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HomeMy WebLinkAboutMinutes CC - 10/02/2017 - Regular Meeting MinutesRegular Meeting of the Milton City Council Monday, October 2, 2017 at 6:00 pm Page 1 of 7 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on October 2, 2017 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Fr. Reginald Simmons, St Aidan's Episcopal Church, Milton, Georgia CALL TO ORDER Mayor .Toe Lockwood called the meeting to order. ROLL CALL Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember Lusk, Councilmember Hewitt, and Councilmember Longoria. Councilmember Absent: Councilmember Mohrig. Councilmember Kunz arrived at 5:26 p.m. PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) APPROVAL OF MEETING AGENDA (Agenda Item No. 17-250) Motion and Vote: Councilmember Hewitt moved to approve the Meeting Agenda. Councilmember Longoria seconded the motion. The motion passed unanimously (5-0). Councilmember Mohrig was absent from the meeting. Councilmember Kunz was absent for the vote. Regular Meeting of the Milton City Council Monday, October 2, 2017 at 6:00 pm Page 2 of 7 PUBLIC COMMENT The following individuals submitted a public comment card: Simon Zebarjadi and Linda Khadem, 12821 Doe Drive, Milton, Georgia 30004 Tim Becker, 15625 Canterbury Chase, Milton, Georgia 30004 CONSENT AGENDA 1. Approval of the September 13, 2017 Special Called City Council Meeting Minutes. (Agenda Item No. 17-251) (Sudie Gordon, City Clerk) 2. Approval of the September 25, 2017 Regular City Council Meeting Minutes. (Agenda Item No. 17-252) (Sudie Gordon, City Clerk) 3. Approval of Bid Results for Milton Streetscape Project PI 0011675 and Transmittal of Request for Georgia Department of Transportation Authorization to Award Construction Contract to Excellere Construction, LLC. (Agenda Item No. 17-253) (Sara Leaders, Transportation Engineer) 4. Approval of a Professional Services Agreement between the City of Milton and the Georgia Municipal Association, Inc. for Telecommunications and Right -of -Way Management. (Agenda Item No. 17-254) (Stacey Inglis, Assistant City Manager) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda Items. Councilmember Thurman seconded the motion. The motion passed unanimously (5-0). Councilmember Mohrig was absent from the meeting. Councilmember Kunz was absent for the vote. REPORTS AND PRESENTATIONS (None) FIRST PRESENTATION (None) PUBLIC HEARING (None) Regular Meeting of the Milton City Council Monday, October 2, 2017 at 6:00 pm Page 3 of 7 ZONING AGENDA (None) UNFINISHED BUSINESS Approval of an Ordinance of the Mayor and Council of the City of Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year 2017; and for Other Purposes. ORDINANCE NO. 17-10-330 (Agenda Item No. 17-247) (First Presentation September 25, 2017 Regular City Council Meeting) (Stacey Inglis, Assistant City Manager) Stacey Inglis, Assistant City Manager This is the consideration of an ordinance for the maintenance and operating millage rate of 4.731 mills and the general obligation debt millage rate of .321 mills. The general obligation bond was approved through the citizens voting for it on the November 2016 ballot. The debt service for the first year is interest only. The total amount of debt service is approximately $732,000. The .321 mills will cover the debt service payment. Future debt service payments will be larger and so the debt service millage rate will be higher in the future. The first year will be a lot lower than it will normally be. The real and personal property tax digest is coming in at a little over $2.3 million dollars in assessments and that is net of any exemptions that we have. This represents a 2.7% increase over the 2016 taxes. The motor vehicle assessed values in 2017 are about $38 million and have decreased by 31 % in 2016 due to the birthday tax being replaced by the title ad valorem tax that is being collected at the time of purchase. Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 17-247. Councilmember Longoria seconded the motion. The motion passed unanimously (5-0). Councilmember Mohrig was absent from the meeting. Councilmember Kunz was absent for the vote. NEW BUSINESS Consideration of a Resolution Adopting the Capital Improvements Element 2017 Annual Update Relating to the City's Impact Fee Program. RESOLUTION NO. 17-10-444 (Agenda Item No. 17-255) (Michele McIntosh -Ross, Principal Planner) Regular Meeting of the Milton City Council Monday, October 2, 2017 at 6:00 pm Page 4 of 7 Michele McIntosh -Ross, Principal Planner The Department of Community Affairs as well as the Atlanta Regional Commission reviewed our Impact Fee CIE. We have completed all of the requirements so we are free to adopt the resolution. Our Impact Fee consultant is here to answer any questions you may have. Councilmember Lusk I have a question on one of the spreadsheets pertaining to roads which is on page six. It appears that the first seven projects at the top of the list are essentially complete; however, in the Impact Fees Expended column there is no cost associated with these items. Bill Ross, Ross Associates There is a cost, of course, however, they did not use the impact fees toward paying for those particular projects so that is why the Impact Fees Expended column is zero. They were funded from other sources so your impact fees from these items will be carried forward for future projects. Councilmember Lusk So, should those projects be on this list? Bill Ross I like to put the completed projects on the list so that the state and the Atlanta Regional Commission can continuously be able to see the entire program that was adopted and where we are with each individual project. I continue to put completed projects on this list for reference purposes. Councilmember Lusk So, should there be a note on the spreadsheet to differentiate those types of projects? Bill Ross If the projects were delayed or continuing, there would be a note indicating that. Also, as you can see, these projects do not appear on the Community Work Program because they are completed. It is not confusing to the state. Councilmember Lusk One of the columns states "maximum funding from impact fees" and those completed projects are in that column as part of the $15 million total. I think the way this report is presented is misleading. Bill Ross Impact fees could have been spent on them to the extent on this report but they were not. They were completed already in 2014 and Carter can probably speak to this issue better than I can. Councilmember Thurman Is it possible under the status remarks column to put "completed without using impact fees" or something to that extent so you would know that those projects were completed without using impact fees. Regular Meeting of the Milton City Council Monday, October 2, 2017 at 6:00 pm Page 5 of 7 Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 17-255. Councilmember Lusk seconded the motion. The motion passed unanimously (5-0). Councilmember Mohrig was absent from the meeting. Councilmember Kunz was absent for the vote. 2. Consideration of the following Subdivision Plat: Name of Development / Location Action Comments / # Total Density lots Acres Von Lake Estates Final Plat 12 Lots 16.203 .74 Lots / acre (Agenda Item No. 17-256) (Kathleen Field, Community Development Director) Kathleen Field, Community Development Director This site is on Freemanville Road at the northernmost boundary of Nix Road. The backside of three of the lots are on Nix Road which is a gravel road. However, the traffic coming to these lots will enter through the subdivision, not Nix Road. Subsequent to this plat being submitted, it was grandfathered in at one lot per acre. The ordinance was changed to require that all lots on gravel roads be a minimum of three acres. This was grandfathered in before that change was made. Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 17-256. Councilmember Lusk seconded the motion. The motion passed unanimously (5-0). Councilmember Mohrig was absent from the meeting. Councilmember Kunz was absent for the vote. Councilinember Kunz arrived at 5:26 p.nr. MAYOR AND COUNCIL REPORTS Regular Meeting of the Milton City Council Monday, October 2, 2017 at 6:00 pm Page 6 of 7 STAFF REPORTS Department Updates Public Works 2. Fire 3. Economic Development 4. Communication Carter Lucas, Assistant City Manager/Public Works Director For the month of September, we received $519,506 in TSPLOST funds which is slightly below the anticipated revenues that we had planned on receiving. To date, we have received approximately $2.5 million in actual accumulated revenue which is averaging about $380,000 less than the overall anticipated projection. We are at 86% of anticipated funds to be collected. We had tier 1, tier 2, and tier 3 projects allocated to fund with TSPLOST revenue. Tier 1 projects were based on anticipated revenues at 85%, tier 2 at 85% to 100%, and tier 3 were projects that we would complete if we collected up to 115% of anticipated revenue. We are continuing with tier 1 projects. We are continuing to work on the Mayfield Road sidewalk project. Water line work is continuing in the Crabapple area. The Batesville Road and Highway 372 project is still underway with traffic counts and design work. Bob Edgar, Fire Chief We are excited that we have implemented a certification program for the community which will begin on October 11, 2017. Within in the first few hours of advertising the program, we had 13 responses. We will have a total of 16 members which will be trained to respond to an emergency within their community to help themselves as well as their neighbors before first responders are able to arrive. The program will last six weeks and there will be a graduation ceremony on November 20, 2017. We will have a fire safety program at Home Depot on Saturday. The Milton Fire Department has purchased pink shirts with our fire department logo on it to participate in Breast Cancer Awareness month during October. Sarah LaDart, Economic Development Manager N The most recent Georgia Trend magazine features Whitetail Bike Shop and the four tap alcohol license that we just issued to them. The cool thing about this is that we did not originally offer this type of license so the owner approached us and we worked together to make this happen. We have been doing a lot of grand openings and there are more to come. Regular Meeting of the Milton City Council Monday, October 2, 2017 at 6:00 pm Page 7 of 7 Shannon Ferguson, Communications Manager We have created an online form for businesses that want to have a grand opening. We have also incorporated this in the new business license check list form. Tuesday Tidbits has been successful and we have received a lot of positive feedback. We are still planning to launch our citizen survey in conjunction with our tax mailing. We have created a new design for our newsletter and have made all of our templates mobile friendly. ADJOURNMENT (Agenda Item No. 17-257) Motion and Vote: Councilmember Longoria moved to adjourn the Regular Meeting at 6:47 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. Date Approved: October 16, 2017 Sudie AM Gordon, I Clerk No Text