projects Fund in order to pay for the recommended capital projects for FY 13. der to fund the City match to the grants for the recommended capital grant fund projects. d the Georgia Council on Developmental Disabilities grant personnel and program costs. Quality of Life for Constituents, Businesses, and Citizens through Capital • General s $ • City Hall lease, comm • As required in the adopted Budgetary Policie • An interfund transfer of $4,622,390 out of the General Fund and into • An interfund transfer of $994,974 out of the General Fund and into the Capital Grant Fund in or • An interfund transfer of $149,424 out of the General Fund and into the Operating Grant Fund in order to fund the City match for the S.A.F.E.R. grant personnel an Maintaining the Programming onsiderations was given to projects that included long-term visioning and lanning for the City of Milton. the dopted Budgetary Policies of the City, a 3% contingency has also been included totaling $133,971. UND BALANCE The City’s capital improvement program has the most visible and long-term effect on the quality of life for residential and commercial citizens and Milton’s visitors. As part of the capital planning process for fiscal year 2013, first priority was given to projects that would 1) maintain or repair the City’s current assets, 2) alleviate or mitigate a health/safety hazard, and 3) provide external funding toward a capital project. Secondary priority for funding c p The appropriation for the fiscal year 2013 capital improvement program (CIP) is $4,780,390 and is detailed in the Capital Project Fund spreadsheets following this transmittal letter. As required by a F An adequate level of fund balance (i.e., the difference between the City’s assets and liabilities) is essential to mitigate current and future risks and to ensure stable service levels. It also is a crucial consideration in long-term financial planning for capital projects. At the end of FY 11, the City’s General Fund fund balance totaled approximately $9.6 million. It is anticipated that the fund balance at the end of FY 12 will be around $8.5 million. While preparing the CIP, it became apparent that the capital improvement needs of the City exceed available funding in FY 13. Since the City has built such a healthy fund balance to be utilized for capital expenditures, we are proposing for that we should use these 7 reserves to fund a few of the capital projects this year, namely the first year costs for the public safety communications update and the Hopewell House improvements.. The recommended appropriation of the nd balance is $1,800,268. The remaining fund balance is projected to be around $6.5 to $6.7 million. UDGET POLICY opriations lapse at year end except capital roject and grant funds, which adopt project-length budgets. LOSING r review of this document you have any questions, please do not sitate to contact us. espectfully Submitted, ity Treasurer/Finance Director fu B Annual budgets are adopted on a basis consistent with accounting practices as defined by generally accepted accounting principles for all funds. All annual appr p C It is our privilege to submit the FY 2013 Proposed Budget to Milton’s Mayor, City Council and Citizens. This budget illustrates the City’s dedication to providing the highest level of services while maintaining sound fiscal policies. We would like to thank all of the contributors for their diligent efforts in developing a budget that addresses the major policy goals of the City Council, while protecting the financial health of the City now and in the future. If in you he R Christopher J. Lagerbloom Stacey R. Inglis City Manager C 8 Department/Position Full-Time Positions Part-Time Positions Mayor & Council Mayor 1 Mayor Pro-Tem 1 Councilmember 5 Department Total 0 7 City Clerk City Clerk 1 Receptionist 1 Records Clerk 1 Department Total 3 0 City Manager City Manager 1 Assistant City Manager 1 Executive Aide 1 Community Builder/Grant Coordinator 1 Department Total 3 1 Community Development Director of Community Development 1 Planner 3 Plan Review Engineer 1 Arborist 1 Construction Inspector 1 Code Enforcement Officer 2 Permit Technician 1 1 City of Milton Listing of Positions Sustainability Coordinator 1 Clerk/Intern 1 Department Total 10 3 Communications Communications Manager 1 Special Events Coordinator 1 Department Total 1 1 Court Court Clerk 1 Court Administrative Assistant 1 Judge 2 Bailiff 2 Court Solicitor 1 Department Total 2 5 Finance Director of Finance 1 Budget and Procurement Manager 1 Accounting Manager 1 Revenue Coordinator 1 Payroll and Accounts Payable Coordinator 1 Department Total 5 0 9 Department/Position Full-Time Positions Part-Time Positions City of Milton Listing of Positions Fire Chief 1 Deputy Chief 1 Battallion Chief 4 Fire Marshall 1 Fire Captain 12 Fire Apparatus Operator 12 Firefighter 24 Department Total 55 0 HR Director of Human Resources 1 Human Resources Manager 1 Department Total 2 0 Parks Director of Parks and Recreation 1 Parks and Recreation Coordinator 1 Camp Director (summer)1 Camp Supervisor (summer)1 Lead Camp Counselor (summer)1 Camp Counselor (summer)3 Department Total 2 6 Police Chief 1 Captain 2p Lieutenant 5 Sergeant 4 Detective 3 Police Officer 16 Community Outreach Officer 1 Accreditation Manager 1 Administrative Assistant 1 Records Clerk 1 School Crossing Guard 1 Department Total 35 1 Public Works Director of Public Works 1 Transportation Engineer 1 Stormwater Engineer 1 Manager Public Works 1 PW Field Superintendent 1 Citizen Responder 1 Equipment Operator 2 Department Total 6 2 Total 124 26 10 General Fund 11 Actuals FY 2010 Actuals FY 2011 Amended Budget FY 2012 Budget Requests FY 2013 City Manager Approved FY 2013 Approved Budget FY 2013 Revenues Taxes 23,859,832 18,419,173 16,510,227 16,969,300 16,969,300 - Licenses & Permits 268,122 388,222 403,050 410,900 410,900 - Charges for Services 269,516 395,604 432,190 412,470 412,470 - Fines & Forfeitures 593,289 431,401 451,000 461,000 461,000 - Investment Income 23,591 23,214 15,000 15,000 15,000 - Contributions & Donations 3,370 - 5,875 - - - Miscellaneous Revenue 49,436 119,692 96,146 25,440 25,440 - Other Financing Sources 5,645 14,376 34,000 44,000 44,000 - Total Revenues 25,072,802 19,791,682 17,947,488 18,338,110 18,338,110 - Expenditures Mayor & Council 144,069 143,207 193,051 188,877 188,877 - City Manager 256,736 287,427 294,937 306,572 306,572 - City Clerk 340,769 203,138 227,406 244,172 244,172 - General Administration 31,769 29,866 39,110 39,664 39,664 - Finance 694,769 462,168 495,873 487,331 487,331 - Legal 229,397 195,979 260,000 230,000 230,000 - Information Technology 833,190 448,021 535,557 562,876 562,876 - Human Resources 206,264 218,681 257,523 254,308 254,308 - Risk Management 170,607 159,036 191,500 195,015 195,015 - General Govt Buildings 447,758 543,754 525,439 352,402 352,402 - Public Info & Marketing 217,878 80,257 90,910 148,224 148,224 - Municipal Court 235,252 207,261 237,454 237,712 237,712 - Police 2,348,510 2,432,095 2,880,211 3,005,861 3,005,861 - Fire 3,725,719 3,929,420 4,289,443 4,561,557 4,561,557 - EMS Operations 132,250 132,250 140,988 132,250 132,250 - Public Works 1,702,796 1,323,860 1,574,116 1,643,698 1,643,698 - Parks & Recreation 135,109 313,815 384,035 581,826 581,826 - Community Development 866,124 699,316 820,629 877,467 877,467 - Debt Service 716,541 716,541 807,311 90,770 90,770 - Other Financing Uses 2,448,820 5,475,625 5,418,181 11,269,997 5,766,788 - General Fund Summary g ,,,,,,,,,, Contingency - - 100,000 141,406 141,406 - M&O Initiatives - - - 2,174,408 89,605 Total Expenditures 15,884,327 18,001,719 19,763,674 27,726,390 20,138,378 - Total Revenues Over/(Under) Expenditures 9,188,474 1,789,962 (1,816,186) (9,388,280) (1,800,268) - Beginning Fund Balance (1,342,492) 7,845,983 9,635,945 7,819,759 7,819,759 7,819,759 Ending Fund Balance 7,845,983 9,635,945 7,819,759 (1,568,521) 6,019,491 7,819,759 12 Revenues 13 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget TAXES Current Yr Property Taxes‐Real 7,303,502 7,783,723 7,300,000 4,797 7,295,203 7,500,000 7,500,000 Current Yr Property Taxes‐Utility 50,691 51,028 59,227 59,227 0 59,000 59,000 Prior Yr Property Taxes‐Real 8,099,136 1,473,948 321,000 342,011 (21,011) 320,000 320,000 Current Yr Prop Taxes‐Personal 167,717 182,242 150,000 ‐ 150,000 165,000 165,000 Motor Vehicle Tax 481,163 548,181 550,000 473,866 76,134 550,000 550,000 Intangible Tax 169,853 175,875 180,000 188,868 (8,868) 200,000 200,000 Prior Yr Prop Taxes‐Personal 166,029 15,349 4,100 4,176 (76) 4,100 4,100 Real Estate Transfer Tax 40,207 43,544 37,000 37,834 (834) 40,000 40,000 Franchise Fees 1,825,744 1,925,622 1,700,000 1,341,061 358,939 1,700,000 1,700,000 Local Option Sales Tax 3,708,444 3,720,147 3,825,000 3,316,480 508,520 4,000,000 4,000,000 Alcohol Beverage Excise Tax 280,563 282,096 275,000 243,722 31,278 280,000 280,000 Business & Occupation Tax 559,996 576,349 540,000 605,552 (65,552) 585,000 585,000 Insurance Premium Tax 832,455 1,531,938 1,500,000 ‐ 1,500,000 1,500,000 1,500,000 Financial Institution Tax 26,158 30,899 32,795 32,795 ‐ 30,000 30,000 Penalties & Interest‐Real Prop 138,623 70,352 28,000 32,380 (4,380) 29,000 29,000 Penalties & Interest‐Pers Prop 2,018 231 754 773 (19) 700 700 Penalties & Interest‐Business Lic 4,344 7,525 3,500 13,563 (10,063) 5,000 5,000 Penalties & Interest‐Other 3,189 123 3,851 3,851 0 1,500 1,500 Total: Taxes 23,859,832 18,419,173 16,510,227 6,700,955 9,809,272 16,969,300 16,969,300 ‐ LICENSES & PERMITS Alcohol Beverage Licenses 155,700 142,425 140,000 135,200 4,800 134,000 134,000 Advertising Fee 2,200 1,800 1,000 1,000 ‐ 1,000 1,000 Pouring Permit 5,555 5,111 6,000 5,820 180 5,000 5,000 Solicitation Permit 2,145 390 300 195 105 100 100 Zoning & Land Use Permits 6,800 6,300 6,350 10,357 (4,007) 6,000 6,000 Land Disturbance 1,505 18,954 10,000 13,768 (3,768) 15,000 15,000 Modification 2,200 700 2,000 1,600 400 1,000 1,000 Variance 5,300 7,250 8,000 5,950 2,050 5,500 5,500 Seasonal & Special Events 1,090 860 600 1,210 (610) 800 800 Sign Permits 7,051 3,750 3,500 1,475 2,025 2,000 2,000 Building Permits 76,545 200,276 225,000 278,656 (53,656) 240,000 240,000 S 2 030 06 300 ()00 00 Revenues FY 2012 FY 2013 NPDES Fees 2,030 406 300 774 (474) 500 500 Total: Licenses & Permits 268,122 388,222 403,050 456,004 (52,954) 410,900 410,900 ‐ CHARGES FOR SERVICES Finance Admin Fee 69,825 64,044 58,000 63,403 (5,403) 59,000 59,000 Court Admin Fee 103,857 171,153 185,000 158,005 26,995 200,000 200,000 Maps & Cert Letters 375 180 300 150 150 150 150 Plan Review Fees 49,475 60,308 62,000 93,413 (31,413) 65,000 65,000 Open Records Fees 1,828 830 600 739 (139) 600 600 Online Payment Convenience Fee ‐ 140 7,000 3,515 3,485 7,000 7,000 Development Bond Fee ‐ 200 500 3,700 (3,200) 1,000 1,000 Election Qualifying Fee ‐ 1,950 2,640 ‐ 2,640 2,640 2,640 Accident Reports 5,952 5,220 5,000 3,537 1,463 3,000 3,000 Expungement Fees 1,300 1,825 1,000 1,780 (780) 1,700 1,700 Alarm Registration 8,350 7,825 5,000 4,900 100 5,000 5,000 False Alarms 15,300 20,050 15,000 6,300 8,700 9,000 9,000 Fire Plan Review 639 1,635 700 384 316 700 700 Fire Inspection 1,140 2,200 600 2,725 (2,125) 2,000 2,000 CPR Classes ‐ 45 50 65 (15) ‐ ‐ Background Check Fees 8,925 14,155 10,000 12,915 (2,915) 12,000 12,000 Activity Fees/Camp Bethwell ‐ 18,046 ‐ ‐ ‐ ‐ ‐ Activitiy Fees/Joyful Soles ‐ 12,415 11,500 13,494 (1,994) 12,000 12,000 Facility Rental 2,250 1,153 3,000 1,573 1,428 1,500 1,500 Activity Commissions ‐ 12,079 64,000 31,316 32,684 30,000 30,000 Bad Check Fees 300 150 300 210 90 180 180 Total: Charges for Services 269,516 395,604 432,190 402,124 30,066 412,470 412,470 ‐ FINES & FORFEITURES Fines & Forfeitures 590,895 431,177 450,000 418,319 31,681 460,000 460,000 Ordinance Fines 2,394 225 1,000 ‐ 1,000 1,000 1,000 Total: Fines & Forfeitures 593,289 431,401 451,000 418,319 32,681 461,000 461,000 ‐ INVESTMENT INCOME Interest Revenue 4,233 5,306 5,000 3,806 1,194 5,000 5,000 Realized Gain/Loss on Investmt 19,358 17,908 10,000 10,636 (636) 10,000 10,000 Total: Investment Income 23,591 23,214 15,000 14,442 558 15,000 15,000 ‐ 14 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Revenues FY 2012 FY 2013 CONTRIBUTIONS & DONATIONS Donation Revenue‐Pub Sfty 1,000 ‐ ‐ ‐ ‐ ‐ ‐ Donation Revenue‐Public Safety Fd 2,370 ‐ 5,875 5,875 ‐ ‐ ‐ Total: Contributions & Donations 3,370 ‐ 5,875 5,875 ‐ ‐ ‐ ‐ MISCELLANEOUS REVENUE Cell Tower Lease ‐ 74,685 17,940 14,950 2,990 17,940 17,940 Insurance Proceeds ‐ ‐ ‐ 238 (238) ‐ ‐ Insurance Proceeds‐Pub Sfty 5,972 293 19,654 19,654 0 ‐ ‐ Insurance Proceeds‐PW ‐ 7,350 10,552 10,552 0 ‐ ‐ Other Misc Revenue 37,338 37,363 48,000 7,564 40,436 7,500 7,500 Over/Short Cash Drawer 6,126 0 ‐ 1 (1) ‐ ‐ Evidence Room Unclaimed Cash ‐ ‐ ‐ 386 (386) ‐ ‐ Total: Miscellaneous Revenue 49,436 119,692 96,146 53,344 42,802 25,440 25,440 ‐ OTHER FINANCING SOURCES Operating Transfers In‐Htl/Mtl Fd 5,645 14,376 10,000 10,000 ‐ 20,000 20,000 Sale of Surplus Equipment ‐ ‐ 24,000 2,365 21,635 24,000 24,000 Total: Other Financing Sources 5,645 14,376 34,000 12,365 21,635 44,000 44,000 ‐ TOTAL $ 25,072,802 $ 19,791,682 $ 17,947,488 $ 8,063,429 $ 9,884,059 $ 18,338,110 $ 18,338,110 $ ‐ 15 Expenditures 16 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 101,389 101,587 101,000 87,404 13,596 101,000 101,000 STIPEND / THURMAN ‐ 79 2,000 498 1,502 2,000 2,000 STIPEND / KUNZ 2,588 585 2,000 552 1,448 2,000 2,000 STIPEND / LUSK ‐ ‐ 2,000 ‐ 2,000 2,000 2,000 STIPEND / HEWITT ‐ ‐ 2,000 ‐ 2,000 2,000 2,000 STIPEND / LONGORIA ‐ 213 2,000 418 1,582 2,000 2,000 STIPEND / LARGE 793 188 2,000 500 1,500 2,000 2,000 STIPEND / LOCKWOOD 1,244 813 3,000 758 2,242 3,000 3,000 Total: Salaries & Wages 106,013 103,465 116,000 90,130 25,870 116,000 116,000 ‐ Employee Benefits EMPLOYEE BENEFITS / 401A (SS MATCH)3,802 3,839 3,791 3,278 513 3,791 3,791 EMPLOYEE BENEFITS / FICA MEDICARE 1,470 1,477 1,468 1,267 201 1,468 1,468 UNEMPLOYMENT INSURANCE 1,572 214 1,610 249 1,361 238 238 WORKER'S COMPENSATION 1,231 (1,210) 148 148 0 300 300 Total: Employee Benefits 8,076 4,321 7,017 4,942 2,075 5,797 5,797 ‐ Purchased Professional and Technical Services PROFESSIONAL FEES 25,000 6,250 18,750 25,000 25,000 FACILITATOR/CONFERENCE 5,097 9,153 6,800 6,800 ‐ 6,800 6,800 Total: Purchased Professional and Technical Services 5,097 9,153 31,800 13,050 18,750 31,800 31,800 ‐ Other Purchased Services ADVERTISING: Milton High School Booster Ad 502 400 500 800 (300) 800 800 PRINTING: Business Cards, Name Badges 31 154 350 343 7 350 350 TRAVEL GENERAL ‐ 527 1,000 443 557 1,000 1,000 ANNUAL GMA CONFERENCE 8,969 6,290 7,000 8,043 (1,043) 7,000 7,000 RETREAT ‐ ‐ 254 254 ‐ ‐ ‐ Total Travel 8,969 6,817 8,254 8,740 (486) 8,000 8,000 ‐ DUES AND FEES GREATER NORTH FULTON CHAMBER 5,000 5,000 5,000 5,000 ‐ 5,000 5,000 NORTH FULTON BUSINESS EXPO ‐ 1,500 1,500 700 800 ‐ ‐ GEORGIA MUNICIPAL ASSOCIATION ANNUAL FEES ‐ 4,924 9,400 10,131 (731) 9,400 9,400 Mayor & Council FY 2012 FY 2013 ARC REGISTRATION‐LUNCH AND LEARN ‐ 30 ‐ ‐ ‐ ‐ ‐ Total Dues and Fees 5,000 11,454 15,900 15,831 69 14,400 14,400 ‐ EDUCATION & TRAINING ANNUAL GMA CONFERENCE COSTS 4,365 ‐ 4,210 4,240 (30) 4,210 4,210 MAYOR'S DAY 1,395 ‐ 4,520 4,520 0 4,520 4,520 ELECTED OFFICIALS TRAINING 325 5,563 1,000 650 350 1,000 1,000 Total Education & Training 6,085 5,563 9,730 9,410 320 9,730 9,730 ‐ Total: Other Purchased Services 20,587 24,388 34,734 35,124 (390) 33,280 33,280 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 1,084 313 1,000 286 714 500 500 SUPPLIES / FOOD/MEALS: Citizen Meetings 2,060 1,294 1,000 784 216 1,000 1,000 PROMOTIONAL / PROMOTIONAL ITEMS 747 ‐ 1,000 ‐ 1,000 ‐ ‐ Total: Supplies 3,891 1,607 3,000 1,071 1,929 1,500 1,500 ‐ Other Costs PAYMENT TO OTHERS / NON‐RECURRING 405 274 500 270 230 500 500 Total: Other Costs 405 274 500 270 230 500 500 ‐ Total: Mayor & Council 144,069 143,207 193,051 144,586 48,465 188,877 188,877 ‐ 17 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 196,434 231,057 190,920 165,606 25,314 235,211 235,211 SALARIES AND WAGES / CAR ALLOWANCE 7,311 7,228 7,192 6,231 961 7,200 7,200 Total: Salaries & Wages 203,745 238,284 198,112 171,837 26,275 242,411 242,411 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 14,387 13,822 13,394 12,753 641 17,060 17,060 EMPLOYEE BENEFITS / 401A (SS MATCH)5,973 7,430 7,671 5,121 2,550 7,649 7,649 EMPLOYEE BENEFITS / FICA MEDICARE 2,889 3,338 2,966 2,384 582 2,958 2,958 401A 1% MATCH 1,597 2,205 2,045 1,238 807 2,040 2,040 PENSION (GMEBS)2,619 3,531 10,351 8,331 2,020 10,831 10,831 UNEMPLOYMENT INSURANCE 447 100 460 102 358 68 68 WORKER'S COMPENSATION 3,338 (1,252) 1,907 640 1,267 640 640 FLEXIBLE SPENDING 2,400 2,400 2,400 2,400 ‐ ‐ ‐ Total: Employee Benefits 33,649 31,575 41,194 32,970 8,224 41,246 41,246 ‐ Purchased Professional and Technical Services PROFESSIONAL FEES STAFF RETREAT 2,618 ‐ 3,000 4,225 (1,225) 3,000 3,000 STAKEHOLDER SURVEY ‐ ‐ 12,750 12,450 300 2,500 2,500 OTHER 3,151 661 14,466 25,397 (10,931) ‐ ‐ Total: Professional Fees 5,769 661 30,216 42,072 (11,856) 5,500 5,500 ‐ Total: Purchased Professional and Technical Services 5,769 661 30,216 42,072 (11,856) 5,500 5,500 ‐ Other Purchased Services COMMUNICATIONS 1,923 1,740 2,000 1,471 529 2,000 2,000 COMMUNICATIONS/POSTAGE ‐ ‐ 20 7 13 ‐ ‐ PRINTING: Business Cards 93 155 70 93 (23) 70 70 TRAVEL GMA CONFERENCE ‐ 1,558 1,275 1,518 (243) 1,275 1,275 ICMA CONFERENCE 924 3,992 347 347 (0) 5,250 5,250 LEADERSHIP ICMA ‐ 4,452 2,267 2,267 (0) ‐ ‐ GCCMA CONFERENCE ‐ 609 ‐ ‐ ‐ 500 500 OTHER 356 661 50 28 22 ‐ ‐ Total: Travel 1,280 11,272 3,939 4,160 (221) 7,025 7,025 ‐ City Manager FY 2012 FY 2013 DUES AND FEES ICMA 1,096 1,121 1,200 1,175 26 1,200 1,200 GCCMA 100 125 125 125 ‐ 125 125 CIVIC ORGANIZATION DUES ‐ ‐ ‐ ‐ ‐ 1,100 1,100 GACP 125 ‐ ‐ ‐ ‐ ‐ ‐ IACP 120 ‐ ‐ ‐ ‐ ‐ ‐ GMA ANNUAL DUES 5,165 ‐ ‐ ‐ ‐ ‐ ‐ ARC LUNCH AND LEARN 10 ‐ ‐ ‐ ‐ ‐ ‐ OTHER ‐ 49 ‐ ‐ ‐ ‐ ‐ Total: Dues and Fees 6,616 1,295 1,325 1,300 26 2,425 2,425 ‐ EDUCATION & TRAINING GMA CONFERENCE 505 555 505 505 ‐ 550 550 ICMA CONFERENCE 660 ‐ ‐ ‐ ‐ 2,500 2,500 LEADERSHIP ICMA ‐ ‐ 1,500 ‐ 1,500 ‐ ‐ GCCMA CONFERENCE 425 ‐ ‐ ‐ ‐ 425 425 OTHER 758 305 300 1,275 (975) 300 300 Total: Education & Training 2,348 860 2,305 1,780 525 3,775 3,775 ‐ CONTRACT LABOR ‐ ‐ 13,636 13,635 1 ‐ ‐ Total: Other Purchased Services 12,259 15,322 23,295 22,446 849 15,295 15,295 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 467 573 1,000 1,023 (23) 1,000 1,000 SUPPLIES / FOOD/MEALS 1,020 1,012 1,000 337 663 1,000 1,000 Total: Supplies 1,488 1,585 2,000 1,360 640 2,000 2,000 ‐ Machinery & Equipment OTHER EQUIPMENT 127 ‐ 120 292 (172) 120 120 Total: Machinery & Equipment 127 ‐ 120 292 (172) 120 120 ‐ Other Costs PAYMENT TO OTHERS / NON‐RECURRING (301) ‐ ‐ ‐ ‐ ‐ ‐ Total: Other Costs (301) ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total: City Manager 256,736 287,427 294,937 270,977 23,960 306,572 306,572 ‐ 18 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 109,936 139,690 133,145 106,798 26,347 145,030 145,030 Total: Salaries & Wages 109,936 139,690 133,145 106,798 26,347 145,030 145,030 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 7,912 11,745 19,637 7,086 12,551 23,990 23,990 EMPLOYEE BENEFITS / 401A (SS MATCH)4,445 5,238 5,368 4,005 1,363 5,439 5,439 EMPLOYEE BENEFITS / FICA MEDICARE 1,842 1,986 2,075 1,517 558 2,104 2,104 401A 1% MATCH 32 210 1,431 230 1,201 1,099 1,099 PENSION (GMEBS)2,212 3,531 7,242 5,830 1,412 7,702 7,702 UNEMPLOYMENT INSURANCE 745 299 673 91 582 238 238 WORKER'S COMPENSATION 305 891 875 875 0 300 300 FLEXIBLE SPENDING 3,400 2,400 2,400 2,400 ‐ ‐ ‐ Total: Employee Benefits 20,894 26,300 39,701 22,033 17,668 40,872 40,872 ‐ Purchased Professional and Technical Services PROFESSIONAL FEES: Election Costs 46,326 ‐ 345 345 (0) ‐ ‐ CONTRACTED: CH2M Contract Costs 102,290 ‐ ‐ ‐ ‐ ‐ ‐ Total: Purchased Professional and Technical Services 148,616 ‐ 345 345 (0) ‐ ‐ ‐ Other Purchased Services COMMUNICATIONS 963 770 715 592 123 715 715 POSTAGE ‐ 27 ‐ ‐ ‐ ‐ ‐ ADVERTISING 563 759 900 915 (15) 900 900 PRINTING: Name plates, business cards, general 897 31 700 387 313 700 700 TRAVEL CVIOG 497 460 720 279 441 720 720 GMA ANNUAL CONFERENCE 826 839 ‐ ‐ ‐ 850 850 GRA ANNUAL CONFERENCE 450 312 138 ‐ ‐ Total: Travel 1,323 1,299 1,170 591 579 1,570 1,570 ‐ DUES AND FEES GMC/FOA ‐ ‐ 60 ‐ 60 60 60 GEORGIA RECORDS ASSOCIATION 20 ‐ 20 20 ‐ 20 20 MISC 77 20 ‐ ‐ ‐ ‐ ‐ Total: Dues and Fees 97 20 80 20 60 80 80 ‐ City Clerk FY 2012 FY 2013 EDUCATION & TRAINING CVIOG 710 ‐ 800 ‐ 800 800 800 GMA ANNUAL CONFERENCE 155 370 ‐ ‐ ‐ 505 505 GRA ANNUAL CONFERENCE 250 (250) ‐ ‐ MISC ‐ ‐ 250 ‐ 250 ‐ ‐ Total: Education & Training 865 370 1,050 250 800 1,305 1,305 ‐ CONTRACT LABOR 26,177 1,029 10,000 15,951 (5,951) ‐ ‐ MAINTENANCE CONTRACTS MUNICODE 8,172 10,250 14,000 13,925 75 26,000 26,000 GRANICUS 21,200 21,200 24,600 24,580 20 26,000 26,000 Total: Maintenance Contracts 29,373 31,450 38,600 38,505 95 52,000 52,000 ‐ Total: Other Purchased Services 60,257 35,755 53,215 57,211 (3,996) 57,270 57,270 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 848 1,394 1,000 263 737 1,000 1,000 Total: Supplies 848 1,394 1,000 263 737 1,000 1,000 ‐ Machinery & Equipment/Other Equipment OTHER EQUIPMENT 150 ‐ ‐ ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT / CELL PHONES 68 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total: Other Equipment 218 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total: City Clerk 340,769 203,138 227,406 186,650 40,756 244,172 244,172 ‐ 19 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Purchased Professional and Technical Services PROFESSIONAL FEES EXTINGUISHERS 93 94 711 743 (32) 720 720 Total: Professional Fees 93 94 711 743 (32) 720 720 ‐ Total: Purchased Professional and Technical Services 93 94 711 743 (32) 720 720 ‐ Purchased‐Property Services VEHICLE REPAIRS & MAINTENANCE ‐ ‐ 389 ‐ 389 400 400 Total: Purchased‐Property Services ‐ ‐ 389 ‐ 389 400 400 ‐ Other Purchased Services COMMUNICATIONS / POSTAGE 6,333 7,330 6,500 6,886 (386) 6,500 6,500 DUES AND FEES: Costco Membership 50 50 50 ‐ 50 50 50 MAINTENANCE CONTRACTS COFFEE SERVICE 3,841 ‐ ‐ ‐ ‐ ‐ ‐ SHREDDING 679 1,074 1,000 798 202 1,000 1,000 POSTAGE MACHINE & FOLDER/INSERTER ‐ ‐ 2,460 ‐ 2,460 3,494 3,494 Total: Maintenance Contracts 4,520 1,074 3,460 798 2,662 4,494 4,494 ‐ Total: Other Purchased Services 10,903 8,454 10,010 7,685 2,325 11,044 11,044 ‐ Supplies GENERAL SUPPLIES OFFICE SUPPLIES 20,685 10,503 11,259 10,377 882 11,000 11,000 TONER ‐ 10,211 15,000 12,815 2,185 15,000 15,000 Total: General Supplies 20,685 20,714 26,259 23,192 3,067 26,000 26,000 ‐ SUPPLIES / GASOLINE/DIESEL 89 604 1,000 907 93 1,500 1,500 Total: Supplies 20,774 21,318 27,259 24,099 3,160 27,500 27,500 ‐ Machinery & Equipment FURNITURE & FIXTURES ‐ ‐ 741 741 0 ‐ ‐ Total: Machinery & Equipment ‐ ‐ 741 741 0 ‐ ‐ ‐ Total: General Administration 31,769 29,866 39,110 33,267 5,843 39,664 39,664 ‐ General Administration FY 2012 FY 2013 20 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 245,824 293,907 306,992 257,051 49,941 313,278 313,278 Total: Salaries & Wages 245,824 293,907 306,992 257,051 49,941 313,278 313,278 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 22,298 33,072 36,689 25,166 11,523 40,973 40,973 EMPLOYEE BENEFITS / 401A (SS MATCH)9,219 11,022 11,493 9,639 1,854 11,747 11,747 EMPLOYEE BENEFITS / FICA MEDICARE 3,353 4,022 4,446 3,479 967 4,543 4,543 401A 1% MATCH 293 2,248 3,064 2,072 992 3,134 3,134 PENSION (GMEBS)3,360 5,885 12,488 10,050 2,438 16,635 16,635 UNEMPLOYMENT INSURANCE 1,114 153 1,150 178 972 170 170 WORKER'S COMPENSATION 100 970 1,650 1,199 451 928 928 FLEXIBLE SPENDING 3,600 4,800 1,800 1,800 ‐ ‐ ‐ MISCELLANEOUS REIMBURSEMENT 3,005 ‐ ‐ ‐ ‐ ‐ ‐ Total: Employee Benefits 46,342 62,172 72,780 53,584 19,196 78,130 78,130 ‐ Purchased Professional and Technical Services ADMINISTRATIVE FEES BANK FEES 4,512 4,138 5,600 3,491 2,109 600 600 CREDIT CARD FEES 32,652 34,145 35,000 27,651 7,349 35,000 35,000 Total: Administrative Fees 37,163 38,283 40,600 31,142 9,458 35,600 35,600 ‐ PROFESSIONAL FEES VALUATION ADVISORY GROUP ‐ 3,500 ‐ ‐ ‐ ‐ ‐ DUNS & BRADSTREET 449 ‐ 449 ‐ 449 449 449 AUDIT FEES 42,546 41,935 44,000 40,030 3,970 44,000 44,000 FINANCIAL ADVISOR ‐ ‐ 7,624 ‐ 7,624 ‐ ‐ Total: Professional Fees 42,995 45,435 52,073 40,030 12,043 44,449 44,449 ‐ CONTRACTED: CH2M Contract Costs 220,014 ‐ ‐ ‐ ‐ ‐ ‐ Total: Purchased Professional and Technical Services 300,172 83,718 92,673 71,172 21,501 80,049 80,049 ‐ Other Purchased Services COMMUNICATIONS 730 723 725 666 59 730 730 POSTAGE 4,690 9,962 5,000 464 4,536 5,200 5,200 ADVERTISING: Public Hearings & Bids 5,859 2,469 2,000 2,228 (228) 2,500 2,500 PRINTING Finance FY 2012 FY 2013 CITY CHECKS 407 419 600 887 (287) 700 700 PROPERTY TAX BILLS 3,383 5,008 2,800 230 2,570 2,800 2,800 CAFR 330 ‐ ‐ ‐ ‐ ‐ ‐ BUSINESS CARDS 62 31 62 ‐ 62 62 62 OTHER 96 ‐ ‐ ‐ ‐ ‐ ‐ Total: Printing 4,278 5,458 3,462 1,117 2,345 3,562 3,562 ‐ TRAVEL CVIOG 154 ‐ ‐ ‐ ‐ 500 500 GGFOA CONFERENCE 173 ‐ 1,016 1,016 0 1,000 1,000 GFOA CONFERENCE 74 582 ‐ ‐ ‐ ‐ ‐ GMA CONFERENCE ‐ ‐ ‐ ‐ ‐ ‐ ‐ OTHER ‐ ‐ 20 14 6 20 20 Total: Travel 401 582 1,036 1,030 6 1,520 1,520 ‐ DUES AND FEES GFOA MEMBERSHIP 225 225 225 225 ‐ 225 225 GGFOA MEMBERSHIP 100 50 50 50 ‐ 50 50 CAFR AWARD FEES 435 435 435 435 ‐ 435 435 AGA MEMBERSHIP ‐ ‐ ‐ ‐ ‐ ‐ ‐ OTHER ‐ 20 ‐ ‐ ‐ ‐ ‐ Total: Dues & Fees 760 730 710 710 ‐ 710 710 ‐ EDUCATION & TRAINING CARL VINSON TRAINING 338 358 ‐ ‐ ‐ 837 837 GFOA CONFERENCE 370 ‐ ‐ ‐ ‐ ‐ ‐ GMA CONFERENCE ‐ 505 ‐ ‐ ‐ ‐ ‐ GGFOA CONFERENCE ‐ ‐ 350 295 55 350 350 GFOA CPFO CERTIFICATION ‐ ‐ ‐ ‐ ‐ 145 145 OTHER ‐ 75 45 45 ‐ ‐ ‐ Total: Education & Training 708 938 395 340 55 1,332 1,332 ‐ CONTRACT LABOR ‐ ‐ 9,700 9,700 0 ‐ ‐ MAINTENANCE CONTRACTS 84,375 ‐ ‐ 125 (125) ‐ ‐ Total: Other Purchased Services 101,800 20,862 23,028 16,379 6,649 15,554 15,554 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 501 564 400 179 221 200 200 21 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Finance FY 2012 FY 2013 Total: Supplies 501 564 400 179 221 200 200 ‐ Machinery & Equipment FURNITURE & FIXTURES ‐ 946 ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT 131 ‐ ‐ ‐ ‐ ‐ ‐ OTHER EQUIP/CELL PHONES ‐ ‐ ‐ ‐ ‐ 120 120 Total: Machinery & Equipment 131 946 ‐ ‐ ‐ 120 120 ‐ Total: Finance 694,769 462,168 495,873 398,365 97,508 487,331 487,331 ‐ 22 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Purchased Professional and Technical Services PROFESSIONAL FEES / LEGAL FEES 229,397 195,979 260,000 179,166 80,834 230,000 230,000 Total: Purchased Professional and Technical Services 229,397 195,979 260,000 179,166 80,834 230,000 230,000 ‐ Total: Legal 229,397 195,979 260,000 179,166 80,834 230,000 230,000 ‐ Legal FY 2012 FY 2013 23 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 174,890 18,590 ‐ ‐ ‐ ‐ ‐ Total: Salaries & Wages 174,890 18,590 ‐ ‐ ‐ ‐ ‐ ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 21,058 659 ‐ ‐ ‐ ‐ ‐ EMPLOYEE BENEFITS / 401A (SS MATCH)6,558 697 ‐ ‐ ‐ ‐ ‐ EMPLOYEE BENEFITS / FICA MEDICARE 2,469 253 ‐ ‐ ‐ ‐ ‐ 401A 1% MATCH ‐ ‐ ‐ ‐ ‐ ‐ ‐ PENSION (GMEBS)1,722 4,708 ‐ ‐ ‐ ‐ ‐ UNEMPLOYMENT INSURANCE 943 ‐ ‐ ‐ ‐ ‐ ‐ WORKER'S COMPENSATION 56 799 286 286 0 ‐ ‐ Total: Employee Benefits 32,805 7,116 286 286 0 ‐ ‐ ‐ Purchased Professional and Technical Services PROFESSIONAL FEES ‐ 1,725 ‐ ‐ ‐ ‐ ‐ CONTRACTED: CH2M Contract Costs 257,238 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total: Purchased Professional and Technical Services 257,238 1,725 ‐ ‐ ‐ ‐ ‐ ‐ Other Purchased Services COMMUNICATIONS CELL PHONE 3,063 1,659 670 696 (26) 500 500 FIRE DEPT POTS LINES 21,533 11,256 12,214 10,241 1,973 12,000 12,000 ATT ‐ CITY HALL POTS LINES/BANDWITH 36,710 89,359 86,520 93,128 (6,608) 94,200 94,200 ATT ‐ PUBLIC SAFETY BANDWITH ‐ ‐ 17,520 3,172 14,348 20,000 20,000 POSTAGE ‐ 43 ‐ ‐ ‐ ‐ ‐ Total: Communications 61,307 102,317 116,924 107,236 9,688 126,700 126,700 ‐ PRINTING: Business cards 62 ‐ ‐ ‐ ‐ ‐ ‐ TRAVEL 354 ‐ ‐ ‐ ‐ ‐ ‐ DUES AND FEES 40 ‐ ‐ ‐ ‐ ‐ ‐ EDUCATION & TRAINING 170 ‐ ‐ ‐ ‐ ‐ ‐ CONTRACT LABOR 8,299 6,860 ‐ ‐ ‐ ‐ ‐ MAINTENANCE CONTRACTS ‐ OPTIVIEW 12,100 12,100 20,350 20,350 ‐ 21,850 21,850 GODADDY .COM 585 ‐ 100 ‐ 100 100 100 Information Technology FY 2012 FY 2013 EXPERTS‐EXCHANGE 117 155 160 130 31 160 160 ENERGOV ‐ 26,544 26,544 19,908 6,636 26,544 26,544 ARC GIS ‐ 7,700 7,700 7,700 ‐ 7,700 7,700 SHORETEL ‐ 5,874 5,900 2,462 3,438 6,000 6,000 INCODE ‐ ‐ 18,210 18,210 (0) 19,710 19,710 MDS MAINTENANCE 6,000 6,000 ‐ ‐ ‐ ‐ ‐ ALEN SIMS ‐ 2,220 1,440 1,440 ‐ 1,440 1,440 OFFSITE BACKUP ‐ 9,850 12,000 8,700 3,300 13,000 13,000 FIREHOUSE 9,015 9,285 9,285 9,285 ‐ 11,000 11,000 NETMOTION 2,893 1,506 7,100 6,654 446 3,500 3,500 GUARDIAN TRACKING ‐ 680 680 680 ‐ 680 680 OSSI 26,576 26,576 32,300 29,046 3,254 32,300 32,300 DIGICERT 328 328 367 367 ‐ 367 367 SYMANTEC ANTI‐VIRUS ‐ ‐ 2,800 2,800 ‐ ‐ ‐ IT IGA JOHNS CREEK ‐ 186,141 223,000 186,594 36,406 239,000 239,000 BARRACUDA MESSAGE MAINT.‐ 3,652 2,562 2,561 1 3,500 3,500 L‐3 COMMUNICATIONS ‐ ‐ 2,164 ‐ 2,164 11,250 11,250 EMS TRAINING AIDS ‐ ‐ 2,812 2,813 (1) 3,375 3,375 OTHER 449 ‐ ‐ ‐ ‐ ‐ ‐ Total: Maintenance Contracts 58,062 298,611 375,474 319,699 55,775 401,476 401,476 ‐ Total: Other Purchased Services 128,294 407,788 492,398 426,936 65,462 528,176 528,176 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 4,553 113 500 ‐ 500 500 500 PRINTER MAINTENANCE KITS ‐ 651 1,500 1,759 (259) 1,500 1,500 PLOTTER INK ‐ 324 700 420 280 750 750 PLOTTER PAPER ‐ 649 600 534 66 750 750 Total: General Supplies 4,553 1,737 3,300 2,714 586 3,500 3,500 ‐ SUPPLIES / FOOD/MEALS 57 ‐ ‐ ‐ ‐ ‐ ‐ Total: Supplies 4,610 1,737 3,300 2,714 586 3,500 3,500 ‐ Machinery & Equipment COMPUTER / SOFTWARE 120,959 50 4,105 2,083 2,022 4,000 4,000 COMPUTER / HARDWARE 63,420 1,477 26,011 17,402 8,609 21,000 21,000 OTHER EQUIPMENT ‐ ‐ 24 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Information Technology FY 2012 FY 2013 COMPUTER EQUIP&SUPPLIES 50,974 7,878 6,000 2,947 3,053 4,000 4,000 DESKTOP PRINTERS ‐ 576 1,122 1,122 0 1,200 1,200 CITY PHONE SYSTEM ‐ 165 1,000 2,382 (1,382) 1,000 1,000 SCANNERS ‐ ‐ 1,335 1,335 ‐ ‐ ‐ CELL PHONES ‐ 918 ‐ ‐ ‐ ‐ ‐ Total: Other Equipment 50,974 9,538 9,457 7,785 1,672 6,200 6,200 ‐ Total: Machinery & Equipment 235,353 11,065 39,573 27,270 12,303 31,200 31,200 ‐ Total: Information Technology 833,190 448,021 535,557 457,205 78,352 562,876 562,876 ‐ 25 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 129,250 148,108 151,290 130,853 20,437 155,072 155,072 Total: Salaries & Wages 129,250 148,108 151,290 130,853 20,437 155,072 155,072 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 6,717 14,638 20,285 14,967 5,318 16,801 16,801 EMPLOYEE BENEFITS / 401A (SS MATCH)4,847 5,554 5,674 4,907 767 5,815 5,815 EMPLOYEE BENEFITS / FICA MEDICARE 1,861 2,052 2,194 1,816 378 2,249 2,249 401A 1% MATCH ‐ ‐ ‐ ‐ ‐ 1,551 1,551 PENSION (GMEBS)1,148 2,354 7,656 6,162 1,494 3,541 3,541 TUITION REIMBURSEMENT ‐ 3,000 3,000 3,000 ‐ ‐ ‐ UNEMPLOYMENT INSURANCE 668 61 460 67 393 68 68 WORKER'S COMPENSATION 37 459 821 410 411 823 823 FLEXIBLE SPENDING 1,650 ‐ ‐ ‐ ‐ ‐ ‐ Total: Employee Benefits 16,928 28,119 40,090 31,328 8,762 30,848 30,848 ‐ Purchased Professional and Technical Services ADMINISTRATIVE FEES FLEXIBLE SPENDING ADMIN.4,227 4,534 3,200 3,430 (230) 3,200 3,200 ICMA RC FEES 2,750 2,000 3,000 2,000 1,000 3,000 3,000 PAYROLL FEES 14,780 15,529 25,100 21,740 3,360 33,921 33,921 ADP FOR HRIS ‐ 9,215 7,358 7,358 0 ‐ ‐ Total: Administrative Fees 21,757 31,278 38,658 34,529 4,129 40,121 40,121 ‐ PROFESSIONAL FEES RANDOM DRUG SCREEN 170 842 1,200 481 719 840 840 PRE‐EMPLOYMENT DRUG SCREEN 2,205 770 245 100 145 ‐ ‐ POLICE POST‐OFFER PHYSICALS ‐ 540 1,600 735 865 1,800 1,800 FIRE POST‐OFFER PHYSICALS ‐ 2,790 2,065 1,200 865 2,400 2,400 OTHER 524 7 1,100 998 102 1,000 1,000 Total: Professional Fees 2,899 4,949 6,210 3,514 2,696 6,040 6,040 ‐ CONTRACTED 26,934 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total: Purchased Professional and Technical Services 51,589 36,227 44,868 38,042 6,826 46,161 46,161 ‐ Other Purchased Services COMMUNICATIONS 1,012 715 720 666 54 732 732 Human Resources FY 2012 FY 2013 COMMUNICATIONS/POSTAGE ‐ ‐ 30 13 17 30 30 ADVERTISING 550 150 5,000 880 4,120 1,000 1,000 TRAVEL GLGPA CONFERENCES 83 363 390 ‐ 390 765 765 SHRM CONFERENCES 765 765 GLGPA CONFERENCES 390 390 Total: Travel 83 363 390 ‐ 390 1,920 1,920 ‐ DUES AND FEES SHRM 310 ‐ 320 360 (40) 320 320 IPMA 145 ‐ 360 145 215 360 360 GLGPA 100 ‐ 100 100 ‐ 100 100 WORLD AT WORK ‐ ‐ 350 245 105 350 350 OTHER 20 1,169 ‐ 25 (25) ‐ ‐ Total: Dues & Fees 575 1,169 1,130 875 255 1,130 1,130 ‐ EDUCATION & TRAINING 4,244 ‐ GLGPA CONFERENCE ‐ 653 700 ‐ 700 700 700 EMPLOYEE TRAINING ‐ 2,620 5,000 2,780 2,220 5,000 5,000 EMPLOYEE WELLNESS ‐ ‐ 5,000 7,500 7,500 Total: Education & Training 4,244 3,273 10,700 2,780 2,920 13,200 13,200 ‐ Total: Other Purchased Services 6,464 5,669 17,970 5,214 7,756 18,012 18,012 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 829 78 1,000 410 590 1,000 1,000 5 YEAR PINS ‐ ‐ 942 942 0 1,800 1,800 Total: General Supplies 829 78 1,942 1,352 590 2,800 2,800 ‐ SUPPLIES / FOOD/MEALS 1,003 480 948 661 287 1,000 1,000 Total: Supplies 1,832 559 2,890 2,013 877 3,800 3,800 ‐ Machinery & Equipment FURNITURE & FIXTURES ‐ ‐ 315 ‐ 315 315 315 OTHER EQUIP/CELL PHONE REPLACEMENT 201 ‐ 100 52 48 100 100 Total: Machinery & Equipment 201 ‐ 415 52 363 415 415 ‐ Total: Human Resources 206,264 218,681 257,523 207,502 45,021 254,308 254,308 ‐ 26 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Insurance GENERAL LIABILITY 35,932 33,758 30,335 30,256 79 36,195 36,195 LAW ENFORCEMENT LIABILITY 9,276 9,149 10,074 10,073 1 11,897 11,897 PUBLIC OFFICIALS LIABILITY 66,599 58,659 62,161 62,161 0 73,165 73,165 AUTOMOBILE LIABILITY 25,576 23,835 26,661 26,660 1 32,015 32,015 PROPERTY & EQUIPMENT LIABILITY 4,303 3,884 3,853 3,852 1 4,228 4,228 AUTO PHYSICAL DAMAGE 10,734 10,521 11,658 11,658 0 13,466 13,466 BOILER & MACHINERY 798 739 748 748 0 853 853 CLAIMS AND ADJUSTMENTS 14,446 6,122 29,828 20,000 9,828 20,000 20,000 POLICE ANIMAL MORTALITY 1,310 1,156 1,004 1,003 1 900 900 CRIME/FIDELITY 1,632 1,784 1,976 1,975 1 2,296 2,296 POLLUTION ‐ 9,430 13,202 13,202 ‐ ‐ ‐ Total: Insurance 170,607 159,036 191,500 181,587 9,913 195,015 195,015 ‐ Total: Risk Management 170,607 159,036 191,500 181,587 9,913 195,015 195,015 ‐ Risk Management FY 2012 FY 2013 27 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Purchased Professional and Technical Services PROFESSIONAL FEES ‐ 36,662 8,600 10,201 (1,601) ‐ ‐ CONTRACTED/MOWING AT FACILITIES ‐ 575 ‐ ‐ ‐ ‐ ‐ FACILITIES REPAIRS & MAINTENANCE ‐ 1,665 15,000 14,529 472 ‐ ‐ GROUNDS REPAIRS & MAINTENANCE ‐ 850 2,500 1,480 1,020 ‐ ‐ Total: Purchased Professional and Technical Services ‐ 39,752 26,100 26,209 (109) ‐ ‐ ‐ Purchased‐Property Services RENTAL LAND & BUILDINGS 433,269 465,135 474,439 474,438 1 321,422 321,422 Total: Purchased‐Property Services 433,269 465,135 474,439 474,438 1 321,422 321,422 ‐ Other Purchased Services OTHER PURCHASED SERVICES 14,489 32,586 22,780 18,054 4,726 22,780 22,780 Total: Other Purchased Services 14,489 32,586 22,780 18,054 4,726 22,780 22,780 ‐ Other Costs INTERGOVERNMENTAL ‐ 6,281 2,120 2,119 1 8,200 8,200 Total: Other Costs ‐ 6,281 2,120 2,119 1 8,200 8,200 ‐ Total: General Government Buildings 447,758 543,754 525,439 520,820 4,619 352,402 352,402 ‐ General Government Buildings FY 2012 FY 2013 28 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 45,923 61,114 62,423 53,991 8,432 96,720 96,720 Total: Salaries & Wages 45,923 61,114 62,423 53,991 8,432 96,720 96,720 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 1,038 7,011 7,846 5,212 2,634 8,251 8,251 EMPLOYEE BENEFITS / 401A (SS MATCH)1,722 2,292 2,341 2,025 316 3,627 3,627 EMPLOYEE BENEFITS / FICA MEDICARE 659 851 879 744 135 1,402 1,402 401A 1% MATCH ‐ 562 624 435 189 667 667 PENSION (GMEBS)574 1,177 2,956 2,542 414 3,541 3,541 UNEMPLOYMENT INSURANCE 223 31 230 34 196 68 68 WORKER'S COMPENSATION ‐ 500 266 266 ‐ 823 823 Total: Employee Benefits 4,216 12,423 15,142 11,257 3,885 18,379 18,379 ‐ Purchased Professional and Technical Services PROFESSIONAL FEES PHOTOGRAPHY 320 375 650 433 217 2,000 2,000 WEBSITE DESIGN 11,280 345 700 460 240 700 700 MOBILE SITE 52 ‐ 1,300 1,120 180 ‐ ‐ Total: Professional Fees 11,652 720 2,650 2,013 637 2,700 2,700 ‐ CONTRACTED 133,764 ‐ ‐ ‐ ‐ ‐ ‐ Total: Purchased Professional and Technical Services 145,416 720 2,650 2,013 637 2,700 2,700 ‐ Other Purchased Services COMMUNICATIONS 1,029 594 960 415 545 1,000 1,000 POSTAGE 3,733 28 ‐ ‐ ‐ ‐ ‐ ADVERTISING 1,295 1,386 2,250 1,250 1,000 8,000 8,000 PRINTING 14,608 ‐ 3,000 2,997 3 13,000 13,000 TRAVEL 189 105 ‐ ‐ ‐ ‐ ‐ DUES & FEES PUBLIC RELATIONS SOCIETY OF AMERICA ‐ 320 225 95 ‐ ‐ AMERICAN MARKETING ASSOC ‐ 225 ‐ 225 ‐ ‐ CITY/COUNTY OF GA MARKETING ASSOC ‐ 375 375 ‐ 800 800 TECHNOLOGY ASSOC OF GEORGIA ‐ 245 245 ‐ ‐ ‐ NORTH FULTON BUSINESS EXPO ‐ ‐ ‐ ‐ ‐ 1,500 1,500 Public Information & Marketing FY 2012 FY 2013 Total: Dues & Fees ‐ ‐ 1,165 845 320 2,300 2,300 ‐ EDUCATION & TRAINING ‐ 1,520 ‐ ‐ ‐ 2,000 2,000 MAINTENANCE CONTRACTS CONSTANT CONTACT 360 500 600 580 20 600 600 WEBSITE MAINTENANCE ‐ 1,750 1,750 1,750 ‐ 1,750 1,750 FLICKR 25 ‐ ‐ ‐ ‐ 25 25 Total: Maintenance Contracts 385 2,250 2,350 2,330 20 2,375 2,375 ‐ Total: Other Purchased Services 21,239 5,883 9,725 7,837 1,888 28,675 28,675 ‐ Supplies SUPPLIES / GENERAL SUPPLIES ‐ 68 250 136 114 250 250 PROMOTIONAL / PROMOTIONAL ITEMS ‐ ‐ ‐ ‐ ‐ 1,000 1,000 Total: Supplies ‐ 68 250 136 114 1,250 1,250 ‐ Machinery & Equipment OTHER EQUIPMENT CAMERAS 1,062 ‐ 720 443 277 500 500 CELL PHONE 22 50 ‐ 22 (22) ‐ ‐ Total: Other Equipment 1,085 50 720 464 256 500 500 ‐ Total: Machinery & Equipment 1,085 50 720 464 256 500 500 ‐ Total: Public Information & Marketing 217,878 80,257 90,910 75,698 15,212 148,224 148,224 ‐ 29 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 183,809 155,603 166,829 138,661 28,168 173,371 173,371 OVERTIME 208 ‐ 5,300 6,063 (763) 5,600 5,600 STIPEND 4,616 4,246 4,800 2,585 2,215 4,800 4,800 Total: Salaries & Wages 188,633 159,850 176,929 147,308 29,621 183,771 183,771 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 9,769 14,241 20,023 15,249 4,774 16,113 16,113 EMPLOYEE BENEFITS / 401A (SS MATCH)6,578 5,842 6,623 5,248 1,375 6,712 6,712 EMPLOYEE BENEFITS / FICA MEDICARE 2,504 2,251 2,263 1,964 299 2,594 2,594 401A 1% MATCH 48 847 977 699 278 1,053 1,053 PENSION (GMEBS)1,148 2,354 4,344 3,981 363 5,590 5,590 UNEMPLOYMENT INSURANCE 1,762 228 1,707 167 1,540 221 221 WORKER'S COMPENSATION 516 3,576 3,773 3,773 (0) 531 531 FLEXIBLE SPENDING 1,800 ‐ ‐ ‐ ‐ ‐ ‐ Total: Employee Benefits 24,125 29,339 39,710 31,081 8,629 32,814 32,814 ‐ Purchased Professional and Technical Services PROFESSIONAL FEES TRANSLATORS 6,338 5,808 6,500 5,127 1,373 6,500 6,500 COURT APPOINTED ATTORNEY 6,607 3,893 6,000 3,127 2,874 6,000 6,000 SUBSTITUTE JUDGES 600 ‐ 717 ‐ 717 1,000 1,000 SUBSTITUTE SOLICITORS ‐ ‐ 1,000 300 700 1,000 1,000 OTHER 480 ‐ ‐ ‐ ‐ ‐ ‐ Total: Professional Fees 14,024 9,702 14,217 8,553 5,664 14,500 14,500 ‐ Total: Purchased Professional and Technical Services 14,024 9,702 14,217 8,553 5,664 14,500 14,500 ‐ Other Purchased Services COMMUNICATIONS 2,634 783 1,920 689 1,231 1,422 1,422 GCIC ACCESS ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total: Communications 2,634 783 1,920 689 1,231 1,422 1,422 ‐ PRINTING 1,437 1,842 500 62 438 500 500 TRAVEL 1,385 1,934 GCCA Conference (2)‐ ‐ 900 892 8 1,200 1,200 Municipal Court Clerk Annual Training ‐ ‐ 178 178 0 200 200 Municipal Court FY 2012 FY 2013 GCIC TAC Conference 700 ‐ 700 700 700 Total: Travel 1,385 1,934 1,778 1,070 708 2,100 2,100 ‐ DUES AND FEES 310 210 GCCA ‐ ‐ 75 ‐ 75 75 75 Municipal Court Clerk ‐ ‐ 35 ‐ 35 35 35 Total: Dues and Fees 310 210 110 ‐ 110 110 110 ‐ EDUCATION & TRAINING ‐ GCCA CONFERENCE 200 400 400 400 ‐ 400 400 COURT CLERK ASSOC ‐ 150 150 150 ‐ 150 150 JUDGES TRAINING 325 225 450 450 ‐ 450 450 MSU CERTIFICATE ‐ 432 220 146 74 200 200 GCIC TAC Conference ‐ ‐ 105 105 ‐ 105 105 Total: Education & Training 525 1,207 1,325 1,251 74 1,305 1,305 ‐ MAINTENANCE CONTRACTS MAINT CONTRACTS/ONLINE PYMT SYSTEM 239 239 240 200 41 240 240 MAINT CONTRACTS/PANIC BUTTON ‐ 264 400 330 70 400 400 GSCCCA 30 ‐ ‐ ‐ ‐ ‐ ‐ Total: Maintenance Contracts 269 503 640 529 111 640 640 ‐ Total: Other Purchased Services 6,560 6,480 6,273 3,601 2,672 6,077 6,077 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 241 445 250 280 (30) 300 300 SUPPLIES / BOOKS AND PERIODICALS 155 199 75 ‐ 75 150 150 SUPPLIES / UNIFORMS 172 ‐ ‐ ‐ ‐ 100 100 Total: Supplies 568 643 325 280 45 550 550 ‐ Machinery & Equipment FURNITURE & FIXTURES 1,157 632 ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT ‐ 617 ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT / CELL PHONES 186 ‐ ‐ ‐ ‐ ‐ ‐ Total: Other Equipment 186 617 ‐ ‐ ‐ ‐ ‐ ‐ Total: Machinery & Equipment 1,343 1,248 ‐ ‐ ‐ ‐ ‐ ‐ Total: Municipal Court 235,252 207,261 237,454 190,823 46,631 237,712 237,712 ‐ 30 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 1,341,737 1,413,165 1,584,698 1,297,842 286,856 1,695,578 1,695,578 SALARIES AND WAGES / OVERTIME 51,818 46,718 41,331 56,404 (15,073) 52,000 52,000 SALARIES AND WAGES / RESTRICTED ON‐CALL PAY 2,700 ‐ 2,700 8,900 8,900 SALARIES AND WAGES / HOLIDAY PAY 50,570 65,901 66,340 68,853 (2,513) 94,000 94,000 Total: Salaries & Wages 1,444,125 1,525,784 1,695,069 1,423,099 271,970 1,850,478 1,850,478 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 176,827 194,806 256,458 184,028 72,430 279,647 279,647 EMPLOYEE BENEFITS / 401A (SS MATCH)54,155 57,396 61,954 53,733 8,221 63,585 63,585 EMPLOYEE BENEFITS / FICA MEDICARE 21,065 21,140 23,955 19,853 4,102 24,587 24,587 401A 1% MATCH 9,419 10,465 16,313 8,188 8,125 16,749 16,749 PENSION (GMEBS)32,505 37,665 82,512 66,438 16,074 88,933 88,933 TUITION REIMBURSEMENT 10,682 1,798 3,000 1,174 1,826 3,000 3,000 UNEMPLOYMENT INSURANCE 6,904 1,019 8,280 1,244 7,036 1,224 1,224 WORKER'S COMPENSATION 86,753 93,497 59,558 59,558 0 67,435 67,435 FLEXIBLE SPENDING 13,800 10,800 5,800 5,800 ‐ ‐ ‐ Total: Employee Benefits 412,110 428,587 517,830 400,016 117,814 545,160 545,160 ‐ Purchased Professional and Technical Services PROFESSIONAL FEES 296 1,945 1,500 174 1,326 1,500 1,500 LASER & RADAR RECERTIFICATION 926 1,105 1,100 785 315 1,100 1,100 K‐9 2,102 4,262 2,250 1,488 762 2,250 2,250 NEW EMPLOYEES 26 ‐ 750 ‐ 750 750 750 GRAPHICS FOR PATROL CARS 4,000 1,200 1,400 1,165 235 1,400 1,400 INMATE MEDICAL SERVICES 3,251 3,938 40,000 31,336 8,664 40,000 40,000 TAG & TITLE APPLICATIONS 372 612 600 395 205 600 600 RECRUITMENT TESTING‐POLYGRAPH 600 1,100 1,400 1,750 (350) 1,500 1,500 RECRUITMENT TESTING ‐ PYSCH 2,712 2,400 4,000 3,600 400 3,600 3,600 WRITTEN ENTRY LEVEL TEST 855 505 900 1,010 (110) 1,000 1,000 PROMOTION EXAMINATIONS ‐ 495 537 537 0 1,000 1,000 EMPLOYMENT BACKGROUND CHECKS 2,062 727 1,363 1,002 361 1,500 1,500 IACP NET YEARLY FEES ‐ 800 800 800 ‐ 800 800 HEALTH & WELLNESS PROGRAM ‐ 6,750 8,160 8,160 ‐ 9,000 9,000 Police FY 2012 FY 2013 Total: Professional Fees 17,201 25,839 64,760 52,202 12,558 66,000 66,000 ‐ PROFESSIONAL FEES / INVESTIGATIONS INVESTIGATIVE DATABASE SUB ‐ ‐ ‐ ‐ ‐ 2,200 2,200 OTHER INVESTIGATIVE FEES 358 443 1,500 1,098 402 1,500 1,500 Total: Professional Fees/Investigations 358 443 1,500 1,098 402 3,700 3,700 ‐ EQUIPMENT REPAIR & MAINT 556 381 700 202 499 700 700 EQUIPMENT R&M/MOTOROLA RADIOS ‐ 845 1,000 497 503 1,000 1,000 Total: Equipment Repair & Maintenance 556 1,227 1,700 698 1,002 1,700 1,700 ‐ VEHICLE REPAIR & MAINT 61,311 64,048 100,000 87,715 12,285 90,000 90,000 RENTAL LAND & BUILDINGS: Range fees ‐ 400 6,680 5,040 1,640 6,680 6,680 Total: Purchased Professional and Technical Services 79,425 91,957 174,640 146,753 27,887 168,080 168,080 ‐ Other Purchased Services COMMUNICATIONS 22,147 21,562 39,543 25,905 13,638 30,180 30,180 POSTAGE 69 307 300 63 237 300 300 PRINTING CITATIONS, FORMS & DOCUMENTS 2,611 1,701 2,500 1,441 1,059 2,500 2,500 BUSINESS CARDS 682 1,073 1,400 1,000 400 1,400 1,400 Total: Printing 3,293 2,774 3,900 2,441 1,459 3,900 3,900 ‐ TRAVEL 3,656 5,177 733 733 (0) 2,335 2,335 CRUISE CARDS 543 405 300 250 50 300 300 IACP CONFERENCE ‐ 1,175 135 1,040 2,300 2,300 CALEA CONFERENCE ‐ 1,500 864 636 2,900 2,900 UPD ‐ 1,000 968 32 1,500 1,500 K‐9 ‐ 300 ‐ 300 300 300 SWAT ‐ 1,200 ‐ 1,200 1,200 1,200 RECORDS CLERK CONFERENCE ‐ 650 113 537 700 700 GACP CONFERENCE ‐ 500 154 346 886 886 GPSTC ‐ 700 620 80 700 700 CID TRAVEL ‐ ‐ ‐ 1,000 1,000 Total: Travel 4,198 5,582 8,058 3,837 4,221 14,121 14,121 ‐ DUES AND FEES 494 3,124 500 470 30 600 600 GEORGIA POLICE ACCREDITATION COALITION 50 50 75 75 ‐ 75 75 GEORGIA ASSN OF CHIEFS OF POLICE 100 725 620 620 ‐ 700 700 31 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Police FY 2012 FY 2013 INTERNATIONAL ASSN OF CHIEFS OF POLICE 240 360 360 240 120 480 480 POST FEES ‐ 60 250 64 186 250 250 ACCREDITATION FEES ‐ ‐ 3,065 ‐ 3,065 3,065 3,065 IALEFI 55 ‐ 60 55 5 55 55 CID CONFIDENTIAL FUNDS ‐ ‐ ‐ ‐ ‐ 500 500 Total: Dues and Fees 939 4,319 4,930 1,524 3,406 5,725 5,725 ‐ EDUCATION & TRAINING 10,781 ‐ 805 938 (133) 1,000 1,000 PROFESSIONAL DEVELOPMENT UPD ‐ 913 750 765 (15) 1,000 1,000 GACP CONFERENCE ‐ 350 350 365 (15) 365 365 RECORDS CLERK CONFERENCE ‐ ‐ 500 500 ‐ 550 550 ADMINISTRATIVE ASSISTANT CON.‐ ‐ ‐ ‐ ‐ 225 225 CRIMINAL INVESTIGATIONS ‐ ‐ 500 545 (45) 2,000 2,000 CANINE TRAINING ‐ 200 200 175 25 200 200 NCGLEA ‐ 5,960 3,200 3,200 ‐ 6,400 6,400 IACP CONFERENCE ‐ 495 350 275 75 350 350 SWAT ‐ ‐ 800 ‐ 800 1,000 1,000 PROFESSIONAL MANAGEMENT PROGRAM ‐ 2,500 948 1,552 2,500 2,500 CALEA CONFERENCE ‐ ‐ 675 675 ‐ 1,350 1,350 Total: Education & Training 10,781 7,918 10,630 8,386 2,244 16,940 16,940 ‐ MAINTENANCE CONTRACTS 7,256 ‐ INMATE SERVICES ‐ ‐ 5,000 ‐ 5,000 5,000 5,000 PROPERTY & EVIDENCE IGA 59,400 54,417 65,200 53,795 11,405 65,200 65,200 800 MHZ FEES TO FULTON CTY 8,974 7,993 10,819 10,819 0 11,200 11,200 INNOVATIVE DATA SOLUTIONS 4,528 6,528 4,200 2,860 1,340 4,200 4,200 ANIMAL CONTROL ‐ FULTON CO 21,948 19,976 22,000 16,134 5,866 23,907 23,907 CHOICEPOINT/CLEAR 2,356 2,354 3,300 2,826 474 3,500 3,500 CRIME REPORTS ‐ 4,663 4,700 3,576 1,124 4,700 4,700 POLICE IGA W/FULTON CO 44,647 ‐ ‐ ‐ ‐ ‐ ‐ AMERICAN LAW ENFORCEMENT NETWORK 9,549 ‐ ‐ ‐ ‐ ‐ ‐ CELLEBRITE SYS ‐ ‐ 3,000 2,999 1 3,000 3,000 Total: Maintenance Contracts 158,658 95,931 118,219 93,009 25,210 120,707 120,707 ‐ Total: Other Purchased Services 200,085 138,393 185,580 135,164 50,416 191,873 191,873 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 5,790 6,990 12,222 11,199 1,023 12,000 12,000 AMMUNITION 4,844 4,920 5,000 4,871 129 11,620 11,620 K‐987 125 317 455 (138) 400 400 NEW EMPLOYEES ‐ 1,518 2,283 2,283 0 2,400 2,400 RANGE SUPPLIES 892 288 2,875 1,986 889 1,000 1,000 FIRST AID KITS 1,109 505 400 ‐ 400 400 400 ALCO SENSOR MOUTH PIECES 130 ‐ 200 ‐ 200 200 200 ID CARDS AND SETUP FEE 180 372 400 137 263 400 400 Total: General Supplies 13,031 14,718 23,697 20,930 2,767 28,420 28,420 ‐ SUPPLIES / GASOLINE/DIESEL 92,631 129,644 142,000 127,191 14,809 142,000 142,000 SUPPLIES / FOOD/MEALS 380 34 200 35 165 200 200 BOOK & PERIODICALS/EDUCATION & REFERENCE ‐ 269 200 54 146 200 200 SUPPLIES / UNIFORMS 29,052 20,380 35,912 33,952 1,960 35,000 35,000 AWARDS AND RECOGNITION ‐ 670 1,700 1,352 348 1,700 1,700 BODY ARMOR 1,780 1,780 Total: Supplies/Uniforms 29,052 21,050 37,612 35,303 2,309 38,480 38,480 ‐ Total: Supplies 135,094 165,715 203,709 183,514 20,195 209,300 209,300 ‐ Machinery & Equipment FURNITURE & FIXTURES 1,237 646 1,000 494 506 1,000 1,000 COMPUTER / SOFTWARE 4,000 ‐ ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT 14,582 5,747 4,500 4,406 94 5,800 5,800 CRIME PREVENTION MATERIALS ‐ 3,164 3,000 6,134 (3,134) 5,000 5,000 ICOP STORAGE ‐ 1,053 2,350 80 2,270 1,000 1,000 TRAINING AIDS ‐ ‐ 100 ‐ 100 100 100 FIRE EXTINGUISHERS ‐ 13 100 277 (177) 100 100 CELL PHONES 90 197 500 263 237 500 500 WEAPONRY 3,810 4,640 3,000 2,228 772 4,300 4,300 CAMERAS 253 51,331 70,799 68,639 2,160 6,500 6,500 MOTOROLA RADIOS 31,043 3,874 14,884 14,375 509 9,000 9,000 HARDWARE 10,603 ‐ ‐ ‐ ‐ ‐ TICKET PRINTERS ‐ ‐ ‐ ‐ ‐ 4,520 4,520 OTHER 12,052 ‐ ‐ ‐ ‐ ‐ ‐ 32 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Police FY 2012 FY 2013 Total: Other Equipment 72,433 70,019 99,233 96,402 2,831 36,820 36,820 ‐ OTHER EQUIPMENT/INVESTIGATIONS CRIME SCENE KITS‐UPD ‐ ‐ 1,500 226 1,274 1,500 1,500 CRIME SCENE EQUIP ‐CID ‐ 1,406 1,000 965 35 1,000 1,000 CELLEBRITE SYS ‐ 8,085 ‐ ‐ ‐ ‐ ‐ SURVEILLANCE EQUIP ‐ 995 ‐ ‐ ‐ ‐ ‐ LANGUAGE LINE ‐ ‐ 150 ‐ 150 150 150 TRAFFIC ACC. INVEST.‐ 508 500 ‐ 500 500 500 Total: Other Equipment/Investigations ‐ 10,994 3,150 1,192 1,958 3,150 3,150 ‐ Total: Machinery & Equipment 77,671 81,660 103,383 98,087 5,296 40,970 40,970 ‐ Total: Police 2,348,510 2,432,095 2,880,211 2,386,634 493,577 3,005,861 3,005,861 ‐ 33 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 2,410,000 2,486,931 2,637,133 2,262,770 374,363 2,754,783 2,754,783 SALARIES AND WAGES / OVERTIME 46,602 56,422 48,000 36,557 11,443 48,000 48,000 SALARIES AND WAGES / HOLIDAY PAY 87,171 107,129 107,510 82,805 24,705 114,000 114,000 Total: Salaries & Wages 2,543,773 2,650,482 2,792,643 2,382,132 410,511 2,916,783 2,916,783 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 365,645 370,289 379,767 311,747 68,020 442,868 442,868 EMPLOYEE BENEFITS / 401A (SS MATCH)95,346 99,388 98,892 89,285 9,607 103,308 103,308 EMPLOYEE BENEFITS / FICA MEDICARE 38,508 36,809 39,955 32,668 7,287 39,942 39,942 401A 1% MATCH 22,700 24,401 27,557 19,589 7,968 28,793 28,793 PENSION (GMEBS)58,376 70,490 133,439 109,603 23,836 146,279 146,279 TUITION REIMBURSEMENT 1,000 5,100 6,000 4,077 1,923 10,000 10,000 UNEMPLOYMENT INSURANCE 12,049 2,245 12,651 1,925 10,726 1,870 1,870 WORKER'S COMPENSATION 116,081 119,875 69,463 69,463 (0) 72,763 72,763 FLEXIBLE SPENDING 26,197 27,621 24,000 23,990 10 ‐ ‐ Total: Employee Benefits 735,902 756,219 791,724 662,347 129,377 845,823 845,823 ‐ Purchased Professional and Technical Services PROFESSIONAL FEES 7,653 110 HEALTH & WELLNESS PROGRAM ‐ 15,723 20,000 14,576 5,424 16,000 16,000 TLAER TRAINING INSTRUCTOR ‐ 170 ‐ ‐ ‐ ‐ ‐ MEDICAL DIRECTION 31,784 27,530 20,000 15,000 5,000 20,000 20,000 BIO HAZARD WASTE DISPOSAL ‐ ‐ 1,440 ‐ 1,440 1,300 1,300 FIRE ACCREDITATION ‐ ‐ 525 525 ‐ ‐ ‐ Total: Professional Fees 39,437 43,533 41,965 30,101 11,864 37,300 37,300 ‐ GARBAGE PICKUP ‐ 4,699 4,900 4,663 237 5,200 5,200 EQUIPMENT REPAIR & MAINT 55,140 ‐ STATION EQUIPMENT R & M ‐ 11,406 15,000 9,071 5,929 17,235 17,235 BREATHING APPARATUS TESTING/REPAIR ‐ 6,417 7,000 5,834 1,166 4,850 4,850 INSPECT/REPAIR HYD. RESCUE TOOLS 2,591 2,707 6,000 890 5,110 6,000 6,000 APPARATUS R&M INCLUDING PUMP TEST ‐ 39,344 52,000 28,363 23,637 55,000 55,000 APPARATUS EMERGENCY REPAIRS ‐ 13,865 45,000 39,327 5,673 46,000 46,000 GAS DETECTOR REPAIR ‐ 648 4,200 711 3,489 4,651 4,651 Fire FY 2012 FY 2013 NOZZLES, VALVES, APPLIANCES, HOSE ‐ 439 5,432 2,087 3,345 10,000 10,000 ANNUAL HYDRANT MAINTENANCE ‐ 827 3,200 433 2,767 3,284 3,284 LADDER TESTING ‐ 1,498 1,300 1,298 2 1,500 1,500 THERMAL IMAGING CAMERA MAINTENANCE ‐ ‐ 3,000 ‐ 3,000 3,000 3,000 Total: Equipment Repair & Maintenance 57,731 77,151 142,132 88,015 54,117 151,520 151,520 ‐ FACILITY REPAIR & MAINT 17,006 ‐ ‐ ‐ ‐ ‐ ‐ VEHICLE REPAIR & MAINT 996 3,150 4,500 1,643 2,857 8,780 8,780 GROUNDS REPAIR & MAINT 4,019 ‐ 3,500 1,130 2,370 6,000 6,000 Total: Purchased Professional and Technical Services 119,189 128,533 196,997 125,551 71,446 208,800 208,800 ‐ Purchased‐Property Services RENTAL LAND & BUILDINGS ‐ ‐ ‐ ‐ ‐ 2,000 2,000 STATION 43 LEASE 78,809 96,694 230,278 230,277 1 222,457 222,457 Total: Rental Land & Buildings 78,809 96,694 230,278 230,277 1 224,457 224,457 ‐ RENTAL EQUIP & VEHICLES 101 ‐ 500 230 270 500 500 Total: Purchased‐Property Services 78,910 96,694 230,778 230,507 271 224,957 224,957 ‐ Other Purchased Services COMMUNICATIONS 22,347 12,575 14,000 12,230 1,770 15,000 15,000 POSTAGE ‐ 93 50 ‐ 50 50 50 PRINTING ‐ 46 50 31 19 50 50 TRAVEL 876 2,340 5,880 1,407 4,473 7,910 7,910 DUES AND FEES 1,985 ‐ 14 36 (22) ‐ ‐ PROFESSIONAL LICENSE RENEWALS ‐ 3,631 4,500 4,937 (437) 3,288 3,288 SUBSCRIPTIONS ‐ 250 300 64 236 300 300 Total: Dues & Fees 1,985 3,881 4,814 5,037 (223) 3,588 3,588 ‐ EDUCATION & TRAINING 9,381 128 1,000 940 60 4,300 4,300 PROFESSIONAL DEVELOPMENT ‐ 3,789 4,200 2,300 1,900 7,650 7,650 CONTRACT‐ANNUAL EMT/PM TRAIN.‐ ‐ 3,000 ‐ 3,000 3,000 3,000 MGMT PROFESSIONAL DEV ‐ 1,300 4,850 2,405 2,445 6,775 6,775 Total: Education & Training 9,381 5,217 13,050 5,645 7,405 21,725 21,725 ‐ MAINTENANCE CONTRACTS 3,896 ‐ 800 MHZ FEES TO FULTON COUNTY 4,487 3,786 5,025 5,016 9 7,000 7,000 PEST CONTROL ‐ FIRE STATIONS 755 1,568 2,600 1,425 1,175 2,800 2,800 FIRE EXTINGUISHER INSPECT.‐ 489 1,100 907 193 1,000 1,000 34 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Fire FY 2012 FY 2013 CODE RED MAINTENANCE 3,000 12,000 (9,000) 12,000 12,000 LIFEPAK MAINTENANCE 3,800 3,800 Total: Maintenance Contracts 9,138 5,843 11,725 19,348 (7,623) 26,600 26,600 ‐ Total: Other Purchased Services 43,727 29,995 49,569 43,697 5,872 74,923 74,923 ‐ Supplies SUPPLIES / GENERAL SUPPLIES/SUPPRESSION 29,310 10,328 18,000 12,278 5,722 18,400 18,400 OXYGEN REFILLS ‐ 938 1,100 1,045 55 1,100 1,100 MEDICAL SUPPLIES ‐ 11,148 15,600 17,851 (2,251) 21,600 21,600 Total: General Supplies/Suppression 29,310 22,414 34,700 31,174 3,526 41,100 41,100 ‐ SUPPLIES/GENERAL SUPPLIES/PREVENTION 3,165 ‐ 43 109 (66) 500 500 PREVENT. & EDU MAT.‐ 1,637 1,500 444 1,056 1,500 1,500 HEART READY CITY PGR ‐ 1,313 1,300 190 1,110 1,000 1,000 HYDRANT MARKER SYSTEM ‐ 9,565 ‐ ‐ ‐ ‐ ‐ HYDRANT FLOW TEST KIT ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total: General Supplies/Prevention 3,165 12,514 2,843 743 2,100 3,000 3,000 ‐ SUPPLIES / WATER / SEWAGE 5,672 1,902 2,400 1,667 733 2,400 2,400 SUPPLIES / NATURAL GAS 13,800 11,816 16,000 9,817 6,183 14,000 14,000 SUPPLIES / ELECTRICITY 23,170 23,960 25,000 21,022 3,978 25,000 25,000 SUPPLIES / GASOLINE/DIESEL 41,418 62,087 70,000 46,599 23,401 65,000 65,000 SUPPLIES / FOOD/MEALS 369 361 200 263 (63) 500 500 BOOKS & PERIODICALS/TRAINING MATERIALS ‐ 162 500 295 205 1,500 1,500 SUPPLIES / TELECOMMUNICATIONS 1,998 3,774 4,500 2,893 1,607 4,000 4,000 SUPPLIES / UNIFORMS UNIFORMS/FIRE STANDARD UNIFORMS 11,923 19,906 15,415 15,347 68 46,470 46,470 UNIFORMS/TURN OUT GEAR 27,200 25,713 39,000 24,437 14,563 54,775 54,775 UNIFORMS/CLASS A UNIFORMS ‐ 3,425 ‐ ‐ ‐ 9,000 9,000 Total: Uniforms 39,122 49,043 54,415 39,784 14,631 110,245 110,245 ‐ Total: Supplies 158,026 188,033 210,558 154,256 56,302 266,745 266,745 ‐ Machinery & Equipment MACHINERY & EQUIPMENT / MACHINERY ‐ ‐ 500 240 260 500 500 FURNITURE & FIXTURES / PREVENTION 3,590 590 1,000 48 952 5,200 5,200 COMPUTER / SOFTWARE 778 4,000 ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT 38,650 ‐ 3,074 3,073 1 ‐ ‐ SMALL EQUIPMENT ‐ 68,792 7,800 4,025 3,775 7,500 7,500 EMS TRAINING AIDS ‐ 860 ‐ ‐ ‐ ‐ ‐ RADIO CHARGERS & SPARE BATTERIES ‐ 3,662 3,400 817 2,583 2,726 2,726 CELL PHONES 829 1,559 1,400 160 1,240 500 500 MOTOROLA RADIOS 2,346 ‐ ‐ ‐ ‐ 7,100 7,100 Total: Other Equipment 41,825 74,874 15,674 8,075 7,599 17,826 17,826 ‐ Total: Machinery & Equipment 46,193 79,464 17,174 8,363 8,811 23,526 23,526 ‐ Total: Fire 3,725,719 3,929,420 4,289,443 3,606,854 682,589 4,561,557 4,561,557 ‐ 35 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Other Purchased Services MAINTENANCE CONTRACTS 132,250 132,250 140,988 121,229 19,759 132,250 132,250 Total: Other Purchased Services 132,250 132,250 140,988 121,229 19,759 132,250 132,250 ‐ Total: EMS Operations 132,250 132,250 140,988 121,229 19,759 132,250 132,250 ‐ EMS Operations FY 2012 FY 2013 36 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 216,557 348,300 462,703 385,304 77,399 469,899 469,899 Total: Salaries & Wages 216,557 348,300 462,703 385,304 77,399 469,899 469,899 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 25,428 31,133 32,819 34,616 (1,797) 50,041 50,041 EMPLOYEE BENEFITS / 401A (SS MATCH)8,121 13,061 17,608 14,449 3,159 17,621 17,621 EMPLOYEE BENEFITS / FICA MEDICARE 3,044 4,911 6,809 5,353 1,456 6,814 6,814 401A 1% MATCH ‐ 2,219 4,424 1,899 2,525 4,411 4,411 PENSION (GMEBS)2,296 4,708 22,385 18,018 4,367 23,424 23,424 UNEMPLOYMENT INSURANCE 1,034 200 1,840 240 1,600 272 272 WORKER'S COMPENSATION ‐ 19,079 38,033 38,033 ‐ 20,448 20,448 FLEXIBLE SPENDING 1,800 3,600 2,400 2,400 ‐ ‐ ‐ Total: Employee Benefits 41,724 78,911 126,318 115,008 11,310 123,031 123,031 ‐ Purchased Professional and Technical Services PROFESSIONAL FEES 48,763 ‐ BULKY TRASH DAY 2,084 1,280 3,600 675 2,925 3,600 3,600 ENGINEERING & SURVEYING SERVICES ‐ 10,836 11,500 5,065 6,435 7,500 7,500 Total: Professional Fees 50,847 12,116 15,100 5,740 9,360 11,100 11,100 ‐ CONTRACTED 983,965 ‐ LOWE ENGINEERING ‐ 46,125 ‐ ‐ ‐ ‐ ‐ OVERHEAD TRIMMING & GRAVEL RD ‐ ‐ 20,000 ‐ 20,000 20,000 20,000 Total: Professional Fees/Contracted 983,965 46,125 20,000 ‐ 20,000 20,000 20,000 ‐ EQUIPMENT REPAIR & MAINT 2,651 ‐ ‐ ‐ ‐ ‐ ‐ VEHICLE REPAIR & MAINT 1,849 1,116 2,250 1,475 775 3,650 3,650 GROUNDS REPAIR & MAINT 803 ‐ ‐ ‐ ‐ ‐ ‐ ROAD REPAIRS & MAINT 33,930 ‐ ‐ ‐ ‐ ‐ ‐ Total: Purchased Professional and Technical Services 1,074,045 59,357 37,350 7,216 30,134 34,750 34,750 ‐ Purchased‐Property Services RENTAL EQUIPMENT & VEHICLES ‐ ‐ ‐ ‐ ‐ 1,800 1,800 Total: Purchased‐Property Services ‐ ‐ ‐ ‐ ‐ 1,800 1,800 ‐ Other Purchased Services COMMUNICATIONS 2,247 2,763 2,880 2,611 269 3,945 3,945 3 () Public Works FY 2012 FY 2013 POSTAGE ‐ ‐ ‐ 13 (13) ‐ ‐ ADVERTISING 297 207 ‐ 95 (95) 250 250 OTHER PURCHASED SERVICES: Guardrail Repair 4,895 12,509 7,500 3,610 3,890 7,500 7,500 PRINTING 62 31 100 ‐ 100 100 100 TRAVEL 911 726 1,284 384 900 2,540 2,540 DUES AND FEES 314 ‐ 192 192 ‐ ‐ ‐ PE LICENSE ‐ 50 ‐ ‐ ‐ 150 150 APWA ‐ 141 145 145 ‐ 1,581 1,581 IMSA ‐ 140 160 160 ‐ 160 160 ASHE ‐ 50 ‐ 50 50 50 ITE ‐ ‐ ‐ ‐ 225 225 Total: Dues & Fees 314 331 547 497 50 2,166 2,166 ‐ EDUCATION & TRAINING 1,535 ‐ 1,500 565 935 FULL DEPTH RECLAMATION SEMINAR ‐ 250 ‐ ‐ ‐ ‐ ‐ APWA ‐ 535 790 770 20 790 790 LEVEL II SIGNING & MARKING ‐ ‐ 550 ‐ 550 600 600 NHIA ‐ ‐ ‐ ‐ ‐ 350 350 CONTINUING EDUCATION ‐ 605 ‐ ‐ ‐ 1,000 1,000 ASHE TECHNICAL SEMINAR ‐ 45 45 ‐ 50 50 ITE TECHNICAL SEMINAR ‐ ‐ ‐ ‐ 225 225 GA TRANSPORTATION SUMMIT ‐ ‐ ‐ ‐ 100 100 STORMWATER CERTIFICATION TRAINING ‐ ‐ ‐ ‐ ‐ ‐ APWA IN‐HOUSE TRAINING ‐ ‐ ‐ ‐ 350 350 CRYSTAL REPORT ‐ ‐ ‐ ‐ 500 500 INTRODUCTION TO GIS TRAINING ‐ 1,010 1,010 Total: Education & Training 1,535 1,390 2,885 1,380 1,505 4,975 4,975 ‐ MAINTENANCE CONTRACTS 800 MHZ FEES ‐ ‐ 474 388 86 500 500 Total: Maintenance Contracts ‐ ‐ 474 388 86 500 500 ‐ Total: Other Purchased Services 10,261 17,957 15,670 8,979 6,691 21,976 21,976 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 3,215 790 1,500 218 1,282 1,500 1,500 ADOPT‐A‐ROAD/STREAMSIDE CLEANUP ‐ 429 805 ‐ 805 1,000 1,000 37 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Public Works FY 2012 FY 2013 Total: General Supplies 3,215 1,218 2,305 214 2,087 2,500 2,500 ‐ SUPPLIES / ELECTRICITY 302,763 307,939 315,300 262,506 52,794 325,000 325,000 SUPPLIES / GASOLINE/DIESEL 6,388 6,936 27,250 8,525 18,725 27,250 27,250 SUPPLIES / FOOD/MEALS 101 451 345 345 0 400 400 SUPPLIES / UNIFORMS 1,287 740 1,000 504 496 1,200 1,200 Total: Supplies 313,754 317,284 346,200 272,098 74,102 356,350 356,350 ‐ Infrastructure INFRASTRUCTURE/OPTECH RWM ‐ 441,722 448,050 372,821 75,229 461,492 461,492 INFRASTRUCTURE/SIGNAL ALLOWANCE ‐ 2,873 25,000 33,648 (8,648) 12,285 12,285 INFRASTRUCTURE/EMERGENCY SERVICES ALLOWANCE ‐ 9,975 10,000 ‐ 10,000 10,000 10,000 INFRASTRUCTURE/MATERIALS ALLOWANCE ‐ 12,323 20,000 3,759 16,241 27,500 27,500 INFRASTRUCTURE/TREE REMOVAL ‐ 7,000 5,000 5,920 (920) 30,000 30,000 INFRASTRUCTURE/DUMPSTER FEES ‐ ‐ 12,000 4,652 7,348 12,000 12,000 INFRASTRUCTURE/SIGNAL MATERIALS ‐ 1,058 15,000 8,680 6,320 30,000 30,000 INFRASTRUCTURE/SIGN MATERIALS ‐ 20,315 20,000 13,348 6,652 20,000 20,000 INFRASTRUCTURE/ADDITIONAL ROW MOWING 26,325 ‐ 26,325 27,115 27,115 Total: Infrastructure ‐ 495,266 581,375 442,829 138,546 630,392 630,392 ‐ Machinery & Equipment OTHER EQUIPMENT 38,879 ‐ ‐ ‐ ‐ ‐ OTHER EQUIP/ADOPT‐A‐ROAD SIGNS ‐ 1,468 500 612 (112) 500 500 OTHER EQUIP/TOOLS/BATTERIES/CHEMICALS ‐ 5,317 4,000 3,112 888 5,000 5,000 OTHER EQUIPMENT / MOTOROLA RADIOS 7,577 ‐ ‐ ‐ ‐ ‐ ‐ Total: Other Equipment 46,455 6,785 4,500 3,725 775 5,500 5,500 ‐ Total: Machinery & Equipment 46,455 6,785 4,500 3,725 775 5,500 5,500 ‐ Total: Public Works 1,702,796 1,323,860 1,574,116 1,235,158 338,958 1,643,698 1,643,698 ‐ 38 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 64,077 141,903 147,963 128,670 19,293 149,788 149,788 Total: Salaries & Wages 64,077 141,903 147,963 128,670 19,293 149,788 149,788 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 6,730 15,381 19,395 14,924 4,471 16,430 16,430 EMPLOYEE BENEFITS / 401A (SS MATCH)2,403 5,308 5,549 4,825 724 5,617 5,617 EMPLOYEE BENEFITS / FICA MEDICARE 859 1,955 2,147 1,702 445 2,173 2,173 401A 1% MATCH ‐ 465 1,263 268 995 1,282 1,282 PENSION (GMEBS)574 1,177 6,389 5,143 1,246 6,809 6,809 UNEMPLOYMENT INSURANCE 223 259 1,840 198 1,642 153 153 WORKER'S COMPENSATION ‐ 4,381 5,317 5,317 ‐ 3,669 3,669 Total: Employee Benefits 10,788 28,926 41,900 32,376 9,524 36,133 36,133 ‐ Purchased Professional and Technical Services PROFESSIONAL FEES 6,600 ‐ ‐ ‐ ‐ SURVEYS & APPRAISALS ‐ 244 ‐ ‐ ‐ ‐ ‐ Total: Professional Fees 6,600 244 ‐ ‐ ‐ ‐ ‐ ‐ CONTRACTED 20,142 ‐ PARK MOWING & LITTER PICKUP ‐ 95,692 122,225 83,116 39,110 260,785 260,785 Total: Professional Fees/Contracted 20,142 95,692 122,225 83,116 39,110 260,785 260,785 ‐ FACILITY REPAIR & MAINT 2,662 462 1,000 1,113 (113) 26,000 26,000 LIGHTING MAINTENANCE ‐ 6,011 7,750 6,978 772 7,750 7,750 Total: Facility Repair & Maintenance 2,662 6,473 8,750 8,092 658 33,750 33,750 ‐ GROUNDS REPAIR & MAINT 6,434 1,564 2,000 1,748 252 5,000 5,000 Total: Purchased Professional and Technical Services 35,838 103,973 132,975 92,955 40,020 299,535 299,535 ‐ Purchased‐Property Services RENTAL LAND & BUILDINGS ‐ ‐ ‐ ‐ ‐ FCBOE LEASE ‐ 6,660 10,000 ‐ 10,000 17,000 17,000 Total: Rental Land & Buildings ‐ 6,660 10,000 ‐ 10,000 17,000 17,000 ‐ RENTAL EQUIPMENT & VEHICLES ‐ 600 2,238 2,573 (335) 7,000 7,000 Total: Purchased‐Property Services ‐ 7,260 12,238 2,573 9,665 24,000 24,000 ‐ Other Purchased Services COMMUNICATIONS 595 782 760 554 206 760 760 Parks and Recreation FY 2012 FY 2013 POSTAGE 3,316 ‐ 5 5 0 100 100 PRINTING 59 1,136 300 97 203 500 500 TRAVEL: Nat'l GRPA, Meals & Mileage 527 2,089 154 154 0 500 500 DUES AND FEES: GRPA Dues 525 864 1,460 1,205 255 1,460 1,460 EDUCATION & TRAINING: Nat'l GRPA 159 1,341 ‐ ‐ ‐ ‐ ‐ CONTRACT LABOR: For programs & activities ‐ ‐ 3,500 1,150 2,350 4,500 4,500 Total: Other Purchased Services 5,181 6,213 6,179 3,165 3,014 7,820 7,820 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 111 3,148 9,230 3,158 6,072 15,000 15,000 SUPPLIES / WATER / SEWAGE 2,216 2,657 4,000 985 3,015 20,000 20,000 SUPPLIES / NATURAL GAS 1,593 2,016 1,900 1,075 825 1,900 1,900 SUPPLIES / ELECTRICITY 15,227 17,433 27,500 19,395 8,105 27,500 27,500 SUPPLIES / FOOD/MEALS 78 288 150 142 8 150 150 Total: Supplies 19,225 25,541 42,780 24,755 18,025 64,550 64,550 ‐ Total: Parks & Recreation 135,109 313,815 384,035 284,494 99,541 581,826 581,826 ‐ 39 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Salaries & Wages SALARIES & WAGES/REGULAR EMPLOYEES 356,740 525,663 614,447 524,096 90,351 670,180 670,180 SALARIES & WAGES/OVERTIME 420 420 0 ‐ ‐ Total: Salaries & Wages 356,740 525,663 614,867 524,516 90,351 670,180 670,180 ‐ Employee Benefits EMPLOYEE BENEFITS / GROUP INSURANCE 37,668 84,362 78,147 67,191 10,956 81,734 81,734 EMPLOYEE BENEFITS / 401A (SS MATCH)13,235 19,713 23,048 19,713 3,335 25,038 25,038 EMPLOYEE BENEFITS / FICA MEDICARE 4,798 7,028 8,912 7,003 1,909 9,683 9,683 401A 1% MATCH ‐ 2,432 5,579 2,026 3,553 6,110 6,110 PENSION (GMEBS)4,592 9,416 28,230 22,006 6,224 32,446 32,446 UNEMPLOYMENT INSURANCE 1,781 (158) 2,530 413 2,117 408 408 WORKER'S COMPENSATION ‐ 16,437 14,344 11,534 2,810 7,256 7,256 FLEXIBLE SPENDING 1,400 2,400 2,400 2,400 ‐ ‐ ‐ Total: Employee Benefits 63,474 141,630 163,190 132,286 30,904 162,675 162,675 ‐ Purchased Professional and Technical Services PROFESSIONAL FEES 27,504 ‐ 480 1,725 (1,245)‐ ‐ CONTRACTED 368,909 ‐ ‐ ‐ ‐ ‐ ‐ VEHICLE REPAIR & MAINT 1,074 2,101 2,300 1,051 1,249 2,300 2,300 Total: Purchased Professional and Technical Services 397,487 2,101 2,780 2,776 4 2,300 2,300 ‐ Other Purchased Services COMMUNICATIONS 4,890 6,094 6,300 5,501 799 6,300 6,300 POSTAGE ‐ 26 1,650 1,835 (185)2,400 2,400 ADVERTISING 4,044 5,500 7,800 6,044 1,757 7,800 7,800 PRINTING 629 1,005 2,070 624 1,446 2,070 2,070 TRAVEL 640 2,971 3,000 2,227 773 GPA CONFERENCE ‐ ‐ ‐ ‐ ‐ 700 700 GAZA CONFERENCE ‐ ‐ ‐ ‐ ‐ 400 400 APA NATIONAL CONFERENCE ‐ ‐ ‐ ‐ ‐ 1,500 1,500 GACE CONFERENCE ‐ ‐ ‐ ‐ ‐ 400 400 HISTORIC PRESERVATION TRAINING ‐ ‐ ‐ ‐ ‐ 600 600 STORMWATER TRAINING (NPDES FUNDS)‐ ‐ ‐ ‐ ‐ 400 400 Total: Travel 640 2,971 3,000 2,227 773 4,000 4,000 ‐ Community Development FY 2012 FY 2013 DUES AND FEES 1,474 2,245 4,000 1,005 2,995 CPESC ‐ ‐ ‐ ‐ ‐ 200 200 CPSWQ ‐ ‐ ‐ ‐ ‐ 100 100 CFM CERTIFICATION ‐ ‐ ‐ ‐ ‐ 100 100 IECA ‐ ‐ ‐ ‐ ‐ 340 340 ASPFM ‐ ‐ ‐ ‐ ‐ 100 100 GACE MEMBERSHIP ‐ ‐ ‐ ‐ ‐ 150 150 GA URBAN FORESTRY COUNCIL ‐ ‐ ‐ ‐ ‐ 175 175 TREE CARE INDUSTRY ASSOC ‐ ‐ ‐ ‐ ‐ 100 100 SOCIETY OF MUNICIPAL ARBORISTS ‐ ‐ ‐ ‐ ‐ 140 140 ARBOR DAY FOUNDATION ‐ ‐ ‐ ‐ ‐ 15 15 GAZA MEMBERSHIP ‐ ‐ ‐ ‐ ‐ 50 50 APA MEMBERSHIP ‐ ‐ ‐ ‐ ‐ 900 900 Total: Dues and Fees 1,474 2,245 4,000 1,005 2,995 2,370 2,370 ‐ EDUCATION & TRAINING 2,322 3,048 2,300 1,659 641 GPA CONFERENCE ‐ ‐ ‐ ‐ ‐ 500 500 GAZA CONFERENCE ‐ ‐ ‐ ‐ ‐ 250 250 APA NATIONAL CONFERENCE ‐ ‐ ‐ ‐ ‐ 500 500 GACE CONFERENCE ‐ ‐ ‐ ‐ ‐ 300 300 HISTORIC PRESERVATION TRAINING ‐ ‐ ‐ ‐ ‐ 360 360 ISA MUNCIPAL SPECIALIST EXAM ‐ ‐ ‐ ‐ ‐ 100 100 GPA CONFERENCE ‐ ‐ ‐ ‐ ‐ 450 450 ARBORIST TRAINING AND TEST ‐ ‐ ‐ ‐ ‐ 600 600 ISA CERTIFICATION & WORKSHOP ‐ ‐ ‐ ‐ ‐ 500 500 GACE WORKSHOPS ‐ ‐ ‐ ‐ ‐ 440 440 Total: Education & Training 2,322 3,048 2,300 1,659 641 4,000 4,000 ‐ MAINTENANCE CONTRACTS 28,125 ‐ ‐ ‐ ‐ ‐ ‐ Total: Other Purchased Services 42,124 20,888 27,120 18,894 8,226 28,940 28,940 ‐ Supplies SUPPLIES / GENERAL SUPPLIES 286 1,168 2,779 3,009 (230)2,800 2,800 SUPPLIES / GASOLINE/DIESEL 4,046 4,902 4,900 5,143 (243)4,900 4,900 SUPPLIES / FOOD/MEALS ‐ 173 450 339 111 450 450 SUPPLIES / BOOKS & PERIDIOCALS ‐ 151 350 ‐ 350 350 350 40 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Community Development FY 2012 FY 2013 SUPPLIES / UNIFORMS 767 693 2,250 1,904 346 2,250 2,250 Total: Supplies 5,099 7,087 10,729 10,395 334 10,750 10,750 ‐ Machinery & Equipment FURNITURE & FIXTURES 353 747 900 226 674 900 900 OTHER EQUIPMENT 817 30 22 105 (83)22 22 CELL PHONES 30 ‐ 200 ‐ 200 200 200 NPDES EQUIPMENT ‐ 1,170 821 ‐ 821 1,500 1,500 Total: Other Equipment 847 1,200 1,043 105 938 1,722 1,722 ‐ Total: Machinery & Equipment 1,200 1,947 1,943 331 1,612 2,622 2,622 ‐ Total: Community Development 866,124 699,316 820,629 689,197 131,432 877,467 877,467 ‐ 41 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Debt Service ‐ Principal CAPITAL LEASE PRINCIPAL 637,831 662,621 768,348 768,348 0 81,467 81,467 Total: Debt Service ‐ Principal 637,831 662,621 768,348 768,348 0 81,467 81,467 ‐ Debt Service ‐ Interest INTEREST / CAPITAL LEASE INTEREST 78,710 53,920 38,963 38,962 1 9,303 9,303 Total: Debt Service ‐ Interest 78,710 53,920 38,963 38,962 1 9,303 9,303 ‐ Total: Debt Service 716,541 716,541 807,311 807,310 1 90,770 90,770 ‐ Debt Service FY 2012 FY 2013 42 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Operating Transfers Out TO CAPITAL PROJECTS FUND 2,412,511 5,161,097 4,587,389 4,078,909 508,480 10,125,599 4,622,390 TO CAPITAL GRANT FUND 2,556 238,240 727,128 648,284 78,844 994,974 994,974 TO OPERATING GRANT FUND 33,753 76,288 103,664 63,357 40,307 149,424 149,424 Total: Operating Transfers Out 2,448,820 5,475,625 5,418,181 4,790,549 627,632 11,269,997 5,766,788 ‐ Total: Other Financing Uses 2,448,820 5,475,625 5,418,181 4,790,549 627,632 11,269,997 5,766,788 ‐ Other Financing Uses FY 2012 FY 2013 43 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget Contingencies CONTINGENCY ‐ ‐ 100,000 ‐ 100,000 141,406 141,406 ‐ Total: Contingencies ‐ ‐ 100,000 ‐ 100,000 141,406 141,406 ‐ Total: Other Costs ‐ ‐ 100,000 ‐ 100,000 141,406 141,406 ‐ Other Costs FY 2012 FY 2013 44 Maintenance & Operating Initiatives 45 Initiative Department Request Revisions City Manager Recommended Information Technology OSSI Jail Module 9,700 9,700 Ten iPads for Council Meetings 4,500 4,500 Seven iPads for Fire Department 7,500 Firehouse Software Licenses for iPads 4,550 CryWolf False Alarms Solution 34,900 34,900 Plotter Replacement 7,900 Court Computer, Four Monitors, Signature Pads and Scanners 4,400 Ten Shoretel Phones 5,100 Network Audit and Update Support 5,000 TOTAL INFORMATION TECHNOLOGY 83,550 49,100 Human Resources EAP Services 4,046 4,046 TOTAL HUMAN RESOURCES 4,046 4,046 Public Information & Marketing Economic Development Coordinator 32,961 TOTAL PUBLIC INFORMATION & MARKETING 32,961 Police Department Detective 113,846 Detective 113,846 Detective 113,846 Training Sergeant 125,459 Patrol Officer 115,651 Patrol Officer 115,651 Patrol Officer 115,651 Patrol Officer 115,651 Patrol Officer 115,651 Maintenance & Operating Initiatives Summary FY 2013 Patrol Officer 115,651 Patrol Officer 115,651 Patrol Officer 115,651 Electronic Warrant Interchange System 6,649 6,649 POAB Dues 7,680 CopLogic Citizen Online Reporting System 15,000 TOTAL POLICE DEPARTMENT 1,421,534 6,649 Fire Department Assitant Fire Marshal 105,925 EMS Coordinator 89,425 Rural Metro Partnership 303,069 Outsource Hydrant Maintenance 27,285 Porta Count Pro Respirator Fit Test Equipment 12,810 12,810 SCBA EPIC Voice Amplifier 4,303 TOTAL FIRE DEPARTMENT 542,817 12,810 Public Works Traffic Counters 15,000 TOTAL PUBLIC WORKS 15,000 Community Development Evergreen School Program 2,000 2,000 Hazardous Waste Collection Event 12,000 Keep Milton Beautiful Affiliation 5,000 City Architect 15,000 15,000 Temporary Worker for Optiview Project 40,500 TOTAL COMMUNITY DEVELOPMENT 74,500 17,000 TOTAL M&O INITIATIVES 2,174,408 89,605 46 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts 700 General Supplies Utilities: Water Utilities: Natural Gas FY 2013 CITY MANAGER RECOMMENDEDProvide Quality Services This provides for use of the Jail Management System from OSSI. It is a multi-jurisdictional effort that spreads the overall cost of the system based on the city populations in North Fulton County What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Police officers will be able to maintain and access data on jail-related functions such as arrests, fingerprinting and inmate records. The JMS module will afford greater Detail Description of New Program/Service or Improvement of Existing Service Level: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2013 DEPARTMENT REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology OSSI Jail Module Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment 9,000 TOTAL 9,700$ -$ Salary/Benefits - - Maintenance & Operating 9,700 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 700 700 700 700 700 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 700$ 700$ 700$ 700$ 700$ communication and record-keeping between surrounding municipalities Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The maintenance costs on the Jail Management system will be shared by the cities in the same way the initial cost is. 47 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Seven iPads distributed among city council members, one for the city manager, one for the city clerk, and one for IT support. This is a total of ten iPads. Models used will be the base model with Wi-Fi access only (no data plan) What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Providing electronic access to city council agendas, packets, and other city functions will reduce the amount of paper and toner currently needed on a weekly basis to provide hard Detail Description of New Program/Service or Improvement of Existing Service Level: Provide Responsible and Responsive Government ACCOUNT DESCRIPTIONProvide Quality Services CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology iPads for Council, City Mgr., Clerk, and I.T. Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment 4,500 TOTAL 4,500$ -$ Salary/Benefits - - Maintenance & Operating 4,500 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ copies to the city council. The City Manager and Clerk will also need access to the same legislative applications that are available on the iPads. IT will need on iPad to support both the Council, City Manager, and City Clerk, as well as the iPads in use by the Fire Departments and Police Departments. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This request does not include tablets with a data plan. Since they will work in wifi areas, there would be no recurring cost. 48 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts 3,300 General Supplies Utilities: Water Utilities: Natural Gas FY 2013 CITY MANAGER RECOMMENDEDProvide Quality Services Detail Description of New Program/Service or Improvement of Existing Service Level: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology iPads for the Fire Department Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2013 DEPARTMENT REQUEST Seven iPad models with 3G data plans to provide the Fire department with access to the FireHouse Inspector/incident reporting capabilites in our Fire Department software What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Each Fire apparatus and fire inspector will be able to perform inspections and investigations in the field. Currently, this type of access and data is not readily available. Using tablets is a Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment 4,200 TOTAL 7,500$ -$ Salary/Benefits - - Maintenance & Operating 7,500 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 3,300 3,300 3,300 3,300 3,300 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 3,300$ 3,300$ 3,300$ 3,300$ 3,300$ lower cost alternative to laptops. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The city's current data plans for 3G devices runs about $39/month. 49 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M 3,500 Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts 1,050 General Supplies Utilities: Water Utilities: Natural Gas FY 2013 CITY MANAGER RECOMMENDEDProvide Quality Services Detail Description of New Program/Service or Improvement of Existing Service Level: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology FH Inspector Software for Fire Department Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2013 DEPARTMENT REQUEST This item captures the cost of seven licenses for FH Inspector for iPad. It provides access to firehouse reporting in the field. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) No additional server software is required, just the applications that install on the tablets. This will integrate data within the Firehouse software that is currently not being captured any Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 4,550$ -$ Salary/Benefits - - Maintenance & Operating 4,550 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 1,050 1,092 1,136 1,181 1,228 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 1,050$ 1,092$ 1,136$ 1,181$ 1,228$ other way. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The city currently has two Mobile inspector licenses, and the cost of those licenses will be recouped with the purchase of these licenses, mitigating the yearly cost by $220 per year 50 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M 30,900 Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts 4,000 General Supplies Utilities: Water Utilities: Natural Gas FY 2013 CITY MANAGER RECOMMENDEDProvide Quality Services This application will integrate with OSSI and is used in the administration/management of false alarms and enforcing ordinances for smaller agencies. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) False alarms create unnecessary costs in money and time for the Police Department. This module helps the agency manage false alarms while increasing fee and fine collections. Detail Description of New Program/Service or Improvement of Existing Service Level: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2013 DEPARTMENT REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology CryWolf False Alarm Solutions Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 34,900$ -$ Salary/Benefits - - Maintenance & Operating 34,900 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 4,000 4,160 4,326 4,499 4,679 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 4,000$ 4,160$ 4,326$ 4,499$ 4,679$ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Maintenance costs are budgeted annually 51 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M 7,900 Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas FY 2013 CITY MANAGER RECOMMENDEDProvide Quality Services Detail Description of New Program/Service or Improvement of Existing Service Level: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Plotter Replacement Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2013 DEPARTMENT REQUEST this is for an HP Designjet T2300 EMFP. The current scanner plotter used by the city is out of warranty and past its design life. A new plotter will supplement its usefulness and replace it outright when it fails completely What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The scanner is a multi-function device that supports several departments, including ComDev, Public Works, and Communications. Having this device onhand will defray the Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 7,900$ -$ Salary/Benefits - - Maintenance & Operating 7,900 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ cost of using a printshop for large format needs, especially public-related activities that need professional grade posters for city-run events. Our current plotter does not have the capability to make large documents available on the web, but the replacement plotter does have this feature. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one-time cost. The new device's warranty will eliminate costs for at least three years. 52 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M 4,400 Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas FY 2013 CITY MANAGER RECOMMENDEDProvide Quality Services Detail Description of New Program/Service or Improvement of Existing Service Level: CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Courtware computer to support the new Public Safety building Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Provide Responsible and Responsive Government ACCOUNT DESCRIPTION FY 2013 DEPARTMENT REQUEST To better support the Courtware system being requested by the Court clerk, the following hardware setup is recommended: One desktop computer that supports four monitors (monitors included in this pricing), six digital signature pads (Judge's laptop, Brooke's PC, Vicki's PC, solicitor's PC, Probation's PC, Defendant's podium), two TWAIN-compatible scanners What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This will support the Courtware Paperless System, increasing efficiency in the arraignment and trial processes.Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 4,400$ -$ Salary/Benefits - - Maintenance & Operating 4,400 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This is a one-time purchase for these items. 53 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M 5,000 Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts 100 General Supplies Utilities: Water Utilities: Natural Gas Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Detail Description of New Program/Service or Improvement of Existing Service Level: The city's Shoretel phone system will need additional phones and licensing to support the additional police officers and fire personnel who will occupy the building. This provide for ten more phones and licenses What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) these phones wil lbe used instead of the outdated Centrex lines that are currenlty in use at the fire station and the old telephone systems. They will be integrated with the city's network CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Additional phones and licensing for new Public Safety Building Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 5,100$ -$ Salary/Benefits - - Maintenance & Operating 5,100 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 100 104 108 112 117 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 100$ 104$ 108$ 112$ 117$ and offer greater functionality for the user's Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This maintenance cost will be added to the existing annual maintenance costs of our Shoretel system going forward. 54 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 5,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Information Technology Network audit and update Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Employ contractors to design and implement the city's network infrastructure to optimize performance between the existing city hall and new public safety building What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Networking specialists can audit, update, and add new features to the city's networking infrastructure to make it compatible with new and existing technology. Provide Responsible and Responsive Government ACCOUNT DESCRIPTIONProvide Quality Services Detail Description of New Program/Service or Improvement of Existing Service Level: Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 5,000$ -$ Salary/Benefits - - Maintenance & Operating 5,000 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) this is a one-time cost associated with integrating the new Public safety building with the existing city hall. 55 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 4,046 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Human Resources EAP Services Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: This request is to provide new Employee Assistance Program (EAP) services to employees and families of the City of Milton. Currently our EAP services are provided through our Lincoln Financial Services who have proven to be somewhat difficult to utilize by our staff and at times, unresponsive. Families First EAP is a local organization providing services from a local office. Other local jurisdictions utilize Families First and are happy with teh services provided. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Employee and management satifaction. Increased services and client interaction. Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 4,046$ -$ Salary/Benefits - - Maintenance & Operating 4,046 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 4,046 4,208 4,376 4,551 4,733 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 4,046$ 4,208$ 4,376$ 4,551$ 4,733$ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This will be an ongoing cost. 56 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 32,461 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel 500 Dues & Fees Education & Training Maintenance Contracts CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Info & Marketing Economic Development Coordinator Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: This request is to elevate a part-time staff member (Angela Thompson, special events coordinator) to a full-time economic development coordinator to oversee the Economic Development Office. In this position, Thompson would, as prescribed in the Strategic Plan, conduct economic development outreach, promote Milton businesses to residents and other businesses and promote Milton's unique business and real estate opportunities. She would provide guidance to individuals and companies to establish, relocate and expand their business within the community, and aide in the development of short- and long-term economic and community development plans. Additionally, Thompson would be the main driver (with design work and assistance from Communications manager Jason Wright) of a public Milton awareness campaign to increase citizen ownership and promote the city's goals to residents. The awareness campaign and its economic development component would mean she provides information and/or presentations to civic groups, businesses, individuals and the general public on the city and its economic development issues, programs services and plans What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new Build Relationships Citizen Engagement ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST General Supplies Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 32,961$ -$ Salary/Benefits 32,461 - Maintenance & Operating 500 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 32,961 34,279 35,651 37,077 38,560 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 32,961$ 34,279$ 35,651$ 37,077$ 38,560$ measurement) As outlined in the strategic plan, the coordinator's efforts can be measured in the city's yearly growth statistics, including tax revenues, business licenses, and commercial property vacancy rates. Additionally, the outreach and branding efforts could be measured in existing statistics, like special event attendance, social media followers and web site hits. Overall resident satisfaction with the city and its economic opportunities would be reflected in multi- year national citizen surveys. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This would be a fulltime position that would need to be funded in future fiscal years. I would be asking for a starting salary of $50,000, reached by increasing the existing part time employee to this level ($32,961). 57 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 162,750 Removes/reduces a hazard: Professional Fees 1,800 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 12,546 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts 2,004 General Supplies 4,779 Utilities: Water CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Police Manpower(Criminal Investigations) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Add Three (3) detective positions – Increase total manpower for the Criminal Investigation Division from four (4) Detectives to seven (7) Detectives. In 2011, 587 cases were assigned between the two Detectives and the Lieutenant. It is our practice to assign all unsolved felony cases, whether there are solvability factors or not, and many misdemeanor crimes if there is some solvability factor associated with the case. Of these cases, 297 were Part 1 crimes, 210 were Part 2 crimes and there were 80 miscellaneous crimes investigated. The three Detectives assigned to Milton’s CID, arrested 45 people for various crimes, exceptionally cleared 72 of these cases, and determined that 170 of these cases were unfounded. In all, 49% of the cases were cleared by these three Detectives in CY2011. It is our expectation that this increase in personnel should lead to improved clearance rates and reduced opportunities for criminals to prey on the citizens of Milton What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) It would be expected that with this increase in personnel, clearance rates and cases solved would increase the possibilities of recovering more of the citizens stolen property would be Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel 13,200 Food/Meals Uniforms 7,059 Mach/Equip 125,610 Furniture/Fixtures Other Equipment 11,790 TOTAL 341,538$ -$ Salary/Benefits 162,750 - Maintenance & Operating 178,788 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 197,079 204,962 213,161 221,687 230,555 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 197,079$ 204,962$ 213,161$ 221,687$ 230,555$ would increase, the possibilities of recovering more of the citizens stolen property would be enhanced, and more of the predators that operate in Milton would be jailed and prosecuted. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Futrue costs and salaries for three detectives 58 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 65,953 Removes/reduces a hazard: Professional Fees 600 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 4,092 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts 668 General Supplies 1,593 Utilities: Water Utilities: Natural Gas Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Detail Description of New Program/Service or Improvement of Existing Service Level: Presently the departments training coordinator has the additional responsibility of functioning as a shift lieutenant. This means that the lieutenant has to not only manage his shift but the training records and departmental training needs as well. As the department has grown the responsibilites attached to the training coordinator have grown also. There is great responsibility and liability attached to the training of the department's officers and this now warrants greater attention. This initiative would place a sergeant in charge of departmental training along with the departments community outreach efforts. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved managing and scheduling of police department training. Increased community outreach efforts. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Police Manpower (Sergeant Training/Community Outreach) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel 4,400 Food/Meals Uniforms 2,353 Mach/Equip 41,870 Furniture/Fixtures Other Equipment 3,930 TOTAL 125,459$ -$ Salary/Benefits 65,953 - Maintenance & Operating 59,506 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 77,306 80,398 83,614 86,959 90,437 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 77,306$ 80,398$ 83,614$ 86,959$ 90,437$ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Recurring salary costs 59 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 434,000 Removes/reduces a hazard: Professional Fees 4,800 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 40,008 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts 5,344 General Supplies 15,928 Utilities: Water Utilities: Natural Gas Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Detail Description of New Program/Service or Improvement of Existing Service Level: According to the IACP staffing formula and based oncurrent calls for service the police department should have 25 patrol officers to handle calls for service and conduct proactive patrol. Currently the partol division has 17 patrol officers. As the calls for service continue to increase, the response time of the responding officers also increases. This is a request for eight new police officer positions. This manpower is needed to improve overall response time and increase the police departments response to community needs. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Improved response time to emergency calls and increased response to community needs CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Police Manpower(Uniform Patrol) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel 35,200 Food/Meals Uniforms 23,528 Mach/Equip 334,960 Furniture/Fixtures Other Equipment 31,440 TOTAL 925,208$ -$ Salary/Benefits 434,000 - Maintenance & Operating 491,208 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 535,134 556,539 578,801 601,953 626,031 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 535,134$ 556,539$ 578,801$ 601,953$ 626,031$ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Futrue costs and salaries for eight patrol officers 60 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2012 CITY MANAGER RECOMMENDED FY 2012 DEPARTMENT REQUEST Detail Description of New Program/Service or Improvement of Existing Service Level: This is a fully automated dual-end solution that gives the judge and law enforcement officer concurrent, hands-on access to the same document while conversing via video conferencing. This is the only product of its kind in the market that utilizes Immediate Point of Presence (IPP) technology, to create real time collaboration environment between the judicial and law enforcement. This allows law enforcement and judges to discuss and issue arrest or search warrants in a matter of minutes versus few hours that traditionally took to obtain an arrest warrant or search warrant. Documents can be signed, reviewed electronically and printed at each location without the need to travel. Family violence, hate crimes and gang violence cases can be tracked from the point of issuance of the warrant and reports can be generated based on requirement of different agencies in just a few What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Current incarnations of EWI allow law enforcement officers and magistrates to video teleconference and electronically sign legal process documents, removing the need for CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police ELECTRONIC WARRANT INTERCHANGE (EWI) Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip 1,300 Furniture/Fixtures Other Equipment 5,349 TOTAL 6,649$ -$ Salary/Benefits - - Maintenance & Operating 6,649 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other (yearly maintenance fee)- 1,500 1,500 1,500 1,500 Total Operating Impact -$ 1,500$ 1,500$ 1,500$ 1,500$ police officers to drive to a waiting judge. In addition, the system automatically files documents electronically, enhancing paperwork efficiency and securityenhanced due to the fact that the Milton Court will not have to file copies of warrants. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) There is a yearly maintenance fee after the initial purchase. The yearly fee is $1,500. 61 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 7,680 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police Police Officer POAB Dues Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: City covering the P.O.A.B costs of sworn employees. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This will be measured by an increase in employee morale and participation by each officer. Build Relationships Strengthen Public Relations ACCOUNT DESCRIPTION FY 2012 CITY MANAGER RECOMMENDED FY 2012 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 7,680$ -$ Salary/Benefits 7,680 - Maintenance & Operating - - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 6,960 7,238 7,528 7,829 8,142 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 6,960$ 7,238$ 7,528$ 7,829$ 8,142$ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Just the recurring monthly charges. 62 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Police COPLOGIC CITIZEN ONLINE REPORTING SYSTEM Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: This system will allow citizens to enter their own incident report on-line without having to contact an officer. The reporter will also be able to obtain a copy of the report without having to make what would be a second contact with the city. This will save officers' time for calls for service and proactive patrols and enforcment. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Computer Hardware/Software 15,000 TOTAL 15,000$ -$ Salary/Benefits - - Maintenance & Operating 15,000 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 5,000 5,000 5,000 5,000 5,000 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 5,000$ 5,000$ 5,000$ 5,000$ 5,000$ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) 63 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 57,266 Removes/reduces a hazard: Professional Fees 13,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 3,500 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Provide Responsible and Responsive Government Engage in Proactive Planning ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Detail Description of New Program/Service or Improvement of Existing Service Level: The purpose of this program is to provide support to the Fire Marshal's Office, assisting with new inspections/plan review, fire investigations, business license inspections, fire code enforcement, annual fire inspections, public education outreach, CERT, Emergency Management, and other life-safety initiatives. It will allow the Fire Marshal to devote more administrative time to the inspection, planning and education process and establish a system of management for the Fire Marshal's Office, including: policy development and implementation, increasing efficiency and coordination with the Building Department, management of field units in the annual inspection and pre-planning process, data management and input, and other administrative issues that have not been addressed with the Department's current staffing level. It will also allow the FM to devote the time needed for department accreditation What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) This initiative will allow the fire department to increase its efficiency through establishing operational processes and procedures thereby presenting a more responsive permitting CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Assistant Fire Marshal Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel 500 Food/Meals Uniforms 500 Mach/Equip 31,159 Furniture/Fixtures Other Equipment TOTAL 105,925$ -$ Salary/Benefits 57,266 - Maintenance & Operating 48,659 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 64,237 66,806 69,478 72,257 75,148 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 64,237$ 66,806$ 69,478$ 72,257$ 75,148$ operational processes and procedures, thereby presenting a more responsive permitting, licensing and inspection process. It will also increase the safety of the community by enhancing the ability of the Department to maximize its life-safety code enforcement and outreach, and involve more citizens in the community through founding a CERT team and other community prevention measures. Finally, it will provide for a fill-in person to conduct inspections, to be on-call for investigations, and coordinate other life-safety programs at times when the Fire Marshal is not available. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The enhanced efficiency will also show a benefit in coming years when the necessary internal processes have been implemented. There will be the one-time cost of purchasing a run-about vehicle for this position, approximately 25,000 for a basic pick-up truck that can also be used for other City purposes when it is not being used for inspections. Option Two: retain the Fire Marshal's vehicle scheduled for replacement next fiscal year for the Assistant Fire Marshal. 64 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 58,266 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications 3,500 Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire EMS Coordinator Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: The EMS Coordinator would coordinate, manage, analyze, plan, design, implement and administer all EMS programs as well as other department wide community oriented programs. These include Advance Life Support (ALS), Basic Life Support (BLS), Continuing Quality Improvement (CQI), certification and recertification for EMS personnel. The EMS Coordinator would serve as the Infectious Control Officer, HIPPA Compliance Officer, and would be the department liaison between the department and the Medical Director and other State Agencies regarding EMS. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Being an ALS provider requires comprehensive work, research, development and coordination between State agencies and other EMS providers. Currently, these Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel 500 Food/Meals Uniforms 500 Mach/Equip 26,659 Furniture/Fixtures Other Equipment TOTAL 89,425$ -$ Salary/Benefits 58,266 - Maintenance & Operating 31,159 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 65,277 67,888 70,603 73,427 76,364 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 65,277$ 67,888$ 70,603$ 73,427$ 76,364$ responsibilities are being handled the Fire Chief, Fire Training Officer and other personnel. EMS carries the greatest liability for the organization, having a qualified individual assigned to these responsibilities improves our overall efficiency and reduces our exposure to litigation. This position would improve the overall efficiency of our EMS program and allow the Fire Chief, Deputy Fire Chief and Fire Training Officer to focus more time on the duties and responsibilities required of their positions. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The EMS Coordinator will hold the rank of Captain, promoted from within. Topped out FAO + 5% for Captain promotion = $2,666. Then a new position would be added at the fire fighter/paramedic level. Firefighter paramedic @ $42,000 + benefits. 65 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 499,399 Removes/reduces a hazard: Professional Fees (196,330) Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Milton Fire-Rescue - Rural Metro Partnership Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Rural Metro Ambulance (RMA) is the zone provider for emergency ambulance transports in the North Fulton region. Due to the City of Milton's rural character and low call volume ambulances are pulled down to Alpharetta and Roswell due to the greater demand for service. The result is Milton residents are waiting longer for ambulances. RMA and Milton wish to enter into a partnership by adding an Advanced Life Support (ALS) ambulance to the system to be solely dedicated for service within the City Limits of Milton and staffed with Milton firefighters. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) System changes are currently being designed to improve the level of service being provided by RMA in the North Fulton area, these include adding General Transport (GT) units to the Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 303,069$ -$ Salary/Benefits 499,399 - Maintenance & Operating (196,330) - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 499,399 519,375 540,150 561,756 584,226 Decreases Operating Costs (132,250) (137,540) (143,042) (148,763) (154,714) Additional Revenues (64,080) (66,643) (69,309) (72,081) (74,965) Other - - - - - Total Operating Impact 303,069$ 315,192$ 327,799$ 340,911$ 354,548$ system and modifying the posting plan. This would add 3 additional units to the system for a total of 9, but all 9 would now be permitted to perform GT services. In addition to this change, the response time criteria would be adjusted from 8 minutes to 12 minutes. Another component of this plan is the elimination of the annual subsidy currently being paid to RMA in the amount of $132,250. The proposed changes do not change Milton's low call volume, roadways or traffic, resulting in Milton residents waiting for an ambulance. The Milton - RMA partnership would allow for a dedicated ambulance in Milton, staffed by Milton Fire- Rescue firefighter/paramedics. The ambulance would be provided by RMA and include: equipment, supplies, fuel, insurance, maintenance and RMA would pay the City of Milton $45 per hour for each hour the unit is on a medical call. This partnership will improve ambulance response times, consistent patient care by Milton firefighter/paramedics and improve the quality of patient care. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Two personnel would be assigned to this unit on a daily basis, one supervisor/Captain paramedic or EMT and one firefighter paramedic or EMT, 6 personnel to cover the three shifts and one person per shift for a relief factor - 9 personnel total. The cost would be offset by the savings in the subsidy ($132,250) and the $45 per hour paid by RMA while on a medical call - average 4 calls per day, averaging 4 hours x $45 x 365 days = $64,080. $132,250 + $64,080 = $196,330 towards staffing. Nine new employees starting salary + benefits = $54,600 x 9 = $491,400 minus $196,330 = $295,100. Add in 5% for the captain promotions 3 x $2,666 = $7,999 + $295,070 = $303,069 66 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 27,285 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Outsourcing Hydrant Maintenance Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: It has been a long tradition of the fire service that fire fighters perform fire hydrant maintenance. Fire department personnel, on a bi-annual basis venture out into their territories mapping, flushing, painting and recording fire hydrants. In order to receive full credit from ISO, the city must inspect and perform hydrant maintenance bi-annually. Hydrant maintenance is a daunting task that has a negative impact on the efficiency of the Milton Fire Department. The problem is this program requires too much time to complete and adds to the wear and tear on fire apparatus. The MFD spent four months in 2011 conducting bi-annual hydrant maintenance that had an impact on the department's budget as it related to fuel costs, added wear and tear to the department's front line apparatus and time spent on the hydrant maintenance detail by fire personnel. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The results of the evaluative research indicated that the MFD adhered to recognized standards for hydrant maintenance. The statistical data indicated that repair costs and fuel Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 27,285$ -$ Salary/Benefits - - Maintenance & Operating 27,285 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 27,285 28,376 29,511 30,692 31,920 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 27,285$ 28,376$ 29,511$ 30,692$ 31,920$ costs increased during or immediately following hydrant maintenance cycles. The research indicated that outsourcing fire hydrant maintenance to a private contractor would be financially beneficial to the MFD Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) It takes a crew of three MFD personnel 15 minutes to properly complete the maintenance of one fire hydrant or four hydrant per hour. Three personnel earn, on average $52.40 per hour; it takes 1331 hours to complete annual hydrant maintenance for a total cost of $69,744 for personnel during hydrant maintenance. The research revealed that it costs the department $18.36 per hydrant, taking into consideration personnel costs, fuel costs and wear and tear on apparatus. Outsourcing fire hydrant maintenance would cost $10.25 per hydrant x 2662 hydrants = $27,285. Compared to MFD $18.36 x 2662 = $48,874. A savings of $21,589 per year. 67 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire Porta Count Pro Respirator Fit Test Equipment Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Purchase one Porta Count Respirator Fit Test machine. This equipment would be used on an annual basis to test each fire department person using an SCBA to ensure that there mask is providing the proper fit and seal, preventing outside contaminants from entering their mask. This equipment would also be used to test the N95 respirator mask used to prevent air born contaminants from entering the respiratory system. NFPA requires that each person is tested annually, ensuring a proper seal. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) With ownership of this equipment we can eliminate the vendor supplying this service and recover the cost of the machine in 5 years. In 2011 the department paid the vendor $40 per Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip 12,810 Furniture/Fixtures Other Equipment TOTAL 12,810$ -$ Salary/Benefits - - Maintenance & Operating 12,810 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 60 60 60 60 60 Decreases Operating Costs (2,200) (2,200) (2,200) (2,200) (2,200) Additional Revenues - - - - - Other - - - - - Total Operating Impact (2,140)$ (2,140)$ (2,140)$ (2,140)$ (2,140)$ SCBA mask x 55 = $2200. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This unit will require minimal operating cost estimated to be less than $60.00 a year. 68 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Fire SCBA EPIC Voice Amplifier Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Purchase SCOTT brand Epic voice amplifiers for all frontline Officers and training personnel. The SCOTT Epic voice amplifier is a small box that affixes to the outside of the SCOTT AV 4000 mask. This unit allows the wearer to speak outside the mask with minimal effort. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The Milton Fire Department currently utilizes Motorola radios for communication between employees working in hostile environments and there supervisors. The addition of an Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip 4,303 Furniture/Fixtures Other Equipment TOTAL 4,303$ -$ Salary/Benefits - - Maintenance & Operating 4,303 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues 100 105 110 115 Other - - - - - Total Operating Impact -$ 100$ 105$ 110$ 115$ SCBA mask hinders the ability to clearly communicate from inside the SCBA mask to the microphone of the radio. With the addition of the amplifier the user is able to communicate more clearly allowing those listening to be able to understand the message being sent thus adding another level of safety to an already dangerous environment. The City of Alpharetta currently uses this product and it has been observed at fire scenes that they are able to communicate at a higher level than the Milton Firefighters. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) This unit works on batteries and will have to be replaced three times a year per unit. Minimal impact on future budgets. 69 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Public Works Traffic Counters Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: This is to add 8 additional Histar traffic counters. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment 15,000 TOTAL 15,000$ -$ Salary/Benefits - - Maintenance & Operating 15,000 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) 70 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply)Grant Expense 1,500 Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing 150 Travel Dues & Fees 100 Education & Training Detail Description of New Program/Service or Improvement of Existing Service Level: What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new The Evergreen School program is a collaborative effort of the Cities of Milton, Alpharetta, Roswell and Johns Creek to provide resources and support in environmental initiatives within the schools and has been operating in the community for 15 years. Previously, Milton was being served by Keep North Fulton Beautiful out of funding provided by Fulton County for the program. This is an annual program that all public and private schools are invited to join at no expense, and each school sets goals that the City represenative helps them to achieve. Typical areas of involvement are school recycling programs (waste reduction), educational programs (non point source pollution, waste reduction, water conservation), developing outdoor classrooms and gardens (water conservation), etc. The program is set up as 5 meetings per school year and 5 newsletters in between meetings. Costs for the program are 1)school grants to provide funding for waste reduction, enhance school gardens, add rain barrels, cost of educational programs and materials. 2) meeting program costs for food, misc. 3) signage for a school's participation branded with the Milton logo. In F2011 the city committed $3000 to the program and @$2300 was allocated to 5 schools hh Bolster Community Collaboration CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Evergreen School Program Build Relationships ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Maintenance Contracts General Supplies 75 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals 175 Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 2,000$ -$ Salary/Benefits - - Maintenance & Operating - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 2,000 3,000 3,000 3,000 3,000 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 2,000$ 3,000$ 3,000$ 3,000$ 3,000$ The success of the program will be the result of the participation of the schools. In F 2012, there were 3 Milton Schools official Evergreen Schools, we would like to double that to 6 schools in F 2013. Also, a needs survey in May 2013 to provide information on what support is needed going forward would be meaningful. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The Evergreen program is an annual initiatve and if we were to get all public and private schools involved, it would increase program costs slightly if the City included annual $250 grants to Evergreen schools for an environmental project that tied into city storm water or waste reduction goals. Future budget estimate would be $3000/annually. initiative? (this can be a current performance measurement or the addition of a new measurement) 71 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 11,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising 500 Printing 250 Travel Dues & Fees Education & Training Maintenance Contracts General Supplies 250 Strengthen Public Relations Build Relationships ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Household Hazardous Waste Collection Event Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Household Hazardous Waste (HHW) poses both environmental and personal safety hazards. Unlike electronics or other recyclable products, there is no safe way for Milton residents to dispose of materials such as paint, household cleaning supplies, garden chemicals, solvents, batteries, etc. Other neighboring jurisdictions have regular HHW events (Roswell, Alpharetta, Johns Creek). With competition in the industry, the cost for these events has come down so that we believe we can serve 200-250 residents which is the size of the neighboring communities' events, with the budget requested. It would be controlled by a pre-registration process so that we can insure only Milton residents attend, and stay within the budget allocated. We would target a collection date in February or March 2013. We also have the option of partnering with City of Roswell for this event but would like to find a location in Milton and partner with area businesses with the objective of gaining sponsorships to offset costs or accumulate funds for a future HHW event. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement)General Supplies 250 Utilities: Water Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 12,000$ -$ Salary/Benefits - - Maintenance & Operating - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 12,480 12,979 13,498 14,038 14,600 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 12,480$ 12,979$ 13,498$ 14,038$ 14,600$ We have determined from our Solid Waste Survey that residents do need a HHW event. We would follow up with a survey after the event to see that the project met the communities' needs and to determine service deficiencies that can be improved upon. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) Neighboring communities have HHW events 2x/Yr. and we would like to move Milton in that direction, if after holding the first event, the need is apparent. At a minimum, a HHW collection once a year should be budgeted for. 72 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 2,100 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees 2,900 Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Keep Milton Beautiful Build Relationships ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Citizen Engagement Detail Description of New Program/Service or Improvement of Existing Service Level: By becoming a Keep America Beautiful (KAB) affiliate, it increases the awareness of the environmental initiatives in Milton by being part of a National Organziation as well as a strong state organization, Keep Georgia Beautiful. Along with this, becoming a separate 501c3 organization would allow the group to apply for grants and fundraising not previously available as a city committee. We can leverage community and business funding to be able to expand our programs in Milton and not rely exclusively on city budgets and taxpayer funding. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new The amount of fundraising that we are able to accomplish as a 501c3, the number of board members/volunteers we can expand the community group to, the addition of new programs Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 5,000$ -$ Salary/Benefits - - Maintenance & Operating - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ due to increased participation and funding will all be measures of the success o Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) In additional years, there are annual costs for affiliate membership which is estimated to be around $500 for a city Milton's size. There may be accounting/auditing costs for a separate 501c3 as well as insurance. These items will be annual maintenance 73 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits Removes/reduces a hazard: Professional Fees 15,000 Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Professional Service Contract for "City Architect" Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Detail Description of New Program/Service or Improvement of Existing Service Level: Continuation of professional services contract for "City Architect" to provide architectural review services for proposed development with form based code overlay zones, historic districts (as needed) and major development projects (as needed). What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) We will be able to gauge the difference between original plans brought for review and the final plans generated as result of the review process. All improvements to the original plan Structure Economic Growth Plan for Sustainable Growth ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 15,000$ -$ Salary/Benefits - - Maintenance & Operating 15,000 - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs 15,000 15,000 15,000 15,000 15,000 Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ can be quantified and measured. Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) $30,000 additional cost to the operating budget. 74 Strategy: Strategic Action Item: Other Project Priorities: (choose all that apply) Meets legal mandate:Salary/Benefits 40,500 Removes/reduces a hazard: Professional Fees Improves efficiency:Equipment R & M Facilities R & M Vehicle R & M Grounds R & M Land/Building Rental Vehicle/Equip Rental Communications Advertising Printing Travel Dues & Fees Education & Training Maintenance Contracts General Supplies Utilities: Water Utilities: Natural Gas Provide Responsible and Responsive Government Provide Quality Services ACCOUNT DESCRIPTION FY 2013 CITY MANAGER RECOMMENDED FY 2013 DEPARTMENT REQUEST Detail Description of New Program/Service or Improvement of Existing Service Level: In order to undertake the scanning of all historical documents within the department as per the Optiview software system, additional assistance will be required. The exisiting staff within the department is not able to devote the required number of hours necessary to complete this project. What measurement will be used to gauge the performance of this new service/program or what current performance measure will be improved through the implementation of this initiative? (this can be a current performance measurement or the addition of a new measurement) The amount of documents/plans scanned per week will provide a quantitative performance measurement. CITY OF MILTON MAINTENANCE & OPERATING INITIATIVE REQUEST FORM Community Development Temporary Worker for Optiview Project Supportive of which strategy from the Strategic Plan (required field) Enter Funding Request by Account in the Area Below: Utilities: Natural Gas Utilities: Electricity Gasoline/Diesel Food/Meals Uniforms Mach/Equip Furniture/Fixtures Other Equipment TOTAL 40,500$ -$ Salary/Benefits 40,500 - Maintenance & Operating - Impact on Operating Budget FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Increases Operating Costs - - - - - Decreases Operating Costs - - - - - Additional Revenues - - - - - Other - - - - - Total Operating Impact -$ -$ -$ -$ -$ Explain any fiscal impact this initiative will have on future budgets and provide actual future year costs below. (example: utilities, maintenance contract costs) The budget impact will be the cost of the service for one year which is the time estimated to complete the project. 75 Special Revenue Funds 76 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget MILTON ROUNDUP VENDOR FEE 3,800 4,800 4,000 1,034 2,966 1,275 1,275 EARTH DAY VENDOR FEE ‐ 495 240 1,270 (1,030) 1,500 1,500 INTEREST REVENUE 95 70 100 56 44 100 100 MILTON ROUNDUP SPONSOR 12,925 10,525 12,000 3,000 9,000 5,000 5,000 EARTH DAY SPONSOR ‐ 6,100 ‐ 1,750 (1,750) 2,000 2,000 CONCERT SPONSOR ‐ 500 1,500 ‐ 1,500 ‐ ‐ MAYOR'S RUN SPONSOR ‐ 1,686 ‐ ‐ 1,500 1,500 DONATIONS/BETTER WORLD BOOKS ‐ ‐ ‐ 81 (81) ‐ ‐ OTHER MISC REVENUE / T‐SHIRT SALES ‐ 126 250 169 81 ‐ ‐ OTHER MISC REVENUE / MAYOR'S RUN 2,367 ‐ 5,240 2,229 3,011 2,250 2,250 HOTEL/MOTEL TAX FUND 40,000 35,000 30,000 30,000 ‐ 30,000 30,000 Total Revenues 59,186 59,302 53,330 39,589 13,741 43,625 43,625 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget OTHER/UNALLOCATED ‐ ‐ 6,150 ‐ 6,150 ‐ ‐ ‐ SALARIES & WAGES/REGULAR EMPLOYEES ‐ 1,050 25,000 16,170 8,830 ‐ ‐ ‐ SALARIES & WAGES/OVERTIME ‐ 14 (14) ‐ ‐ ‐ EMPLOYEE BENEFITS / 401A (SS MATCH)938 607 331 ‐ ‐ ‐ EMPLOYEE BENEFITS / FICA MEDICARE 363 354 9 ‐ ‐ ‐ UNEMPLOYMENT INSURANCE 230 ‐ 230 ‐ ‐ ‐ WORKER'S COMPENSATION ‐ ‐ ‐ ‐ ‐ PROFESSIONAL FEES 10,979 10,929 24,138 22,344 10,624 27,150 27,150 ‐ RENTAL EQUIPMENT & VEHICLES 10,715 9,934 6,543 8,204 (1,661) 9,100 9,100 ‐ ADVERTISING 3,319 10,504 13,082 13,925 (843) 14,575 14,575 ‐ PRINTING 2,142 2,333 788 992 (204) 2,900 2,900 ‐ GENERAL SUPPLIES 7646 6019 7 133 7721 (588)3 975 3975 ‐ Special Events Fund Revenues Expenditure Summary FY 2012 FY 2013 FY 2012 FY 2013 GENERAL SUPPLIES 7,646 6,019 7,133 7,721 (588) 3,975 3,975 FOOD/MEALS 427 173 1,115 951 164 1,425 1,425 ‐ OTHER EQUIPMENT 10 ‐ 800 800 ‐ 800 800 ‐ Special Events Fund Total 35,236 40,942 86,280 72,084 23,026 59,925 59,925 ‐ TOTAL REVENUES OVER/(UNDER) EXPENDITURES 23,950 18,360 (32,950) (16,300) (16,300) ‐ BEGINNING FUND BALANCE 20,253 44,203 62,563 29,613 29,613 29,613 ENDING FUND BALANCE 44,203 62,563 29,613 13,313 13,313 29,613 77 Special Events Fund Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 4,579 ‐ ‐ ‐ ‐ ‐ ‐ RENTAL EQUIPMENT & VEHICLES ‐ ‐ ‐ ‐ ‐ ‐ ‐ ADVERTISING ‐ 2,740 2,700 4,486 (1,786) 2,700 2,700 PRINTING ‐ 365 ‐ ‐ ‐ ‐ ‐ GENERAL SUPPLIES ‐ ‐ ‐ ‐ ‐ ‐ ‐ FOOD/MEALS ‐ ‐ ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT ‐ ‐ 800 800 ‐ 800 800 Crabapple Antique & Art Festival Total 4,579 3,105 3,500 5,286 (1,786) 3,500 3,500 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 4,050 6,800 11,604 11,604 ‐ 14,700 14,700 RENTAL EQUIPMENT & VEHICLES 3,826 ‐ 1,087 1,087 0 1,000 1,000 ADVERTISING 533 3,231 2,354 2,354 0 4,000 4,000 PRINTING 994 895 ‐ ‐ ‐ 1,500 1,500 GENERAL SUPPLIES 5,758 2,543 5,485 5,485 0 2,500 2,500 FOOD/MEALS 372 62 115 115 ‐ 100 100 OTHER EQUIPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ Milton Roundup Total 15,532 13,531 20,645 20,644 1 23,800 23,800 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES ‐ ‐ ‐ ‐ ‐ ‐ ‐ Veteran's Day Crabapple Antique & Art Festival Milton Roundup FY 2012 FY 2013 FY 2012 FY 2013 FY 2012 FY 2013 RENTAL EQUIPMENT & VEHICLES ‐ ‐ ‐ ‐ ‐ ‐ ‐ ADVERTISING 634 488 356 356 (0) 450 450 PRINTING ‐ ‐ ‐ ‐ ‐ ‐ ‐ GENERAL SUPPLIES ‐ ‐ ‐ ‐ ‐ ‐ ‐ FOOD/MEALS ‐ ‐ ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ Veteran's Day Total 634 488 356 356 (0) 450 450 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES ‐ 530 700 700 ‐ 700 700 RENTAL EQUIPMENT & VEHICLES 810 2,244 2,093 2,094 (1) 2,500 2,500 ADVERTISING ‐ 1,125 1,093 1,094 (1) 1,125 1,125 PRINTING 309 130 ‐ ‐ ‐ 150 150 GENERAL SUPPLIES ‐ ‐ 18 18 (0) ‐ ‐ FOOD/MEALS 55 ‐ ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ Tree Lighting Total 1,174 4,029 3,904 3,905 (1) 4,475 4,475 ‐ FY 2012 FY 2013 Tree Lighting 78 Special Events Fund Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 1,350 1,150 1,350 1,350 ‐ 3,000 3,000 RENTAL EQUIPMENT & VEHICLES 2,485 550 ‐ ‐ ‐ 550 550 ADVERTISING 585 813 421 421 (0) 1,000 1,000 PRINTING ‐ ‐ ‐ ‐ ‐ ‐ ‐ GENERAL SUPPLIES 243 207 780 780 ‐ 200 200 FOOD/MEALS ‐ ‐ ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ Christmas in Crabapple Total 4,663 2,720 2,551 2,551 (0) 4,750 4,750 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 500 1,949 3,500 4,156 (656) 4,000 4,000 RENTAL EQUIPMENT & VEHICLES 1,137 1,846 ‐ 1,449 (1,449) 1,500 1,500 ADVERTISING ‐ ‐ 578 578 1 600 600 PRINTING 561 350 ‐ ‐ ‐ 500 500 GENERAL SUPPLIES 1,597 2,263 ‐ 1,087 (1,087) 500 500 FOOD/MEALS ‐ ‐ ‐ 462 (462) 200 200 OTHER EQUIPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ Earth Day Total 3,794 6,408 4,078 7,731 (3,653) 7,300 7,300 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 500 500 500 750 (250) 750 750 FY 2012 FY 2013 FY 2012 FY 2013 Christmas in Crabapple Earth Day Memorial Day FY 2012 FY 2013 RENTAL EQUIPMENT & VEHICLES 2,288 1,788 2,000 2,158 (158) 2,200 2,200 ADVERTISING 1,566 2,106 2,000 2,248 (248) 2,000 2,000 PRINTING 279 93 100 505 (405) 150 150 GENERAL SUPPLIES 29 139 150 198 (48) 225 225 FOOD/MEALS ‐ 111 ‐ 375 (375) 125 125 OTHER EQUIPMENT 10 ‐ ‐ ‐ ‐ ‐ ‐ Memorial Day Total 4,671 4,737 4,750 6,234 (1,484) 5,450 5,450 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES ‐ ‐ ‐ ‐ ‐ ‐ ‐ RENTAL EQUIPMENT & VEHICLES ‐ ‐ ‐ ‐ ‐ ‐ ‐ ADVERTISING ‐ ‐ ‐ ‐ ‐ ‐ ‐ PRINTING ‐ ‐ ‐ ‐ ‐ ‐ ‐ GENERAL SUPPLIES ‐ ‐ 500 ‐ 500 500 500 FOOD/MEALS ‐ ‐ 1,000 ‐ 1,000 1,000 1,000 OTHER EQUIPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ Volunteer Appreciation Total ‐ ‐ 1,500 ‐ 1,500 1,500 1,500 ‐ FY 2012 FY 2013 Volunteer Appreciation 79 Special Events Fund Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES ‐ ‐ 2,700 ‐ 2,700 ‐ ‐ RENTAL EQUIPMENT & VEHICLES ‐ ‐ 1,140 1,194 (54) 1,350 1,350 ADVERTISING ‐ ‐ 1,200 ‐ 1,200 1,200 1,200 PRINTING ‐ ‐ 200 ‐ 200 100 100 GENERAL SUPPLIES ‐ ‐ 50 16 34 50 50 FOOD/MEALS ‐ ‐ ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ Concerts Total ‐ ‐ 5,290 1,211 4,079 2,700 2,700 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget PROFESSIONAL FEES 3,784 3,784 (0) 4,000 4,000 RENTAL EQUIPMENT & VEHICLES ‐ ‐ ‐ ‐ ‐ ADVERTISING 1,280 1,279 1 1,500 1,500 PRINTING 488 488 1 500 500 GENERAL SUPPLIES ‐ ‐ ‐ ‐ ‐ FOOD/MEALS ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT ‐ ‐ ‐ ‐ ‐ Mayor's Run Total ‐ ‐ 5,552 5,551 1 6,000 6,000 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget SALARIES & WAGES/REGULAR EMPLOYEES ‐ ‐ 25,000 16,170 8,830 ‐ ‐ FY 2012 FY 2013 FY 2012 FY 2013 Concerts Mayor's Run Other Events FY 2012 FY 2013 SALARIES & WAGES/OVERTIME ‐ ‐ ‐ 14 (14) ‐ ‐ EMPLOYEE BENEFITS / 401A (SS MATCH)‐ ‐ 938 607 331 ‐ ‐ EMPLOYEE BENEFITS / FICA MEDICARE ‐ ‐ 363 354 9 ‐ ‐ UNEMPLOYMENT INSURANCE ‐ ‐ 230 ‐ 230 ‐ ‐ WORKER'S COMPENSATION ‐ ‐ ‐ ‐ ‐ ‐ ‐ PROFESSIONAL FEES ‐ 1,050 ‐ ‐ ‐ ‐ ‐ RENTAL EQUIPMENT & VEHICLES 169 3,506 223 223 1 ‐ ‐ ADVERTISING ‐ ‐ 1,100 1,110 (10) ‐ ‐ PRINTING ‐ 500 ‐ ‐ ‐ ‐ ‐ GENERAL SUPPLIES 20 868 150 137 13 ‐ ‐ FOOD/MEALS ‐ ‐ ‐ ‐ ‐ ‐ ‐ OTHER EQUIPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other Events Total 189 5,924 28,004 18,614 9,390 ‐ ‐ ‐ 80 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget E‐911 CHARGES 783,540 789,068 779,486 636,805 142,681 785,000 785,000 INTEREST REVENUE 599 554 680 613 67 680 680 Total Revenue 784,139 789,622 780,166 637,418 142,748 785,680 785,680 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget COMMUNICATIONS 21,100 20,842 21,000 18,324 2,676 21,000 21,000 MAINTENANCE CONTRACTS 598,677 504,292 740,566 738,450 2,116 972,599 972,599 CONTINGENCIES / UNALLOCATED ‐ ‐ 18,600 ‐ 18,600 ‐ ‐ Total Expenditures 619,777 525,134 780,166 756,774 23,392 993,599 993,599 ‐ TOTAL REVENUES OVER/(UNDER) EXPENDITURES 164,361 264,488 ‐ (207,919) (207,919) ‐ BEGINNING FUND BALANCE 175,972 340,333 604,821 604,821 604,821 604,821 ENDING FUND BALANCE 340,333 604,821 604,821 396,902 396,902 604,821 FY 2012 FY 2013 E‐911 Fund Revenues Expenditures FY 2012 FY 2013 81 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget FED GOV GRANT/SAFER 87,341 54,586 30,096 27,153 2,943 ‐ ‐ FED GOV GRANT/BULLETPROOF VEST ‐ ‐ 760 761 (1) ‐ ‐ FED GOV GRANT/FEMA ‐ FLOOD 35,601 ‐ ‐ ‐ ‐ ‐ ‐ FED GOV GRANT/BYRNE‐JAG ‐ ‐ 14,618 14,618 ‐ ‐ ‐ FED GOV GRANT/USGS GRANT ‐ 5,500 ‐ ‐ ‐ ‐ ‐ FED GOV GRANT/GCDD MINI GRANTS ‐ 16,031 8,431 7,600 10,800 10,800 STATE GOV GRANT/GEMA ‐ FLOOD 4,747 ‐ ‐ ‐ ‐ ‐ ‐ FULTON COUNTY GRANT/CRABAPPLE FESTIVAL 1,016 ‐ ‐ ‐ ‐ ‐ ‐ FULTON COUNTY GRANT/FRESH GRANT ‐ 3,770 5,570 (1,800) ‐ ‐ INTEREST REVENUE 260 21 ‐ 10 (10) ‐ ‐ OPERATING TRANSFER IN FROM GENERAL FUND 33,753 76,288 103,664 63,357 40,307 149,424 149,424 Total Revenue 162,716 136,395 168,939 119,901 49,038 160,224 160,224 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget General Administration SALARIES & WAGES REGULAR EMPLOYEES ‐ ‐ 15,941 12,202 3,739 14,404 14,404 EMPLOYEE BENEFITS / 401A (SS MATCH)‐ ‐ 540 458 82 540 540 EMPLOYEE BENEFITS / FICA MEDICARE ‐ ‐ 209 177 32 209 209 UNEMPLOYMENT INSURANCE ‐ ‐ 230 28 202 34 34 WORKER'S COMPENSATION ‐ ‐ ‐ ‐ ‐ 43 43 PROFESSIONAL FEES 1,016 ‐ 285 285 ‐ ‐ ‐ PRINTING ‐ ‐ 28 27 1 ‐ ‐ GENERAL SUPPLIES ‐ ‐ 1,372 1,103 269 2,000 2,000 SUPPLIES/FOOD/MEALS ‐ ‐ 776 864 (88) ‐ ‐ Total General Administration 1,016 ‐19,381 15,145 4,236 17,230 17,230 ‐ FY 2012 FY 2013 Operating Grant Fund Revenues Expenditures FY 2012 FY 2013 Total General Administration 1,016 19,381 15,145 4,236 17,230 17,230 Police SUPPLIES/UNIFORMS ‐ ‐ 760 761 (1) ‐ ‐ OTHER EQUIPMENT/AFIS ‐ ‐ 14,618 14,618 ‐ ‐ ‐ OTHER EQUIPMENT/RAPID ID ‐ ‐ ‐ 19,005 (19,005) ‐ ‐ ‐ Total Police ‐ ‐ 15,378 34,384 (19,006) ‐ ‐ ‐ Fire SALARIES & WAGES/REGULAR EMPLOYEES 108,679 114,253 117,330 81,797 35,533 124,328 124,328 SALARIES & WAGES/HOLIDAY PAY 4,644 5,371 5,600 2,940 2,660 5,600 5,600 EMPLOYEE BENEFITS/401A (SS MATCH)4,311 4,537 4,610 3,227 1,383 4,663 4,663 EMPLOYEE BENEFITS/FICA MEDICARE 437 1,325 ‐ 1,248 (1,248) 1,802 1,802 PENSION (GMEBS)3,022 3,663 6,220 2,637 3,583 6,601 6,601 Total Fire 121,093 129,148 133,760 91,849 41,911 142,994 142,994 ‐ Public Works PROFESSIONAL FEES 40,348 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Public Works 40,348 ‐ ‐ ‐ ‐ ‐ ‐ ‐ Parks & Recreation PROFESSIONAL SERVICES ‐ ‐ ‐ 1,356 (1,356) ‐ ‐ RENTAL VEHICLES ‐ ‐ ‐ 1,973 (1,973) ‐ ‐ GENERAL SUPPLIES ‐ ‐ 3,770 432 3,338 ‐ ‐ Total Parks & Recreation ‐ ‐ 3,770 3,760 10 ‐ ‐ ‐ Total Expenditures 162,456.37 129,148 172,289 145,138 27,151 160,224 160,224 ‐ TOTAL REVENUES OVER/(UNDER) EXPENDITURES 260 7,247 (3,350) ‐ ‐ ‐ BEGINNING FUND BALANCE 3,164 3,424 10,670 7,320 7,320 7,320 ENDING FUND BALANCE 3,424 10,670 7,320 7,320 7,320 7,320 82 Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget HOTEL/MOTEL EXCISE TAX 45,727 49,294 40,000 44,815 (4,815) 50,000 50,000 Total Revenue 45,727 49,294 40,000 44,815 (4,815) 50,000 50,000 ‐ Account Name FY 2010 Actuals FY 2011 Actuals Amended Budget Actuals as of 9/5/12 Remaining Budget Balance Budget Requests City Manager Approved Approved Budget OPERATING TRANSFER OUT TO GENERAL FUND 5,645 14,376 10,000 10,000 ‐ 20,000 20,000 OPERATING TRANSFER OUT TO SPECIAL EVENTS FUND 40,000 35,000 30,000 34,815 (4,815) 30,000 30,000 Total Expenditures 45,645 49,376 40,000 44,815 (4,815) 50,000 50,000 ‐ TOTAL REVENUES OVER/(UNDER) EXPENDITURES 82 (82) ‐ ‐ ‐ ‐ BEGINNING FUND BALANCE ‐ 82 ‐ ‐ ‐ ‐ ENDING FUND BALANCE 82 ‐ ‐ ‐ ‐ ‐ FY 2012 FY 2013 Hotel/Motel Tax Fund Revenues Expenditures FY 2012 FY 2013 83 Capital Projects Fund 84 Capital Project FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Requested Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Mayor & Council Future City Facilities 175,000 92,483 82,517 (50,000) - - - - (50,000) Land Acquisition 1,658,163 1,645,456 12,707 - - - - - - TOTAL MAYOR & COUNCIL 1,833,163 1,737,939 95,224 (50,000) - - - - (50,000) Information Technology Computer Refreshes 87,000 81,323 5,677 - - - - - - TOTAL INFORMATION TECHNOLOGY 87,000 81,323 5,677 - - - - - - Police Public Safety Communications 50,000 1,830 48,170 1,000,000 1,000,000 - - - 2,000,000 Vehicle Replacement Reserve 377,145 307,556 69,589 150,000 100,000 100,000 100,000 100,000 550,000 TOTAL POLICE 427,145 309,386 117,759 1,150,000 1,100,000 100,000 100,000 100,000 2,550,000 Fire Station Renovation & Repair 76,000 65,087 10,913 55,000 - - - - 55,000 Apparatus/Vehicle Replacement Reserve 461,214 35,586 425,628 350,000 350,000 350,000 350,000 350,000 1,750,000 AED Units 51,993 32,914 19,079 - - - - - - Rescue Pumper*- - - - 75,000 75,000 75,000 75,000 300,000 Mass Notification Siren Project*- - - 132,500 132,500 - - - 265,000 Public Education Trailer Conversion*- - - - - 20,000 - - 20,000 TOTAL FIRE 589,207 133,588 455,619 537,500 557,500 445,000 425,000 425,000 2,390,000 Public Works Construction Inspectors 95,000 35,108 59,892 - - - - - - Gravel Roads Maintenance 650,000 375,092 274,908 (100,000) 145,000 145,000 145,000 145,000 480,000 Repair Major Stormwater Structures 419,750 161,200 258,550 35,000 275,000 275,000 275,000 275,000 1,135,000 NPDES 958,500 491,180 467,320 - - - - - - Pavement Management 6,215,000 4,122,537 2,092,463 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Crabapple Paving Fund 14,700 - 14,700 - - - - - - Public Works Yard Construction 50,000 24,823 25,177 50,000 - - - - 50,000 Traffic Calming 88,058 38,983 49,075 - - - - - - Re-Striping of Existing Roads 265,000 198,904 66,096 80,919 80,000 80,000 80,000 80,000 400,919 Edge of Pavement Repair 100,000 - 100,000 - 50,000 50,000 50,000 50,000 200,000 Bridge Replacement Program 1,195,000 784,712 410,288 250,000 250,000 250,000 250,000 250,000 1,250,000 PW-Sidewalk Repair 43,725 15,853 27,872 25,000 10,000 10,000 10,000 10,000 65,000 FY 2013 Capital Project Requests Prior Years, Current Budget and Future Plans Bethany/Cogburn Intersection Improvmts 596,530 363,703 232,827 (47,000) - - - - (47,000) Hopewell/Francis/Cogburn Intersection Impr 992,103 98,569 893,534 - - - - - - Hopewell @ Birmingham Intersection Improv 77,500 8,978 68,523 237,000 438,000 500,000 - - 1,175,000 New Vehicles 100,000 69,322 30,678 - - - - - - Cambridge School Zone Equipment*- - - 27,500 - - - - 27,500 Replace School Zone Flashers*- - - 15,000 - - - - 15,000 Hopewell @ Bethany Bnd/Bethany Way*- - - 75,000 130,000 310,000 300,000 300,000 1,115,000 TOTAL PUBLIC WORKS 11,860,866 6,788,963 5,071,903 2,548,419 3,278,000 3,520,000 3,010,000 3,010,000 15,366,419 Parks & Recreation Parks & Rec 15-Year Comp Plan 25,000 - 25,000 - - - - - - Sign Program 15,000 - 15,000 - - - - - - Schools IGA 210,000 143,047 66,953 - - - - - - Land Acquisition & Park Enhancement 1,483,904 465,308 1,018,596 - - - - - - Crabapple Crossing Partnership 150,000 152,861 (2,861) - - - - - - Park and Trail Expansion 905,000 - 905,000 500,000 1,000,000 300,000 300,000 300,000 2,400,000 Trail Plan Update 15,000 15,000 - - - - - - - Bell Memorial Capital Improvements 86,151 46,225 39,926 7,500 7,500 7,500 7,500 7,500 37,500 Crabapple Community Center/Park*- - - - 60,000 - - - 60,000 TOTAL PARKS & RECREATION 2,915,055 847,405 2,067,650 507,500 1,067,500 307,500 307,500 307,500 2,497,500 Community Development TDR Feasibility Study 75,000 24,751 50,249 (12,000) - - - - (12,000) Conservation Easement Program 35,000 - 35,000 (35,000) - - - - (35,000) Architectural Code 50,000 32,113 17,887 - - - - - - Tree Recompense 16,125 620 15,505 - - - - - - Annual Tree Pruning*- - - - 25,000 25,000 25,000 25,000 100,000 Arnold Mill Corridor Study*- - - - 120,000 - - - 120,000 TOTAL COMMUNITY DEVELOPMENT 176,125 57,484 118,641 (47,000) 145,000 25,000 25,000 25,000 173,000 Subtotal 17,888,561 9,956,088 7,932,473 4,646,419 6,148,000 4,397,500 3,867,500 3,867,500 22,926,919 Contingency 133,971 Budgeted Fund Balance Total 17,888,561 9,956,088 7,932,473 4,780,390 6,148,000 4,397,500 3,867,500 3,867,500 22,926,919 *New Capital Projects for FY 13 85 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 124,000 92,483 31,517 (50,000) - - - - (50,000) Study / Consultant Project 50,000 - 50,000 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) 1,000 - 1,000 - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 175,000 92,483 82,517 (50,000) - - - - (50,000) Financing Sources Cash Capital - Operating Budget 175,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 175,000 - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Future City Facilities Account Number 300-1110-541300200 Requesting Department: Type of Project or Acquisition: Mayor & Council New In the next several fiscal years, the Milton Mayor and City Council have expressed an interest in moving away from the monthly rental, business park, type environment where the current City Hall is located. Over the next years, there will be a need to re-evaluate a master plan, design, engineer and build a City Hall and Public Safety structure. At the onset of this budget year, staff remains in the "planning for the next steps" phase. Staff is of the belief there should be money programmed related to future city facilities and therefore estimates conservatively the revisit of a master plan at a cost not to exceed $50,000. Additionally, it appears planning and design range industry wide between 30% and 35% of the project total cost. Making several of the assumptions we have made as a group, a total project cost of $6,000,000 would result in planning and design Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Other Project Priorities: (choose all that apply) None somewhere in the neighborhood of $400,000.Detail Impact on Operating Budget: There will be further detail on the impact on the operating budget as this project moves forward. Relation to Other Projects: 86 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 1,658,163 1,645,456 12,707 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,658,163 1,645,456 12,707 - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources - - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Land Acquisition Account Number Requesting Department:Type of Project or Acquisition: 300-1110-541100000 Mayor & Council New Detail Project Description: Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Relation to Other Projects: None Detail Impact on Operating Budget: 87 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition 87,000 81,323 5,677 - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 87,000 81,323 5,677 - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources - - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Computer Refreshes Account Number Requesting Department:Type of Project or Acquisition: 300-1535-542402000 Information Technology Maintenance Detail Project Description: Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Relation to Other Projects: None Detail Impact on Operating Budget: 88 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - Study / Consultant Project 50,000 1,830 48,170 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - 1,000,000 1,000,000 - - - 2,000,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 50,000 1,830 48,170 1,000,000 1,000,000 - - - 2,000,000 Financing Sources Cash Capital - Operating Budget 50,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 50,000 - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Public Safety Communications Account Number Requesting Department:Type of Project or Acquisition: 300-3210-521210001 Mayor & Council New Detail Project Description: Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Relation to Other Projects: There will be further detail on the impact on the operating budget as this project moves forward. None Detail Impact on Operating Budget: 89 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 377,145 307,556 69,589 150,000 100,000 100,000 100,000 100,000 550,000 Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 377,145 307,556 69,589 150,000 100,000 100,000 100,000 100,000 550,000 Financing Sources Cash Capital - Operating Budget 377,145 150,000 100,000 100,000 100,000 100,000 550,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 377,145 150,000 100,000 100,000 100,000 100,000 550,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Capital Project Request Form VEHICLE REPLACEMENT RESERVE Account Number Type of Project or Acquisition: 300-3210-542202000 Replacement Requesting Department: Police Included in an approved departmental work plan: Detail Project Description: Vehicles in the Police Department have an anticipated useable life and then require replacement. It makes prudent budgeting sense to fund a replacement each year so that when the vehicle must be replaced, the funding impact in one fiscal year is less. A Police vehicle has an estimated useable life, absent major unanticipated damage, of 5 years. Relation to Other Projects:No impact expected. None Improves efficiency: Detail Impact on Operating Budget: 90 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 76,000 65,087 10,913 55,000 - - - - 55,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 76,000 65,087 10,913 55,000 - - - - 55,000 Financing Sources Cash Capital - Operating Budget 76,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 76,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Detail Project Description: This project is to repair damages to the existing Station 43 parking lot and sidewalks Included in an approved departmental work plan: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Capital Project Request Form FIRE STATION REPAIR / RENOVATION Account Number Type of Project or Acquisition: 300-3510-522280000 RenovationFire Requesting Department: Detail Impact on Operating Budget: Relation to Other Projects: No impact anticipated. Station 42 renovation Improves efficiency: 91 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 461,214 35,586 425,628 350,000 350,000 350,000 350,000 350,000 1,750,000 Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 461,214 35,586 425,628 350,000 350,000 350,000 350,000 350,000 1,750,000 Financing Sources Cash Capital - Operating Budget 461,214 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 461,214 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form APPARATUS/VEHICLE REPLACEMENT RESERVE Account Number Requesting Department:Type of Project or Acquisition: 300-3510-542202000 Fire Replacement Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Included in an approved departmental work plan: Relation to Other Projects: Improves efficiency: Detail Impact on Operating Budget: 92 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 51,993 32,914 19,079 - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 51,993 32,914 19,079 - - - - - - Financing Sources Cash Capital - Operating Budget 51,993 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 51,993 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form AED UNITS Account Number Requesting Department:Type of Project or Acquisition: 300-3510-542507101 Fire New Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Included in an approved departmental work plan: Relation to Other Projects: No impact anticipated. Improves efficiency: Detail Impact on Operating Budget: 93 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - 75,000 75,000 75,000 75,000 - 300,000 Maintenance & Repair (non-construction) - - - - - - Technology - Hardware/Software Acquisition - - - - - - Economic Development Program - - - - - - Other - - - - - - - Total Project Expenditures - 75,000 75,000 75,000 75,000 - 300,000 Financing Sources Cash Capital - Operating Budget - - - - - - Debt Financing - 75,000 75,000 75,000 75,000 - 300,000 Other - - - - - - Total Financing Sources - 75,000 75,000 75,000 75,000 - 300,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - 534,300 - - - 534,300 Increases Operating Costs: Maintenance & Operating - 44,600 5,000 5,000 5,000 5,000 64,600 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - 578,900 5,000 5,000 5,000 5,000 598,900 Other Project Priorities: (choose all that apply) Capital Project Request Form New Vehicle: Light Rescue Requesting Department: Strategic Plan Strategy:Strategic Action Item: Fire Provide Responsible and Responsive Government Engage in Proactive Planning Detail Project Description: Supportive of which Council goal: (required field) This proposed capital purchase will provide us with a smaller, more economically efficient and versatile apparatus to base out of the j (ppy) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: pp p p p y pp new Highway 9 station. The unit is intended to provide transport capable EMS-Rescue capacity while simultaneously providing a limited pumper/fire fighting system that can provide first response fire suppression capabilities. On larger incidents, it can then double as an essential platform for the NFPA recommended firefighter rescue teams (RIT) through its paramedic-trained personnel and its ability to establish its own water supply (e.g. an independent hose line dedicated to rescue services) in accordance with the NFPA standard. Detail Impact on Operating Budget: This will represent an initial capital outlay of close to 300,000. However, this smaller vehicle will be cheaper to maintain (it does not require the extensive and specialized preventative and emergency repair contracts required by the custom pumpers), will use less fuel, less expensive tires, and will be more versatile in its use. This vehicle will shoulder the bulk of the EMS calls that we are now putting high mileage on our firefighting vehicles to respond to. Since EMS calls occupy the largest percentage of our call volume (about half of our calls are consistently EMS-related), this purchase should result in a savings in wear and tear as well as routine operating cost expense over the larger Pierce Engines. The apparatus will have a similar maintenance contract cost to other city vehicles, but would be more along the lines of a commercial chassis stake-bed truck as opposed to the specialized contracts of the custom pumpers. It should not increase fuel consumption appreciably (in fact, it should lower it because the vehicle is smaller and the travel distance to most calls will be shortened by being stationed in the Highway 9 area), because the call volume dictates how much the vehicles in our fleet drive, and that will not change. Relation to Other Projects: This provides the vehicle to support the Multi-Purpose Rescue Squad which will be addressed in a M&O New Initiatives budget. It also coincides with the construction of the new station in the Highway 9 corridor. 94 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition 117,500 132,500 - - - - 250,000 Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition 15,000 - - - - - 15,000 Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 132,500 132,500 - - - - 265,000 Financing Sources Cash Capital - Operating Budget 132,500 132,500 - - - - 265,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 132,500 132,500 - - - - 265,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating 5,000 5,000 5,000 5,000 5,000 5,000 30,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact 5,000 5,000 5,000 5,000 5,000 5,000 30,000 Other Project Priorities: (choose all that apply) Capital Project Request Form Emergency Management - Mass Notification Siren Project Requesting Department: Strategic Plan Strategy:Strategic Action Item: Fire Provide Responsible and Responsive Government Engage in Proactive Planning Detail Project Description: This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The Meets legal mandate: This project involves providing mass warning sirens strategically located about the city for severe weather emergencies. The current budget in this outline anticipates approximately 10 sirens to cover the city (numbers wont be fully established until the RFP), a communications system for the sirens and annual maintenance for both. This project could likely take until FY 2014 to complete. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: This project has yet to be bid out and the figures involved are preliminary estimates based on vendor and personal research. There will be an initial capital outlay and a repeating annual maintenance contract with this project. The equipment outlined has a usable life of around 25 to 30 years (the siren on Station 42 is still operable some 40 years later, but not sufficient for this project). Relation to Other Projects: This is related to the Code Red Initiative from FY 2012. 95 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - 20,000 - - - 20,000 Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - - 20,000 - - - 20,000 Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating 2,000 2,000 2,000 2,000 2,000 2,000 12,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact 2,000 2,000 2,000 2,000 2,000 2,000 12,000 Other Project Priorities: (choose all that apply) Capital Project Request Form Fire Marshal - Public Education Trailer Conversion Requesting Department: Strategic Plan Strategy:Strategic Action Item: Fire Provide Responsible and Responsive Government Engage in Proactive Planning Detail Project Description: This project is an enhancement to Milton Fire Department's ability to provide community education programs, including teaching life-Meets legal mandate: This project is an enhancement to Milton Fire Departments ability to provide community education programs, including teaching life safety skills to school age children and instructional programs to adults and various community groups. We currently have a strong commitment to community education, but up to this point, these programs have been provided without the traditional support materials/equipment that most other fire departments use in their community programs. One of the basic props of any fire education program is a fire safety house. This traditionally provides the platform for critical life safety education programs for communities across the US. Milton currently has a FEMA command trailer that it barely uses. Rather than purchase a trailer (which can run $60,000 or more), this capital request seeks $20,000 so that Milton firefighters can repurpose the Command Trailer so that it can also be used as a regular educational prop for the Department. The item will continue to be available for other uses as needed. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: If funded, then we will begin to use the trailer actively, and we will see a small increase in fuel consumption and other vehicle upkeep funds (e.g. tires etc). However, because of the nature of the initiative, the bulk of the expense will be in the initial budget year. It also increases the utility of a currently owned item and still realizes a savings over the potential $60,000 expense if we bought a new trailer.Relation to Other Projects: This is related to the Assistant Fire Marshal project, who will take primary responsibility for this. 96 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 95,000 35,108 59,892 - - - - - - Total Project Expenditures 95,000 35,108 59,892 - - - - - - Financing Sources Cash Capital - Operating Budget 95,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 95,000 - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Select from drop down listThese funds for assistance in project management and construction inspection for projects in excess of $50,000. Construction and Inspection Services Capital Project Request Form Project Number Requesting Department: Meets legal mandate: Included in an approved departmental work plan: Detail Project Description: Public Works300-4101-521205000 Type of Project or Acquisition: Renovation Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: 97 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 25,000 - 25,000 - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 351,000 294,777 56,223 - - - - - - Construction - in-house 274,000 80,315 193,685 (100,000) 145,000 145,000 145,000 145,000 480,000 Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 650,000 375,092 274,908 (100,000) 145,000 145,000 145,000 145,000 480,000 Financing Sources Cash Capital - Operating Budget 650,000 (100,000) 145,000 145,000 145,000 145,000 480,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 650,000 (100,000) 145,000 145,000 145,000 145,000 480,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Meets legal mandate: Included in an approved departmental work plan: Detail Project Description: 300-4101-522203000 Type of Project or Acquisition: Select from drop down list Removes/reduces a hazard: Other Project Priorities: (choose all that apply) These funds would be used to provide supplemental grading and maintenance activities for the 13 miles of gravel roads. Capital Project Request Form Account Number Maintenance Gravel Road Maintenance Requesting Department: Public Works Improves efficiency: Relation to Other Projects: Could reduce the maintenance costs of gravel roads caused by poor drainage areas. Detail Impact on Operating Budget: 98 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 50,000 50,000 - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 369,750 111,200 258,550 35,000 275,000 275,000 275,000 275,000 1,135,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 419,750 161,200 258,550 35,000 275,000 275,000 275,000 275,000 1,135,000 Financing Sources Cash Capital - Operating Budget 419,750 35,000 275,000 275,000 275,000 275,000 1,135,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 419,750 35,000 275,000 275,000 275,000 275,000 275,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) 300-4101-522250000 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Maintenance Select from drop down listThese funds will include the scoping, design and construction of repairs associated with the city's stormwater infrastructure. It is anticipated that as the stormwater system is inspected and inventoried under the requirements of the NPDES stormwater permit that deficiencies in the system will be identified. Funding includes the design and repair to two drainage systems in Thompson Road as well as minor repairs systemwide. Repair Major Stormwater Structures, as needed Requesting Department: Public Works Detail Project Description: Capital Project Request Form Account Number Meets legal mandate: Included in an approved departmental work plan: Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: 99 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 958,500 491,180 467,320 - - - - - - Total Project Expenditures 958,500 491,180 467,320 - - - - - - Financing Sources Cash Capital - Operating Budget 958,500 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 958,500 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) These funds provide for compliance with the city's NPDES stormwater permit compliance requirements Project Number 300-4101-522251000 Public Works Included in an approved departmental work plan: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Type of Project or Acquisition: Detail Project Description: Capital Project Request Form NPDES Permit Compliance Requesting Department: Renovation Improves efficiency: Detail Impact on Operating Budget: Relation to Other Projects: 100 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 50,000 - 50,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 6,165,000 4,122,537 2,042,463 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 6,215,000 4,122,537 2,092,463 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Financing Sources Cash Capital - Operating Budget 6,215,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 6,215,000 1,900,000 1,900,000 1,900,000 1,900,000 1,900,000 9,500,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) 300-4101-522260000 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Maintenance Select from drop down listAs part of the annual pavement resurfacing program these funds would be used to provide deep patching and roadway repair for those sections of roads which have not yet been identified for reconstruction but require localized patching and repair. These funds would also be used to provide any pre-overlay repair for those roads approved un the GDOT LMIG program. Provides for reconstruction of the remaining portion of S. Thompson, Freemanville Road (from Louis to Providence Rd)Dinsmore Rd, Webb Rd (SR9 to Cogburn) and New Bullpen Rd in accordance with the Pavement Management Plan. A portion of the requested funding is to be allocated to the Requesting Department: Public Works Detail Project Description: Pavement Management Capital Project Request Form Account Number Meets legal mandate: Included in an approved departmental work plan: repair and paving of residential streets. Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: 101 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 14,700 - 14,700 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 14,700 - 14,700 - - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other - Funds received from developers 14,700 - - - - - - Total Financing Sources 14,700 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Crabapple Paving Fund Account Number Requesting Department:Type of Project or Acquisition: 300-4101-522260001 Public Works Maintenance Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Relation to Other Projects: Detail Impact on Operating Budget: 102 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 50,000 24,823 25,177 50,000 - - - - 50,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 50,000 24,823 25,177 50,000 - - - - 50,000 Financing Sources Cash Capital - Operating Budget 50,000 50,000 - - - - 50,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 50,000 50,000 - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Public Works Yard Construction Account Number Type of Project or Acquisition: 300-4101-541200001 New Requesting Department: Public Works Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Detail Project Description: Relocation of the Public Works Yard within Birmingham Park Other Project Priorities: (choose all that apply) Relation to Other Projects: Detail Impact on Operating Budget: 103 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 5,000 - 5,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 83,058 38,983 44,075 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 88,058 38,983 49,075 - - - - - - Financing Sources Cash Capital - Operating Budget 88,058 - - - - - - - Debt Financing - - - - - - - - Other - - - - - - - - Total Financing Sources 88,058 - - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Meets legal mandate: Included in an approved departmental work plan: Detail Project Description: 300-4101-541400400 Type of Project or Acquisition: Select from drop down list Removes/reduces a hazard: Other Project Priorities: (choose all that apply) In FY 08 9 projects were identified as eligible for inclusion in the approved traffic calming program. The intial funding for this project was established to install those measures in the approved neighborhoods in accordance with the standards in place at that time. In FY10 the standards were updated and the the qualifications thresholds were modified. While future funding will be allocated on a first come-first serve basis, the existing neighborhoods will be re evaluated based on the new criteria. Capital Project Request Form Account Number New Traffic Calming (PW.07.3037) Requesting Department: Public Works Improves efficiency: Relation to Other Projects: Negligible Traffic Calming Program Detail Impact on Operating Budget: 104 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 265,000 198,904 66,096 80,919 80,000 80,000 80,000 80,000 400,919 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 265,000 198,904 66,096 80,919 80,000 80,000 80,000 80,000 400,919 Financing Sources Cash Capital - Operating Budget 265,000 80,919 80,000 80,000 80,000 80,000 400,919 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 265,000 80,919 80,000 80,000 80,000 80,000 665,919 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) 300-4101-541400900 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Maintenance Select from drop down list Requesting Department: Public Works Detail Project Description: Continue the proactive re-striping of roads. Re-Striping of Existing Roads Capital Project Request Form Account Number Meets legal mandate: Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: Included in an approved departmental work plan: 105 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house 100,000 - 100,000 - 50,000 50,000 50,000 50,000 200,000 Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 100,000 - 100,000 - 50,000 50,000 50,000 50,000 200,000 Financing Sources Cash Capital - Operating Budget 100,000 - 50,000 50,000 50,000 50,000 200,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 100,000 - 50,000 50,000 50,000 50,000 300,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) These funds would be used to repair edge of pavement failures and drop-offs along our major roads. Public Works300-4101-541401100 Meets legal mandate: Included in an approved departmental work plan: Select from drop down list Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Detail Project Description: Type of Project or Acquisition: Capital Project Request Form Account Number Requesting Department: Maintenance Edge of Pavement Repair These funds are part of the overall pavement management program. Improves efficiency: Detail Impact on Operating Budget: Relation to Other Projects: 106 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 322,133 289,426 32,707 125,000 120,000 120,000 120,000 120,000 605,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 841,792 464,210 377,582 125,000 130,000 130,000 130,000 130,000 645,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW 31,075 31,075 - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,195,000 784,712 410,288 250,000 250,000 250,000 250,000 250,000 1,250,000 Financing Sources Cash Capital - Operating Budget 1,195,000 - 250,000 250,000 250,000 250,000 250,000 1,250,000 Debt Financing - - - - - - - - Other - - - - - - - - Total Financing Sources 1,195,000 - 250,000 250,000 250,000 250,000 250,000 250,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Public Works300-4101-541401200 Type of Project or Acquisition: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Replacement Select from drop down listThese funds will be used for design and construction services related to the bridge replacement and improvement program. Bridges will be repaired and maintained in accordance with the recommendations provided in the URS and GDOT inspection reports. Replacement of the Cogburn Road Bridge is included as well as maintenance activities to the Bethany Road Bridge over Copper Sandy Creek, Birmingham Road Bridge over Chicken Creek, Birmingham Road Bridge over an unnamed tributary of Chicken Creek and Hopewell Road Bridge over Chicken Creek. Bridge Replacement Program Detail Project Description: Capital Project Request Form Account Number Requesting Department: Meets legal mandate: Included in an approved departmental work plan: Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: 107 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 43,725 15,853 27,872 25,000 10,000 10,000 10,000 10,000 65,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 43,725 15,853 27,872 25,000 10,000 10,000 10,000 10,000 65,000 Financing Sources Cash Capital - Operating Budget 43,725 25,000 10,000 10,000 10,000 10,000 65,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 43,725 25,000 10,000 10,000 10,000 10,000 10,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Citywide sidewalk repairs Account Number Type of Project or Acquisition: 300-4101-541401300 Maintenance Requesting Department: Public Works Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Detail Project Description: Citywide sidewalk and curb & gutter repairs. Other Project Priorities: (choose all that apply) Relation to Other Projects: Detail Impact on Operating Budget: 108 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 20,000 17,911 2,089 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 471,530 306,422 165,108 (47,000) - - - - (47,000) Construction - in-house - - - - - - - - - Land Acquisition, including ROW 105,000 39,370 65,630 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 596,530 363,703 232,827 (47,000) - - - - (47,000) Financing Sources Cash Capital - Operating Budget 596,530 (47,000) - - - - (47,000) Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 596,530 (47,000) - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Bethany Bend/Cogburn Road Intersection Improvements Account Number 300-4101-541401600 Capital Project Request Form Requesting Department:Type of Project or Acquisition: Public Works New Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Intersection improvements at the Bethany Bend/Cogburn Road intersection associated with the construction of the new high school.Select from drop down list Other Project Priorities: (choose all that apply) DtilI t O ti Bd t Relation to Other Projects: Detail Impact on Operating Budget: 109 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 112,103 97,546 14,557 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 765,000 - 765,000 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 115,000 1,023 113,977 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 992,103 98,569 893,534 - - - - - - Financing Sources Cash Capital - Operating Budget 992,103 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 992,103 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Requesting Department: Public WorksHopewell/Francis/Cogburn Road Intersection Improvements Account Number Type of Project or Acquisition: 300-4101-541401700 New Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Intersection improvements at the Hopewell/Francis/Cogburn Road intersection. Year 1 includes the evaluation of design alternatives and the development of construction documents. DtilI t O ti Bd t Relation to Other Projects: Detail Impact on Operating Budget: 110 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 77,500 8,978 68,523 237,000 - - - - 237,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - 438,000 500,000 - - 938,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 77,500 8,978 68,523 237,000 438,000 500,000 - - 1,175,000 Financing Sources Cash Capital - Operating Budget 77,500 237,000 438,000 500,000 - - 1,175,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 77,500 237,000 438,000 500,000 - - 1,252,500 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Type of intersection improvement to be evaluated based initial capital and overall Detail Project Description: This project will provide survey and design services for intersection improvements at the Hopewell Road - Birmingham Road intersection. This intersection was identified in the Transportation Master Plan as a priority intersection for operation improvements.Removes/reduces a hazard: Detail Impact on Operating Budget: Improves efficiency: Meets legal mandate: Other Project Priorities: (choose all that apply) Capital Project Request Form Hopewell @ Birmingham Rd Intersection Improvements Account Number 300-4101-541401701 Requesting Department: Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Strategic Action Item: Relation to Other Projects: Type of intersection improvement to be evaluated based initial capital and overall operational costs. 111 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition 100,000 69,322 30,678 - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 100,000 69,322 30,678 - - - - - - Financing Sources Cash Capital - Operating Budget 100,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 100,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form New Vehicle Account Number Requesting Department:Type of Project or Acquisition: 300-4101-542201000 Public Works New Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Relation to Other Projects: Detail Impact on Operating Budget: 112 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design 27,500 - - - - - 27,500 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 27,500 - - - - - 27,500 Financing Sources Cash Capital - Operating Budget 27,500 - - - - - 27,500 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 27,500 - - - - - 27,500 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Strategic Action Item: Provide Quality Services Detail Project Description: This project is to provide school zone equipment to establish the school zone for Cambridge High School Meets legal mandate: Capital Project Request Form School Zone Equipment for Cambridge High School Requesting Department: Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Relation to Other Projects: This project is to provide school zone equipment to establish the school zone for Cambridge High School Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: 113 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design 15,000 - - - - - 15,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 15,000 - - - - - 15,000 Financing Sources Cash Capital - Operating Budget 15,000 - - - - - 15,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 15,000 - - - - - 15,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Strategic Action Item: Provide Quality Services Detail Project Description: This project is to relace the school zone flashers for Crabapple Elementary-Northwestern Middle-Milton High School.Meets legal mandate: Capital Project Request Form Replace School Zone Flashers (Crabapple-Northwestern-Milton) Requesting Department: Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Relation to Other Projects: This project is to relace the school zone flashers for Crabapple Elementary Northwestern Middle Milton High School. Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Meets legal mandate: 114 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design 75,000 130,000 - - - - 205,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - 310,000 300,000 300,000 870,000 1,780,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 75,000 130,000 310,000 300,000 300,000 870,000 1,985,000 Financing Sources Cash Capital - Operating Budget 75,000 130,000 310,000 300,000 300,000 870,000 1,985,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources 75,000 130,000 310,000 300,000 300,000 870,000 1,985,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Hopewell Road at Bethany Bend/Bethany Way Intersection Improvement Requesting Department: Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Meets legal mandate: Strategic Action Item: Engage in Proactive Planning Detail Project Description: This project is for intersection improvements at Hopewell Road @ Bethany Bend/Bethany Way Meets legal mandate: Relation to Other Projects: This project is for intersection improvements at Hopewell Road @ Bethany Bend/Bethany Way Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: 115 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 25,000 - 25,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 25,000 - 25,000 - - - - - - Financing Sources Cash Capital - Operating Budget 25,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 25,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form PARKS AND RECREATION 15-YEAR COMPREHENSIVE MASTER PLAN Account Number Type of Project or Acquisition: 300-6110-521200001 New Requesting Department: Parks & Recreation Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Detail Project Description: Parks and Recreation 15-year Comprehensive Plan is needed for future Capital planning. The plan will incorporate the Assessment Plan and Pattern Book, Needs Assessment Survey Results and will clearly establish the City's approach to Parks and Recreation for the next 15 years. This plan should be updated every 5-10 years. This plan will allow for grant funding applications and bond programs. Other Project Priorities: (choose all that apply) The Plan should be completed after the Birmingham Park Master Plan and in conjuction with the Trail Plan Update. Detail Impact on Operating Budget: Relation to Other Projects: 116 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 14,000 - 14,000 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition 1,000 - 1,000 - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 15,000 - 15,000 - - - - - - Financing Sources Cash Capital - Operating Budget 15,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 15,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form PARK SIGN IMPLEMENTATION Account Number Type of Project or Acquisition: 300-6110-521200002 Replacement Requesting Department: Parks & Recreation Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Detail Project Description: Update entrance signage/onsite signage for park property and include ROW directionals in vacinity of parks Other Project Priorities: (choose all that apply) Signs should be added once other improvements are made on sites - Bell Memorial, Bethwell, Crabapple (possibly Birmingham) Detail Impact on Operating Budget: Relation to Other Projects: 117 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 210,000 143,047 66,953 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 210,000 143,047 66,953 - - - - - - Financing Sources Cash Capital - Operating Budget 210,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 210,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating 5,000 - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact 5,000 - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form FULTON COUNTY SCHOOLS - IGA FOR HOPEWELL MS, COGBURN WOODS ES, BIRMINGHAM FALLS ES Account Number Type of Project or Acquisition: 300-6110-522301001 New Requesting Department: Parks & Recreation Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Project Description: Improvements for baseball field at Hopewell Middle School, Improvements for multi-purpose fields at Hopewell Middle Schoo, Cogburn Woods Elementary School, and Birmingham Falls Elementary for use by COM or COM partners for recreatins programs and activities - Part of IGA requirements with FCBOE Select from drop down list Other Project Priorities: (choose all that apply) DtilI t O ti Bd t Relation to Other Projects: Once improvements are in place, COM will be responsible for water and field maintenance Detail Impact on Operating Budget: 118 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW 1,483,904 465,308 1,018,596 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,483,904 465,308 1,018,596 - - - - - - Financing Sources Cash Capital - Operating Budget 1,483,904 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 1,483,904 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Land Acquisition and Park Enhancement Account Number Requesting Department:Type of Project or Acquisition: 300-6110-541101000 Parks & Recreation Expansion Detail Project Description: Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Relation to Other Projects: Detail Impact on Operating Budget: 119 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 150,000 152,861 (2,861) - - - - - - Total Project Expenditures 150,000 152,861 (2,861) - - - - - - Financing Sources Cash Capital - Operating Budget 150,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 150,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form CRABAPPLE CROSSING PARK PROJECT Account Number Type of Project or Acquisition: 300-6110-541200001 New Requesting Department: Parks & Recreation Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Detail Project Description: This project would include a partnership with FCBOE/Crabapple Crossing Elementary to create an active/passive 2-acre park for use by the school and by the City of Milton - This concept is still being discussed so this partial Capital allocation is based on that ongoing discussion.Other Project Priorities: (choose all that apply) Once this park is open, COM would most likely cover utilities Detail Impact on Operating Budget: Relation to Other Projects: 120 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 100,000 - 100,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 805,000 - 805,000 500,000 1,000,000 300,000 300,000 300,000 2,400,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 905,000 - 905,000 500,000 1,000,000 300,000 300,000 300,000 2,400,000 Financing Sources Cash Capital - Operating Budget 905,000 500,000 1,000,000 300,000 300,000 300,000 2,400,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 905,000 500,000 1,000,000 300,000 300,000 300,000 2,400,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Park & Trail Expansion AccountNumber Type of Project or Acquisition: 300-6110-541401401 New Requesting Department: Parks & Recreation Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Detail Project Description: Implementation of first phase of updated Trail Plan in area with highest need, highest visibility and highest user population, as well as funding for future expansion of existing facilities.Other Project Priorities: (choose all that apply) Trail Plan update should be completed prior to implementation Detail Impact on Operating Budget: Relation to Other Projects: 121 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 15,000 15,000 - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 15,000 15,000 - - - - - - - Financing Sources Cash Capital - Operating Budget 15,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 15,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form MILTON TRAIL PLAN UPDATE Account Number Type of Project or Acquisition: 300-6110-541401402 Replacement Requesting Department: Parks & Recreation Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Detail Project Description: This project would include an update to the Milton Trail Plan including any changes or recommendations that have occurred since the plan was adopted. This Trail Plan needs to be as up to date as possible prior to any trail implementation. This update would be lead primarily by several interdepartmental staff and PRAB. Other Project Priorities: (choose all that apply) The plan should be updated prior to beginning any trail implementation projects. Detail Impact on Operating Budget: Relation to Other Projects: 122 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 86,151 46,225 39,926 7,500 7,500 7,500 7,500 7,500 37,500 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 86,151 46,225 39,926 7,500 7,500 7,500 7,500 7,500 37,500 Financing Sources Cash Capital - Operating Budget 86,151 - - - - - - Debt Financing - - - - - - - Other - HYA Reinvestment Fees - 7,500 7,500 7,500 7,500 7,500 37,500 Total Financing Sources 86,151 7,500 7,500 7,500 7,500 7,500 37,500 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form BELL MEMORIAL PARK IMPROVEMENTS Account Number Type of Project or Acquisition: 300-6110-541401500 Renovation Requesting Department: Parks & Recreation Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Detail Project Description: Completion of Phase II of the Drainage Project affecting the area inside and near Field 1 - grading, plantings, ground cover; New Landscapting; 2-4 New Dugouts at Fields 1 and 2; Green initiatives - including push-button faucets, light sensors for restrooms/concession stand/Bennett House; Wall/Ceiling Heaters added to restrooms to protect pipes in winter months; Bennett House improvements - interior and exterior projects. Other Project Priorities: (choose all that apply) Cannot quantify energy savings for green initiatives Detail Impact on Operating Budget: Relation to Other Projects: 123 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - 60,000 - - - 60,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures - - - - 60,000 - - - 60,000 Financing Sources Cash Capital - Operating Budget - - 60,000 - - - 60,000 Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources - - 60,000 - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form CRABAPPLE COMMUNITY CENTER/PARK Account Number Type of Project or Acquisition: 300-6110-541200002 Renovation Requesting Department: Parks & Recreation Select from drop down list Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Detail Project Description: Demolish the Crabapple Community Building and create a passive park with ornamental features that will compliment and enhance the Crabapple area OR apply this money toward renovation of the building should Mayor and Council choose.Other Project Priorities: (choose all that apply) Detail Impact on Operating Budget: Relation to Other Projects: 124 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project 75,000 24,751 50,249 (12,000) - - - - (12,000) Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 75,000 24,751 50,249 (12,000) - - - - (12,000) Financing Sources Cash Capital - Operating Budget 75,000 (12,000) - - - - (12,000) Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 75,000 (12,000) - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form TDR FEASIBILITY STUDY and ORDINANCE Account Number Type of Project or Acquisition: 300-7410-521200002 Select from drop down list Requesting Department: Community Development Detail Project Description: Investigating the feasibility of implementing a Transfer of Development Rights structure in the City of Milton will identify the ability for new development to pay for increased density in appropriate areas while preserving rural lands from development as identified by the Community Agenda. Rural lands will continue to see monetary value in their properties using this transfer. Upon the findings of the study, the follow on projects would include preparation of a TDR ordinance and develop a method of "rights banking" administered by the City. Other Project Priorities: (choose all that apply) 2/3 Innovative Zoning Classification Meets legal mandate: Removes/reduces a hazard: Improves efficiency: DtilI t O ti Bd t Relation to Other Projects: Detail Impact on Operating Budget: This study will heavily rely on the completion of the Community Agenda. 125 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) 35,000 - 35,000 (35,000) - - - - (35,000) Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 35,000 - 35,000 (35,000) - - - - (35,000) Financing Sources Cash Capital - Operating Budget 35,000 (35,000) - - - - (35,000) Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 35,000 (35,000) - - - - (35,000) Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Capital Project Request Form Creation of A Conservation Easement Program Account Number 300-4101-541401701 Community Development Requesting Department: Protect and Preserve Open Space Strategic Plan Strategy: Open Space Protection Strategic Action Item: Detail Project Description: Other Project Priorities: (choose all that apply) Investigating the application of a conservation easement program in the City of Milton. This program will identify properties eligible for inclusion in a conservation easement as well as provide a method of permanent preservation of rural lands from development as identified by the Community Agenda. This would be a voluntary program for citizens with dedication of the easement to either a Land Trust or the City of Milton. Other options for permanent dedication would also be explored. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Relation to Other Projects: Community Agenda 126 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project 50,000 32,113 17,887 - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 50,000 32,113 17,887 - - - - - - Financing Sources Cash Capital - Operating Budget 50,000 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 50,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Capital Project Request Form ARCHITECTURAL CODE Account Number Requesting Department:Strategic Plan Strategy: Strategic Action Item: 300-4101-541401701 Community Development Select a Strategy Select a Strategic Action Item Detail Project Description: Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Relation to Other Projects: 127 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other 16,125 620 15,505 - - - - - - Total Project Expenditures 16,125 620 15,505 - - - - - - Financing Sources Cash Capital - Operating Budget 16,125 - - - - - - Debt Financing - - - - - - - Other - - - - - - - Total Financing Sources 16,125 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Capital Project Request Form TREE RECOMPENSE Account Number Requesting Department:Strategic Plan Strategy: Strategic Action Item: 300-4101-541200001 Community Development Select a Strategy Select a Strategic Action Item Detail Project Description: Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Relation to Other Projects: 128 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Totals Project spending by category Planning & Design - - - - - - Study / Consultant Project - - - - - - Legal Services (related to project only) - - - - - - Advertising (related to project only) - - - - - - Utility Relocates - - - - - - Construction - contracted - - - - - - Construction - in-house - - - - - - Land Acquisition, including ROW - - - - - - Equipment Acquisition - - - - - - Fleet Acquisition - - - - - - Maintenance & Repair (non-construction) - 25,000 25,000 25,000 25,000 100,000 Technology - Hardware/Software Acquisition - - - - - - Economic Development Program - - - - - - Other - - - - - - Total Project Expenditures - 25,000 25,000 25,000 25,000 100,000 Financing Sources Cash Capital - Operating Budget - 25,000 25,000 25,000 25,000 100,000 Debt Financing - - - - - - Other (please explain) - - - - - - Total Financing Sources - 25,000 25,000 25,000 25,000 100,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact Capital Project Request Form Annual Tree Pruning Initiative for City Properties Requesting Department: Strategic Plan Strategy: Community Development Select from drop down list Strategic Action Item: Select from drop down list Total Operating Impact - - - - - - Other Project Priorities: (choose all that apply) Relation to Other Projects: There is no relation to other projects. Detail Project Description: The numbers as proposed in this initiative were recommendations as per the "Milton Tree Management Plan" , funded by the Georgia Tree Forestry Commission. The funds will be used to provide for safety and maintenance for trees located on city property (including parks) as well as right of way. Specific initiatives will include tree pruning and removal of dead and/or diseased trees.Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: There will be an increase to the operating budget per each year of expenditure. Meets legal mandate: 129 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - 120,000 - - - - 120,000 Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - - - - - Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - 120,000 - - - - 120,000 Financing Sources Cash Capital - Operating Budget - 120,000 - - - - 120,000 Debt Financing - - - - - - - Other (please explain) - - - - - - - Total Financing Sources - 120,000 - - - - 120,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Meets legal mandate: Strategic Action Item: Select from drop down list Detail Project Description: The Arnold Mill Road corridor is the last undeveloped area within Milton. Plans call for the widening of this road. Subsequent to Capital Project Request Form Arnold Mill LCI Study Requesting Department: Strategic Plan Strategy: Community Development Select from drop down list Meets legal mandate: Relation to Other Projects: This is a similar process to the Crabapple and Deerfield areas: LCI Study, FBC and TDR. The Arnold Mill Road corridor is the last undeveloped area within Milton. Plans call for the widening of this road. Subsequent to this, development pressure will be intense. It is in the City's best interest to undertake a planning study for this area, and then implement it with a form based code and transfer of development rights ordinance. This amount has been included in past year's budgets, but has not as yet been expended. Removes/reduces a hazard: Improves efficiency: Detail Impact on Operating Budget: Increase to operating budget of $120,000. 130 Capital Grant Fund 131 Project Name FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Requested Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Birmingham & Providence Road Design City Funding 927,788 79,267 848,521 - - - - - - Grant Funding 1,965,264 218,981 1,746,283 1,745,887 - - - - 1,745,887 Project Total 2,893,052 298,248 2,594,804 1,745,887 - - - - 1,745,887 Arnold Mill & New Providence Rd Design City Funding 562,628 68,445 494,183 - - - - - - Grant Funding 1,425,511 183,205 1,242,306 607,284 - - - - 607,284 Project Total 1,988,139 251,650 1,736,489 607,284 - - - - 607,284 Mayfield & Mid Broadwell City Funding 185,000 47,127 137,873 411,474 411,475 - - - 822,949 Grant Funding 240,000 168,508 71,492 2,145,896 1,645,900 - - - 3,791,796 Project Total 425,000 215,635 209,365 2,557,370 2,057,375 - - - 4,614,745 MARTA Project City Funding - - - - - - - - - Grant Funding 613,000 416,848 196,152 - - - - - - Project Total 613,000 416,848 196,152 - - - - - - Crabapple Streetscape City Funding 125,000 - 125,000 - - - - - - Grant Funding - - - - 500,000 - - - 500,000 Project Total 125,000 - 125,000 - 500,000 - - - 500,000 Deerfield Pkwy @ Morris Rd* City Funding - - - - - - - - - Grant Funding - - - 350,000 - - - - 350,000 Project Total - - - 350,000 - - - - 350,000 Freemanville Rd @ Providence Rd* City Funding - - - - 25,000 75,000 300,000 - 400,000 Grant Funding - - - - 100,000 300,000 1,200,000 - 1,600,000 Project Total - - - - 125,000 375,000 1,500,000 - 2,000,000 Bethany Rd @ Providence Rd* FY 2013 Capital Requests with Grant Funding Prior Years, Current Budget and Future Plans y@ City Funding - - - - 25,000 75,000 300,000 - 400,000 Grant Funding - - - - 100,000 300,000 1,200,000 - 1,600,000 Project Total - - - - 125,000 375,000 1,500,000 - 2,000,000 SR 9 @ Bethany Bend* City Funding - - - 15,000 100,000 200,000 500,000 500,000 1,315,000 Grant Funding - - - 60,000 - - - - 60,000 Project Total - - - 75,000 100,000 200,000 500,000 500,000 1,375,000 Liveable Centers Initiative Study City Funding 45,000 25,000 20,000 - - - - - - Grant Funding 200,000 100,000 100,000 - - - - - - Project Total 245,000 125,000 120,000 - - - - - - Georgia Urban Forestry Grant City Funding 5,000 5,000 - - - - - - - Grant Funding 20,000 20,000 - - - - - - - Project Total 25,000 25,000 - - - - - - - Hopewell House Improvements* City Funding - - - 529,000 - - - - 529,000 Grant Funding - - - 170,000 - - - - 170,000 Project Total - - - 699,000 - - - - 699,000 Branding & Signage* City Funding - - - 41,000 55,500 34,500 - - 131,000 Grant Funding - - - 9,000 - - - - 9,000 Project Total - - - 50,000 55,500 34,500 - - 140,000 Total City Funding 1,850,416 224,839 1,625,578 996,474 561,475 350,000 1,100,000 500,000 3,507,949 Total Grant Funding 4,463,775 1,107,543 3,356,232 5,088,067 2,345,900 600,000 2,400,000 - 10,433,967 Grand Total 6,314,191 1,332,381 4,981,810 6,084,541 2,907,375 950,000 3,500,000 500,000 13,941,916 *New request for FY 2013 132 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 400,000 273,623 126,377 - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 436,472 - 436,472 1,745,887 - - - - 1,745,887 Construction - in-house - - - - - - - - - Land Acquisition, including ROW 2,056,580 24,625 2,031,955 - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 2,893,052 298,248 2,594,804 1,745,887 - - - 1,745,887 Financing Sources Cash Capital - Operating Budget 927,788 79,267 848,521 - - - - - - Debt Financing - - - - - - - - - Other - Grant Reimbursement 1,965,264 218,981 1,746,283 1,745,887 - - - - 1,745,887 Total Financing Sources 2,893,052 298,248 2,594,804 1,745,887 - - - - 1,745,887 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Account Number 340-4101-541400100 Type of Project or Acquisition: Select from drop down listBirmingham & Providence Road Design CG0801 Requesting Department: Public Works Detail Project Description: Birmingham Hwy 372 at Providence PI #5448 The Birmingham Hwy at Providence intersection improvement project is the highest priority intersection improvement for the Public Works department. From a safety standpoint, the Birmingham at Providence intersection is arguably the worst in our City. This has been documented with crash data as well as from citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. Included in an approved departmental work plan: Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Select from drop down list Meets legal mandate: Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: 133 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 300,000 228,985 71,015 - - - - - 300,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 206,250 - 206,250 607,284 - - - - 813,534 Construction - in-house - - - - - - - - - Land Acquisition, including ROW 1,481,889 22,665 1,459,224 - - - - - 1,481,889 Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 1,988,139 251,650 1,736,489 607,284 - - - - 2,595,423 Financing Sources Cash Capital - Operating Budget 562,628 68,445 494,183 - - - - - 562,628 Debt Financing - - - - - - - Other - Grant Reimbursement 1,425,511 183,205 1,242,306 607,284 - - - - 2,032,795 Total Financing Sources 1,988,139 251,650 1,736,489 607,284 - - - - 2,595,423 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Account Number Type of Project or Acquisition: Arnold Mill SR 140 at New Providence PI #533 The Arnold Mill SR 140 at New Providence intersection improvement project is the second highest priority intersection improvement for the Public Works department. This has been documented with staff recommendations and citizen feedback from our Transportation Town Hall Meeting and Transportation survey. This intersection is an active "high priority project (HPP)" with the Georgia Department of Transportation (GDOT) and the City of Milton. Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Included in an approved departmental work plan: Detail Project Description: Capital Project Request Form Requesting Department: Arnold Mill & New Providence Road Design CG0802 340-4101-541400500 NewPublic Works Relation to Other Projects: Improves efficiency: Detail Impact on Operating Budget: 134 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 300,000 215,635 84,365 200,000 - - - - 200,000 Study / Consultant Project - - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted - - - 788,370 2,057,375 - - - 2,845,745 Construction - in-house - - - - - - - - - Land Acquisition, including ROW 125,000 - 125,000 1,569,000 - - - - 1,569,000 Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 425,000 215,635 209,365 2,557,370 2,057,375 - - - 4,614,745 Financing Sources Cash Capital - Operating Budget 185,000 47,127 137,873 411,474 411,475 822,949 Debt Financing - - - - - - - - - Other - Grant Reimbursement 240,000 168,508 71,492 2,145,896 1,645,900 - - - 3,791,796 Total Financing Sources 425,000 215,635 209,365 2,557,370 2,057,375 - - - 5,039,745 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form Account Number 340-4101-541400510 Type of Project or Acquisition: NewSR 372 (Crabapple Rd-Birmingham Hwy) Intersection Improvements (FKA Mayfield at Mid Broadwell Intersection) Requesting Department: Public Works Detail Project Description: Mayfield at Mid Broadwell PI #7313 This project involves improving the existing intersection of SR 372/Mayfield Road/Broadwell Road by adding left turn lanes on SR 372 and Broadwell Road; improving the existing intersection of SR 372 at McFarlin Lane with a single lane roundabout; improving the existing intersection of SR 372 at Crabapple Chase Drive with a single lane roundabout. The typical section and alignment of the existing local roads from the existing intersection of McFarlin Lane and SR 372 to the end of the existing Branyan Trail will be improved to meet the current design standards. Branyan Trail will also be extended approx. 500 feet to the new roundabout located at the intersection of S 372 and Crabapple Chase Drive. Removes/reduces a hazard: Other Project Priorities: (choose all that apply) Select from drop down list Meets legal mandate: Detail Impact on Operating Budget: Relation to Other Projects: Improves efficiency: Included in an approved departmental work plan: 135 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - - Advertising (related to project only) - - - - - - - - - Utility Relocates - - - - - - - - - Construction - contracted 613,000 435,645 177,355 - - - - - - Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 613,000 435,645 177,355 - - - - - Financing Sources Cash Capital - Operating Budget - - - - - - - - - Debt Financing - - - - - - - - - Other - Grant Reimbursement 613,000 416,848 196,152 - - - - - - Total Financing Sources 613,000 416,848 196,152 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form MARTA Offset Fund CG0801 Account Number Requesting Department:Type of Project or Acquisition: 340-4101-541401800 Public Works Select from drop down list Detail Project Description: MARTA Offset Fund The MARTA Offset fund is a 100% reimbursable grant designed to improve or enhance the mass transportation service and experience. Select from drop down list Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Included in an approved departmental work plan: Improves efficiency: Relation to Other Projects: Detail Impact on Operating Budget: 136 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 100,000 - 100,000 - - - - - - Study / Consultant Project - - - - - - - - - Legal Services (related to project only)- - - - - - - - - Advertising (related to project only)- - - - - - - - - Utility Relocates 25,000 - 25,000 - - - - - - Construction - contracted - - - - 500,000 - - - 500,000 Construction - in-house - - - - - - - - - Land Acquisition, including ROW - - - - - - - - - Equipment Acquisition - - - - - - - - - Fleet Acquisition - - - - - - - - - Maintenance & Repair (non-construction)- - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - - Economic Development Program - - - - - - - - - Other - - - - - - - - - Total Project Expenditures 125,000 - 125,000 - 500,000 - - - 500,000 Financing Sources Cash Capital - Operating Budget 125,000 - - - - - - Debt Financing - - - - - - - Other - Grant Reimbursement - - 500,000 - - - 500,000 Total Financing Sources 125,000 - 500,000 - - - 625,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) Other Project Priorities: (choose all that apply) Included in an approved departmental work plan: 340-4101-541408101 Removes/reduces a hazard: Select from drop down list Capital Project Request Form Account Number Meets legal mandate: Crabapple Streetscape Crabapple Streetscape PI #6652 The Crabapple Streetscape is a Transprotation Enhancement (TE) project through the Georgia Department of Transportation (GDOT). The scope of this project will be evaluated along with the Comprehensive Land Use Plan, the Comprehensive Transportation Plan and the Crabapple Master Plan. Requesting Department: Type of Project or Acquisition: Comm Services - PW New Detail Project Description: Relation to Other Projects: Detail Impact on Operating Budget: Improves efficiency: 137 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - - - - - - - Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 350,000 - - - - - 350,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 350,000 - - - - - 350,000 Financing Sources Cash Capital - Operating Budget - - - - - - - Debt Financing - - - - - - - Other (please explain) 350,000 - - - - - 350,000 Total Financing Sources 350,000 - - - - - 350,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) This project is for intersection improvements at Deerfield Parkway and Morris Road Removes/reduces a hazard: Improves efficiency: Meets legal mandate: Detail Project Description: Capital Project Request Form Deerfield Parkway at Morris Road Intersection Improvement Requesting Department: Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Strategic Action Item: Engage in Proactive Planning Improves efficiency: Detail Impact on Operating Budget: Relation to Other Projects: 138 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - 125,000 375,000 - - - 500,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - 1,500,000 - - 1,500,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - 125,000 375,000 1,500,000 - - 2,000,000 Financing Sources Cash Capital - Operating Budget - 25,000 75,000 300,000 - - 400,000 Debt Financing - - - - - - - Other (please explain) - 100,000 300,000 1,200,000 - - 1,600,000 Total Financing Sources - 125,000 375,000 1,500,000 - - 2,000,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Freemanville Rd at Providence Rd Intersection Improvements Requesting Department: Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Meets legal mandate: Strategic Action Item: Engage in Proactive Planning Detail Project Description: This project is for intersection improvements at Freemanville Road and Providence Road Removes/reduces a hazard: Improves efficiency: Relation to Other Projects: Improves efficiency: Detail Impact on Operating Budget: 139 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design - 125,000 375,000 - - - 500,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - 1,500,000 - - 1,500,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures - 125,000 375,000 1,500,000 - - 2,000,000 Financing Sources Cash Capital - Operating Budget - 25,000 75,000 300,000 - - 400,000 Debt Financing - - - - - - - Other (please explain) - 100,000 300,000 1,200,000 - - 1,600,000 Total Financing Sources - 125,000 375,000 1,500,000 - - 2,000,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Bethany Rd at Providence Rd Intersection Improvements Requesting Department: Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Meets legal mandate: Strategic Action Item: Engage in Proactive Planning Detail Project Description: This project is for intersection improvements at Bethany Road and Providence Road Removes/reduces a hazard: Improves efficiency: Relation to Other Projects: Improves efficiency: Detail Impact on Operating Budget: 140 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design 75,000 100,000 200,000 - - - 375,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted - - - 500,000 500,000 2,020,000 3,020,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 75,000 100,000 200,000 500,000 500,000 2,020,000 3,395,000 Financing Sources Cash Capital - Operating Budget 15,000 100,000 200,000 500,000 500,000 2,020,000 3,335,000 Debt Financing - - - - - - - Other (please explain) 60,000 - - - - - 60,000 Total Financing Sources 75,000 100,000 200,000 500,000 500,000 2,020,000 3,395,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact - - - - - - - Other Project Priorities: (choose all that apply) Capital Project Request Form Concept Study for SR 9 at Bethany Bend Intersection Improvement Requesting Department: Strategic Plan Strategy: Public Works Provide Responsible and Responsive Government Meets legal mandate: Strategic Action Item: Engage in Proactive Planning Detail Project Description: This is for the development of a concept study for intersection improvements at State Route 9 and Bethany Bend. This project was identified in the LCI study and is being funded, in part, by L230 funds from ARC.Removes/reduces a hazard: Improves efficiency: Relation to Other Projects: Improves efficiency: Detail Impact on Operating Budget: 141 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 245,000 125,000 120,000 - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - Advertising (related to project only) - - - - - - - - Utility Relocates - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - Land Acquisition, including ROW - - - - - - - - Equipment Acquisition - - - - - - - - Fleet Acquisition - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - Economic Development Program - - - - - - - - Other - - - - - - - - Total Project Expenditures 245,000 125,000 120,000 - - - - - - Financing Sources Cash Capital - Operating Budget 45,000 25,000 20,000 - - - - - - Debt Financing - - - - - - - Other - Grant Reimbursement 200,000 100,000 100,000 - - - - - - Total Financing Sources 245,000 125,000 120,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form LCI APPLICATION Account Number Type of Project or Acquisition: 340-7410-521200001 New Requesting Department: Community Development Detail Project Description: This grant match request would allow for application to ARC for the Livable Centers Initiative (LCI) monies in cooperation with The City of Alpharetta. This grant is only given to areas within an Activity/Employment Center identified by the ARC Growth Planning Map. Currently this would include the areas immediately adjacent to Windward Parkway north to the McGinnis Ferry Bridge and west almost to Hwy. 9. The LCI program encourages the development of plans and implementation strategies that link transportation improvements and land use. This initiative is the first step toward qualifying for LCI Implementation funds. 7 Economic Development for Businesses Improves efficiency: Other Project Priorities: (choose all that apply) Meets legal mandate: Removes/reduces a hazard: Relation to Other Projects: Detail Impact on Operating Budget: 142 FY 2012 & Prior Budget Project Expenditures as of 9/5/12 Budget Balance Remaining FY 2013 Budget FY 2014 Plan FY 2015 Plan FY 2016 Plan FY 2017 Plan 5 Year Project Total Project spending by category Planning & Design 25,000 25,000 - - - - - - Study / Consultant Project - - - - - - - - Legal Services (related to project only) - - - - - - - - Advertising (related to project only) - - - - - - - - Utility Relocates - - - - - - - - Construction - contracted - - - - - - - - Construction - in-house - - - - - - - - Land Acquisition, including ROW - - - - - - - - Equipment Acquisition - - - - - - - - Fleet Acquisition - - - - - - - - Maintenance & Repair (non-construction) - - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - - Economic Development Program - - - - - - - - Other - - - - - - - - Total Project Expenditures 25,000 25,000 - - - - - - Financing Sources Cash Capital - Operating Budget 5,000 5,000 - - - - - - Debt Financing - - - - - - - - Other - Grant Reimbursement 20,000 20,000 - - - - - - Total Financing Sources 25,000 25,000 - - - - - - Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - Increases Operating Costs: Maintenance & Operating - - - - - - Decreases Operating Costs: Salary & Benefits - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - Additional Revenues: Taxes - - - - - - Additional Revenues: Charges for Service - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - Additional Revenues: Licenses & Permits - - - - - - Additional Revenues: Intergovernmental - - - - - - Other - - - - - - Total Operating Impact - - - - - - Supportive of which Council goal: (required field) Capital Project Request Form GEORGIA URBAN FORESTRY GRANT Account Number Type of Project or Acquisition: 340-7410-521200002 New Requesting Department: Community Development Detail Project Description: This grant match request would allow for application to the Georgia Urban Forestry Council for monies related to education and furthering forestry preservation in cities. This grant works with communities to create a forestry master plan addressing tree canopy and inventory such that the data is available to calculate tree loss and potential "hot spots". It also includes support monies for education efforts and enforcement. This initiative is supportive of our Tree City USA designation. Other Project Priorities: (choose all that apply) 8 Environmental Protection Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Relation to Other Projects: Detail Impact on Operating Budget: Tree Ordinance education and enforcement 143 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design 30,000 - - - - - 30,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 669,000 - - - - - 669,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 699,000 - - - - - 699,000 Financing Sources Cash Capital - Operating Budget 529,000 - - - - - 529,000 Debt Financing - - - - - - - Other (please explain) CDBG Funds 170,000 - - - - - 170,000 Total Financing Sources 699,000 - - - - - 699,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating 262,000 - - - - - 262,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact 262,000 - - - - - 262,000 Other Project Priorities: (choose all that apply) Capital Project Request Form Hopewell House Improvements Requesting Department: Strategic Plan Strategy: Select from drop down list Select from drop down list Meets legal mandate: Strategic Action Item: Select from drop down list Detail Project Description: The city purchased this structure. In order to convert it to a proposed senior center, it will need to be rehabbed. Precision Planning was hired to provide a cost estimate of the required improvements. These numbers are not yet reflected in this document. (Rather the numbers shown should be considered placeholders.)Removes/reduces a hazard: Improves efficiency: Relation to Other Projects: There is no relation to other projects. Improves efficiency: Detail Impact on Operating Budget: Increase to operating budget of $262,000. 144 Year 1 Budget Year 2 Plan Year 3 Plan Year 4 Plan Year 5 Plan Years Beyond 5 Totals Project spending by category Planning & Design 25,000 - - - - - 25,000 Study / Consultant Project - - - - - - - Legal Services (related to project only) - - - - - - - Advertising (related to project only) - - - - - - - Utility Relocates - - - - - - - Construction - contracted 25,000 55,500 34,500 - - - 115,000 Construction - in-house - - - - - - - Land Acquisition, including ROW - - - - - - - Equipment Acquisition - - - - - - - Fleet Acquisition - - - - - - - Maintenance & Repair (non-construction) - - - - - - - Technology - Hardware/Software Acquisition - - - - - - - Economic Development Program - - - - - - - Other - - - - - - - Total Project Expenditures 50,000 55,500 34,500 - - - 140,000 Financing Sources Cash Capital - Operating Budget 41,000 55,500 34,500 - - - 131,000 Debt Financing - - - - - - - Other (please explain) GDOT grant for landscape plantings 9,000 - - - - - 9,000 Total Financing Sources 50,000 55,500 34,500 - - - 140,000 Impact on Operating Budget Increases Operating Costs: Salary & Benefits - - - - - - - Increases Operating Costs: Maintenance & Operating 41,000 55,500 34,500 - - - 131,000 Decreases Operating Costs: Salary & Benefits - - - - - - - Decreases Operating Costs: Maintenance & Operating - - - - - - - Additional Revenues: Taxes - - - - - - - Additional Revenues: Charges for Service - - - - - - - Additional Revenues: Fines & Forfeitures - - - - - - - Additional Revenues: Licenses & Permits - - - - - - - Additional Revenues: Intergovernmental - - - - - - - Other - - - - - - - Total Operating Impact 41,000 55,500 34,500 - - - 131,000 Other Project Priorities: (choose all that apply)Detail Project Description: This is a request to develop a branding campaign for the City so as to allow it to design and construct the following types of signs: major gateway signs with landscaping (4); minor gateway signs with landscaping (9); historic markers (100); park entrance signs (7); and, wayfinding signs (50). The projected expenses for these signs are spread over three years. Meets legal mandate: Removes/reduces a hazard: Improves efficiency: Capital Project Request Form Branding and Signage Program Requesting Department: Strategic Plan Strategy:Strategic Action Item: Community Development Select from drop down list Select from drop down list Improves efficiency: Detail Impact on Operating Budget: There will be an increase to the operating budget per each year of expenditure.Relation to Other Projects: This project does not relate to others. 145 Page 1 of 8 Prepared by the Community Development Department for the Mayor and City Council Meeting September 17, 2012 PETITION NUMBER(S): ZM12-02/VC12-05 PROJECT NAME Panera Bread PROPERTY INFORMATION ADDRESS 5304 Windward Parkway DISTRICT, LAND LOT 2/2, 1120 OVERLAY DISTRICT State Route 9 EXISTING ZONING C-1 (Community Business) (RZ96-127, ZM08-04) ACRES 2.324 EXISTING USE Shopping Center with a Panera Bread Restaurant OWNER Northmark Windward, LLC PO Box 680095 Marietta, GA 30068 APPLICANT ArcVision, Inc. 1950 Craig Road, Suite 300 St. Louis, MO 63146 COMMUNITY DEVELOPMENT DEPARTMENT RECOMMENDATION ZM12-02 – APPROVAL CONDITIONAL VC12-05 – APPROVAL CONDITIONAL INTENT To request the following condition of ZM08-04 be modified to the following for the purpose of a new drive through for Panera Bread: 2a. To the revised site plan received by the Community Development Department on September 4, 2012. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. The applicant is also requesting the following concurrent variance: 1) To allow four additional wall signs. (Sec 64-2324 (i)) Page 2 of 8 Prepared by the Community Development Department for the Mayor and City Council Meeting September 17, 2012 Location Map Page 3 of 8 Prepared by the Community Development Department for the Mayor and City Council Meeting September 17, 2012 REVISED SITE PLAN SUBMITTED SEPTEMBER 4, 2012 Page 4 of 8 Prepared by the Community Development Department for the Mayor and City Council Meeting September 17, 2012 Revised Site Plan Received May 8, 2008 (ZM08-04) Page 5 of 8 Prepared by the Community Development Department for the Mayor and City Council Meeting September 17, 2012 Condition to by modified (ZM08-04): 2. To the owner’s agreement to abide by the following: a. To the revised site plan received by the Community Development Department on September 4, 2012. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. Analysis and Recommendation The subject site is located at 5304 Windward Parkway (north side of Windward Parkway). The site is zoned C-1 (Community Business) and is approved for the development of 262,500 square feet of retail, service commercial, office and accessory uses at a density of 11,625 square feet per acre, pursuant to 96Z-127 NFC. Pursuant to ZM08-04, a revised site plan was approved for a strip shopping center within that larger approved 1996 zoning with a total of 17,097 square feet. The total amount of developed area and the proposed development did not exceed the approved total square footage and density approved pursuant to 96Z-126 NFC. Since that time, the proposed 17,097 square feet of retail was developed. One of the major tenants is Panera Bread located on the eastern end of the development. The applicant, has requested that a new drive through be constructed to the rear of the building which includes a 395 square foot serving kitchen. To accommodate the drive through, the revised site plan shows a total of 19 parking spaces removed and 15 spaces added for a net loss of 4 parking spaces. Below is Staff’s analysis of the parking requirements: Use Parking Ratio Spaces Required Panera – Existing (4,100 SF) 10 per 1,000 sq. ft. 41 Panera – Patio (600 SF) 10 per 1,000 sq. ft. 6 Panera – Addition (395 SF) 10 per 1,000 sq. ft. 4 Sarku – Existing (1,600 SF) 10 per 1,000 sq. ft. 16 Retail – Existing (11,397 SF) 4 per 1,000 sq. ft. 46 Total - (18,092 SF) 113 Total less Public Transportation Reduction -5% (6 spaces) 107 The site plan indicates a total of 107 spaces which is the required number of spaces for the site. Staff has asked the Public Works Department to analyze the proposed change in the parking lot configuration which included data submitted by Panera Bread for existing Page 6 of 8 Prepared by the Community Development Department for the Mayor and City Council Meeting September 17, 2012 Panera Bread locations with a drive through. Following is the Public Works Department comment: The site plan provided includes drive-thru storage for 7 vehicles with onsite storage space for additional vehicles without blocking parking spaces. Based on the data provided, the drive-thru should function without causing significant delays on other vehicles onsite. Parking should not be allowed in spaces directly adjacent to drive- thru exit lane. Staff notes that since the previous revised site plan submittal, the applicant has submitted a new site plan to be consistent with the above comment from the Public Works Department. The site Plan is dated September 4, 2012. If approved, an additional condition will be included from the Public Works Department to include that the entrance drive at Windward Parkway shall be modified to include signage and striping to restrict turning movements to right in-right out as approved by Milton Public Works. In addition, the Community Development Department will require that the applicant obtain a land disturbance permit from Community Development prior to construction of the proposed improvements. Based on the above analysis, it is Staff’s opinion that the applicant’s request is in harmony with existing and proposed regulations for the development, as well as with the general purpose and intent of the Zoning Ordinance. Therefore, Staff recommends APPROVAL CONDITIONAL of the proposed modification of zoning condition 2.a. VC12-05 - To allow four additional wall signs. (Sec 64-2324 (i)) The applicant is also requesting a concurrent variance to allow four additional wall signs, three are small “Drive Thru” signs to be placed adjacent to the two existing wall signs along the north and east facades. A third “Drive Thru” sign is proposed on the rear facing to the north. In addition, on the north façade is a proposed “Panera Bread” sign. The “Drive Thru” signs will be range in size from 8 to 12 square feet. The new “Panera Bread” sign will be approximately 47 square feet in size. Staff notes that for each façade, the total size of the wall signs shall not exceed 5% of the wall area. Staff has analyzed the existing and proposed signs and the total square footage will not exceed this requirement. Based on the fact that a drive through will be added to the existing restaurant and the additional signs do not exceed the square footage allowed, Staff recommends APPROVAL CONDITIONAL of VC12-05. Master Signage Plan Page 7 of 8 Prepared by the Community Development Department for the Mayor and City Council Meeting September 17, 2012 In February, 2012 the Mayor and City Council approved a major revision to the sign ordinance to allow “Master Signage Plans” for multi-tenant buildings and developments. The applicant has submitted a master signage plan for the subject site. Attached at the end of this report are the existing and proposed signs as well as the site plan indicating the placement of each sign. The Master Signage Plan allows all of the proposed signs as depicted. Although, the sign ordinance only requires master signage plans to be reviewed by the Mayor and City Council at the time of a rezoning or use permit, Staff is providing the information for your review and approval under the requested zoning modification request. A condition of zoning will be included to approve the submitted signage plan. CONCLUSION Based on Staff’s recommendation for the proposed drive through and concurrent variance for the four additional wall signs, Staff recommends APPROVAL CONDITIONAL for ZM12-02 and VC12-05. Page 8 of 8 Prepared by the Community Development Department for the Mayor and City Council Meeting September 17, 2012 Should the Mayor and City of Council approve this petition, the Recommended Conditions (ZM08-04, RZ96-127) should be revised to read as follows: 2. To the owner’s agreement to abide by the following: a. To the revised site plan received by the Community Development Department on September 4, 2012. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. 3. To the owner’s agreement to the following site development considerations: b. To allow 4 additional wall signs. (VC12-05) c. The location of the entrance at public right of way shall meet the City of Milton Code of Ordinances and AASHTO guidelines as approved by Milton Public Works and shall conform to the following: i. Entrance drive at Windward Parkway shall be modified to include signage and striping to restrict turning movements to right in-right out as approved by Milton Public Works. d. Obtain a land disturbance permit from Community Development prior to construction of the proposed improvements. e. To develop the Master Signage Plan as submitted to the Community Development Department on June 23, 2012. �o oma � 0- w a �a ae C $ m ® : o m O �-aq G7 W Q x �' GN r a 5e q I N �=m=WNE ma�c�AAa�3; to � m$ n N C j w 9 H m m ia m c 0 2 O z Lo 0 TTI E s ESii� L'I'MY S to IM , F �- K , C .Q S Z v 99.2" 34' m x � m x cn 2 '[ z y 2 O laq m m C7 � w n � � r w 2 ~ o fl d9 8 rn z C7 _� _ m ,- m m �0 C C=C 3 N Mco �i vz 3a Q � g Q °° p 50 N '$ € � -E 1 N R b n 0 Crn O p N ,c 3 rn m� U m 2r C. to C. r a w o g z a Ez; v i z MEN O °ia ma i_ m� U m _ g 9 € y q pxp = Ay 1 A + �Z / VNII � N 2 � N Y ai G7 ren 2r C. to C. r a w o g z a Ez; v i z MEN °ia ma i_ m� U $ _ g 9 € y q �Z � N Y m N m m �o��myoc7��v }y, [Q��yy�Nyl�pp�yy 2 G+L44C ���271m �1� 1 m l/ Aym �2 yy� ffl1my77y O r�mi,g m�v T u is � v n c N J \%B( m@§ «&�d j[(( � � C) ■gam £�< ~ CL / z \ 2 m a � | 2 £�< ~ CL / z \ 2 m a | 2 e \ &«]\ f � -TIN 9 2# z z No Text ORDINANCE NO. PETITION NO. ZM12-02/VC12-05 STATE OF GEORGIA COUNTY OF FULTON AN ORDINANCE TO MODIFY CONDITIONS OF A RESOLUTION BY THE FULTON COUNTY BOARD OF COMMISSIONERS APPROVED PETITION Z96-127 ON APRIL 2, 2007 AND AN ORDINANCE BY THE CITY OF MILTON APPROVED PETITION ZM08-04 ON JUNE 16, 2008 TO MODIFY CONDITIONS OF AN ORDINANCE BY THE CITY OF MILTON MAYOR AND CITY COUNCIL ON SEPTEMBER 17, 2012, ZM12-02/VC12-05, PROPERTY LOCATED AT 5304 WINDWARD PARKWAY IN LAND LOT 1120 OF THE 2ND DISTRICT 2ND SECTION CONSISTING OF APPROXIMATELY 2.324 ACRES. BE IT ORDAINED by the City Council for the City of Milton, Georgia while in regular session on September 5, 2012 at 6:00 p.m. as follows: SECTION 1. That the condition of a resolution by the Fulton County Board of Commissioners, approved on April 2, 2007, for petition Z96-127 that approved a zoning to C-1 (Community Business) and for petition ZM08-04 that approved a zoning modification to revise a site plan on Windward Parkway consisting of a total of approximately 2,325 acres, attached hereto and made a part herein; ALL THAT TRACT or parcel of land located in Land Lot 1120 of the 2nd District 2nd Section of the attached legal description; and SECTION 2. That the property shall be developed in compliance with the conditions of approval as attached to this ordinance. Any conditions hereby approved (including any site plan) do not authorize the violation of any district regulations; and SECTION 3. That all ordinances or part of ordinances in conflict with the terms of this ordinance are hereby repealed; and SECTION 4. This Ordinance shall become effective upon adoption by the Mayor and City Council and the signature of approval of the Mayor. ORDAINED this 17th day of September, 2012. Approved: ______________________ Joe Lockwood, Mayor Attest: ___________________________ Sudie A M Gordon (Seal) CONDITIONS OF APPROVAL ZM12-02/VC12-04 5304 Windward Parkway The City of Milton Mayor and City Council approved the modification of the condition of Z96-127 and ZM08-04 to the above referenced property zoned C-1 (Community Business). Zoning Modification petition ZM12-02 was approved by the Mayor and City Council on September 17, 2012 hearing, subject to the following conditions: 2. To the owner’s agreement to abide by the following: a. To the revised site plan received by the Community Development Department on September 4, 2012. Said site plan is conceptual only and must meet or exceed the requirements of the Zoning Ordinance and these conditions prior to the approval of a Land Disturbance Permit. Unless otherwise noted herein, compliance with all conditions shall be in place prior to the issuance of the first Certificate of Occupancy. 3. To the owner’s agreement to the following site development considerations: b. To allow 4 additional wall signs. (VC12-05) c. The location of the entrance at public right of way shall meet the City of Milton Code of Ordinances and AASHTO guidelines as approved by Milton Public Works and shall conform to the following: i. Entrance drive at Windward Parkway shall be modified to include signage and striping to restrict turning movements to right in-right out as approved by Milton Public Works. d. Obtain a land disturbance permit from Community Development prior to construction of the proposed improvements. e. To develop the Master Signage Plan as submitted to the Community Development Department on June 23, 2012. ZM12-04 REVISED SITE PLAN SUBMITTED SEPTEMBER 4, 2012 City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 1 To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: August 27, 2012 submitted for the September 17, 2012 City Council Meeting and September 5, 2012 City Council Meeting for First Presentation Agenda Item: Text Amendment to amend Appendix A, Fees and Other Charges of the City of Milton Code of Ordinances for new and updated fees CMO (City Manager’s Office) Recommendation: The Mayor and City Council to hear and approve the attached text amendment, Appendix A, Fees and Other Charges of the City of Milton Code of Ordinances amending the existing text. Background: Recently there have been amendments to the Zoning Ordinance, Open Records Act, as well as recognizing a need for adjusting certain fees to be consistent with surrounding jurisdictions regarding swimming pool fees and site fees for certain types of permits. Discussion: Because of these recent changes staff has investigated reasonable amounts to charge as fees for each of these permits and other charges: 1. 2-702 – Public Records Copying – Based on the new state law, the city is not permitted to charge more than .10 cents per page (8.5x11 black and white). In addition, staff is reducing the amount for color copies from .35 cents to .25 cents per page and copies on a jump drive at $15.00 each. 2. Chapter 10 - Swimming Pool and Site Fees – Since the inception of the City, staff has received input from local pool contractors regarding the high cost of pool permits within the city. Currently, there is a $350 site review fee and the permit fee is based on the valuation of the job. Typical pool permit fees range between $400 and $800. These are considerably higher than surrounding jurisdictions that range between $150 and $400 based on Staff surveying nearby jurisdictions. The site review fee can be as much as the actual permit fee. Therefore, Staff is recommending that the site fee be reduced to $100. The proposed permit fee will be a flat rate for both private and public pools of $250. City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 2 3. Chapter 10 - Site Fees for Deck Addition, Pool House, Garage, and Screened Porch – Based on the small size of disturbance of the site, staff recommends that the site review fee be reduced from $350 to $100. 4. 64-1017 – Certificate of Endorsement by the Design Review Board – The Design Review Board (DRB) is required to review all commercial and multi- family building permits (this includes attached townhomes) and to issue a Certificate of Endorsement. In the past, the applicant has submitted final building plans to the DRB for any additional input or alterations. Staff is now proposing that these building plans have an optional sketch review with staff and a required final review with staff and the DRB depending on the size of the project. This will ensure that the final design is consistent with the overlay districts and maximize design potential of the development. Staff is proposing the review fee to be $350. Currently, there is no charge for review of DRB submittals by the Planning Staff or the DRB. Other nearby jurisdictions that have a similar process also charges $350 for the review fee. 5. 64-2175 – Rezoning Petitions – The Mayor and City Council approved the creation of the new H (Historic) zoning district earlier this year. Staff is including the district in the list of zoning districts as it pertains to rezoning fees. 6. 64-2455 – Certificate of Appropriateness – This certificate is issued by the Historic Preservation Commission (HPC) for approval of material change in appearance involving historic properties. It shall be required before construction can begin for historic properties or properties within a historic district, regardless of whether a building permit is required. Staff is now proposing that these building plans have an optional sketch review with staff and required final review with staff and the HPC depending on the size of the project. Staff is proposing the review fee to be $350. Currently, there is no charge for review of Certificate of Appropriateness submittals by the Planning Staff or the HPC. Other nearby jurisdictions that have a similar process also charges $350 for the review fee. Alternatives: The Mayor and City Council may choose to approve, deny or defer the Text Amendment to replace in its entirety Appendix A, Fees and Other Charges, of the City of Milton Code of Ordinances. Concurrent Review: Chris Lagerbloom, City Manager Ken Jarrard, City Attorney STATE OF GEORGIA COUNTY OF FULTON ORDINANCE NO. AN ORDINANCE TO AMEND APPENDIX A, FEES AND OTHER CHARGES, OF THE MILTON CITY CODE BE IT ORDAINED by the City Council of the City of Milton, GA while in a regularly called council meeting on September 17, 2012 at 6:00 p.m. as follows: SECTION 1. That the Ordinance relating to Amending Appendix A, of the Milton City Code, as it relates to Fees and Other Charges, is hereby adopted and approved, replacing existing Appendix A in its entirety; and is attached hereto as if fully set forth herein, and; SECTION 2. All ordinances, parts of ordinances, or regulations in conflict herewith are repealed. SECTION 3. That this Ordinance shall become effective upon its adoption. ORDAINED this the 17th day of September, 2012. ____________________________________ Joe Lockwood, Mayor Attest: ______________________________ Sudie AM Gordon, City Clerk (Seal) APPENDIX A FEES AND OTHER CHARGES Section Description Amount(in dollars)Proposed Change 2-702 (c) Public Records Copying 25 cents/page 10 cents / page 35 cents/page 25 cents / page 50 cents/page 70 cents/page 2-702 (d)Copies of Plats $ 9.10/page $ 3.60/page $ 5.00/page 2-702 (d)Copies of CD $ 15.00 /each Include Jump Drives 4-26 (a)(1)Investigation and Administration $ 100 / each + $35 / person 4-26 (a)(1)Advertising Fee $200 /each 4-26 (a)(3)License Fee $650/year $650/year S1300/year $3200/year $4500/year $1000/year $400/year $400/year $800/year $3000/year $3800/year Brown Bagging $100/year 4-26 (b)Prorated License Fee (one-half of full License fee after July 1) $325/year $325/year $650/year $1600/year $2250/year $500/year $200/year $200/year $400/year $1500/year $1900/year Brown Bagging $50/year 4-26 (c) Late Fee 10% of delinquent balance Late Interest Fee 1% of delinquent balance each month 4-99 (h)License Transfer Fee to Transfer of Location $300 administrative fees to cover cost of advertising, review/approval of survey, and processing of application. Package Additional Bar Wine, Malt Beverages and Distilled Spirits Distilled Spirits 11×17 Inches Color 11×17 Inches Black and White 8(1/2)×11 Inches Color Package Additional Bar Wine, Malt Beverages and Distilled Spirits Distilled Spirits Wine and Malt Beverages Malt Beverages Wine Consumption on Premises 24×34 Inches Wine and Malt Beverages Wine 24×30 Inches 48×32 Inches Conditions Chapter 2--Administration Chapter 4--Alcoholic Beverages should a licensee make application to the city manager for a transfer of location and should such a transfer of a location be approved, with no change of ownership of the business Consumption on Premises Wine, Malt Beverages and Distilled Spirits Distilled Spirits Wine, Malt Beverages and Distilled Spirits Distilled Spirits Wine and Malt Beverages Malt Beverages Wine Wine Wine and Malt Beverages Malt Beverages 8(1/2)×11 Inches Black and White Malt Beverages 1 APPENDIX A FEES AND OTHER CHARGES 4-101 (a)License Renewal $ 100 application fee + $35/person + appropriate license fee (consumption on 4-101 (c) License Renewal Late Fee 10% of delinquent balance License Renewal Late Interest Fee 1% of delinquent balance each month 4-167 (c) Temporary License Fee Recommendation: $100 (similar to temp. pouring permit) 4-168 (a)Temporary Special Event License (Pouring Permit)$100.00 4-256 (f)(5)/4-536 (3)Managers and Employee Pouring Permit $20 background check + $15 admin fee 4-277 (j)Ancillary Wine Tasting License $50.00 annual permit fee 4-317 (2)Private Club License See Section 4-26 4-339 (c) Hotel-motel in-room Service Alcohol License See Sections 4-437 and 4-457 4-359 (a)Wholesaler License fee $400/year $400/year $800/year $3,000/year $3,800/year $100/year $100/year $100/year $100/year $100/year 4-417 Excise Tax on all Beer and Malt Beverages produced by a brewpub 5 cent(s) per 12 ounces and a proportionate tax at the same rate on all fractional parts of 12 4-417 Penalty for late excise tax payment on beer and malt beverages produced by brewpub not to exceed 10% of the tax otherwise due 4-437 Excise Tax on Package Sales of Distilled Spirits and Wine not exceed 22 cent(s) per liter of distilled spirits, and a proportionate tax at the same rate on all fractional parts of a 4-457 Excise Tax on Package Sales of Malt Beverages $6.00 on each container sold containing not more than 15 1/2 gallons and a proportionate tax at the same rate on all fractional 5 cent(s) per 12 ounces and a proportionate tax at the same rate on all fractional parts of 12 4-477 Excise Tax on Sales of Distilled Spirits by the Drink not exceed 3% of the charge to the public for the beverages Distilled Spirits Wine and Malt Beverages Malt Beverages Wine Malt Beverages Wine and Malt Beverages Distilled Spirits Wine, Malt Beverages and Distilled Spirits For the private clubs who sell and dispense alcoholic beverage A Temporary pouring permit may be issued to any person for a period not to exceed 10 days in any one year for an approved special event When Malt beverages are sold in or from a barrel or bulk container When Malt beverages are sold in bottles, cans, or other containers other than barrel or bulk containers Located Outside of the City limits Wine, Malt Beverages and Distilled Spirits Wine Located Within the City Limits Container types 2 APPENDIX A FEES AND OTHER CHARGES 4-497 (b)Interest on Deficiency of Wholesale and Retail Tax 1% per month on the determined deficiency, or 4-497 (c) Penalty for Deficiency 25% of the deficiency 4-498 (b)Penalty for Failure to File a Return 25% of the amount required to be paid by the party 4-499 (a)Interest for Failure to Pay Tax 1% per month on the Outstanding Tax Obligation 4-499 (b)Penalty for Failure to pay Tax 15% of the Tax, or amount of the Tax and Interest 4-534 (6) a Penalty for sales to underage persons A Minimum Fine of $250.00 4-534 (6) b Penalty for sales to underage persons A Minimum Fine of $500.00 4-536 (9)Replacement Pouring Permit If within 30 days of original application, then fee is $7.50. If after 30 days of original application, then fee is $15.00 4-536 (14)Fees for Violation not to exceed the amount stated in state law 8-2 (a)Penalty A Fine up to the Maximum Amount provided for by the 8-2 (b)Penalty no less than $150.00 for a second conviction, and no less than $300.00 for a third 8-2 (c) Penalty no less than $500.00 for a second conviction, and no less than $750.00 for a third 8-2 (d)Penalty no less than $1,000.00 8-2 (e)Penalty on less than $5,000.00 8-7 (b)Dog/Cat Vaccination/License Tag Types of License Number of Years Standard Licensing Fees 1 year $25.00 3 year $60.00 1 year $10.00 3 year $25.00 Senior Discount (60+) 1 year $24.00 If any person convicted of any violation of regulations concerning managers and employees If any person violates the provisions of animals If any person violates the provisions as it pertains to a potential dangerous dog If any person violates the provisions as it pertains to a dangerous dog If the owners of a dangerous or potentially dangerous dog fails to comply with related provision and his or her dog attacks or bites a human Chapter 8 -- Animals Unaltered Pet Spayed/Neutered Pet Unaltered Pet If the owners of a dangerous or potentially dangerous dog knowingly and willfully fails to comply with related provision and his or her dog attacks and causes severe injury to or the death of a human Any party who fails to pay the tax herein imposed by the city, or fails to file any required tax return to the city, within the time required For the first offense For the second offense and subsequent violations within one year For any Deficiency which is determined to be made due to fraud, or an intent to evade any provisions of this article If the failure of any person to file a return is due to fraud or an intent to evade this article 3 APPENDIX A FEES AND OTHER CHARGES 3 year $58.00 1 year $9.00 3 year $23.00 8-7 (d)Dog/Cat Replacement Vaccination/License Tag $2.00 8-8 (b)Special Permit (Kennels)$100.00/year 8-61 (d)Dangerous/Potentially Dangerous Dog Registration $100.00/year 8-61 (e)Additional Fees for Renewing Certificate of Registration $100.00/year 8-82 (e)(1)Impoundment (Vaccination)As established by Fulton County Animal Control 8-82 (e)(2)Impoundment (License)As established by Fulton County Animal Control 8-82 (e)(3)Impoundment Fee $35 8-82 (e)(4)Impoundment (Boarding)$10.00/day 10--2 Penalty Varies 10-86 (d)Building Permit Application $25 Administrative Fee + $50 Certificate of Occupancy 10-92 (b)Penalty for Work Commencing before Permit Issuance 100% of the usual permit fee in addition to the required permit 10-92 (d)Permit Fee Value calculation is based on ICC Building Valuation Data Published Annually as a minimum standard valuation $23.50 $23.50 for the first $500 plus $3.50 for each additional $100, or fraction thereof, to and $69.25 for the first $2,000 plus $14.00 for each additional $1,000, or fraction thereof, to $391.75 for the first $25,000 plus $10.10 for each additional $1,000, or fraction thereof, to and including $50,000 $643.75 for the first $50,000 plus $7.00 for each additional $1,000, or fraction thereof, to and $993.75 for the first $100,000 plus $5.60 for each additional $1,000, or fraction thereof, to and including $500,000 $3,233.75 for the first $500,000 plus $4.75 for each additional $1,000, or fraction thereof, to and including $1,000,000 $2,001 to $25,000 $501 to $2,000 $500,001 to $1,000,000 $100,001 to $500,000 Permit Fees Based on Valuations $50,001 to $100,000 $25,001 to $50,000 Chapter 10 -- Buildings and Buildings Regulation Unaltered Pet Spayed/Neutered Pet If any person violates a related provision, or fail to comply therewith, or with any of the requirements thereof $1 to $500 Total Valuation 4 APPENDIX A FEES AND OTHER CHARGES $5,608.75 for the first $1,000,000 plus $3.65 for each additional $1,000, or fraction thereof Chapter 10 Commercial Construction Permit Fees Includes all listed fees unless otherwise noted $350 site $25 admin $50 CO Permit Fee Plan Review (50% of Permit Fee amount) $125 Fire Review (up to 5000 sq $25 admin $50 CO Permit Fee Plan Review (50% of Permit Fee amount) $125 Fire Review (up to 5000 sq $100 site $25 admin Permit Fee $350 site $25 admin Permit Fee Residential Construction Permit Fees $350 site $25 admin $50 CO Permit Fee $100 Plan Review (up to 5000 sq ft) $200 Plan Review (5001 to 10,000 sq ft) $350 Plan Review (10,001 sq ft and up) $25 Admin Permit Fee $100 Plan Review (up to 5000 sq ft) $200 Plan Review (5001 to 10,000 sq ft) $350 Plan Review (10,001 sq ft and up) $350 Site fee (house addition that extends out from original house frame) $350 site $25 admin Permit fee $100 site Tenant Finish, Interior Work on Commercial Property Construction of Sales Trailer Cell Tower or Co-Locate New House/Townhouse from the Ground Up Basement Finish, Bathroom or Kitchen Remodel, House Addition Deck Addition, Pool House, Garage, Screened Porch $1,000,001 and up New Commercial building from the ground up, New Shell Commercial structures include schools, hospitals, subdivision clubhouses etc Type of Permit 5 APPENDIX A FEES AND OTHER CHARGES $350 site $25 admin Permit Fee $100 site, $25 admin, Permit Fee - $250.00 flat fee per pool $25 admin Permit Fee $25 admin $50 Permit Fee Flat fee total of $75 $100 site $25 admin Permit Fee $100 site $25 admin Permit Fee $25 admin $100 Permit Fee Other Fees Types of Permit Condition Re-Inspection Fire re-inspection $50 per re-inspection $100 per re-inspection Temporary Certificate of Occupancy Only Valid for up to 60 days $200 Flat Fee Reinstatement of expired permit 90% Complete If permitted work is substantially complete as evidenced by inspection records showing passed framing and meets inspections as applicable to scope of work permitted $100 plus any re-inspection fees Reinstatement of expired permit Less than 90% complete If the permitted work is not substantially complete as evidenced by inspection records Renewal fee is one half (50%) of the permit fee assessed at original building permit issue, but not less than $200.00 Reinstatement of expired permit Not executed No work has been performed as evidence by inspection records Reinstatement amount is full permit fee 12-23 (a)Occupation Tax for Business and Practitioner Based on the Gross Receipts 12-23 (b)(1)Flat Rate Fee for Home-Based Businesses $100.00 /year 12-23 (b)(2)Occupation Tax for Business $150.00 plus $7.00 per employees 12-23 (b)(4)Nonrefundable Administrative Fee (registration Processing)$75/year Pool Electrical Permit Plumbing Permit Mechanical Permit For Commercial Also For Home-based Businesses (limit of one employee) For Business and Practitioner subject to the provision Roof, Replacement Window, Replace Shingles, etc Shed, Out Building Fence Demolition of Single Family House Demo of other Structures including Commercial For Businesses not generating gross Receipts at the business location in the city Chapter 12 -- Business Regulation and Taxation 6 APPENDIX A FEES AND OTHER CHARGES 12-30 (a)Flat Rate Fee or Professional Occupation Tax for Professional Practitioners may elect to pay a flat fee of $400.00 (Administrative Fee included); or may elect to pay occupation tax based on Gross Receipts plus Administrative Fee 12-32 (a)Penalty for Late Payment of Occupation Tax and Administrative Fees 10% of the Amount Owned for each Calendar year or Portion thereof 12-32 (b)Interest for Late Payment of Occupation Tax and Administrative Fees 1.5% per month for Delinquent Taxes and Fees 12-56 Insurers License Fees $100.00 each Insurer, plus an additional $75.00 per location for insurers not covered by 12-57 12-57 Insurers License Fees $100.00 each Insurer, plus an additional $26.25 per location 12-58 Gross Premiums Tax Imposed on Life Insurers 1% of the gross direct premiums received during the preceding calendar year 12-59 Gross Premiums Tax Imposed on all other Life Insurers 2.5% of the gross direct premium received during the preceding calendar year 12-81 Annual Business License Tax one-quarter (.25)% of the gross receipts, and the minimum 12-108 Professional Bondsman Administrative Fees $75/year 16-27 Notice of Candidacy for Municipal Office 3% of Total Salary of Office Sought 18-48 Monthly Charge for Emergency Telephone Service $1.50 per telephone line and $1.50 per wireless subscriber 18-69 (1)Penalty for False Alarm For the 2nd and any subsequent false alarm in a 12 month period a fine is assessed at $150.00 each; no monitored alarm user shall be assessed fines in excess For the third and each subsequent false alarm that occurs at the same premises within any 12-month period for Financial Institutions 1.Failure to pay occupation taxes and administrative fees when due; 2. Failure to file an application by March 31 of any calendar year, when the business or practitioner was in operation the preceding calendar year; and 3. Failure to register and obtain an occupation tax certificate within 90 days of the commencement of business For each insurer not covered by 12--57 for each insurer writing life, accident and sickness insurance within the state Chapter 18 -- Emergency Management Services Chapter 14 -- Courts Chapter 16 -- Elections For Professional Practitioners For each separate business location operated and maintained by a business organization which is engaged in the business of lending money or transacting sales involving term financing and in connection with such loans or sales offers, solicits or takes application for insurance through a licensed agent of an insurer for insurance said insurer 7 APPENDIX A FEES AND OTHER CHARGES 18-69 (2)Penalty for Violation other than False Alarm $100.00 /each 18-90 (a)(5)Monitored Alarm System Registration $25/each 20-264 (c) (4) Civil Penalties for Violation subject to Equitable Relief; Nuisance and Abatement may impose a penalty not to exceed $1,000.00 per day for each day the violation remains unremedied after receipt of the 20-47 (c)(5) Criminal Penalties for Violation Related to Equitable Relief; Nuisance and Abatement $1,000.00 per day 20-289 Stormwater Management Application Review Up to 3 reviews - subsequent revision reviews will require 50% of the original fee, a minimum of $350 $350 + $5/lot $350 + $5/disturbed acre $350 + $20/lot $350 + $20/disturbed acre 20-540 Project Site Reinspection Fee $50.00 minimum 20-543 (a)Monetary Penalties(violation)not to exceed $2,500.00 per day for each violation 20-543 (b)(1)Minimum Penalties $250.00 for each violation or each day on which a violation exists 20-543 (b)(2)Minimum Penalties $1,000.00 for each violation or each day on which a violation exists 20-543 (b)(3)Minimum Penalties $250.00 per violation 20-543 (b)(4)Minimum Penalties $500.00 20-543 (b)(5)Minimum Penalties $1,500.00 20-591 (e)Land-Disturbance -- Local Permit Application Fee, per acre Value calculation is based on Calculation of Inspections per the Land Development Valuation Table Below $300.00 $300 for the first $500 plus $150 for each additional $1000, or fraction thereof, to and including Residential Concept Plans Commercial Concept Plans Residential Development Plans Commercial Development Plans Permit Fees Based on Valuations Conducting land disturbance activities without a land disturbance permit or building permit (first offense) Total Valuation $1 to $5000 $5001 to $20,000 Conducting land disturbance activities without a land disturbance permit or building permit (second or subsequent offense) Lack of proper installation or maintenance of structural/vegetative best management practices Working under a stop work order (first offense) Working under a stop work order (second or subsequent offense) Chapter 20 -- Environment Plan Review Fees 8 APPENDIX A FEES AND OTHER CHARGES $2,250 for the first $20,000 plus $100.00 for each additional $1,000, or fraction thereof, to $10,550 for the first $100,000 plus $50 for each additional $1,000, or fraction thereof, to and including $250,000 $18,050 for the first $250,000 plus $25 for each additional $1,000, or fraction thereof, to $24,300 for the first $500,000 plus $15 for each additional $1,000, or fraction thereof, to and including $1,000,000 $31,800 for the first $1,000,000 plus $10 for each additional $1,000, or fraction thereof Land Development Valuation Table Based on Inspections Road Vert & Section Curb and Gutter Base and Paving Commercial Driveway Storm Drainage Wastewater Water Main Sidewalk Residential Fee $200/lot Commercial/Other Fee $700/ disturbed acre $350/disturbed acre x 3% Administrative Fee $25 $1050/monument $60 20-591 (f)Land-Disturbance -- State Permit, Additional per acre Fee $80.00 per disturbed acre $16/ln.ft. $6.50/ln.ft. $25/ln.ft. $0.75/sq.ft. $20/ln.ft. GIS Monument Fee (as required) $20,001 to $100,000 $100,001 to $250,000 $250,001 to $500,000 $500,001 to $1,000,000 $1,000,001 and up $22/ln.ft. $16/ln.ft. $5/sq.ft. Erosion Control Fee Other Applicable Fees Overnight delivery or Courier Fee (as required) Landscape Installation Inspection 9 APPENDIX A FEES AND OTHER CHARGES 20-658 Civil Penalty for Violation Related to Noise Control may impose a penalty not to exceed $1,000.00 per day for each day the violation remains unremedied after receipt of the 20-658 Civil Penalty for Violation Related to Noise Control may impose a penalty not to exceed $1,000.00 per day for each day the violation remains unremedied after receipt of the 22-50 Plan Review Fees Structural Plan Review $125.00 $0.25 per sq.ft. Site Development Plan Review $100.00 Sprinkler only Plan Review $100.00 Fire Alarm only Plan Review $75.00 Commercial hood only Plan review $50.00 22-50 Inspection Fees 80% Inspection $100.00 Final Inspection $100.00 Occupancy Inspection $100.00 Miscellaneous/Other Final Inspection $100.00 Re-inspection Fee $100.00 After Hours Inspection $150.00 22-90 (f) Penalties of Violation subject to Locked gates for Commercial, Residential and other Locations not exceed $1,000.00 22-91 (f)Penalties of Violation subject to Locked gates for certain Buildings not exceed $1,000.00 22-115 (a)Penalties of Violation of Placing "Fire Lane" Signs $150.00 for each violation (however, the fine will be waived if the required specifications are made within 14 days from the date of the citation 22-115 (b)Penalties of Violation of Placing "Fire Lane" Signs $150.00 for each violation and an additional $10.00 fine for each violation for each day that the owner fails to comply with the provisions 22-116 (b)(1)Penalties of Violation of parking in a fire lane $25.00 for the first violation within any 30-day period; $40.00 for the second violation within any 30-day period; $50.00 for each violation thereafter occurring within any 30-day More than 5,000 sq. ft. 5,000 sq. ft. or Less Chapter 22 -- Fire Prevention and Protection If that private or public property owner fails ore refuses to meet said requirements on his or her property within such 14 days he or she shall, on the 15th day after receiving the citation, be subject to the fine Chapter 32 -- Offenses and Miscellaneous Provisions Chapter 28 -- Law Enforcement 10 APPENDIX A FEES AND OTHER CHARGES 32-109 Moving Household Goods at night permit TBD 32-135 (g)Penalties of Violation for Person under 21 years of Age Varies 32-179 (b)(1)Penalties for Nuisances a minimum of $100.00 32-179 (b)(2)Penalties for Nuisances a minimum of $500.00 32-179 (b)(3)Penalties for Nuisances a minimum of $1,000.00 36-40 Application Fee $75.00 Administrative Fees + $100.00 Permit Fees + $20.00 Background Check 46-3 Collection Fee for the disposal and collection of waste TBD 46-70 (a)Infrastructure Maintenance Fee 5% of the company's Gross Receipts to Customers within the 48-259 Traffic Calming Plan Fee $500 per plan 48-466 (e)Sign Replacement Fee $250.00 per Sign 48-466 (f)Sign performance bond $100 value per sign 48-560 (c) Penalties for Violation of Restoration of Lanes $1,000.00 per instance and location 48-561 (b)(4)Penalties for Violation of Removal $1,000.00 per day per location 48-584 (c) Penalties of Obstruction of Right-of-way (Personal Property) 125% of the cost the city incurs in removing the property plus a fine of $1,000.00 48-584 (d)Penalties of Obstruction of Right-of-way (Illegal Dumping) 125% of the cost the city incurs in removing the property plus a fine of $1,000.00 48-585 (b)(1)Penalties of Location within the right-of- way (New Unpermitted Installations) 100% of the cost the city incurs in removing the property plus a fine of one-half the cost of the largest permit fee for the site 48-585 (b)(2)Penalties of Location within the right-of- way (Existing Installations)No Fines 48-585 (b)(3)Penalties of Location within the right-of- way (Temporary Items) 125% of the cost the city incurs in removing the property plus a fine of $500.00 48-587 (a)Penalties of Violation for Agricultural Uses $100.00 per incident The first Violation Chapter 38 -- Personnel The second Violation of the same provision ** This fee is for a Business Solicitation Permit - there is no charge for a Charity/Non-Profit Solicitation Permit The third or repeat Violation of the same Provision Chapter 34 -- Parks, Recreation and Cultural Affairs Chapter 36 -- Peddlers and Solicitors Chapter 42 -- Secondhand Goods Chapter 46 -- Solid Waste Chapter 48 -- Streets, Sidewalks and Other public Places 11 APPENDIX A FEES AND OTHER CHARGES 48-587 (b)(2)Penalties of Violation of Agricultural Equipment Uses $100.00 fine per incident, plus the cost of repairs to the road, and plus the cost of certified traffic control by the person who 50-2 (a)Penalties of Violation no less than $1,000.00 and not to exceed $2,500.00 50-208 Plat Application $25.00 Administrative Fee + $350.00 Review Fee + $5.00 /Lot 50-209 Fees for required Inspection, Water and Sewer Connection, Curb Cut, and Street Sign see Sections 48-466, 20-591 and 22-50 50-210 Bond Fee $250 Legal processing and $50 Administrative Fee 52-19 (b)Ad Valorem Taxes on Property $4.731 on 40 percent of each $1,000.00 of property 52-22 (b)Penalties and Interest for the Delinquent of the ad valorem taxes An interest rate of 1% per month (minimum $1.00) from the date the taxes are due until the date the taxes are paid. Any period less than one month is considered to be one month. A penalty of 10% is applied after 90 days past due. The penalty shall not apply to the following: (1) Ad valorem taxes of $500 or less on homesteaded property; (2) Homesteaded property acquired during the tax year by a new owner who did not receive a bill and who before acquiring such property resided outside the State of GA and if taxes are paid within one year following the due date. 52-46 Penalty for Delinquent Payment Penalties of 10% of amount of taxes due to the city, plus 1% interest per month on the 52-47 Hotel and Motel Excise Tax 3% of the rent for every occupancy of a guestroom in a Chapter 52 -- Taxation For Property subject to the ad valorem tax For Hotel and Motel Tax For Hotel and Motel Rent For Property subject to the ad valorem tax Chapter 50 -- Subdivisions 12 APPENDIX A FEES AND OTHER CHARGES 52-94 (a)(1)Rental Motor Vehicle Excise Tax 3% of the Rental Charge. If paid on or before the 20th day of the preceding calendar month, the tax payer may retain a credit in the amount of 3% of the tax due. 52-116 Penalties and Interest for Failure to Remit Taxes A penalty of 5% of the tax then due, plus 1% interest per month thereon the unpaid principal amount due 52-118 (b)Interest on the Deficiency Determined 1% per month or fraction thereof from the due date of the taxes 54-5 (d)Application Fee $2000 plus the actual consulting cost up to $7500 54-8 (c)Telecommunications Operating License $1000 per tower and $1000 per antenna array 54-11 (d)Lease Application Fee $250 Legal processing and $50 Administrative Fee 54-19 (a)Lease Compensation As negotiated by the City Manager or designee and 54-19 (a)Late Lease Payments 2% of the annual rental fee for each day or portion thereof 56-70 (b) Charges and Penalties for Violation of provision subject to Vehicle Weights and Loads $0.05 per pound for all excess weight, except for vehicles permitted to exceed the weight limitation, or are permitted under a "superload" or "superload plus" permit wherein the penalty would be $6.25 per 58-39 (2)Penalty for Violation of Water Uses not exceed $1,000.00 58-129 (a)Civil Penalty for Violation of Water Uses not exceed $1,000.00 for each day the violation remains unremedied after receipt of the 58-129 (b)Criminal Penalties for Violation of Water Uses not exceed $1,000.00 60-20 (a)Penalties for Violation not exceed $1,000.00 per violation per day 60-50 (b)(2)Tree Protection Signs $5 per sign 60-48 Penalty for Violation of Specimen Trees The Unit Value of the specimen tree is doubled and that becomes the unit value that must be compensated for All tree protection fences must be accompanied by "Stay Out" and "Tree Save" signage, which may be purchased from Community Development for a fee For Motor Vehicle Rented Chapter 58 - Utilities Chapter 60 - Vegetation For Rental Motor Vehicle Excise Tax For Excise Tax Second and Subsequent Violations If a specimen trees are removed or have their root protection zones disturbed without permission Chapter 54 --Telecommunications Chapter 62 -- Vehicles for Hire Chapter 56 -- Traffic and Vehicles 13 APPENDIX A FEES AND OTHER CHARGES 62-24 (a)License Fee $50 Annual Taxicab Permit, $50 each Annual Driver's Permit, $50 Annual Certificate of Public 64-360 (2)c Inclusionary housing (in-lieu Fees)TBD 64-366 Administration of Inclusionary Housing TBD 64-1017 Approval of alterations or new construction by the DRB Certificate of Endorsement for Commercial and Multi-family $350.00 for each project review 64-1616 (8)c Media Production Permit Fee Low Impact Permit Fee -$100, High Impact Permit Fee - $250, additional $100 per day for any permit received less than the minimum number of processing days required in Section 64- 64-1890 (c)(1)Application Fee for a Concurrent Variance $250.00 plus $50 for each additional concurrent variance requested on the same piece of $350.00 plus $100 for each additional concurrent variance requested on the same piece of $350.00 plus $100 for each additional request 64-1938 Appeal Application $250 Plus $50 for each additional variance Request on the same Piece of Property $350 plus $100 for each additional Variance Request $350 plus $100 for each additional Variance Request 64-2175 Rezoning Petition To Acreage 0 to 5 $500 5+ to 10 $1,000 10+ to 20 $1,500 20+ to 100 $2,000 100+ $2,500 plus an additional $40 per acre for any portion thereof over 100 acres. Maximum fee = 0 to 5 $750 Include H (Historic) Zoning Distirct 5+ to 10 $1,500 10+ to 20 $2,000 20+ to 100 $2,500 100+ $3,000 plus an additional $50 per acre for any portion thereof over 100 acres. Maximum fee = Chapter 64 -- Zoning All Signs Residential Districts: R-1, R-2, R-2A, R-3, R-3A, R-4, R-4A, R-5, R- 5A, NUP, CUP, MHP AG-1, R-1, R-2, R-2A, R-3, R-3A, R-4, R-4A, R-5, R-5A All Signs Multi-family Districts, Non-Residential Districts, and Commercial uses in Residential or AG-1 Districts Single-Family Residential Zoning Districts and AG-1 District for Residential uses only R-6, TR, A, A-I, O-I, C-1, C-2, M- 1A, M-1, M-2, H License fees are levied per annum for each taxicab maintained or operated, and per annum for each driver's permit, and for Certificate of Public Necessity Based on Permit Type Requested and minimum processing time Ag-1, R-6, TR, A, A-1, O-I, C-1, C-2, M-1A, M-1, M-2, MIX and Nonresidential Uses in Residential Districts listed above 14 APPENDIX A FEES AND OTHER CHARGES CUP, NUP, MHP Any Acreage $2,000 plus $50 per acre or any portion thereof. Maximum fee = $10,000 MIX Any Acreage $1,000 plus $50 per acre or any portion thereof. Maximum fee = $10,000 64-2221 (b)Penalties for Violation $1,000.00 64-2296 (f)Penalties for Violation of Signs not exceed $1,000.00 per day 64-2455 Application to HPC for Certificate of Appropriateness $350.00 per review Where a determination is made that property is in violation of zoning ordinance, and any other codes and laws enforced by the community development department, and all reasonable efforts and means to obtain compliance have been exhausted 15 City of Milton 13000 Deerfield Parkway, Suite 107 Milton, GA 30004 To: Honorable Mayor and City Council Members From: Kathleen Field, Community Development Director Date: September 5, 2012 for Submission onto the September 17, 2012 City Council Meeting Agenda Item: Approval of a Resolution to Approve the Transmittal of an Application to Fulton County for Community Development Block Grant (CDBG) Funds to Renovate the City Property at 15690 Hopewell Road for Use as a Senior Center. CMO (City Manager’s Office) Recommendation: To approve a resolution to transmit an application to Fulton County requesting funds through the Community Development Block Grant (CDBG) program for Fiscal Years 2012-2013-2014. Background: The City of Milton will prepare an application to Fulton County requesting funds through the Community Development Block Grant (CDBG) program. The total available grant is an estimated $170,000 for the Fiscal Years 2012-2013-2014. The City proposes to renovate the City property at 15690 Hopewell Road (the Hopewell House) for use as a Senior Center. Discussion: The City purchased the property at 15690 Hopewell Road in 2011. The existing house was build circa 1840 and was used as a single family residential home. In order to convert this to a public use, significant renovations are necessary. The CDBG program allows for funds to be used for building and site renovations under particular criteria. In Milton’s case, the funds can be used to help convert this property into a Senior Center. Concurrent Review: Chris Lagerbloom, City Manager Attachments: Project Description Narrative Conceptual Design and Opinion of Probable Cost Renovation for Hopewell House 2012/2013/2014 Fulton County CDBG Public Improvements and Facilities Application 1 Fulton County FY 2012/2013/2014 CDBG Application PUBLIC IMPROVEMENTS AND FACILITIES APPLICATION (FOR ACQUISITION, CONSTRUCTION, FACILITY IMPROVEMENTS, HISTORIC PRESERVATION) This page must be used as the cover page for your application. You may retype the page. Applications must be submitted in the outline form presented in order to be considered for funding. Applicant Information Organization’s Legal Name: _____City of Milton____________________________ Street Address/City/State/Zip:_13000 Deerfield Parkway, Suite 107-F Milton, GA 30004_ Executive Director: __Kathleen Field, Community Development Director _______ Designated Contact Person/Title: __Kathleen Field/ Community Development Director__ Telephone: __678-242-2500___________________________________ Fax: ___678-242-2550_________________________________________________________ E-Mail:_kathleen.field@cityofmiltonga.us____________________________________ Project Information Amount of CDBG Funding Requested: FY 2012 $ _56,690__ Applicant must obtain gap financing of 50% or FY 2013 $ _56,690__ more per each project/activity year. FY 2014 $ _56,690__ Proposed Project Name: __City of Milton Hopewell House Senior Community Center___ Proposed Project Street Address, City, Zip Code: _15690 Hopewell Road, Milton, GA 30004_ 2012/2013/2014 Fulton County CDBG Public Improvements and Facilities Application 2 Fulton County FY 2012/2013/2014 CDBG Public Improvements and Facilities Section I: Project Description Please provide a narrative description of no more than two (2) pages (12 inch font size on 8½” x 11” paper) for the proposed project. Your narrative must include but is not limited to the following information: 1. What is the goal of this project? The goal of this project is to rehabilitate a two and a half acre former residential home/estate for use as a Senior Center. This Senior Center will provide a social and educational environment for seniors to gather, a place to access hot meals, participate in gardening (therapeutic horticulture), games and entertainment; all geared towards promoting the emotional, social and physical wellbeing of the full spectrum of seniors with various abilities in our community. This center will become a place where seniors of North Fulton will find enjoyment and solace. This project seeks to provide a much needed service to a segment of the Milton community that is currently underserved. 2. What target population will be served by this project (specify youth, seniors, special needs, etc.)? The senior community of age 62 and older in North Fulton County is the target population for this project. 3. What objective documentation or research justifies the need for this project in Fulton County? The 2010 census revealed that 10% of Milton’s total population are senior citizens. This shows that proportionally there is a need for a Senior Center to service this area. Spatially there is also a need because Milton is comprised of 25,000 acres, and the closest Senior Center to Milton is the Crabapple Senior Center which is located in Alpharetta, and serves primarily the seniors within the City of Alpharetta. The site that we are proposing is conveniently located in Milton and relatively easily accessible to the over 3,341 senior residents that live in Milton. 4. How does your project fit into a continuum of care for your target population? We are incorporating a diverse range of services to care for our senior population. After exploring the various needs of our senior population, we plan to partner with a senior services provider to include their myriad of services in addition to what we will be providing at the site. Building Facility and location: The City of Milton will provide a renovated building and gardens that could accommodate entertainment and education programs, meeting space, congregate dining, special events, etcetera. The gardens will provide raised bed community gardens, bird and butterfly gardens, and water features that will play a role in horticultural therapy for our seniors. 2012/2013/2014 Fulton County CDBG Public Improvements and Facilities Application 3 A Senior Services provider will help by providing programs and services that enrich the independence and quality of life for seniors by helping them live independently for as long as they can. Some of the benefits include health and wellness program, educational seminars, social activities, outings to area cultural events, shopping trips, hot lunches and daily transportation to and from the center. This gives our seniors the opportunity to establish new friendships and participate in diverse programs and activities. This service is also beneficial to the wider community in that it providing relief and assistance for adult children who may care for their aging parents while they also have young children of their own. Lawrenceville, GA 30046-2210 Proclslan Planning, Inc I plonn&3. engin* Imbtf ft VAr" om www.ppi.us A II:v7ftrri Eusrris35 Enryr�nsy ,1�l.S.F.I I T. 770.338.8000 www.PPI.us CONCEPTUAL. DESIGN AND OPINION OF PROBABLE COST Pmcfs%n Planning, Inc. plannem engkmers, architects d surveyors A Il men Business Enterprise (VVB.E) Presented to the City of Milton August 13, 2012 0 Precision Planning, Inc. planners, engineers, architects 8 surveyors A Woman Business Enterprise (WYE) August 13, 2012 Mr. Carter Lucas, Public Works Director City of Milton 13000 Deerfield Parkway Suite 107G Milton, GA 30004 Re: Conceptual Design for Renovation of the Hopewell House Dear Mr. Lucas: Contained herein, please find the Conceptual Design Report along with a Pricing Narrative for the Renovation of the Hopewell House, prepared by Precision Planning, Inc. Included in this report is a Space Utilization Diagram illustrating a potential layout of code required spaces for the existing facility, Conceptual Design of proposed renovated spaces, along with a Pricing Narrative and Opinion of Probable Cost for the conversion of this house into a Senior Center. We appreciate having the opportunity to work with you on this important project, and we welcome any input you may have. We look forward to proceeding into detailed architectural design, during which our team will provide documents that can be used for permitting, bidding and construction of the renovated Hopewell House. Sincerely, Lance Davis, AIA Assistant Vice President LD:kb G!�000IIMENT\12112.164WP6RM0VER TETTER 08-06.12000 400 Pike Boulevard • P.O. Box 2290 • Lawrenceville, GA 30046-2210 770-338.8000 telephone • 770.822.5990 fax • www.ppi.us EXECUTIVE SUMMARY Executive Summary Project Scope and Intent In June of 2012, the City of Milton, Georgia, contracted with Precision Planning, Inc. for a Conceptual Design and Pricing Narrative for the Renovation and Conversion of the Hopewell House into a Senior Center. The scope of services included the following: ■ Meeting with Client representatives to discuss goals and objectives • Walk through existing building with Client Representatives • Review of program developed by the Client • Preparation of conceptual building layout sketch and submittal for review and approval by Client • Preparation of pricing narrative to assist in defining the scope of the construction project • Development of a preliminary Opinion of Probable Cost for the renovation Included in Report Existing Floor Plan of Hopewell House Existing floor pians were prepared based on drawings provided by the Client. Space Utilization Plan and Conceptual design for Senior Center Floor Plans were prepared to indicate primary function spaces, designated spaces for new ADA restrooms, and areas affected by ADA accessibility requirements. Pricing Narrative A pricing narrative to assist in defining the scope of the construction project was prepared based on a general cursory code review and input from Client. Preliminary Opinion of Probable Cost A Preliminary Opinion of Probable Cost was prepared based on costing data/information received from Client and verification of costing data from other sources. All of the information and data documented in this report is intended to assist the City as it moves forward with the preparation of construction documents necessary for permitting, bidding and renovation of this house to convert it into a new Senior Center. Precision Planning, Inc. Conceptual Design for Renovation of the Hopewell House, City of Milton August 13, 2012 GRAPHICS r` TABLE OF CONTENTS 01 EXECUTIVE SUMMARY 02 GRAPHICS 03 PRICING NARRATIVE 04 PRELIMINARY OPINION OF PROBABLE COST r fG"{=➢1� SAA r .3-: �iL.<r�63ier, raf E•:i.e � . J -MRS F[f1 Et3��! liltRS 1 3. i J e T 7�[z fG"{=➢1� SAA r .3-: �iL.<r�63ier, raf E•:i.e � . J -MRS F[f1 Et3��! liltRS 1. I ,doe it A 0 mof 1w o AILID N MOLLVAOXH-lI 3SfIOH 1-13MHdOH M molliN 3o AID KOIIVAON9W HsnoH IIIA HJOH Nol-ll 13o AID N r-, NOI.LVAoNUW �ISMH ` lq- A�HdoH 00 H a w z 0 u w a 0 w w H V) w PRICING N Pricing Narrative The pricing narrative was prepared based on the following: ➢ The existing structure is a wood framed historic house that has several additions. There have been some modernizations to the mechanical, plumbing and electrical systems over the years. ➢ The use of the structure will be converted from a residential use to a senior center. ➢ The upper level of this wood framed historic house will not be used when the house is converted into a senior center. This is based on Client input and the fact that it would not be feasible, from a cost standpoint to upgrade access to this space, as well as upgrading structural supports in order for the framing system to support code required loads. ➢ Only primary function spaces used by the general public will be upgraded as required to be ADA accessible_ ➢ Existing kitchen space will be remodeled and upgraded into anew commercial kitchen. Anticipated Work Items Building items- ■ Under -floor ventilation in crawl space shall be upgraded as required. • Existing openings for crawl space ventilation shall be covered with screen wire to prevent rodent access. ■ Structural support for floor system shall be upgraded as required. • Floor system in primary function spaces used by the general public shall be leveled. • Existing door openings in primary function spaces shall be upgraded to 3'-0" wide by 6'-8" {minimum} tall with ADA complaint hardware as required. • Create four (4) ADA compliant restrooms (two male and two female restrooms). • Each restroom shall contain a water closet, grab bars, wall mounted lavatory, and mirror. • Additional restroom accessories, such as toilet paper dispenser, soap dispenser, towel dispenser, waste receptacle, and coat hook, shall be required. • All pipes located under wall mounted lavatories shall be protected or insulated to protect against contact. • Walls and blocking shall be upgraded or provided as required at wall mounted equipment. • Grab bars shall withstand a load of 250 lbs. applied in any direction. • Replace windows. • Add insulation, as required to comply with code requirements. • Install interior signage at primary function spaces. Mechanical - 0 Existing HVAC systems shall be inspected to ensure proper operation and adequate capacity for new use. • Existing HVAC systems (if retained for senior center) shall be upgraded as required to comply with codes. Additional systems may be required to provide enough fresh air into spaces to comply with codes (this will have to be analyzed during detailed design and permitting). Precision Planning, Inc. Conceptual Design for Renovation of the Hopewell House, City of Milton August 13, 2012 Pricing Narrative Plumbing- • Domestic water service line shall be upgraded as required to comply with codes, serve existing plumbing fixtures and new restrooms, as well as new commercial kitchen equipment. • Existing water heater shall be inspected to ensure proper operation and adequate capacity for new use and new equipment. • Existing water heater (if retained for senior center) shall be upgraded as required to comply with codes (i.e., expansion tank, T&P valve with associated piping, etc_). • All new hot water pipes associated with new plumbing equipment shall be insulated. • Existing hot water pipes associated with existing plumbing equipment shall be insulated as practical. • One (1) new ADA accessible drinking fountain shall be installed. • One (1) new mop sink shall be installed. • New point source automatic grease removal system, similar to "Thermaco Big Dipper" (pending final design by plumbing engineer and permitting approval by authorities having jurisdiction), shall be installed in new commercial kitchen. • New floor drains shall be installed as required in new commercial kitchen. Electrical- • Electrical service shall be upgraded as required to support new commercial kitchen equipment. • Existing electrical wiring and receptacles shall be inspected to ensure compliance with codes. • Electrical receptacles shall be added as required by codes. • Lighting shall be upgraded as required to comply with codes and user requirements. • Exit lights and emergency lighting shall be installed as required by codes. • Smoke detectors shall be installed as required by codes. New Commercial Kitchen- • Existing floor structure shall be upgraded as required to support the weight of new equipment and new floor finish system. • Install new floor finish system that complies with code requirements. • Existing walls and ceiling in kitchen area shall be upgraded as required structurally to support new covering. • Install new wall finish system that complies with code requirements. • Install new ceiling finish system that complies with code requirements, light-colored, smooth, nonabsorbent, and easily -cleanable. • Install new commercial exhaust hood system with built-in fire suppression over new range (Denlar Fire Protection 1000 Series or equal). Hood shall be vented to exterior of building. Upgrade structure as required for equipment support and venting to exterior. • Install stainless steel wall panel between top of range and bottom of hood. • Install the following commercial grade appliances: o Hand sink o Three -compartment sink o Refrigerator o Freezer o Dishwasher ❑ Range o Ice maker o Food prep sink Precision Planning, Inc. Conceptual Design for Renovation of the Hopewell House, City of Milton August 13, 2012 Pricing Narrative Site Items - (These items are based on discussions and input from Client.) • Demolish existing sheds. + install deceleration lane and entry drive. 0 Install new parking lot and drives [ten (10) parking spaces and two (2) ADA parking spaces]. + Install new dumpster pad and enclosure. *This item to be confirmed during permitting. All paving shall be heavy duty to support dumpster truck and/or vans. • Provide earthwork as required for new parking and drives (significant fill dirt may be required in area of new ADA parking spaces). Install new ADA compliant access consisting of stairs, ramp, and railing at two (2) entrances into building. • Install new water service from road to building. • Install new site lighting. • Install new sidewalks. • Install new signage. • Install new stormwater management. + Install new septic system. *Exact system configuration shall be determined based on confirmation of existing system in place, soils testing and permitting requirements. Contingency Fund - Due to the age of this building and extent of renovation work, we highly recommend a contingency fund to cover unforeseen conditions that will be uncovered during construction. Precision Planning, Inc. Conceptual Design for Renovation of the Hopewell House, City of Milton August 13, 2012 PRELIMINARY OPINION OF PROBABLE COST TABLE OF CONTENTS 01 EXECUTIVE SUMMARY 02 GRAPHICS 03 PRICING NARRATIVE 04 PRELIMINARY OPINION OF PROBABLE COST rD 0 Building Items Crawl space upgrades $2,500 Structural support for floor system $35,000 Upgrade door openings 12 @ $1000 each $12,000 ADA restrooms @ $7,000 each $28,000 Replace windows 31 @ $400 each $12,400 Add insulation $20,000 Plug chimneys $2,500 Interior signage $1,000 Furniture allowance $15,000 Fire protection allowance $5,000 MECHANICAL $15,000 PLUMBING $15,000 ELECTRICAL $15,000 COMMERCIAL KITCHEN $75,000 Site Items Demolish existing sheds and haul off $2,500 Right of way improvements $41,600 Water connection $20,D00 Septic System Upgrades $10,000 Parking lot and drives $45,000 Dumpster pad/enclosure $10,000 Site grading/fill $20,000 Sidewalks $5,000 Site lighting $25,000 Signage $7,500 Stormwater $25,000 ADA stair/ramp 2 @ $10,000 each $20,000 CONTINGENCY FIEND 1 $50,000 TOTAL CONSTRUCTION COST 1 $535,Q00 Preliminary Opinion of Probable Cost SOFT COSTS Design/Engineering Fees Civil $18,000 Architectural $26,000 Structural $12,000 Mechanical $6,000 Plumbing $5,000 Electrical $6,000 Contractor Fees $80,000 Testing Services $10,000 TOTAL $164,000 TOTAL PROJECT COST $699,000 Precision Planning, Inc. Conceptual Design for Renovation of the Hopewell House, City of Milton August 13, 2012 City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 To: Honorable Mayor and City Council Members From: Carter Lucas, PE, Director of Public Works Date: September 5, 2012 Council Meeting Date: September 17, 2012 Agenda Item: Approval of an Intergovernmental Agreement with MARTA for the use of Offset Funds for the Installation of Sidewalks Background: The City of Milton received a grant in the amount of $613,000 to provide enhancements for the MARTA transportation system. A series of potential projects was approved by the Mayor and Council for consideration of the use of these funds and that list was subsequently approved by MARTA and included in a supplemental TIP amendment through ARC. The approved project list is as follows: Table 1. Approved Project List Project ID Project Description Estimated Cost MLT-01 Sidewalks connecting bus routes 143 and 185 $650,000 MLT-02 Intersection upgrades $100,000 MLT-03 Deerfield Parkway street lighting $200,000 MLT-04 Gateway signage and streetscapes $100,000 MLT-05 Bus shelters $100,000 MLT-06 Acquisition of parks $250,000 MLT-07 Pavement repair and resurfacing on bus routes 143 and 185 $250,000 Total $1,650,000 Discussion: In accordance with the approved project list the City of Milton entered into agreements with MARTA for the completion of four projects which totaled $435,645 in grant funds. The City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 remaining $177,355 is eligible to be spent on other projects included on the approved list and staff is requesting input on the allocation of the remaining grant funds. The projects that have been completed thus far are as follows: Table 2. Completed Project List Project ID Project Description Actual Cost MLT-02 Intersection upgrades $61,227 MLT-03 Deerfield Parkway street lighting $184,418 MLT-06 Acquisition of parks $100,000 MLT-07 Pavement repair and resurfacing on bus routes 143 and 185 $90,000 Total Project Expenditures to Date $435,645 Remaining MARTA Funding $177,355 The projects that remain on the list include bus shelters, gateway signage and streetscape projects or sidewalk connections. Bus Shelters There are 20 bus stop locations within the city along routes 143 and 185. There are several options regarding the shelters. Standard MARTA bus shelters can be installed at no charge to the city if advertising is permitted, the city can pay for the construction of the shelter with no advertising or the city can elect to construct its own design. Eligible locations are shown on the attached map. Gateway Signage and Streetscape Projects $100,000 was identified for this project. No specific locations or signage design have been identified. Sidewalk Connections Seven sidewalk connections have been identified within the project area. Those locations are provided in Table 3 and shown on the attached map. City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 Table 3. Eligible Sidewalk Projects Project ID Road Name Length (ft) From To Estimated Project Cost 1 Cogburn Rd 800 Hopewell Plantation Dr Windward/Cogburn $133,000 2 Webb Rd 1,000 Windward Village Pkwy Existing sidewalk to the west $140,000 3 1,500 Deerfield Pkwy Existing sidewalk to the west $175,000 4 Deerfield Parkway 1,000 Avensong Way SR 9 $70,000 5 Morris Road 700 Old Morris Rd Existing sidewalk to the north $50,000 6 McGinnis Ferry Rd 900 + pedestrian bridge Bethany Rd Existing sidewalk to the east $400,000 7 Bethany Bend 1,750 Morris Rd Existing sidewalk to the north $275,000 Total potential sidewalk projects within eligible area $1,243,000 Staff is recommending moving forward with an agreement with MARTA for sidewalk connections along Cogburn Road (Project ID 1) and Webb Road (Project ID 2). While we recognize that the estimated a construction costs for the two projects combined exceeds the amount remaining in the MARTA grant we would like to move forward with the design and construction bidding for these two projects to allow the competitive market to decide the final construction costs. In the event that we can only afford to complete one project we would recommend completing the Webb Road section first. We currently have sidewalk that extends from the existing bus routes down to Windward Village Parkway. Since the intent of the grant is to enhance and improve ridership and the MARTA experience this new section would then continue that connection all the way over to Cogburn Road. Legal Review: Jarrard & Davis, LLP – Paul Higbee 8/14/2012 Financial: Funding is accounted for in the Capital Grant fund but is 100% reimbursable to the limit established in the agreement ($177,355). Attachments: Sidewalk Project Location Map Bus Shelter Location Map Typical Bus Shelter Design MARTA Agreement City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 ARC-MARTA OFFSET FUNDS INTERGOVERNMENTAL AGREEMENT THIS INTERGOVERNMENTAL AGREEMENT, (hereinafter referred to as “Agreement”) entered into as of the _____ day of ___________, 2012, by and between the City of Milton, (hereinafter referred to as the “CITY”) and the METROPOLITAN ATLANTA RAPID TRANSIT AUTHORITY, (hereinafter referred to as “MARTA” OR “the Authority”). WITNESSETH THAT: WHEREAS, by virtue of action taken by the Atlanta Regional Commission (ARC) whereby certain federal funds were transferred to the Authority and, in exchange, the Authority committed to fund qualifying projects contained in the Transportation Improvement Plan (TIP) from the Authority’s capital budget; and WHEREAS, the City’s share of funding from the Authority for qualifying projects in the TIP is $613,000; and WHEREAS, the City has identified the project defined herein (“the Project”) for funding from the City’s share of funding in the amount of $177,354.57; WHEREAS, the parties desire to define the responsibilities for the design, construction, implementation and payment of costs for the Project as set forth herein; NOW THEREFORE, in consideration of the promises and the mutual covenants and agreements hereinafter contained, the parties hereto agree as follows: 1. Project Defined. The Project is defined as Sidewalk Connections to Route 143 and 185 Within Eligible Area (2 segments) within the City of Milton, as is more fully shown in the attached Exhibit A. 2. Duties of City. The City shall be responsible for all work and services required for the successful completion of the Project, including but not limited to: (a) the design of the Project, (b) the procurement of goods and services related to the construction of the Project, (c) the management of the Project and all contractors performing work thereon, (d) the inspection and final acceptance of the Project, and (e) all other acts and obligations consistent with the successful completion of the Project. 3. Time of Performance. Work and services shall be undertaken and pursued in such sequence as to assure their expeditious completion. All work and services required hereunder shall be completed on or before October 31, 2014. All invoices to be submitted hereunder for reimbursement shall be submitted within 60 days of completion of work. 4. Reimbursement. The City shall be reimbursed for the costs of the Project as set forth in Exhibit B, which is attached hereto and made a part hereof. City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 5. Formal Communication/Designated Agents. Formal communications regarding this Agreement shall include, but not necessarily be limited to, correspondence, progress reports and fiscal reports. The City or its designee shall furnish progress and fiscal reports to the Authority periodically, as requested by the Authority. All formal communication regarding this Agreement shall be in writing and addressed to the Designated Agents of the parties. Paul Grether, is designated as the authorized agent of the Authority for purposes of this Agreement only, except for executing amendments hereto. All correspondence shall be directed to him/her at: MARTA 2424 Piedmont Road, N.E. Atlanta, GA 30324-3330 Carter Lucas, is designated as the authorized agent of the City for purposes of this Agreement only, except for executing amendments hereto. All correspondence shall be directed to him at: 13000 Deerfield Parkway Suite 107G Milton, Georgia 30004 6. Review and Coordination. To ensure adequate assessment of the Project and proper coordination among the parties, the Authority shall be kept fully informed of the progress of the work and services to be performed hereunder. The City may be required to meet with designated representatives of the Authority from time to time, as reasonably requested, to review the work and services performed. 7. Maintenance of Records. The City shall maintain all books, documents, papers, accounting records and other evidence pertaining to the Project in accordance with generally accepted accounting principles applicable to the City and shall make such material available at all reasonable, times during the term of this Agreement for inspection by the Authority or its external auditors. The City shall include the provisions of this paragraph in any contract executed in connection with this Project. 8. Conflict of Interest. No officer, member or employee of the Authority, and no public official of any local government which is affected in any way by the Project, who exercises any function or responsibilities in the review or approval of the Project or any component part thereof, shall participate in any decision relating to this Agreement which affects his or her personal interests or the interest of any corporation, partnership or association in which he or she is directly interested; nor shall any such officer, member or employee of the Authority, or public official of any local government affected by the Project, have a direct interest in this Agreement or the proceeds arising therefrom. 9. Status of Parties as Independent Contractors. Nothing contained in this Agreement shall be construed to constitute the City or any of its employees, servants, agents or subcontractors as a partner, employee, servant, or agent of the Authority, nor shall either party to this City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 Agreement have any authority to bind the other in any respect, it being intended that each shall remain an independent contractor. 10. Assignability. Neither party shall assign or transfer all or any portion of its interest in this Agreement without the prior written approval of the other party. 11. Amendments. Either party may request changes in this Agreement. Except for termination for cause by the Authority, such changes, including any increase or decrease in the amount of the City’s reimbursement for the cost of the Project, shall be incorporated in written amendments to this Agreement. 12. Termination for Mutual Convenience. Either party may terminate this Agreement in whole or in part when both parties agree that the continuation of the Project would not produce beneficial results commensurate with the further expenditure of funds. The two parties shall, through formal Agreement amendment, agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated. The City shall not incur new obligations from the date of termination. The Authority shall allow full credit to the City for non-cancelable obligations, properly incurred by the City prior to termination. 13. Termination of the Agreement for Cause. If through any cause, the City shall fail to fulfill in a timely and proper manner its obligation under this Agreement, or if the City has or shall violate any of the covenants, agreements, representations or stipulations of this Agreement, the Authority shall thereupon have the right to terminate this Agreement by giving written notice to the City of such termination and specifying the effective date thereof, at least ten business days before the effective date of such termination. The City shall be entitled to receive just and equitable compensation for costs incurred in the performance of the scope of service up to and including the effective date of termination as authorized in Attachment “B”. Not withstanding the foregoing, to the extent provided by law, the City shall not be relieved of liability to the Authority for damages sustained by the Authority by virtue of any breach of this Agreement by the City, and the Authority may withhold any payments to the City for the purpose of set-off for damages caused by the City’s breach, until such time as the exact amount of damages to the Authority from the City is determined. 14. Applicable Law. This Agreement shall be deemed to have been executed and performed in the State of Georgia, and all questions of interpretation and construction shall be construed by the laws of such State. City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 IN WITNESS WHEREOF, the City and the Authority have executed this Agreement as of the day first above written. METROPOLITAN ATLANTA RAPID TRANSIT AUTHORITY CITY OF MILTON, GEORGIA By: _____________________ By:___________________ BEVERLY A. SCOTT, Ph.D. Joe Lockwood General Manager /CEO Mayor APPROVED AS TO FORM: ________________________ _______________________ MIRIAM D. LANCASTER Chief of Corporate Law City Attorney MARTA City of Milton, Georgia City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 Exhibit A MLT-01 Sidewalks Connecting to Routes 143 and 185 Within Eligible Area City of Milton, GA Project Description Sidewalk Segment - 1 The work will involve pedestrian upgrades within the approved distance along Webb Road between Region Trace and Windward Village Parkway. The upgrades include, but may not be limited to, sidewalk and ramp construction, curb and gutter, stormwater and appurtenant structures. Project Description Sidewalk Segment - 2 The work will involve pedestrian upgrades within the approved distance along Cogburn Road between Windward Parkway and Hopewell Plantation Drive. The upgrades include, but may not be limited to, sidewalk and ramp construction, curb and gutter, stormwater and appurtenant structures. City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 Exhibit B COMPENSATION AND METHOD OF PAYMENT I. Compensation: The total cost of the Project as described in Exhibit A is $177,354.57. Compensation to the City shall not exceed the actual eligible costs incurred up to the total cost of the Project. In no event will the City’s total reimbursement to be paid under this Agreement exceed the sum of $177,354.57. A breakdown of the reimbursement is shown in “Exhibit B-1”, Project Budget which is attached to and made a part of this Agreement for financial reporting, monitoring and audit purposes. Changes in the Project Budget shall be made in accord with Paragraph 11 in the main body of the Agreement. II. Method of Payment: The method of payment shall be as follows: A. Periodic Reimbursement. The City shall be entitled to receive periodic reimbursement on the following basis. As of the last day of each month during the existence of this Agreement, the City shall submit to the Authority an invoice for reimbursement documenting actual costs incurred during the invoice period. As used herein, actual costs incurred shall include only eligible costs authorized in the Project Budget. Upon the basis of its audit and review of such invoice, the Authority will, at the request of the City, make payments to the City as the work progresses but not more often than once a month. Invoices shall be numbered consecutively and submitted each month until the Project is completed. B. Final Payment. Final payment shall only be made upon determination by the Authority that all requirements hereunder have been completed, including any audit requirements. Upon such determination and upon submittal of a final invoice, the Authority shall pay the final reimbursement due to the City. The City’s final invoice must be received by MARTA no later than 60 days after the Project completion date specified in Paragraph 3 of the Agreement (or as subsequently amended). City of Milton 13000 Deerfield Parkway Suite 107C Milton, Georgia 30004 EXHIBIT B-1 PROJECT BUDGET Phase Year Funding Source Total Budget MARTA Local PE 2012 $10,000 $0 $10,000 Construction 2012 $130,354.57 $0 $130,354.57 Construction 2013 $37,000 $0 $37,000