HomeMy WebLinkAboutRES 18-01-463 - 01/29/2018 - Firehouse Subs Grant for Body Armor & HelmetsSTATE OF GEORGIA
COUNTY OF FULTON
RESOLUTION NO. 18-01-463
A RESOLUTION TO ACCEPT DONATION OF FUNDS FOR PURCHASE OF FIRE -
RESCUE BODY ARMOR AND HELMETS
WHEREAS, the City of Milton Fire Department has applied for a grant from the Firehouse
Subs Public Safety Foundation and been awarded a grant of $19,152.00 for purchase of body armor
and helmets pursuant to the terms of the Funding Agreement attached hereto as Exhibit A;
WHEREAS, the Official Code of Georgia Annotated ("O.C.G.A.") § 36-37-2 provides
that,
"Each municipal corporation is authorized to receive any donations or gifts of real
or personal property which may be made to it by deed of gift, will, or otherwise,
subject to such conditions as may be specified in the instrument giving or donating
the property, if the governing body of the municipal corporation approves of such
conditions";
WHEREAS, the City's Charter provides, at Section 1.12 (Municipal Powers), at
subsection (b)(14), that the City is empowered,
"To accept or refuse gifts, donations, bequests, or grants from any source for any
purpose related to the powers and duties of the city and the general welfare of its
citizens on such terms and conditions as the donor or grantor may impose";
WHEREAS, the City's Fire Chief has indicated that the grant will support the purchase of
equipment that will be useful in fire -rescue operations and has recommended that the City accept
the donation.
NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the City of Milton that,
1. The grant of the $19,152.00 is hereby accepted on the terms and conditions set forth in the
Funding Agreement.
2. The Mayor is authorized to execute the Funding Agreement on behalf of the City.
3. City staff are directed to prepare such documentation of the grant as is called for under the
Funding Agreement and as may be reasonably requested by Firehouse Subs Public Safety
Foundation, Inc.
SO RESOLVED, this 29`x' day of January, 2018.
— Attu
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Sudie AM Gordon, C' y Clerk
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Exhibit A
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Firehouse Subs Public Safety Foundation, Inc.
12735 Gran Bay Pkwy., Suite 150, Jacksonville, Florida 32258
MEMO OF UNDERSTANDING- FUNDING AGREEMENT
January 19, 2018
Firehouse Subs Public Safety Foundation Responsibilities
• Firehouse Subs Public Safety Foundation will award a check to The City of Milton, Georgia, whose
EIN is 51-0608862, for $19,152.00 to be used toward the direct purchase of body armor and helmets
on behalf of Milton Fire -Rescue.
• All purchases must match the quantities and equipment approved in the original grant request.
Failure to do so will put the grant in jeopardy.
Milton Fire -Rescue Responsibilities
1. A check will be remitted to the organization name as stated in this memo of understanding and must
match the EIN number submitted on the grant request. If there is a change in either information, you
must submit a W-9
2. If the mailing address where the check needs to be sent differs from the address on the submitted grant
application, please email the Foundation with the correct mailing address
3. Confirm check has been received by emailing Firehouse Subs Public Safety Foundation at
procurementfoundation@firehousesubs.com
4. Purchase the approved equipment
5. Verify purchase by providing Firehouse Subs Public Safety Foundation with one of the following:
o Copies of paid invoices, verifying your organization's name as the customer and matching the
vendor quote(s)
o A copy of the cleared check(s), verifying the payee and payment amount matches the vendor
quote(s)
6. Provide Firehouse Subs Public Safety Foundation with all SIGNED packing slips confirming receipt of
equipment
7. In the event that the purchased equipment costs less than the dollar amount awarded, all excess funds
must be returned to Firehouse Subs Public Safety Foundation
o Please email pi-ocurementfoundation(a-)t7rehousesubs.com with notification of excess funds
within 30 days of purchase
o Excess funds will need to be returned to Firehouse Subs Public Safety Foundation within 90 days
of purchase
8. If purchases exceed funding, The City of Milton, Georgia is responsible for the additional amount
VERY IMPORTANT: Deadline for submitted documentation is September 1, 2018.
(Robin Peters)
Firehouse Subs Public Safety Foundation, Inc. Executive Director Date
City of Milton Milton, Georgia Mayor Joe Lockwood Date
As Approved to City of Milton, GA Attorney Date