HomeMy WebLinkAboutMinutes CC - 11/20/2017 - Regular Meeting MinutesRegular Meeting of the Milton City Council
Monday, November 20, 2017 at 6:00 pm
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This summary is provided as a convenience and service to the public, media, and staff. It is not
the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this
notice. Public comments are noted and heard by Council, but not quoted. This document includes
limited presentation by Council and invited speakers in summary form. This is an official record
of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded.
The Regular Meeting of the Mayor and Council of the City of Milton was held on
November 20, 2017 at 6:00 PM, Mayor Joe Lockwood presiding.
INVOCATION
Pastor Jerry Dockery, Crabapple First Baptist Church, Milton, Georgia
CALL TO ORDER
Mayor Joe Lockwood called the meeting to order.
ROLL CALL
Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember
Longoria, and Councilmember Mohrig.
Councilmember Absent: Councilmember Lusk and Councilmember Hewitt.
PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood)
APPROVAL OF MEETING AGENDA
(Agenda Item No. 17-286)
Motion and Vote: Councilmember Longoria moved to approve the Meeting Agenda with the
following change:
• Move Agenda Item No. 17-297, Consideration of an appointment to the Board of Zoning
Appeals (At Large), to before Unfinished Business.
Councilmember Mohrig seconded the motion. The motion passed unanimously (5-0).
Councilmember Lusk and Councilmember Hewitt were absent from the meeting.
Regular Meeting of the Milton City Council
Monday, November 20, 2017 at 6:00 pm
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PLJBLIC COMMENT
CONSENT AGENDA
1. Approval of the November 6, 2017 Regular City Council Meeting Minutes.
(Agenda Item No. 17-287)
(Sudie Gordon, City Clerk)
2. Approval of an Agreement between the City of Milton and Multi -State Information
Sharing and Analysis Center (MS-ISAC) for Collaboration on Cyber Threat Prevention,
Protection, and Response.
(Agenda Item No. 17-288)
(David Frizzell, IT Manager)
3. Approval of the Audit Engagement Letter with Mauldin & Jenkins, LLC to Audit the
City's Financial Statements for the Fiscal Year Ending September 30, 2017.
(Agenda Item No. 17-289)
(Stacey Inglis, Assistant City Manager)
4. Approval of Change Order #1 to Professional Services Agreement for P] 0007311') Design
Modifications.
(Agenda Item No. 17-290)
(Carter Lucas, Assistant City Manager)
Approval of a Construction Services Agreement between the City of Milton and
Garland/DBS, Inc. for Fire Station 41 Roofing Replacement.
(Agenda Item No. 17-291)
(Carter Lucas, Assistant City Manager)
6. Approval of a Resolution to Amend the City's Personnel Policy Handbook to Revise the
PTO Buy -Back Percentage.
RESOLUTION 17-11-451
(Agenda Item No. 17-292)
(Sam Trager, Human Resources Director)
7. Approval of the following Subdivision Plat:
Name of Development / Location
Action
Comments / #
Total
Density
lots
Acres
1. 15605, 15613 & 15619
Hopewell LL
Minor Plat
3 Lots
2036
.14 Lots / acre
403 & 462
Hopewell Road
(Agenda Item No. 17-293)
(Melissa Branen, Plan Review Manager)
Regular Meeting of the Milton City Council
Monday, November 20, 2017 at 6:00 pm
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Motion and Vote: Councilmember Kunz moved to approve the Consent Agenda Items.
Councilmember Thurman seconded the motion. The motion passed unanimously (5-0).
Councilmember Lusk and Councilmember Hewitt were absent from the meeting.
REPORTS AND PRESENTATIONS
Proclamation Recognizing National Adoption Month.
(Mayor Joe Lockwood)
FIRST PRESENTATION (None)
PUBLIC HEARING (None)
ZONING AGENDA (None)
UNFINISHED BUSINESS
Consideration of an Ordinance Reaffirming and Establishing Chapter 46 of the Milton
Code of Ordinances Governing Solid Waste Collection Services within the City of Milton.
ORDINANCE NO. 17-11-331
(Agenda Item No. 17-282)
(First Presentation at City Council Meeting on November 6, 2017)
(Teresa Stickels, Conservation Projects Manager)
Teresa Stickels, Conservation Projects Manager
There have not been any changes since last year. This is the same ordinance that was approved
last year. We are required to reaffirm this ordinance each year. We are asking for your approval
of this ordinance tonight.
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 17-282.
Councilmember Mohrig seconded the motion. The motion passed unanimously (5-0).
Councilmember Lusk and Councilmember Hewitt were absent from the meeting.
Regular Meeting of the Milton City Council
Monday, November 20, 2017 at 6:00 pm
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NEW BUSINESS
1. Consideration of an Application to the Firehouse Subs Foundation for a Grant to Provide
Ballistic Protection to Milton Fire -Rescue's Firefighters.
(Agenda Item No. 17-294)
(Robert Edgar, Fire Chief
Robert Edgar, Fire Chief
This is a request for your approval to apply for a grant from Firehouse Subs to purchase ballistic
vests and helmets for our firefighters. This grant will provide the protection that is needed for our
firefighters. FEMA has recommended that all firefighters have this type of protection. This grant
provides 100% funding and is seeking a little more than $19,000.
Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 17-294.
Councilmember Kunz seconded the motion. The motion passed unanimously (5-0).
Councilmember Lusk and Councilmember Hewitt were absent from the meeting.
2. Consideration of a Resolution Declaring the Results of the November 7, 2017 Election.
RESOLUTION NO. 17-11-448
(Agenda Item No. 17-295)
(Ken Jarrard, City Attorney)
Ken Jarrard, City Attorney
This resolution is to declare the results of the November 7, 2017 election which were certified by
the Fulton County Registration and Elections Office.
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 17-295.
Councilmember Thurman seconded the motion. The motion passed unanimously (5-0).
Councilmember Lusk and Councilmember Hewitt were absent from the meeting.
3. Consideration of a Resolution Approving Participation in the 2020 United States Census
"Local Update of Census Addresses" Operation, and Execution of a Related Registration
Form and Confidentiality Agreement.
RESOLUTION NO. 17-I1-449
(Agenda Item No. 17-296)
(Michele McIntosh -Ross, Principal Planner)
Michele McIntosh -Ross, Principal Planner
In preparation of the upcoming census, the United States Census has deployed their strategy to
update the local addresses in their data base. This strategy is referred to as the LUCA which stands
Regular Meeting of the Milton City Council
Monday, November 20, 2017 at 6:00 pm
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for Local Update of Census Addresses. It involves the U.S. Census reaching out to local
governments to obtain assistance in verifying and updating their own batch of local addresses. It
is not mandatory for local governments to participate in this operation, however, since the accuracy
of the addresses is tied to the potential accuracy of the census count, we believe it would be helpful
for Milton to participate and help in increasing the accuracy of the census count.
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 17-296.
Councilmember Thurman seconded the motion. The motion passed unanimously (5-0).
Councilmember Lusk and Councilmember Hewitt were absent from the meeting.
ThefollowingAgenda Item No. 17-297 was moved by Motion and Vote to before Unfinished
Business.
4. Consideration of a Resolution Appointing a Member to the City of Milton
Board of Zoning Appeals At Large.
RESOLUTION NO. 17-11-450
(Agenda Item No. 17-297)
(Mayor Joe Lockwood)
Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 17-297
appointing KEN SISSON to the Board of Zoning Appeals At Large. Councilmember Kunz
seconded the motion. The motion passed unanimously (5-0). Councilmember Lusk and
Councilmember Hewitt were absent from the meeting.
MAYOR AND COUNCIL REPORTS
STAFF REPORTS
Department Updates
1. Community Development
2. Police
3. Parks and Recreation
Regular Meeting of the Milton City Council
Monday, November 20, 2017 at 6:00 pm
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Kathleen Field, Community Development Director
We are working on the issues that created the moratorium. Specifically, prohibiting residential
uses in the T6 transect zone. It will go to the Planning Commission next week and it will come
before you next month. The next text amendment we are working on is adjusting the parking
requirements in both of our Form Bases Codes; Deerfield and Crabapple. Those proposed changes
will come before you next month as well. We are also working on modifying the code as it relates
to lodging, specifically, how many hotel rooms are allowed per unit. This request will go to the
Planning Commission in December then to you in January. We have one preliminary plat that will
go to the Planning Commission next week. It is to create parcels for a mixed use development on
approximately 10.9 acres. Lastly, we are still working on the Unified Development Code which
we hope will come before you early next year.
Rich Austin, Police Chief
We put together a comprehensive holiday plan to try to keep our crime down. Crime continues to
be down about 10% overall and down 11 % in violent crime. The Highway 9 corridor and the
Arnold Mill corridor continue to be a challenge regarding accidents but we are still down 11 % in
injury crashes. We have recently been involved in about 15 community events. To highlight a
few, our canine officers did a presentation at Hopewell Middle School. We participated in the
DEA take back program so individuals could drop off prescription medication for safe disposal.
On Halloween, we distributed about 150 treat bags and increased patrols to ensure our citizens
were safe. We participated in the monthly breakfast at the Phoenix Senior Living Center. And,
last Friday night we graduated 19 individuals from our Citizens Police Academy.
Jim Cregge, Parks and Recreation Director
We have two master plan processes that we have been working on simultaneously. One is for
Providence Park and the other is for the overall five year citywide update. Our first public meeting
will be held on December 12th to present to the public the Providence Park master plan. We have
not received a fully comprehensive list of feedback regarding the five year update so we are still
compiling that data and will present it at a later date. However, based on the citizen survey, we
have received a 91% approval rating of excellent or good. Our basketball program has excelled
tremendously and we are now at an all-time record high of 330 participants. This past Friday, we
had roundtable discussions with several youth lacrosse programs which included coaches, parents,
players and citizens. The discussions were very productive and we are confident that information
from this open dialogue will be positively implemented in the spring.
Regular Meeting of the Milton City Council
Monday, November 20, 2017 at 6:00 pm
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ADJOURNMENT
(Agenda Item No. 17-298)
Motion and Vote: Councilmember Mohrig moved to adjourn the Regular Meeting at 6:49 p.m.
Councilmember Longoria seconded the motion. The motion passed unanimously (5-0).
Councilmember Lusk and Councilmember Hewitt were absent from the meeting.
Date Approved: December 4, 2017
Sudie AM Gordon, City Cle c
Joe Loc , Mayor