HomeMy WebLinkAboutMinutes CC - 07/16/2012 - Mins 07 16 12 REG (Migrated from Optiview)Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 1 of 12
This summary is provided as a convenience and service to the public, media, and staff. It is not the
intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice.
Public comments are noted and heard by Council, but not quoted. This document includes limited
presentation by Council and invited speakers in summary form. This is an official record of the Milton
City Council Meeting proceedings. Oficial Meetings are audio and video recorded.
The Regular Meeting of the Mayor and Council of the City of Milton was held on July 16, 2012 at
6:00 PM, Mayor Joe Lockwood presiding.
INVOCATION
Chaplain Remco Brommet, Chaplain for the City of Milton Police and Fire
CALL TO ORDER
Mayor Joe Lockwood called the meeting to order.
ROLL CALL
Councilmembers Present: Councilmember Thurman, Councilmember Kunz, Councilmember Lusk,
Councilmember Large and Councilmember Hewitt.
Councilmembers Absent: Councilmember Longoria
PLEDGE OF ALLEGIANCE
Led by the Mayor.
APPROVAL OF MEETING AGENDA
(Agenda Item No. 12-165)
Motion and Vote: Councilmember Thurman moved to approve the Meeting Agenda with the following
changes:
• Add an Executive Session to discuss land acquisition, potential litigation and personnel.
• Move from Consent Agenda, Agenda Item Nos. 12-173 and 12-174 (Agreement between
Tunnell, Spangler & Associates with Milton and Agreement between Rick Pruetz and
Milton) under New Business.
• Add under New Business, Agenda Item No. 12-179, Consent to Sublease between
Norcross Offices Limited Partnership, City of Milton PBFA and the City of Milton.
Councilmember Lusk seconded the motion. The motion passed unanimously (6-0). Councilmember
Longoria was absent from the meeting.
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 2 of 12
PUBLIC COMMENT
Bob Meyers, 3265 Wolf Willow Close, Milton, Georgia 30004
• I am the author of a book titled, Bygone Treasures and Timeless Beauties -Barns of Old Milton
County.
• This book profiles fifty barns in the area that was once known as Old Milton County.
• It recently won a National Book Award.
• It was the first runner-up in the Indy Awards.
• One barn featured in the book is on the site of the new Milton library.
• That is what I would like to speak to you briefly about tonight.
• The site is now owned by the county.
• Sometimes when properties are sold and there is a barn on the property, the new owner may
exercise his or her constitutional rights and tear the barn down.
• I do not know the county's plan regarding this barn.
• This barn is steeped in the history of Crabapple.
• It links three prominent families; Dinsmore, Rucker and Broadwell.
• I believe that it is worth an effort to try and save this barn and use it for another purpose.
• The potential for such a historic treasure is virtually limitless.
• I would hope that this barn could remain in Milton.
• One possibility, out of many, is to have a building annex on the property of the library.
• It could be used for either an educational facility or a storage building for lawn equipment, etc.
• It could be moved to the rear corner of the property.
• Another possibility would be to dismantle the barn and move it and reconstruct it or simply move
the entire barn to a park, such as Birmingham Park or Bell Memorial Park, where it could be a
storage facility.
• It could also be used as a home.
• A private individual may want to acquire the barn for a home, an annex to a home or for a
business.
• There are companies that specialize in helping with this process.
• Finally, as a last resort, the siding which is more than an inch thick could be used for finishing
the corner of the new library interior to provide a rustic feel to create, for example, an area on
gardening, a western theme, agricultural collections, or as a meeting room.
• In my book there is an example of another barn in Milton where that did happen.
• A group of dedicated women found a home for an old barn that was destined for demolition due
to a new housing development.
• The barn was located at the corner of Old Alabama and Bice Road.
• The barn was moved to a heritage park in Gwinnett County.
• My purpose tonight is just to make you aware of the opportunity that the City of Milton has as
well as the risk.
• I do not know how fast action is required but my guess would be pretty fast.
• Thank you.
Mayor Lockwood:
• I have been in contact with Fulton County and there is an opportunity for interested individuals
to pursue saving this barn.
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 3 of 12
• Fulton County is willing to work with us on this issue.
CONSENT AGENDA
1. Approval of the July 2, 2012 Regular Council Minutes.
(Agenda Item No. 12-166)
(Sudie Gordon, City Clerk)
2. Approval of Financial Statements for the Period Ending June, 2012.
(Agenda Item No. 12-167)
(Stacey Inglis, Finance Director)
3. Approval of a Professional Services Agreement between the City of Milton and Stantec
Consulting Services, Inc. for Lighting Design for Birmingham Highway at Providence Road
Intersection.
(Agenda Item No. 12-168)
(Carter Lucas, Public Works Director)
4. Approval of a Professional Services Agreement between the City of Milton and Precision
Planning for Conceptual Plan and Cost Estimate for Hopewell House Renovations.
(Agenda Item No. 12-169)
(Carter Lucas, Public Works Director)
5. Approval of a Resolution and Local Government Lighting Project Agreement with Georgia
Department of Transportation for Project HPP00-0005-00(448) SR 372/Birmingham Highway at
Providence Road Roundabout and Submission of Letter for Determination of Applicability of
Force Account Method.
(Agenda Item No. 12-170)
RESOLUTION NO. 12-07-223
(Carter Lucas, Public Works Director)
6. Approval of a Professional Services (Change Order) between the City of Milton and BM&K,
P.C. for Right of Way Services — Hopewell Road/Cogburn Road at Francis Road/Hopewell
Road.
(Agenda Item No. 12-171)
(Carter Lucas, Public Works Director)
7. Approval of a Professional Services Agreement between the City of Milton and Kimley-Horn
and Associates for Conceptual Design Services and Probable Cost Estimates Related to the
Expansion of Bell Memorial Park in the Amount of $5,600.
(Agenda Item No. 12-172)
(John Rebar, Parks & Recreation Director)
Motion and Vote: Councilmember Hewitt moved to approve the Consent Agenda. Councilmember
Large seconded the motion. The motion passed unanimously (6-0). Councilmember Longoria was
absent from the meeting.
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 4 of 12
REPORTS AND PRESENTATIONS
1. Presentation of the National Wildlife Habitat Community Certification Project.
(Presented by Will Check, City Intern)
Will Check, City Intern:
• Our main objective is to certify Milton as a Wildlife Habitat Community.
• We are working with the National Wildlife Federation to achieve this certification.
• We want to provide resources for our community and educate our children.
• The letter of approval signed by the City Council and City Manager indicates how great this
certification is going to be for the city and the community.
• We just mailed the registration form which gives us sixty points toward certification.
• Articles have been published in local newspapers and online; including the Atlanta Journal
Constitution.
• We have also developed Facebook updates and a website for all the information pertaining to
this initiative.
• We are trying to get as many points as possible by encouraging citizens to certify their
homes, businesses, and schools.
• Our committee has ambassadors who will go out into the community and encourage
certification.
• We get points for the number of publications we have in newspapers.
• We also receive points for educational workshops which teach our citizens about using
natural techniques for gardening and encourage wildlife in their yards.
• We currently have 65 points and we are expecting another 60 points from the registration.
• We currently have two schools certified; however, our goal is to have all nine schools in the
City of Milton certified.
• We are competing to be the 61' city in the nation and the 3rd city in the state to receive this
certification.
• There are two ways to help: volunteer to be on a committee and certify your property with
NWF which is an online process.
• If a neighborhood gets ten houses certified, they receive a plaque to put at the entrance of
their subdivision.
2. Discussion of Potential Uses of Transportation Investment Act Discretionary Funding.
(Presented by Carter Lucas, Public Works Director)
Carter Lucas, Public Works Director:
• At our last meeting, we discussed the potential uses for our discretionary fund which is generated
by the Transportation Investment Act.
• We gave you a handout regarding one potential use of those funds which is intersection
improvements.
• TIA was legislation that came out of the 2010 legislative session.
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 5 of 12
FIRST PRESENTATION (None)
PUBLIC HEARING (None)
ZONING AGENDA
1. RZ12-07NC12-04 — Redd Road (North Side) with a Frontage of 1,083.97 Feet by Redd Road
Properties, LLC. To Rezone from AG -1 to CUP to Develop a 15 Unit Single Family
Subdivision and a Three Part Concurrent Variance to Reduce the 50 Foot Setback for a New
Street to 10 Feet Along the East and West Property Lines (Section 64-2397); To Delete the Curb
and Gutter and Sidewalks for All Roads Within the Subdivision. (Section 64-2393).
(Agenda Item No. 12-161)
(First Presentation at the July 2, 2012 Regular Council Meeting)
(Kathleen Field, Community Development Director)
July 31St
•
It is a Regional Transportation Referendum that will go to the voters on to give them an
opportunity to vote on a one penny sales tax that would be used for transportation improvements
throughout the region.
•
It has been determined that the sales tax in our region would generate an estimated $8.5 billion.
•
Of that, 85% would be used toward regionally significant projects and 15% would be returned
back to the local governments as discretionary funds.
•
We are looking at the state route 140 corridor.
•
This includes 140 through Cherokee County from I-575 down to Rucker Road.
•
In Alpharetta and Roswell there would be operational improvements such as turn lanes, etc. on
Houze Road and Rucker Road as well as interchange improvements at state route 140 which is
Holcomb Bridge Road in Roswell and GA 400.
•
The 120 corridor has a series of projects in Alpharetta and Johns Creek, SR9 down by the river
up to 120, and GA 400 and I-285.
•
Tonight, I want to focus on the discretionary funds that we would be able to use locally on
transportation related projects.
•
The current estimates are about $942,000 annually to the City of Milton.
•
That is calculated based on an equation of one-fifth population and four-fifths based on our road
mileage.
•
Some of the areas where we could apply these funds would be road projects, maintenance
projects, resurfacing, sidewalk and pedestrian type improvements, transit projects, bridges,
roadways and intersections.
•
We had previously talked about focusing on intersection improvements in the City of Milton.
•
The handouts in front of you tonight will give you an idea of potential projects.
•
None of these projects are cast in stone and we can use the discretionary funds for whichever
projects we see fit.
FIRST PRESENTATION (None)
PUBLIC HEARING (None)
ZONING AGENDA
1. RZ12-07NC12-04 — Redd Road (North Side) with a Frontage of 1,083.97 Feet by Redd Road
Properties, LLC. To Rezone from AG -1 to CUP to Develop a 15 Unit Single Family
Subdivision and a Three Part Concurrent Variance to Reduce the 50 Foot Setback for a New
Street to 10 Feet Along the East and West Property Lines (Section 64-2397); To Delete the Curb
and Gutter and Sidewalks for All Roads Within the Subdivision. (Section 64-2393).
(Agenda Item No. 12-161)
(First Presentation at the July 2, 2012 Regular Council Meeting)
(Kathleen Field, Community Development Director)
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 6 of 12
Kathleen Field, Community Development Director:
• The applicant respectively requests that this item be withdrawn from consideration without
prejudice.
• A representative of the applicant is here tonight if you have any questions.
Motion and Vote: Councilmember Kunz moved to accept withdrawal without prejudice of Agenda
Item No. 12-161. Councilmember Thurman seconded the motion. The motion passed unanimously (6-
0). Councilmember Longoria was absent from the meeting.
UNFINISHED BUSINESS
1. To Amend Chapter 10, Buildings and Building Regulations, Article II, Division 2, Subdivision
III, Section 10-91, Conditions of the Permit, As It Pertains to Expiration of Permits.
(Agenda Item No. 12-162)
ORDINANCE NO. 12-07-139
(First Presentation at the July 2, 2012 Regular Council Meeting)
(Wade Greene, Building ficial)
Wade Greene, Building Official:
• You have before you this evening a text amendment to allow the building department a better
vehicle to manage the projects that are going on in the city and give us a sunset timing on the
permits.
Councilmember Lusk:
• There are some permits that are outstanding and the projects associated with these permits
have not had any activity in awhile and have not been completed. Can we add a provision to
this ordinance to be retroactive to previous projects that are incomplete?
Wade Greene:
• It is difficult to go back if a project has already been permitted. However, we do have in the
provision that if there has not been any activity for 180 days then the permit is invalid. If
there is a project that is 180 days or more and has not had any activity, then we can certainly
deal with that through this ordinance.
Councilmember Lusk:
• Will we monitor permits going forward?
Wade Greene:
• Yes.
Councilmember Thurman:
• If there has not been any activity on a project for 180 days or more, can the chain link fence
that surrounds a construction site project be removed?
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 7 of 12
Wade Greene:
• Yes, as long as it is not a hazardous site once the fence is removed. We would have to secure
the area prior to removing the fence.
Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 12-162.
Councilmember Thurman seconded the motion. The motion passed unanimously (6-0).
Councilmember Longoria was absent from the meeting.
NEW BUSINESS
1. Approval of a Contract between the City of Milton and Emergency Communications Network,
LLC for the Provision of Emergency Notification to the Citizens of Milton.
(Agenda Item No. 12-175)
(Matt Marietta, Fire Marshal)
Matt Marietta, Fire Marshal:
• This item came before you briefly at the 6 -month budget adjustment.
• At the present time, the City of Milton does not have any way to notify its citizens of an
emergency such as a tornado warning, severe thunderstorm warning, chemical leak, etc.
• This is a contract for the City of Milton to notify citizens of an emergency via telephone.
• It is a computer program that will be provided by a company in Florida.
• We will get website access for certain city employees to be able to send telephone voice mail
messages to citizens who are located in the threatened area.
• Several other municipalities in the region are already using this system.
Councilmember Thurman:
• Is this something that residents subscribe to?
Matt Marietta:
• It is partially subscriber based. It is also like a reverse 911. Phone numbers will be obtained
from the 911 system and we can then send out an "all call" in extreme circumstances.
Councilmember Thurman:
• So residents can also register a cell phone number that they would want to be called in case
of an emergency?
Matt Marietta:
• Yes.
Councilmember Kunz:
• I wholeheartedly support this initiative. I am excited that the City of Milton will now have
this capability. Thank you, Matt, and all the staff that helped get this program to the city.
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 8 of 12
Councilmember Large:
• Who will be in charge of this system and responsible for notifying the residents in an
emergency?
Matt Marietta:
• We can set the system to notify the residents of whatever we deem appropriate. However,
we do not want to use this system in excess such that it becomes a nuisance to the citizens
and they begin to ignore the warnings. We can "dial up" or "dial down" the usage based on
our needs. We can send warnings to specific areas of our city. For example, if a child did
not get off the bus or come home for dinner, we can send an alert to the surrounding
neighborhoods or a specific area informing the residents of a lost child.
Councilmember Large:
• How does the system retrieve the numbers to call?
Matt Marietta:
• The system will initially be comprised of all land phone lines in the areas. Citizens can
register additional phone numbers such as cell numbers, work numbers, etc.
Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 12-175.
Councilmember Lusk seconded the motion. The motion passed unanimously (6-0). Councilmember
Longoria was absent from the meeting.
2. Approval of an Application for Privatization of the Streets within The Highlands at Echelon
Subdivision.
(Agenda Item No. 12-176)
(Carter Lucas, Public Works Director)
Carter Lucas, Public Works Director:
• This is a request from the developer of the Highlands at Echelon Subdivision to privatize the
roads within this subdivision.
• This subdivision is located in the northern most part of the city off of Freemanville Road
adjacent to Cherokee County.
• The subdivision was built in 2007 in two phases.
• It has a total of 65 lots.
• It is on a total of 100 acres and contains the following streets: Timber Pass, Heritage Pass,
Legends Trail, and Shadow Hawk.
• They are requesting that all of these roads be abandoned and continue the development as a
private gated subdivision.
• The lots were purchased by Harmony Reserve Investments and they are currently the owner
of all of the lots within the subdivision.
• Because there is just a single owner of all of these lots, this request only requires a single
public hearing.
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 9 of 12
• The initial application was heard on March 19, 2012 and then this public hearing today on
July 16, 2012.
• Staff has reviewed these streets and they are solely contained and do not connect with any
other public streets in the City of Milton.
• Staff is recommending that the streets be abandoned on the basis that no substantial purpose
is served by these roads other than access to the individual lots within the development.
Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 12-176.
Councilmember Large seconded the motion. The motion passed unanimously (6-0). Councilmember
Longoria was absent from the meeting.
3. Approval of a Waiver of Conflict regarding Jarrard & Davis, LLP's Representation of the City of
Milton in Relation to the IGA and Sublease Agreement between the City of Milton and City of
Milton Public Buildings and Facilities Authority.
(Agenda Item No. 12-177)
(Ken Jarrard, City Attorney)
Ken Jarrard, City Attorney:
• This item is a follow-up and necessary component to the Waiver of Conflict that the City of
Milton Public Buildings and Facilities Authority (PBFA) previously approved.
• This pertains to the City of Milton lease agreement that the PBFA has entered into.
• My office assisted in preparing that lease and I assist you, the City Council, therefore, my
law firm will be on both sides of this agreement.
• I need a Waiver of Conflict approved.
Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 12-177.
Councilmember Thurman seconded the motion. The motion passed unanimously (6-0).
Councilmember Longoria was absent from the meeting.
4. Approval of an Intergovernmental and Sublease Agreement between the City of Milton and City
of Milton Public Buildings and Facilities Authority.
(Agenda Item No. 12-178)
(Ken Jarrard, City Attorney)
Ken Jarrard, City Attorney:
• This is the Intergovernmental Agreement whereas the City of Milton is agreeing to Sublease
and become the sub -tenant to the City of Milton Public Buildings and Facilities Authority
(PBFA).
• This has already been approved by the PBFA.
• Therefore, this needs to be approved by the City Council.
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 10 of 12
Motion and Vote: Councilmember Large moved to approve Agenda Item No. 12-178.
Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0).
Councilmember Longoria was absent from the meeting.
5. Consent to Sublease between LBUBS 2006-C 1 Norcross Offices Limited Partnership, City of
Milton Public Buildings and Facilities Authority and the City of Milton, Georgia.
(Agenda Item No. 12-179)
(Ken Jarrard, City Attorney)
Ken Jarrard, City Attorney:
• This is the final document related to this transaction.
• This is the Consent to Sublease which is a document where the City Council, the PBFA,
and the landlord all consent to the sublease.
• This is to show that all parties related to the transaction know that this is going to be a
sublease
Motion and Vote: Councilmember Thurman moved to approve Agenda Item No. 12-179.
Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember
Longoria was absent from the meeting. J,
MOVED FROM CONSENT AGENDA:
6. Approval of a Professional Services Agreement between the City of Milton and Tunnell,
Spangler & Associates, Inc. for the Purpose of Providing Professional Planning Services for the
Deerfield Area.
(Agenda Item No. 12-173)
(Kathleen Field, Community Development Director)
Kathleen Field, Community Development Director:
• This item was discussed at our work session last week.
• When we reviewed the contract for Tunnell Spangler, you asked to have staff re-evaluate
the project boundary map.
• A revised project boundary map is in front of you tonight.
• We took into consideration parcels that had not been reviewed yet.
• We also eliminated the parcels that were specifically in Alpharetta.
• We would use the same stakeholder committee that we previously used and enhance it
with some other neighborhood representation and keep the members that represent the
city of Alpharetta.
• I took this revised map to the consultants and they asked that their fee be increased by
$1,000 from the previous proposal.
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 11 of 12
Motion and Vote: Councilmember Hewitt moved to approve Agenda Item No. 12-173.
Councilmember Thurman seconded the motion. The motion passed unanimously (6-0).
Councilmember Longoria was absent from the meeting.
7. Approval of a Professional Services Agreement between the City of Milton and Rick Pruetz,
F.A.I.C.P., for the Purpose of Providing Professional Services to Develop a Transfer of
Development Rights Ordinance for the "Regional Activity Center" Sub -Area as Defined within
the Highway 9/Georgia 400 Master Plan.
(Agenda Item No. 12-174)
(Kathleen Field, Community Development Director)
Kathleen Field, Community Development Director:
• This contract was reviewed at the work session last week.
• We have revised the project boundary map which is at the end of the contract for your
review.
• The consultant asked for an additional $400.
Motion and Vote: Councilmember Lusk moved to approve Agenda Item No. 12-174.
Councilmember Kunz seconded the motion. The motion passed unanimously (6-0). Councilmember
Longoria was absent from the meeting.
MAYOR AND COUNCIL REPORTS
Mayor Lockwood:
• As most of you know, there have been discussions with the City of Alpharetta Parks and
Recreation regarding non-resident fees.
• The City of Alpharetta discussed this issue in their most recent work session.
• Councilmember Kunz and I have discussed this issue regarding ideas of how to go about
approaching this issue.
• I have also spoken to our City Manager and suggested that we form a committee to talk with the
City of Alpharetta regarding this issue.
• I would suggest committee members be Councilmember Kunz, City Manager Lagerbloom, and
the Chairman for the Parks and Recreation Committee for the City of Milton.
• I would like your ideas regarding this.
City Manager Lagerbloom:
• The Alpharetta City Administrator contacted me last week as a result of a work session that they
had.
• I would like to at least hear what they have to say about this issue and contribute to the
discussion.
• It looks like they are going to put together a group of people who can negotiate this issue.
• I think we should have about 3 or 4 people from our city for representation.
Regular Meeting of the Milton City Council
Monday, July 16, 2012 at 6:00 pm
Page 12 of 12
• Alpharetta would like for us to get our group together and schedule a lunch meeting day and
time.
STAFF REPORTS
City Manager Lagerbloom:
• We will have a budget workshop on August 20`h prior to the council meeting.
• The meeting will begin at 4:00 p.m
EXECUTIVE SESSION
Motion and Vote: Councilmember Lusk moved to adjourn the Regular Council Meeting at 7:30
p.m. into Executive Session to discuss land acquisition, potential litigation and personnel.
Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0).
Councilmember Longoria was absent from the meeting.
RECONVENE
Motion and Vote: Councilmember Thurman moved to reconvene the Regular Session at 7:42 p.m.
Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0).
Councilmember Longoria was absent from the meeting.
ADJOURNMENT
(Agenda Item No. 12-180)
Motion and Vote: Councilmember Large moved to adjourn the Regular Meeting at 7:43 p.m.
Councilmember Hewitt seconded the motion. The motion passed unanimously (6-0).
Councilmember Longoria was absent from the meeting.
After no further discussion the Regular Council Meeting adjourned at 7:43 p.m.
Date Approved: August 6, 2012.
�2
Sudie AM Gordon, Oity Clerk Joe Lo kw , Mayor
STATE OF GEORGIA
COUNTY OF FULTON
CITY OF MILTON
Wn
AFFIDAVIT RE: CLOSURE OF
OPEN MEETINGS
Personally appeared before the undersigned officer, duly authorized under the laws of the State of Georgia
to administer oaths, JOE LOCKWOOD, who in his capacity as Mayor and the person presiding over a Council
meeting of the CITY OF MILTON, and after being first duly sworn, certifies under oath and states to the best of his
knowledge and belief the following:
At its Regularly Scheduled Council Meeting held on July 16, 2012, the Council voted to go into closed
session and exclude the public from all or a portion of its meeting. The legal exceptions applicable to the exempt
matters addressed during such closed meeting are as follows:
[Check or initial as appropriate]
1. X discussion or voting to authorize negotiations to purchase, dispose of, or lease
property; authorizing the ordering of an appraisal related to the acquisition or disposal of real estate;
entering into contract to purchase, to dispose of, or lease property subject to approval in a subsequent
public vote; or entering into an option to purchase, dispose of, or lease real estate subject to approval in a
subsequent public vote pursuant to O.C.G.A, 50-14-3(b)(1)(B-E);
2. X discussing or deliberating upon the appointment, employment, compensation, hiring,
disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee or
interviewing applicants for the executive head of the city with the vote on any such matter coming in
public pursuant to O.C.G.A. 50-14-3(b)(2);
3. X attorney/client privilege in order to consult and meet with legal counsel pertaining to
pending or potential litigation, settlement, claims, administrative proceedings or other judicial actions
brought or to be brought by or against the agency or any officer or employee or in which the agency or
any officer or employee may be directly involved, pursuant to O.C.G.A. 50-14-2(1).
4. other (explanation):
I certify that the subject matter of the closed meeting or the closed portion of the meeting was devoted to
matters of official business or policy, with the exceptions provided by law as set forth above.
SWORN TO AND SUBSCRIBED before me
this 16th day of JULY, 2012. t%%111111111 1���'
� $ Oq �
Notary Public Al
My Commission Expires 18LIC, �A
A V
c 7 - 26
/'6111I11;1''
r7V
MAYOR JOff L CKWOOD