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HomeMy WebLinkAboutMinutes CC - 11/06/2017 - Regular Meeting MinutesRegular Meeting of the Milton City Council Monday, November 6, 2017 at 6:00 pm Page 1 of 7 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on November 6, 2017 at 6:00 PM, Mayor .Joe Lockwood presiding. INVOCATION Jason Howard, Stonecreek Church, Milton, Georgia CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember Lusk, Councilmember Hewitt, and Councilmember Longoria. Councilmember Absent: Councilmember Mohrig. PLEDGE OF ALLEGIANCE ((Led by the Sons of the American Revolution) APPROVAL OF MEETING AGENDA (Agenda Item No. 17-273) Motion and Vote: Councilmember Longoria moved to approve the Meeting Agenda with the following change: • Add an Executive Session to discuss potential land acquisition. Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. Regular Meeting of the Milton City Council Monday, November 6, 2017 at 6:00 pm Page 2 of 7 PUBLIC COMMENT The following individual submitted a public comment card: Francia Lindon, 14810 East Bluff Road, Milton, Georgia 30004 CONSENT AGENDA 1. Approval of the October 16, 2017 Regular City Council Meeting Minutes. (Agenda Item No. 17-274) (Sudie Gordon, City Clerk) 2. Approval of an Agreement between the City of Milton and Zayo Group to Install Utilities within the Right of Way. (Agenda Item No. 17-275) (Carter Lucas, Assistant City Manager) 3. Approval of a Construction Services Agreement between the City of Milton and Tri Scapes, Inc. for Tree and Storm Debris Removal - Citywide. (Agenda Item No. 17-276) (Carter Lucas, Assistant City Manager) 4. Approval of a Construction Services Agreement between the City of Milton and Tri Scapes Inc. for the FYI Sidewalk Repair Project. (Agenda Item No. 17-277) (Carter Lucas, Assistant City Manager) 5. Approval of a Construction Contract for Milton Streetscape Project PI 0011675 by and between the City of Milton and Excellere Construction, LLC. (Agenda Item No. 17-278) (Carter Lucas, Assistant City Manager) 6. Approval of a Task Order to Provide Construction Inspection of the Crabapple Streetscape Project. (Agenda Item No. 17-279) (Carter Lucas, Assistant City Manager) 7. Approval of a Task Order to Provide Construction Inspection of FYI Resurfacing and Reconstruction Project. (Agenda Item No. 17-280) (Carter Lucas, Assistant City Manager) Regular Meeting of the Milton City Council Monday, November 6, 2017 at 6:00 pm Page 3 of 7 8. Approval of the following Subdivision Plat: Name of Development / Location Action Comments / # Total Density lots Acres 13540 Highway 9 g y Minor Plat 1 50.05 50.05 acres (Agenda Item No. 17-281) (Kathleen Field, Community Development Director) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda Items. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. REPORTS AND PRESENTATIONS 1. Proclamation Recognizing Veterans Day 2017. (Councilmember Bill Lusk) 2. Proclamation Recognizing Native American History Month. (Councilmember Bill Lusk) 3. Presentation Regarding the Purchase of an Armored Rescue Vehicle. (Rich Austin, Police Chiefi 4. Presentation of the Draft Recommendations for the North Fulton Comprehensive Transportation Plan. (Kimley-Horn) Presentation Regarding Adopting the City of Milton Trail Plan. (Carter Lucas, Assistant City Manager) 6. Presentation Regarding Adopting the Concept Plan for the Northeast Crabapple Connector Roadway and Intersection Improvements at Mayfield Road and Charlotte Drive. (Carter Lucas, Assistant City Manager) Regular Meeting of the Milton City Council Monday, November 6, 2017 at 6:00 pm Page 4 of 7 FIRST PRESENTATION 1. Consideration of an Ordinance Reaffirming and Establishing Chapter 46 of the Milton Code of Ordinances Governing Solid Waste Collection Services within the City of Milton. (Agenda Item No. 17-282) (Teresa Stickels, Green Projects Manager) Motion and Vote: Councilmember Kunz moved to approve the First Presentation Item. Councilmember Lusk seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. PUBLIC HEARING ALCOHOL BEVERAGE LICENSE APPLICATION 1. Consideration of the Issuance of an Alcohol Beverage License to Conrose Georgia Group, Inc., d/b/a 850 F Bar Pizza, 12635 Crabapple Road, Suite 310, Milton, Georgia 30004. (Agenda Item No. 17-283) (Bernadette Harvill, Finance Director) Bernadette Harvill, Finance Director This request is due to change of ownership and staff recommends approval. Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 17-283. Councilmember Longoria seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. ZONING AGENDA (None) UNFINISHED BUSINESS (None) Regular Meeting of the Milton City Council Monday, November 6, 2017 at 6:00 pm Page 5 of 7 NEW BUSINESS 1. Consideration of a Resolution Adopting the 2018 City of Milton City Council Regular Meeting and Work Session Schedule. RESOLUTION NO. 17-11-447 (Agenda Item No. 17-284) (Sudie Gordon, City Clerk) Sudie Gordon, City Clerk Tonight, we are asking for the Mayor and Council's consideration of a resolution which will approve the 2018 council Regular Meetings and Work Sessions. You have before you an oversized calendar showing the 36 upcoming council meetings for 2018. Blue highlighting indicates a regular council meeting and red highlighting a work session. In 2018, there is one Regular City Council meeting and two Work Session dates which will fall on a Wednesday due to observed holidays being on a Monday (Martin Luther King Day, President's Day and Veteran's Day). In preparing the 2018 calendar, the following dates were taken into consideration; the city's eleven observed holidays which are highlighted in green, the Mayor's Day conference in January and the GMA Conference in June. Our first regularly scheduled meeting in 2018 will be on Monday January 8th. If approved by council, the 2018 Council Meeting Calendar will be available to our citizens on our website. Additionally, there will be copies of the calendar available on the table by the council doors. We respectfully ask for council's approval of the 2018 city council meeting dates. Motion and Vote: Councilmember Kunz moved Councilmember Longoria seconded the motion. Councilmember Mohrig was absent from the meeting. MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Fire 2. Finance to approve Agenda Item No. 17-284. The motion passed unanimously (6-0). Regular Meeting of the Milton City Council Monday, November 6, 2017 at 6:00 pm Page 6 of 7 Bob Edgar, Fire Chief Our community para -medicine program will begin on December 1, 2017. This program brings healthcare to the patients to improve patient outcomes. We can provide patient education in the patient's home with family present as part of an education process. Conducting patient centered home visits using mobile healthcare resources, we can have an impact on 911 responses, emergency room visits and re -admittances. Many individuals call 911 because they don't know if they should go to the hospital or not. Community para -medicine will connect patients with an entire spectrum of healthcare and social services. These services include: para -medicine care, chronic disease management, preventative care, post discharge follow-up visits, and referrals to appropriate care; not just the emergency room. This program will utilize current staff paramedics who are nurses. Our goal is to improve patient care by helping patients connect with resources they need to maintain good health and manage their medical conditions. The result is a reduction in preventable re -admittance and unnecessary emergency room visits. This is a voluntary program that the community will be able to sign up for. Since Friday, several individuals have already signed up for the program as well as citizens who are interested in helping with the program. Stacey Inglis, Assistant City Manager On Friday, we received a temporary tax collection order from the judge. So, today we received our tax digest and are uploading it into the system tomorrow and hope to have the tax bills out by either late this week or early next week. I wanted to review some options with you regarding our FY 17 and FY 18. As you know, in the past we have always collected our largest source of revenue at the end of our fiscal year which always puts us on pins and needles whenever we receive the tax digest from Fulton County. We really cannot do anything about changing the expenditures to offset any shortages of revenue which is exactly what we have experienced this year. I have talked to both our auditors and our financial advisor about how we can help mitigate future risk. One of the best options we have, other than changing the fiscal year, is to change how we account for property tax revenue. We can actually start accounting for property tax revenues at the beginning of our fiscal year instead of the end of our fiscal year. Therefore, if there are any significant shortages of revenue, we can help fluctuate the expenditures and do some budget amendments throughout the year, to offset any shortages in revenue. Since FY17 is over, and we have experienced this situation due to the significant delay in receiving the property tax digest from Fulton County, we are going to begin in 2018 accounting for property taxes at the beginning of our fiscal year. This means we will have to do a budget amendment to FYI 7 to take all the property taxes off of the appropriations and dip into our fund balance. Our fiscal policies and fund balance policies have allowed us to build up a significant fund balance so we are not really going into the red. We had $6.7 million set aside in our fund balance and we are going to go down to about $2 million by making this change. We can build all that revenue back up within one year. We will have to tighten up our Capital Improvement priorities and see how we can fund projects going forward. We might have to delay some projects, however, I think this is the best option for the city going forward. Regular Meeting of the Milton City Council Monday, November 6, 2017 at 6:00 pm Page 7 of 7 EXECUTIVE SESSION Motion and Vote: Councilmember Kunz moved to go into Executive Session to discuss potential land acquisition at 8:02 p.m. Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. RECONVENE Motion and Vote: Councilmember Lusk moved to reconvene the Regular Meeting at 8:52 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. ADJOURNMENT (Agenda Item No. 17-285) Motion and Vote: Councilmember Kunz moved to adjourn the Regular Meeting at 8:53 p.m. Councilmember Lusk seconded the motion. The motion passed unanimously (6-0). Councilmember Mohrig was absent from the meeting. Date Approved: November 20, 2017 Sudie AMG rdon, City Clerk Joe Lockwood, Mayor STATE OF GEORGIA AFFIDAVIT RE: CLOSURE OF COUNTY OF FULTON ) OPEN MEETINGS CITY OF MILTON Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At a Regular City Council Meeting held on November 6, 2017, at 6:00 PM the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] 1. X discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O.C.G.A, 50-14-3(b)(1)(B-E); 2. discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in public pursuant to O.C.G.A. 50-14-3(b)(2); 3. attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O.C.G.A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. %%%%1111JJjJ % G0i?'o SWORN TO AND SUB��',��/• ll�b.'�t��i this 6th day of Novemt�r� �0TgAt' 9N :Oc2 ;Q= AUB00 ��?O : MAYOR JO L CKWOOD RY ♦ 2lb-o.ci�� Notary Public U VIA 1` My Commission Expires: