HomeMy WebLinkAboutRES 17-11-449 - 11/20/2017 - Participate in 2020 CensusSTATE OF GEORGIA
COUNTY OF FULTON
RESOLUTION NO. 17-11-449
A RESOLUTION OF THE CITY OF MILTON, GEORGIA APPROVING
PARTICIPATION IN THE 2020 UNITED STATES CENSUS "LOCAL UPDATE OF
CENSUS ADDRESSES" OPERATION, AND EXECUTION OF A RELATED
REGISTRATION FORM AND CONFIDENTIALITY AGREEMENT
WHEREAS, the federal Census Address List Improvement Act of 1994 (Public Law 103-430)
(the "Act"), codified in principal part at 13 U.S.C. § 16, authorizes the United States Census
Bureau to share residential individual addresses with officials of tribal, state, and local
governments for review to improve the accuracy of federal censuses and surveys;
WHEREAS, pursuant to federal law, information provided to local governments under the Act
must be kept confidential (13 U.S.C. §§ 9, 16);
WHEREAS, the City of Milton desires to participate in the Local Update of Census Addresses
for the 2020 United States Census;
WHEREAS, the City of Milton is willing and able to comply with the confidentiality requirements
required by law;
NOW, THEREFORE IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF MILTON, GEORGIA that:
1. The City hereby authorizes the Mayor to sign on the City's behalf the Registration Form
attached hereto as part of Exhibit A.
2. The City hereby authorizes the Principal Planner to sign on the City's behalf the
Confidentiality Agreement Form attached hereto as part of Exhibit A.
3. City staff are hereby authorized and directed to take all steps reasonably necessary and
appropriate to participate in the Local Update of Census Addresses Operation for the 2020
Census.
This Resolution shall be effective upon a majority vote by the City Council as ratified by the Mayor
of the City of Milton, Georgia.
SO RESOLVED, the public's health, safety, and welfare demanding it, this 20""' day of
November, 2017.
Joe Lockwood a r
Attest:
Sudie Gordon, City Clerk
Exhibit A
FORM D-2004 (6-28-2017) OMB. No. 0607-0994: Approval Expires 12/31/2019
U.S. DEPARTMENT OF COMMERCE
Economics and Statistics Administration
U.S. CENSUS BUREAU
Confidentiality and Security
Guidelines
2020 Census Local Update of Census Addresses Operation (LUCA)
CUnited States -
ensus
2020
FORM D•2004 (6-28-2017) OMB. No. 0607-0994: Approval Expires 12/31/2019
U.S. DEPARTMENT OF COMMERCE
Economics and Statistics Administration
U.S. CENSUS BUREAU
Census
2020 Confidentiality and Security Guidelines
2020 Census Local Update of Census Addresses Operation (LUCA)
1. Introduction
Federal law, under Title 13 of the United Staies Code (U.S.C.), requires the U.S. Census Bureau to maintain
the confidentiality of the information it collects. The Census Bureau takes this responsibility very seriously.
Respondents place their trust in the Census Bureau each time they complete a survey or an interview. This
trust in confidentiality is critical to the success of the Census Bureau's mission to collect and report the most
accurate data possible. To uphold the law, the Census Bureau requires that any individuals with access to
Title 13 materials adhere to the prescribed confidentiality and security guidelines.
2. Title 13, U.S. Code
Chapter 1, Section 9 of Title 13, U.S. Code states: "Neither the Secretary, nor any other officer or employee
of the Department of Commerce or bureau or agency thereof, or local government census liaison, may, except
as provided in section 8 or 16 or chapter 10 of this title ...
1) use the. information furnished under the provisions of this title for any purpose other than the statistical
purposes for which it is supplied; or
2) make any publication whereby the data furnished by any particular establishment or individual under this
title can be identified; or
3) permit anyone other than the sworn officers and employees of the Department or bureau or agency thereof to
examine the individual reports."
In 1994, under Public Law 103-430, the U.S. Congress amended Chapter 1 of Title 13 to allow the local
government census liaison to review and update the Census Bureau's address information for their jurisdiction.
Although the amendment allows official local government access, the amendment reaffirmed the confidential
nature of the Census Bureau's address information. Census information protected under Title 13 includes:
• Everything on a completed or partially completed questionnaire or any information obtained in a personal or
telephone interview.
• Individual addresses maintained by the Census Bureau, including those shared with governments through the
2020 Census Local Update of Census Addresses Operation (LUCA).
• Digital or paper maps with latitude/longitude coordinate data that identify the location of living quarters
(structure points).
The penalty for the wrongful disclosure or release of information protected by Title 13 is a fine of not more
than $250,000 or imprisonment for not more than 5 years, or both, as set by Section 214 of the Code and the
Uniform Sentencing Act of 1984.
Title 13 U.S.C. does not apply to generalized address information, such as address range data available in the
Census Bureau's digital products or address counts by census block.
3. The Confidentiality Agreement
To participate in LUCA, a government must designate a LUCA liaison. The LUCA liaison, LUCA reviewers,
and anyone with access to Title 13 materials must sign the Confidentiality Agreement. The Census Bureau
will not deliver LUCA materials to a participant until we have received the completed and signed
Confidentiality Agreement and the Confidentiality and Security Checklist.
The Census Bureau's Title 13 data, including addresses and latitude/longitude coordinate data (structure
points), cannot be used to create, update, nor modify a tribal, state, or local jurisdiction's address list or
database.
A signature on the Confidentiality Agreement constitutes a legal agreement by each individual to keep
confidential Census Bureau Title 13 data and abide by the security guidelines outlined below. While access
to Title 13 materials is temporary, the commitment to keep the information confidential is effective for a
lifetime.
4. Security Guidelines
The LUCA liaison accepts the responsibility for protecting and safeguarding the LUCA materials. The liaison
must restrict access to the Census Bureau's information covered under Title 13 to those individuals who have
signed the Confidentiality Agreement.
4.1 Protecting Digital Title 13 Materials
Operating systems, programs, applications, and data are collectively referred to as Information Technology
(IT) systems in this document. Any IT systems used for LUCA participation must be accessible only to those
who have signed the Confidentiality Agreement. Your IT systems should restrict the read, write, and delete
functions to all Title 13 materials.
Digital Guidelines
• Construct electronic security profiles to allow only the LUCA liaison and the LUCA reviewers to
access Title 13 materials. Test your security to ensure that access is restricted.
• Use file encryption and passwords to protect all digital Title 13 materials at all times. Encrypt files
using the Advanced Encryption Standard (AES) with key length of 256 bits.
• Do not leave computers with Title 13 materials unattended. Log -off computers, lock terminals, and
lock the room when not in use.
• Label all digital media and every printed page of any paper materials produced from Title 13
digital media with the following:
"This document contains information, the release of which is prohibited by Title 13,
U.S.C, and is for U.S. Census Bureau official use only. Wrongful disclosure or release of
information can be punished by fine or imprisonment (Public Law 99-474)."
• Do not send backup digital media off-site. Store in a secured area. Do not mix, store, or back-up
LUCA data with other data.
• Clear dedicated digital media containing Title 13 materials before reuse. Overwrite Title 13 digital
data minimally three times using a commercial disk utility program.
• Do not disclose precise or even anecdotal information about Census Bureau addresses or locations
to anyone who has not signed the Confidentiality Agreement.
FORM 0-2004 (6-28-2017)
-`J
4.1 Protecting Digital Tile 13 Materials — Continued
Password Guidelines
The IT systems must use logon routines that require auser-ID and password that conform to
the following guidelines:
• Unique user -ID and password required for the LUCA liaison, the LUCA reviewers, and anyone
who has signed the Confidentiality Agreement.
• Must consist of at least twelve, nonblank characters consisting of at least one alphabet letter
and either one number or one special character (for example: $,'', or &).
• Reject passwords that are the same as the user -ID or that have been used within the last six
months.
• Encrypt passwords.
' Disable passwords after three failed attempts.
• Mask passwords.
• Require password changes every 90 days or immediately, if compromised.
• Require user to change an assigned password to a unique password the first time the user
accesses a new account.
4.2 Protecting Paper Title 13 Materials
• Do not leave Title 13 materials unattended. Secure all Title 13 materials in a locked room. If
possible, store Title 13 materials in locked desks or cabinets.
• Copy only the Title 13 materials necessary to complete the LUCA review. Do not leave the
copy machine unattended while making copies. All copied materials containing Title 13
information must bear the statement:
"This document contains information, the release of which is prohibited by Title 13,
U.S.G, and is for U.S Census Bureau official use only. Wrongful disclosure or release
of information can be punished by fine or imprisonment (Public Law 99-474)."
• Do not disclose precise or even anecdotal information about Census Bureau addresses or locations
to anyone who has not signed the Confidentiality Agreement.
4.3 Reporting an Incident
If you discover that any Title 13 materials have been viewed by unauthorized persons or are missing from
your inventory, you must:
1) Contact the Census Bureau through the Census Incident Response Team (CIRT) at (301) 763-3333
within 24 hours. You must provide the following information:
' Jurisdiction Name.
• Date and time of the incident.
• Name of the contact person.
• Phone number of contact person.
• Site address of incident.
2) Immediately secure all remaining materials. Prohibit any further access, by anyone, including
the LUCA liaison and anyone who signed the Confidentiality Agreement. Census Bureau staff
will contact your office within 48 hours with information on how to proceed.
FORM 0-2004 (6-28-2017)
4.4 Ort -site Visits
The Census Bureau may make an on-site visit to review a participant's security procedures. The
Census Bureau will strive not to disrupt office operations. A visit may include a review of:
• Storage and handling of Title 13 materials.
• Employee access to Title 13 materials.
• Physical safeguard of stored Title 13 materials.
• IT Systems, including use of passwords.
• Employee awareness of their responsibilities to Title 13 materials.
4.5 Destruction of Census Bureau Confidential Materials
After the entire UJCA operation has concluded, all Title 13 materials must be destroyed (preferred
method) or returned according to the Census Bureau's specific guidelines.
The LUCA liaison is required to verify the destruction or return of any Title 13 materials, both paper and
digital, including all paper copies, backup files, etc., by signing and returning the Destruction or Return
of Title 13, U.S.C. Materials form. In addition, anyone who signed the Confidentiality Agreement is
required to sign this form once their participation in LUCA has ended. Should any liaison, reviewer, or
anyone who signed the Cor fdentialitj7 Agreement leave before the completion of LUCA, they must sign
and date this form. If any liaison, reviewer, or anyone who signed the Confidentiality Agreement is
unable to sign and date the form, the current liaison must sign and date on their behalf.
Only individuals who signed the Confidentiality Agreement are permitted to destroy Title 13
materials:
. Never deposit Title 13 materials in a trash or recycle container, or dispose of information in a
landfill before destruction procedures are completed.
• Destruction must prevent recognition or reconstruction of paper or digital Title 13 materials.
Use one of the following methods:
o Shredding or pulping.
o Chemical decomposition.
o Pulverizing (such as, hammer mills, choppers, etc.).
o Burning (facility approved by the Environmental Protection Agency).
o Clear dedicated digital media containing Title 13 materials before reuse. Overwrite Title 13
digital data minimally three times using a commercial disk utility program.
o Clearing or sanitizing all print servers and multifunction printing or scanning devices with
stored images or print files containing Title 13 data.
o Destroying CDs and DVDs using a shredder or other method suitable for rendering them
un -usable.
Note: Hand tearing is an unacceptable method of disposal before destruction.
See the National Institute of Standards and Technology, Special Publication 800-88, Revision 1,
Guidelines for Media Sanitizationn for further information on acceptable methods for digital media
and office equipment sanitization.
<http://nvlpubs.nist.gov/nistpubs/SpecialPublications/NIST.SR800-88rl .pdf>
FORM 0-2004 (6-28-2017)
4.6 Returning Census Bureau Title 13 Materials
After the entire LUCA operation has concluded, all Title 13 materials must be destroyed
(preferred method) or returned according to the Census Bureau's specific guidelines. If you
choose to return the Title 13 materials rather than destroying them, follow these guidelines:
1) Ship the Title 1.3 materials, double -wrapping them by using an inner and an outer envelope (or
container), one within the other. These should be durable enough to prevent someone from
viewing or tampering with the enclosed material.
2) Label both sides of the inner envelope (or container) with the notice:
"DISCLOSURE PROHIBITED BY Title 13, U.S.C."
3) Place the inner envelope (or container) into the outer envelope.
4) Use the mailing label that was included in the initial mail -out of materials. If you have
misplaced the mailing label, please contact the Census Bureau to have a replacement label
sent to you.
5) Include with the returned materials, a signed D-2012, Destriwtio77 or Return of "Title 13, U.S.C.
Materials Form. Ensure that all reviewers and anyone with access to the Title 13 LUCA
materials signs this form.
6) If you do not use the mailing label, ship using a service that provides tracking information,
such as U.S. Postal Service trackable delivery, FedEX, United Parcel Service (UPS), or similar
service.
INNER ENVELOPE
DISCLOSURE PROHIBITED
BY Title 13, U.S.C.
(on both sides)
FORM 0-2004 (6-28-2017)
M
OUTER ENVELOPE
ATTN: Geography LUCA BLDG 63-E
National Processing Center
1201 East 10th Street
Jeffersonville, IN 47132
FORM D-2002 (2-22-2017) OMB No. 0607-0994: Approval Expires 12/31/2019
U.S. DEPARTMENT OF COMMERCE I Fntitv in
Economics and Statistics Administration f
���� U.S. CENSUS BUREAU pL1351670
Census REGISTRATION FORM
su
2020 CENSUS LOCAL UPDATE OF CENSUS Government Name
202
ADDRESSES OPERATION (LUCA) Milton city
A. PARTICIPATION RESPONSE (Submission Deadline December
1. RYES Our government is registering for LUCA. — Complete Sections B and C.
2. ❑ NO Our government is not registering for LUCA. — Complete Section B and mark an (X) for each reason that applies:
a. ❑ Another level of government (state or county) f. ❑ Concerns about Census Bureau Title 13 materials
that includes our jurisdiction is participating
g. ❑ Restrictions on using Census Bureau Title 13 materials for
in LUCA
b. ❑Insufficient staff other purposes
h. El Other reason — Specify (Please print)
c. Lack of funds
❑
d. ❑ No time/too busy
e. ❑ No local address list available
Thank you for your comments. We will use them to help improve future LUCA operations.
B. SIGNATURE OF TRIBAL CHAIR OR HIGHEST ELECTEDIAPPOINTED OFFICIAL
1. Printed name of Tribal Chair or Highest Elected Official/Appointed Official — First, middle initial, last
2. Signature of Tribal Chair or Highest Elected Official/Appointed Official
Date
-
Month Day Year
3. Position — (e.g., Tribal Chair, Governor, Commissioner, Mayor, Supervisor; please do not abbreviate) — Please print
11.R-1.)t�
Number and street name
4. Physical/ ;,Z00 4, WACI(_
Mailing City
address State ZIP Code
I I
M t 1 -:3 I t;, �c�caJ
S. Telephone 6. Email address
Area code Number Extension
FLT 1,9- _ a �- us
C. LIAISON INFORMATION - Designate your LUCA Liaison.
This is the person responsible for protecting the confidential Census Bureau materials covered by
Complete this section only if you are participating in LUCA
1. Name —(Please print)
ch�l� NlclvTos -12oss
2. Department, Organization, or Agency name — (e.g., Planning and Zoning, Regional Planning Agency; please do not abbreviate)
C/71-O-� IqlIA017 eor
3. Position — (e.g., Tribal President, Director, Assessor, Planner; please do not abbreviate)
Pla•?ner-
4. Number and street name
Physical/ 00 (0 Ileri faq� Wa /,-
Mailing Cit State ZIP Code
address y
A%fon I 13 000
5. Telephone
6. Email address
Area code Number Extension
- Z - E 5 9 F -
/V/Ghe,le- rr9cr h -moss Cit/V//'in a•u5
Complete this form and return it along with the completed, signed copies of the Product Preference Form, Self -Assessment Checklist, and onfidentiality Agreement. Use
the enclosed postage -paid envelope addressed to ATTN. Geography LUCA Materials 63-E, National Processing Center, 1201 East 10th St, Jeffersonville IN 47132. As an
�,.�...u., y,.0 ....y " Y- —....D, mONUIUy IUINID W (" Dlylld(U1&J, d11U &I11d11 111&111 10 UCU.ZU U.LUL A%VG&l15US.(JVV. /
17762
FORM D-2003 (7-10-2017)
OMB No. 0607-0994; Approval Expires 12/31/2019
U.S. DEPARTMENT OF COMMERCE
Economics and StatisLcs Administration
Entity ID
U.S. CENSUS BUREAU
United States
Census
PL1351670
PRODUCT PREFERENCE FORM
Government Name
2020 2020 CENSUS LOCAL UPDATE OF CENSUS
ADDRESSES OPERATION (LUCA)
Milton city
Please mark (X) to select a product preference format (Choose #1 OR #2 below)
J,'Q GUPS - The Census Bureau's Geographic Update Partnership Software (GUPS) is a self-contained Geographic Information
System (GIS) tool. It includes the Census Bureau's address list, address count list by census block, and partnership shapefiles.
GUPS allows you to add external geospatial data (shapefiles, geodatabases, and imagery) for comparison and update pur-
poses. GUPS functions on Windows XP, Vista, and Windows 7, 8, and 10, and Apple Mac OS X with additional bridge software.
OR
2. ❑ Select one address list format in Section A and one map format in Section S.
A. Address List - Select Digital or Paper S. Maps - Select Digital or Paper
❑ Digital - Requires the use of a spreadsheet or ❑ Digital - Partnership shapefiles that require the use of GIS
database software. We will provide the files in Excel software. Address structure points are not included in the
Comma Delimited Text (.csv) format. partnership shapefiles but can be created from the lat/long
coordinates included on the digital address list.
OR OR
❑ Paper - Available only to governments with 6,000 ❑ Paper/PDF - Large format paper map(s) (42" x 36") with a
or fewer addresses. Each 8 1/2" x 14" page contains six DVD of small format (8.1/2" x 14") block maps in Adobe PDF
(6) addresses (1,000 pages maximum). Choose one format that contain address structure coordinates showing the
address sort preference below: location of residential addresses, Title 13 requirements apply.
OR
❑ Census Tract#/Block#/Street Name/House#/Unit# ❑ Paper - Large format paper map(s) (42" x 36") only. This does
not include a DVD of small format (8-1/2" x 14") block maps in
❑ Street Name/House#/Unit/Census Tract#/Census Adobe PDF format that contain address structure coordinates
Block# (alphanumeric sort) showing the location of residential addresses. Non -Title 13.
You may access the current number of addresses by Note: The shapefiles do NOT contain address points.
census block the Census Bureau has on file for your if you choose a paper address list and digital
jurisdiction at http://www.census.gov/geolpartnerships1luca.html. maps, you will not see map spots in the digital
environment. You must select Paper/POF to
review the address structure points.
livery Address.
LUCA Liaison Package DeTitle
13 materials must be delivered to the LUCA liaison. Please print.
Name
che�� /I�c T�Tvsy- oss
Department, Organization, or Agency name
C1 D� l /�Ot) �e0 /q,
Number and street name
Physical/ tUQ
Mailing
address City State ZIP Code
Telephone
Email address
Area code Number Extension
717371 - z l -2 5 3 8 -FT777
NiC'he%- flxl�&54 -,-055C us
Name of the Person Completing This Form (Please print)
Name Telephone
Area code Number Extension
AC-ZNTOSN —F.�5T,2--]—
)Che% &5.5 to S 2S 3 S —
Email
address VIM, lc•/J%G//110 -/' SS � OF /X6/� . IL: Date �Q,
Complete this form and return it along with the completed, signed copies of the Registration Form, Self -Assessment Checklist, and Confidentiality
Agreement. Use the enclosed postage -paid envelope addressed to ATTN. Geography LUCA Materials 63-E, National Processing Center, 1201 East
10th St, Jeffersonville IN 47132. As an alternative, you may scan your completed forms, including forms with signatures, and email them to
GEO.2020.LUCA@census.gov.
17762
FORM D --LOOS (4-5-2017)
OMB No. 0607-0994: Approval Expires 12/31/2019
H S nFPAPTMFNT r)F (r)AAMFRr,F
United States CONFIDENTIALITY - ---ccorom,cs and ANrr s!•aro^
U S C-NSUS BUnFA,;
Census
PL1351670
AGREEMENT FORM
Government Name
2020 2020 CENSUS LOCAL UPDATE OF
CENSUS ADDRESSES OPERATION (LUCA)
Milton city
A. TERMS, CONDITIONS, AND RESPONS1131LITIES FOR PARTICIPATING IN THE 2020 CENSUS
LUCA OPERATION
All LUCA liaisons, reviewers, and anyone with access to Title 13, United States Code (U.S.C.) LUCA materials must agree to keep confidential the Title 13 materials
to which they have access, including any maps that contain structure points showing the location of living quarters. They may use this information solely for suggesting
improvements to the Census Bureau's address list and maps.
All individuals who will review or have access to Census Bureau Title 13 materials must sign below to indicate they have read and understand the Census Bureau's
Confidentiality and Security Guidelines for LUCA. In addition, those who sign the agreement swear, under penalty of perjury, to maintain the confidentiality of Census Bureau
materials protected under Title 13. Further, a signature indicates recognition that the penalty for wrongful disclosure is a fine of not more than $250,000 or imprisonment for not
more than 5 years, or both. Although access to the data is temporary, this commitment is permanent. You must be at least 18 years of age to sign this agreement.
By signing this agreement, your government agrees to destroy all Census Bureau Title 13 materials or return them to the Census Bureau at the completion of LUCA.
LIAISONB. • •
Liaison's Printed Name
f Area code Telephone number Ext
Liaison's Signature
Date
Month Day Year
/CIG=!:;G`/ ,•'��-.`-�
� r-- � 1 .-, ,_ f
Ii
Name of LUCA Liaison's Office, Department, or Agency — (Assessor's Office, Planning Department, Regional Planning Agency, etc.) — Please print
�iYy CC{ /Yf.1.6/)
Address of LUCA Liaison's Office, Department, or Agency — (House number and street name, RR or HC, and box number) — Please print
City State ZIP Code
Email address
C/% tOSh - /'DSSIV,9C(S
,enlll,9171a,
C. INFORMATION FOR REVIEWER(S) and PERSON(S) WITH ACCESS TO TITLE 113, U.S.C. MATERIALS
Printed name Area code Telephone number Ext.
AUc;o, C- Ai , :.. h zr-r L s - -2 .2 - .z 5 i S -
Signature
Date
Month Day Year
t o 3 i LF(;, 1 '1
Address, if different from Liaison — (House ber and street name, RR or HC, and box number) — Please print
City State ZIP Code
i
I
Email address
Gc a. �ect>6err G o f o rrli 74o1�a US
Printed name
Area code Telephone number Ext.
Signaturef
Date
u
Month Day Year
�
07t a Ti I FTEG-LI-71
Address, V different from Liaison — (House number and street name, RR or HC, and box number) — Please print
City State ZIP Code
I
I
E-mail address
caddy- her7driX 0 y0 -1M//7'0 J O • uS
Section C continued on
the reverse
17762
C. INFORMATION FOR REVIEWER(S) and PERSON(S) WITH ACCESS
TO TITLE 13, U.S.C. MATERIALS — Continued
Printed name
Area code Telephone number Ext.
I d L
-
Si ature
Date
7—" �—%
Month Day Year
i
) ! i J
Address, if di Brent fr n — (House number and street name, RR or HC, and box number) — Please print
City State ZIP Code
I
Email address \ )
c'
c
Printed name
Area code Telephone number Ext.
Signature
Date
Month Day Year
Address, if different from Liaison — (House number and street name, RR or HC, and box number) — Please print
City State ZIP Code
I
I
E-mail address
Printed name
Area code Telephone number Ext.
Signature
Date
Month Day Year
M171 7717
Address, if different from Liaison — (House number and street name, RR or HC, and box number) — Please print
City State ZIP Code
I
I
E-mail address
Printed name
Area code Telephone number Ext.
Signature
Date
Month Day Year
Address, if different from Liaison — (House number and street name, RR or HC, and box number) — Please print
City State ZIP Code
I
I
E-mail address
Complete this form and return it along with the completed, signed copies of the Registration Form, Self-Assessment Checklist and the Product
Preference Form. Use the enclosed postage-paid envelope addressed to ATTN: Geography 1UCA 63-E, National Processing Center, 1201 East 10th St.,
Jeffersonville IN 47132. Rather than mailing, you may scan your completed forms, including forms with signatures, and email them to us at
u t u zuzu. wc;A (ocensus. oov
FORM D-2005 (4-5.2017)
FORM D-2006 (5-24-2017) OMB. No. 0607-0994: Approval Expires 12/31/2019
I l R rIFPARTNAFNT nF !`nnnnnccerc1 1...:a..
cccnom cs ano Statistics Adminlstraunn
United States U S. CENSUS BUREAU
Census
PL1351670
_ SELF-ASSESSMENT CHECKLIST
Government Name
2020 2020 CENSUS LOCAL UPDATE OF CENSUS
ADDRESSES OPERATION (LUCA)
Milton citv
Confidentiality &
PROTECTING CENSUS BUREAU TITLE 13 MATERIALS
Circle Y,
Guidelines
Reference
Nor NA
I. Do you understand that the Census Bureau's Title 13 data, including addresses and
latitude/longitude coordinate data (structure points), cannot be used to create, update,
nor modify a tribal, state, or local jurisdiction address data base?
3
N
2. Will you store Title 13 materials in a secure location?
4.1, 4.2
N
3. Will you secure Title 13 materials to prevent unauthorized staff from accessing these
materials? This includes staff members other than those who signed the Confidentiality
Agreement, that have access to the offices, cabinets, or other areas where Title 13
4.1, 4.2
�Y
N
materials are stored.
4. Will you construct electronic security profiles to allow only those who signed the
Confidentiality Agreement to access the Census Bureau's Title 13 materials, if the Title 13
information is placed on a shared computer system? Required if you are selecting GUPS, the
4.1Y
N
NA
digital address list, or the Paper/PDF maps.
S. Will you ensure that your IT system restricts the read, write, delete, and execute functions
applicable to the Census Bureau's Title 13 materials to only those individuals that signed
4,1
the Confidentiality Agreement? Required if you are selecting GUPS, the digital address
/�
N
NA
list, or the Paper/PDF maps.
6. Will you assign an encrypted, unique user -ID and password for each LUCA liaison,
reviewer, and anyone with access to Title 13 materials? Required if you are selecting
SUPS, the digital address list, or the Paper/PDF maps.
4.1
Y
O
N
NA
7. Will you keep Title 13 data separate from your other data? Title 13 data cannot be
backed -up, mixed with, nor stored with other data? Required if you are selecting GUPS,
4,1
the digital address list, or the Paper/PDF maps.
�'J
N
NA
Confidentiality &
REPORTING AN INCIDENT
Security
Circle
Guidelines
Y or N
Reference
8. Will you report to the Census Bureau all violations of unauthorized viewing or loss of
Title 13 materials within 24 hours of discovery?
4.3
N
Confidentiality &
ON-SITE VISITS
Security
Circle
Guidelines
Reference
Y or N
9. Do you understand that the Census Bureau may conduct on-site visits to your office to
inspect
your security measures regarding the Census Bureau's Title materials?
4.4101
N
Confidentiality &
DESTRUCTION OR RETURN OF CONFIDENTIAL MATERIALS
Security
Circle
Guidelines
Reference
Y or N
10. Will you destroy (the preferred method) or return the Title 13 materials according to the
approved destruction or return methods outlined in the Confidentiality and Security Guidelines?
4.5, 4.6
�/
N
LUCA Liaison Signature
LUCA Liaison Name (Print)
Date
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