HomeMy WebLinkAboutMinutes CC - 10/16/2017 - Regular Meeting MinutesRegular Meeting of the Milton City Council
Monday, October 16, 2017 at 6:00 pm
Page 1 of 8
This summary is provided as a convenience and service to the public, media, and staff. It is not
the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this
notice. Public comments are noted and heard by Council, but not quoted. This document includes
limited presentation by Council and invited speakers in summary form. This is an official record
of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded.
The Regular Meeting of the Mayor and Council of the City of Milton was held on October
16, 2017 at 6:00 PM, Mayor Joe Lockwood presiding.
INVOCATION
Jason Howard, Stonecreek Church, Milton, Georgia
CALL TO ORDER
Mayor Joe Lockwood called the meeting to order.
ROLL CALL
Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember
Lusk, Councilmember Longoria and Councilmember Mohrig.
Councilmember Absent: Councilmember Hewitt.
PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood)
APPROVAL OF MEETING AGENDA
(Agenda Item No. 17-258)
Motion and Vote: Councilmember Longoria moved to approve the Meeting Agenda with the
following changes:
• Add an Executive Session to discuss potential Land Acquisition.
Councilmember Thurman seconded the motion. The. motion passed' unanimously (6-0).
Councilmember Hewitt was absent from the meeting.
Regular Meeting of the Milton City Council
Monday, October 16, 2017 at 6:00 pm
Page 2 of 8
PUBLIC COMMENT
The following individuals submitted a public comment card:
Congressman Karen Handel, Mill Street, Roswell, Georgia 30004
Tim Becker, 15625 Canterbury Chase, Milton, Georgia 30004
Laura Bentley, 2500 Bethany Church Road, Milton, Georgia 30004
CONSENT AGENDA
1. Approval of the October 2, 2017 Regular City Council Meeting Minutes.
(Agenda Item No. 17-259)
(Sudie Gordon, City Clerk)
2. Approval of Revisions to the Supplemental Pay for Sworn Police and
Certified Fire Personnel Receiving College Credit Toward Degrees.
(Agenda Item No. 17-260)
(Sam Trager, Human Resources Director)
3. Approval of a Deposit Account Agreement between The City of Milton,
Georgia and The Bancorp Bank for the Production and Administration of
Payment for FSA Cards.
(Agenda Item No. 17-261)
(Sam Trager, Human Resources Director)
4. Approval of Ratification of a Mediation Agreement (and Ratification of the City Manager
Executing Same) in the Case Fulton County, GA v. Drive Time Car Sales Company,
LLC, et al, Civil Action File No.: 2017CV290578.
(Agenda Item No. 17-262)
(Ken Jarrard, City Attorney)
5. Approval of the Agreement for Vehicle Maintenance and Light Repairs
between the City of Milton and Extra Mile Auto Tire & Service, LLC.
(Agenda Item No. 17-263)
(Bernadette Harvill, Finance Director)
6. Approval of the Agreement for Vehicle Maintenance and Light Repairs
between the City of Milton and Express Oil Change, LLC.
(Agenda Item No. 17-264)
(Bernadette Harvill, Finance Director)
7. Approval of a Work Order Addendum to the Master Services Agreement
between the City of Milton and VC3, Inc., Providing for Lease of, and Maintenance to,
Mobile Data Terminals.
(Agenda Item No. 17-265)
(David Frizzell, IT Manager)
Regular Meeting of the Milton City Council
Monday, October 16, 2017 at 6:00 pm
Page 3 of 8
Motion and Vote: Councilmember Lusk moved
Councilmember Kunz seconded the motion.
Councilmember Hewitt was absent from the meeting.
REPORTS AND PRESENTATIONS
to approve the Consent Agenda Items.
The motion passed unanimously (6-0).
Proclamation Recognizing Breast Cancer Awareness Month.
(Councilmember Longoria, Councilmember Mohrig, and Councilmember Thurman)
2. Proclamation Recognizing Cambridge High School FFA Organization.
(Councilmember Bill Lusk)
3. Presentation of Proposed Milton Trails Blueprint.
(Kathleen Field, Community Development Director)
FIRST PRESENTATION (None)
PUBLIC HEARING
ALCOHOL BEVERAGE LICENSE APPLICATIONS
1. Consideration of the Issuance of a Limited Alcohol Beverage License to
Whitetail Bicycles, Inc., 770 Mid Broadwell Road, Milton, Georgia 30004.
(Agenda Item No. 17-266)
(Bernadette Harvill, Finance Director)
Bernadette Harvill, Finance Director
This is our first limited tap application. Limited tap means that they are allowed to purchase from
breweries, beer only, within a limited area of 50 square miles from the establishment. They have
a limited number of hours in which they can be open for business. This establishment closes at
9:00 p.m. each night. In addition, there is a limited amount, a total of 48 ounces, which they can
pour per day to an individual. This application does not require a full kitchen or full menu. The
applicant has met all of our requirements.
Motion and Vote: Councilmember Longoria moved to approve Agenda Item No. 17-266. Mayor
Lockwood seconded the motion. The motion passed unanimously (6-0). Councilmember Hewitt
was absent from the meeting.
Regular Meeting of the Milton City Council
Monday, October 16, 2017 at 6:00 pm
Page 4 of 8
2. Consideration of the Issuance of an Alcohol Beverage License to BobbyGs
LLC., d/b/a BobbyGs Chicago Eatery, 12990 Highway 9 N., Suite 114,
Milton, Georgia 30004
(Agenda Item No. 17-267)
(Bernadette Harvill, Finance Director)
Bernadette Harvill, Finance Director
BobbyG's is moving their location a few doors down from their current location and they will be
adding distilled spirits to their menu. They are in compliance with all of our regulations and staff
recommends approval.
Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 17-267.
Councilmember Longoria seconded the motion. The motion passed unanimously (6-0).
Councilmember Hewitt was absent from the meeting.
3. Consideration of the Issuance of an Alcohol Beverage License to
Guitron Webb Road, LLC, d/b/a Blue River Tavern, 12990 Highway 9 N., Suite 102,
Milton, Georgia 30004.
(Agenda Item No. 17-268)
(Bernadette Harvill, Finance Director)
Bernadette Harvill, Finance Director
Blue River Tavern will be moving into the BobbyG's location and they have met all the
requirements. Staff recommends approval.
Motion and Vote: Councilmember Mohrig moved to approve Agenda Item No. 17-268.
Councilmember Longoria seconded the motion. The motion passed unanimously (6-0).
Councilmember Hewitt was absent from the meeting.
PUBLIC HEARING
1. Consideration of a Resolution of the City of Milton, Georgia Extending Until January 9,
2018, an Existing Moratorium Barring the Acceptance of Applications for Concept Plan
Approval and Applications for Issuance of Land Disturbance Permits for Residential
Development of Property in the T-6 Transect Zone within the Deerfield Form Based Code
District.
(Agenda Item No. 17-269)
(Kathleen Field, Community Development Director)
Regular Meeting of the Milton City Council
Monday, October 16, 2017 at 6:00 pm
Page 5 of 8
Kathleen Field, Community Development Director
This is a public hearing to extend this moratorium until January 9, 2018 to give staff enough time
to consider changes to the zoning code to eliminate the residential zone from the T-6 Transect
Zone within the Deerfield Form Based Code District.
ZONING AGENDA (None)
UNFINISHED BUSINESS
1. Consideration of a Resolution of the City of Milton, Georgia Extending
until January 9, 2018, an Existing Moratorium Barring the Acceptance of Applications for
Concept Plan Approval and Applications for Issuance of Land Disturbance Permits for
Residential Development of Property in the T-6 Transect Zone within the Deerfield Form
Based Code District.
RESOLUTION NO. 17-10-445
(Agenda Item No. 17-269)
(Public Hearing Held at October 16, 2017 Regular City Council Meeting)
(Kathleen Field, Community Development Director)
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 17-269.
Councilmember Lusk seconded the motion. The motion passed unanimously (6-0).
Councilmember Hewitt was absent from the meeting.
NEW BUSINESS
1. Consideration of a Resolution of the City of Milton Authorizing a Pre -Application for a
Land and Water Conservation Fund Grant with the Department of Natural Resources.
RESOLUTION NO. 17-10-446
(Agenda Item No. 17-270)
(Jim Cregge, Parks & Recreation Director)
Jim Cregge, Parks and Recreation Director
We are requesting your support on a resolution which would be submitted as part of the package
for a pre -application for a land and water conservation fund grant. This grant is offered through
the Georgia Department of Natural Resources. It is a 50-50 match with a maximum of $100,000
granted and backed -up by $100,000 in matching funds. The funds are currently available in the
Providence Park capital improvement line item. We are contemplating building bathrooms at
Regular Meeting of the Milton City Council
Monday, October 16, 2017 at 6:00 pm
Page 6 of 8
Providence Park near the parking lot. We are aware that Providence Park is going through a master
plan process. We do not have the results of that master plan yet, however, we have spoken with —`
our consultants and they have assured us that this grant would be supplemental and by no means
go against what they are currently doing. The consultants are in full support of this grant effort.
This pre -application has to be submitted by October 31, 2017 and we will find out sometime in
March 2018 if our grant pre -application has been accepted. We will then find out in September
2018 if we have been approved for the grant.
Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 17-270.
Councilmember Mohrig seconded the motion. The motion passed unanimously (6-0).
Councilmember Hewitt was absent from the meeting.
2. Consideration of Three Lease Agreements Related to the Mayfield Road Property
Acquisition between the City of Milton and the City of Alpharetta for Future Park Space.
(Agenda Item No. 17-271)
(Ken Jarrard, City Attorney)
Ken Jarrard, City Attorney
If you recall, you have already approved the purchase of these properties in conjunction with the
City of Alpharetta for the purpose of future park space. The current owners requested to remain
on the property for twelve months. These are the lease agreements that pertain to each of these
properties.
Motion and Vote: Councilmember Longoria moved to approve the Lease Agreement at 1470
Mayfield Road. The sellers are Jerry J. Anderson and Linda C. Anderson. Councilmember Lusk
seconded the motion. The motion passed unanimously (6-0). Councilmember Hewitt was
absent from the meeting.
Motion and Vote: Councilmember Thurman moved to approve the Lease Agreement at 1480
Mayfield Road. The sellers are Jerry Jefferson Anderson and Myrtie Patricia Anderson Fuller.
Councilmember Kunz seconded the motion. The motion passed unanimously (6-0).
Councilmember Hewitt was absent from the meeting.
Motion and Vote: Councilmember Lusk moved to approve the Lease Agreement at 1490
Mayfield Road. The sellers are Creighton Fuller and Patricia Fuller. Councilmember Thurman
seconded the motion. The motion passed unanimously (6-0). Councilmember Hewitt was absent
from the meeting.
Regular Meeting of the Milton City Council
Monday, October 16, 2017 at 6:00 pm
Page 7 of 8
MAYOR AND COUNCIL REPORTS
Mayor Lockwood
Crabapple Fest was a huge success. Thank you to all the staff and volunteers who continue to
make it such a great event.
STAFF REPORTS
Department Updates
1. Community Development
2. Police
Kathleen Field, Community Development Director
We are continuing to work on two initiatives. The first one is the tree preservation ordinance. We
have had many meetings with our stakeholders group and on Wednesday night we are going to
hold a public meeting regarding the ordinance. From there, it will go to the Planning Commission
and then it will come before the council during the November work session meeting. We are also
continuing to work on the Unified Development Code (UDC) and our consultant continues to work
on the diagnostic issues that were presented to you in August. Also, we are in the process of
drafting two text amendments. The first one deals with the moratorium that was passed tonight to
allow us time to put tougher language to delete the residential use in the T-6 of the Deerfield Form
Based Code. The second proposed text amendment change relates to both the Crabapple Form
Based Code as well as the Deerfield Form Based Code in regards to parking requirements. We
are looking at adjusting the parking requirements. We have a new process for reviewing
preliminary plats. They will now go to the Planning Commission and two will go before them at
their October 25I" meeting. The first is a plat located on Holly Road at the corner of Arnold Mill
Road and it is a proposed four single family lots on 36.9 acres. The second plat is the Mayfield
Lake parcel along Mayfield Road which would consist of 28 single family residences and 41
townhomes on 16.9 acres.
Rich Austin, Police Chief
We are continuing to see a downward trend in both our accidents and our crime. We are down 6%
with all accidents and 12% in our injury collisions. Year-to-date our crimes are down 12%. We
are down 11 % in violent crimes. We continue to be active in the community and recently started
another session of our citizen's police academy. There are 19 citizens that will be participating in
this program.
Regular Meeting of the Milton City Council
Monday, October 16, 2017 at 6:00 pm
Page 8 of 8
EXECUTIVE SESSION
Motion and Vote: Councilmember Lusk moved to go into Executive Session to discuss potential
land acquisition at 7:41 p.m. Councilmember Thurman seconded the motion. The motion passed
unanimously (6-0). Councilmember Hewitt was absent from the meeting.
RECONVENE
Motion and Vote: Councilmember Longoria moved to reconvene the Regular Meeting at 7:48
p.m. Councilmember Mohrig seconded the motion. The motion passed unanimously (6-0).
Councilmember Hewitt was absent from the meeting.
ADJOURNMENT
(Agenda Item No. 17-272)
Motion and Vote: Councilmember Lusk moved to adjourn the Regular Meeting at 7:49 p.m.
Councilmember Mohrig seconded the motion. The motion passed unanimously (6-0).
Councilmember Hewitt was absent from the meeting.
Date Approved: November 6, 2017
--STn A]4�
Su ie AMG rdon, Cit Clerk
Joe Lockwood, Ma or
STATE OF GEORGIA )
AFFIDAVIT RE: CLOSURE OF
COUNTY OF FULTON ) OPEN MEETINGS
CITY OF MILTON
Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia
to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council
meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his
knowledge and belief the following:
At a Regular City Council Meeting held on October 16, 2017, at 6:00 PM the Council voted to go into closed
session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt
matters addressed during such closed meeting are as follows:
[Check or initial as appropriate]
1. X discussion or voting to authorize negotiations to purchase, dispose of, or lease
property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate;
entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent
public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a
subsequent public vote pursuant to O.C.G.A, 50-14-3(b)(1)(B-E);
2. discussing or deliberating upon the appointment, employment, compensation, hiring,
disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or
interviewing applicants for the executive head of the city with the vote on any such matter coming in
public pursuant to O.C.G.A. 50-14-3(b)(2);
3. attorney/client privilege in order to consult and meet with legal counsel pertaining to
pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions
brought or to be brought by or against the agency or any officer or employee or in which the agency or
any officer or employee may be directly involved, pursuant to O.C.G.A. 50-14-2(1).
4. other (explanation):
I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to
matters of official business or policy, with the exceptions provided by law as set forth above.
```%W111111111"
W1 1G OR ��e"i
SWORN TO AI J%St, ��re me
this 16th day of�
Z.� i
•N �:9 e�G •0'CC Z
O.
MAYOR JOE CKWOOD
Notary Public
My Commission Expi"P lr� , / g
No Text