Loading...
HomeMy WebLinkAboutMinutes CC - 05/07/2012 - MIN 05 07 12 REG (Migrated from Optiview)Regular Meeting of the Milton City Council Monday, May 7, 2012 at 6:00 pm Page 1 of 7 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Oficial Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on May 7, 2012 at 6:00 PM, Mayor Joe Lockwood presiding. INVOCATION Pastor Jeff Kane, C3 Church, Milton, Georgia. CALL TO ORDER Mayor Joe Lockwood called the meeting to order. ROLL CALL Councilmembers Present: Councilmember Karen Thurman, Councilmember Matt Kunz, Councilmember Bill Lusk, Councilmember Joe Longoria, Councilmember Lance Large, and Councilmember Burt Hewitt. PLEDGE OF ALLEGIANCE Mayor Lockwood led the Pledge of Allegiance. APPROVAL OF MEETING AGENDA (Agenda Item No. 12-098) Motion and Vote: Councilmember Longoria moved to approve the Meeting Agenda with the following change: • Add Executive Session to discuss land acquisition. Councilmember Large seconded the motion. The motion passed unanimously (7-0). PUBLIC COMMENT No public comment. CONSENT AGENDA 1. Approval of the April 9, 2012 Regular Council Minutes. (Agenda Item No. 12- 099) (Sudie Gordon, City Clerk) Regular Meeting of the Milton City Council Monday, May 7, 2012 at 6:00 pm Page 2 of 7 2. Approval of the April 16, 2012 Work Session Minutes. (Agenda Item No. 12- 100) (Sudie Gordon, City Clerk) 3. Approval of a Professional Services (Change Order) between The City of Milton and BM&K, P.C. for Right of Way Services — SR 372 at Providence Road and SR 140 at New Providence Road. (Agenda Item No. 12- 10 1) (Carter Lucas, Public Works Director) 4. Approval of an Intergovernmental Agreement (IGA) between the City of Milton and the City of Roswell for the Periodic Use of a Motor Grader. (Agenda Item No. 12- 102) (Carter Lucas, Public Works Director) 5. Approval of a Contract between the City of Milton and Mike Westmoreland Contracting, Inc. for the Renovation of the Infield at Hopewell Middle School in the Amount of $5,310. (Agenda Item No. 12- 103) (John Rebar, Parks and Recreation Director) 6. Approval for Consent to Assignment of Construction Easements and Right of Entry between Fulton County Board of Education and City of Milton. (Agenda Item No. 12- 104) (Carter Lucas, Public Works Director) 7. Approval of a Construction Services Agreement between Baldwin Paving Company, Inc. and the City of Milton for Intersection Improvements at the Bethany Bend — Cogburn Road Intersection. (Agenda Item No. 12- 105) (Carter Lucas, Public Works Director) 8. Approval of the following plats: Name of Development Action Comments Six Hills HOA Revision Revise property lines between common area and lot 1 Milton Preserve Revision Add easement for landscape at entrance The Heart of Crabapple Minor Plat Divide into two lots Inner Quest Church Combo Plat Combine three lots into one Roxbury Estates Revision Change to private streets Hidden Forest Revision Revise property lines and setbacks according to V 10- 017 and ZM10-02 Regular Meeting of the Milton City Council Monday, May 7, 2012 at 6:00 pm Page 3 of 7 (Agenda Item No. 12- 106) (Kathleen Field, Community Development Director) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda as presented. Councilmember Hewitt seconded the motion. The motion passed unanimously (7-0). REPORTS AND PRESENTATIONS (None) FIRST PRESENTATION (None) PUBLIC HEARING (None) ZONING AGENDA (None) UNFINISHED BUSINESS (None) NEW BUSINESS 1. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and YMCA of Metropolitan Atlanta. (Agenda Item No. 12- 107) (John Rebar, Parks and Recreation Director) 2. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Off Broadway Expressions. (Agenda Item No. 12-108) (John Rebar, Parks and Recreation Director) 3. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Kim Saunders Yoga, LLC. (Agenda Item No. 12- 109) (John Rebar, Parks and Recreation Director) 4. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Overkill Volleyball. (Agenda Item No. 12- 110) (John Rebar, Parks and Recreation Director) The Manor Final Plat Add two lots Kingsley Estates, Phase 1-2A Final Plat Add six lots (Agenda Item No. 12- 106) (Kathleen Field, Community Development Director) Motion and Vote: Councilmember Lusk moved to approve the Consent Agenda as presented. Councilmember Hewitt seconded the motion. The motion passed unanimously (7-0). REPORTS AND PRESENTATIONS (None) FIRST PRESENTATION (None) PUBLIC HEARING (None) ZONING AGENDA (None) UNFINISHED BUSINESS (None) NEW BUSINESS 1. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and YMCA of Metropolitan Atlanta. (Agenda Item No. 12- 107) (John Rebar, Parks and Recreation Director) 2. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Off Broadway Expressions. (Agenda Item No. 12-108) (John Rebar, Parks and Recreation Director) 3. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Kim Saunders Yoga, LLC. (Agenda Item No. 12- 109) (John Rebar, Parks and Recreation Director) 4. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Overkill Volleyball. (Agenda Item No. 12- 110) (John Rebar, Parks and Recreation Director) Regular Meeting of the Milton City Council Monday, May 7, 2012 at 6:00 pm Page 4 of 7 5. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Sperber Music. (Agenda Item No. 12- 111) (John Rebar, Parks and Recreation Director) 6. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Eric Snow Sports. (Agenda Item No. 12- 112) (John Rebar, Parks and Recreation Director) 7. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Newtown Recreation. (Agenda Item No. 12- 113) (John Rebar, Parks and Recreation Director) 8. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Agape Academy, LLC. (Agenda Item No. 12- 114) (John Rebar, Parks and Recreation Director) 9. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Core Physique, LLC. (Agenda Item No. 12- 115)f��i■ (John Rebar, Parks and Recreation Director) 10. Approval of a Parks and Recreation Agreement for Outside Providers between the City of Milton and Eagle Stix Lacrosse, Inc. (Agenda Item No. 12- 116) (John Rebar, Parks and Recreation Director) John Rebar, Parks and Recreation Director: • Today is an exciting day for the Parks and Recreation Department. • We are showing some real growth in our facilities and programs. • Before I get into the programs that are in front of you tonight, the reason for this growth is because of some new facilities that you approved last year through IGA's. • This summer, there is going to be a renovation to the Cogburn Woods Elementary School field, the Birmingham Falls Elementary School field, and the Hopewell Middle School diamond shaped field. • All of these improvements are going to expand the recreational use for the City of Milton combined with what we already offer. • As a result, the ten contracts you have in front of you will result in 32 new program offerings. • We will find out what our residents want by offering these programs. • We will see what works and what doesn't. ' • In addition, we are also doing a movie series this summer. • We will show three new movies which will be shown at Northwestern Middle School (NMS). • We are working on that right now with NMS. • We will also be offering tennis at Hopewell Middle School and Northwestern Middle School. Regular Meeting of the Milton City Council Monday, May 7, 2012 at 6:00 pm Page 5 of 7 • In addition, we are also offering flag football, lacrosse, basketball, etc. at all the schools as well as Bell Memorial Park. • Bethwell Community Center is being rented and we will also have programs there such as dance and art classes, babysitting training, youth CPR, etc. • We are hoping to expand to music, camps, drama, etc. • Throughout the entire year, different programs will be offered at all these facilities. • Another progressive step in our offerings is that we needed to change the way that we marketed these programs. • So, Jason Wright, our Communications Manager, has created a Parks and Recreation Activity Guide that can be viewed on our website. • Previously, we were sending out individual programs, flyers, and email blasts. • Now, we have enough offerings that we can put together a seasonal guide. • There is a draft of this guide in front of you. • It will contain information about our facilities, program information, camps, and special events. Joe Longoria, Councilmember: • John, thank you for all your hard work in coordinating all these programs. • We certainly appreciate everything you are doing for the City of Milton. John Rebar: • I would like to recognize Tom Gilliam who has worked tirelessly on these programs. Mayor Lockwood: • Thank you John and Tom for all your hard work. Karen Thurman, Councilmember: • Thank you also to Jason for putting together the program. Motion and Vote: Councilmember Thurman moved to approve Agenda Items No. 12-107, 12-108, 12-109, 12-110, 12-111, 12-112, 12-113, 12-114, 12-115 and 12-116 and vote on all items in one motion. Councilmember Kunz seconded the motion. The motion passed unanimously (7-0). Motion and Vote: Councilmember Kunz moved to approve all Agenda Items No. 12-107 through 12-116 as presented by the Parks and Recreation Director. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). 11. Approval of a Construction Services Agreement between Hitson Construction, Inc_ and the City of Milton for the Replacement of the Cogbum Road Bridge. (Agenda Item No. 12- 117) (Carter Lucas, Public Works Director) Carter Lucas, Public Works Director: • This is a Construction Services Agreement for the bridge replacement by St. Francis School. • This project will serve a couple of purposes. Regular Meeting of the Milton City Council Monday, May 7, 2012 at 6:00 pm Page 6 of 7 • The main purpose is to replace the deficient structure that is currently there. • It will also allow us to expand the bridge to some degree and improve the geometry in that curve. • It will also allow for the continuation of the trail section from the St. Francis side of the road toward Hopewell Middle School. • This ten foot wide trail is part of the Master Trail Plan. • This project also calls for a sidewalk on the east side but it won't be constructed under this project. • We will have space to construct it when that addition is approved. • In accordance with our standard procurement procedures, this project was bid out. • Hitson construction was the low bid. • Staff is recommending approval of this contract. • If it is approved, notice will go to the contractor tomorrow. • We anticipate the road being closed from May 19° to August 3`a • We plan for the road to be reopen when school starts back in the fall Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 12-117. Councilmember Lusk seconded the motion. The motion passed unanimously (7-0). MAYOR AND COUNCIL REPORTS Councilmember Thurman: • I would just like to say that I really enjoyed the retreat. • I appreciate all the work that staff did on it. • It was a very meaningful day and a half. STAFF REPORTS EXECUTIVE SESSION Motion and Vote: Councilmember Large moved to adjourn at 6:21 p.m. into Executive Session to discuss land acquisition. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). Motion and Vote: Councilmember Hewitt moved to reconvene at 6:58 p.m. into Regular Session. Councilmember Large seconded the motion. The motion passed unanimously (7-0). 13 r I Regular Meeting of the Milton City Council Monday, May 7, 2012 at 6:00 pm Page 7 of 7 ADJOURNMENT (Agenda Item No. 12-118) Motion and Vote: Councilmember Kunz moved to adjourn the Regular Meeting at 6:59 p.m. Councilmember Thurman seconded the motion. The motion passed unanimously (7-0). After no further discussion the Regular Council Meeting adjourned at 6:59 p.m. Date Approved: May 21, 2012. Sudie AM Gordon, City Clerk Joe Lockwoo ayor STATE OF GEORGIA COUNTY OF FULTON GCITY OF MILTON AFFIDAVIT RE: CLOSURE OF OPEN MEETINGS Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his knowledge and belief the following: At its Regularly Scheduled Council Meeting held on May 7, 2012, the Council voted to go into closed session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt matters addressed during such closed meeting are as follows: [Check or initial as appropriate] 1. X discussion or voting to authorize negotiations to purchase, dispose of, or lease property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate; entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a subsequent public vote pursuant to O.C.G.A, 50-14-3(b)(1)(B-E); 2. discussing or deliberating upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or interviewing applicants for the executive head of the city with the vote on any such matter coming in public pursuant to O.C.G.A. 50-14-3(b)(2); 3. attorney/client privilege in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved, pursuant to O.C.G.A. 50-14-2(1). 4. other (explanation): I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to matters of official business or policy, with the exceptions provided by law as set forth above. SWORN TO AND SUBSCRIBED before me ``gNNtttgt��, this 7th day of May, 2012. �� S A _tA 0 og ow 188 g% r / . is ptpr�W OZ MAYOR J CKWOOD �R Notary Public My Commission Expires: �.� o22_ No Text